Regular Council - 18 Jul 2018 - Agenda — North Frontenac News Media

Published July 18, 2018

Word Count 25592 words

Reading Time 121 min read

Body: Council Type: Agenda Meeting: Regular Date: July 18, 2018 Collection: Council Agendas Municipality: Frontenac County

[View Document (PDF)](/docs/frontenac-county/Published Agendas/Regular Council/2018/Regular Council - 18 Jul 2018 - Agenda.pdf)

Document Text

Frontenac County Council Meeting Wednesday, July 18, 2018 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m.

AGENDA Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held June 20, 2018
Proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the Parham Ambulance Base
Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to staffing issues with the Wolfe Island Ambulance Base
Labour relations or employee negotiations - as it relates to staffing issues with the Wolfe Island Ambulance Base Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof

9 - 20

Adoption of Minutes a) Minutes of Meeting held June 20, 2018 Resolved That the minutes of the regular Council meeting held June 20, 2018 be adopted. Deputations and/or Presentations Proclamations

Page

Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

21 - 42

Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business

43 - 46

Recommend Reports from the Chief Administrative Officer a) 2018-092 Office of the Chief Administrative Officer Appointment of an Integrity Commissioner for the County of Frontenac Recommendation Be It Resolved That Aird Berlis (Lead – John Mascarin) be appointed as the Integrity Commissioner for the County of Frontenac; And Further That the Clerk be directed to bring forward later in the meeting the necessary appointment by-law for Councils consideration; And Further That the Warden and Clerk be authorized to execute an agreement with Aird Berlis for the provision of services of an Integrity Commissioner; And Further That a copy of this resolution be circulated to all member municipalities in Frontenac County.

47 - 49

2018-093 Corporate Services Delegated Authority for Property Acquisition – Parham Ambulance Base Recommendation Be it Resolved That County Council delegate, through the Chief Administrative Officer to staff, the following administrative and contractual authority with respect to the property acquisition of the Parham Ambulance Base as noted in this report: i.

Authority to the Chief of Paramedics/Director of Emergency and

Page 2 of 107

Page

50 - 56

Transportation Services to proceed with the negotiations within the parameters provided by Council and acquisition of the Parham Ambulance Base as described; ii. Authority to the Manager of Legislative Services/Clerk to execute undertakings, certificates, statements, declarations and such other documents as required for the completion of the acquisition the Parham Ambulance Base and related work; iii. Authority to the Director of Corporate Services/Treasurer to borrow from the County asset replacement reserve the cost of the acquisition, to be replenished over its 20 year useful life cycle as an annual allocation to the reserve. 2018-095 Emergency and Transportation Services City of Kingston Fire & Rescue Services - Medical Tiered Response Program Agreements Recommendation Be It Resolved That staff be directed to notify the Fire Chief of Kingston Fire and Rescue Services of the termination of the current Medical Tiered Response Program agreement effective September 30, 2018, And Further That staff present a new Medical Tiered Response Program agreement, to the Fire Chief of the City of Kingston Fire & Rescue Services to include the: • Incorporation of the language changes/additions received from legal counsel, Rosen Sunshine LLP, regarding Personal Health Information and Privacy Act, 2004 (PHIPA), • deletion of “Ensure that all fire fighters involved with patient care have completed and are certified, by a Medical Director to perform defibrillation if the Township is part of the defibrillation program”, • deletion of “Have all defibrillators certified annually by a certified bio-medical service. This certification will be made available upon request by the County”, • addition of “(i.e. Pre-hospital Patient Care Emergency First Response Program (30 hour), St. John Ambulance – Medical First Responder, Red Cross - Medical First Responder)” following “Ensure that all fire fighters, involved with direct patient care, have completed and are certified in an approved OFM Emergency First Response Course” And Further That staff amend the Medical Tiered Response Program agreements regarding “County Activation Criteria for Tiered Response” by: • deletion of “Response 15”,

Page 3 of 107

Page

57 - 58

• deletion of “unconscious patient”, 2018-096 Emergency and Transportation Services Frontenac Townships Fire & Rescue Services New Medical Tiered Response Program Agreements Recommendation Be It Resolved That the Council of the County of Frontenac accept the Emergency and Transportation Services – Frontenac Townships Fire & Rescue Services – New Medical Tiered Response Program Agreements report for information, And Further That the Council of the County of Frontenac authorized the Warden and Clerk to sign and execute any new Medical Tiered Response Program Agreements received from the member townships of the County of Frontenac for implementation on August 1, 2018.

59 - 70

Staff Briefing: Mr. Kelly Pender, Chief Administrative Officer, and Mr. Richard Allen, Manager of Economic Development, will brief Council with respect to Report 2018-097, Ontario Community Infrastructure Fund – Access to Funding. [See Recommend Reports from the Chief Administrative Officer, clause f)]

71 - 75

2018-097 Ontario Community Infrastructure Fund Access to Funding Recommendation Resolved That the Council of the County of Frontenac receive the Chief Administrative Officer – Ontario Community Infrastructure Fund – Access to Funding report for information; And Further That the Council of the County of Frontenac direct staff to fully investigate the process for accessing the Ontario Community Infrastructure Fund – Top Up (OCIF-TU) grant for core infrastructure, including consultation with legal counsel, Frontenac County Chief Administrative Officers and other municipalities; And Further That a full report and recommendation be presented to County Council in January 2019, with a view towards a first application to the fund in August 2019.

76 - 77

2018-098 Emergency and Transportation Services New Capital Purchase of a Fleet Vehicle for Marine Services

Page 4 of 107

Page Recommendation Be It Resolved That the Council of the County of Frontenac accept the Emergency and Transportation Services – New Capital Purchase of a Fleet Vehicle for Marine Services for information, And Further That the Council of the County of Frontenac approve the purchase of a new fleet vehicle for Marine Services. And Further That should the Minister of Transportation not agree to reimburse depreciation on a purchased vehicle, that Council approve the leasing of a fleet vehicle for Marine Services. 78 - 80

2018-099 Planning and Economic Development Authorization to enter into an agreement with North Frontenac Telephone Company to install fibre-optic infrastructure in the K&P Trail Recommendation Be It Resolved That Council of the County of Frontenac authorize the Warden and Clerk to enter into an agreement with North Frontenac Telephone Company to install fibre-optic infrastructure in the K&P Trail as detailed in this report, And Further That staff be authorized to waive $1,750 in fees associated with the County of Frontenac Land Use Policy for a License of Occupation agreement, And Further Thatstaff be authorized to negotiate with North Frontenac Telephone Company in regard to a contribution to trail infrastructure development

81 - 89

Information Reports from the Chief Administrative Officer a) 2018-094 Corporate Services Four Month Attendance Management Report Card Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Nossal b)

Long Term Care (Fairmount Home) - Councillor Inglis

Corporate Services - Councillor Dewey

Planning and Economic Development - Councillor McDougall

Page 5 of 107

Page

Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Councillor Nossal b)

KFL&A Public Health Board Update - Deputy Warden Doyle

RULAC, LSR and other Updates

Algonquin Land Claim Update - Councillor Inglis

Housing and Homelessness Committee Update - Councillor McDougall

Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle

Reports from Advisory Committees of County Council Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From the Town of Amherstburg an Resolution for Cannabis Grace period request [Distributed to Members of County Council June 22,2018] b)

From the City of Kingston an Notice of Complete Applications and a Public Meeting [Distributed to Members of County Council June 22, 2018]

From TransCanada to Mayor and Council Members regarding information on Pipelines [Distributed to Members of County Council June 22, 2018]

County of Frontenac - Notes Re Meeting with Randy Hillier - 21 June 18 [Distributed to Members of County Council June 22, 2018]

Page 6 of 107

Page e)

From the Kingston and Housing Corporation Agenda 06-2018 [Distributed to Members of County Council June 22, 2018]

From the Township of Montague regarding a Resolution at a Regular Meeting May 15, 2018 [Distributed to Members of County Council June 22, 2018]

From the Township of Georgian Bay regarding the Council Agenda May 15, 2018 [Distributed to Members of County Council June 29, 2018]

From the Ontario SPCA and Humane Society regarding 2018 No Hot Pets campaign on June 19, 2018 [Distributed to Members of County Council June 29, 2018]

From the Kingston Frontenac Public Library regarding Minutes of Regular Meeting 2018-05 [Distributed to Members of County Council June 29, 2018]

From the Ministry of Transportation regarding a Notice of Completion in the Township of Central Frontenac [Distributed to Members of County Council June 29, 2018]

From the Kingston Frontenac and Lennox & Addington Board of health regarding Minutes of the General Meeting 05-2018 [Distributed to Members of County Council July 13, 2018]

To Members of Council regarding Nominations for AMO Board of Directors 2018-2020 [Distributed to Members of County Council July 13, 2018]

From Stephen Sorensen requesting Council re-instate restricting heavy vehicle restrictions that support agricultural operations [Distributed to Members of County Council July 13, 2018]

From the Frontenac County Council Resolution regarding request by North Frontenac to expand the use of Seniors funding [Distributed to Members of County Council July 13, 2018]

From the College of Physicians and Surgeons of Ontario regarding the 2019 Council Award [Distributed to Members of County Council July 13, 2018]

To Warden and Council Members regarding The Great Waterfront Trail Adventure [Distributed to Members of County Council July 13, 2018]

Memo from the CAO and the Clerk regarding the Use of Corporate Resources for Elections Purposes [Distributed to Members of County Council July 13, 2018]

Other Business

Page 7 of 107

Page Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through e) that have been circulated to all Members of County Council and that by-laws a) through e) be read a first and second time. b)

Third Reading Resolved That by-laws a) through e) be read a third time, signed, sealed and finally passed. By-Laws

90 - 91

To Appoint an Integrity Commissioner for the Corporation of the County of Frontenac [Proposed By-Law No. 2018-024]

To Authorize a Medical Tiered Response Agreement between the County of Frontenac Paramedic Services and the Township and City of Kingston Fire Services [Proposed By-Law No. 2018-025]

93 - 94

To delegate authority under Section 23.1 (1) of the Municipal Act to the Chief Administrative Officer (acquisition of the Parham Ambulance Base) [Proposed By-Law No. 2018-026]

95 - 105

To regulate and control the parking of vehicles in the County of Frontenac on County owned lands [Proposed By-law No. 2018-0027]

106 - 107

Confirmatory by-law [Proposed By-Law No. 2018-028]

Adjournment

Page 8 of 107

AGENDA ITEM #a)

Minutes of the Regular Meeting of Council June 20, 2018 Unconfirmed A regular meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, June 20, 2018 and was called to order by the Deputy Warden at 9:00 a.m. Regular business commenced at 9:30 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:00 a.m. to 9:05 a.m. Present:

Deputy Warden Denis Doyle, Councillors Ron Vandewal, Fran Smith, Natalie Nossal, Tom Dewey, John Inglis and John McDougall

Regrets:

Warden Ron Higgins

Also Present:

County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Richard Allen, Manager of Economic Development Marco Smits, Communications Officer

Closed Session Motion #: 101-18

Moved By: Seconded By:

Councillor Smith Councillor Vandewal

Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held April 18, 2018
Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board - as it relates to the litigation around the Howe Island Ferry lifting of heavy vehicle restrictions that support agricultural operations Carried

Page 9 of Minutes of Meeting held June 20,107 2018

AGENDA ITEM #a)

Motion #: 102-18

Moved By: Seconded By:

Councillor Nossal Councillor Inglis

Resolved That Council rise from Committee of the Whole closed session without reporting Carried Approval of Addendum  Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)

Minutes of Meeting held May 16, 2018

Motion #: 104-18

Moved By: Seconded By:

Councillor Dewey Councillor McDougall

Resolved That the minutes of the regular Council meeting held May 16, 2018 be adopted. Carried Deputations and/or Presentations  Proclamations  Move into Committee of the Whole Motion #: 105-18

Moved By: Seconded By:

Councillor Vandewal Councillor Smith

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden remaining in the Chair. Carried

Regular Meeting of Council Minutes June 20, 2018

Page 1020, of 2018 107 Minutes of Meeting held June

Page 2 of 12

AGENDA ITEM #a)

Briefings a)

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing.

Mr. Richard Allen, Manager of Economic Development, provided Council with a briefing on the status of the K&P Trail Construction. [See Information Reports from the Chief Administrative Officer, clause c)] Unfinished Business  Recommend Reports from the Chief Administrative Officer

2018-078 Office of the Chief Administrative Officer Permitted and Restricted Uses of the Verona Trail Head Lands Motion #: 106-18 Moved By: Councillor Inglis Seconded By: Councillor Nossal Be It Resolved That staff be directed to commence the process of bringing forward for Councils consideration a By-law to Regulate and Control the Parking of Vehicles on Property owned by the County of Frontenac. Carried b)

2018-079 Emergency and Transportation Services Capital Purchase of New Defibrillator/Monitors and Panasonic Tablets Motion #: 107-18 Moved By: Councillor McDougall Seconded By: Councillor Dewey Be It Resolved That the Council of the County of Frontenac accept the Emergency and Transportation Services – Capital Replacement of Defibrillator/Monitors and purchase of additional eACR Tablets report for information: And Further That the Council of the County of Frontenac approve the replacement of twenty-two (22) LIFEPAC 15 Defibrillator/Monitors and purchase of ten (10) new eACR tablets. Carried

Regular Meeting of Council Minutes June 20, 2018

Page 1120, of 2018 107 Minutes of Meeting held June

Page 3 of 12

AGENDA ITEM #a)

2018-080 Planning & Economic Development Extension of Approval of Draft Plan of Subdivision 2292 Sands Road Township of South Frontenac County File #10T-2011/002 Motion #: 108-18 Moved By: Councillor Smith Seconded By: Councillor McDougall Resolved That the Council of the County of Frontenac receive the Planning and Economic Development - Extension of Approval of Draft Plan of Subdivision - 2292 Sands Road Township of South Frontenac - County File #10T-2011/002 report for information; And Further That the Council of the County of Frontenac extend the draft approval for the plan of subdivision for 2292 Sands Road, Battersea, to July 17, 2019, based on the attached conditions detailed in Appendix B, approved by County Council July 17, 2013. Carried d)

2018-081 Planning and Economic Development Request for ATV Use on K&P Trail July 7, 2018 Motion #: 109-18 Moved By: Councillor Vandewal Seconded By: Councillor Dewey Be It Resolved That the Council of the County of Frontenac accept the Planning and Economic Development - request for ATV Use on K&P Trail - July 7, 2018 report for information; And Further That the Council of the County of Frontenac authorize The Verona Lions Club use of the K&P Trail for Motorized Off-Road Vehicles along Verona Street between Verona Sand Road and Prince Charles Elementary School on July 7, 2018; And Further That the gates between Road 38 and Craig Road be opened on July 7, 2018 Carried As Amended (See Motion to Amend below which was Carried) Motion to Amend Motion #: 110-18

Moved By: Seconded By:

Councillor McDougall Councillor Smith

That the motion be amended by adding an additional clause: And Further That the gates between Road 38 and Craig Road be opened on July 7, 2018. Carried Regular Meeting of Council Minutes June 20, 2018

Page 1220, of 2018 107 Minutes of Meeting held June

Page 4 of 12

AGENDA ITEM #a)

2018-082 Planning & Economic Development Extension of Approval of Draft Plan of Condominium Cranberry Cove County File 10CD-2012/002 Motion #: 111-18 Moved By: Councillor Nossal Seconded By: Councillor Inglis Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Extension of Approval of Draft Plan of Condominium – Cranberry Cove – County File 10CD-2012/002 report for information; And Further That the Council of the County of Frontenac extend the draft approval for the plan of condominium for Cranberry Cove, to July 16, 2019, based on the attached conditions detailed in Appendix B, approved by County Council July 16, 2014. Carried f)

2018-084 Fairmount Home Ministry Funding for Specialized Care Motion #: 112-18 Moved By: Councillor Inglis Seconded By: Councillor Smith Whereas the Ministry of Health and Long-Term Care is investing in staffing of Long Term Care homes, and Long Term Care homes will receive annualized base funding to create and fill a net new full-time equivalent position requiring a qualified registered nurse to provide direct and specialized care to Long Term Care residents: Be it Resolved That the Council of the County of Frontenac accept the creation of a net new full-time equivalent position, Assistant Director of Care - Resident Services, effective October 1, 2018. Carried g)

2018-085 Fairmount Home Parking Lot Repairs Motion #: 113-18 Moved By: Seconded By:

Councillor Nossal Councillor McDougall

Be It Resolved That the Council of the County of Frontenac approve the increase of the 2018 budget from $25,000 to $51,712 for the minor repairs to the parking lots and laneways; And Further That the staff be directed to prepare a multi-year plan for the repair or replacement of the parking lots and laneways, to be presented in the 2019 budget cycle. Referred to the 2019 Budget Cycle (See Motion to Refer below which was Carried)

Regular Meeting of Council Minutes June 20, 2018

Page 1320, of 2018 107 Minutes of Meeting held June

Page 5 of 12

AGENDA ITEM #a)

Motion to Refer Motion #: 114-18

Moved By: Seconded By:

Councillor Vandewal Councillor Dewey

Be It Resolved That the Parking Lot Repairs be referred to the 2019 Budget Cycle. Carried h)

2018-086 Corporate Services Federation of Canadian Municipalities Municipal Asset Management Program Funding Motion #: 115-18 Moved By: Councillor Dewey Seconded By: Councillor Vandewal Be It Resolved That the Council of the County of Frontenac accept the Corporate Services – Federation of Canadian Municipalities (FCM) Municipal Asset Management Program (MAMP) Funding report for information; And Further That the Council of the County of Frontenac authorize staff to apply for the maximum contribution of $50,000 from the FCM MAMP funding program to augment the County’s reserve allocations for asset condition assessment. And Further That the Council of the County of Frontenac authorize the Clerk to provide a copy of the resolution acknowledging that staff is submitting the application along with Council’s commitment to the condition assessment project including a declaration of the municipal contribution from the County Operations Reserve. Carried Council recessed at 10:35 a.m. Council reconvened at 10:48 a.m. Motion 118-18 being clause j) was considered at this time. (See page 7) i)

2018-090 Office of the Chief Administrative Officer Communication of County of Frontenac Issues and Priorities to the new Provincial Government Motion #: 116-18 Moved By: Councillor Smith Seconded By: Councillor Vandewal Be It Resolved That the Council of the County of Frontenac confirm the following as issues and priorities of the County of Frontenac:

Cell gap coverage
Broadband speed and access Regular Meeting of Council Minutes June 20, 2018

Page 1420, of 2018 107 Minutes of Meeting held June

Page 6 of 12

AGENDA ITEM #a)

Public Safety Network
Infrastructure funding
OPP costs
Long Term Health Care
Business Education Tax
Upload highway 38 back to the Province or provide the funding to maintain and sustain this infrastructure
End the double hatter issue for volunteer fire fighters
Community Medicine delivered by Paramedics. And Further That the Chief Administrative Officer be directed to provide briefing notes to the Warden regarding the specific issues related to each point as discussed. Carried As Amended (See Motion to Amend below which was Carried) Motion to Amend Motion #: 117-18

Moved By: Seconded By:

Councillor Vandewal Councillor Smith

Be It Resolved That the Chief Administrative Officer be directed to provide briefing notes to the Warden regarding the specific issues related to each point as discussed. Carried The below motion was considered after motion #115-18, being clause h) j)

2018-091 Planning and Economic Development North Frontenac Telephone Company (NFTC) request for access to the K&P Trail for fibre build Motion #: 118-18 Moved By: Councillor Nossal Seconded By: Councillor Inglis Be It Resolved That Council of the County of Frontenac provide consent to the North Frontenac Telephone Company to install fibre-optic infrastructure in the K&P Trail; And Further That staff be directed to prepare an agreement between the County of Frontenac and the North Frontenac Telephone Company in regard to providing access to the K&P Trail for installation of buried fibre optic cable. Carried Information Reports from the Chief Administrative Officer b)

2018-087 Corporate Services 2018 First Quarter Financial Summary 2018-088 Planning and Economic Development K&P Trail Construction update

Regular Meeting of Council Minutes June 20, 2018

Page 1520, of 2018 107 Minutes of Meeting held June

Page 7 of 12

AGENDA ITEM #a)

Reports from Council Liaison Appointees a)

Emergency and Transportation Services - Councillor Nossal

Councillor Nossal provided an overview of the Emergency and Transportation Services liaison activities since the last Council meeting. b)

Long Term Care (Fairmount Home) - Councillor Inglis

Councillor Inglis provided an overview of the Fairmount Home liaison activities since the last Council meeting. c)

Corporate Services - Councillor Dewey

No report. d)

Planning and Economic Development - Councillor McDougall

No report. Reports from External Boards and Committees a)

Kingston Frontenac Library Board Update - Councillor Nossal

Councillor Nossal provided an overview of the Kingston, Frontenac Library Board activities since the last Council meeting. b)

KFL&A Public Health Board Update - Deputy Warden Doyle

Deputy Warden Doyle provided an overview of the Kingston, Frontenac Lennox and Addington Board of Health activities since the last Council meeting. c)

RULAC, LSR and other Updates

No Report. d)

Algonquin Land Claim Update - Councillor Inglis

No Report, although Councillor Inglis noted the event taking place in Sharbot Lake and that June 21st is National Indigenous Peoples Day.

Regular Meeting of Council Minutes June 20, 2018

Page 1620, of 2018 107 Minutes of Meeting held June

Page 8 of 12

AGENDA ITEM #a)

Housing and Homelessness Committee Update - Councillor McDougall

Councillor McDougall provided an overview of the Housing and Homelessness Committee activities since the last Council meeting. f)

Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle

Deputy Warden Doyle provided an overview of the Food Policy Council of Kingston, Frontenac, Lennox and Addington activities since the last Council meeting. Reports from Advisory Committees of County Council  Return to Council Motion #: 119-18

Moved By: Seconded By:

Councillor Dewey Councillor McDougall

That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 120-18

Moved By: Seconded By:

Councillor Vandewal Councillor Smith

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given  Giving Notice of Motion 

Regular Meeting of Council Minutes June 20, 2018

Page 1720, of 2018 107 Minutes of Meeting held June

Page 9 of 12

AGENDA ITEM #a)

Communications That Council consent to the following communications of interest to Council listed below be received and filed: a)

c) d)

j) k)

From EEDI and TREC Solarshare an Notice of a Proposal to engage in a Solar Facilities on buck Bay Rd in South Frontenac Township [Distributed to Members of County Council May 18, 2018] From the County of Renfrew of the Adoption of an Official Plan Amendment in Accordance with Sections 17 and 26 of the Planning Act [Distributed to Members of County Council May 18, 2018] From the New Leaf Link inviting us to an Open House and Fundraiser [Distributed to Members of County Council May 18, 2018] From the OGRA Municipal Alliance an invitation to join the preferred Autonomous Vehicles Test Corridor [Distributed to Members of County Council May 18, 2018] From the Solar Provider Group to notify County of Frontenac on their intentions to construct a solar facility on Murton Rd, 3348 [Distributed to Members of County Council May 25, 2018] From the Solar Provider Group to notify County of Frontenac on their intentions to construct a solar facility on Murton Rd, 3358 [Distributed to Members of County Council May 25,2018] From the Solar Provider Group to notify County of Frontenac on their intentions to construct a solar facility on Railton Rd, 3833 [Distributed to Members of County Council May 25, 2018] From Allen and Partners to Thank Mrs. Susan Brant, Director of Corporate Services [Distributed to Members of County Council May 25, 2018] From the Corporation of the Municipality of Killarney an resolution No. 18159 [Distributed to Members of County Council May 25, 2018] From Kingston and Frontenac Housing Corporation Agenda for 05-2018 [Distributed to Members of County Council May 25, 2018] From the Municipality of Tweed to announce the upcoming Teeny Tiny Summit on June 14, 2018 [Distributed to Members of County Council May 25, 2018] From the Southern Frontenac Community Services regarding 29th Annual General Meeting on June 22, 2018 [Distributed to Members of County Council May 25, 2018] From the Kingston Frontenac Public Library Board regarding the Minutes of Regular Meeting #2018-04 [Distributed to Members of County Council May 25, 2018] From the Kingston Frontenac Public Library Board regarding the Minutes of Regular Meeting #2018-03 [Distributed to Members of County Council May 25, 2018] From the East Ferris Municipality regarding Regular Council Meeting that resolved resolution #2018-165 to Approve Landfill Projects

Regular Meeting of Council Minutes June 20, 2018

Page 1820, of 2018 107 Minutes of Meeting held June

Page 10 of 12

AGENDA ITEM #a)

t) u)

[Distributed to Members of County Council May 25, 2018] From the City of Hamilton regarding a Resolution for the Right to Approve Landfill Developments [Distributed to Members of County Council May 25, 2018] From the City of Quinte West regarding the Resolution of Cannibis Grace Period Request [Distributed to Members of County Council June 1, 2018] From the KFL&A Board of Health providing its Minutes of Meeting held April 25 2018 [Distributed to Members of County Council June 1, 2018] From Warden Higgins regarding citizen concerns of the proposed Johnston Point Plan of Subdivision [Distributed to Members of County Council June 8, 2018] From Ontario Aggregate Resources Corporation, 2017 Annual Report [Distributed to Members of County Council June 8, 2018] To Mayors and Council Members regarding Cross-Country Consultations on air passenger right and the aviation ecosystem [Distributed to Members of County Council June 15, 2018] Other Business

Councillor Vandewal noted the grand opening of South Frontenac’s first new Fire Hall this coming Saturday from 9 a.m. until 1 p.m., with the ribbon cutting ceremony taking place at 10:00 a.m. The grand opening will include displays and a BBQ. Public Question Period  By-Laws – General By-laws and Confirmatory By-law

First and Second Reading

Motion #: 121-18

Moved By: Seconded By:

Councillor Inglis Councillor Nossal

Resolved That leave be given the mover to introduce by-law a) that has been circulated to all Members of County Council and that by-law a) be read a first and second time. Carried

Regular Meeting of Council Minutes June 20, 2018

Page 1920, of 2018 107 Minutes of Meeting held June

Page 11 of 12

AGENDA ITEM #a)

Third Reading

Motion #: 122-18

Moved By: Seconded By:

Councillor Nossal Councillor Inglis

Resolved That by-law a) be read a third time, signed, sealed and finally passed. Carried By-Laws a)

To Confirm all Actions and Proceedings of County Council Adjournment

Motion #: 123-18

Moved By: Seconded By:

Councillor McDougall Councillor Dewey

That the meeting hereby adjourn at 11:19 a.m. Carried

Denis Doyle, Deputy Warden

Regular Meeting of Council Minutes June 20, 2018

Page 2020, of 2018 107 Minutes of Meeting held June

Jannette Amini, Clerk

Page 12 of 12

July 18, 2018 Report 2018 -6

Page 21 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Report

AGENDA ITEM #a)

Page 22 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

CAO Schedule July 2018 • • • • • • • • •

•

Administrative Report, Frontenac County Council, July 18, 2018

AGENDA ITEM #a)

• •

Frontenac CAO’s meeting, June 18, Sydenham Superior Court of Justice of Ontario, June 21, Toronto Communal Services Technical Advisory Committee, June 26, County of Frontenac Administrative Building Design Task Force, June 27, CRCA Frontenac Islands Council Meeting, July 9, Wolfe Island County Council, July 18, County of Frontenac Administrative Building Design Task Force, July 18, County of Frontenac Wolfe Island Ferry Docks: Municipal Advisory Committee Meeting, July 23, Kingston Southern Frontenac CS Meeting - Seniors Meeting, July 25, Sydenham Fairmount’s 50 th Anniversary, July 26, Fairmount Home Community Development Advisory Committee, August 9, County of Frontenac Planning Advisory Committee, August 13, County of Frontenac

Page 23 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

EOWC/EOLC Update Warden Higgins attended the June 20 EOWC meeting in Gananoque.

•

Moving forward, it was decided that smaller, more personal meetings would be more effective regarding MP meetings on Parliament Hill. Building these relationships is crucial for the EOWC’s continued success. Post-AMO meetings will be set-up to continue the conversation.

•

EOWC’s collective priorities and focus were discussed given the new Progressive Conservative Ontario government. EORN, Downloading Issue, and Natural Gas

•

EORN funding and the Economic Development Plan will be celebrated and ‘closing the cell-gap’ will remain a top priority at AMO.

•

The next Eastern Ontario CAOs meeting will be held July 19 at the United Counties of Prescott & Russell.

•

Upcoming meetings: Sunday, August 19 to 22 at AMO in Ottawa and Wednesday, October 3.

Administrative Report, Frontenac County Council, July 18, 2018

AGENDA ITEM #a)

•

Page 24 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

EOWC/EOLC Update The EOLC and its 3 working groups continue to meet regularly.

•

Upcoming meetings: Wednesday, July 18; Friday, September 7; Friday, November 23

•

The EOLC continues to work with MEDG on the review and refresh process of its 2014 Regional Economic Development Strategy , originally completed under the guidance of the EOWC and EOMC. This ensures it is current, accurate and the priorities are in line with the EOLC, partners and Eastern Ontario region before implementation.

•

MDG in consultation requested nominations from members for two stand-out innovative businesses in their local community.

•

MPP Randy Hillier has been asked to meet with the Chair Warden Fenik and other Mayors regarding the refresh background.

•

Regional Meeting September 6 regarding social housing.

•

In line with the refresh, the EOLC approved Queen’s MPA student to undertake research regarding appropriate governance models for the unique structure of the EOLC as it continues to grow.

http://www.eo wc.org/ en/e co no mic - de velo p me ntsu stain ability/e aster n -o ntario-le ad ers hip-c ou ncil.as p x.

Administrative Report, Frontenac County Council, July 18, 2018

AGENDA ITEM #a)

•

Page 25 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

New Ontario Government Takes Office The new Ontario Cabinet: • • • • • • • •

Administrative Report, Frontenac County Council, July 18, 2018

AGENDA ITEM #a)

• •

The Honourable Doug Ford, Premier of Ontario and Minister of Intergovernmental Affairs The Honourable Steve Clark, Minister of Municipal Affairs and Housing The Honourable Christine Elliott, Deputy Premier and Minister of Health and Long-Term Care The Honourable Peter Bethlenfalvy, President of the Treasury Board The Honourable Raymond Cho, Minister for Seniors and Accessibility The Honourable Victor Fedeli, Minister of Finance and Chair of Cabinet The Honourable Merrilee Fullerton, Minister of Training, Colleges and Universities The Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs The Honourable Sylvia Jones, Minister of Tourism, Culture and Sport The Honourable Lisa MacLeod, Minister of Children, Community and Social Services and Minister Responsible for Women’s Issues

Page 26 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

New Ontario Government Takes Office • • • • • • • • •

Administrative Report, Frontenac County Council, July 18, 2018

AGENDA ITEM #a)

• •

The Honourable Monte McNaughton, Minister of Infrastructure The Honourable Caroline Mulroney, Attorney General and Minister Responsible for Francophone Affairs The Honourable Rod Phillips, Minister of the Environment, Conservation and Parks The Honourable Greg Rickford, Minister of Energy, Northern Development and Mines, and Minister of Indigenous Affairs The Honourable Laurie Scott, Minister of Labour The Honourable Michael Tibollo, Minister of Community Safety and Correctional Services The Honourable Lisa Thompson, Minister of Education The Honourable Todd Smith, Minister of Government and Consumer Services, and Government House Leader The Honourable Jim Wilson, Minister of Economic Development, Job Creation and Trade The Honourable John Yakabuski, Minister of Transportation The Honourable Jeff Yurek, Minister of Natural Resources and Forestry

Page 27 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Howe Island Ferry court case •

•

The Divisional Court -a branch of the Superior Court of Justice of Ontario- reached a decision in the case Sorensen v. The County of Frontenac, 2018 ONSC 3912 (CanLII) on Thursday June 21, 2018. The case involved the County of Frontenac, which exempted agricultural vehicles from the restrictions on heavy vehicle use of the Howe Island Ferry that had been imposed in 2003. The bylaw opened the ferry to agricultural vehicles during peak hours. The Divisional Court found the decision by the County of Frontenac to remove or ease a restriction is not in dispute.

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, July 18, 2018

Page 28 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Updates Provincial Matters

On July 1, 2018, four Construction Act regulations come into effect that will have impact on municipalities and the public sector.

•

The Ontario government has revoked Regulation 144/16 that implements the cap-and-trade carbon tax regime. The revocation took effect July 3, 2018. The government is beginning to wind-down all programs funded out of cap-and-trade carbon tax revenues. Municipal governments have an interest, given projects they have undertaken with funding, and the potential impacts if the social housing energy refit program (Shape), is not carefully handled in light of its multi-year nature and the improvements it will bring to the quality of housing for low income people.

Administrative Report, Frontenac County Council, July 18, 2018

AGENDA ITEM #a)

•

Page 29 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Updates Provincial Matters

•

The Smoke-Free Ontario Act, 2017 effective date is postponed indefinitely. The new government wants an opportunity to review the new regulations related to vaping in provincially regulated workplaces. Until the Act is proclaimed into force, the existing Smoke-Free Ontario Act and Electronic Cigarettes Act, 2015 remain in force.

•

This WSIB policy change re related to cancers in firefighters and fire investigators is now in effect. Information can be found on the WSIB website at 23-02-01, Cancers in Firefighters and Fire Investigators.

Administrative Report, Frontenac County Council, July 18, 2018

AGENDA ITEM #a)

•

Page 30 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Updates Federal Matters FCM’s Green Municipal Fund (GMF) finances capital projects that improve air, water, and soil and reduce greenhouse gas emissions. Loans are combined with grants from $5-10 million for environmental capital projects related to: energy efficiency and recovery; water quality and conservation; transportation and fuel efficiency; waste management and diversion. Deadline to apply: August 1, 2018.

•

A grant of up to $100,000 through the Enabling Accessibility Fund (EAF) program is available to improve accessibility and safety in the workplace for current or future employees with disabilities. Municipalities with a population under 125,000, as per the 2016 census data, are eligible. Deadline to apply: July 26, 2018.

Administrative Report, Frontenac County Council, July 18, 2018

AGENDA ITEM #a)

•

Page 31 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Updates Federal Matters • With legalization of recreational cannabis set for October 17, 2018, the federal regulations to implement the Cannabis Act are now final and include: Industrial Hemp Regulations; Qualifications for Designation as Analyst Regulations (Cannabis); Regulations Amending and Repealing Certain Regulations Made under the Controlled Drugs and Substances Act; and Cannabis Act (Police Enforcement) Regulations.  AMO Conference will have a session on cannabis providing not only the final legislative framework but things to know and do.

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, July 18, 2018

Page 32 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Delegation Requests (Aug 19-22) • EWOC with the PC, Liberal and NDP • Frontenac Communal Services Study • Highway 7, Economic Development

AGENDA ITEM #a)

Page 33 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Speech from the Throne • •

Priorities of interest to municipal governments include: Respect for our municipal partners. Actions will include: partnering with Toronto/GTA municipalities to build a world -class transit system; addressing the transportation needs of other Ontario urban centres; and respecting the wishes of rural municipalities by putting an end to unfair, unaffordable green energy contracts that have been imposed on them over local objections.

• • • •

•

AGENDA ITEM #a)

•

Balanced budget on a timetable that is responsible, modest, and pragmatic; Action to reduce gas prices and lower hydro bills; Scraping the cap-and-trade carbon tax; Health care investments including 15,000 new long-term care beds and new $3.8 billion for mental health and addictions, including supportive housing; Police services to have the tools, support, and resources they need; Expansion of sale of beer and wine to convenience, grocery, and big box stores.

Page 34 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Ontario Municipal Commuter Cycling Program Ontario has cancelled the cap and trade program. Given that the Ontario Municipal Commuter Cycling (OMCC) program is funded through cap and trade proceeds, this program is now cancelled and no further funding will be issued.

•

Although no further funding will be issued under this program, you may continue to use any OMCC funding that was received prior to March 31, 2018 to implement the commuter cycling projects identified in your Transfer Payment Agreement.

•

Please note that all of the terms and conditions laid out in the Agreement remain in effect, including the requirement to complete all OMCC-funded projects by December 30, 2020, and to provide annual financial reports, usage reports, implementation reports, and a final report in the manner prescribed in the Agreement.

Administrative Report, Frontenac County Council, July 18, 2018

AGENDA ITEM #a)

•

Page 35 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

New County of Frontenac Website Launched Friday, June 29, 2018

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, July 18, 2018

Page 36 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

New Website Features

Administrative Report, Frontenac County Council, July 18, 2018

AGENDA ITEM #a)

New and improved features: • 100% accessible, including BrowseAloud web screen reader • Responsive design – viewable on mobile devices • Fully customizable forms with incorporated workflow management • Improved jobs and RFP/RFQ listings • Robust subscription module for news, alerts and individual pages. Canada’s Anti-Spam Law (CASL) compliant • Howe Island ferry news alerts migrated from Constant Contact (plus Twitter integration) • Fairmount Home Gazette subscriber list migrated • Fully customizable calendars. Incorporated Fairmount Home resident activity calendar and ferry maintenance schedule

Page 37 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

New Website Special thank you to stakeholders and members of the public who shared their input in sessions and County staff who provided content.

Thank you to our w ebsite team: • Marco Smits, Communications Officer • David Millard, Manager of Information Systems • Deb Crawford, Executive Assistant, Fairmount Home • Jennifer Dawson, Executive Assistant, Emergency & Transportation Services (ETS) • Campbell Dailey, Supervisor Marine Services • Meredith Staveley- Watson, Administrative Assistant, ETS • Chris McBain, Superintendent of Logistics, ETS • Kathie Shaw, Financial Analyst, Corporate Services • Angelique Tamblyn, Executive Assistant, Corporate Services

Mobile device

Administrative Report, Frontenac County Council, July 18, 2018

AGENDA ITEM #a)

Senior Leadership Team: • Kelly Pender, Chief Administrator Office • Susan Brant, Director of Corporate Services/ Treasurer • Joe Gallivan, Director of Planning and Economic Development • Lisa Hirvi, Administrator Fairmount Home • Paul Charbonneau, Chief/ Director of Emergency and Transportation Services

Page 38 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Deployment of the new defibrillators Frontenac County Council approved the capital replacement of twenty-two LP15 defibrillator/monitors and the new capital purchase of ten Panasonic tablets by Frontenac Paramedic Services.

New defibrillators

Administrative Report, Frontenac County Council, July 18, 2018

AGENDA ITEM #a)

Paramedics with new defibrillators: Jonathan, Kenny and David

Page 39 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

2018 Access Award nominations Now Open Deadline for submissions - August 31. The Access Award recognizes persons, groups or organizations that have made or are making a significant contribution beyond legislated requirements, towards improving access for persons with disabilities in the County of Frontenac. Access can include designing new or renovated buildings, an employment program, a transportation system, a recreational or leisure program, or anything that contributes significantly to persons with disabilities living independently.

AGENDA ITEM #a)

Previous winners include • Verona Lions Club (2013) • Joe Ryan and Brenden Hicks of Accessible Living (2014 ) • Doug Lovegrove of Verona (2015) • Bellrock Community Hall Association (2016). • John Weatherall, Wolfe Island (2017).

Page 40 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

50 th Anniversary Thursday, July 26, 2018 2:00 p.m. Fairmount Home Auditorium AGENDA ITEM #a)

Administrative Report, Frontenac County Council, July 18, 2018

Page 41 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Big Sandy Bay Bus launches w ith Ferry by Foot Campaign • June 30 – July 2: 138 trips over 3 days • July 8 – July 9: 105 trips over 2 days • Over 2000 Wolfe Island Visitor Guides distributed in first month through tourism partners • Social campaign and “Visit W olfe Island” micro -website driving traffic to infrontenac.ca up by 274% 762 website users in May 2850 website users in June Last Chance for EODP Grants August 10 The Frontenac CFDC offers grants to local businesses to assist with innovation, job creation, new equipment for business expansion, professional training, or marketing assistance. The future of these grants after 2018 is unknown.

Administrative Report, Frontenac County Council, July 18, 2018

AGENDA ITEM #a)

Frontenac Ambassador Engagement • 140 Total Ambassadors • 66.0% Average newsletter opens • 24.0% Average newsletter clicks

Page 42 of 107 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Twitter Update

Frontenac Paramedic Services

Frontenac County

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, July 18, 2018

AGENDA ITEM #a)

FRONTENAC Report 2018-092 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

July 18, 2018

Re:

Appointment of an Office of the Chief Chief Administrative Administrative Officer Officer— – Appointment Integrity Commissioner for the County of Frontenac

Recommendation (Lead — – John Be It Resolved That Aird Berlis (Lead John Mascarin) Mascarin) be be appointed appointed as the Integrity Commissioner for the County of Frontenac; And Further That the Clerk be directed to bring forward later in the meeting the necessary appointment by-law for Councils consideration; And Further That the Warden and Clerk be authorized to execute an agreement with Aird Berlis for the provision of services of an Integrity Commissioner; And Further That a copy of this resolution be circulated to all member municipalities in Frontenac County. Background Bill 68, Modernizing Ontario’s Ontario’s Municipal Legislation Act, 2016 was introduced in the Legislature on November 16, 2016 and received Royal Ascent on May 30, 2017. The legislation introduces changes to municipal governance, including amendments to the Municipal Act, 2001 and the Municipal Conflict of Interest Act. A new subsection 223.3 (1.1) of the Act requires municipalities that have not appointed an Integrity Commissioner to make arrangements for all of the responsibilities listed in subsection 223.3 (1) to be provided by aa Commissioner Commissioner of of another another municipality. municipality. This new section comes into force March 1, 2019. As a result, at its regular meeting held December 20, 2017, County Council passed the following resolution:

Page of 107 2018-092 Office of the Chief43 Administrative Officer Appointment of an In…

AGENDA ITEM #a)

2017-154 Corporate Services Consideration of a Joint Integrity Commissioner Services for the Frontenacs

Motion #: Moved By: By: Motion #:193-17 193-17 Moved Councillor McDougall Seconded By: CouncillorDewey Dewey Seconded By: Councillor the County County of of Frontenac Frontenac receive receivethe theCorporate CorporateServices Services— – Resolved That the Council of the Consideration of a Joint Integrity Commissioner Services for the Frontenacs report for information; And Further That, the Council of the County of Frontenac authorize the Clerk to prepare a Request for Proposal (RFP) for a Frontenac County/Local Municipal Integrity Commissioner. Carried Comment The County of Frontenac issued a Request for Quotations (RFQ) for the services of an Integrity Commissioner on April 30, 2018 2018 with with aa closing closing date date of of May May 29, 29, 2018. 2018. Included in the County RFQ were the four member municipalities of the Townships of North, Central and South Frontenac and Frontenac Islands. The County received 5 RFQ submissions which were reviewed by the Evaluation Committee comprised Committee comprised of of the the Frontenac Frontenac CAO’s CAO’s Group Group and and the the Clerk Clerk of of the the County County of of Frontenac. Each submission was evaluated against the criteria set out in section 4.1 of the RFQ, as follows: Evaluation Criteria Criteria Table 11 — – Evaluation Best Value Evaluation Criteria

Weighted Score

Individual/Company Profile

Demonstrated Related Experience

Approach and Methodology

Integrity Individual/ Team Integrity Individual/team’s Individual/team’s approach approach to to a a Integrity regional Integrity Commissioner

Factor — – Tender Cost Factor Tender Form Form (Separate (Separate Envelope)

Total of Stage 1

100

Interview (Stage 2 Optional)

Total

125

Recommend Report to Council Office of the Chief Chief Administrative Administrative Officer Officer— – Office Administrative Officer Officer — – Appointment Office of the Chief Administrative Appointment of of an an Integrity Commissioner for the County of Frontenac Page 2 of 4 July 18, 2018

Page of 107 2018-092 Office of the Chief44 Administrative Officer Appointment of an In…

AGENDA ITEM #a)

County’s current current Integrity Integrity Commissioner, It should be noted that the County’s Commissioner, Ron Ron Price, Price, did did not not submit a proposal. A review of the proposals was undertaken by the group in accordance with the evaluation criteria, including the Stage 2 Interview component with 3 of the submissions. After the evaluation process was complete, Aird Berlis was the proponent with the The team team will will be be led led by by John John Mascarin, who brings a wealth of highest total score. The knowledge both from from aa legal legal and and municipal municipal perspective. perspective. The firm is located out of Toronto, with strong familiarity of the joint model for the delivery of Integrity Commissioner services. The proposal was clear, concise and the group is confident in the teams abilities based on on experience experience and and extensive extensive knowledge knowledge on on various varioustopics. topics. In addition, the informal complaints system approach versus immediate investigation is Their proposal proposal also also provides provides for for education education and training for Council very desirable. Their members, staff and the public on the Code of Conduct, various policies and the complaint process while instilling the values of accountability and transparency through the provision of an ethical framework with which to work from. The The County’s County’s current current contract contract with with Ron Ron Price Price expires expires September September 30, 30,2018. 2018. Bill 68 mandates that each municipality must retain an Integrity Commissioner on or before is the the recommendation recommendation that that the the By-law By-law being brought forward later in March 1, 2019. ItIt is the meeting come into force October 1, 2018 and that staff proceed with an agreement with Aird Berlis effective October 1, 2018 as a proactive approach to having the successful proponent in place to assist with the orientation of the new Council, the review/refresh of the Council Codes of Conduct, a Council-Staff Relations Policy, Integrity Commissioner Complaint Policy and any other policies/procedures governing the ethical behavior of members members of of council council and and local local boards. boards. It is the intent that such tasks would be undertaken with Councils well in advance of the March 1, 2019 deadline. The By-law proposes that Aird Berlis, led by John Mascarin be appointed as the County’s Integrity Integrity Commissioner Commissioner upon upon passage passage of County’s of the the above above deliverables deliverables but but no no later later than March, 1, 2019 Sustainability Implications As noted in Directions for our Future, providing an equal and equitable level of service across the County is a priority and that government decision-making processes are clear, transparent, forward thinking thinking and and focused focused on on the the longer longer term. term. Proceeding with the appointment of an Integrity Commissioner supports open and transparent government and ensures the policies and mechanisms are in place to support a healthy work environment for Council, staff and members of the public. Financial Implications The 2019 County Governance Budget will propose the inclusion of $10K for Integrity $5K of of these these funds funds have have been been earmarked earmarked to assist in the Commissioner services. $5K review and development of the necessary Codes and policies/procedures for the County The recommended recommended proponent proponent does does not require a retainer fee, and local municipalities. The Recommend Report to Council Office of the Chief Chief Administrative Administrative Officer Officer— – Office Administrative Officer Officer — – Appointment Office of the Chief Administrative Appointment of of an an Integrity Commissioner for the County of Frontenac July 18, 2018 Page 3 of 4

Page of 107 2018-092 Office of the Chief45 Administrative Officer Appointment of an In…

AGENDA ITEM #a)

however there will be ongoing budget needs for the costs of investigations, reports and information provided to members which will be charged at $355 per hour plus any Each local local municipality municipality would be responsible for required travel/accommodation travel/accommodation costs. costs. Each all costs associated with investigations investigations in in their their local local municipality. municipality. It will be difficult to forecast annual costs given the unknown of how often the services of the Integrity Commissioners will be used; however based on one previous investigation, an additional $5K has been budgeted budgeted for for consideration. consideration. It should also be noted that previously, an Integrity Commissioner could only investigate complaints regarding a breach of a Code of Conduct. Effective March March 1, 2019, their jurisdiction will be Conduct. Effective expanded to carry out investigations into contraventions of the Municipal Conflict of Interest Act. The stabilization reserve could be used to offset higher than expected costs in any particular year. The The County County is is also also required required to to provide provide indemnification for the Integrity Commissioner for the duties provided to the County. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Cheryl Robson, Chief Administrative Officer, Township of North Frontenac Cathy McMunn, Clerk/Administrator, Township of Central Frontenac Wayne Orr, Chief Administrative Officer, Township of South Frontenac Darlene Plumley, Chief Administrative Officer, Township of Frontenac Islands

Page of 107 2018-092 Office of the Chief46 Administrative Officer Appointment of an In…

AGENDA ITEM #b)

FRONTENAC Report 2018-093 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

July 18, 2018

Re:

Corporate Services Services — – Delegated Delegated Authority Authority for for Property Acquisition — – Parham Acquisition Parham Ambulance Ambulance Base

Recommendation Be it Resolved That County Council delegate, through the Chief Administrative Officer to staff, the following administrative and contractual authority with respect to the property acquisition of the Parham Ambulance Base as noted in this report: i. i. Authority to the Chief Paramedic/Director of Emergency and Transportation Services to proceed with the negotiations within the parameters provided by Council and acquisition of the Parham Ambulance Base as described; ii. ii. Authority to the Manager of Legislative Services/Clerk to execute undertakings, certificates, statements, declarations and such other documents as required for the completion of the acquisition the Parham Ambulance Base and related work; iii. iii. Authority to the Director of Corporate Services/Treasurer to borrow from the County asset replacement reserve the cost of the acquisition, to be replenished over its 20 year useful life cycle as an annual allocation to the reserve. Background This report is presented to Council seek delegated authority to proceed with a property acquisition that may be affected due to the rules regarding the Lame Duck Council provisions under Section 275 of the Municipal Act and how they are applied. Comment Negotiations have commenced for the Parham Ambulance Base and although negotiations are proceeding in a positive direction, the County is not in a position to confirm the property acquisition acquisition until until all all issues issues have have been been resolved. resolved. In order to complete

47Delegated of 107 Authority for Property Acquisition… 2018-093 Corporate Page Services

AGENDA ITEM #b)

the property acquisition as directed by Council in the timeframe proposed to Council, staff are recommending that Council approve the delegated authorities outlined in this report. Delegated authority will allow staff to continue to work expeditiously and efficiently should Council Council become become “lame “lame duck” should duck” in in the the months months surrounding surrounding the the upcoming upcoming municipal municipal election. Section 275 of the Municipal Act sets out Restricted Acts after Nominations Day for This is is typically typically termed A Council Council can Day for municipal municipal councils. councils. This termed as as “Lame “Lame Duck”. Duck”. A become Lame Duck in one or both of two separate time periods: 1. nomination day day to to Election Election Day Day(4 (4p.m. p.m.July July27 27— – October 22);

The period from nomination
From Election Day Day to to the the end end of of the the term term of of Council Council(October (October22 22— – November 30). Section 275 (2) of the Municipal Act states: Basis for determination (2) IfIfaadetermination determinationunder under subsection subsection (1) (1) is made, fal (a) after nomination day but before voting day, the determination shall be (a) based on the nominations to the new council that have been certified and any acclamations made to the new council; or (b) after voting day, the determination shall be based on the declaration of the (b) results of the election including declarations of election by acclamation. 2001, c. 25, s. 275 (2). For the Council of the County of Frontenac, these restrictions would apply if it can be determined that the new Council will include less than three-quarters of the members of the outgoing council or if 3 or more current members of Council chose not to run in the case of (a) or 3 or more current members of Council are not re-elected in the case of (b). The following restrictions are set out under Section 275 (3) of the Act should Council become “Lame Duck” become “Lame Duck” in in either either scenario scenario noted noted above: above: Restrictions (a) the appointment or removal from office of any officer of the municipality; (a) (b) (b) the hiring or dismissal of any employee of the municipality; (c) the disposition of any real or personal property of the municipality which has a (c) value exceeding $50,000 at the time of disposal; and (d) making any expenditures or incurring any other liability which exceeds $50,000. (d) Exceptions Under Section 275 (4) and (4.1) of the Act, clauses (3) (c) and (d) do not apply if the disposition or liability was included in the most recent budget adopted by Council, provided that the budget was passed prior to nominations day and, nothing in this section prevents a municipality taking any action in the event of an emergency. Although “emergency' “emergency” is is not not defined defined in in this this section section of of the the Act, Act, should should Council Council wish wish to Although to exercise its authority under this section, it should be prepared to defend its action in the event that a court challenge arises.

Recommend Report to Council Corporate Services Services — – Delegated Acquisition — – Parham Corporate Delegated Authority Authority for Property Acquisition Parham Ambulance Ambulance Base July 18, 2018

48Delegated of 107 Authority for Property Acquisition… 2018-093 Corporate Page Services

Page 2 of 3

AGENDA ITEM #b)

Section 275 (6) of the Act states that nothing in section 275 of the Act prevents any person or body from exercising any authority that is delegated to them prior to The hiring hiring or or dismissal dismissal of of employees employees of the County of Frontenac is nominations day. The delegated delegated to to staff staff under under the the County’s County’s Recruitment Recruitment Policy Policy HR-02-11 except those statutory positions which are appointed by by-law and as such, subsection (3) (b) above would also be exempt. The recommended delegated authority will be required by County Council at the July 18, 2018 County Council meeting as that will be the last County Council meeting prior to Friday, July 27 when nominations for election to Township Councils close and County Council could potentially no longer have the authority to make any expenditures or incur “lame duck” any other liability which exceeds $50,000 as the Municipal Act “lame duck” provisions provisions will apply. The by-law delegating authority to the Chief Administrative Officer will be worded in such a way that would nullify the by-law should County Council not become Lame Duck in either scenario noted in Section 275 (2) of the Act. Staff will report the details of the financial transactions made under this delegated This method method of reporting will protect the authority when the property has been acquired. acquired. This County’s financial interest in this ongoing negotiation. County’s Sustainability Implications As noted in Directions for our Future, providing an equal and equitable level of service across the County is a priority and that government decision-making processes are clear, transparent, forward thinking and focused on the longer term. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team

49Delegated of 107 Authority for Property Acquisition… 2018-093 Corporate Page Services

Page 3 of 3

AGENDA ITEM #c)

FRONTENAC Report 2018-095 Council Recommend Report To:

Warden and Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Paul J. Charbonneau, Chief Paramedic/Director Emergency and Transportation Services

Date of meeting:

July 18, 2018

Re:

Emergency and and Transportation Transportation Services Services— – City Emergency City of of Kingston Fire Services — – Medical & Rescue Services Medical Tiered Tiered Response Response Program Agreement

Be It Resolved That staff be directed to notify the Fire Chief of Kingston Fire and Rescue Services of the termination of the current Medical Tiered Response Program agreement effective September 30, 2018, And Further That staff present a new Medical Tiered Response Program agreement, to the Fire Chief of the City of Kingston Fire & Rescue Services to include the: • Incorporation of the language changes/additions received from legal counsel, Rosen Sunshine LLP, regarding Personal Health Information and Privacy Act, 2004 (PHIPA), • deletion of “Ensure “Ensure that all fire fighters involved with patient care have completed deletion of and are certified, by a Medical Director to perform defibrillation if the Township is program”, part of the defibrillation program”, • deletion deletion of of “Have “Have all defibrillators certified annually by a certified bio-medical service. This certification will be made available upon request by the County”, County”,  addition of “(i.e. Pre-hospital Patient Care Emergency First Response Program • addition of “(i.e. John Ambulance Ambulance — – Medical (30 hour), St. John Medical First First Responder, Responder, Red Red Cross Cross - Medical First Responder)” “Ensure that all fire fighters, involved with direct Responder)” following “Ensure patient care, have completed and are certified in an approved OFM Emergency Course” First Response Course” And Further That staff amend the Medical Tiered Response Program agreements regarding “County “County Activation Criteria for Tiered Response” Response” by: regarding “Response 15”, 15”, • deletion deletion of of “Response “unconscious patient”, patient”, • deletion deletion of of “unconscious

Page 50 of 107 Services City of Kingston Fire & R… 2018-095 Emergency and Transportation

AGENDA ITEM #c)

Background

In May 2017 2017 the theOntario Ontario Association Association of Paramedic Chiefs Chiefs received aa legal legal opinion, opinion, from Daniel Michaluk of Hicks Morley, regarding First Responders and the Personal Health Information Protection Act (PHIPA). (PH I PA). The legal opinion opinion was sought to answer the question; question; what is is an ambulance services responsibility for for the the handling of of personal health information in light of dealings with responsibility first responders – other first —namely, namely,police policeand and fire fireservices? services? The The issue is is to to ensure that there is is not not an “agent” relationship response there an “agent” relationship established establishedbecause because of of the the Medical Medical Tiered Tiered response Program agreement. information was was received from Hicks Morley: The following information •

An ambulance ambulance service service is is ordinarily ordinarily responsible for the information handling and record-keeping of paramedics, not the information handling handling and and record-keeping of police officers and firefighters firefighters who who are first to respond to a call

•

ambulance service service ordinarily ordinarily needs expressed expressed consent consent to to disclose personal An ambulance health information from its call records, including to police or fire services who were the first first to respond to a call

•

ambulance service service should should generally generally refrain refrain from from directing directing police officers and An ambulance firefighters in firefighters in respect respect of of their their attendance attendance on calls calls so so itit does does not not take take on a responsibility responsibility for for police police and and fire fire information information handling handling and and record-keeping record-keeping

Hicks Morley did not not review review any any tiered tiered response response agreements however raised the following general caution: following “While itit is is perfectly acceptable to enter into an agreement agreement that that dictates dictates who is ‘While dispatched first first in in different different circumstances, circumstances, agreement agreement terms that suggest that police officers or firefighters firefighters are are responding responding on on behalf behalf of of the ambulance service should avoided”. generally be avoided”. Comment The Chief Chief Paramedic Paramedic contacted contacted Daniel Daniel Michaluk Michaluk to to have have the the County County of of Frontenac’s Frontenac’s Medical Tiered Response Response Program Program agreement agreement reviewed, reviewed,in in light light of of the the advice advice provided provided Therewas wasan anissue issueidentified identified wherein wherein Mr. Mr. Michaluk Michaluk could could not not provide us to the OAPC. OAPC. There advice due to the City of Kingston Kingston also being being a client client of of Hicks Hicks Morley. Morley. The legal firm of Rosen Sunshine LLP was recommended. the current current agreements and discussed discussed Larry Rosen of Rosen Sunshine LLP reviewed the issues via teleconference with with the the Chief Chief Paramedic Paramedic and Deputy Chief of Performance Standards. The The advice advice suggests suggests four four (4) (4) additions/changes additions/changes to the current language to strengthen the protection protection for for both both parties parties to to the the agreement. agreement.

Recommend Report to Council Emergency and and Transportation Transportation Services Services— – City of Kingston Fire & Rescue Rescue Services Services — – Medical Emergency Medical Tiered Tiered Response Program Agreement Page 2 of 7 July 18, 2018

Page 51 of 107 Services City of Kingston Fire & R… 2018-095 Emergency and Transportation

AGENDA ITEM #c)

The Ambulance Service Service does does not not want want to to be be responsible responsible for the Fire Services’ Services’ handling and records of Personal Health Information Information (PHI), (PHI), and therefore would like to ensure that the Tiered Response Agreement does not make the Fire Service an agent of the Ambulance Service within the meaning meaning of of PHIPA. PHIPA. We within the We recommend recommend this this as well. PHIPA defines defines an an “agent” “agent" as as aa person person who who acts acts for for or or on behalf of aa custodian custodian in respect PHIPA for the purposes purposes of the custodian. custodian. A person who acts for his or her own purposes of PHI PHI for in respect of A person person is is only an agent when when acting acting with the of PHI is not an agent. A authorization of the custodian. The current terms of the Tiered Response Agreement suggest that the Fire Service Service bear bear independent independent duties. duties. ItIt explicitly explicitly states that the Fire and the Ambulance Service Service is not obliged to to respond respond to to tiered tiered response response requests. However, to further support the Ambulance Service’s relationship, we would support Service’s goal of avoiding an agency relationship, recommend including: recommend including:

Adding a provision

provision explicitly explicitlystating statingthat thatthe the City City and and its its Fire Fire Service Service does not have authorization to collect information information on on behalf behalf of of the the Ambulance Service or the County. 2. Amending Amending this parties will will provide provide such such this clause clause to to state state that that the parties documentation, to extent possible possible in in compliance compliance with with their their respective respective documentation, to the extent obligations under PHIPA PHIPA and the Municipality Freedom of Information and obligations under Protection of Privacy Act (MFIPPA). 3. R esponse Agreement Agreement specifying specifying the 3. Adding a clause to the Tiered Response information information that that the the Fire Service will will receive in the tiered response request. The tiered response request request should should contain the location and nature of the call (for example for the purposes of tracking tracking the the Fire Service’s Service’s time and productivity productivity and and the services it provides), but should not include basic identifying information information regarding regarding the the patient or the individual(s) who identifying receive(s) emergency services. 4. There is in PHIPA PHIPA that allows an ambulance service to is no provision provision in routinely routinely disclose disclose PHI PHI to a fire service, even if it is part of of the same municipality. municipality. Even the disclosure of basic identifying information information about a patient (name, date of of birth, address and OHIP number) to to aa police police or or fire OHIP number) service would would likely likely constitute constituteaabreach breachof ofPHIPA. PHIPA. Given Given that that PHIPA PHIPA does not include an exemption that allows allows for for this disclosure, police and fire ordinarily take to identify identify the individuals services should ordinarily take steps themselves to to whom they provide services. Medical Tiered Response Programs have been been in in place in in this area since the mid1990s. These Theseagreements agreementswere weredeveloped developedand andauthorized authorized between between local local response response agencies (City Council), Kingston Central Ambulance Communications Centre, Southeastern Ontario Base Hospital Program and the Ministry of of Health Health and Long Term Care, Emergency Health Services Branch. became clear clear that that Medical Tiered Branch. ItIt became Agreements were were part part of of the the provincial provincial land ambulance downloading downloading exercise Response Agreements and the County of Frontenac was to become aa party party to to the agreements agreements within within its jurisdiction.

Page 52 of 107 Services City of Kingston Fire & R… 2018-095 Emergency and Transportation

AGENDA ITEM #c)

The guiding principles principles of of aa medical tiered response program are: •

To ensure the the timely timely availability availability of resources to safely and efficiently mitigate a life threatening threateningincident; incident; and

•

To deploy adequately trained and equipped personnel to to the scene of agreed upon upon life life threatening threatening emergencies.

These principles principles are are supported supported by by Frontenac FrontenacParamedic Paramedic Services. Services. If the primary agency (Frontenac Paramedic Paramedic Services) Services) cannot cannot respond respond within an acceptable dependent upon upon the the patient’s patient’s medical medical condition, condition, then timeframe, dependent then a secondary agency should be deployed to ensure the citizen citizen receives receives appropriate appropriate initial initial medical attention. However, the the criteria criteria by which medical tiered response is initiated and the issue of response times for the primary agency must be be practical practical to local concerns. The Association Association of of Municipal MunicipalEmergency Emergency Medical Medical Services Services of of Ontario Ontario(AMEMSO), (AMEMSO), now known as the Ontario Association Association of ofParamedic Paramedic Chiefs Chiefs (OAPC) (OAPC) released the document Informing The Public Dialogue Around Ontario: An Informing Around Medical Tiered Response In Ontario: September 2011. Independent Evidence-Based Review in September paper, the the peer-reviewed peer-reviewedscientific scientific literature literature shows shows that only As indicated in the OAPC OAPC paper, slightly EMS 911 911calls callswould wouldbenefit benefitfrom from cardiac cardiac defibrillation, defibrillation, slightly more more than than 2% 2% of EMS cardiopulmonary resuscitation resuscitation (CPR) (CPR) or other time-sensitive interventions offered by firefighters. Despite Despite the the low low actual actual clinical clinical need, urban Ontario fire departments have firefighters. asked to be sent to EMS calls, calls, and and some some have have suggested suggested they to between between 5 and 35% of EMS should calls. No Noscientific scientific evidence evidenceexists exists to to support support such should respond respond to to 100% 100% of EMS EMS calls. levels of response. In this project, project, Performance Performance Concepts Consulting Consulting has has conducted conducted an an evidence-based evidence-based examination EMS/Fire clinical clinical data sets extracted from examination of of 2010 2010 EMS/Fire from selected selected OAPC OAPC members from across the province. Despite relatively large volumes of of Fire tiered responses responses in in the the 2010 2010 sample period, the proportion of calls calls where where fire departments deliver patient procedures of the fire procedures is is small. small. In the Peterborough example, 93% 93% of department tiered response calls did not involve involve the the delivery delivery of of any any patient procedures. There emerging from from the the AMEMSO AMEMSO procedures. There is is no no clinical clinical evidence emerging scope of fire department tiered medical case studies that an expanded scope response would deliver an increase in in meaningful fire patient procedures, improve patient outcomes, or provide relief to paramedic workload burdens. burdens.11

Increasing the number number of of “lights-and-siren” “lights-and-siren” responses community carries carries with with it it Increasing the responses in in a a community significant significant risks. risks. Although reasonably rare, fire apparatus response crashes do occur,

1 i.

Performance Concepts Consulting. (2011). INFORMING INFORMINGTHE THEPUBLIC PUBLIC DIALOGUE DIALOGUE AROUND AROUNDMEDICAL MEDICALTIERED TIERED RESPONSE RESPONSE IN Performance IN ONTARIO, An IndependentEvidence-Based Evidence-Based Review Independent

Page 53 of 107 Services City of Kingston Fire & R… 2018-095 Emergency and Transportation

AGENDA ITEM #c)

and can be catastrophic because of the large size and weight of the pumpers, aerial ladders and elevating platform trucks sent to EMS calls. Unfortunately, the risks of such crashes are disproportionately born by civilians, not the For aa community community to to accept accept these these risks, risks, there would need to be responders themselves. For clear scientific evidence of medical benefit from adding fire response to a call where an ambulance was already well on the way. Are all Paramedic Services calls time-sensitive? All calls to 911 are important, particularly particularly to to those those placing placing the the call. call. Fortunately, just as in hospital emergency departments, few EMS 911 calls involve critical illness or injury. Despite this this being being “self-evident” “self-evident” to Despite to those those in in medical medical professions, professions, the the public public position position of the fire service unions and some of their management often suggest that every EMS call is “life-or-death, seconds-can-save-a-life” is a a “life-or-death, seconds-can-save-a-life” emergency, emergency, warranting warranting emergency emergency response response by whoever is available available in in the the community. community. This promotes unwarranted fear in the community that death or disability could be avoided if only a fire truck responded in addition to a paramedic ambulance, ambulance, none none of of which which is is supported supported by by fact. fact. In most 911 calls, the arrival of first-aid trained firefighters provides no tangible benefit. In fact, 911 calls can be reliably and safely classified and prioritized by dispatch personnel, with response ranging from immediate for the relatively few critical calls to less urgent low priorities for the majority of calls, most of which involve clearly nonToronto and and Niagara Niagara EMS EMS use use the the internationally-accepted Medical emergent patients. Toronto Priority Dispatch System (MPDS), a scripted interview process which highly reliably prioritizes calls based on on patient patient problem problem and and incident incident type. type. MPDS is backed by an extensive published scientific literature in peer-reviewed medical journals, and allows most EMS calls to safely forgo forgo police police or or firefighter firefighter response. response. OAPC advocates for the extension of this proven triage tool to all Ontario CACCs to allow for a more careful process of identifying urgent responses. All parties to the dialogue should engage in meaningful and respectful discussion and advocate for public policy that achieves the following: We need to get the right resources, to the right patient in the time frame that makes a difference. That means that for patients who need immediate airway management or AED that everyone - dispatch, fire and ambulance needs to work together to to get get resources resources out out there there as as soon soonas aspossible. possible. It also means that there is no point sending tiered response to patients who are in no need of time limited interventions.2 interventions.2 In summary, fire services have a role in medical tiered response for time sensitive medical emergencies that they can make a difference i.e. cardiac arrest, airway Fire services services do do not not have have aa role role in non-life threatening medical compromise. Fire

Dr. Gordon Jones, Jones, Medical Medical Director, Director, Regional Regional Base BaseHospital HospitalProgram Programfor forSoutheastern SoutheasternOntario. Ontario. 2001 2001

Page 54 of 107 Services City of Kingston Fire & R… 2018-095 Emergency and Transportation

AGENDA ITEM #c)

emergencies. All Allemergency emergencyservices services need needto towork work together together to to establish establish effective and efficient efficient tiered tiered response response agreements agreements that make the patient the centre focus. In the City of Kingston Kingston medical medical tiered tiered response response based based on on Response Response 15 15 has no time sensitive sensitive medical medical emergencies that they can make a difference The map map below below illustrated illustrated that FPS’s FPS’s response to medical emergencies in the City of Kingston, Kingston, in in 15 15 minutes minutes or or less, less, 90% 90% of the time in all but six six (6) (6) square kilometers in the Urban Boundary of Kingston.

Report to to Council Recommend Report Emergency and and Transportation Transportation Services Services — – City – Medical Emergency City of of Kingston Kingston Fire Fire & & Rescue Rescue Services — Medical Tiered Tiered Response Program Agreement July July 18, 18, 2018 Page 6 of 7

Page 55 of 107 Services City of Kingston Fire & R… 2018-095 Emergency and Transportation

AGENDA ITEM #c)

The map map below below illustrated illustrated that FPS’s FPS’s response to medical emergencies in the City of Kingston, Kingston, in in 30 30 minutes minutes or or less less 90% 90% of the time, in all areas in the Rural Boundary of Kingston. FRONTENAC

FPS - 30 MINUTE RESPONSE

acei

JOBS

Pak ea, Urban Boundary

Sustainability Implications

Governance – appropriate Governance — appropriate stewardship of County resources. Financial Implications

None Organizations, Departments and Individuals Consulted and/or Affected Solicitor, Sunshine Lonny Rosen, Solicitor, Sunshine Rosen Rosen LLP Shawn Armstrong, Fire Chief, Chief, City City of of Kingston Kingston

Page 56 of 107 Services City of Kingston Fire & R… 2018-095 Emergency and Transportation

AGENDA ITEM #d)

FRONTENAC Report 2018-096 Council Recommend Report To:

Warden and Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Paul J. Charbonneau, Chief Paramedic/Director Emergency and Transportation Services

Date of meeting:

July 18, 2018

Re:

Emergency and and Transportation Transportation Services Services— – Frontenac Emergency Townships Fire Fire & & Rescue Rescue Services Services— – New New Medical Medical Tiered Response Program Agreements

Recommendation Be It Resolved That the Council of the County of Frontenac accept the Emergency and Transportation Services — – Frontenac Rescue Services Services— – New Transportation Services Frontenac Townships Fire & Rescue New Medical Tiered Response Program Agreements report for information, And Further That the Council of the County of Frontenac authorized the Warden and Clerk to sign and execute any new Medical Tiered Response Program Agreements received from the member townships of the County of Frontenac for implementation on August 1, 2018. Background At its meeting on April 18, 2018 County Council gave direction to staff to notify the Fire Chiefs of the member township Fire & Rescue Services of the termination of the current Medical Tiered Response Program agreements effective July 31, 2018 and to negotiate new Medical Tiered Response Program agreements. Comment New Medical Tiered Response agreements have been drafted with the PHIPA changes and discussions with each member township Fire & Rescue Services has been held regarding County Activation Criteria for Tiered Response.

Page 57 of 107 Services Frontenac Townships Fire … 2018-096 Emergency and Transportation

AGENDA ITEM #d)

Sustainability Implications Governance — – appropriate appropriate stewardship stewardship of of County County resources. Financial Implications None Organizations, Departments and Individuals Consulted and/or Affected Fire Chief Mike Quinn, Township of Frontenac Islands (Howe Island Fire & Rescue) Fire Chief Tim Hawkins, Township of Frontenac Islands (Wolfe Island Fire & Rescue) Fire Chief Darcy Knott, Township of South Frontenac Fire & Rescue Fire Chief Greg Robinson, Township of Central Frontenac Fire & Rescue Fire Chief Eric Korhanen, Township of North Frontenac Fire & Rescue

Recommend Report to Council Emergency and and Transportation Transportation Services Services— – Frontenac Townships Fire Fire Services Services — – New Emergency New Medical Medical Tiered Tiered Response Program Agreements Page 2 of 2 July 18, 2018

Page 58 of 107 Services Frontenac Townships Fire … 2018-096 Emergency and Transportation

Page 59 ofChief 107Administrative Officer, and Mr…. Staff Briefing : Mr. Kelly Pender,

Discussion Regarding Increased Discussion Regarding Capital Grant Grant Funding Funding Meeting our Roads and Trails Trails Infrastructure Roads and Infrastructure Needs Needs

July July 18, 18, 2018

Advise

Report

FRONTENAC

AGENDA ITEM #e)

Page 60 ofChief 107Administrative Officer, and Mr…. Staff Briefing : Mr. Kelly Pender,

Four converging issues •• How do we close the infrastructure infrastructure gap for roads/bridges? •• How do we complete the K&P Trail in the most most timely manner in order to gain maximum economic development

How do we minimize minimize borrowing?

FRONTENAC

AGENDA ITEM #e)

•• How do we fund regional infrastructure infrastructure needs such as the cell gap project? project? •• How do we access the Ontario Community Infrastructure Infrastructure Fund Fund (OCIF) (OCIF) top up?

Page 61 ofChief 107Administrative Officer, and Mr…. Staff Briefing : Mr. Kelly Pender,

Assumptions •• Capital funding funding is needed for for roads roads $30M deficit » $30M deficit on the former Provincial/County road systems in alone (400 kms) 2011 alone (400-~ kms)

•• Increased Provincial Provincial and and Federal dollars dollars should should be be part of the solution •• The County needs to to continue continue to invest invest in in the K&P Trail and is looking pending: looking at borrowing. Still pending:

FRONTENAC

AGENDA ITEM #e)

Completion Tichborne to Sharbot Completion of of the Tichborne Lake portion portion trail heads heads (one (one in in each each Township) Township) 4 trail Solution Solution for for Frontenac Islands to connect connect the the K&P K&P to to the US Sharbot Lake Lake north north — – completion completion of of the connection connection to to Lanark Lanark and Renfrew

Page 62 ofChief 107Administrative Officer, and Mr…. Staff Briefing : Mr. Kelly Pender,

Assumptions

FRONTENAC

AGENDA ITEM #e)

•• The County is eligible for up to $1.9M in in OCIF OCIF funding funding every second second year to invest in a regional road road network network — – ifif we had one moving towards towards a per •• Gas tax is moving capita formula formula — – which may have a negative impact on our gas tax allocation – currently $840K $840K— – allocation — future unknown and Provincial Provincial •• Federal and infrastructure investment is being infrastructure focused on focused on OCIF funding can be used for •• Gas tax funding trails — – OCIF OCIF funding funding cannot, can only be used for roads, water and only sewer

Gas Taxes

Borrowing Property Taxes

Page 63 ofChief 107Administrative Officer, and Mr…. Staff Briefing : Mr. Kelly Pender,

Current Funding Sources

FRONTENAC

AGENDA ITEM #e)

Reserves Capital Grants OCIF

Page 64 ofChief 107Administrative Officer, and Mr…. Staff Briefing : Mr. Kelly Pender,

Trails Needs •• Review Review by by Richard RichardAllen Allen— – 10 year capital capital plan plan for for the K&P Trail first look at the cost cost This is a first to implement implement a Frontenac Islands to North Frontenac trail Consider budget budget figures figures to D Consider be preliminary » Looking Looking for Council input on timing and phasing timing » Priority is to minimize borrowing borrowing by by leveraging grant funding D

•••"–“bft.

FRONTENAC

AGENDA ITEM #e)

•• Spreadsheet

Page 65 ofChief 107Administrative Officer, and Mr…. Staff Briefing : Mr. Kelly Pender,

Proposal modified Lennox Lennox & & Addington Addington County model in order •• Use aa modified access OCIF OCIF funding: funding: former Provincial and County County highway highway network to the Transfer the former County for a period period of of six six years years — – with County for with aa renewal clause ••

Townships – but minimum of two contiguous contiguous Townships Townships can opt in/out — but likely likely a minimum of two Townships will will be required

FRONTENAC

AGENDA ITEM #e)

Sign with the the Townships Townships for Sign an agreement with for the the maintenance, capital and liability for the roads roads — – same same term term as above The minimum minimum a township township would would receive receive is is their their weighted weighted percent percent of tax — – noting or go go down down the gas tax noting that that gas gas tax could go up or signing – Upon signing —immediately immediatelyreview reviewthe the 2011 2011 Road Road Needs Study and agree upon upon a five five year year plan plan that that distributes distributes OCIF OCIF funding funding upon the sharing percentage ((weighted weighted assessment assessment if based upon if all in) In years when OCIF is is received, received, this this would would be shared shared with with the townships based townships based upon upon plans plans for for the the regional regional road road and as recommended by would be utilized for the recommended by the the PWM, while gas tax would K&P

Page 66 ofChief 107Administrative Officer, and Mr…. Staff Briefing : Mr. Kelly Pender,

do the the scenarios scenarios look like? What do Gas Tax

OCIF

•• •• •• •• •• ••

Current (Zero) (Zero) •• Current Max •• Max 75% •• 75% 50% •• 50% 25% •• 25% Random •• Random

Current Current level level ($840K) Decline by 10% Decline by 20% Decline Decline by by 50% in in 2019 starting in Zero starting in 2019 Increase by 10%

AGENDA ITEM #e)

FRONTENAC

Increase/ (Decrease) in inMunicipal MunicipalDistribution Distribution 2018-23 2018-23 – ASSUMES ASSUMES ALL ALL “IN” “IN” Increase(Decrease) Ea:131 OCIF Current (No OCIF)

25% of Total

50% of Total

75% of Total

Max

$1,425,000

$2,850,000

$4,275,000

$5,700,000

Decline by 10%/yr

($1,104,104)

$320,896

$1,745,896

$3,170,896

$4,595,896

Decline by 20%/yr

($1,941,005)

($516,005)

$908,995

$2,333,995

$3,758,995

Decline by 50% in 2019

($3,386,250)

($1,961,250)

($536,250)

$888,750

$2,313,750

Zero

($4,200,000)

($2,775,000)

($1,350,000)

$75,000

$1,500,000

Column1 Current

x co 1— cs) co

Gas Tax

Page 67 ofChief 107Administrative Officer, and Mr…. Staff Briefing : Mr. Kelly Pender,

do the the scenarios scenarios look like? What do

FRONTENAC

AGENDA ITEM #e)

•• Best Jest. case casescenario scenario–—collectively, collectively,we wecould couldbebe$5.7M $5.7Mbetter better off •• Worst case scenario scenario — – gas Worst case gastax taxgoes goesaway awayand andwe wedo do nothing nothing with with OCIF and collectively, we will be $4.2M worse off •• Likely scenario scenario –—collectively collectivelywe weare are$1.4 $1.4toto$4.2M $4.2M better better off over a five year period

Link

Page 68 ofChief 107Administrative Officer, and Mr…. Staff Briefing : Mr. Kelly Pender,

Review Spreadsheet

AGENDA ITEM #e)

FRONTENAC

Page 69 ofChief 107Administrative Officer, and Mr…. Staff Briefing : Mr. Kelly Pender,

Conclusion •• •• •• ••

working together more funding funding By working together we can access more Townships control Townships would would not not give up their control Townships Townships could could opt opt in or out Frees up up funds funds to help complete the K&P Trail reduce the the need need for for borrowing borrowing » Will minimize or greatly reduce up completion completion of the trail economic » Will speed up increase economic impact

•• A no risk proposal AGENDA ITEM #e)

FRONTENAC

Page 70 ofChief 107Administrative Officer, and Mr…. Staff Briefing : Mr. Kelly Pender,

Recommendation Resolved That Thatthe theCouncil Council of of the the County County of of Frontenac Frontenac Resolved the Chief Chief Administrative Administrative Officer Officer — – Ontario receive the Community Infrastructure Fund Fund — – Access Access to to Funding report for information; Further That Thatthe theCouncil Council of of the the County County of of Frontenac Frontenac And Further direct staff to fully fully investigate the process for accessing Community Infrastructure Infrastructure Fund Fund — – Top Up the Ontario Community (OCIF-TU) grant for for core core infrastructure, infrastructure, including including (OCIF-TU) grant consultation with consultation with legal legal counsel, counsel, Frontenac Frontenac County County Chief Administrative Officers and other municipalities; municipalities ; Administrative

FRONTENAC

AGENDA ITEM #e)

Further That Thataafull fullreport reportand and recommendation recommendation be And Further presented presented to County County Council Council in in January January 2019, 2019, with a view towards a first application application to towards to the fund in August August 2019. 2019.

AGENDA ITEM #f)

FRONTENAC Report 2018-097 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Kelly Pender, Chief Administrative Officer Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

July 18, 2018

Re:

Ontario Community Community Infrastructure Infrastructure Fund Fund— – Access Access to Funding

Recommendation Resolved That the Council of the County of Frontenac receive the Chief Administrative Officer — – Ontario – Access OntarioCommunity Community Infrastructure Infrastructure Fund — Accessto to Funding Funding report report for information; And Further That the Council of the County of Frontenac direct staff to fully investigate accessing the the Ontario Ontario Community Community Infrastructure InfrastructureFund Fund— – Top the process for accessing Top Up (OCIFTU) grant for core infrastructure, including consultation with legal counsel, Frontenac County Chief Administrative Officers and other municipalities; And Further That a full report and recommendation be presented to County Council in January 2019, with a view towards a first application to the fund in August 2019. Background Ensuring that taxpayers receive the maximum benefit from Provincial and Federal governments is vital to support the stated objective in the 2014 County of Frontenac Strategic Plan, namely: •

Respect for the taxpayer and focused economic development o Recognizing that there is only one ratepayer that bears the burden of property taxes and further that ongoing spending control is a priority, Council will develop a long term financial plan that is sustainable

Page 71Infrastructure of 107 2018-097 Ontario Community Fund Access to Funding

AGENDA ITEM #f)

o Council Councilagrees agreestotoprioritize prioritizeand andsupport support the the economic economic development generation; and and to to support support continued objective of employment/revenue generation; efforts to to rationalize costs costs across across the Townships and County. The Ontario Government annually allocates a total for capital capital projects projects total of of $100,000,000 $100,000,000 for completed at a regional level. The County of Frontenac maximum allocation allocation is is $1.9M $1.9M every two years. The The previous previous Liberal government committed to increasing increasing OCIF OCIF funding to per year. funding to $300M $300M11 per OCIF-TU focusedon on"core” “core” infrastructure infrastructure which roads, OCIF-TU isisfocused which the the Province Province defines defines as as roads, bridges, water and waste water water (including (including sanitary and storm water). The projects projects must be either for new or rehabilitated capital infrastructure infrastructure owned owned by by the applicant. The projects must align planning and and prioritization. prioritization. align with with the the applicants applicants asset management management planning They can can have have multiple multiple components components under under the the core core definition, definition, but but must be contiguous. contiguous. encouraged and and given given priority. priority. Partnership projects are encouraged While the County is annually annually allocated allocated aa grant grant of of up up to to$1.9M, $1.9M, we have been unable to apply for grant because because there thereare areno noCounty Countylevel level core core infrastructure. infrastructure. Trails for an OCIF-TU OCIF-TU grant projects grants can can be be matched matched by by lower lower tier tier municipal municipal projects are are not not eligible. eligible. County County OCIF-TU OCIF-TU grants grants.

The Association of Municipalities Municipalities of of Ontario Ontario (AMO) (AMO) administers the allocation of the Federal Gas Gas Tax Tax Fund Fund (GTF) (GTF)for forOntario Ontariomunicipalities. municipalities. The The County County level level allocation allocation for the period from from 2014 to 2018 2018 is is as as follows: follows: 2014

2015

2016

2017

2018

$763,699.04

$801,883.99

$840,068.94

In accordance with the County County distributes distributes GTF with By-law By-law 2014-0027, 2014-0027, the GTF to the member municipalities municipalities based based upon upon weighted weighted assessment. assessment. GTF GTF funds can be used for a much larger scope of infrastructure infrastructure projects including trails trails infrastructure. infrastructure. The projects than than OCIF-TU, OCIF-TU, including GTF allocation is based based upon upon population. population. As the GTF GTFis is tied tied to to population population itit is GTF allocation anticipated that over the longer term, Frontenac will decrease in in funding funding unless will see see a decrease the overall allocation to Ontario is increased. The agreement2 agreement2 with Ontario (through (through AMO) AMO) provides that GTF funding can be applied following: to the following: 6. Eligible Project Categories Eligible Project categories under the GTF GTFwill will continue continue to to include: include: public public transit, local roads and bridges, wastewater, water, solid waste and community energy infrastructure and non-capital investments in capacity capacity building building initiatives. As announced in the Economic Action new eligible eligible project categories have Action Plan Plan 2013, new

1 1 Source: Source: 2018 2018 Provincial Provincial Budget Update 2 Source: Infrastructure Infrastructure Canada, 2 Canada, Administrative Administrative Agreement Agreement on on the the Federal Federal Gas Gas Tax Fund

Recommend Report to Council 2018-097 Ontario Community Infrastructure Fund Access to Funding July 18, 2018

Page 72Infrastructure of 107 2018-097 Ontario Community Fund Access to Funding

Page 2 of 5

AGENDA ITEM #f)

been added added to to include include highways, highways, local local and and regional regional airports, airports, short-line short-line rail, shortsea shipping, shipping, disaster mitigation, broadband broadband connectivity, connectivity, brownfield redevelopment, culture, tourism, tourism, sport, and recreation recreation infrastructure. infrastructure. redevelopment, culture, and the the GTF GTFrequire require municipal municipal asset management management plans plans to be in Both the OCIF-TU OCIF-TU and place. Comment The purpose purpose of of this this report is to seek Council direction with respect to the potential to access OCIF-TU OCIF-TUfunds funds for for regional regional roads roads while freeing up GTF GTF for for broader broader regional projects servicing, cell gap project and/or Public projects such such as as the K&P Trail, communal servicing, Safety Broadband Network (PSBN). (PSBN). The Theintention intention would would be be to to make make application application for OCIF-TU funding in the summer of OCIF-TU funding of 2019. 2019. As aa first first step, step, staff staff offer offer the the following following four four guiding guiding principles: principles: •

Municipalities would have the choice to opt in

•

Projects would would be approved and managed locally

•

No municipality municipality would would be be worse worse off off than than under under the the current current GTF GTF transfer model

•

collective, all participating municipalities As aa collective, municipalities will willhave have access access to to the maximum grant dollars available.

Should Council approve the staff recommendations, staff staff would undertake undertake the the following following in preparation for further further consideration consideration by by Council Council in in January January 2019: 2019: •

Review of of previous previous technical reports regarding a regional road network Review

•

Consultation with Municipal CAOs and and Public Public Works Works Managers Managers—– including including defining a regional roads network

•

Frontenac County County re-structuring re-structuring order Legal review of the Frontenac

•

Assessing the new new Provincial government’s commitment commitment to to OCIF-TU OCIF-TU funding Assessing the Provincial government’s funding

•

Researching the requirements to assume the regional roads network network in in aa manner grant requirements requirements that will will meet meet OCIF-TU OCIF-TU grant

o Review Reviewofofsimilar similaragreements agreements(e.g., (e.g.,Lennox Lennox&&Addington Addington County, County, District District of Muskoka) •

Assessing local roads needs studies and combining them into a regional roads needs study

Recommend Report to Council 2018-097 Ontario Community Infrastructure Fund Access to Funding July 18, 2018

Page 73Infrastructure of 107 2018-097 Ontario Community Fund Access to Funding

Page 3 of 5

AGENDA ITEM #f)

Sustainability Implications Maximizing Provincial and Federal capital dollars will result in improved infrastructure and less pressure on local tax dollars. Financial Implications In order to assess the potential financial impact of the OCIF-TU on the County as a whole, staff developed a spreadsheet that is capable of analyzing any of the following scenarios: Gas Tax

OCIF-TU

••

Current level ($840K)

••

Current (Zero)

••

Decline by 10%

••

Max

••

Decline by 20%

••

75%

••

Decline by 50% in 2019

••

50%

••

Zero starting in 2019

••

25%

••

Increase by 10%

••

Random

The spreadsheet can also model any of the above based upon any combination of municipalities opting in or opting out. The table below summarizes the various scenarios: Increase/(Decrease) Municipal Distribution Distribution 2018-23 2018-23 – ASSUMES ASSUMESALL ALL"IN" IN" Increase/ (Decrease) in Municipal OCIF Current (No OCIF)

25% of Total

50% of Total

75% of Total

Max

$1,425,000

$2,850,000

$4,275,000

$5,700,000

Decline by 10%/yr

($1,104,104)

$320,896

$1,745,896

$3,170,896

$4,595,896

Decline by 20%/yr

($1,941,005)

($516,005)

$908,995

$2,333,995

$3,758,995

Decline by 50% in 2019

($3,386,250)

($1,961,250)

($536,250)

$888,750

$2,313,750

Zero

($4,200,000)

($2,775,000)

($1,350,000)

$75,000

$1,500,000

Column1

Gas Tax

Current

M i— to R

Recommend Report to Council 2018-097 Ontario Community Infrastructure Fund Access to Funding July 18, 2018

Page 74Infrastructure of 107 2018-097 Ontario Community Fund Access to Funding

Page 4 of 5

AGENDA ITEM #f)

Given the new Provincial government, it is the assumption that the current $100M allocation will remain stable, but will not increase to the $300M pledged by the previous government. Should the current government move to increase the total available to $300M, the positive (i.e., black figures) in the table above would have the potential to be tripled. A full financial review of the model will be provided by staff during the Council meeting. Organizations, Departments and Individuals Consulted and/or Affected County Chief Administrative Officers Tony Fleming, Cunningham Swan Lennox & Addington County

Recommend Report to Council 2018-097 Ontario Community Infrastructure Fund Access to Funding July 18, 2018

Page 75Infrastructure of 107 2018-097 Ontario Community Fund Access to Funding

Page 5 of 5

AGENDA ITEM #g)

FRONTENAC Report 2018-098 Council Recommend Report To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Paul J. Charbonneau, Chief Paramedic/Director of Emergency and Transportation Services

Date of meeting:

July 18, 2018

Re:

Emergency and and Transportation Transportation Services Services— – New Emergency New Capital Purchase of a Fleet Vehicle for Marine Services

Recommendation Be It Resolved That the Council of the County of Frontenac accept the Emergency and Services — – New Transportation Services NewCapital Capital Purchase Purchase of of aa Fleet Fleet Vehicle Vehicle for for Marine Services for information, And Further That the Council of the County of Frontenac approve the purchase of a new fleet vehicle for Marine Services. And Further That should the Minister of Transportation not agree to reimburse depreciation on a purchased vehicle, that Council approve the leasing of a fleet vehicle for Marine Services. Background The issue of snow removal on the Frontenac Howe Islander II has been raised by Marine Services staff. The health, wellbeing and safety of the marine operators is essential to meeting Marine Services purpose: “Leading in “Leading in providing providing an an excellent excellent client client experience experience through through on on demand demand service experience”. and value for money, where staff value their role in the experience”. Comment The deck of the Frontenac Howe Islander II vessel is 100’ 100’ long and 30’ 30’ wide (3000 square feet) and is currently shovelled by hand. This process is slow and at times delays operations. In addition, the arduous nature of hand shovelling is of concern for the health and safety of the Marine Operators.

Page 76 of 107 Services New Capital Purchase of a… 2018-098 Emergency and Transportation

AGENDA ITEM #g)

The Frontenac Howe Islander II is the only large vessel in the area that does not utilize mechanical equipment for snow removal. Marine Services currently utilizing a surplus vehicle from Frontenac Paramedic Services for administration duties such as moving the cash and receipts to the County weekly, moving inter-municipal mail between the County and the Township and staff movement for meetings. The current vehicle would not be suitable for the snow removal function however, a pickup truck would serve both administrative and functional operations duties. Sustainability Implications Regular review of health and safety is a mandate responsibility of the employer and proactive programs to eliminate risk of injury is a fiscally responsible approach to employee engagement. Financial Implications The purchase price of a new pickup truck with a snow plough attachment is $35,000. The vehicle is new capital that could be borrowed from the equipment reserve to be levied over ten (10) years to replenish the reserve. Snowplowing and snow removal expenses are allowable expenses under the agreement with Ministry of Transportation. The depreciation amount will be transferred in an annual contribution to the reserve; during the ten (10) years to reimburse the purchase, the annual contribution will by $7,000; after the reimbursement the annual contribution will be $3,500. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer

Recommend Report to Council and Transportation Transportation Services Services — – New Emergency and New Capital Capital of of aa Fleet Fleet Vehicle Vehicle for for Marine Services July 18, 2018

Page 77 of 107 Services New Capital Purchase of a… 2018-098 Emergency and Transportation

Page 2 of 2

AGENDA ITEM #h)

FRONTENAC

Report 2018-099 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Richard Allen, Manager of Economic Development

Date of meeting:

July 18, 2018

Re:

and Economic Economic Development Development — – Authorization Planning and Authorization to enter into an agreement with North Frontenac Telephone Company to install fibre-optic infrastructure in the K&P Trail

Recommendation Be It Resolved That Council of the County of Frontenac authorize the Warden and Clerk to enter into an agreement with North Frontenac Telephone Company to install fibre-optic infrastructure in the K&P Trail as detailed in this report, And Further That staff be authorized to waive $1,750 in fees associated with the County of Frontenac Land Use Policy for a License of Occupation agreement, And Further That staff be authorized to negotiate with North Frontenac Telephone Company in regard to a contribution to trail infrastructure development. Background On June 20, 2018 staff outlined outlined in in Report Report 2018-091 2018-091 the the nature of the proposal from North Frontenac Telephone Company (NFTC) in regard to the installation of fibre-optic communications infrastructure along the length of the K&P Trail between Tichborne and Orser Road. This proposal would provide a new option for high speed fibre-optic internet services to the Frontenac residents residents and and businesses businesses along along the the K&P K&P corridor. corridor. Council provided direction at this meeting for staff to prepare an agreement with NFTC with consideration to The purpose purpose of this report is to gain consideration to the the County’s County’s land land use use policies. policies. The authorization to enter into an agreement with NFTC and for permission to waive the associated fees with the Land Use Policy.

Page 78 of 107 2018-099 Planning and Economic Development Authorization to enter into a…

AGENDA ITEM #h)

Comment The County of Frontenac has aa Land Land Use Use Policy Policy to to assist assist the County and its stakeholder with making decisions decisions to to approve approve land land use use and to set parameters. Staff consider the request from criteria of from NFTC NFTC to meet the criteria of an an extended extended license license to tooccupy. occupy. The fees associated with with this thislicense licenseinclude includeaa$250.00 $250.00 processing processingfee, fee,and andaa $100.00 $100.00 annual fee is the the recommendation recommendation of this report that for the term of the occupation. occupation. ItIt is that these fees be waived in order to facilitate additional conversations in regard to to providing providing conversations with with NFTC NFTC in support for the construction of trail infrastructure. The occupation agreement between the County of Frontenac and NFTC will follow a NFTC will standard municipal and will will include include municipal access access agreement agreement format set in place by the CRTC CRTC and the following conditions:

of the the K&P K&P Right-of-Way will will be be created created for for NFTC. NFTC. No ownership of

will the ownership Under no circumstance will ownership of of NFTC NFTC equipment transfer to Frontenac County and and the the County County will will not not be be responsible responsible for for the installation installation or maintenance of the fibre-optic equipment at any time.

NFTC will be be required required to to submit submit detailed detailed construction construction plans to the County NFTC will showing locations outlining the boundaries of locations of of equipment, equipment, access points, and outlining construction. Upon Upon the the completion completion of of construction, construction, the the County County will will receive “as construction. receive “as built” built” drawings drawings and and GIS GIS location information associated with the fibre-optic equipment.

This project will the trail trail will be left in will be be undertaken at no cost to the County, and the a condition that is is considered considered to to be be the same or better than previous to the construction work. The state state of of the the trail trail will be reviewed by County staff after construction work. The work is complete.

In no event will the County be responsible responsible for any costs to relocate fibre-optic equipment at the request of NFTC or another another party party unless unless the the relocation relocation is NFTC or requested by the County itself, such as in the case of a trail trail realignment.

The County will not be held responsible for damage to fibre-optic equipment during or after construction, unless the County acts negligently negligently or or with with wilful wilful misconduct.

The County makes makes no no guarantees guarantees in in regard regard to to the the maintenance maintenance or or condition condition of the trail.

The term of the agreement agreement will will be an an initial initial 15 years, years, with with automatic renewals for successive five year terms.

Recommend Report to Council Economic Development Development — – Authorization Planning and Economic Authorization to to enter enter into into an an agreement agreement with with North North Frontenac Telephone Company to install fibre-optic infrastructure in the K&P Trail July 18, 2018 Page 2 of 3

Page 79 of 107 2018-099 Planning and Economic Development Authorization to enter into a…

AGENDA ITEM #h)

Sustainability Implications Economic Development and Communications is a focus area identified in the Frontenac Community Sustainability Sustainability Plan, Plan, Directions Directions for for our our Future. Future. Key indicator of success in this focus area include increasing number of internet service providers, and new investments in broadband and cellular infrastructure. Financial Implications Council is asked to waive fees in the amount of $1,750 for the duration of the initial term. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Tony Fleming, County Solicitor, Cunningham Swan Eastern Ontario Trails Alliance L&A Ridge Runners

Page 80 of 107 2018-099 Planning and Economic Development Authorization to enter into a…

AGENDA ITEM #a)

FRONTENAC Report 2018-094 Information Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Kathie Shaw, Senior Financial Analyst Alex Lemieux, Deputy Treasurer

Date of meeting:

July 18, 2018

Re:

Corporate Services Services — – Four FourMonth Month Attendance Attendance Management Management Report Card

Recommendation This report is for information purposes only. Background The County of Frontenac expects expects regular regular attendance attendance at at work work from from all all employees. employees. Since June 2013 when staff identified the challenge of increasing sick time, regular reports have been provided to Council. Improving Improving attendance attendance has has been been a key priority for County staff and Council. The The revised revised Employee Employee Attendance Attendance Awareness Awareness Program (EAAP) was implemented at Fairmount in 2014 and in 2015 for the Frontenac Paramedic Service, due to an outstanding group grievance. The The County County has has encountered encountered ongoing ongoing resistance from the unions in consistently and effectively implementing the program. Comment We previously reported that changes in leadership at the County, Fairmount Home and Human Resources has brought a renewed commitment to consistent monitoring and implementation of the EAAP with the goal of improving attendance and reducing the costs of Generally, these these efforts have begun to show absenteeism. Generally, show aa positive positive impact. impact. This report reflects the benchmark information provided to Council in previous reports. On January 1, 2018, Ontario Bill 148, the Fair Workplaces, Better Jobs Act, came into effect. Among other items in this bill was the Personal Emergency Leave (PEL) which states that all employees are entitled to two two paid paid days days of of leave leave each each year. year. This includes part-time and casual workers who were not not subject subject to to this this entitlement entitlement previously. previously. As a result of this legislation, these these costs costs are are now now included included in in the the “Cost “Cost of of Absenteeism” Absenteeism” in in the the tables tables below. below. Note that the casual employees are not included in the assessment of the percentage of employees meeting the attendance target.

81Four of 107 2018-094 Corporate Page Services Month Attendance Management Report Card

AGENDA ITEM #a)

Key Performance Indicator (KPI) Given the lack of directly comparable absenteeism statistics from Statistics Canada and other organizations, the County established its own statistics for KPIs. The KPI objective objective will will be be to to bring bring this this indicator indicator to to 80% 80% of employees meeting The County’s County’s KPI of employees meeting the the The County’s County’s attendance targets are based on a rolling 12 month average. target. The Attendance Targets Paramedics (OPSEU 462) Nursing (CUPE 2290) Non-Nursing/ Marine Services / Non-union

12 days 10 days 7 days

In general, absenteeism as a whole has improved for most departments in the current period Some departments departments may show an increase in the cost of as compared to the previous previous period. period. Some absenteeism which can be due to an increase in remuneration, absent staff being replaced, Corporate Services Non-Union and or the inclusion of part-time and and casual casual employees. employees. Corporate Fairmount Non-Union departments are meeting the departmental KPI while other departments continue to lag behind the target for attendance. Table 1: Percentage of staff meeting meeting attendance attendance targets targets –- 2017 Period Comparison Period 1 - 2017

Period 2 - 2017

Period 3 - 2017

Period 1 - 2018

*Corporate Services CUPE 2290 2290 -–CUPE

84.6%

83.3%

91.0%

75.0%

*Corporate Services Non-union -–Non-union

84.6%

78.6%

93.0%

93.3%

ETS OPSEU

65.4%

58.8%

59.0%

65.4%

*ETS Non-union

82.3%

76.5%

81.0%

70.6%

*Fairmount CUPE 2290 Nursing

60.7%

62.0%

59.5%

64.2%

Fairmount CUPE 2290 Non-Nursing

67.6%

79.4%

73.5%

71.0%

*Fairmount Nonunion

100.0%

*Marine Services CUPE109

55.5%

55.6%

44.4%

50.0%

*Due to the small number of employees in some departments, one or two employees can have a significant impact on the percentages.

Information Report to Council Month Attendance Attendance Management Report Card Corporate Services –Four -Four Month July 18, 2018

82Four of 107 2018-094 Corporate Page Services Month Attendance Management Report Card

Page 2 of 9

AGENDA ITEM #a)

Alternate Work Alternate work is an additional component of the attendance statistic, which is provided to employees who can be accommodated in the workplace and if not accommodated, would continue to be accounted for in the attendance statistics. The Human Rights Code identifies that employees with disabilities have the right to accommodation in the workplace, even when those accommodations are only required on a Returning to to work work as as soon soon as as possible possible has has been proven to promote a more temporary basis. Returning The County County offers offers alternate work on a complete and faster recovery for for many many employees. employees. The temporary basis, to employees who have incurred an injury or illness outside of the workplace (classified as non-occupational) and wish to return to work prior to complete recovery. Alternate work is only provided if and when there is sufficient meaningful and purposeful work Factors considered considered are are the the individual’s individual’s precautions/limitations precautions/limitations for the employee to perform. Factors and the number of other employees on accommodated work who may have similar precautions, which causes the volume of available suitable work to be scarce. Those employees on alternate work work are are not not reflected reflected in in the the absenteeism absenteeism statistics. statistics. The yearto-date cost of alternate work in Frontenac Paramedic Services through April 2018 is $67,702. Mitigation In previous reports, staff committed to providing Council with mitigation strategies if there is not a marked improvement in the absenteeism trends. Fairmount management staff continue to monitor and meet with employees who have repeat absences, and if patterns are apparent, apparent, aa medical medical certificate certificate is is required required for for any any sick sickleave. leave. In accordance with the EAAP, employees who receive EAAP Step 2 or 3 letters are required to meet with the Occupational Health Nurse, and management meets with employees at EAAP Step 4 or 5. Furthermore, Furthermore, employees employees who who have have been been at Step 5 for more than one four-month period are now moved from from the the EAAP EAAP to to the the discipline discipline process. process. The attendance for these employees is monitored on a more frequent basis and addressed, as appropriate. Frontenac Paramedic Services has implemented the process agreed to at the arbitration/mediation meeting on August 1, 2017. The following questions are now being asked consistently when staff are booking off sick: 1.

Is this work related?
Is this absence due to a documented chronic illness on file with the Occupational

Health Nurse? 3. 3. How long do you think you will be off work? 4. Is this the first day off of your block? 4. Meetings with those staff not meeting the goals are continuing and are more structured with the presence of Human Resources staff. Information Report to Council Services —Four –Four Month Corporate Services Month Attendance Attendance Management Management Report Card July 18, 2018

83Four of 107 2018-094 Corporate Page Services Month Attendance Management Report Card

Page 3 of 9

AGENDA ITEM #a)

Staff are currently currently working with a third party disability disability management management company to actively manage the the more more complex complex absenteeism absenteeism cases cases for for which which managers and and directors directors have neither the skill skill or or time time to to properly properlymanage manage these these cases. Corporate Services (Union and Non-Union) Year Quarter Total Employees Employees Meeting Target Percentage Meeting Target Variance Cost of Absenteeism

Jan-Apr 25 21 04% 4% 3,039

2017 2018 May-Aug Sep-Dec Jan-Apr 25 26 27 20 24 23 00% 92% 35% 0% 12% F°4 $ 14,010 $ $

•

On average average 85% 85%of of corporate corporate services services staff have met the the attendance attendance target target for the past majority of past four four quarters. quarters. The The majority of Corporate Corporate Services Services staff’s staff’s absence absence periods periods are are of of a a low frequency and low duration.

•

The cost of absenteeism is minimal for for Corporate Services since since most most absences absences are not replaced temporary employee replaced outside outside of oflonger-term longer-termabsences. absences. In early 2017 aa temporary was brought in for for aa short short period, period, and and more more recently recently coverage coverage has been required for a longer period. Corporate Services Absenteeism Percentage by Month 8.0% 7.0% 6_0% 5.0% 4_0% 3.0% 2_0% LO% 0_0%

..!,"

rct

4,11k Actual %

‘c’k SY

c,e

~Ta rgt=3.04%

06 dr

413

R ol 4-nnonth average

Information Report to Council –Four Month Corporate Services —Four MonthAttendance AttendanceManagement Management Report Report Card July July 18, 18, 2018

84Four of 107 2018-094 Corporate Page Services Month Attendance Management Report Card

r%or

Tiff

off`

Page 4 of 9

AGENDA ITEM #a)

Frontenac Paramedic Services (Union, OPSEU 462) Year Quarter

2017 May-Aug

Jan-Apr

Total Employees Employees Meeting Target Percentage Meeting Target

Variance Cost of Absenteeism

78 51 65.4%

-15% 244,878

Sep-Dec

78 45 57_7%

-22% 210,573

80 48 60.0%

-20% 303,310 ‘$

2018 Jan-Apr 81 53 65_4%

-15% 253,149

•

Frontenac Paramedic Paramedic Services Services continues continues to to improve improve with with a downward downward trend trend for both and the the cost cost from the previous period, while more employees the days of absenteeism and are reaching the target attendance.

•

Improvement to Collective Agreement language, language, aa decline decline in in musculoskeletal musculoskeletal injuries injuries attendance will will due to the power load stretchers and progressive management of attendance continue to focus on continue to be be monitored monitored to toeffectively effectivelymanage managethe theissue. issue. However, aa focus paramedic mental mental wellness wellness will will continue to be supported and monitored. FPS Union Absenteeism Percentage by Month MD% 18_0% 16_0% 1411% 12.0% 10.0% 8_0% 6_0% 4_0% 10% 0_0%

Actual % =Target = 7.69% =Rolling 4-month average

Information Report to Council Services —Four –Four Month Corporate Services Month Attendance Attendance Management Management Report Report Card July 18, 2018

85Four of 107 2018-094 Corporate Page Services Month Attendance Management Report Card

Page 5 of 9

AGENDA ITEM #a)

Marine Services (Union, CUPE 109) Year Quarter Total Employees Employees Meeting Target Percentage Meeting Target

Variance Cost of Absenteeism

•

2017 May-Aug

Jan-Apr 9 5 55.6%

-24% 31,825

9 5 55.6%

-24% 9,238

2018 Jan-Apr

Sep-Dec

9 4 44.4%

8 4 50.0%

-36% 10,743 ’ $

-30% 19,161

Although this period shows a 75% increase in costs and absentee hours over the September to December period, there is a marked improvement in attendance starting in March and April of 2018 as shown below by the decline in absenteeism. Marine Services Absenteeism Percentage by Month 30.0% 25_0% 20_0% 15_0% 10.0% 5_0% 0.0% “4,

ceN (c1 0 47*

64,

N% Tr%* 4;1 06 Actua I %

-Target = 4.49%

.••), „!%•,, 9z0 Teg.

Rol ling 4-month average

Information Report to Council Services —Four –Four Month Corporate Services Month Attendance Attendance Management Management Report Report Card July 18, 2018

86Four of 107 2018-094 Corporate Page Services Month Attendance Management Report Card

Page 6 of 9

AGENDA ITEM #a)

Fairmount Full-Time and Part-Time (Union, Nursing) Year Quarter Total Employees Employees Meeting Target Percentage Meeting Target Variance Cost of Absenteeism

Jan-Apr

2017 May-Aug

79 51 64.6% -15% 37,681 $

Sep-Dec

79 49 52.0% -18% 64,722 $

2018 Jan-Apr

79 47 59.5% -21% 71,765 ’ $

82 53 646% -15% 64,243

•

Fairmount nursing has improved in the current period with a downward trend for the an upswing upswing in the staff meeting attendance days and costs of absenteeism, and an targets.

•

There is is criteria in place to determine whether nursing staff staff are replaced for sick leave, for nursing nursing staff staff on on day, day, evening and night shifts and for registered which is different for nursing staff. staff. This is is not not aa new practice. Fairmount Nursing Absenteeisrn Percentage by Month 14_0% 12_0% 10_0% 110% 6_0% 4.0% 2_0% 0.0%

•

,P 4,4 .r?•9-

Actual % -Target = 4.35% -Rolling 4-month average

Information Report to Council Corporate Services —Four –Four Month MonthAttendance AttendanceManagement Management Report Report Card July July 18, 18, 2018

87Four of 107 2018-094 Corporate Page Services Month Attendance Management Report Card

Page 7 of 9

AGENDA ITEM #a)

Fairmount Full-Time and Part-Time (Union, Non-Nursing) Year Quarter Total Employees Employees ivleeting Target Percentage Meeting Target Variance Cost of Absenteeism

•

2017 May-Aug

Jan-Apr 34 23 67.6%

-12% 45,808

Sep-Dec

34 27 79.4%

-1% $

7,822

2018 Jan-Apr

34 25 715%

31 22 71.0%

-6% 8,013 ’ $

-9% 13,406

The number of staff meeting the attendance target has fallen slightly in this last 4month period and there has been an upward trend in the rate of absenteeism since January 2018. Fairmount Union, Non-Nursing, Absenteeism Percentage by Month 14.0% 12.0% 10.0% S.0% 6.0% 40% 2.0%

0.0% ▪▪ ,
•;0 c 40

J’:r•

4,\

1 .1/4

„1 jr

• TIO Pi’ r.

„; r

„.43

•cc

Actua I % =Ta rget = 3.04% = R ol ng 4-rnonth average

Information Report to Council Services —Four –Four Month Corporate Services Month Attendance Attendance Management Management Report Card July 18, 2018

88Four of 107 2018-094 Corporate Page Services Month Attendance Management Report Card

Page 8 of 9

AGENDA ITEM #a)

Table 2: Occupational Occupational Health Health from from January January to April 2018 Number of Cases

Corporate Services

ETS

Fairmount

Chronic Conditions

Non Occupational Injury/Hospitalization

Employees are not required to divulge divulge the the reason reason for for their their absence. absence. These numbers are based on information that has been shared with the Occupational Health Nurse. Hospitalization is any illness or condition that requires hospitalization such as surgery Chronic is any condition that will never go away but can be managed with treatment. These will flare up and remain as is or worsen with time such as arthritis, mental health illness, substance abuse, cancer, cancer, chronic chronic dermatitis, dermatitis, etc. etc. Chronic conditions may require a few days off every few months for treatments, periods of absence periodically for weeks at a time such as if they are exacerbated seasonally, or occasional extended periods of absence. Non-occupational illness/injury are cases of illness, injury or medical conditions of both a physical and psychological nature incurred by an employee outside of his/her work. Sustainability Implications It is acknowledged that costs related to attendance management are challenging. Management is pursuing attendance management programs and the audit of its processes to mitigate the financial impact. Financial Implications Absenteeism has has a a direct direct impact impact on on the the County’s County’s budget budget and and staffing staffing levels. levels. With ongoing Absenteeism With ongoing attendance management, it is the expectation of managers to regularly monitor employee attendance in order to reduce costs, increase productivity and morale. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator of Fairmount Home Paul Charbonneau, Chief Paramedic/Director of Emergency Transportation Services Bonnie Carter, Occupational Health Nurse Lisa Moreland, Human Resources Generalist/Attendance Management Specialist Information Report to Council Services —Four –Four Month Corporate Services Month Attendance Attendance Management Management Report Card July 18, 2018

89Four of 107 2018-094 Corporate Page Services Month Attendance Management Report Card

Page 9 of 9

AGENDA ITEM #a)

By-Law Number 2018-0024 of The Corporation of the County of Frontenac being a by-law to Appoint an Integrity Commissioner for the Corporation of the County of Frontenac

Whereas the Municipal Act, 2001, as amended provides that the powers of a municipal corporation are to be exercised by its Council through the adoption of by-laws; And Whereas the Municipal Act authorizes the County to establish codes of conduct for members of Council and to appoint an Integrity Commissioner who reports to Council; And Whereas County Council adopted a Code of Conduct for Council and members of Committees in 2013; And Whereas the Integrity Commissioner will assist the County and local municipalities in a review and update of the Council Code of Conduct for Council and Local Board Procedure, as well as the creation of a Council-Staff Relations Policy, an Integrity Commissioner Complaint Policy and/or Procedure and any other procedures, rules and policies of the municipality and local boards governing the ethical behavior of members of Council and of Local Boards; And Whereas an Integrity Commissioner is responsible for performing in an independent manner the functions assigned by the municipality; And Whereas by March 1, 2019, the Municipal Act, pursuant to Part V.1, Accountability and Transparency, will oblige all municipalities in Ontario to appoint an Integrity Commissioner whose powers and duties are out in the Municipal Act, 2001; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows:

That Aird Berlis through its lead John Mascarin is hereby appointed as the County of Frontenac Integrity Commissioner pursuant to Part V.1, Accountability and Transparency, of the Municipal Act.
That upon appointment Aird Berlis will have all the functions, powers and duties of an integrity commissioner as set out in Part V.1, Accountability and Transparency, of the Municipal Act, and in addition such functions, powers and duties as may be assigned by Council from time to time.
That the County of Frontenac hereby indemnifies and saves harmless the Integrity Commissioner or any person acting under the instructions of the Integrity Commissioner for costs reasonably incurred in connection with the defence of a proceeding if the proceeding

Page 90 of 107for the Corporation of the County o… To Appoint an Integrity Commissioner

AGENDA ITEM #a)

relates to an act done in good faith in the performance or intended performance of a function, duty or authority under Part V.1 of the Municipal Act, or a by-law passed thereunder, or an alleged neglect or default in the performance in good faith of the function, duty or authority. 4. That all actions taken and required to be taken by the Warden and Clerk on behalf of the Corporation of the County of Frontenac to complete this matter including the execution of the Agreement and any other associated documentation are hereby authorized, confirmed and ratified. 5. That should any sections of this by-law, including any section or part of any schedules attached hereto be declared by a court of competent jurisdiction to be ultra vires, the remaining sections shall nevertheless remain valid and binding. 6. That this By-law shall come into force and take effect upon the date of final passing. Read a First and Second Time this 18th day of July, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 18th day of July, 2018. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, County Clerk

By-law No. 2018-0024 – to Appoint an Integrity Commissioner for the Corporation of the County of Frontenac July 18, 2018

Page 91 of 107for the Corporation of the County o… To Appoint an Integrity Commissioner

Page 2 of 2

AGENDA ITEM #b)

By-Law Number 2018-0025 of The Corporation of the County of Frontenac being a by-law to Authorize a Medical Tiered Response Agreement between the County of Frontenac Paramedic Services and its member municipalities. Whereas, Section 11 (1) of The Municipal Act provides a broad authority to single-tiered municipalities to provide any service or thing that the municipality considers necessary or desirable for the public; and Whereas, Section 116 (1) provides a municipality with the authority to establish emergency communication systems for emergency response purposes; and Whereas the Frontenac Paramedic Services and the Fire Services for the Townships of North Frontenac, Central Frontenac, South Frontenac, and Frontenac Islands, through the Corporation of the County of Frontenac wish to enter into new Tiered Response Agreements; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.

That the Warden and Clerk be authorized to enter into a Medical Tiered Response Agreement with the Townships of North Frontenac, Central Frontenac, South Frontenac, and Frontenac Islands;

That this By-law shall come into force and take effect upon the date of final passing.

Read a First and Second Time this 18th day of July, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 18th day of July, 2018. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

Page 92Response of 107 Agreement between the County of F… To Authorize a Medical Tiered

AGENDA ITEM #c)

By-Law No. 2018-0026 of The Corporation of the County of Frontenac being a by-law to delegate authority under Section 23.1 (1) of the Municipal Act to the Chief Administrative Officer (acquisition of the Parham Ambulance Base)

Whereas Section 9, 10, and 11 of the Municipal Act provides natural person powers and spheres of jurisdiction to municipalities; And Whereas Section 23.1 (1) of the Municipal Act authorizes municipalities to delegate its powers and duties to a person or body subject to the restrictions set out in this Part; And Whereas the Council of the County of Frontenac at its meeting held July 18, 2018 deemed it necessary to delegate its authority under Section 23.1 (1) of the Municipal Act to the Chief Administrative Officer to finalize the acquisition of the Parham Ambulance Base: Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

That Kelly Pender, Chief Administrative Officer, be delegated the authority to delegate to staff the following administrative and contractual authority with respect to the property acquisition of the Parham Ambulance Base as follows: i.

Authority to the Chief Paramedic/Director of Emergency and Transportation Services to proceed with the negotiations within the parameters provided by Council and acquisition of the Parham Ambulance Base as described;

ii. Authority to the Manager of Legislative Services/Clerk to execute undertakings, certificates, statements, declarations and such other documents as required for the completion of the acquisition the Parham Ambulance Base and related work; iii. Authority to the Director of Corporate Services/Treasurer to borrow from the County asset replacement reserve the cost of the acquisition, to be replenished over its 20 year useful life cycle as an annual allocation to the reserve. 2. That the delegated authority shall be revoked should County Council not be subject to the Restricted Acts set out in Section 275 (2) of the Municipal Act; and, 3. That this By-law shall come into force and take effect on July 27, 2018.

of 107 To delegate authorityPage under93 Section 23.1 (1) of the Municipal Act to the…

AGENDA ITEM #c)

Read a First and Second Time this 18th day of July, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 18th day of July, 2018.

The Corporation of the County Of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-law No. 2018-0026 – Delegation of Authority to the CAO July 18, 2018

of 107 To delegate authorityPage under94 Section 23.1 (1) of the Municipal Act to the…

Page 2 of 2

AGENDA ITEM #d)

County of Frontenac

A By-Law of the Corporation of the County of Frontenac to Regulate Parking By-Law No. 2018-0027

Enacted by County Council July 18, 2018

Consolidated Copy

Page 95 of 107 To regulate and control the parking of vehicles in the County of Fronten…

AGENDA ITEM #d)

Table of Contents Part I – Interpretation

Title ………………………………………………………………………………………………………………………..
Definitions
Time ……………………………………………………………………………………………………………………….
Schedules and Severability ……………………………………………………………………………………….. Part II – General Regulations
Accessible Parking ……………………………………………………………………………………………………
Prohibition of Heavy Vehicles ……………………………………………………………………………………..
Parking Prohibited – signs erected ……………………………………………………………………………… Part IV – Offences and Penalties
Voluntary Payment of Penalties ………………………………………………………………………………….
Minimum and Maximum Penalties ……………………………………………………………………………… Part V – Application and Administration
Enforcement …………………………………………………………………………………………………………….
Repeal Section …………………………………………………………………………………………………………
Short Title ………………………………………………………………………………………………………………..
Effective Date of By-law in Force ……………………………………………………………………………….. Schedules Number

Description Accessible Parking - Signs on Display Heavy Trucks Prohibited – Signs on Display Penalties – Amounts (Part II Provincial Offences Act; Set Fine Schedule)

By-Law No. 2018-0027 – To regulate and control the parking of vehicles in the County of Frontenac on County owned lands July 18, 2018 Page 2 of 11

Page 96 of 107 To regulate and control the parking of vehicles in the County of Fronten…

AGENDA ITEM #d)

By-Law Number 2018-0027 of The Corporation of the County of Frontenac being a by-law to regulate and control the parking of vehicles in the County of Frontenac on County owned lands. Whereas subsection 11(3) of the Municipal Act, 2001, permits an upper-tier municipality to pass by-laws, subject to the rules set out in subsection (4), respecting matters within the spheres of jurisdiction one being Highways, including parking and traffic on highways and Parking, except on highways; and, Whereas pursuant to the provisions of subsection 11(11) of the Municipal Act, 2001 provides an upper-tier municipality with a non-exclusive sphere of jurisdiction to control parking in municipal parking lots and structures; and, Whereas subsection 102 of the Municipal Act authorizes the Council of municipalities to pass by-laws designating parking spaces for accessible parking and to prohibit the use of such spaces by other vehicles; and Whereas the Council of the Corporation of the County of Frontenac deems it expedient to regulate and control the parking of vehicles in the County of Frontenac on County owned lands; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: Part I - Interpretation 1.

Title This By-law shall be known and may be referred to as the County of Frontenac’s Parking By-law

Definitions For the purposes of this By-law, the following definitions shall apply: a) “Accessible Parking Permit” means a permit issued under the Highway Traffic Act or a permit, numbered license plate or other marker or device issued by another Provincial jurisdiction and recognized under the Highway Traffic Act. b) “By-law Enforcement Officer means” a By-law Enforcement Officer of the Corporation of the County of Frontenac and any other officer authorized by the Corporation of the County of Frontenac for the enforcement of By-laws in the County of Frontenac. c) “County” means the Corporation of the County of Frontenac. d) “Council” means the Council of the Corporation of the County of Frontenac.

By-Law No. 2018-0027 – To regulate and control the parking of vehicles in the County of Frontenac on County owned lands July 18, 2018 Page 3 of 11

Page 97 of 107 To regulate and control the parking of vehicles in the County of Fronten…

AGENDA ITEM #d)

e) “Heavy vehicle” means a commercial motor vehicle having a weight when unloaded of 3 tons or more, or when loaded of 5 tons or more, but does not include a passenger vehicle, an ambulance, a vehicle of Police or Fire Departments, a municipal vehicle, a bus. f) “Highway Traffic Act” Unless modified or changed herein, words or expressions used in this by-law have the same meaning as given or used in the Highway Traffic Act, as amended. g) “Motor Vehicle” includes an automobile, motorcycle, motor assisted bicycle, unless otherwise indicated in this by-law, and any other vehicle propelled or driven otherwise than by muscular power, but does not include the cars of electric or steam railways, or other motor vehicles running only rails or a motorized snow vehicle, traction engine, farm tractor, self-propelled implement or husbandry of road-building machine within the meaning of the Highway Traffic Act, as amended. h) “Park or Parking”, when prohibited, means the standing of a vehicle, whether occupied or not. i) “Parking Lot” means an area of land controlled by the County which has been arranged, laid out or improved to provide for the parking of motor vehicles. j) “Provincial Offences Officer” means a Police Officer, Peace Officer or other person appointed to enforce the by-laws of the Corporation. k) “Trailer” means a vehicle that is at any time drawn upon a highway by a motor vehicle, except an implement of husbandry, a mobile home, another motor vehicle or any device or apparatus not designed to transport persons or property, temporarily draw, propelled or moved upon such highway, and except for a side car attached to a motorcycle, and shall be considered a separate vehicle and not part of the motor vehicle by which it is drawn. l) “Vehicle” includes a motor vehicle, trailer, traction engine, farm tractor, road building machine and any vehicle drawn, propelled or driven by any kind of power, including muscular power does not include a motorized snow vehicle or the cars of electric or steam railways running only upon rails. 3.

Time Notwithstanding the Time Act, c. T. 9, R.S.O. 1990, as amended, so long as the time commonly observed in the County is one hour in advance of standard time, the times mentioned in this by-law shall be reckoned in accordance with the time so commonly observed and not Standard Time

Schedules and Severability (a) The schedules attached to this by-law shall be read with and form part of this by-law. (b) Should any part, section, subsection or portion of this by-law be repealed or declared by a court of competent jurisdiction to be illegal the same shall not affect the validity of the by-law as a whole or in part thereof, except for that which was declared to be invalid.

By-Law No. 2018-0027 – To regulate and control the parking of vehicles in the County of Frontenac on County owned lands July 18, 2018 Page 4 of 11

Page 98 of 107 To regulate and control the parking of vehicles in the County of Fronten…

AGENDA ITEM #d)

Part II – General Regulations 5.

Accessible Parking i. Council may establish parking areas in County parking lots which are to be used solely for the parking of vehicles which display an accessible parking permit. ii. The said parking areas shall be clearly marked as areas set aside for the parking of vehicles displaying an accessible parking permit. iii. The said accessible parking permit shall be displayed on the sun visor or on the dashboard of the vehicle so that the international symbol of access for the disabled, the permit number and the expiry date of the permit are clearly visible from the outside of the vehicle.” iv. Those areas and locations listed on Schedule “1” are designated as accessible parking areas. v. No person, firm or corporation shall park, or permit to be parked, a vehicle in an accessible parking area unless said vehicle is equipped with an accessible parking permit. vi. No person, corporation nor organization shall display an Accessible Parking Permit in any vehicle unless that person, corporation or organization is operating a vehicle which is being used to pick up or transport the holder of a disabled person parking permit. vii. No person shall, a) Have in his or her possession an accessible parking permit that is fictitious, altered or fraudulently obtained; b) display an accessible parking permit otherwise than in accordance with this Bylaw; or c) fail or refuse to surrender an accessible parking permit in accordance with this By-law; d) Every person having possession of an accessible parking permit shall, upon the demand of a police officer, police cadet or By-law enforcement officer surrender the permit for reasonable inspection to ensure that the provisions of this By-law are being complied with; e) An officer or cadet to whom an accessible parking permit has been surrendered may retain it until disposition of the case if the officer or cadet has reasonable ground to believe that the permit, a. was not issued under the Highway Traffic Act; b. was obtained under false pretenses; c. has been defaced or altered;

By-Law No. 2018-0027 – To regulate and control the parking of vehicles in the County of Frontenac on County owned lands July 18, 2018 Page 5 of 11

Page 99 of 107 To regulate and control the parking of vehicles in the County of Fronten…

AGENDA ITEM #d)

d. has expired or been cancelled; or e. is being or has been used in contravention of this By-law. viii. A police officer, police cadet or provincial offences officer upon discovery of any vehicle parked or left in contravention of this Section, may cause it to be moved or taken to and placed or stored in a suitable place and all costs and charges for removing, care and storage thereof, if any, are a lien upon the vehicle which may be enforced in the manner provided by Part III of the Repair and Storage Liens Act, 1990. 6.

Prohibiting Heavy Vehicles Heavy vehicles are prohibited in County owned parking lots where signs are erected and on display. No person, firm or corporation shall park, or permit to be parked, a heavy vehicle in a County owned parking lot, identified in Schedule “2" hereto.

Parking Prohibited – signs erected In addition to the foregoing provisions of this by-law, the parking of vehicles is prohibited when properly worded signs have been erected: Part III – Offences and Penalties

Voluntary Payment of Penalties a) Form of Notice Where a vehicle is found to be in contravention of the parking provisions of this bylaw, the Issuing Officer may issue and place on the vehicle a serially numbered Parking Infraction Notice in the form prescribed by the Provincial Offences Act. The serially numbered Parking Infraction Notice shall state:

the license number and description of the vehicle;
the nature of the alleged infraction;
the date, time and place of the alleged infraction;
the minimum fee provided herein for the violation;
that the owner thereof may within seven (7) days pay the minimum fee provided for the infraction by taking it or forwarding it to the County of Frontenac Administrative Office, 2069 Battersea Road, Glenburnie between 08:30 hours and 16:00 hours, exclusive of Saturdays, Sundays and holidays, if permissible as identified in Schedule “3”;
that the owner thereof shall within fifteen (15) days pay the set fine provided for the infraction by taking it or forwarding it to the County of Frontenac Administrative Office, 2069 Battersea Road, Glenburnie between 08:30 hours and 16:00 hours, exclusive of Saturdays, Sundays and holidays. b) Copies of Forms

By-Law No. 2018-0027 – To regulate and control the parking of vehicles in the County of Frontenac on County owned lands July 18, 2018 Page 6 of 11

Page 100 of of 107 To regulate and control the parking vehicles in the County of Fronten…

AGENDA ITEM #d)

The Parking Infraction Notice mentioned in Subsection (a) above shall be prepared as required and the Issuing Officer shall attach one copy to the vehicle and deliver the other copy or copies to the By-law Enforcement Office of the County Administrative Office. c) Recovery If voluntary payment is not made in accordance with the procedure set out on the Parking Infraction Notice provided for in subsection (a) above, the Provincial Offences Act, as amended shall apply. 9.

Minimum and Maximum Penalties a) Amount For any contravention of those infractions set out in Schedule “3" to this by-law the minimum penalty shall be set out in Column 3 and the set fine shall be the amount approved under the Provincial Offences Act, as amended. b) General Penalty Every person who contravenes any provision of this by-law is guilty of an offence and upon conviction is liable to a fine as provided for in the Provincial Offences Act. c) Owner Penalties The owner of any vehicle which is found in contravention of any of the parking or stopping provisions of this by-law is guilty of the offence and is liable to the penalty or fines provided by law for such contravention unless at the time of such contravention the vehicle was in the possession of some person other than the owner without the owner’s consent. Part IV – Application and Administration

Enforcement and Authority a) Enforcement This by-law may be enforced by Police Officers, Peace Officers and By-law Enforcement Officers of the County of Frontenac. b) Parking Control Devices The Chief Administrative Officer of the County of Frontenac, or his designates are hereby authorized to place, erect and maintain such authorized signs as may be necessary to give effect to the provisions of this by-law or which are authorized by the Schedules to this by-law. The Chief Administrative Officer of the County of Frontenac, or his designates are further authorized for a temporary period not exceeding 30 days to place, erect and maintain such authorized signs as are not otherwise authorized by this by-law, but are required for safety reasons. All parking control signs erected and/or on display as of the effective date of this bylaw whether identified in any schedule to this by-law or not shall be deemed to be authorized signs for the purposes of this by-law.

By-Law No. 2018-0027 – To regulate and control the parking of vehicles in the County of Frontenac on County owned lands July 18, 2018 Page 7 of 11

Page 101 of of 107 To regulate and control the parking vehicles in the County of Fronten…

AGENDA ITEM #d)

c) Unauthorized Signs Unless otherwise permitted, no person shall place, maintain, or display upon or in view of any County Parking Lot any sign, signal, marking or device which purports to be or is an imitation of or resembles any parking control device. 11.

Short Title This by-law may be cited as “The Parking By-law”.

That this By-law shall come into force and take effect upon the date of final passing.

Read a First and Second Time this 18th day of July, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 18th day of July, 2018. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-Law No. 2018-0027 – To regulate and control the parking of vehicles in the County of Frontenac on County owned lands July 18, 2018 Page 8 of 11

Page 102 of of 107 To regulate and control the parking vehicles in the County of Fronten…

Page 103 of of 107 To regulate and control the parking vehicles in the County of Fronten…

Corporation of the County of Frontenac By-Law Number 2018-0027: Parking Schedule “1”, Subsection 5 Accessible Parking - Signs on Display Name and/or location of lands

Number of Parking Stalls Required for the Exclusive Use of Handicapped Persons

Verona Trail Head Parking Lot

AGENDA ITEM #d)

By-Law No. 2018-0027 – To regulate and control the parking of vehicles in the County of Frontenac on County owned lands July 18, 2018 Page 9 of 11

Amending By-law

Page 104 of of 107 To regulate and control the parking vehicles in the County of Fronten…

Corporation of the County of Frontenac By-Law Number 2018-0027: Parking Schedule “2”, Subsection 6 Heavy Trucks Prohibited – Signs on Display Controlled Area

Sides of Highway

Verona Trail Head Parking Lot

All

AGENDA ITEM #d)

By-Law No. 2018-0027 – To regulate and control the parking of vehicles in the County of Frontenac on County owned lands July 18, 2018 Page 10 of 11

Page 105 of of 107 To regulate and control the parking vehicles in the County of Fronten…

The Corporation of the County of Frontenac By-Law Number 2018-0027: Parking Schedule “3”; Subsection 9 Penalties – Amounts (Part II Provincial Offences Act; Set Fine Schedule)

Item

Column 1 Short Form Wording

Column 2 Provision Creating or Defining Offense

Column 3 Voluntary Payment Payable Within 7 Days

Column 4 Set Fine

Parked – where prohibited

Section 6

N/A

$100.00

Parked – in a disabled persons parking space

Section 5 v.

$300.00

$350.00

AGENDA ITEM #d)

By-Law No. 2018-0027 – To regulate and control the parking of vehicles in the County of Frontenac on County owned lands July 18, 2018 Page 11 of 11

AGENDA ITEM #e)

By-Law No. 2018-0027 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on July 18, 2018

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on July 18, 2018 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on July 18, 2018 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on July 18, 2018 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

106By-Law of 107No. 2018-028] Confirmatory by-law Page [Proposed

AGENDA ITEM #e)

That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 18th day of July 2018. Read a Third Time and Finally Passed, Signed and Sealed this 18th day of July 2018.

The Corporation of the County Of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-Law No. 2018-0027 – To Confirm all Actions and Proceedings of County Council July 18, 2018

107By-Law of 107No. 2018-028] Confirmatory by-law Page [Proposed

Page 2 of 2

Help support independent journalism

If NFNM’s reporting matters to you, Buy Me a Coffee is a simple way to help keep local watchdog coverage going.