Body: Council Type: Document Meeting: Regular Date: January 18, 2012 Collection: Agenda Attachments Municipality: Frontenac County

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County Council Meeting – Regular Session January 27, 2012 - 8:30 a.m.(rescheduled from January 18, 2012) The Frontenac Room, 2069 Battersea Road, Glenburnie, On

AGENDA Page 1.

CALL TO ORDER

ADOPTION OF THE AGENDA

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

DEPUTATIONS AND/OR PRESENTATIONS

CLOSED MEETING

4

As Authorized under Section 239 of The Municipal Act, to consider: Adoption of Closed Meeting Minutes a) Closed Council Minutes for December 14, 2011. b) Labour Negotiations - OPSEU and CUPE Update c) Personal matters relating to Identifiable Individuals

[Addenda]

ADOPTION OF MINUTES

5-18

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

BUSINESS ARISING FROM THE MINUTES

COMMUNICATIONS FOR INFORMATION

19-24

a) Communications for Information

COMMUNICATIONS FOR ACTION

25-28

Minister of International Trade and Minister for the Asia-Pacific Gateway - AMO, Canada - EU Comprehensive Economic and Trade Agreement

[Addenda]

REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

10.1. Administrative Services

Page 1 of 147

Page 10.1.1.Administration 29-37 38-39

a) 2011 4th Quarter Activity Update. b) AMCTO Ontario Municipal Intership Program

[Addenda] 10.1.2.Sustainability 40-42 43-44

a) Directions for Our Future Sustainable Actions 2011 Report b) Natural Heritage Study Contract Award

[Addenda] 10.1.3.Human Resources 45-47

a) 2012 Non-Union Salary Adjustment Update

10.2. Financial Services 48-49 50-84

a)

Eligible Charities’ Property Tax Rebate Program

b)

2012 Preliminary Budget

10.3. Emergency and Transportation Services 85-86 87-106

a)

2011 4th Quarter Activity Update

b)

North Frontenac Joint Land Ambulance/Fire Station Update

10.4. Fairmount Home 107-109 110-131

a)

2011 4th Quarter Activity Report

b)

Quality Improvement Consolidated Statistical Report

c)

Fairmount Grapevine Gazette - January 2012

ACCOUNTS

132-140

Accounts for December 7, 2011 to January 9, 2012

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN

GIVING NOTICE OF MOTION

OTHER BUSINESS

14.1. External Boards and Committees a)

Kingston Frontenac Library Update– John Purdon

b)

KFL&A Public Health Update– Bud Clayton

c)

RULAC, LSR and Other Updates– Susan Beckel

d)

Algonquin Land Claim Update– John Inglis

Page 2 of 147

Page 14.1. External Boards and Committees e)

Frontenac County Youth Justice Advisory Committee Update– Gary Davison

f)

Affordable Housing Development Committee Update– John McDougall

g)

Rideau Corridor Landscape Steering Committee Update– David Jones

14.2. Advisory Committees of County Council a)

Sustainability Advisory Committee

b)

Green Energy Task Force- Request to Support the Green Profit Conference

c)

150th Anniversary of County Advisory Committee

d)

Trails Advisory Committee

14.3. Other Updates 15.

PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW

141-144

a) By-Law No. 2012-0001 - To Provide for an Eligible Charities Property Tax Rebate Program

145

b) By-Law No. 2012-0002- To authorize the Warden and Clerk to execute an agreement with the Township of North Frontenac for a combined Fire Hall and Land Ambulance Base

146-147

c) By-Law No. 2012-0003 - Confirmation of Proceedings

ADJOURNMENT Confirmation of date and time of upcoming County Council Meeting: ● Regular Meeting of Council- February 15, 2012 at 9:00 a.m.

Page 3 of 147

Agenda Item # 5•

COUNCIL OF THE COUNTY OF FRONTENAC CLOSED MEETING MINUTES December 14, 2011 Present: Warden Gary Davison; Deputy Warden Janet Gutowski; Councillors Denis Doyle, David Jones, John Purdon, John McDougall, Bud Clayton and John Inglis; Also Present:

Liz Savill, CAO/Clerk; Marian VanBruinessen, Treasurer; Julie Shillington, Administrator of Fairmount; Anne Marie Young, Manager of Economic Development; Joe Gallivan, Manager of Sustainability Planning; Colleen Hickey, Human Resources Labour Relations; Casey Buchanan, Executive Assistant; and Susan Beckel, Deputy Clerk

(i) Adoption of Closed Meeting Minutes dated November 16, 2011 Motion #C14-11

Moved by: Councillor Clayton Seconded by: Councillor McDougall

RESOLVED THAT the minutes of the closed meeting held November 16, 2011 be hereby adopted as circulated. CARRIED (ii) Personal Matter about an Identifiable Individual Julie Shillington provided Council with an update regarding a disgruntled long time Fairmount Home volunteer who has subjected both herself and the Volunteer Coordinator to workplace violence. The volunteer is not appreciating or accepting the seriousness of the situation and, as a result, a trespass order has been issued against her at the advice of the police and legal counsel. Ms. Shillington advised that staff members have documented all incidents with this volunteer who had indicated she will not stop until the Volunteer Coordinator and the Administrator are fired. Ms. Shillington informed Council that the volunteer has also called the Alzheimer’s Society of Kingston and the funding agency for the Legacy of Learning art program. The individual has requested a meeting with the Warden, who declined, and to appear before Council. However due to the trespass order, she has been advised that this is not possible. Council members supported staff’s efforts and agreed that this was an issue that should continue to be dealt with by staff. Council returned to open session with no report.

Gary Davison, Warden

K. Elizabeth Savill, Clerk Closed Meeting of Council Minutes December 14, 2011

As Authorized under Section 239 of The Municipal Act, to consider: Adoption of Closed Meeting Minutes

Page 1 of 1

Page 4 of 147

Agenda Item # 6•

MINUTES OF THE REGULAR MEETING OF COUNCIL December 14, 2011 A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, December 14, 2011 at 9:00 a.m. PRESENT:

Warden Gary Davison, Deputy Warden Janet Gutowski, Councillors David Jones, Denis Doyle, John Purdon, John McDougall, Bud Clayton and John Inglis

ALSO PRESENT:

County: Liz Savill, CAO/Clerk; Marian VanBruinessen, Treasurer; David Gemmill, Deputy Chief-Operations; Julie Shillington, Administrator of Fairmount Home; Anne Marie Young, Manager of Economic Sustainability; Joe Gallivan, Manager of Sustainability Planning; David Millard, Manager of Information Systems; Colleen Hickey, Human Resources-Labour Relations; Bonnie Carter, Occupational Health Nurse; Alison Vandervelde, Sustainability Assistant; Casey Buchanan, Executive Assistant; Jenny Liu, Municipal Intern; Susan Beckel, Deputy Clerk Media: Jeff Green and Craig Backay

CALL TO ORDER

Warden Davison called the meeting to order at 9:07 a.m. 2.

ADOPTION OF THE AGENDA

Motion #331-11

Moved By: Seconded By:

Councillor Clayton Councillor McDougall

RESOLVED THAT the Agenda for the December 14, 2011 County Council meeting be adopted as amended: Agenda Item #16 - By-laws:  Add: By-law No. 2011-0043 - To Appoint the Warden and Deputy Warden; and  Re-number By-law No. 2011-0043 - Confirmation of Proceedings to By-law No. 2011044. CARRIED 3.

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

The Warden requested the Clerk to record that, in accordance with the Municipal Conflict of Interest Act, no Member of Council declared a conflict of interest for any items on the agenda. Regular Meeting of Council Minutes December 14, 2011 -9:00 AM

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

Page 5 of 147

Agenda Item # 6•

DEPUTATIONS AND/OR PRESENTATIONS a) Geoff Sandiford, Chair, Sustainability Advisory Committee Re: ICSP Sustainable Actions 2011

Geoff Sandiford, Chair, County of Frontenac Sustainability Advisory Committee, presented Sustainable Actions 2011. Mr. Sandiford advised that the County will not lead all projects, some projects are currently underway and some will be lead by other community organizations and agencies. In response to a question from Councillor Inglis, Liz Savill advised that the projects are funded through various sources including federal gas tax funds and that public input is gathered throughout the year: at the annual ICSP Sustainability Workshop, the annual ICSP breakfast, through County staff attendance at community events in the County and various other opportunities. Motion #332-11

Moved By: Seconded By:

Councillor Clayton Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Geoff Sandiford, Chair, County of Frontenac Sustainability Advisory Committee regarding the ICSP Sustainable Actions 2011 document. CARRIED b) Don Ross and Dann Michols, Frontenac Arch Biosphere Network Re: Plaque Presentation Warden Davison presented a plaque to Dann Michols and Don Ross, Frontenac Arch Biosphere Network, in recognition of the community partnership agreement with the County. Mr. Michols thanked Council for the recognition as a partner for sustainable development. Motion #333-11

Moved By: Seconded By:

Councillor McDougall Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac acknowledge the plaque presentation to Don Ross and Dann Michols, Frontenac Arch Biosphere. CARRIED c) Senior Management Team Re: 2012 Preliminary Budget Marian VanBruinessen and the senior management team presented the 2012 Preliminary Budget, including an overview of County services and highlights of key projects. Motion #334-11

Moved By: Seconded By:

Councillor Clayton Councillor McDougall

Regular Meeting of Council Minutes December 14, 2011 – 9:00 AM Page 2 of 14

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

Page 6 of 147

Agenda Item # 6•

RESOLVED THAT the Council of the County of Frontenac receive for information the 2012 Preliminary Budget presentation by Senior Management. CARRIED Warden Davison called a recess of the meeting at 10:05 a.m. Warden Davison reconvened the meeting at 10:38 a.m. 5.

CLOSED MEETING a) Adoption of Closed Meeting Minutes – November 16, 2011 b) Personal matters about and identifiable individual

Motion #335-11

Moved By: Seconded By:

Councillor McDougall Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac enter into a closed meeting as authorized under Section 239 of the Municipal Act, to consider:  Adoption of closed meeting minutes dated November 16, 2011; and  Personal matters about an identifiable individual. CARRIED Motion #336-11

Moved By: Seconded By:

Councillor Clayton Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac rise from the closed meeting with no report. CARRIED 6.

ADOPTION OF MINUTES Adoption of Regular Meeting Minutes

Motion #337-11

Moved By: Seconded By:

Councillor McDougall Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac hereby adopt the minutes of the regular meeting of County Council held November 16, 2011 as circulated. CARRIED 7.

BUSINESS ARISING FROM THE MINUTES

COMMUNICATIONS FOR INFORMATION Communications for Information

Motion #338-11

Moved By: Seconded By:

Councillor McDougall Councillor Clayton

Regular Meeting of Council Minutes December 14, 2011 – 9:00 AM Page 3 of 14

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

Page 7 of 147

Agenda Item # 6•

RESOLVED THAT the correspondence items listed in the Communications of Interest to County Council report dated December 14, 2011 be received and filed for information purposes. CARRIED 9.

COMMUNICATIONS FOR ACTION Limestone District School Board Year 3 of 5 Strategic Key Initiatives Working Draft

Motion #339-11

Moved By: Seconded By:

Councillor McDougall Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac receive for information the Limestone District School Board Year 3 of 5 Strategic Key Initiatives Working Draft document. CARRIED 10.

REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

Administrative Services Administration a) Closed Meeting Investigator Contract Extension Motion #340-11

Moved By: Seconded By:

Councillor Clayton Councillor McDougall

RESOLVED THAT Council of the County of Frontenac accept the Administrative Services – Closed Meeting Investigator Contract Extension report dated December 14, 2011; AND FURTHER THAT Council authorize the extension of the contract with Fournier Consulting Services for the services of Closed Meeting Investigator for a period of two years effective from January 1, 2012 to December 31, 2013 and further instruct the Clerk to execute the necessary letter of extension. CARRIED Economic Development a) Frontenac K&P Trail Engineering Bridge Design Motion #341-11

Moved By: Seconded By:

Councillor Clayton Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac receive for information the Sustainability – Frontenac K&P Trail Engineering Bridge Design report. CARRIED Land Use Planning a) Garrison Shores- Plan of Condominium - Final Approval Regular Meeting of Council Minutes December 14, 2011 – 9:00 AM Page 4 of 14

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

Page 8 of 147

Agenda Item # 6•

Motion #342-11

Moved By: Seconded By:

Councillor McDougall Councillor Clayton

RESOLVED THAT Council of the County of Frontenac receive the Sustainability – Garrison Shores Plan of Condominium Final Approval (County File No. 10CD-2010/001) report; AND FURTHER the Council of the County of Frontenac grant final approval to the plan of condominium submitted by Nelligan O‟Brien Payne on behalf of Garrison Shores Owners‟ Association (GSOA) for Lots 17 and 18, Concession 7, Part of Lot 17, Concession 8 and Part of the Road Allowance between Concessions 7 & 8, Geographic Township of Kennebec, now part of the Township of Central Frontenac, County of Frontenac, being County File No. 10CD2010/001; AND FINALLY that the Clerk be authorized to issue this final approval by executing the required documents. CARRIED b) Source Water Protection Plans Motion #343-11

Moved By: Seconded By:

Councillor McDougall Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac receive the Sustainability - Source Water Protection Plans report; AND FURTHER that Council recognize that the establishment of the three Source Water Protection Plans will be an important milestone in the implementation of Directions for Our Future; AND FINALLY that Council support the goals and objectives as outlined in all three Source Water Protection Plans affecting the County of Frontenac. CARRIED c) County Official Plan Motion #344-11

Moved By: Seconded By:

Councillor McDougall Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – County Official Plan report; AND FURTHER that Council endorse the initiation of the development of a County Official Plan with the goal to having a draft plan to be considered by Council for adoption within its current term;

Regular Meeting of Council Minutes December 14, 2011 – 9:00 AM Page 5 of 14

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

Page 9 of 147

Agenda Item # 6•

AND FURTHER that Council direct staff to prepare a detailed work plan and consultation program to be presented to Council in early 2012; AND FURTHER that a County Official Plan be prepared under the following parameters: (1) That the Official Plan be prepared as a „high level‟ planning document using a regional planning perspective, recognizing that detailed planning policies are now in place for the four Townships‟ Official Plans; (2) That the Official Plan use a systems-based approach and act as a guide for dealing with cross-boundary and cross-jurisdictional planning issues; (3) Ensure that the Official Plan is consistent with the Provincial Policy Statement while offering a solutions-oriented planning approach to deal with land use planning issues that are common to the Frontenacs; and (4) That community consultation regarding the vision and content of the Official Plan be extensive. CARRIED Sustainability Planning a) Sustainable Actions 2011 Motion #345-11

Moved By: Seconded By:

Councillor Clayton Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Sustainable Actions 2011 report; AND FURTHER that Council adopt Directions for Our Future, Sustainable Actions 2011. CARRIED Human Resources a) 2012 Non-Union Salary Adjustment Motion #346-11

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive the Human Resources – 2012 Non-Union Salary Adjustment report; AND FURTHER THAT Council authorize a non-union salary increase of 2.9%, effective January 1, 2012 to be applied to all steps of the non-union staff salary schedule. DEFERRED Financial Services a) 2012 Preliminary Budget Motion #347-11

Moved By: Seconded By:

Councillor Jones Councillor Doyle

Regular Meeting of Council Minutes December 14, 2011 – 9:00 AM Page 6 of 14

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

Page 10 of 147

Agenda Item # 6•

RESOLVED THAT the Council of the County of Frontenac accept the Financial Services – 2012 Preliminary Budget report dated December 14, 2011 for consideration and discussion. CARRIED b) Reserve and Reserve Funds Motion #348-11 Moved By: Councillor Jones Seconded By: Councillor Doyle RESOLVED THAT the Council of the County of Frontenac receive the Financial Services – Reserve and Reserve Funds Report; AND FURTHER that Council direct the Treasurer to establish the FPS NEER Reserve in 2011; AND FURTHER that Council direct the Treasurer to reflect in the 2012 budget the reserve and reserve fund changes as outlined in this report for 2012. CARRIED Emergency and Transportation Services - Nil Fairmount Home a) Elevator Repairs Motion #349-11

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – Elevator Repairs report; AND FURTHER THAT Council authorize the Clerk to execute an agreement with ThyssenKrupp for the necessary repairs to the public elevator. CARRIED b) Fairmount Grapevine Gazette, December 2011 Motion #350-11

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the Fairmount Grapevine Gazette - December 2011 edition. CARRIED 11.

ACCOUNTS Accounts for November 8 to December 6, 2011

Motion #351-11

Moved By: Seconded By:

Councillor Jones Councillor Doyle

Regular Meeting of Council Minutes December 14, 2011 – 9:00 AM Page 7 of 14

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

Page 11 of 147

Agenda Item # 6•

RESOLVED THAT the Council of the County of Frontenac receive for information the following accounts for the period of November 8 to December 6, 2011:  

Payroll dated between November 8 and December 6, 2011 in the amount of $905,750.03; and Cheque listing in the amount of $1,008,705.00. CARRIED

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN

GIVING NOTICE OF MOTION

OTHER BUSINESS External Boards and Committees a) Kingston Frontenac Library Update - John Purdon

Councillor Purdon advised that Patricia Enright, current Manager of Children‟s Services and Rural Branches, will assume the position of CEO/Chief Librarian effective January 1, 2012. b) KFL&A Public Health Update - Bud Clayton Councillor Clayton congratulated Frontenac Paramedic Service on their involvement with the Fleet Challenge Ontario program. Councillor Clayton advised that he was unable to attend the last meeting; however the strategic plan has been adopted and the 2012 budget has been passed. c) RULAC, LSR and Other Updates - Susan Beckel – no update d) Algonquin Land Claim Update - John Inglis Councillor Inglis advised that a meeting was held on November 30, 2011 and a commitment was made to hold a meeting between the Ontario negotiators and municipalities in the Spring. e)

Frontenac County Youth Justice Advisory Committee Update - Gary Davison – no update

f) Affordable Housing Development Committee Update - John McDougall Councillor McDougall advised that a meeting was held on December 8, 2011. The committee has five new members so City staff provided an overview of the mandate and the work completed over the last year. RULAC members will need to address the issue of a County volunteer appointment to this committee and the committee‟s reporting process as well.

Regular Meeting of Council Minutes December 14, 2011 – 9:00 AM Page 8 of 14

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

Page 12 of 147

Agenda Item # 6•

g) Rideau Corridor Landscape Steering Committee Update - David Jones Councillor Jones advised that a meeting was held on November 18, 2011. Dillon Consulting was selected to complete the landscape character assessment. The steering committee‟s initial strategic plan will be complete in the New Year. Councillor Jones advised that he will be unable to attend the next meeting and has asked that Peter Young attend on behalf of the County. h) Advisory Committees of County Council Sustainability Advisory Committee Green Energy Task Force  FIT Program Review Draft Comments Motion #352-11

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac endorse the letter to Minister Bentley and the submission to the Ontario Power Authority regarding comments on the FIT program in Ontario. CARRIED 150th Anniversary of County Advisory Committee Deputy Warden Gutowski advised that at the December 5, 2011 meeting of the 150th Anniversary of County Advisory Committee in Sharbot Lake, Bob Sweet, Warden of the County of Renfrew, presented a comprehensive overview of the activities held during Renfrew‟s 150th anniversary celebrations this year. Trails Advisory Committee Anne Marie Young advised that at the December 7, 2011 meeting of the Trails Advisory Committee Cindy Cassidy, Eastern Ontario Trails Alliance, provided a presentation. i)

Other Updates

Frontenac-Howe Islander Ferry Drive Project Councillor Doyle advised that further to the presentation made by the Ministry of Transportation at the November County Council meeting, Mr. Stuart Jones had made a similar presentation at the December Township of Frontenac Islands Council meeting and Township Council and Howe Island residents expressed concerns regarding the project. Motion #353-11

Moved By: Seconded By:

Councillor Doyle Councillor Jones

Regular Meeting of Council Minutes December 14, 2011 – 9:00 AM Page 9 of 14

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

Page 13 of 147

Agenda Item # 6•

WHEREAS the Ministry of Transportation (the “Ministry”) is investigating an undertaking known as the “Howe Island Re-Drive Project” (the “Project”); AND WHEREAS this Project is contemplating the replacement of the diesel engine with high efficiency batteries and to change the existing winch to a double bull wheel on the FrontenacHowe Islander Ferry; AND WHEREAS the Ministry is seeking opportunities to reduce both its costs and its environmental footprint and to reduce maintenance downtime while also widening the deck of the Frontenac-Howe Islander ferry at its drive house as a result of this Project; AND WHEREAS the Ministry has not been able to confirm that another similarly retrofitted ferry is operating successfully under comparable circumstances; AND WHEREAS the commitment of the County of Frontenac to sustainability is firmly stated in Directions for Our Future County of Frontenac: Guide to Sustainability; NOW THEREFORE the Council of the County of Frontenac respectfully expresses concern to the Minster that the Project, with no precedent on which to rely, places the Howe Island residents and visitors into an experimental situation that is unacceptable, putting into jeopardy the users‟ ability to enter onto and leave Howe Island; AND FURTHER before the Ministry takes any further action that more information and details be shared with the County and the Township of Frontenac Islands; AND FINALLY that the Ministry commit to a public consultation with the residents of Howe Island directly both to describe and to address any concerns or issues with this Project prior to the commencement of any work. CARRIED Election of the Warden and the Deputy Warden. Warden Davison read and submitted his letter of resignation for the position of County Warden. Motion #354-11

Moved By: Seconded By:

Councillor McDougall Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac accept the resignation of Gary Davison as Warden. CARRIED Motion #355-11

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT nominations for the office of Warden be accepted by the Clerk and, in the event more than one individual is nominated, County Council proceed to take the vote for Warden by secret ballot as per the Municipal Act; and

Regular Meeting of Council Minutes December 14, 2011 – 9:00 AM Page 10 of 14

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

Page 14 of 147

Agenda Item # 6•

FURTHER BE IT RESOLVED THAT in the event more than two candidates are nominated, if none receives a clear majority, the one receiving the lowest number of votes automatically retires before the next vote is taken; and FURTHER BE IT RESOLVED THAT, in the event there is an equality of votes for the individuals receiving the lowest number of votes, the Council shall determine which individual remains on the next ballot by taking a vote by secret ballot involving those individuals with the equality of votes, it being understood that the individual with the lowest number of votes automatically retires before the next vote is taken, and further in the event that ballot results in a further equality of votes, the individual to remain on the next ballot shall be determined by placing the names of the candidates on equal sized pieces of paper in a box and requesting a person chosen by the Clerk to draw the name of the individual to remain on the next ballot from the box; and FURTHER BE IT RESOLVED THAT in the event of an equality of votes for the office of Warden, the successful candidate shall be determined by the Clerk placing the names of the candidates on equal sized pieces of paper in a box and one name being drawn by a person chosen by the Clerk. CARRIED Nominations for the position of Warden were opened and the following nominations received:  Deputy Warden Gutowski and Councillor Clayton. Nominations for the position of Warden were closed. Councillor Clayton and Deputy Warden Gutowski spoke to their respective nominations. A vote for the position of Warden was taken. As an equal number of votes were received, each name was placed on an equal sized piece of paper and placed in a basket. Warden Davison drew the name of Deputy Warden Gutowski. Deputy Warden Gutowski submitted her resignation as Deputy Warden. Motion #356-11

Moved By: Seconded By:

Councillor Gutowski Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac accept the resignation of Janet Gutowski as Deputy Warden. CARRIED Motion #357-11

Moved By: Seconded By:

Councillor Doyle Councillor Jones

RESOLVED THAT nominations for the office of Deputy Warden be accepted by the Clerk and, in the event more than one individual is nominated, County Council proceed to take the vote for Deputy Warden by secret ballot as per the Municipal Act; and

Regular Meeting of Council Minutes December 14, 2011 – 9:00 AM Page 11 of 14

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

Page 15 of 147

Agenda Item # 6•

FURTHER BE IT RESOLVED THAT in the event more than two candidates are nominated, if none receives a clear majority, the one receiving the lowest number of votes automatically retires before the next vote is taken; and FURTHER BE IT RESOLVED THAT, in the event there is an equality of votes for the individuals receiving the lowest number of votes, the Council shall determine which individual remains on the next ballot by taking a vote by secret ballot involving those individuals with the equality of votes , it being understood that the individual with the lowest number of votes automatically retires before the next vote is taken, and further in the event that ballot results in a further equality of votes, the individual to remain on the next ballot shall be determined by placing the names of the candidates on equal sized pieces of paper in a box and requesting a person chosen by the Clerk to draw the name of the individual to remain on the next ballot from the box; and FURTHER BE IT RESOLVED THAT in the event of an equality of votes for the office of Deputy Warden, the successful candidate shall be determined by the Clerk placing the names of the candidates on equal sized pieces of paper in a box and one name being drawn by a person chosen by the Clerk. CARRIED Nominations for the position of Deputy Warden were opened and the following nominations received:  Councillor Doyle and Councillor Clayton Nominations for the position of Deputy Warden were closed. Councillors Doyle and Clayton spoke to their respective nominations. Motion #358-11

Moved By: Seconded By:

Councillor Doyle Councillor Jones

RESOLVED THAT Deputy Warden Janet Gutowski be and is hereby appointed as the Warden for the County of Frontenac, effective following the December 14, 2011 County Council meeting; AND FURTHER BE IT RESOLVED THAT Councillor Denis Doyle be and is hereby appointed as the Deputy Warden for the County of Frontenac, effective following the December 14, 2011 County Council meeting; AND FURTHER BE IT RESOLVED THAT the Clerk be instructed to bring forward a by-law later in the meeting to confirm the appointments of Warden and Deputy Warden. CARRIED 15.

PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW By-law No. 2011-0041 - Execute Closed Meeting Investigator Contract Extension Agreement By-law No. 2011-0042 - To Authorize the Clerk to Execute Agreement with

Regular Meeting of Council Minutes December 14, 2011 – 9:00 AM Page 12 of 14

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

Page 16 of 147

Agenda Item # 6•

ThyssenKrupp By-law No. 2011-0043 - To Appoint the Warden and Deputy Warden By-law No. 2011-0044 - Confirmation of Proceedings Motion #359-11

Moved By: Seconded By:

Councillor Doyle Councillor Jones

RESOLVED THAT leave be given the mover to introduce the following by-laws that have been circulated to all members of County Council and that these by-laws be read a first and second time:  By-law No. 2011-0041 - To execute a closed meeting investigator contract extension agreement;  By-law No. 2011-0042 - To authorize the Clerk to execute an agreement with ThyssenKrupp;  By-law No. 2011-0043 - To appoint the Warden and Deputy Warden; and  By-law No. 2011-0044 - To confirm proceedings of County Council on December 14, 2011. CARRIED Motion #360-11

Moved By: Seconded By:

Councillor Doyle Councillor Jones

RESOLVED THAT the following by-laws be read a third time, signed, sealed and finally passed:  By-law No. 2011-0041 - To execute a closed meeting investigator contract extension agreement;  By-law No. 2011-0042 - To authorize the Clerk to execute an agreement with ThyssenKrupp;  By-law No. 2011-0043 - To appoint the Warden and Deputy Warden; and  By-law No. 2011-0044 - To confirm proceedings of County Council on December 14, 2011. CARRIED 17.

ADJOURNMENT •

Confirmation of time, date and location for upcoming County Council Meetings:  Regular Meeting of Council- January 18, 2012 at 9:00 a.m.

Motion #361-11

Moved By: Seconded By:

Councillor Doyle Councillor Jones

RESOLVED THAT the meeting hereby adjourn at 12:40 p.m. CARRIED

Regular Meeting of Council Minutes December 14, 2011 – 9:00 AM Page 13 of 14

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

Page 17 of 147

Agenda Item # 6•

Gary Davison, Warden

K. Elizabeth Savill, Clerk

Regular Meeting of Council Minutes December 14, 2011 – 9:00 AM Page 14 of 14

Adoption of Regular Meeting of Council Minutes a) Regular Meeting of Council Minutes for December 14, 2011.

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Agenda Item # 8•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Casey Buchanan Executive Assistant

Date Prepared:

January 10, 2011

Date of Meeting:

January 18, 2011

Re:

Communications of Interest to County Council

A

It is recommended that the following communications of interest to the County be received and filed (copies are available upon request). Ministries, Other Municipalities, etc:

1. Corporation of the Township of Carling, December 16, 2011 – Correspondence to advise County Council that Carling Township Council enacted a resolution supporting MPP Norm Miller’s Private Members’ Bill to pave highway shoulders and requests that County Council consider supporting the resolution that would require a minimum one metre paved shoulder on certain provincially owned highways to improve public safety for cyclists, pedestrians and motorists alike.
2. County of Lennox and Addington, December 19, 2011 – Media release directed to the Council of the County of Frontenac announcing the appointment of Bill Lowry, Mayor of Loyalist Township as County Warden for the year 2012.
3. Corporation of the Municipality of Clarington, December 20, 2011 – At a meeting held on December 19, 2011, the Council of the Municipality of Clarington approved a resolution requesting that the Province, through the Ministry of the Environment, establish guidelines, regulations and a Provincially regulated approval process to govern the quality of fill imported to a receiving site other than for the purpose of Brownfield redevelopment.
4. Corporation of the Municipality of Clarington, December 20, 2011 – At a meeting held on December 19, 2011, the Council of the Municipality of Clarington approved a resolution to write the Premier of Ontario respectfully requesting that any municipality in Ontario that receives special funding from the Province to cover a budget deficit, that all local municipalities receive the same per capita funding from the Province.

Administrative Report Communications of Interest to County Council January 18, 2012

a) Communications for Information

Page 1 of 3

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Agenda Item # 8•

5. Nottawasaga Police Services Board, January 3, 2012 – Letter directed to the Premier of Ontario from the tri-party board comprised of the Town of New Tecumseth, Township of Essa and the Township of Adjala-Tosorntio requesting that the Premier reinstitute the photo radar program for the provincially regulate Police Service Boards to manage and use at their discretion and the Ontario Provincial Police, the Ontario Police Association and the Ontario Police Chief’s Association be requested to support their resolution which was passed on November 24, 2011.
6. The Corporation of the City of Kingston, January 3, 2012 – Letter from the Office of the City Clerk confirming that Kingston City Council, at its regular Council meeting held on December 20, 2011, approved a resolution that the City of Kingston endorse the FCM 7 points of concern regarding Comprehensive Economic and Trade Agreement. The motion with this is to be circulated to the Prime Minister of Canada and others and asks that an open and transparent public process be adopted by the Government of Canada so that Canadians may be better informed and better heard on this important decision.
7. The Corporation of the City of Kingston, January 5, 2012 – Letter noting that at its regular Council meeting held on December 6, 2011, a motion was approved indicating that Kingston support a clear and transparent process to set social assistance rates that are set on the real cost of living a healthy, dignified life in Ontario and that Kingston calls on the government of Ontario to immediately introduce and fully fund a $100.00 per month Healthy Food Supplement for all adults on social assistance as a first step toward meeting basic needs. Other Correspondence:
8. KFL&A Public Health, December 12, 2011 – Follow up letter from the correspondence dated November 15, 2011 from Board Chair, Mrs. Beth Pater, noting that KFL&A received a response to their letter that was written on behalf of the Board of Health to the Chief Medical Officer of Health on November 18, 2011. The response explains the influencing factors behind base funding for boards of health. The letter states that under section 72 of the Health Protection and Promotion Act, it is the board of health’s responsibility to approve a budget according to local needs and the obligated municipalities within the area that comprises the public health unit are responsible for the costs. The letter goes on to stated that the Province has made every effort to ensure appropriate funding for Ontario’s public health system, including uploading the cost of mandatory programs and providing additional growth funding. Noting further that the government is currently not in a position to provide additional funding to boards of health beyond that which was allocated through the Program-Based Grants process. The Province is currently undertaking a review of the mandatory programs provided to boards of health in an effort to ensure a more transparent and equitable funding methodology.
9. Cataraqui Region Conservation Authority, December 21, 2011 – An informal note to advise that the Cataraqui Source Protection Committee is now working diligently to prepare a Source Protection Plan: Cataraqui Source Protection Area for consultation in early 2012. The letter notes that there will be two opportunities for municipalities to provide comments during the initial draft and on the subsequent proposed version. The expected date to share the draft plan is mid-February with three public open houses planned for late March in the east, central and west parts of the Cataraqui Source Protection area. Comments on the proposed version will be expected in late May. Administrative Report Communications of Interest to County Council January 18, 2012

a) Communications for Information

Page 2 of 3

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3. Municipal Property Assessment Corporation, December 28, 2011 – Correspondence reporting that MPAC has reached a four-year settlement with OPSEU that is reasonable, responsible, and reflects an understanding and appreciation by both MPAC management and the bargaining unit of the current economic environment and challenges.
4. 1000 Island Region Workforce Development Board, January 6, 2012 – Report from November 2011 providing relevant labour market highlights for the Province of Ontario and for the local 1000 Islands Region with a focus on the Youth Labour Market in Ontario and projected employment requirements. The report indicated that employment for youth has declined to 51% across the province, setting a new low for youth employment in 2010. AMO Member Communications:
5. News Releases: • Passage of Bill C-13 Makes the Federal Gas Tax Fund a Permanent Source of Infrastructure Funding (December 16, 2011)
6. AMO Breaking News • Court Security and Prisoner Transportation Upload to Start in 2012 (December 15, 2011) • Passage of Bill C-13 Makes the Federal Gas Tax Fund Permanent (December 16, 2011)
7. Watch Files • December 8, 2011 • December 15, 2011 • December 22, 2011 • January 5, 2012 FCM Communications:
8. News Releases: nil B

Eastern Ontario Wardens’ Caucus (EOWC) Meeting Minutes/News Releases: nil

C

Agency/Board Minutes:

1. Kingston Frontenac Public Library Board – November 23, 2011

D

The following items of correspondence require action:

1. Algonquin Land Claim Municipal Advisory Committee, December 15, 2011 – Correspondence from the Co-Chair, Norm Lemke, requesting that each municipality that is a member of the Municipal Advisory Committee (MAC) advise their appointment for the year 2012. The letter states that the appointee be the Head of Council or their designate who is a member of council. A response by January 31, 2012 is requested.
2. Minister of International Trade and Minister for the Asia-Pacific Gateway, October 11, 2011 – Correspondence with attached notice from AMO regarding the CanadaEuropean Union Comprehensive Economic and Trade Agreement. The notice requests that the County of Frontenac pass a resolution which encourages the Province of Ontario and the federal government to continue to engage with FCM and AMO to address the interest of their members in trade negotiations.

Administrative Report Communications of Interest to County Council January 18, 2012

a) Communications for Information

Page 3 of 3

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Agenda Item # 8•

MINUTES Regular Meeting #2011-09 Kingston Frontenac Public Library Board November 23, 2011 - 4:00 PM Delahaye Room, Central Library Present: Barbara Aitken, Denise Cumming, Deborah Defoe (Chief Librarian/CEO), Wilma Kenny, Councillor Jim Neill, Floyd Patterson, Councillor John Purdon, Claudette Richardson (Chair), Monica Stewart Staff Present: Doug Brown (Manager, Facilities), Patricia Enright (Manager, Children’s/Youth Services and Rural Branches, and Recording Secretary), Barbara Love (Manager, Adult Services), Shelagh Quigley (Manager, Human Resources) Chris Ridgley (Budget / HR Analyst), Lester Webb (Manager, Systems and Technical Services) Regrets: Paige Cousineau, Ralph Gatfield, Erik Knutsen, Mary Glenn (Recording Secretary)

1. CALL TO ORDER Ms. Richardson called the meeting to order at 4:05 PM.
2. ADOPTION OF THE AGENDA The agenda was accepted with the following additions: 7.2 SOLS Trustee Council meeting, and 9.1 Branch Services Master Plan.
3. DECLARATIONS OF CONFLICT OF INTEREST There were no declarations of conflict of interest.
4. ACCEPTANCE OF MINUTES 4.1

Kingston Frontenac Public Library Meeting #2011-08 held October 26, 2011

2011-63 STEWART- KENNY That the minutes of Regular Meeting #2011-08 of the Kingston Frontenac Public Library Board held October 26, 2011 be approved with the following correction: 7.1.5. Marilyn be changed to Merilyn. CARRIED 4.2 2011-64

Committee of the Whole Meeting held November 9, 2011 KENNY – STEWART

That the Minutes of the Committee of the Whole meeting held November 9, 2011 be confirmed. CARRIED With respect to the board meeting evaluation process, it was reported that a one-page evaluation form was in development and would be circulated at the December meeting.

5. BUSINESS ARISING FROM THE MINUTES 5.1

CEO Search Committee – Update

Ms. Stewart reported that a short list of candidates was interviewed today. The committee asked that a special board meeting be called on November 30, 2011 to ratify the decision of the Committee.

a) Communications for Information

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Agenda Item # 8•

Minutes of Regular Meeting #2011-09 held November 23, 2011 Kingston Frontenac Public Library Board

5.2

Page 2

Carver Governance (G-7)

Councillor Purdon noted that item 5 which dealt with the consent agenda had been deleted and moved to G-2 and asked that G-2 be brought forward with the change. Ms. Cummings said that the changes reflect what was discussed at the meeting but she noted that she did not see a report on the Ends and how they are being achieved. Ms. Defoe replied that the Chief Librarian’s reports are intended to convey this information. Ms. Cummings stressed the importance of having clarity around the goals. She suggested that the monitoring reports be discussed at the next Committee of the Whole meeting. 6.

ACTION ITEMS There were no action items.

INFORMATION ITEMS 7.1

Correspondence / Information Received and Sent 7.1.1 From the Federation of Ontario Public Libraries (FOPL) a letter dated November 1, 2011 highlighting the Federation’s accomplishments over the last year, and enclosing an invoice in the amount of $5,000.

2011-65 PURDON -AITKEN That the Board receive the correspondence as listed in the Agenda. CARRIED 7.2

Southern Ontario Library Services Trustee Council Area 6 Meeting

Ms. Richardson reported on the meeting which took place at the Tweed Public Library. The new facility which opened three months ago has a combined meeting room and quiet study room with a fireplace, but the shelving is high. David Allen, the executive director of the Federation of Ontario Public Libraries, spoke to the group about FOPL’s projects and accomplishments. Ms. Kenny reported on a workshop by the Monieson Centre at Queen’s School of Business. The business students are available to assist organizations and businesses. 8.

MONITORING REPORTS 8.1

Communication and Counsel 8.1.1

Chief Librarian’s Report

Ms. Richardson, Ms. Defoe and Ms. Ridgley attended the City of Kingston budget meeting on November 22, 2011 where Ms. Defoe presented the 2012 budget. According to the Whig Standard the budget passed as presented at 2.6%. Ms. Defoe spoke to the information item 8.1.1., the data collected by the Ministry of Tourism and Culture through its annual survey. The information is intended to demonstrate where the Kingston Frontenac Public Library stands in relation to other public libraries in the population group 100,001 to 250,000.

a) Communications for Information

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Agenda Item # 8•

Minutes of Regular Meeting #2011-09 held November 23, 2011 Kingston Frontenac Public Library Board

8.2

Staff Relations

8.3

Asset Protection

Page 3

2011-66 PURDON – AITKEN That the Board accept the following reports of the Chief Librarian/Chief Executive Officer: Communication and Counsel Staff Relations Asset Protection CARRIED 9.

OTHER BUSINESS 9.1

Branch Services Master Plan Review

Councillor Neill suggested that the Board ask Council for additional operating funding (.6%) to meet provincial guidelines. The Branch Services Master Plan sets out the Board’s five year plan. He suggested that the Board approach the Pittsburgh Fund to assist with funding the expansion of the Pittsburgh branch. Ms. Defoe reported that she has met with Gerry Shoalts, the branch’s architect, to discuss the expansion, and that she has also contacted Commissioner Hurdle regarding the City’s plans for the north end of Kingston. The library would need a minimum of 1,000 square feet for a branch.

NEXT MEETING DATE AND ADJOURNMENT There will be a special board meeting held on Wednesday, November 30 at 4:00 PM in the Delahaye Room. The next regular Board Meeting will be held at 4:00 PM, Wednesday, December 14, 2011, Delahaye Room, Central Library. There being no further business, the meeting was adjourned at 5:13 PM.

Claudette Richardson, Chair

a) Communications for Information

Patricia Enright, Recording Secretary

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Agenda Item # 9•

Minister of International Trade and Minister for the Asia-Pacific Gateway - AMO, Canada - EU Comprehensive Economic and Trade

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Agenda Item # 9•

Minister of International Trade and Minister for the Asia-Pacific Gateway - AMO, Canada - EU Comprehensive Economic and Trade

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Agenda Item # 9•

Minister of International Trade and Minister for the Asia-Pacific Gateway - AMO, Canada - EU Comprehensive Economic and Trade

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Agenda Item # 9•

Minister of International Trade and Minister for the Asia-Pacific Gateway - AMO, Canada - EU Comprehensive Economic and Trade

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Agenda Item # 101011011•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Input from:

Administrative and Financial Services Management and Supervisory Staff

Date prepared:

January 11, 2012

Date of meeting:

January 18, 2012

Re:

Administrative and Financial Services – 2011 4th Quarter Activity Update

Background This report is presented to Council to provide an update on the various new and ongoing activities and special projects undertaken during October, November and December 2011. Comment Ongoing Activities Council Meetings – Regular meetings were held on October 19, November 16 and December 14, 2011. Administrative and Financial Services staff at all levels contributed to the content and preparation of each of these agendas. Council’s Advisory Committees: December 5 (150th Anniversary – supported by the CAO), October 25 and December 7 (Sustainability – supported by the CAO), October 21 and December 7 (Trail – supported by the Manager of Economic Sustainability), and October 12 and November 29 (Green Energy Task Force – supported by the CAO). RULAC – No meetings were held during this quarter (the meeting scheduled for October 31 was cancelled). EOWC – Meetings of the Caucus were hosted by the County of Northumberland on October 20-21. EOWC-CAO meeting was hosted by Lanark on November 14-25. The CAO and Treasurer continue to lead the EOWC Financial Sustainability project. The goal is to produce a document to replace the annual Future Directions Report providing the needed data to ensure our presentations and reports to the provincial and federal governments contain the data and analysis required. Meetings were hosted by Frontenac on October 12, November 21, December 12 and 19. Administrative Report Administrative and Financial Services – 2011 4th Quarter Activity Update January 18, 2012

a) 2011 4th Quarter Activity Update.

Page 1 of 9

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EORN – Meetings of the Board of Directors, attended by the Warden and CAO, were held on October 14 (regrets) and December 5. The launch of the Embrun Broadband service was attended by the Councillor Davison on December 16. The Treasurer continues to attend meetings of the EOWC Treasurers group, the latest held on October 21. Conferences, Training and Seminars Management staff members completed the required course work for the AMCTO Executive Diploma Municipal Management; with courses held on October 13, 14, November 3, 4, 23 and 24. Topics for these sessions included: corporate financial integrity and controllership; staff council relations; municipal-provincial relations; human resources law; succession planning for municipalities and strategic planning techniques. Staff has now submitted their final research paper outlines for approval. The final paper must be completed by mid March 2012. The CAO attended the Ontario Municipal Administrators Association Workshop October 2628 in Stratford. The Manager of Economic Sustainability attended an Economic Development Summit hosted by the United Counties of Leeds and Grenville in partnership with Gord Brown, M.P., and Steve Clark, M.P.P., and held in Kemptville on November 25. The day included the official launch of the United Counties Integrated Community Sustainability Plan. The Occupational Health Nurse has participated in numerous educational sessions via webinars including Discipline and Disability, Workplace Trauma, Preventing Absenteeism and the AODA and Absenteeism. She also participated the the Sustainability Workshop at the County and was a participant in Fairmount Home’s annual education day, teaching Back Care and Roles & Responsibilities of Workers under the OH&S Act. The Manager of Information Systems attended the annual MISA Security conference held in Kingston on October 19. The IT Technician and the Systems Technician attended on October 20. The Treasurer attended the Eastern Ontario Treasurers meeting on December 2 in Kingston. The Treasurer attended the MFOA Assessment 201 workshop in Kingston on October 25 and the AMCTO Risk Management Workshop in Perth on November 29. Committee Activities Frontenac Treasurers Group: Met in November and received a presentation on assessment issues from MPAC. Other issues of common interest were discussed. Community GIS: The GIS Specialist met with representatives from the City of Kingston, KFL&A Public Health, United Way, and Queens. Discussions continued around the benefits of community GIS. Preparations for GIS symposium presentations to be held on January 26. AMCTO Zone 6 Executive: The Deputy Clerk is a Zone 6 Director at Large. The County of Frontenac hosted the Fall Zone meeting in Verona on October 27. Councillor John Administrative Report Administrative and Financial Services – 2011 4th Quarter Activity Update January 18, 2012

a) 2011 4th Quarter Activity Update.

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McDougall brought greetings on behalf of the County and Township. Approximately 40 persons were in attendance including representation from all townships in the Frontenacs. Presentation topics included: records management, current municipal legal issues, AGCO special occasion permits, MMAH update, insurance claims reality and the 5 most dangerous trends facing local government LHIN Regional Transportation Committee (CAO is a member): No meeting this period. AMO Long Term Care Committee (CAO is a member): No meetings this period. OANHSS Municipal Group (CAO is a member): A meeting was attended on December 1. Kingston & Renfrew Central Ambulance Communications Centre Advisory Committee: CAO continues to co-chair and a meeting was held on November 7. Municipal Finance Officers Association: The Treasurer was selected as a member of its Finance Policy Committee. Community and Hospital Infection Control Association (CHICA) Eastern Ontario: Occupational Health Nurse attended the Executive and AGM meeting. She concluded her extended term on the Executive. The OHN was a speaker at this chapter’s IPAC day long workshop which was attended by 100 health care professionals from across the continuum of care. She will continue her participation on the two national groups - Standards & Guidelines & Pre-Hospital Responders. EAP: An education display/information booth on Practical Financial Management was conducted at Fairmount in late September as a result of the EAP education survey. The 4 th quarter meeting was held and most townships and the County are participating in the annual Maintain Not Gain challenge over the holiday season. Thousand Islands Occupational Health Nurses Association: OHN attended meeting as a member. Frontenac Accessibility Advisory Committee: Meetings were held on October 21 and December 9. At the December meeting, the committee received a presentation regarding accessible web site design. Township and County staff were invited to attend and the presenter provided a CD of resource documents. This committee still requires a member from Frontenac Islands and from North Frontenac. Rideau Corridor Landscape Strategy Steering Committee: attended a Steering Committee meeting on November 18.

The Community Planner

Algonquin Land Claim: The CAO attended a meeting of the CAOs group on November 16. Special Projects and Key Activities Municipal Management Internship Program: Our intern continues to gain knowledge and experience as she works throughout the organization according to her approved work plan. The mid-term meeting with AMCTO was attended on December 1 in Toronto. e-Agenda Electronic Meeting Management System: Implementation complete by the Deputy Clerk and Manager of Information Systems with 3 training sessions and 6 additional Administrative Report Administrative and Financial Services – 2011 4th Quarter Activity Update January 18, 2012

a) 2011 4th Quarter Activity Update.

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coaching sessions were held for Administrative staff; the system was used for the December 14County Council meeting. RED Funding Review Panel: The Manager of Economic Sustainability continues to sit on the provincial panel; meetings normally take place by conference call. The panel did not during this quarter. Leadership Excellence Advancement Pilot Project Leadership Roundtable (LEAPP): The CAO continues to participate with this provincial initiative of the Centre for Leadership and Learning coordinated by the Municipal Performance Partnerships Section of the Ministry of Municipal Affairs and Housing. Meetings were attended on October 18 and November 2930. Integrated Community Sustainability Plan Implementation: The annual ICSP workshop was held on October 5. A number of staff supported the day and was attended by Council and community members. In addition, the Manager of Economic Sustainability and the Community Planner attended the CFDC Trade Show, jointly sponsored by the County and the FCDFC, on October 19.  Relationship building with the City of Kingston – a meeting was attended by the CAO and Sustainability Assistant with key members of the City’s team on December 2.  New Energy Project meetings were attended and chaired by the Manager of Economic Sustainability on October 12, November 30 and December 19 as well as participating in conference calls with the Ministry of Economic Development and Trade with regard to for the Community’s In Transition (CIT) funding application. The committee has decided to stay steadfast to the plan and await the February 2012 decision from CIT.  Solar Panel Project at the site of the Palace Road Ambulance base is complete.  Frontenac K&P Trail:

• The Occupational Health Nurse held one instructional education session on Urban Poling at the Harrowsmith Junction
• The Manager of Economic Sustainability, CRCA and the manager of Trans Canada Trail Ontario met in December to work toward partnerships to identify funding opportunities
• The bridges engineering design report was accepted by County Council for the remaining four bridges along the Frontenac K&P Trail
• The CAO and Manager of Economic Sustainability met with representatives of the Limestone District School Board to address trail continuity issues at Prince Charles Public School in Verona on November 17; efforts continue to resolve other property issues
• On November 22 a drainage problem resulting from a collapsed culvert along the trail near Goodfellow Road was reported to County staff by Central Frontenac Manager of Public Works; after agreeing to the work required, a CF crew completed the work on a time and materials basis  Community Improvement Plan: On October 11, the Community Planner and the Manager of Economic Sustainability presented an overview to Central Frontenac Council; they met with the CAO of CF on November 4 to discuss a work plan; they presented at a public meeting on December 14 in Sharbot Lake. A brochure highlighting the process and benefits of a CIP was created with the help of the Sustainability Assistant. Approval of the Official Plan Amendment needed for the Verona project was issued on December 28 and the appeal period ends in January. Administrative Report Administrative and Financial Services – 2011 4th Quarter Activity Update January 18, 2012

a) 2011 4th Quarter Activity Update.

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





Seniors Community Housing Pilot Project: The start-up meeting was held on October 24 and was attended by the CAO, Community Planner, Intern, Councillor McDougall and representatives from the City of Kingston. Smaller Scale Community Sustainability Initiatives are supporting a number of local projects. All available funding for 2011 has been awarded. The Lake Management Report is completed and will be presented to council early in 2012. Natural Heritage Study: RFP closed October 28 and interviews took place November; Dillon Consulting was selected as the successful proponent.

Land Use Planning  An RFP was issued for Peer Review Services for Technical Studies associated with applications for plans of subdivision or condominium; interviews will take place in January.  Deputy Clerk and Community Planner continued to work on updating the Planning Procedures.  Central Frontenac: McIntosh Perry presented a revised plan of subdivision for its proposed development on Kennebec Lake on December 7 with County, Township, and Lake Association representatives in attendance.  Frontenac Islands: The County began providing planning services to the Township effective October 1. Several rezoning and consent applications have been reviewed and a number of policy studies are underway.  County Official Plan: The Manager of Sustainability Planning, with support from representatives from the Ministry of Municipal Affairs and Housing, made presentations to the Councils of South Frontenac (November 8), Frontenac Islands (December 13), and Central Frontenac (December 14) on the proposed County Official Plan.  County Planning Services: At the direction of Council, the Manager of Sustainability Planning made presentations to South Frontenac (November 8) and Central Frontenac (December 14) regarding the possibility of the County providing day-to-day planning services. Economic Sustainability  Manager of Economic Sustainability assisted the Mayor of Frontenac Islands by delivering material required for a presentation on sustainability at Queen’s University on December 8.  Manager of Economic Sustainability has been appointed to the Verona Medical Clinic Committee as a resident of South Frontenac and from this time forward will be attending these meetings as a community volunteer.  Manager of Economic Sustainability assisted in the scheduling for the last of the survey interviews required for the Regional Local Food BR+E. We have completed our part of the commitment to this project and the final report is to be completed in March 2012.  Manager of Economic Sustainability met with a member of the local National Farmers’ Union on November 14 with regard to the Healthy Eating Charter project in partnership with the Health Unit.  The Manager of Economic Sustainability continues to sit as a voting director on the Land O’ Lakes Tourist Association Board and attended regular meetings on October 11 and December 13.  The Manager of Economic Sustainability met with the Chief Building Inspector for South Frontenac to consult on economic development strategies for the Township. Administrative Report Administrative and Financial Services – 2011 4th Quarter Activity Update January 18, 2012

a) 2011 4th Quarter Activity Update.

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

The Manager of Economic Sustainability provided assistance to three different community groups in their efforts to apply to the Support to Smaller Scale Community Sustainability initiatives.

Geographic Information Systems  www.frontenacmaps.ca

• Updated parcel mapping and associated MPAC information
• Uploaded improved roads layer
• Uploaded improved points of interest layers
• Added Zoning for Central Frontenac  Geocortex Optimizer
• Routine established for archiving database  County of Frontenac GIS Strategic Plan
• Researched other successful strategic plans and draft has been started  GIS Day
• GIS Day celebrated on November 16; an article and cake photo uploaded to GIS Day.com; front page article appeared in the Frontenac EMC  Data/Layer Improvements
• Road segment improvements using imagery (alignment, additions, etc.)
• Address information improvements
• Provided updates to City of Kingston GIS (received updated City road network in return)
• Digitization of building footprints well underway for entire County  OP/Zoning
• Creation of zoning layers for each of the townships is underway
• OP schedules for each of the townships has been combined onto a single large scale map of the County for review  Frontenac K&P Trail Mapping
• Provided mapping to design consultants that will be used for signage along Trail
• Gathered GPS locations to map where signage will be placed along the Trail
• Met with a Trails Committee member to go over mapping
• Provided large scale maps with imagery and ownership parcels along Trail for use by the Committee  Natural Heritage Study
• Gathered data layers in preparation for the heritage study
• Sending portable hard-drive to MNR for Forest Resource Inventory data (Imagery)  Lake Plan Management
• Received Lake Plan management layers from consultants
• Layers can now be used in future studies/applications  Address Point File
• Provided a County-wide address point file to the City of Kingston to be used in their fire dispatch systems as a primary check
• Improvements to this layer are ongoing  Frontenac County Bytes e-Newsletter
• Provided trivial facts about Frontenac County (Ie. land cover, settlements)
• Will become a monthly task to provide this type of trivial information  CIP Mapping Administrative Report Administrative and Financial Services – 2011 4th Quarter Activity Update January 18, 2012

a) 2011 4th Quarter Activity Update.

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 

• Provided maps for the planning stage (Sharbot Lake)
• Plotted poster slides for consultation meetings Map Books
• Provided map book updates to staff at North Frontenac FPS Mapping
• In depth analysis undertaken to determine response times/routing for bases
• Ongoing cross-border analysis

Administrative Services  Municipal Intern and Deputy Clerk continue to work on an updated records retention bylaw. Finance  Recruitment of the Deputy Treasurer was a key activity in this quarter  Budget preparation and presentation  The RFP for General Insurance was completed and recommendations presented to Council.  Involved in ongoing discussions re Joint project in North Frontenac  Review of actuarial assessment of Fairmount Home staff post employment benefits to bring information up to date  Review of health benefit changes with broker, Mosey & Mosey  Provided required BCF reporting re Library project. Ongoing discussion re ineligibility of furniture  Assisted with Permit to Take Water investigations  HST remittance  Contract service to Frontenac Islands – monthly financials, payroll, process tax certificates, supplementary and omitted tax assessment and ownership changes. Human Resources  Recruitment: Completed 24 job competitions (all internal) for a year-end total of 149 including the Deputy Treasurer position and the Executive Assistant role for the Emergency & Transportation Services.  Grievances: CUPE 2290 Fairmount 2 grievances; OPSEU 462 Paramedics 12 grievances.  INFO HR: Testing continued to ensure full integration with the County’s financial software.  Frontenac Islands: HR Review is progressing. Council presentation being planned for March.  JBS Self-Serve System: Facilitated training to Fairmount Staff to allow staff to electronically request time-off and shift exchanges.  Human Resource Plan: Draft prepared for Fairmount Home, a requirement of the Accreditation process.  Workplace Violence: Facilitated presentations as part of the Mandatory Training Day for staff at Fairmount.  Collective Bargaining: Ongoing work preparing for conciliation, mediation and initial negotiations scheduled in the 1st quarter of 2012. Occupational Health Administrative Report Administrative and Financial Services – 2011 4th Quarter Activity Update January 18, 2012

a) 2011 4th Quarter Activity Update.

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                        

Formed a Townships/County group to meet quarterly in 2012 to problem solve and collaborate on health & safety issues, return to work processes and GHS. South Frontenac: 1 health check clinic was provided by OHN 3rd year Nursing Student North Frontenac: 1 meeting held to collaborate on Return to Work processes FPS Supervisors: Passport to Safety Roles & Responsibilities tests completed 32 OH consultations in office Managed 8 WSIB claims, all returned to work successfully Coordinated 5 non-occupational return to work plans Participated in flu vaccine clinics at Fairmount and 2 FPS bases Coordinated the Kids at Work Day for 4 participants Supervised 3rd year Nursing Student in the 3rd and 4th quarters for community nursing placement Provided Young Worker orientation and ergonomic work station assessments to 2 new County staff Distributed the Road Safety kits for County vehicles Attended 3 FPS H&S meetings, 1 Fairmount H&S meeting, 1 County H&S meeting Conducted hand hygiene audits at Fairmount Participated in the Code White exercise Did several resident assessments at Fairmount on consult with NP Consult on ergonomics of PRU vehicle for FPS Attended 1st Peer Support Planning meeting Attended 4 AMCTO courses and submitted thesis topic (accepted) Orientation provided to 2 new staff Completed Station visits to 07 and 01. Provided a testimonial for the Kingston Community Counselling Service AGM Prepared budget presentation for Council Attended one Accessibility Team meeting and amended Accommodation policy (draft) to reflect AODA Attended one Environment Team meeting at Fairmount

Information Technology  Updated GoldCare to 2011 version (computerized resident care system)  Issued and awarded an RFP for the Electronic Record Management System  Work orders #s: October 121 November 145 December 89 Representing the County The CAO continues as a member of the United Way’s Success by 6 Council of Partners. The GIS Specialist co-hosted the annual Eastern Ontario GIS User Group meeting with the Manager of GIS for the City of Kingston. The event was held on October 27 at the K-Rock Centre. The GIS Specialist attended a meeting at the Quinte Conservation Authority on October 14 and shared best practices. The Warden and CAO attended the Queen’s Principal’s Breakfast on November 9. Administrative Report Administrative and Financial Services – 2011 4th Quarter Activity Update January 18, 2012

a) 2011 4th Quarter Activity Update.

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The Warden hosted Council, staff and community members at the Warden’s Dinner on November 16 at the Verona Lions Hall. The Deputy Warden and the Manager of Economic Sustainability attended Queen’s Business Forecast Luncheon on December 8. The CAO attended a meeting of the Limestone District School Board’s Environmental Sustainability Advisory Committee on November 2.

Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Administrative and Financial Services – 2011 4th Quarter Activity Update report for information only.

Administrative Report Administrative and Financial Services – 2011 4th Quarter Activity Update January 18, 2012

a) 2011 4th Quarter Activity Update.

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Agenda Item # 101011011•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Colleen Hickey Human Resources Specialist – Labour Relations Jenny Liu Municipal Management Intern

Date prepared:

January 25, 2012

Date of meeting:

January 27, 2012

Re:

Administrative Services – Ontario Municipal Internship Program

Background The Ontario Municipal Internship Program is designed to encourage talented young university graduates to enter, and ultimately rise to leadership positions in Ontario municipalities. Recognition of the growing demand for knowledgeable and experienced municipal managers across Ontario as a result of the demographic represented by many of the current managers makes this an important provincial initiative. The Program has been developed in partnership by AMCTO (Association of Municipal Managers, Clerks and Treasurers of Ontario), and the Ontario Ministry of Municipal Affairs and Housing (MMAH). Both the Ministry of Agriculture, Food and Rural Affairs and the Municipal Finance Officers Association are involved also. Interns gain hands-on experience in the key function areas involved in managing a municipality under the direct supervision of the CAO or designate. The program also provides orientation and networking sessions for participants, as well as professional development opportunities.

Comment The Internship program provides up to 50% toward the funding of intern salaries for each successful municipality who has been selected to act as host for one year. Up to $5,000 in additional funding is available to each host municipality to subsidize ancillary expenses. The County of Frontenac has been involved in the internship program for the last two years and it has been extremely successful for both the interns and the County. Administrative Report Administrative Services – Ontario Municipal Internship Program January 27, 2012

b) AMCTO Ontario Municipal Intership Program

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Financial Implications The 2012 budget implications to the County would be $20,000 in wages (50% matching) and benefits on the full wage amount. This would not represent a new budget line.

Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Administrative Services Ontario Municipal Internship Program report; AND FURTHER THAT the Council of the County of Frontenac instruct staff to proceed in making an application to the Ontario Municipal Internship Program for the placement of one intern; AND FURTHER THAT the Council of the County of Frontenac instruct the Treasurer to make the necessary provisions in the 2012 budget as indicated in this report; AND FINALLY THAT the Council of the County of Frontenac authorize the execution of the necessary agreement in the event that the County’s application is successful.

Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac Townships of the Frontenacs Association of Municipal Managers, Clerks, and Treasurers of Ontario Ministries of Municipal Affairs & Housing and Agriculture, Food and Rural Affairs

Administrative Report Administrative Services – Ontario Municipal Internship Program January 27, 2012

b) AMCTO Ontario Municipal Intership Program

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Agenda Item # 101011012•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Anne Marie Young, Manager of Economic Sustainability Joe Gallivan, Manager of Sustainability Planning

Date prepared:

January 10, 2012

Date of meeting:

January 18, 2012

Re:

Sustainability – Directions for Our Future Sustainable Actions 2011 Report

Background At the December 14, 2011 meeting, County Council adopted Directions for Our Future Sustainable Actions 2011. Directions for Our Future and Sustainable Actions (including the annual updates) are intended to guide the County with a long-range vision and to assist Council in project implementation and the provision of consistent policy direction. County Council committed to the annual review and update of its sustainability documents when it adopted Directions for Our Future and Sustainable Actions. Without this commitment, Council has no way of knowing whether the community’s priorities have shifted and therefore whether it is focusing on the best activities to reach the desired sustainable future for the Frontenacs. Comment A number of projects identified for immediate consideration in the Directions for Our Future Sustainable Actions 2011 are included in 2012 budget deliberations under Sustainability. Details of these projects, identified for County support, are as follows: Support for Smaller Scale Community Sustainability Initiatives (SSS CSI) - An approved project each year since 2009 that supports building community capacity and covers all four pillars of sustainability. It is recognized that a number of small community projects contribute towards sustainability. Each year new projects emerge which build community capacity and would benefit from financial support. Small contributions, under the County’s SSS CSI program, are offered to support those important projects that further our sustainable goals.

Administrative Report Sustainability – Directions for Our Future Sustainable Actions 2010 January 18, 2012 – Page 1 of 3

a) Directions for Our Future Sustainable Actions 2011 Report

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New Energy Project (NEP) - A project focused on bringing the region’s stakeholders together in a shared effort to establish awareness of this critical mass, attract attention outside the region, and encourage further activity within the region. Approved by County Council in July 2010 with a financial commitment over a five year period, the NEP committee continues to look for partners and additional funding. Natural Heritage Study - This work will identify the system of natural features and areas, including wetlands, woodlands and significant wildlife areas in the County. It will identify a “broad brush” system of features and areas that support biodiversity within the Frontenacs and connect to the natural heritage system within the City of Kingston and adjoining Counties. Council approved this project in the 2011 budget and the proponent has been selected. The work will begin in February and be completed by the end of the year. Green Business Park Project - This project intends to identify and work with a developer interested in and committed to creating a sustainable green business park. Initial work could include a plan for a park that encourages sustainable practices such as construction with sustainable and/recyclable materials, energy-efficient design and heating and cooling systems. Business Case for a Milk Processing Plant - This project will investigate the establishment of food processing facility to work with local food. The study is needed to provide technical and business information to encourage entrepreneurial interest in small-scale dairy processing in the County. Seniors Housing Study - This project will identify a Frontenac model for providing seniors housing in the Frontenacs and offer recommended locations at which a pilot project might be established. Following the completion of the Kingston-Frontenac Municipal Housing Strategy, Council approved this project in the 2011 budget and work commenced in October 2011. Frontenac K&P Trail - In accordance with the recommendations of the implementation plan, develop the Frontenac K&P Trail and other trails throughout the County. Other monies to offset expenses for the K&P are from the Investing in Ontario Fund and Trans Canada Trails. Promote and Support Local Festivals, Events and Attractions - These funds will help community members develop and support local festivals, events and attractions. Signage Strategy & Implementation - This project will develop a strategy for clear, easy-toread and consistent signage across the County. Available Land & Business Needs Assessment - This project is the first step of the work to attract sustainability-minded businesses to the Frontenacs and will identify available land and buildings. Community Improvement Plans (CIPs) - The CIP program offers incentives for property owners through municipally supported programs to help revitalize towns and villages in the Frontenacs. Council has endorsed this project and has directed work in Verona (South Frontenac) in 2011, Sharbot Lake (Central Frontenac) in 2012, and is expected to approve additional projects in Frontenac Islands and North Frontenac in 2012-2013. Council has also committed $70,000 in gas tax funds to be used in both Verona and Sharbot Lake to help encourage business improvements. Transportation Management Plan - Recognized as a priority project in Sustainable Actions 2011, a budget of $70,000 has been set aside in the Sustainability budget should County

Administrative Report Sustainability – Directions for Our Future Sustainable Actions 2010 January 18, 2012 – Page 2 of 3

a) Directions for Our Future Sustainable Actions 2011 Report

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Council wish to have the Townships begin to work collaboratively on transportation management. Official Plan - Council unanimously endorsed the initiation of a County Official Plan beginning in 2012. This is a significant step in dealing with sustainability issues that are regional and collaborative in nature. Policies that are developed for the plan in the next 18 months can help to guide the County in future regional sustainability projects. This is also the key step necessary to allow the County to request delegated authority to approve Township documents. Sustainable Tourism Strategy - The need for a sustainable tourism strategy was identified through the BR+E survey of businesses completed in 2007. Opportunities to increase the awareness of the sustainable tourism strategy within the tourism sector, develop tourism business plans and enhance accessible rural employment training should be explored. Many other projects are identified in Sustainable Actions 2011 for immediate action. However, the ICSP does not expect the County to lead all projects although staff will offer assistance when requested and where possible. 2013 and Beyond - Sustainable Actions 2011 identifies many projects for consideration in 2013 and beyond. Some of these projects represent significant undertakings tackling communitywide challenges that extend beyond individual Township boundaries. The value of identifying these projects means they may qualify for federal gas tax funds. With the community’s recognition and support, these can be brought forward for action. Sustainability Implications The Integrated Community Sustainability Plan is the cornerstone to reaching the community’s vision of how the Frontenacs should be and become into the next 50 years. It is critical that the annual review be conducted to ensure the community’s priorities are understood and documented. This commitment to maintain regular consultation and dialogue with the community was made by Council with the adoption of Directions for Our Future in 2009.

Financial Implications Financial implications will be addressed through Council’s budget deliberations. Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Sustainability – Sustainable Actions 2011 report for information.

Organizations, Departments and Individuals Consulted and/or Affected ICSP Participants Townships of Frontenac Stakeholders Residents Business Representatives

Administrative Report Sustainability – Directions for Our Future Sustainable Actions 2010 January 18, 2012 – Page 3 of 3

a) Directions for Our Future Sustainable Actions 2011 Report

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Agenda Item # 101011012•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner

Date prepared:

January 6, 2012

Date of meeting:

January 18, 2012

Re:

Sustainability – Natural Heritage Study Contract Award

Background The Natural Heritage Study will include a comprehensive evaluation of natural heritage features such as wetlands, forest cover, and wildlife habitat and the mapping of a connected system of these features. The mapping is accompanied with policy used by planners to protect significant natural features from development. A County-wide Natural Heritage Study will go beyond the individual Township boundaries and create cross-boundary linkages and corridors. In April 2011, the Natural Heritage Study Council was approved $60,000 in the 2011 budget. An RFP was developed with input from a consultant, the Ministry of Municipal Affairs and Housing, the Frontenac Stewardship Council, and the Ministry of Natural Resources.

Comment The RFP was released publicly on October 8, 2011 and closed on October 28, 2011. Eight proposals were received, and four of those proposals were shortlisted for an interview. The shortlisted proposals were: Company Beacon Environmental/ Glenside Ecological Dillon Consulting Meridian Planning Consultants/RiverStone Environmental Solutions SENES Consultants

Administrative Report Sustainability – Natural Heritage Study Contract Award January 18, 2012

b) Natural Heritage Study Contract Award

Proposed Value $58,944.00 $59,931.00 $59,948.44 $60,000.00

Page 1 of 2

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The proposals were evaluated based on the consultants’ applicable expertise and resources, similar project experience, proposed approach/work plan and cost. After an extensive analysis and interview process, Dillon was selected as the preferred proponent. Dillon has extensive experience doing natural heritage work, particularly covering a large geography. They also have a wide range of experience with public consultation and are very familiar with the ICSP. Sustainability Implications The Natural Heritage Study was recognized in Sustainable Actions 2010 as a priority project for 2011. The project will help to support the cultural, economic, and environmental pillars of Directions for our Future as well as the Protection of Natural Areas focus area. This comprehensive regional review of natural heritage mapping and policies will be a foundation piece of the County Official Plan.

Financial Implications County Council allocated $60,000 in the 2011 budget for the Natural Heritage Study.

Recommendation RESOLVED THAT County Council receive the Sustainability – Natural Heritage Study Contract Award report for information only. Organizations, Departments and Individuals Consulted and/or Affected Ministry of Municipal Affairs and Housing Ministry of Natural Resources Frontenac Stewardship Council Local Conservation Authorities Townships

Administrative Report Sustainability – Natural Heritage Study Contract Award January 18, 2012

b) Natural Heritage Study Contract Award

Page 2 of 2

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Agenda Item # 101011013•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared By:

Colleen Hickey Human Resources Specialist – Labour Relations

Date Prepared:

January 12, 2012

Date of Meeting:

January 18, 2012

Re:

Human Resources – 2012 Non-Union Salary Adjustment Update

Background Human Resources is seeking approval from County Council for a non-union salary adjustment for 2012. The purpose of this request is to avoid adverse effect on our non-union employees by fluctuations in their cost of living and to provide staff a fair increase to their salary structure. The County strives to maintain a fair compensation for all non-union staff; however there are challenges in maintaining such. Our three unionized groups, Fairmount Home/Administration, Ferry Operations and the Paramedics, require competitive wage rates amongst their comparators and we work on providing a fair compensation to these groups while keeping in mind our ability to pay and our non-union wages. However, the difference between our nonunion wage rates and unionized rates create such issues of: compression, retention and recruitment of qualified staff into key positions. In 2011, we conducted a pay equity review which required adjustment to a few non-unionized positions. This allowed corrections in their wage rates due to significant changes in their positions which are a requirement under the Pay Equity Act. The review also identified in the final report prepared by Associum and Associates that overall our non-union wage rates were at the 41st percentile as compared to an identified sample group. This position creates compression, retention and recruitment issues for the County. And, as these calculations considered 2010 comparator rates, we are aware that the recent changes within this comparator group will have further downgraded our position. Comment Following our discussion in December, I have provided further details in this report that will assist you with your decision regarding a fair non-union salary adjustment. Administrative Report Human Resources – 2012 Non-Union Salary Adjustment Update January 18, 2012

a) 2012 Non-Union Salary Adjustment Update

Page 1 of 3

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Agenda Item # 101011013•

Further research to assist with my recommendation to Council reveals:

1. For Eastern Ontario Municipal Human Resources Association (EOMHRA), the approved and/or proposed salary adjustments for 2012 average 2.28%.
2. I have been able to research the four Townships of Frontenac as noted in the chart below and the approved salary adjustments for 2012 average 2.57%.

COMPARISON OF FRONTENAC TOWNSHIPS (4) Frontenac Islands North Frontenac

Comments Provided by CAOs “By resolution of Council our Personnel and Employment Policies and Procedures Manual states an automatic Annual Cost of Living increment will be effective January 1, based on Cost of Living (CPI) at October of the previous year. This is for Council, Committee of Adjustment and Staff. NF does not have a union.”

Salary Adjustments % for 2012 2.9%

Central Frontenac

“Council has passed a resolution to support a Cost of Living increase of 2.7% as set by Stats Canada. The figures are based on figures from October 2010 to October 2011.”

2.7%

“We are currently working on a policy to reflect this on a yearly basis.” South Frontenac

“Our inside and outside workers are unionized with CUPE. We have a three year deal with 2.1% each year (2011, 2012 and 2013).”

2.1%

“This is budgeted as it is already a Council commitment. We budget our management staff at the same rate, subject to council direction.” Frontenac Islands

No information provided Average of the 3 responses: 2.57%

3. The OMERS annual pension increase for 2012 is 2.84%. This is the rate used to adjust retiree payouts and is a rate that has been recommended to the County in the past as an appropriate factor to use for non-union salary adjustments. The recommendation being put forward for Council’s consideration at this time remains the 2.9% as previously presented, representing a fair increase for County staff. However, an increase of 2.5% has been costed and further financial information has been provided below for Council’s consideration. Administrative Report Human Resources – 2012 Non-Union Salary Adjustment Update January 18, 2012

a) 2012 Non-Union Salary Adjustment Update

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Agenda Item # 101011013•

In addition, I will commit to presenting a comprehensive report laying out for Council various options and recommending the adoption of a policy to address annual non-union salary adjustments in the future.

Financial Implications The draft 2012 budget currently before Council includes a non-union salary adjustment of 2.9%. This level of increase, aligned with CPI as at October 2011, was incorporated into the draft budget for two reasons: (1) it addresses the compression concerns that exist between unionized staff wages and first line supervisory staff salaries; and (2) it begins to address the retention and recruitment concerns that were raised by the Associum Report presented to Council in April 2011. Compression occurs when a unionized employee is paid in excess of his/her direct supervisor. This is currently an ongoing problem at the County. Retention and recruitment issues arise when: (1) compression concerns exist; and (2) non-union salary rates are non-competitive with comparable groups. This was discussed in the Background above. For Council’s information, a reduction in the non-union salary increase from 2.9% to 2.5% represents a cost savings in the 2012 budget of $9,500. This figure includes all salary and benefits implications. Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Human Resources – 2012 Non-Union Salary Adjustment Update report; AND FURTHER THAT Council authorize a non-union salary increase of 2.9%, effective January 1, 2012 to be applied to all steps of the non-union staff salary schedule; AND FINALLY THAT Human Resources staff present a Salary Adjustment policy for Council’s consideration and approval at the earliest opportunity. Organizations, Departments and Individuals Consulted and/or Affected Eastern Ontario Municipal Human Resources Group Ontario Municipal Human Resources Association (OMHRA) OMERS Townships of Frontenac

Administrative Report Human Resources – 2012 Non-Union Salary Adjustment Update January 18, 2012

a) 2012 Non-Union Salary Adjustment Update

Page 3 of 3

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Agenda Item # 10102a)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County Of Frontenac

From:

Elizabeth Savill CAO

Prepared By:

Marian VanBruinessen Treasurer

Date Prepared:

December 22, 2011

Date of Meeting:

January 18, 2012

Re:

Financial Services – Charitable Rebates

Background Section 361, of the Municipal Act, 2001, S.O. 2001, as amended, (the Act) requires the County of Frontenac to have a tax rebate program for eligible charities for the purposes of giving them relief from taxes or amounts paid on account of taxes on eligible property they occupy in the commercial or industrial classes. Subsection (2) of Section 361 of the Act reads: For the purposes of this section, (a)

a charity is eligible if it is a registered charity as defined in Subsection 248(1) of the Income Tax Act (Canada) that has a registration number issued by the Canada Customs and Revenue Agency;

(b)

a property is eligible if it is in one of the commercial classes or industrial classes, within the meaning of Subsection 308(1), 2001, c.25, s. 361 (2).

Pursuant to Subsection (3) of Section 361 of the Act, the amount of rebate must be at least 40 per cent of the taxes or amounts on account of taxes paid by the eligible charity on the property it occupies.

Comment In reviewing the County’s Bylaw #24-1998 passed on July 29, 1998, it was recognized that the timetable for processing rebates did not align with Section 361 of the Municipal Act. For that reason it is recommended the bylaw be amended to indicate that the payment of one-half of the rebate must be made within 60 days after the receipt by the municipality of the application of the eligible charity for the rebate for the taxation year and the balance of the rebate must be paid within 120 days of the receipt of the application. Administrative Report Financial Services – Charitable Rebates January 18, 2012

Eligible Charities’ Property Tax Rebate Program

Page 1 of 2

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Agenda Item # 10102a)

It is also recommended that the wording of the Bylaw be updated to reflect the County’s changed legal name.

Financial Implications Since the Bylaw was introduced, there have been no applications for charitable rebates. Sustainability Implications Governance – appropriate stewardship of County resources. Recommendation RESOLVED THAT Council of the County of Frontenac receive the Financial Services – Charitable Rebates report; AND FURTHER that Council pass a Bylaw later in the meeting that reflects the changes proposed in this report. Organizations, Departments and Individuals Consulted and/or Affected Angela Millar, Treasurer, Township of North Frontenac Michael McGovern, Treasurer, Township of Central Frontenac Louise Fragnito, Treasurer, Township of South Frontenac Carol Dwyer, Treasurer, Township of Frontenac Islands

Administrative Report Financial Services – Charitable Rebates January 18, 2012

Eligible Charities’ Property Tax Rebate Program

Page 2 of 2

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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2012 Preliminary Budget

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2012 Preliminary Budget

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2012 Preliminary Budget

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2012 Preliminary Budget

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2012 Preliminary Budget

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2012 Preliminary Budget

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2012 Preliminary Budget

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2012 Preliminary Budget

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Agenda Item # 10102b)

2012 Preliminary Budget

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Agenda Item # 10103a)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

January 5, 2012

Date of meeting:

January 18, 2012

Re:

Emergency and Transportation Services – 2011 4th Quarter Activity Update

Background This report is presented to Council to provide an update on the various ongoing activities and special projects during the 4th quarter of 2011.

Comment Meetings Attended County Council – Regular Meeting County Council – Special Meeting County Council – Joint Council Joint Management and RULAC County Emergency Management Program Committee AMCTO Diploma Program Algonquin College Paramedic Advisory Committee CACC Advisory Regional Paramedic Program of Eastern Ontario (RPPEO) Fire/Paramedic Labour Relations Committee OPSEU Local 462 Labour Management Committee CUPE Local 109 Labour Management Committee County Health & Safety Committee EMO Loyalist Sector Meeting Regional Acute Care Stroke Protocol Committee LHIN - Cardiovascular Roadmap Project

Administrative Report th Emergency and Transportation Services – 2011 4 Quarter Activity Update January 18, 2012

2011 4th Quarter Activity Update

Dates October 19, Nov. 16 October 24 December 6 October 13-14, November 3-4, 23-24 October 27 October 24 November 22

Page 1 of 2

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Committee Activities:

1. Association of Emergency Medical Services of Ontario (AMEMSO) Board: Annual Fall Conference from September 26-30
2. AMEMSO Eastern Ontario Chiefs on September 15-16
3. Emergency Medical Services Chiefs of Canada (Executive and Board) on October 11 and November 14 Special Projects/Other Activities
4. Kingston Airport Disaster Exercise On October 5th FPS participated in a live exercise to test the Kingston airport disaster plan. Three ambulances, two supervisors and the Emergency Support Unit (ESU) were deployed for a bomb threat wherein the bomb did explode once the plane had landed at the airport. Students from Lasalle Secondary School acted as the patients and KGH setup a mock emergency in a garage on the airport property. This exercise also tested FPS’s internal response plan and the positive feedback received has lead to improvements to the operational plan, the ESU and our readiness for major incidents.

Recommendation That the Council of the County of Frontenac accept this Emergency and Transportation Services – 2011 4th Quarter Activity Update report for information only.

Organizations, Departments and Individuals Consulted and/or Affected

Administrative Report th Emergency and Transportation Services – 2011 4 Quarter Activity Update January 18, 2012

2011 4th Quarter Activity Update

Page 2 of 2

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Agenda Item # 10103b)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

January 11, 2012

Date of meeting:

January 18, 2012

Re:

Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Update

Background

Motion #321-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Update report for information; AND FURTHER THAT the Council of the County of Frontenac support in principle the sharing of costs as described in this report and in all other matters in accordance with the draft agreement prepared by the Solicitor to both the County and Township and summarized in this report; AND FINALLY, that the Clerk be requested to return this matter for final resolution by County Council as soon as the Township of North Frontenac has confirmed its final support of these cost sharing matters and confirmed all other details required for the project to proceed. CARRIED

Comment At the meeting of Township Council held on November 14, 2011 the Council of the Township of North Frontenac passed the following:

Administrative Report Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Update January 18, 2012

North Frontenac Joint Land Ambulance/Fire Station Update

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Agenda Item # 10103b)

BE IT RESOLVED THAT the Council of the Corporation of the Township of North Frontenac receives for information the Director of Emergency Services/Fire Chief; Chief Building Official (CBO); and Chief Administrative Officer (CAO)’s Administrative Report dated November 4, 2011 entitled “Ompah Fire Hall – Ambulance Base Update”; AND THAT Council approve the sharing of costs as described in this Administrative Report, including the draft Agreement prepared by the Township/County Solicitor as summarized in this Report; AND THAT once County of Frontenac Council confirm its final support of these cost sharing matters, Council authorize the joint County and Township Request for Proposal (RFP) to be reissued for a Project Manager, based on 2,750 square feet for the Fire Department portion of the building. CARRIED The agreement between the County and the Township has been prepared by our solicitor in accordance with the agreed to parameters.

Sustainability Implications Good stewardship of the County’s financial resources and most appropriate care of our residents and visitors when in need of paramedic services.

Financial Implications The costs associated with the North Frontenac Joint Land Ambulance/Fire Station project are included in the 2012 County of Frontenac budget.

Recommendation That the Council of the County of Frontenac accept this Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Update report for information; AND FURTHER, that Council authorize the Warden and Clerk to execute the agreement between the County of Frontenac and the Township of North Frontenac; AND FURTHER, that Council authorize the release of the Request for Proposal (RFP) for Project Management, awarding of the RFP and authorize the Warden and Clerk to execute the agreement between the County of Frontenac and the successful proponent; AND FINALLY, that Council authorize the release of the Request for Proposal of a Design Build Project, awarding of the RFP and authorize the Warden and Clerk to execute the agreement between the County of Frontenac and the successful proponent. Organizations, Departments and Individuals Consulted and/or Affected Township of North Frontenac Tim Wilkin, Cunningham Swan LLP Administrative Report Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Update January 18, 2012

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Agenda Item # 10103b)

THIS AGREEMENT made this __ day of _________, 2012. BETWEEN: THE CORPORATION OF THE COUNTY OF FRONTENAC hereinafter called the “County” OF THE FIRST PART

• and -

THE CORPORATION OF THE TOWNSHIP OF NORTH FRONTENAC hereinafter called the “Township” OF THE SECOND PART WHEREAS the Township owns certain vacant lands located in Lot 28, Concession 3, in the geographic Township of Palmerston that it purchased for the purpose of constructing a municipal fire hall; AND WHEREAS the County operates the land ambulance system for Frontenac County and wishes to establish a land ambulance base in North Frontenac Township; AND WHEREAS the County and Township agree that it will be to their mutual benefit to jointly develop the Township lands for use as a combined municipal fire hall and land ambulance base in accordance with the terms of this Agreement; AND WHEREAS the County and Township further wish to provide for their joint ownership, operation and use of the property in accordance with the terms of this Agreement. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the sufficiency of which is acknowledged, the parties agree with each other as follows:

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Clause , Report No. ,2000

DEFINITIONS: 1.

In this Agreement, unless there is something in the subject matter or context inconsistent therewith, the following terms shall have the following respective meanings: a)

“Approved Plans” means those plans approved by the County and Township in accordance with this Agreement for the design and construction of the Building and any related site servicing and development of the Land;

b)

“Building” means the combined municipal fire hall and land ambulance base building to be constructed as part of the Project on the Land in accordance with this Agreement, but does not include any Owner Improvements;

c)

“Capital Costs” means all costs of a capital nature incurred in connection with the Land and Building after completion of the Project, but shall not include costs for Owner Improvements;

d)

“Capital Improvements Report” means a report prepared by the Township in accordance with Section 7 of Schedule “C” to this Agreement;

e)

“County” means The Corporation of the County of Frontenac;

f)

“County’s Proportionate Share” means, i)

in the case of the Project Costs, the percentage of the Building’s Useable Floor Area that is allocated to the County for its exclusive use as a land ambulance base; and

ii)

in the case of the Site Preparation Costs, fifty percent (50%);

g)

“Estimated Project Costs” means the estimated Project Costs as determined by the County and revised from time to time to reflect the actual amount of any contract awarded or invoice payable in respect of the Project;

h)

“Final Project Costs” means the final Project Costs as determined by the County upon completion of the Project in accordance with this Agreement;

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i)

“Land” means those lands located in Lot 28, Concession 3, in the geographic Township of Palmerston, being all of PIN 36205-0148, and more particularly described in Instrument No. FR770890;

j)

“Operating Costs” means all costs incurred after completion of the Project to operate, maintain, repair and improve the Building and Land for the mutual benefit of the parties, including but not limited to all costs related to the electrical, plumbing, water and waste water treatment, heating, ventilating and air conditioning systems, snow removal, grass cutting, janitorial services, exterior lighting, drainage, utilities, taxes, and property and public liability insurance, but shall not include Capital Costs or Owner Improvements;

k)

“Owner Improvements” means any improvements, including improvements of a capital nature, made after completion of the Project by either the County or Township to that portion of the Building occupied and used exclusively by that party for its own benefit;

l)

“Project” means the project to develop the Lands as a combined municipal fire hall and land ambulance base in accordance with the Approved Plans and the terms of this Agreement.

m)

“Project Costs” means all costs incurred to complete the Project, including but not limited to all costs associated with or related to preparation of the Terms of Reference, the planning, design, approval and construction of the Building, all site servicing costs on the Land, all costs related to the preparation of tender documents and tendering for the Project, all engineering, project management and site inspection fees, all fees and expenses incurred to obtain any required permits and approvals, all consulting, surveying, legal and administrative costs and expenses, and all related Harmonized Sales Tax, but excluding Site Preparation Costs;

n)

“Site Preparation Costs” means all costs incurred to prepare the Land in order to construct the Building and complete the Project, including without limitation the construction and installation of the ground water well, septic system and hydroline;

o)

“Terms of Reference” means the terms of reference for the design and construction of the Building and any related site servicing necessary to complete the Project in accordance with this Agreement;

p)

“Township” means The Corporation of the Township of North Frontenac;

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q)

r)

“Township’s Proportionate Share” means i)

in the case of the Project Costs, the percentage of the Building’s Useable Floor Area allocated to the Township for its exclusive use as a fire hall; and

ii)

in the case of the Site Preparation Costs, fifty percent (50%);

“Useable Floor Area” means the amount of the Building’s floor area measured from the interior of its external walls or common party walls that is available for the exclusive use of the County and Township respectively, but shall not include any floor area that is for the common use or benefit of both the County and Township or necessary for the operation or maintenance of the whole building;

COMPLETION OF PROJECT 2.

The County shall act as project coordinator and shall be responsible to undertake and complete the Project and each party shall pay its proportionate share of the Final Project Costs and Site Preparation Costs in accordance with those terms and conditions set out in Schedule “A” attached to and forming part of this Agreement.

OWNERSHIP AS TENANTS IN COMMON 3.

Upon completion of the Project and a determination of each party’s proportionate share, the Township shall transfer title in fee simple to the Land and Building, free and clear of all liens and encumbrances, to the Township and County as tenants in common, each as to an undivided interest that is in the same percentage as their respective proportionate shares.

In consideration of the transfer of title to the Land and Building in accordance with Section 3 above, the County shall pay to the Township an amount equal to the product of multiplying $29,000, being the Township’s original purchase price for the Land, by the County’s Proportionate Share.

Prior to completing the transfer of title to the Land and Building, the parties agree to obtain a reference plan of survey and building location survey for the Land and Building.

All costs incurred to survey and transfer title to the Land and Building, save and except land transfer tax, HST and registration costs which the County shall pay, shall form part of the Final Project Costs and shall be paid by the parties according to their proportionate shares.

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Following the transfer of title to the Land and Building, the respective rights and obligations of the parties as owners of the Land and Building shall be governed in accordance with those terms and conditions set out in Schedule “B” attached to and forming part of this Agreement.

OPERATION AND MANAGEMENT OF LAND AND BUILDING 8.

Following completion of the Project and confirmation by the Township’s Chief Building Official that the Building is suitable for occupancy, the Township shall operate and maintain the Land and Building and each owner shall pay its proportionate share of the Operating Costs and Capital Costs in accordance with those terms and conditions set out in Schedule “C” attached to and forming part of this Agreement.

TERM OF AGREEMENT 9.

This Agreement shall come into force and effect upon the date first noted above and shall continue until terminated by mutual agreement of the parties or in accordance with its terms.

Notwithstanding any termination of this Agreement, each party shall have a continuing financial obligation to the other to pay its proportionate share of any financial obligation properly incurred in accordance with this Agreement and outstanding at the date of termination.

RELATIONSHIP OF PARTIES 11.

Except as specifically provided in this Agreement, each party denies any intention or agreement to be or to become an agent for the other or to create any type of relationship whereby either one would be held liable for any tortious, negligent, contractual or other acts of the other, and neither party shall have any authority to act for or to assume or to incur any obligations or responsibilities on behalf of the other party.

Each party agrees that it shall not encumber the Land and Building without the consent of the other and further agrees to remove on demand any lien affecting the Land and Building which may be registered against it without the consent of the other party.

Any obligations of a contractual nature incurred otherwise than in accordance with the terms of this Agreement shall be the sole liability and responsibility of the party incurring it.

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Each party agrees to indemnify the other from all claims, losses, costs, charges, fees, expenses, damages, obligations or responsibilities incurred or imposed on one party by virtue of the actions of the other party acting outside the scope of any authority expressly granted to it by the terms of this Agreement.

ACTS OF DEFAULT 15.

If either party fails to advance monies to the other as and when due in accordance with the terms of this Agreement, or encumbers the Land or Building in any manner other than is expressly permitted in this Agreement, or fails to remove any lien, or defaults in the performance of any obligation under this Agreement, then such party shall be deemed to be in default and shall be referred to as the defaulting party.

If there is a defaulting party as provided for in this Agreement, then the other party shall have the right to advance the amount of money owing in default by the defaulting party, in which event the party advancing the funds shall be entitled to receive interest on the additional money so advanced for the defaulting party at the rate of 1.25% per month (15% per annum), compounded monthly, until paid in full.

Any money and interest owing by the defaulting party to the other shall be payable on demand and shall be a charge against the defaulting party’s interest in the Land and Building.

The failure of any party to seek redress for violation of or to insist on the strict performance of any provision of this Agreement shall not prevent a subsequent act, which would have originally constituted a violation, from having the effect of an original violation.

DISPUTE RESOLUTION 19.

Any dispute between the parties with respect to any issue arising from this Agreement that cannot be settled between them shall, at the request of either party, be submitted to arbitration pursuant to the Arbitration Act, 1991, (Ontario), or to any other means of alternate dispute resolution satisfactory to the parties, and the decision of the arbitrator or, if more than one, the decision of a majority shall be final and binding on the parties.

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The arbitrator will not have any power to alter or change any provisions of this Agreement or to impose any new provisions to this Agreement or to substitute any new provisions for any existing provisions or to give any decision inconsistent with the terms and provisions of this Agreement.

Each party shall pay its own costs of the arbitration and shall share equally the costs of the arbitrator and any incidental expenses.

GENERAL 22.

Any notice or payment required or permitted to be given or made under this Agreement may effectually be given or made by being mailed by registered mailed, or personally delivered, or set by fax to: (i)

In the case of the County, to: The Corporation of the County of Frontenac 2069 Battersea Road R.R. #1 Glenburnie, Ontario K0H 1S0 Attention: Chief Administrative Officer Fax (613) 548-8460

(ii)

In the case of the Township to: The Corporation of the Township of North Frontenac 6648 Road 506 P.O. Box 97 Plevna, Ontario K0H 2M0 Attention: Chief Administrative Officer Fax (613-479-2352

This Agreement contains the entire agreement between the parties and supersedes any previous agreement in writing or otherwise made between the parties hereto with respect to the subject matter hereof.

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Each party shall sign all such documents and do all such things as may be necessary or desirable to more completely and effectively carry out the terms and intention of this Agreement.

Neither party shall assign this Agreement unless it first obtains the consent of the other party in writing, which consent may be arbitrarily withheld.

This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario.

Time shall be of the essence of this Agreement.

If any provision of this Agreement is invalid or unenforceable, it shall be severed from the Agreement without affecting the validity or enforceability of the remaining portions of this Agreement.

This Agreement shall enure to the benefit of and be binding upon the respective successors and permitted assigns of the parties hereto.

This Agreement may be executed in several counterparts, each of which so executed shall be deemed to be an original, and such counterparts together shall constitute one and the same instrument.

IN WITNESS WHEREOF this Agreement has been executed by the parties as at the date first set out above. THE CORPORATION FRONTENAC Per:

OF

THE

COUNTY

OF

__ Janet Gutowski - Warden

K. Elizabeth Savill – Chief Administrative Officer We have authority to bind the municipality

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THE CORPORATION OF THE TOWNSHIP OF NORTH FRONTENAC Per: __ Bud Clayton- Mayor

Jenny Duhamel– Clerk We have authority to bind the municipality

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SCHEDULE “A” TERMS OF REFERENCE 1.

Prior to undertaking the Project, the County shall engage the services of such consultants as it deems necessary to develop Terms of Reference for the Project, taking into account the following: a. The requirement that the Building shall be built to LEED standards or LEED certified; b. The reasonable needs and expectations of the County; c. The reasonable needs and expectations of the Township; and d. Such other matters as are deemed necessary and advisable.

The Terms of Reference shall be submitted to the County and Township for their approval and each party shall notify the other in writing within 7 days as to whether it approves or rejects the Terms of Reference or requires amendments thereto. Upon the approval of the Terms of Reference, the County as the project coordinator may, except as otherwise provided, proceed with the Project.

PLANS APPROVAL 3.

Prior to calling for tenders to construct the Building or to complete any site works on the Land, the County shall submit to the Township for its approval complete plans for the Project.

Upon receipt of such plans, the Township shall notify the County in writing within 7 days as to whether the Township approves or rejects the plans or requires amendments thereto. Upon approval of the plans by the Township and County, the plans shall be deemed to be Approved Plans for purposes of this Agreement.

ESTIMATED PROJECT AND SITE PREPARATION COSTS 5.

Prior to awarding any contract to complete the Project in accordance with the Approved Plans, the County shall provide the Township with a statement of the up to date Estimated Project Costs and Site Preparation Costs, including a statement of each party’s estimated proportionate share of the costs. Upon receipt of the foregoing statements, the Township shall notify the County in writing within 7 days as to whether the Township approves or rejects the Estimated Project Costs and Site Preparation Costs, including the statement of its estimated proportionate share of them. Upon the approval of the Estimated Project Costs and Site Preparation Costs,

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the County may, except as otherwise provided, proceed with the Project. DESIGN-BUILD PROJECT 6.

Despite Sections 3, 4 and 5 of this Schedule, if the County intends to issue Requests for Proposals from qualified proponents to complete the Project or any part of it as a design-build project based on the Terms of Reference approved by the parties, it may do so without first obtaining the Township’s approval.

Upon receipt of a design-build proposal satisfactory to the County, it shall provide a copy of the proposal to the Township together with a statement of the up to date Estimated Project Costs and Site Preparation Costs, including a statement of each party’s estimated proportionate share of them.

Upon receipt of the design-build proposal and statement of Estimated Project Costs and Site Preparation Costs, the Township shall notify the County in writing within 7 days as to whether the Township approves or rejects the proposal and statement or requires amendments thereto. Upon approval of the design-build proposal and statement of Estimated Project Costs and Site Preparation Costs by the Township and County, which proposal shall be deemed to be Approved Plans for purposes of this Agreement, the County may, except as otherwise provided, proceed with the Project.

CONTRACT AWARD AND MANAGEMENT 9.

Upon approval of the Approved Plans, Estimated Project Costs and Site Preparation Costs by the Township and County, the County may, except as otherwise provided, enter into such contracts and make such agreements as the County, acting reasonably and in accordance with the County’s Procurement Policies, determines necessary or advisable for the purpose of completing the Project.

Despite Section 9 of this Schedule, the County shall not, without the prior written approval of the Township, award or enter into any contract in connection with the Project, or any portion thereof, or authorize or agree to any changes in any contract previously awarded if, by doing so, such changes will result in an increase of more than 10% of the most recently approved statement of the Estimated Project Costs and Site Preparation Costs.

The County shall forthwith deliver to the Township a copy of all contracts and any amendments to contracts entered into by the County in respect of the Project.

The County shall forthwith submit to the Township copies of all payment certificates received by it on account of the Project together with a statement of each party’s estimated proportionate share of the certificate amount, including any amount that the County is required to hold back from the payee in accordance with the

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Construction Lien Act (Ontario). 13.

The Township shall pay to the County its estimated proportionate share of any payment certificate within ten (10) days of receipt of the certificate from the County in accordance with Section 12 above.

PROJECT COMPLETION 14.

As soon as is reasonably practical following issuance of a certificate that the contract for the Project is complete in accordance with s. 2(3) of the Construction Lien Act (Ontario), the County shall: a.

Determine the Final Project Costs and Site Preparation Costs;

b. c.

Calculate each party’s final proportionate share i. in the case of the Final Project Costs, based on the Building’s Useable Floor Area and the portion thereof available for the exclusive use of each party as certified by a qualified consulting engineer or surveyor; and ii. in the case of the Site Preparation Costs, fifty percent (50%) of the total amount;

d.

Provide the Township with a statement of the Final Project Costs and Site Preparation Costs and each party’s proportionate share of those costs together with such supporting information and documentation as the Township may reasonably require.

If the statement referred to in Section 14 results in an additional amount owing to the County on account of the Township’s Proportionate Share, or a refund to the Township of amounts previously paid by it, the Township shall pay without interest such additional amount, or the County shall pay such refund without interest, as the case may be, no later than ten (10) days after receipt of the statement.

Any amount received by the County on account of the Township’s Proportionate Share shall be received and held by the County in trust for the Township and shall only be applied by the County on account of the Township’s Proportionate Share of the Final Project Costs and/or Site Preparation Costs, as the case may be, and nothing else.

The County shall ensure that the hold back requirements of the Construction Lien Act (Ontario) are fully complied with and shall indemnify and save harmless the

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Township from any liability whatsoever arising from the County’s failure to so comply. 18.

In order to secure its obligations under this Agreement, the Township shall, within fifteen (15) days of a written request, deposit with the County such amount in cash as the County, acting reasonably, determines necessary to discharge the Township’s Proportionate Share of any payment obligations that may be owing to third parties in respect of the Project within the sixty (60) days next following the request.

If for any reason the Township is in default of its obligation to make a payment when required by this agreement, the County shall be entitled at any time thereafter and as necessary to draw against any cash deposited by the Township to pay the Township’s unpaid obligations.

Upon payment by the Township of the Township’s Proportionate Share, the County shall forthwith return to the Township the balance of any amount previously deposited with it by the Township.

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SCHEDULE “B” 1.

If either party wishes to make any Owner Improvements to the portion of the Building used exclusively by that party, including but not limited to erecting partitions, attaching equipment, and installing necessary furnishings or additional equipment, such party may do so if the following conditions are met: (a)

Before undertaking Owner Improvements, the party making the improvements submits to the other party a plan showing the proposed Owner Improvements;

(b)

The other party agrees to the proposed Owner Improvements, such approval not to be unreasonably withheld;

(c)

All Owner Improvements comply with all applicable building code standards and by-laws of the municipality;

(d)

The party responsible for the Owner Improvements pays the cost of constructing, maintaining, repairing and insuring them; and

(e)

The party responsible for the Owner Improvements indemnifies and saves harmless the other party from any costs or expenses arising from and attributable to the first party’s Owner improvements, including any costs or expenses for rectifying and damages to the Building or Land, or to the other party’s Owner Improvements.

No sign shall be inscribed, painted or affixed by either party to the Land or exterior of the Building unless the other party consents to the location of the sign, which consent shall not be unreasonably withheld, and the sign otherwise complies with all applicable municipal by-laws and provided that the sign is reasonably related to the use and operation of that party’s portion of the Building for its stated purpose.

Each party shall, at its own expense and by whatever means may be necessary, immediately obtain the release or discharge of any encumbrance that may be registered against title to the Land and Building in connection with any Owner Improvements made by the party.

If a party sells its interest in the Land and Building in accordance with this Agreement, such party may remove any Owner Improvements made by it and, if so, shall make good and repair or replace as necessary any damage caused to the Land and Building by the removal of the Owner Improvements.

Neither party shall bring onto the Land or into the Building any machinery, equipment or any other thing that by reason of its weight, size or use, causes damage to the Land or Building or overloads the floors of the Building, and if the Land or Building is

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damaged or overloaded, the party responsible shall immediately restore the Land or Building at its expense. 6.

Neither party shall sell, transfer, assign, convey, sublet or agree to sell, transfer, assign, convey or sublet, or grant any option of its interest in the Land and Building and shall not pledge, hypothecate, mortgage or in any other manner encumber the Land and Building or its interest in them without the prior written consent of the other party unless expressly provided in this Agreement.

If either party wishes at any time to sell its interest in the Land and Building, the following provisions shall apply: a.

The party wishing to sell its interest shall give written notice to the other party that it wishes to sell its interest in the Land and Building.

b.

Upon receipt of a notice by one party from the other given in accordance with subsection (a), the parties shall retain a qualified appraiser satisfactory to both parties to determine the fair market value of the Land and Building and the opinion of the appraiser shall be final for purposes of these provisions.

c.

If the County is the party wishing to sell its interest, the Township shall purchase the County’s interest for an amount equal to the County’s proportionate share of the fair market value.

d.

If the Township is the party wishing to sell its interest, the County shall have a right of first refusal to purchase the Township’s interest at a price equal to the Township’s proportionate share of the fair market value.

e.

If the County wishes to exercise its right to purchase the Township’s interest, the County shall notify the Township in writing within 30 days of receipt of the appraiser’s report determining fair market value, failing which the Township may, at anytime thereafter and at such price as the Township deems advisable, sell its interest in the Land and Building to a third party purchaser, but only on the condition that the third party purchaser enters into an agreement with the County substantially on the same terms and conditions of this Agreement.

f.

The closing of any transaction arising from the sale of one party’s interest in the Land and Building to the other in accordance with the forgoing provisions shall be: i.

In the case of the sale by the County to the Township, 30 days after the date on which the appraiser’s report is received by the parties; and

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ii.

g.

In the case of the sale by the Township to the County, 30 days after the date on which the County gives notice of its intention to purchase the Township’s interest.

On closing, each party shall execute such transfer and other documents as are necessary to fully and completely complete the transfer of title and each party shall be responsible for its own costs arising from the transaction.

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SCHEDULE “C” 1.

The Township shall operate and maintain the Land and Building in accordance with best property management practices and the terms of this Agreement.

Without limiting the generality of Section 1 above, the Township shall arrange and maintain at all times fire, liability and other necessary insurance to protect and indemnify both the County and Township from all losses, costs, expenses and other claims which may reasonably arise as a result of their respective ownership of the Land and Building, but each party shall be responsible for insuring its own Owner Improvements and contents.

The County shall pay its proportionate share of all Operating Costs and Capital Costs incurred by the Township in connection with the Land and Building within ten (10) days of receipt of a request for payment from the Township.

Except in the case of an emergency, the County shall not incur any Operating Costs or Capital Costs without the prior written approval of the Township, in which event the Township shall pay its proportionate share of such costs to the County.

The Township shall maintain proper books of account for all Operating Costs and Capital Costs for the Land and Building and the County shall have free access at all reasonable times to inspect, examine and copy such books of account and any other documents related thereto as the County determines necessary.

The Township shall provide a statement to the County by March 31 of each year for all Operating Costs and Capital Costs for the Land and Building for the immediately preceding year together with a statement of each party’s proportionate share of such costs.

Notwithstanding Section 1 above, the Township shall not incur in any year Capital Costs greater than $5,000 in the aggregate without first obtaining the County’s written approval.

If the Township determines that capital improvements to the Land or Building are required that would result in the Capital Costs for the year being greater than the amount referred to in Section 7 above, the Township shall provide a Capital Improvements Report to the County describing the proposed capital improvements, the reason for them, an estimate of the cost of the improvements and an up to date statement of the estimated Capital Costs for the Land and Building for the year.

Upon receipt of a Capital Improvements Report in accordance with Section 8 above, the County shall notify the Township in writing within 30 days as to whether the County approves or rejects the report or requires amendments thereto. Upon

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approval of a Capital Improvements Report by the County, the Township shall proceed with the Capital Improvements, including entering into such contracts and making such agreements as the Township, acting reasonably and in accordance with the Township’s Procurement Policies, determines necessary or advisable for the purpose of completing the capital improvements. 10.

Despite Section 9 of this Schedule, the Township shall not, without the prior written approval of the County, award or enter into any contract in connection with the Capital Improvements described in a Capital Improvements Report approved by the County and Township, or authorize or agree to any changes in any contract previously awarded if, by doing so, such changes will result in an increase of more than 10% in the Capital Costs for the Land and Building for the year over the amount estimated in the Capital Improvements Report.

The Township shall ensure that the hold back requirements of the Construction Lien Act (Ontario) are fully complied with and shall indemnify and save harmless the County from any liability whatsoever arising from the Township’s failure to so comply.

The Township shall forthwith submit to the County copies of all payment certificates received by it on account of Capital Improvements to the Land and/or Building together with a statement of each party’s proportionate share of the certificate amount, including any amount that the Township is required to hold back from the payee in accordance with the Construction Lien Act (Ontario).

The County shall pay to the Township its estimated proportionate share of any payment certificate within ten (10) days of receipt of the certificate from the County in accordance with Section 12 above.

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ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared By:

Julie Shillington Administrator of Fairmount

Date Prepared:

January 6, 2012

Date of Meeting:

January 18, 2012

Re:

Fairmount Home – 4th Quarter Activity Update

Background The following are some of the highlights from October 1 to December 31, 2011 of which County Council should be aware.

Comment Elevator Our contingency plan was approved by the Ministry of Health & Long-Term Care. Swipe cards have been signed out to regular visitors which allow them access to the County elevator. Staff Service Tea The staff service tea was held. We recognized three staff for 30 years; one for 25; one for 20 and five staff for five years. OANHSS Region VI I attended the OANHSS Region VI Annual General Meeting and remain Past-President. I also attended a separate Region VI Executive meeting. Family Information Session We held another Family Information Session. One family member and several staff attended. Information shared included the proposed 2012 budget; inspection reports; strategic planning; quality improvement activities and our website. As well, two students from Queen’s University conducted a presentation on dementia. JBS Self Service Scheduling Our pilot project was successful so self service scheduling was rolled out to all staff in the home. Staff can now request time off and trades electronically instead of using paper. Staff Mandatory Training Administrative Report Fairmount Home – 4th Quarter Activity Update January 18, 2012

2011 4th Quarter Activity Report

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Agenda Item # 10104a)

The first in a series of mandatory information training days was held for staff. Training included the zero tolerance for abuse and neglect policy; ethics, resident rights; workplace violence; lifts and transfers; health and safety responsibilities; mission and vision statements and infection prevention and control. Further days are being scheduled. Great Pumpkin Bake-off The Bake-off was held on Halloween with the Fairmount residents winning three of the four categories. Bring Your Kids to Work Day I participated in the County’s program by providing a tour of Fairmount and letting the kids know of the types of work that is done in the Home. Code White Exercise As required under the Long-Term Care Homes Act a violent person scenario was conducted with the participation of staff from Fairmount, FPS, County Administration and students from Lasalle Secondary School. We are currently preparing the notes from the exercise and will be putting together a team to review the outcome and recommendations. Behavioural Supports Ontario Funding has been announced for this program. It is anticipated that behavioural support teams will be available in the South-East LHIN to long-term care homes to help with residents with responsive behaviours. We have participated in meetings and teleconferences in order to ensure we understand what can be offered. The next meeting is the end of January. Social Work Services We have retained a contract Social Worker who will be on-site three hours every two weeks. We are now in compliance with the social work requirements of the Long-Term Care Homes Act. Accreditation Preparation We have been working very hard to ensure readiness for Accreditation. A completed overhaul of our policy and procedure manuals is almost complete as are our accreditation roadmaps. Strategic Planning We have completed draft mission, vision and goal statements based on information received from staff, residents and volunteers. Funding We have been advised that we will be receiving one-time funding in the amount of $40,000 for equipment that will enhance the quality of life of our residents and/or help to improve their safety. This funding must be spent by March 31, 2012. We are hoping to use these funds to finish tracking for our ceiling lifts, electronically secure our exterior laundry room door, and purchase equipment to allow safe evacuation of residents down the stairwells.

Recommendation That Council of the County of Frontenac receive the Fairmount Home – 4th Quarter Activity Update report for information only.

Organizations, Departments and Individuals Consulted and/or Affected Residents Administrative Report Fairmount Home – 4th Quarter Activity Update January 18, 2012

2011 4th Quarter Activity Report

Page 2 of 3

Page 108 of 147

Agenda Item # 10104a)

Staff Volunteers

Administrative Report Fairmount Home – 4th Quarter Activity Update January 18, 2012

2011 4th Quarter Activity Report

Page 3 of 3

Page 109 of 147

Agenda Item # 10104b)

ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared By:

Julie Shillington Administrator of Fairmount

Date Prepared:

January 9, 2012

Date of Meeting:

January 18, 2012

Re:

Fairmount Home – Quality Improvement Consolidated Statistical Report

Background As the “licensee” of the Home under the Long-Term Care Homes Act and as a requirement for Accreditation, Council needs to be aware of the performance measures that are being collected at Fairmount; the results of those measures and any action plans that may be developed as a result. The Home also has a responsibility under the Quality Improvement section of the Act to report our quality improvement activities to our residents, staff, volunteers and family members. With this in the mind, Fairmount’s Quality Assurance and Assessment Committee (QAAC) has developed a Quality Improvement Consolidated Statistical Report (Appendix I).

Comment This report contains information on all of the performance measures that were being collected in the Home in 2011 and includes information such as goals (if established) and comments about the information collected. This is a new report for the Home that will be amended over the next few months as we confirm our required program goals and objectives. You will note that in the area of hazards and resident incident reports there is a reference to quarterly trending. A report comes to the Home’s senior management team each quarter which outlines the types of hazards and incidents and the action that was taken to prevent them from happening again. The same action is taken with complaints. In 2011, the majority of complaints were related to meal service or personal care and not all complaints were verified. They were addressed in a timely fashion according to the Home’s complaint policy and responses provided to the complainant. The majority of the complaints were made by family members with eight being lodged by staff and only four by residents.

Administrative Report Fairmount Home – Quality Improvement Consolidated Statistical Report January 18, 2012

Quality Improvement Consolidated Statistical Report

Page 1 of 2

Page 110 of 147

Agenda Item # 10104b)

The primary hazard for 2011 was related to sanitizer and nail solutions not being labeled and/or dated and resident personal items not being labeled. These are considered a hazard for both infection control and safety reasons and are now being monitored through the health and safety and personal care audits. Our resident incident reporting system tracks not only actual incidents but also near misses (an incident that could have happened). A resident fall is the number one reason an incident report is created at Fairmount and a falls reduction program is in place. 16.6% of the reports are related to near misses with near elopement as the number one near miss whether from the secure unit to another unit within the Home or through the exterior doors. We did have 26 incidents where the resident did get through the exterior doors however with the regular observance of staff and the Roam Alert system they were quickly redirected and brought back into the Home. 12.9% are related to medications and 8.5% of the incidents are related to aggression by residents whether towards another resident or towards staff. Each incident report is automatically sent to the Administrator, Director of Resident Care and Assistant Director of Care for follow up. The CIHI report is referenced in the consolidated report. This is a report that is developed by the Canadian Institute for Health Information based on the information uploaded from our RAI MDS resident assessments and is used by a variety of committees within the home to plan care and programs for the residents. Quality indicators included in that report reflect areas such as new fractures; weight loss; antipsychotic use; pressure ulcers; restraints; activity levels; depression; number of medications; bladder and bowel incontinence; declined in range of motion and several others. The full report is not included in this report. The consolidated report will be reviewed by the QAAC in January and action plans will be developed by teams in areas where improvement is required.

Financial Implications Failure to collect and report on performance indicators can put the home into non-compliance with the Long-Term Care Homes Act and result in financial penalties.

Sustainability Implications An organization must measure its performance and identify areas for improvement to remain sustainable.

Recommendation That Council of the County of Frontenac receive the Fairmount Home – Quality Improvement Consolidated Statistical Report for information only.

Organizations, Departments and Individuals Consulted and/or Affected Quality Assurance & Assessment Committee Residents and Family Members Staff Volunteers CIHI Administrative Report Fairmount Home – Quality Improvement Consolidated Statistical Report January 18, 2012

Quality Improvement Consolidated Statistical Report

Page 2 of 2

Page 111 of 147

Quality Improvement Consolidated Statistical Report

FAIRMOUNT HOME QUALITY ASSURANCE & ASSESSMENT COMMITTEE (QAAC)

Quality Improvement (QI) Consolidated Statistical Report 2011 TABLE OF CONTENTS PROGRAM / SERVICE

Agenda Item # 10104b)

Page 112 of 147

Programming 1 Volunteers 2 Dietary 4 Housekeeping 5 Laundry 5 Maintenance 5 Nursing 6 Infection Prevention & Control 10 Falls 12 Incontinent & Bowel Management 14 Skin & Wound Management 14 Health & Safety / Risk Management 15 Pain & Symptom Management 17 Education & Training 18 General 19

Quality Improvement Consolidated Statistical Report

PROGRAMMING Statistic / Audit Program Attendance: First floor

Measurement

Goal

residents attending

at least one program

1st Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Jan 63/64

Feb 63/64

Mar 62/64

Apr 62/64

May 62/64

Jun 64/64

Jul 64/64

Aug 63/63

Sep 63/63

Oct 60/64

Nov 63/63

Dec 63/63

Jan n/a

Feb n/a

Mar n/a

Apr 57/63

May 52/64

Jun 56/64

Jul 61/63

Aug 62/64

Sep 58/64

Oct 60/63

Nov 60/62

Dec 64/64

Jan 23:17

Feb 15:11

Mar 26:11

Apr 21:14

May 22:13

Jun 19:11

Jul 15:7

Aug 22:12

Sep 18:11

Oct 17:14

Nov 17:23

Dec 18:17

Comments 2009 stats = 100% 1st fl 95% 2nd fl 2010 stats not complete

/ # total residents (monthly) Program Attendance: Second floor

residents attending

at least one program / # total residents

(monthly)

1st floor programs &

2nd floor programs

(monthly)

(to ensure equitable)

Activity Calendar

weekend programs

in the quarter

40/13

42/13

47/13

45 /13

9/13

10/12

10/13

12/13

1North has enhanced entertainment due to donations directed for that purpose

The LTC Homes Act requires weekend programming

/ # total weekends

Page 113 of 147

evening programs

in the quarter / # weeks in the quarter

QAAC – QI Consolidated Statistical Report 2011 Page | 1

The LTC Homes Act requires evening programming

Agenda Item # 10104b)

Activity Calendar

Quality Improvement Consolidated Statistical Report

VOLUNTEERS Measurement

Goal

1st Quarter Results

2nd Quarter Results

3rd Quarter Results

Volunteer Hours

volunteer hours

6500

1405

1892.5

1835.5

Volunteer Survey

% of surveys returned

Statistic/Audit

35% return rate

42% return rate

95% satisfaction rate

96% satisfaction rate

4 programs / 12+ programs

2 programs reviewed

4th Quarter Results

Comments

/ 64 surveys issued

of satisfied

volunteers / #of volunteers surveyed

of programs

reviewed / # of volunteer assisted programs

100% of suggestions discussed and recorded for action items

Page 114 of 147

100% of volunteer suggestions to improve programs considered

Staff Survey

of staff

completing survey

QAAC – QI Consolidated Statistical Report 2011 Page | 2

36/185 (19.5%)

This was the first time staff were

Agenda Item # 10104b)

Volunteer Program Review

Quality Improvement Consolidated Statistical Report

of volunteer services / # of staff

Agenda Item # 10104b)

Page 115 of 147

QAAC – QI Consolidated Statistical Report 2011 Page | 3

surveyed about the role of volunteers – all very satisfied with role.

Quality Improvement Consolidated Statistical Report

DIETARY Statistic/Audit

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

100%

45% to less than 55% compliance of 25% of temperature sheets documented

Less than 60% compliance

Over 90% compliance

Great overall improvements in temperature taking and documentation. Ongoing education will be sustained.

Monthly audit of days temperatures were taken and documented

100%

Less than 85% compliance of 25% of temperature sheets documented

Less than 85% compliance

Less than 90% compliance

Although there has been some gain, more effort will be focused on increasing the percentages.

Monthly audit of days sanitation logs information was documented

100%

Less than 60% compliance of 25% of sanitation sheets documented

Less than 65% compliance

Less than 55% compliance

Education on the importance and need for this documentation will be initiated in the up-coming quarter.

Goal

Daily Food Temperature Audit

Weekly audit of individual meals where food temperature was taken and documented

Refrigerator & Freezer Temperature Log

Daily Warewashing Sanitation Logs

Page 116 of 147

QAAC – QI Consolidated Statistical Report 2011 Page | 4

1 Quarter Results

Comments

Agenda Item # 10104b)

Measurement

st

Quality Improvement Consolidated Statistical Report

HOUSEKEEPING Statistic/Audit Goldcheck

st

Measurement

Goal

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Weekly audits, monthly and quarterly reports indicating % of perceived cleanliness

100%

Jan – April

May – Aug

Sept – Dec

84%

86%

84%

Comments Goldcheck audits now used for action plan development

LAUNDRY Statistic/Audit Laundry Poundage

Measurement

Goal

Measured daily compiled monthly

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

66000 lbs

66000 lbs

66000 lbs

66000 lbs

3rd Quarter Results

4th Quarter Results

Comments Results are mean average; fluctuations are minimal

MAINTENANCE Statistic/Audit

Page 117 of 147

Measurement

Goal

Work Orders

completed/total

work orders

100%

Electrical Inspection Admission

of inspections

over # of new inspections

100% appliance inspection

QAAC – QI Consolidated Statistical Report 2011 Page | 5

st

1 Quarter Results

2nd Quarter Results

Jan – Dec Issued 4534 Completed 4433 97.8% 100%

Comments These will be collected quarterly in 2012 34 admissions; 9/12 audits completed

Agenda Item # 10104b)

1st Quarter Results

Quality Improvement Consolidated Statistical Report

NURSING Statistic/Audit

Measurement

Restraint Use

Average # of residents using a restraint (excluding bedrails)

(monthly)

st

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

22

23

19

20

23

21

20

35

44

36

38

43

43

38

Goal

Average # of residents using a restraint (including bedrails)

of residents

using a restraint

25 100% 100%

66%

50%

75%

100 %

/ # resident charts audited

residents with

complete flow sheet documentation

100%

Page 118 of 147

/ # resident charts audited

QAAC – QI Consolidated Statistical Report 2011 Page | 6

91%

91%

74%

81%

76%

18%

Aug 20/20; Sep 4/6 Oct 2/4 Nov ¾ Dec 3/3 Jun 40/44; Aug 33/36 Sep 23/31 Oct 22/27 Nov 13/17 Dec 4/22

Agenda Item # 10104b)

residents with

complete restraint documentation

Comments

Quality Improvement Consolidated Statistical Report

100%

PostAdmission Audit

MRSA/VRE 46% on time Labeling – 23% on time 1st Mantoux – 53% on time

MRSA/VRE 20% on time Labeling 80% on time

MRSA/VRE 30% on time Labeling 41% on time 1st Mantoux 53% on time Picture on MARS 84% Weight in computer 76% Immunization 92% Other sections complete 76% 100%

of time

admission meds are reconciled/# of admissions

100%

83%

53%

100%

Medication Sign-off (MDSRAI audits)

% assessments with all meds signed in 7days

100%

80%

82%

80%

QAAC – QI Consolidated Statistical Report 2011 Page | 7

1st – 6 2nd – 13 3rd – 5 4th – 13 New audit forms being developed since 2nd quarter – not all information on all forms. BPMH change in documentation to itemized form started in the 2nd quarter. RN education done the last 8 months 4th quarter not calculated yet

Agenda Item # 10104b)

Page 119 of 147

Medication Reconciliation Verified

Quality Improvement Consolidated Statistical Report

This is a tool that is used once per year

• results reviewed and action taken by PAC

MSSA (completed annually)

CIHI Statistics (see attached)

Medication Incidents

medication

incidents

19

40*

28

0

0

medication

incidents resulting in harm to resident

0

0

0

discrepancies in

count of narcotic & controlled drugs

0

n/a

n/a

0

0

0

n/a

0

The increase has been due to increase in staff participation in reporting, to one RPN, and four brand new practitioners getting used to the system

Count started in fall

/ # time counted

Page 120 of 147

adverse drug

reactions Chart Audits

completed

QAAC – QI Consolidated Statistical Report 2011 Page | 8

15

33

0 40

0 1st quarter - Doc Assists were keeping audits rather than putting

Agenda Item # 10104b)

9

Quality Improvement Consolidated Statistical Report

in outbox & they went missing Resident Incident Reports

Quarterly reports for trending

Agenda Item # 10104b)

Page 121 of 147

QAAC – QI Consolidated Statistical Report 2011 Page | 9

Quality Improvement Consolidated Statistical Report

INFECTION PREVENTION & CONTROL Statistic/Audit Symptoms

Measurement

Goal

st

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

3

4

3

0

0

0

0

0

residents

displaying symptoms resulting in an infection

Comments

/ 128

nosocomial

infections

0

Wheelchair Cleaning

wheelchairs

cleaned

100%

(monthly)

/ # scheduled

Hand Hygiene (x2/yr)

compliant/total

opportunities observed

50%

PPE Use

staff using

100%

QAAC – QI Consolidated Statistical Report 2011 Page | 10

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

87% 448

75% 410

43% 248

80% 376

71% 476

76% 449

71% 502

87% 428

76% 367

80% 448

86% 382

80% 405

42% in Jan

n/a

n/a

n/a

Sep – 1 unit data missing

40% in Nov

In Jan – 1N greatly improved from previous year – had concentrated there with education – Prior to Nov audits, no targeted education – 1N only 16% compliance – other units 47-50% Included in mandatory annual education sessions

n/a

Audits revised to

Agenda Item # 10104b)

Page 122 of 147

MRSA/CDif

Quality Improvement Consolidated Statistical Report

proper PPE / # staff observed

Agenda Item # 10104b)

Page 123 of 147

QAAC – QI Consolidated Statistical Report 2011 Page | 11

hopefully have more opportunity to observe

Quality Improvement Consolidated Statistical Report

FALLS st

Statistic/Audit

Measurement

Goal

1 Quarter Results

2

Falls

of falls

30

Jan

(monthly)

residents who

have fallen

nd

3rd Quarter Results

Quarter Results

Feb

Mar

Apr

May

Jun

Jul

45

42

36

22

26

35%

32%

28%

17%

0

1

2

2

5

4

Aug

4th Quarter Results

Sep

Oct

Nov

Dec

39

28

26

19

30

20

30%

21%

20%

10%

19%

0

1

2

1

1

2

1

2

1

2

1

0

0

3

0 fell twice

100

100

100%

Comments

/ 128 Severity of falls

1

of near miss

falls

100%

Page 124 of 147

/ # of residents who have fallen 2 or mores times in a week where falls rounds were not conducted QAAC – QI Consolidated Statistical Report 2011 Page | 12

100%

Aug 1/1; Sept - No residents fell twice Oct – 3/3 Nov – 2/2 Dec – 6/6

Agenda Item # 10104b)

of residents

who have fallen 2 or more times in a week on whom falls round were conducted

Quality Improvement Consolidated Statistical Report

falls prevention

education opportunities offered to staff, residents & family members

At least once per year to each group

1 (staff)

1(staff)

1 (residents)

1 Gazette article (all)

Agenda Item # 10104b)

Page 125 of 147

QAAC – QI Consolidated Statistical Report 2011 Page | 13

2 (staff)

Quality Improvement Consolidated Statistical Report

INCONTINENT & BOWEL MANAGEMENT st

Statistic/Audit

Measurement

Goal

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

Voiding record

residents with

completed 3d voiding record on admission

100%

100%

92%

100%

4th Quarter Results

Comments

100%

/ #admissions

SKIN & WOUND MANAGEMENT st

Measurement

Goal

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Pressure Ulcer Prevalence

of residents with

pressure ulcers

5%

4.8 ( Dec, 2010)

1.5 (Dec, 2011)

of residents with

new pressure ulcers

5%

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

3.9%

31.%

4.6%

1.5%

3.1%

1.5%

6.25%

4.6%

5.4%

2.3%

3.9%

1.5%

Wound Care Sheets

audits

completed

100% 89%

90%

80%

92%

95%

(monthly)

/ # audits scheduled

(annually) Pressure Ulcer Incidence (monthly)

Page 126 of 147

QAAC – QI Consolidated Statistical Report 2011 Page | 14

Comments

Agenda Item # 10104b)

Statistic/Audit

Quality Improvement Consolidated Statistical Report

HEALTH & SAFETY / RISK MANAGEMENT Statistic/Audit Fire Drill Attendance (annually)

Measurement

Goal

staff attending at

least one fire drill per year

100%

st

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Comments

100%

/ total # of staff Employee Workplace Inspections

inspections

completed on time

100%

33%

100%

100%

0

0

33% (1 done in August)

33%

/ # of inspections scheduled

Management Workplace Inspections

inspections

completed on time

1 done in Oct.

April, June, Nov & Dec missing – on agenda for meeting Jan/12 to discuss different way to schedule to ensure all complete on time Scheduling issues until mid-July

/ # of inspections scheduled

Page 127 of 147

Employee Incident Reports (from OHN quarterly updates)

lost time injuries

High Risk Activity Verification

staff knowing 1

identifier

0

6/59 (annual)

Lowest injury rate since 2007; 45 incidents in nursing; 12 in dietary; 2 in environmental services

77%

Jul - 11/22 Nov – 28/36

/ # of total injuries

100%

QAAC – QI Consolidated Statistical Report 2011 Page | 15

50%

Agenda Item # 10104b)

100%

Quality Improvement Consolidated Statistical Report

Process

/ # staff knowing 2 identifiers

Hazards

Quarterly hazard reports for trending

Agenda Item # 10104b)

Page 128 of 147

QAAC – QI Consolidated Statistical Report 2011 Page | 16

Quality Improvement Consolidated Statistical Report

PAIN & SYMPTOM MANAGEMENT Statistic/Audit

Measurement

Goal

Prevalence of Daily ModerateSevere Pain scores

of residents with

moderate-severe daily pain scores

10%

Incidence of new Daily ModerateSevere Pain scores

of new resident

with moderatesevere daily pain scores

st

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

7 moderate 1 Severe

10 moderate 0 Severe

6 moderate 0 Severe

4 new moderate cases

2 new moderate cases

Comments

/ 128 residents First Measure

/ 128 residents

Agenda Item # 10104b)

Page 129 of 147

QAAC – QI Consolidated Statistical Report 2011 Page | 17

Quality Improvement Consolidated Statistical Report

EDUCATION &TRAINING Statistic/Audit Inservice Attendance

Measurement

Goal

staff in

attendance at all inservices

of staff that

attend at least one inservice per year

st

1 Quarter Results

2nd Quarter Results

199

253

3rd Quarter Results

4th Quarter Results

127

152

70%

74%

Comments

Done in January for the calendar year – 137 staff attended

/ 185 (total # of staff) (annual) Inservice Evaluations

evaluations

completed

75%

77%

76%

47%

78%

Topics

of educational

needs addressed

100%

(annual) / # of educational needs identified

Page 130 of 147

of sessions

attended on mandatory topics

100%

QAAC – QI Consolidated Statistical Report 2011 Page | 18

63 sessions

75 sessions

21 sessions

92% addressed „ 1 topic to be addressed Jan 2012 12 identified

Done in December for the calendar year

13 sessions

Does not include new staff orientation

Agenda Item # 10104b)

/ # inservices offered

Quality Improvement Consolidated Statistical Report

GENERAL Statistic/Audit Family/Resident Satisfaction Survey (annual) Staff Satisfaction Survey (annual) Complaints (trended quarterly)

respondents

satisfied

Goal

1 Quarter Results

90%

93%

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Comments 15 responses

/ total # respondents

respondents

satisfied

80%

74%

/ total #respondents

verbal

complaints

0

8

7

4

4

written

complaints

0

1

0

0

0

98%

97.6%

98.9%

days bed

actually occupied / total number of days

Page 131 of 147

QAAC – QI Consolidated Statistical Report 2011 Page | 19

99.5%

99.1%

For 2011 used the Accreditation Worklife Pulse survey – 83 responses

Agenda Item # 10104b)

Bed Occupancy

Measurement

st

Agenda Item # 11•

Accounts for December 7, 2011 to January 9, 2012

Page 132 of 147

Agenda Item # 11•

Accounts for December 7, 2011 to January 9, 2012

Page 133 of 147

Agenda Item # 11•

Accounts for December 7, 2011 to January 9, 2012

Page 134 of 147

Agenda Item # 11•

Accounts for December 7, 2011 to January 9, 2012

Page 135 of 147

Agenda Item # 11•

Accounts for December 7, 2011 to January 9, 2012

Page 136 of 147

Agenda Item # 11•

Accounts for December 7, 2011 to January 9, 2012

Page 137 of 147

Agenda Item # 11•

Accounts for December 7, 2011 to January 9, 2012

Page 138 of 147

Agenda Item # 11•

Accounts for December 7, 2011 to January 9, 2012

Page 139 of 147

Agenda Item # 11•

Accounts for December 7, 2011 to January 9, 2012

Page 140 of 147

Agenda Item # 16•

BY-LAW NO. 2012-0001 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to provide for a tax rebate program for eligible charities for the purposes of giving them relief from taxes or amounts paid on account of taxes on eligible property they occupy in the commercial or industrial classes WHEREAS, Section 361, of the Municipal Act, 2001, S.O. 2001, as amended, (hereinafter „the Act‟) requires the County of Frontenac to have a tax rebate program for eligible charities for the purposes of giving them relief from taxes or amounts paid on account of taxes on eligible property they occupy in the commercial or industrial classes; and, WHEREAS, pursuant to Subsection (2) of Section 361 of the Act, (a) a charity is eligible if; it is a registered charity as defined in Subsection 248(1) of the Income Tax Act (Canada) that has a registration number issued by the Canada Customs and Revenue Agency; and (b)

a property is eligible if it is in one of the commercial classes or industrial classes, within the meaning of Subsection 308(1);

WHEREAS, pursuant to Subsection (3) of Section 361 of the Act, the amount of rebate must be at least 40 per cent of the taxes or amounts on account of taxes paid by the eligible charity on the property it occupies; NOW THEREFORE, the Council of the Corporation of the County of Frontenac enacts as follows:

1. THAT eligible charities that pay taxes on property they occupy in one of the commercial classes or industrial classes of property that make application in accordance with Schedule “A” attached hereto and forming part of this by-law shall be eligible for a tax rebate of 40 per cent of the taxes payable by the eligible charity.
2. THAT payment of one-half of the rebate must be made within 60 days after the receipt by the municipality of the application of the eligible charity for the rebate for the taxation year and the balance of the rebate must be paid within 120 days of the receipt of the application.
3. THAT after the taxes paid by the charity can be finally determined, final adjustments in respect of the differences between the estimated rebate paid by the Township and the rebate to which the charity is entitled shall be made.
4. THAT as a condition of receiving a rebate for a year, an eligible charity must repay any other municipality any amounts by which the rebates the charity received for the year from that other municipality exceed the rebates from that other municipality to which the charity is entitled.

County of Frontenac By-law No. 2012–0001 - To provide a property tax rebate program for eligible charities January 18, 2012

a) By-Law No. 2012-0001 - To Provide for an Eligible Charities Property Tax Rebate Program

Page 1 of 4

Page 141 of 147

Agenda Item # 16•

5. THAT rebates under this program shall be given by the Townships within which the eligible charity is located and the cost of the rebate of taxes on a property shall be shared by the Township, the County of Frontenac and School Boards that share in the revenue from the taxes on the property in the same proportion as the Township, the County of Frontenac and the School Boards share in those revenues.
6. THAT the Township that issues a rebate to an eligible charity shall also give the charity a written statement of the proportion of the costs of the rebate that is shared by the School Boards.
7. THAT the Chief Administrative Officer of the County of Frontenac, in conjunction with the Administrators, Clerks and Treasurers of the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac shall provide information regarding this program on their respective websites.
8. THAT By-law No. 24-1998 be hereby repealed.
9. THAT this by-law shall come into force and take effect as of the date of final passing.

Read a first and second time this 18th day of January, 2012. Read a third time, finally passed, signed and sealed this 18th day of January, 2012.

The Corporation 0f the County of Frontenac

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

County of Frontenac By-law No. 2012–0001 - To provide a property tax rebate program for eligible charities January 18, 2012

a) By-Law No. 2012-0001 - To Provide for an Eligible Charities Property Tax Rebate Program

Page 2 of 4

Page 142 of 147

Agenda Item # 16•

APPLICATION FOR THE REBATE OF TAXES FOR ELIGIBLE CHARITIES Schedule “A” to By-Law No. 2012-000 Name of Registered Charity

Registration Number

Property Address

Property Description

Roll Number

Township

I/we hereby apply for a tax rebate for the year __________ on behalf of the above-named charity and agree to the following conditions: 1.

The rebate can only be made with respect to eligible charities that pay taxes on properties they occupy in one of the commercial classes of property at a rate set by the County of Frontenac which is currently 40%.

Eligible charities must repay any other municipality any amounts by which the rebates the charity received for the year from that other municipality exceed the rebates from that other municipality to which the charity is entitled.

I/we certify that the information given on this application and any documents attached is complete, accurate and fully discloses the status of the organization.

Name of the Eligible Charity

Date

Signature

Position

It is a serious offense to make a false application Important Notes: 1. 2.

If the area occupied by the eligible charity is not separately assessed, it is the responsibility of the charity‟s representatives to provide the assessment attributable to this area. The rebate is available only for that period during which the eligible charity occupied the property. Please indicate here the dates of occupation during the current year: __________________________, 20 to ______________________, 20

County of Frontenac By-law No. 2012–0001 - To provide a property tax rebate program for eligible charities January 18, 2012

a) By-Law No. 2012-0001 - To Provide for an Eligible Charities Property Tax Rebate Program

Page 3 of 4

Page 143 of 147

Agenda Item # 16•

TO BE COMPLETED BY THE TOWNSHIP OF

CALCULATION OF TAX REBATE

YEAR: 20_____

Commercial Assessment

Industrial Assessment

Tax Rate

Number of Months Eligible for Rebate

Taxes (Excluding any special levies)*

*Taxes = Assessment x Rate x ( No. of Months/12) Eligible Tax Rebate= 40% of Taxes

Certified Correct

Date

Treasurer

Breakdown of Rebate:

Township

$

County of Frontenac

$

Limestone District School Board Algonquin and Lakeshore Catholic District School Board

$ $

Conseil des Ecoles publiques de l‟est de l‟Ontario

$

Conseil scolaire de district catholique de Centre-Est de l‟Ontario

$

Date that Charity Advised by written Statement of School Portion of Rebate

County of Frontenac By-law No. 2012–0001 - To provide a property tax rebate program for eligible charities January 18, 2012

a) By-Law No. 2012-0001 - To Provide for an Eligible Charities Property Tax Rebate Program

Page 4 of 4

Page 144 of 147

Agenda Item # 16•

BY-LAW NO. 2012-0002 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to authorize the Warden and Clerk to execute an Agreement with the Corporation of the Township of North Frontenac for the joint ownership, operation and use of property for a combined municipal fire hall and land ambulance base WHEREAS the Corporation of the Township of North Frontenac („the Township’) owns certain vacant lands located in Lot 28, Concession 3, in the geographic Township of Palmerston that it purchased for the purpose of constructing a municipal fire hall; AND WHEREAS the Corporation of the County of Frontenac („the County’) operates the land ambulance system for the County and wishes to establish a land ambulance location in the Township; AND WHEREAS the County and Township agree that it will be to their mutual benefit to jointly develop the Township lands for use as a combined municipal fire hall and land ambulance lcoation in accordance with the terms of the attached Agreement; AND WHEREAS the County and the Township further wish to provide for their joint ownership, operation and use of the property in accordance with the terms of the attached Agreement; NOW THEREFORE the Council of the Corporation of the County of Frontenac deems it expedient to authorize the following: 1.

THAT the Warden and Clerk be authorized to execute an agreement with the Corporation of the Township of North Frontenac for the joint ownership, operation and use of property located in Lot 28, Concession 3, geographic Township of Palmerston, now in the Township of North Frontenac, for a combined municipal fire hall and land ambulance base, as outlined in Schedule “A” attached and forming part of this by-law.

That this by-law shall come into force and take effect upon the date of final passing.

Read a first and second time this 18th day of January, 2012. Read a third time, signed, sealed and finally passed this 18th day of January, 2012. The Corporation of the County of Frontenac

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

By-law No. 2012-0002 – To authorize the Warden and Clerk to execute an agreement with the Township of North Frontenac for the joint ownership, operation and use of a combined municipal fire hall and land ambulance base January 18, 2012

b) By-Law No. 2012-0002- To authorize the Warden and Clerk to execute an agreement with the Township of North Frontenac for

Page 145 of 147

Agenda Item # 16•

BY-LAW NO. 2012-0003 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on January 18, 2012 WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF FRONTENAC hereby enacts as follows:

1. THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on January 18, 2012 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
2. THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on January 18, 2012 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
3. THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on January 18, 2012 except those taken by bylaw and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

By-law No. 2012-0003 – To confirm all actions and proceedings of County Council on January 18, 2012 Page 1 of 2

c) By-Law No. 2012-0003 - Confirmation of Proceedings

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Agenda Item # 16•

4. THAT this by-law shall come into force and take effect as of the final passing thereof.

Read a First and Second Time this 18th day of January, 2012. Read a Third Time and Finally Passed, Signed and Sealed this 18th day of January, 2012.

The Corporation of the County of Frontenac

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

By-law No. 2012-0003 – To confirm all actions and proceedings of County Council on January 18, 2012 Page 2 of 2

c) By-Law No. 2012-0003 - Confirmation of Proceedings

Page 147 of 147

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