Body: Council Type: Agenda Meeting: Regular Date: April 19, 2023 Collection: Council Agendas Municipality: Frontenac County
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Frontenac County Council Meeting Wednesday, April 19, 2023 – 9:00 a.m. Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, ON Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m. https://youtube.com/live/qKk6fFj9jMI?feature=share
Agenda Page Call to Order Roll Call Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held January 18, 2023
- Adoption of Special Closed Minutes of Meeting held January 26, 2023
- Adoption of Special Closed Minutes of meeting held April 12, 2023
- Labour relations or employee negotiations - as it relates to contract negotiations with CUPE Local 109
- Labour relations or employee negotiations - as it relates to contract negotiations with OPSEU Local 462
- Labour relations or employee negotiations - as it relates to Attendance Management Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof Adoption of Minutes
Page 17 - 25
a)
Minutes of Meeting held March 15, 2023 Resolved That the minutes of the regular Council meeting held March 15, 2023 be adopted.
26 - 29
b)
Minutes of the Committee of the Whole Meeting held March 15, 2023 Resolved That the minutes of the Committee of the Whole Council meeting held March 15, 2023 be adopted.
30 - 32
c)
Minutes of Special Meeting held April 12, 2023 Resolved That the minutes of the Special meeting held April 12, 2023 be adopted.
Delegations and/or Presentations a) Mr. Marc Moeys, Verona ATV Club, will address Council regarding ATV access to the KP south of Verona Proclamations a) Volunteer Week April 16 - 22, 2023 Whereas the value of one sharing their time, the power of many contributing to healthy aging, improving quality of life and providing a sense of wellbeing; And Whereas this past year has been challenging for our volunteers who have both stepped up and stepped back to keep our community safe. Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims April 16-22, 2023 to be National Volunteer Week in the County of Frontenac, with the theme #WeavingUsTogether; And Further That the County of Frontenac celebrate and thank each of our volunteers for their commitment to others and urge citizens to recognize the crucial role played by volunteers in our community.
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Page b)
National Day of Mourning April 28, 2023 Whereas April 28th is a day set aside to honour those workers across the country whose lives have been lost, those who have been injured or disabled on the job, or who suffer from occupational diseases; and, Whereas the County of Frontenac is committed to establishing and maintaining safe workplace conditions for our workers; and, Whereas the National Day of Mourning was officially recognized by the federal government in 1991, and originally launched by the Canadian Labour Congress in 1984. Together on this day we strive, along with employers and unions across Canada, to prevent workplace deaths, illnesses and injuries; and, Whereas by recognizing the Day of Mourning, we acknowledge the continuing need to work collectively with our Unions and Associations to eliminate workplace injury, illness and death in the workplace. Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims April 28, 2023 as the National Day of Mourning in the County of Frontenac.
c)
Emergency Preparedness Week May 7 -13, 2023 Whereas the Council of the County of Frontenac recognizes the importance of everybody being prepared for emergencies; And Whereas the goal of Emergency Preparedness Week is to raise community awareness and the need to prepare for the possibility of an emergency; And Whereas the safety of our community is the responsibility of each and every one of us, we must prepare now and learn how to secure a strong and healthy tomorrow; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims the week of May 7-13, 2023, to be Emergency Preparedness Week throughout the County of Frontenac with the theme of “A Safe, Practiced, and Prepared Ontario” And Further That all citizens are encouraged to make a plan, build a kit, stay informed and to participate in educational activities on emergency preparedness.
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Page d)
Nursing Week May 8-14, 2023 Whereas May 12 commemorates the birthday of nursing pioneer Florence Nightingale; And Whereas nurses are leaders and part of a strong interdisciplinary health care team at Fairmount Home; and, And Whereas nurses are part of our local community and shape and deliver effective interventions to meet the needs of our residents, families and communities; Now Therefore Be It Resolved That the week of May 8-14 ,2023 be proclaimed Nursing Week in the County of Frontenac with the theme of “Our Nurses. Our Future” to showcase the many roles that nurses play in a patient’s health-care journey.
e)
Economic Development Week May 8-12, 2023 Whereas economic development is a process that is strengthened by the critical partnerships between economic development professionals and local government leadership to promote a shared vision for developing resilient communities; and Whereas Frontenac County believes a strong economy is essential for vibrant, enduring communities, for the happiness, health, and satisfaction of our residents, and for the security of our citizens as well as our businesses, organizations and local governments; and Whereas Frontenac County has a vision of an economy that is rooted in the character of Frontenac and its people: welcoming, natural, healthy, clean, tranquil, entrepreneurial, and rural by choice and conviction; and Whereas the County of Frontenac is committed to Refine and invest in efforts to accelerate economic development — to grow businesses, attract more visitors and expand the tax base; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby declares May 8 through May 12, 2023 as Economic Development Week in Frontenac County, and reminds individuals of the importance of this week-long celebration which supports local businesses, new investments in our communities and career opportunities to make the lives of our residents better.
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Page f)
Personal Support Worker (PSW) Day May 19, 2023 Whereas the Canadian PSW Network promotes support and advocacy for PSWs across Ontario that offers support for mental health, education, resources and strength to our community’s most invaluable PSWs; And Whereas the Canadian PSW Network advocates that PSWs are the ones who take care of our community’s seniors and most vulnerable every day while they live, work and raise their own families; And Whereas the Canadian PSW Network takes action to improve the PSWs access to affordable education, resources and increased awareness to the public of the importance of the role that the PSW plays in our communities in the care of our community’s loved ones; And Whereas the Canadian PSW Network actively encourages everyone to join in recognizing the monumental importance of the Personal Support Workers who provide the utmost of care, respect and dignity to our community’s most vulnerable and acknowledge that the work and services they provide selflessly every day are truly invaluable, especially during the current crisis they are faced with in this Global Pandemic; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims May 19, 2023 to be “Personal Support Worker (PSW) Day” in the County of Frontenac.
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Page g)
Paramedic Services Week Diversity in Paramedicine May 21-27, 2023 Whereas each year the paramedics of Frontenac Paramedic Services will respond to approximately 22,000 calls for assistance from the public; And Whereas the paramedics are ready to provide lifesaving care to those in need 24 hours a day, 7 days a week, 365 days a year; And Whereas access to quality emergency medical care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; And Whereas the members of paramedic services teams, engage in thousands of hours of specialized training and continuing education to enhance their life saving skills; And Whereas the members of paramedic services teams often find themselves in dangerous and traumatic situations requiring spontaneous decision-making; And Whereas the members of paramedic services teams provide a vital pre-hospital service to the residents of the geographic area of the County of Frontenac and the City of Kingston; Now Therefore Be It Resolved That the week of May 21 - 27 ,2023 be proclaimed Paramedic Services Week in the County of Frontenac with the theme of “Diversity in Paramedicine” which demonstrates the important role that paramedics play to the public.
Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.
33 - 50
Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business Consent Reports from the Chief Administrative Officer Committee of Management of Fairmount Home
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Page a)
That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair.
51 - 80
b)
Consultant Briefing: Mr. Phil Goodfellow, G architects, will provide County Council with a briefing regarding the Fairmount Home ReDevelopment Project.
81 - 333
c)
2023-052 Fairmount Home Redevelopment Study Recommendation: Be it Resolved That the Council of the County of Frontenac receive for information the Fairmount Home - Redevelopment Study report and presentation prepared by G architects as previously presented on Report 2022-077 at the July 2022 County Council meeting; And Further That the Council of the County of Frontenac provide direction on their preferred options for Fairmount Home’s redevelopment and staff will bring back a report on these options for future consideration by Council.
334 - 337
d)
2023-053 Fairmount Home Long-Term Care Home Service Accountability Agreement (LSAA) Schedule E - Form of Compliance Declaration Recommendation: Resolved That Council of the County of Frontenac receive the Fairmount Home - Long-Term Care Home Service Accountability Agreement (LSAA) - Schedule E - Form of Compliance Declaration Report; And Further That the Council of the County of Frontenac direct the Clerk to sign the Long-Term Care Home Service Accountability Agreement Schedule E – Form of Compliance Declaration for return to Ontario Health.
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Page 338 - 361
e)
2023-057 Fairmount Home Quality Improvement Plans Recommendation: Be it Resolved That the Council of the County of Frontenac receive the Fairmount Home – Quality Improvement Plans (QIP) report; And Further That the Council of the County of Frontenac approve the QIP submission to Health Quality Ontario (HQO) with the quality standard provided by HQO.
f)
That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council.
Recommend Reports from the Chief Administrative Officer
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Page 362 - 364
a)
2023-050 Office of the Chief Administrative Officer Support of the EOWC ‘7 in 7’ Regional Housing Plan Recommendation: Whereas during the October 13, 2022 EOWC meeting, the Caucus passed the below motion to endorse the ‘7 in 7’ Regional Housing Plan vision statement; and “That the EOWC endorses the proposed vision statement as follows on the regional housing project proposal; and The EOWC will commit to increase our share of rental supply by 7,000 units across eastern Ontario within seven years, and work in partnership with the federal and provincial governments, local municipalities, private sector, and non-profit sector. This will include a regional model that accounts for cost savings, local flexibility and sustainability. This goal will be accomplished through joint procurement and design, incentivization, municipal coordination, land use planning, long-term operational models, and leveraging partnerships. An innovative approach to funding, land use planning, engineering, inspection, and servicing will be required.” And Whereas there are approximately 12,000 to 14,000 community rental housing units needed to address the municipal wait lists across the eastern Ontario region, including 797 in the geographic area of Frontenac; And Whereas the EOWC region’s average wait time for community housing is almost 5 years across all unit types, and as high as 10 years for some units; And Whereas the EOWC is ready to take a regional leadership role with a bold plan to reduce the wait list and build the supply of community rental housing by developing the ‘7 in 7’ Regional Housing Plan; And Whereas the ‘7 in 7’ plan will deliver 7,000 new affordable community rental units over 7 years, in addition to incentivizing an additional 21,000 attainable market rate units from the private and nonprofit sectors for a total of total 28,000 housing units; And Whereas the Province of Ontario has the goal of building 1.5 million homes across the province by 2031.
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Page And Whereas collaboration, commitment and contribution between the Federal Government of Canada, the Province of Ontario, Indigenous governments, and private and non-profit sectors are key to tackle regional housing projects; Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac is committed to fulfilling the goals of the EOWC ‘7 in 7’ Regional Housing Plan; And Further That Council urges all orders of government, private, and non-profit partners to fill the housing gap by collaborating, innovating and investing in filling the rural housing gap; and And Further That a copy of this resolution be forwarded totheRight Honourable Prime Minister of Canada; the Honourable Premier of Ontario; The Honourable Provincial Minister of Municipal Affairs and Housing; The Honourable Provincial Associate Minister of Housing; The Federation of Canadian Municipalities (FCM), The Association of Municipalities Ontario (AMO), The Rural Ontario Municipal Association (ROMA); and The Eastern Ontario Wardens’ Caucus (EOWC). 365 - 367
b)
2023-051 Corporate Services Consideration of a Joint Integrity Commissioner Services for the Frontenacs Recommendation: Resolved That the Council of the County of Frontenac receive the Corporate Services – Consideration of a Joint Integrity Commissioner Services for the Frontenacs report for information; And Further That, the Council of the County of Frontenac authorize the Clerk to prepare a Request for Proposal (RFP) for a Frontenac County/Local Municipal Integrity Commissioner.
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Page 368 - 372
c)
2023-058 Planning and Economic Development K&P Trail – Plan for Enhanced Dust Mitigation in Verona Recommendation: Resolved That the Council of the County of Frontenac receive report 2023-058 K&P Trail – Plan for Enhanced Dust Mitigation in Verona And Further That staff be directed to proceed with the following initiatives recommended in this report:
- Dust Suppression via the Verona ATV Club
- Pending approval from the Township of South Frontenac, install aprons at 3 identified locations
- Engage in a communications campaign encouraging motorized users to engage 4-wheel drive mode while in sensitive areas on the trail.
Information Reports from the Chief Administrative Officer
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Reports from Advisory Committees of County Council a) Report of the Planning and Economic Development Advisory Committee That the Report received from the Planning and Economic Development Advisory Committee be received and adopted. Report of the Planning and Economic Development Advisory Committee The Planning and Economic Development Advisory Committee reports and recommends as follows: 2023-043 Planning and Economic Development Advisory Committee Open Farms 2023 Be it Resolved That County Council endorses the direction and actions related to Open Farms outlined in Report 2023-043. And Further That a proclamation be brought forward to Council in July proclaiming September 1 to October 15 as Open Farm Days.
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Page
Return to Council a) That Council revert from Committee of the Whole Council, to Council.
Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) Fairmount Home Redevelopment Costing Report Turner & Townsend [Distributed to Members of County Council March 17, 2023] b)
Fairmount Home Redevelopment Engineering Review WSP Canada Inc [Distributed to Members of County Council March 17, 2023]
c)
Fairmount Home Redevelopment Study G architects [Distributed to Members of County Council March 17, 2023]
d)
From Gowling WLG providing Letter to Authorities regarding Howe Island Ferry Negligence [Distributed to Members of County Council March 17, 2023]
e)
From the Town of Carleton Place regarding a resolution on Join Zoom Meeting [Distributed to Members of County Council March 17, 2023]
f)
From the Township of Calvin regarding the moratorium on pupil accommodation [Distributed to Members of County Council March 17, 2023]
g)
From the Township of Lake of Bays regarding a resolution of support on Municipal Oath of Office [Distributed to Members of County Council March 17, 2023]
h)
From the WOWC regarding a resolution to Support Huron County Cannabis Act Review [Distributed to Members of County Council March 17, 2023]
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Page i)
Frontenac Municipalities Service Delivery Review Final Report 10.09.2020 [Distributed to Members of County Council March 17, 2023]
j)
Regional Roads Network Final Report [Distributed to Members of County Council March 17, 2023]
k)
Regional Roads Options [Distributed to Members of County Council March 17, 2023]
l)
From Bonnie Shackelton-Verbuyst seeking support for Huron County’s Call to Action to gain changes to the Federal Cannabis Act [Distributed to Members of County Council March 24, 2023]
m)
From the City of Welland regarding a resolution on barriers for women in politics [Distributed to Members of County Council March 24, 2023]
n)
From the Town of Essex regarding a resolution supporting declaration of emergency on homelessness, mental health and addiction [Distributed to Members of County Council March 24, 2023]
o)
From the Municipality of West Perth regarding a Resolution of support for the Cannabis Act Review [Distributed to Members of County Council March 24, 2023]
p)
From the Township of Howick regarding a Resolution of Support for CN Railway Contribution Requirements [Distributed to Members of County Council March 24, 2023]
q)
From the Township of Howick regarding a Resolution of support for School Bus Arm Sign Cameras [Distributed to Members of County Council March 24, 2023]
r)
From the Township of South Glengarry regarding a resolution concerning Barriers for Women in Politics [Distributed to Members of County Council March 24, 2023]
s)
From the Township of South Glengarry regarding a Resolution concerning the Accuracy of the Voters List [Distributed to Members of County Council March 24, 2023]
t)
From the Town of Essex regarding a resolution on Municipal Act Forfeiture Clause [Distributed to Members of County Council March 31, 2023]
u)
From the Town of Fort Erie regarding a resolution concerning Homelessness Mental & Addiction [Distributed to Members of County Council March 31, 2023]
v)
From the Town of Fort Erie regarding a resolution on Barriers for Women in Politics [Distributed to Members of County Council March 31, 2023]
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Page w)
From the Township of Lucan Biddulph regarding a resolution on the Future Accuracy of the Permanent Register of Electors [Distributed to Members of County Council March 31, 2023]
x)
From the Town of Plympton regarding a Resolution Declaring Intimate Partner Violence and Violence Against Women an Epidemic [Distributed to Members of County Council April 6, 2023]
y)
From the Town of Plympton-Wyoming regarding a Resolution on Bill 5 Stopping Harassment and Abuse by Local Leaders Act [Distributed to Members of County Council April 6, 2023]
z)
From the Town of Plympton-Wyoming regarding a Resolution supporting Reducing Municipal Insurance Costs [Distributed to Members of County Council April 6, 2023]
aa) From the Town of Plympton-Wyoming regarding a Resolution supporting Municipalities Retaining Surplus Proceeds from Tax Sales [Distributed to Members of County Council April 6, 2023] ab) From the Township of Clearview regarding a resolution concerning Barriers for Women in Politics [Distributed to Members of County Council April 6, 2023] ac)
From the Township of South Glengarry regarding a resolution on rural education funding [Distributed to Members of County Council April 6, 2023]
ad) From Youth Diversion regarding Volunteer Opportunity as Victim Advocate [Distributed to Members of County Council April 6, 2023] ae) From the City of Owen Sound regarding a resolution on Municipal Insurance Costs [Distributed to Members of County Council April 6, 2023] af)
From the Township of Mulmur regarding a Resolution in support of Bill 5 Stopping Harassment and Abuse by local leaders [Distributed to Members of County Council April 6, 2023]
ag) From Port Colborne regarding a resolution on Oath of Office [Distributed to Members of County Council April 14, 2023] ah) From the Municipality of Magnetawan regarding a resolution of support for Bill 5 stopping harassment of local leaders [Distributed to Members of County Council April 14, 2023] ai)
From the Municipality of Magnetawan regarding a resolution supporting municipalities retaining surplus Tax Sale proceeds [Distributed to Members of County Council April 14, 2023]
aj)
From the Municipality of Shuniah regarding a resolution municipalities retaining surplus tax sales proceeds [Distributed to Members of County Council April 14, 2023]
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Page ak)
From the Town of Trent Lakes regarding a resolution on changes to the Oath of Office [Distributed to Members of County Council April 14, 2023]
al)
From the Township of Perry regarding a Resolution of Support for Bill 5 stopping harassment and abuse of local leaders [Distributed to Members of County Council April 14, 2023]
Other Business a) Consideration of applications submitted for appointment to the Joint Frontenac Accessibility Advisory Committee: [Application distributed separately from the agenda.] Joint Frontenac Accessibility Advisory Committee (1 Appointment to represent the Township of North Frontnenac) Be It Resolved That Erin Ferguson be appointed to the Joint Frontenac Accessibility Advisory Committee as the representative of the Township of North Frontenac for the remainder of the term of Council. By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through d) that have been circulated to all Members of County Council and that by-laws a) through d) be read a first and second time. b)
Third Reading Resolved That by-laws a) through d) be read a third time, signed, sealed and finally passed.
385
By-Laws a) To authorize the execution of an Agreement with the Ontario Public Service Employees Union, Local 462 [Proposed By-law No. 2023-018]
386
b)
To authorize the execution of an Agreement with the Canadian Union of Public Employees, Local 109 [Proposed By-law No. 2023-019]
387
c)
To amend By-law No. 2022-0026 (Appointment to the Joint Frontenac Accessibility Advisory Committee) [Proposed By-law No. 2023-020]
388 - 389
d)
To confirm all actions and proceedings of County Council on April 19, 2023 [Proposed By-law No. 2023-021]
Adjournment
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Page
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Minutes of the Regular Meeting of Council March 15, 2023 A regular meeting of the Council of the County of Frontenac was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, on Wednesday, March 15, 2023 at 9:30 AM Roll Call Present:
Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty and Bill Saunders
Administrative Staff Present:
Jannette Amini, Manager of Legislative Services/Clerk Susan Brant, Administrator, Fairmount Home Gale Chevalier, Chief/Director of Emergency & Transportation Services Kevin Farrell, Manager of Continuous Improvement Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Barb McCulloch, Director of Human Resources Brieanna McEathron, Executive Assistant Matt Mills, Communications Officer Kelly Pender, Chief Administrative Officer
Closed Session Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof Councillor Gowdy declared a potential pecuniary interest regarding Communications clause e) with respect to the correspondence from the Rural Frontenac Transportation Service providing its Q4, 2022 report as the report is from her employer.
Page 17 of Minutes of Meeting held March 15,389 2023
Adoption of Minutes a)
Minutes of Meeting held February 15, 2023
Motion #: 41-23
Moved By: Seconded By:
Councillor Greenwood-Speers Councillor Lichty
Resolved That the minutes of the regular Council meeting held February 15, 2023 be adopted. Carried Delegations and/or Presentations Proclamations Move into Committee of the Whole Motion #: 42-23
Moved By: Seconded By:
Deputy Warden Smith Councillor Saunders
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business Consent Reports from the Chief Administrative Officer
All items listed on the Consent Reports from the Chief Administrative Officer shall be the subject of one motion. Any member may ask for any item(s) included in the Consent Reports from the Chief Administrative Officer to be separated from that motion, whereupon the Consent Reports from the Chief Administrative Officer without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. Motion #: 43-23
Moved By: Seconded By:
Councillor Gowdy Councillor Leonard
That Council consent to the approval of Reports a) through d) the are considered routine items Carried Regular Meeting of Council Minutes March 15, 2023
Page 18 of Minutes of Meeting held March 15,389 2023
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Consent Reports a)
2023-033 Corporate Services Support of Application of staff to AMO Board of Directors – County Caucus
Be It Resolved That the Council of the Corporation of the County endorses and supports Meredith Staveley-Watson in her application to fill the Association of Municipalities of Ontario (AMO) Board of Directors’ County Caucus staff vacancy for the remainder of the 2022-2024 term. b)
2023-034 Corporate Services Support for AMO Submission on Housing and Homelessness
Whereas AMO is encouraging Municipal councils and DSSABs to support its submission’s key messages on housing and homelessness; and, Whereas the homeless crisis is taking a devastating toll on families and communities, undermining a healthy and prosperous Ontario; and, Whereas the homelessness crisis is the result of the underinvestment and poor policy choices of successive provincial governments; and, Whereas homelessness requires a range of housing, social service and health solutions from government; and, Whereas homelessness is felt most at the level of local government and the residents that they serve; and, Whereas municipalities and District Social Services Administration Boards are doing their part, but do not have the resources, capacity or tools to address this complex challenge; and, Whereas leadership and urgent action is needed from the provincial government on an emergency basis to develop, resource, and implement a comprehensive plan to prevent, reduce and ultimately end homelessness in Ontario. Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac calls on the Provincial Government to urgently: a. Acknowledge that homelessness in Ontario is a social, economic, and health crisis; b. Commit to ending homelessness in Ontario; c. Work with AMO and a broad range of community, health, Indigenous and economic partners to develop, resource, and implement an action plan to achieve this goal.
Regular Meeting of Council Minutes March 15, 2023
Page 19 of Minutes of Meeting held March 15,389 2023
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And Further That a copy of this motion be sent to the Minister of Municipal Affairs and Housing; the Minister of Children, Community and Social Services; the Minister of Health; and to the Association of Municipalities of Ontario. c)
2023-036 Corporate Services Appointment of an Area Weed Inspector for the County of Frontenac
Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – Appointment of an Area Weed Inspector for the County of Frontenac report for information; And Further That the Clerk be directed to bring forward a by-law later in the meeting appointing Kelly J. Pender as Area Weed Inspector for the County of Frontenac. d)
2023-038 Corporate Services 2022 Year End Report of the County of Frontenac Emergency Management Program Committee
Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – 2022 Year End Report on the County of Frontenac Emergency Management Program Committee report; And Further That a copy of the 2022 Year End Report of the County of Frontenac Emergency Management Program Committee be posted to the County of Frontenac Website. Committee of Management of Fairmount Home Recommend Reports from the Chief Administrative Officer a)
2023-039 Emergency and Transportation Services 2022 Legislated Response Time Standard Performance Plan Reporting to the Ministry of Health and Long-Term Care (MOHLTC)
Motion #: 44-23
Moved By: Seconded By:
Councillor Fowler Councillor Lichty
Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services - 2022 Legislated Response Time Standard Performance Plan Reporting to Ministry of Health and Long-Term Care (MOHLTC) for information, And Further That the 2022 Response Time Standard Performance Plan outcomes for the County of Frontenac be reported to the Director, Emergency Health Regulatory and Accountability Branch, Ministry of Health and Long-Term Care as required by legislation. Carried Regular Meeting of Council Minutes March 15, 2023
Page 20 of Minutes of Meeting held March 15,389 2023
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b)
2023-035 Corporate Services Annual Accessibility Status Report
Be It Resolved That the Frontenac Accessibility Advisory Committee – Annual Accessibility Status Report, attached to this report as Appendix A be received; And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3), that a copy of this Annual Accessibility Status Report be posted to the County of Frontenac Website; And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3.1) and (3.2), that a copy of this Annual Accessibility Status Report be forwarded to the Frontenac Lower Tiers for posting on their respective websites. Carried Information Reports from the Chief Administrative Officer a)
2023-037 Corporate Services 2022 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Report
b)
2023-040 Emergency and Transportation Services Canadian Triage Acuity Scale (CTAS) Explanation
c)
2023-041 Corporate Services Quarterly Joint Administrative Facility Update
d)
2023-042 Emergency and Transportation Services Ambulance Remounts Reports from Advisory Committees of County Council Return to Council
Motion #: 46-23
Moved By: Seconded By:
Councillor Leonard Councillor Gowdy
That Council revert from Committee of the Whole Council, to Council. Carried
Regular Meeting of Council Minutes March 15, 2023
Page 21 of Minutes of Meeting held March 15,389 2023
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Adoption of the Report of the Committee of the Whole Council Motion #: 47-23
Moved By: Seconded By:
Deputy Warden Smith Councillor Fowler
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given a)
Request to the Ministry of Transportation of Ontario Public Consultation and Reconsideration of 2 Ferry system for Wolfe Island
Motion #: 48-23
Moved By: Seconded By:
Councillor Greenwood-Speers Councillor Saunders
Whereas the new Wolfe Islander IV is anticipated to be in service in the Spring of 2023; And Whereas when the construction of the new Ferry was first announced, the Minister of Transportation, the Honourable Steven Del Duca advised that the existing Wolfe Island III would be acting in tandem with the Wolfe Islander IV, thereby doubling Ferry capacity to the Island; And Whereas in designing the new Kingston ferry terminal, the amount of onsite parking was drastically reduced in light of the increased Ferry capacity and a perceived reduced need for walk on parking; And Whereas the Township of Frontenac Islands Mayor and Council were recently advised that the Ministry of Transportation will not be implementing the plan for a second ferry as contemplated; And Whereas the decision to eliminate the second ferry was made without consultation with affected citizens, impacted Councils including the Township of Frontenac Islands and the City of Kingston, police, fire and paramedic services; And Whereas the impact of this decision is far reaching for citizens; Now Therefore the Council of the County of Frontenac hereby supports the request by the Township of Frontenac Islands that the Honourable Caroline Mulroney immediately reconsider and clarify the decision to reduce the original plans for a two-ferry service and reinstate the two-ferry plan as contemplated by the Ministry; And Further That in the absence of a plan for a two-ferry service, or a delay of the twoferry service, that the Ministry conduct broad consultation with the Community, including the Township and the City regarding the impacts and mitigation strategies for their decision, in particular parking, emergency response and quality of life;
Regular Meeting of Council Minutes March 15, 2023
Page 22 of Minutes of Meeting held March 15,389 2023
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And Further That a copy of this motion be forwarded to the Township of Frontenac Islands, the City of Kingston, and Mr. Ted Hsu, MPP. Carried (With Agreed to Amendments) Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c) d) e) f) g) h) i) j) k) l)
AdvantAge Ontario recording and slide deck of the LTC Webinar for Councillors [Distributed to Members of County Council February 24, 2023] From OMAFRA regarding the upcoming CED 101 and Teeny Tiny Summit events [Distributed to Members of County Council February 24, 2023] From the City of Port Colborne regarding a resolution Supporting the County of Huron resolution on Cannabis Act [Distributed to Members of County Council February 24, 2023] From the County of Huron Regarding a resolution with respect to the Cannabis Act [Distributed to Members of County Council February 24, 2023] From the Rural Frontenac Transportation Service providing its Q4, 2022 report [Distributed to Members of County Council February 24, 2023] From the Town of Essex regarding a resolution regarding School Board Elections [Distributed to Members of County Council February 24, 2023] From the Town of Grimsby regarding a resolution concerning Barriers for Women in Politics [Distributed to Members of County Council February 24, 2023] From Charlotte Owram regarding concerns about the loss of the paramedic base on Wolfe Island [Distributed to Members of County Council March 3, 2023] From the Municipality of Trent Lakes regarding a resolution concerning the Oath of Office [Distributed to Members of County Council, March 3, 2023] From the Town of Grimsby regarding a resolution on Changes to the Municipal Heritage Register [Distributed to Members of County Council March 3, 2023] From the Township of Dawn-Euphemia regarding a resolution on School Board Election Expenses [Distributed to Member of County Council March 3, 2023] From the Township of Moonbeam regarding a resolution on Moratorium
Regular Meeting of Council Minutes March 15, 2023
Page 23 of Minutes of Meeting held March 15,389 2023
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m) n) o) p) q)
End Date [Distributed to Members of County Council March 3, 2023] From the Financial Accountability Office of Ontario regarding its Ontario Health Sector Spending Plan Review [Distributed to Members of County Council March 10, 2023] From the Municipality of Chatham-Kent regarding a resolution on Reducing Municipal Insurance Costs [Distributed to Members of County Council March 10, 2023] From the Township of Howick regarding a Resolution on Ontario School Board Elections [Distributed to Members of County Council March 10, 2023] From AMO offering Land Use Planning Training for Elected Officials [Distributed to Members of County Council March 10, 2023] From AMO offering Navigating Conflict Relationships as an Elected Official Training [Distributed to Members of County Council March 10, 2023] Other Business By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 49-23
Moved By: Seconded By:
Councillor Lichty Councillor Greenwood-Speers
Resolved That leave be given the mover to introduce by-laws a) and b) that have been circulated to all Members of County Council and that by-laws a) and b) be read a first and second time. Carried b)
Third Reading
Motion #: 50-23
Moved By: Seconded By:
Councillor Lichty Councillor Greenwood-Speers
Resolved That by-laws a) and b) be read a third time, signed, sealed and finally passed. Carried By-Laws a) b)
To appoint an Area Weed Inspector for the County of Frontenac [Proposed By-law No. 2023-015] To confirm all actions and proceedings of County Council on March 15, 2023 [Proposed By-law No. 2023-016]
Regular Meeting of Council Minutes March 15, 2023
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Adjournment Motion #: 51-23
Moved By: Seconded By:
Deputy Warden Smith Councillor Saunders
That the meeting hereby adjourn at 10:34 a.m. Carried
Ron Vandewal, Warden
Regular Meeting of Council Minutes March 15, 2023
Page 25 of Minutes of Meeting held March 15,389 2023
Jannette Amini, Clerk
Page 9 of 9
Minutes of the Committee of the Whole Meeting of Council March 15, 2023 A Committee of the Whole meeting of the Council of the County of Frontenac was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, on Wednesday, March 15, 2023 at 10:48 AM Present:
Administrative Staff Present:
Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty and Bill Saunders Jannette Amini, Manager of Legislative Services/Clerk Susan Brant, Administrator, Fairmount Home Gale Chevalier, Chief/Director of Emergency & Transportation Services Kevin Farrell, Manager of Continuous Improvement Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Brieanna McEathron, Executive Assistant Matt Mills, Communications Officer Kelly Pender, Chief Administrative Officer
Call to order Deputy Warden Smith called the meeting to order at 10:48 a.m. Disclosure of Pecuniary Interest and General Nature Thereof There were none. Strategic Planning Workshop Mr. Jason Kipfer and Mr. Xiao Xiao, Explorer Solutions took Council through the Focus Group Discussion presentation. Following Mr. Kipfers presentation the following questions were posed to Council for input:
- What Elements Should be Considered in Frontenac County’s Updated Mission and Vision Statements? ➢ Provision of sustainable essential services to the rural communities ➢ Strong community engagement and agricultural connections ➢ Focus on economic development and could look at enhancing cellular and broadband to have the infrastructure to allow people to work from home
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➢ Sustainable should be updated as we will continue to grow so we should look to the future and capture that eastern Ontario will continue to grow. ➢ Change sustaining to promoting and support. ➢ Rural development continues to grow and many who think they are purchasing privacy; this is not always the case. There is still the natural environment in the provincial parks but not necessarily in development areas. ➢ This is a working area and agriculture needs to be captured. ➢ Advocation 2. What should be Frontenac County’s areas of strategic focus? ➢ To be advocates for the member municipalities as Townships are too small to be major advocates. ➢ Update on broadband as we continue to have dead spots on Frontenac Islands ➢ Roads and connections ➢ Shoreline protection ➢ Innovation agricultural focus and practises ➢ Cell service and broadband ➢ Affordable housing for all ages ➢ Better transportation ➢ Tourism 3. What new areas of programming/services should be considered by Frontenac County? ➢ Potable water availability ➢ Combine or coordinate services to find efficiencies. ➢ Roads, such as former provincial highways – if pay per service ➢ In terms of housing, health and mental health, it was noted that the City of Kingston covers most of these services. 4. How can/should the County’s Strategic Plan help each of the Townships deliver upon their goals? ➢ Financial support ➢ Planning and Engineer expertise ➢ Advocate for the Townships strategic goals ➢ County carries a lot of wait to advocate for Townships.
Committee of the Whole Council Minutes March 15, 2023
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Page 2 of 4
5. How can Frontenac County services be delivered more efficiently, effectively and economically? 6. ➢ Establishing a roads, engineering, water drainage consulting arm at the County level. Will this lead to a loss of individuality but a uniform set of standards might be good. ➢ Lean 6 Sigma 6. How can Frontenac County advance community engagement in order to improve service to citizens? ➢ Quarterly or season open house/townhall listening sessions. ➢ Social technology – is the engagefrontenac an underutilized platform. ➢ County App 7. What partnerships and/or collaborative opportunities can/should Frontenac County develop/strengthen? ➢ Stronger link with the Ministry of the Environment around the Safe Water Act as most water comes from shoreline wells and rising water levels put these wells at risk. ➢ Portable water brought to a potable water reservoir needs to be re-treated and could the Ministry amend this to not have to require portable water being retreated. ➢ County has done a good job in terms of its partnership with the Townships ➢ Municipal Service Corporation is currently being developed to look after communal services and this could include water. ➢ Improve effective communications with its partners both within and outside of its boundaries. ➢ Collaboration with the County has improved 150% from 7 years ago ➢ Economic Development side this is County wide and made businesses aware of each other as well as collaborating with each other. ➢ From Frontenac Islands perspective, communication with the County is in a downward trajectory with no advantage visible to the residents of having the County. It was suggested that staff meet face to face with the residents of Frontenac Islands. These feelings were not expressed by the other Township Councillors. 8. Additional thoughts, comments or suggestions for consideration in the development of Frontenac County’s Strategic Plan? ➢ Clear demonstrated list of activities of what the County has undertaken and how they have productively impacted Frontenac Islands so residents can see the support they do get from the County. ➢ Maybe underestimated the impact of affordable housing and what types of homes are being built. Committee of the Whole Council Minutes March 15, 2023
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➢ We have to be prepared for growth. ➢ Long Term Care as this Council will need to make a decision on what to do with Fairmount Home as it is now at its 25th year and this home will likely not survive the next term of Council but the planning process takes about 5 years. The funding formula for capital would put our debt limit in jeopardy. This could be a renovation, an addition, or a new build which is the recommendation of the architects. The agreement with the City of Kingston is contingent of the location and based on 128 beds. Staff will circulate to Council the previous Regional Roads Study, the 2020 Joint Service Delivery Review Report and the Fairmount Home redevelopment Study. Mr. Kipfer took the Committee through the next steps and thanked Council for their time. Further comments can be directed to Mr. Kipfer directly. In terms of the suggestions for one-on-one conversations, it was suggested that this could include key staff to provide them with an opportunity to express what they see from a staff perspective that County Council may not have identified. It was also noted that there are 6 new Councillors around the table that would benefit from a one on one. That the meeting hereby adjourn at 12:15 p.m.
Committee of the Whole Council Minutes March 15, 2023
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Minutes of the Special Meeting of Council April 12, 2023 A special meeting of the Council of the County of Frontenac was held in the Verona Lions Hall, 4504 Sand Road, Verona, on Wednesday, April 12, 2023 at 6:00 p.m. There was a special closed session from 7:40 p.m. to 8:10 p Roll Call Present:
Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy Greenwood-Speers, Ray Leonard, Gerry Lichty and Bill Saunders
Administrative Staff Present:
Richard Allen, Manager of Economic Development Jannette Amini, Manager of Legislative Services/Clerk Brieanna McEathron, Executive Assistant Matt Mills, Communications Officer Kelly Pender, Chief Administrative Officer
Others Present:
Councillors and Staff from the Townships of North Frontenac, Central Frontenac and South Frontenac
Disclosure of Pecuniary Interest and General Nature Thereof There were none. Items of Business a)
Ms. Meredith Staveley Watson, Manager of Government Relations and Policy with the Eastern Ontario Wardens’ Caucus provided a brief overview of the EOWC.
b)
Mr. Jim Pine presented, on behalf of the Eastern Ontario Warden’s Caucus, its ‘7 in 7’ Regional Housing Plan
The presentation noted specifically that in terms of the geographic area of Frontenac, it would see 797 units with a $354M investment. The geographic area of Frontenac includes the County, its lower tiers and the City of Kingston. Questions from the floor included the use of abandoned homes and the potential for retrofits to existing buildings.
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c)
Ms. Lisa Severson and Mr. Marco Smits of The Eastern Ontario Regional Network (EORN) presented to Council and update on the EORN Cell Gap Coverage project. Closed Session
Motion #: 52-23
Moved By: Seconded By:
Councillor Lichty Councillor Leonard
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization - as it relates to the Rogers tower locations Carried Motion #: 53-23
Moved By: Seconded By:
Councillor Greenwood-Speers Councillor Fowler
Resolved That Council rise from Committee of the Whole closed session without reporting Carried By-Laws – General By-laws and Confirmatory By-law First and Second Reading Motion #: 54-23
Moved By: Seconded By:
Councillor Gowdy Councillor Saunders
Resolved That leave be given the mover to introduce by-law a) that has been circulated to all Members of County Council and that by-law a) be read a first and second time. Carried Third Reading Motion #: 55-23
Moved By: Seconded By:
Councillor Gowdy Councillor Saunders
Resolved That by-law a) be read a third time, signed, sealed and finally passed. Carried Regular Meeting of Council Minutes April 12, 2023
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By-Laws To confirm all actions and proceedings of County Council on April 12, 2023 [Proposed By-law No. 2023-017] Adjournment Motion #: 56-23
Moved By: Seconded By:
Councillor Leonard Councillor Lichty
That the meeting hereby adjourn at 8:15 p.m. Carried
Ron Vandewal, Warden
Regular Meeting of Council Minutes April 12, 2023
Page 32 38912, 2023 Minutes of Special Meeting heldofApril
Jannette Amini, Clerk
Page 3 of 3
April 19, 2023 Report 2023-04
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Administrative Report
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CAO Schedule – April • • • • • • • • • • • • •
CUPE 109 Conciliation – April 3rd OPSEU 462 Conciliation – April 5th & 6th EOLC Monthly Meeting – April 6th Continuity of Operations Plan Training – April 12th Special Joint Council Meeting – April 12th EOWC Intern Interviews – April 13th EOWC CAOs Planning Meeting – April 13th & 14th County of Frontenac New Hire Orientation – April 17th Bi-Weekly Joint Administrative Facility Meeting – April 11 & 25th County Council – April 19th Old House Staff Meeting – April 20th FLA OHT Finance and Resources – April 18th EOLC Bi-Weekly – April 4th & 18th
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Update – EOWC and EOLC • EOWC • County of Haliburton – Intern Interviews – April 13th – CAOs’ Planning Meeting – April 14th
• EOLC Board Strategy Session No Meetings in April
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AMO Communications •
AMO encourages municipalities and DSSABs to consider passing a resolution ahead of the provincial budget (anticipated late March), calling on the province to end homelessness. A resolution template is available.
•
The PJ Marshall Award recognizes municipal governments demonstrating excellence in the use of innovative approaches in the areas of capital, service delivery show casing examples where Ontario municipalities have implemented and can point to tangible outcomes from new, more cost-effective ways of providing public services and facilities. For more information click here.
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AMO Communications 2 Provincial Matters •
Applications for the 2023-24 Inclusive Community Grants are open until April 20. Municipalities and other organizations can apply for up to $60,000 for projects that help older residents and people with disabilities participate in community life.
•
Public Safety Answering Points (PSAPs) will be notified on applications for NG-911 transition funding for 2022-2023. The funding program has been implemented to help support the transition CRTC deadline of March 4, 2025. For information contact ESTD.NG9-1-1@ontario.ca.
•
The Normal Farm Practices Protection Board is proposing updates to its Rules of Practice and Procedure. See the ERO posting for details.
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AMO Communications 3 Eyes on Events •
Springtime in Paris is hosted by the County of Brant, April 26 - 28, inviting municipal leaders from small urban municipalities to this important event. Register today for the Ontario Small Urban Municipalities Conference and book your accommodations by March 25 to take advantage of conference rates.
•
Information on how vendors can participate in the Ontario Small Urban Municipalities Conference (OSUM) is now available. Please click here for the full package and application form.
•
AMO is excited about this year’s Conference hosted by the City of London at RBC Place London and DoubleTree by Hilton, August 20 - 23, 2023. Book your accommodations and register now for this important event.
•
Don’t miss out on the opportunity to exhibit or sponsor at the 2023 AMO Conference - the largest municipal conference in Ontario. Full details on how your organization can participate is located here here.
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AMO Communications 4 Eyes on Events (2)
•
AMO’s Foundations in Planning and Deeper Dive training prepares elected officials in understanding planning concepts and requirements as well making strategic decisions on the complex issues you will face over the coming term. Register here and here.
•
AMO training examines the realities, responsibilities, challenges and opportunities of municipally elected officials in today’s context. Essential information on legislation, policy, roles, responsibilities and managing relationships are only some of the things attendees will gain insight and tools on. Register today for New Councillor training.
•
Following on the success of the 2022 AMO-LAS Energy Symposium, this in-person event will once again bring information and insight to all the energy issues on your mind. Information on the location of the Symposium, registration and how to submit a proposal to present is coming soon.
•
AMO has designed its training to support members in your leadership roles. Our training offers skills to navigate the many relationships you encounter as an elected official. Navigating Conflict Relationships for Elected Officials is a top-rated course you shouldn’t miss. New dates are also available for our Human Rights and Equity training offering insights, understanding and skills to support your role as an employer in these complex areas.
•
AMO’s Health and Safety Program Management partner, 4S Consulting, is hosting a webinar on March 7 at 8:30am ET on the double rebate offering from WSIB for municipal health and safety programs. Learn more on how to create sustainable health and safety programs. Register today!
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Administrative Building Redevelopment Administrative Building Redevelopment update as of April 11, 2023 A bi-weekly progress meeting between County Administration, Cataraqui Regional Conservation Authority, Colbourne & Kembel, Architects Inc., and Emmons & Mitchell Construction limited representatives to discuss the construction progress.
https://youtu.be/Qve4hlGIpBM Level 0 – Basement •
Finalization of drywall is to be completed, painting has commenced
Main Building
Level 0 – no work to proceed below until Level 2 framing is complete for safety
Level 1 – no changes as awaiting approval of Level 2 structural infill and layout for framing to proceed
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Administrative Building Redevelopment 2 Main Building (2)
- Level 2 – ceiling framing is ongoing however we are awaiting the electrical CO approval to proceed Additions and Exterior Improvements: •
South Addition excavations have commenced t
•
Testing of bearing is to occur
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Administrative Building Redevelopment 3
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2023-2026 Council Strategic Planning updates Public Consultation •
Current phase, including public survey collection and open houses, concludes on April 21st.
•
Attendance was low at April 12-13 open houses but online survey collection shows promising early returns.
Strategic Plan Development •
Draft County Strategic Plan and presentation anticipated from Explorer Solutions in late May.
•
Final report submission and presentation anticipated by mid-July.
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Human Resources Update •
Recruitment
– 137 postings YTD April 17th – PT paramedic interviews wrapped up on April 14th
• Currently 7 offers made and hoping to make an additional 8
•
Labour Relations
•
HRIS
– OPSEU 462 and CUPE 109 members have ratified – CUPE 2290 – interest arbitration date not yet determined – Training (skills, education, and certificates) and Labour Relations (grievances/discipline) will be moved to production – Onboarding, Performance Management and Succession Management remain in testing – Testing and preparing document management and the message panel
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Fairmount Home Update •
COVID Measures
MLTC has reduced COVID-19 measures in long-term care homes effective April 1, 2023. All visitors and staff are no longer required to complete rapid antigen testing and active screening upon entry to the home. On April 17th, KFL&A Public Health will be at Fairmount to complete their spring COVID-19 vaccine clinic for residents.
•
Nurse Call Bell System Improvements
•
Changes to Regulation 246/22:
Nursing staff including PSWs are now using new NEC phones connected to the nurse call bell system which improves the efficiency of call bell responses and communication amongst nursing staff. Air conditioning must be installed, operational and in good working order in every resident room and designated cooling area from May 15 to September 15. Qualifications for PSWs, recreationists, restorative care, nutrition manager, cooks, food service workers, and environmental services manager have been amended to address the responsibilities and accountabilities of the role. Medication management and drug administration changes including COVID-19 vaccine requirements, and the requirement to provide generator back up for drug preparation and storage areas.
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Engagement & Communications Update, March 2023 Website Pageviews FrontenacCounty.ca VisitFrontenac.ca FrontenacMaps.ca EngageFrontenac.ca
22,422 7,815 7,509 2,900
Social Media Engagement County Facebook & Instagram County Twitter County Youtube FPS Twitter Visit Frontenac Facebook & Instagram Visit Frontenac Twitter Fairmount Facebook K&P Trail Twitter K&P Trail Facebook Group H.I. Ferry Twitter
3,052 223 372 494 4 32 2,122 0 895 2,731
Total engagements in March Change from March 2022 Change from Feb 2023
50,571 1% 20%
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Engagement & Communications Update, March, 2023
Upcoming and ongoing highlights:
• Neighbours Saving Neighbours recruitment ongoing, training upcoming. • Frontenac County strategic plan consultation support ongoing. • Attended Statistica AI content training webinar.
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Planning Department Update • Planning and Economic Development Committee The inaugural meeting of the committee took place on Wednesday, March 29. The next scheduled meeting is on Wednesday, May 3. • Draft Provincial Policy Statement (PPS) On April 6, the Province announced changes to the Provincial Policy Statement (PPS). They are proposing policies for an integrated provincewide land use planning policy document that takes policies from A Place to Grow (Growth Plan for the Greater Golden Horseshoe) and the current PPS to support the achievement of housing objectives (https://ero.ontario.ca/notice/019-6813). Comments are due by June 5. Staff will be reviewing the proposed changes and providing a report to Council in May.
• Planning Application Fees Update South Frontenac has held a public meeting regarding the updates to their fees by-law for planning applications and services. County planning staff are working with the other three townships and will be presenting reports to these township councils over the next month that will seek direction from them about updating their planning fees.
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Planning Application Update - Townships • Applications over March and April have been slower but steady for both North Frontenac and Central Frontenac. • Staff have experienced an increase in development inquiries in the last few weeks and anticipate that application numbers will increase now that we are experiencing warmer weather.
8 7
7 6 5 4
4
3 2 1
1 0
North Frontenac
Central Frontenac Number of Applications
Frontenac Islands
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Economic Development Update Business Networking Event Join businesses and community leaders for breakfast on April 26 at Belong Sharbot Lake. Chef Brad Long has transformed the former Maples Restaurant into a modern eatery with a focus on sourcing ingredients locally. The community is excited to welcome this new food & beverage experience to Frontenac County. Date: April 26, 2023 Time: 8:00 – 10:00 AM Location: Belong Sharbot Lake
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Fairmount Home
Presentation to County Council April 19, 2023 architects
1200 Princess Street, Kingston, ON K7L 4W4 | hello@garchitects.ca | www.garchitects.ca
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Outline •
Scope of Study
•
Preliminary Site & Building Analysis
•
Preferred Options
•
Cost Estimate
•
Recommendation
•
Feedback / Discussion
architects
Fairmount Home Presentation to County Council
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Scope of Study Feasibility Study
• • • •
Explore potential solutions for the site Eliminate unfeasible options from consideration Explore new build, additions & renovation options Order of Magnitude budget
Decision making (TBD)
Functional Program & Detailed Consultation 3-6 months Detailed Design & Approvals +/- 1 year Construction +/- 2 years
architects
Fairmount Home Presentation to County Council
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Scope of Study 1 •
Review of Existing Site, Facility & Building Systems
•
Visioning to assess Project Goals & Community Need
•
Review constraints & opportunities for renovation/ expansion options, develop preliminary options
•
Develop preferred approach to adding 32 beds to existing 128-bed facility (total of 160 beds)
•
Develop Concept Site Plan, Block Plans & Design Briefs for 2 options (addition & renovation, and a redevelopment)
•
Construction Cost Estimate & Report
architects
Fairmount Home Presentation to County Council
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Project Goals & Community Need Fairmount’s Description of Need
•
Capture “big picture” goals in Feasibility Study
•
Impact items on layout, size/ building area & costs
•
MLTC Design Manual vs “Enhancements”
architects
Fairmount Home Presentation to County Council
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Visioning Included •
architects
High-level visioning with key stakeholders 1.
Household size
Special programs (i.e. BSU, ALC, Palliative, Hospice)
Models or philosophies of care
What “home-like” means to the County of Frontenac
Future goals for the site
Post Pandemic Lessons Learned for Long-term Care
Fairmount Home Presentation to County Council
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Site Analysis - Constraints •
Treed areas
•
Water courses
•
Grade changes
•
Walking trails
•
Septic Fields
•
Existing parcels
•
Existing parking
•
Existing buildings
•
EMS station
architects
Fairmount Home Presentation to County Council
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Site Analysis - Opportunities •
Site access
•
Separation of service traffic
•
Large, available land to north
•
Ability to bend service roadway
•
Flat area for new septic
•
Height limitations
architects
Fairmount Home Presentation to County Council
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Building Analysis – Concept Options •
•
architects
Renovation / Addition to existing Fairmount Home •
Adding net new 32-beds
•
Renovations to existing beds may be required
•
Phasing of renovations: 1 - 6 resident moves
Build New Fairmount Home •
Minimum of 160-bed, potential for more beds
•
Built somewhere else on the site
•
Move residents over once construction complete
Fairmount Home Presentation to County Council
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Concept Options | Addition / Renovation
Option 1
Option 2
Option 3 Preferred Option
architects
Fairmount Home Presentation to County Council
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Concept Options | New Build
Option 1A
Option 2A architects
Option 1B
Option 1C
Option 2B
Option 3 Preferred Option Fairmount Home Presentation to County Council
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Beyond 2025 What do we do with the existing Fairmount Home if we build a new one? •
100,000 sf become vacated
•
Institutional zoning
•
Potential future uses
architects
•
Hospice, Alternate Levels of Care
•
Retirement/ Assisted Living, Affordable Rental Housing
•
Homelessness/ Shelter Support Services
•
Community Medicine/ Clinic
•
Daycare, Community Hall, Offices
Fairmount Home Presentation to County Council
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Preferred Options •
•
architects
Addition to Fairmount Home •
Adding 32 net new beds
•
Minor renovations at connection points
New Build on Adjacent Site •
New160-bed Redevelopment
•
Existing facility becomes available for other uses once residents are moved in
Fairmount Home Presentation to County Council
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Addition to Fairmount Home
Fairmount Home Presentation to County Council
architects
Site Plan
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Addition
Fairmount Home Presentation to County Council
architects
Basement Floor Plan
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Addition
Fairmount Home Presentation to County Council
architects
Ground Floor Plan
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Addition
Fairmount Home Presentation to County Council
architects
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Addition | Engineering Highlights •
•
architects
Assumptions: •
Existing septic field has capacity
•
Existing well has capacity
New Services: •
New electrical service and gas service required
•
New generator, transformer & switchgear required
•
New RTU & AC required
•
Existing boiler capacity is being reviewed
Fairmount Home Presentation to County Council
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New Build on Adjacent Site
Fairmount Home Presentation to County Council
architects
Site Plan
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New Build
Fairmount Home Presentation to County Council
architects
Ground Floor Plan
Page of 389 G architects, will provide Cou… Consultant Briefing: Mr. Phil71 Goodfellow,
New Build
Fairmount Home Presentation to County Council
architects
Second Floor Plan
Page of 389 G architects, will provide Cou… Consultant Briefing: Mr. Phil72 Goodfellow,
New Build
Fairmount Home Presentation to County Council
architects
Page of 389 G architects, will provide Cou… Consultant Briefing: Mr. Phil73 Goodfellow,
New Build | Engineering Highlights •
architects
Assumptions: •
New septic field will be required
•
New well will be required
•
New building services will be required (power, gas, generator, etc.)
Fairmount Home Presentation to County Council
Page of 389 G architects, will provide Cou… Consultant Briefing: Mr. Phil74 Goodfellow,
Cost Estimate •
Prepared by Turner & Townsend, in 2022 (1 year old)
•
Class D – Order of Magnitude estimate
•
Based on preferred option drawings & design briefs
•
Reviewed by consultant & engineering team
•
Reflective of current construction market & postpandemic impacts on capital costs
architects
Fairmount Home Presentation to County Council
Page of 389 G architects, will provide Cou… Consultant Briefing: Mr. Phil75 Goodfellow,
Cost Estimate 1 •
Renovation/ Addition to existing Fairmount Home •
Building & Site Costs:
$16,311,000
•
Construction Contigency:
$1,631,000
•
Total Captial Costs:
$17,942,000
Excludes escalation, anciallary costs & HST
architects
Fairmount Home Presentation to County Council
Page of 389 G architects, will provide Cou… Consultant Briefing: Mr. Phil76 Goodfellow,
Cost Estimate 2 •
Build New Fairmount Home •
Building & Site Costs:
$56,589,000
•
Construction Contigency:
$2,829,000
•
Total Captial Costs:
$59,418,000
Excludes escalation, anciallary costs & HST
architects
Fairmount Home Presentation to County Council
Page of 389 G architects, will provide Cou… Consultant Briefing: Mr. Phil77 Goodfellow,
Cost Estimate 3 •
•
architects
Renovation/ Addition to existing Fairmount Home •
Cost/sf:
$666
•
Cost per bed:
$510,000
•
Opportunity Costs: Challenging addition to an existing sprawling home
Build New Fairmount Home •
Cost/sf:
$487
•
Cost per bed:
$354,000
•
Opportunity Costs: Post-pandemic home with existing retained assets Fairmount Home Presentation to County Council
Page of 389 G architects, will provide Cou… Consultant Briefing: Mr. Phil78 Goodfellow,
Recommendation •
architects
Our recommendation is that the New Build Option is the best opportunity for Fairmount Home •
New facility that incorporates post-pandemic lessons learned
•
Opportunities for specialised units
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No resident disruption/ moves during construction
•
Available land
•
Retains existing home for future County uses
•
Potentially update the cost estimate to 2023
Fairmount Home Presentation to County Council
Page of 389 G architects, will provide Cou… Consultant Briefing: Mr. Phil79 Goodfellow,
Questions & Discussion
Addition
architects
New Build
Fairmount Home Presentation to County Council
Page of 389 G architects, will provide Cou… Consultant Briefing: Mr. Phil80 Goodfellow,
Thank you for your time and questions architects
1200 Princess Street, Kingston, ON K7L 4W4 | hello@garchitects.ca | www.garchitects.ca
Report 2023-052 Council Information Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Susan Brant, Administrator Alex Lemieux, Director of Corporate Services/Treasurer
Date of meeting:
April 19, 2023
Re:
Fairmount Home – Redevelopment Study
Recommendation Be it Resolved That the Council of the County of Frontenac receive for information the Fairmount Home - Redevelopment Study report and presentation prepared by G architects as previously presented on Report 2022-077 at the July 2022 County Council meeting; And Further That the Council of the County of Frontenac provide direction on their preferred options for Fairmount Home’s redevelopment and staff will bring back a report on these options for future consideration by Council. Background As directed by County Council’s Strategic Plan from the prior term of Council, staff were instructed to design a framework, explore options, and initiate plans for the development of a long-term care facility that will meet Fairmount Home’s mandate. A Request for Proposal for Fairmount Home’s Redevelopment Study was issued in January 2022 and G architects was awarded the contract. Comment The Fairmount Home Redevelopment Study was completed by G architects in collaboration with WSP Canada Inc. who led the engineering review and Turner & Townsend who led the costing report.
of 389 2023-052 FairmountPage Home 81 Redevelopment Study
Fairmount Home is an accredited, 128 bed long-term care home that last underwent a physical renewal in 2002-03 that was designed and constructed to meet the standards of care in the early 2000s. In the 20 years since the last renewal, the long-term care sector has dramatically changed to a high acuity facility that deals with end-of-life care that often involves complex treatments for serious, chronic health conditions. The COVID-19 pandemic has further highlighted the need to address issues in the home that are now mandates from the Ministry of Long-Term Care (MLTC) including the requirement for isolation units, storage for personal protective equipment, and physical distancing, that cannot be achieved in the home’s small common areas such as dining halls, shared resident rooms, staff rooms, nursing staffs and administrative offices. The scope of the study explored the redevelopment under two options: Option 1: Review of the existing facility to determine if the existing facility can be renovated for an addition of 32 newly granted beds, forming an overall 160 bed facility. Option 2: Proposing a new built home for a 160-bed facility (including the additional 32 newly granted beds) while identifying potential uses for the existing facility. The Fairmount Home Redevelopment Study Report (Appendix A) provides preliminary spatial configuration for the proposed options based on the current equipment requirements and configurations. The report must be reviewed in conjunction with the Engineering Design Brief prepared by WSP Canada Inc. (Appendix B) and the Cost Report prepared by Turner & Townsend (Appendix C). During the 2015 budget deliberations, Council approved an annual allocation of $5,000 to the County Operations Reserve to fund asset condition assessments every 5 years for the County of Frontenac. In 2019, J.L. Richards & Associates Limited completed a building condition assessment for Fairmount Home as seen on pages 1 – 31 in the attached Appendix D. The building assessment includes a written report and detailed inventory table that evaluates the components of Fairmount Home’s building in regard to condition, life expectancy, life remaining, and estimated repair, and replacement costs in 2019. The following table summarizes the estimated costs, but detailed information can be found in the report in Appendix D.
Building
Estimated Repair or Replacement Cost as of 2019 2019
Fairmount Home
$18,950
Recommend Report to Council Fairmount Home – Redevelopment Study April 19, 2023,
of 389 2023-052 FairmountPage Home 82 Redevelopment Study
2019-2023 $1,208,075
2024-2028 $2,363,100
Total $3,590,125
Page 2 of 3
Strategic Priority Implications Priority 2: Explore new funding and invest in infrastructure. 2.2 Design a framework, explore options and initiate plans for development of a longterm care facility that will Fairmount Home’s mandate. Other Important and Continuing County Priorities Implement strategic plans for Fairmount Home Financial Implications There are no financial implications at this point. The County’s Annual Repayment Limit for debt is an estimated $3,963,591 per year. The Annual Repayment Limit is the most the County could pay in interest and debt repayments without obtaining approval from the Ontario Municipal Board. Based on a rate of borrowing of 5% and 20-year repayment period, the County of Frontenac would be permitted to take on a total of $49,395,104 in total debt; this would include any debt taken for Fairmount in addition to any other long-term obligations. As currently structured, the County would not be able to borrow the funds for Option 2 without either a significant down payment, approval from the Ontario Municipal Board, or a change in the funding formula from the Ministry of Long-Term Care. Organizations, Departments and Individuals Consulted and/or affected. G architects WSP Canada Inc. Turner & Townsend J.L. Richards & Associates Limited
Recommend Report to Council Fairmount Home – Redevelopment Study April 19, 2023,
of 389 2023-052 FairmountPage Home 83 Redevelopment Study
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REVISION HISTORY FIRST ISSUE June 03, 2022
Issued for Costing
Prepared by
Prepared by
Prepared by
Andrew Knight
Mark Langsford
Maggie Ottenhof Jonathan Osborne Nathan Murphy
Fairmount Home Redevelopment gDesign Brief - DRAFT Project No. 221-04183-00 G Architects
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Reviewed By
Reviewed By
Reviewed By Zhidong Pan
WSP June 2022 Page i
SIGNATURES PREPARED BY
Andrew Knight, P. Eng. Mechanical Engineer
June 03, 2022
Mark Langsford Electrical Engineering Technologist
June 03, 2022
WSP prepared this report solely for the use of the intended recipient, G Architects, in accordance with the professional services agreement. The intended recipient is solely responsible for the disclosure of any information contained in this report. The content and opinions contained in the present report are based on the observations and/or information available to WSP at the time of preparation. If a third party makes use of, relies on, or makes decisions in accordance with this report, said third party is solely responsible for such use, reliance or decisions. WSP does not accept responsibility for damages, if any, suffered by any third party as a result of decisions made or actions taken by said third party based on this report. This limitations statement is considered an integral part of this report. The original of this digital file will be conserved by WSP for a period of not less than 10 years. As the digital file transmitted to the intended recipient is no longer under the control of WSP, its integrity cannot be assured. As such, WSP does not guarantee any modifications made to this digital file subsequent to its transmission to the intended recipient.
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1 GENERAL 1.1 E7@;8I?K; Fairmount Home, located at 2069 Battersea Road in Glenburnie, Ontario, is a 128-bed long-term care home originally constructed in 1968, with major renovations in 1972, 2004 and 2014. The Fairmount Home redevelopment project is intended to investigate options to realign the facility to current use patterns. There are two main options described in this report as follows: Option #1: Expansion of Existing Building: In this option a new wing will be added to the North and West of the existing LTC facility. The ground floor of the expansion will include 32 new LTC beds and associated dining, program, activity, staff and administration areas. A new basement area will include laundry and other back of the house support spaces. Option #2: New Build: In this option, a new two-story facility will be built to the north of the existing Country Pines Apartments. The new facility will include the new 160 LTC beds and associated dining, program, activity, staff, administration, laundry, kitchen and back of house areas. The purpose of this report is to provide a description of the proposed mechanical and electrical systems for the options described above in sufficient detail for class D estimation.WSP
1.2 ?D<EGC6I?ED 6K6?B67B; 1.2.1 EXISTING MECHANICAL AND ELECTRICAL DOCUMENTS The following documents were available to the design team: '
Mechanical, electrical and structural drawings of the 2004 Fairmount Home Addition and Renovation
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Final Property Condition Assessment for Fairmount Home: August 31, 2015
1.2.2 INFORMATION PROVIDED BY G ARCHITECTS '
Schematic Design Options Drawings
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Draft Space Table Version 1.0, For Review: May 20, 2022
1.2.3 SITE VISITS WSP toured the existing Fairmount Home facility April 21, 2022
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2 MECHANICAL SYSTEMS 2.1 8E9; G;<;G;D8;H '
Ontario Building Code
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NFPA 13 t Standard for Installation of Sprinkler Systems
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NFPA 10 t Standard for Portable Fire Extinguishers
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NFPA 96 t Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations
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Ontario Fire Code
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CSA Z317.1-16 t Special Requirements for Plumbing Installations in Health Care Facilities
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CSA B149.1 t Natural Gas and Propane Installation Code
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CSA Z317.2-19 t Special Requirements for Heating, Ventilation, and Air Conditioning (HVAC) Systems in Health Care Facilities
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CSA B149.1 t Natural Gas and Propane Installation Code
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NFPA 211 - Standard for Chimneys, Fireplaces, Vents, and Solid Fuel-Burning Appliances
2.2 EFI?ED $,5 ;MF6DH?ED E< ;M?HI?D= 7J?B9?D= 2.2.1 GENERAL This section of the report describes the proposed scope of work for new mechanical systems for base case option #1.
2.2.2 FIRE PROTECTION 2.2.2.1 EXISTING SYSTEMS The existing building is equipped with a wet pipe sprinkler system serving most of the occupied areas with a dry pipe sprinkler system serving the loading dock. A standpipe system serves firehose cabinets throughout the building. Four underground reservoirs with a capacity of 50,000 litres, store water for fire protection, with a 30hp fire pump package providing system capacity of 31.5 l/s at 480 kPa boost through a 150mm main. A fire department connection is located on the east side of the building adjacent to the main entrance. There is a stand-alone wet chemical suppression system serving the kitchen grease hood and fire extinguishers are located throughout the building. The systems were installed as part of the 2004 addition and were reported to not likely require any major upgrades or replacement.
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2.2.2.2 CAPACITY FOR EXPANSION Based on WSPs review of the existing drawings, there is no additional capacity planned in the existing fire protection system sizing for the proposed addition. Hydraulic calculations will be carried out to confirm in the design phase.
2.2.2.3 SCOPE OF WORK A new wet pipe sprinkler system will provide full coverage to all areas within the new wing of the facility. Standpipe coverage will be provided by fire hose cabinets located throughout the new wing of the facility in accordance with OBC. New piping will be routed back to the existing main fire protection header. Each new zone will be complete with an alarm flow switch, electronically supervised isolating Xkjj[h\bo lWbl[ WdZ _dif[Yjehwi j[ij connection. Flow of sprinkler water will be detected by the fire alarm system and signaled on the fire alarm panel. The sprinkler occupancy classification is generally light hazard. The kitchen, laundry and other service areas are ordinary hazard (group 1). Analysis of existing fire reservoir ongoing, to determine extent of upgrade requirements.
2.2.3 PLUMBING AND DRAINAGE 2.2.3.1 EXISTING SYSTEMS The main domestic cold-water service is located in the basement mechanical room. Two 25mm water lines provide water from the two drilled wells to the two 50,000 litre DCW reservoirs and the four 50,000 litre fire protection water reservoirs. A three-pump (12.5 l/s @480 kPa maximum) booster pump set boosts the DCW pressure to the building. DCW is distributed to fixtures throughout the building from a 75mm main. Water treatment includes a water softener and chlorine injection system, with backflow preventers in place to protect potable from non-potable water. Domestic hot water for the LTC is generated by four gas-fired fin-tube boilers located in the basement mechanical room. Each boiler has an output capacity of 152 kW, with two boilers serving the high-temperature (60.C) loop dedicated to the kitchen and laundry areas and two providing lower-temperature water (49.C) to the patient care areas. The 60.C and 49.C DHW is distributed via dedicated piping loops, each with a 50mm supply main and 25mm recirc main complete with an inline circulator. Sanitary drainage is collected from fixtures throughout the building and exits through a 150mm drain at the southeast corner of the building. Storm water is collected from fixtures throughout the building and exits through a 300mm storm drain at the south end of the building. The utility natural gas meter is located at the south-east corner of the building. The natural gas assembly is sized for 12,000 @CE =7v T.@. Most of these elements were installed as part of the 2004 renovation project. The 2015 Property Condition Assessment notes that the hot water generating equipment is nearing the end of its expected service life and is recommended to be replaced.
2.2.3.2 CAPACITY FOR EXPANSION Based on WSPs review of the existing drawings, there is no additional capacity planned in the existing plumbing systems sizing for the proposed addition.
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2.2.3.3 SCOPE OF WORK FIXTURES
All plumbing fixtures in the new addition area will be as per the IPAC and Health & Safety standards to meet infection control and safety protocols, and low flow type for water conservation. Plumbing fixtures in accessible Wh[Wi m_bb Yecfbo m_j^ XWhh_[h \h[[ ]k_Z[b_d[i. uEWdZi-\h[[v eh [b[Yjhed_YWbbo ef[hWj[Z \WkY[ji m_bb X[ fhelided for hand hygiene sinks (HHS) where required, public washrooms and all other areas within the facility as deemed appropriate. Consideration shall be given to water flow, as well as fixture shape, size and design, with regard to splatter control and prevention of environmental contamination and will be determined in consultation with the user group. Q^[hceijWj_Y c_n_d] lWbl[i m_bb X[ fhel_Z[Z Wj [WY^ d[m fbkcX_d] _njkh[ m_j^ u^WdZi-\h[[v ef[hWj_ed. Emergency shower and eyewash stations will be provided in locations requested by the owner and where required for safety. All new exposed supplies to fixtures will be rigid chrome plated copper or stainless steel. All new plumbing fixtures will be in conformance with CSA Z317.1 and CSA Z8000. DOMESTIC COLD WATER
A new domestic cold-water branch will be run from the existing facility main to the new addition area. Refer to site development portion of report for analysis of existing well and reservoir capacity. The new domestic cold-water line will then distribute in the ceiling space to all new fixtures and equipment requiring cold water. The new domestic cold-water lines will be thermally insulated type L copper. All new equipment fixtures and branches will be isolated with ball valves. DOMESTIC HOT WATER
The existing domestic hot water generating equipment will be replaced by removed. New natural gas fired condensing domestic water heaters will be installed. The quantity and capacity of heaters will be determined during design development. The new plant will have the capacity to meet the all existing and new addition domestic hot water needs of the facility with any one tank out of service (N+1 redundancy) Two (2) new, duplex domestic hot water recirculation pumping systems will be provided. The water will be stored at 71°C (160°F). A line carrying 71°C (160°F) hot water will extend from the domestic hot water heaters. Fixtures on the existing higher-temperature loop in the kitchen and laundry areas will receive 71°C (160°F) hot water. Pressure compensated thermostatically controlled mixing valves will temper the water to provide 43°C (110°F) hot water to the piping serving the remaining fixtures. New supply and recirc piping mains will be extended from the existing headers to the new addition areas. New distribution piping will run to each new fixture requiring DHW. The new laundry room will be served by a new DHW branch connecting back to the existing higher-temperature DHW header. Water temperature in the building distribution piping will be monitored at all times. An alarm will annunciate at the building automation system as well as the nursing station serving the area where dangerous water temperatures are detected.
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The domestic hot water lines will be thermally insulated type L copper. All equipment, fixtures and branches will be isolated with ball valves. SANITARY DRAINAGE
Sanitary waste from fixtures in the new addition is proposed to be collected and conveyed through new underground sanitary drain piping and connect to the existing underground sanitary main serving the existing portion of the building. New sanitary piping will be extended from the new main to all new fixtures requiring sanitary drainage. Floor drains will be installed in the new serveries, soiled utility rooms, Janitor rooms, personal care rooms, laundry rooms, mechanical rooms and any other areas requiring sanitary drainage. All floor drains ultimately terminate, draining into the existing onsite sewage system. Based on an addition of 32 Long Term Care beds, an estimated sewage system daily design flow increase of 14,400L/Day is to be expected. Past projects have shown an average cost $20 per treated Litre to $25 per treated Litre of effluent can be used for an equivalent of a Class C cost estimate. (i.e the cost per treated litre can be multiplied by the increase in daily flow for an approximate cost for the increased daily design flow). To support this increased daily flow, an area of approximately 1,800m² should be allocated adjacent to the existing sewage system components as reserved space. Additionally, existing sewage system components may require upgrades or overhauling/refurbishing to be considered to be fit for re-use. Considerations should be given to shallow bedrock being encountered below ground surface when completing the detailed design of the system, along with any possible setback restrictions from existing drilled wells and regulatory limits. Sewage systems with daily design sewage flows greater than 10,000 L/day, an Environmental Compliance Approval (ECA) from the Ministry of the Environment, Conservation and Parks (MECP) is required. Since an existing ECA already exists for this property, it will need to be updated/amended to reflect the increase in flow and additional infrastructure. Timing constraints for MECP review and approval should also be considered as the review and approval process can be expected to take up to 9 to 12 months. STORM DRAINAGE
A new storm line will extend from the new addition area to the existing storm sewer on site. The new line will extend to each of the new roof drains. The drainage piping will consist of multiple rainwater leaders throughout the building to reduce horizontal lengths of piping
2.2.4 HEATING VENTILATION AND AIR CONDITIONING 2.2.4.1 EXISTING SYSTEMS Heating water for the building is supplied by three (3) natural gas fired fin-tube boilers, manufactured in 2003. Each boiler has an output capacity of 425kW with a peak efficiency of 81%. Hot water is delivered by circulating pumps to wall-fin, unit heaters, force flow heaters and reheat coils throughout the building. The 2015 Property Condition Assessment notes that the boilers are nearing the end of their expected service life and are recommended to be replaced. Patient rooms and common areas are served by rooftop air handling units RTU-1 to RTU-4, each with glycol heating coils, DX cooling, heat recovery, supply, return and exhaust fans. These units were installed as part of the 2004 renovation project and range in capacity from 2,930 to 4,395 l/s with 70kW of cooling. The facility is in the process of starting an HVAC upgrade Fairmount Home Redevelopment g Design Brief - DRAFT Project No. 221-04183-00 G Architects
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Kitchen and laundry areas are served by a 2,360 l/s natural gas-fired make-up air unit with DX cooling. Humidification is provided by two gas-fired steam boilers located in the basement mechanical room. The steam system includes a condensate receiver/feedwater tank, water treatment system, steam traps and piping up to the rooftop units. It is noted that the boilers are not operational at this time.
2.2.4.2 CAPACITY FOR EXPANSION Based on WSPs review of the existing drawings, the HVAC systems are not designed with capacity for the proposed addition.
2.2.4.3 SCOPE OF WORK The HVAC systems serving the new building addition will be designed in accordance with the Long-Term Care Home Design Manual and CSA Z317.2 Special requirements for heating ventilation and air conditioning (HVAC) in health care facilities. All new spaces within the building addition will be fully air conditioned. Airflow within the building addition will be delivered in clean resident and staff areas and exhausted from dirty/soiled rooms to control odors and contaminated air. The building pressurization will follow recommended practices outlined in the LongTerm Care Home Design Manual and CSA Z317.2. Energy conservation will be achieved by recovering usable energy from building exhaust to pre-condition incoming fresh air. It is proposed to serve the building addition with several air handling systems to allow for scheduling where areas are not occupied all the time as well as to provide some redundancy in the event of equipment failure. The heating system for the building will also be designed with redundancy so that the building can remain occupied in the event of an equipment failure. RESIDENT BEDROOM AIR CONDITIONING SYSTEM (RTU-1)
The resident bedrooms will be served by a new 6,000 l/s main air handling unit (RTU-1) and a 3,500 l/s dedicated outside air supply unit (DOAS-1). DOAS-1 will exhaust all resident washrooms and soiled areas within the new addition. DOAS-1 will have a dual-core type, 90% effective energy recovery module to pre-condition the outside air. In addition to heat recovery, the dedicated outside air supply unit will have a heating and cooling coil to condition the incoming fresh air to be delivered to the air handling unit serving the resident rooms. DOAS-1 will consist of: inlet/exhaust dampers, supply and exhaust fans, 25mm panel filters providing 30% filtration upstream of the supply and exhaust fans, heat recovery cores, DX cooling, glycol heating coil and an airflow station. RTU-1 will consist of:
Mixing section
Return fan
three (3) stage filtration system providing 90% filtration. The first stage consists of a 50mm three-stage panel filter that collects particulate and removes odors. The outer layer of media is made of polyester fibers for effective particulate collection. Removal of particulate extends the odor absorbing life of the carbon granules by preventing the millions of tiny pores from becoming clogged with dirt. The second stage is a substrate impregnated with a high density of granular, 60% minimum activity-rated carbon. The carbon imbedding process bonds the granules to the fibers preventing carbon settling or spilling. The third stage is made of polyurethane foam that serves as both a final filter for particulate collection and a protective covering for the carbon pad to prevent the granules from being dislodged. A cartridge filter section provides 90% final filtration. The third stage of filtration will be the final section in the supply air stream before the air exits the unit to the space.
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DX cooling with multiple circuits for redundancy
Heating coil (glycol)
Supply fan
RTU-1 will recirculate returned air from the resident rooms mixed with fresh air supplied from DOAS-1. Humidity levels above 60% are conducive to mold growth, the mechanical systemws ability to remove moisture from outside air is critical to prevent high indoor humidity conditions, specifically for systems with high outside air flow requirements. Under high outdoor air humidity conditions, the dedicated outside air unit energy recovery module will exchange both latent and sensible energy from the incoming outdoor air to the outgoing exhaust air. After the outside air temperature and humidity is initially reduced by the heat recovery module, the cooling coil will further cool/dehumidify the air before delivering to RTU-1. The dedicated outside air unit cooling coil will be sized to handle all of the latent load associated with the incoming fresh air. The cooling coil within RTU-1 will further cool the air to be delivered to the resident rooms and associated space based on temperature sensors located within each RHA. Final temperature control in each resident room will be accomplished utilizing a terminal re-heat coil dedicated to each room. The building control system will constantly monitor the level of re-heat occurring within the space to determine an appropriate discharge air temperature from the unit. Humidifiers will provide 30% relative humidity to the space within the space during the winter months. A humidification boiler system will be installed to serve the new air handling units. Steam will be dispersed into the air stream through a short absorption distance manifold located in the air handling units. BASEMENT AIR CONDITIONING SYSTEM (RTU-2)
A new rooftop unit will provide air conditioning and make-up air to the lower-level storage and laundry areas in the new addition. This packaged unit will consist of:
Inlet air damper and mixing section for economizer operation c/w airflow station for fresh air.
Return fan
Two(2) stage filtration providing 80% filtration c/w airflow station
DX cooling with multiple circuits for redundancy
Heating Coil (glycol)
Supply fan VFD
RTU-2 will be variable volume based on carbon dioxide and requirements for makeup air in the laundry area. HVAC DISTRIBUTION
Ductwork joints will be sealed. Air leakage tests will be carried-out on all ductwork systems to ensure leakage is below the minimum levels allowed by ASHRAE and SMACNA. Thermally insulated galvanized steel ductwork will distribute supply air. Supply air to each space will be through ceiling diffusers. Each bedroom will receive a minimum of four (4) air changes per hour of supply air. This equates to 59Lps (125 cfm) to each private bedroom. Fairmount Home Redevelopment g Design Brief - DRAFT Project No. 221-04183-00 G Architects
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Galvanized steel ductwork will carry the exhaust air from the washrooms, janitor rooms, soiled linen rooms, soiled utility rooms, and personal care centres. Exhaust air change rates will be:
washrooms: 12 air, changes per hour (minimum)
soiled utility: 10 air changes per hour
A ducted return system will be required; ceiling space will not be used as a return plenum. As per OBC 3.1.8.7, which was updated in January 2020, smoke dampers or combination fire and smoke dampers shall be installed in ducts or air transfer openings that penetrate an assembly required to be a fire separation where the fire separation serves a care or care and treatment occupancy. This includes non-rated (0hr) fire separations. Each smoke damper is required to be actuated based on a signal from a smoke detector in the duct. HEATING PLANT
The existing hydronic boiler plant will be replaced with a new plant consisting of three gas-fired boilers. The boilers will be sized such that the building perimeter heat will be fully operational with one boiler offline. The new boiler plant will distribute hot water through the existing piping loops to all existing equipment. New piping will extend from the existing supply and return headers to the new addition. Piping will distribute within the new addition ceiling space to new terminal reheat coils, perimeter heating, unit heaters and glycol heat exchangers serving the air handling units. The two 7.5hp and two 3hp existing heating water pumps are also recommended for replacement. Hydronic radiant ceiling panels will be used for perimeter heating. Each bedroom will be provided with a space thermostat to provide individual room control of both the radiant panel and terminal reheat coil serving each resident room. A heat-exchanger will be provided to serve air handling unit heating coils. On the secondary side of the heat exchanger, two (2) inline circulators (one run/one standby) will circulate hot glycol to feed the air handling unit heating coils. HEATING BOILERS STANDBY PROPANE SYSTEM
CSA Z317.2 requires where the primary heating unit is dependent on a combustible fuel source (whether supplied by a utility or stored on site) a standby fuel supply shall be stored on site. The intent of this Clause is to ensure that failure of the primary fuel supply does not cause a shut-down of the facility. The standby fuel supply on site is to allow for continued operation of the HCF in accordance with the requirements in CSA Z8000 for maintenance of essential services during catastrophic events. It is proposed that the standalone secondary fuel delivery system for the boilers would consist of propane storage tank with sufficient volume for 3 days (72hr) of boiler runtime. The total runtime should be confirmed in further discussion. NATURAL GAS
The existing natural gas service and meter may need to be updated to suit the revised loads for the building. The existing gas meter location is proposed to remain. Piping will extend from the meter to loads in the laundry, existing boiler room and for rooftop units. Natural gas will be distributed through the building at 2psi with pressure reducing valves located at each piece of equipment.
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2.2.5 CONTROLS All new systems will be integrated into the existing control system.
2.3 EFI?ED $-5 D;L 7J?B9 2.3.1 GENERAL This section of the report describes the proposed scope of work for mechanical systems for option #2, a new twostorey facility adjacent-to, but not attached-to, the existing LTC facility.
2.3.2 FIRE PROTECTION The new facility will be fully sprinklered. The sprinkler system serving the new LTC will be wet pipe type providing full coverage to all areas of the facility. Standpipe coverage will be provided by fire hose cabinets throughout the new building in accordance with OBC. A new fire water entry and header will be provided in the main water entry room of the new building. A fire pump will be provided to boost the water pressure as required to suit. Fire department connections to the sprinkler and standpipe systems will be located adjacent to the firefighting access route. The fire department connections will be piped to the fire protection header. Refer to site services portion of report for analysis of reservoir capacity. The facility will be divided into sprinkler zones in accordance with NFPA 13 . Each zone will be complete with an WbWhc \bem im_jY^, [b[Yjhed_YWbbo ikf[hl_i[Z _iebWj_d] Xkjj[h\bo lWbl[ WdZ _dif[Yjehwi j[ij connection. Flow of sprinkler water to any of the zones will be detected by the fire alarm system and signaled on the fire alarm panel. Fire extinguishers will be provided as required for coverage in accordance with Ontario Fire Code. Fire extinguishers will be installed in semi-recessed cabinets in finished areas, and on exposed wall brackets for mechanical and service spaces. The sprinkler occupancy classification is generally light hazard. The kitchen, laundry and other service areas are ordinary hazard (group 1). A pre-engineered wet chemical fire protection system will be installed for the kitchen exhaust canopy and associated ductwork.
2.3.3 PLUMBING AND DRAINAGE 2.3.3.1 FIXTURES All plumbing fixtures installed in the LTC resident home areas will be as per the IPAC and Health & Safety standards to meet infection control and safety protocols, and low flow type for water conservation and will be in conformance with CSA Z317.1 and CSA Z8000. Plumbing fixtures in accessible areas will comply with barrier free ]k_Z[b_d[i. uEWdZi-\h[[v eh [b[Yjhed_YWbbo ef[hWj[Z \WkY[ji m_bb X[ fhel_Z[Z \eh ^WdZ ^o]_[d[ i_dai )EEP* m^[h[ required, public washrooms and all other areas within the facility as deemed appropriate.
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Consideration shall be given to water flow, as well as fixture shape, size and design, with regard to splatter control and prevention of environmental contamination and will be determined in consultation with the user group. The resident washroom water closets will be wall mounted, flush valve, elongated bowl. Toilet will be low water volume to reduce water consumption. The lavatories in resident washrooms and personal care centre will be vitreous china semi-countertop basins, 203mm centres, and sealed overflows. Brass will have metal blade handles and laminar flow outlet. The hand wash sinks in resident support areas will be wall hung, vitreous china, sealed overflow, complete with concealed arm supports. Brass will be electronic faucets with laminar flow outlets. The clinic service sinks in the soiled utility room will be wall hung, vitreous china with trim consisting of a wall mounted supply fitting with vacuum breaker, blade handles, chrome plated spout with pail hook, laminar flow control moderator, forked brace to wall. Sink includes a bedpan cleanser and flush valve. The stainless steel sinks in the meds room and clean utility rooms will be provided. Trim will have 200mm centresets, blade handles, gooseneck spouts and laminar flow outlets. The stainless steel sinks in the soiled utility rooms will be provided. Trim will have 200mm centresets, blade handles, gooseneck spouts and laminar flow outlets. The stainless steel sinks in the laundry rooms will be double bowl. Bowl depth to be 250mm. The shower enclosures will be constructed with slip resistant floors. The shower valve will be single lever pressure balancing control, lever handle, adjustable hot water limit stop, 610mm combination stainless steel slide grab bar, 2m flexible hose with shower head. Emergency shower and eyewash stations will be provided in locations requested by the owner and where required for safety. All exposed supplies to fixtures will be rigid chrome plated copper or stainless steel.
2.3.3.2 DOMESTIC COLD WATER Refer to the site services portion of this report for analysis of reservoir capacity. The new system will include duplex water softeners, chlorination and treatment systems and a triplex domestic water booster pump system. Backflow preventers will be provided to isolate the domestic cold water supply to the plumbing fixtures from the cold water serving the fire protection system and the domestic cold water makeup for the heating and cooling plants. Thermally insulated, type L copper domestic cold water lines will extend from the new water entry main to all fixtures and equipment requiring cold water. An emergency domestic cold water connection, connected to the booster pump system, will be provided at the exterior of the building for connection to a water tanker in the event that the water supply is interrupted for a period of time.
2.3.3.3 DOMESTIC HOT WATER Domestic hot water will be provided by a series of three new natural gas fired tank-type water heaters installed in the mechanical room. The plant will have the capacity to meet the domestic hot water needs of the facility with any one tank out of service (N+1 redundancy). Based on CSA Z317.1, the following how water temperatures will be maintained in the system.
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SERVICE "
MINIMUM WATER TEMPERATURE "
Domestic Hot Water Storage tanks "
70.C +/- 10.C "
Piping Distribution "
60.C +/- 5.C "
Resident / Public Use Outlets "
‘&.C "
General Use Outlets "
‘).C "
Automatic Washers "
((.C (point of use heating to be provided) "
Laundry "
((.C (point of use heating to be provided) "
Other Uses "
‘&.C "
A central digital mixing valve will be provided to reduce the hot water temperature from 70°C to 60°C before it enters the piping distribution. Pressure compensated thermostatically controlled mixing valves will temper the water to provide 43°C (110°F) hot water to newly installed fixtures. A domestic hot water recirculation system will be installed complete with two new domestic hot water recirculating pumps operating in parallel for redundancy. Water temperature in the building distribution piping will always be monitored at locations required by CSA Z317.1. An alarm will annunciate at the building automation system as well as the nursing station serving the area where dangerous water temperatures are detected. Where existing distribution is reused, alarm sensors will be installed as required. Domestic hot water piping will be thermally insulated type L copper. Q^[hceijWj_Y c_n_d] lWbl[i m_bb X[ fhel_Z[Z Wj [WY^ fbkcX_d] _njkh[ m_j^ u^WdZi-\h[[v ef[hWj_ed WdZ Wj resident/public fixtures to maintain temperatures required by CSA Z317.1.
2.3.3.4 SANITARY DRAINAGE Sanitary waste from fixtures and equipment will be collected and conveyed through new underground sanitary drain piping to a new onsite sewage treatment and dispersal system. Drainage and vent piping will be PVC. Floor drains will be installed in the serveries, soiled utility rooms, Janitor rooms, personal care rooms, laundry rooms, mechanical rooms and any other areas requiring sanitary drainage. The new Long Term Care Home will be comprised of 160 beds, an estimated sewage system daily design flow of 72,000L/Day is to be expected. Past projects have shown an average cost $20 per treated Litre to $250 per treated Litre of effluent can be used to predict sewage system installation costs as per a Class C cost estimate equivalent. Those dollar values can be multiplied by the daily flow for an approximate cost for the new on site sewage system. To support this increased daily flow, an area of approximately 9,000 m² (0.9 hectares) should be allocated for the sewage system components as reserved space. Considerations should be given to shallow bedrock being encountered below ground surface when completing the detailed design of the system, along with any possible setback restrictions from existing drilled wells and regulatory limits. Sewage systems with daily design sewage flows greater than 10,000 L/day, an Environmental Compliance Approval (ECA) from the Ministry of the Environment, Conservation and Parks (MECP) is required. Since an existing ECA already exists for this property, it will need to be updated/amended to reflect the increase in flow and additional infrastructure. Timing constraints for MECP review and approval should also be considered as the review and approval process can be expected to take up to 9 to 12 months.
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2.3.3.5 STORM DRAINAGE Storm water from the new building roof drains will be conveyed through new storm drains and connect to the new storm site services.
2.3.3.6 NATURAL GAS A new natural gas meter (by utility) will be provided. Piping will extend from the meter to various loads in the laundry and kitchen and to the new heating plant. Natural gas will be distributed through the building at 2psi with pressure reducing valves located at each piece of equipment.
2.3.4 HEATING VENTILATION AND AIR CONDITIONING The HVAC systems serving the building will be designed in accordance with the Long-Term Care Home Design Manual and CSA Z317.2 Special requirements for heating ventilation and air conditioning (HVAC) in health care facilities. All spaces within the building will be fully air conditioned. Airflow within the building will be delivered in clean resident and staff areas and exhausted from dirty/soiled rooms to control odors and contaminated air. The building pressurization will follow recommended practices outlined in the Long-Term Care Home Design Manual and CSA Z317.2. Energy conservation will be achieved by recovering usable energy from building exhaust to precondition incoming fresh air. It is proposed to serve the building with several air handling systems to allow for scheduling where areas are not occupied all the time as well as provide some redundancy in the event of an equipment failure. The chilled water plant and heating system for the building will also be designed with redundancy so that the building can remain occupied in the event of an equipment failure.
2.3.4.1 RESIDENT HOME AREA AIR HANDLING SYSTEMS The resident home areas of the new building will be served by three main air handling systems (RTU-1, RTU-2 and RTU-3) and their associated dedicated outside air supply units (DOAS-1, DOAS-2 and DOAS-3). These systems will be located on the roof of the building. The systems will be interconnected with bypass ductwork which will allow each system to serve all of the resident bedroom areas in the event that one of the systems fails or is shut down for maintenance. Under this mode of operation, the resident bedrooms will receive 50% of the design airflow capacity. Each system includes a dedicated outside air supply (DOAS) module and an air handling unit. The dedicated outside air handling unit will exhaust all resident washrooms and soiled areas within the RE>wi WdZ ej^[h i^Wh[Z ifWY[i within the LTC area of the building. The dedicated outside air unit will have a dual-core type, 90% effective energy recovery module to recover sensible and latent energy from the exhaust air stream to transfer to the incoming outside air. The energy recovery module will reduce the energy required to condition outside air. In addition to heat recovery, the dedicated outside air supply units will have heating and cooling coils to condition the incoming fresh air to be delivered to the air handling units serving the resident rooms. DOAS-1,2 and 3 will consist of: inlet/exhaust dampers, supply and exhaust fans, 25mm panel filters providing 30% filtration upstream of the supply and exhaust fans, heat recovery cores, DX cooling, glycol heating coil and an airflow station. DOAS 1 and 2 will each have a capacity of 5,000 l/s; DOAS 3 will have a capacity of 2500 l/s. The air handling units (RTU-1, 2 and 3) will consist of: '
Mixing section
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'
Return fan
'
Three (3) stage filtration system providing 90% filtration. The first stage consists of a 50mm three-stage panel filter that collects particulate and removes odors. A cartridge filter section provides 90% final filtration. The third stage of filtration will be the final section in the supply air stream before the air exits the unit to the space.
'
Chilled water cooling coil
'
Glycol heating coil
'
Supply fan
The resident air handling units will recirculate returned air from the resident rooms mixed with fresh air supplied from the dedicated outside air units. Variable air volume boxes will be installed for the common areas to allow set-back of airflow when these areas are not in use. The air handling units serving resident spaces will be designed to provide up to100% outdoor air in the event of an internal catastrophic event such as an infectious disease outbreak. They will also have the ability to operate in 100% recirculation mode in the event of an external catastrophic event causing poor air quality. Under these conditions, CSA Z317.2 allows the systems airflows to be reduced to 70% for resident care areas, which will lessen the load that is required for cooling and heating under peak conditions. Humidity levels above 60% are conducive to mold growth, the mechanical systems ability to remove moisture from outside air is critical to prevent high indoor humidity conditions, specifically for systems with high outside air flow requirements. Under high outdoor air humidity conditions, the dedicated outside air unit energy recovery module will exchange both latent and sensible energy from the incoming outdoor air to the outgoing exhaust air. After the outside air temperature and humidity is initially reduced by the heat recovery module, the cooling coil will further cool/dehumidify the air before delivering to the RHA air handling units. The dedicated outside air unit cooling coil will be sized to handle the latent load associated with the incoming fresh air. The cooling coil within the RHA air handling units will further cool the air to be delivered to the resident rooms and associated space based on temperature sensors located within each RHA. Final temperature control in each resident room will be accomplished utilizing a terminal re-heat coil dedicated to each room. The building control system will constantly monitor the level of re-heat occurring within the space to determine an appropriate discharge air temperature from the unit to minimize the use of reheat. Humidifiers will provide 30% relative humidity to the space within the space during the winter months. A humidification boiler system will be installed to serve the new air handling units. Steam will be dispersed into the air stream through a short absorption distance manifold located in the air handling units. As a part of option #2, three (3) resident home area air handling systems are planned as follows: '
RTU-1 serving the RHA areas of Levels 1&2 North (approx. 8,600 l/s)
'
RTU-2 serving the RHA areas of Levels 1&2 South (approx. 8,600 l/s)
'
RTU-3 serving the RHA areas of Level 2 East (approx. 4,500 l/s)
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2.3.4.2 RESIDENT DINING/CENTRAL COMMON AREA AIR CONDITIONING SYSTEM (RTU-4) A 9,000 l/s dedicated air handling system will serve the dining rooms, serveries, multi-purpose rooms, living rooms and activity heeci m_j^_d j^[ Y[djhWb fehj_ed e\ j^[ OE>wi ed b[l[bi 2 je 6. Q^_i ioij[c m_bb Yedi_ij e;
Return fan with VFD
economizer capable of introducing 100% outside air c/w airflow station.
three (3) stage filtration system providing 90% filtration, similar to that described for resident bedroom ventilation system.
Cooling coil
Heating coil (Glycol)
Supply fan with VFD
A humidifier will provide 30% relative humidity to the space during the winter months. Steam will be dispersed into the air stream through a short absorption distance manifold located in the supply duct. Maximum absorption distance is 610mm. The central dining unit will be controlled on a time-of-day schedule. At night when the dining areas are not occupied the system airflow rate will be reduced to save energy. Each room within the spaces served by the central dining unit will be equipped with a variable volume control damper with an integral terminal re-heat coil. This will allow for air to be directed to occupied areas based on carbon dioxide concentration in each space and a time-of-day schedule.
2.3.4.3 ADMINISTRATION AREA AIR CONDITIONING SYSTEM (RTU-5) A 1,500 l/s dedicated air handling system will serve the administration wing on ground level of the building. This system will consist of:
Return fan with VFD
economizer capable of introducing 100% outside air c/w airflow station.
three (3) stage filtration system providing 90% filtration, similar to that described for resident bedroom ventilation system.
Cooling coil
Heating coil (Glycol)
Supply fan with VFD
A humidifier will provide 30% relative humidity to the space during the winter months. Steam will be dispersed into the air stream through a short absorption distance manifold located in the supply duct. Maximum absorption distance is 610mm. The administration wing unit will be controlled on a time-of-day schedule. At night when the area is not occupied the system airflow rate will be reduced to save energy. Each room within the space will be equipped with a variable volume control damper. Discharge air temperature from the air handling unit will be determined using temperature sensors within the space. The unit fresh air rate delivery to the space will be based on carbon dioxide levels within the space. Fairmount Home Redevelopment g Design Brief - DRAFT Project No. 221-04183-00 G Architects
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2.3.4.4 BACK OF HOUSE AIR CONDITIONING SYSTEM (RTU-6) This 3,000 l/s air handling system will provide air conditioning and make-up air to the ground floor receiving and laundry areas. This packaged air conditioning unit consists of:
inlet air damper and mixing section for economizer operation c/w with airflow station for fresh air.
Return fan
two (2) stage filtration providing 80% filtration c/w airflow station.
Cooling coil (glycol)
Heating Coil (glycol)
Supply Fan VFD
The system will be variable volume based on carbon dioxide and requirements for makeup air in the areas served.
2.3.4.5 KITCHEN AIR CONDITIONING SYSTEM A dedicated air handling system will provide air conditioning and make-up air to the food services and dishwashing area. This 5,000 l/s packaged air conditioning unit consists of:
Return fan with VFD
economizer capable of introducing 100% outside air c/w airflow station
two (2) stage filtration providing 80% filtration c/w airflow station.
Cooling coil (glycol)
Heating Coil (glycol)
Supply Fan
The kitchen air conditioning system will be interlocked with a kitchen exhaust system consisting of:
Exhaust canopy
Roof exhaust fan
The unit fresh air will be modulated as required to suite the make-up air being removed from the space through the kitchen exhaust canopy during kitchen operating hours. When the kitchen exhaust is shut down, the unit will reduce the fresh air to a minimum position and reduce the total supply airflow to conserve energy. A separate dishwasher exhaust fan will exhaust moist air from the dishwasher
2.3.4.6 HVAC DISTRIBUTION In all systems, the ductwork joints will be sealed. Air leakage tests will be carried out on all ductwork systems to ensure leakage is below the minimum allowable levels allowed by ASHRAE and SMACNA. Thermally insulated galvanized steel ductwork will distribute supply air to the resident bedrooms. Supply air to each space will be through ceiling diffusers. Each bedroom will receive a minimum of four (4) air changes per hour of supply air and minimum two (2) air changes per hour of fresh air. Duct mounted hot water reheat coils will provide final temperature control for each resident room.
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Galvanized steel ductwork will carry the exhaust air from the washrooms, janitor rooms, soiled linen rooms, soiled utility rooms, and personal care centers. For common RHA areas and non-resident care areas, thermally insulated galvanized steel ductwork will distribute supply air to all areas. Supply air to each space will be through ceiling diffusers. Final temperature control will be provided by variable volume airflow control boxes with integral hot water terminal reheat coils operating in conjunction with hot water perimeter radiation. A ducted return system will be utilized. The ceiling space will not be used as a return air plenum. As per OBC 3.1.8.7, which was updated in January 2020, smoke dampers or combination fire and smoke dampers shall be installed in ducts or air transfer openings that penetrate an assembly required to be a fire separation where the fire separation serves a care or care and treatment occupancy. This includes non-rated (0hr) fire separations. Each smoke damper is required to be actuated based on a signal from a smoke detector in the duct. Thermally insulated galvanized steel ductwork will distribute supply air to the food service area. Supply air to each space will be through ceiling diffusers. Exhaust ductwork will extend from the kitchen exhaust canopy to the kitchen exhaust fan on the roof. Dishwasher exhaust ductwork will be factory-built, zero-clearance to combustibles listed grease duct system.
2.3.4.7 HYDRONIC HEATING SYSTEM The heating plant will consist of three (3) dual-fuel (natural gas/propane) boilers located in the mechanical room. The capacity of the heating plant will be approximately 2,500kW (8,500MBH). The boilers will be sized such that 2/3 of the design heating load is able to be provided with one boiler offline, and that enough heating capacity is available for the facility to continue essential operations. Hot water from the boilers will be distributed to three (3) heating loops. Two (2) inline circulators (one run/one standby) will circulate hot water to each loop. The hot water heating loops are: Building perimeter heating piping (radiant panels, convectors, force flow heaters, and unit heaters) Reheat piping serving in duct reheat coils. Heat exchangers for air handling unit heating coils (glycol). The boiler controls and heating water circulating pumps will all be on delayed vital power. An emergency boiler connection will be provided at the ground level to allow a temporary emergency boiler system to be connected to the building heating system. Hydronic radiant heating ceiling panels will be used for perimeter heating. Each bedroom will be provided with a space thermostat to provide individual room control of both the radiant panel and terminal re-heat coil serving each resident room. Heat-exchangers will be provided to serve air handling unit heating coils. On the secondary side of the heat exchangers, two (2) inline circulators (one run/one standby) will circulate hot glycol to feed the LTC resident home area RTU heating coils. A digital water meter will be provided to monitor makeup water for the central heating plant. The meter will be connected to the building automation system and a log maintained for water usage.
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2.3.4.8 COOLING PLANT The cooling plant will consist of two (2) packaged air-cooled chillers. Each 740 kW (210 ton) chiller will be served by a set of duplex pumps. The chillers will not be fed by emergency power. For critical rooms requiring year-round cooling, dedicated ductless splits will be provided. The ductless split will be on conditional emergency power. Chilled water from the chillers will be distributed to each air handling unit coil. The cooling medium will be mixture of water and glycol. This will eliminate the need to drain the system in the winter. As the chilled plant will be on the roof, an emergency chiller connection will be provided at the ground level to allow a temporary emergency chiller system to be connected to the building chilled system in the event of a system failure.
2.3.5 CONTROLS A complete system of networked Direct Digital Controls (DDC) to monitor and control the ventilation and air conditioning systems, the heating and cooling plants and other mechanical equipment will be provided. The system will include all hardware software, engineering, start-up and training necessary for a completely functional system. A new PC-XWi[Z ef[hWjeh mehaijWj_ed m_bb X[ beYWj[Z _d j^[ JW_dj[dWdY[ JWdW][hwi L\_Y[ m^[h[ Wbb fe_dji e\ j^[ DDC system will be accessible for observation and adjustment based upon password accessibility. This will enable the maintenance manager to change heating and cooling setpoints and schedule when the units start and stop. The DDC system will also enable the maintenance manager to maintain and troubleshoot the system. Various system lWh_WXb[ ikY^ Wi ef[hWj_d] ijWjki e\ kd_ji )uLKv eh uLCCv*, dirty filter status, discharge and return air setpoints, etc. can be monitored. Through the use of a modem, the DDC system can also communicate with a remote workstation allowing maintenance personnel to monitor and control the system from a remote location.
3 ELECTRICAL SYSTEMS 3.1 EFI?ED $,5 ;MF6DH?ED E< ;M?HI?D= 7J?B9?D= 3.1.1 NORMAL POWER SYSTEM 3.1.1.1 DESCRIPTION OF EXISTING NORMAL POWER SYSTEM Electricity is supplied to the building underground via a 1000KVA-27.6KV-347/600V-3PH-4W pad-mounted transformer located exterior to the building on the west side of the site. The main “AAA” switchgear is located in the basement in Electrical Room S-014. The switchgear is rated for 1,200A, 347/600V, three-phase, four-wire. The building has separate Normal and Emergency Power electrical distribution systems (see “Emergency Power” for more). Power is distributed to electrical closets in the corridors before being supplied to the suites (and other loads). There is an electrical closet on every floor and wing. Each closet has a disconnect switch rated at 100A, 347/600V which provides a disconnecting means for 600/120/208V transformers and distribution and power (receptacle)
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panelboards. There is an area of the Mechanical Room E-000 where electrical panels and transformers are located. Some panels are located in the Kitchen S-015, as well as in the electrical room of the Auditorium. There are several air-cooled step-down transformers throughout the building. These transformers step a portion of the 600V service down to 120/208V for localized low-voltage distribution. In Electrical Room S-006, there is an older 1968 vintage switchboard (“DP-2P”), which provides 200A, 120/208V, three-phase normal power to the Old House and Paramedics area. There are solar panels located on the rooftop above the south wing. The power generation system includes components on the south wing roof, a main panel mounted on the exterior wall of the stairwell from the south wing rooftop and in the main Electrical Room S-014. It has its own independent utility meter in the main Electrical Room S-014. The system is not tied into the building’s electrical system and provides utility offered rebates on the electricity bills. The system was installed in 2013. The building has undergone several renovations and additions since it was built in 1968. In 2004 there was an extensive renovation that replaced the majority of the electrical infrastructure, feeders and wiring. In 2014 the Auditorium was extended and extensively renovated.
3.1.1.2 EXPANSION SCOPE OF WORK Based on 12 months of peak demand information from the Electrical Utility, the peak demand of the facility is indicated on the September 19 2014 utility bill as 324 kW (342 kVA). An estimated load calculation was completed for the expansion space and the basic load was calculated at 39 kW, Elevator load is estimated at 15kW, mechanical equipment electrical load estimate is 201 kW and an additional 50KW was allowed for the new laundry area. The total estimated additional load being added to the existing distribution system was calculated at 305kW (342 kVA). Adding the existing peak demand load and the calculated load for the expansion produces a total estimate electrical load post construction of 629 kW (699 kVA). Therefore, based on the utility transformer being 1,000kVA there exists adequate spare capacity on the existing electrical service to accommodate the proposed 32 bed expansion. The existing Hydro One utility transformer (1000KVA-27.6KV-347/600V-3PH-4W) will require relocation to suit the proposed expansion due to the existing location conflicting with the proposed expansion layout. Existing high voltage primary conduit and wiring as well as the secondary low voltage conduit and wiring will be required to be replaced to suit the new location. New 347/600V distribution panels and new 120/208V panelboards complete with all associated transformers, conduit and wiring will be installed in the expansion area to serve the 32 new suites, associated mechanical equipment and auxiliary spaces.
3.1.2 EMERGENCY POWER SYSTEM 3.1.2.1 EXISTING EMERGENCY POWER SYSTEM Emergency power is provided by a standby diesel-fired 250kW (313kVA) (+10% tested overload capacity (1 hour duration)) generator. The generator was manufactured by Generac Power System (model SD250). It is located outside to the west of the building, adjacent to the utility-owned pad-mounted transformer and provides power through an automatic transfer switch to the fire pump and associated jockey pump, elevators, heating plant, one washing machine, roughly 50% of the lighting (which provides emergency lighting for the building), exit signs, one receptacle per resident room (intended for resident medical equipment like oxygen pumps), select receptacles in the kitchen and serveries, the nurse call system, the fire alarm system, selected pumps and mechanical equipment. The generator control panel has a dedicated 200A-3P breaker for the fire pump and a 400A-3P breaker for the remainder Fairmount Home Redevelopment g Design Brief - DRAFT Project No. 221-04183-00 G Architects
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of the building’s emergency power load. The only fuel storage tank is a sub-base generator mounted tank. The tank is double-walled, with a storage capacity of 183 gal of diesel. The existing transfer switch “ATS-1” is rated for 600A, 347/600V, and is located in the main Electrical Room S014. The fire pump has a dedicated automatic transfer switch skid mounted on the packaged fire pump assembly in Mechanical Room E-000. Emergency Lighting is provided by standard light fixtures powered from the emergency power system primarily with wall mounted battery packs connected to local and remote emergency light fixtures in electrical rooms. Exit signs are primarily LED signs that read “Exit” in red except in the Auditorium where in the 2014 renovation green pictogram exit signs were installed. The building has separate Normal Power and Emergency Power electrical distribution systems. Emergency power is distributed to electrical closets in the corridors before being supplied to the suites (and other loads). There is an electrical closet on every floor and wing. Each ground floor closet has a disconnect switch rated at 60A, 347/600V which provide a disconnecting means for a 600/120/208V transformer for emergency power (receptacle) panelboards. There is an area of the Mechanical Room E-000 where emergency power electrical panels and transformers are located. Some emergency power panels are also located in the Auditorium. Also, in the basement there is panel LP-E located in Electrical Room S-006. There are several air-cooled step-down transformers throughout the building. These transformers step a portion of the 600V service down to 120/208V for localized lowvoltage distribution. Weekly generator test reports indicate that the peak demand on the generator has been 180A. At this peak demand the generator is roughly between 50% and 75% loaded and the listed standby diesel fuel consumption at 75% loading is 16 gal/hour. Therefore, at the measured peak, there is less than 12 hours of fuel present. It is unlikely that the measured peak demand occurred with the 30hp fire pump running therefore actual hours of fuel usage will be less if a fire occurs during the peak. Per present day Codes (CSA C282-19 Emergency Power for Buildings, and CSA Z32-21 Long Term Care referenced by the latest version of the Ontario Building Code) this building (Long Term Care), a Class B Health Care Facility, requires a minimum of 24 hours of on-site fuel storage for the standby emergency generator at 100% generator nameplate. Therefore, we recommend provision be made for automatic filling of the daytank from additional on-site storage as the existing sub-base tank is not large enough to meet this demand. Per the 2021 Ontario Electrical Safety Code, a fire pump requires a dedicated automatic transfer switch (which it has), life safety loads require a dedicated safety switch (such as the fire alarm panel, nurse call system, heat, fire fighter’s elevator, resident room receptacles used for medical equipment and emergency lighting) and additional conditional loads are required to be on their own transfer switch. This third transfer switch is not present.
3.1.2.2 EXPANSION OF SCOPE OF WORK As indicated above the existing generator does not appear sufficient to serve the building with the proposed 32 bed expansion included. Based on the proposed site plan the generator would also be required to be relocated to suit the building expansion. Therefore, we recommend that the existing generator be replaced with a minimum 400kW (500kVA), 347/600V, three-phase, C282 compliant, TSSA compliant (24 hour runtime fuel capacity) generator c/w outdoor sound attenuated enclosure on a new concrete pad. Existing conduit to be reworked/extended to the new generator location, existing wiring to be removed and replaced with new fire rated feeder cabling to the existing ATS-1 and existing Fire Pump ATS. In order to meet the requirements of CSA Z32 for separate transfer switches for vital, and conditional electrical loads A new 600A-347/600V-3PH Automatic Transfer Switch (ATS) and associated electrical distribution system (Panels, breakers, transformers, etc.) will be required to be installed to accommodate conditional loads. The new unit will be designed to meet the requirements of CAN C282 Emergency Electrical
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Power supply for buildings. A generator load bank connection box permanently wired to the generator main circuit breakers connection point will be in the vicinity of the new generator.
3.1.3 LIGHTING SYSTEMS 3.1.3.1 EXISTING LIGHTING AND LIGHT FIXTURES Existing Lighting systems include the following: '
Interior: Wall sconces with compact fluorescent lamps. Ceiling mounted fixtures with primarily T8 fluorescent lamps. Decorative surface mount ceiling fixtures with compact fluorescent lamps. Approximately 50% of the resident rooms had their lighting upgraded to LED. Majority of corridor lighting has also been upgraded to LED.
'
Interior Auditorium: Surface mounted, T-bar recessed and pendant hung LED light fixtures. There is also a track lighting system for performances. Lights are controlled by a variety of toggle switches, dimmer switches and occupancy sensors (Auditorium primarily). In the Auditorium there is a “nLight” Lighting Control System.
'
Exterior: Wall sconces with high pressure sodium lamps and decorative light sconces and under canopy lighting. The site light standards and bollards are a combination of high pressure sodium and LED. Exterior lights installed on the Auditorium are LED. The exterior lights are controlled by a contactor in turn controlled by the BACS, ahead of the lighting panel LP-BA1.
3.1.3.2 EXPANSION OF SCOPE OF WORK Lighting through-out the proposed 32 bed expansion will be served by new LED fixtures ranging from standard recessed troffers, downlights and wall sconces to the suit the proposed layout. New lighting controls to be installed including occupancy sensors, dimmers, daylight sensors and etc. as required to suit the proposed layout and the requirements of the Ontario Building Code (OBC), SB-10 and Energy Standard for Buildings Except Low-Rise Residential Buildings (I-P Edition) ANSI/ASHRAE/IES Standard 90.1-2013. Lighting levels will be as per CSA Z317.5-2017 (Health Care Facility) Illumination Systems in Health Care Facilities and IESNA (Illuminating Engineering Society of North America) and the long-term care facility design manual. The designed levels will be the higher of the two. LED dimmable drivers will be specified to allow for dimming of all areas. LED color rendering lamps at 3500°K will be used to allow for proper skin tone rendering. The above referenced standards require different lighting levels in resident rooms for health examinations and normal use. To accommodate these different lighting comfort levels within the resident rooms, multiple occupancy and/or dimmers will be used. The activity areas will have both general lighting and task lighting for the specific activity. All interior lighting will be powered by 120 volts, and all will have dimmable option. In resident rooms, the emergency lighting will be supplied from a vital system lighting panel. In the general areas, the emergency lighting levels will be attained by using a night lighting system which will be wired to a vital system lighting panel. Remaining lights will have a preset number of luminaires lighting minimum. The exit lighting will be provided using LED pictogram exit signs. Parking lot lighting will use LED luminaries with full cut-off and house side shield to control light spill onto surrounding properties. Lighting levels will be an average of 22 lux. Light levels will meet all appropriate codes and regulations.
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A photometric site plan would be provided to confirm cut-off compliance. The project would be designed to meet mandated vertical illuminances at the lighting boundary. TWbamWoi m_bb X[ _bbkc_dWj[Z m_j^ 10w f[Z[ijh_Wd feb[i WdZ, eh XebbWhZi m_j^ IBA bWcfi m_j^ Wd Wl[hage of 22 lux. A LED fixture will illuminate each exit to 30 lux. All exterior lighting will be controlled by Photocell.
3.1.4 FIRE ALARM SYSTEM 3.1.4.1 EXISTING FIRE ALARM SYSTEM The existing building has a two-stage fire alarm system. The control panel was manufactured by Siemens (Cerberus Pyrotronics) and is a MXL addressable fire alarm panel. It is located in the Auditorium vestibule. A remote annunciator is located in the entrance vestibule of the Old House and four Nurse Call Annunciation Stations also annunciating fire alarm status and information, exist in the various wings of the existing facility. The fire alarm system monitors smoke and heat detectors located throughout the building, supervised valves in the suppression and sprinkler systems, fire pump and fire tank statuses, and manual pull stations at required exits. Signalling devices (mostly bells) are located throughout the building. Each suite has a ceiling mounted addressable ionization smoke detector per bed location within the suite in accordance with the requirements of a care and detention facility. The fire alarm system, including all devices and wiring, was installed in 2004. All smoke detectors and pull stations were replaced in late 2021 and early 2022 and the main panel was replaced in 2019.
3.1.4.2 EXPANSION OF SCOPE OF WORK New fire alarm devices (heat detectors, smoke detectors, bell/strobes, etc.) are to be installed through-out the proposed 32 bed expansion as required to the suit the layout and the latest Ontario Building Code (OBC) and RdZ[hmh_j[hwi IWXehWjeho e\ (ULC) requirements. Fire alarm devices are to be Siemens type to ensure compatibility with the existing system and compliance with latest fire alarm codes and standards. The main fire alarm panel is to be upgraded to accommodate the new device loops and provide voice communication for the new speakers to be located in the expansion area. Smoke detectors with relay bases will be located in each resident room. These relay bases will send a signal, upon alarm, to the dome light above the patient room door for visual indication to firefighters and staff to indicate which room is in alarm. New fire alarm remote annunciator will be installed at the new nurse station. The voice communication system as part of the fire alarm and control panel with a two-way voice communication system will be provided to meet the requirements of O.B.C. 3.2.4.23 as required by O.B.C. Section 3.2.6. Located at the new elevator.
3.1.5 STRUCTURED CABLING 3.1.5.1 STATION CABLING Existing structured cabling system infrastructure is to remain. Existing system consists of a main entrance facility providing the primary connection to the service providers. Separate communications equipment rooms are located on each of the floors. Existing cable trays and conduit pathways through-out the facility provide pathways for all structured cabling.
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3.1.5.2 EXPANSION OF SCOPE OF WORK New cable tray to be in the corridors and conduit from the cable tray out to each room. Existing cable tray and conduit pathways within existing portions of the building are to remain and be used to route cabling to the 32 bed expansion area. ' ' ' ' ' ' '
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All horizontal designs shall be based on a star topology from the TR locations no further than 90m from the work area. Transition points, such as splices, cross-connects, interconnect, or consolidation points, shall not be permitted within the horizontal link. All cables shall be installed in a continuous run. All work areas shall have a minimum of two (2) horizontal cables, in accordance with the ANSI/EIA/TIA 568 B.1. Horizontal cabling requirements apply to the cabling installed to the wireless network devices discussed below. All pathways are to go over the hallways and not resident rooms Components shall meet CSA, UL, and ANSI/EIA/TIA-568B.1, B.2-1, and B.3 requirements. Category 6A modular jacks (T568A termination) performance shall comply with ANSI/EIA/TIA-568-B.2-1 100 Ohm balanced twisted pair connecting hardware specifications and ANSI/EIA/TIA-568- B.2-1 transmission performance specifications for 4-pair 100 Ohm Category 6A cabling. Category 6A cable performance shall comply with ANSI/EIA/TIA-568-B.2-1 100 Ohm balanced twisted pair connecting hardware specifications and ANSI/EIA/TIA-568-B.2-1 transmission performance specifications for 4-pair 100 Ohm Category 6A cabling. Category 6A patch cord performance shall comply with ANSI/EIA/TIA-568-B.2 section 5 100 Ohm balanced twisted pair connecting hardware specifications and ANSI/EIA/TIA-568-B.2-1 transmission performance specifications for 4-pair 100 Ohm Category 6A cabling. ANSI/EIA/TIA-568B.1 installation practices shall be followed. All cabling cWdk\WYjkh[hwi _dijhkYj_edi \eh _dijWbbWj_ed i^Wbb X[ WZ^[h[Z je.
3.1.6 NURSE CALL SYSTEM 3.1.6.1 EXISTING NURSE CALL The existing nurse call system is to remain through-out the existing facility. Existing system consists of nurse call stations located at the nurse station on each floor. Nurse call bedside stations are installed in each of the patient rooms and washrooms, dome lights are installed outside the room and through-out the corridors.
3.1.6.2 EXPANSION OF SCOPE OF WORK A new nurse call station is to be installed at the new nurse station within the 32 bed expansion for Visual and audible annunciation of normal and emergency calls. Bedside stations are to be installed in each patient room, nurse call dome lights installed outside each patient room and through-out the new corridor for way finding. The nurse call system will be integrated into both the fire alarm system and the telephone system. System wiring will be run in cable tray in the corridors and in conduit from the cable tray out to each room.
3.1.7 PAGING SYSTEM 3.1.7.1 EXISTING PAGING SYSTEM The existing paging system is to remain through-out the existing facility. Existing system consists of paging stations at the nurse stations on each floor and speakers through-out the building.
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3.1.7.2 EXPANSION OF SCOPE OF WORK A new paging station will be installed at the new nurse station within the 32 bed expansion for broadcasting paging messages. New ceiling mounted paging speakers to be installed through-out the expansion area. System wiring will be run in cable tray in the corridors and in conduit from the cable tray out to each room.
3.1.8 SECURITY SYSTEM 3.1.8.1 EXISTING SECURITY SYSTEM The existing security system is to remain through-out the existing facility. The existing system consists of RFID access control at the main entrance doors via magnetic locks or latches. The existing system is interconnected with the fire alarm system.
3.1.8.2 EXPANSION OF SCOPE OF WORK All exit and stairwell doors will be provided with RFID access control via a magnetic lock or latches to lock them in the closed position. The locks will be released by the fire alarm system in the case of a fire or by a local means such as a card reader, keypad, smoke detector or F/A pull station as required by OBC. New access control systems are to be interconnected with the existing access control head-end equipment. The new expansion entrance will be open during daytime hours and locked after hours with access via an interphone security guard. to the registered nurse.
3.1.9 CONTROLS AND OTHER FEATURES 3.1.9.1 EXISTING BUILDING CONTROL SYSTEM The existing building automation system (BAS) is to remain and is by the mechanical division. The existing BAS controllers are connected to emergency power and are to remain.
3.1.9.2 EXPANSION SCOPE OF WORK New emergency power circuits are to be installed for the new BAS controllers serving the equipment in the 32 bed expansion area. Refer to mechanical for additional scope of work related to the BAS.
3.1.10 TELEPHONE/DATA SYSTEMS 3.1.10.1 EXISTING TELEPHONE AND DATA SYSTEMS The existing telephone/data systems are to remain through-out the existing facility. Existing equipment consists of an average density of rack mounted switches, patch panels and etc. located in communications rooms and closets through-out the facility. Each communications room serves data/phone and wireless access point connections through-out the wing/area. A primary entrance facility provides connections to external service providers.
3.1.10.2 EXPANSION SCOPE OF WORK New telephone and data outlets are to be located through-out the 32 bed addition with a typical density of outlets. CAT6 FT6 horizontal cabling to be installed to serve the new telephone/data outlets and be routed through existing and new conduit/cable tray pathway back to existing IT/communication rooms. Pathways and cabling to be installed as detailed in item 2.5 above. Fairmount Home Redevelopment g Design Brief - DRAFT Project No. 221-04183-00 G Architects
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3.1.11 WIRELESS DATA NETWORK 3.1.11.1 EXISTING SYSTEM The existing wireless data network is to remain through-out the existing facility. Existing equipment consists of a typical density of ceiling mounted wireless access points and rack mounted network switches serving the access points.
3.1.11.2 EXPANSION SCOPE OF WORK New wireless access points are to be installed ceiling mounted in the corridor through-out the 32 bed expansion area to provide wireless access through-out. New CAT6 FT6 horizontal cabling to be installed to serve the new wireless access points and routed through existing and new conduit/cable tray pathway back to existing IT/communication rooms. Pathways and cabling to be installed as detailed in item 2.5 above.
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3.2 EFI?ED $-5 D;L 7J?B9 3.2.1 ELECTRICAL NORMAL POWER SYSTEM An estimated service size calculation was completed for the Fairmount LTC facility, the basic electrical load was calculated at 137.2kW, food and laundry area loads were estimated at 288kW, Mechanical equipment electrical loads were estimated at 1091kW and elevators loads were estimated at 45kW for a total estimated service size of 1561.2kW before demand factor. Accounting for demand factors allowed by the Ontario Electrical Safety Code (OESC) the total estimated electrical load is 1035kW. Based on this preliminary information we recommend a minimum electrical service size of 2000kVA to allow for additional design development and future electrical loads. Electrical power for the site will be provided by Hydro One via 27.6kV primary underground feed to a 2000kVA, 27.6kV-347/600V, 3 Phase, 4 wire pad mounted transformer located adjacent to the new building. The transformer secondary feed will be run underground to the main electrical room located on the ground floor. The ground floor electrical room will contain the main 600V service entrance normal power switchgear and distribution, 600-120/208V transformation and the 120/208V distribution panels for the ground floor and second floor panels as well as vital, delayed vital and conditional switchgear. Panels will be located throughout the facility in such a manner that the distance, and therefore voltage drop, to individual loads will be minimized. Panel feeds will use the stacked electrical rooms and electrical closets to rise from the ground level to their respective floor and then branch circuits will travel through the corridor ceiling spaces in conduit to the electrical closets located in each wing. Distribution panels will be provided in the main electrical room to serve the adjacent mechanical room and associated equipment )fh_cWh_bo hkd Xo SCAwi*. Power factor correction will be provided within each packaged unit with motors totaling 25HP or more.
3.2.2 EMERGENCY POWER SYSTEM The emergency power system will consist of two paralleled diesel generators estimated at 1000KVA-600V 3 phase 4 wire pad mounted at ground level exterior to the main building. Power will be fed to a dead bus switchboard and j^[d je WiieY_Wj[Z jhWdi[hwi im_jY^[i j^Wj m_bb _d jkhd [[Z [c[h][dYo fem[h je S_jWb, Z[bWo[Z l_jWb WdZ YedZ_j_edWb distribution power panels throughout the facility. A separate skid mounted ATS will be provided to serve a dedicated fire pump. An underground on site fuel supply will be provided for the generators. The generators will be mounted in sound attenuating enclosure/s with exhaust stacks. The enclosure will also contain a day tank. The unit will be designed to meet the requirements of CAN C282 Emergency Electrical Power Supply for Buildings. The 600V vital distribution, 600-120/208V vital transformation and the 120/208V distribution will be in the main electrical room on ground level. Vital power panels will be located beside the conditional and normal power panels for each wing located in fire rated electrical closets dedicated to each wing. Vital, delayed vital and normal power panels required for kitchen/dining areas, offices, and other spaces located in the main wing and will be located in the ground level main electrical room and the 2nd floor main wing electrical closet.
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Vital Power and delayed power distribution panels will be located in the ground level main electrical room for power supplies to all variable frequency drives serving motors and feeds to mechanical equipment. Power factor correction will be provided within each packaged unit with a total of 25HP or greater. A generator load bank connection box permanently wired to the generator main circuit breakers connection point will be in the vicinity of the MCW pick-up entrance. Fire rated feeder cables will be provided for vital electrical power distribution power panels per OBC requirements to ensure the distribution equipment will continue to supply power to life safety lighting, fire fighter elevators, water supply equipment and air pressurization fans after the onset of a fire.
3.2.3 LIGHTING AND LIGHT FIXTURES LED sources of lighting will be used throughout the facility to accommodate the required lighting levels. Lighting controls will be as per Energy Standard for Buildings Except Low-Rise Residential Buildings (I-P Edition) ANSI/ASHRAE/IES Standard 90.1-2019. Lighting levels will be as per CSA Z317.5-2017 (Health Care Facility) Illumination Systems in Health Care Facilities and IESNA (Illuminating Engineering Society of North America) and the long-term care facility design manual. The designed levels will be the higher of the two. LED dimmable drivers will be specified to allow for dimming of all areas. LED color rendering lamps at 3500°K will be used to allow for proper skin tone rendering. The above referenced standards require different lighting levels in resident rooms for health examinations and normal use. To accommodate these different lighting comfort levels within the resident rooms, multiple occupancy and/or dimmers will be used. The activity areas will have both general lighting and task lighting for the specific activity. All office area LED light fixtures will be complete with an integral daylight harvesting sensor and will be controlled by a wall mounted combination occupancy/dimming control. All interior lighting will be powered by 120 volts, and all will have dimmable option. In resident rooms, the emergency lighting will be supplied from a vital system lighting panel. In the general areas, the emergency lighting levels will be attained by using a night lighting system which will be wired to a vital system lighting panel. Remaining lights will have a preset number of luminaires lighting minimum. The electrical rooms and main sprinkler and fire pump rooms will have individual emergency battery packs in addition to having circuits derived from a vital source for regular lighting. The exit lighting will be provided using LED pictogram exit signs. Parking lot lighting will use LED luminaries with full cut-off and house side shield to control light spill onto surrounding properties. Lighting levels will be an average of 22 lux. A photometric site plan would be provided to confirm cut-off compliance. The project would be designed to meet mandated vertical illuminances at the lighting boundary. TWbamWoi m_bb X[ _bbkc_dWj[Z m_j^ 10w f[Z[ijh_Wd feb[i and/or bollards with LED lamps with an average of 22 lux. A LED fixture will illuminate each exit to a minimum of 30 lux. All exterior lighting will be controlled by Photocell.
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3.2.4 FIRE ALARM SYSTEM
A two stage, addressable distributed fire alarm system c/w voice communication will be provided for the facility.
Addressable fire alarm devices will be utilized enabling the location of the device in alarm to be quickly identified.
The fire alarm system and all its components will be from one manufacturer. All of the fire alarm equipment will be
RdZ[hmh_j[hwi IWXehWjeho e\ @WdWZW )RI@* b_ij[Z WdZ _dijWbb[Z je Yed\ehc je j^[ LdjWh_e ?k_bZ_d] @eZ[ )L?@* WdZ
Ontario Electrical Safety Code (OESC). Smoke detectors with relay bases will be located in each resident room.
These relay bases will send a signal, upon alarm, to the dome light above the patient room door for visual indication
to firefighters and staff to indicate which room is in alarm. Smoke detectors and manual pull stations will be located
throughout the building in accordance with OBC and ULC specifications. The fire alarm control panel will be
located in the central alarm & control facility/security room on the ground level adjacent to the main entrance and
will serve as the fire department response point. A Control / annunciator panel will also be located in the security
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stand alone testing and operation. These locations will be coordinated with the local Fire department. The fire alarm
system will be supplied with battery back-up power as well as being wired to an essential power circuit, in
accordance with OBC 3.2.7.8. for 2 hrs. (3)(1)(b)(i) Two addressable initiation loops per floor, wired in a DCLAR
format will be provided with loop isolation modules installed between fire zones. One alarm annunciating circuit
will be provided per floor per wing.
The voice communication system as part of the fire alarm and control panel with a two-way voice communication
system will be provided to meet the requirements of O.B.C. 3.2.4.23 as required by O.B.C. Section 3.2.6. Located at
each stairway exit and elevators.
The system will provide two-way communications from the central alarm and control facility and the mechanical
control centre from each floor area via emergency phones. Transmitting voice messages to each floor and each fire
zone and stairway of the building individually or simultaneously via fire alarm speakers. Combination
strobe/speakers will be installed per O.B.C.
3.2.5 STRUCTURED CABLING 3.2.5.1 SPACES Redundancy shall be integral to the design for spaces, pathways, cable and power serving the ICT systems. Rooms should be located away from sources of electromagnetic interference such as transformers, motors, and generators. The facility shall account for the following dedicated IT spaces: Entrance Facility (EF) (for incoming services from Voice and Data service providers) ' ' ' '
Shall be located at Grade Level P^Wbb X[ [Z l_W 3n4v YedZk_ji \hec Mhef[hjo I_d[ _dje BF P^Wbb X[ Yedd[Yj[Z je j^[ JW_d FQ heec SF> 3n4v BJQ YedZk_ji fh_cWho Shall be connected je j^[ JW_d FQ heec SF> 3n4v BJQ YedZk_ji O[ZkdZWdj
Common Equipment Room (CER) for Clients Network Servers, Telephone and Paging Main equipment ' '
CER shall be located at Grade level Shall be connected je [WY^ Bgk_fc[dj heec SF> 2n4v BJQ YedZk_ji 1 Primary, 1 Redundant
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CER is an environmentally controlled centralized space for telecommunications and networking equipment that serves the occupants and devices of a building The size of the CER shall be determined by the quantity of equipment that is expected plus a growth factor of at least 100% during the expected building life span Generator and UPS backup power is required for all systems in the CER. CER environmental control systems shall be designed to provide continuous environmental conditions (365days, 24 hours) within the following limits, measured at 1500mm above the floor level at any point along an equipment aisle centre line: ’ Design range: temperature of 22º C ±1º C and 45 to 50 percent relative humidity ’ Maintained operating conditions: temperature range of 18 to 24º C maintained at a relative humidity range of 40 and 55 percent
Equipment Room (ER) primary used for Horizontal It cables, Security and Audiovisual interconnects ' ' ' ' ' '
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There shall be at a min 1 per floor providing overall cable length does not exceed 85m horizontal length Additional ERs shall be placed to maintain Drop length as required to meet standards. ERs shall be stacked at all times. Min Size as per ITA/EIA and BICSI Standards shall be to accommodate 3 Free Standing Racks and service Space 3m wide x 4m deep with a door swing out (if door swing is required to be in additional space is required) At least two diverse backbone pathways are required to each ER ER support systems maintain the required room environment for the systems within to function within specified operating parameters. These systems include HVAC, electrical distribution panels, grounding, security, architectural, and fire protection systems. The support systems shall be reliable equipment. Temperature and humidity controls for the ER need to be zoned separately from the surrounding space. TR environmental control systems shall be designed to provide continuous environmental conditions (365days, 24 hours) within the following limits, measured at 1.5m (5 ft.) above floor elevation at any point along an equipment aisle centre line: ’ design range: temperature of 22º C ±1º C (72° F ±2° F) and 45 to 50 percent relative humidity ’ maintained operating conditions: temperature range of 18 to 24º C maintained at a relative humidity range of 30 and 55 percent Generator and UPS backup power is required for all systems in the ER, with at least generator power for the support systems. High reliability and redundancy options for the UPS systems shall be implemented. Each ER shall have its own UPS unit.
3.2.5.2 BACKBONE The Riser Backbone links the EF to the CER and CER to each ER. The riser backbone consists of the transmission c[Z_W e\ C_X[h WdZ @eff[h X[jm[[d j^[i[ beYWj_edi je c[[j @b_[djwi FQ ijWdZWhZi, _j _i installed in a star topology, Backbone wiring will be run in conduit for 100% of it length. ' ' ' '
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All copper cables shall comply with ANSI/EIA/TIA-568B.2. Backbone cable infrastructure shall include laser-optimized 50/125 micron multimode fibre optic cable (OM4) capable of supporting gigabit Ethernet. Backbone cable infrastructure shall include 8 micron single-mode fibre optic cable (OS1) capable of supporting multi-gigabit Ethernet. Backbone capacity for other building systems beyond traditional voice and data applications shall be installed to support an integrated network where all systems in the facility are supported by a converged, fully redundant network. All fibre optic cables shall comply with ANSI/EIA/TIA-568B.3.
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Cable routing through previously referenced paths shall use physically separate, redundant routes between the CER, ERs, and other telecom spaces. Copper multi-pair cables shall be terminated on high-density wall-mounted Insulation Displacement Connector (IDC) termination blocks. Fibre optic cables shall be terminated in industry standard fibre optic patch panels. Fibre optic connectors for both single-mode and multimode applications shall be duplex LC. All sleeves, slots, and penetrations through building structures shall be fire stopped according to code requirements. All vertical backbone cables shall be supported in each floor.
3.2.5.3 STATION CABLING System wiring will be run in cable tray in the corridors and in conduit from the cable tray out to each room. ' ' ' ' ' ' '
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All horizontal designs shall be based on a star topology from the TR locations no further than 90m from the work area. Transition points, such as splices, cross-connects, interconnect, or consolidation points, shall not be permitted within the horizontal link. All cables shall be installed in a continuous run. All work areas shall have a minimum of two (2) horizontal cables, in accordance with the ANSI/EIA/TIA 568 B.1. Horizontal cabling requirements apply to the cabling installed to the wireless network devices discussed below. All pathways go over the hallways and not resident rooms Components shall meet CSA, UL, and ANSI/EIA/TIA-568B.1, B.2-1, and B.3 requirements. Category 6A modular jacks (T568A termination) performance shall comply with ANSI/EIA/TIA-568-B.2-1 100 Ohm balanced twisted pair connecting hardware specifications and ANSI/EIA/TIA-568- B.2-1 transmission performance specifications for 4-pair 100 Ohm Category 6A cabling. Category 6A cable performance shall comply with ANSI/EIA/TIA-568-B.2-1 100 Ohm balanced twisted pair connecting hardware specifications and ANSI/EIA/TIA-568-B.2-1 transmission performance specifications for 4-pair 100 Ohm Category 6A cabling. Category 6A patch cord performance shall comply with ANSI/EIA/TIA-568-B.2 section 5 100 Ohm balanced twisted pair connecting hardware specifications and ANSI/EIA/TIA-568-B.2-1 transmission performance specifications for 4-pair 100 Ohm Category 6A cabling. The network infrastructure shall support as a minimum 10 gigabit per second performance from the TR to the data drops. ANSI/EIA/TIA-568B.1 installation practices shall be followed.
bb YWXb_d] cWdk\WYjkh[hwi _dijhkYj_edi \eh _dijWbbWj_ed i^Wbb X[ WZ^[h[Z je.
3.2.6 COMMUNICATION AND SECURITY SYSTEMS 3.2.6.1 NURSE CALL The nurse call system will be a distributed addressable, audible/visual system capable of two-way communication between the resident bedside, duty stations, and mobile pocket phones. Audible and visible annunciation of both normal and emergency calls will be available from mobile pocket phones / pagers and displays mounted through out the corridors. Visual annunciation of normal and emergency calls will be seen at the resident room being called from, via hallway room dome lights and corridor sector dome lights. The nurse call system will be integrated into both the fire alarm system and the telephone system. Additional features such as transferring calls to an alternate Fairmount Home Redevelopment g Design Brief - DRAFT Project No. 221-04183-00 G Architects
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floor if a time out feature is programmed as well as recording call response times will be discussed with administration during the progression of the project design. System wiring will be run in cable tray in the corridors and in conduit from the cable tray out to each room.
3.2.6.2 PAGING SYSTEM The paging/music system will be through the normal telephone and wireless telephone system. Paging will be divided into floor/wing zones with the possibility of General paging of the entire building. Office areas/boardrooms will have local room volume control for speakers. System wiring will be run in cable tray in the corridors and in conduit from the cable tray out to each room.
3.2.6.3 SECURITY AND RESIDENT WANDERING SYSTEMS All exit and stairwell doors will be provided with RFID access control via a magnetic lock or latches to lock them in the closed position. The locks will be released by the fire alarm system in the case of a fire or by a local means such as a card reader, keypad, smoke detector or F/A pull station as required by OBC. The main entrance will be open during daytime hours and locked after hours with access via an interphone to the security guard. Similarly, the loading dock door will be locked always with access via an interphone to the h[Y[_l[hwi Y[bb f^ed[. Residents will have free access within the facility common areas except for dementia residents and staff identified residents. A special behavioural unit will be housed within the second floor east wing. Entry or exit to this area will be via a key pad requiring an access code. Residents identified with early dementia not housed within the dementia unit or others identified by the staff will wear identification bracelets that will activate door locks and elevator defeat controls limiting their ability to leave their own wing. The resident wandering system will be installed to control access to the elevators. On approach by a resident with a wrist band the elevator doors will not close and will remain opened. A by-pass system will be provided to allow staff to move these residents between floors. The main doors to the ground floor will be controlled by the Resident Wandering System on both exit and entrance. This will allow staff to deny entry or exit to any identified resident. A security office / Control centre will be provided on the ground floor. All CCTV cameras, Access Control Systems, Intrusion Alarms and Intercoms will be monitored from this room. A video wall located in this room will enable monitoring of the facility. Security alarms from the Access Control System, Staff Duress Alarm System and Resident Wandering system will be annunciated in this room.
3.2.7 CONTROLS AND OTHER FEATURES 3.2.7.1 BUILDING CONTROL SYSTEM The building mechanical control system will be by the mechanical Division. Circuits for control systems will be provided via the vital power systems branch wiring. Electrical controls will be provided to control 50% of all receptacles in conference rooms, staff rooms, meetings rooms and print rooms to meet ASHRAE 90.1 (8.4.2).
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3.2.7.2 WIRELESS TELEPHONE SYSTEM A wireless telephone system will be provided throughout the facility. Key personnel will carry wireless telephones. Direct contact with these personnel from inside and outside the facility will be through this system. The Nurse Call system will use these phones as an integral part of communication between staff and resident. This will keep the noise levels down by minimizing overhead paging requirement as well as reducing walking travel and communication times.
3.2.8 LIGHTNING PROTECTION SYSTEM A lightning protection system will be installed to cover the entire roof area. The complete system will also include down conductors that will be connected down and through the building to ground rods/electrodes placed around the exterior perimeter of the building and interconnected with a ground loop conductor. The roof system conductors will also bond any protruding roof mounted metal exhaust ducts. Finally surge protection devices will be provided for all main distribution equipment.
3.2.9 TELEPHONE/DATA SYSTEMS Telephone/data raceway system will be provided from the main telephone/data room to dedicated rooms located on the floors areas from the ground level to 2nd floor. All wiring from the dedicated rooms would be run in cable tray located in the main corridor and in conduit from the cable tray out to each room. All wiring would be FT6 rated and as described in section 2.5.#
3.2.9.1 WIRELESS DATA NETWORK Managed PoE switches will be provided at patch panels located in Equipment rooms (ER) Cat6 FT6 horizontal cables will be provided to wireless access points distributed to provide wireless connectivity to the entire floor area. Wireless access points will be mounted in accessible corridor ceilings throughout each wing. Cabling will be run in cable trays and conduit as described in section 2.8.
3.2.10 ENERGY REDUCTION Energy reduction would be archived by specifying energy efficient motors, motor drives, copper conductors, transformers, LED lighting and daylight harvesting lighting controls.
3.2.11 BUILDING METERING Building metering will be installed to meet ASHRAE 90.1. Advanced energy metering for the following will be installed. ' '
Whole-building energy sources used by the building; and Any individual energy end uses that represent 10% or more of the total annual consumption of the building.
The advanced energy metering will have the following characteristics. '
Meters will be permanently installed, record at intervals of one hour or less, and transmit data to a remote location.
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' ' ' ' '
Electricity meters will record both consumption and demand. Whole-building electricity meters will also record the power factor. The data collection system will use a local area network, building automation system, wireless network, or comparable communication infrastructure. The system will be capable of storing all meter data for at least 36 months. The data will be remotely accessible. All meters in the system will be capable of reporting hourly, daily, monthly, and annual energy use.
4 STORMWATER MANAGEMENT The proposed development will increase the imperviousness of the site. The post-development flow will likely need to be restricted to pre-development flow for the 2-year, 5-year, and 100-year storm events. HydroCAD 10.10-5a Stormwater Modelling software was used to calculate the pre-development and post-development flow conditions for the storm events with return periods of 2-year, 5-year, and 100-years for the site for both options (i.e., expansion and new building). The software uses the Modified Rational Method to optimize the system with various parameters such as time of concentration and peak flows. HydroCAD calculates the critical duration of the storm which is the duration that causes the highest peak flow at a given point in the watershed. The summary of pre- and post-development flows as well as storage requirements are summarized in Table 1 for the expansion option and Table 2 for the new building option (excludes new EMS facility). The HydroCAD modelling outputs have been provided in Appendix A. It should be noted that no topographic survey was provided and therefore, the flows were calculated based on the increase of imperviousness to the site to provide a high-level approximation for costing purposes only (not separated into outlets). Using the Ontario Flow Assessment Tool (OFAT), it appears that the stormwater in the western portion of the site drains to a watercourse located to the southwest which ultimately drains to Little Cataraqui Creek. A total area for the site was assumed to measure 9.78 hectares. Table 1: Pre- and Post-Development Stormwater Peak Flows (Expansion) FLOW EVENT
RUNOFF COEFFICIENT (PRE)
PREDEVELOPMENT PEAK FLOW
RUNOFF COEFFICIENT (POST)
POSTDEVELOPMENT PEAK FLOW
STORAGE REQUIREMENTS (APPROX.)
1:2 year
0.41
608 L/s
0.42
623 L/s
87.8 m3
1:5 year
0.41
807 L/s
0.42
827 L/s
116.8 m3
1:100 year
0.51 (+25%)
1678 L/s
0.53 (+25%)
1741 L/s
262.5 m3
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Table 2: Pre- and Post-Development Stormwater Peak Flows (New Building) FLOW EVENT
RUNOFF COEFFICIENT (PRE)
PREDEVELOPMENT PEAK FLOW
RUNOFF COEFFICIENT (POST)
POSTDEVELOPMENT PEAK FLOW
STORAGE REQUIREMENTS (APPROX.)
1:2 year
0.41
608 L/s
0.47
697 L/s
153.9 m3
1:5 year
0.41
807 L/s
0.47
925 L/s
204.6 m3
1:100 year
0.51 (+25%)
1678 L/s
0.59 (+25%)
1939 L/s
438.4 m3
Onsite stormwater storage will likely need to be included in the development in the form of a system similar to the StormTech system which promotes infiltration into the ground prior to releasing to the municipal storm system. Quality control to meet the MB@Mwi Bd^WdY[Z I[l[b )80& QPP O[celWb* m_bb Wbie X[ W h[gk_h[c[dj. Q^_i m_bb X[ addressed with an oil/grit separator using a Stormceptor or approved equivalent. The use of Low Impact Development (LID) has been identified for potential use in cross and front yard drainage structures. The feasibility of a stormceptor and LIDs should be determined during detailed design.
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The County of Frontenac Asset Condition Assessment Building Condition Assessment Report
September 2019
Prepared for: THE COUNTY OF FRONTENAC 2069 Battersea Rod Glenburnie, ON K0H 1S0
Prepared by: J.L. RICHARDS & ASSOCIATES LIMITED 203‐863 Princess Street Kingston, ON K7L 5N4 Tel: 613‐544‐1424 Fax: 613‐544‐5679
JLR No.: 28833‐000.1
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The County of Frontenac Asset Condition Assessment
Revision History Rev. #
Date
Description
01
10-03-2019
Corrections to Math and correction of minor typographical errors.
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Distribution Kathie Shaw CPA, CGA Senior Financial Analyst Corporate Services County of Frontenac
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The County of Frontenac Asset Condition Assessment
Client Review Reviewed by:
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The County of Frontenac Asset Condition Assessment
Table of Contents 1.0 2.0
3.0
4.0
5.0
6.0
7.0
8.0
INTRODUCTION ………………………………………………………………………………………………… 2 GENERAL METHODOLOGY, LIMITATIONS, AND ASSUMPTIONS ………………………… 6 2.1 Report Objectives …………………………………………………………………………………….. 6 2.2 Review of Background Information ……………………………………………………………… 6 2.3 Preparation of Inspection Materials …………………………………………………………….. 6 2.4 Site Inspection …………………………………………………………………………………………. 6 2.5 Review of Collected Data ………………………………………………………………………….. 6 2.6 Limitations ……………………………………………………………………………………………….. 7 2.7 Assumptions ……………………………………………………………………………………………. 7 EVALUATION METHODOLOGY ………………………………………………………………………….. 8 3.1 Quality Assurance/Quality Control Approach ……………………………………………….. 8 3.2 Condition Rating System …………………………………………………………………………… 9 3.3 Estimated Remaining Life ………………………………………………………………………….. 9 FAIRMOUNT HOME CONDITION ASSESSMENT ……………………………………………….. 11 4.1 Overview ……………………………………………………………………………………………….. 11 4.2 Structural / Architectural ………………………………………………………………………….. 11 4.3 HVAC ……………………………………………………………………………………………………. 14 4.4 Plumbing ……………………………………………………………………………………………….. 16 4.5 Electrical ……………………………………………………………………………………………….. 17 4.6 Elevators ……………………………………………………………………………………………….. 18 4.7 Parking Lots / Lane Ways ………………………………………………………………………… 18 4.8 Life Safety ……………………………………………………………………………………………… 18 ADMINISTRATION BUILDING CONDITION ASSESSMENT ………………………………….. 24 5.1 Overview ……………………………………………………………………………………………….. 24 5.2 Structural / Architectural ………………………………………………………………………….. 24 5.3 HVAC ……………………………………………………………………………………………………. 26 5.4 Plumbing ……………………………………………………………………………………………….. 27 5.5 Electrical ……………………………………………………………………………………………….. 27 PALACE ROAD AMBULANCE BASE CONDITION ASSESSMENT ………………………… 31 6.1 Overview ……………………………………………………………………………………………….. 31 6.2 Structural / Architectural ………………………………………………………………………….. 31 6.3 HVAC ……………………………………………………………………………………………………. 33 6.4 Plumbing ……………………………………………………………………………………………….. 33 6.5 Electrical ……………………………………………………………………………………………….. 34 6.6 Parking Lots / Lane Ways ………………………………………………………………………… 34 SYDENHAM AMBULANCE BASE CONDITION ASSESSMENT …………………………….. 36 7.1 Overview ……………………………………………………………………………………………….. 36 7.2 Structural / Architectural ………………………………………………………………………….. 36 7.3 HVAC ……………………………………………………………………………………………………. 37 7.4 Plumbing ……………………………………………………………………………………………….. 38 7.5 Electrical ……………………………………………………………………………………………….. 38 7.6 Parking Lots / Lane Ways ………………………………………………………………………… 39 ROBERTSVILLE AMBULANCE BASE CONDITION ASSESSMENT ………………………. 41 8.1 Overview ……………………………………………………………………………………………….. 41 8.2 Structural / Architectural ………………………………………………………………………….. 41 8.3 HVAC ……………………………………………………………………………………………………. 42 8.4 Plumbing ……………………………………………………………………………………………….. 42
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The County of Frontenac Asset Condition Assessment
9.0
10.0
11.0 12.0
13.0 14.0
8.5 Electrical ……………………………………………………………………………………………….. 43 8.6 Parking Lots / Lane Ways ………………………………………………………………………… 43 WOLFE ISLAND AMBULANCE BASE CONDITION ASSESSMENT ……………………….. 45 9.1 Overview ……………………………………………………………………………………………….. 45 9.2 Structural / Architectural ………………………………………………………………………….. 45 9.3 HVAC ……………………………………………………………………………………………………. 46 9.4 Plumbing ……………………………………………………………………………………………….. 46 9.5 Electrical ……………………………………………………………………………………………….. 46 9.6 Parking Lots / Lane Ways ………………………………………………………………………… 47 PARHAM AMBULANCE BASE CONDITION ASSESSMENT …………………………………. 49 10.1 Overview ……………………………………………………………………………………………….. 49 10.2 Structural / Architectural ………………………………………………………………………….. 49 10.3 HVAC ……………………………………………………………………………………………………. 50 10.4 Plumbing ……………………………………………………………………………………………….. 51 10.5 Electrical ……………………………………………………………………………………………….. 52 10.6 Parking Lots / Lane Ways ………………………………………………………………………… 52 FAIRMOUNT HOME PARAMEDIC OFFICES CONDITION ASSESSMENT …………….. 55 11.1 Overview ……………………………………………………………………………………………….. 55 11.2 Structural / Architectural ………………………………………………………………………….. 55 HOWE ISLAND FERRY CONDITION ASSESSMENT …………………………………………… 57 12.1 Overview ……………………………………………………………………………………………….. 57 12.2 Structural / Architectural ………………………………………………………………………….. 57 12.3 HVAC ……………………………………………………………………………………………………. 58 12.4 Plumbing ……………………………………………………………………………………………….. 58 12.5 Electrical ……………………………………………………………………………………………….. 58 K & P TRAIL BRIDGES CONDITION ASSESSMENT ……………………………………………. 61 13.1 Overview ……………………………………………………………………………………………….. 61 COST SUMMARY OF RECOMMENDED CAPITAL UPGRADES ……………………………. 62
List of Tables Table 1: Example Categories in Hierarchical Structure ………………………………………………………. 8 Table 2: Condition Rating System …………………………………………………………………………………… 9 Table 3: Expected Useful Life Estimations for Each Asset Class ……………………………………….. 10 Table 4: Summary of Historical Fairmount Home Upgrades ……………………………………………… 11 Table 5: Summary of Fairmount Home Short to Medium Term Recommendations and Costs .. 19 Table 6: Summary of Historical Administration Building Upgrades ……………………………………… 24 Table 7: Summary of Administration Building Short to Medium Term Recommendations and Costs …………………………………………………………………………………………………………………………………. 28 Table 8: Summary of Historical Palace Road Ambulance Base Upgrades ………………………….. 31 Table 9: Summary of Palace Road Ambulance Base Short to Medium Term Recommendations and Costs …………………………………………………………………………………………………………………… 35 Table 10: Summary of Historical Sydenham Ambulance Base Upgrades ……………………………. 36 Table 11: Summary of Sydenham Ambulance Base Short to Medium Term Recommendations and Costs …………………………………………………………………………………………………………………… 39 Table 12: Summary of Historical Robertsville Ambulance Base Upgrades ………………………….. 41 Table 13: Summary of Robertsville Ambulance Base Short to Medium Term Recommendations and Costs …………………………………………………………………………………………………………………… 43 J.L. Richards & Associates Limited JLR No.: 28833-000.1
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The County of Frontenac Asset Condition Assessment
Table 14: Summary of Historical Wolfe Island Ambulance Base Upgrades …………………………. 45 Table 15: Summary of Wolfe Island Ambulance Base Short to Medium Term Recommendations and Costs …………………………………………………………………………………………………………………… 47 Table 16: Summary of Historical Parham Ambulance Base Upgrades ……………………………….. 49 Table 17: Summary of Parham Ambulance Base Short to Medium Term Recommendations and Costs …………………………………………………………………………………………………………………………. 53 Table 18: Summary of Historical Fairmount Home Paramedic Offices Building Upgrades …….. 55 Table 19: Summary of Fairmount Home Paramedic Offices Short to Medium Term Recommendations and Costs ……………………………………………………………………………………….. 56 Table 20: Summary of Historical Howe Island Ferry Building Upgrades ……………………………… 57 Table 21: Summary of Howe Island Ferry Short to Medium Term Recommendations and Costs …………………………………………………………………………………………………………………………………. 59 Table 22: Summary of K&P Trail Bridges Short to Medium Term Recommendations and Costs …………………………………………………………………………………………………………………………………. 61 Table 23: Summary of Short to Medium Term Recommendations and Costs ………………………. 62
List of Figures Figure 1: Location Plan – Location of Fairmount Home and County of Frontenac Administrative Office Building (Old House) ……………………………………………………………………………………………. 3 Figure 2: Location Plan – General Locations of Listed Paramedic Bases ……………………………… 4 Figure 3: Location Plan - General Location of Howe Island Ferry Building…………………………….. 5
List of Appendices Appendix A Appendix B
Asset Inventory Tables Reference Photographs
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The County of Frontenac ‐ Building Condition Assessment Report
1.0
INTRODUCTION
The County of Frontenac (The County) initiated an RFP in May 2019 to procure consultant services to carry out a Building Condition Assessment (BCA) of various county owned buildings and foot bridges with the intent to refine their long term asset management plan that manages the life cycle and performance of the County’s assets. J.L. Richards & Associates Limited (JLR) was retained by The County in June, 2019 to provide professional architectural and engineering services to complete a BCA of buildings and bridges identified in their RFP. The County is a rural upper tier municipality located in Eastern Ontario extending from the islands south of the City of Kingston to north of Highway 7. The total population of the County is approximately 26,677 with an area of approximately 4,000 square kilometres, including the Townships of North Frontenac, Central Frontenac, South Frontenac, and Frontenac Islands. The County manages the operations of the Fairmount Home (long term care facility), Frontenac Paramedic Services, the Frontenac-Howe Islander Ferry and is involved in recreational trail development. The following is a list of the County facilities related to these operations that were assessed:
Fairmount Home (Long term care facility) County of Frontenac Administrative Office Building (Old House) Paramedic Bases – 5 Bases o Palace Rd Ambulance Base o Sydenham Ambulance Base o Wolfe Island Ambulance Base o Robertsville Ambulance Base o Parham Ambulance Base Howe Island Ferry Building K&P Trail – 5 Bridges o Millhaven Creek Bridge o Hardwood Creek Bridge o White Creek Bridge o Elbow Creek Bridge o Fish Creek Bridge
Refer to Figure 1, 2 and 3 for general location plans of assessed buildings. As part of the BCA process, key members of the JLR project team undertook a condition assessment of the listed buildings and bridges over the months of July and August 2019 in order to establish the bridges’ and facilities’ existing conditions and identify replacement and/or repair needs. The purpose of this Report is to summarize key findings from the condition assessment, which will be used to inform The County’s long term asset management plan.
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The County of Frontenac ‐ Building Condition Assessment Report
Figure 1: Location Plan – Location of Fairmount Home and County of Frontenac Administrative Office Building (Old House)
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The County of Frontenac ‐ Building Condition Assessment Report
Figure 2: Location Plan – General Locations of Listed Paramedic Bases
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The County of Frontenac ‐ Building Condition Assessment Report
Figure 3: Location Plan - General Location of Howe Island Ferry Building
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The County of Frontenac ‐ Building Condition Assessment Report 2.0
GENERAL METHODOLOGY, LIMITATIONS, AND ASSUMPTIONS 2.1
Report Objectives
The objectives of this Report are to: Summarize the condition assessment methodology; Report on significant findings from the condition assessment; Identify possible methods of rehabilitations, upgrades, replacement, and/or maintenance. It is important to note that this Report is only intended as a general summary based on site observations and that a full building and electrical code review has not been included. 2.2
Review of Background Information
Available background documents, including previous 2015 BCA for Fairmount Home, and select as built drawings, were reviewed. It is noted that existing drawings for the 5 Paramedic stations were unavailable for review at the time of this Report. The following is a summary of background documents reviewed:
Fairmount Home – Electrical/Mechanical/Architectural as-built drawings (2004) and previous 2015 BCA. Administration Building (Old House) – Previous 2015 BCA. K&P Trial Bridges – Construction Drawings and 2017 OSIM Reports. Palace Road Paramedic Station - 2015 BCA 2.3
Preparation of Inspection Materials
Before conducting the site visits, the JLR Team developed an inspection and assessment data collection system which included working forms for each team member to complete while on-site. Inspection methodology and assessment criteria were also established and a brief team meeting was held before the site visit to ensure each team member thoroughly understood data collection requirements. 2.4
Site Inspection
Detailed visual on-site multi-discipline inspections were undertaken (various locations) on July 29th 2019 and August 1st 2019 at the Paramedic Stations and Howe Island Ferry Building, and August 12th 2019 and August 19th 2019 at the Fairmount Home and County Administration Building, located at 2069 Battersea Rd, Glenburnie. Access to the sites and guidance was provided by Chris McBain from Frontenac Paramedics and Tom Mercer from the County of Frontenac. The inspections completed and data obtained were limited to visual observations and discussion with staff. No special lift devices or ladders were mobilized during the assignment and no destructive or exploratory testing or inspection was carried out. Detailed visual on-site structural inspections were undertaken on August 7th and August 8th of listed K&P Trial Bridges. The inspections completed and data obtained were limited to visual observations. 2.5
Review of Collected Data
Following the site inspections, a review and analysis of the gathered data was undertaken. Each engineering discipline summarized the condition of each major building/equipment component and identified potential options and opinions of probable costs to renew and/or replace certain items. J.L. Richards & Associates Limited JLR No.: 28833
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The County of Frontenac ‐ Building Condition Assessment Report 2.6
Limitations
The information provided in this Report is based primarily on visual inspections with non-destructive testing. The conclusions and recommendations in this Report are based on information determined and collected at the time that the inspections were carried out. Additional deficiencies that were not detected or anticipated at the time of the investigation may be encountered during future modifications and/or upgrades. Should conditions change in any aspect at any of the facilities assessed, the conclusions and recommendations in this Report may require modifications. The information contained in this Report reflects the project team’s judgment and interpretation in light of the information available at the time of preparation. Any use that a third party makes of this document, or any reliance on decisions that a third party may make based on this document, is the sole responsibility of the third party. 2.7
Assumptions
Due to the nature of the site and the systems and engineering disciplines involved, assumptions were made when undertaking the condition assessment. Some of the assumptions made include:
Background information provided is assumed to accurately depict the physical attributes of the site;
The assessments were based strictly on visual examinations of readily accessible components and assemblies. No finishes were removed and no destructive or other specialty testing techniques were used;
In some cases where the age of older equipment or assets were unknown, it was assumed to be original to the facility construction or otherwise determined based on discussions with The County;
The assessment of the condition rating of a system is not exact. It is based on limited information and influenced by factors that may occur at some future date. Certain replacements may be advanced or deferred by the County subject to other considerations (i.e. financial, coordination with related work, incorporation into facility-wide upgrades, etc.);
The assessment of the condition of the facility does not include review or identification of potential Ontario Building Code non-compliances or general health and safety issues that may fall under the applicable Ontario Regulations and County of Frontenac policies and practices (e.g., working at heights requirements, rooftop fall arrest anchors, minimum guard heights);
The Opinions of Probable Costs for replacement of the various items are order-of-magnitude only and are based on a Class ‘D’ estimate, generally defined as follows: o Work Definition: A description of the intended solutions with such supporting documentation as is available (definition of project typically in the order of 1% to 5%). o Intended Purpose: Preliminary planning and budgeting o Level of Effort: Limited and expected accuracy could range from -30% to +30%. o Opinion of Probable Costs: Completed using 2019-dollar value; and
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The County of Frontenac ‐ Building Condition Assessment Report
All costs, including those for future years, are expressed in 2019 dollars. If these costs are to be used for long-range cash-flow projections, the implications for potential future trends of inflation and interest must be applied accordingly.
For this type of infrastructure, it is typically recommended that a condition assessment be undertaken approximately every five years in order to ensure that information presented is updated accordingly and to account for continually changing conditions.
3.0
EVALUATION METHODOLOGY 3.1
Quality Assurance/Quality Control Approach
The project team developed an overall evaluation approach to establish consistency in reporting and to provide the County with a tool that could be used for inventory management and prioritization of identified needs in the future. The template used for this project divides the components of the assessed County facilities into asset classifications as generally illustrated in Table 1. This table demonstrates the hierarchical structure and does not include all components of the system. The full and completed table, found in Appendix A, provides a description, location, manufacturer, year of installation, estimated remaining life, replacement cost, and condition for each attribute of each asset throughout the facility. By utilizing this organizational hierarchy, the County can easily view asset classification within each facility, to a specific asset and attribute within the facility. Additionally, it addresses the condition, any identified need, the cost of implementation of the identified needs, and the proposed year of implementation for each attribute of each asset throughout each facility. The data collected is intended to provide a summary of inventory and valuation at the facility as well as act to aid the County’s ongoing asset management procedures. Table 1: Example Categories in Hierarchical Structure
Level 1: Facility
Level 2: Class
Fairmount Home County of Frontenac Administration Office Building Palace Road Ambulance Base Sydenham Ambulance Base Etc. Level 3: Asset
Level 4: Attribute
Building Structure Building Envelope Roof Building Interior Emergency Power System Etc.
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Architectural and Structural HVAC Plumbing Elevators Parking Lots/Lane Ways Etc. Exterior Walls Roof Assembly Slab on Grade Transformers Generator Etc.
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The County of Frontenac ‐ Building Condition Assessment Report 3.2
Condition Rating System
Clear asset evaluation criteria are essential for developing assessment data, as several inspection staff work to collect a single comprehensive and consistent set of information for each asset. The on-site assessment of the facility includes a confirmation of asset/attribute inventory and an assignment of a “condition rating” based on the visually observed physical condition. The physical condition rate scale is shown with definition in Table 2: Condition Rating Criteria, below. Table 2: Condition Rating System
Grade
1
Replacement Time Frame
Description
Immediate
Failed or failure imminent. Immediate need to replace most or all of attribute. Hazards exist or attribute cannot be serviced or operated without risk to personnel/public/environment.
0-5 Years
Poor physical condition – heavy wear and tear, failure is likely in short term. Likely need to replace most or all of attribute within 5 years. No immediate risk, but work required within 5 years to ensure attribute remains operational.
5-10 Years
Acceptable physical condition – moderate wear and tear, moderate risk of physical failure. Failure unlikely within next 5 years but further deterioration likely and major rehabilitation/replacement required within next 10 years. Minor components or isolated sections of the attribute may need replacement or repair now, but attribute still functions safely at adequate level of service.
Fair
10-20 Years
Acceptable physical condition – minor wear and tear, minimum risk of physical failure. No substantial deterioration anticipated over the next 5-10 years.
Good
20+ Years
Acceptable physical condition – minor wear and tear, low risk of physical failure. No substantial deterioration anticipated over the next 10-15 years
Condition
Unacceptable
2
Poor
3
Acceptable
4
5
3.3
Estimated Remaining Life
The Estimated Remaining Life (ERL) of an attribute is the period from the observed point in time to the time that the attribute may require replacement based on its age. The ERL is strongly correlated with the attribute’s condition rating. Table 3 below outlines the expected or theoretical design life of each asset class used to calculate the ERL. The life expectancies shown are ‘typical’ expectancy for the reviewed facilities. This table and corresponding ERL is used only as a guideline in establishing the condition rating since the function of an attribute in the overall system, the initial system quality, and maintenance attention given to an attribute over its life cycle plays an important role in establishing its condition. In some instances, the actual life cycle of an attribute will greatly exceed J.L. Richards & Associates Limited JLR No.: 28833
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The County of Frontenac ‐ Building Condition Assessment Report its predicted life cycle at the time of initial construction/installation. In other instances, the actual remaining life of an attribute may be less than was initially predicted due to changes in operational parameters, lack of regular preventative maintenance, or faulty components. The final condition rating is based primarily on a review of the attribute condition from visual observations, discussions with operations staff regarding the maintenance program, and a review of background information with consideration to current condition, performance, and expected future use. The ERL is not to be used in isolation to determine the timing for repair and/or replacement of a particular attribute; however, if the attribute could not be fully reviewed (e.g., below grade structures), the attribute was assigned a predicted condition rating based on its age. Table 3: Expected Useful Life Estimations for Each Asset Class
Asset Class
Expected Life (years)
Architectural and Structural
60
Building Electrical
25-40
Conduit, cabling, cable trays, step down transformers, junction boxes, receptacles, lighting, electrical appurtenances, etc.
20-35
Building systems for heating, ventilating, and air conditioning including hot water systems and boilers, plumbing systems, and fixtures.
Building Mechanical
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The County of Frontenac ‐ Building Condition Assessment Report 4.0
FAIRMOUNT HOME CONDITION ASSESSMENT 4.1
Overview
The “Fairmount Home” is a long-term care home with 128 suites located at 2069 Battersea Road in Glenburnie, Ontario. The building is part of the larger Fairmount complex that includes the “Old House”, “Garage and Out Buildings”: a residential home converted into an office and two smaller buildings currently used as an equipment garage and storage shed. The Fairmount Home consists of multiple wings connected in a rectangular fashion forming an inner courtyard with additional wings extending to the north and northwest corners. There is an Auditorium building connected to the northeast corner. The Old House is connected to the east of the south wing. Table 4 provides a brief summary of historical upgrades undertaken at the Fairmount Home since its original construction in 1968. Table 4: Summary of Historical Fairmount Home Upgrades
Year
Description of Upgrade
1968
Original building construction
1972
Original auditorium construction
2004
Renovation and expansion to the original building
2014
Auditorium rebuilt
The following sections summarize the findings of the condition assessment review for the abovereferenced facility, which should be reviewed in conjunction with Appendix A (detailed inventory of assets/attributes and condition ratings) and Appendix B (photographs). 4.2
Structural / Architectural
The structures are a combination steel and concrete framing. The foundations are cast-in-place concrete. There are three balconies: one off each elevation of the east wing, and one off the west elevation of the west wing. There is also a terrace off the north end of the north wing.
The exterior walls are primarily clad with brick masonry and shingled mansards. The Auditorium is clad with prefabricated fiberglass panels. Windows are typically punched, vinyl framed windows with double-glazed vision glass. The building is protected by a combination of flat and sloped roofing assemblies.
The Fairmount Home building has a unique layout and consists of a variety of structural systems. The following is a brief summary of the structural systems taken from past reports and existing drawings:
1968 South Wing o Exterior foundation walls with reinforced concrete strip footings, and interior reinforced concrete piers with spread footings o Reinforced concrete slab-on-grade with concrete topping o Reinforced concrete stairwells o Reinforced concrete slabs supported by metal deck pans and open web steel joists (OWSJ’s) supported by either steel beams and columns, or exterior concrete block walls.
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The County of Frontenac ‐ Building Condition Assessment Report
2004 Addition o Reinforced concrete strip footings supporting foundation walls, and reinforced concrete spread footings supporting piers o Reinforced concrete slab-on-grade o Reinforced concrete stairwells and elevator shafts o Ground floor slab (not on grade) consists of hollow core precast slabs supported on steel beams and columns or reinforced concrete walls o Second floor and roof levels consist of steel deck on OWSJ’s supported by steel beams and columns. Additionally, the second-floor slab has a concrete topping.
2014 Auditorium Addition o Reinforced concrete strip footings supporting foundation walls o Reinforced concrete ground floor slab on grade o The superstructure for the 2014 addition consists of steel roof decking on OWSJ’s supported by steel beams and columns. The structure of the existing auditorium appears to be of similar construction to the new addition however structural drawings of the original structure were not provided.
No evidence of building settlement or other poor foundation performance was observed or reported by regular building occupants. The foundation is mostly below grade or covered, however what is observable appears to be in generally good condition. Localized areas at the auditorium and garbage loading bays are in fair to poor condition due to major rusting and deterioration (refer to Photo 4.2.1 and 4.2.2). Repair work is required to restore these areas to an acceptable condition.
The structure is a two-storey building divided into multiple wings with an additional “level 0” below the south section of the building. The level 0 walls are mainly composed of load bearing concrete masonry units which are generally in good condition. The floors, walls and ceilings throughout the rest of building are finished, however select areas such as mechanical and electrical rooms were exposed and allowed for observation of the condition of the structure. In general, the building structure appeared to be in good condition where observable; this is assumed to be representative of the balance. Some minor exceptions are detailed in the Structural Inventory spreadsheet.
Various exterior concrete slabs on grade are generally in good to fair condition. A concrete retaining wall structure is located west of the building around a large generator unit. These walls are in good to fair condition with minor wear. The steel railing around the top of the walls is in fair condition with minor rusting. Concrete bollards with steel covers are located around the generator unit and at either end of a driveway and are in good condition. Concrete pole bases are located throughout the property supporting flag poles and light posts. These concrete bases are in good to fair condition with minor to moderate wear.
The brick masonry at the greenhouse room on the east side of the building is in poor condition as flashing at base of Greenhouse glazing only covers half of precast concrete sill resulting in staining and deterioration of the brick masonry base wall and deterioration at sill joints. It is recommended that the masonry be repaired/repointed and that new flashing be installed that will provide complete coverage of the sill. It is recommended these repairs occur in the immediate future. (Refer to Photo 4.2.3 and Photo 4.2.4).
The exterior brick masonry of the 2004 addition appears to be in good condition overall but has some localized deterioration at the porch on the west side of the building likely due to inadequate
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The County of Frontenac ‐ Building Condition Assessment Report flashing at the drainage scuppers. It is recommended that the deteriorating masonry and scupper be investigated, cleaned, repaired/repointed and flashing be properly installed to ensure water runoff does not travel down the face or cavity of the masonry. It is also recommended the sloped concrete drainage plane below the patio stones be cleaned as part of regular maintenance to ensure proper drainage. (Refer to Photo 4.2.5 and Photo 4.2.6).
The exterior vinyl windows throughout the residence floor units appear to be in good condition with no obvious issues. It is recommended replacement of all vinyl windows be budgeted for within the next ten years base on age. (Refer to Photo 4.2.7 and Photo 4.2.8)
The full height wood framed window located at Stairwell S2 at the south elevation of the south wing is over 50 years old and show wear though no failures were reported or observed. Generally, paint is peeling and frame is showing general wear on the exterior. It is anticipated window replacement will be desired within the next ten years for aesthetics and improved performance so it is recommended this replacement be budgeted for. (Refer to Photo 4.2.9, Photo 4.2.10 and Photo 4.2.11)
The metal shingles at the mansard of the 1968 Wing appears to be in acceptable condition but does have localized areas of peeling paint and fading of colour. It is recommended the Metal Shingles on the Mansard Roof be repainted for preventative maintenance. (Refer to Photo 4.2.12)
The asphalt shingles at the mansard roof of the 2004 wing appear to be in acceptable condition on the main steeper plane but the shingles on the dormer windows are showing degranulation and curling likely due the low slope of these areas and resulting increase exposure to sun. It is recommended that shingles be replaced at all dormers in the immediate future. It is also recommended that replacement of shingles on main steeper plane be budgeted for within the next ten years due to age. (Refer to Photo 4.2.13, Photo 4.2.14 and Photo 4.2.15)
The asphalt shingles on the sloped roof over the central portion of the east wind appears to be in acceptable condition for their age. Some degranulation was present. It is recommended shingles will require replacement within ten years based on condition and effective life expectancy. The South facing slope of this central portion shows more advanced aging which is to be expected with the south exposure. It is recommended this south side be monitored and repaired locally as part of general maintenance until replacement of all shingles occurs. (Refer to Photo 4.2.16).
The flat roof areas at the 1968 wing and 2004 addition appear to be in acceptable condition with localized areas of mild degranulation and localized bubbling observed at west side of 1968 wing. It is recommended that flat roofing be replaced within 5-10 years based on life expectancy. Areas included in this replacement would include the 1968 wing, 2004 addition, and the link to the Auditorium (Refer to Photo 4.2.17 and Photo 4.2.18).
Overall the sheet vinyl flooring within residence suites is in fair condition. It was noted sheet vinyl flooring in ground floor suite rooms over slab on grade have over time started to shrink and pull away at the seams, and the appropriate backing supports have not been installed at the floor bases resulting in the potential for holes to be punched through. It was reported that replacement of the floors in these suites is being carried out on a room by room basis with approximately 20 rooms remaining. It is recommended the sheet flooring in the remaining ground suites continue to be replaced over the next 10 years. It is also recommended replacement of sheet flooring within suites other than ground floor slab on grade suites be budgeted for due to age.
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The County of Frontenac ‐ Building Condition Assessment Report
The carpet flooring in the residence corridors and shared spaces is in generally acceptable condition, but showing signs of wear and generally at the end of its life expectancy. It is recommended carpet flooring be replaced with LVT flooring within the next 5 years to be in keeping with current healthcare facility standards that are tending to move away from the use of carpeted surfaces.
The vinyl tile in the basement corridor appears in good condition with no obvious issues beyond regular wear. It is recommended basement vinyl tile be replaced within 10 years based on effective life remaining and existing condition.
Select location throughout the building have safety slip resistant sheet vinyl flooring that appears in poor to acceptable condition. It is recommended this flooring be replaced within 5 years due to age and associated wear. Basement level: Kitchen and kitchen support areas, various utility rooms. Residence levels: Kitchens and dining service areas.
The carpet in the Paramedic Office at the basement level appears in poor condition showing wear and staining due to age. It is recommended this carpet be replaced within 5 years base on condition and age. 4.3
HVAC
The main heating plant is located in the basement mechanical room and consists of three hot water boilers, expansion tanks, air separators, one set of duplex inline hydronic pumps serving the old house and south wing, another set of duplex inline pumps serving the remainder of the facility, and a chemical treatment system. The boilers have been replaced within the last 5 years and all components including the venting are in good condition. Maintenance staff have reported good operation of these boilers with the exception of a design issue with the burner support. Regular maintenance on pump seals have been performed and the pumps are operating well. A spare of each type of pump is kept in storage which reduces the implications if a pump were to fail. There was appreciable rust on some of the pump flanges which may be due to the high humidity levels in the room. The remainder of the hydronic components including the expansion tank and air separator are in good condition. Surface rust was noted on several other surfaces and equipment in the mechanical room which typically suggests elevated humidity levels. Condensation on cold surfaces should be prevented through additional pipe insulation. Additional ventilation or dehumidification could also be provided in the mechanical room to address this issue.
Two steam boilers in the mechanical room generate humidification steam for the rooftop units. These units have not been in use due to insufficient humidity control and leaking distribution steam traps. It is recommended to decommission these units if not in use and implement alternative solutions for winter humidification to maintain occupant comfort (Refer to Photo 4.3.1).
Four Trane rooftop air handling units provide tempered air (heated or cooled) to the corridors and common spaces in the occupant areas. The return air from the patient rooms is returned to one part of the unit with a heat recovery section which recovers heating or cooling from these air streams to partially temper the outdoor air. The remainder of the heating and cooling is provided through a glycol loop which is heated through a heat exchanger using boiler water or cooled through a DX refrigerant system. The refrigerant system utilizes R-22 refrigerant which will be effectively phased out in Canada under the Montreal protocol by 2020. This will make future repairs and recharging prohibitively costly and eventually unachievable. Regular maintenance activities have been performed on the unit including belt, sheave, and bearing replacements.
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The County of Frontenac ‐ Building Condition Assessment Report Maintenance staff have indicated that the units are operating acceptably but have issues with the damper controls which are disconnected and should be serviced. The temperature control for these units is also not adjustable from the building automation system which should be addressed to promote better occupant comfort measures. The rooftop units deliver a constant supply of air to the common spaces which is exhausted through each occupant room. Occupants have the option to enable additional exhaust in their rooms through a timed pushbutton on the thermostat. Several of these exhaust dampers have malfunctioning actuators and should be repaired. It was noted the additional exhaust function is not used frequently by occupants. The typical life expectancy of these units can vary from 15 to 25 years. Due to the good condition of the units, replacement should be expected within the next 10 years. Note additional costs will be incurred if units require recharging with R-22 refrigerant before replacement. There are also the environmental implications for an R-22 leak which should be considered (Refer to Photos 4.3.2, 4.3.3, 4.3.4.
RTU-6 serves the paramedic office area and is heated through a gas fired heating section and cooled through an integral DX refrigeration system. The unit has an economizer section to utilize free cooling during shoulder seasons. The unit is in good condition and has been reported to be operating well. The refrigerant used is R-22 which shares the same concerns as the other rooftop units. The unit was installed in 2007 and the typical life expectancy of these units can vary from 15 to 25 years. Due to the good condition of the units, replacement should be expected within 10 years however additional costs will be incurred if units require recharging with R-22 refrigerant before replacement. There are also the environmental implications for an R-22 leak which should be considered.
AHU-5 serves the kitchen and laundry areas as a makeup air unit complete with a gas fired heating section and DX cooling. The refrigerant used is R-22 which shares the same concerns as the other rooftop units. The condition is similar to the other rooftop units and shares the same recommendation to defer unit replacement to within 10 years based on condition.
All rooftop units are provided with p-traps to drain the condensate from the cooling coil. At the time of the review, all traps were all open upstream of the trap which no longer provides a trap seal. Since the drains are located on the suction side of the supply fan, the fan will draw in outdoor air and reduce the effectiveness of the cooling. Furthermore, as air is drawn in through the pipe, it reduces the amount of condensate that can be discharged which was observed to be backing up in the drain pan. This can cause condensate carry over in the airstream and potential drain pan overflow which can have similar implications as a roof water leak. These p traps should all be restored by capping the upstream “tee” to ensure a trap seal (Refer to Photo 4.3.5).
There are four centrifugal up blast fans located on the roof which exhaust the dishwashers and kitchen exhaust hood. The kitchen exhaust fan was noted to be vibrating excessively which may be due to a damaged shaft. The unit appeared to be in good condition however, the internals of the fan were not accessible. Given the environment the fan is subject to, a reduced service life can be expected. The fan is 15 years old and should be considered for replacement (Refer to Photo 4.3.6).
The rooftop natural gas piping is corroded in spots and should be repainted. There is a gas shut off valve on the roof which has an excessively corroded handle and should be replaced (Refer to Photo 4.3.7).
The Auditorium is ventilated through an interior Trane multizone air handling unit. The unit has a hydronic heating section and DX cooling through a remote condenser. Maintenance staff have
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The County of Frontenac ‐ Building Condition Assessment Report indicated issues with leaking zone dampers however generally the unit is operating well after 16 years of service. These multizone units have higher service lives than rooftop units in the range of 30 years. It is recommended to keep the unit in service with regular maintenance activities (Refer to Photo 4.3.8).
Various split system air conditioning units are provided throughout the facility for space cooling. The general condition of these units is good however these units generally have expected service lives in the range of 15-20 years. Considering these units are maintainable with replaceable components it is recommended to retain and service the units until a significant failure arises. Some of the condenser fins were dirty and plugged which should be cleaned to promote better condenser efficiency and operation (Refer to Photo 4.3.9).
Four dedicated split system cooling systems are provided for the two walk in fridges, freezer, and garbage room air conditioning system. The condensers for these systems are located outdoors at grade. The equipment is approaching the end of it’s expected service life and will likely require replacement within the next 5 years (Refer to Photo 4.3.10).
Heating in the building is provided through either perimeter baseboard radiators on Levels 0 and 1, cabinet unit heaters at entrances, or radiant ceiling panels on Level 2. No issues were indicated with these systems and typically operate with a service life in excess of 25 years.
Wall propeller fans are provided in electrical rooms for heat exhaust and are in good condition. There did not appear to be cooling or ventilation for communications rooms which could be added to improve equipment performance and life expectancy if high room temperatures are encountered.
Two oxygen cylinder filling and storage rooms are located on Levels 1 and 2. The Ontario building code has specific requirements for ventilation and fire separations for these rooms in care facilities. It is recommended the County engage a qualified party to review and implement these requirements. 4.4
Plumbing
Domestic cold water is fed from onsite wells into one water reservoir for domestic water use and another for fire water. The domestic water is treated through a chlorinated water treatment system and water softener. A Bell & Gossett water booster skid distributes and boosts the water pressure throughout the facility. One primary water softener supplies softened water to the building, kitchen & laundry, and the reverse osmosis systems. Maintenance staff have indicated the operation of the water softener is no longer satisfactory and should be replaced. The water softener system serving the kitchen and laundry is also no longer satisfactory and is undergoing replacement. The water booster system has 1 offline pump which has priming issues due to the design of the skid system. There is surface rust on both pump casing likely due to the room humidity levels. The facility is reported to operate well without the third pump. A replacement pump could be considered to be added as a backup in case one of the other two pumps requires replacement. Maintenance staff have indicated there have been pinhole leaks in the piping system in the past but have significantly improved with the water source from the new well (Refer to Photo 4.4.1).
Domestic hot water is generated through two 49ºC boilers serving the building fixtures and two 60ºC boilers serving the kitchens and laundry. Each system has two 200-gallon storage tanks, circulating pumps, and miscellaneous components. Two of the 49ºC boilers and one 60ºC boiler have been replaced in the last 5 years and are in good condition. The 4th boiler is reported to be
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The County of Frontenac ‐ Building Condition Assessment Report operating in a reasonable condition with a replaced heat exchanger section however is approaching the end of it’s service life and should be replaced. The storage tanks appear in good condition and can have an extended service life in excess of 25 years if maintained well (yearly sediment draining, anode rod replacement etc.). A Bell & Gossett domestic hot water recirculation pump in the basement shows signs of a previous leak and substantial corrosion at the pump casing mating flange and should be replaced. Each domestic hot water boiler has an individual fractional horsepower circulating pump which appear to have been replaced with the domestic hot water boiler replacements. It is recommended to replace the fourth circulating pump when the 4th boiler is replaced due to its age and condition (Refer to Photo 4.4.2, Photo 4.4.3, Photo 4.4.4, Photo 4.4.5).
A fire pump system is located in the basement to provide water to sprinklers and fire hose cabinets. All fire hose cabinets in the facility appear to be in good condition. The fire pumps are tested weekly and are in good condition. Due to the low run time and routine testing, these pumps are expected to last much longer than a typical 20-year service life for an inline centrifugal pump. 4.5
Electrical
Overall, the electrical systems are generally in good condition. Much of the electrical infrastructure was replaced during a renovation in 2004 for the main building and 2014 for the auditorium.
A pad-mounted 27.6 kV-600/347V 1000 kVA transformer, located at the rear of the facility supplies electricity to the building’s main switchboard, Switchboard AAA (refer to Photo 4.5.1).
The main switchboard, Switchboard AAA, is a Siemens 1200A, 347/600V rated switchboard located in the electrical room S-014 (refer to Photo 4.5.2). Switchboard AAA supplies power to local distribution panels, via dry type transformers, located in the Mechanical Room E-000, Kitchen and electrical closets throughout the building.
Building electrical power distribution is separated into Normal and Emergency Power. Normal power is supplied from Distribution Panel DP-BEAA1. Emergency Power earmarked loads are supplied from Switchboard AAA under normal circumstances, in the event of a loss of utility power Emergency power is supplied from a 250kW Generac Power Systems generator via an Automatic Transfer Switch, ATS-01 (refer to Photo 4.5.3). A separate transfer switch is utilized specifically for an on-site facility fire pump.
A 600-120/208V transformer is located in each electrical closet to step the 600V, supplied from Switchboard AAA, down to 120/208V for local distribution panel boards which then distribute power to local devices (refer to Photos 4.5.4 and 4.5.5).
A Photo Voltaic system was installed in 2013 and appears to be in good condition (refer to Photo 4.5.6). The system supplies power to the electrical grid, but it is not used as a supplemental power source for the facility.
Lighting fixtures appear to be in fair condition, some fixtures require replacement or repaired. The majority of lighting fixtures were installed during renovations in 2004 for the main building and 2014 for the auditorium. Individual bulbs should be replaced as required. Some fluorescent light fixtures are yellowing, to rectify this bulbs and lens should be replaced. An effort to swap out existing fluorescent tubes with LED equivalents has already been initiated by the owner for the majority of 2x4 fixtures.
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The County of Frontenac ‐ Building Condition Assessment Report
During the 2014 renovation two (2) pieces of equipment were installed on the roof top. According to the Ontario Electrical Safety Code (OESC) requires rooftop receptacles to be installed within 7.5m of the rooftop equipment. Currently the receptacles installed for these pieces of equipment are installed are 15A receptacles (refer to Photo 4.5.7). Receptacles and upstream infrastructure should be modified to 20A GFCI equivalent to meet the OESC standards.
Receptacles in Activity Room S-137 and Maintenance Shop S-010 are within 1.5m of a sink (refer to Photo 4.5.8). According to the Ontario Electrical Safety Code (OESC) receptacles within 1.5m of sinks shall be protected by a ground fault circuit interrupter (GFCI). Receptacles are to be changed to a GFCI receptacle. Cost of changing receptacles is minimal.
Multiple electrical boxes do not have covers installed. The installation of box covers could be accomplished for a minimal cost (refer to Photo 4.5.9).
Exit signs appear to be aged and are showing signs of wear. As of January 1, 2014, all new buildings and major renovations are required to install the new “Running Man” Exit signage. The running man exit signs are not currently required for this building. If a major renovation, as defined by the Ontario Building Code (OBC) occurs, or a new building is constructed, then the “Running Man” signs will be required. 4.6
Elevators
There are two elevators serving the Fairmount Home; the service elevator in the west wing and the main lobby elevator in the east wing, both understood to have been installed with the 2004 addition. The main lobby elevator was retrofitted in 2013 and the service elevator was retrofitted in 2014. The scope of the retrofit included replacement of control panels and interior/exterior call buttons. Hydraulics were not included in these upgrades. It is understood the elevators are maintained by the manufacturer. Based on age replacement is not expected within a ten-year window. Assessment is based on age alone as specialist review was not requested as part of the scope of work for this assessment. 4.7
Parking Lots / Lane Ways
Asphalt driveways and parking lots are located around the east, north and west sides of the building. The asphalt is generally in acceptable condition showing moderate to severe cracking in locations. The entrance lane ways and main parking lot have areas in poor condition due to heavier use. A detailed pavement condition assessment of the driveways and parking areas should be undertaken to determine the extent of necessary pavement rehabilitation or replacement. Certain areas appear to require full depth asphalt replacement due to extreme deterioration while other areas may require milling and patching. Other pavement rehabilitation techniques that may be considered include crack sealing or localized patching.
Concrete sidewalks and curbs are located around the building perimeter and along the edges of the parking lots and driveways. The concrete is generally in good condition with localized areas of cracking and delamination (refer to Photo 4.7.1). Localized repairs should be made to the sidewalks and curbs within the next 10 years. 4.8
Life Safety
The fire alarm system control panel is a Siemens FireFinder XLS System located in the auditorium. The fire alarm control panel monitors smoke and heat detectors throughout the building. Manual
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The County of Frontenac ‐ Building Condition Assessment Report pull stations are installed near building exits and stairwells. The fire alarm system is in good condition. Siemens regular inspects fire alarm system and will flag issues that must be addressed. Table 5: Summary of Fairmount Home Short to Medium Term Recommendations and Costs
Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
5 to 10 Years
Structural/Architectural Foundation – Perimeter - Generally good (only some was observable), localized area @ auditorium was rusting. Fair/poor near garbage loading area, localized major rust/deterioration, some repairs required.
$10,000
Exterior Walls – Exterior/2004 Addition - Flashing at base of Greenhouse glazing only covers half of sill resulting in masonry staining and damage at sill joints. Stone Sill requires new flashing to provide complete coverage and repointing of the brick masonry.
$3,000
Exterior Walls – Exterior/2004 Addition Investigate, clean, and repair balcony drainage at west balcony. Lack of appropriate flashing at scupper appears to be the cause of deteriorated masonry joints. Re-flashing, masonry repairs and cleaning of debris from underneath patio stones recommended pending investigation.
$8,000
Exterior Windows – Exterior / Residence Floors Acceptable - No Obvious Issues. Recommend Budgeting for Replacement due to age.
$400,000
Exterior Windows – Stairwell S2 - Acceptable Recommend Budgeting for Replacement to improve performance and aesthetics.
$32,400
Roof Assembly – Exterior/1968 Wing - Paint showing wear - Recommend Re-Painting
$25,000
Roof Assembly – Exterior/2004 Addition Mansard Roof - Acceptable - showing acceptable wear for age - Recommend budgeting for replacement based on effective life expectancy.
$180,000
Roof Assembly – Exterior/2004 Addition Mansard Roof - Shingles at dormer windows showing degranulation and curling. Recommend replacement of shingles at all dormers. Roof Assembly – Exterior/2004 Addition/Sloped Roof - Fair - no obvious issues - Recommend budgeting for replacement based on effective life expectancy. J.L. Richards & Associates Limited JLR No.: 28833
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$7,000
$44,200
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The County of Frontenac ‐ Building Condition Assessment Report Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
Roof Assembly - Exterior/Flat Roof/1968 Wing/2004 Addition - Acceptable condition Recommend replacement due to age.
$
Roof Assembly - Exterior/Flat Roof/1968 Wing/2004 Addition - Roofing is “bubbling” at West Side of Renovated Wing (gridlines 1x to 4x) Roof Assembly - Exterior/Flat Roof/1968 Wing/2004 Addition - Budgeting for replacement based on age recommended. Water damage at gypsum wall board base at Auditorium rear exit vestibule. Recommend repairs as part of general maintenance with investigation of source of water at time of repair. Interior Floors – Ground Suite Floors - It was noted sheet vinyl flooring in these rooms have started to shrink and pull away at the seams, and the appropriate supports have not been installed at the floor bases. It is noted that replacement of the floors in these suites is being carried out on a room by room basis with approximately 20 rooms remaining.
$10,000
$680,000
$
$100,000
Interior Floors – Basement - Acceptable condition - Recommend replacement due to age
$18,500
Interior Floors - Ground Floor/Second Floor Corridors/Shared Spaces - Poor condition Recommend replacement due to age.
$275,000
Interior Floors - Basement Floor / Paramedic Offices - Poor condition - Recommend replacement due to age.
$35,000
Interior Floors – Basement/Ground Floor/Second Floor - Condition ranges from poor to acceptable. Acceptable condition - Recommend replacement due to age.
$28,000
Interior Floors – Ground Floor / Second Floor (Residents rooms) - Condition appears acceptable. Recommend replacement within 10 years based on age.
$410,000
Interior Ceiling - Basement/Ground Floor/Second Floor - Poor - Generally functional condition Recommend replacement due to age and condition.
$152,600
Interior Ceiling - Basement/Ground Floor/Second Floor - Poor - Ceiling tiles at all kitchens generally
$16,975
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5 to 10 Years
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The County of Frontenac ‐ Building Condition Assessment Report Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate stained from cooking activities. Replacement.
0 to 5 Years
5 to 10 Years
Recommend HVAC
Fridge A/C Unit – Basement Fridge A-015B
$12,000
Fridge A/C Unit – Basement Fridge A-015C
$12,000
Freezer A/C Unit – Basement Freezer
$16,000
A/C Unit - Basement Garbage Room S-022
$14,000
Unit Heater - Basement Garbage Room S-023 Poor visual condition.
$4,000
Condenser Unit – Basement Exterior - Costs included with indoor unit
$
A/C Unit - W-106 & W-206
$4,000
Condenser – Exterior N-142A
$6,000
60C Domestic Boiler #2 – Mechanical Room Some rust on pump discharge.
$20,000
Mixing Valve – Mechanical Room
$
Rooftop N G Piping – Rooftop - Noticeable rust in locations. Valves & Handles rusted and could be an issue to operate. Paint recommended as part of regular maintenance.
$
P1 – Mechanical Room - Rust on pump casing
$2,500
P2 – Mechanical Room
$2,500
P3 – Mechanical Room
$2,500
P4 – Mechanical Room
$2,500
Kitchen Exhaust Fan - Rooftop
$2,500
EF-2 - Rooftop
$1,500
Dryer Vents - Basement Laundry S-023A - Worn, lint should be cleaned.
$
Exterior Louvre – Corridor E-200 - Galvanized with paint which is chipping.
$500
EF-3 - Rooftop
$1,500
EF-4 - Rooftop
$1,500
EF-1 - Rooftop
$1,500 Plumbing
Soft Water Filter – Mechanical Room - Poor operation & reliability, currently under contract to replace.
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$8,000
September 2019
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The County of Frontenac ‐ Building Condition Assessment Report Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
Domestic Booster Expansion Tank – Basement Mechanical Room - Rust through paint.
5 to 10 Years $6,000
Domestic Hot Water Recirculation pump Basement Mechanical Room - Rusted with previous leak.
$2,000
Electrical Cooler #1 Disconnect – Exterior - Generally appear to be in fair condition. Replace within 10 years based on condition rating.
$500
Garbage Cooler Disconnect – Exterior Generally appear to be in fair condition. Replace within 10 years based on condition rating.
$500
Cooler #2 Disconnect – Exterior - Generally appear to be in fair condition. Replace within 10 years based on condition rating.
$500
Freezer Cooler Disconnect – Exterior - Generally appear to be in fair condition. Replace within 10 years based on condition rating.
$500
Conduit and Wiring – Various - Replace 15A rooftop receptacles with 20A GFCI receptacles.
$450
Conduit and Wiring – Various - Install GFCI receptacles at receptacle locations within 1.5m of sinks.
$500
Elevators Not Applicable Parking Lot / Lane Ways Parking / Driveway – Entrance Lane and Main Parking Lot – Asphalt in generally poor condition
- moderate to severe cracking in places. Perform detailed asphalt condition assessment followed by rehabilitation and replacement strategies. . Concrete Sidewalks / Curbs – Various Generally good, localized cracking/delamination requiring repair work
$600,000
$400,000
$10,000
Life Safety (includes generator) Fire Alarm System – Smoke / Heat Detector Generally appear to be in fair condition. Replace within 10 years based on condition rating. Emergency Lighting System – Exit Signs Appear to have some wear and tear.
J.L. Richards & Associates Limited JLR No.: 28833
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$3,500
$15,000
September 2019
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The County of Frontenac ‐ Building Condition Assessment Report Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
5 to 10 Years
$18,950
$1,208,075
$2,363,100
Replacement in the future will be to upgrade to green “Running Man” signage. TOTAL (1) Class D Level Estimate Opinion of Probable Costs
Note: A $ sign with no value is used to indicate associated time frame for recommendations with a low dollar value and/or recommendations to be carried out as part of regular maintenance.
J.L. Richards & Associates Limited JLR No.: 28833
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The County of Frontenac ‐ Building Condition Assessment Report 5.0
ADMINISTRATION BUILDING CONDITION ASSESSMENT 5.1
Overview
The “Old House” is the former country home of Colonel Fair located at 2069 Battersea Road in Glenburnie, Ontario. The building is part of the larger Fairmount complex that includes the “Fairmount Home”, “Garage and Out Buildings”: a long-term care home, equipment garage and storage building, respectively. The home was converted into an office building in about 1968, when the “Fairmount Home” long-term care home was constructed. The Old House is connected to the east end of the south wing of the Fairmount Home via a link structure constructed in 1968. The Old House is believed to have been constructed in about 1925. Table 6 provides a brief summary of historical upgrades undertaken at the Administration Building since its original construction in 1925. Table 6: Summary of Historical Administration Building Upgrades
Year
Description of Upgrade
1925
Original construction
1968
Converted to an office building; structure linked to Fairmount Home
2010
EIFS installed; asphalt singles replaced; 2 (two) basement windows replaced
2011
Windows in link replaced; reception area finishes replaced
The following sections summarize the findings of the condition assessment review for the abovereferenced facilities, which should be reviewed in conjunction with Appendix A (detailed inventory of assets/attributes and condition ratings) and Appendix B (photographs). 5.2
Structural / Architectural
The structure has a wood-framed superstructure on a combination of concrete and stone foundations.
The exterior walls are clad with an Exterior Insulation Finishing System. Windows are primarily punched, vinyl framed with double-glazed vision glass. The building is covered by a combination of flat and sloped roofing assemblies.
The foundation walls are composed primarily of stone masonry with some areas of brick and concrete block and are in fair to poor condition. Moderate deterioration of the stone masonry and mortar is present, and localized areas show signs of major deterioration of the mortar (Refer to Photos 5.2.1 and 5.2.2). Rehabilitation efforts may need to be undertaken in the near future to maintain the existing foundation of the building.
The basement concrete floor slab is approximately 100 mm thick and is in fair to poor condition due to moderate to severe wear throughout, moderate cracking, and a rough and uneven surface. Concrete piers in the basement are supporting steel columns. Of the five piers, one is in good condition, one is in fair condition and three are in poor condition due to moderate to severe concrete deterioration (Refer to Photo 5.2.3). The steel columns and baseplates supporting the interior of the building are in good condition with no apparent issues.
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The County of Frontenac ‐ Building Condition Assessment Report
The floors, walls and ceilings on the first and second floors are all finished however there are no apparent issues with the structural elements. The railing on the second-floor roof is only 600 mm high (refer to Photo 5.2.4) and should be replaced with a railing system that conforms to Ontario Building Code requirements. The top floor is used as attic space only and the floor structure is exposed. The floor structure consists of 2x12 timber joists and is generally in poor condition. However, this space is currently not being used as working or storage space.
The exterior foundation walls consist of stone masonry around the perimeter of the building and is in generally fair condition with an isolated poor area at a concrete lintel above one of the basement windows which has experienced concrete spalling and corrosion of reinforcing steel and thus requires repair (Refer to Photo 5.2.5). At the front entrance, the stone masonry pillar pedestals are in poor condition due to significant deterioration of mortar and will require rebuilding (Refer to Photo 5.2.6). The concrete pillar pedestals at the back of the building are in good condition. In front of the building, the masonry retaining wall along the driveway is in fair condition with some cracking and delamination at the top of the wall, typically located at the cast-in railing posts. The railing along the top of the retaining wall is in good condition with some minor rusting. The concrete sidewalks around the property are generally in fair condition. The exterior concrete pads located around the property are in good to fair condition with minor wear. One pad on the east side of the building is in poor condition and requires remedial work (Refer to Photo 5.2.7). The concrete light post supports are generally in good condition.
The West exterior door from the Boardroom appears to be in poor condition as it has sidelights and transom windows that show signs of failing window seals. The paint finish at wood jambs is also failing. It is recommended this door with sidelights and transom be replaced based on condition, age, and for improved performance. (Refer to Photo 5.2.8 and Photo 5.2.9).
The North and South residential style entrance doors with sidelight and transom windows are in acceptable condition. Though the doors are at the end of their expected service life, it is understood they experience very low traffic. It is recommended replacement of the doors be budgeted for within 10 years. (Refer to Photo 5.2.10).
The exterior wood door on east elevation is in poor condition showing extensive wear to paint finish. Due to low traffic/use it is recommended this door be re-painted as part of regular maintenance to extend the life of the door. (Refer to Photo 5.2.11).
Interior flooring is a mix of carpeting in office and corridor areas and vinyl plank flooring in the kitchenette area and appears to be in acceptable to good condition. Carpet to the rear of the building on the ground floor appears to be older that the rest of the carpeting and shows wear from age but still in acceptable condition. It is anticipated all carpeting will require replacing within ten years for aesthetic reasons.
Exterior vinyl windows appear in acceptable condition with no obvious issues and show appropriate wear for age. Recommend replacement within 10 years based on age.
Paint at aluminum clad wood single pane/storm pane windows in the board room showing wear from age. It is recommended windows be repainted in the short term as part of general maintenance. It is recommended these windows be replaced within 5 years based on probable age and low performance of single pane. (Refer to Photo 5.2.12).
The sills and base walls at aluminum clad wood single pane/storm pane windows in the board room (South Wall) have localized water damage likely due to failing exterior caulking at the
J.L. Richards & Associates Limited JLR No.: 28833
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The County of Frontenac ‐ Building Condition Assessment Report windows. It is recommended repairs to exterior window caulking and to interior finishes be carried out in the immediate future. (Refer to Photo 5.2.12, Photo 5.2.13, Photo 5.2.14, and Photo 5.2.15).
The interior ceilings (potentially Gypsum Wall Board or Lath and Plaster) appear in good condition though there is localized water damage in the East office at the corner of the chimney. It is recommended localized ceiling be repaired and flat roof detailing above be inspected to identify source of leak. This area of the building is one storey with a flat roof above. (Refer to Photo 5.2.16). 5.3
HVAC
The ground floor and second floor are heated through hydronic hot water radiators located along the perimeter of the building. These radiators are essentially pipes with fin sections and covers and are not expected to require replacement in the near future. All radiators could benefit from a coil cleaning to increase heating performance. The radiators are controlled through a mix of pneumatic thermostats and thermostatic valves which appear to be in good condition however as the valves actuate regularly, they can be more prone to failure and may require replacement as a part of regular maintenance. Servicing for pneumatic control valves is becoming more specialized and scarcer. It was noted there are several uninsulated hot water pipe risers on the ground floor which can have surface temperatures in excess of 76ºC which can pose a burning hazard. These risers should be insulated to protect occupants from accidental contact (Refer to Photo 5.3.1).
A 3/4 hp reciprocating air compressor and refrigerated dryer located in the basement provide compressed dry air for use in the pneumatic control system. This system was indicated as recently replaced and is in good condition. Generally pneumatic control systems are energy intensive, prone to failure, harder to service, and less responsive. These valves could be optimized by replacement with a direct digital control system (DDC) or replaced with thermostatic radiator valves (Refer to Photo 5.3.2).
The ground floor is air conditioned through an indoor Unico fan coil unit with a high velocity duct distribution system. The fan was in good condition and did not have any significant issues reported by maintenance staff. The unit delivers a constant supply of conditioned air to each ground floor space and is controlled by a single thermostat in the ground floor corridor. This does not provide individual control of space temperature for offices which may result in comfort issues for occupants during the cooling season. It was noted the basement duct mains are not insulated which will result in increased air temperatures delivered to each space. It was also noted there was a branch duct leaking in the basement storage room which should be patched. Additional split system air conditioners with outdoor condensers are provided throughout the building which are reported to not be in use after the installation of the high velocity air conditioning duct system. During the time of the assessment, the meeting room air conditioner was in use which should be retained due to the high shift in space occupancies and the number of windows and skylights in the space. The remainder of the AC units should be decommissioned properly if not required to prevent any potential refrigerant leaks.
The second floor is air conditioned through a fan coil unit located in the attic space. A remote condenser is located on the roof adjacent to the link between the old house and Fairmount home. The unit uses R-22 refrigerant which will be effectively phased out in Canada under the Montreal protocol by 2020. This will make future repairs and recharging prohibitively costly and eventually unachievable. This unit was also noted to be approximately 21 years old and in fair to poor condition. Due to the age of the unit, the space comfort complaints, and the refrigerant issue we would recommend replacing this unit (Refer to Photo 5.3.3 & Photo 5.3.4).
J.L. Richards & Associates Limited JLR No.: 28833
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The County of Frontenac ‐ Building Condition Assessment Report 5.4
Plumbing
The building plumbing system is serviced by the domestic water plant located in the basement of Fairmount home. All copper plumbing piping is concealed by insulation containing asbestos and could not be assessed. Based on discussions with maintenance staff there have not been significant issues with pipe leaks in this building. A 6000W electric hot water tank is located in the basement of the old house to boost the domestic water temperature. This appeared to be installed recently and is in good condition.
The drainage piping in the building is generally cast iron or copper and appeared to be in good condition. During the assessment, portions of the basement slab was excavated to repair the building drain. 5.5
Electrical
Overall, the electrical systems are generally in good condition. Originally built in the early 1900s, the Old House has undergone multiple electrical renovations.
Electricity is delivered to the Old House building via Switchboard DP-2P located in Fairmount Home. Multiple electrical panels in the Old House’s basement distribute power throughout the building (refer to Photo 5.5.1).
In 2004, a 45kW Generac Power systems standby generator was installed to supply emergency power, in the event of utility power loss, to the Old House via an automatic transfer switch (refer to Photo 5.5.2).
In general interior and exterior lighting systems are in fair condition and should be replaced as required, some individual bulb replacement is required. Some fluorescent light fixtures are yellowing, to rectify this bulbs and lens should be replaced. Many of the lighting fixtures were replaced during a renovation in 2004.
On the building exterior a cable chase for condensing units is damaged and requires repair (refer to Photo 5.5.3). Condenser Unit flex conduit is damaged, it is recommended to have this repaired (refer to Photo 5.5.4). Condenser Unit disconnects, conduit and wiring is weathered and it is recommended to be replaced within 10 years.
A receptacle in the lobby trips the circuit breaker when the window mounted air conditioning unit is running (refer to Photo 5.5.5). It is recommended that air conditioners are supplied with a dedicated circuit to prevent additional loads tripping circuit breakers.
As of January 1, 2014, all new buildings and major renovations are required to install the new “Running Man” Exit signage. The running man exit signs are not currently required for this building. If a major renovation, as defined by the Ontario Building Code (OBC) occurs, or a new building is constructed, then the “Running Man” signs will be required.
J.L. Richards & Associates Limited JLR No.: 28833
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September 2019
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The County of Frontenac ‐ Building Condition Assessment Report Table 7: Summary of Administration Building Short to Medium Term Recommendations and Costs
Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
5 to 10 Years
Structural/Architectural Foundation – Basement - Fair-poor condition. Some moderate deterioration of stone mortar. Some major deterioration of mortar in isolated locations.
$50,000
Slab-on-grade – Basement - Fair-poor condition. Moderate to heavy wear throughout, moderate cracking, and rough/uneven surface.
$15,000
Exterior Foundation Walls – Perimeter Generally fair condition. Isolated poor location concrete lintel @ window sill requires repair.
$3,000
Concrete Piers – Basement/Back Entrance Concrete piers supporting steel columns in basement. 1 good, 1 fair, 3 poor. Moderate to heavy deterioration of concrete. Concrete piers supporting back entrance canopy. 2 fair - minor to moderate.
$5,000
Ceiling / Floor Joists – Floor of Attic - Generally poor condition. Space is being used for M&E routing only.
$
Exterior Pads – Various - 1 pad @ east of building is in poor condition, needs replacing
$3,000
Pillar Supports - Front Entrance - Poor condition
- significant deterioration, needs replacing or repair
$15,000
Exterior Doors – Exterior/North and South Acceptable - Doors are at the end of their expected service life but experience very low traffic. Recommend budgeting for replacement within 10 years.
$2,500
Exterior Doors – Exterior/Boardroom - Paint failing and seals of sidelights and transom windows showing signs of failing. Recommend budgeting for replacement of entire door unit for improved performance.
$2,000
Exterior Doors – Exterior/east Small Room Repainting as part of regular maintenance is recommended to extend the life of the door. Exterior Windows – Exterior / Ground Floor / Second Floor - Acceptable - No obvious issues Showing appropriate wear for age. Recommend replacement within 10 years based on age. J.L. Richards & Associates Limited JLR No.: 28833
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$
$41,000
September 2019
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The County of Frontenac ‐ Building Condition Assessment Report Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate Exterior Windows – Exterior/Boardroom Acceptable - showing wear - Recommend replacement within 5 years based on probable age and low performance single pane. Exterior Windows – Exterior/Boardroom Caulking failing at exterior, Paint Chipping, interior GWB sills showing water damage. Repairs recommended.
0 to 5 Years $20,600
$3,000
Roof Assemblies - Exterior / Flat Roofs / Various
- Acceptable - Replacement recommendation based on age of installations.
$30,000
Rooftop Railing – Flat Roofs / Balconies – Railings only 600 mm high. Do not meet code as guardrails. Interior Ceilings – First Floor - East Office - Water damage at ceiling at chimney. Localized ceiling repairs required. Indicator of potential roof leak at flat roof above. Recommend investigation and repairs of underlying issue.
5 to 10 Years
$20,000
$2,000
Interior Floors – First Floor - Finished surface no obvious issues - Older Carpet to rear of building showing some wear (aesthetic). Carpets in generally fair condition. Recommend replacement of all carpet within 10 years based on age.
$40,000
HVAC Split A/C Unit – Meeting Room – Functional.
$3,000
Fan Coil Unit – Attic - Condenser not accessible.
$6,000
Plumbing Not Applicable Electrical Conduit and Wiring – Various – Exterior cable chase and cables are damaged to the Condenser Units. Replace within 5 years based on condition rating
$1,600
Distribution System – Exterior A/C Disconnect Generally appear to be in fair condition. Replace within 10 years based on condition rating.
$750
Fire Alarm System – Smoke Detector - Generally appear to be in fair condition. Replace within 10 years based on condition rating.
$1,500
Elevators J.L. Richards & Associates Limited JLR No.: 28833
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September 2019
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The County of Frontenac ‐ Building Condition Assessment Report Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
5 to 10 Years
$110,200
$149,750
Not Applicable Parking Lot / Lane Ways Not Applicable TOTAL
$5,000
(1) Class D Level Estimate Opinion of Probable Costs
Note: A $ sign with no value is used to indicate associated time frame for recommendations with a low dollar value and/or recommendations to be carried out as part of regular maintenance.
J.L. Richards & Associates Limited JLR No.: 28833
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September 2019
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The County of Frontenac ‐ Building Condition Assessment Report 6.0
PALACE ROAD AMBULANCE BASE CONDITION ASSESSMENT 6.1
Overview
The property at 250 Palace Road in Kingston, Ontario includes a single-storey Ambulance Station with four garage-bays for ambulance vehicles and common interior spaces for the ambulance staff. According to the County of Frontenac, the building has a gross floor area of about 3,800ft² and was constructed in about 1988. Table 8 provides a brief summary of historical upgrades undertaken at the Palace Road Ambulance Station since its original construction in 1989. Table 8: Summary of Historical Palace Road Ambulance Base Upgrades
Year
Description of Upgrade
1988
Original construction
2009
Extensive Renovation:
- Structural modifications (beams and columns) to accommodate the installation of four new garage bay doors and a new concrete slab-on-grade in the garage
- Localized brick masonry repairs
- Installation of new concrete window sills
- Replacement of all windows, excluding the windows at the ends of the corridor
- Replaced the south side flat roof
- Installed an emergency generator
- Installed new HVAC equipment including a rooftop unit, heat recovery ventilator and radiant tube heaters in the garage
- Installed a new domestic hot water tank heater
- Replaced most domestic water plumbing
- Replaced above-grade sanitary drainage piping
- Installed a new trench drain in the garage
- Replaced all electrical wiring in the garage and 50% elsewhere
- Replaced all light fixtures
2010
Construction of new sloped roof structure above Garage and Corridor.
2010
Installation of Solar Power Generation System including roof top solar Panels.
The following sections summarize the findings of the condition assessment review for the abovereferenced facilities, which should be reviewed in conjunction with Appendix A (detailed inventory of assets/attributes and condition ratings) and Appendix B (photographs). 6.2
Structural / Architectural
The structure is a combination of steel and wood-framed roof structures on a combination of steel beams and columns and concrete block supporting walls. The foundation walls are concrete block.
The exterior walls are primarily clad with brick masonry. Windows are typically punched, aluminum-clad wood framed windows with double-glazed vision glass. The building is protected by a combination of flat and sloped roofing assemblies. The roof structure is a combination of OWSJ, engineered wood truss, plywood sheathing and shingles above the Garage and Corridor.
J.L. Richards & Associates Limited JLR No.: 28833
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The County of Frontenac ‐ Building Condition Assessment Report Above the common areas the roof structure is understood to consist of wood joists, roof decking (type unknown) and roofing assembly.
No evidence of building settlement or other poor foundation performance was observed or reported by regular building occupants. The building foundation is below grade and generally could not be observed. A crack in the asphalt at the North East corner of the building where the concrete apron slab abuts the foundation has resulted in isolated deterioration of the concrete foundation (refer to Photo 6.2.1). A cavity has formed that can hold water which will result in expedited deterioration over time. Repair work in this area is recommended.
The building consists of a one-storey office space and a high ceiling, four-vehicle ambulance garage. Exterior wall construction for both the office space and garage is load bearing concrete block with a brick veneer. The roof structure in the garage is open web steel joists (OWSJ) and steel deck; the ceiling in the remainder of the building is finished with drywall or acoustic ceiling tiles so the roof structure could not be observed in these areas. The flooring in the garage and adjacent storage and utility rooms is exposed concrete slab on grade. These areas have experienced minor cracking and show signs of previous repair work. The floors in the office space have been finished with tile so the underlying floor slab could not be observed.
Structural columns with steel flashing are located between the overhead doors in the garage. The flashing around the columns is in acceptable condition and is showing signs of moderate rusting around the bases, likely due to exposure to de-icing salts (Refer to Photo 6.2.2). Bollards located outside of the garage between the overhead doors are in fair condition and show light to moderate rusting. The steel lintels above the window frames in the exterior walls of the office space are in fair condition and show light to moderate rusting.
A steel guardrail is located on the roof of the office space and is in poor condition. The steel has experienced light to moderate rusting, several of the support posts are not connected to the roof due to missing anchor bolts, and a weld on the ladder brace has broken (Refer to Photos 6.2.3 and 6.2.4). It is recommended that this guardrail be repaired or replaced immediately as its current condition does not meet the standards of the Ontario Building Code.
The exterior brick masonry appears to be in good condition generally but localized deterioration of mortar joints is present at various locations on the south side of the building. Two areas on the main south façade show minor deterioration and it is recommended this wall be assessed and repointed as part of regular maintenance. (Refer to Photo 6.2.5, Photo 6.2.6, and Photo 6.2.7). The masonry around the window located at the south east corner of the building (Crew Room) shows advanced deterioration and it is recommended the masonry be assessed and repaired in as required in the immediate future. (Refer to Photo 6.2.8, Photo 6.2.9). Frontenac Paramedics Logistics Superintendent noted other localized brick repairs have recently been carried out on the south elevation above the utility room due to spalling of brick at this location.
The four exterior overhead doors appear in fair condition. The Superintendent of Logistics Frontenac Paramedics noted that frequent ongoing maintenance is required due to frequency of use. It is recommended replacement be budgeted for within 10-year window due to age and frequency of use.
The original wood-framed fixed windows set around the east and west entrance doors at either end of the corridor are in fair condition but it is anticipated replacement will be desired within 10 years due to age and for improved performance. Caulking and Painting is recommended as part of ongoing maintenance. (Refer to Photo 6.2.10).
J.L. Richards & Associates Limited JLR No.: 28833
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The County of Frontenac ‐ Building Condition Assessment Report
The flat roofing at south side of building appears to be in fair condition showing appropriate wear for its age. No leakage has been reported. Based on age it is recommended replacement be budgeted for within 10-year window. (Refer to Photo 6.2.11). 6.3
HVAC
The south portion of the building is served by a rooftop Carrier Weather-Master air handling unit which provides gas heating, and direct expansion (DX) cooling through a ducted air system. The unit is equipped with an economizer which allows for free cooling during periods of cool outdoor air temperatures. The interior components of the unit were inaccessible however the unit generally appeared to be in good condition. The cooling capacity of the unit is likely reduced due to the plugged condenser coils which should be cleaned. Occupants indicate the building is generally uncomfortable which may be due to the fundamental design of the ventilation system or a control/balancing issue which should be investigated in the future to increase occupant comfort (Refer to Photo 6.3.1).
The ambulance bays are ventilated when required though a CO sensor and wall mounted exhaust fan. Makeup air is provided through an exterior louver ducted into the bays. The bays are heated through two infrared gas heaters controlled by a local thermostat. Ceiling fans are also installed in the bays to promote air mixing and reduce stratification. All noted systems appear to be in good condition (Refer to Photo 6.3.2).
The utility room is ventilated through a small exhaust fan and contains the water heater and plumbing equipment. An electrical cabinet unit heater is provided in the medical storage room and is in good working order. It was noted the medical storage room contains oxygen cylinder storage which may require additional ventilation to conform to the Ontario Fire Code. It is recommended the County have a qualified party review the requirements for oxygen storage within the facility.
Washrooms are provided with an exhaust fan ducted to the exterior. These fans are concealed however appear to be functioning adequately. 6.4
Plumbing
The ambulance bays are drained through trench drains which occupants have indicated frequently backs up during wash downs. It is recommended to rod/flush these lines to determine if they are restricted or if the issue is a result of undersized or improperly vented drainage. The condition of the trench drain grating is good with minor surface rust.
A cabinet within the ambulance bays contains a backflow preventer on the incoming municipal water system with a pressure tank which are both in good condition. A flange connecting to the water meter was rusted and may be leaking. Two manual mixing valves and hose reel stations are located within the ambulance bays and are in good condition (Refer to Photo 6.4.1).
Domestic hot water is heated through an A.O Smith Cyclone gas water heater located in the utility room in good condition. It was noted the tank storage temperature was set to 120ºF. Good design practice involved storing domestic hot water at a higher temperature to mitigate the risk of Legionella. A mixing valve is then incorporated on the discharge to cool the domestic hot water to a safer temperature to prevent scalding (Refer to Photo 6.4.2).
J.L. Richards & Associates Limited JLR No.: 28833
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The County of Frontenac ‐ Building Condition Assessment Report
Exterior gas piping at the gas meter and exterior generator is rusting and should be repainted. A local reverse osmosis & water purification system is provided in the kitchen and is in good condition.
Eye washes are provided in the ambulance bay and utility room and are in good condition however are both missing sections of insulation. 6.5
Electrical
Generally all electrical elements of this building appear to be in good condition. The garage and 50% of the corridor, kitchen and lounge were re-wired in 2009.
The main disconnect is a Square D 200A Heavy Duty Safety Switch with a Square D 200A, 120/240V main panel board (refer to Photo 6.5.1). A Generac QuietSource series standby generator, installed in 2009, provides emergency backup power, in the event of utility power loss, via an automatic transfer switch (refer to Photo 6.5.2).
Electrical service conduit and weather head are not properly secured to hydro pole (refer to Photo 6.5.3). Additional strapping should be considered.
Photo-voltaic (PV) array is located on the roof. The PV generation system was installed at the Palace Rd. site in 2010 and appears to be in good condition (refer to Photo 6.5.4). The system supplies power to the electrical grid, but is not utilized as a supplement power source for the building.
Interior lighting is a variety of wall sconces, T8 fluorescent lamps and recessed pot lights. Exterior lighting fixtures are a mixture of pot lights and LED wall packs. Light fixtures appear to be in fair condition and should be replace/repaired as required. Some fixtures require bulb replacement (refer to Photo 6.5.5).
A while-in-use weatherproof cover is missing for a receptacle on the building’s exterior (refer to Photo 6.5.6). It is recommended that this cover is replaced.
As of January 1, 2014, all new buildings and major renovations are required to install the new “Running Man” Exit signage. The running man exit signs are not currently required for this building. If a major renovation, as defined by the Ontario Building Code (OBC) occurs, or a new building is constructed, then the “Running Man” signs will be required. 6.6
Parking Lots / Lane Ways
The asphalt parking lot and concrete apron/walkway are in fair condition and have experienced minor cracking. The parking lot shows signs of light wear and the walkway has localized areas of deterioration.
J.L. Richards & Associates Limited JLR No.: 28833
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The County of Frontenac ‐ Building Condition Assessment Report Table 9: Summary of Palace Road Ambulance Base Short to Medium Term Recommendations and Costs
Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
5 to 10 Years
Structural/Architectural Foundation – Below Grade / Full Structure Isolated deterioration at NE corner of building
$5,000
Columns – Interior / Between Overhead Doors Acceptable - moderate rusting at bases (exposed to salt)
$10,000
Guardrail – Exterior / Office Roof - Poor - several connection bolts missing at post feet, light to moderate rust, weld on ladder brace has let go. Exterior Walls – Exterior - Localized Masonry Repairs required at various areas of south façade.
$20,000
$2,000
Exterior Doors – Exterior / Corridor Ends Acceptable - showing signs of wear, painting recommended as part of routine maintenance. Though at their expected service life there have been no reported concerns. The County may want to consider replacement to bring entrance glazing up to current performance standards. Caulking - Fair - showing signs of wear
$23,000
Exterior Overhead Doors – Exterior Garage Acceptable - Noted that ongoing maintenance required due to frequency of use. Replacement should be anticipated within 10 year window.
$10,000
Roof Assembly – Exterior/Flat Roof - Acceptable
- Moderate wear shown for age. No concerns reported from user group. Anticipated Replacement within ten years due to age.
$18,000
HVAC DHW Pump – Utility Room
$1,000
DHWT – Utility Room
$7,000 Plumbing
Not Applicable Electrical (includes generator) Not Applicable Parking Lot / Lane Ways Not Applicable TOTAL
$2,000
$20,000
$74,000
(1) Class D Level Estimate Opinion of Probable Costs
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The County of Frontenac ‐ Building Condition Assessment Report 7.0
SYDENHAM AMBULANCE BASE CONDITION ASSESSMENT 7.1
Overview
The property at 4264 Stage Coach Road in Sydenham, Ontario includes a single-storey Ambulance Station with two garage-bays for ambulance vehicles and common interior spaces for the ambulance staff. According to the County of Frontenac, the building has a gross floor area of about 3,000ft² and was constructed in about 1981. Table 10 provides a brief summary of historical upgrades undertaken at the Sydenham Ambulance Base since its original construction in 2011. Table 10: Summary of Historical Sydenham Ambulance Base Upgrades
Year
Description of Upgrade
2011
Original building construction (No additional upgrades reported)
The following sections summarize the findings of the condition assessment review for the abovereferenced facilities, which should be reviewed in conjunction with Appendix A (detailed inventory of assets/attributes and condition ratings) and Appendix B (photographs). 7.2
Structural / Architectural
The structure is wood-framed structure on poured concrete foundation walls.
The exterior walls are primarily clad with vinyl siding with a stone base on the front and sides. Windows are typically punched, vinyl frame windows with double-glazed vision glass. The building is protected by sloped roofing assemblies with metal roofing. The two garage bays have two front overhead metal panel doors and two rear overhead metal panel doors.
No evidence of building settlement or other poor foundation performance was observed or reported by regular building occupants. The concrete foundation is mostly below grade, however what is observable appears to be in good condition.
The building consists of a single storey living/office space and a two-vehicle ambulance garage. The wall structure is not exposed so could not be observed. The exterior walls and the inside of the garage are finished with corrugated sheet metal and masonry veneer. The roof structure is timber framing and is in good condition with no signs of deterioration. The exterior of the roof is cladded with corrugated sheet metal. The floors in the garage, storage room and utility room are exposed concrete slab-on-grade. The floors in the remainder of the building are slab-on-grade finished with tile. In-slab heating is provided throughout the building. The exposed concrete slab is in fair condition with minor cracking. Cracks have previously been repaired. The tile floors are in good to fair condition with minor cracking.
Bollards are present on either side of each overhead door and around the septic tank at the side of the building. They are in fair condition and show light to moderate rusting. The steel bike rack at the front of the building is in acceptable condition with moderate rusting around the base (Refer to Photo 7.2.1). Various exterior concrete items including sidewalks, equipment pads, and light pole bases were in good to fair condition.
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The County of Frontenac ‐ Building Condition Assessment Report
The exterior metal roofing, soffits and facia appear to be in good condition with no obvious concerns. (Refer to Photo 7.2.2).
The exterior metal siding and masonry base appear to be in good condition but caulking is required to seal gaps between window jambs and masonry base as water is able to penetrate into the wall assembly. It is recommended these gaps be sealed with caulking as part of general maintenance. (Refer to Photo 7.2.3).
The main entrance doors appear to be in good condition though mortar at base of sidelight has cracked and is failing. It is recommended base of sidelights be sealed with caulking as part of general maintenance. It wall also commented that the original door seals and latch were replaced after original install due to air leakage, and the replacement seals continue to require ongoing maintenance. (Refer to Photo 7.2.4 and Photo 7.2.5).
The four exterior overhead doors appear in fair condition. The Superintendent of Logistics Frontenac Paramedics noted that frequent ongoing maintenance is required due to frequency of use. It is recommended replacement be budgeted for within 10-year window due to age and frequency of use.
Exterior metal doors at appear to be in good condition though the exterior door from the garage is showing surface rust. It is recommended this door be painted as part of general maintenance. (Refer to Photo 7.2.6).
The interior floor wall and ceiling finishes are in generally good condition, but minor localized damage observed at men’s washroom at urinal. It is recommended this damage be repaired as part of general maintenance.
Frontenac Paramedics Logistics Superintendent noted a drainage issue had recently been addressed at North West Corner of building. Evidence of the issue can be seen though no further action is expected to be required. 7.3
HVAC
The ventilation for the ambulance bays is interlocked with a CO detector which opens a makeup air damper and enables a wall exhauster to ventilate the space on high CO levels. This functionality could not be verified however the visual condition of these systems was good. A local switch could be added to ventilate the bays manually.
The bays are heated through an infloor hydronic hot water system generated through a boiler in the utility room and controlled by a local thermostat. A hydronic unit heater is also provided to supplement heating which was in good condition however an air vent was located on a low spot of the piping system which should be relocated to a local high spot to promote better air venting (Refer to Photo 7.3.1 & Photo 7.3.2).
The occupied areas of the building are air conditioned through an indoor Lifebreath air handling unit. The DX cooling is accomplished through an exterior condenser which was generally in good condition with the exception of some surface rust on the condenser fan, missing sections of insulation on the refrigerant piping, and a dirty condenser coil. The occupied areas are heated through the infloor hydronic heating system controlled by a remote thermostat. It was noted the
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The County of Frontenac ‐ Building Condition Assessment Report staff lounge and occupied areas did not appear to have provisions for outdoor air which should be reviewed by a qualified party (Refer to Photo 7.3.3).
The utility rooms houses the domestic hot water tanks, boiler system and associated appurtenances including an expansion tank, circulation pumps, an air separator, venting, and control system. All heating components were in good condition. The boiler system was missing a chemical treatment system which can treat the boiler water with corrosion inhibitors and neutralize p.. The additional of a chemical treatment system is strongly encouraged to prevent premature failure of equipment.
The washrooms and storage rooms are provided with local washroom style exhaust fans which were operating well. It was noted the storage room contains oxygen cylinder storage which may require additional ventilation to conform to the Ontario Fire Code. It is recommended the County have a qualified party review the requirements for oxygen storage within the facility. 7.4
Plumbing
Sections of exterior propane piping are rusted and should be repainted. The generator propane relief pipe is currently installed too close to an operable window and should be extended to maintain a 1m clearance. The relief for the building propane regulator is currently not protected from rainwater ingress and should be fitted with a gooseneck (Refer to Photo 7.4.1).
Hose reels in the ambulance bays are supplied with hot and cold water for wash downs and are in good condition.
Eye washes are provided in the ambulance bays and storage room with functioning mixing valves and are in good condition. Testing records were not found which should be kept to promote regular testing in accordance with Ministry of Labour regulations.
It was noted a previous stormwater reclaim system had been decommissioned due to odour and maintenance issues. 7.5
Electrical
Overall, the electrical systems appear to generally be in good condition. The majority of electrical equipment was installed during building construction in 2011.
The main panelboard/disconnect is a Siemens 200A, 120/240V panelboard and appears to be in good condition (refer to Photo 7.5.1). A Generac QuietSource series standby generator provides emergency backup power, in the event of utility power loss, via an automatic transfer switch (refer to Photo 7.5.2).
The PV generation system is installed the ambulance base and appears to be in fair condition (refer to Photo 7.5.3). The electrical panel mounted at the solar array is exhibiting signs of rust (refer to Photo 7.5.4). The system supplies power to the electrical grid, but is not utilized as a supplement power source for the building.
Interior lighting systems is a mixture of fluorescent and LED troffers, and pot light fixtures. Exterior lighting systems are LED down light fixtures and area lighting. Generally light fixtures appear to be in fair condition, some interior fixtures require repair or replacement. The utility room and hallway light fixtures require bulb replacement or fixture repair, ambulance bay and hallway
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The County of Frontenac ‐ Building Condition Assessment Report lighting are yellowing and require cleaning or replacement. The IT room pot light requires repair and the men’s washroom light switch is not operational.
Electric vehicle charger cable reel next to the parking area has been damaged but appears to remain operational (refer to Photo 7.5.5).
Exit signs appear to be in good condition. As of January 1, 2014, all new buildings and major renovations are required to install the new “Running Man” Exit signage. The running man exit signs are not currently required for this building. If a major renovation, as defined by the Ontario Building Code (OBC) occurs, or a new building is constructed, then the “Running Man” signs will be required. 7.6
Parking Lots / Lane Ways
The asphalt parking lot and driveway are in fair condition with minor to moderate cracking. The concrete sidewalk/walkway at the front of the building is in good to fair condition with minor cracking around the base of one of the canopy columns.
Table 11: Summary of Sydenham Ambulance Base Short to Medium Term Recommendations and Costs
Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
5 to 10 Years
Structural/Architectural Bike Rack - Acceptable - moderate rust.
$1,000
Exterior Overhead Door – Exterior - Acceptable Noted that ongoing maintenance required due to frequency of use. Replacement should be budgeted for within 10 year window.
$10,000
Exterior Doors – Exterior - Recommend painting exterior door from garage as part of general maintenance.
$
Exterior Windows – Exterior - Caulking required to seal gaps between window jambs and stone base. Recommend repairs as part of regular maintenance program.
$
Interior Floors – Interior - Localized repairs recommended in men’s bathroom at water closet.
$
HVAC Condenser – Exterior - Some motor rust.
$2,000 Plumbing
Not Applicable
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The County of Frontenac ‐ Building Condition Assessment Report Electrical Distribution System – Interior Lighting - Generally appear to be in fair condition. Some fixtures require repair or replacement. Clean light fixtures as necessary.
$1,500
Distribution System – Cable Reel - Cable reel is damaged and requires replacement.
$1,648
Fire Alarm System – Smoke & Carbon Monoxide Alarm - Generally in good condition. Replace on or before unit expiration.
$500
Parking Lot / Lane Ways Not Applicable TOTAL
$0
$1,648
$15,000
(1) Class D Level Estimate Opinion of Probable Costs
Note: A $ sign with no value is used to indicate associated time frame for recommendations with a low dollar value and/or recommendations to be carried out as part of regular maintenance.
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The County of Frontenac ‐ Building Condition Assessment Report 8.0
ROBERTSVILLE AMBULANCE BASE CONDITION ASSESSMENT 8.1
Overview
The property at 15405 Road 509 in Robertsville, Ontario includes a single-storey Ambulance Station with one garage-bay for an ambulance vehicle and common interior spaces for the ambulance staff. According to the County of Frontenac, the building has a gross floor area of about 4,000ft² and was constructed in about 2013. Table 12 provides a brief summary of historical upgrades undertaken at the Robertsville Ambulance Base since its original construction in 2013. Table 12: Summary of Historical Robertsville Ambulance Base Upgrades
Year
Description of Upgrade
2013
Original building construction (No additional upgrades reported)
The following sections summarize the findings of the condition assessment review for the abovereferenced facilities, which should be reviewed in conjunction with Appendix A (detailed inventory of assets/attributes and condition ratings) and Appendix B (photographs). 8.2
Structural / Architectural
The structure is wood-framed structure on poured concrete foundation walls.
The exterior walls are primarily clad with vinyl siding with a stone base on the front and sides. Windows are typically punched, aluminum-clad wood framed windows with double-glazed vision glass. The building is protected by sloped roofing assemblies.
No evidence of building settlement or other poor foundation performance was observed or reported by regular building occupants. The concrete foundation is mostly below grade, however what is observable appears to be in good condition.
The building consists of a single storey living/office space and a one-vehicle ambulance garage. The wall structure is not exposed and could not be observed. The exterior walls and the inside of the garage are finished with corrugated sheet metal and masonry veneer. The roof structure is not exposed and could not be observed. The exterior of the roof is cladded with corrugated sheet metal. The floors in the garage, supply room and utility room are exposed concrete slab-on-grade. The floors in the remainder of the building are slab-on-grade finished with tile. In-slab heating is provided throughout the building. The exposed concrete slab is in good condition with minor cracking.
Bollards present on either side of the overhead door are in good condition with light rusting.
The metal roofing appears to be in good condition with no major issues. Some localized staining from water runoff was noted at garage facia overhanging lower roof apparently due to mis-installed drip edges. It is anticipated periodic cleaning as part of regular maintenance or repair of drip edges at these locations would be desired for aesthetic reasons. (Refer to Photo 8.2.1 and Photo 8.2.2).
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The County of Frontenac ‐ Building Condition Assessment Report
The caulking at windows, exterior overhead doors and front entrance columns are showing signs of deterioration. It is recommended caulking be replaced at these locations as part of general maintenance plan. (Refer to Photo 8.2.3 and Photo 8.2.4).
The exterior metal door from the garage is reported to potentially not be insulated as the frame and door experience freezing of interior condensate to the point that the door is inoperable during the winter months. It is recommended this door be replaced with an insulated door.
Interior Walls appear in good condition but there is localized water damage above exterior metal door to patio. It is recommended drywall be repaired and, during repair, that the source of damage be investigated. Source of damage not evident at time of inspection. (Refer to Photo 8.2.5). 8.3
HVAC
The ventilation for the ambulance bays is interlocked with a CO detector which opens a makeup air damper and enables an exterior wall mounted upblast fan to ventilate the space on high CO levels. This functionality could not be verified however the visual condition of these systems was good. A local switch could be added to ventilate the bays manually. Occupants indicated the ambulance bay is susceptible to high humidity conditions during washdowns which has frozen openings shut in winter conditions. A ceiling fan is also located in the ambulance bay to promote mixing and reduce stratification.
The ambulance bay is heated through an infloor hydronic hot water system generated through a boiler in the utility room and controlled by a local thermostat. The occupied areas of the building are also heated through the same in floor system.
The utility room houses the indirect domestic hot water heater, in floor manifolds, controls, a boiler, circulation pumps, chemical treatment system, well water tank and treatment system, and a low loss header. All equipment was in good condition (Refer to Photo 8.3.1 & Photo 8.3.2).
A split system Mitsubishi air conditioner is located in the crew area to provide local cooling. The rejected heat from this system is piped to an outdoor condenser which was in good condition however the condenser fins were significantly clogged with debris which will reduce the service life of the equipment (Refer to Photo 8.3.3).
A Venmar Heat Recovery Ventilator (HRV) is located within the ceiling space of the crew area which recovers heat from exhaust systems to heat outdoor air and deliver it to the space. This unit is controlled from a local controller in the kitchen and is in good condition (Refer to Photo 8.4.1).
It was noted the oxygen room contains oxygen cylinder storage which may require additional ventilation to conform to the Ontario Fire Code. It is recommended the County have a qualified party review the requirements for oxygen storage within the facility. 8.4
Plumbing
A trench drain and local sump is provided in the ambulance bay which has raised operational concerns due to odours generated from the local sump. Based on the complaints, this should be investigated and corrected. The condition of the trench drain cover is good.
Sections of exterior propane piping are rusted and should be repainted. It was noted the flexible propane line from the outdoor tank is susceptible to damage and should be protected.
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The County of Frontenac ‐ Building Condition Assessment Report
A hose reel in the ambulance bay is supplied with cold water for wash downs and is in good condition.
Eye washes are provided in the ambulance bay with functioning mixing valves and are in good condition. Testing records were not found which should be kept to promote regular testing in accordance with Ministry of Labour regulations.
A new Reverse Osmosis (RO) system was installed for the kitchen sink and is in good condition. 8.5
Electrical
Overall, the electrical systems appear to generally be in good condition. Electrical equipment was installed during construction of the ambulance base in 2013.
The main panelboard/disconnect is an Eaton 100A, 120/240V panelboard and appears to be in good condition (refer to Photo 8.5.1). A Honeywell standby generator provides emergency power, in the event of utility power loss, via an automatic transfer switch (refer to Photo 8.5.2).
The majority of light fixtures are LED and are good condition.
Exit signs appear to be in good condition. As of January 1, 2014, all new buildings and major renovations are required to install the new “Running Man” Exit signage. The running man exit signs are not currently required for this building. If a major renovation, as defined by the Ontario Building Code (OBC) occurs, or a new building is constructed, then the “Running Man” signs will be required. 8.6
Parking Lots / Lane Ways
Exterior concrete pads are located at the entrance and side patio of the building, as well as under a utility box and a petroleum gas tank. All concrete pads are in good condition with no obvious issues. Asphalt parking areas also appear in good condition.
Table 13: Summary of Robertsville Ambulance Base Short to Medium Term Recommendations and Costs
Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
5 to 10 Years
Structural/Architectural Exterior Walls – Exterior - Caulking at exterior doors, front entrance columns, window bases and overhead doors showing signs of wear. Recommend replacement as part of general maintenance plan. Exterior Overhead Door – Exterior/Garage Acceptable - Noted that ongoing maintenance required due to frequency of use. Replacement should be budgeted for within 10 year window.
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$
$2,200
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The County of Frontenac ‐ Building Condition Assessment Report Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate Exterior Doors – Exterior - Door Frame Uninsulated at door from Garage. Recommend replacing door with insulated door.
$
Roof Assembly – Exterior - Staining at facia due to drip edge not functioning. The county may want to consider cleaning of facia as part of regular maintenance for aesthetic appearance.
$
Interior Walls – Interior - Recommended drywall repair above exterior metal door to out door patio. Drywall showing signs of moisture damage. Cause unknown.
$
0 to 5 Years
5 to 10 Years
$0
$2,200
HVAC Not Applicable Plumbing Not Applicable Electrical Not Applicable Parking Lot / Lane Ways Not Applicable TOTAL
$0
(1) Class D Level Estimate Opinion of Probable Costs
Note: A $ sign with no value is used to indicate associated time frame for recommendations with a low dollar value and/or recommendations to be carried out as part of regular maintenance.
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The County of Frontenac ‐ Building Condition Assessment Report 9.0
WOLFE ISLAND AMBULANCE BASE CONDITION ASSESSMENT 9.1
Overview
The property at 108 Road 95 in Wolfe Island, Ontario includes a single-storey Ambulance Station with four garage-bays for ambulance vehicles (which will not be covered in this assessment) and a second smaller building used as common interior spaces for the ambulance staff. According to the County of Frontenac, the building has a gross floor area of about 1,540ft² and was constructed in about 2011. Table 14 provides a brief summary of historical upgrades undertaken at the Wolfe Island Ambulance Base since its original construction in 2011. Table 14: Summary of Historical Wolfe Island Ambulance Base Upgrades
Year
Description of Upgrade
2011
Original building construction (No additional upgrades reported)
The following sections summarize the findings of the condition assessment review for the abovereferenced facilities, which should be reviewed in conjunction with Appendix A (detailed inventory of assets/attributes and condition ratings) and Appendix B (photographs). 9.2
Structural / Architectural
The structure is wood-framed structure on poured concrete foundation walls.
The exterior walls are primarily clad with metal panel siding. Windows are typically punched, vinyl-framed windows with double-glazed vision glass. The building is protected by sloped roofing assemblies.
No evidence of building settlement or other poor foundation performance was observed or reported by regular building occupants. The concrete foundation is mostly below grade, however what is observable appears to be in good condition.
The building consists of a single storey living space only. The wall structure is not exposed and could not be observed. The exterior walls are finished with corrugated sheet metal. The roof structure is not exposed and could not be observed, however space between the drop ceiling and a layer of drywall revealed timber frame joists in generally good condition. The exterior of the roof is cladded with corrugated sheet metal. The floor in the furnace room is exposed concrete slabon-grade and is in fair condition. The floors in the remainder of the building are slab-on-grade finished with tile and no obvious issues were observed.
The exterior metal roofing, soffits and facia appear to be in good condition with no obvious concerns. Some fading of roof colour apparent. (Refer to Photo 9.2.1).
The exterior metal panel siding appears to be in good condition but detailing at door and window penetrations require review and repairs as currently siding does not provide full coverage around these openings. Gaps between the siding and existing window trim detail allow for water to penetrate behind metal panel siding. Appropriate counter flashing at door and window jambs is
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The County of Frontenac ‐ Building Condition Assessment Report required and flashing details at window and doors headers need to be corrected to allow for positive drainage of rain water. (Refer to Photo 9.2.2 and 9.2.3).
The Building interior finishes appear to be in good condition with some wear showing on walls from general use. It is anticipated painting of interior walls will be desired as part of regular maintenance. (Refer to Photo 9.2.4).
The vinyl tile throughout the building appears to be in good condition but some localized delamination was noted at the north bedroom along the north wall potentially due to moisture at slab. It is anticipated localized repair of the tile will be desired as part of regular maintenance. (Refer to Photo 9.2.5). 9.3
HVAC
The building is heated and cooled through an indoor furnace system equipped with a propane burner and refrigerant based cooling system. The furnace appeared to have an interior water leak which could be due to a loose condensate connection or leaking venting connection. A maintenance record for correcting this work was not found. It is encouraged to have the furnace serviced to confirm the leak has been resolved. The furnace is directly vented to the outdoors and also has a dedicated combustion air supply. Both exterior pipe terminations should be equipped with bird screens to deter birds from nesting. The furnace appears to be operating adequately and was in good condition. The exterior propane tanks and piping are also in good condition. The exterior condenser for the air conditioning system has slight surface rust on the condenser motor. It was also noted the exterior refrigerant piping insulation is deteriorating from UV exposure (Refer to Photo 9.3.1 & Photo 9.3.2.
Local washroom style exhaust fans are located in the washroom and kitchen areas and were both functional and in good condition.
A dryer located in one of the bedrooms vents to the outdoors. There was an appreciable amount of lint on the discharge of the dryer vent which should be cleaned to mitigate a fire hazard.
It was noted the living area did not appear to have provisions for outdoor air which should be reviewed by a qualified party. 9.4
Plumbing
A small 3000W GSW electric hot water heater is located in the furnace room to provide hot water to the washroom & bathroom fixtures.
A new Reverse Osmosis (RO) system was installed for the kitchen sink and is in good condition. 9.5
Electrical
Overall, the electrical systems appear to generally be in good condition. Electrical equipment was installed during building construction in 2011.
The main panelboard/disconnect is a Siemens 100A, 120/240V panelboard and appears to be in good condition. The main electrical equipment should have one (1) meter of clearance in front, it is recommended that the shelf housing communication equipment be relocated to allow for clearance around electrical panel (refer to Photo 9.5.1). A Generac Guardian series 10kW standby
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The County of Frontenac ‐ Building Condition Assessment Report generator provides emergency power, in the event of utility power loss, via an automatic transfer switch (refer to Photo 9.5.2)
Exit signs appear to be aged and are showing signs of wear, replace in the near future. As of January 1, 2014, all new buildings and major renovations are required to install the new “Running Man” Exit signage. The running man exit signs are not currently required for this building. If a major renovation, as defined by the Ontario Building Code (OBC) occurs, or a new building is constructed, then the “Running Man” signs will be required. 9.6
Parking Lots / Lane Ways
The asphalt parking lot and lane way are in good condition with no observable deterioration. The concrete sidewalk is in acceptable condition with moderate cracking, some settlement and a rough finish around the edge of the building (Refer to Photo 9.6.1). The asphalt helicopter landing pad beside the building is in poor condition due to major cracking, overgrown grass, a lack of marking paint, and an unlevel surface (Refer to Photo 9.6.2). If this area is expected to be in use it is recommended that remedial work be undertaken as soon as possible.
Table 15: Summary of Wolfe Island Ambulance Base Short to Medium Term Recommendations and Costs
Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
5 to 10 Years
Structural/Architectural Exterior Walls – Exterior - Door and window penetrations require counter flashing at jambs where siding meets windows and doors (all). Currently siding does not provide full coverage around these openings. Flashing details at window and doors headers to be corrected to allow for positive drainage of rain water.
$2,250
Interior Walls – Interior - Recommend budgeting for interior painting as part of general maintenance. Interior Floors – Interior - Localized delamination of tile at north bedroom along north wall potentially due to moisture at slab. Localized repairs recommended.
$
$
HVAC Condenser – Exterior - Insulation showing signs of weather damage, will deteriorate. Coils clean, some signs of motor rust.
$
Plumbing Not Applicable Electrical Interior Lighting – Various – Faulty Bathroom and Bedroom Light Switches to be replaced. J.L. Richards & Associates Limited JLR No.: 28833
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The County of Frontenac ‐ Building Condition Assessment Report Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
Emergency Lighting System - Exit Signs - An exit sign is in poor condition and could use replacement. Other exit signs appear to be in fair condition. Replacement in the future will be to upgrade to green “Running Man” signage.
5 to 10 Years
$600
Parking Lot / Lane Ways Concrete Sidewalk – Along Front and Side of Building - Acceptable - moderate cracking, some settlement, rough finish along building edge. Should continue to be monitored.
$5,000
HeliPad – East of Building - Poor - major cracking, not level, overgrown with grass, paint barely visible. (HeliPad is not actively in use. Rehabilitation should be expected if it were to be put back in use.) TOTAL
see comment
$2,750
$
$5,600
(1) Class D Level Estimate Opinion of Probable Costs
Note: A $ sign with no value is used to indicate associated time frame for recommendations with a low dollar value and/or recommendations to be carried out as part of regular maintenance.
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The County of Frontenac ‐ Building Condition Assessment Report 10.0 PARHAM AMBULANCE BASE CONDITION ASSESSMENT 10.1
Overview
The property at 10579 Road 38 Parham in Ontario includes a single-storey Ambulance Station with three garage-bays for ambulance vehicles and common interior spaces for the ambulance staff. According to the County of Frontenac, the building has a gross floor area of about 2,800ft² with the original building being constructed in about 1981. Table 16 provides a brief summary of historical upgrades undertaken at the Parham Ambulance Base since its original construction in 1981. Table 16: Summary of Historical Parham Ambulance Base Upgrades
Year
Description of Upgrade
1981
Original building construction
1994
Addition of living room to North end of structure
2003
2-bay garage addition
The following sections summarize the findings of the condition assessment review for the abovereferenced facilities, which should be reviewed in conjunction with Appendix A (detailed inventory of assets/attributes and condition ratings) and Appendix B (photographs). 10.2
Structural / Architectural
The structure is wood-framed. The foundation walls are concrete block.
The exterior walls are primarily clad with vinyl siding. Windows are typically punched, vinyl with double-glazed vision glass. The building is protected by a sloped roofing assemblies.
The building consists of a one-storey crew space, a basement area and a three-vehicle ambulance garage. The wall and roof structures are not exposed and could not be observed. The exterior walls are finished with siding, the garage is finished with corrugated sheet metal, and the inside walls are finished with drywall. The overall building structure is generally in acceptable condition.
The foundation/basement walls are concrete blocks covered with parging, some of which is cracking. Leaks are present at various locations in the foundation walls, however a new waterproofing membrane and a new sump pit were being installed at the time of the site visit. Cracking and spalling of the blocks is present in some areas. It is assumed the current construction on site will rectify the leakage issue through the foundation walls.
Excavation for the new waterproofing membrane exposed exterior wooden floor joints for the entrance hall in acceptable to poor condition. The basement level allowed for access to view the ground floor structure from below. A floor joist near the basement stairs is failing near the railing post and is in poor condition (Refer to Photo 10.2.1). Repairs to this joist are recommended. The rest of the floor joists are generally in fair condition with minor wear.
The concrete slab-on-grade in the garage is in fair condition with moderate cracking and delamination that has previously been repaired. The joint between the exterior apron slab and the
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The County of Frontenac ‐ Building Condition Assessment Report garage slab has severe cracking despite being previously repaired (Refer to Photo 10.2.2). The basement slab-on-grade is in acceptable condition with moderate wear.
The building roof is finished with asphalt shingles and appears to be in good condition showing no obvious issues. It is understood shingles were installed in approximately 2016. (Refer to Photo 10.2.3).
The three exterior overhead doors appear in acceptable condition with moderate rusting at track bases, and minor wear. The Superintendent of Logistics Frontenac Paramedics noted that frequent ongoing maintenance is required due to frequency of use. It is recommended replacement be budgeted for within 10 year window due to age and frequency of use. (Refer to Photo 10.2.4 and 10.2.5).
The exterior windows appear to be in fair condition. It is anticipated windows will be replaced within 10 years.
Ceramic tile is installed throughout the interior living spaces and appears to be in good condition overall. The tile has been installed at various times over the life of the building. It was noted that the grout is failing in the hallway area installation. It is recommended the tile in the hallway be replaced. (Refer to Photo 10.2.6)
The fixtures in bathroom are assumed to be original and the associated caulking is failing. Recommend re-caulking as part of general maintenance.
Kitchen cabinetry is assumed to be original and is in good operational condition though dated in style. The County may want to consider replacement for aesthetic reasons.
The main exterior door and rear exterior door appear to both be in fair condition but hardware is showing wear. It is recommended hardware be replaced as part of general maintenance. The County may consider replacement of both doors for improved performance.
The perforated aluminum soffits, aluminum Fascia appear to be in good condition with no obvious issues. Soffit panels note to be misaligned at south west corner of building resulting in a gap providing potential access of wildlife. Recommend repairing soffit as part of regular maintenance. (Refer to Photo 10.2.7) 10.3
HVAC
The ventilation for the ambulance bays is controlled through a local timer manually which enables a wall exhauster equipped with a backdraft damper. The exhaust fan is in good condition. A makeup air source is not provided which will lower the amount exhausted when the overhead doors are closed. It is also not equipped with a CO detector which should be added for safety considerations. Three ceiling fans are located within the bays to promote mixing and reduce stratification. The ceiling fan serving the original bay is wobbling and should be tightened to prevent future equipment failure.
The heating for the ambulance bays is provided through an oil fired furnace located in the furnace room which is generally in good condition. The oil tank serving the furnace is located in the same room and appears to have been recently replaced and in good condition however it is missing a drain pan to contain spills. The room did not appear to be fire rated and there are concerns with other fuel oil code compliance. A combustion air duct is provided for the furnace however it is
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The County of Frontenac ‐ Building Condition Assessment Report installed as a flexible duct which is not code compliant. It is recommended a qualified party review the fuel oil system for code conformance. The furnace is connected to an overhead duct system which is in good condition with the exception of the return grille which was damaged and should be repaired. Two duct branches serving the old bay are not provided with grilles which should be added to prevent birds from nesting. A recirculation unit is also installed in the bays however it was indicated as decommissioned (Refer to Photo 10.3.1 & Photo 10.3.2).
It was noted the oxygen room contains oxygen cylinder storage which may require additional ventilation to conform to the Ontario Fire Code. It is recommended the County have a qualified party review the requirements for oxygen storage within the facility.
The remainder of the station is ventilated with a basement oil fired furnace and air conditioning system. At the time of the assessment, the air conditioning was disconnected to facilitate exterior foundation repairs. The condenser was noted to be significantly plugged and should be cleaned. A combustion air duct is provided for the basement appliances however it was installed as flexible ducting which is not code compliant. Similar to the garage oil fired furnace, a code review should be completed to determine code compliancy.
A Heat Recovery Ventilator installed in the basement provides tempered outdoor air ducted to the furnace system. The filter for this unit was significantly plugged and should be replaced. The condition of the HRV is good (Refer to Photo 10.3.3). 10.4
Plumbing
The water supply for the building is provided through a well pump and filtration system which was brand new.
A new Reverse Osmosis (RO) system was installed for the kitchen sink and is in good condition.
The garage is equipped with a cold water hose reel and drained through a trench drain which are in good condition. The occupants have indicated the drain frequently backs up during wash downs. It is recommended to rod/flush these lines to determine if they are restricted or if the issue is a result of undersized or improperly vented drainage.
Hot water is generated through an oil fired water heater in the basement which appeared to be in good condition. The relief valve was noted to be leaking and should be replaced. A basement oil tank supplies oil to the water heater and furnace and appeared to be new and in good condition (Refer to Photo 10.4.1).
It was noted there are no eye washes provided in the bays which should be added similar to the other ambulance stations.
A local pedestal style sump pump is installed in the basement and was in good condition. The discharge flexible hose should be replaced with rigid piping as it appeared to be leaking significantly when the pump was on.
A new Reverse Osmosis (RO) system was installed for the kitchen sink and is in good condition.
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The County of Frontenac ‐ Building Condition Assessment Report 10.5
Electrical
Overall, the electrical systems appear to generally be in fair condition. Multiple renovations with electrical work have been completed since the buildings construction in 1981.
The main panelboard/disconnect is an Eaton 200A, 120/240V main panelboard located in the basement with a Square D 100A, 120/240V sub panel in the garage (refer to Photos 10.5.1 and 10.5.2). The main panelboard is showing signs of rust and wear, and should be considered for replacement in the future. There is a Generac 17kW Guardian series standby generator located outside of the building, the standby generator was not connected due to work being done on the buildings foundation (refer to Photo 10.5.3). It is recommended that the generator be relocated during construction to protect damage and dust from construction activities.
We recommend the integrity of old braided wiring be assessed by a certified electrician. The insulation integrity of aged braided wiring may be compromised due to its age (refer to Photo 10.5.4). Older braided wiring originally did not consist of a ground wire which is required by the current Ontario Electrical Code. A detailed inspection by an electrician would confirm the presence of a ground wire. In general it is recommended that all aged braided wire be replaced.
Some interior light fixtures are aging and should be considered for replacement. The light fixture above the kitchen sink is showing signs of rusting and should be considered for replacement. Switch cover in basement is cracked and should be replaced.
LED light on exterior of garage is always on. Investigation and implementation of lighting control should be considered.
Old generator connection located in the garage should be considered for removal.
Air conditioner was not connected at the time of observation due to renovation (refer to Photo 10.5.5). The A/C disconnect is getting old and should be considered for replacement.
Phone connection in the Crew Room is not operational.
Exit signs appear to be aged and are showing signs of wear. As of January 1, 2014, all new buildings and major renovations are required to install the new “Running Man” Exit signage. The running man exit signs are not currently required for this building. If a major renovation, as defined by the Ontario Building Code (OBC) occurs, or a new building is constructed, then the “Running Man” signs will be required. 10.6
Parking Lots / Lane Ways
The asphalt parking lot and driveway are in fair condition with minor to moderate cracking.
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The County of Frontenac ‐ Building Condition Assessment Report Table 17: Summary of Parham Ambulance Base Short to Medium Term Recommendations and Costs
Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
5 to 10 Years
Structural/Architectural Foundation - Poor - leaking in multiple locations, being repaired at time of site visit.
$
Slab-on-grade – Vehicle Bays - Generally fair moderate cracking and delamination that has previously been repaired, localized poor condition at joint between SOG and apron slab.
$2,000
Interior Floors - Main Floor - Generally fair condition with minor wear. Joist at post by stairs is failing - Poor condition.
$2,000
Interior Floors - Basement - Acceptable moderate wear. Exterior Doors – Exterior - Fair - No Obvious Issues with doors themselves - Recommend replacement of hardware and hinges as they are showing wear - The County may consider replacement of doors for performance.
$
$2,500
Exterior Overhead Doors - Acceptable moderate rusting at track bases. Noted that ongoing maintenance required due to frequency of use. Replacement should be budgeted for within 10 year window.
$8,000
Exterior Windows – Exterior - Fair Condition Recommend budgeting for replacement within 10 years based on age.
$2,000
Exterior Windows – Exterior/1994 Addition - Fair Condition - Recommend budgeting for replacement within 5 years based on age.
$1,000
Interior Floors – Main Floor - Grout failing at tile throughout hallway. Recommend repairing grout or replacing tile through hallway.
$1,000
HVAC Garage Furnace Ductwork - Return grille to furnace should be replaced.
$200
Plumbing Not Applicable
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The County of Frontenac ‐ Building Condition Assessment Report Electrical Incoming Services – Main Panelboard Disconnect Switch - Showing some signs of wear. Replace around 5 years based on condition rating.
$5,000
Distribution System – Interior Lighting - Showing some signs of wear but appear operational. Replace within 10 years based on condition rating. Replace bulbs as required. Clean insects from fixtures as necessary. Cracked switch cover in basement should be replaced. Light above sink requires replacement.
$1,500
Distribution System – Conduit and Lighting - All old braided wiring should be considered for replacement within 5 years based on condition rating.
$5,000
Distribution System – Conduit and Lighting - Old generator hook-up in the garage should be removed.
$500
Distribution System – A/C Disconnect - Showing some signs of wear but appear operational. Replace within 10 years based on condition rating.
$500
Parking Lot / Lane Ways Not Applicable TOTAL
$3,500
$10,000
$17,700
(1) Class D Level Estimate Opinion of Probable Costs
Note: A $ sign with no value is used to indicate associated time frame for recommendations with a low dollar value and/or recommendations to be carried out as part of regular maintenance.
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The County of Frontenac ‐ Building Condition Assessment Report 11.0 FAIRMOUNT HOME PARAMEDIC OFFICES CONDITION ASSESSMENT 11.1
Overview
The Paramedic Offices are located in the basement of the “Fairmount Home” located at 2069 Battersea Road in Glenburnie, Ontario. According to the County of Frontenac, this area of the building has a gross floor area of about 6,200ft². Table 18 provides a brief summary of historical upgrades undertaken at the Fairmount Home since its original construction in 2006. Table 18: Summary of Historical Fairmount Home Paramedic Offices Building Upgrades
Year
Description of Upgrade
1968
Original building construction
1972
Original auditorium construction
2004
Renovation and expansion to the original building
2014
Auditorium rebuilt
The following sections summarize the findings of the condition assessment review for the abovereferenced facilities, which should be reviewed in conjunction with Appendix A (detailed inventory of assets/attributes and condition ratings) and Appendix B (photographs). 11.2
11.3
Structural / Architectural The carpet in the Paramedic Office at the basement level appears in poor condition showing wear and staining due to age. It is recommended this carpet be replaced within 5 years base on condition and age. HVAC RTU-6 serves the paramedic office area and is heated through a gas fired heating section and cooled through an integral DX refrigeration system. The unit has an economizer section to utilize free cooling during shoulder seasons. The unit is in good condition and has been reported to be operating well. The refrigerant used is R-22 which shares the same concerns as the other rooftop units. The unit was installed in 2007 and the typical life expectancy of these units can vary from 15 to 25 years. Due to the good condition of the units, replacement should be expected within 10 years however additional costs will be incurred if units require recharging with R-22 refrigerant before replacement. There are also the environmental implications for an R-22 leak which should be considered.
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The County of Frontenac ‐ Building Condition Assessment Report Table 19: Summary of Fairmount Home Paramedic Offices Short to Medium Term Recommendations and Costs
Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
5 to 10 Years
Structural/Architectural Building Interior – Interior Floors - Poor condition, Recommend replacement due to age
$34,307
HVAC Not Applicable TOTAL
$0
$34,307
$0
(1) Class D Level Estimate Opinion of Probable Costs
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The County of Frontenac ‐ Building Condition Assessment Report 12.0 HOWE ISLAND FERRY CONDITION ASSESSMENT 12.1
Overview
The property at 2 Howe Island Ferry Road in Kingston, Ontario includes a single-storey space for the ferry staff and the public. According to the County of Frontenac, the building has a gross floor area of about 300ft² and was constructed in 2006. Table 20 provides a brief summary of historical upgrades undertaken at the Howe Island Ferry Building since its original construction in 2006. Table 20: Summary of Historical Howe Island Ferry Building Upgrades
Year
Description of Upgrade
2006
Original building construction (No additional upgrades reported)
The following sections summarize the findings of the condition assessment review for the abovereferenced facilities, which should be reviewed in conjunction with Appendix A (detailed inventory of assets/attributes and condition ratings) and Appendix B (photographs). 12.2
Structural / Architectural
The structure is wood-framed. The building is built on a poured concrete slab.
The exterior walls are primarily clad with metal panel siding. Windows are punched, vinyl frame windows with double-glazed vision glass. The building is protected by a low sloped pitch roofing assembly (metal panel).
No evidence of building settlement or other poor foundation performance was observed or reported by regular building occupants. The foundation slab appears to be in fair condition with minor wear and select areas of moderate wear.
The building structure consists of wood framing finished with corrugated sheet metal for the walls and roof. The framing was not exposed and could not be observed, however no obvious issues were apparent. The interior floor is damaged at the main door, likely due to moisture, and has been temporarily patched.
Concrete stairs lead up to both doors at the front of the building. These stairs are in fair condition with minor wear. Bollards located around the electrical panel are in fair condition with minor wear and rust. The guiderail in front of the building is in acceptable condition with minor damage at the north end (Refer to Photo 12.2.1).
The asphalt parking space in front of the building is in fair condition with minor cracking.
Caulking at vertical joint of base flashing on west side of building noted to be failing. It is recommend this joint be repaired and joints be monitored/repaired as part of regular maintenance. (Refer to Photo 12.2.2).
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The interior ceiling finish is suspended acoustical tile and is generally in fair condition. The ceiling grid is showing minor rust around perimeter of the main office space and moderate rusting within the bathroom. It is expected the repair/replacement of the ceiling tile system will be desired for aesthetic reasons within 5-10 years.
The seals of the insulated glass units of the vinyl windows throughout the building show signs of wear. It is recommending windows be replaced within 5 years for performance. (Refer to Photo 12.2.3).
Interior vinyl plank flooring throughout the building is generally in good condition. Localized damage due to moisture at main door temporarily patched/covered with plywood panel at time of visit. It is recommended source of damage be investigated, patched and repaired. (Refer to Photo 12.2.4).
It was noted that office cabinets are showing signs of wear. The County may want to consider replacement for aesthetic reasons.
Interior metal bathroom door and frame in generally good condition though showing advanced surface wear. The County may want to consider repainting door and frame for aesthetic reasons as part regular maintenance. (Refer to Photo 12.2.5).
Grab bars in washroom are noted to have minor rusting. The County may want to consider replacement for aesthetic reasons. 12.3
HVAC
The ferry terminal is heated and cooled through an exterior mounted unit ventilator equipped with a refrigeration circuit and electrical heating coil. It was noted the refrigeration circuit utilizes R-22 refrigerant which will be effectively phased out in Canada under the Montreal protocol by 2020. This will make future repairs and recharging prohibitively costly and eventually unachievable. Otherwise, the condition of the ventilator was good (Refer to Photo 12.3.1). 12.4
Plumbing
A small under cabinet electric domestic hot water tank is located under the sink which provides hot water to the washroom and office sink and is in good condition (Refer to Photo 12.4.1).
The washroom is provided with an electric baseboard heater and ceiling washroom fan however the fan is not vented to the exterior of the building. Several equipment and finishes in the washroom are rusting prematurely which is likely due to the high humidity and lack of ventilation. It is recommended to vent the exhaust fan and replace the rusted washroom plumbing escutcheons (Refer to Photo 12.4.2 & Photo 12.4.3). 12.5
Electrical
Overall, the electrical systems appear to generally be in good condition.
The main panelboard/disconnect is a Siemens 100A, 120/240V panelboard and appears to be in good condition (refer to Photo 12.5.1). The main panelboard appears to be fed from MTO owned stainless steel electrical enclosure located near the ferry building.
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Meter base cabinet is starting to exhibit signs of rust. The service conduit and weather head are severely rusted, it is recommended that the conduit and weather head are replaced (refer to Photo 12.5.2).
It is not recommended to chain equipment to electrical cables for security (refer to Photo 12.5.3). Cable is not intended or designed for this purpose, the cable could potentially be damaged and pose a safety hazard.
Interior and exterior lighting is showing signs of wear but is operational (refer to Photo 12.5.4). Replace fixture bulbs and lens as necessary. It is recommend that light fixtures are considered for replacement.
It is recommended that the non-illuminated exit signage be replaced with new illuminated “Running Man” exit signage. . As of January 1, 2014, all new buildings and major renovations are required to install the new “Running Man” Exit signage. The running man exit signs are not currently required for this building. If a major renovation, as defined by the Ontario Building Code (OBC) occurs, or a new building is constructed, then the “Running Man” signs will be required.
The sump pump alarm panel is exhibiting signs of wear and rusting. The warning light is lit and should be investigated (refer to Photo 12.5.5). Wiring located at the tank access point appears to have been damaged and splice together as a fix (refer to Photo 11.5.6). It is strongly recommended that this system is replaced to prevent failure. All cabling installed above ground should have mechanical protection to prevent damage. Table 21: Summary of Howe Island Ferry Short to Medium Term Recommendations and Costs
Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
5 to 10 Years
Structural/Architectural Exterior Walls - Caulking at vertical joint of base flashing failing. Recommend repairing.
$
Exterior Windows - Poor - Windows seals beginning to fail. Recommend replacement within 5 years. Interior Walls - Door casing at exterior doors showing staining and water damage. Recommend painting.
$2,500
$
Interior Doors – Washroom - Good functional condition though showing surface wear. Recommend painting for aesthetic reasons. Interior Floor - Generally Good Condition. Damage at main door (likely due to moisture) to be repaired, temporary patch in now. Recommend replacement of flooring. Interior Ceiling - Generally fair condition. Showing minor rust around perimeter. Showing J.L. Richards & Associates Limited JLR No.: 28833
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$
$3,500
$1,800
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The County of Frontenac ‐ Building Condition Assessment Report Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
5 to 10 Years
moderate rusting of support grid in bathroom. Recommend budgeting for Replacement within 5 years HVAC Sump Level Alarm – Washroom - Used for septic holding tank.
$500
Electric Radiator – Washroom - Some surface rust, should be painted.
$300
Plumbing Not Applicable Electrical Distribution Systems – Interior Lighting Showing some signs of wear but appear operational. Replace within 5 years based on condition rating. Clean insects and replace bulbs/lens as required.
$750
Distribution Systems – Exterior Lighting Replacement of Wall Pack within 5 years based on condition rating.
$250
Distribution Systems – Conduit and Wiring Conduit for service connection is heavily rusted. It is recommended to replace this conduit.
$2,500
Miscellaneous – Baseboard Heating - Replace within 10 years based on condition rating.
$500
Miscellaneous – Sump Pump Alarm - Showing some signs of wear but appear operational. Exposed wire at the tank should be replaced and mechanically protected. Replace within 5 years based on condition rating.
$2,500
Parking Lot / Lane Ways Guiderail – North of Building - Acceptable - minor damage on North end TOTAL
$2,000 $3,500
$10,300
$3,300
(1) Class D Level Estimate Opinion of Probable Costs
Note: A $ sign with no value is used to indicate associated time frame for recommendations with a low dollar value and/or recommendations to be carried out as part of regular maintenance.
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The County of Frontenac ‐ Building Condition Assessment Report 13.0 K & P TRAIL BRIDGES CONDITION ASSESSMENT 13.1
Overview
The detailed Ontario Structure Inspection Manual (OSIM) report for the five (5) K&P trail bridges has been submitted separately. The following table provides an overview summary of costs required for recommended maintenance and rehabilitation work for the bridges. Table 22: Summary of K&P Trail Bridges Short to Medium Term Recommendations and Costs
Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
Millhaven Creek Bridge
$1,000
$1,500
Hardwood Creek Bridge
$800
$27,500
5 to 10 Years $15,000
White Creek Bridge Elbow Creek Bridge
$1,500
Fish Creek Bridge
$5,000 $16,000
TOTAL
$3,300
$50,000
$15,000
(1) Class D Level Estimate Opinion of Probable Costs
Refer to the complete OSIM Report titled “County of Frontenac K&P Trail Bridges – 2019 OSIM Report” for all details.
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The County of Frontenac ‐ Building Condition Assessment Report 14.0 COST SUMMARY OF RECOMMENDED CAPITAL UPGRADES A summary of estimated costs and associated recommendations made within this Memorandum are provided in Table 23, organized by class and timeframe. The following is noted:
No estimated costs are included for any potential upgrades or improvements regarding potential non-compliance with current Ontario Building Code requirements (including life-safety, egress, fire-ratings, seismic performance of buildings and process structures and equipment).
The estimated costs for the various items are order-of-magnitude only (Class ‘D’ Estimate) and are based on the experience and current (2019) unit prices in the construction industry.
All costs, including those for future years, are expressed in 2019 dollars. If these costs are to be used for long-range cash-flow projections, the implications for potential future trends of inflation and interest must be applied accordingly. Table 23: Summary of Short to Medium Term Recommendations and Costs
Estimated Repair or Replacement Cost & Associated Timeframe(1)
Discipline/Activity
Immediate
0 to 5 Years
5 to 10 Years
Fairmount Home
$18,950
$1,208,075
$2,363,100
Administration Building (Old House)
$5,000
$110,200
$149,750
Palace Road Ambulance Base
$2,000
$20,000
$74,000
$1,648
$15,000
Sydenham Ambulance Base Robertsville Ambulance Base
$2,200
Wolfe Island Ambulance Base
$2,750
Parham Ambulance Base
$3,500
Fairmount Home – Paramedic Offices
$5,600 $10,000
$17,700
$34,307
Howe Island Ferry
$3,500
$10,300
$3,300
K & P Trail Bridges
$3,300
$50,000
$15,000
$39,000
$1,444,530
$2,645,650
TOTAL (1) Class D Level Estimate Opinion of Probable Costs
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The County of Frontenac ‐ Building Condition Assessment Report This report has been prepared for the exclusive use of The County of Frontenac, for the stated purpose, for the named facilities. Its discussions and conclusions are summary in nature and cannot be properly used, interpreted or extended to other purposes without a detailed understanding and discussions with the client as to its mandated purpose, scope and limitations. This report was prepared for the sole benefit and use of The County of Frontenac and may not be used or relied on by any other party without the express written consent of J.L. Richards & Associates Limited. This report is copyright protected and may not be reproduced or used, other than by The County of Frontenac for the stated purpose, without the express written consent of J.L. Richards & Associates Limited.
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The County of Frontenac ‐ Building Condition Assessment Report
Ottawa
Kingston
Sudbury
Timmins
864 Lady Ellen Place Ottawa ON Canada K1Z 5M2 Tel: 613 728-3571
203-863 Princess Street Kingston ON Canada K7L 5N4 Tel: 613 544-1424
314 Countryside Drive Sudbury ON Canada P3E 6G2 Tel: 705 522-8174
201-150 Algonquin Blvd. East Timmins ON Canada P4N 1A7 Tel: 705 360-1899 timmins@jlrichards.ca
North Bay
Hawkesbury
Guelph
200-175 Progress Road North Bay ON Canada P1A 0B8 Tel: 705 495-7597
326 Bertha Street Hawkesbury ON Canada K6A 2A8 Tel: 613 632-0287
107-450 Speedvale Ave. West Guelph ON Canada N1H 7Y6 Tel: 519 763-0713
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Report 2023-053 Council Recommend Report To:
Warden and Council of the County of Frontenac
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Susan Brant, Administrator, Fairmount Home
Date of meeting:
April 19, 2023
Re:
Fairmount Home - Long-Term Care Home Service Accountability Agreement (LSAA) - Schedule E - Form of Compliance Declaration
Recommendation Resolved That Council of the County of Frontenac receive the Fairmount Home - LongTerm Care Home Service Accountability Agreement (LSAA) - Schedule E - Form of Compliance Declaration Report; And Further That the Council of the County of Frontenac direct the Clerk to sign the Long-Term Care Home Service Accountability Agreement Schedule E – Form of Compliance Declaration for return to Ontario Health. Background The LSAA is the service accountability agreement between a long-term care home licensee and Ontario Health and is a requirement under the Connecting Care Act, 2019. The agreement assists Ontario Health in fulfilling its obligations to the Ministry of LongTerm Care, the Province of Ontario, and the taxpayers in respect of funding and its plan to integrate the local health system. The Council of the County of Frontenac previously approved the signing of the LSAA for a three-year period ending March 31, 2022, which was extended for one year during the COVID-19 pandemic. Comment The LSAA reporting requirements include an annual completion of the Schedule E – Form of Compliance Declaration that is attached as Appendix A. After consultation with the appropriate officers and management, the Administrator believes that Fairmount
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Home has fulfilled its obligations during the reporting period from January 1, 2022, to December 31, 2022. Sustainability Implications Not applicable. Financial Implications If the LSAA – Schedule E – Form of Compliance Declaration is not signed, Ontario Health will discontinue the flow of funds to Fairmount Home. Organizations, Departments and Individuals Consulted and/or Affected Consulted • Fairmount Home, Management • Chief Administrative Officer • Director of Corporate Services/Treasurer • Ontario Health
Recommend Report to Council Fairmount Home – LSAA Agreement April 19, 2023,
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Page 2 of 2
Schedule E – Form of Compliance Declaration DECLARATION OF COMPLIANCE Issued pursuant to the Long-Term Care Home Service Accountability Agreement
To:
The Board of Directors of Ontario Health Attn: Board Chair.
From:
The Board of Directors (the “Board”) of the Corporation of the County of Frontenac (the “HSP”)
For:
Fairmount Home (the “Home”)
Date:
April 19, 2023
Re:
January 1, 2022 – December 31, 2022 (the “Applicable Period”)
The Board has authorized me, by resolution dated April 19, 2023, to declare to you as follows: After making inquiries of the Susan Brant, Administrator, and other appropriate officers of the Health Service Provider (the “HSP”) and subject to any exceptions identified on Appendix 1 to this Declaration of Compliance, to the best of the Board’s knowledge and belief, the HSP has fulfilled, its obligations under the long-term care home service accountability agreement (the “Agreement”) in effect during the Applicable Period. Without limiting the generality of the foregoing, the HSP confirms that: (i)
it has complied with the provisions of the Connecting Care Act, 2019 and with any compensation restraint legislation which applies to the HSP; and
(ii)
every Report submitted by the HSP is accurate in all respects and in full compliance with the terms of the Agreement.
Unless otherwise defined in this declaration, capitalized terms have the same meaning as set out in the Agreement between the Ontario Health and the HSP effective April 1, 2023.
Jannette Amini, Manager of Legislative Services/Clerk
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Schedule E – Form of Compliance Declaration Cont’d. Appendix 1 - Exceptions [Please identify each obligation under the LSAA that the HSP did not meet during the Applicable Period, together with an explanation as to why the obligation was not met and an estimated date by which the HSP expects to be in compliance.] Not applicable
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Report 2023-057 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Susan Brant, Administrator
Date of meeting:
April 19, 2023
Re:
Fairmount Home – Quality Improvement Plans
Recommendation Be it Resolved That the Council of the County of Frontenac receive the Fairmount Home – Quality Improvement Plans (QIP) report; And Further That the Council of the County of Frontenac approve the QIP submission to Health Quality Ontario (HQO) with the quality standard provided by HQO. Background Under Part III, sections 165 – 169 of the Fixing Long-Term Care Act, long-term care homes are required to establish a continuous improvement committee that is composed of at least the following persons: • • • • • • • •
The home’s Administrator as designated lead for quality improvement The home’s Director of Resident Care The home’s Medical Director Every designated lead of the home The home’s registered dietitian The home’s pharmacy service provider, or where the pharmacy service provider is a corporation, a pharmacist from the pharmacy service provider At least one employee of the licensee who is a member of the regular nursing staff of the home At least one employee of the licensee who has been hired as a personal support worker or provides personal support services at the home and meets the qualification of personal support workers referred to in section 52, O. Reg. 246/22
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• • •
The Manager of Continuous Improvement One member of the home’s Residents’ Council One member of the home’s Family Council, if any
Fairmount Home’s Quality Assessment & Assurance Committee (QAAC) has the following responsibilities:
- To monitor and report to the long-term care home licensee on quality issues, residents’ quality of life, and the overall quality of care and services provided in the long-term care home, with reference to appropriate data.
- To consider, identify and make recommendations to the long-term care home licensee regarding priority areas for quality improvement in the home.
- To coordinate and support the implementation of the continuous quality improvement initiative, including but not limited to, preparation of the report on the continuous quality improvement initiative. In addition to the QAAC Committee, Fairmount Home is required to submit a QIP to Ontario Health electronically through their online submission platform QIP Navigator at Health Quality Ontario (HQO). Health Quality Ontario provides the quality measure(s) for each year and the focus for 2023 is the reduction in the number of avoidable emergency department visits for the home’s residents. The HQO QIP narrative and workplan are attached respectively as appendix C and appendix D. The narrative provides an overview of the home, methods of engagement with the home’s residents, patient safety, and health equity, while the workplan details planned improvements, process measures and targets for the HQO quality measure. Comment The Terms of Reference for the QAAC Committee attached in appendix A outlines the team members, process to submit quality initiatives, the role of team members, process to monitor and report on quality initiatives. The quality improvement program provides a process to monitor, analyze, evaluate, and report on the quality of accommodations, care, services, programs, and goods provided to the home’s residents as well as staff, and volunteers. Quality initiatives are identified from a variety of sources which can include, but is not limited to the following: • • • • • • • • •
Audit results Inspection results Complaints Survey results Incident reports Risk identification forms Observation Staff meetings Residents’ and Family Council
Recommend Report to Council Fairmount Home – Quality Improvement Plans April 19, 2023
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• • •
County Council Frontenac County Lean Team Publications
A list of quality initiatives for 2023 are attached as appendix B. Fairmount Home is committed to continuous improvement of our services to our residents, staff, volunteers, and the greater Fairmount community. Strategic Priority Implications Other Important and Continuing County Priorities Implement strategic plans for Fairmount Home and continually improve customer and financial services. Financial Implications There are no financial implications. Organizations, Departments and Individuals Consulted and/or affected. Kevin Farrell, Manager of Continuous Improvement
Recommend Report to Council Fairmount Home – Quality Improvement Plans April 19, 2023
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Page 3 of 3
Quality Assessment & Assurance Committee (QAAC) Quality Improvement Program
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Contents General Statement ……………………………………………………………………………………………………….. 3 Goals of the Quality Improvement Program …………………………………………………………………. 4 Mission, Vision, Values & Strategic Goals ……………………………………………………………………. 5 Our Mission ………………………………………………………………………………………………………………. 5 Our Vision …………………………………………………………………………………………………………………. 5 Our Values………………………………………………………………………………………………………………… 5 Our Strategic Goals ………………………………………………………………………………………………….. 5 Organized and Required Programs ……………………………………………………………………………… 6 Quality Improvement Role of Teams ……………………………………………………………………………. 7 How to Bring Forward an Idea for Quality Improvement……………………………………………….. 8 Role of the QAAC …………………………………………………………………………………………………………. 9 How to Submit Quality Improvement Initiatives to the QAAC ……………………………………… 10 Communication & Documentation ………………………………………………………………………………. 11
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General Statement Fairmount Home is committed to the continuous improvement of our services to our residents, staff, volunteers, and the greater Fairmount community. We have developed a structured quality improvement program to allow the organization and management of quality initiatives as follows:
County Strategic Plan
Fairmount Strategic Plan
Mission, Vision, Values & Strategic Goals
Departmental Team Goals
Residents, Volunteers, Family, Council and Community Members
Other Teams’ Goals
Identified QI Initiative
Quality Assessment & Assurance Committee Reviews & Responds Departmental Team
Other Teams
Carry Out QI Initiative
Carry Out QI Initiative
Regular & Final Reporting
Regular & Final Reporting
Communication to Fairmount Community
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Goals of the Quality Improvement Program
- To provide a culture of continuously improving systems that monitor, analyze, evaluate, improve, and report on the quality of accommodation, care, services, programs, and goods provided to the home’s residents as well as staff, volunteers, and the broader Fairmount community.
- To ensure the quality improvement program adheres to the legislative requirements.
- To ensure the quality improvement program is interdisciplinary.
- To ensure a process is in place for the identification of quality initiatives.
- To ensure the coordination and monitoring of quality initiatives.
- To ensure adequate documentation is kept of all quality initiatives.
- To ensure communication of quality initiatives, including but not limited to, the preparation of the annual report on the continuous quality improvement initiatives.
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Mission, Vision, Values & Strategic Goals Our Mission Guided by the Gentlecare® philosophy, we provide exceptional resident-centered quality care in a safe, respectful, and compassionate home Our Vision To be the home of choice for our residents, staff and volunteers
Our Values GENTLECARE® We are committed to the Gentlecare® philosophy; resident-focused care which empowers residents to make individual choices EXCELLENCE We are committed to be a leader in the provision of exceptional quality care through teamwork, innovation and continuous learning COLLABORATION We are committed to strong partnerships with our residents, staff, volunteers, community and health care system partners INCLUSION We are committed to the treatment of our residents, staff and volunteers with dignity; embracing diversity and demonstrating inclusion and equity
Our Strategic Goals GOAL 1: To provide quality care and meet the diverse and unique needs of our residents (including social, physical, emotional, spiritual, mental and cultural) GOAL 2: To be the preferred place to work and volunteer in the local health care sector GOAL 3: To expand engagement with broader community and system partners GOAL 4: To ensure Fairmount operates efficiently while striving for continuous improvement
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Organized and Required Programs There are a variety of organized or required programs that the Home must provide under different pieces of legislation. These include, but are not limited to:
- Nursing & Personal Support Services
- Restorative Care
- Recreational & Social Activities
- Dietary Services & Hydration
- Medical Services
- Information & Referral Assistance
- Religious & Spiritual Practices
- Accommodation Services
- Volunteer Program
- Infection Prevention & Control
- Falls Prevention & Management
- Skin & Wound Care
- Continence Care & Bowel Management
- Pain Management
- Quality Improvement Program
- Training & Orientation
- Health & Safety *
- Medication Management * All programs are as per the Fixing Long-Term Act with the exception of the programs identified with an asterisk (*). Departmental and other teams are available to support quality improvement activities in all organized and required programs.
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Quality Improvement Role of Teams There are a variety of teams in place to support quality improvement at Fairmount. The quality improvement activities of each team are vital to the overall success of the quality improvement program at Fairmount. Each team is required to: a) Establish its purpose and review on an annual basis b) Establish measureable goals which must align with its purpose and the goals of the organization and should be reviewed on an annual basis c) Establish measures to track its progress in meeting its goals d) Review opportunities for quality improvement and identify quality improvement initiatives to be brought forward for review to the QAAC e) Carry out quality improvement initiatives once approved by the QAAC including the retention of written records for each quality improvement initiative that describes its purpose, the dates the actions were implemented, the outcomes of the actions, adjustments that may have been implemented and final outcomes for the initiative.
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How to Bring Forward an Idea for Quality Improvement Ideas for quality improvement can come from a variety of sources which can include, but is not limited to: a) b) c) d) e) f) g) h) i) j) k) l)
Audit results Inspection results Complaints Survey results Incident reports Risk identification forms Observation Staff meetings Residents’ and Family Council County Council Frontenac County Lean Team Publications
Everyone at Fairmount is encouraged to look for and bring forward improvement opportunities. If you see an area where improvement is needed, and you have some ideas about how to do so you can bring it forward verbally or in writing to one of the following: a) b) c) d) e) f)
Member of the Fairmount management team Manager of Continuous Improvement Chief Administrative Officer Family Council Residents’ Council County Council
Whoever receives your idea will ensure it is forwarded to the appropriate team for discussion. Quality improvement initiatives identified by team members should be taken forward to the team for discussion and then forwarded to the QAAC in the required format (see section entitled Submission of Quality Initiatives to the QAAC).
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Role of the QAAC The purpose of the interdisciplinary QAAC is to: a) b) c) d)
Prioritize, coordinate, and evaluate quality initiatives at Fairmount. Provide a forum for discussion and dialogue on matters of quality and risk at Fairmount. Receive reports from and provide feedback to teams. Communicate quality initiatives and their outcomes to stakeholders, including but not limited to staff, volunteers, Residents’ Council, Family Council, and County Council. e) Act as a resource in relation to continuous quality improvement. Membership includes the following individuals: a) b) c) d) e) f)
The home’s Administrator The home’s Director of Resident Care The home’s Medical Director Every designated lead of the home The home’s registered dietitian The home’s pharmacy service provider, or where the pharmacy service provider is a corporation, a pharmacist from the pharmacy service provider g) At least one employee of the licensee who is a member of the regular nursing staff of the home h) At least one employee of the licensee who has been hired as a personal support worker or provides personal support services at the home and meets the qualification of personal support workers referred to in section 52, O. Reg. 246/22 i) The Manager of Continuous Improvement j) One member of the home’s Residents’ Council k) One member of the home’s Family Council, if any All quality initiative project proposals must be reviewed and approved by the QAAC.
Responsibility of the QAAC a) To monitor and report to County Council on quality issues, residents’ quality of life, and the overall quality of care and services provided at Fairmount Home with reference to appropriate data. b) To consider, identify and make recommendations to County Council regarding priority areas for quality improvement in the home. c) To coordinate and support the implementation of the continuous quality improvement initiatives, including but not limited to, preparation of the reports on the continuous quality improvement initiatives.
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How to Submit Quality Improvement Initiatives to the QAAC Teams considering quality initiatives will primarily use LEAN. Lean Six Sigma is a method that relies on a collaborative team effort to improve performance by systematically identifying and removing waste and reducing variation. Lean is the belief that there is a simpler, better way of doing things in our day-to-day processes and activities. Lean Six Sigma not only reduces waste and process defects, but also provides a framework for overall organizational culture change. These efforts help to improve safety, quality, costs, and the efficient and effective delivery of services to our residents. With the reduction in waste, Lean helps to create time that will allow for continuous improvement to become part of our everyday routines. Teams will complete a QI Initiative form that identifies the types of waste in the work environment and the ideas about what can be done to reduce or eliminate the waste. Upon approval from the QAAC, the team will carry out the quality initiative and report back to the QAAC using the Frontenac A3 Report.
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Communication & Documentation Formal communication to stakeholders about the quality initiatives undertaken at Fairmount may be conducted by the QAAC through a variety of methods including, but not limited to: a) b) c) d) e) f) g) h)
Grapevine Gazette Staff Intranet Fairmount Website/Social Media Quality Improvement Board Lobby Displays Reports to Residents’ Council Reports to Family Council or Family Information Sessions Reports to County Council
Detailed documentation must be maintained throughout the quality initiative process and the final documentation package must include: a) Minutes of all team meetings including the date, time, location, and names of those in attendance b) LEAN Rapid Improvement Event documents including the A3 Report All documentation must be forwarded to the QAAC. The QAAC will ensure documentation regarding communication of the initiatives is kept with the final documentation package.
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Fairmount Home QAAC List of Quality Improvements 2023 A3 Report Completed
Area of Improvement
Organized/ Required Program
2023
Schedules were changed to help fill Schedules were changed to help Care Schedule vacancies and improve fill vacancies and improve workChanges work- life balance life balance fpr RPN’s
Care
Other
2023
Wounds
Care
Skin & Wound Care
Year
Team
QI Initiative Title
QI Description
Wounds Management Full-time wound care nurse
2023
Environmental Services Lighting improvement
Increased lumen levels
Accommodation
2023
Behavioural Support Environmental Services Butterfly Home
Second phase - Wall decals, repair door decal and paint
Accommodation
2023
2023
2023
Wounds Behavioural Support Services Behavioural Support Services
Describe Improvement in Effectiveness and/or Efficiency Elimated 7 day stretches, staff work every other weekend, are mostly dedicated to one home area Increased expertise in wound care and monitoring
Increased lumen (lux) levels in resident suites. Improved lighting Accommodation assists those with Services visual impairments. Maintenance time to repaint unit, wall protection extends above handrail anchor points.
PointClickCare
Wound care managment
Care
Wound Care Services
Train the Trainer
GPA Specialist
Care
Behavioural
Documentation Education
Education provided to Registered Staff, PSW’s and BSO staff
Care
Behavioural
Effeciencies with paperless system. Pictures are uploaded for realtime, increased quality of assessments 2 GPA Trainer’s. Education provided to care staff Accurate charting for referral purposes and funding
Communication of QI Initiative Residents’ Family Council Council Staff
Yes/No
Yes/No
Yes/No
Yes/No
No
No
No
Yes
No
No
No
No
No
No
No
No
No
Yes
Yes
No
No
No
No
Yes
No
No
No
Yes
No
No
No
Yes
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Fairmount Home QAAC List of Quality Improvements 2023 A3 Report Completed
Year
2023
2023
Team
Medical Management
Continence Care and Bowel Mangament
QI Initiative Title
Pharmacy Changes
Incontinence Care
QI Description
New Pharmacy Site
Reduce use of night time incontinent products, improve skin intergrity, promote resident outcomes and financial efficiencies. Initiated new 24hour distribution of incontinent products.
Area of Improvement
Service
Care
Communication of QI Initiative Residents’ Family Council Council Staff
Organized/ Required Program
Describe Improvement in Effectiveness and/or Efficiency
Yes/No
Yes/No
Yes/No
Yes/No
Medical Management
Medication incident reports are electronically reported. Main contact at Pharmacy to ensure consistency and accountability
No
Yes
Yes
Yes
Improved resident outcomes with proper product slection, improvement with skin intergrity. Reduce staff time as now incontinent products in resident’s room. Efficiences in Continence Care ordering and and Bowel purchasing the correct Mangament products.
No
No
No
Yes
Quality Improvement Plan (QIP) Narrative for Health Care Organizations in Ontario
3/31/2023
This document is intended to provide health care organizations in Ontario with guidance as to how they can develop a Quality Improvement Plan. While much effort and care has gone into preparing this document, this document should not be relied on as legal advice and organizations should consult with their legal, governance and other relevant advisors as appropriate in preparing their quality improvement plans. Furthermore, organizations are free to design their own public quality improvement plans using alternative formats and contents, provided that they submit a version of their quality improvement plan to Health Quality Ontario (if required) in the format described herein.
Insert Organization Name Insert Organization Address
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Overview Fairmount Home is a licensed, accredited, municipal, long-term care home with 128 beds. Our vision is to be the home of choice for our residents, staff and volunteers. Guided by the Gentlecare® philosophy, we provide exceptional resident-centered quality care in a safe, respectful, and compassionate home. We are committed to the Gentlecare philosophy; resident-focused care which empowers residents to make individual choices. We are committed to be a leader in the provision of exceptional quality care through teamwork, innovation and continuous learning. We are committed to strong partnerships with our residents, staff, volunteers, community and health care system partners. We are committed to the treatment of our residents, staff and volunteers with dignity; embracing diversity and demonstrating inclusion and equity. Quarterly our Quality Assurance and Assessment Committee (QAAC) meets to review and discuss our quality improvement plans. This year we will be placing emphasis on reducing the number of potentially avoidable emergency department transfers.
Reflections since your last QIP submission Over the last three years, our focus has been to keep our residents protected against COVID-19 as the pandemic has drastically affected all Long-Term Care Homes across Ontario. During this time we were given the option to pause reporting on our HQO QIPs as we navigated the virus and the affect it had on our home. As a result, we did choose this option. Although we did not formally submit a QIP, we maintained our practices of surveying the residents and families annually to allow for open communication, suggestions, and feedback. In 2022, our average resident and family satisfaction response score was 89%, just below our target of 90%; however, we are still pleased with this response considering the effect COVID-19 has had on social interaction, activities, family visits, and staffing levels. During the course of the pandemic Ministry directives were constantly changing; however, Fairmount Home was successful in implementing and following all Infection Prevention and Control recommendations, and as a result the home did not have extreme cases throughout the duration of the pandemic.
Patient/client/resident engagement and partnering Our Resident Council, Family Council and resident/family surveys help guide and inform resident quality improvement plans to ensure we are meeting resident care needs. We value our residents, families, and community partners, and throughout the pandemic we maintained these relationships with the use of technology. Despite families and friends not being able to visit at times, we quickly adapted and implemented new technology devices so that residents were able to speak and visit via FaceTime or Zoom. Care conferences were conducted over the phone which allowed continued, open communication with families. Becoming more virtually advanced has aided in our ability to be more adaptable and accommodating to everyone’s schedule.
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Throughout the course of the pandemic we have built strong, supportive relationships with our local hospitals and most importantly, with our local Public Health Unit. These relationships will continue to be maintained.
Provider experience The challenges and stressors of COVID-19 were amplified by the simultaneous health human resource crisis. In response to the health human resource crisis, in the summer of 2020, we implemented temporary Resident Aides. This position assisted the PSWs as their key responsibilities were removing/replenishing linen, tidying rooms, portering residents for dining, ensuring resident hand hygiene, assist residents with meal times, delivering the nourishment cart for snacks/fluids, answers call bells and providing support to residents during video chats. This position was very beneficial when faced with severe shortages of PSWs during the pandemic. Our home believes a strong organizational culture engages staff and promotes an excellent quality of care for our residents. Over the past couple of years, we have taken an active role to demonstrate appreciation and gratitude for our staff in many different ways as all of our staff are valued. For example, we host annual staff service awards, employee appreciation week (giveaways, prize draws), promote our Gotcha! #inFrontenac recognition program with award draws, recognized national days/weeks (nurses, NP, PSWs, OT, etc.). We also provide gift cards for staff who are required to work mandatory overtime as another way to say thanks for an unfortunate situation. Staff also have access to our Occupational Health Nurse and employee assistance program through Telus Health, which offers a variety of confidential services which have continued to be available throughout the pandemic. Over the last three years Fairmount’s management team, union executive members, Human Resources and Financial Services have collaborated to implement new staff schedules for the Home’s PSWs, RNs and RPNs. The schedule changes are based on staff feedback, resident care and operational requirements. The goals of the schedule rotation changes were to:
- Elimination 7 consecutive work day stretches
- Allow part time to work every other weekend instead of having only one weekend off in every three-week period
- Increase the ability to provide vacation coverage
- Increase the ability to attract and retain staff
- Reduce the necessity to mandate overtime Overall, the schedule changes have been very effective in decreasing staff burnout, increasing staff morale and have improved our ability to hire and retain additional care staff.
Workplace Violence Prevention Fairmount Home is committed to maintaining a safe and healthy work environment, free of inappropriate and disrespectful behavior of any kind. Management and employees have a shared responsibility for ensuring a safe and healty work environment by performing jobs in a safe manner and adhering to health and safety policies and procedures. Our home’s safety features include:
- All visitors enter/exit the building through a main security coded entrance, after hours an intercom is used for visitors
- 24-hour on site RN Supervisor
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- On hire and annually thereafter, mandatory training related to harrassment and violence in the workplace is conducted through an online Surge Learning platform for all staff
- Workplace Violence Assessments are completed annually and reviewed with the Health and Safety Committee
- An active Health and Safety Committee meets quarterly to review monthly home audits and staff incident reports. Staff incident reports are analyzed by the Occupational Health Nurse for identification of trends and action plans are developed when needed
- The Workplace Violence policy is reviewed annually by Human Resources and the Health and Safety Committee
Patient safety Fairmount Home adapted the ‘Just Culture’ framework in early 2017. Senior Leadership and Fairmount’s management team participated in additional education and as a result we look at resident safety incidents through a different lens and created a culture of safe reporting. We all have an important role to play in identifying, reporting, and addressing resident safety incidents to promote a culture of continuous safety and quality improvements. Staff are encouraged to discuss resident safety incidents and concerns. As a result we work together to look at the circumstances of each situation to identify contributing factors, make system and/or organizational changes, and share lessons learned. Our best practices, inspection results and incident analysis are shared through a variety of different avenues such as staff meetings/correspondence, monthly newsletters, resident care conferences, open dialogue with residents/family members, annual resident/family satisfaction surveys, Residents’ Council, and Family Council meetings.
Health equity At Fairmount Home we provide a safe and secure environment, where everyone is treated with dignity and respect. We pride ourselves on our home like environment with welcoming colors, décor, and furnishings. On admission and ongoing, we collect sociodemographic data through the use of our ‘Personhood Tool’. This tool gives us a better understanding of the resident’s needs, likes/dislikes, and wants. It also helps us understand what is important to the resident, as well as, what they enjoy (or do not enjoy) in their present day lives. We are an inclusive home that is committed to treating our residents, staff, and volunteers with dignity; embracing diversity and demonstrating inclusion and equity. Providing high quality care and meeting the diverse and unique needs of our residents will ensure we continue to promote health equity. Services provided at Fairmount include, but are not limited to, physiotherapy, occupational therapy, restorative therapy, social work, hair care, foot care, musical therapy and spiritual care. Fairmount also provides recreational activities, dietary, housekeeping, laundry, maintenance and administrative services.
Contact information/designated lead Fairmount Home
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County of Frontenac 2069 Battersea Road Glenburnie, ON K0H 1S0 Phone: 613-546-4264 Fax: 613-546-0489
Sign-off It is recommended that the following individuals review and sign-off on your organization’s Quality Improvement Plan (where applicable): I have reviewed and approved our organization’s Quality Improvement Plan Board Chair / Licensee or delegate _______________ (signature) Administrator /Executive Director _______________ (signature) Quality Committee Chair or delegate _______________ (signature) Other leadership as appropriate _______________ (signature)
Insert Organization Name Insert Organization Address
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2023/24 Quality Improvement Plan for Ontario Long Term Care Homes “Improvement Targets and Initiatives” Fairmount Home for the Aged 2069 BATTERSEA ROAD, R.R. #1, Glenburnie , ON, K0H1S0
AIM Issue M = Mandatory (all cells must be Theme I: Timely and Efficient Transitions
Measure Quality dimension M = Mandatory (all cells must be Efficient
Measure/Indicator M = Mandatory (all cells must be Number of ED visits for modified list of ambulatory care–sensitive conditions* per 100 long-term care residents.
Type Unit / Population Source / Period Organization Id M = Mandatory M = Mandatory M = Mandatory M = Mandatory (all cells must (all cells must be (all cells must be (all cells must be P Rate per 100 CIHI CCRS, CIHI 51094* residents / LTC NACRS / Oct 2021 home residents - Sep 2022
Current performance M = Mandatory (all cells must be 9.55
Target M= Mandatory (all 8.00
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Change Target Planned improvement justification External Collaborators initiatives (Change Ideas) Methods M = Mandatory M = Mandatory (all cells must M = Mandatory (all cells M = Mandatory (all cells must be completed) P = Priority (all cells must be be completed) P = Priority must be completed) P = (complete ONLY the comments cell if you are not PROV AVG: 1)At time of pending ADOC will identify why the resident was sent to ED and 18.5%, October transfer, RN/Medical Team track this information in an Excel spreadsheet. 2021 member to inform resident September 2022; or SDM of available we are more resources in-house to avoid 2)Collaborate with the KHSC Attend and participate in the KHSC specialty group. than 8 points specialty group (Emergency Implement suggestions/change ideas generated by the below the Department, Internal group. provincial medicine, KHSC@home average and will team), Frontenac continue with 3)Provide skin glue training Wound Care Nurse will identify new registered staff that current to registered staff. require the training. strategies to reduce ED visits that are avoidable.
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Target for process Process measures measure Comments M = Mandatory (all cells must be completed) P = Priority M = Mandatory (all M = Mandatory (complete ONLY the comments cell if you are not cells must be (all cells must be Number of ED visits will decrease in 2023/24 according In-house services to CIHI data. will be explained/offered to 100% of residents or SMDs Number of ED visits will decrease by 1.5% Fairmount’s nursing management team will participate in 100% of the KHSC Number of residents transferred to ED related to skin 100% of skin tears tears that could have been glued will remain at zero (0). that are eligible to be glued, will be glued in-house,
Report 2023-050 Information Report to Council To:
Warden and Members of County Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
April 19, 2023
Re:
Office of the Chief Administrative Officer – Support of the EOWC ‘7 in 7’ Regional Housing Plan
Recommendation Whereas during the October 13, 2022 EOWC meeting, the Caucus passed the below motion to endorse the ‘7 in 7’ Regional Housing Plan vision statement; and “That the EOWC endorses the proposed vision statement as follows on the regional housing project proposal; and The EOWC will commit to increase our share of rental supply by 7,000 units across eastern Ontario within seven years, and work in partnership with the federal and provincial governments, local municipalities, private sector, and non-profit sector. This will include a regional model that accounts for cost savings, local flexibility and sustainability. This goal will be accomplished through joint procurement and design, incentivization, municipal coordination, land use planning, long-term operational models, and leveraging partnerships. An innovative approach to funding, land use planning, engineering, inspection, and servicing will be required.” And Whereas there are approximately 12,000 to 14,000 community rental housing units needed to address the municipal wait lists across the eastern Ontario region, including 797 in the geographic area of Frontenac;
Page of 389 Officer Support of the EOWC … 2023-050 Office of the Chief362 Administrative
And Whereas the EOWC region’s average wait time for community housing is almost 5 years across all unit types, and as high as 10 years for some units; And Whereas the EOWC is ready to take a regional leadership role with a bold plan to reduce the wait list and build the supply of community rental housing by developing the ‘7 in 7’ Regional Housing Plan; And Whereas the ‘7 in 7’ plan will deliver 7,000 new affordable community rental units over 7 years, in addition to incentivizing an additional 21,000 attainable market rate units from the private and non-profit sectors for a total of total 28,000 housing units; And Whereas the Province of Ontario has the goal of building 1.5 million homes across the province by 2031. And Whereas collaboration, commitment and contribution between the Federal Government of Canada, the Province of Ontario, Indigenous governments, and private and non-profit sectors are key to tackle regional housing projects; Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac is committed to fulfilling the goals of the EOWC ‘7 in 7’ Regional Housing Plan; And Further That Council urges all orders of government, private, and non-profit partners to fill the housing gap by collaborating, innovating and investing in filling the rural housing gap; and And Further That a copy of this resolution be forwarded to the Right Honourable Prime Minister of Canada; the Honourable Premier of Ontario; The Honourable Provincial Minister of Municipal Affairs and Housing; The Honourable Provincial Associate Minister of Housing; The Federation of Canadian Municipalities (FCM), The Association of Municipalities Ontario (AMO), The Rural Ontario Municipal Association (ROMA); and The Eastern Ontario Wardens’ Caucus (EOWC). Background The Eastern Ontario Warden Caucus’ (EOWC) presented its affordable housing plan, 7 in 7 Regional Housing Plan at a Joint Council meeting on April 12, 2023. It was noted that there are approximately 12,000 to 14,000 community housing units needed to clear the municipal wait lists across the region, with the average wait time for community housing being almost 5 years across all unit types and as high as 10 years for some units. As part of the Ontario Governments goal of building 1.5 million homes by 2031, rental housing must be included in the overall housing solution.
Recommend Report to Council Office of the Chief Administrative Officer – Support of the EOWC ‘7 in 7’ Regional Housing Plan April 19, 2023
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Comment Each EOWC member was asked to provide potential projects for the 7 in 7 Regional Housing project. The projects in Verona and Sharbot Lake were submitted to the consultant working on the Business Case for the project. A draft Business Case will be reviewed by the Wardens in early summer. The EOWC has provided the above noted recommendation for councils in support of its ‘7 in 7’ Regional Housing Plan. Strategic Priorities Implications Priority 3: Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach Specifically, the objectives that support this strategy states that the County will continue to pursue collaborative opportunities to achieve service efficiencies and other economies through shared services. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer Joe Gallivan, Director of Planning and Economic Development
Recommend Report to Council Office of the Chief Administrative Officer – Support of the EOWC ‘7 in 7’ Regional Housing Plan April 19, 2023
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Report 2023-051 Recommend Report to Council To:
Warden and Members of County Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
April 19, 2023
Re:
Corporate Services – Consideration of a Joint Integrity Commissioner Services for the Frontenacs
Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Consideration of a Joint Integrity Commissioner Services for the Frontenacs report for information; And Further That, the Council of the County of Frontenac authorize the Clerk to prepare a Request for Proposal (RFP) for a Frontenac County/Local Municipal Integrity Commissioner. Background Bill 68, Modernizing Ontario’s Municipal Legislation Act, 2016 was introduced in the Legislature on November 16, 2016 and received Royal Ascent on May 30, 2017. The legislation introduces changes to municipal governance, including amendments to the Municipal Act, 2001 and the Municipal Conflict of Interest Act. In 2017 Frontenac County began the procurement process inclusive of the lower tier municipalities, with Council authorizing the Clerk to prepare a Request for Proposal (RFP) for a Frontenac County/Local Municipal Integrity Commissioner. As a result, the previous Council appointed a Joint Integrity Commissioner for a four term of Council, with the agreement set to terminate September 2022. Council did authorize a one year extension of the agreement to September 30, 2023 to allow the new term of Council to appoint its Integrity Commissioner. By way of background, the Integrity Commissioner is an independent an impartial position that reports directly to County Council and whose powers and duties are set out in the Municipal Act, 2001.
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Comment The Frontenac Clerk’s group have met on several occasions regarding discussions on continuing with a Joint Integrity Commission as a common local processes and enforcement for municipal codes of conduct. All 5 Clerk’s have indicated that they will be or have brought a similar report recommending that the Frontenac’s issue an RFP for a Joint Integrity commissioner contract throughout the month of April, with the RFP being issued in May, for a contract commencement in October, 2023. It should be noted that harmonizing codes of conduct and having the same integrity commissioner will reduce the potential for complainants to have access to two or more integrity commissioners for the same issue. For example where there may be a shared service (e.g., a single CBO) or shared responsibility (e.g., planning). In the absence of this type of cooperation, municipalities may receive convergent opinions or be subject to two investigations under two codes of conduct, that may provide different guidance to the commissioner. Ultimately, this approach will save time and money while providing citizens with access to a valuable service. Responsibilities of the Integrity Commissioner include: ➢ Investigate complaints and alleged breaches of the Code of Conduct for Members of Council; ➢ Review the Code of Conduct for Members of Council and make recommendations on an annual basis; ➢ Serve as an advisor to individual Members of Council in relation to the Code of Conduct and any procedures, rules and policies of the municipality governing ethical behaviour, and act as a proactive educator of for Council, municipal staff and the public; ➢ Provide reports to Council, summarizing his/her activities; and ➢ Provide individual investigative reports, as required, which will include background concerning a complaint and recommendations to Municipal Council with respect to a complaint The RFP includes the provision for a review of Code of Conduct and changes will be brought forward for consideration at a future Committee meeting. Sustainability Implications The implementation of shared services will help ensure the continued economic viability of the County as well as appropriate stewardship of County resources. Financial Implications There are no financial implications associated with this report.
Recommend Report to Council Corporate Services – Consideration of a Joint Integrity Commissioner Services for the Frontenacs April 19, 2023
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Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer Member Municipalities
Recommend Report to Council Corporate Services – Consideration of a Joint Integrity Commissioner Services for the Frontenacs April 19, 2023
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Report 2023-058 Council Recommend Report To:
Warden and Council of the County of Frontenac
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Richard Allen, Manager of Economic Development
Date of meeting:
April 19, 2023
Re:
K&P Trail – Plan for Enhanced Dust Mitigation in Verona
Recommendation Resolved That the Council of the County of Frontenac receive report 2023-058 K&P Trail – Plan for Enhanced Dust Mitigation in Verona And Further That staff be directed to proceed with the following initiatives recommended in this report:
- Dust Suppression via the Verona ATV Club
- Pending approval from the Township of South Frontenac, install aprons at 3 identified locations
- Engage in a communications campaign encouraging motorized users to engage 4-wheel drive mode while in sensitive areas on the trail. Background The County of Frontenac has pursued the development of the Frontenac K&P Trail since 2009 following the guidance provided in the Frontenac Trails Master Plan (2009) and the K&P Trail Implementation Plan (2011). Since 2009, the County has reestablished 70 kilometres of the former K&P rail corridor and rehabilitated the former railway into a multi-use recreational trail, constructing new infrastructure where necessary. During the initial stages of development, considerable community consultation took place to determine appropriate uses and management of the trail. As a result, while Snowmobiles would have access to the entire K&P, ATV use was permitted to begin only at Craig Road, located slightly north of the village of Verona.
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With the purchase and remediation of 6503 Road 38, located near Bellrock Road in the southern end of Verona, the County began to develop a significant trailhead with parking and direct access to the Trail. The ATV community advocated for an extension of motorized use to this location in order to improve safety for trail users parking at the trailhead location. After a 1-year pilot program in 2020, this permission was extended by County Council temporarily, as per the motion below. To date, the County has not received an update concerning the anticipated housing development in Verona from the Township South Frontenac. e)
Report 2021-028 Planning and Economic Development - Review of motorized access to the Verona Corridor of the Frontenac K&P Trail Motion #: 47-21
Moved By: Seconded By:
Councillor Revill Councillor Martin
Be it Resolved That access for ATV use on the Frontenac K&P Trail from Craig Road south to the Verona Trailhead at Bellrock Road be extended on a temporary basis until further information is available on the anticipated housing development in Verona, with consultation between the County and the Township of South Frontenac. Carried as Amended (See motion to amend below which was Carried) Motion to Amend Motion #: 48-21
Moved By: Seconded By:
Councillor Revill Warden Vandewal
That the motion be amended to delete the words “permitted on a permanent basis” and replace with the words “be extended on a temporary basis until further information is available on the anticipated housing development in Verona, with consultation between the County and the Township of South Frontenac.” Carried Comment Once permitted in 2020, motorized trail use increased through the village along the K&P Trail along with a correlating increase of noise and dust. In 2021 and 2022, an average of 110 ATVs passed through Verona every week, with 75% of the use estimated to take place during weekends. In periods of hot and dry weather, this heavy weekend use can create dust have negative impacts on quality of life for neighbours of the trail, making it difficult to enjoy outdoor activities on their properties. Staff have also noticed an overall increase of dust Recommend Report to Council 2023-058 K&P Trail – Enhanced Plan for Dust Mitigation in Verona April 19, 2023
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in recent years, as weather events become more extreme – fast, hard rainstorms that drain away before soaking into the trail surface and long stretches of warmer, drier weather. Staff propose three key strategies are proposed to mitigate dust in the Village of Verona. Dust Suppression The K&P Trail Management Plan defines a budget of $15,000 per year for dust management of the entire trail as part of the overall maintenance budget. In 2022, the County contracted the liquid calcium chloride treatment of sensitive areas (27.75 km) for $19,720. Despite this, dust complaints were still received within a week of treatment, and some locations then required repeat treatment and manual application at additional cost. In 2023, instead of contracting industrial dust suppression, staff are proposing a targeted approach using calcium chloride flakes, delivered with smaller equipment, but applied more frequently. The Verona District ATV Club has offered to treat dust-sensitive areas throughout the K&P Trail once per month, if the County supplies the Calcium Chloride flakes used for suppression. The cost for this treatment to the County for supply of Calcium Chloride is estimated to be $6000.00 and will increase the total annual treatments for these areas to 6 treatments in 2023 from 1 in 2022. In Verona, an enhanced suppression effort will be made by having treatment by the ATV Club take place twice per month rather than once per month. It is estimated that the total additional cost for this extra effort will be $900.00. Paved Aprons As Off-Road Recreational Vehicles (ORV) accelerate on a loose surface, such as gravel, there is a tendency for the vehicle to spin tires. This is especially prevalent if the ORV is crossing a busy intersection where they wish to cross quickly and therefore the operator accelerates quickly. This can create additional dust spray and also dig away at both the road infrastructure and the gravel trail surface, creating a dip between road and trail. The County has received specific cOver time, this dip makes it more difficult for the ORV to accelerate over the bump, thus increasing acceleration efforts. These dips also are hazards for cyclists and can create challenges for trail users using assistive devices. Chapter 4 of the 2019 Regional Active Transportation Plan for Frontenac County outlines a trail standard with specific attention to crossings. It recommends that the trail be paved within 15 meters of the crossing of any roads with high speed. This practice improves safety of crossing for cyclists and helps to improve visibility of the crossing for motorists. This paved “apron” would also prevent spinning of tires from motorized vehicles as they transition from trail to paved road, thereby lowering the dust propelled into the air. This measure also will protect the travelled road from additional wear and erosion caused by trail traffic. To implement aprons in Verona, the County would have to coordinate with the Township of South Frontenac, as much of the work would take place on Township property within the various road allowances. Staff have identified three locations in Verona that would benefit from aprons: Recommend Report to Council 2023-058 K&P Trail – Enhanced Plan for Dust Mitigation in Verona April 19, 2023
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-
Verona Sand Road (South Side Only)
Road 38 (South Side)
Road 38 (North Side)
The cost to pave the aprons is expected to cost $3000 each, totaling $9,000 for the three identified crossings in Verona. Educational Signage In discussion with the Verona District ATV Club, County staff learned that it is a best practice for Club riders to engage the 4-wheel drive mode on their machines while attending group events. While less efficient on fuel, this greatly reduces the spinning of tires on hills and when starting from a standing position. Staff propose a messaging campaign to encourage motorized users to engage 4 wheel drive in all Community Safety Zones – areas already identified as sensitive due to their proximity to villages and residential areas. This campaign would use both social media as well as a variety of signage to educate motorized trail users. The Verona District ATV Club would model this behaviour and communicate its importance to the community when acting as ambassadors on the trail. The cost to design and install educational signage for motorized users to engage fourwheel drive while in sensitive areas is expected to be around $2000 and will be taken from the existing K&P Trail marketing budget. Other Options Close the K&P to motorized use in Verona By restricting the four kilometres of K&P Trail Verona to active transportation, the impacts related to dust and noise in the summer months would be, for the most part, mitigated at no cost to the County. However, the motorized community has expressed concerns for their safety if required to travel with road traffic on Road 38 in Verona from the Trailhead to Craig Road. The roadway is narrow, with no shoulders within the village, and as the key arterial through the county, is consistently busy with many forms of traffic such as delivery trucks and industrial vehicles. Unfortunately, the K&P Trail and Road 38 are the only viable routes for travel through Verona, and there are no reasonable options available to detour motorized traffic around the village due to geographical constraints. In addition, food & beverage businesses in Verona benefit from the additional recreational traffic. Staff do not recommend this option until the effectiveness of dust mitigation via the Verona District ATV Club can be evaluated. Upgrade the K&P Trail in Verona to asphalt An asphalt trail has little or no issues with dust and expands on the apron strategy described above. In addition, as Verona sees a significant number of active Recommend Report to Council 2023-058 K&P Trail – Enhanced Plan for Dust Mitigation in Verona April 19, 2023
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transportation use (50% pedestrian, 30% cyclist, 20% motorized) this approach would provide a more enjoyable experience to support families, walkers, seniors and individuals with assistive devices such as wheelchairs or walkers. However, asphalt is not ideal for the winter season when the K&P Trail is used by snowmobiles, as snow melts much faster on asphalt than on stone dust, and snow machines can score and damage exposed asphalt. Finally, it would be a significant cost to pave the entire trail in Verona. A project of similar scope (3m width) and length (3.5 km) scheduled for this spring in St. Catherines is budgeted to cost $1,560,000. Financial Implications It is estimated that each treatment by the Verona District ATV Club of the area between Bellrock Road and Craig Road will have a cost of $100-$150, with a total annual cost estimated to be around $900. The K&P Trail Management Plan defined a budget of $15,000 per year for dust management of the entire trail as part of the overall maintenance budget. In 2022, the County contracted an initial treatment of sensitive areas (27.75 km) for $19,720. Despite this, some locations required repeat treatment and manual application. Instead of contracting industrial dust suppression, in 2023 the Verona District ATV Club will be treating the sensitive areas throughout the K&P Trail once per month in addition to the enhanced treatment in Verona. The cost for this treatment to the County for supply of Calcium Chloride is estimated to be $6000.00 and will increase the total annual treatments for these areas to 6 from 1. The cost to pave the aprons is expected to cost $3000 each, totaling a capital cost of $9,000 for the three identified crossings in Verona. It may be possible to fund this cost from the existing “Improving Accessibility on the Frontenac K&P Trail” grant program that has supported the Verona Trailhead completion, installation of edge protection and the provision of benches along the K&P. 2023 is the final year planned for this program. The cost to design and install educational signage for motorized users to engage fourwheel drive in sensitive areas is expected to be around $2000, and will be taken from the existing K&P Trail marketing budget. Organizations, Departments and Individuals Consulted and/or Affected Marc Moeys, President – Verona District ATV Club Gerald Courneya, Trail Project Manager
Recommend Report to Council 2023-058 K&P Trail – Enhanced Plan for Dust Mitigation in Verona April 19, 2023
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Committee Report To:
Warden and Council Members of the County of Frontenac
From:
Brieanna McEathron, Executive Assistant to the CAO
Date of meeting:
April 19, 2023
Re:
Planning Advisory Committee – Report to Council
All items listed on the Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Planning Advisory Committee reports and recommends as follows: 1.
2023-043 Planning and Economic Development Advisory Committee Open Farms 2023 Be it Resolved That County Council endorses the direction and actions related to Open Farms outlined in Report 2023-043. And Further That a proclamation be brought forward to Council in July proclaiming September 1 to October 15 as Open Farm Days.
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Minutes of the Planning and Economic Development Advisory Committee Meeting March 29, 2023 A meeting of the Planning and Economic Development Advisory Committee was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, on Wednesday, March 29, 2023 at 10:00 AM Present: Councillor Fred Fowler Councillor Judy Greenwood-Speers Deputy Warden Fran Smith Warden Ron Vandewal Leona Fleischmann Mike Hage Phil Leonard Jim McIntosh Staff Present: Richard Allen, Manager of Economic Development Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) Sonya Bolton, Manager of Community Planning Joe Gallivan, Director of Planning and Economic Development Debbi Miller, Community Development Officer Kelly Pender, Chief Administrative Officer 1.
Call to Order
Ms. McEathron called the meeting to order at 10:00 a.m. and asked that the new members take a moment to introduce themselves. 2.
Election of Officers
Ms. McEathron conducted the election of officers. a)
Election of Chair
Moved By: Seconded By:
Mr. Leonard Councillor Greenwood-Speers
That Deputy Warden Fran Smith be elected Chair of the Planning and Economic Development Advisory Committee for 2023. Carried
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Moved By: Seconded By:
Warden Ron Vandewal Councillor Greenwood-Speers
That nominations for the Chair be closed. Carried Deputy Warden Fran Smith accepted the nomination of Chair. b)
Election of Vice Chair
Moved By: Seconded By:
Warden Ron Vandewal Mr. Hage
That Councillor Fred Fowler be elected Vice Chair of the Planning and Economic Development Advisory Committee for 2021. Carried Moved By: Seconded By:
Councillor Greenwood-Speers Warden Ron Vandewal
That nominations for the Vice Chair be closed Carried Councillor Fowler accepted the nomination of Vice Chair 3.
Adoption of the Agenda
Moved By: Seconded By:
Councillor Judy Greenwood-Speers Mr. Leonard
That the agenda for the March 29, 2023, meeting of the Planning and Economic Development Advisory Committee be adopted. Carried Warden Ron Vandewal exited at 10:04 a.m. 4.
Disclosure of Pecuniary Interest and General Nature Thereof
There were none.
Planning and Economic Development Advisory Committee Meeting Minutes March 29, 2023
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5.
Adoption of Minutes
Deputations and/or Presentations
Briefings a)
Ms. Jannette Amini, Manager of Legislative Services/Clerk, provided the new Planning and Economic Development Advisory Committee with an orientation on the Committee and its meetings, and on the Council/Committee Code of Conduct.
b)
Mr. Joe Gallivan, Director of Planning and Economic Development and Ms. Sonya Bolton, Manager of Community Planning provided the Planning Advisory Committee with an Introductory Briefing of the Planning and Economic Development Department.
Councillor Greenwood-Speers asked for the cost for Communal Services to the residents. Mr. Gallivan noted that researchers provided an estimate of $150-$200 dollars a month for well and septic services. He also provided the committee with the motion that was approved by County Council regarding the Municipal Service Corporation; 3 of the 4 townships have signed up to be apart of the MSC. Councillor Fred Fowler asked about the benefits as a buyer to join a community with the Communal Services. Mr. Gallivan noted that there are long-term benefits for residents to join the communal services because they are more sustainable. Councillor Fred Fowler asked about homelessness and will the EOWC “7 in 7” solve this problem. Mr. Pender noted that this will not fix the homelessness issue, but the 7000 homes will help with the issue which has over 30,000 people on the list. Councillor Greenwood-Speers noted that waiting to revise the Frontenac Population, Housing and Employment projects may need to be updated sooner than 2025 as COVID greatly effected this issue and the numbers are out of date. 8.
Reports to the Planning Advisory Committee a)
2023-043 Planning and Economic Development Advisory Committee Open Farms 2023 Moved By: Councillor Judy Greenwood-Speers Seconded By: Councillor Fred Fowler Be it Resolved That County Council endorses the direction and actions related to Open Farms outlined in Report 2023-043.
Planning and Economic Development Advisory Committee Meeting Minutes March 29, 2023
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And Further That a proclamation be brought forward to Council in July proclaiming September 1 to October 15 as Open Farm Days. Carried Mr. Hage wanted to know if there were any costs incurred by the Farms to participate in Open Farms. Ms. Miller noted that the County does not receive any money from the farms to help with this event. b)
2023-044 Planning and Economic Development Advisory Committee 2022 Annual Business Survey Results
This report was for information purposes only. Councillor Judy Greenwood-Speers noted that we should be proactive in seeking out additional responses from people. Deputy Warden Smith noted that this is something we should bring to their respective councils to promote these surveys. c)
2023-045 Planning and Economic Development Advisory Committee Business Retreat and Awards
This report was for information purposes only. d)
2023-046 Planning and Economic Development Advisory Committee Frontenac Discovery Guide
This report was for information purposes only. e)
2023-047 Planning and Economic Development Advisory Committee Frontenac Immigrant Entrepreneur Pilot Program
This report was for information only. It is being shared with the committee for advice and input on the Frontenac Immigrant Entrepreneur Pilot Program. f)
2023-048 Planning and Economic Development Advisory Committee Trailside Small Scale Business Initiative
This report was for information purposes only and is intended to solicit feedback from the Committee. Councillor Fred Fowler asked if we could promote the smaller villages between Verona and Calabogie instead of stopping in the larger rural centers. Mr. Allen noted that they will continue to promote the smaller villages to strengthen the economy.
Planning and Economic Development Advisory Committee Meeting Minutes March 29, 2023
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Councillor Fred Fowler noted the conflict of motorized vehicles on the trail. Mr. Allen noted that he will be bringing a report to the committee regarding trail usage. g)
2023-049 Planning and Economic Development Advisory Committee Visit Frontenac Tourism Brand Expansion Project
This report was for information purposes only. 9.
Communications
Other Business
Next Meeting a)
The next meeting of the Planning and Economic Development Advisory Committee is scheduled for Wednesday, May 3, 2023 at 10:00 a.m. in the Township of South Frontenac. Adjournment
Moved By: Seconded By:
Councillor Judy Greenwood-Speers Jim McIntosh
That the meeting hereby adjourned at 12:00 p.m. Carried
Planning and Economic Development Advisory Committee Meeting Minutes March 29, 2023
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Report 2023-043 Committee Recommend Report To:
Chair and Members of the Planning and Economic Development Advisory Committee
From:
Debbi Miller, Community Development Officer
Date of meeting:
March 29, 2023
Re:
Planning and Economic Development Advisory Committee Open Farms 2023
Recommendation Be it Resolved That County Council endorses the direction and actions related to Open Farms outlined in Report 2023-043. And Further That a proclamation be brought forward to Council in July proclaiming September 1 to October 15 as Open Farm Days. Background Open Farms began as part of the Advancing Economic Development in Frontenac County project to fulfill the request from South Frontenac Township to support its food and beverage sector. Since then, it has evolved to a regional initiative that included operators from all four Frontenac Townships as well as partnerships with the Township of South Frontenac, Tourism Kingston, and the City of Kingston. Open Farms has been held on farms in Frontenac County for five (5) years. The first two years, 2018 and 2019, were held successfully in-person on farms. In 2019, some participating farms reported being overwhelmed with approximately 1,200 visitors to their site during the one-day event. The events in 2020 and 2021 were adapted because of COVID-19 and the public health guidelines and restrictions that were in place. Open Farms 2020 was a virtual event and Open Farms 2021 was a combination of virtual and in-person. The in-person on farm component was ticketed for the three farms that participated to ensure numbers were manageable and met public health guidelines. A Community Hub in Centennial Park in Harrowsmith was added in 2021 and was an opportunity to bring various groups together in one place. This hub was primarily coordinated by the Township of South Frontenac.
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Outcomes from the 2022 Open Farms event are shared in Report 2022-114. The 2022 event continued to evolve a partnership-based approach that allowed for the program to expand, but still relied heavily on County staff for centralized leadership and coordination. There were nine farms initially involved in the event, with two farms needing to cancel their events in advance of the event. There were seven farms across Frontenac and Kingston that participated. The 2022 event was ticketed, and all tickets were facilitated through the partnership between the County and the City of Kingston. There was a total of 195 tickets sold through the ticketing system with some additional tickets sold direct on the farm. Two sites offered a drop in event and opted to not ticket their event. As noted in the report, the ticketing required substantial resources. Open Farms Harvest was led by the City of Kingston and was held in October to bring farms and chefs together. The event offered food and drinks with seminars from farms and chefs and a farmers market area where product was available for sale. This was the first year for this event and they sold 100 tickets to the event. The 2020 Economic Development Service Delivery Review recommended that the County Economic Development team should start playing more of a regional coordination role and be less involved in project execution at the Township or community level. As such, it will be important for the County to consider its role in coordinating this event going forward, and to ensure that Open Farms continues to contribute to the Economic Development goals of Frontenac County and the larger community. Comment As staff noted in Report 2022-114, there were various considerations to be discussed with farms and organizations from across the County of Frontenac and the City of Kingston before a plan for 2023 Open Farms was made. The Economic Development team met with members of this this group on January 31, 2023 to discuss this year’s event. The meeting provided an opportunity for sharing successes from previous events, needs, and ideas for future. The meeting also included a short idea sharing from the Open Farms Team, which includes staff from the County of Frontenac, The Township of South Frontenac, and the City of Kingston. The Open Farms core goals as outlined below were reviewed during the meeting, and there was consensus that the goals should remain with no changes. 2023 Event Goals The core goals of Open Farms remain the same as they have been since 2018. A few adjustments have been made to reflect the event’s growth and evolution:
- Educate consumers about small scale agriculture.
- Increase awareness of farms and restaurants that serve local food.
- Provide the opportunity for producers to connect directly with consumers.
- Provide the opportunity for producers to start new long-term relationships with customers, restaurants, and other producers. Recommend Report to Planning and Economic Development Advisory Committee Open Farms 2023 March 29, 2023
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5. Grow our region’s reputation as a local food destination, to: a. Create interest among visitors. b. Attract new agricultural operations and food and beverage businesses. c. Drive new opportunities for culinary and agri-tourism product development. Following the initial meeting the Open Farms team, consisting of staff from Frontenac County, South Frontenac Township and the City of Kingston, met again to review the feedback that was received at the January 31 meeting. The Open Farms team developed a proposed Open Farms plan for 2023 and shared the proposal with the group at a virtual meeting on February 21, 2023. All farms and organizations involved in the meeting were supportive of the proposed plans for 2023 Open Farms. The key change for the event would be extending Open Farms from one weekend to over several weeks to allow more flexibility and involvement across various farms and organizations during the harvest season. The Open Farms team would step back from direct coordination of on farm events but focus its involvement on the promotion of all experiences celebrating local food and agriculture over this time. The recommended direction for Open Farms 2023 is outlined below. Declaration/Proclamation it is recommended that September 1 to October 15, 2023, be declared Open Farm Days in support of Open Farms – celebrating farming & food in Frontenac County and the City of Kingston. By declaring these days as Open Farms Days in support of Open Farms – celebrating farming & food in Frontenac County and the City of Kingston, this will demonstrate the importance of agriculture in our community. It raises the profile of this important industry that impacts such a large portion of this region. The expanded timeline also allows farms and organizations that have different times of harvest to be involved. Precise wording of the declaration will be determined by the Open Farms team, and similar declarations are recommended to be made in the City of Kingston and at the Township of South Frontenac. Invitations will be sent to all Frontenac municipalities to share in the declaration. Event Calendar The Open Farms partnership will host a website that consists primarily of an online event calendar would be created to include all events, and experiences within the goals of Open Farms that are taking place in Frontenac County and Kingston during the timeframe of the declaration. This calendar will be maintained by the County of Frontenac with content received from the participating farms and other organizations such as the Plowing Match, South Frontenac Museum or Farmer’s Markets. The event calendar will be populated with information provided by the individual event organizers. This information would include relative event information, date, time, location, description as well as links to ticketing or registration information that would be set up and maintained by the individual farms or organizations for each of their respective events. Recommend Report to Planning and Economic Development Advisory Committee Open Farms 2023 March 29, 2023
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The event calendar would use the domain name of OpenFarms.ca and all Open Farms marketing would direct to this site. Marketing The marketing for the duration of the event will direct to OpenFarms.ca. The marketing will be developed and be more general in nature encouraging visitors to check out the calendar and visit various farms and businesses for different experiences. The marketing will include, but is not limited to online, website, social media paid and organic on Facebook and Instagram, road signs, posters, postcards, and site signs. The marketing will be led by Frontenac County and amplified by partners and participating organizations across their channels. On-Farm The on-farm experience continues to be a focus for the event. Participation for farms and organizations will be encouraged to open their doors during the month and half and participate in a way that suits them and their schedule. We anticipate there may be more involvement from farms as there are more options for dates to be involved. The farms and organizations would continue to be responsible for all aspects of the event on their site. Each site would coordinate the logistics, times, dates, and costs associated with their event. Each site would determine if they were going to require ticketing, registration or open their doors for drop in. Each site would coordinate their own ticketing, registration or drop in system as suits their needs. By having each site manage their own ticketing and registration they would have complete oversight over the numbers, costs and would be able to reconcile their own events. This will reduce the time required for customer service associated with ticketing and partner support often facilitated around insurance, public health, etc. Education Education was highlighted by some of the farms and organizations as being an important aspect of the raising awareness for farming and farm-to-table. The Open Farms team will host five education sessions, that could be a combination of in-person or online. There are options for the structure of the events, which could include a question-andanswer session, panel discussion or a training style. The structure of the education sessions will be based on the topic and determined during the planning phase. Working with farms, partners, and chefs to establish the education program will be key to the success. Farms and organizations are encouraged to submit proposals for something they would like to develop or create. Having a connection with farms and classrooms will also be considered while planning the educational component. The City of Kingston is planning to record the education sessions during Open Farms Harvest to share following the event to continue to raise awareness for the farms, chefs, Recommend Report to Planning and Economic Development Advisory Committee Open Farms 2023 March 29, 2023
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and producers. The City of Kingston, Heritage Services Department is also planning to develop agricultural programming during this time. Connections Building and strengthening farm-to-table connections with farms, chefs, retailers, and producers is another area that is required to support each of these groups. This work will require a more focused approach and is being planned for the Winter of 2024. The Open Farms contact list, which includes farms, organizations, chefs, and retailers will continue to be built out during Open Farms 2023 and connections will be made where possible. These connections and this list will support the work that takes place in the Winter of 2024. Farm-to-Table Overall awareness of where food comes from will continue to be encouraged through awareness of local products on menus. Farmers markets, restaurants and events will all be encouraged to participate in a way that works for them. Expanding on the previous offerings of the Open Farms farm-to-table events including ticketed menus or educational speakers will be encouraged These events will be coordinated by the organizations and included on the event calendar. Farmers Market This year the Frontenac Farmers Market will be on Friday evenings from 3 p.m. to 7 p.m. at Centennial Park in Harrowsmith starting in May and running through until October. The Frontenac Farmers Market will be hosting an Open Farms official kickoff event on Friday, September 1. There are no specific details about the event at this time, but it will be a coordinated effort to raise awareness for the calendar of events. The Farmers Markets in Frontenac and Kingston will be encouraged to participate and explore ways they can continue to highlight and raise awareness for agriculture within the community. Raising awareness for the Farmers Markets regular dates and times will be done through the calendar of events. Frontenac Plowing Match The Frontenac Plowing Match is establishing their event for 2023 and will work to align the event within the timeframe. The organizers are interested in including educational components in their event to increase awareness of agriculture as well as the Plowing Match. There are no specific details about the event at this time, but it will be a coordinated effort to raise awareness for the month and a half long calendar of events. Open Farms Harvest The City of Kingston will again lead the Open Farms Harvest event on Saturday, October 14, 2023, in Springer Market Square and Kingston City Hall. The event will again focus on the farms, chefs, restaurants and will be offered as a ticketed event, featuring a Farmers Market, speakers, and demonstrations. Recommend Report to Planning and Economic Development Advisory Committee Open Farms 2023 March 29, 2023
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The details about this specific event are limited at this time, but it will be a coordinated effort with all participating. Event Responsibilities As County staff resources are limited, the scope of the event needs to continue to be about around farms, agriculture, and food. It is anticipated that the County’s role will be to:
- Aggregate and coordinate the list of events hosted at www.openfarms.ca
- Collaborate with partners.
- Host education sessions.
- Lead the overall general marketing of Open Farms. Financial Implications The County of Frontenac’s operating budget for Open Farms 2023 is $8,000. The Economic Development team will seek grant funding to offset some of the costs of establishing the new OpenFarms.ca website. Strategic Priorities At its meeting on June 19, 2019, County Council approved Frontenac County Strategic Plan 2019-2022. This project is aligned with the intent of the priorities listed below. Priority 1.2: Refine and invest in efforts to accelerate economic development — to grow businesses, attract more visits and expand the tax base. Priority 3: Champion and coordinate collaborative efforts Organizations, Departments and Individuals Consulted and/or Affected Frontenac County Council and Staff South Frontenac Township City of Kingston Tourism Kingston Frontenac Federation of Agriculture National Farmers’ Union Local 316 Frontenac Farmers Market Frontenac County Plowmen’s Association
Recommend Report to Planning and Economic Development Advisory Committee Open Farms 2023 March 29, 2023
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By-Law No. 2023-0018 Of The Corporation of the County of Frontenac being a by-law to authorize the execution of an Agreement with the Ontario Public Service Employees Union, Local 462 Whereas the County of Frontenac’s paramedics are represented by Local 462 of the Ontario Public Service Employees’ Union (OPSEU Local 462); And Whereas the County of Frontenac’s collective agreement with OPSEU Local 462 expired as of December 31, 2020; And Whereas a four year collective agreement, effective January 1, 2021 to December 31, 2024, was reached and has been affirmed by a union membership ratification vote taken April 13, 2023; And Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise: Now Therefore Be It Resolved That the Corporation of the County of Frontenac hereby enacts as follows: 1.
That the Warden and Clerk be authorized to execute a four year collective agreement, effective January 1, 2021 to December 31, 2024, with Local 462 of the Ontario Public Service Employees’ Union (OPSEU Local 462) which represents the County’s paramedics;
That the agreement shall be attached to and form part of this by-law.
That this By-law shall come into force and take effect as of the final passing thereof.
Read a first and second time this 19th day of April, 2023. Read a third time and finally passed this 19th day of April, 2023. The Corporation of the County of Frontenac
Ron Vandewal, Warden
Jannette Amini, Clerk
Page of 385 of 389 with the Ontario Public Servi… To authorize the execution an Agreement
By-Law No. 2023-0019 Of The Corporation of the County of Frontenac being a by-law to authorize the execution of an Agreement with the Canadian Union of Public Employees, Local 109 Whereas the County of Frontenac’s Marine Services Crew are represented by Local 109 of the Canadian Union of Public Employees (CUPE Local 109); And Whereas the County of Frontenac’s collective agreement with CUPE Local 109 expired as of December 31, 2020; And Whereas a four year collective agreement, effective January 1, 2021 to December 31, 2024, was reached and has been affirmed by a union membership ratification vote taken March 30, 2023; And Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise: Now Therefore Be It Resolved That the Corporation of the County of Frontenac hereby enacts as follows: 1.
That the Warden and Clerk be authorized to execute a four year collective agreement, effective January 1, 2021 to December 31, 2024, with Local 109 of the Canadian Union of Public Employees (CUPE Local 109) which represents the County’s Marine Services Crew;
That the agreement shall be attached to and form part of this by-law.
That this By-law shall come into force and take effect as of the final passing thereof.
Read a first and second time this 19th day of April, 2023. Read a third time and finally passed this 19th day of April, 2023. The Corporation of the County of Frontenac
Ron Vandewal, Warden
Jannette Amini, Clerk
Page 386 389 T o authorize the execution of anof Agreement with the Canadian Union of P…
BY-LAW NO. 2023-020 OF The Corporation of the County Of Frontenac being a by-law to amend By-law No. 2022-0026 (Appointment to the Joint Frontenac Accessibility Advisory Committee) Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas By-law No. 2022-0026, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings, was adopted by the Council of the Corporation of the County of Frontenac on July 20, 2022; And Whereas By-law No. 2022-0026 sets out the County of Frontenac Advisory Committees to Council, including the appointments of its members; And Whereas the Council of the Corporation of County of Frontenac deems it expedient to amend By-law No. 2022-0026; Now Therefore Be It Resolved That the Council for The Corporation of the County of Frontenac hereby enacts as follows: That Procedural By-law 2022-0026, as amended, be further amended as follows: 1.
That Schedule B-1, Joint Accessibility Advisory Committee be amended to delete Ed Schlievert, Community representative from North Frontenac and add Erin Ferguson as the Community representative from North Frontenac, whose term shall expire November 14, 2026;
That this amending by-law shall come into force and take effect on the date of final passing.
Read a First and Second Time this 19th day of April, 2023. Read a Third Time, Signed, Sealed and Finally Passed this 19th day of April, 2023. The Corporation of the County of Frontenac
Ron Vandewal, Warden
Jannette Amini, Clerk
Page 387 of(Appointment 389 T o amend By-law No. 2022-0026 to the Joint Frontenac Acces…
By-Law No. 2023-021 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on April 19, 2023
Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on April 19, 2023 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on April 19, 2023, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on April 19, 2023 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
Page 388 of 389of County Council on April 19, 2… T o confirm all actions and proceedings
4. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 19th day of April, 2023 Read a Third Time and Finally Passed, Signed and Sealed this 19th day of April, 2023.
The Corporation of the County of Frontenac
Ron Vandewal, Warden
Jannette Amini, Clerk
By-Law No. 2023-021 – To Confirm all Actions and Proceedings of County Council April 19, 2023
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