Regular Council - 17 Oct 2018 - Agenda — North Frontenac News Media

Published October 17, 2018

Word Count 16818 words

Reading Time 79 min read

Body: Council Type: Agenda Meeting: Regular Date: October 17, 2018 Collection: Council Agendas Municipality: Frontenac County

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Frontenac County Council Meeting Wednesday, October 17, 2018 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m.

AGENDA Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held September 19, 2018
Labour relations or employee negotiations - as it relates to ongoing contract negotiations with CUPE Local 109
A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to Pending Property Acquisition for Paramedic Stations Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum a) Resolved That the addendum for the October 17, 2018 meeting of the Council of the County of Frontenac be approved. Disclosure of Pecuniary Interest and General Nature Thereof

8 - 24

Adoption of Minutes a) Minutes of Meeting held September 19, 2018 Resolved That the minutes of the regular Council meeting held September 19, 2018 be adopted. Deputations and/or Presentations a)

The United Way of KFL&A will provide County Council with a

Page presentation on the work it has been doing for rural homelessness as part of this years campaign. Proclamations a) GIS Day November 14, 2018 Whereas Geography Awareness Week is November 11 - 17, 2018; And Whereas International Geographic Information System (GIS) Day is November 14, 2018; And Whereas Geography Awareness Week promotes GIS and geographic literacy; And Whereas GIS is an important part of geography awareness; And Whereas the County of Frontenac is committed to expanding GIS awareness throughout the County in order to showcase real-world applications with GIS. Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims November 14, 2018 as GIS Day in Frontenac County. Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

25 - 37

Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business

38 - 40

Recommend Reports from the Chief Administrative Officer a) 2018-125 Corporate Services Frontenac-Howe Islander Ferry Fees and Fares Schedule Recommendation: Resolved That Council of the County of Frontenac receive the Corporate Services –Frontenac-Howe Islander Ferry Fees and Fares

Page 2 of 66

Page Schedule report; And Further That a by-law be introduced later in the meeting to adopt the 2019 Frontenac-Howe Islander Ferry Fees and Fares Schedule. 41 - 43

2018-126 Frontenac Paramedic Services Sole Source Purchase of Emergency Sheltering Tent Recommendation: Resolved That the Council of the County of Frontenac accept the Frontenac Paramedic Services – Sole Source Purchase of Emergency Sheltering Tent report; And Further That Council approve the purchase by sole source from Hamisco Industrial Sales Inc. for a Zumro Air Shelter Model 400.

44 - 51

2018-127 Corporate Services Amendments to Procedural By-law 2013-0020 to Change the Name and Mandate of the CAO Performance Appraisal Review Panel to the Executive Committee Recommendation: Be It Resolved That the Council of the County of Frontenac receive the Corporate Services –Amendments to Procedural By-law 2013-0020 to Change the Name and Mandate of the CAO Performance Appraisal Review Panel to the Executive Committee report for information; And Further That Procedural By-law 2013-0020, be amended as follows: That Schedule B-6, Chief Administrative Officer Performance Appraisal Review Panel be deleted in its entirety and replaced with Schedule B-6, Council Executive Committee attached to this report as Appendix B.

Information Reports from the Chief Administrative Officer Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Nossal b)

Long Term Care (Fairmount Home) - Councillor Inglis

Corporate Services - Councillor Dewey

Planning and Economic Development - Councillor McDougall

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Page Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Councillor Nossal

52 - 58

KFL&A Public Health Board Update - Deputy Warden Doyle

RULAC, LSR and other Updates

Algonquin Land Claim Update - Councillor Inglis

Housing and Homelessness Committee Update - Councillor McDougall

Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle

Reports from Advisory Committees of County Council a) Report of the Community Development Advisory Committee All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. That the Report received from the Community Development Advisory Committee be received and adopted. Report of the Community Development Advisory Committee The Community Development Advisory Committee reports and recommends as follows: 1.

2018-122 Community Development Advisory Committee Open Farms in Frontenac 2018 Be It Resolved That the County of Frontenac continue to coordinate the “Open Farms in Frontenac” event in 2019; And Further That $4,000 be included in the 2019 Economic Development budget to address costs associated with coordinating and marketing the Open Farms event. And Further That given the success and projected growth of the open farms and its alignments with the Economic Development Charter, that the Open Farms be considered a priority in the

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Page 2019-2022 Economic Development Work plan 2.

2013-123 Community Development Advisory Committee Ferry by Foot Be It Resolved That the County of Frontenac continue with the Ferry by Foot Campaign in 2019; And Further That Social Media Marketing of $250 for the Ferry by Foot program be incorporated into the 2019 Economic Development tourism development budget; And Further That the County of Frontenac seek partners to operate the Big Sandy Bay Shuttle Bus on weekends through July and August of 2019 and report back to Council in Q2 of 2019.

2018-124 Community Development Advisory Committee Investigation into the Establishment of a Frontenac Arts Fund Recommend That staff continue to coordinate with the Kingston Arts Council in regard to the development of a program to support the arts in Frontenac and report back with recommendations as part of the 2020 budget process.

Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications

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Page That Council consent to the following communications of interest to Council listed below be received and filed: a) From the Kingston and Frontenac Housing Corporation with an Agenda 08-2018 [Distributed to Members of County Council September 21, 2018] b)

From Karin Steiner, New Leaf Link, Thanking the Warden and others for the Access Award [Distributed to Members of County Council September 28, 2018]

From the KFL&A Board of Health providing its minutes of meeting held June 27, 2018 [Distributed to Members of County Council September 28, 2018]

From the Township of Amaranth regarding Licensing Process to Take Water for Commercial Water Bottling Facilities [Distributed to Members of County Council October 5, 2018]

From the Township of Montague regarding resolution passed at the regular meeting on September 4, 2018 [Distributed to Members of County Council October 5, 2018]

From the Kingston Frontenac Public Library regarding Minutes of Regular Meeting 2018-06 [Distributed to Members of County Council October 5, 2018]

City of Hamilton letter supporting the Township of Amaranth re NAFTA Dairy Supply Management Program (002) [Distributed to Members of County council October 12, 2018]

From the Ministry of Transportation regarding AMO Conference [Distributed to Members of County Council October 12, 2018]

Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. b)

Third Reading Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed. By-Laws

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Page

59 - 61

To establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2019. [Proposed By- Law No. 2018-0034]

62 - 64

To amend By-law No. 2013-0020 (Procedural By-law) to Change the Name and Mandate of the CAO Performance Appraisal Review Panel to the Executive Committee. [Proposed By- Law No. 2018-0035]

65 - 66

To confirm all actions and proceedings of County Council on October 17, 2018. [Proposed By-Law No. 2018-0036]

Adjournment

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AGENDA ITEM #a)

Minutes of the Regular Meeting of Council September 19, 2018 A regular meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, September 19, 2018 and was called to order at 9:00 a.m. Regular business commenced at 9:30 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:00 a.m. to 9:10 a.m. Present:

Warden Ron Higgins, Deputy Warden Denis Doyle, Councillors Ron Vandewal, Fran Smith, Natalie Nossal, Tom Dewey, John Inglis and John McDougall

Also Present:

County: Kelly Pender, Chief Administrative Officer Marc Goudie, Deputy Chief of Operations Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Richard Allen, Manager of Economic Development Allison Vandervelde, Community Development Officer

Closed Session Motion #: 146-18

Moved By: Seconded By:

Councillor McDougall Councillor Inglis

Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held July 18, 2018
Labour relations or employee negotiations - as it relates to ongoing contract negotiations with CUPE Local 109 Carried Motion #: 147-18

Moved By: Seconded By:

Councillor Vandewal Deputy Warden Doyle

Resolved That Council rise from Committee of the Whole closed session without reporting. Carried

Page 8 of 66 19, 2018 Minutes of Meeting held September

AGENDA ITEM #a)

Approval of Addendum  Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)

Minutes of Meeting held July 18, 2018

Motion #: 149-18

Moved By: Seconded By:

Councillor Smith Councillor Nossal

Resolved That the minutes of the regular Council meeting held July 18, 2018 be adopted. Carried Deputations and/or Presentations a)

Ms. Gail Young, Frontenac Transportation Services provided County Council with an update on the progress of its 2018 goals.

Mr. John Suart and Ms. Cathy Radford, Family and Children’s Services of Frontenac, Lennox and Addington provided County Council with a presentation on the recruitment for Foster Parents and their upcoming Campaign Launch in October. Proclamations

Canadian Library Month October 2018 Ontario Public Library Week October 14-20, 2018 A visit will get you thinking [See Communications s)]

Motion #: 150-18

Moved By: Seconded By:

Councillor Dewey Councillor McDougall

Whereas the public library offers access to information; and Whereas the public library supports personal growth, economic renewal and quality of life; and Whereas we recognize that the Kingston Frontenac Public Library provides a vital service to our communities; Regular Meeting of Council Minutes September 19, 2018

Page 9 of 66 19, 2018 Minutes of Meeting held September

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AGENDA ITEM #a)

Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims the month of October, 2018 as Canadian Library Month and the week of October 14 - 20, 2018 as Ontario Public Library Week in Frontenac County; And Further That the residents of Frontenac County be encouraged to use the public library this week and throughout the year. Carried Move into Committee of the Whole Motion #: 151-18

Moved By: Seconded By:

Councillor Inglis Councillor Vandewal

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Council considered Reports from the Chief Administrative Officer, clauses c), a), b) Motion 152-18, and d) Motion 153-18 at this time. See pages 3-6 Briefings a)

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business  Recommend Reports from the Chief Administrative Officer

The below clause was considered after clause c) after Move into Committee of the Whole a)

Consultant Briefing: Ms. Jodi Ball, Principal, J Consulting Group, briefed Council with respect to the Frontenac Paramedic Services Strategic Plan. [See Recommend Reports from the CAO, clause b)]

The below motion was considered after clauses c) and a) after Move into Committee of the Whole

Regular Meeting of Council Minutes September 19, 2018

Page 10 of 6619, 2018 Minutes of Meeting held September

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AGENDA ITEM #a)

2018-110 Frontenac Paramedic Services Strategic Plan 2019-2023 A Collective Path Motion #: 152-18 Moved By: Councillor Dewey Seconded By: Councillor Smith Whereas a strategic plan, with a Mission Statement, is required to maintain certification with the Ministry of Health and Long Term Care as well as for effective management of the paramedic service and its limited resources; Be It Resolved That the Council of the County of Frontenac accept the Frontenac Paramedic Services Strategic Plan 2019-2023 — A Collective Path; And Further That Council direct staff to implement the Frontenac Paramedic Services Strategic Plan 2019-2023 — A Collective Path in the day-to-day operations of the paramedic service. Carried Council recessed at 11:00 a.m. Council reconvened at 11:12 a.m. The below clause was considered after Move into Committee of the Whole c)

Consultant Briefing: Mr. Brian Krecklo, Krecklo and Associates, briefed Council with respect to the Council Compensation Review. [See Recommend Reports from the CAO, clause d)]

The below motion was considered after clauses c), a) and b) after Move into Committee of the Whole d)

2018-119 Corporate Services Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac Motion #: 153-18 Moved By: Councillor McDougall Seconded By: Councillor Nossal Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac report for information; And Further That the Council of the County of Frontenac approves the Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac and hereby implements the following:

Regular Meeting of Council Minutes September 19, 2018

Page 11 of 6619, 2018 Minutes of Meeting held September

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AGENDA ITEM #a)

  



Recommendation 1: That the Warden base salary be increased to $28,900 commencing December 1, 2018. Recommendation 2: That the base salary of Councillors be increased to $11,900 commencing December 1, 2018. Recommendation 3: That a premium of 20% of the Councillor salary be added for the Deputy Warden should Council want to recognize the expanded workload for this position, taking into account the current practice of rotating the Warden incumbent on an annual basis. Recommendation 4: That the County of Frontenac continue the practice of adjusting the Warden and Councillor compensation to reflect the annual COLA/CPI. Recommendation 5: That the County of Frontenac continue the per diem of $150 to align with the median of the comparator group, and applying the perdiems only to non-regularly scheduled Council and Council Committee meetings. Recommendation 6: That the County of Frontenac comply continue with the current practice of reviewing compensation of Council every four years by conducting a Market Compensation Survey in 2022, the last year of the new Council term. Recommendation 7: That the County of Frontenac establish a policy for how to deal with the elimination of the “1/3 Tax Free Benefit” by providing the 1/3 Tax Free benefit with a compensation increment, so as, to offset the tax implication for Council members. “Making them whole”. (Option (b) Lost (Recommendation 7) Recommendation 8: That the County of Frontenac maintain the current policy of not supplying group insurance and employee benefits to members of Council Carried As Amended (Recommendations 1 through 6, and 8) (See motions to Amend below which were Carried)

Council consented to voting on each Recommendation separately. Motion to Amend Motion #: 154-18

Moved By: Seconded By:

Warden Higgins Councillor Smith

That Recommendation 1 be deleted and replaced with: “That the Warden base salary be increased to $28,900 commencing December 1, 2018.” Carried Warden Higgins made a motion to increase Councillor Salaries to $16,400 commencing December 1, 2018; however the motion did not receive a seconder.

Regular Meeting of Council Minutes September 19, 2018

Page 12 of 6619, 2018 Minutes of Meeting held September

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AGENDA ITEM #a)

Motion to Amend Motion #: 155-18

Moved By: Seconded By:

Councillor Smith Councillor Nossal

That Recommendation 2 be deleted and replaced with “That the base salary of Councillors be increased to $11,900 commencing December 1, 2018.” Carried Briefings, clause a) was now considered. e)

2018-105 Office of the Chief Administrative Officer Approval of an RFP for Consulting Services for the 2019-2022 Council Strategic Plan Motion #: 156-18 Moved By: Councillor Vandewal Seconded By: Councillor Inglis Resolved That the Council of the County of Frontenac accept the Office of the Chief Administrative Officer – Approval of an RFP for Consulting Services for the 2019-2022 Council Strategic Plan report for information; And Further That the Council of the County of Frontenac approves as follows:

That staff proceed with the issuance of a Request for Proposals (RFP) for a facilitator for the 2019-2022 County strategic plan attached to this report as Appendix A; and
That the selection process of a consultant to undertake a County Strategic Plan be delegated to the Chief Administrative Officer Performance Appraisal Review Panel; Carried f)

2018-106 Corporate Service Donation of Refurbished, Horse Drawn Plow by the Frontenac Plowman’s Association Motion #: 157-18 Moved By: Councillor Smith Seconded By: Warden Higgins Resolved That the Council of the County of Frontenac accept the Corporate Services — Donation of Refurbished, Horse Drawn Plow by the Frontenac Plowman’s Association report for information; And Further That the Council of the County of Frontenac respectfully declines the donation of the refurbished, horse drawn plow by the Frontenac Plowman’s Association;

Regular Meeting of Council Minutes September 19, 2018

Page 13 of 6619, 2018 Minutes of Meeting held September

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AGENDA ITEM #a)

And Further That the County of Frontenac work with the Frontenac Plowman’s Association to permit the refurbished, horse drawn plow to be donated to the South Frontenac Museum. Carried g)

2018-107 Corporate Services Flag Protocol Policy Motion #: 158-18 Moved By: Seconded By:

Councillor Dewey Councillor Nossal

Resolved That the Council of the County of Frontenac accept the Corporate Services – Approval of a Flag Protocol Policy report for information; And Further That the Council of the County of Frontenac approve the Flag Protocol Policy attached to this report as Appendix A: Carried h)

2018-108 Planning and Economic Development Approval of the transfer of FPS Fleet vehicles for Planning Services Motion #: 159-18 Moved By: Councillor McDougall Seconded By: Councillor Inglis Be It Resolved That the Council of the County of Frontenac accept the Planning and Economic Development – Approval of an Additional Fleet Vehicle for Planning Services report for information; And Further That the Council of the County of Frontenac approve the transfer of the surplus FPS 2010 Toyota Highlander and the 2008 Ford Escape to the Planning and Economic Development Department; And Further That Council authorize the transfer of Twenty Thousand, Seven Hundred and Thirty Seven Dollars ($20,737) from the County Asset Replacement Reserve to the Joint FPS Vehicle Replacement Reserve. Carried i)

2018-111 Frontenac Paramedic Services 2019 Legislated Response Time Performance Plan Motion #: 160-18 Moved By: Councillor Vandewal Seconded By: Warden Higgins Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services — 2019 Legislated Response Time Performance Plan report for information;

Regular Meeting of Council Minutes September 19, 2018

Page 14 of 6619, 2018 Minutes of Meeting held September

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AGENDA ITEM #a)

And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report. Carried j)

Staff Briefing: Mr. Richard Allen, Manager of Economic Development, presented to County Council assumptions associated with the 10 year Capital Plan for the K&P Trail. [See Recommend Reports from the CAO, clause m)]

2018-118 Planning and Economic Development Confirmation of Assumptions for K&P Trail 10 Year Capital Plan Motion #: 161-18 Moved By: Councillor Smith Seconded By: Councillor Nossal Be It Resolved That the Treasurer and CAO be granted delegated authority to finance the County share of trail-related grant opportunities from existing reserves to a maximum of $250,000. Carried Council recessed at 12:39 p.m. Council reconvened at 12:54 p.m. l)

2018-114 Office of the Chief Administrative Officer Approval to Proceed with a Joint Budget to Engage Architectural and Engineering Expertise for a Joint Administrative Building Motion #: 162-18 Moved By: Councillor Dewey Seconded By: Councillor McDougall Be It Resolved That a combined budget of up to $20,000 be allocated to engage appropriate architectural services to validate initial assessments and provide a report by the end of December, 2018. This work will enable the partners to make a decision on whether or not to pursue the next stage of a shared development project. Costs of this assignment are to be shared equally among the partners who agree to participate. And Further That this be expensed from the Stabilization Reserve. Carried

Regular Meeting of Council Minutes September 19, 2018

Page 15 of 6619, 2018 Minutes of Meeting held September

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AGENDA ITEM #a)

2018-116 Corporate Services and Fairmount Home Sidewalk and Patio Replacement Motion #: 163-18 Moved By: Councillor Inglis Seconded By: Councillor Vandewal Be It Resolved That the Council of the County of Frontenac accept the Corporate Services and Fairmount Home – Sidewalk and Patio Replacement report for information, And Further That the Council of the County of Frontenac authorize staff to transfer $16,000 from the Accessibility reserve for the installation of two accessibility ramps to the County Annex. Carried n)

2018-113 Corporate Services Amendments to Procedural By-law 2013-0020 resulting from Bill 139 and Amendments to the Planning Act Motion #: 164-18 Moved By: Councillor Smith Seconded By: Warden Higgins Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – Amendments to Procedural By-law 2013-0020 resulting from Bill 139 and Amendments to the Planning Act report for information; And Further That Procedural By-law 2013-0020, be amended as follows: That Section 1.3, Definitions be amended to add a new definition (u) “LPAT” means the Local Planning Appeal Tribunal; and, That Section 1.3 be renumbered accordingly; and, That Section 20, Specific Motions be amended by adding a new section 20.11 as follows: Reconsideration of matters returned to the municipality by LPAT

20.11

Matters returned to the municipality by LPAT for a new decision shall not be subject to the rules of a motion for reconsideration.

That Section 26, Committees, be amended by adding a new section 26.27 as follows: Reconsideration of matters returned to the municipality by LPAT

26.27

Matters returned to the municipality by LPAT for a new decision shall not be subject to the rules of a motion for reconsideration at the Planning Advisory Committee. Carried

Regular Meeting of Council Minutes September 19, 2018

Page 16 of 6619, 2018 Minutes of Meeting held September

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AGENDA ITEM #a)

2018-112 Corporate Services Amendments to Parking By-law 2018-0027 required for Set Fine Approval Motion #: 165-18 Moved By: Councillor Nossal Seconded By: Councillor Dewey Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – Amendments to Parking By-law 2018-0027 required for Set Fine Approval report for information; And Further That Parking By-law 2018-0027, Schedule “3”; Subsection 9 - Penalties – Amounts (Part II Provincial Offences Act; Set Fine Schedule)be amended as follows: That, Item 1, Column 1 be amended by deleting “Parked – where prohibited” and replacing with “Parked – heavy vehicles where prohibited”; and That the foot note be amended by deleting 9 a) and replacing with 9 b) Carried Information Reports from the Chief Administrative Officer a)

2018-115 Fairmount Home Quarterly Update Activity Report 2018-117 Corporate Services 2018 Second Quarter Financial Summary

Motion to continue past 1:00 p.m. Motion #: 166-18

Moved By: Seconded By:

Councillor Smith Councillor Dewey

That Council waive the rules of By-Law No. 2013-0020, “Council Procedural By-Law”, in order to extend the meeting past 1:00 pm to complete the agenda. Carried Reports from Council Liaison Appointees a)

Emergency and Transportation Services - Councillor Nossal

Councillor Nossal provided an overview of the Emergency and Transportation Services liaison activities since the last Council meeting.

Regular Meeting of Council Minutes September 19, 2018

Page 17 of 6619, 2018 Minutes of Meeting held September

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AGENDA ITEM #a)

Long Term Care (Fairmount Home) - Councillor Inglis

Councillor Inglis provided an overview of the Long Term Care (Fairmount Home) liaison activities since the last Council meeting. c)

Corporate Services - Councillor Dewey

Councillor Dewey provided an overview of the Corporate Services liaison activities since the last Council meeting. d)

Planning and Economic Development - Councillor McDougall

Councillor McDougall provided an overview of the Planning and Economic Development liaison activities since the last Council meeting. Reports from External Boards and Committees a)

Kingston Frontenac Library Board Update - Councillor Nossal

The minutes of the previous meeting of the Kingston Frontenac Library Board were distributed to members of Council for information. b)

KFL&A Public Health Board Update - Deputy Warden Doyle

Deputy Warden Doyle provided an overview of the Kingston, Frontenac Lennox and Addington Board of Health activities since the last Council meeting. c)

RULAC, LSR and other Updates

No report. d)

Algonquin Land Claim Update - Councillor Inglis

No report. e)

Housing and Homelessness Committee Update - Councillor McDougall

No report.

Regular Meeting of Council Minutes September 19, 2018

Page 18 of 6619, 2018 Minutes of Meeting held September

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AGENDA ITEM #a)

Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle

Deputy Warden Doyle provided an overview of the Food Policy Council of Kingston, Frontenac Lennox and Addington activities since the last Council meeting. Reports from Advisory Committees of County Council a)

Report of the Community Development Advisory Committee All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.

Motion #: 167-18

Moved By: Seconded By:

Councillor McDougall Councillor Inglis

That the Report received from the Community Development Advisory Committee be received and adopted. Report of the Community Development Advisory Committee The Community Development Advisory Committee reports and recommends as follows: 1.

2018-103 Community Development Advisory Committee K&P Trail Sign Maintenance Policy Be It Resolved That the Council of the County of Frontenac approve the K&P Trail Sign Maintenance policy attached to this report as Appendix A. Carried Return to Council

Motion #: 168-18

Moved By: Seconded By:

Councillor Vandewal Warden Higgins

That Council revert from Committee of the Whole Council, to Council. Carried

Regular Meeting of Council Minutes September 19, 2018

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AGENDA ITEM #a)

Adoption of the Report of the Committee of the Whole Council Motion #: 169-18

Moved By: Seconded By:

Deputy Warden Doyle Councillor Smith

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given a)

Motion to Waive Procedural By-law

Motion #: 170-18

Moved By: Seconded By:

Councillor Nossal Councillor Smith

That Council waive the rules of By-Law No. 2013-0020, “Council Procedural By-Law”, in order to consider a Motion by Councillor Vandewal regarding support of the protection of Farm Management Supply. Carried b)

NAFTA — Dairy Supply Management Program

Motion #: 171-18

Moved By: Seconded By:

Councillor Vandewal Deputy Warden Doyle

Whereas it appears that Mexico and the U.S.A have come to an agreement on trade terms and now intense scrutiny is on Canada as our negotiators attempt to come to an agreement as well, and our Dairy Management system is once more front and centre in the news; and, Whereas supply management means that our Canadian dairy farms produce enough milk for Canadians and Canada allows 10% import of tariff free dairy products and the U.S.A caps tariff free imports at about 2.75%, so the U.S.A also protects their dairy industry; and, Whereas we want our dairy products to continue to be produced on Canadian farms, under the strictest animal welfare, milk quality and food safety standards in the world; Now Therefore Be It Resolved That the County of Frontenac, as a predominantly farming community, urge the Federal Government to not allow a foreign party to interfere with our Farm Management System (including Dairy, Poultry and eggs) and that it be removed from all North American Free Trade Agreement (NAFTA) negotiations; And Further That this resolution be sent to The Right Honourable Justin Trudeau, Prime Minister of Canada, The Honourable Doug Ford, Premier of Ontario, The

Regular Meeting of Council Minutes September 19, 2018

Page 20 of 6619, 2018 Minutes of Meeting held September

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AGENDA ITEM #a)

Honourable Lawrence MacAulay, Federal Minister of Agriculture and Agri-Food, The Honourable Ernie Hardeman, Provincial Minister of Agriculture, Food and Rural Affairs, Mark Gerretsen, M.P. Kingston and the Islands, Scott Reid, MP Lanark-FrontenacKingston, Ian Arthur, MPP, Kingston and the Islands, Randy Hillier, MPP, LanarkFrontenac-Lennox & Addington, the Association of Municipalities of Ontario, and the Town of Amaranth. Carried Giving Notice of Motion  Communications That Council consent to the following communications of interest to Council listed below be received and filed: a)

f) g)

h) i)

From the Ombudsman Ontario regarding the Latest Annual Report for 20172018 fiscal year and significant developments in recent months [Distributed to Members of County Council July 20,2018] From Howick Township Cemetery Board regarding the request for support re Cemetery resolution [Distributed to Members of County Council July 20,2018] From the IESO regarding information on Energy Improvements for our communities [Distributed to Members of County Council July 20, 2018] From the Ministry of Natural Resources and Forestry regarding Minor Plan under Aggregate Resources Act [Distributed to Members of County Council July 20,2018] From Randy Hillier to Warden Higgins regarding O.Reg 379-18 Firefighter Certification [Distributed to Members of County Council July 27,2018] From Steve Clark, Minister of Municipal Affairs and Housing [Distributed to Members of County Council July 27, 2018] From the Township of North Stormont regarding resolution on Green Energy Projects [Distributed to Members of County Council July 27, 2018] From the City of Niagara Falls, Ontario an Resolution regarding NAFTA [Distributed to Members of County Council 27,2018] From Meela Melnik-Proud providing Bat Activity Survey Report for Johnston Point [Distributed to Members of County Council July 27, 2018] From the City of Hamilton regarding resolution on Cannabis Grace Period Request [Distributed to Members of County Council August 10, 2018] From the City of Toronto regarding resolution for immediate steps to address

Regular Meeting of Council Minutes September 19, 2018

Page 21 of 6619, 2018 Minutes of Meeting held September

Page 14 of 17

AGENDA ITEM #a)

n) o) p)

x) y) z)

aa)

ab)

gun violence [Distributed to Members of County Council August 10; 2018] From the Community Schools Alliance inviting Council to its Annual General Meeting [Distributed to Members of County Council August 10, 2018] From the University Hospitals Kingston Foundation Thanking the County for its contribution [Distributed to Members of County Council august 10, 2018] Invitation to the Warden and Council to the K&P Trail Day in Sharbot Lake [Distributed to Members of County Council August 10, 2018] From the Northumberland County regarding the Farm 911-Emily Project [Distributed to Members of County Council August 17, 2018] From Morrison Hershfield regarding detail design of Howe Island Ferry Terminals [Distributed to Members of County Council August 17, 2018] From the Township of North Frontenac providing resolution calling on the Provincial Government to support rural fire services [Distributed to Members to County Council August 17, 2018] From the University Hospitals Kingston Foundation regarding an update on the project [Distributed to Members of County Council August 24,2018] From the Kingston Frontenac Public Library regarding Proclamation that Canadian Library Month is in October 2018 [Distributed to Members of County Council August 24, 2018] From the Town of Oakville regarding Regulating the Display and Distribution of Objectionable Images motion [Distributed to Members of County Council August 24, 2018] The Rural Ontario Institute is pleased to provide you with the enclosed Focus on Rural Ontario 2017 Fact Sheet Series [Distributed to Members of County Council August 24, 2018] The Council of the Township of Selwyn passed the following Resolution at their August 7, 2018 Council meeting [Distributed to Members of County Council August 31, 2018] From the Community Schools Alliance providing its 2018 AGM Annual Report [Distributed to Members of County Council September 7, 2018] From Warden Higgins providing his 2018 AMO Report [Distributed to Members of County Council September 7, 2018] From Central Frontenac regarding the Trail Day [Distributed to Members of County Council September 7, 2018] From the Local Planning Appeal Support Centre regarding Interim Guide to Services and Eligibility [Distributed to Members of County Council September 7, 2018] From the Township of South Glengarry regarding Resolution 255-18 Paramedics as Essential Service [Distributed to Members of County Council September 14, 2018] From the Township of Amaranth regarding Dairy Supply Management Program -NAFTA - Resolution of Concern

Regular Meeting of Council Minutes September 19, 2018

Page 22 of 6619, 2018 Minutes of Meeting held September

Page 15 of 17

AGENDA ITEM #a)

ac)

[Distributed to Members of County Council September 14, 2018] From Meela Melnik-Proud providing a copy of the Cambium report regarding the Johnston Point, with a letter to County Council pertaining the Whippoorwill Survey. [Distributed to Members of County Council September 14, 2018]

Other Business There was none. Public Question Period There were none. By-Laws – General By-laws and Confirmatory By-law a)

First and Second Reading

Motion #: 172-18

Moved By: Seconded By:

Councillor Nossal Councillor Dewey

Resolved That leave be given the mover to introduce by-laws a) through e) that have been circulated to all Members of County Council and that by-laws a) through e) be read a first and second time. Carried b)

Third Reading

Motion #: 173-18

Moved By: Seconded By:

Councillor Dewey Councillor Nossal

Resolved That by-laws a) through e) be read a third time, signed, sealed and finally passed. Carried By-Laws a)

To amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) to exempt LPAT from Motions of Reconsideration (resulting from Bill 139) [Proposed By-Law No. 2018-0029]

To amend Parking By-law No. 2018-0027 resulting from Set Fine Application requirements [Proposed By-Law No. 2018-0030]

Regular Meeting of Council Minutes September 19, 2018

Page 23 of 6619, 2018 Minutes of Meeting held September

Page 16 of 17

AGENDA ITEM #a)

To adopt a 2019 Legislated Land Ambulance Response Time Performance Plan [Proposed By-Law No. 2018-0031] To authorize the payment of remuneration to Members of Council and NonCouncil Appointees to Statutory Boards and Committees [Proposed By-Law No. 2018-0032] To confirm all actions and proceedings of County Council on September 19, 2018 [Proposed By-Law No. 2018-0033] Adjournment

Motion #: 174-18

Moved By: Seconded By:

Councillor McDougall Councillor Inglis

That the meeting hereby adjourn at 1:24 p.m. Carried

Ron Higgins, Warden

Regular Meeting of Council Minutes September 19, 2018

Page 24 of 6619, 2018 Minutes of Meeting held September

Jannette Amini, Clerk

Page 17 of 17

October, 2018 Report 2018 -8

Page 25 of 66 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Report

AGENDA ITEM #a)

Page 26 of 66 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

CAO Schedule • • • • • • •

Administrative Report, Frontenac County Council, October 17, 2018

AGENDA ITEM #a)

• •

OAPC AGM and Fall Conference, September 20-21, London, Ontario. Frontenac CAO’s Meeting, September 24, Central Frontenac City of Kingston, September 27, Kingston Meeting with MTO, September 28, Kingston Eastern Ontario Warden’s Meeting, October 4-5, Haliburton Community Development Advisory Committee, October 11, County of Frontenac EOLC Strategy Committee Meeting, October 12, County of Frontenac County Council, October 17 Small Business Week Networking Event with Frontenac CFDC , October 17, 5:00pm to 7:00pm, Rivendell Golf Club

Page 27 of 66 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

EOWC and EOLC Updates • EOWC Warden’s Meeting, October 4-5, Haliburton  Recap from the AMO Conference and MPP’s Meeting, Regional Strategy on Natural Gas Expansion, Priorities and Preparation for January 2019 and Updates from EORN and EOLC. • EOLC Meeting, October 12, County of Frontenac AGENDA ITEM #a)

Administrative Report, Frontenac County Council, October 17, 2018

Page 28 of 66 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Update •

2019 AMO AGM and Annual Conference will be held at the Shaw Convention Centre and Westin Hotel in Ottawa from August 18 to 21, 2019.

•

The demanding arena for elected officials requires knowledge and skills and a way to keep current. AMO is here to help! For the new council term ahead, AMO is pleased to offer 3 inperson training sessions: Municipal Leadership Essentials (November, 2018); As a Member of Council What You Need to Know (February/March, 2019) and Land Use Planning: Beyond the Basics (February/March, 2019).

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, October 17, 2018

Page 29 of 66 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMCTO Update As of Oct 17 th , 2018 Ontario residents 19 and older will be able to buy marijuana on -line through the Ontario Cannabis Store website. The government also stated that Ontario municipalities will be given a one -time chance to opt-out of permitting cannabis retail stores in their communities, before January 22, 2019.

Approximately $40 million will be given to local governments across the province over 2 years to help with costs associated with the legalization of marijuana. On Sept. 26 th , Attorney General Caroline Mulroney announced proposed legislation to establish the Alcohol and Gaming Commission of Ontario (AGCO) as the provincial regulator authorized to grant store licences, and enforce compliance, including, if necessary, revoking licences from stores that fail to comply with the conditions set by the province. The proposed legislation would allow the province to establish distance buffers separating these stores from schools.

Administrative Report, Frontenac County Council, October 17, 2018

AGENDA ITEM #a)

The Govt. has committed to consult with municipalities, Indigenous communities, law enforcement, public health advocates, businesses and consumer groups on the implementation of the private retail model.

Page 30 of 66 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMCTO Updates Federal Matters

The Canada Revenue Agency (CRA) has sent a communication regarding the implementation of tax changes for elected officials starting in 2019. Any questions related to this change should be addressed to the CRA.

http://amo.informz.ca/AMO/data/images/2018/ Canada%20Revenue%20Agency.pdf AGENDA ITEM #a)

Administrative Report, Frontenac County Council, October 17, 2018

Page 31 of 66 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMCTO Policy Spotlight Over the past two weeks the government has released the results of two reviews of Ontario’s finances under the previous Liberal government. While the reviews both noted concern about deficit-spending and Ontario’s high level of debt, neither provided any evidence of fraud or abuse. The report of the Independent Financial Commission of Inquiry, released on September 21, recommended that the government adhere to the Canadian Public Sector Accounting Standards on the treatment of certain pension assets and the debt associated with the suppression of electricity rates by the Liberal government’s “Fair Hydro Plan.” These changes will increase the province’s deficit to $15 billion this year. A week later the government released the results of a line-by-line audit conducted by EY Canada. Amongst the report’s conclusions were recommendations that the province provide fewer services, charge more for them, sell off Crown assets, means -test more provincial programs, and consolidate some of Ontario’s arms -length agencies.

Administrative Report, Frontenac County Council, October 17, 2018

AGENDA ITEM #a)

http://www.amcto.com/Blog/September -2018/Government-Releases-Results-ofCommission-and-Line

Page 32 of 66 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMCTO Policy Updates Province Granted Stay on Better Local Government Act: The Ontario Court of Appeal issued a stay on the September 10 th ruling by the Ontario Superior Court that struck down parts of Bill 5, the Better Local Government Act.

•

Government Announces Details on Legal Cannabis Regime: The government announced new details about its private cannabis retail model

•

OPP Warns Municipalities About Ransomware: The Ontario Provincial Police (OPP) is warning municipalities about a recent spate of ransomware attacks targeting municipal government offices in Ontario.

•

2018 Survey of Canadian CAOs: StrategyCorp released its 2018 survey of Chief Administrative Officers (CAOs), which examines opinions of municipal leaders.

•

Province Will Not Release Mandate Letters: Premier Doug Ford’s office confirmed that it will not publicly release the mandate letters provided to cabinet ministers by the premier.

Administrative Report, Frontenac County Council October 17, 2018

AGENDA ITEM #a)

•

Page 33 of 66 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMCTO Bills and Lawmaking • Government to Repeal Green Energy Act: The government of Ontario introduced legislation that would repeal the Green Energy Act. Bill 34, the Green Energy Repeal Act, 2018, was introduced last week and passed first reading.

AGENDA ITEM #a)

Administrative Report, Frontenac County Council October 17, 2018

Page 34 of 66 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Congratulations to New Leaf Link Dr. Karyn Steiner - 2018 Access Award Winner

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, October 17, 2018

Page 35 of 66 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Staff Updates Fairmount Home • Congratulations Chelsea Shogren hired as new Assistant Director of Care-Resident Services. Officially in her new role as of October 1, 2018. • Welcome back Katrina Lasher, Assistant Director of Care Emergency and Transportation Services • Congratulations Alexandria Moriarity, Administrative Assistant position with Emergency and Transportation Services

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, October 17, 2018

Page 36 of 66 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

OAPC Conference 2018

Chief Charbonneau, Master of Ceremonies

Administrative Report, Frontenac County Council, October 17, 2018

AGENDA ITEM #a)

Kelly Pender, Derek MacGillivray, Todd Fisher, Councillor Natalie Nossal, Gale Chevalier, Chief Charbonneau, Shawn Phillips, Julie Socha, Marco Smits

Page 37 of 66 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Communications Update Highlights • 35% increase in social media followers since September 2017 (from 7,423 followers to 10,024) • #inFrontenac hashtag used more than 500 times on Instagram in September Website traffic August

• www.frontenaccounty.ca • www.infrontenac.ca

20,628 page views Average time on page 1:35 5,002 page views Average time on page 2:14

Administrative Report, Frontenac County Council, October 17, 2018

AGENDA ITEM #a)

Social media audience September 30 County Facebook 3,117 County Twitter 2,183 County Instagram 571 FPS Twitter 3,777 Fairmount Home Facebook 376 Howe Island Ferry Twitter 820 +10,844 Monthly increase 290 followers

AGENDA ITEM #a)

FRONTENAC Report 2018-125 Recommend Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

October 17, 2018

Re:

Corporate Services Services — – Frontenac-Howe Frontenac-Howe Islander Islander Ferry Ferry Fees Fees and Fares Schedule

Recommendation the County County of of Frontenac Frontenac receive receivethe theCorporate CorporateServices Services— – Resolved That Council of the Frontenac-Howe Islander Ferry Fees and Fares Schedule report; And Further That a by-law be introduced later in the meeting to adopt the 2019 Frontenac-Howe Islander Ferry Fees and Fares Schedule. Background The County of Frontenac establishes its fees and fares schedule for the FrontenacHowe Islander Ferry operation annually. The ferry links the west end of Howe Island with the mainland at Kingston. The County has, in past discussions, indicated that the operation of the ferry should not be a financial burden to the County. Within this philosophical framework, there are a number of ways to realize the municipal funding through different fees and fares scenarios. The agreement between the County of Frontenac and the Ministry of Transportation allows for a ferry revenue reserve to be maintained up to 5% of the current operating expenditures.

38Frontenac-Howe of 66 2018-125 Corporate Page Services Islander Ferry Fees and Fares…

AGENDA ITEM #a)

A structure for fees and fares was instated beginning in 2005 which standardized the rates charged for both the Township Ferry and the Frontenac-Howe Islander Ferry and created a common revenue account. At that time, the pass price was reduced and the ticket price increased. Having utilized this formula since 2005, it appears to meet the required contributions of both the Township and the County to the ferry operations. Comment The 2019 pass is again proposed to provide access to both the County and the Township ferries and the common fee structure for the Township and the County ferries is also proposed to continue. 2019 Fees and Fares Staff propose that fees should only be collected when vehicles are coming on to Howe Island from either ferry. In 2013 an exemption was provided for all vehicles identified as undertaking business for the Township of Frontenac Islands. No other major change is suggested in the overall principles currently in place for the fees and fares. The County and the Township will continue to make available temporary passes to provide for short term requirements, which can be arranged at the Frontenac-Howe Islander Ferry office or the Township of Frontenac Islands’ Islands’ municipal office on Howe Island. The discounted tickets to provide to visiting friends and family will be continued in 2019. One book of 10 tickets will be sold per pass holder for a price of $45.00 to accommodate this requirement. It is proposed that the pass price remain at the same rate as 2018 so the cost of the pass and the fees are as follows: Annual pass for a single vehicle One additional annual pass for a single vehicle per household ** Two way trip for single vehicle Two way trip for single vehicle with trailer in tow Additional charges for annual pass holder with trailer in tow Two way trip for any heavy vehicle Replacement fee per annual pass (Charged for every replacement)

$260.00
$66.00 $6.00 $12.00 $6.00 $15.00 $25.00

Definitions Single Vehicle Single vehicle will include a car, motorcycle, van, SUV, or pickup truck. Heavy Vehicle Recommend Report to Council Services — – 2019 Corporate Services 2019Frontenac-Howe Frontenac-Howe Islander Islander Ferry Ferry Fees Fees and and Fares Schedule October 17, 2018

39Frontenac-Howe of 66 2018-125 Corporate Page Services Islander Ferry Fees and Fares…

Page 2 of 3

AGENDA ITEM #a)

Any vehicle greater than 6,000 kgs and/or 7 metres (23 feet). Thesefees feeswill willbe bediscounted discountedby by 10% 10% for for applicants applicants who can show

These documentation indicating they are 65 years of age or older during 2019. ** A second pass for $66.00 will only be available if the second vehicle involved is registered to: •

The same individual who purchased the first full-price 2019 annual pass;

•

An individual who is married to or is in a common-law relationship with the fullprice 2019 annual pass purchaser;

•

The dependent child of a full-price 2019 annual pass purchaser or the fullprice married or or common-law common-law spouse who is under the age price pass pass purchaser’s purchaser’s married of 18;

•

The dependent child of a full-price 2019 annual pass purchaser or the fullprice price pass pass purchaser’s purchaser’s married married or or common-law common-law spouse who is over the age of 18 only if the dependent child has both the same permanent address as the full-price 2019 annual pass purchaser and is attending school full-time.

Documentation must be provided that satisfies the staff person issuing the passes. A third pass at a reduced rate is not available. •

Township of Frontenac Islands’ Islands’ vehicles and vehicles which, through previous notification, the Township of Frontenac Islands identifies as undertaking Township business are exempted.

A memorandum of understanding addressing the details of this arrangement has been executed to address the sharing of revenues between the County and the Township. The Council of the Township of Frontenac Islands considered this schedule of fees and fares at its meeting in October 9, 2018 and approved the direction recommended. Financial Implications Under its agreement with the Ministry of Transportation the County can reserve up to 5% of operating expense expense in in aa reserve reserve to to mitigate mitigate ferry ferry revenue revenuefluctuations. fluctuations. The proposed increase is in line with the increased costs anticipated for the service in 2019. Organizations, Departments and Individuals Consulted and/or Affected D. Plumley, CAO, Township of Frontenac Islands C. Dwyre, Deputy Treasurer, Township of Frontenac Islands

Recommend Report to Council Services — – 2019 Corporate Services 2019Frontenac-Howe Frontenac-Howe Islander Islander Ferry Ferry Fees Fees and and Fares Schedule October 17, 2018

40Frontenac-Howe of 66 2018-125 Corporate Page Services Islander Ferry Fees and Fares…

Page 3 of 3

AGENDA ITEM #b)

FRONTENAC Report 2018-126 Council Recommend Report To:

Warden and Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Paul J. Charbonneau, Chief Paramedic/Director Emergency and Transportation Services

Date of meeting:

October 17, 2018

Re:

Paramedic Services Services — – Sole Frontenac Paramedic Sole Source Source Purchase Purchase of Emergency Sheltering Tent

Recommendation Resolved That the Council of the County of Frontenac accept the Frontenac Paramedic – Sole Services — SoleSource SourcePurchase Purchase of of Emergency Emergency Sheltering Sheltering Tent report; And Further That Council approve the purchase by sole source from Hamisco Industrial Sales Inc. for a Zumro Air Shelter Model 400. Background At its regular meeting on September 20, 2017 County Council received an Information 2017-122 Emergency Emergency and and Transportation TransportationServices Services— – Emergency Report 2017-122 Emergency Response Vehicle (ERV) - Support Strategy. The following comments are from that report: The current ERV - Support is scheduled to be replaced in 2018. This important piece of apparatus has been utilized many times; most recently during the large scale accident on the 401 involving dangerous goods, a fatality and the hospitalization of eighteen (18) First Responders. In an effort to optimize the unit and make it more response ready it has been suggested that the equipment be split into two (2) vehicles and that these vehicles be utilized as the day-to-day front line line Operations Operations Superintendent Superintendent vehicle. vehicle.The Thetwo two(2) (2)current currentERV ERV— – Command trucks, purchased in 2017, would be moved to the two (2) Deputy Chiefs; who`s vehicles are also due for replacement in 2018. who’s vehicles

41 ofServices 66 2018-126 FrontenacPage Paramedic Sole Source Purchase of Emergency …

AGENDA ITEM #b)

Comment Consultation with with paramedics paramedics and superintendents superintendents identified identified three three general general needs related to the replacement A need need for for effective effective replacement of of the the ERV ERV - Support vehicle. vehicle. A environmental protection in the form of a deployable shelter, shelter, effective effective auxiliary auxiliary lighting lighting and a platform that was easily deployable. but none none were were effective. effective. Shelter was was aa component component of the All were available on 4313 4313 but 4313 in in the the form form of an attached awning. Stand-alone Stand-alonelighting lighting in in the the form form of generator 4313 powered pole Halogen Halogen lights lights which which were were inaccessible inaccessible requiring requiring long extension cords and finally the International vehicle platform. We have have addressed addressed two two of of the needs. AAnew newgeneral generalpurpose purposeyet yethighly highly functional functional We superintendent The Ford Ford F350 F350platform platform will will complement complement the current superintendent vehicle. vehicle. The Superintendent vehicle and address both day to day use as well well as as capacity capacity for special deployments. Thevehicle’s vehicle’s role role as as the the intermediate intermediate step step in in aa scalable scalable response response deployments. The functions as well as expansion of operation, is readily available, can duplicate command functions emergency or or community community function. function. capabilities on the scene of an emergency solution was was primarily primarilyan aninternal internaloperational operationalsolution. solution. We We have three high The lighting lighting solution quality portable portable battery battery operated lights lights designed designed for for deployment deployment anywhere anywhere (Pelican 9440 tripod light.) Our Our challenge challenge is is to to get get the the lights lights to the paramedics and have enough 9440 tripod needs on on most most occasions. occasions. The The addition addition of charging mounts to meet the needs mounts into into the the F350 F350 for had held Pelican Pelican lights lights fulfills fulfills the the needs needs of individual individual paramedic paramedic beyond beyond the helmet mount lights. Therelikely likely will will be be aa need needfor foradditional additional lighting lighting in the future. lights. There

Finally Our new new Ford Ford platform platform does not Finally we we need to replace the the shelter shelter feature feature of of 4313. 4313. Our meet the requirements for shelter pre-existing in in old old ministry ministryplatform. platform. It can however carry a vastly improved solution. solution. Consultation with allied allied agencies lead us to the Zumro Thisproduct product is is widely used and valued. Air Shelter. This Some key key points points of the Zumro shelter: • • • • • • • • •

Rapid deployment Compatibility Compatibility with with allied allied agencies agencies including including Kingston KingstonFire Fire and and Rescue Rescue Services (utilize (utilize three three (3) (3) of of these these shelters, shelters, EMAT, EMAT, Ornge Ornge and and DND DND Durability Airtight, does not require constant air delivery weather conditions conditions Effective at all temperatures and weather Privacy Ease of of cleaning cleaning and recovery Ease Safer low pressure system scene repair repair possible possible Rapid on scene

Recommend Report to Council Paramedic Services Services — – Sole Frontenac Paramedic Sole Source Source Purchase Purchase of of Emergency Emergency Sheltering Sheltering Tent October 17, 2018

42 ofServices 66 2018-126 FrontenacPage Paramedic Sole Source Purchase of Emergency …

Page 2 of 3

AGENDA ITEM #b)

Sustainability Implications Regular review of replacement schedules ensures the County is managing its fleet assets by controlling both capital investments and maintenance expenses. Financial Implications The costs of $39,000 for this shelter are budgeted for in the Capital Replacement Reserve Fund. Organizations, Departments and Individuals Consulted and/or Affected

Recommend Report to Council Paramedic Services Services — – Sole Frontenac Paramedic Sole Source Source Purchase Purchase of of Emergency Emergency Sheltering Sheltering Tent October 17, 2018

43 ofServices 66 2018-126 FrontenacPage Paramedic Sole Source Purchase of Emergency …

Page 3 of 3

AGENDA ITEM #c)

FRONTENAC Report 2018-127 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

October 17, 2018

Re:

Corporate Services Services — – Amendments Amendments to to Procedural Procedural By-law By-law 2013-0020 to Change the Name and Mandate of the CAO Performance Appraisal Review Panel to the Executive Committee

Recommendation Be It Resolved That the Council of the County of Frontenac receive the Corporate Services –Amendments —AmendmentstotoProcedural ProceduralBy-law By-law2013-0020 2013-0020 to to Change Change the the Name Name and and Mandate of the CAO Performance Appraisal Review Panel to the Executive Committee report for information; And Further That Procedural By-law 2013-0020, be amended as follows: That Schedule B-6, Chief Administrative Officer Performance Appraisal Review Panel be deleted in its entirety and replaced with Schedule B-6, Council Executive Committee attached to this report as Appendix B. Background At its regular meeting held July 19, 2017, County Council approved a Chief Administrative Officer Performance Appraisal As part part of of the the Policy, Policy, a Review Panel comprised of the Appraisal Policy. Policy. As Mayors of the four municipalities were mandated with carrying out the Chief Administrative Officer’s Officer’s Performance Appraisal. At that same meeting, County Council passed By-law 2017-0029, being a by-law to amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) as it relates to the establishment of the Chief Administrative Officer Performance Appraisal Review Panel (Schedule B-6, Chief Administrative Officer Performance Performance Appraisal Appraisal Review Review Panel). Panel). A copy of Schedule B-6, Chief Administrative Officer Performance Appraisal Review Panel is attached to this report as Appendix A.

44Amendments of 66 2018-127 Corporate Page Services to Procedural By-law 2013-0020 to…

AGENDA ITEM #c)

Comment The Committee Committee structure structure facilitate the decision-making process of and works on behalf of Council to an important important to provide provide advice advice and and make make recommendations recommendations to toCouncil. Council. They are an forum for and public public input input on issues within within Council’s of responsibility responsibility and forum for policy policy debate debate and on issues Council’s area area of and captures the efficiency of working in in smaller groups groups given given that that Council Council does does not not repeat the detailed discussion and analysis conducted by the Committee during during Council sessions. advantage of of utilizing utilizing the Committee Committee structure structure for many issues is the practical benefit A key advantage Councillors and provide an of sharing the total Council workload across a smaller group of Councillors opportunity for opportunity for aa smaller group of Councillors Councillors to to engage engage with staff and the public in in-depth discussion area of of responsibility. responsibility. discussion and analysis of policy policy issues issues and options options in in the the Committees area Committee structure structure diminishes diminishes the opportunity opportunity for all Councillors Although the Committee Councillors to to have have the same deep level level of of understanding understanding of of the the discussions discussions that final same deep that resulted resulted in in aa Committee’s Committee’s final recommendation to Council, Council, the County’s Procedural Procedural By-law By-law has has provisions provisions under Section recommendation to the County’s 26.18 to to permit permit members who are not not members of a Committee Committee to to attend the meetings and, 26.18 with consent of the Chair, take part part in in the the discussion. discussion. Since its establishment establishment in in2017, 2017, the the RFP RFP process for for Councils Councils2019-2022 2019-2022 Strategic Plan has Officer Performance Performance Appraisal Appraisal Review Review Panel given been referred to the Chief Administrative Administrative Officer This is is not not the the first first time that Council has directed the 4 that it is is comprised comprised of of the the 44 Mayors. Mayors. This Mayors to work 2013, Council Council established established the work together together in in taking takingthe thelead leadon onaa project. project. In 2013, Service Delivery and Organization Review Review Committee Committee also also comprised comprised of the four Mayors, with the addition of of one citizen appointee. Given that Council Council has shown shown aa desire desire to to have have the 4 Mayors meet to provide deeper review Chief Administrative Administrative of key issues affecting the County, staff are recommending that the Chief Officer Performance Appraisal to the Executive Committee which which Appraisal Review Review Panel be renamed to would report mandate that that would would include making report to to Council Council with with aa broader broader and and expanded mandate recommendations on the Chief Administrative Officers Performance Appraisal, Council’s strategic policy policy and priorities, priorities, governance governance policy policy and and structure, structure, and Council and its operations. its meeting At its meeting held held on on September September 19, 19, 2018, 2018, County Council Council received received Report Report 2018-119, 2018-119, Krecklo & Associates Krecklo Associates Inc. Inc. (K&A) (K&A) Compensation Compensation Review Review for for the theWarden, Warden, Deputy Deputy Warden, Warden, and Councillors Councillors of of the the County of of Frontenac in which County Council felt that the comparator municipalities municipalities identified identified in in the the report report for for the the County County in in terms of members of Council did not adequately reflect the workload/responsibilities workload/responsibilities of of Frontenac Frontenac County County Councils Councils and and Warden. Warden. result, Council, amended amended the the resolution resolution based on comparators it felt As a result, felt more adequately reflected Frontenac County addition, staff staff were asked to use these new County Council. Council. In addition, comparators when carrying out out the next Council Council Compensation Compensation Review; however no formal resolution to clearly identify who those comparator municipalities would be. resolution was made to comparators for the County of Frontenac when reviewing reviewing Council Developing base comparators

Recommend Report to Council – Amendments Corporate Services — Amendmentsto toProcedural Procedural By-law By-law 2013-0020 2013-0020 to to Change Change the the Name Name and Mandate of the CAO Performance Appraisal Review Panel October 17, 2018 Page 2 of 8

45Amendments of 66 2018-127 Corporate Page Services to Procedural By-law 2013-0020 to…

AGENDA ITEM #c)

Compensation would be an example of what would fall under the mandate of an Executive Committee. Staff are also recommending that the Executive Committee be responsible for considering nominations When first nominations to to serve serve on on the the County’s County’s various various Boards Boards and and Committees. Committees. When first developed, the Citizen Appointments to Boards and Committees of County Council policy required that applications be considered at a meeting of the Committee of the Whole and that the Committee of the Whole make recommendations to County Council; however at the time of the development of the policy, Committee of the Whole met as a separate meeting to allow more indepth discussion on key reports prior to the reports being presented to County Council, given that at the time, Council meetings did not include adjourning and meeting as For the the County’s County’s current current 33 Committees Committees (Community (Community Development Development the Committee of Whole. For Advisory Committee, Joint Frontenac Accessibility Advisory Committee, and the Planning Advisory Committee), more than 30 applications were received for appointments to these Committees may overwhelm a typical typical heavy heavy Council Council agenda. agenda. Having a separate Committee that considers nominations would follow a similar process used by other municipalities such as the City of Kingston and the City of Ottawa which have a Nominations Committee or the County of Lanark and the City of Pembroke which has a Striking Committee. By re-naming the Chief Administrative Officer Performance Appraisal Review Panel to the Executive Committee would more adequately reflect how this Committee is currently being utilized and would permit Council in the future to continue to refer matters it so choses to this Committee without the need of establishing another Committee or amending the mandate of the current Chief Administrative Officer Performance Appraisal Review Panel. Sustainability Implications Good governance is critical to the sustainability of a community and provides the necessary framework to guide members of council through meetings of council and committees to aid good decision-making. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Joe Gallivan, Director of Planning and Economic Development Lisa Hirvi, Administrator, Fairmount Home Paul Charbonneau, Chief/Director of Emergency and Transportation Services

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Appendix A B-6 — – Advisory Schedule B-6 Advisory Committee Committee to to County County Council Committee Name:

Chief Administrative Officer Performance Appraisal Review Panel (Added through By-law 2017-0029 passed August 24, 2016)

Establishment of the Panel The County of Frontenac Chief Administrative Officer Performance Appraisal Review Panel shall be comprised of the Mayors of the four municipalities who sit on the Council of the County of Frontenac. (i) (i)

The members of the County of Frontenac Chief Administrative Officer Performance Appraisal Review Panel shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council;

(ii) (ii)

The Review Panel shall be Chaired by the sitting Warden and supported by the Manager of Human Resources.

(iii) (iii)

The Review Panel shall be considered a Committee of Council and bound by the meeting requirements meeting requirements of of the the County’s County’s Procedural Procedural By-law By-law No. 2013-0020 and any amendments thereto, and the Municipal Act.

Terms of Reference Goal/Vision (i) Goal/Vision The vision of the County of Frontenac stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places. Within the context of the Values and Principles detailed, the Chief Administrative Officer Performance Appraisal Review Panel will be guided by the Vision Statement: Fifty years into the future, the County of Frontenac is one of the most progressive municipalities in terms of community based sustainability planning because priorities and beliefs are determined through community consultation and County-wide considerations are well thought through and incorporate the four pillars of The vision, vision, developed developed to to ensure ensure the the ongoing appreciation and sustainability. The continued improvements to our social, cultural, economic and environmental systems, strongly defines the region. Mandate/Terms of Reference:

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The Chief Administrative Administrative Officer Officer Performance Appraisal Review Panel Panel is is responsible responsible for carrying out carrying out the the annual annual Performance Performance Appraisal Appraisal of of the the County County of of Frontenac’s Frontenac’s Chief Chief Administrative Officer Administrative Officer by by the the following followingprocedure, procedure,as asset setout outininBy-law By-law2017-0028 2017-0028 being a ByChief Administrative Administrative Officer Performance Appraisal Appraisal Policy: Policy: Law to Adopt a Chief 1.

For the purpose of determining the timing timing of of the the Performance Performance Appraisal Appraisal for for the the CAO, CAO, date of of hire hire (or (or promotion) promotion) to to the the position position will be utilized. the date
All communications, correspondence and forms completed during the performance appraisal process are are considered considered confidential confidential in order to ensure the protection of privacy of the incumbent.
Unless superseded by an employment contract or an engagement letter, the process o review) will also be utilized to evaluate outlined in this this policy policy(including (includingaa360 360° review) will also be utilized to evaluate the performance of the CAO CAO at at the the conclusion conclusion of of aa six six month month probation probation period. a. Prior Priortotohiring hiring(or (orpromotion) promotion)to to the theposition position of of CAO CAOthe thenature natureof ofthis this policy policy will will be disclosed to the potential candidate.
The annual annual PA PA process process will will proceed proceed as as follows: follows:

a. InInthe themonth monthof ofthe theanniversary anniversary date, date,the the CAO CAOwill will provide provide to the review panel the following: i. A list of accomplishments i. accomplishments on on a professional professional and and personal development level. The The accomplishments accomplishments will be tied to the goals and objectives outline in in the previous previous PA, PA, or in the event of a probationary review, the goals and objectives outline in in the letter letter of of engagement. engagement. ii. A completed PA PA form form completed completed in in draft draft for consideration by the panel. ii. iii. A draft outline of objectives for the upcoming year. iii. iv. iv. Any other information information deemed deemed necessary necessary for for the the evaluation evaluation of of the the CAO’s CAO’s performance (e.g., reports, reports, research, commendations)

b. At Atleast leastonce onceper perCouncil Council term, term, the the Review Review Panel Panel will will work work with the Manager of Human Resources to to conduct a 360° 360o review including including Directors, Directors, Managers Managers and front line staff. staff. At At the the discretion discretion of of Council, Council, the the 360 360°o review may include key outside stakeholders. The360° 360owill willbe becoordinated coordinated by by the the Manager Manager of of Human Human Resources Resources in a i. The confidential manner confidential manner and and provided provided to to the the Review Review Panel Panel in an aggregate format that protects the confidentiality of the respondents. Recommend Report to Council – Amendments Corporate Services — Amendmentsto toProcedural Procedural By-law By-law 2013-0020 2013-0020 to to Change Change the the Name Name and Mandate of the CAO Performance Appraisal Review Panel October 17, 2018 Page 5 of 8

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c. The TheReview ReviewPanel Panelshall shallreview review their their findings findings and and provide provide a final draft Performance Review and objectives for the upcoming year to the CAO for review and comment. d. The The CAO CAO can: can: i. i. Sign the Performance Review, acknowledging the feedback ii. Acknowledge but not sign the PA and provide comment to the Review ii. Panel iii. Request a subsequent meeting with the Review Panel to provide iii. clarification. Shouldaastalemate stalemateover overthe the contents contents of of the the PA PA occur occur between the Review e. Should Panel and the CAO, the parties may agree to non-binding mediation by an objective third party. f. Upon completion of the Performance Review the Chair/Warden shall provide a summary report to all of Council in closed session. 5. Should Shouldaastep stepincrease increase be be available available and and approved, approved, the the effective effective date shall be the anniversary date for the incumbent. Composition of the Committee The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Planning Advisory Committee: Four (4) members of County Council, those being the Mayors of each Township: • • • •

North Frontenac Councillor Higgins Higgins Frontenac — – Councillor Central Frontenac Frontenac — – Councillor Councillor Smith South Frontenac Frontenac — – Councillor Councillor Vandewal Vandewal Frontenac Islands — – Councillor Frontenac Islands Councillor Doyle

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Appendix B B-6 — – Advisory Schedule B-6 Advisory Committee Committee to to County County Council Committee Name:

Executive Committee

Establishment of the Panel The County of Frontenac Executive Committee shall be comprised of the Mayors of the four municipalities who sit on the Council of the County of Frontenac. (iv) (iv)

The members of the Executive Committee shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council;

(v) (v)

The Executive Committee shall be Chaired by the sitting Warden.

(vi) (vi)

The Executive Committee shall be considered a Committee of Council and bound by by the the meeting meeting requirements requirements of of the the County’s County’s Procedural Procedural By-law By-law No. 2013-0020 and any amendments thereto, and the Municipal Act.

Terms of Reference (ii) Goal/Vision The vision of the County of Frontenac stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places. Within the context of the Values and Principles detailed, the Chief Administrative Officer Performance Appraisal Review Panel will be guided by the Vision Statement: Fifty years into the future, the County of Frontenac is one of the most progressive municipalities in terms of community based sustainability planning because priorities and beliefs are determined through community consultation and County-wide considerations are well thought through and incorporate the four pillars of The vision, vision, developed developed to to ensure ensure the ongoing appreciation and sustainability. The continued improvements to our social, cultural, economic and environmental systems, strongly defines the region. Mandate/Terms of Reference: The Executive Committee is responsible for carrying out the following:

the theannual annualPerformance PerformanceAppraisal Appraisal of of the the County County of of Frontenac’s Frontenac’s Chief Chief Administrative Officer by the following procedure, as set out in By-law 2017-0028 being a By-Law to Adopt a Chief Administrative Officer Performance Appraisal Policy:

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Make recommendations to County Council on the Chief Administrative Officers

Performance Appraisal; 3. 3. Make recommendations to County Council on Council’s strategic policy and priorities; 4. Make recommendations to County Council on governance policy and structure; 4. 5. 5. Make recommendations to County Council on Council and its operations. 6. Make recommendations to County Council on appointments to committees and 6. boards. Composition of the Committee The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Planning Advisory Committee: Four (4) members of County Council, those being the Mayors of each Township as elected/appointed from each municipalities in accordance with the Municipal Act.

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Committee Report To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

October 17, 2018

Re:

Community Development Advisory Committee – Report to Council

All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Community Development Advisory Committee reports and recommends as follows: 1.

2018-122 Community Development Advisory Committee Open Farms in Frontenac 2018 Be It Resolved That the County of Frontenac continue to coordinate the “Open Farms in Frontenac” event in 2019; And Further That $4,000 be included in the 2019 Economic Development budget to address costs associated with coordinating and marketing the Open Farms event. And further that given the success and projected growth of the open farms and its alignments with the Economic Development Charter, that Open Farms be considered a priority in the 2019-2022 Economic Development Work plan

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PageDevelopment 53 of 66 Advisory Committee All items listed … Report of the Community

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Minutes of the Community Development Advisory Committee Meeting October 11, 2018 A meeting of the Community Development Advisory Committee was held in the Bud Clayton Memorial Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Thursday, October 11, 2018 at 10:30 a.m. Present: Robert Clinton, Chair Barrie Gilbert Wilma Kenny Tracy John Councillor John McDougall, Council Liaison Warden Ron Higgins Regrets: Ella Vanderburgt Betty Hunter, Vice Chair Staff Present: Alison Vandervelde, Community Development Officer Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) 1.

Call to Order

The Chair called the meeting to order at 10:30 a.m. 2.

Adoption of the Agenda

Moved By: Seconded By:

Councillor McDougall Warden Higgins

That the agenda for the October 11, 2018 meeting of the Community Development Advisory Committee be adopted. Carried 3.

Disclosure of Pecuniary Interest and General Nature Thereof

There were none.

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Adoption of Minutes a)

Minutes of Meeting held August 9, 2018

Moved By: Seconded By:

Ms. John Councillor McDougall

That the minutes of the Community Development Advisory Committee meeting held August 9, 2018 be adopted. Carried 5.

Deputations and/or Presentations 

Reports to the Community Development Advisory a)

2018-121 Community Development Advisory Committee Frontenac Ambassador Program, Second Year Review

This report is for information purposes only. With respect to a question on why Ambassadors felt they were not involved, Ms. Vandervelde noted there are specific Ambassadors involved with specific goals that may not have responded to the survey. She did caution that the survey questions are open to interpretation. With respect to growth in the workforce, it was noted that transportation has been identified as an issue in retaining staff as people cannot afford the cost of transportation when working minimum wage. The Committee also had a discussion around the effects that minimum wage has had on the job market, both positive and negative. In addition, it was noted that ethics in the younger generation have shifted as people now prioritize quality/family time over part-time work. With respect to urban migration, discussions from local realtors indicate this migration is coming, specifically from Ottawa. As a result, staff have suggested businesses might appreciate a 5 to 10 year economic outlook specifically for Frontenac. Warden Higgins highlighted the work being done by the Eastern Ontario Warden’s Caucus (EOWC) through the Eastern Ontario Regional Network (EORN) with respect to internet and cell gap coverage. The conversation led to the public push for recreational facilities in their own municipalities so that families do not have to travel to Kingston. Examples were splash pads and skateboard parks which attract young families. If the County is serious about tourism, the department will require additional staff in the next few years. One suggestion was that the County invest some funding in a Masters Community Development Advisory Committee Meeting Minutes October 11, 2018

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AGENDA ITEM #a)

student who would do the majority of the work; however this does require a lot of coaching and mentoring, and is not usually associated with task-oriented projects. With respect to staff time, given the issue of limited resources, decisions need to be made on which projects to focus on. b)

2018-122 Community Development Advisory Committee Open Farms in Frontenac 2018 Moved By: Ms. John Seconded By: Ms. Kenny Be It Resolved That the County of Frontenac continue to coordinate the “Open Farms in Frontenac” event in 2019; And Further That $4,000 be included in the 2019 Economic Development budget to address costs associated with coordinating and marketing the Open Farms event. And further that given the success and projected growth of the open farms and its alignments with the Economic Development Charter, that Open Farms be considered a priority in the 2019-2022 Economic Development Work plan Carried As Amended (See Motion to Amend below which was Carried) Motion to Amend Moved By: Seconded By:

Warden Higgins Ms. Kenny

And further that given the success and projected growth of the open farms and its alignments with the Economic Development Charter, that Open Farms be considered a priority in the 2019-2022 Economic Development Work plan Carried Ms. Vandervelde provide the Committee with a debrief of Wednesday night’s meeting with Open Farms participants as this information was not included in the report. Comments included:  Everyone liked the signage as one component of the overall effective marketing campaign.  Seemed like most visitors were locals and would like to focus next year on drawing out the Kingston consumers.  Visitors tended to be mostly young families and the foodie crowd but they would like to shift this more to the foodie market for next year.  Regarding the date for next year, it was suggested to combine Open Farms with the plowing match to compliment Open Farms, and boost attendance at the plowing match. Staff will create an online survey to get individual feedback from participants before confirming the 2019 event date.

Community Development Advisory Committee Meeting Minutes October 11, 2018

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AGENDA ITEM #a)

 Sales were very good across all locations. Following the success of Open Farms, some producers ran short on products for their regular customers the following week. Next year, they will plan for packaging specifically for Open Farms so as not to impact their regular sales.  Attendance ranged from an estimate of approximately 250 to 600-700 at some locations. There was a lot of conversation among the participants around logistics and how to better handle these types of crowds next year.  Staff have also heard from other farms that want to be involved next year.  Comments regarding the videos were great and the farms want to do them again next year as it portrays the comradery of the farming community to the audience.  There were positive comments around the t-shirts noting that they added to the feeling of consistency across locations, which visitors really seemed to appreciate. They were also highly visible, making farm staff and volunteers easy to identify. It was felt that the cost of staff time should be shown in dollars so that the full cost to the County is shown. Council needs to see the impact to work plans when staff focus on specific projects that take up significant time. Regarding comments about offloading this project externally, staff cautioned that having a coordinator is what really made this project work. Without a dedicated coordinator, the event will eventually fizzle. c)

2013-123 Community Development Advisory Committee Ferry by Foot

Moved By: Seconded By:

Ms. John Warden Higgins

Be It Resolved That the County of Frontenac continue with the Ferry by Foot Campaign in 2019; And Further That Social Media Marketing of $250 for the Ferry by Foot program be incorporated into the 2019 Economic Development tourism development budget; And Further That the County of Frontenac seek partners to operate the Big Sandy Bay Shuttle Bus on weekends through July and August of 2019 and report back to Council in Q2 of 2019. Carried It was questioned if staff were aware of how many people chose to use the bus as a result of hearing about this on social media, to which staff noted that a survey of passengers was considered; however this year, staff wanted to keep it simple. Staff will consider using a quick questionnaire on the shuttle bus next year. It was questioned if staff could make better use of the electronic signs already at the ferry dock to better explain the ferry system; staff noted that currently, the dock area is overwhelmed with signage which is why staff focused on the social media campaign.

Community Development Advisory Committee Meeting Minutes October 11, 2018

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2018-124 Community Development Advisory Committee Investigation into the Establishment of a Frontenac Arts Fund

Moved By: Seconded By:

Councillor McDougall Ms. Kenny

Recommend That staff continue to coordinate with the Kingston Arts Council in regard to the development of a program to support the arts in Frontenac and report back with recommendations as part of the 2020 budget process. Carried The Committee suggested adding the Grace Centre to the artistic platforms and outlets in Frontenac. 7.

Communications 

Other Business

Ms. Vandervelde noted the Festival of Small Halls concert series, which is looking to seriously grow through Eastern Ontario, hosted two concerts at venues in Frontenac this year. Organizers have confirmed that due to this year’s success, they will use the Grace Centre in Sydenham and the Golden Links Hall in Harrowsmith for concerts again next year as well as a potential to expand to Verona. Many of the attendees to the concerts came from Kingston and further away. 9.

Next Meeting a)

The next regular meeting of the Community Development Advisory Committee is scheduled for Thursday, December 13 at 10:30 a.m. at the County Administrative Building. Adjournment

Moved By: Seconded By:

Warden Higgins Mr. Gilbert

That the meeting hereby adjourn at 12:19 Carried

Community Development Advisory Committee Meeting Minutes October 11, 2018

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AGENDA ITEM #a)

By-Law No. 2018-0034 of The Corporation of the County of Frontenac being a by-law to establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2019 Whereas Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended authorizes a municipality to impose fees or charges on persons: (a) (a)

for services or activities provided or done by or on behalf of it;

(b) (b)

for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and

for the use of its property including property under its control.

And Whereas the Corporation of the County of Frontenac operates a ferry to and from Howe Island known as the Frontenac-Howe Islander Ferry; And Whereas the Council of the County of Frontenac deems it expedient to adopt the following fees and fares in relation to the Frontenac-Howe Islander Ferry operation for the year 2019; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby adopts the following fees and fares structure in relation to the Frontenac-Howe Islander Ferry operation for the year 2019:

The 2019 pass shall provide access to both the County and Township operated

ferries. 2. A common fee structure shall apply for both the County and Township operated 2. ferries. 4. Fees shall only be collected when vehicles are coming onto Howe Island from either the County or Township operated ferry. 5. The County and the Township will continue to make 5. make available available temporary passes to provide for short term requirements, which can be arranged at the the Frontenac-Howe Frontenac-Howe Islander Ferry office or the Township of Frontenac Islands' Islands’ municipal office on Howe Island. 6. The discounted discounted tickets visiting friends family will be continued continued in 6. tickets to to provide provide to visiting friends and and family 2018. One tickets will holder for a price of $45.00 $45.00 to 2018. One book book of of 10 tickets will be sold per pass holder accommodate this requirement.

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AGENDA ITEM #a)

2019Fees Feesand andFares Fares shall shall be be established established as follows: 7. 2019 Annual pass for a single vehicle One additional annual pass for a single vehicle per household ** Two way trip for single vehicle Two way trip for single vehicle with trailer in tow Additional charges for annual pass holder with trailer in tow Two way trip for any heavy vehicle Replacement fee per annual pass (Charged for every replacement)

$260.00
$66.00 $6.00 $12.00 $6.00 $15.00 $25.00

Definitions Single Vehicle Single vehicle will include a car, motorcycle, van, SUV, or pickup truck. Heavy Vehicle Any vehicle greater than 6,000 kgs and/or 7 metres (23 feet). Thesefees feeswill willbe bediscounted discountedby by 10% 10% for for applicants applicants who can show

These documentation indicating they are 65 years of age or older during 2019. ** A second pass for $66.00 will only be available if the second vehicle involved is registered to: •

The same individual who purchased the first full-price 2019 annual pass;

•

An individual who is married to or is in a common-law relationship with the fullprice 2019 annual pass purchaser;

•

The dependent child of a full-price 2019 annual pass purchaser or the full-price pass married or or common-law common-law spouse who is under the age of 18; pass purchaser’s purchasers married

•

The dependent child of a full-price 2019 annual pass purchaser or the full-price pass purchaser’s married or or common-law common-law spouse who is over the age of 18 purchasers married only if the dependent child has both the same permanent address as the fullprice 2019 annual pass purchaser and is attending school full-time.

Documentation must be provided that satisfies the staff person issuing the passes.
A third pass at a reduced rate is not available.
Township of Frontenac Islands’ Islands’ vehicles and vehicles which, through previous

notification, the Township of Frontenac Islands identifies as undertaking Township business are exempted. 11. A memorandum memorandum of understanding addressing the details of this arrangement has 11.A been executed to address the sharing of revenues between the County and the Township. 12. That That this this by-law by-law shall shall come come into into force force and take effect on the date of final passing. 2018-0034 — – To By-law No. 2018-0034 ToEstablish EstablishFrontenac Frontenac Howe Howe Islander Islander Ferry Ferry Fees Fees and and Fares Fares for 2019 October 17, 2018

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AGENDA ITEM #a)

and second second time time this this 17th 17th day of October, 2018. Read a first and Read a third time time and and finally finally passed passed this this 17th 17th day of October, 2018.

The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

2018-0034 — – To By-law No. 2018-0034 ToEstablish EstablishFrontenac Frontenac Howe Howe Islander Islander Ferry Ferry Fees Fees and and Fares Fares for 2019 October 17, 2018

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AGENDA ITEM #b)

By-Law Number 2018-0035 of The Corporation of the County of Frontenac being a by-law to amend By-law No. 2013-0020 (Procedural By-law) to Change the Name and Mandate of the CAO Performance Appraisal Review Panel to the Executive Committee as amended amended (the Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas By-law No. 2013-0020, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings, was adopted by the Council of the Corporation of the County of Frontenac on May 15, 2013; And Whereas The Corporation of County of Frontenac deems it expedient to amend By-law No. 2013-0020 as it relates to Changing the Name and Mandate of the CAO Performance Appraisal Review Panel to the Executive Committee; Now Therefore Be It Resolved That the Council for The Corporation of the County of Frontenac hereby enacts as follows: That Procedural By-law 2013-0020 as amended be further amended as follows: That Schedule B-6, Chief Administrative Officer Performance Appraisal Review Panel be deleted in its entirety and replaced with Schedule B-6, Council Executive Committee attached to this By-law hereto as Appendix A That this amending by-law shall come into force and take effect on the date of final passing. Second Time Time this this 17th 17th day of October, 2018. Read a First and Second Signed, Sealed Sealed and and Finally Finally Passed Passed this this 17th 17th day of October, 2018. Read a Third Time, Signed, The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

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AGENDA ITEM #b)

Appendix A to By-law 2018-0035 Schedule B-6 B-6 — – Advisory Advisory Committee Committee to to County County Council Committee Name:

Executive Committee

Establishment of the Panel The County of Frontenac Executive Committee shall be comprised of the Mayors of the four municipalities who sit on the Council of the County of Frontenac. (i) (i)

The members of the Executive Committee shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council;

(ii) (ii)

The Executive Committee shall be Chaired by the sitting Warden.

(iii) (iii)

The Executive Committee shall be considered a Committee of Council and bound bound by by the the meeting meeting requirements requirements of of the the County’s County’s Procedural Procedural By-law By-law No. 2013-0020 and any amendments thereto, and the Municipal Act.

Terms of Reference (i) GoalNision Goal/Vision (i) The vision of the County of Frontenac stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places. Within the context of the Values and Principles detailed, the Chief Administrative Officer Performance Appraisal Review Panel will be guided by the Vision Statement: Fifty years into the future, the County of Frontenac is one of the most progressive municipalities in terms of community based sustainability planning because priorities and beliefs are determined through community consultation and County-wide considerations are well thought through and incorporate the four pillars of sustainability. The The vision, vision, developed developed to to ensure ensure the ongoing appreciation and continued improvements to our social, cultural, economic and environmental systems, strongly defines the region. Mandate/Terms of Reference: The Executive Committee is responsible for carrying out the following: 1.

the the annual annual Performance Performance Appraisal Appraisal of of the the County County of of Frontenac’s Frontenac’s Chief Chief Administrative Officer by the following procedure, as set out in By-law 2017-0028 being a By-Law to Adopt a Chief Administrative Officer Performance Appraisal Policy:
Make recommendations to County Council on the Chief Administrative Officers

Performance Appraisal; 2018-0035 — – to By-law No. 2018-0035 toamend amendBy-law By-law No. No. 2013-0020 2013-0020 (to (to govern govern the the proceedings proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) to Change the Name and Mandate of the CAO Performance Appraisal Review Panel to the Executive Committee October 17, 2018 Page 2 of 3

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AGENDA ITEM #b)

Make recommendations to County Council on Council’s strategic policy and priorities;
Make recommendations to County Council on governance policy and structure;
Make recommendations to County Council on Council and its operations.
Make recommendations to County Council on appointments to committees and

boards. Composition of the Committee The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Planning Advisory Committee: Four (4) members of County Council, those being the Mayors of each Township as elected/appointed from each municipalities in accordance with the Municipal Act.

2018-0035 — – to By-law No. 2018-0035 toamend amendBy-law By-law No. No. 2013-0020 2013-0020 (to (to govern govern the the proceedings proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) to Change the Name and Mandate of the CAO Performance Appraisal Review Panel to the Executive Committee October 17, 2018 Page 3 of 3

64 of(Procedural 66 To amend By-law No.Page 2013-0020 By-law) to Change the Name and…

AGENDA ITEM #c)

By-Law No. 2018-0036 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on October 17, 2018

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Act; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides capacity, rights, rights, powers provides that that a a municipal municipal power, power, including including a a municipality’s municipality’s capacity, powers and and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.

That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on October 17, 2018 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on October 17, 2018 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on October 17, 2018 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Page 65 of 66 of County Council on October 17,… T o confirm all actions and proceedings

AGENDA ITEM #c)

That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Second Time Time this this 17th 17th day of October 2018. Finally Passed, Passed, Signed Signed and and Sealed Sealed this this 17th 17th day of October Read a Third Time and Finally

The Corporation of the County Of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

2018-0036 — – To By-Law No. 2018-0036 ToConfirm Confirm all all Actions Actions and and Proceedings Proceedings of County Council October 17, 2018

Page 66 of 66 of County Council on October 17,… T o confirm all actions and proceedings

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