Body: Council Type: Agenda Meeting: Regular Date: November 18, 2020 Collection: Council Agendas Municipality: Frontenac County
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Document Text
Frontenac County Council Meeting Wednesday, November 18, 2020 – 9:00 a.m. Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m. Meeting to be held in combination of in person and Virtual Electronic Format, and live streamed on the County of Frontenac’s YouTube Channel https://youtu.be/zXx8djM2qeU Township of South Frontenac Council Chamber 4432 George Street, Sydenham, ON
Agenda Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held October 21, 2020
- Labour relations or employee negotiations - as it relates to attendance management Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof
12 - 14
Adoption of Minutes a) Minutes of Special Meeting held October 14, 2020 Resolved That the minutes of the special Council meeting held October 14, 2020 be adopted.
15 - 23
b)
Minutes of Meeting held October 21, 2020 Resolved That the minutes of the regular Council meeting held October 21, 2020 be adopted.
Page 24 - 31
c)
Minutes of the Committee of the Whole Budget Meeting held October 20 and 21, 2020 Resolved That the minutes of the Committee of the Whole Budget meeting held October 20 and 21, 2020 be adopted.
Deputations and/or Presentations a)
Katrina Furlanetto, General Manager - Cataraqui Region Conservation Authority, Sommer Casgrain-Robertson, General Manager/Secretary Treasurer - Rideau Valley Conservation Authority and Sally McIntyre, General Manager - Mississippi Valley Conservation Authority will make a joint presentation to County Council regarding upcoming stimulus funding opportunities of which the CAs have identified key projects that it would like to outline to County Council for endorsement, sponsorship, or as a financial partner.
Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Briefings a) Ms. Alison Vandervelde, Community Development Officer, will brief County Council on the 2020 4-week virtual Open Farms event which took place from September 14 through October 9. b)
Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing.
Unfinished Business
32 - 33
Recommend Reports from the Chief Administrative Officer a) 2020-097 Corporate Services 2019 Surplus Transfer to Stabilization Reserve Resolved That the Council of the County of Frontenac receive the Corporate Services – 2019 Surplus Transfer to Stabilization Reserve report for information; And Further That Council authorize the transfer of $158,729.99 to the Stabilization Reserve
Page 2 of 75
Page 34 - 35
b)
2020-099 Corporate Services 2021 Budget Levy Phase-In for Rural Transportation Resolved That the Council of the County of Frontenac receive the Corporate Services - 2021 Budget Levy Phase-In for Rural Transportation, And Further That Council accepts the phase-in schedule to move the contribution to rural transportation to the levy over six (6) years.
36 - 39
c)
2020-100 Corporate Services Frontenac-Howe Islander Ferry Fees and Fares Schedule Resolved That Council of the County of Frontenac receive the Corporate Services –Frontenac-Howe Islander Ferry Fees and Fares Schedule report; And Further That a by-law be introduced later in the meeting to adopt the 2021 Frontenac-Howe Islander Ferry Fees and Fares Schedule.
Page 3 of 75
Page 40 - 44
d)
2020-101 Corporate Services AODA Website Compliance Extension and Funding/Resource Support Whereas Section 14(4) of Ontario Regulation 191/11 under the Accessibility for Ontarians with Disabilities Act requires designated public sector organizations to conform to WCAG 2.0 Level AA by January 1, 2021; and, Whereas the County remains committed to the provision of accessible goods and services; and, Whereas the County provides accommodations to meet any stated accessibility need, where possible; and, Whereas the declared pandemic, COVID-19, has impacted the finances and other resources of the County; and, Whereas the Accessibility for Ontarians with Disabilities Act contemplates the need to consider technical or economic considerations in the implementation of Accessibility Standards; Therefore Be It Resolved That the Corporation of the County of Frontenac request that the Province of Ontario extend the compliance deadline stated in Section 14(4) of Ontario Regulation 191/11 to require designated public sector organizations to meet the compliance standards, by a minimum of one (1) year to at least January 1, 2022; And Further That the Corporation of the County of Frontenac requests that the Province of Ontario consider providing funding support and training resources to municipalities to meet these compliance standards; And Further That a copy of this resolution be forwarded to the Honourable Doug Ford, Premier of Ontario, Ian Arthur, M.P.P. Kingston and the Islands, M.P.P. Randy Hillier Lanark—Frontenac—Kingston, the Association of Municipalities of Ontario (AMO), the Association of Municipal Managers, Clerk’s and Treasurers of Ontario (AMCTO) and all Ontario municipalities.
Page 4 of 75
Page 45 - 47
e)
2020-103 Office of the Chief Administrative Officer Authorization to submit an Application to the COVID-19 Resilience Infrastructure Stream Funding Be It Resolved That the Council of the County of Frontenac authorize staff to submit a grant application to the COVID-19 Resilience Infrastructure Stream Funding; And Further That staff report back to Council on any successful application for Councils final decisions prior to the execution of any funding agreements.
48 - 57
f)
2020-104 Planning and Economic Development Partnership Renewal with Verona District ATV Club Be It Resolved ThatCouncil pass a by-law later in the meeting authorizing staff to enter into a partnership and use agreement with the Verona ATV Club to allow motorized vehicles to use the Frontenac K&P Trail from Craig Road to Clarendon Station and; And Further That staff be delegated authority to complete annual renewals of these agreements.
58 - 67
Information Reports from the Chief Administrative Officer a) 2020-098 Corporate Services 2020 Third Quarter Financial Summary and Outlook This report is for information purposes only.
68 - 69
b)
2020-102 Fairmount Home Quarterly Update Activity Report This report is for information purposes only.
Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Higgs b)
Long Term Care (Fairmount Home) - Councillor Martin
c)
Corporate Services - Councillor MacDonald
d)
Planning and Economic Development - Councillor Revill
Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Councillor Revill
Page 5 of 75
Page b)
KFL&A Public Health Board Update - Councillor Doyle
c)
Housing and Homelessness Committee Update - Warden Smith
d)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Higgs
Reports from Advisory Committees of County Council Return to Council a) That Council revert from Committee of the Whole Council, to Council.
Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given
Page 6 of 75
Page a)
Correspondence Regarding the Tri-Board RFP for Bus Service Moved by: Warden Smith Seconded by: Councillor Higgins That Council receive the correspondence from Jack Moreland, Steve & Jenn Dunham and Jenny & Mitch Cox who are local school bus operators within the Tri-Board Transportation Services; And Whereas the Tri-Board Transportation Services are intending to issue an RFP for school bus services later in November; And Whereas the Tri-Board School Bus Operators’ Association has sent a letter to Gord Taylor of Tri-Board Transportation Services expressing their concerns with the Board’s upcoming RFP process which would force small and medium-sized local companies out of business; And Whereas the local bus operators employ dedicated and loyal drivers who live within our communities who are familiar with our unique rural area and take great pride in the safety of the students even during the winter months when we experience inclement weather; And Whereas The County of Frontenac is a rural municipality who prides itself in the number of small family run businesses which are essential for our residents including our bus operators who take great care in transporting the young people to our schools; Now Therefore Be It Resolved That Council support the Tri-Board School Bus Operators’ Association and our local school bus operators and request the Tri-Board Transportation not to proceed with an RFP for school bus services given the present environment we are under with the COVID-19 Pandemic but work together on a solution to retain our local operators; And Further That we forward a copy of this resolution to Gord Taylor of the Tri-Board Transportation Services, the Directors of Education for Limestone District School Board, Algonquin & Lakeshore Catholic School Board and Hastings & Prince Edward District School Board along with the Trustees and Chairs of the Board that serve the County of Frontenac, Scott Reid, MP, Randy Hillier MPP, Premier Doug Ford, Minister of Education Stephen Lecce, the other Frontenac municipalities.
Giving Notice of Motion
Page 7 of 75
Page Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From Northumberland County regarding its Support for a review of the Municipal Election Act [Distributed to Members of County Council October 23, 2020] b)
From Northumberland County regarding the Cannabis Act [Distributed to Members of County Council October 23, 2020]
c)
From the City of Clarence-Rockland Regarding Cannabis Retail Stores [Distributed to Members of County Council October 23, 2020]
d)
From the Township of South-West Oxford Regarding Assessing Aggregate Resource Properties [Distributed to Members of County Council October 23, 2020]
e)
From Northumberland County regarding its Support for Aggregate Resource Property [Distributed to Members of County Council October 23, 2020]
f)
From Loyalist Township Regarding Funding for Community Groups and Service Clubs Affected by the Pandemic [Distributed to Members of County Council October 23, 2020]
g)
From the Township of Oro Medonte Regarding Support for Recreational Sports Deemed Essential in Stage 2 [Distributed to Members of County Council October 23, 2020]
h)
From Northumberland County Regarding Unauthorized Car Rally [Distributed to Members of County Council October 23, 2020]
i)
Memorandum from Chief Chavelier to Council regarding Response Time Standards Results for Rural Stations [Distributed to County Council Thursday, October 29, 2020]
j)
From the Town of Lincoln regarding resolution in support of Municipality of Tweed Cannabis Production for Recreational Sports Deemed Essential in Stage 2 [Distributed to Members of County Council October 30, 2020]
k)
From the Township of Huron-Kinloss regarding resolution respecting the Municipal Elections Act and rural communities [Distributed to Members of County Council October 30, 2020]
l)
From the Township of Huron-Kinloss regarding resolution to remove powers of LPAT regarding heritage properties [Distributed to Members of County Council October 30, 2020]
m)
From Norfolk County regarding its Illicit Cannabis Resolution [Distributed to Members of County Council October 30, 2020]
Page 8 of 75
Page n)
From the Kingston Frontenac Housing Corporation providing October 26, 2020 Board Package [Distributed to Members of County Council October 30, 2020]
o)
From the County of Prince Edward regarding a resolution in response to Bill 218 and proposed changes to the MEA [Distributed to Members of County Council November 6, 2020]
p)
From Loyalist Township providing Resolution regarding funding for Community Groups and Service Clubs [Distributed to Members of County Council November 6, 2020]
q)
From the City of Belleville regarding AODA Web-Site Support resolution [Distributed to Members of County Council November 6, 2020]
r)
From the City of Kingston regarding resolution passed in support of legislation that supports rejuvenating news outlets [Distributed to Members of County Council November 6, 2020]
s)
From the Kingston Frontenac Housing Corporation providing October 26, 2020 Board Package [Distributed to Members of County Council November 6, 2020]
t)
From the Town of Grimsby regarding letter and resolution to Premier Ford on Bill 108 and LPAT [Distributed to Members of County Council November 6, 2020]
u)
Letter from the City of Hamilton Regarding Amending AGCO Process to Consider Radial Separation from Other Cannabis Locations [Distributed to Members of County Council November 6, 2020]
v)
Letter from the Town of Grimsby Regarding the Proposed Regulation under the Ontario Heritage Act (Bill108) [Distributed to Members of County Council November 6, 2020]
w)
Letter of Support from Loyalist Township regarding Funding for Community Groups affected by pandemic [Distributed to Members of County Council November 6, 2020]
x)
Letter of Support from the Municipality of St.Charles regarding Reliable Access to Affordable Broadband [Distributed to Members of County Council November 6, 2020]
y)
Southern Frontenac Community Services Corporation November 2020 Newsletter [Distributed to Members of County Council November 13, 2020]
z)
From the City of Belleville regarding resolution in opposition of Bill 218 regarding the MEA [Distributed to Members of County Council November 13, 2020]
Page 9 of 75
Page aa) From the Municipality of Meaford regarding Resolution in opposition of Bill 218 regarding amendments to the MEA [Distributed to Members of County Council November 13, 2020] ab) From the Township of Amaranth asking Premiere Ford to rescind Bill 218 with respect to amendments to the MEA on ranked ballots [Distributed to Members of County Council November 13, 2020] ac)
Letter of Support from the Township of East Garafraxa Regarding Assessment Methodologies for Aggregate Resource Properties [Distributed to Members of County Council November 13, 2020]
ad) Southern Frontenac Community Services Q3 Reporting Summary for Transportation Services [Distributed to Members of County Council November 13, 2020] ae) Correspondence from Councillor Higgins regarding Strategy Corp Modernization and his input to consultant for County Council [Distributed to Members of County Council November 13, 2020] Other Business a) Request by the Regional Conservation Authorities Stimulus Funding Opportunities Be It Resolved That staff be directed to bring forward a report to the December Council meeting providing Council with options on how best to support the request by the Regional Conservation Authorities regarding upcoming stimulus funding opportunities of which the CAs have identified key projects which it is looking to County Council for endorsement, sponsorship, or as a financial partner; And Further That the report include an outline of potential budget implications prior to final approval of the 2021 Budget. Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. b)
Third Reading Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed.
Page 10 of 75
Page By-Laws 70 - 72
a)
To establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2021 [Proposed By-law No. 2020-0042]
73
b)
To authorize the execution of an agreement with the Verona District ATV Club [Proposed By-law No. 2020-0043]
74 - 75
c)
To confirm all actions and proceedings of County Council on November 18, 2020 [Proposed By-law No. 2020-0044]
Adjournment
Page 11 of 75
AGENDA ITEM #a)
Minutes of the Special Meeting of Council October 14, 2020 A special meeting of the Council of the County of Frontenac was held in virtual electronic format, hosted at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, October 14, 2020 and was called to order at 6:00 p.m. Roll Call Present Electronically:
Warden Fran Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Denis Doyle, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill
Also Present Electronically:
County: Kelly Pender, Chief Administrative Officer Jannette Amini, Manager of Legislative Services/Clerk
Adoption of Agenda Motion #: 134-20
Moved By: Seconded By:
Councillor Doyle Councillor MacDonald
Be It Resolved That Procedural By-law 2013-0020, section 7.5 be waived to permit Other Business to be added to the agenda to consider a motion regarding the change of location of the October 21, 2020 regular Council meeting and the October 20 & 21, 2020 Committee of the Whole Budget Deliberations, and as amended be adopted. Carried (a 2/3 vote was received) Disclosure of Pecuniary Interest and General Nature Thereof There were none. Eastern Ontario Regional Network Cell Gap Coverage Project Ms. Lisa Serverson, EORN Communications/Stakeholder Relations Officer introduced fellow EORN members Mr. Jim Pine and Mr. Marco Smits who were assisting in tonight’s presentation. The group provided all Member Councils with an overview of the Cell Gap Coverage project. A copy of the presentation was attached to the agenda. Issues were raised around concerns of those residents living along Lake Ontario and the St. Lawrence River picking up towers on the American side. Mr. Pine noted that EORN is aware of and looking at this. Although not a solution, at present users have
Page 12 75 Minutes of Special Meeting heldofOctober 14, 2020
AGENDA ITEM #a)
the option of turning off their roaming data on their cellular devices to avoid additional roaming charges. To a question regarding where satellite fits into the project scenario, as the presentation was only focused on internet and towers, Mr. Pine noted that satellite is a separate technology from towers and internet and may still be a way of how people get connected; however the preference is through fibre technology which is much more reliable. Joint Service Delivery Review of the Frontenac Municipalities Consultant Briefing: Mr. John Matheson and the team from Strategy Corp. provided the Joint Councils with a briefing on the Joint Service Delivery Review. To a question regarding why amalgamation or moving to a single tier municipality was not considered, Mr. Matheson noted that governance structure was outside of the scope of the Service Delivery Review. 2020-093 Office of the Chief Administrative Officer Joint Service Delivery Review by Strategy Corp. Motion #: 135-20
Moved By: Seconded By:
Councillor Martin Councillor Revill
Be It Resolved that the Office of the Chief Administrative Officer – Joint Service Delivery Review by Strategy Corp. report be received; And Further That the report of Strategy Corp. be received; And Further That each municipal Council review the opportunities in greater detail and provide direction to their Chief Administrative Officers regarding their intent to participate in potential opportunities and that this input be circulated to all municipalities at their earliest opportunity. And Further That County Council request County staff to work with the partner municipalities staff to provide an implementation strategy, for the potential opportunities that could include the County, to a joint session of the Frontenac municipalities in the first quarter of 2021. Carried Other Business Change in location of the October 21, 2020 County Council meeting And October 20 & 21, 2020 County Budget meeting
Motion #: 136-20
Moved By: Seconded By:
Councillor Doyle Councillor Higgins
Be It Resolved That the location of the regular meeting of County Council scheduled for October 21, 2020, and the Committee of the Whole 2021 budget deliberations Special Meeting of Council Minutes October 14, 2020
Page 13 75 Minutes of Special Meeting heldofOctober 14, 2020
Page 2 of 3
AGENDA ITEM #a)
scheduled for October 20 & 21, 2020 be moved from the County Administration Offices to the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham Carried Public Question Period There were no questions from the public. By-Laws – General By-laws and Confirmatory By-law First and Second Reading Motion #: 137-20
Moved By: Seconded By:
Councillor Higgs Councillor Martin
Resolved That leave be given the mover to introduce by-law a) that has been circulated to all Members of County Council and that by-law a) be read a first and second time. Carried Third Reading Motion #: 138-20
Moved By: Seconded By:
Councillor Higgs Councillor Martin
Resolved That by-law a) be read a third time, signed, sealed and finally passed. Carried By-Laws a)
Confirmatory By-law [Proposed By-law No. 2020-0040] Adjournment
Motion #: 139-20
Moved By: Seconded By:
Councillor Higgins Councillor Doyle
That the meeting hereby adjourn at 8:39 p.m. Carried
Frances Smith, Warden
Special Meeting of Council Minutes October 14, 2020
Page 14 75 Minutes of Special Meeting heldofOctober 14, 2020
Jannette Amini, Clerk
Page 3 of 3
AGENDA ITEM #b)
Minutes of the Regular Meeting of Council October 21, 2020 A regular meeting of the Council of the County of Frontenac was held at the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham on Wednesday, October 21, 2020 and was called to order at 9:00 a.m. Regular business commenced at 9:54 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:00 am to 9:43 am. Warden Fran Smith, Deputy Warden Ron Vandewal, Councillors Denis Doyle, Ron Higgins, Bruce Higgs, Bill MacDonald, Alan Revill (late 10:28) and Alternate Councillor Fred Fowler (on behalf of Councillor Gerry Martin)
Present:
Absent
Councillor Gerry Martin
Also Present:
County: Kelly Pender, Chief Administrative Officer Alex Lemieux, Director of Corporate Services/Treasurer Jannette Amini, Manager of Legislative Services/Clerk
Closed Session Motion #: 140-20
Moved By: Seconded By:
Councillor Fowler Councillor MacDonald
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held September 16, 2020
- Labour relations or employee negotiations - as it relates to the contract with the Ministry of Transportation (MTO) for the Howe Island Ferry Carried Motion #: 141-20
Moved By: Seconded By:
Councillor Higgs Councillor Doyle
Resolved That Council rise from Committee of the Whole closed session without reporting Carried
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AGENDA ITEM #b)
Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof There were none Adoption of Minutes a)
Minutes of Meeting held September 16, 2020
Motion #: 142-20
Moved By: Seconded By:
Councillor Higgins Deputy Warden Vandewal
Resolved That the minutes of the regular Council meeting held September 16, 2020 be adopted. Carried Deputations and/or Presentations a)
Dr. Hugh Guan, KFL&A Public Health, presented to County Council, highlights of Public Health programs and services along with an overview of the its draft 2021 budget.
b)
Ms. Laura Carter, Kingston Frontenac Public Library, presented to County Council, highlights of the library programs and services along with an overview of the Library’s draft 2021 budget.
c)
Ms. Ruth Noordegraaf, City of Kingston Housing and Social Services, presented to County Council, highlights of the Housing and Social Services programs along with an overview of the draft 2021 budget. Proclamations
a)
GIS Day November 18, 2020.
Motion #: 143-20
Moved By: Seconded By:
Councillor Higgins Councillor MacDonald
Whereas Geography Awareness Week is November 15 - 21, 2020; And Whereas International Geographic Information System (GIS) Day is November 18, 2020;
Regular Meeting of Council Minutes October 21, 2020
Page 16 of21, 752020 Minutes of Meeting held October
Page 2 of 9
AGENDA ITEM #b)
And Whereas Geography Awareness Week promotes GIS and geographic literacy; And Whereas GIS is an important part of geography awareness; And Whereas the County of Frontenac is committed to expanding GIS awareness throughout the County in order to showcase real-world applications with GIS. Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims November 18, 2020 as GIS Day in Frontenac County. Carried Move into Committee of the Whole Motion #: 144-20
Moved By: Seconded By:
Councillor Higgs Councillor Fowler
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings Unfinished Business Recommend Reports from the Chief Administrative Officer Information Reports from the Chief Administrative Officer Reports from Council Liaison Appointees a)
Emergency and Transportation Services - Councillor Higgs
Councillor Higgs provided an overview of the Emergency and Transportation Services liaison activities since the last Council meeting.
Regular Meeting of Council Minutes October 21, 2020
Page 17 of21, 752020 Minutes of Meeting held October
Page 3 of 9
AGENDA ITEM #b)
b)
Long Term Care (Fairmount Home) - Councillor Martin
No Report c)
Corporate Services - Councillor MacDonald
No Report d)
Planning and Economic Development - Councillor Revill
Councillor Revill provided an overview of the Planning and Economic Development liaison activities since the last Council meeting. Reports from External Boards and Committees a)
Kingston Frontenac Library Board Update - Councillor Revill
Councillor Revill provided an overview of the Kingston Frontenac Library Board activities since the last Council meeting. b)
KFL&A Public Health Board Update - Councillor Doyle
Councillor Doyle provided an overview of the KFL&A Public Health Board activities since the last Council meeting. c)
Housing and Homelessness Committee Update - Warden Smith
No Report given this was provided under Deputations. d)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Higgs
Councillor Higgs provided an overview of the Food Policy Council of Kingston, Frontenac, Lennox and Addington activities since the last Council meeting. Council recessed at 11:03 a.m. Council reconvened at 11:10 a.m.
Regular Meeting of Council Minutes October 21, 2020
Page 18 of21, 752020 Minutes of Meeting held October
Page 4 of 9
AGENDA ITEM #b)
Reports from Advisory Committees of County Council a)
Report of the Planning Advisory Committee
Council consented to the separation of each item on the report and each were voted on separately. Motion #: 145-20
Moved By: Seconded By:
Councillor Higgins Councillor Doyle
That the Report received from the Planning Advisory Committee be received and adopted. Report of the Planning Advisory Committee The Planning Advisory Committee reports and recommends as follows:
- 2020-091 Planning Advisory Committee Application for Draft Plan of Vacant Land Condominium Approval 10CD2012/001 located at Part of Lots 22 &23, Concessions 1 & 2, Geographic Township of Clarendon, Township of North Frontenac, County of Frontenac (Ardoch Lake) Whereas an application has been filed with the County of Frontenac for a Draft Plan of Vacant Land Condominium located at Part of Lots 22 &23, Concessions 1 & 2, Geographic Township of Clarendon, Township of North Frontenac, County of Frontenac; And Whereas the Planning Advisory Committee and the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped the Council of the County of Frontenac make an informed decision; And Whereas the application is consistent with the Provincial Policy Statement (2020), conforms to the Frontenac County Official Plan, Township of North Frontenac Official Plan, will comply with the Township of North Frontenac Zoning By-law, and has been reviewed in accordance with the criteria of Section 51 (24) of the Planning Act. And Further That the Council of the County of Frontenac issue draft plan approval for 10CD/2012-001 vacant land condominium development, including Draft Conditions of Approval attached to this report as Attachment 2. Carried
Regular Meeting of Council Minutes October 21, 2020
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Page 5 of 9
AGENDA ITEM #b)
- 2020-094 Planning Advisory Committee Director of Planning and Economic Development – 2021 Work Plan That County Council approve the 2021 work plan for Planning and Economic Development Department as it relates to planning matters; and And Further, that the Director provide an overview to County Council as part of the 2021 budget deliberations as well as the Councils of the three municipalities which the department provides planning services. Carried Return to Council Motion #: 146-20
Moved By: Seconded By:
Councillor MacDonald Councillor Higgins
That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 147-20
Moved By: Seconded By:
Deputy Warden Vandewal Councillor Higgs
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) b)
From The Corporation of the Loyalist Township Regarding Ferries [Distributed to Members of County Council September 18, 2020] From the Ministry of Long-Term Care regarding COVID-19 Wave 2
Regular Meeting of Council Minutes October 21, 2020
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Page 6 of 9
AGENDA ITEM #b)
c) d) e) f) g) h) i) j) k) l) m) n) o) p) q) r)
Preparedness Results [Distributed to Members of County Council September 18, 2020] From the Town of Gravenhurst Council regarding support for a National Designation of August 1st as Emancipation Day. [Distributed to Members of County Council September 18, 2020] From the Corporation of the Township of North Glengarry Regarding Longterm Care Homes [Distributed to Members of County Council September 18, 2020] From the Community Schools Alliance Regarding activities of the Executive Committee Since the Last AGM Meeting [Distributed to Members of County Council September 18, 2020] From the Township of Wallaston Regarding 2018 Municipal Election [Distributed to Members of County Council September 25, 2020] From the Township of Amaranth Regarding Support for the City of Oshawa’s motion [Distributed to Members of County Council September 25, 2020] From the Township of Amaranth Regarding Support of Long Term Care Facility Inspection for the Township of Glengarry [Distributed to Members of County Council September 25, 2020] From the Corporation of the Town of Amherstburg Regarding AODA Website Compliance Extension Request [Distributed to Members of County Council September 25, 2020] From the Corporation of the Town of Amherstburg Regarding Request for Consideration of Amendments to Bill 106 [Distributed to Members of County Council September 25, 2020] From the County of Prince Edward County Regarding Food Hub for Eastern Ontario [Distributed to Members of County Council September 25, 2020] Board package from the Kingston & Frontenac House Corporation [Distributed to Members of County Council October 2, 2020] From South Frontenac Community Services Regarding October 2020 Newsletter [Distributed to Members of County Council October 2, 2020] From the Office of the Solicitor General Regarding the Anti-Racism Initiatives [Distributed to Members of County Council October 2, 2020] From the Town of Wasaga Beach Regarding Unauthorized Car Rally in Wasaga Beach [Distributed to Members of County Council October 9, 2020] From the Township of Asphodel Norwood Regarding Cannabis Enforcement [Distributed to Members of County Council October 9, 2020] From the Corporation of the Township of North Glengarry Regarding COVID - 19 Emergency Assistance Funding [Distributed to Members of County Council October 9, 2020] From the Township of Lake of Bays regarding Letter to Premier Ford requesting reform to the Municipal Insurance Policy [Distributed to Members of County Council October 9, 2020]
Regular Meeting of Council Minutes October 21, 2020
Page 21 of21, 752020 Minutes of Meeting held October
Page 7 of 9
AGENDA ITEM #b)
s) t) u) v) w)
Letter from the County of Wellington Regarding the Oct 2020 Aggregate Resource Property Valuation Advocacy Report [Distributed to Members of County Council October 9, 2020] From the Town of Plympton-Wyoming regarding its Support of Wollaston Township motion to review the Municipal Elections Act [Distributed to Members of County Council October 16, 2020] From the City of St. Catharines regarding the Development Approval Requirements for Landfills (Bill 197) [Distributed to Members of County Council October 16, 2020] From the Township of Madawaska Valley Regarding the Cannabis Act. [Distributed to Members of County Council October 16, 2020] From the Township of Blandford-Blenheim Regarding Unlicensed and Unmonitored Cannabis Grow Operations [Distributed to Members of County Council October 16, 2020] Other Business Public Question Period
There were none By-Laws – General By-laws and Confirmatory By-law a)
First and Second Reading
Motion #: 148-20
Moved By: Seconded By:
Councillor Fowler Councillor MacDonald
Resolved That leave be given the mover to introduce by-law a) that has been circulated to all Members of County Council and that by-law a) be read a first and second time. Carried b)
Third Reading
Motion #: 149-20
Moved By: Seconded By:
Councillor Fowler Councillor MacDonald
Resolved That by-law a) be read a third time, signed, sealed and finally passed. Carried
Regular Meeting of Council Minutes October 21, 2020
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Page 8 of 9
AGENDA ITEM #b)
By-Laws a)
To Confirm all Actions and Proceedings of County Council [Proposed By-law No. 2020-0041] Adjournment
Motion #: 150-20
Moved By: Seconded By:
Councillor Higgs Councillor Higgins
That the meeting hereby adjourn at 11:18 a.m Carried
Frances Smith, Warden
Regular Meeting of Council Minutes October 21, 2020
Page 23 of21, 752020 Minutes of Meeting held October
Jannette Amini, Clerk
Page 9 of 9
AGENDA ITEM #c)
Minutes of the Committee of the Whole Council October 20 & 21, 2020
A meeting of the Committee of the Whole Council of the County of Frontenac was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, on Tuesday, October 20, 2020 and was called to order at 9:00 a.m. The meeting reconvened on Wednesday, October 21, 2019 at 11:30 a.m. Present:
Warden Fran Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Denis Doyle, Bruce Higgs, Bill MacDonald, and Alan Revill, Alternate Councillor Fred Fowler (on behalf of Councillor Gerry Martin)
Absent
Councillor Gerry Martin
Also Present:
County: Kelly Pender, Chief Administrative Officer Alex Lemieux, Director of Corporate Services/Treasurer Gale Chevalier, Director of Emergency & Transportation Services Jannette Amini, Manager of Legislative Services/Clerk
Present Electronically
Phil Piasetzki, Deputy Treasurer Barb McCulloch, Director of Human Resources David Millard, Manager of FMIS Kevin Farrell, Manager of Continuous Improvement and Acting Director of Transportation Services Susan Brant, Administrator, Fairmount Home Erin Lyons, Acting Assistant Director of Care
Call to Order Deputy Warden Vandewal called the meeting to order at 9:00 a.m. Adoption of Agenda Moved By: Seconded By:
Councillor Doyle Councillor Higgins
Resolved That the agenda for the October 20 and 21, 2020 meeting of the Committee of the Whole be approved. Carried
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AGENDA ITEM #c)
Disclosure of Pecuniary Interest and General Nature Thereof Warden Smith declared a pecuniary interest with respect to Reports, clause b). – Grants to Others – Funding Requests from Outside Agencies as she is a volunteer for Rural Frontenac Community Services as a driver for the Meals on Wheels program and receives mileage for expenses. [A copy of Warden Smiths written Declaration of Pecuniary Interest in on file in the Clerk’s Office] Deputations and/or Presentations Reports a)
2020-095 Corporate Services 2021 Draft Budget – Business Plans and Project Proposals
Moved By: Seconded By:
Councillor Higgins Councillor MacDonald
That the Council of the County of Frontenac receive 2021 Draft Budget - Business Plans and Project Proposals Report; And Further That Council approve the 2021-2025 Business Plans as presented; And Finally That Council include the following Project Proposals for inclusion in the 2021 Draft Budget deliberations: Fairmount Home
Personal Support Worker (PSW) 1.4 FTE – Evening Shift
Frontenac Paramedic Services
12-Hour Resource 4.0 FTE
Planning and Economic Development
Community Planner 1.0 FTE
GIS
Municipal 511 Carried
Mr. Pender welcomed everyone and provided an overview of the budget process and responded to questions raised. Meeting of the Committee of the Whole Budget Minutes October 20 & 21, 2020
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AGENDA ITEM #c)
Mr. Lemieux provided an overview of the 2021 Draft Budget, Budget Challenges, and the 2020 Budget Context containing the draft tax rate increases and responded to questions on same. Corporate Services Legislative Services Ms. Amini provided an overview of the Legislative Services 2021-2025 Business Plan and responded to questions on same. Financial Services Mr. Piasetzki provided an overview of the Financial Services 2021-2025 Business Plan and responded to questions on same. Committee of the Whole recessed at 10:25 a.m. Committee of the Whole reconvened at 10:42 a.m. Emergency and Transportation Services Project Proposals Chief Chevalier provided an overview of the Emergency and Transportation Services 2021-2025 Business Plan and Project Proposals and responded to questions on same. Keys questions raised were in regards to when or if the Robertsville Station will move to a 24 hour station, how Council can further support paramedics in terms of their mental wellness, cross boarder billing and any anticipation of changes in the rural areas as cottage owners and residents opt to remain home this coming winter as opposed to heading south. In terms of discussion around the proposed new 12 hour resource project proposal, and specifically in terms of cost efficiencies and sick time, Mr. Pender responded that it is the individual Townships and Frontenac’s neighbouring municipalities that will see a decline in service should Council not approve this additional resource as once an ambulance from these areas comes into the City, it doesn’t leave. In terms of sick time, he noted the presumptive legislation that has been passed by the Province in terms of the mental health of paramedics. In support of this, he noted to Council the unimaginable things that paramedics see on a daily basis that most people would never see in a lifetime and if they require a day to recover from this, it should be supported around this table. Corporate Services Human Resources Ms. McCulloch provided an overview of the Human Resources Services 2021-2025 Business Plan and responded to questions on same.
Meeting of the Committee of the Whole Budget Minutes October 20 & 21, 2020
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AGENDA ITEM #c)
Key questions raised were in regards to the allocation of HR time to Fairmount Home, if our HR situation mirrors that of other communities and the possibility of moving the temporary HR Generalist to a permanent position, to which Ms. McCulloch noted that this will be requested in 2022 The Committee of the Whole recessed at 12:28 p.m. The Committee of the Whole reconvened at 12: 58 p.m. Frontenac Municipal Information Services Mr. Millard provided an overview of the Frontenac Municipal Information Services 20212025 Business Plan and responded to questions on same. Continuous Improvement/GIS Mr. Farrell provided an overview of the Continuous Improvement/GIS 2021-2025 Business Plan. Key questions noted were in regards to discussions last year of the inclusion of cost avoidance and recognizing, as a KPI, the costs that have been saved or avoided as a result of the LEAN focus to which Mr. Farrell noted that this was reported in 2019 and will be reported again to Council in 2022. Mr. Farrell also clarified the contradiction in the report on the number of staff currently trained in LEAN which the correct number is 28. Fairmount Home Ms. Brant provided an overview of the Fairmount Home 2021-2025 Business Plan and Ms. Erin Lyons presented the Project Proposals. Ms. Brant responded to questions regarding funding for the building re-design, and how close the new position will take Fairmount Home to the minimum 4 hours of care, noting that the additional position will bring the Home to 3.55 hours of care per resident per day. The review of the building will help to address any resident isolation if needed. She further noted that while waiting for the design review, the current isolation plan for Fairmount Home provides 2 options, those being the auditorium in which 15 or less residents are affect, and one specific floor being designated as an isolation wing where more than 15 residents are affected. In terms of the Case Mix Index (CMI), it remains an issue so even though the acuity and complexity of residents in long-term goes up, the funding does not. In terms of the 4 hours of care, she has not heard of any legislation coming forward although it was indicated in the Long Term Care review. She offered to help any Councillor who is currently advocating for this. The Committee of the Whole recessed at 1:56 p.m. The Committee of the Whole reconvened on Wednesday, October 21st in the Township of South Frontenac Council Chamber, and was called to order at 11:28 a.m. Meeting of the Committee of the Whole Budget Minutes October 20 & 21, 2020
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AGENDA ITEM #c)
Present:
Absent Also Present:
Present Electronically
Warden Fran Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Denis Doyle, Bruce Higgs, Bill MacDonald, and Alan Revill, Alternate Councillor Fred Fowler (on behalf of Councillor Gerry Martin) Councillor Gerry Martin County: Kelly Pender, Chief Administrative Officer Alex Lemieux, Director of Corporate Services/Treasurer Joe Gallivan, Director of Planning and Economic Development Megan Rueckwald, Manager of Community Planning Jannette Amini, Manager of Legislative Services/Clerk Richard Allen, Manager of Economic Development
Planning and Economic Development Mr. Joe Gallivan provided a high level overview of the Planning and Economic Development Department and responded to questions raised. Ms. Megan Rueckwald provided an overview of the Planning Units 2021-2025 Business Plan and responded to questions raised. The Committee of the Whole recessed at 11:55 a.m. The Committee of the Whole reconvened at 12:10 p.m. Mr. Richard Allen provided an overview of the Economic Development Unit’s 2021-2025 Business Plan and responded to questions raised, including clarification around promoting tourism in the County, effects of snow birds staying home and wanting to carryout home improvement projects, coupled with the fact that local contractors are backed up, making it more difficult to find these services and supplies. It was asked, in terms of the KPI regarding the number of new business inquiries, to have an additional KPI identifying the number of those inquiries that turn into action. Comments were also expressed that the County is missing out on attracting business, given the increased demand in rural Ontario for new home construction and sales, business start-ups and the growing interest in rural Ontario to which Mr. Allen noted that at present, staff are focused on connecting local businesses and growing this in the future. Mr. Gallivan provided an overview of the Sustainability Reserve. He noted the amendments to the Planning Act that limit who can now appeal to the LPAT and as such, the reserve should no longer be taking large hits in the future. Mr. Allen provided an overview of the Community Development Reserve. Councillor Higgins provided an overview of issues in his eyes and noted that North Frontenac is now looking at hiring its own Community Planner and should the County not be looking at more of an administrative staff position as opposed to a Community Meeting of the Committee of the Whole Budget Minutes October 20 & 21, 2020
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AGENDA ITEM #c)
Planner position, to which Mr. Gallivan advised that he cannot recommend an administrative position as they are not able to provide professional planning opinions that could be called into question if an application is appealed. The work being missed is at the regional level so a Community Planning position in North Frontenac would not affect this decision. Mr. Allen provided an overview of the K&P Trail 2021-2025 Business Plan and responded to questions raised. Mr. Pender and Mr. Lemieux now took Council through the budget as a whole. Warden Smith declared a pecuniary interest regarding the funding requests from Frontenac Transportation Services as she is a volunteer driver for the Meals on Wheels program and receives mileage for expenses and exited the meeting and exited the meeting. Discussion now took place regarding direction to staff with respect to funding for transportation services and each member of Council provided their input on how to move forward with funding these transportation services. The consensus was that funding for both transportation service providers be included in the budget and that it was left to staff to come back with the best option for how this will be put back into the budget through a phased in approach over 5 years. Warden Smith re-entered the room. Mr. Pender re-capped for Council the budget as it stands as well as what the County would be looking at should the project proposals be approved. In terms of Project Proposals, consensus was given to include the following in final budget deliberations:
Personal Support Worker (PSW) 1.4 FTE – Evening Shift 12-Hour Resource 4.0 FTE Community Planner 1.0 FTE Municipal 511
Warden Smith declared a pecuniary interest regarding clause b), specifically the funding requests from Frontenac Transportation Services as she is a volunteer driver for the Meals on Wheels program and receives mileage for expenses and exited the meeting and exited the meeting.
Meeting of the Committee of the Whole Budget Minutes October 20 & 21, 2020
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Page 6 of 8
AGENDA ITEM #c)
b)
2020-096 Office of the Chief Administrative Officer Grants to Others – Funding Requests from Outside Agencies
Motion #:
Moved By: Seconded By:
Councillor Higgins Councillor Revill
That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Grants to Others – Funding Requests from Outside Agencies/Member Municipalities report for information; And Further That Council forward the funding requests from outside agencies/member municipalities for final budget consideration as follows: Frontenac Transportation Services (FTS)
$48,000
Southern Frontenac Community Services
$48,000
And Further That staff be directed to bring back a report on a five year how best to phase this cost in over a 5 year period to reduce impacts on the levy; And Further That this funding for both transportation services become a line item of future budgets. Carried with agreed to Amendments The agreed to amendments were discussed under clause a), that the funding for these agencies be phased in over 5 years. Council also agreed that this funding now become a line item in annual budgets moving forward. Council confirmed that both Transportation Services will no longer need to attend the September Public meeting of Council to request funding; however will be asked to attend the meeting in which external agencies are invited to Council to overview their services and budget for the following year. Communications Notice of Motions Other Business Public Question Period
Meeting of the Committee of the Whole Budget Minutes October 20 & 21, 2020
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AGENDA ITEM #c)
Adjournment Motion #:
Moved By: Seconded By:
Councillor Warden Smith Councillor Doyle
That the meeting hereby adjourn at 2:12 p.m. Carried
Meeting of the Committee of the Whole Budget Minutes October 20 & 21, 2020
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AGENDA ITEM #a)
Report 2020-097 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/ Treasurer
Date of meeting:
November 18, 2020
Re:
Corporate Services – 2019 Surplus Transfer to Stabilization Reserve
Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – 2019 Surplus Transfer to Stabilization Reserve report for information; And Further That Council authorize the transfer of $158,729.99 to the Stabilization Reserve Background On May 13, 2020, the County of Frontenac received a payment from the City of Kingston of $158,728.99 following the reconciliation of the costs of the programs for Provincial Offences, Child Care, Social Services and Social Housing incurred in 2019. In most years, the reconciliation would have been received before the financial statements for the previous fiscal year were finalized. The funds received would have been added to the County’s surplus/deficit and have been accounted for in the year it occurred (2019). The County’s year-end surplus for 2019 was $85,181.40. That amount was transferred to the Stabilization Reserve per the County’s Reserve Fund policy as part of the closing financial entries for 2019.
2020-097 Corporate Services 2019 Surplus Transfer to Stabilization Reser…Page 32 of 75
AGENDA ITEM #a)
Comment Consistent with the County’s Reserve Fund policy, any year-end surplus is recommended to be transferred to the following reserves with the following order of priority:
- Transferred to the levy stabilization reserve where the reserve balance is below the target;
- Transferred to the capital replacement reserve where the reserve is below the target level;
- Transferred to another reserve that is that is below the target level;
- Transferred to the capital replacement reserve with the intent of reducing future borrowing;
- A levy in a future year(s) below the levy target. The County’s Reserve Policy has a stated target balance of 15% of the municipal levy. While the current balance meets the target, both the Autonomous IV Training and a portion of the EORN Cell Gap project are committed to be funded through the stabilization reserve. 2020 Levy 10,770,976 Target Balance (15% of 2020 Levy) 1,615,646 Reserve Balance, Oct. 31, 2020 LESS: Unfunded Commitments Autonomous IV Training (2020) EORN Cell Gap (2022-23) Reserve Balance Less Previous Commitments Shortfall
1,620,625 (120,242) (139,750) 1,360,633 (255,013)
These commitments would put the reserve in a $255,013 shortfall relative to the target balance. It is recommended that the $158,728.99 received from the City of Kingston for the prior year’s reconciliation be directed towards the Stabilization Reserve. Financial Implications The maintenance of adequate Reserves and Reserve funds is critical to the County’s long term viability as sound program and financial planning will accommodate future growth while maintaining acceptable tax rates. The proposed transfer would bring the current balance in the stabilization reserve to $1,779,354 and would allow for the County of Frontenac to pay for previous commitments from reserve while remaining closer to the target balance. Organizations, Departments and Individuals Consulted and/or Affected
Recommend Report to Council Corporate Services – 2019 Surplus Transfer to Stabilization Reserve November 18, 2020
2020-097 Corporate Services 2019 Surplus Transfer to Stabilization Reser…Page 33 of 75
Page 2 of 2
AGENDA ITEM #b)
Report 2020-099 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/ Treasurer
Date of meeting:
November 18, 2020
Re:
Corporate Services - 2021 Budget Levy Phase-In for Rural Transportation
Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services 2021 Budget Levy Phase-In for Rural Transportation, And Further That Council accepts the phase-in schedule to move the contribution to rural transportation to the levy over six (6) years. Background The Committee of the Whole considered the budget on October 20 and 21, 2020 and directed amendments to the 2021 draft budget as outlined below. Comment During the budget deliberations, the Committee of the Whole recommended that staff bring back a recommendation to phase in the $96,000 contribution to the Rural Frontenac Transportation Services and Southern Frontenac Community Services through a combination of reserve transfers and levy. Financial Implications To maintain the service delivery as recommended by the Committee of the Whole at the budget deliberations, the following adjustments are proposed:
2020-099 Corporate Services 2021 Budget Levy Phase-In for Page 34 of 75 Rural Transpor…
AGENDA ITEM #b)
The External Agencies requests to provide a $96,000 grant for transportation services will be funded through a combination of borrowing from the stabilization reserve and levy. Staff are recommending a four year phase-in of an incremental levy of $32,000 per year with a total commitment of six years to repay the amount borrowed from the stabilization reserve as follows:
Year
Levy
2021 2022 2023 2024 2025 2026 2027
Transfer from Transfer to Balance Owing Reserve Reserve to Reserve $32,000 $64,000 $64,000 $64,000 $32,000 $96,000 $96,000 $96,000 $128,000 $32,000 $64,000 $128,000 $32,000 $32,000 $128,000 $32,000 $0 $96,000 $0
2022 Implications The phase-in proposed will result in additional levy increases beyond 2021. The chart below highlights the estimated increase to the 2022 annual levy relating to service level enhancements that have either been previously agreed upon, or have been proposed in the 2021 draft budget. Operating Levy Community Development Reserve Phase-In (Year 5 of 5) Full-Time Community Planner (8 months funded in 2021, full year in 2022) External Agencies – Rural Transportation Phase-In (Year 2 of 4) Total Operating Levy 0.65% Capital Levy (Year 8 of 10) Estimated Total Phased-In Commitments, 2022
Est. 2022 Amount ($) Est. 2022 Amount (%) $37,000 0.33% $34,486
0.31%
$32,000
0.28%
$103,486 $73,427 $176,913
0.92% 0.65% 1.57%
Should Council approve the proposed phased in approach presented in the report, it will be included in the draft 2021 budget for presentation and adoption by County Council in December. Organizations, Departments and Individuals Consulted and/or Affected
Recommend Report to Council Corporate Services – 2021 Budget Levy Phase-In for Rural Transportation November 18, 2020
2020-099 Corporate Services 2021 Budget Levy Phase-In for Page 35 of 75 Rural Transpor…
Page 2 of 2
AGENDA ITEM #c)
Report 2020-100 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/Treasurer
Date of meeting:
November 18, 2020
Re:
Corporate Services – Frontenac-Howe Islander Ferry Fees and Fares Schedule
Recommendation Resolved That Council of the County of Frontenac receive the Corporate Services – Frontenac-Howe Islander Ferry Fees and Fares Schedule report; And Further That a by-law be introduced later in the meeting to adopt the 2021 Frontenac-Howe Islander Ferry Fees and Fares Schedule. Background The County of Frontenac establishes its fees and fares schedule for the FrontenacHowe Islander Ferry operation annually. The ferry links the west end of Howe Island with the mainland at Kingston. The County has in past discussions indicated that the operation of the ferry should not be a financial burden to the County. The current agreement has the Ministry of Transportation covering 80% of the cost to operating the ferry, with the remaining 20% municipal share coming from Howe Island. Within this framework, there are a number of ways to realize the municipal funding required to operate the ferry through different fee and fare scenarios.
2020-100 Corporate Services Frontenac-Howe Islander Ferry Fees and Fares… Page 36 of 75
AGENDA ITEM #c)
The agreement between the County of Frontenac and the Ministry of Transportation allows for a ferry revenue reserve to be maintained up to 5% of the current operating expenditures. A structure for fees and fares was instated beginning in 2005 which standardized the rates charged for both the Township Ferry and the Frontenac-Howe Islander Ferry and created a common revenue account. Comment The 2021 pass is again proposed to provide access to both the County and the Township ferries and the common fee structure for the Township and the County ferries is also proposed to continue. 2021 Fees and Fares Staff propose that fees should only be collected when vehicles are coming on to Howe Island from either ferry. In 2013 an exemption was provided for all vehicles identified as undertaking business for the Township of Frontenac Islands. No other major change is suggested in the overall principles currently in place for the fees and fares. The County and the Township will continue to make available temporary passes to provide for short term requirements, which can be arranged at the Frontenac-Howe Islander Ferry office or the Township of Frontenac Islands’ municipal office on Howe Island. It is proposed that the annual pass price increase by $10 for each type of annual pass for 2021 to meet the projected operating requirements. It is also proposed that the price of two way tickets increase $2 per trip for each type of vehicle. These proposed increases should allow the Township to collect their portion of the revenue necessary to operate the ferry for 2021 assuming ridership returns to pre-COVID-19 levels. The discounted tickets to provide to visiting friends and family will be continued in 2021. One book of 10 tickets will be sold per pass holder for a price of $60.00 to accommodate this requirement. It is also proposed to add a $2.00 charge per two way trips for bicycles in 2021. The 2021 fees are as follows: Annual pass for a single vehicle $275.00 One additional annual pass for a single vehicle in same name **80.00 Discounted annual pass for a single vehicle (65+) *$248.50 Discounted additional annual pass for a single vehicle in the same name *73.00 (65+) Trailer pass (Island resident who has purchased a vehicle pass) $275.00 Two way trip for a single vehicle $8.00 Two way trip for single vehicle with trailer in tow $17.00 Recommend Report to Council Corporate Services – 2020 Frontenac-Howe Islander Ferry Fees and Fares Schedule November 18, 2020
2020-100 Corporate Services Frontenac-Howe Islander Ferry Fees and Fares… Page 37 of 75
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AGENDA ITEM #c)
Additional charges for annual pass holder with trailer in tow Two way trip for any heavy vehicle Replacement fee per annual pass (Charged for every replacement) Book of 10 discounted tickets per pass holder (Friends and Family) Cyclist
$8.00 $17.00 $25.00 $60.00 $2.00
Definitions Single Vehicle Single vehicle will include a car, motorcycle, van, SUV, or pickup truck. Heavy Vehicle Any vehicle greater than 6,000 kgs and/or 7 metres (23 feet).
- These discounted fees apply to applicants who can show documentation indicating they are 65 years of age or older during 2021. ** A second pass for $80.00 will only be available if the second vehicle involved is registered to:
The same individual who purchased the first full-price 2021 annual pass;
An individual who is married to or is in a common-law relationship with the fullprice 2021 annual pass purchaser;
The dependent child of a full-price 2021 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is under the age of 18;
The dependent child of a full-price 2021 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is over the age of 18, only if the dependent child has both the same permanent address as the full-price 2021 annual pass purchaser and is attending school full-time.
Documentation must be provided that satisfies the staff person issuing the passes. A third pass at a reduced rate is not available.
Township of Frontenac Islands’ vehicles and vehicles which, through previous notification, the Township of Frontenac Islands identifies as undertaking Township business are exempted.
A memorandum of understanding addressing the details of this arrangement has been executed to address the sharing of revenues between the County and the Township.
Recommend Report to Council Corporate Services – 2020 Frontenac-Howe Islander Ferry Fees and Fares Schedule November 18, 2020
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AGENDA ITEM #c)
The Council of the Township of Frontenac Islands has also considered this schedule of fees and fares at its meeting on October 13, 2020. The recommended direction to proceed with the fees and fares proposed in this report was approved. Financial Implications Under its agreement with the Ministry of Transportation, the County can reserve up to 5% of operating expense in a reserve to mitigate ferry revenue fluctuations. Current revenue projections do not anticipate a balance in the ferry revenue reserve heading into 2021. The proposed increase is in line with the increased costs anticipated for the service in 2021. Organizations, Departments and Individuals Consulted and/or Affected D. Plumley, CAO, Township of Frontenac Islands S. Kerr, Deputy Treasurer, Township of Frontenac Islands
Recommend Report to Council Corporate Services – 2020 Frontenac-Howe Islander Ferry Fees and Fares Schedule November 18, 2020
2020-100 Corporate Services Frontenac-Howe Islander Ferry Fees and Fares… Page 39 of 75
Page 4 of 4
AGENDA ITEM #d)
Report 2020-101 Recommend Report to Council To:
Warden and Members of County Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
November 18, 2020
Re:
Corporate Services – AODA Website Compliance Extension and Funding/Resource Support
Recommendation Whereas Section 14(4) of Ontario Regulation 191/11 under the Accessibility for Ontarians with Disabilities Act requires designated public sector organizations to conform to WCAG 2.0 Level AA by January 1, 2021; and, Whereas the County remains committed to the provision of accessible goods and services; and, Whereas the County provides accommodations to meet any stated accessibility need, where possible; and, Whereas the declared pandemic, COVID-19, has impacted the finances and other resources of the County; and, Whereas the Accessibility for Ontarians with Disabilities Act contemplates the need to consider technical or economic considerations in the implementation of Accessibility Standards; Therefore Be It Resolved That the Corporation of the County of Frontenac request that the Province of Ontario extend the compliance deadline stated in Section 14(4) of Ontario Regulation 191/11 to require designated public sector organizations to meet the compliance standards, by a minimum of one (1) year to at least January 1, 2022; And Further That the Corporation of the County of Frontenac requests that the Province of Ontario consider providing funding support and training resources to municipalities to meet these compliance standards; And Further That a copy of this resolution be forwarded to the Honourable Doug Ford, Premier of Ontario, Ian Arthur, M.P.P. Kingston and the Islands, M.P.P. Randy Hillier
2020-101 Corporate Services AODA Website Compliance Extension Page 40 of 75 and Fundin…
AGENDA ITEM #d)
Lanark—Frontenac—Kingston, the Association of Municipalities of Ontario (AMO), the Association of Municipal Managers, Clerk’s and Treasurers of Ontario (AMCTO) and all Ontario municipalities. Background Section 14(4) of Ontario Regulation 191/11 under the Accessibility for Ontarians with Disabilities Act requires designated public sector organizations to conform to WCAG 2.0 Level AA by January 1, 2021. A number of municipalities, including the County of Frontenac, are facing difficulties, both in terms of financial and human resources, to ensure compliance with the Regulation by January 1, 2021. In addition, similar resolutions have been passed by both the City of Belleville and the Town of Amhersburg which were included in Council’s weekly distribution packages on November 6 and September 25 respectively. As previously reported to Council, 2019 was an accessibility compliance reporting year, in which the County of Frontenac was forced to report non-compliance due to the documents on its website not being in an accessible format. As part of that report, the County identified mitigation strategies to rectify the issue and bring the County into compliance. Part of that mitigation strategy was the investigation, and subsequent purchase, of a license with Equidox to remediate these documents. It should be noted that the County’s website itself, which was re-developed in 2016, meets accessibility compliance with Section 14(4) of 0ntario Regulation 191/11 and it is the inaccessible pdf documents on the website that pose the non-compliance issue. On March 12, 2020 an email from the Ministry for Seniors and Accessibility was sent to the Manager of Legislative Services/Clerk regarding the County’s 2019 Accessibility Compliance Report. Within that communication, it should be noted that the Accessibility Directorate recognized that this is a challenging time and that many organizations have been impacted by the COVID-19 outbreak. However, it went on to state that the Ministry for Seniors and Accessibility continues to encourage compliance with all appropriate accessibility requirements under the AODA as organizations adapt operations during these difficult times. In response to that email, the Manager of Legislative Services/Clerk advised that as part of the County’s 2019 Compliance Report, it had reported noncompliance as it had come to the County’s attention that its website contained pdf documents that were not fully accessible. It was also noted that the County was looking to remedy this by investigating software solutions that convert inaccessible pdf’s to accessible pdf’s. Comment Earlier this year, the County signed an agreement with Equidox which has developed a fast and easy-to use web-based software solution that converts inaccessible PDF documents into WCAG 2.0 AA-compliant HTML and accessible PDF and EPUB 2 content. The County have 2 staff who are currently going through all of the documents on its website to bring them into compliance and 1 staff at Fairmount Home that ensures all of the Homes documents being placed on the County’s website moving forward are compliant. It was anticipated that all documents would be completed by the end of the year which would then bring the County into compliance. Recommend Report to Council Corporate Services – AODA Website Compliance Extension and Funding/Resource Support November 18, 2020
2020-101 Corporate Services AODA Website Compliance Extension Page 41 of 75 and Fundin…
Page 2 of 4
AGENDA ITEM #d)
The Administrative Clerk and the Executive Assistant to the CAO and Director of Corporate Services have taken the lead on this project, which included in-depth training of the software and remediating existing pdf documents into accessible documents. This process can take anywhere from 15 minutes to a number of days, depending on the type of document. Although, Equidox helps with the remediation of existing pdf documents; documents such as Consultant Reports, Financial Reports and Official Plans remain difficult to remediate due to the complex details, specialist knowledge and charts within these documents. On October 14, the County was once again contacted by the Ministry for Seniors and Accessibility as a follow up to previous emails where the County had indicated that it required additional time to meet the requirements for accessible websites under Section 14(4) of Ontario Regulation 191/11. Within that communication, it was asked that the County confirm if it still required until the end of the year to come into compliance and if so, the Ministry would provide the County with a compliance plan with a due date of December 31, 2020, or if the County had met the requirements, to complete and resubmit the 2019 Accessibility Compliance Report. Unfortunately, due to the number of documents still requiring remediation, and the time required to remediate comprehensive documents, the County advised the Ministry on October 28, 2020 that remaining with the status quo would not place the County in compliance by December 31, 2020. As a result, the County would be pulling all documents that have not yet been made accessible off of its website by year end and then gradually adding them on as they are put through Equidox, thus bringing the County into compliance. The following process will be taken in determining a queue line for remediating documents: 1. 2. 3. 4. 5.
The Communications Officer will advise of the most popular documents viewed; The most popular documents will be remediated by staff as their time permits; A brief description will be added to the website for the most popular views advising that the document is available by request. If the request requires that the document be in an accessible format, that document will be set as a priority in the cue list; Only “in demand” documents will be added back to the County’s website; All new documents being uploaded to the County’s website will be required to comply with the regulations.
As noted to the Ministry that the only way to bring the County into compliance was to pull all inaccessible documents off of its website, staff were disappointed in the response received from the Ministry on October 30, 2020, which showed no acknowledgement or understanding of the issues being faced by the County, and in effect many municipalities across Ontario, in terms of the impact that the COVID-19 pandemic has had on both the municipalities financial and human resources. The response was simply a thank you for your email indicating that your organization needs more time to meet the requirements for accessible websites and that they would be sending a compliance plan with a due date of December 31, 2020. Later that day, an additional email was sent by the Ministry to staff providing a Compliance Plan for the County of Frontenac, attached as Appendix A to this report. Unfortunately, the Compliance Plan itself provided by the Ministry did Recommend Report to Council Corporate Services – AODA Website Compliance Extension and Funding/Resource Support November 18, 2020
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not meet the CNIB guidelines for accessible documents. In order to ensure the County’s AODA compliance, given that this report would be uploaded to the County’s Civic Web portal, County staff were required to remediate the Ministry’s document into an accessible format. Strategic Priorities Implications Priority 3
3.3
Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach of individual mandates and jurisdictions.
Continue to pursue collaborative opportunities to achieve service and cost efficiencies and other economies through cost-sharing and shared services.
Financial Implications The licensing agreement cost for Equidox is $2,500 per license. The County purchased 1 license in March, 2020. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer
Recommend Report to Council Corporate Services – AODA Website Compliance Extension and Funding/Resource Support November 18, 2020
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Compliance Plan Accessibility for Ontarians with Disabilities (2005) Integrated Accessibility Standards Regulation (O. Reg 191/11) Section (14) Accessible Websites Date: October 30, 2020 Organization: County of Frontenac Reference #: P1 - 867959249 Your organization has indicated that it is not in compliance with the accessible websites requirements under Section 14 of the Integrated Accessibility Standards Regulation (IASR). As discussed with Jannette Amini on October 30, 2020 your organization agreed come into compliance with accessible websites requirements (Section 14) under the IASR and to file a fully compliant 2019 Accessibility Compliance Report by December 31, 2020. Resources: How to make websites accessible Web Content Accessibility Guidelines (WCAG) 2.0 Selecting Auditing Tools Guide for Web Developers Once your organization achieves compliance with Section 14 under the IASR and files a fully compliant 2019 Accessibility Compliance Report, this compliance plan will be considered closed. If you require further clarification on your obligations and responsibilities or are not able to file a fully compliant report by the negotiated due date, please contact us:
By phone 1-844-519-8515 or 416-850-0546 and press 3 for Tamara
By email at AODA.compliance@ontario.ca. Please quote the P1 reference number listed on this notice.
We want to hear from you. Please tell us about the quality of your interaction with our staff. You can provide feedback at 1-888-745-8888. Available in French and in alternate format upon request Disponible sur demande en français et dans un format alternatif
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Report 2020-103 Council Recommend Report To:
Warden and Council of the County of Frontenac
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Kelly Pender, Chief Administrative Officer
Date of meeting:
November 18, 2020
Re:
Office of the Chief Administrative Officer – Authorization to submit an Application to the COVID-19 Resilience Infrastructure Stream Funding
Recommendation Be It Resolved That the Council of the County of Frontenac authorize staff to submit a grant application to the COVID-19 Resilience Infrastructure Stream Funding; And Further That staff report back to Council on any successful application for Councils final decisions prior to the execution of any funding agreements. Background On October 28, 2020, the Province of Ontario launched the COVID-19 Resilience Infrastructure Stream, providing up to $1.05 billion in combined federal-provincial funding to build or renovate health and safety related projects in long-term care, education and municipalities. The funding is part of the federal government’s Investing in Canada Infrastructure Program and reinforces the commitment of both the federal and provincial governments to protect the health and well-being of individuals and families during the pandemic. Eligible projects under the COVID-19 Resilience stream will fall under four main categories: Community, recreation, health and education renovations (e.g. retrofits, repairs or upgrades to long-term care homes, publicly funded schools and co-located childcare centre facilities, recreation centres or shelters); COVID-19 response infrastructure (e.g. heating, ventilation, air-conditioning, new builds or renovations to enable physical distancing); Active transportation (e.g. parks, trails); and, Disaster mitigation, adaptation, or remediation (e.g. flood mitigation).
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The flexibility the new COVID-19 Resilience stream will provide to communities and organizations will make it possible for communities to get shovel-ready projects underway sooner, allowing the kick-start of local economies. The COVID-19 Resilience stream will deliver: Up to $700 million for education-related projects to be nominated and administered by the Ministry of Education; An allocation-based program that will deliver $250 million to municipalities to address critical local infrastructure needs, including $6.5 million that will be directed toward Indigenous and on-reserve education, through the Ministry of Infrastructure in collaboration with the Ministries of Education and Indigenous Affairs; and Up to $100 million for long-term care projects to be identified and administered by the Ministry of Long-Term Care. Eligible projects must begin by September 30, 2021 and be completed by December 31, 2021. Additional details about the COVID-19 Resilience stream and intake opening dates will be available in the days and weeks ahead. Comments Staff are considering projects for proposal based on the amount of funds and the number of proposals permitted for this grant intake. Further details on the specifics of the grant application will be available on November 16th after this report has been published. An update with those details will be shared during the CAO’s briefing on November 18th. Strategic Priorities Implications Priority 2
Explore new funding sources and invest wisely in critical long-term infrastructure.
2.1
To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies.
2.4
Finalize plans and financing to replace/construct/renovate aging County buildings now used for administration services (through a shared admin facility if possible).
Priority 3
3.3
Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach of individual mandates and jurisdictions.
Continue to pursue collaborative opportunities to achieve service and cost efficiencies and other economies through cost-sharing and shared services.
Recommend Report to Council Office of the Chief Administrative Officer – Authorization to submit an Application to the COVID-19 Resilience Infrastructure Stream Funding November 18, 2020 Page 2 of 3
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Financial Implications The County of Frontenac was advised that its municipal allocation would be $100,000 and would be limited to one project submission. Municipalities will not be required to cost-share under this stream. The federal government will cover 80% of the total eligible costs associated with any approved project and Ontario will cover 20%, however, total eligible costs for all submitted projects cannot exceed the total municipal allocation. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Administrator, Fairmount Home Gale Chevalier, Chief/Director of Emergency and Transportation Services Alex Lemieux, Director of Corporate Services/Treasurer
Recommend Report to Council Office of the Chief Administrative Officer – Authorization to submit an Application to the COVID-19 Resilience Infrastructure Stream Funding November 18, 2020 Page 3 of 3
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Report 2020-104 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Richard Allen, Manager of Economic Development
Date of meeting:
November 18, 2020
Re:
Planning and Economic Development – Partnership Renewal with Verona District ATV Club
Recommendation Be It Resolved That Council pass a by-law later in the meeting authorizing staff to enter into a partnership and use agreement with the Verona ATV Club to allow motorized vehicles to use the Frontenac K&P Trail from Craig Road to Clarendon Station and; And Further That staff be delegated authority to complete annual renewals of these agreements. Background At their regular meeting on Council of the County of Frontenac passed motion 2019-096: Community Development Advisory Committee Temporary Access Agreement with Verona ATV Club / OFATV Be It Resolved That the Council of the County of Frontenac authorize the Warden and Clerk to enter into a temporary agreement with the Verona ATV Club to allow motorized vehicles to access the K&P Trail from Craig Road to Sharbot Lake for 2019 and 2020; And Further That County staff report back on the status of the partnership with the Verona ATV Club/OFATV prior to any future renewal. Discussion After one year, staff are pleased with the relationship between the County and the Verona District ATV Club with respect to use and management of the Frontenac K&P Trail. Numerous initiatives have been led by the ATV club, and they have supported the
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County in efforts to maintain and manage the K&P Trail experience. Some highlights from 2020 include:
$8,182 to support the replacement of a bridge structure on Bolton Creek as part of the K&P Trail Capital Redevelopment project from Sharbot Lake to Clarendon Station.
Coordination of a Trail Clean Up Day on August 23, along with the purchase of two garbage cans.
Support in the mapping and condition assessment of 88 culverts.
Procurement and application of calcium in areas prone to dust
COVID-19 Due to COVID-19, the Verona District ATV Club was not able to host trail “ride” events this year. These events typically attract 100-150 ATV users from across the province who look to explore the trails, food, accommodations and other experiences that Frontenac County has to offer. Despite this, the club has grown to over 90 members during this first year of operations. Looking Ahead In 2021, staff seek to expand the partnership in two important ways:
- Monthly Patrols: Trained club members will travel the length of the K&P Trail to assess the infrastructure and identify any necessary issues to be addressed. They will use GIS software to map and locate these issues in real time.
- Trail Wardens: Staff will begin the process of investigating enforcement provisions for those using the trail in contravention of any by-law that may come forward. As part of this, staff will look at the potential of having trained club members becoming Trail Wardens, with the ability to support the enforcement of any bylaw. Financial Implications The first year of partnership with the Verona ATV Club saw a direct financial benefit of $8,182 towards trail infrastructure. In addition, the club was able to respond to safety hazards, including the removal of several trees that required the expertise of a professional arborist. Strategic Priority Implications Priority 1.2: Refine and invest in efforts to accelerate economic development — to grow businesses, attract more visits and expand the tax base.
Recommend Report to Council Planning and Economic Development – Partnership Renewal with Verona District ATV Club November 18, 2020
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Priority 3.2: Play a leadership role on communications to promote shared messaging for all regional initiatives such as economic development, tourism and lifestyle opportunities, and broadband and cell services. Organizations, Departments and Individuals Consulted and/or Affected Verona District ATV Club (OFATV) Township of South Frontenac Township of Central Frontenac Kevin Farrell, Manager of Continuous Improvement
Recommend Report to Council Planning and Economic Development – Partnership Renewal with Verona District ATV Club November 18, 2020
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Partnership & Use Agreement (hereinafter known as the Agreement) BETWEEN: THE CORPORATION OF THE COUNTY OF FRONTENAC (hereinafter referred to as the “County”) AND: Verona District ATV Club 1150B Cedarwoods Lane, Verona, ON, K0H 1S0 (hereinafter referred to as the “Partner”)
Whereas the named Parties in this Agreement agree to the terms and conditions as set for herewith. CONDITIONS OF THE AGREEMENT:
- The County grants permission for access to and use of the Frontenac K&P Trail from Craig Road in the Township of South Frontenac to Clarendon Road in the Township of Central Frontenac (hereinafter referred to as the “Subject Lands”) for the purpose of using, maintaining and enhancing the recreational trail from December 1, 2020 – November 30, 2021, subject to the terms and conditions set out in this Agreement.
- This Agreement shall terminate at the end of the Term unless the parties hereto agree in writing to an extension of the Term. Either party may terminate this Agreement prior to the end of the Term by providing sixty (60) days written notice to the other party.
- Subsequent Terms shall be annual, subsequent to joint annual reviews by the Partner and the County at the end of each annual Term.
- Access and use of the Subject Lands by the Partner for trail use, maintenance and enhancement as described in section 1, above shall be limited to only those 1
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activities allowed for and described in Schedule “B” of this Agreement. Schedule “B” may be amended from time to time with the mutual written consent of the parties. Other than those explicitly described, no other rights privileges or uses are granted by this Agreement to the Partner. 5. The Partner acknowledges and agrees that no legal title or leasehold interest in the Subject Lands shall be deemed or construed to have been created or vested in the Partner by anything contained in this agreement. 6. The permission granted herein does not confer any rights in regard to any lands or roadways that are not under the County’s jurisdiction and control. 7. The Partner shall pay the County annually the sum of $1.00 dollars. 8. The Partner shall at all times during the Term of this Agreement maintain its status as a member in good standing of the OFATV. The Partner shall provide a copy of its membership certificate to the County prior to the commencement of this Agreement, and shall from time to time, at the request of the County, furnish proof to the County of current membership with the OFATV. 9. The Partner acknowledges that the County may enter into partnership and use agreement with other parties for maintenance and upkeep of the Subject Lands. The Partner shall not receive assistance from any other entity or group for activities set out in Schedule “B” until and unless the other entity or group has an access agreement in effect with the County. 10. The Partner acknowledges that no representations or warranties have been made by the County, or anyone acting on its behalf, as to the condition of or title to or the use or zoning of the Subject Lands or as to the performance of any parts thereof or as to the presence or absence of hazardous substances on the Subject Lands including, without limitation, any Contaminant as defined under the Environmental Protection Act, R.S.O 1990, c. E.19 as amended. The Partner acknowledges that the Trail is being accessed on an “as is, where is” basis and the at no representation or warranty is express or can be implied as to the title, description, fitness for purpose quantity, condition or quality thereof or in respect of any other thing whatsoever. 11. All persons and property at any time on the Subject Lands shall be at the sole risk of the Partner, and the County shall not be liable for any loss, damage, or injury, including loss of life, to them or it however occurring and the Partner releases the County from all claims and demands in respect of any such loss, damage or injury. 12. The Partner covenants and agrees to maintain a liability insurance policy or policies satisfactory to the County, acting reasonably, in the minimum amount of ten million dollars ($10,000,000). The Partner shall pay any and all deductibles
2
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with respect to any claim arising thereunder. Such policies of insurance shall name the County as an additional insured and specify that it is primary coverage and not contributory with or in excess of any insurance maintained by the County. A certified copy of such policy or satisfactory certificate in lieu thereof shall be delivered to the County prior to the commencement of this Agreement. The policy of insurance shall be endorsed to provide that the policy will not be altered, cancelled or allowed to lapse without sixty (60) days written notice to the County and the Partner. 13. The Partner shall comply with all provisions of law, including, without limitation, all federal and provincial legislative enactments, municipal by-laws and any other governmental or municipal regulations and orders that relate to the Subject Lands, the Agreement or the exercise of any rights or obligations in the granted by the Agreement. 14. The Partner or its membership shall not in any way use or trespass on any lands adjacent to the Subject Lands. 15. The Partner and its membership agrees to adhere to the OFATV Guide to Trail Etiquette (Schedule C) 16. The Partner acknowledges that the ownership of the Subject Lands remains solely that of the County of Frontenac or the Township of Central Frontenac 17. The County reserves all rights for the management and maintenance of the Subject Lands. The Partner and its membership, as stewards and ambassadors of the Subject Lands, may contribute to the safety and maintenance of the trail through the agreed upon activities in Schedule “B.” The Partner will provide copies of all patrol reports, issues, or hazards to the County in a format provided by the County. 18. To fulfil the nature of the partnership the Partner and the County agree that: a. The Partner will conduct a minimum of one (1) patrol of the Subject Lands per month during each annual term. A patrol consists of travelling the length of the subject lands, documenting the condition and status of trail surface, signage, or other maintenance issues for the County to address. The partner will provide a copy of all patrol records within two (2) business days of the completion of the patrol. b. During the agreement the Partner may contribute to the safety and maintenance of the Subject Lands through activities outlined in Schedule “B” c. Any planned works or remediation impacting the surface or structure of Trail infrastructure are to be reviewed and approved by County staff prior to
3
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commencement of said works d. The County remains responsible for overall development, management and maintenance of the Subject Lands, but may, from time to time, approve works, maintenance activities or other capital improvements proposed to be completed by the Partner. e. The County and the Partner will develop a marketing plan to recognize the results of the partnership, including but not limited to signage, websites, social media and print publications. This plan will be developed as a separate document from this Agreement.
- The Partner shall not assign this Agreement or any of its rights or obligations without prior written consent of the County. In event of a breach of this provision, the County shall be entitled to terminate this Agreement immediately.
- In the event of a dispute arising form or in connection to this agreement, the Partner and the County agree to attempt to resolve this dispute by negotiating in good faith and if necessary, appeal to a mediator for arbitration.
- The Partner agrees to indemnify and save harmless the County from and against any and all manner of claims, demands, losses, costs, charges, actions and other proceedings (“Claims”) made or brought against, suffered by or imposed on the County in respect of any loss, damage or injury to any person or land directly or indirectly arising out of, resulting from or sustained solely as a result of such actions of the Partner, its officers, employees and agents as may occur as part of, during, or as a consequence of the provision of the services for which the partner is responsible as specified above except to the extent such Claims result from the County’s negligence or willful misconduct. Yours truly,
Frances Smith Warden, County of Frontenac
Jannette Amini Clerk, County of Frontenac
4
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Name: Verona District ATV Club Per:
Signature of Partner’s Representative I have the authority to bind the Corporation.
Print Name, Title or Position
The foregoing is hereby accepted at _______________, on this _____ day of ____, 2020.
5
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Schedule A Subject Lands – Frontenac K&P Trail from Craig Road to Clarendon Road
6
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Schedule B 1. 2. 3. 4.
Recreational use by ATV’s Trash and litter clean up Vegetation clearing Signage and barrier erection and maintenance (with consultation and approval from to the County and other Trail Stakeholders) 5. Inspection patrols for safety hazards and executing corrective maintenance. a. Additional maintenance efforts will be focused on areas prone to damage by ATV use. b. Specific locations to be determined between County staff and Verona ATV Club. 6. Driver Education and User Outreach events
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AGENDA ITEM #a)
Repo rt 2020098 Coun cil Information Report To:
Warden and Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/Treasurer
Date of meeting:
November 18, 2020
Re:
Corporate Services – 2020 Third Quarter Financial Summary and Outlook
Recommendation This report is for information purposes only. Background The County of Frontenac financial summary and outlook for the third quarter of 2020 is attached. Comment The County of Frontenac declared a state of emergency on March 26, 2020 in response to the COVID-19 outbreak. Starting in March, the County of Frontenac has responded with initiatives involving increased expenses on staffing, personal protective equipment, and other safety measures to address the health concerns caused by the pandemic and facilitate social distancing. Since the last financial report to council, we received $1,187,600 from the Province on October 9, 2020 under Phase 1 of the Municipal Funding under the Safe Restart Funding. This funding will help offset the cost pressures incurred above to maintain our services throughout the COVID-19 pandemic in 2020. Any unspent funds this year can be placed into a reserve for use next year. The exact amount which the County will require is unknown at this time and will be based on a few variables, including if any additional supplemental funding will become available for the Paramedics or Long-Term Care, and the performance of the cost shared services with the City of Kingston. Any additional outbreaks or wider community spread will also
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increase cost pressures for the County of Frontenac. Our best estimate is that $400$500K of Safe Restart funding will be used to address 2020 cost pressures. The 2021 draft budget has a modest amount of new COVID-related revenue built into next year, with only long-term care expected to receive any additional revenue. The expectation is that any COVID-prevention costs in excess of what is budgeted will be used by the carryover amount of the Safe Restart funding in 2021. Revenue The YTD operating revenue for the third quarter has exceeded budget totals by $1,878,472. Note that this does not include the $1,187,600 Safe Restart funding that was received on October 9, 2020.
We have received funding to cover the temporary pandemic pay initiative which paid qualifying employees at Fairmount Home and Frontenac Paramedics. The initiative is complete and ran from April 24 to August 13. Fairmount Home has applied $460,382 in funding against the Temporary Pandemic Pay costs while Frontenac Paramedics has used $368,572. Fairmount Home also received $187,800 in envelope funding from the Ministry of Health & Long Term Care for additional COVID prevention expenses. Frontenac Paramedics revenue is favourable to budget due to cost recoveries for the Assessment Centre ($179,025) and Street Health Clinic ($122,391). Frontenac Paramedics have contracts to provide staffing for both of these facilities and the revenue received covers the expenses incurred to run these programs. In August 2020, the Land Ambulance Service Grant was announced by the Ministry of Health for Frontenac Paramedics to be $9,133,188 for 2020. The Province funded 50% of the sharable land ambulance operating costs in 2019. This amount exceeds the revenue which was budgeted for from the Province for Land Ambulance in 2020 by $419,908. User fee revenue has been impacted by COVID this year and are $135,375 below budget. This is mostly driven by reductions in ticket and pass sales being $104,950 below budget at the Howe Island Ferry. Fairmount resident fees are also lagging behind budget by $46,758 as eight beds are being held open as a precautionary measure. These open beds are being used when self-isolation is required, either for current residents showing possible symptoms, or new residents who have to self-isolate for 14 days upon admission. Transfers from Reserve have exceeded the budgeted amount through September by $218,380. These transfers are to cover off various one-time projects, including $26,000 from the Stabilization Reserve for the Regional Roads Study and $40,000 from the Howe Island Ferry reserve for a service delivery review. Other transfers include $96,000 from the Stabilization Reserve to rural transportation as well as $97,437 for the Eastern Ontario Regional Network and various initiatives through the Municipal Modernization Fund.
Information Report to Council Corporate Services - Finance - 2020 Third Quarter Financial Summary and Outlook November 18, 2020
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Expenses County expenses for 2020 are $1M over budget through the first nine months of the year. Most increases in salaries and benefits are offset by other funding sources in the revenue line. As well, spending in materials is slightly under budget while contracted services are slightly over budget, with further context below: Salaries and Benefits
Salaries and benefits are greater than budget, primarily due to increased staffing in response to the COVID-19 pandemic. Frontenac Paramedics have assisted with staffing the COVID-19 Assessment Centre and the CTS Centre. As mentioned above, the costs of staffing these locations are offset with revenue from Kingston Health Science Centre and Kingston Community Health Centre respectively. Fairmount Home also increased staffing by adding hours to rotations to ensure adequate staff were in place. Ontario Regulation 146/20 mandated long-term care employers to limit employees to one health service which resulted in a significant portion of our casual pool no longer able to pick up hours. In response, temporary full-time positions were added to retain staff and ensure that rotations could maintain the staffing levels required. The added costs are partially offset by funding received by the province to address COVID-19. As mentioned above, the costs incurred through the Pandemic Pay initiative were $368,572 for Frontenac Paramedic Services and $460,382 for Fairmount Home. This program was fully funded by the Province and had no net impact on the County.
Materials
Timing of estimates for purchases resulted in the variances for materials. While materials required to directly support operations continued to be purchased, many expenses for building upkeep and computer hardware/software have been deferred or delayed due to difficulties in sourcing or safely allowing work to be done during the pandemic. Through September, $345,402 has been spent on materials for infection prevention. The expenses incurred are predominantly for added costs of PPE (gowns, masks, visors, etc.). Fuel costs are $23,202 under budget through September. A decrease in fuel prices, along with reduced call volume for paramedics at the start of the pandemic, helped reduce costs. This has also helped drive expenses in vehicle maintenance below budget by $78,264. We anticipate that both of these costs will remain under budget for the year. Travel costs, training costs and conferences were $68,000 under budget through the first nine months of the year. These costs will remain under budget for 2020.
Contracted Services
Insurance costs have been incurred for 2020 and are $33,445 over budget and $44,200 higher than 2019.
Information Report to Council Corporate Services - Finance - 2020 Third Quarter Financial Summary and Outlook November 18, 2020
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A prior year recovery for 2019 services for POA/Child Care was received in 2020 following a year-end reconciliation for those services. The amount of the recovery received was $158,729. Expenses for special projects and WSIB insurance exceeded the budgeted amounts by $108,680 and $127,328 respectively. These expenses will be covered by transfers from various reserves.
Net Capital Expense
Planned IT replacements will be going forward but have been delayed with challenges sourcing hardware. Deliveries of the hardware will arrive in the 4th quarter of 2020. Fairmount has made some capital purchases, but will continue to evaluate in the context of staffing resource availability and the overall budget whether all planned expenditures will occur in 2020. Paramedic purchases include two new ambulances, remounting a previously owned ambulance, and purchasing several glide chairs. These were all part of the capital budget for 2021. Year-to-date expenditures on the K&P Trail are $371,818. The revenue under the capital section relates to the share paid by the City of Kingston which is paid monthly and reconciled against expenses at year end.
2020 Outlook The County of Frontenac has incurred additional, unbudgeted expenses to respond to the COVID-19 emergency and will likely continue to do so until a vaccine is developed. Various revenue streams from the Province have been announced which will assist with offsetting costs. As mentioned above, $1,187,600 in emergency assistance under Phase 1 of the Safe Restart Agreement was received by the County of Frontenac on October 9, 2020 to “address operating pressures and local needs”. There is another intake for Phase 2 if the funding received is not expected to cover the cost overruns related to COVID-19 for 2020. It is anticipated that funding for the Phase 1 allocation will be sufficient to cover the cost pressures experienced by the County of Frontenac in 2020. Fairmount Home The Province of Ontario issued Directive #3 on March 30, 2020 mandating active screening of all employees and residents twice daily at Fairmount Home. Fairmount Home has engaged a temporary employment agency to provide screeners during daytime hours. The added cost to hire the screeners is $7,478/month. Registered staff are performing the screening duties during the evening and night shifts. Fairmount Home has also faced challenges with recruiting staff required to fill all shifts. On April 22, 2020, Ontario Regulation 146/20 mandated long-term care employers to limit employees to one health service provider, long-term care home or retirement home. Fairmount Home enacted a single-employer model approximately two weeks prior to Information Report to Council Corporate Services - Finance - 2020 Third Quarter Financial Summary and Outlook November 18, 2020
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AGENDA ITEM #a)
Ontario Regulation 146/20. Fairmount’s staffing plan is designed to have many shifts covered by casual and part-time workers and approximately 40 employees have elected to work with their other employer. Fairmount Home has responded by adding shifts to part-time lines to maintain essential duties for resident care. The additional shifts were required for Registered Nurses, Registered Practical Nurses, Environmental Services and a new classification of Resident Aide to maintain resident care. The additional cost of direct labour was $216,120 through the end of September. The cost impact has been partially offset through the inability to fill some of part-time rotations with fewer hours per week. The Ministry of Long-Term Care continues to be proactive with funding to long-term care facilities. Two payments of $37,500 and three payments of $37,600 have been made to Fairmount Home to address operating pressures related to COVID. Through September, $164,325 has been spent on incremental supplies related to the COVID-19 pandemic. It is anticipated Fairmount Home will continue to incur around $15,000 per month for the remainder of the year on COVID-19 supplies. At this time, Fairmount Home’s total requisition for 2020 should be close to what was budgeted for. Many incremental expenses incurred are being offset by provincial funding with the remainder of the shortfall being offset by planned contracted services which will likely not be able to occur this year. Should the additional Ministry of Long-Term Care funding stop, Fairmount Home will need to access funding from the Safe Restart Agreement to offset the projected increase in costs for the remainder of the year. On October 1, 2020, the Ontario government announced that it will be providing a $3 per hour increase to certain workers across Ontario with a focus on Personal Support Workers (PSWs) in Long Term Care homes. The pay increase will be based on position and sector and it will take effect on October 1st and “could extend” until March 31, 2021. To date, no additional program details or funding have been provided by the Province. Frontenac Paramedics Frontenac Paramedics have been assisting with the COVID-19 assessment centre in Kingston. Staff have been performing patient assessments, vital signs and patient swabbing. Through September 30, the County of Frontenac has incurred $218,957 in salaries and benefits to staff the assessment centre. Kingston Health Sciences Centre will be reimbursing the County for paramedic staff costs at the assessment centre. 22.6% of our total calls have been screened as possible COVID-19 cases, which requires added precautions and PPE to be worn. Through September 30, $164,402 has been spent on infection prevention supplies. At this time, it appears that the net municipal contribution will be near what was budgeted for Frontenac Paramedics for 2020. It is projected that operating expenditures will exceed budgeted revenue by $200 - $300K, with most of that being offset by provincial funding. The remainder of our share of the contribution would be eligible to apply against Safe Restart funding. Information Report to Council Corporate Services - Finance - 2020 Third Quarter Financial Summary and Outlook November 18, 2020
2020-098 Corporate Services 2020 Page 62 of and 75 Out… Third Quarter Financial Summary
Page 5 of 10
AGENDA ITEM #a)
Corporate Services and Planning and Development There have been increases in costs as Corporate Services and Planning and Economic Development staff have been instructed to work from home when operationally possible. Conference calling to facilitate remote meetings and additional software and hardware purchases have been required to support office staff working from home. These added costs are currently being offset by reductions in spending for conferences, travel, and training which will likely remain under budget for the remainder of the year. It appears likely that Corporate Services and Planning and Economic Development will be operating within their budget for 2020. Marine Services As a social distancing measure, the Howe Islander Ferry stopped selling tickets between March and September. When ticket sales resumed, safe cash handling practices were implemented including enhanced PPE usage and the Honk Mobile app, which provides an online platform for ticket purchases. On a year-to-date basis, $102,276 less than expected had been collected through ticket sales. It is likely that ticket revenue for the ferry will be $115-$125K less than anticipated for 2020. Operating expenses for the Howe Island Ferry have been coming in near what has been expected for the year. Through the Memorandum of Understanding for operating the Howe Islander County and Township ferries and pooling revenue through the fees and fares schedule, any revenue received will be distributed as follows: i.
The County’s revenue needs from the annual fees and fares will be satisfied first.
ii.
The revenues in excess of the County’s requirements will be forwarded to the Township to meet its revenue requirements only.
iii.
Any excess funded collected by year-end will be drawn from the reserve held by the County
iv.
Any shortfall of funds collected by year-end will be drawn from the reserve held by the County.
v.
The funds set aside in the reserve will be brought forward for consideration when setting the annual fees and fares schedule
Any shortfall of revenues experienced in any year that cannot be covered by a withdrawal from the County’s reserve will be deemed to be a deficit of the Township solely. The County’s revenue reserve has a balance of $562 to apply towards the funding shortfall for the year. Any further deficit on the 20% municipal contribution required to operate the ferry not generated by pass and ticket sales would be covered through the Information Report to Council Corporate Services - Finance - 2020 Third Quarter Financial Summary and Outlook November 18, 2020
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Page 6 of 10
AGENDA ITEM #a)
Township of Howe Island ratepayers. MTO has advised that they will not be operating a program for funding the municipal contribution shortfall. Strategic Plan Implications The mission of Frontenac County is to provide “the effective, efficient and sustainable delivery of services to citizens”. By publishing the quarterly financial report, the County ensures that the Council and public are aware of the costs incurred by the County in relationship to the budget throughout the year. This ensures that the County is accountable to the ratepayer for its revenues and expenditures for the services it provides. Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team Phil Piasetzki, Deputy Treasurer Kathie Shaw, Senior Financial Analyst
Information Report to Council Corporate Services - Finance - 2020 Third Quarter Financial Summary and Outlook November 18, 2020
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Page 7 of 10
AGENDA ITEM #a)
2020
2020
September
YTD
Total Annual
Budget
YTD Budget
YTD Actual
Variance
Spent
$
$
$
$
%
2,753,372
2,617,997
(135,375)
73.37%
Operating Revenue Taxation from Other Governments User Charges Payments in Lieu of Taxes Federal and Provincial
70,000 3,568,107 42,897 16,302,874
12,215,545
13,584,300
1,368,755
83.32%
Provincial Offences Net Revenue
136,321
102,240
99,625
(2,615)
73.08%
Investment Income
140,000
106,635
121,994
15,359
87.14%
Other
739,206
483,889
716,807
232,918
96.97%
Transfers from Obligatory Reserve
878,884
Transfers from Reserve
379,638
163,198
381,578
218,380
100.51%
22,257,927
15,824,879
17,522,301
1,697,422
(78.72%)
Salaries & Benefits
30,253,695
22,348,380
23,563,179
1,214,799
77.89%
Materials
3,416,707
1,965,956
1,914,283
-51,673
56.03%
Contracted Services
7,909,040
5,837,918
5,979,126
141,208
75.60%
Rents & Financing
226,777
172,474
155,612
-16,862
68.62%
External Transfers
151,361
68,098
169,437
101,339
111.94%
Depreciation
1,832,291
1,373,495
1,307,392
-66,103
71.35%
Reserve Transfers
1,715,762
17,962
40,252
22,290
Safe Restart Funding Total Operating Revenue
#DIV/0!
Operating Expense
Unapproved Projects Total Operating Expense
2.35% #DIV/0!
45,505,633
31,784,283
33,129,281
1,344,998
72.80%
Net Municipal Contribution
23,247,706
15,959,404
15,606,980
-352,424
67.13%
LESS: Depreciation
(1,832,291)
(1,373,495)
(1,307,392)
66,103
(71.35%)
Net Municipal Contribution LESS Depreciation
21,415,415
14,585,909
14,299,588
-286,321
66.77%
City of Kingston
-10,896,201
-8,148,326
-8,173,908
-25,582
75.02%
County Contribution - Operating
10,519,214
6,437,583
6,125,680
-311,903
58.23%
Capital Revenue
1,269,922
762,061
420,653
(341,408)
(33.12%)
Capital Expense
1,559,429
1,194,442
878,476
-315,966
56.33%
Net Capital Expense
289,507
432,381
457,823
25,442
158.14%
City of Kingston - Capital
-248,040
-186,030
-186,030
County Contribution - Capital
41,467
246,351
271,793
25,442
655.44%
County Contribution - Debenture
210,295
251,809
246,153
-5,656
117.05%
10,770,976
6,935,743
6,643,626
-292,117
61.68%
Total Requisition
Information Report to Council Corporate Services - Finance - 2020 Third Quarter Financial Summary and Outlook November 18, 2020
2020-098 Corporate Services 2020 Page 65 of and 75 Out… Third Quarter Financial Summary
75.00%
Page 8 of 10
AGENDA ITEM #a)
2020
2020
September
YTD
Total Annual
Budget
YTD Budget
YTD Actual
Variance
Spent
$
$
$
$
%
User Charges
3,287,280
2,458,486
2,411,462
(47,024)
73.36%
Federal and Provincial
6,360,243
4,758,559
5,410,061
651,502
85.06%
Other
113,893
86,219
97,163
10,944
85.31%
Transfers from Reserve
38,873
26,784
Total Operating Revenue
9,800,289
7,330,048
7,918,686
588,638
(80.80%)
Salaries & Benefits
11,221,821
8,278,692
8,668,437
389,745
77.25%
Materials
1,174,179
886,556
899,488
12,932
76.61%
Contracted Services
1,340,496
1,050,491
861,169
-189,322
64.24%
Depreciation
579,939
434,228
436,964
2,736
75.35%
Reserve Transfers
137,036 75.18%
Operating Revenue
(26,784)
Operating Expense
Unapproved Projects
#DIV/0!
Total Operating Expense
14,453,471
10,649,967
10,866,058
216,091
Net Municipal Contribution
4,653,182
3,319,919
2,947,372
-372,547
63.34%
LESS: Depreciation
(579,939)
(434,228)
(436,964)
(2,736)
(75.35%)
-375,283
61.63%
Net Municipal Contribution LESS Depreciation
4,073,243
2,885,691
2,510,408
City of Kingston
-2,723,148
-2,042,361
-2,042,361
County Contribution - Operating
1,350,095
843,330
468,047
-375,283
Capital Revenue
71,015
143,154
5,948
(137,206)
(8.38%)
Capital Expense
334,878
218,462
95,676
-122,786
28.57% 34.01%
75.00% 34.67%
Net Capital Expense
263,863
75,308
89,728
14,420
City of Kingston - Capital
-227,717
-170,784
-170,788
-4
75.00%
County Contribution - Capital
36,146
-95,476
-81,060
14,416
224.26%
County Contribution - Debenture
210,295
251,809
246,153
-5,656
117.05%
1,596,536
999,663
633,140
-366,523
39.66%
Total Requisition
Information Report to Council Corporate Services - Finance - 2020 Third Quarter Financial Summary and Outlook November 18, 2020
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Page 9 of 10
AGENDA ITEM #a)
2020
2020
September
YTD
Total Annual
Budget
YTD Budget
YTD Actual
Variance
Spent
$
$
$
$
%
24,517
24,517
#DIV/0!
9,056,509
6,792,390
7,484,257
691,867
82.64%
183,542
183,542
#DIV/0!
Transfers from Reserve
125,285
23,507
Total Operating Revenue
9,181,794
6,815,897
7,692,316
876,419
(83.78%)
Salaries & Benefits
15,822,376
11,654,718
12,495,753
841,035
78.98%
Materials
1,057,078
782,329
843,898
61,569
79.83%
Contracted Services
1,530,607
1,053,435
1,141,485
88,050
74.58%
Rents & Financing
226,527
172,407
155,580
-16,827
68.68%
Depreciation
883,312
662,481
612,208
-50,273
69.31%
Reserve Transfers
883,794 923,554
74.74%
Operating Revenue User Charges Federal and Provincial Other
(23,507)
Operating Expense
Unapproved Projects
#DIV/0!
Total Operating Expense
20,403,694
14,325,370
15,248,924
Net Municipal Contribution
11,221,900
7,509,473
7,556,608
47,135
67.34%
LESS: Depreciation
(883,312)
(662,481)
(612,208)
50,273
(69.31%)
Net Municipal Contribution LESS Depreciation
10,338,588
6,846,992
6,944,400
97,408
67.17%
City of Kingston
-8,173,053
-6,105,965
-6,131,547
-25,582
75.02%
County Contribution - Operating
2,165,535
741,027
812,853
71,826
37.54%
Capital Revenue
618,907
618,907
414,705
(204,202)
(67.01%)
Capital Expense
644,551
644,551
410,982
-233,569
63.76%
Net Capital Expense
25,644
25,644
-3,723
-29,367
14.52%
City of Kingston - Capital
-20,323
-15,246
-15,242
4
75.00%
5,321
10,398
-18,965
-29,363
356.42%
County Contribution - Capital County Contribution - Debenture Total Requisition
#DIV/0! 2,170,856
751,425
Information Report to Council Corporate Services - Finance - 2020 Third Quarter Financial Summary and Outlook November 18, 2020
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793,888
42,463
36.57%
Page 10 of 10
AGENDA ITEM #b)
Report 2020-102 Council Information Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Susan Brant, Administrator
Date of meeting:
November 18, 2020
Re:
Fairmount Home – Quarterly Update Activity Report
Recommendation This report is for information purposes only. Background The following information is an update regarding the activities/challenges at Fairmount Home (“Fairmount”) from January 1, 2020 to September 30, 2020 as well as significant updates in October 2020. Comment Ministry of Long-Term Care – Inspections During the three quarters, there was one (1) complaint logged with the Ministry of LongTerm Care (MOLTC) related to resident care. A ministry inspection was conducted in February 2020. There were no findings from the inspection. An additional ministry inspection was conducted in July 2020 related to improper storage of a hazardous substance and resident falls. The ministry inspection resulted in a written notification (WN) and a voluntary plan of correction (VPC) regarding staff failing to comply with the licensee’s falls policy. Management has prepared a VPC to achieve compliance with Fairmount’s falls policy by ensuring registered staff complete falls documentation including the Standardized Falls Assessment Guideline. With regard to the improper storage of a hazardous substance, the ministry inspection resulted in a written notification (WN) which stated “The licensee failed to ensure a hazardous cleaning solution was kept inaccessible to residents at all times”. Management have reviewed the findings and implemented changes as required. The public versions of the reports are posted at Fairmount for public review. The Ministry of Health and Long-Term Care publishes the Reports on Long-Term Care Homes on its website.
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AGENDA ITEM #b)
Thank you to the management and staff who worked professionally and cooperatively with the ministry inspectors. Outbreaks During the three quarters, there were six outbreaks declared. KFL&A Public Health declared two respiratory outbreaks with the first respiratory outbreak from January 12, 2020 – January 20, 2020 which impacted five (5) residents and four (4) staff. The second respiratory outbreak from March 24, 2020 – April 20, 2020 impacted sixteen (16) residents. KFL&A Public Health declared two enteric outbreaks with the first outbreak from May 4, 2020 – May 12, 2020 which impacted six (6) residents and one (1) staff. The second enteric outbreak from September 2, 2020 – September 8, 2020 did not impact any residents or staff. In addition, a rhinovirus outbreak was declared from October 15, 2020 – October 21, 2020 which impacted two (2) residents. A COVID-19 outbreak was declared on October 8, 2020 – October 23, 2020 with one (1) staff member impacted. Thank you to the management and staff who were diligent in managing the outbreaks. The legislated reporting was completed to the required Ministries including the MOLTC, Ministry of Labour (MOL) and Kingston, Frontenac, Lennox & Addington (KFL&A) Public Health. Public Health Inspection KFL&A Public Health conducted a routine inspection on September 3, 2020 in the main kitchen and serveries. There were no violations. Thank you to the management and staff who work professionally and cooperatively with the public health inspector. The Food Establishment and Restaurant Reports are posted on its website. KFL&A Public Health has conducted routine monthly inspections from March onward to ensure the home is compliant with COVID-19 provincial directives as well as infection prevention and control guidelines. Strategic Priority Implications Not applicable Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home staff, residents, volunteers Frontenac County staff
Information Report to Council Fairmount Home – Quarterly Update Report November 18, 2020
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AGENDA ITEM #a)
By-Law No. 2021-0042 of The Corporation of the County of Frontenac being a by-law to establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2021 Whereas Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended authorizes a municipality to impose fees or charges on persons: (a)
for services or activities provided or done by or on behalf of it;
(b)
for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and
(c)
for the use of its property including property under its control.
And Whereas the Corporation of the County of Frontenac operates a ferry to and from Howe Island known as the Frontenac-Howe Islander Ferry; And Whereas the Council of the County of Frontenac deems it expedient to adopt the following fees and fares in relation to the Frontenac-Howe Islander Ferry operation for the year 2021; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby adopts the following fees and fares structure in relation to the Frontenac-Howe Islander Ferry operation for the year 2021:
- The 2021 pass shall provide access to both the County and Township operated ferries.
- A common fee structure shall apply for both the County and Township operated ferries.
- Fees shall only be collected when vehicles are coming onto Howe Island from either the County or Township operated ferry.
- The County and the Township will continue to make available temporary passes to provide for short term requirements, which can be arranged at the Frontenac-Howe Islander Ferry office or the Township of Frontenac Islands’ municipal office on Howe Island.
- The discounted tickets to provide to visiting friends and family will be continued in
- One book of 10 tickets will be sold per pass holder for a price of $60.00 to accommodate this requirement.
To establish Pagefor 70the ofFrontenac-Howe 75 a fees and fares schedule Islander F…
AGENDA ITEM #a)
- The 2021 fees are as follows: Annual pass for a single vehicle $275.00 One additional annual pass for a single vehicle in same name **80.00 Discounted annual pass for a single vehicle (65+) *$248.50 Discounted additional annual pass for a single vehicle in the same name *73.00 (65+) Trailer pass (Island resident who has purchased a vehicle pass) $275.00 Two way trip for a single vehicle $8.00 Two way trip for single vehicle with trailer in tow $17.00 Additional charges for annual pass holder with trailer in tow $8.00 Two way trip for any heavy vehicle $17.00 Replacement fee per annual pass (Charged for every replacement) $25.00 Book of 10 discounted tickets per pass holder (Friends and Family) $60.00 Cyclist $2.00 Definitions Single Vehicle Single vehicle will include a car, motorcycle, van, SUV, or pickup truck. Heavy Vehicle Any vehicle greater than 6,000 kgs and/or 7 metres (23 feet).
- These discounted fees apply to applicants who can show documentation indicating they are 65 years of age or older during 2021. ** A second pass for $80.00 will only be available if the second vehicle involved is registered to:
The same individual who purchased the first full-price 2021 annual pass;
An individual who is married to or is in a common-law relationship with the full-price 2021 annual pass purchaser;
The dependent child of a full-price 2021 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is under the age of 18;
The dependent child of a full-price 2021 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is over the age of 18, only if the dependent child has both the same permanent address as the full-price 2021 annual pass purchaser and is attending school full-time.
By-law No. 2020-042 – To Establish Frontenac Howe Islander Ferry Fees and Fares for 2021 November 18, 2020
To establish Pagefor 71the ofFrontenac-Howe 75 a fees and fares schedule Islander F…
Page 2 of 3
AGENDA ITEM #a)
- Documentation must be provided that satisfies the staff person issuing the passes.
- A third pass at a reduced rate is not available
- Township of Frontenac Islands’ vehicles and vehicles which, through previous notification, the Township of Frontenac Islands identifies as undertaking Township business are exempted
- A memorandum of understanding addressing the details of this arrangement has been executed to address the sharing of revenues between the County and the Township.
- That By-law 2020-0041 is hereby rescinded.
- That this by-law shall come into force and take effect on the date of final passing. Read a first and second time this 18th day of November, 2020. Read a third time and finally passed this 18th day of November, 2020.
The Corporation of the County of Frontenac
Fran Smith, Warden
Jannette Amini, Clerk
By-law No. 2020-042 – To Establish Frontenac Howe Islander Ferry Fees and Fares for 2021 November 18, 2020
To establish Pagefor 72the ofFrontenac-Howe 75 a fees and fares schedule Islander F…
Page 3 of 3
AGENDA ITEM #b)
By-Law Number 2020-0043 of The Corporation of the County of Frontenac being a by-law to authorize the execution of an agreement with the Verona District ATV Club Whereas Sections 5 of the Municipal Act, 2001, as amended (hereinafter the Act) provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council by by-law, unless the municipality is specifically authorized to do otherwise; and, Whereas the Verona District ATV Club has requested to enter into a Partnership and Use Agreement with the County of Frontenac for use of the K&P Trails and to complete annual renewals of these agreements. Whereas the Corporation of the County of Frontenac wishes to enter into an agreement with the Verona District ATV Club for the use of the K&P Trails from Craig Road in the Township of South Frontenac to Clarendon Road in the Township of Central Frontenac for the purpose of using, maintain and enhancing the recreational trail and to complete annual renewals of these agreements. Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows:
- That the Warden and Clerk are hereby authorized to execute a Partnership and Use Agreement with the Verona District ATV Club use of the K&P Trails from Craig Road in the Township of South Frontenac to Clarendon Road in the Township of Central Frontenac for the purpose of using, maintain and enhancing the recreational trail
- That staff be delegated authority to complete annual renewals of these agreements;
- That this By-law shall come into force and take effect upon the date of final passing. . Read a First and Second Time this 18th day of November, 2020. Read a Third Time, Signed, Sealed and Finally Passed this 18th day of November, 2020 The Corporation of the County of Frontenac
Fran Smith, Warden
To authorize the Page with 73 of execution of an agreement the75 Verona District ATV …
Jannette Amini Clerk
AGENDA ITEM #c)
By-Law No. 2020-0044 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on November 18, 2020
Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on November 18, 2020 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on November 18, 2020 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on November 18, 2020 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
To confirm all actions and proceedings of County Page Council on November 18,…74 of 75
AGENDA ITEM #c)
- That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 18th day of November, 2020 Read a Third Time and Finally Passed, Signed and Sealed this 18th day of November, 2020.
The Corporation of the County Of Frontenac
Frances Smith, Warden
Jannette Amini, Clerk
By-Law No. 2020-0044 – To Confirm all Actions and Proceedings of County Council November 18, 2020
To confirm all actions and proceedings of County Page Council on November 18,…75 of 75
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