Body: Council Type: Minutes Meeting: Regular Date: September 18, 2024 Collection: Council Minutes Municipality: Frontenac County
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MINUTES OF THE REGULAR MEETING OF COUNCIL September 18, 2024
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, September 18, 2024 at 9:30 AM
Present:
Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty, and Bill Saunders
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Susan Brant, Administrator-Fairmount Home Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM
Call to Order
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.
Roll Call
Closed Session
Motion #: 137-24
Moved By:
Councillor Lichty
Seconded By:
Councillor Fowler
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held July 17, 2024
- A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; - as it relates to the Howe Island Ferry Operations. Carried
Motion #: 138-24
Moved By:
Councillor Saunders
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 2 of 26
Seconded By:
Councillor Gowdy
Resolved That Council rise from Committee of the Whole closed session with/without reporting Carried
Public Meeting
The following is a public meeting to permit members of the public to make presentations and/or funding requests to County Council for consideration in the 2025 budget.
a)
Submission from the Food Policy Council regarding its annual funding request.
Approval of Addendum
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes
a)
Minutes of Meeting held July 17, 2024
Motion #: 139-24
Moved By:
Councillor Greenwood-Speers
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 3 of 26
Seconded By:
Councillor Lichty
Resolved That the minutes of the regular Council meeting held July 17, 2024 be adopted. Carried
Delegations and/or Presentations
Proclamations
Move into Committee of the Whole
Motion #: 140-24
Moved By:
Councillor Fowler
Seconded By:
Councillor Saunders
That Council adjourn and meet as Committee of the Whole Council, with the Warden in the Chair. Carried
Briefings
a)
Consultant Briefing: Nina Carter, President, The Information Professionals, will address Council regarding the findings and recommendations of the Current State Assessment carried out for the
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 4 of 26
County of Frontenac. [See Information Reports from the Chief Administrative Officer, clause a)]
b)
Mr. Kevin Farrell, Chief Administrative Officer, will provide Council with his monthly CAO briefing.
Unfinished Business
Consent Reports from the Chief Administrative Officer
Committee of Management of Fairmount Home
Recommend Reports from the Chief Administrative Officer
a)
Consultant Briefing: Hannah Mayes-Frenett, Senior Consultant for ORH, will address County Council regarding the Ten Year Paramedic Human Resources and Facilities Master Plan [See Recommend Reports from the Chief Administrative Officer, clause b)]
b)
2024-088 Emergency and Transportation Services
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 5 of 26
ORH Update Report
Motion #: 141-24
Moved By:
Councillor Gowdy
Seconded By:
Councillor Greenwood-Speers
Be it Resolved That the Council of the County of Frontenac receive for information the report “Updating the Deployment Review” for Frontenac Paramedics; And Further That the Council of the County of Frontenac direct staff to incorporate recommendations into the Frontenac Paramedics’ Business Plan and Project Proposals for future consideration by Council Carried
c)
2024-087 Emergency and Transportation Services Frontenac Paramedics Central Book-On Station Follow Up
Motion #: 142-24
Moved By:
Councillor Lichty
Seconded By:
Councillor Fowler
Be It Resolved That County Council receive the update report regarding a Paramedic Central Book-On Station; And That County Council accept the recommendation to remain with the current model for developing full paramedic bases, as opposed to moving to a model based on a large, Central Book-On location with smaller posts; And Further That the Council of the County of Frontenac direct staff to investigate opportunities to construct a Paramedic Headquarters and training facility.
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 6 of 26
Carried
d)
2024-090 Emergency and Transportation Services Continuation of the Neighbours Saving Neighbours Program
Motion #: 143-24
Moved By:
Councillor Saunders
Seconded By:
Councillor Gowdy
Be It Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – Neighbours Saving Neighbours Study Update report further to the last update in June 2024. And Further That the Council of the County of Frontenac support continuing the Neighbours Saving Neighbours program through to December 2025 in order to maintain current program delivery. And Further That the Council of the County of Frontenac authorizes the estimated cost of maintaining the program of $2,300 to be absorbed into current operating budget. Carried
e)
2024-091 Corporate Services Approval of 2024 Asset Management Plan
Motion #: 144-24
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Lichty
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 7 of 26
Be It ResolvedThat the Council of the County of Frontenac receive the Approval of 2024 Asset Management Plan report for information. And Further Thatthe Clerk be authorized to bring forward a by-law later in the meeting to approve the Asset Management Plan attached to this report as Appendix A Carried
f)
2024-092 Corporate Services Long Range Financial Plan
Motion #: 145-24
Moved By:
Councillor Fowler
Seconded By:
Councillor Saunders
Be It ResolvedThat the Council of the County of Frontenac receive the Corporate Services – Long Range Financial Plan report; And FurtherThat the Council of the County of Frontenac direct staff to build the recommended increases to capital reserve contributions for consideration during the 2025 budget. And Finally That the Council of the County of Frontenac direct staff to build the recommended increases to capital reserve contributions for consideration during the 2026-2034 budget years. Carried
Information Reports from the Chief Administrative Officer
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 8 of 26
a)
2024-089 Corporate Services County of Frontenac Information Management Assessment Findings and Recommendations
b)
2024-093 Corporate Services Rural and Southern Frontenac Community Services Q2-2024 Transportation Report
c)
2024-094 Office of the CAO Key Performance Indicators (KPIs), and Balanced Scorecard Update
d)
2024-095 Corporate Services 2024 Second Quarter Financial Summary and Outlook
e)
2024-096 Corporate Services Engagement on Proposed Modernization of the Emergency Management and Civil Protection Act
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 9 of 26
f)
2024-097 Corporate Services Proposed Recommendations on Amendments to the Design of Public Spaces Standard
Reports from Advisory Committees of County Council
a)
Report of the Planning and Economic Development Advisory Committee
All items listed on the Planning and Economic Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning and Economic Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning and Economic Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.
Motion #: 146-24
Moved By:
Councillor Gowdy
Seconded By:
Councillor Greenwood-Speers
Report of the Planning and Economic Development Advisory Committee
That the Report received from the Planning and Economic Development Advisory Committee be received and adopted.
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 10 of 26
Report of the Planning and Economic Development Advisory Committee
The Planning and Economic Development Advisory Committee reports and recommends as follows:
2024-084 Indigenous Presenters Gathering on Wolfe Island Be It Resolved That the Committee recommends to County Council that a letter be provided to LodgePole Arts Alliance in support of the Indigenous Presenters Gathering event.
2024-083 Eastern Ontario Physician Recruitment Alliance (EOPRA) Be It Resolved That he County of Frontenac take the following actions:
That The County of Frontenac authorize the Warden and Clerk to enter into a partnership agreement with the Eastern Ontario Physician Recruitment Alliance (EOPRA), and
That Staff from the County of Frontenac be authorized to participate in activities led by the Eastern Ontario Physician Recruitment Alliance, including but not limited to meetings, recruitment events, and joint marketing initiatives, and
That $500 in 2024 and $5,000 in 2025, be authorized from the Strategic Project Reserve for the membership fee for Frontenac County to participate in the Eastern Ontario Physician Recruitment Alliance, and
That staff report back at the end of 2025 with an update on Eastern Ontario Physician Recruitment Alliance partnership.
2024-085
Establishing Criteria for Trailheads on the K&P Trail Be It Resolved That the K&P Trail Management Plan, Section 5.2.1 be amended to include the following: Primary Criteria
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 11 of 26
Located in or near a settlement area Parking capacity for approximately 30 vehicles and trailers on a hardpacked, well-defined surface. Adjustments to the parking capacity may be made to accommodate site-specific constraints or to reflect anticipated usage patterns, ensuring that the design aligns with the unique needs and conditions of each location Accessible parking spaces and appropriate access to the K&P Trail in accordance with the Design of Public Spaces Regulation. Direct access to the K&P Trail (or a dedicated path connecting the trailhead to the K&P Trail) Trail map and informational signage Identifying signage and directional signage from nearest high-volume roadway and around trailhead site to assist visitors in finding parking and other amenities.
Secondary Criteria
Lighting Paved Surface Toilets Trash and Recycling Picnic Areas or Benches Drinking Water Bike Racks Charging Infrastructure
Criteria for Trailhead Partnership Funding Proposed trailheads should meet the primary criteria for infrastructure and amenities, while any proposals centered around additional amenities or secondary criteria should be accompanied by a clear plan for addressing the primary requirements and a memorandum of understanding (MOU) shall be entered into outlining the roles and responsibilities of each party which must be approved by County Council. Carried
Return to Council
Motion #: 147-24
Moved By:
Councillor Lichty
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 12 of 26
Seconded By:
Councillor Fowler
That Council revert from Committee of the Whole Council, to Council. Carried
Adoption of the Report of the Committee of the Whole Council
Motion #: 148-24
Moved By:
Councillor Saunders
Seconded By:
Councillor Gowdy
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
Motions, Notice of Which has Been Given
Giving Notice of Motion
Communications
That Council consent to the following communications of interest to Council listed below be received and filed:
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 13 of 26
a)
From Loyalist Township regarding a Resolution to resolve financial and budgetary pressures relating to Infrastructure Services [Distributed to Members of County Council July 19, 2024]
b)
From the City of Stratford regarding a Resolution for the creation of a Municipal Accessibility Fund [Distributed to Members of County Council July 19, 2024]
c)
From the City of Stratford regarding a Resolution to resolve financial and budgetary pressures relating to Infrastructure [Distributed to Members of County Council July 19, 2024]
d)
From the EOWC regarding Eastern Ontario Organizations Receive $1 Million in Funding from Canada Mortgage and Housing Corporation [Distributed to Members of County Council July 19, 2024]
e)
From the Kingston Frontenac Public Library providing its Board Minutes of May 22, 2024 [Distributed to Members of County Council July 19, 2024]
f)
From the Town of Cochrane regarding a Resolution on O’Reg 391-21 Blue Box for ineligible sources [Distributed to Members of County Council July 19, 2024]
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 14 of 26
g)
From the Town of Petrolia regarding a Resolution concerning the phasing out of free water testing for private wells [Distributed to Members of County Council July 19, 2024]
h)
From the Town of Smiths Falls regarding a Resolution on the Keeping of Non-Native Wild Animals-June 2024 [Distributed to Members of County Council July 19, 2024]
i)
From the Township of Evanturel regarding a Resolution on the Shortage of Physician Care and Access to Physician Care [Distributed to Members of County Council July 19, 2024]
j)
From the Township of Larder Lake regarding a Resolution concerning a Social and Economic Prosperity Review [Distributed to Members of County Council July 19, 2024]
k)
From Kevin Farrell, CAO, providing July Council Meeting Follow up Memo to Council [Distributed to Members of County Council July 26, 2024]
l)
From the City of Stratford regarding Regulations for Importation and Safe Use of Lithium-ion Batteries [Distributed to Members of County Council July 26, 2024]
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 15 of 26
m)
From the Municipality of St. Charles regarding a Resolution on the Need for Increased Funding for Libraries and Museums [Distributed to Members of County Council July 26, 2024]
n)
From the Township of Georgian Bluffs regarding a Resolution in Support of AMO-OMA Joint Health Resolution Campaign [Distributed to Members of County Council July 26, 2024]
o)
From Public Health providing an update on merger of Public Health Boards [Distributed to Members of County Council August 2, 2024]
p)
From the City of Toronto regarding a Resolution requesting the Province to support Family Physicians [Distributed to Members of County Council August 2, 2024]
q)
From the EOWC providing its July 2024 Newsletter [Distributed to Members of County Council August 2, 2024]
r)
From the Municipality of St. Charles regarding a Resolution on the Phase-Out of Free Water Well Testing [Distributed to Members of County Council August 2, 2024]
s)
From the Municipality of Tweed regarding a Resolution sustainable
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 16 of 26
funding and uploading OPP costs [Distributed to Members of County Council August 2, 2024]
t)
From the Municipality of Wawa regarding a Resolution for assistance on Asset Retirement Obligation PS 3280 [Distributed to Members of County Council August 2, 2024]
u)
From the Municipality of Wawa regarding a Resolution for the AMOOMA Joint Health Resolution Campaign - Physician Shortage [Distributed to Members of County Council August 2, 2024]
v)
From the Municipality of Wawa regarding a Resolution supporting the Ontario Forest Industries Association [Distributed to Members of County Council August 2, 2024]
w)
From the Municipality of Wawa regarding a Resolution sustainable funding and uploading OPP costs [Distributed to Members of County Council August 2, 2024]
x)
From the Municipality of Wawa regarding Regulations for Importation and Safe Use of Lithium-ion Batteries [Distributed to Members of County Council August 2, 2024]
y)
From the Township of Limerick regarding a Resolution on the AMO-
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 17 of 26
OMA Joint Health Campaign on Physician Shortage [Distributed to Members of County Council August 2, 2024]
z)
From the Township of Lucan Biddulph regarding a Resolution on the AMO-OMA Joint Health Campaign on Physician Shortage [Distributed to Members of County Council August 2, 2024]
aa)
From the Township of North Dundas Requesting the Provincial Governemnt to Recognize the Physician Shortage in ND [Distributed to Members of County Council August 2, 2024]
ab)
From the Township of Pelee regarding a Resolution on the Phase-Out of Free Water Well Testing [Distributed to Members of County Council August 2, 2024]
ac)
From the Township of Schreiber regarding a Letter sent to the Hon. Patty Hajdu concerning Wastewater [Distributed to members of County Council August 2nd, 2024]
ad)
From the City of Quinte West regarding a Resolution on the Canada Community-Building Fund [Distributed to Members of County Council August 16, 2024]
ae)
From the EOWC regarding a Resolution Supporting AMO OMA Joint
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 18 of 26
Campaign on Physician Shortage [Distributed to Members of County Council August 16, 2024]
af)
From the Mayor of the City of Cambridge regarding the Citys Mental Health and Addictions Survey results [Distributed to Members of County Council August 16, 2024]
ag)
From the Municipality of West Nipissing regarding a Resolution for Sustainable Infrastructure Funding for Small Rural Municipalities [Distributed to Members of County Council August 16, 2024]
ah)
From the Municipality of West Nipissing regarding a Resolution to resolve significant financial pressures of infrastructure [Distributed to Members of County Council August 16, 2024]
ai)
From the Town of Bradford West Gwillimbury regarding a Resolution on the AMO OMA Joint Health Resolution Campaign [Distributed to Members of County Council August 16, 2024]
aj)
From the Township of Lake of Bays regarding a Resolution to recognize Physician Shortages [Distributed to Members of County Council August 16, 2024]
ak)
From the Township of Larder Lake regarding a Resolution concerning
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 19 of 26
the Physician Shortage [Distributed to Members of County Council August 16, 2024]
al)
From the Township of Loyalist regarding a Resolution to resolve significant financial pressures of infrastructure [Distributed to Members of County Council August 16, 2024]
am)
From the Township of Red Rock regarding a Resolution on Catch and Release justice [Distributed to Members of County Council August 16, 2024]
an)
From the Township of Terrace Bay regarding a Resolution of Support for the Ontario Immigrant Nominee Program [Distributed to Members of County Council August 16, 2024]
ao)
From the Township of Terrace Bay regarding a Resolution on Public Health Phasing out Free Water Testing for Private Wells [Distributed to Members of County Council August 16, 2024]
ap)
From the Township of Terrace Bay regarding a Resolution on the AMO OMA Joint Health Resolution Campaign [Distributed to Members of County Council August 16, 2024]
aq)
From the EOWC regarding information provided at AMO - Mind The Gap
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 20 of 26
- Municipal Infrastructure Handout (1) [Distributed to Members of County Council August 23, 2024]
ar)
From the EOWC-WOWC-EOMC regarding a joint News Release - Solve The Crisis Campaign [Distributed to Members of County Council August 23, 2024]
as)
From the EOWC of its photo taken with Minister Calandra [Distributed to Members of County Council August 23, 2024]
at)
From the EOWC regarding the AMO 2024 Briefing Package [Distributed to Members of County Council August 23, 2024]
au)
From the EOWC regarding a News Release as EOWC Advocates for Regional Priorities at AMO 2024 Conference [Distributed to Members of County Council August 23, 2024]
av)
From the EOWC-WOWC-EOMC Joint Letter as AMO Continues to Advocate for a Social and Economic Prosperity Review [Distributed to Members of County Council August 23, 2024]
aw)
From the Town of Essex Letter regarding a Resolution Declaring Intimate Partner Violence an Epidemic in Ontario
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 21 of 26
[Distributed to Members of County Council August 23, 2024]
ax)
From the Town of Grimsby regarding a Resolution on Increasing Funding for Public Libraries and Community Museums [Distributed to the members of County Council August 23rd, 2024]
ay)
From the City of Brantford regarding a Resolution to Improve Municipal Codes of Conduct and Enforcement [Distributed to Members of County Council September 6, 2024]
az)
From the City of Orillia regarding a Resolution requesting the Province Support Family Physician [Distributed to Members of County Council September 6, 2024]
ba)
From the EOWC providing its August 2024 Newsletter [Distributed to Members of County Council September 6, 2024]
bb)
From the Town of Fort Erie regarding a Resolution requesting the Province Support Family Physician [Distributed to Members of County Council September 6, 2024]
bc)
From the Town of Plympton Wyoming regarding a Resolution concerning the Canada Community Building Fund [Distributed to Members of County Council September 6, 2024]
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 22 of 26
bd)
From the Township of Nairn and Hyman regarding a Resolution on Radioactive Material being Transported to the Township [Distributed to Members of County Council September 6, 2024]
be)
From the Township of Russell regarding a Resolution to Support AMCTO Provincial Updates to the Municipal Elections Act [Distributed to Members of County Council September 6, 2024]
bf)
From the Township of Stirling Rawdon regarding a Resolution on adding inflation to Public Sector Salary Disclosure [Distributed to Members of County Council September 6, 2024]
bg)
From the Township of Tay Valley regarding a Resolution concerning the jurisdiction of Ontario’s Ombudsman [Distributed to the Members of County Council September 6, 2024]
bh)
From the Town of Quinte West regarding a Resolution concerning AMCTO Provincial Updates to the Municipal Elections Act [Distributed to Members of County Council September 13, 2024]
bi)
From the Township of McGarry regarding a Resolution concerning water testing [Distributed to Members of County Council September 13, 2024]
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 23 of 26
bj)
From the Town of Smith Falls regarding a Resolution on the AMO OMA Joint Health Resolution Campaign [Distributed to Members of County Council September 13, 2024]
bk)
From the City of Stratford regarding a Resolution Requesting the Province to Support Family Physicians [Distributed to Members of County Council September 13, 2024]
Other Business
By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 149-24
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Lichty
Resolved That leave be given the mover to introduce by-laws a) and b) that have been circulated to all Members of County Council and that by-laws a) and b) be read a first and second time. Carried
b)
Third Reading
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 24 of 26
Motion #: 150-24
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Lichty
Resolved That by-laws a) and b) be read a third time, signed, sealed and finally passed. Carried
By-Laws
a)
To adopt an Asset Management Plan for Core Assets of the County of Frontenac [Proposed By-law No. 2024-027]
b)
To confirm all actions and proceedings of County Council on September 18, 2024 [Proposed By-law No. 2024-028]
Adjournment
Motion #: 151-24
Moved By:
Councillor Fowler
Seconded By:
Councillor Saunders
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 25 of 26
That the meeting hereby adjourn at Carried
Regular Meeting of Council Minutes September 18, 2024 -9:30 AM Page 26 of 26
