Body: Council Type: Agenda Meeting: Regular Date: April 18, 2012 Collection: Council Agendas Municipality: Frontenac County
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Document Text
County Council Meeting – Regular Session April 18, 2012 – 9:00 a.m. The Frontenac Room, 2069 Battersea Road, Glenburnie, On
AGENDA Page 1.
CALL TO ORDER
ADOPTION OF THE AGENDA
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
DEPUTATIONS AND/OR PRESENTATIONS a) Presentation of 2 LifePak 12 Monitors from the County of Frontenac to St. Lawrence College (Cornwall Campus) Primary Care Paramedic Program
4-40
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada (EMSCC) Re: EMSCC Government Relations and Community Paramedicine c) Volunteer Appreciation Recognition
CLOSED MEETING As Authorized under Section 239 of The Municipal Act, to consider: a) Adoption of Closed Meeting Minutes b) Pending Acquisition of Land
41-57
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
BUSINESS ARISING FROM THE MINUTES
COMMUNICATIONS FOR INFORMATION
58-65
a) Communications of Interest to Council
66-68 69
ADOPTION OF MINUTES
COMMUNICATIONS FOR ACTION a) Town of Halton Hills - March 14, 2012 b) The Corporation of Havelock-Belmont-Methuen - March 28, 2012 c) Pitch In Canada Week - April 23 - 30, 2012
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Page 10.
REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER
10.1. Administrative Services 10.1.1.Administration 70-81
a) Administrative and Financial Services 2012 1st Quarter Activity Report
10.1.2.Sustainability 82-83 84-86
a) Peer Review Services for Subdivision Planning Contract Award b) Ontario Feed In Tariff Program Proposed Changes
[Addenda] 10.1.3.Human Resources 10.2. Financial Services 87-93 94-95
a)
2012 Property Tax Capping
b)
2012 Temporary Borrowing By-Law
10.3. Emergency and Transportation Services 96-97 98-100 101-102
a)
Emergency and Transportation Services 2012 1st Quarter Activity Update
b)
2012 Emergency Medical Services (EMS) Week Proclamation, May 20th to 26th
c)
2012 Emergency Preparedness Week Proclamation, May 6th to 12th
10.4. Fairmount Home 103-105
a)
Fairmount Home 2012 1st Quarter Activity Update
b)
Fairmount Grapevine Gazette - March and April 2012 Issues
ACCOUNTS
106-111
a) Accounts for March 10 - April 10, 2012
MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN
GIVING NOTICE OF MOTION
OTHER BUSINESS
14.1. External Boards and Committees a)
Kingston Frontenac Library Update - Councillor Purdon
b)
KFL&A Public Health Update - Councillor Clayton
c)
RULAC, LSR and Other Updates - Susan Beckel
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Page 14.1. External Boards and Committees d)
Algonquin Land Claim Update - Councillor Inglis
e)
Frontenac County Youth Justice Advisory Committee Update - Councillor Davison
f)
Affordable Housing Development Committee Update - Councillor McDougall
g)
Rideau Corridor Landscape Steering Committee Update - Councillor Jones
14.2. Advisory Committees of County Council
112-117
a)
Sustainability Advisory Committee
b)
Green Energy Task Force
c)
150th Anniversary of County Advisory Committee
d)
Trails Advisory Committee
e)
Accessibility Advisory Committee
14.3. Other Updates a)
Out of Province Conferences
PUBLIC QUESTION PERIOD
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW
118-119 120-121 122
a) By-Law No. 2012-0012 - To Authorize Temporary Borrowing for 2012 b) By-Law No. 2012-0013 - 2012 Property Tax Capping c) By-Law No. 2012-0014 - To Amend By-Law 2011-0004 (Council Remuneration By-Law)
123-124
d) By-Law No. 2012-0015 - To Amend By-Law 2011-0005 (Council Reimbursement of Expenses By-Law)
125-126
e) By-Law No. 2012-0016 - Confirmation of Proceedings
ADJOURNMENT Confirmation of time, date and location for upcoming County Council Meetings:
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Michael Nolan MA, CCP(F), ACP Chief, Paramedic Service Director, Emergency Services Department County of Renfrew
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Emergency Medical Service Chiefs of Canada mnolan@countyofrenfrew.on.ca
Agenda Item # 4•
President
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Paramedic Service
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Invest in a Government Relations Program
Create a National Research Framework
Establish Canadian EMS Benchmarks
Define the role of the Community Paramedic in Canada
Create a Canadian Mentorship Program
Agenda Item # 4•
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Create a National Leadership Competency Profile
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Care… “The OPALS Respiratory Distress Study showed that the introduction of an EMS advanced-lifesupport program and interventions for symptom relief significantly reduced mortality for patients with shortness of breath.”
Agenda Item # 4•
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Advanced Life Support for Out-of-Hospital Respiratory Distress Ian G. Stiell, M.D., M.Sc., F.R.C.P.C., Daniel W. Spaite, M.D., Brian Field, M.B.A., E.M.C.A., Lisa P. Nesbitt, M.H.A., Doug Munkley, M.D., Justin Maloney, M.D., F.R.C.P.C., Jon Dreyer, M.D., F.R.C.P.C., Lorraine Luinstra Toohey, B.Sc.N., M.H.A., Tony Campeau, M.A.Ed., Eugene Dagnone, M.D., F.R.C.P.C., Marion Lyver, M.D., and George A. Wells, Ph.D. for the OPALS Study Group N Engl J Med 2007; 356:2156-2164May 24, 2007
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Care… Advanced Care Paramedic Abstract - Diabetes
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Ambulance personnel can successfully treat severe hypoglycaemia Mrs L Yaxley RGN SCM HV1,*, V Aldridge RGN HV1, J Almond RGN DipN Diabetes Nurse Specialists1, R H Greenwood BSc FRCP1,P,Heyburn MD MRCP Consultant Physicians1, F Harradence FASI Director, Support Services2, P Henry Paramedic NHSTD Manager, Support Services2
Agenda Item # 4•
“This study has shown that the administration of glucagon by paramedics is a safe and effective way of treating severely hypoglycaemic patients at home and has significantly reduced hospital admission. “ “Widespread adoption of this policy would reduce the risk of hypoglycaemic brain damage as well as saving NHS resources.”
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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Heart Wise Exercise Aging at home
Community Paramedic Programs
Paramedic clinics PACCT
Referral
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
CPR / AED
Agenda Item # 4•
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Adhoc Home visits
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Heart Wise Exercise • Encourages regular, daily aerobic exercise
• Incorporates and encourages warm up, cool down and self-monitoring with all exercise sessions • Accepts participants to exercise at low intensity • Accepts participants with a known history of cardiac disease provided they have physician approval
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• Has an emergency plan, phone access to Paramedic Service and an AED
Agenda Item # 4•
• Provides health screening for all participants
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Paramedic and Community Care Team provides access to in-home and community health services to maintain an individual’s health, independence and quality of life. Specialized Services include:
Nursing Personal support Physiotherapy Occupational therapy Speech-language therapy Social work Nutritional counseling Medical supplies and equipment
Convalescent Care Respite care Child and family services School Health Support Mental Health Palliative care
PACCT Referral
Agenda Item # 4•
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Community Services include:
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Paramedics Evaluating the Risk of Independence Loss • The “PERIL” prediction rule uses three variables that are easily collected by paramedics in the homes of older clients to identify those at highest risk for recurrent ED use, hospitalization or death within 30 days. Agenda Item # 4•
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• If a subject has a score of PERIL 2/3, 70% will have an adverse outcome within 30 days.
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Paramedic and Community Care Team Referral Evaluation Repeat EMS use by patients 1, 3, 6 and 12 months
Hospital admission rates 1, 3, 6 and 12 months
Use of community services within 1 and 3 month
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Functional decline within 1 and 3 months
Agenda Item # 4•
Mortality within 1, 3, 6 and 12 months
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Deep River - Aging at home goals We are providing the necessary support seniors staying in their home We are decreasing unnecessary 911 calls We are decreasing Emergency visits and hospital off-load delay
We are improving the quality of life of our seniors in our community
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Aging at home
Agenda Item # 4•
We relieve stress for the family and caregivers
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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Aging at home
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
The numbers Aging at home $37.00/resident/day
24 hour access to RN 24 hour access to PSW Maintenance Housekeeping Admin support The resident pays $53.07-$71.07/day
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Aging at home
Agenda Item # 4•
24 hour access to RN 24 hour access to PSW Maintenance Housekeeping Admin support No co-payment
Long Term Care $169.66/resident/day
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Western Eagle County Community Paramedic Program - Colorado • 22 Patients served through 65 home visits – Prevented 58 physician office visits – 8 paramedic transports – 8 Emergency Department visits – 1 inpatient admission – Reduced demand for 182 skilled nursing days (Long Term Care) Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
The Colorado numbers • $5,171 annualized cost of this pilot • Prevented $195,846 in spending • 97% reduction in cost
Agenda Item # 4•
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Health Care Innovation Challenge $27M request for 16 Community Paramedic Sites in 9 States / 3 years – 27,460 patients Anticipated savings $526 million Net savings $499 million
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Adhoc Home Visits Within the emergency deployment plan Visits for shut-in seniors
Paramedic identified inclusion Referrals from the medical community
Voluntary inclusion
Adhoc Home visits
Agenda Item # 4•
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Referrals to and from the Community of Care Access Centre and the Geriatric Emergency Nurse Program
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Community Paramedic Visits Renfrew Base - Crew A
Agenda Item # 4•
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b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Community Paramedic Clinics • There is an identified need in the community for primary health monitoring. • There has been a withdrawal of family physicians. • There are many communities without a hospital.
• Paramedics provide health teaching including blood pressure, blood sugar, medication, physical activity and nutrition monitoring. Agenda Item # 4•
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• We have also partnered with the Cardiovascular Health Awareness Program to support patient teaching and data gathering. Paramedic clinics •Paramedics now refer to Paramedics.
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Agenda Item # 4•
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Heart Wise Exercise Aging at home
Community Paramedic Programs
Paramedic clinics PACCT
Referral
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
CPR / AED
Agenda Item # 4•
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Adhoc Home visits
b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada
Michael Nolan MA, CCP(F), ACP Chief, Paramedic Service Director, Emergency Services Department County of Renfrew
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Emergency Medical Service Chiefs of Canada mnolan@countyofrenfrew.on.ca
Agenda Item # 4•
President
Agenda Item # 6•
MINUTES M O THE REG OF GULAR MEE ETING OF COUNCIL C Marrch 21, 2012 2
A regularr meeting off the Councill of the Coun nty of Fronte enac was he eld in the Fro ontenac Roo om of the Coun nty Administtrative Office e, 2069 Batttersea Road d, Glenburnie e on Wedne esday, March 21, 2012 at 9:00 9 a.m. PRESEN NT:
Warden n Janet Gutowski, Dep puty Warden Denis Do oyle, Counc cillors David Jones, Garry Davison, John Purd don, John McDougall, Bud Clayton n and John In nglis (arrived d at 9:23 a.m m.).
ALSO PR RESENT:
County y: Liz Savill, CAO/Clerk; Marian Van nBruinessen, Treasurer; Paul Charbonneau, Dire ector of Eme ergency & Transportatio on Services; Julie Shillington, Adminis strator of Fairmount; Anne Marie Yo oung, Manag ger of Econom mic Sustain nability; Joe e Gallivan, Manager of Sustaina ability Plannin ng; Casey Buchanan, Executive Assistant; Susan Be eckel, Deputy Clerk (Reco ording Secre etary) Media: Jeff Green and a Craig Backay
C CALL TO OR RDER
Warden Gutowski G ca alled the mee eting to orde er at 9:11 a.m m. 2.
A ADOPTION OF O THE AGENDA
Motion #68-12
y: Moved By Seconded d By:
eputy Warde en Doyle De Co ouncillor Jones
RESOLV VED THAT th he agenda fo or the March h 21, 2012 meeting m of th he Council off the County y of Frontena ac, be adopte ed as circula ated. CARR RIED 3.
D DISCLOSUR RES OF PEC CUNIARY IN NTEREST AN ND GENERA AL NATURE E THEREOF F
The Warrden reques sted the Clerk to record d that, in ac ccordance with w the Mun nicipal Confllict of Interest Act, A no Mem mber of Coun ncil declared a conflict off interest forr any items on o the agend da. 4.
D DEPUTATIO NS AND/OR R PRESENT TATIONS a) Tomm my Leblanc–Beaudoin, Supervisor S Performance Standards
Regular Me eeting of Council Minutes March 21, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
Page 1 of 11
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Agenda Item # 6•
Re: Paramedic Response Unit Research Project Tommy Leblanc-Beaudoin was in attendance to provide a presentation on the findings of a research project which he completed as a requirement for his bachelor’s degree from Ryerson University in cooperation with the County of Frontenac. The project involved evaluating the effectiveness of the County’s Paramedic Response Unit (PRU) program in its first year of operation on response time and level of patient care. Mr. Leblanc-Beaudoin shared the following conclusions: (i) the PRU is an effective tool in reducing response times; (ii) for the County, the PRU does not increase the level of care available to a patient; and (iii) there is potential for various functions and uses of PRU-type vehicles. Councillor Inglis arrived at 9:23 a.m. Motion #69-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT the presentation by Tommy Leblanc-Beaudoin, Supervisor Performance Standards, regarding the Paramedic Response Unit Research Project be received for information. CARRIED b) Marian VanBruinessen, Treasurer Re: EOWC Report – Facing Our Fiscal Challenges: A Report on the Financial Sustainability of Local Government in Eastern Ontario Marian VanBruinessen provided Council with a high level overview of the EOWC Report – Facing Our Fiscal Challenges: A Report on the Financial Sustainability of Local Government in Eastern Ontario. From the report, four key insights based on 23 indicators include: (i) limited tax base to pay for services; (ii) limited flexibility to address challenges; (iii) limited growth; and (iv) limited resources to address infrastructure. The EOWC will continue to focus on the infrastructure deficit in the future. As an example, the Frontenacs would need to spend approximately $25 million per year to maintain all of its capital assets. The report demonstrates the value of working collaboratively at all levels of government. Ms. VanBruinessen advised that the details for the County of Frontenac and the Townships will be reviewed by the County and Township Treasurers. Presentations are Township councils will be considered. The County will provide two hard copies of the report to each Township. Motion #70-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
Regular Meeting of Council Minutes March 21, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
Page 2 of 11
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Agenda Item # 6•
RESOLVED THAT the presentation by Marian VanBruinessen, Treasurer, County of Frontenac, regarding the EOWC report – Facing Our Fiscal Challenges: A Report on the Financial Sustainability of Local Government in Eastern Ontario Update be received for information. CARRIED 5.
CLOSED MEETING
Motion #71-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac enter into a closed meeting as authorized under Section 239 of The Municipal Act, to consider: a) adoption of closed meeting minutes dated February 15, 2012. CARRIED Motion #72-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac rise from the closed meeting with no report. CARRIED 6.
ADOPTION OF MINUTES a) Adoption of Regular Meeting Minutes dated February 15, 2012 and Special Meeting Minutes dated March 13, 2012
Motion #73-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT the minutes of the regular meeting of County Council held February 15, 2012 and the minutes of the special meeting of County Council held March 13, 2012 be adopted as circulated. CARRIED 7.
BUSINESS ARISING FROM THE MINUTES
COMMUNICATIONS FOR INFORMATION a) Communications Report
Motion #74-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the items listed in the Communications of Interest to County Council dated March 21, 2012 be received and filed for information purposes, including Kingston Frontenac Public Library Board meeting minutes dated January 25, 2012. CARRIED Regular Meeting of Council Minutes March 21, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
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Agenda Item # 6•
COMMUNICATIONS FOR ACTION a) KFL&A United Way - Success By 6 Week
Motion #75-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac receive correspondence from the United Way Success By 6, thanking the County for its ongoing partnership with the annual Success By 6 Week and requesting that the week of May 7, 2012 be proclaimed United Way Success By 6 Week; AND WHEREAS from the time of conception to age 6, children go through a crucial development period. It is important for communities to recognize how we can all play a role in contributing to healthy, happy and successful outcomes for young children; AND WHEREAS Success By 6 Week has been designed with our youngest residents in mind, offering no cost and low cost activities that provide opportunities for parents and caregivers to “Take the time, make the moments matter.™” with young children and their families; THEREFORE BE IT RESOLVED that the Council of the County of Frontenac gratefully recognize the County’s valuable contribution to the well-being of our early childhood education by proclaiming the week of May 7, 2012 to be United Way Success By 6 Week. CARRIED b) KFL&A United Way – Volunteer Week Motion #76-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac receive the correspondence from the KFL&A United Way requesting that April 15 to April 21, 2012 be declared Volunteer Week in the County of Frontenac; AND WHEREAS the role of volunteers is critical in providing much needed resources to the voluntary sector and community. Without their help, many organizations would not be able to operate and serve the members of the community who desperately need their services; AND WHEREAS April 15-21 is National Volunteer Week across Canada and is about inspiring, recognizing and encouraging people to seek ways to engage with others. It’s about working together as members of a community towards a common good; NOW THEREFORE BE IT RESOLVED THAT the Council of the County of Frontenac hereby proclaims the week of April 15 to 21, 2012 to be Volunteer Week in the County of Frontenac. CARRIED 10.
REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 10.1 Administrative Services
Regular Meeting of Council Minutes March 21, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
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Agenda Item # 6•
10.1.1 Administration – No reports 10.1.2 Sustainability a) County Official Plan - Work Plan and Consultation Plan Motion #77-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – County Official Plan: Work Plan and Consultation Plan report; AND FURTHER that Council endorse the work plan and consultation plan outlined in the report for the preparation of the County Official Plan, with the continuing goal of having a draft plan to be considered by Council for adoption within its current term. CARRIED b) Summary of Applications for Plans of Subdivision and Condominium Motion #78-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Summary of Applications for Plans of Subdivision and Condominium report for information only. CARRIED c) Natural Heritage Study Update Motion #79-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Natural Heritage Study Update report for information only. CARRIED 10.1.3 Human Resources – No reports 10.2 Financial Services a) 2012 Preliminary Budget Marian VanBruinessen advised that to date all sections of the 2012 budget document have been reviewed with the exception of the capital expenditures and the reserve and reserve funds. Ms. VanBruinessen advised that the 2011 year end actuals stated in the 2012 budget document are estimates and that the year end surplus will change based on final 2011 year end actuals.
Regular Meeting of Council Minutes March 21, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
Page 5 of 11
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Agenda Item # 6•
In response to a question from Deputy Warden Doyle, Ms. VanBruinessen recalled that the only line item for which Council had wanted to consider offsetting the 2012 expense through a transfer from the Working Fund Reserve was the General Government - Ontarians with Disabilities AODA. Ms. VanBruinessen further advised that, without a plan, the allocation of surplus funds created from under spending in 2011 to the 2012 operating budget can create volatility in the tax rate. Through direction received by Council, year end surplus is transferred to the Working Fund Reserve. Amounts have been brought forward from the Working Fund Reserve during the budget process to provide for projects budgeted in the prior year, but not yet complete and as directed by Council. Ms. VanBruinessen distributed a revised Appendix A - 2012 Capital Budget, which provided Council with more detail on the proposed capital projects and highlighted the following: Health and Safety: accessibility door openers, exterior portico and patio work on administration building; alarm system and panic button. Communications: Directions for Our Future website; and exterior signage Equipment: boardroom window coverings; furniture/carpeting; and door coverings for the Frontenac Room Other Projects: storage units; solar project; and prior year projects which includes exterior landscaping and front entrance. Fairmount Home Capital: elevator; flooring upgrades; equipment replacement; well and septic upgrades; prior year projects. Ambulance Capital: vehicles and equipment; and major capital project – Northern base proposal. Council instructed the Treasurer to reverse the $150,000 allocation to create a Frontenac 150th Anniversary Reserve and place the amount back into the Working Fund Reserve until plans for the 150th County anniversary celebration are provided by the advisory committee for Council’s consideration. Motion #80-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac accept the 2012 Preliminary Budget for consideration and discussion. CARRIED Motion #81-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac schedule a special meeting on Wednesday, April 4, 2012 at 9:00 a.m for the purpose of finalizing the 2012 budget. CARRIED b) North Frontenac Joint Land Ambulance Fire Station Project Manager Award of Contract Motion #82-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
Regular Meeting of Council Minutes March 21, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
Page 6 of 11
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Agenda Item # 6•
RESOLVED THAT the Council of the County of Frontenac receive the Financial Services – North Frontenac Joint Land Ambulance/Fire Station Project Manager Award of Contract report for information only. CARRIED c) 2011 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Motion #83-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac accept the Financial Services – 2011 Remuneration of Expenses to Council Members and Non-Council Appointees report for information only. CARRIED d) EOWC Report on the Financial Sustainability of Local Government in Eastern Ontario Motion #84-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac receive the Financial Services EOWC Report on the Financial Sustainability of Local Government in Eastern Ontario report for information only. CARRIED 10.3 Emergency and Transportation Services a) Legislated Ambulance Response Time Performance Plan Motion #85-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Legislated Response Time Performance Plans report for information only. CARRIED b) 2012 Ontario Special Olympics Provincial Spring Games, Kingston Ontario Motion #86-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – 2012 Ontario Special Olympics Provincial Spring Games, Kingston Ontario report for information only. CARRIED Regular Meeting of Council Minutes March 21, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
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Agenda Item # 6•
10.4 Fairmount Home a) 2011 Fairmount Home Year in Review Motion #87-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac receive the Fairmount Home – 2011 Year in Review report for information only. CARRIED b) 2012 Accreditation Results Motion #88-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac receive the Fairmount Home – 2012 Accreditation Results report for information only. CARRIED 11.
ACCOUNTS a) Accounts For The Period of: February 9 - March 9, 2012
Motion #89-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac receive for information the following accounts for the period of February 9 to March 9, 2012: • Payroll dated between January 23, 2012 and March 4, 2012 in the amount of $1,137,288.51; and • Cheque listing in the amount of $2,135,525.80. CARRIED 12.
MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN
GIVING NOTICE OF MOTION
OTHER BUSINESS 14.1 External Boards and Committees a) Kingston Frontenac Library Update - Councillor Purdon
Regular Meeting of Council Minutes March 21, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
Page 8 of 11
Page 48 of 126
Agenda Item # 6•
The 2011 financial statements were received at the last board meeting and the 2011 surplus will be reserved to fund any future pay equity costs. The re-branding project is scheduled to be launched in June. b) KFL&A Public Health Board Update - Councillor Clayton – No update c) RULAC, LSR and Other Updates - Susan Beckel – No update d) Algonquin Land Claim Update - Councillor Inglis – No update e) Frontenac County Youth Justice Advisory Committee Update Councillor Davison – No update f) Affordable Housing Development Committee Update - Councillor McDougall – No update g) Rideau Corridor Landscape Steering Committee Update - Councillor Jones Preliminary work on the landscape character assessment project has been completed by Dillon Consulting and public consultation workshops were held earlier in March to gain feedback. 14.2 Advisory Committees of County Council a) Sustainability Advisory Committee Motion #90-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac accept the Sustainability Advisory Committee meeting minutes dated December 7, 2011. CARRIED Motion #91-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac approve the Sustainability Advisory Committee Work Plan for 2012. CARRIED b) Green Energy Task Force Motion #92-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac accept the Green Energy Task Force meeting minutes dated January 11, 2012. CARRIED Regular Meeting of Council Minutes March 21, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
Page 9 of 11
Page 49 of 126
Agenda Item # 6•
Motion #93-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac approve the Green Energy Task Force Work Plan for 2012. CARRIED c) 150th Anniversary of County Advisory Committee Motion #94-12
Moved By: Seconded By:
Councillor McDougall Councillor Clayton
RESOLVED THAT the Council of the County of Frontenac accept the 150th Anniversary Planning Advisory Committee of the County of Frontenac meeting minutes dated December 5, 2011. CARRIED Motion #95-12
Moved By: Seconded By:
Councillor Clayton Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac approve the 150th Anniversary Planning Advisory Committee of the County of Frontenac Work Plan for 2012. CARRIED d) Trails Advisory Committee - No reports e) Accessibility Advisory Committee Motion #96-12
Moved By: Seconded By:
Councillor McDougall Councillor Clayton
RESOLVED THAT the Council of the County of Frontenac accept the Joint Accessibility Advisory Committee meeting minutes dated December 11, 2011. CARRIED Motion #97-12
Moved By: Seconded By:
Councillor Clayton Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac approve the Joint Accessibility Advisory Committee Work Plan for 2012. CARRIED 14.3 Other Updates Liz Savill advised Council that Casey Buchanan, Executive Assistant, has resigned from her position effective March 30, 2012.
Regular Meeting of Council Minutes March 21, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
Page 10 of 11
Page 50 of 126
Agenda Item # 6•
PUBLIC QUESTION PERIOD
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW a) By-Law No. 2012-0009 - Confirmation of Proceedings
Motion #98-12
Moved By: Seconded By:
Councillor McDougall Councillor Clayton
RESOLVED THAT leave be given the mover to introduce the following by-law that has been circulated to all members of County Council and that this by-law be read a first and second time: •
By-Law No. 2012-0009 - Confirmation of Proceedings. CARRIED
Motion #99-12
Moved By: Seconded By:
Councillor Clayton Councillor McDougall
RESOLVED THAT the following by-law be read a third time, signed, sealed and finally passed: •
By-Law No. 2012-0009 - Confirmation of Proceedings. CARRIED
ADJOURNMENT a) Confirmation of time, date and location for upcoming County Council Meetings: • •
Special Meeting of Council for 2012 Budget: April 4, 2012 Regular Meeting of Council: April 18, 2012
Motion #100-12
Moved By: Seconded By:
Councillor McDougall Councillor Clayton
RESOLVED THAT the meeting hereby adjourn at 11:25 a.m. CARRIED
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk
Regular Meeting of Council Minutes March 21, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
Page 11 of 11
Page 51 of 126
Agenda Item # 6•
MINUTES OF O THE SPE ECIAL MEET TING OF CO OUNCIL Ap pril 4, 2012
A specia al meeting off the Council of the Cou unty of Fron ntenac was held h in the boardroom b o the of County Administrativ A ve Office, 20 069 Battersea Road, Gle enburnie on Wednesday y, April 4, 20 012 at 9:00 a.m. PRESEN NT:
Warden n Janet Guttowski, Dep puty Warden n Denis Doy yle, Counc cillors Gary Davison, Dav vid Jones, John Purdon n, John McD Dougall and John Inglis
REGRET TS:
Councillor Bud Clay yton
ALSO PR RESENT:
County y: Liz Savill, CAO/Clerk; Marian Van nBruinessen, Treasurer; Paul Charbonneau, Dire ector of Eme ergency & Transportatio on Services; Julie Shillington, Adminis strator of Fairmount; Anne Marie Yo oung, Manag ger of Econom mic Sustain nability; Joe e Gallivan, Manager of Sustaina ability Plannin ng; Susan Brant, Deputy y Treasurer;; David Milla ard, Manag ger of Informa ation System ms; Alison Vanderveld de, Sustaina ability Assis stant; Susan Beckel, B Dep puty Clerk (R Recording Se ecretary) Media: Jeff Green; Craig Backa ay
C CALL TO OR RDER
Warden Gutowski ca alled the mee eting to orde er at 9:08 a.m m. 2.
A ADOPTION OF O THE AGENDA
Motion #101-12
Moved By y: Seconded d By:
ouncillor Jones Co Co ouncillor Dav vison
RESOLV VED THAT th he agenda fo or the April 4, 4 2012 spec cial meeting of the Coun ncil of the Co ounty of Fronte enac, be ado opted as circ culated. CARR RIED 3.
D DISCLOSUR RES OF PEC CUNIARY IN NTEREST AN ND GENERA AL NATURE E THEREOF F
The Warrden reques sted that the Clerk recorrd that, in ac ccordance with w the Mun nicipal Confl flict of Interest Act, A no mem mber of Coun nty Council declared d a pecuniary p interest.
Special Me eeting of Counc cil Minutes April 4, 201 12
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
Page 1 of 6
Page 52 of 126
Agenda Item # 6•
DEPUTATIONS AND/OR PRESENTATIONS CLOSED MEETING ADOPTION OF MINUTES BUSINESS ARISING FROM THE MINUTES COMMUNICATIONS FOR INFORMATION COMMUNICATIONS FOR ACTION
REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 10.1 a) b) c)
Administrative Services Administration Sustainability Human Resources
10.2
Financial Services
a) 2012 Budget Deliberations Council began deliberations by discussing the 2011 surplus and debated extensively whether or not to authorize a transfer from the working fund reserve into revenue in the 2012 budget. Marian VanBruinessen advised that the 2011 year end estimates reflected in the April 4 version of the 2012 budget are representative of the year end figures going forward to audit with some minor adjustments. The 2011 total surplus is approximately $600,000. $250,000 of that amount has been allocated to revenue in the 2012 budget for prior year projects, and to offset capital project costs. The remaining balance of $350,000 would be left in the working fund reserve for future consideration. In response to a question from Councillor Jones, Ms. VanBruinessen advised that the balance of approximately $5,000,000 in the Frontenac Working Fund Reserve is more than adequate, but there is value in Council looking at all reserve balances in the context of a long term financial plan. Liz Savill indicated there is no legislative formula for establishing municipal reserves. Council permitted Deputy Warden Doyle to present a motion from the table. Warden Gutowski requested that Deputy Warden Doyle take the Chair at 9:43 a.m. Deputy Warden Doyle assumed the Chair. Warden Gutowski returned to the Chair at 9:55 a.m. Warden Gutowski called a recess of the meeting at 9:56 a.m. Warden Gutowski reconvened the meeting at 10:09 a.m. Motion #102-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor McDougall
Regular Meeting of Council Minutes April 4, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
Page 2 of 6
Page 53 of 126
Agenda Item # 6•
RESOLVED THAT given that several County Council members have concerns about the building of reserves from money levied for other reasons, and since the Finance Committee has not had time to recommend how to handle the unspent budget money levied in 2011, be it resolved that $250,000 be transferred into revenue in order to expedite the conclusion of the 2012 budget discussions. It is further proposed that the recently established Finance Committee report back to Council at the May 2012 meeting regarding their recommendation on how to allocate the remainder of money which has been placed in the working reserve fund as a result of the By-law passed in November 2011. WITHDRAWN Motion #103-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac direct the Treasurer to transfer $200,000 from the Frontenac Working Fund Reserve into General Revenue in the 2012 County Budget. CARRIED Marian VanBruinessen advised Council that Page 22 of the budget had been amended. The “Social Housing Capital Cost” line has been reduced from $20,000 to $10,000 for the debenture payable for the new septic system at the Kingston Frontenac Housing Corporation site in Verona. In response to a question from Deputy Warden Doyle expressing concern regarding the increases to the Fairmount Home and Land Ambulance budgets, and that these budgets must be defended to the City of Kingston through the Rural Urban Liaison Advisory Committee (RULAC), Liz Savill advised that the 2012 draft budgets have been shared with the City of Kingston staff who in turn committed to briefing their political representatives and no concerns have been expressed with the proposed budgets. In response to a question from Councillor McDougall requesting the opportunity to review the next steps in the County Official Plan development process, Joe Gallivan committed to extensive public consultation in 2012, including consultation with each Township Council. Mr. Gallivan has met with Township staff to provide a general overview and he will be bringing forward a background document to County Council for approval which will form the basis for the consultation. Council directed staff to provide a capital plan for future expenditures to the administration building. Councillor Davison recommended that further consideration be given to establishing a Frontenac 150th Anniversary Reserve in order to leverage other potential sources of corporate and government funding for the 2015 celebration. Motion #104-12
Moved By: Seconded By:
Councillor Davison Councillor Doyle
RESOLVED THAT the Council of the County of Frontenac direct the Treasurer to create a Frontenac 150th Anniversary Reserve through an allocation of $30,000 from the Frontenac Working Fund Reserve. Regular Meeting of Council Minutes April 4, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
Page 3 of 6
Page 54 of 126
Agenda Item # 6•
CARRIED Motion #105-12
Moved By: Seconded By:
Councillor McDougall Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac adopt the 2012 budget as amended with the exception of the line “Grant to Service Providers” found on Page 8; AND FURTHER THAT a by-law be brought forward later in the meeting to adopt the 2012 budget as amended. CARRIED Motion #106-12
Moved By: Seconded By:
Councillor Purdon Councillor Davison
RESOLVED THAT the Council of the County of Frontenac authorize a Grant to Service Providers in the amount of $86,000 in the 2012 budget. CARRIED Councillor Inglis did not vote on Motion #106-12. 10.3 Emergency and Transportation Services 10.4 Fairmount Home 11.
ACCOUNTS
MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN
GIVING NOTICE OF MOTION
OTHER BUSINESS 14.1 External Boards and Committees a) Kingston Frontenac Library Update - Councillor Purdon b) KFL&A Public Health Update - Councillor Clayton c) RULAC, LSR and Other Updates - Susan Beckel d) Algonquin Land Claim Update - Councillor Inglis e) Frontenac County Youth Justice Advisory Committee Update Councillor Davison f) Affordable Housing Development Committee Update - Councillor McDougall g) Rideau Corridor Landscape Steering Committee Update - Councillor Jones 14.2 Advisory Committees of County Council a) Sustainability Advisory Committee
Regular Meeting of Council Minutes April 4, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
Page 4 of 6
Page 55 of 126
Agenda Item # 6•
b) c) d) e)
Green Energy Task Force 150th Anniversary of County Advisory Committee Trails Advisory Committee Accessibility Advisory Committee
14.3 Other Updates 15.
PUBLIC QUESTION PERIOD
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW a) 2012-0010 - To Adopt 2012 Budget b) 2012-0011 - To Confirm Proceedings at the Special Meeting of Council on April 4, 2012
Motion #107-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor McDougall
RESOLVED THAT leave be given the mover to introduce the following by-laws that have been circulated to all members of County Council and that these by-laws be read a first and second time: • •
By-Law No. 2012-0010 - To adopt the 2012 budget as amended; and By-Law No. 2012-0011 - To confirm proceedings of the special meeting of Council held on April 4, 2012. CARRIED
Councillor Inglis did not vote on Motion #107-12. Motion #108-12
Moved By: Seconded By:
Councillor Davison Councillor Jones
RESOLVED THAT the following by-laws be read a third time, signed, sealed and finally passed: • •
By-Law No. 2012-0010 - To adopt the 2012 budget as amended; and By-Law No. 2012-0011 - To confirm proceedings of the special meeting of Council held on April 4, 2012. CARRIED
Councillor Inglis did not vote on Motion #108-12. 17.
ADJOURNMENT •
Confirmation of date and time of upcoming County Council Meeting: Regular Meeting of Council- April 18, 2012 at 9:00 a.m.
Regular Meeting of Council Minutes April 4, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
Page 5 of 6
Page 56 of 126
Agenda Item # 6•
Motion #109-12
Moved By: Seconded By:
Councillor Jones Councillor Davison
RESOLVED THAT the meeting hereby adjourn at 10:35 a.m. CARRIED
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk
Regular Meeting of Council Minutes April 4, 2012
a) Adoption of Regular Meeting Minutes dated March 21 and Special Meeting Minutes dated April 4, 2012
Page 6 of 6
Page 57 of 126
Agenda Item # 8•
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Lisa Goodberry Executive Assistant Temp
Date Prepared:
April 12, 2012
Date of Meeting:
April 18, 2012
Re:
Communications of Interest to County Council
It is recommended that the following communications of interest to the County listed under the headings A, B, and C be received and filed (copies are available upon request). A
Ministries, Other Municipalities, etc:
- City of Mississauga, March 12, 2012 – A resolution concerning Telecommunication Towers/Antenna Facilities Interim Protocol asking consideration be given to the requests outlined in the resolution.
- Ministry of Community Safety and Correctional Services, March 15, 2012 – Congratulations extended to the County for completing the mandatory emergency management program elements required under the Emergency Management and Civil Protection Act (EMCPA) and Ontario Regulation 380/04 for 2011.
- Township of South Frontenac, March 19, 2012 – A resolution supporting the Public Works Manager working with the other Frontenac Townships on possible Transportation and Waste Management collaborations.
- Municipality of Clarington, March 28, 2012 – A resolution concerning the Slots at Racetracks Program requesting the Government of Ontario to work to reinstate and improve the program with its revenue sharing agreement to sustain and grow the horse racing industry to the benefit of communities.
- Township of North Frontenac, March 28, 2012 – A resolution supporting the Public Works Manager working with the other Frontenac Townships on possible Transportation and Waste Management collaborations.
- Township of Central Frontenac, April 3, 2012 – A resolution supporting the Public Works Manager working with the other Frontenac Townships on possible Transportation and Waste Management collaborations.
Administrative Report Communications of Interest to County Council April 18, 2012
a) Communications of Interest to Council
Page 1 of 3
Page 58 of 126
Agenda Item # 8•
Other Correspondence:
- 211 Eastern Ontario, March 2012 – It has successfully completed its accreditation and an award for highest customer satisfaction. 211 is well-positioned to be the leading source of information on human services in Ontario.
- Clinton Shane Ekdahl, Founder of “Day of the Honey Bee”, April 3, 2012 – Letter requesting that May 29, 2012 be proclaimed as the third annual “Day of the Honey Bee” and if by-law allows, that this proclamation be issued in perpetuity. AMO Member Communications:
- News Releases • Ontario’s Latest Energy Reforms Reflect Municipal Concerns, March 22, 2012 • Ontario’s Provincial and Municipal Budgets Must be Sustainable, March 27, 2012 • City of London and County of Middlesex to host 2014 AMO Conference, March 30, 2012 • City of Niagara Falls to host the 2015 AMO Conference, March 30, 2012 • City of Windsor and County of Essex to host 2016 AMO Conference, March 30, 2012 • City of Ottawa to host 2017 AMO Conference, March 30, 2012
- AMO Breaking News • AMO’s 2012 Pre-Budget Submission Urges, “Let’s Get This Right”, March 19, 2012 • Office of the Auditor General of Ontario Releases Special Report on Ornge Air Ambulance and Related Services: Potential Impacts for Municipal Land Ambulance Services, March 21, 2012 • New Feed-in Tariff (FIT) Program Rules Changed, March 22, 2012 • The 2012 Provincial Budget, March 27, 2012 • Federal Budget 2012 Details, March 29, 2012 • AMO Report to Members on March 2012 Budget, April 3, 2012 • Bill 20, an Act to Amend the Building Code Act, goes before Standing Committee of Social Policy, April 4, 2012 • Bill 20, An Act to Amend the Building Code Act, goes before Standing Committee of Social Policy, April 5, 2012 • OPA posts proposed new FIT Rules for Public comment, April 12. 2012
- Watch Files • March 15, 22, 29, April 5, 2012 FCM Communications:
- News Releases • • •
FCM will host a conference call on data reporting by 3rd party service providers to municipalities, April 13, 2012 ICLEI Canada will be launching a Webinar series on April 11, 2012 offering presentations on Sustainability issues that affect most Canadian local governments NRCan’s Office of Energy Efficiency has developed online presentations that provide detailed overviews of the major technical changes to the Model
Administrative Report Communications of Interest to County Council April 18, 2012
a) Communications of Interest to Council
Page 2 of 3
Page 59 of 126
Agenda Item # 8•
•
B
Eastern Ontario Wardens’ Caucus (EOWC) Meeting Minutes/News Releases: • • •
C
National Energy Code. The presentations can be found at: http://www.nationalcodes.nrc.gc.ca/eng/presentations/2011_necb_presentatio ns.shtml Ontario Regulation 397/11 and PCP Milestones – After reviewing the criteria of O.Reg 397/11, a guidance document is now available comparing the criteria of the framework to the regulations which can be used to assist local governments in Ontario in developing GHG inventories that meet PCP requirements.
Facing our Fiscal Challenges Report (March 5, 2012) Facing our Fiscal Challenges PowerPoint Presentation (March 5, 2012) Media Release - Landmark Analysis Reveals Rocky Road Ahead for Local Governments in Eastern Ontario
Agency/Board Minutes:
- Kingston Frontenac Public Library Board Minutes – February 22, 2012
- Kingston Frontenac Public Library Board Annual General Meeting Minutes – March 23, 2012
D
The following items of correspondence require action:
- Town of Halton Hills, March 14, 2012 – Request for support of the resolution passed January 23, 2012 appealing to the Premier of Ontario and the Minister of Finance to exempt Royal Canadian Legion Branches from regional taxes.
- Corporation of Havelock-Belmont-Methuen, March 28, 2012 – Request for support of the resolution passed March 5, 2012 appealing to the Minister of Agriculture, Food and Rural Affairs to reconsider the eligibility requirement that all applicants must have a valid Farm Business Registration Number. The intent is to enable financial assistance similar to the previous program to a wider array of livestock producers, whose livestock have been injured or killed as a result of wildlife.
- Association of Municipal Emergency Medical Services, April 2, 2012 – AMEMSO announces that the week of May 19-26 will be observed as Emergency Medical Services Week in Ontario. AMEMSO President encourages communities to learn more about the critical role paramedics and emergency medical dispatchers play in providing pre-hospital care for our citizens.
Administrative Report Communications of Interest to County Council April 18, 2012
a) Communications of Interest to Council
Page 3 of 3
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Agenda Item # 8•
MINUTES Regular Meeting #2012-02 Kingston Frontenac Public Library Board February 22, 2012 - 4:00 PM Delahaye Room, Central Library Present: Barbara Aitken, Paige Cousineau, Patricia Enright (Chief Librarian/CEO), Wilma Kenny, Councillor Jim Neill, Floyd Patterson, Councillor John Purdon, Claudette Richardson (Chair), Monica Stewart Staff Present: Doug Brown (Manager, Facilities), Mary Glenn (Recording Secretary), Barbara Love (Director, Branch Operations), Shelagh Quigley (Manager, Human Resources), Chris Ridgley (Budget / HR Analyst), Lester Webb (Director, Outreach and Technology) Regrets: Denise Cumming, Ralph Gatfield, Erik Knutsen
- CALL TO ORDER Ms. Richardson called the meeting to order at 4:00 PM.
- ADOPTION OF THE AGENDA The agenda was accepted as distributed with the addition of 5.3 Community Complex Development
- North End of Kingston.
- DECLARATIONS OF CONFLICT OF INTEREST There were no declarations of conflict of interest.
- ACCEPTANCE OF MINUTES 4.1
Kingston Frontenac Public Library Meeting #2012-01 held January 25, 2012
2012-05 PATTERSON - PURDON That the minutes of Regular Meeting #2012-01 of the Kingston Frontenac Public Library Board held January 25, 2012 be approved as circulated. CARRIED 4.2
Committee of the Whole Meeting held February 8, 2012
There was a correction to the second sentence of the first paragraph under 1.1 to state: Ms. Enright explained that the Ends define why we exist, who we serve, and at what cost. 2012-06 AITKEN – PATTERSON That the Minutes of the Committee of the Whole Meeting held February 8, 2012 be confirmed, as amended. CARRIED 5. BUSINESS ARISING FROM THE MINUTES 5.1
Background regarding the Ends Statement and the Mission Statement
Ms. Enright referred to the report included in the agenda and reported that there are other library systems that have both a Mission and an Ends statement. It was suggested by board members that both statements be included in the next Strategic Plan and be identified as such.
a) Communications of Interest to Council
Page 61 of 126
Agenda Item # 8•
Minutes of Regular Meeting #2012-02 held February 22, 2012 Kingston Frontenac Public Library Board
5.2
Page 2
Strategic Objective F
The Board has started work in some of these areas, however there is more work to be done on Strategic Objective F1 and F3. With respect to F1 it was suggested that a one-page fact sheet with interesting facts and library initiatives be designed to help with advocacy. Both F1 and F3 will be brought forward to the next meeting. 5.3
Community Complex Development - North End of Kingston
Ms. Enright reported that she and Ms. Love met with a City of Kingston representative to discuss a possible partnership that would include the City, KFPL and the Limestone District School Board regarding redevelopment of the Rideau Heights area, which is one of Council’s priorities. The City is looking at creating a community complex to possibly include a library branch of approximately 6,500 square feet. Ms. Enright reported that discussions are at a preliminary stage and that it was a positive meeting. The board felt that this was positive news, however wanted to ensure that if this went forward that it not have an impact on future plans for the expansion of Pittsburgh branch. 6. ACTION ITEMS 6.1
Bank Account (report)
This is a requirement of the Public Library Act. It was agreed to revise the last sentence to state regular basis (changed from monthly basis). 2012-07 PURDON - PATTERSON That the Kingston Frontenac Public Library Board open an account with TD Commercial Banking (City of Kingston bank) with the Board Chair, Vice Chair, Chief Librarian/Chief Executive Officer/Treasurer and Budget/Human Resources Analyst as signing officers. That the Kingston Frontenac Public Library Board authorize the City of Kingston to continue to perform payroll and accounts payable functions. That the Kingston Frontenac Public Library Board transfer funds from its account to the City of Kingston library account on a regular basis. CARRIED 7.
INFORMATION ITEMS 7.1
State of the Nation: Year End Review (Chair)
Ms. Richardson’s report was distributed and discussed at the meeting. As suggested, the report will be revised to include more KFPL achievements and will be redistributed. 7.2
Correspondence / Information Received and Sent 7.2.1
From Templeman Menninga, a letter dated January 27, 2012 to inform us that there appear to be no conflicting registrations with respect to our new tagline Information Inspiring Imagination.
7.2.2
From the Ontario Heritage Trust, a letter to inform us that February 20-26 is Ontario Heritage Week 2012, and that the theme this year is Defending a Nation to commemorate 2012 as the bicentennial anniversary of the War of 1812.
2012-08 KENNEY – AITKEN That the Board receive the correspondence as listed in the Agenda. CARRIED
a) Communications of Interest to Council
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Agenda Item # 8•
Minutes of Regular Meeting #2012-02 held February 22, 2012 Kingston Frontenac Public Library Board
7.3
Page 3
Update on Branding
Ms. Enright reported that she and Mr. Webb met with the Small World Marketing (SWM) Group. It is anticipated that the soft launch with staff will take place in the spring, with the community launch to follow in June. We are waiting on products and signage. 8.
MONITORING REPORTS 8.1
Communication and Counsel 8.1.1
Chief Librarian’s Report
Ms. Enright referred to the Federation of Ontario Public Libraries (FOPL) proposal to increase the provincial operating grant to Ontario Public Libraries. Mr. Webb reviewed the Key Activities. A board member noted that numbers for programs have increased considerably, particularly for younger children. It was explained that pre-registration used to be required but no longer is. 8.2
Staff Relations
Ms. Enright reported that the one grievance will be going to arbitration. 8.3
Financial Condition (year end)
With respect to the surplus, it was reported that there are many projects coming up in the next couple of years and the City might allow us to move the surplus into reserves. As well the library will be going through a Pay Equity process which may have an impact on our budget. 2012-09 AITKEN - KENNY That the Board accept the following reports of the Chief Librarian/Chief Executive Officer: • Communication and Counsel • Staff Relations • Financial Condition (year end) CARRIED 9.
OTHER BUSINESS 9.1
Board Portal
It was reported that staff are working on creating a password protected board portal which will allow board members to access and print the board agenda and attachments, as well as past minutes and reports. It will also allow for communication amongst board members. 9.2
Board Member Profiles
Photos of library board members, which we hope to have taken at the next board meeting, and brief bios will be posted on the staff intranet. 10.
NEXT MEETING DATE AND ADJOURNMENT The Annual General Meeting will be held at 4:00 PM, Wednesday, March 28, 2012, Delahaye Room, Central Library The next regular Board Meeting will be held following the AGM (4:30 PM) Wednesday, March 28, 2012, Delahaye Room, Central Library. There being no further business, the meeting was adjourned at 5:30 PM.
Claudette Richardson, Chair
a) Communications of Interest to Council
Mary Glenn, Recording Secretary
Page 63 of 126
Agenda Item # 8•
MINUTES ANNUAL GENERAL MEETING of the Kingston Frontenac Public Library Board March 23, 2011 - 4:00 PM Delahaye Room, Central Library Present: Barbara Aitken, Paige Cousineau, Deborah Defoe (Chief Librarian/CEO), Councillor Jim Neill, Floyd Patterson, Councillor John Purdon, Claudette Richardson, Monica Stewart Staff Present: Doug Brown (Manager, Facilities), Patricia Enright (Recorder, and Manager, Children’s/Youth Services and Rural Branches), Mary Glenn (Recording Secretary), Barbara Love (Manager, Adult Services), Shelagh Quigley (Manager, Human Resources), Chris Ridgley (Budget / HR Analyst), Lester Webb (Manager, Systems and Technical Services) Guests: Jennifer O’Donnell, Database Librarian Regrets: Wilma Kenny, Erik Knutsen
CALL TO ORDER Ms. Richardson called the meeting to order at 4:05 PM, and welcomed Ms. O’Donnell to the meeting.
ADOPTION OF THE AGENDA The agenda was accepted as distributed.
DECLARATIONS OF CONFLICT OF INTEREST There was no declaration of conflict of interest.
MINUTES OF THE ANNUAL GENERAL MEETING HELD MARCH 24, 2010
AGM 2011-14 AITKEN – STEWART That the minutes of the Annual General Meeting of the Kingston Frontenac Public Library Board held March 24, 2010 be approved as circulated. CARRIED 5.
KFPL Board Constitution A motion to make changes to the Board Constitution was passed at the last regular board meeting. A copy of the revised constitution was distributed with the agenda to replace the copy that was included in the orientation package.
APPOINTMENTS FOR THE 2011 TERM 6.1
Library Board Representative to District of the SOLS Trustee Council
AGM 2011-15 PURDON - COUSINEAU To confirm the appointment of Claudette Richardson to District 6 of the SOLS Trustee Council. CARRIED
a) Communications of Interest to Council
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Agenda Item # 8•
Minutes of Annual General Meeting held March 23, 2011 Kingston Frontenac Public Library Board
6.2
Page 2
Library Board Representative to the Art Committee of the Board
AGM 2011-16 NEILL – AITKEN That the Kingston Frontenac Public Library appoint Monica Stewart to the Art Committee of the Board. CARRIED
ANNUAL REPORT OF THE CHIEF LIBRARIAN The Chief Librarian and staff were commended for all the work and achievements throughout the year.
ADJOURNMENT There being no further business, the meeting was adjourned at 4:35 PM.
Claudette Richardson, Chair
a) Communications of Interest to Council
Mary Glenn, Recording Secretary
Page 65 of 126
Agenda Item # 9•
a) Town of Halton Hills - March 14, 2012
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Agenda Item # 9•
a) Town of Halton Hills - March 14, 2012
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b) The Corporation of Havelock-Belmont-Methuen - March 28, 2012
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ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Input from:
Administrative and Financial Services Management and Supervisory Staff
Date prepared:
April 5, 2012
Date of meeting:
April 18, 2012
Re:
Administrative and Financial Services – 2012 1st Quarter Activity Update
Background This report is presented to Council to provide an update on the various new and ongoing activities and special projects undertaken during January, February and March 2012.
Comment Ongoing Activities •
Council Meetings – Regular meetings were held on January 27 (rescheduled from January 18 due to weather); February 15 and March 21. A special meeting to address the 2012 budget was held on March 13 (and another was held on April 4). Administrative and Financial Services staff at all levels contributed to the content and preparation of each of these agendas.
•
Council’s Advisory Committees: March 1 – information only – and 15 (150th Anniversary – supported by the CAO), March 1 (Sustainability – supported by the CAO), February 3 and April 5 (Trail – supported by the Manager of Economic Sustainability), and March 7 (Green Energy Task Force – supported by the Manager of Sustainable Planning in place of CAO).
•
RULAC – RULAC meeting was held on February 13 at the City of Kingston. No RULAC members from the City of Kingston were in attendance. Senior staff met in Joint Management in preparation for this meeting on January 30.
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Eastern Ontario Wardens’ Caucus – The inaugural meetings and Annual General Meeting for 2012 were held on January 12 and 13 in Kingston with the Warden, Past Warden and CAO attending. Additional meetings held on February 16 (a meeting with the Minister of Economic Development and Innovation and a number of his staff in Rockland), February 26 (Caucus followed by a joint meeting with the Western Ontario Wardens’ Caucus (WOWC)
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scheduled to coincide with the ROMA-OGRA Conference), February 28 (delegations with the provincial Ministers’ Panel, members of the opposition and with the Minister of Natural Resources in Toronto) and March 30 hosted by the County of Peterborough were attended by the Warden and CAO. EOWC-CAO meetings were held on January 30 in Kingston and March 30 hosted by the County of Peterborough. The CAO and Treasurer continued to support the completion of the EOWC Financial Sustainability project. Meetings were hosted by Frontenac on January 5 and February 17. The report has been completed and presentations were made to provincial government members and representatives leading up to its full release on March 5. •
Eastern Ontario Regional Network – Meetings of the Board of Directors, are attended by the Councillor Davison and CAO and were held on January 11 in Kingston, February 24 in Peterborough (regrets from Councillor Davison) and March 23 in Belleville (regrets from the CAO).
Conferences, Training and Seminars •
The first cohort of staff completed the AMCTO Executive Diploma Municipal Management courses in the 4th quarter of 2011 and final research papers will be completed between February and June. A second cohort of staff started the program in Loyalist Township in January.
•
Dennis Doyle, Deputy Warden, Geoff Sandiford, SAC Chair, Ron Hipfner, SAC Vice Chair, the CAO and Manager of Economic Sustainability attended the FCM Sustainable Communities Conference 2012 from February 7-10 held at the Westin Hotel and the Convention Centre in Ottawa. Hundreds of cities and communities across Canada are leading the charge towards local sustainability and the shift to a green economy. Every year, they come together to share their experiences, learn from experts and discuss the latest strategies for sustainable community development. Representatives from the County participated to gain knowledge and stay current for our ICSP.
•
The ROMA-OGRA Conference was attended by the CAO and Municipal Management Intern from February 26-29 in Toronto. The Warden also attended representing the County.
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The Treasurer attended the LAS Town Hall meeting on March 29, which reviewed Federal Gas Tax opportunities and requirements, risk assessment and management, employee benefit issues and bulk purchasing opportunities through LAS. Also attending were Deputy Warden Doyle and Councillor Jones.
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The Occupational Health Nurse has participated in educational sessions via webinars including Influenza and Antiviral Reassortment, common foot and eye disorders.
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The Sustainability Assistant attended a Writing for Direct Mail workshop on January 18, a Social Media for Non-Profits workshop on January 26 and a Social Media workshop on March 19.
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The CAO and Community Planner attended the SWITCH Kingston Green Profit Conference on March 18 and 19. Members of the Green Energy Task Force were also in attendance.
Committee Activities •
AMCTO Zone 6 Executive: The Deputy Clerk is a Zone 6 Director at Large. The spring zone meeting will be held in the City of Brockville. Presentation topics include: municipal
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roads issues and liability (Rusty Russell); MMAH update; retirement life planning; and social media. •
LHIN Regional Transportation Committee (CAO is a member): No meeting this period.
•
AMO Long Term Care Committee (CAO is a member): No meetings this period.
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OANHSS Municipal Group (CAO is a member): No meetings this period.
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Kingston & Renfrew Central Ambulance Communications Centre Advisory Committee: CAO continues to co-chair. No meeting this period.
•
Municipal Finance Officers Association Finance Policy Committee: The Treasurer participated in teleconference meetings on January 19, March 2, March 22 and March 30.
•
Community and Hospital Infection Control Association (CHICA) Eastern Ontario: Occupational Health Nurse attended the regional meeting. She continues her participation on the two national groups - Standards & Guidelines & Pre-Hospital Responders. The OHN has been asked by the Pre-Hospital Responders group to be a speaker at the 2013 National Infection Prevention and Control Conference.
•
Employment Assistance Program (EAP): The 1st meeting of the year was held with the new representative from K3 in attendance. Donna Forster replaces Melanie Steers. The service contract will be reviewed in April.
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Thousand Islands Occupational Health Nurses Association: OHN has accepted position of Education Coordinator for this group and has one meeting this year.
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The Wellness Team held a St. Patrick’s Day Wordsearch Contest and the staff Easter Egg Hunt. They are planning the Wellness Fair for June. A Wellness Room evaluation survey was conducted through SurveyMonkey.
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Frontenac Accessibility Advisory Committee: A meeting was held on February 17. This committee still requires a member from Frontenac Islands and from North Frontenac. The Deputy Clerk drafted a notice requesting members for the Townships to post on their web site. The FAAC Chair and Deputy Clerk met with Wayne Orr, CAO - South Frontenac on March 22 to review the plans for the Township office renovations from an accessibility view.
•
Rideau Corridor Landscape Strategy Steering Committee: The Community Planner attended a Steering Committee meeting on March 2. Public consultation for the first stage of the project was held March 6-8.
•
Algonquin Land Claim: No meetings during this period.
Special Projects and Key Activities •
Municipal Management Internship Program: Our intern continues to gain knowledge and experience as she works throughout the organization according to her approved work plan. She spent 4 weeks working under the direction of the CAO of the Township of Central Frontenac gaining different experiences and tackling challenges offered at the township level.
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e-Agenda Electronic Meeting Management System: Implementation of the electronic meeting management system to Council, all advisory committees of Council and most staff committees has now been completed. Agenda Notes and Action Tracking modules will be implemented in the next quarter.
•
RED Funding Review Panel: The Manager of Economic Sustainability continues to sit on the provincial panel; meetings normally take place by conference call. The panel did not during this quarter.
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Leadership Excellence Advancement Pilot Project Leadership Roundtable (LEAPP): The CAO continues to participate with this provincial initiative of the Centre for Leadership and Learning coordinated by the Municipal Performance Partnerships Section of the Ministry of Municipal Affairs and Housing. A meeting was attended on February 1.
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Integrated Community Sustainability Plan Implementation: Relationship building with the City of Kingston – The Sustainability Assistant, Municipal Intern, Sustainability Advisory Committee Chair Geoff Sandiford, Deputy Mayor Denis Doyle and County Councillor John McDougall attended the First Annual Sustainable Kingston Community Forum. New Energy Project (NEP) committee has not met this quarter. A decision from the Ministry of Economic Development and Trade with regard to for the Community’s In Transition (CIT) funding application was to have been made by February but there has been no news from the ministry other than to say there has not been a decision. The committee is to meet in April to contemplate the future of the NEP. Frontenac K&P Trail: Preparatory work continues in anticipation of activities approved in the 2012 budget. Community Improvement Plan: The Verona Community Improvement Plan launched on March 1. The Community Planner and Manager of Economic Sustainability visited businesses in Verona in February to provide information and answer questions. The Community Planner worked with South Frontenac Township staff on implementation documents. The Community Planner and Manager of Economic Sustainability also visited businesses in Sharbot Lake for the Community Improvement Plan in that village to promote awareness of the Plan and the upcoming public meeting. The public meeting was held on March 7 and was well-attended by businesses and residents. The Community Planner and Manager of Economic Sustainability provided an update on the meeting and next stages of the project to Township Council on March 27. Seniors Community Housing Pilot Project: Project consultants held meetings with about 20 stakeholders on February 2 in Glenburnie and Sharbot Lake. Staff hosted Public meetings across the County, with the CAO presenting to approximately 115 interested residents throughout Sydenham, Verona, Arden, Sharbot Lake, Cloyne, Plevna, Wolfe Island and Howe Island. Additional feedback has been collected from some who are interested but weren’t able to make it to a session. Several County Council members attended at least one session, including Warden Janet Gutowski, Deputy Warden Denis Doyle, Councillor John McDougall, Councillor Gary Davison and Councillor John Purdon. A series of e-newsletters specific to the Seniors Housing project were sent over the course of January – April to a distribution list that has grown to include 113 contacts.
•
Administrative Services: • Administration
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•
Deputy Clerk completed the 2011 Annual Statistical Report to the Information and Privacy Commission in February reporting that 2 formal requests for information under MFIPPA were received. Scheduled two e-Agenda demonstration web meetings for Township staff in February. Conducted e-Agenda training for Fairmount Management Team. Deputy Clerk met with Don Amos, Northern Frontenac Community Services Corp. regarding the agency’s licensed day care transitional plan CAO and Deputy Clerk met with Sheldon Laidman, Director of Housing – City of Kingston to discuss the recommendations from the Municipal Housing Strategy that effect the County and how to move forward collaboratively with the City Conducted testing of the Action Tracking module in the e-Agenda system Deputy Clerk worked with Finance Clerk to finalize the year end subdivision/condominium accounts balances. Deputy Clerk met with AMCTO Zone 6 Executive in January to finalize the agenda for the spring meeting to be held on April 26 and made arrangements for Rusty Russell to speak.
Land Use Planning
On February 1, the Manager of Sustainability Planning, Community Planner and Deputy Clerk interviewed 3 consultants for peer review services for technical studies associated with subdivision and condominium applications. Central Frontenac: Agency circulation of the revised plan of subdivision for a proposed development on Kennebec Lake was completed in February. A public meeting is scheduled for April 24. Frontenac Islands: The County began providing planning services to the Township effective October 1, 2011. Several rezoning and consent applications have been reviewed, and successful mediation of an Ontario Municipal Board appeal has taken place. The Manager of Sustainability Planning attended Township Council meetings on January 9 and March 19 to provide assistance with regard to the planning reports. North Frontenac: In January, an application for a plan of condominium on Ardoch Lake was deemed complete and agency circulation was also completed. A public meeting will be scheduled in the spring. South Frontenac: Manager of Sustainability Planning, Community Planner and Deputy Clerk hosted a progress meeting to review issues regarding a proposed plan of subdivision on Sands Road. Natural Heritage Study: the first Technical Steering Committee meeting was held on February 9 to begin work on the study. In attendance to discuss the project with the consulting firm were representatives from: Quinte and Cataraqui and Conservation Authorities; Ministry of Municipal Affairs and Housing and Ministry of Natural Resources (also representing Frontenac Stewardship Council); and the Manager of Sustainability Planning, Community Planner, and GIS Specialist from the County. The Manager of Sustainability Planning and Community Planner also met with Conservation Authority and Township representatives who were unable to attend the meeting. County Official Plan: The Manager of Sustainability Planning met with staff of Central Frontenac (February 2), South Frontenac (February 7), Frontenac Islands (February 10), North Frontenac (February 10), as well as staff from the Ministry of Municipal Affairs and Housing (February 7) to discuss the draft work plan and consultation process of the County Official Plan.
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Species at Risk – the Manager of Sustainability Planning, as well as Councillor Purdon, attended a meeting hosted by Tay Valley Township Council members and staff to receive and discuss a presentation by staff of the Ministry of Natural Resources regarding the proposed regulations to protect the Grey Rat Snake (formerly identified as the Black Rat Snake).
•
Economic Sustainability Manager of Economic Sustainability and the Community Planner met with representatives of the Friends of Arden on January 4 with regard to plans they have for signage and trail development for the hamlet and surrounding area. Manager of Economic Sustainability attended the Central Frontenac Economic Development meeting January 19. Manager of Economic Sustainability brought the Regional Local Food BR+E Task Force together with the project’s coordinators and a representative from OMAFRA on March 16th to review and comment on the data collected in the surveying of local foods businesses of Frontenac. The project is completed and once the resulting report is presented to funding body - OMAFRA RED program- a copy will be brought to Council. Manager of Economic Sustainability met a trails research team from Frontenac Arch Biosphere Network(FABN) on January 31, attended a FABN workshop to review the results of the research on February 16 and had a follow-up meeting with Don Ross on February 23 The Manager of Economic Sustainability continues to sit as a voting director on the Land O’ Lakes Tourist Association Board and attended a brainstorming session with other stakeholders and a representative of OMAFRA on March 30 on how to best assist businesses in our area to compete in the tourism market. A BR+E program implementation was suggested. The Manager of Economic Sustainability provided assistance to five different community groups in their efforts to apply to the Support to Smaller Scale Community Sustainability initiatives.
•
Geographic Information Systems www.frontenacmaps.ca Updated parcel mapping and associated MPAC information Uploaded improved roads layer Uploaded improved hydrology layers ( OHN Waterbody, Significant Wetland) Uploaded improved points of interest layers (NF Lightposts) Added Zoning for Central Frontenac
•
Geocortex Optimizer Generated monthly reports and archived database
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County of Frontenac GIS Strategic Plan Continue to research other successful strategic plans Continue to add content to the strategic plan
•
Natural Heritage Study Provided initial base data to Dillon Consulting Limited Acquired Forest Resource Inventory data (Imagery) from the MNR
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Established Data Sharing Agreements with Conservation Authorities to acquire additional datasets to be used in the Natural Heritage Study
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County Rollup Banner Map Provided a detailed large scale map of the County for the banner project
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FPS Mapping In depth analysis undertaken to determine response times/routing for bases in the City of Kingston Plotted and mapped call density and call volumes in the City of Kingston and generated heat maps with response time overlays Plotted and mapped call density and call volumes for Howe Island Analyzed various scenarios to provide insight to the Chief/Director of Emergency and Transportation Services
•
GIS Content for County Website Generated content for a GIS section to be included on the new County website Submitted the content for review
•
Fairmount Home/Old House Floor Plans Digitized and cleaned up existing floor plans
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Roads Layer Improvements Road segment improvements using imagery (alignment, additions, etc.) Address information improvements (major improvements for SF and FI) Provided updates to MOH to be implemented into their dispatch systems Provided updates to City of Kingston GIS (received updated City road network in return)
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Building Footprints Created building footprints for every building in the County of Frontenac Began adding attribute information to differentiate building classes
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Address Point File Provided a county wide address point file to the City of Kingston To be used in their fire dispatch systems as a primary check Improvements to this layer are ongoing
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Seniors Housing Project Plotted poster slides for consultation meetings
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CIP Mapping Provided maps for the planning stage (Sharbot Lake) Plotted poster slides for consultation meetings
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Frontenac County Bytes (Trivia) Provided trivial facts about Frontenac County (i.e. Distance measures, etc.)
•
FRC17 Server Backup Worked with Ryan to create a backup of the GIS server to Tape and DVD Cleared up space on the hard-drive
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GPS Unit Research for the Township of South Frontenac
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•
Researched various GPS units and provided information to Dave Holliday of South Frontenac to assist in their plan to purchase a GPS unit
Dataset Inventory Catalogue (Meta-Data) Created a catalogue of all the datasets maintained by the County of Frontenac GIS This dataset was submitted to the Community GIS group for review
Custom Mapping: • CFDC Sydenham Point (SF) • Provided Large and small scale maps (imagery included) Gilmour Point (SF) • Provided Large and small scale maps (imagery included) •
Resident Provided multiple small scale maps (imagery included) of properties • Assisted in providing information about potential staging sites for the trails and canoes routes that are being planned by the “Friends of Arden”
•
Planning (Internal Requests) CIP Mapping (Sharbot Lake) • Provided multiple large scale maps for CIP meetings County OP Mapping Watershed boundaries map – Phase 1 Planning Application Mapping • Nokomis, Rashotte, Lollar, O’Reilly, Piasetzki, Broeders • Subdivision Mapping Updates
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FPS (Internal Requests) • Created 4 large scale and 4 small scale township maps for emergency planning exercises • Provided mapping and analysis for Response times from ambulance bases to local schools • Offered recommendations on which schools should therefore be equipped with defibrillators
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GIS Symposium (Jan 26th) • Presentation to surrounding municipalities and outside organizations about the use of GIS at the County of Frontenac
•
Emergency Management Committee Meeting (February 8th) • Participated in round table discussion about the Committees initiatives for the year
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Community GIS Meeting (March 1st) • Met with reps from City of Kingston, KFL&A Public Health, United Way, Queen’s • Continued discussion surrounding the benefits of community GIS • Discussed the outcome of the GIS Symposium
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• • •
FABR
•
Participated in round table discussions regarding the steps moving towards a community GIS Data consortium Identified the need for each organization/agency to create a data inventory as a first step of seeing what data is available
Met with staff at the Frontenac Arch Biosphere Reserve to exchange points of interest data for common projects
•
Quinte Region GIS User Group meeting • Met with representatives from various county and city GIS departments (County of Hastings, Prince Edward County, City of Belleville, City of Quinte West, Loyalist Twp) • Participated in round table discussions about the various projects that each organization is undertaking • Identified common and best practices and steps for improving our internal/external systems and workflows
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Cataraqui Region Conservation Authority • Met with Travis York and acquired datasets • Updates on current projects and data holdings • Discussed future data acquisitions (ie. Drape2, FRI, Lidar, etc.)
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Webinars • • • •
•
Working with the ArcGIS Viewer for Silverlight Application Builder (Mar 15th)
Introduction to ArcGIS Runtime SDK for Android (Jan 19th) HTML5 and Esri-based Web Mapping (Feb 1st) Creating Web Applications with ArcGIS.com (Feb 9th) Working with the ArcGIS Viewer for Flex Application Builder (Feb 16th)
•
Finance
2012 County Budget preparation and presentation
The RFP for Project manager for the Joint Land Ambulance Fire Station project in North
Frontenac
RFQ for Geotechnical assessment of property for the Joint Land Ambulance Fire Station
project
Expression of Interest for Joint Land Ambulance Fire Station project prepared and
released
Treasurer was Involved with CUPE 109 labour negotiations
Treasurer was involved with CUPE 2290 Interest arbitration
Review data sharing agreements for GIS information
Completed year end submissions for Federal Gas Tax and Investing in Ontario funding
Preparation for yearend audit
Contract service to Frontenac Islands – monthly financials, payroll, process tax
certificates, supplementary and omitted tax assessment and ownership changes. Assist
with budget process (meetings March 1 and 30) and preparation of year end financials.
Meetings and Other
The Treasurer attended a meeting of the Social Data Consortium on March 22.
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The Treasurer attended the GIS Symposium on January 26.
•
Human Resources Recruitment: 36 job competitions initiated and completed in the first quarter. Council approval of 2 positions – Community Planner and Communications Officer. Council approval of the Municipal Intern. Grievances: • CUPE 2290 Fairmount 1 grievance • OPSEU 462 Paramedics 2 grievances INFO HR: Testing continued to ensure full integration with the County’s financial software. Frontenac Islands: • HR Review is progressing. A report went to Frontenac Islands Council in March. Completion of project expected by end of April. • Assisted with recruitment for Driver/Labourer position. JBS Self-Serve System: Facilitated training to Administrative staff which allows staff to electronically request time-off. Facilitated several HR Presentations: • Respect in the Workplace as part of the Mandatory Training Day for staff at Fairmount. • HR Policy 09-06 Investigation Procedure Training Paramedics staff. • Conducting Performance Appraisals – external audience CUPE 2290 Pay Equity/Job Evaluation training Collective Bargaining: • OPSEU 462 collective agreement was ratified on February 15, 2012. Term of agreement January 1, 2011 - December 31, 2013. • CUPE 109 collective agreement was ratified on February 15, 2012. Term of agreement January 1, 2012 - December 31, 2014. • CUPE 2290 interest arbitration proceedings took place on February 28, 2012, awaiting arbitrator’s decision. Human Resources involved with initiating a Peer Debriefing project with FPS.
•
Occupational Health The newly formed Townships/County Health and Safety Working Group held their first meeting in March. It was a very positive group and members have requested to meet monthly rather than quarterly to work on issues and projects collaboratively With approval from SMT amended the Pre Placement process with respect to the services provided by HDH which will provide a significant cost savings. Participated in the Fairmount Outbreak Management Team meetings on a daily basis during the dual outbreaks Participated in the evacuation equipment demonstrations for Fairmount Revised the vehicle checklists for the County Speaker at the Fairmount Resident’s Council re: their role in hand hygiene Composed the weekly wellness tips for distribution by Communications to the County and Townships Attended workplan review meetings for I.T. and H.R. Provided in service to FPS Supervisors on completing Employee Incident Reports 34 OH consultations in office
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Managed 12 WSIB injury cases and processed 20 WSIB occupational illness claims due to Fairmount outbreak Coordinated 4 return to work plans for staff returning from LTD, 1 pregnancy accommodation and 2 non occupational injury return to works. Performed 1 ergonomic work station assessment Reviewed contract requirements for student placements and ‘Kids at work’ Meetings: Attended 1 FPS H&S meetings, 1 Fairmount H&S meeting, 1 County H&S meeting 1st Peer Support Planning meeting, 1 Emergency Management Committee, 3 Fairmount Environment Team meetings, 2 Wellness Team meetings Training: Conducted Health and Safety Internal Responsibility training and Passport to Safety testing for Fairmount Supervisors Conducted Health & Safety Act and Back Care training as part of Fairmount’s mandatory education day for staff Preparing to conduct a Pandemic Planning Tabletop exercise for Fairmount staff on April 2nd.
•
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Information Systems Initiated the Electronic Record Management System implementation Work orders #s: January 157 November 193 December 189
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Communications Issued seven approved media releases: • New Ambulance Design (January 9) • FPS Donates Sweaters (February 22) • HWY 7 Vehicle Collision (February 22) • CIPS progress in County (February 28) • EOWC Report (March 5) • Seniors Housing (March 7) • County making progress in Green Energy (March 15) Sent out approved monthly e-newsletters “Frontenac County Bytes” to a distribution list of approximately 320 contacts, providing updates on activities at the County. Assisted with launch of approved corporate social media accounts – Facebook (19 “likes”) and Twitter (85 followers). Assisted with launch of online discussion forum tool, “FrontenacTalk” for trial use by Sustainability Advisory Committee. Tool will improve communications within and across advisory committees between meetings. Tool will be rolled out to all advisory committees once initial feedback is gathered from SAC. Created two online surveys based on defined requirements using Survey Monkey – one for the Fairmount Home Resident/Family Annual Survey and one for Occupational Health, to gather feedback from County staff on the in-house Wellness Room. Commented on the Fairmount Communications Plan with Administrator. Worked with Community Planner to review ICSP indicators and presented material to Sustainability Advisory Committee for feedback and comment.
Administrative Report Administrative and Financial Services – 2012 1st Quarter Activity Update April 18, 2012
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Began sending Weekly Wellness Tips to County and Township staff on behalf of the Occupational Health Nurse. Assisted with the design/drafting of promotional material – two print ads for FPS, a submission to the Ride for Heart e-newsletter for FPS, a brochure for the Green Energy Task Force, and redesigned County business cards. Worked with the GIS Specialist to create a roll up banner stand featuring a map of the County. Helped to compile and prepare material for the Green Energy Task Force to exhibit at the SWITCH Kingston Green Profit Conference March 18 and 19.
Representing the County •
The CAO continues as a member of the United Way’s Success by 6 Council of Partners. A meeting was attended on January 24.
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The CAO attended the welcoming reception for the newly appointed Chief Librarian for Kingston-Frontenac on January 25.
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The Sustainability Assistant attended the February 14 LOLTA regular meeting in place of the Manager of Economic Sustainability.
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The Manager of Economic Sustainability and Community Planner attended the Frontenac Heritage Festival in Sharbot Lake on February 24 and 25.
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The CAO, Manager of Economic Sustainability and the Sustainability Assistant attended the March 29 FCFDC Annual Breakfast.
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The OHN was a speaker at the Public Health Ontario Just Clean Your Hands education day, presenting on the Hand Hygiene Audit Process and Experience at Fairmount Home.
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The OHN was a guest speaker at St. Lawrence College for the 3rd year nursing students on the topic of Occupational Health Nursing at the County.
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The Deputy Clerk attended a South Frontenac agencies information sharing meeting on February 27 in Sydenham. Agencies attending included City of Kingston Ontario Works (OW), Southern Frontenac Community Service (SFCSC), Frontenac Community Mental Health Services (FCMHS), Ministry of Training, Colleges and Universities (MTCU) and Frontenac Employment Resource Centre (FERC). Some highlights from the meeting include an update on the success of the Frontenac Transportation Service, FCMHS new office location in Verona, requests for food bank have significantly increased over last year and OW is reviewing its service delivery model.
Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Administrative and Financial Services – 2012 1st Quarter Activity Update report for information only.
Administrative Report Administrative and Financial Services – 2012 1st Quarter Activity Update April 18, 2012
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ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Joe Gallivan Manager of Sustainability Planning
Date prepared:
April 3, 2012
Date of meeting:
April 18, 2012
Re:
Sustainability – Peer Review Services for Subdivision Planning Contract Award
Background The County of Frontenac is the approval authority for all plans of subdivision and condominium in the Frontenacs. As part of the County’s planning review, it is important that the necessary expertise is available to ensure the review is thorough and the public interest is upheld. While the land use planning analysis has been done by County staff since 2010, there is no in-house engineering expertise to review hydrogeological reports (water quality and quantity) that are submitted. The County therefore needs to retain a professional engineering firm on an asneeded basis to help in this review.
Comment The RFP was released publicly on December 5, 2011 and closed on December 22, 2011. Eight proposals were received, and three of those proposals were shortlisted for an interview. The shortlisted proposals were: Company Malroz Engineering EXP Engineering XCG Engineering
Proposed Value $1,695.00 $2,180.50 $2,700.00
The costs listed above are the costs for a site visit and the review of a hydrogeological report for a subdivision proposal. Hydrogeological reports are one of the key planning studies done for a typical application in the Frontenacs where – with the exception of the village of Sydenham – private wells and septic systems are required for each lot. Staff members involved in the review were: Deputy Clerk; Manager of Sustainability Planning; and the Community Planner. The proposals were evaluated based on the consultants’ Administrative Report Sustainability – Peer Review Services for Subdivision Planning Contract Award April 18, 2012
a) Peer Review Services for Subdivision Planning Contract Award
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Agenda Item # 101011012•
applicable expertise and resources, similar project experience, proposed approach/work plan and cost. All three firms interviewed have excellent qualifications. After an extensive analysis and interview process, Malroz was selected as the preferred proponent. Malroz has extensive experience doing hydrogeological work in Eastern Ontario and in Frontenac County in particular.
Sustainability Implications The engineering services retained by the County for peer review will promote sustainable development as they will ensure that all subdivision and condominium projects have safe drinking water and adequate septic systems.
Financial Implications The cost for these services has been reduced from the current fees being incurred by the County for this work by approximately $2,000 per review, thereby reducing costs for applicants. When this cost saving is added to the savings achieved when in-house planning reviews began in mid-2010, the average cost savings realized by the applicants for review of a subdivision application is more than $6,000.
Recommendation RESOLVED THAT County Council receive the Sustainability – Peer Review Services for Subdivision Planning Contract Award report for information only; AND FURTHER THAT the Clerk be authorized to execute an agreement with Malroz Engineering on behalf of the County.
Organizations, Departments and Individuals Consulted and/or Affected All Four Townships
Administrative Report Sustainability – Peer Review Services for Subdivision Planning Contract Award April 18, 2012
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Agenda Item # 101011012•
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner
Date prepared:
April 17, 2012
Date of meeting:
April 18, 2012
Re:
Sustainability – Ontario Feed-In Tariff Program – Proposed Changes
Background Ontario’s Feed-in Tariff program launched in 2009 and has provided guaranteed rates for power generated by renewable energy projects across the province. The Provincial government recently committed to reviewing the program and released the results of the program on March 22, 2012. The draft changes to the contract were released late in the day of April 5, 2012, just prior to the Easter long weekend. These changes include reductions to rates paid for electricity generated from these projects, enhancements for community and Aboriginal participation, and changes to the municipal engagement process along with other changes.
Comment Staff has reviewed these changes and participated in two webinars that were held on April 13th and April 17th. One particular issue is relating to the changes in location for ground-mounted solar projects. Highlights for ground-mounted solar restrictions are as follows:
These projects are no longer permitted in residential areas or abutting residential areas, with some exceptions. MicroFIT projects are now proposed to be prohibited from being located on properties – or abutting properties – where “residential use” is lawfully permitted. They are only to be permitted on the properties or abutting properties if a residential use is permitted as ancillary/secondary to agricultural uses. For ground-mounted solar projects that are located on properties on which commercial use and/or industrial use is permitted, the project may not be the main, primary or only purpose for which the property is used.
Administrative Report Sustainability 3 – Feed-In Tariff Program – Proposed Changes April 18, 2012
b) Ontario Feed In Tariff Program Proposed Changes
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Municipal staff will be required to evaluate each application and the zoning of all surrounding properties using a standard provincial form (currently not available).
A number of potential issues have been raised through an initial review by Staff that could exclude ground-mounted solar from large areas of land in the Frontenacs:
Many rural municipalities, including all Townships in the Frontenacs, have a Rural zone, where the zoning may permit Residential uses secondary to agriculture but also permit Residential uses as primary uses. Other zoning by-laws permit residential uses and agricultural uses in the same zone, but do not specify that the residential use must be ancillary to agriculture. Some zoning by-laws can be more flexible and permit agriculture activity in a Rural zone, but only with a large minimum lot area. The draft rules do not state whether the lot needs to meet the performance standards of the Agricultural zoning. The draft rules do not recognize that many Rural zones are very broad and permit a variety of uses such as residential, residential ancillary to agriculture, industrial and commercial zoning The wording regarding zoning is different for FIT and microFIT projects. The FIT rules prohibit new ground-mounted projects from abutting “Residential Property” however it is not stated whether this means residential is a permitted use or whether this means the property must not be zoned primarily as Residential (e.g. Village Residential or Waterfront Residential)
A number of Ontario municipalities have raised concerns about the lack of land use controls for ground-mounted solar projects and the OPA has attempted to address these concerns through zoning. This is certainly applicable for urban areas and also for villages and hamlets where the impact of a solar project on small lots can be substantial, but the impacts are far less on large lots typically found in rural Eastern Ontario. To summarize, the proposed rules are not completely clear, have had insufficient consultation, are not consistent due to the variety of zoning by-laws in Ontario, and will create additional workload for municipal staff. Comments are due April 27, 2012, therefore it is recommended that staff be directed to prepare comments to the Ontario Power Authority regarding the proposed changes to the microFIT and FIT programs. Sustainability Implications The possible exclusion of ground-mounted solar projects over the majority of lands in Frontenac County would reduce the ability for citizens to have the option to be involved in renewable energy. Promotion of renewable energy at both small to large scale is a priority for the County and part of the interest of its Green Energy Task Force
Financial Implications N/A
Recommendation
Administrative Report Sustainability 3 – Feed-In Tariff Program – Proposed Changes April 18, 2012
b) Ontario Feed In Tariff Program Proposed Changes
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RESOLVED THAT County Council receive the Sustainability – Ontario Feed-In Tariff Program Changes report; AND FURTHER THAT Council direct staff to provide comments to the Ontario Power Authority, prior to the deadline of April 27, 2012, regarding the lack of clarity on the ability to locate ground-mounted solar projects in rural or agricultural zones as proposed in the proposed changes to the microFIT and FIT program rules.
Organizations, Departments and Individuals Consulted and/or Affected All Four Townships
Administrative Report Sustainability 3 – Feed-In Tariff Program – Proposed Changes April 18, 2012
b) Ontario Feed In Tariff Program Proposed Changes
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Agenda Item # 10102a)
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill, CAO
Prepared by:
Marian VanBruinessen, Treasurer
Date prepared:
March 22, 2012
Date of meeting:
April 18, 2012
Re:
Financial Services – 2012 Property Tax Capping
Background Under the Fair Municipal Tax Finance Act, S.O. 1997, c. 29, as amended, the provincial government introduced an assessment and taxation policy to affect a more equitable distribution of municipal property taxation. Current Value Assessment (CVA) was to result in similar tax bills for similarly valued properties in the same municipality. It was also to ensure that similarly-valued properties in different municipalities would bear similar assessments. Full implementation of CVA would have addressed the unfairness of two similar properties in the same municipality paying significantly different tax bills. However, the shifts to achieve this level of fairness resulted in an outcry by those individuals and collective groups anticipating the significant increases to their tax bills and, in response, the provincial government introduced a tax capping program requiring that property tax increases for the Multi-residential, Commercial and Industrial tax classes be contained. Within the capping regime, properties which should be experiencing a decrease in taxation as a result of Current Value Assessment (CVA) are shouldering the burden of tax protection. In the two tier system, the claw-back process is undertaken across the County. County Council had the option to finance the subsidization of the capped property owners’ taxes either through a general levy across each municipality as a whole or from within the same property tax class. A strong but unsuccessful argument was presented at the time to exclude Frontenac from the tax capping program. Justifying this position was the tax policy decision made by Council in 1998 to bring the tax ratios for all property classes to 1.0. This, in effect, reduced any additional tax burden experienced by Multi-residential, Commercial and Industrial properties vis-a-vis residential property owners within the County. In fact, it shifted the burden of property taxes from non-residential to residential taxpayers creating a more desirable environment for our non-residential taxpayers. This full movement to the fair assessment environment led to Council’s decision to finance taxation subsidies resulting from the capping program from within each property class. Shifting any further costs to the residential taxpayer would have added an unreasonable additional burden to this class of ratepayers. Under the Budget Measures Act, 2004, new Property Tax Capping Options have been offered for 2005 and future years. These options are described in the Municipal Act, S.O. 2001, c. 25 Administrative Report Financial Services – 2012 Property Tax Capping April 18, 2012
2012 Property Tax Capping
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as amended, Section 329.1 (1), which is attached as Appendix A. Starting in 2005, municipalities could set the annual percentage rate of the cap using some or all of the following parameters: Ø at 5 per cent of the previous year’s annualized taxes Ø up to 10 per cent of the previous year’s annualized taxes Ø at the greater of the above or up to 5 percent of the previous year’s annualized CVA taxes. Municipalities can move capped or clawed-back properties directly to their CVA taxes if the taxes are within (up to) $250 of the properties’ CVA taxes. Although this will not significantly reduce the overall level of protection, it will reduce the number of protected properties. In 2010 municipalities had two additional options, which the County implemented. The first is the “Stay at CVA Tax” Option which excludes properties from the capping and claw-back calculation if they were at CVA tax in the prior year. The second is the “Cross CVA Tax” Option which excludes properties that would move from being capped in the prior year to being clawed back in the current year or from being clawed back in the prior year to being capped in current year. If a municipality decides to adopt an option other than the default option (5% of previous year’s annualized taxes), the municipality must specify the option in a by-law each year. Comment The capping program is complex. The basic intent of the program was and continues to be the reduction of the tax bill levied against certain properties at the expense of other taxpayers. The County’s policy actions since 1998 have already reduced the obligations of all non-residential ratepayers, including those captured within the capping program. The opportunity presented by the revised legislative framework allows the County to follow its established taxation policy to the greatest extent by removing the maximum number of properties from the program and reducing the excess burden placed on the balance of the ratepayers in the affected assessment classes. County Council undertook an extensive review of the options available in 2005 and set the capped adjustment at the greater of 10% of the prior year’s annualized taxes or 5% of the previous year’s annualized CVA and moved any capped or clawed-back properties directly to their CVA taxes if the taxes are within (up to) $250 of the properties’ CVA taxes. In 2010 Council adopted the new parameters whereby properties previously at CVA tax will not move back into the capping program and therefore the number of capped properties will be reduced. After consultation with the Township Treasurers in 2012, it has been agreed that setting the options as specified above is the most appropriate course of action. Sustainability Implications Governance – appropriate stewardship of County resources. Administrative Report Financial Services – 2012 Property Tax Capping April 18, 2012
2012 Property Tax Capping
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Financial Implications As all Township budgets have not been passed, it is difficult to provide financial implications. This policy will however ensure that more properties move toward or stay at their CVA tax rate. Recommendation WHEREAS the County of Frontenac adopted tax ratios of 1.0 for the Multi-residential, Commercial and Industrial Classes in 1998 thereby providing a fair and equitable property tax environment for the business sector; AND WHEREAS property taxation at Current Value Assessment (CVA) is considered fair and equitable; AND WHEREAS the property taxation at CVA has been the goal since its implementation in 1998; AND WHEREAS property tax decreases continue to fund the claw-back resulting from capped properties; AND WHEREAS under the Municipal Act S.O. 2001, Chapter 25 as amended (the Act), Subsection 329.1 (1), upper tier and single tier municipalities have the opportunity to select from prescribed options the calculation of the amount of taxes for municipal and school purposes payable in respect of property in the commercial class, industrial class or multi-residential property class for 2005 or a subsequent taxation year; AND WHEREAS County Council has reviewed the provisions of Section 329.1(1) of the Act and hereby deems it necessary and appropriate to adopt optional tools for the purpose of providing minimum amounts for properties subject to the provisions of Section 331 for the Commercial, Industrial and Multi-residential property classes; NOW THEREFORE, Council of the County of Frontenac accepts this Financial Services – 2012 Property Tax Capping report; AND FURTHER THAT Council of the County of Frontenac shall adopt a bylaw setting the 2012 capping adjustment at 10% of the previous year’s annualized tax or 5% of CVA tax, whichever is greater and a threshold of $250 for increasing and decreasing properties for properties in the Commercial, Industrial and Multi-residential Classes to which Part IX of the Act applies; AND FURTHER THAT properties that were at CVA tax in 2011 are excluded from the capping and claw-back calculation in 2012; AND FURTHER to exclude properties that would move from being capped in 2011 to being clawed back in 2012 or from being clawed back in 2011 to being capped in 2012 as a result of the changes to the CVA tax caused by the 2012 reassessment; AND FURTHER that for all properties that become eligible within the meaning of subsection 331(20) of the Act, the taxes for municipal and school purposes for the year or portion of the year shall be the greater of: a) the amount of the taxes determined for the property for 2012 under subsection 331(2), Administrative Report Financial Services – 2012 Property Tax Capping April 18, 2012
2012 Property Tax Capping
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and b) the amount of the uncapped taxes for the property multiplied by one hundred per cent (100%) where “uncapped taxes” means the taxes for municipal and school purposes that would have been imposed for the taxation year but for the application of the cap. Organizations, Departments and Individuals Consulted and/or Affected Louise Fragnito, Treasurer, Township of South Frontenac Michael McGovern, Treasurer, Township of Central Frontenac Angela Millar, Treasurer, Township of North Frontenac Carol Dwyer, Treasurer, Township of Frontenac Islands
Administrative Report Financial Services – 2012 Property Tax Capping April 18, 2012
2012 Property Tax Capping
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APPENDIX A: Municipal Act 2001, as amended, Section 329.1 (1) Municipal option: application of certain provisions of the Act 329.1 (1) A municipality, other than a lower-tier municipality, may pass a by-law to have one or more of the following paragraphs apply in the calculation of the amount of taxes for municipal and school purposes payable in respect of property in the commercial classes, industrial classes or multi-residential property class for 2005 or a subsequent taxation year:
- In determining the amount of taxes for municipal and school purposes for the year under subsection 329 (1) and the amount of the tenant’s cap under subsection 332 (5), i.
10 per cent or a percentage specified in the by-law for the purposes of this paragraph that exceeds 5 per cent, whichever is lower, shall be used, instead of 5 per cent, in determining the amount to be added under paragraph 2 of subsection 329 (1), and
ii.
the same percentage used under subparagraph i, instead of 5 per cent, shall be used in increasing under paragraph 2 of subsection 332 (5) the amount calculated under paragraph 1 of that subsection.
- In determining the amount of taxes for municipal and school purposes for the year under subsection 329 (1) and the amount of the tenant’s cap under subsection 332 (5), i.
the amount to be added under paragraph 2 of subsection 329 (1) shall be the greatest of, A. the amount of the taxes for municipal and school purposes that would have been levied in respect of the property for the previous year but for the application of this Part, subject to such adjustments as may be prescribed, multiplied by 5 per cent or a percentage specified in the by-law for the purposes of this subparagraph that is less than 5 per cent, B. the amount that would be added under paragraph 2 of subsection 329 (1) for the year using the percentage used under subparagraph 1 i, if the municipality passes a by-law to have paragraph 1 apply for the year to property in the class in which the property is included, and C. 5 per cent of the amount determined under paragraph 1 of subsection 329 (1) for the property for the year, and
ii.
the amount determined under paragraph 1 of subsection 332 (5) shall be increased under paragraph 2 of that subsection by the amount determined under the following, instead of the amount specified in paragraph 2 of that subsection: A. the amount on account of taxes levied for municipal and school purposes that the tenant would have been required to pay under the
Administrative Report Financial Services – 2012 Property Tax Capping April 18, 2012
2012 Property Tax Capping
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tenant’s lease in the previous year but for the application of section 332 multiplied by the percentage used in determining the amount under sub-subparagraph i A, if the amount determined under sub-subparagraph i A is the greatest of the amounts determined under subparagraph i, B. the amount calculated under paragraph 1 of subsection 332 (5) multiplied by the percentage used in determining the amount under sub-subparagraph i B, if the amount determined under sub-subparagraph i B is the greatest of the amounts determined under subparagraph i, or C. the amount calculated under paragraph 1 of subsection 332 (5) multiplied by the percentage used under sub-subparagraph i C, if the amount determined under sub-subparagraph i C is the greatest of the amounts determined under subparagraph i. 3. The amount of the taxes for municipal and school purposes for a property for a taxation year shall be the amount of the uncapped taxes for the property for the year if the amount of the uncapped taxes exceeds the amount of the taxes for municipal and school purposes for the property for the taxation year as determined under section 329 by the lesser of, i.
$250, and
ii.
the amount, if any, specified in the by-law for the purposes of this paragraph.
- The amount of the taxes for municipal and school purposes for a property for a taxation year shall be the amount of the uncapped taxes for the property for the year if the amount of the taxes for municipal and school purposes for the property for the taxation year as determined under section 330 exceeds the amount of the uncapped taxes by the lesser of, i.
$250, and
ii.
the amount, if any, specified in the by-law for the purposes of this paragraph.
- If, for all or part of 2006, a property becomes an eligible property within the meaning of subsection 331 (20), the taxes for municipal and school purposes for the year or portion of the year shall be the greater of, i.
the amount of the taxes determined for the property for 2006 under subsection 331 (2), and
ii.
the amount of the uncapped taxes for the property for 2006 multiplied by 80 per cent or the percentage specified in the by-law for the purposes of this subparagraph, whichever is lower.
- If, for all or part of 2006, a property becomes an eligible property within the meaning of subsection 331 (20), the taxes for municipal and school purposes for the year or portion of the year shall be the greater of, i.
the amount of the taxes determined for the property for 2006 under subsection 331 (2), and
ii.
the amount of the uncapped taxes for the property for 2006 multiplied by 80 per cent or the percentage specified in the by-law for the purposes of this subparagraph, whichever is lower.
- If, for all or part of 2007, a property becomes an eligible property within the Administrative Report Financial Services – 2012 Property Tax Capping April 18, 2012
2012 Property Tax Capping
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meaning of subsection 331 (20), the taxes for municipal and school purposes for the year or portion of the year shall be the greater of, i.
the amount of the taxes determined for the property for 2007 under subsection 331 (2), and
ii.
the amount of the uncapped taxes for the property for 2007 multiplied by 90 per cent or the percentage specified in the by-law for the purposes of this subparagraph, whichever is lower.
- If, for all or part of 2008 or a subsequent taxation year, a property becomes an eligible property within the meaning of subsection 331 (20), the taxes for municipal and school purposes for the year or portion of the year shall be the greater of, i.
the amount of the taxes determined for the property for the taxation year under subsection 331 (2), and
ii.
the amount of the uncapped taxes for the property for the taxation year multiplied by 100 per cent or the percentage specified in the by-law for the purposes of this subparagraph, whichever is lower. 2004, c. 7, s. 11.
Administrative Report Financial Services – 2012 Property Tax Capping April 18, 2012
2012 Property Tax Capping
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ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Marian VanBruinessen Treasurer
Date prepared:
April 4, 2012
Date of meeting:
April 18, 2012
Re:
Financial Services – 2012 Temporary Borrowing Bylaw
Background On an annual basis, the Municipal Act, Chapter 25 of the Statutes of Ontario 2001, permits a council to pass a by-law authorizing the head and treasurer to borrow, from time to time by way of promissory note or banker’s acceptance, such sums as the council considers necessary to meet current expenditures during the year. These provisions read as: 407(2) Except with the approval of the Ontario Municipal Board, the total amount borrowed at any one time plus any outstanding amounts of principal borrowed and accrued interest shall not exceed, (a) from January 1 to September 30 in the year, 50 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year; and (b) from October 1 to December 31 in the year, 25 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year. 407(3) Until the budget is adopted in a year, the limits upon borrowing under subsection (2) shall temporarily be calculated using the estimated revenues of the municipality set out in the budget adopted for the previous year.
Comment Based on our 2012 estimates, unpaid temporary borrowings should not exceed $19,548,575 for the first three-quarters of the year and $9,792,288 for the final quarter of 2012. Administrative Report Financial Services – 2012 Temporary Borrowing Bylaw April 18, 2012
2012 Temporary Borrowing By-Law
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Sustainability Implications Governance – appropriate stewardship of County resources.
Financial Implications The County rarely requires borrowing to cover ongoing operating expenses, but the provision should be available if required to provide for short term cash flow requirements.
Recommendation RESOLVED THAT Council of the County of Frontenac accept the Financial Services – 2012 Temporary Borrowing Bylaw report; AND FURTHER direct the Clerk to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2012.
Organizations, Departments and Individuals Consulted and/or Affected
Administrative Report Financial Services – 2012 Temporary Borrowing Bylaw April 18, 2012
2012 Temporary Borrowing By-Law
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Agenda Item # 10103a)
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services
Date prepared:
March 22, 2012
Date of meeting:
April 18, 2012
Re:
Emergency and Transportation Services – 2012 1st Quarter Activity Update
Background This report is presented to Council to provide an update on the various ongoing activities and special projects during the 1st quarter of 2012.
Comment Meetings Attended County Council – Regular Meeting County Council – Special Meeting County Council – Joint Council Joint Management and RULAC County Emergency Management Program Committee City of Kingston Emergency Management Program CACC Advisory Regional Paramedic Program of Eastern Ontario (RPPEO) Fire/Paramedic Labour Relations Committee OPSEU Local 462 Labour Management Committee CUPE Local 109 Labour Management Committee County Health & Safety Committee EMO Loyalist Sector Meeting Regional Acute Care Stroke Protocol Committee LHIN - Cardiovascular Roadmap Project
Administrative Report st Emergency and Transportation Services – 2012 1 Quarter Activity Update April 18, 2012
Emergency and Transportation Services 2012 1st Quarter Activity Update
Dates January 22, February 15, March 21 March 13 January 30, February 13 February 8 February 28
January 31 (Collective Bargaining) February 21
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Committee Activities
Association of Emergency Medical Services of Ontario (AMEMSO) Board: January 20, 25, February 16, March 15
AMEMSO Eastern Ontario Chiefs: None this period
Emergency Medical Services Chiefs of Canada (Executive and Board): January 4, February 6, 13 and 21, March 12 Special Projects/Other Activities
The Tema Conter Memorial Trust Gala On February 4th I attended the annual Gala in Vaughan; for over 10 years I have sat as a member of the Advisory Board for this organization. Emergency services and military personnel witness traumatic events as part of their daily routine. Yet they continue to perform their essential duty of saving lives – often in the face of unspeakable tragedy. So unspeakable, in fact, that many of these heroic individuals struggle quietly with the physical, psychological and emotional effects of their jobs. The Tema Conter Memorial Trust was established to end the silence and ease the suffering. The charity was founded by Mr. Vince Savoia, an attending paramedic at the murder scene of Ms. Tema Conter in 1988. The trusts purpose is two-fold: to honour the memory of Ms. Tema Conter and call attention to the psychological trauma encountered by emergency services and military personnel.
National Association of Emergency Medical Services Physicians (NAEMSP) From January 10th to 14th I travelled, with several Eastern Ontario EMS Chiefs and staff from the Regional Paramedic Program of Eastern Ontario (RPPEO), to the annual NAEMSP conference in Tucson, Arizona. This opportunity, funded by RPPEO, was very beneficial in allowing me to meet like minded individuals and participate in several workshops regarding EMS Research and Community Paramedicine.
Recommendation That the Council of the County of Frontenac accept this Emergency and Transportation Services – 2012 1s Quarter Activity Update report for information only.
Organizations, Departments and Individuals Consulted and/or Affected
Administrative Report st Emergency and Transportation Services – 2012 1 Quarter Activity Update April 18, 2012
Emergency and Transportation Services 2012 1st Quarter Activity Update
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Agenda Item # 10103b)
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill, CAO
Prepared by:
Paul J. Charbonneau, Director of Emergency and Transportation Services/Chief of Paramedic Services
Date prepared:
April 3, 2012
Date of meeting:
April 18, 2012
Re:
Emergency and Transportation Services – 2012 Emergency Medical Services (EMS) Week Proclamation, May 20th to 26th
Background The Association of Municipal Emergency Medical Services of Ontario (AMEMSO), the EMS Chiefs of Canada (EMSCC), the Paramedic Association of Canada (PAC), the Ontario Paramedic Association (OPA) and all associated Paramedic organizations have agreed that Emergency Medical Services (EMS) Week will take place annually during the third week of May.
Comment Every year Frontenac Paramedic Services (FPS) continues to raise awareness of emergency medical services and its role within the community. In addition, we strive to promote our paramedics, the dedicated service they provide within the Frontenacs and surrounding areas, through their involvement in numerous outreach activities. Requests from our various community members (local schools and/or their Boards, churches, community groups, regional and private daycare facilities, nonprofit organizations and private sector companies) for education and information about the services paramedics provide continue to rise annually. This year’s theme is:
Administrative Report Emergency and Transportation Services – 2012 EMS Week Proclamation, May 20th to 26th March 16, 2011
2012 Emergency Medical Services (EMS) Week Proclamation, May 20th to 26th
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Agenda Item # 10103b)
We will be present, in the Cataraqui Mall, from Thursday, May 24th to Saturday, May 26th with a static vehicle display, an interactive CPR simulation and paramedics to answer questions regarding EMS in their community.
Sustainability Implications Directions for Our Future, under Capacity Building and Governance on page 36, states: “Strong links ensure seamless relationships between community and municipalities”. This work also contributes to the sustainability indicator – number of collaborative projects developed and implemented with two or more municipalities.
Financial Implications The costs for EMS Week activities are within the 2012 Land Ambulance budget allocations.
Recommendation WHEREAS each year the paramedics of Frontenac Paramedic Services will respond to approximately 22,000 calls for assistance; AND WHEREAS, Emergency Medical Services in Ontario are a vital public service; AND WHEREAS the members of emergency medical services are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; AND WHEREAS access to quality emergency medical care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; AND WHEREAS the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their life saving skills; AND WHEREAS the members of emergency medical services teams often find themselves in dangerous and traumatic situations requiring spontaneous decision-making; AND WHEREAS the members of emergency medical services teams provide a vital pre-hospital service to the residents of the geographic area of the County of Frontenac; AND WHEREAS, it is appropriate to recognize the value and the accomplishments of ALL Emergency Medical Services providers by designating Emergency Medical Services Week; NOW THEREFORE BE IT RESOLVED the Council of the County of Frontenac receive this Emergency and Transportation Services – 2012 Emergency Medical Services (EMS) Week, May 20th to 26tht, report; AND FURTHER that the week of May 20 to 26, 2011 be proclaimed EMS WEEK in the County of Frontenac.
Administrative Report Emergency and Transportation Services – 2012 EMS Week Proclamation, May 20th to 26th March 16, 2011
2012 Emergency Medical Services (EMS) Week Proclamation, May 20th to 26th
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Organizations, Departments and Individuals Consulted and/or Affected Association of Municipal Emergency Medical Services of Ontario (AMEMSO) Emergency Medical Services Chiefs of Canada (EMSCC) Paramedic Association of Canada (PAC) Ontario Paramedic Association (OPA)
Administrative Report Emergency and Transportation Services – 2012 EMS Week Proclamation, May 20th to 26th March 16, 2011
2012 Emergency Medical Services (EMS) Week Proclamation, May 20th to 26th
Page 3 of 3
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Agenda Item # 10103c)
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services
Date prepared:
April 3, 2012
Date of meeting:
April 18, 2012
Re:
Emergency and Transportation Services – 2012 Preparedness Week Proclamation, May 6th to 12th
Emergency
Background An emergency situation can happen anywhere and anytime. We all need to be prepared to deal with these events at the personal, community, provincial/territorial and federal government levels. Utilities can be out, roads closed, and crucial supplies can become unavailable. While local, provincial and federal officials prepare for emergencies, individuals can and should plan to be prepared at home and at work. With increased levels of fear and anxiety throughout Canada and the world, it makes sense to prepare for the unexpected. Everyone should be prepared to take care of themselves and their families for up to 72 hours in the event of an emergency or disaster. A series of self-help advice brochures produced by Public Safety Canada and Emergency Management Ontario (EMO) offer helpful hints and step-by-step information to prepare an emergency kit and recover more quickly in case of an emergency. What is Emergency Preparedness Week? Emergency Preparedness Week is a Canada-wide initiative to increase awareness about individual and family preparedness, emphasizing how the public can reduce the risks and consequences of an emergency by being better prepared.
Comment As part of our ongoing Public Awareness Campaign, as mandated under the Emergency Management and Civil Protection Act, it is important that we provide citizens with timely, Administrative Report Emergency and Transportation Services – 2012 Emergency Preparedness Week Proclamation, May 6th to 12th April 18, 2012 Page 1 of 2
2012 Emergency Preparedness Week Proclamation, May 6th to 12th
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relevant and accurate information regarding emergency preparedness and encourage that they be knowledgeable and prepared for the possibility of an emergency.
Sustainability Implications
Directions for Our Future, under Capacity Building and Governance on page 36, states: “Strong links ensure seamless relationships between community and municipalities”. This work also contributes to the sustainability indicator – number of collaborative projects developed and implemented with two or more municipalities. Financial Implications The County will publish a notice regarding the Proclamation of Emergency Preparedness Week in all of our local newspapers on behalf of all the municipalities within the Frontenacs. The cost is estimated at approximately $2,000 and has been included in the 2012 budget.
Recommendation WHEREAS the Council of the County of Frontenac recognizes the importance of everybody being prepared for emergencies; AND WHEREAS the goal of Emergency Preparedness Week is to raise community awareness and the need to prepare for the possibility of an emergency; AND WHEREAS the safety of our community is the responsibility of each and every one of us, we must prepare now and learn how to secure a strong and healthy tomorrow; NOW THEREFORE Council of the County of Frontenac accept this Emergency and Transportation Services – 2012 Emergency Preparedness Week, May 6th to 12th report for information; AND FURTHER Council of the County of Frontenac hereby proclaim the week of May 6th to 12th, 2012, to be EMERGENCY PREPAREDNESS WEEK throughout the County, and encourage all citizens to participate in educational activities on emergency preparedness.
Organizations, Departments and Individuals Consulted and/or Affected Emergency Management Ontario Townships’ CEMCs
Administrative Report Emergency and Transportation Services – 2012 Emergency Preparedness Week Proclamation, May 6th to 12th April 18, 2012 Page 2 of 2
2012 Emergency Preparedness Week Proclamation, May 6th to 12th
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Agenda Item # 10104a)
ADMINISTRATIVE REPORT To:
WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC
From:
Elizabeth Savill CAO
Prepared By:
Julie Shillington Administrator of Fairmount
Date Prepared:
March 22, 2012
Date of Meeting:
April 18, 2012
Re:
Fairmount Home – 1st Quarter Activity Update
Background The following are some of the highlights from January 1 to March 31, 2012 of which County Council should be aware.
Comment Elevator The work on the lobby elevator continues. The control panel has been installed and the technicians are working on the fire recall system which involves coordination with our fire system maintenance technicians and our contracted electrician. Staff Mandatory Training The second in a series of mandatory information training days was held for staff. Training included the zero tolerance for abuse and neglect policy; ethics, resident rights; workplace violence; lifts and transfers; health and safety responsibilities; mission and vision statements and infection prevention and control. The next mandatory training day is scheduled for May. Behavioural Supports Ontario Initiative I attended several sessions regarding this initiative which will see three new Mobile Behavioural Teams of health professionals (RNs, RPNs, PSWs), employed by Providence Care, as part of the Behavioural Support Services program in the South East LHIN. When the BSS project is fully implemented, long-term care homes will be able to access additional staff support 24-hours a day when a resident is experiencing behavioural challenges related to dementia or other neurological conditions. A cooperation agreement has been developed by Providence Care in collaboration with the LTC sector, and has been reviewed by Providence Care’s legal services provider. It was recommended that legal advice be sought by each long-term care home prior to signature as the agreement does make reference to hands on care being provided by members of the team and allowing this may contravene the collective agreements of some homes. Administrative Report Fairmount Home – 1st Quarter Activity Update April 18, 2012
Fairmount Home 2012 1st Quarter Activity Update
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Agenda Item # 10104a)
Arbitration I attended collective bargaining arbitration the outcome of which is not anticipated until summer. Auditorium Fundraising Committee The first meeting of the Committee is scheduled for April 11th at Fairmount. Pay Equity Training The Director of Resident Care and I attended pay equity training to ensure our understanding of the process required to be undertaken to ensure our continued compliance with the Pay Equity Act. Supervisory Health & Safety Training The first of several health and safety training sessions specific to the roles and responsibilities set out in the Occupational Health Act was provided by the Occupational Health Nurse to some of our Managers, RNs, RPNs, and Cooks as well as the Volunteer & Special Events Coordinator and Lead Hand. General Staff Meetings Two general staff meetings were held this quarter. Frontenac Housing Forum I attended the Frontenac Housing Forum held in the Frontenac Room at the County. Code White Update A debrief session open to all staff was held. Coming out of this session an interdisciplinary team of staff from Fairmount, Frontenac Paramedic Services and County Administration has been formed to draft the procedures to be undertaken by staff during a violent person episode. Education Session – Program Evaluation The management team attended an education session on program evaluation at Hastings Manor in Belleville. The purpose of this session was to provide us with the tools to formally evaluate the Long Term Care Homes Act required programs. Residents’ Council & Residents’ Food Committee Residents’ Council and the Residents’ Food Committee met in January, February and March. The Council has requested that education be provided to its members each month and have scheduled a variety of topics from Fire Safety to Abuse and Neglect. The Food Committee has reviewed the proposed spring and summer menu and the Manager of Dietary Services and Dietitian are currently working on the changes. NRC – Range of Motion Pilot Project In collaboration with Centric Health, our physiotherapy provider, we are piloting a Range of Motion Nursing Restorative Care program on 1South. Outbreak A respiratory outbreak and an enteric outbreak were declared in March. Actions taken to control the outbreak included a daily outbreak management team meeting; increased cleaning in the affected areas; regular discussion with staff about hand hygiene and the use of personal protective equipment (PPE) as well as audits each shift on hand hygiene and the use of PPE. 15 Year Celebration March 27th saw the 15th anniversary of the County’s relationship with Sodexo. Sodexo provided cake and fruit to staff to celebrate this occasion. As you are aware Sodexo provides Administrative Report Fairmount Home – 1st Quarter Activity Update April 18, 2012
Fairmount Home 2012 1st Quarter Activity Update
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Agenda Item # 10104a)
management services for the environment and dietary departments as well as dietitian services to the residents.
Recommendation RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – 1st Quarter Activity Update report for information only.
Organizations, Departments and Individuals Consulted and/or Affected Residents Staff Volunteers Centric Health
Administrative Report Fairmount Home – 1st Quarter Activity Update April 18, 2012
Fairmount Home 2012 1st Quarter Activity Update
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Agenda Item # 11•
a) Accounts for March 10 - April 10, 2012
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Agenda Item # 11•
a) Accounts for March 10 - April 10, 2012
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Agenda Item # 11•
a) Accounts for March 10 - April 10, 2012
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Agenda Item # 11•
a) Accounts for March 10 - April 10, 2012
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Agenda Item # 11•
a) Accounts for March 10 - April 10, 2012
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Agenda Item # 11•
a) Accounts for March 10 - April 10, 2012
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Agenda Item # 14142d)
TRAILS ADVISORY COMMITTEE MINUTES February 3, 2012
A meeting of the Trails Advisory Committee (TAC) was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie on Friday, February 3, 2012 at 10:00 AM Present: Deputy Warden Denis Doyle and Councillor John Inglis; CRCA Representative Allan McPhail; User Representative Dieter Eberhardt; Adjacent Land Owners Joan Hollywood and Marc Moeys; Anne Marie Young, Manager of Economic Sustainability; Jenny Liu, Municipal Intern; Alison Vandervelde, Sustainability Assistant (Recording Secretary) 1.
Call to order
Chair Allan McPhail called the meeting to order at 10:04 AM. 2.
Adoption of the agenda Adoption of the February 3rd, 2012 Agenda
Moved By: Seconded By:
Deputy Warden Denis Doyle Councillor John Inglis
RESOLVED THAT the agenda for the February 2, 2012 meeting of the Trails Advisory Committee be adopted as amended. CARRIED CARRIED 3.
Disclosure of pecuniary interest and general nature thereof
Chair Allan McPhail asked the recording secretary to note that there was no disclosure of pecuniary interest declared. 4.
Closed meeting: nil
Adoption of minutes 11-12-07
Trails Advisory Committee Meeting Minutes February 3, 2012 -10:00 AM
Trails Advisory Committee
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Agenda Item # 14142d)
Adoption of the December 7th, 2012 Minutes Moved By: Seconded By:
Dieter Eberhardt Marc Moeys
RESOLVED THAT the minutes for the December 7, 2011 meeting of the Trails Advisory Committee be adopted as circulated. CARRIED CARRIED 6.
Business arising from the minutes Action List/Plan for Other Projects
Councillor John Inglis presented the committee with a draft for a North Frontenac NonMotorized Trails Initiative. Chair Allan McPhail noted that as an Advisory Committee of Council, the TAC cannot approve any of the work presented, but could endorse the project – specifically
1. John clarified that the plan would be presented to County Council as an application for
funds. Friends of Arden have been in touch with Anne Marie about the TAC. They have advised that they are developing a loop trail in/around Arden. The committee discussed when trail proposals come to the attention of the Committee, they should be held to the standards outlined in the Trails Master Plan. John Inglis noted that the plan contains some standards that could/should be questions, specifically in regards to signage. The Committee agreed that signage could vary depending on the funding body and involvement of the County. Deputy Warden Denis Doyle advised Anne Marie that during budget discussions at County Council, he will ask that $10,000 be allocated (in the Trails line) to investigating the opening of the Wolfe Island Canal. 7.
Communications: nil
Reports: nil
Other business Update on Trails Activities
Anne Marie reported that for the K&P, the Hardwood Creek Bridge found in the work plan will be constructed in 2012. Brushing and surfacing will be done as far down the trail as can be completed, and in two sections: from Orser Road to where the K&P meets the Cataraqui and then from there to Craig Road. The brushing and surfacing has been split into two sections because Trans Canada Trail will provide up to $250,000 at 50% funding on the second half. Anne Marie added that the Trans Canada Trail has identified the K&P as their #1 priority, and it looks very promising that we will get the 50% funding. Anne Marie also reported that the tender for the Hardwood Creek bridge construction is ready to go, and will be released if County Council approves the item in the budget. Trails Advisory Committee Meeting Minutes February 3, 2012 -10:00 AM
Trails Advisory Committee
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Agenda Item # 14142d)
The land swap with Prince Charles Public School is in process and is at legal right now. The discontinuation of land issue concerning a stretch of the trail in Hartington was taken to Council in closed session last meeting. This issue is also at legal now. The Cataraqui Region Conservation Area has purchased a tractor and equipment to maintain their trail, the L&A Ridge-runners Club has maintenance equipment as well. Deputy Warden Denis Doyle and Councillor John Inglis requested more information from Anne Marie surrounding budget. The budget for the trail will be a topic of discussion at the next County Council meeting and both Council members wanted to feel prepared to speak to questions their fellow Council members might have. Anne Marie reported she anticipates a revenue from Trans Canada Trail of $50,000, which is a conservative estimate. Much of the budget for the trails this year comes from Investing in Ontario funds. It is not new money for levy, it is money that was allocated previously and hasn’t yet been spent. Anne Marie was advised to say this clearly and upfront during budget discussions so County Council can better understand. The Committee asked for clarification on the Hardwood Bridge. Deiter explained that the bridge must be as specified to accommodate the trail grooming equipment, not just for emergency vehicles. Anne Marie reported that the $180,000 is an estimate that the engineers have included in their report based on their designs. The $180,000 is not the final cost of the bridge and it will not be included in the tender when it goes out. John Inglis questioned the estimated cost and suggested a second opinion from another engineering company should be sought. Update on Funding The committee agreed that the County should apply for funding through the Eastern Ontario Trails Alliance. Dieter suggested the K&P Snowmobile Association should be approached as a resource for information. North of Tichbourne the biggest hurdle to trail development is private land owner issues, and the snowmobile association could help there. Dieter will arrange to go to a meeting of the K&P Snowmobile Association (would like copy of map of land Tichbourne and north, John Inglis requested the same map be emailed to him). Update on Communications Plan The committee noted that the public must be made aware that the TAC has interest in dealing with each land owner individually to solve discontinuity of land issues. The TAC needs to hold a public meeting declaring their interest and then a second meeting with the land owners by invitation only. Anne Marie and Alison will draft letters and a plan for communications with land owners for the April 5th Meeting. The Committee discussed holding a public meeting on the status of the trail once the brushing is ready. The committee suggested this should happen before the Hardwood Creek is built, in late May in Verona. Anne Marie will begin planning for this. 10.
Next meeting date
Trails Advisory Committee Meeting Minutes February 3, 2012 -10:00 AM
Trails Advisory Committee
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Agenda Item # 14142d)
Thursday, April 5th, 2012 at 10:00 AM 11.
Adjournment Adjournment
Chair Allan McPhail adjourned the meeting at 11:01 AM.
Trails Advisory Committee Meeting Minutes February 3, 2012 -10:00 AM
Trails Advisory Committee
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Agenda Item # 14142d)
TRAILS COMMUNICATIONS PLAN The purpose of the plan is to ensure stakeholder and community awareness of the implementation of the Trails Master Plan including the Frontenac K&P Trail and other trail initiatives in the County and to enlist community input and support. This plan will fall within and comply with any County-wide communications plan. Public Participation Goals
- Identify the people, businesses and stakeholder groups who are impacted by the implementation project.
- Inform and educate stakeholders about the project design and potential construction impacts and gather their input for possible best fit solutions.
- Assist to identify issues of concern affecting the areas of discontinuity of the Frontenac K&P. Identify other trail opportunities. Key Messages
- Project purpose and goals
- Proposed decision-making schedule adopted by Council
- Options considered Public Involvement Tools and Methods Tool /Activity Stakeholder consultations
Website/Social Media/County Newsletter
Method Project team will identify and consult with representatives of 10 key interest groups to collect a range of ideas regarding the challenges and benefits, potential solutions, best ways to communicate with the public, and other issues and concerns. Preliminary and final findings reports will be prepared for County Council consideration. The County Website will be updated to provide information to the general public and those interested in the process. It will provide project background information, schedule, area map, meeting dates and locations and materials, and project contact information. Facebook and Twitter, along with the County e-newsletter, Frontenac County Bytes will be used to convey current activities and promote public input opportunities.
DRAFT 2012 Frontenac Trails Advisory Committee’s Communication Plan Recommended for Council Support April 5, 2012
Trails Advisory Committee
Target Audience Trail users, adjacent landowners, police, conservation authorities, Township and County elected officials, and area businesses General Public
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Agenda Item # 14142d)
Public Meetings
Informational Materials
- Media Releases, Display Ads and Fact Sheets, Brochure
Small group briefings
Two (2) publicly advertised open house style meetings will be held to provide and gather information. The meetings are tentatively scheduled in the current year. Media releases will be developed and timed to announce project benchmarks and provide notification of public input opportunities. Display ads will be placed in local newspapers to advertise public meetings. Fact sheets will be produced and posted to the website. Fact sheets may also serve as collateral information to support public meetings or small group briefings. An informational brochure will be developed and distributed/displayed during ongoing outreach opportunities. Project team will conduct and document up to 8 briefings with interested parties to provide project updates, receive input and support decision making. A listing of meetings held will be maintained.
General Public
General Public
Other trail groups, user groups, landowner associations, Township and County council meetings and area community groups.
Schedule of Key Public Involvement Activities Spring 2012 Stakeholder interviews Open House # 1 Open House # 2 Website Online Communications Media releases Display Ads Fact Sheets Brochure Small group briefings Report to County Council
Summer 2012
Fall 2012
Winter 2012
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DRAFT 2012 Frontenac Trails Advisory Committee’s Communication Plan Recommended for Council Support April 5, 2012
Trails Advisory Committee
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Agenda Item # 16•
BY-LAW NO. 2012-0012 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to authorize temporary borrowing for current expenditures for the year 2012 WHEREAS as per Section 407(1) of the Municipal Act, 2001, S.O. 2001, c. 25 as amended (“the Act”), at any time during a fiscal year, a municipality may authorize temporary borrowing, until the taxes are collected and other revenues are received, of the amounts that the municipality considers necessary to meet the current expenditures of the municipality for the year; AND WHEREAS the Corporation of the County of Frontenac (“the County”) deems it necessary to borrow from time to time until other revenues are collected; AND WHEREAS as per Section 407(2) of the Act, except with the approval of the Ontario Municipal Board, the total amount borrowed at any one time plus any outstanding amounts of principal borrowed and accrued interest shall not exceed, (a)
from January 1 to September 30 in the year, 50 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year; and,
(b)
from October 1 to December 31 in the year, 25 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year.
AND WHEREAS as per Section 407(4) of the Act estimated revenues of the County as set forth in the estimates adopted for the year 2012 is $39,169,150, which does not include revenues derivable or derived from, (a) arrears of taxes, fees or charges; or (b) a payment from a reserve fund of the municipality, whether or not the payment is for a capital purpose. NOW THEREFORE the Corporation of the County of Frontenac enacts as follows:
- THAT the Warden and Treasurer are hereby authorized, on behalf of the County, to borrow from time to time, by way of promissory note or banker’s acceptance, from the TD Canada Trust (the “Bank”), any municipality or school board, a sum or sums not to exceed the aggregate of $19,584,575 from January 1, 2012 to September 30, 2012 and $9,792,288 from October 1, 2012 to December 31, 2012 less the amount of similar borrowings which are still unpaid to meet, until the taxes are collected, the current expenditures of the County for the year 2012, including the amounts required for the purposes mentioned in Sub-section (1) of the said Section 407 and to give, on behalf of the County, to the said Bank, a promissory note(s) or banker’s acceptance(s), sealed with the corporate seal and signed by the Warden and Treasurer for the monies so borrowed with interest, in the case of borrowing from the Bank at the Bank’s prime interest rate less one-quarter per cent which shall be as notified by the Bank to the Treasurer from time to time, or in the case of borrowing from a municipality or school board at a rate to be negotiated with the municipality or By-law No. 2012-0012 – To authorize temporary borrowing for current expenditures for 2011 April 18, 2012 Page 1 of 2
a) By-Law No. 2012-0012 - To Authorize Temporary Borrowing for 2012
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Agenda Item # 16•
school board but not to exceed the Bank’s prime lending rate at the time of borrowing. 2. THAT all sums borrowed pursuant to the authority of this by-law as well as all other sums borrowed in this year and in previous years from the said Bank, municipality or school board for any or all of the purposes mentioned in the said Section 407 of the Act shall, with interest thereon, be a charge upon the whole of the revenues of the County for the current year and for all preceding years, as and when such revenues are received. 3. THAT the Treasurer is hereby authorized and directed to apply in payment of all sums borrowed as aforesaid, together with interest thereon, all of the monies hereafter collected or received either on account or realized in respect of the taxes levied for the current year and preceding years, or from any other source, which may lawfully be applied for such purposes. 4. THAT this by-law shall come into force and effect on the final passing thereof. Read a First and Second Time this 18th day of April, 2012. Read a Third Time and Finally Passed, Signed and Sealed this 18th day of April, 2012.
The Corporation of the County of Frontenac
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk
By-law No. 2012-0012 – To authorize temporary borrowing for current expenditures for 2011 April 18, 2012 Page 2 of 2
a) By-Law No. 2012-0012 - To Authorize Temporary Borrowing for 2012
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Agenda Item # 16•
BY-LAW NO. 2012-0013 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to provide for 2012 property tax capping to adopt optional tools for the purpose of providing minimum amounts for properties subject to the provisions of Section 331 of the Municipal Act, 2001, S.O. 2001, c.25, as amended for the commercial, industrial and multi-residential property classes WHEREAS the County of Frontenac adopted tax ratios of 1.0 for the commercial, industrial and multi-residential classes in 1998 thereby providing a fair and equitable property tax environment for the business sector; AND WHEREAS property taxation at Current Value Assessment (CVA) is considered fair and equitable; AND WHEREAS the property taxation at CVA has been the goal since the implementation of CVA in 1998; AND WHEREAS property tax decreases continue to fund the claw-back resulting from capped properties; AND WHEREAS under the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Act”), Subsection 329.1 (1) upper tier and single tier municipalities have the opportunity to select from prescribed options the calculation of the amount of taxes for municipal and school purposes payable in respect of property in the commercial class, industrial classes or multi-residential property class for 2005 or a subsequent taxation year; AND WHEREAS County Council has reviewed the provisions of Section 329.1(1) of the Act and hereby deems it necessary and appropriate to adopt optional tools for the purpose of providing minimum amounts for properties subject to the provisions of Section 331 for the Commercial, Industrial and Multi-residential property classes; NOW THEREFORE, the Council of the Corporation of the County of Frontenac hereby implements the following:
- THAT the 2012 property tax capping adjustment be set at 10% of the previous year’s annualized tax or 5% of CVA tax, whichever is greater and a threshold of $250 for increasing and decreasing properties for properties in the Commercial, Industrial and Multi-residential Classes to which Part IX of the Act applies.
- THAT properties that were at CVA tax in 2011 are excluded from the capping and claw-back calculation in 2012.
- THAT properties that would move from being capped in 2011 to being clawed back in 2012 or from being clawed back in 2011 to being capped in 2012 as a result of the changes to the CVA tax caused by the 2012 reassessment be excluded from the capping and claw-back calculation in 2012. By-law No. 2012-0013 – 2012 Property Tax Capping April18, 2012 Page 1 of 2
b) By-Law No. 2012-0013 - 2012 Property Tax Capping
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Agenda Item # 16•
- That for all properties that become eligible within the meaning of subsection 331(20) of the Act, the taxes for municipal and school purposes for the year or portion of the year shall be the greater of: a) the amount of the taxes determined for the property for 2012 under subsection 331(2) of the Act, and b) the amount of the uncapped taxes for the property multiplied by one hundred per cent (100%) where “uncapped taxes” means the taxes for municipal and school purposes that would have been imposed for the taxation year but for the application of the cap.
- That this by-law shall come into force and take effect as of the date of final passing thereof. Read a First and Second Time this 18th day of April, 2012. Read a Third Time, Signed, Sealed and Finally Passed this 18th day of April, 2012.
The Corporation of the County of Frontenac
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk
By-law No. 2012-0013 – 2012 Property Tax Capping April18, 2012 Page 2 of 2
b) By-Law No. 2012-0013 - 2012 Property Tax Capping
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Agenda Item # 16•
BY-LAW NO. 2012-0014 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to amend By-law No. 2011-0004 (to authorize the payment of remuneration to County of Frontenac Council Members and Non-Council Appointees to Statutory Boards and Committees)
WHEREAS on February 16, 2011, the Council of the County of Frontenac adopted By-law No. 2011-0004, being a by-law to authorize the payment of remuneration to County of Frontenac Council Members and Non-Council Appointees to Statutory Boards and Committees; AND WHEREAS County Council deems it expedient to amend By-law No. 2011-0004; NOW THEREFORE the Council of The Corporation of the County of Frontenac hereby enacts the following amendment to By-law No. 2011-0004:
- THAT Clause 3 of the by-law, as stated below, shall not apply for the year 2012. “THAT the salary for Council members shall increase annually at the same rate of increase as approved for non-union employees in the current year budget.”
- That this amending by-law shall come into force on the date of final passing.
Read a first and second time this 18th day of April, 2012. Read a third time, signed, sealed and finally passed this 18th day of April, 2012.
The Corporation of the County of Frontenac
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk
c) By-Law No. 2012-0014 - To Amend By-Law 2011-0004 (Council Remuneration By-Law)
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Agenda Item # 16•
BY-LAW NO. 2012-0015 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to amend By-law No. 2011-0005 (being a by-law to authorize the reimbursement of expenses for County of Frontenac Council Members, Employees, NonCouncil Appointees to Local Boards, Commissions or Committees and Other Members of the Public who have been requested to represent the County)
WHEREAS on February 16, 2011, the Council of the County of Frontenac adopted By-law No. 2011-0005, being a by-law to authorize the payment of remuneration to County of Frontenac Council Members and Non-Council Appointees to Statutory Boards and Committees; AND WHEREAS County Council deems it expedient to amend By-law No. 2011-0005; NOW THEREFORE the Council of The Corporation of the County of Frontenac hereby enacts the following amendment to By-law No. 2011-0005:
- THAT Clause 2 of the by-law shall hereby be amended to read as follows: 2(a)
THAT County of Frontenac Council Members, Employees, Non-Council Appointees to Local Boards, Commissions or Committees and Other Members of the Public who have been requested to represent the County, shall submit to the Treasurer, a “Claim for Reimbursement of Expenses” prescribed form attached hereto as Schedule “B” and forming part of this by-law, for recovery of expenses relating to attendance at meetings (other than County Council or Advisory Committees of Council meetings), seminars, conferences or conventions on behalf of the County.
2(b)
THAT County of Frontenac Council Members and Non-Council Appointees to Advisory Committees of Council shall be reimbursed for travel expenses and meeting per diems (if applicable) relating to attendance at County Council and Advisory Committees of Council meetings by entering their name, associated expenses and signature on the “Attendance and Claim for Per Diem and Travel Expenses for County Council and Advisory Committees of Council Meetings” prescribed form attached hereto as Schedule “C” and forming part of this by-law.
- THAT this amending by-law shall come into force on the date of final passing. Read a first and second time this 18th day of April, 2012. Read a third time, signed, sealed and finally passed this 18th day of April, 2012. The Corporation of the County of Frontenac Janet Gutowski, Warden
K. Elizabeth Savill, Clerk
d) By-Law No. 2012-0015 - To Amend By-Law 2011-0005 (Council Reimbursement of Expenses By-Law)
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d) By-Law No. 2012-0015 - To Amend By-Law 2011-0005 (Council Reimbursement of Expenses By-Law)
ATTENDANCE AND CLAIM FOR PER DIEM AND TRAVEL EXPENSES for County Council and Advisory Committees of Council Meetings Schedule C to By-law No. 2011-0005 Date
Councillor/Committee Member
Per Diem (if applicable)
Total KMs Driven
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Name:
Position:
Signature:
Date:
Agenda Item # 16•
Staff Signature I certify that the expenditures in this claim were incurred for County purposes.
Signature
Agenda Item # 16•
BY-LAW NO. 2012-0016 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on April 18, 2012 WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF FRONTENAC hereby enacts as follows:
- THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on April 18, 2012 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on April 18, 2012 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on April 18, 2012 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
- THAT this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 18th day of April, 2012. Read a Third Time and Finally Passed, Signed and Sealed this 18th day of April, 2012.
By-law No. 2012-0016 – To confirm all actions and proceedings of County Council on April 18, 2012 Page 1 of 2
e) By-Law No. 2012-0016 - Confirmation of Proceedings
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Agenda Item # 16•
The Corporation of the County of Frontenac
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk
By-law No. 2012-0016 – To confirm all actions and proceedings of County Council on April 18, 2012 Page 2 of 2
e) By-Law No. 2012-0016 - Confirmation of Proceedings
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