Regular Council - 19 Jul 2023 - Agenda — North Frontenac News Media

Published July 19, 2023

Word Count 25427 words

Reading Time 120 min read

Body: Council Type: Agenda Meeting: Regular Date: July 19, 2023 Collection: Council Agendas Municipality: Frontenac County

[View Document (PDF)](/docs/frontenac-county/Published Agendas/Regular Council/2023/Regular Council - 19 Jul 2023 - Agenda.pdf)

Document Text

Frontenac County Council Meeting Wednesday, July 19, 2023 – 9:00 a.m. Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, ON Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m. https://youtube.com/live/vX_RzERH_Bw?feature=share

Agenda Page Call to Order Roll Call Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held June 21, 2023
Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to the Appeal of Conditions of Draft Approval to the Ontario land Tribunal. Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof

11 - 21

Adoption of Minutes a) Minutes of Meeting held June 21, 2023 Resolved That the minutes of the regular Council meeting held June 21, 2023 be adopted. Delegations and/or Presentations

Page

Proclamations a) Open Farm Days September 1 to October 15, 2023 Whereas the County of Frontenac recognizes the importance of agriculture in the region; and, Whereas Frontenac County believes a strong agricultural economy is essential for enduring communities, for the health of our residents, and to establish a strong community in support of food security for our citizens as well as our businesses, and organizations; and, Whereas Frontenac County has a vision of a strong agriculture community that is rooted in the character of Frontenac and its residents: welcoming, natural, healthy, clean, tranquil, entrepreneurial, and rural by choice and conviction; and Whereas the County of Frontenac is committed to supporting agriculture to grow businesses, attract more visitors and expand the tax base; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby declares September 1 to October 15, 2023, as Open Farm Days in Frontenac County, and reminds individuals of the importance of this six-week celebration which supports local agriculture and food businesses in our communities And Further That the County encourages all residents to support local farms and food businesses by participating in this series of events. Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

22 - 44

Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business Consent Reports from the Chief Administrative Officer Committee of Management of Fairmount Home

Page 2 of 108

Page

45 - 48

That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair.

2023-088 Fairmount Home – CARF Accreditation Please Note: The information being provided by CARF, which the County does not have control over, is not in an accessible format but can be provided upon request.

49 - 50

2023-091 Fairmount Home – Quarterly Update Activity Report

That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council.

Recommend Reports from the Chief Administrative Officer a) Staff Briefing: Mr. Dmitry Kurylovich, Community Planner. will brief the Committee of the Whole with respect to the Summary of Proposed Changes to the Natural Heritage Policies of the Provincial Policy Statement/Provincial Planning Statement. [See Recommend Reports from the Chief Administrative Officer, clause b)] 51 - 54

2023-090 Planning and Economic Development Summary of Proposed Changes to the Natural Heritage Policies of the Provincial Policy Statement/Provincial Planning Statement. Recommendation: Be It Resolved That Council receives for information the Administrative Report entitled “Summary of Proposed Changes to the Natural Heritage Policies of the Provincial Policy Statement/Provincial Planning Statement; and, That Council direct the Clerk to submit comments about the proposed changes as outlined in Appendix A of this report to the Province through the Environmental Registry of Ontario.

Page 3 of 108

Page 55 - 57

2023-082 Corporate Services Loan Application to Ontario Infrastructure and Lands Corporation Recommendation: Be It Resolved That the Corporate Services – New Loan Application to Ontario Infrastructure and Lands Corporation report be received; And Further That Council of the County of Frontenac pass a by-law later in the meeting authorizing the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for the long-term financing of certain capital work(s) of the Corporation of the County of Frontenac (the “municipality”); and to authorize the entering into of a Rate Offer Letter Agreement pursuant to which the municipality will issue debentures to OILC.

58 - 59

2023-081 Planning & Economic Development New Capital Purchase of a Fleet Vehicle Recommendation: Be It Resolved That the Council of the County of Frontenac receive the report “Planning & Economic Development – New Capital Purchase of a Fleet Vehicle”; And Further That the Council of the County of Frontenac approve the purchase of a new fleet vehicle for Planning & Economic Development; And Further That Council authorize the use of the Capital Replacement Reserve in 2023 to offset the cost of the vehicle.

Page 4 of 108

Page 60 - 62

2023-084 Office of the Chief Administrative Officer Appointment of an Integrity Commissioner for the County of Frontenac Recommendation: Be It Resolved That Cunningham, Swan, Carty, Little & Bonham LLP (led by Tony Fleming) be appointed as the Integrity Commissioner for the County of Frontenac; And Further That the Clerk be directed to bring forward later in the meeting the necessary appointment by-law for Councils consideration; And Further That the Warden and Clerk be authorized to execute an agreement with Cunningham, Swan, Carty, Little & Bonham LLP for the provision of services of an Integrity Commissioner; And Further That a copy of this resolution be circulated to all member municipalities in Frontenac County.

63 - 68

2023-086 Corporate Services Recognition of Land Acknowledgement for the Frontenacs Recommendation: Be It Resolved That the Council of the County of Frontenac adopt the following Land Acknowledgment to be read at the beginning of meetings held by the County of Frontenac, including County Council and Advisory Committee meetings: We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

Page 5 of 108

Page 69 - 80

2023-089 Office of the Chief Administrative Officer Frontenac County Strategic Plan 2023-2026 Recommendation: Be It Resolved That the Council of the County of Frontenac receive for information the Office of the Chief Administrative Officer –Frontenac County Strategic Plan 2023-2026 report; And Further That the Clerk be authorized to bring forward a by-law later in the meeting adopting the Frontenac County Strategic Plan 20232026 attached to this report as Appendix A.

81 - 85

86 - 88

Information Reports from the Chief Administrative Officer a) 2023-085 Corporate Services Quarterly Joint Administrative Facility Update b)

2023-087 Frontenac Paramedics 2022 Ambulance Service Review Please Note: The information provided by the Ministry of Health, which the County does not have control over, is not in an accessible format but can be provided upon request.

Reports from Advisory Committees of County Council

Page 6 of 108

Page 89 - 97

Report of the Planning and Economic Development Advisory Committee All items listed on the Planning and Economic Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning and Economic Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning and Economic Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. Report of the Planning and Economic Development Advisory Committee

That the Report received from the Planning and Economic Development Advisory Committee be received and adopted. Report of the Planning and Economic Development Advisory Committee The Planning and Economic Development Advisory Committee reports and recommends as follows:

2023-078 Planning and Economic Development Application for Extension of Draft Plan of Condominium Approval, Ardoch Lake Condominium, Township of North Frontenac (File Number 10CD-2012-001). Be It Resolved That the report titled Planning and Economic Development – Application for Extension of Draft Plan of Condominium Approval, Ardoch Lake Condominium, Township of North Frontenac (File Number 10CD-2012-001) be received; and, Further That the Council of the County of Frontenac extend the draft approval for the plan of condominium for Ardoch Lake for a period of two years, to July 19, 2025.
2023-080 Planning and Economic Development Advisory Committee Business Updates

Page 7 of 108

Page Be it Resolved That FAM Tours to Wolfe Island and other areas of Frontenac County be included as part of Economic Development 2024 Business Plan, subject to available budget and staff time. Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From David Arbuckle, Executive Director of AMCTO regarding the County of Frontenac Certificate of Merit, EA Danby Award [Distributed to Members of County Council June 23, 2023] b)

From the City of Quinte Wes regarding a resolution on Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement [Distributed to Members of County Council June 23, 2023]

From the FACSFLA regarding staffing reductions [Distributed to Members of County Council June 23, 2023]

From the Town of the Archipelago regarding a resolution on Surplus Proceeds from Tax Sales [Distributed to Members of County Council June 23, 2023]

From the City of Woodstock regarding a resolution concering Highway Traffic Act Amendments [Distributed to Members of County Council June 30, 2023]

From the EOWC providing its Spring 2023 Newsletter [Distributed to Members of County Council June 30, 2023]

From the Fairmount Home Family Council regarding its request for increased recreational staffing [Distributed to Members of County Council June 30, 2023]

Page 8 of 108

Page h)

From the Town of Petrolia regarding a resolution of support of Parry Sound & Essex Motion on tax sale funds [Distributed to Members of County Council June 30, 2023]

Frontenac County Strategic Plan - Public Survey Raw Data [Distributed to Members of County Council June 30, 2023]

From Elgin County regarding a resolution of Support for Town of Petrolia Resolution on Childcare Spaces [Distributed to Members of County Council July 14, 2023]

From the Municipality of Grey Highlands regarding a Resolution concerning Bill 5 strengthening Codes of Conduct [Distributed to Members of County Council July 14, 2023]

From the Municipality of Grey Highlands regarding a resolution concerning School Bus Arms [Distributed to Members of County Council July 14, 2023]

From the Township of Whitewater Region regarding a resolution declaring intimate partner violence as an epidemic [Distributed to Members of County Council July 14, 2023]

From the Rural Frontenac Community Services providing its Q1&2 Transportation Reports [Distributed to Members of County Council July 14, 2023]

From the Municipality of Grey Highlands regarding a Resolution concerning Bill 5 strengthening Codes of Conduct [Distributed to Members of County Council July 14, 2023]

From the Municipality of Grey Highlands regarding a resolution concerning School Bus Arms [Distributed to Members of County Council July 14, 2023]

From the Township of Whitewater Region regarding a resolution declaring intamate partner violence as an epidemic [Distributed to Members of County Council July 14, 2023]

Other Business By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through e) that have been circulated to all Members of County Council and that by-laws a) through e) be read a first and second time.

Page 9 of 108

Page b)

Third Reading Resolved That by-laws a) through e) be read a third time, signed, sealed and finally passed.

98 - 103

By-Laws a) To approve the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for the long-term financing of certain capital work(s) of the Corporation of the County of Frontenac (the “municipality”); and to authorize the entering into of a Rate Offer Letter Agreement pursuant to which the municipality will issue debentures to OILC [Proposed By-law No. 2023-036]

104 - 105

To Appoint an Integrity Commissioner for the Corporation of the County of Frontenac [Proposed By-law No. 2023-037]

106

To Adopt a Frontenac County Strategic Plan 2023-2026 [Proposed By-law No. 2023-038}

To Authorize the Warden and Clerk to Execute an Agreement [Proposed By-law No. 2023-039]

To confirm all actions and proceedings of County Council on July 19, 2023 [Proposed By-law No. 2023-040]

107 - 108

Adjournment

Page 10 of 108

Minutes of the Regular Meeting of Council June 21, 2023 A regular meeting of the Council of the County of Frontenac was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham on Wednesday, June 21, 2023 at 9:00 AM. There was a “Closed Meeting” of the Committee of the Whole from 9:00 am to 9:24 am, with regular business commencing at 9:30 am. Roll Call Present:

Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty, and Bill Saunders

Also Present:

County: Richard Allen, Manager of Economic Development Jannette Amini, Manager of Legislative Services/Clerk Susan Brant, Administrator-Fairmount Home Gale Chevalier, Chief/Director of Emergency & Transportation Services Kevin Farrell, Manager of Continuous Improvement Joe Gallivan, Director of Planning and Economic Development Dmitry Kurylovich, Community Planner Alex Lemieux, Director of Corporate Services/Treasurer Barb McCulloch, Director of Human Resources Brieanna McEathron, Executive Assistant to the CAO Matt Mills, Communications Officer Kelly Pender, Chief Administrative Officer

Closed Session Motion #: 118-23

Moved By: Seconded By:

Councillor Greenwood-Speers Deputy Warden Smith

Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held April 19, 2023
A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - as it relates to the Township of North Frontenac Seniors Housing criteria.

Page 1121, of 2023 108 Minutes of Meeting held June

3. A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to property acquisitions for the K&P Trail Carried Motion #: 119-23

Moved By: Seconded By:

Councillor Saunders Councillor Gowdy

Resolved That Council rise from Committee of the Whole closed session without reporting. Carried Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)

Minutes of Meeting held May 17, 2023

Motion #: 120-23

Moved By: Seconded By:

Councillor Leonard Councillor Fowler

Resolved That the minutes of the regular Council meeting held May 17, 2023 be adopted. Carried Delegations and/or Presentations a)

Warden Vandewal and Council recognized Frontenac Paramedic Kimberly Fitzsimmons who was honoured with the Ontario Medal for Paramedic Bravery at Queen’s Park after a dangerous lake rescue. Proclamations

The below motion was considered after Briefings, clause a) a)

National Indigenous Peoples Day June 21, 2023 Motion #: 121-23 Moved By: Warden Vandewal Seconded By: Deputy Warden Smith Whereas, the Constitution of Canada recognizes the existing rights of the Indigenous peoples of Canada; and, Regular Meeting of Council Minutes June 21, 2023

Page 1221, of 2023 108 Minutes of Meeting held June

Page 2 of 11

Whereas in the Constitution of Canada includes the indigenous peoples of Canada; and, Whereas the Indigenous peoples of Canada have made and continue to make valuable contributions to Canadian society and it is considered appropriate that there be, in each year, a day to mark and celebrate these contributions and to recognize the different cultures of the Indigenous peoples of Canada; and, Whereas many Indigenous peoples celebrate the summer solstice, which has an important symbolism within their cultures; Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims June 21, 2023 as “National Indigenous Peoples Day” in Frontenac County. Carried Move into Committee of the Whole Motion #: 122-23

Moved By: Seconded By:

Councillor Lichty Councillor Greenwood-Speers

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing.

Motion to waive Procedural By-law 2022-0026

Motion #: 123-23

Moved By: Seconded By:

Warden Vandewal Deputy Warden Smith

That Procedural By-law 2022-0026 be waived to permit the consideration of a Proclamation regarding National Indigenous Day. Carried Motion 121-23 being Proclamations, clause a) was considered at this time. (Please refer to pages 2 and 3) c)

Mr. Kelly Pender, Chief Administrative Officer and Chief Gale Chevalier, Chief of Frontenac Paramedics briefed the Committee of the Whole on the EOWC Paramedic Study (Refresh - 2023). [See Information Reports from the Chief Administrative Officer, clause c)]

Regular Meeting of Council Minutes June 21, 2023

Page 1321, of 2023 108 Minutes of Meeting held June

Page 3 of 11

Unfinished Business Consent Reports from the Chief Administrative Officer Committee of Management of Fairmount Home Motion #: 124-23

Moved By: Seconded By:

Councillor Saunders Councillor Gowdy

That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair. Carried b)

2023-072 Fairmount Home Purchase of Ecotex Oxidation and Sanitation system Motion #: 125-23 Moved By: Councillor Leonard Seconded By: Councillor Fowler Be It Resolved That Council authorize the purchase of the Eco3Tex® Ozone Laundry System to assist with the provision of laundry services for Fairmount Home; And Further That Council authorize the use of the Strategic Project Reserve for the County share of $5,232 from the Energy Conservation and Demand Management envelope; And Further That Council authorize staff to single source the purchase of the Eco3Tex® Ozone Laundry System with respect to the time sensitive nature of the incentive on offer from Enbridge Gas. Carried Motion #: 126-23

Moved By: Seconded By:

Councillor Lichty Warden Vandewal

That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council. Carried Council recessed at 10:50 a.m. Council reconvened at 11:00 a.m.

Regular Meeting of Council Minutes June 21, 2023

Page 1421, of 2023 108 Minutes of Meeting held June

Page 4 of 11

Recommend Reports from the Chief Administrative Officer a)

Consultant Briefing: Mr. Jason Kipfer, Explorer Solutions Inc. briefed the Committee of the Whole on the Draft Frontenac County Strategic Plan 2023-2026. [See Recommend Reports from the Chief Administrative Officer, clause b)]

2023-073 Office of the Chief Administrative Officer Draft Frontenac County Strategic Plan 2023-2026

Motion #: 127-23

Moved By: Seconded By:

Councillor Greenwood-Speers Councillor Saunders

2023-068 K&P Trail Elbow Creek Bridge Replacement Update

Motion #: 128-23

Moved By: Seconded By:

Councillor Gowdy Councillor Leonard

Be It Resolved That Council authorize the Warden and Clerk to enter into a contribution agreement with Trans Canada Trail for $60,000 to be used for the replacement of the Elbow Creek Bridge. And Further That Council authorize the Warden and Clerk to execute any agreements associated with a grant from the Ontario Federation of Snowmobile Clubs, should the County be successful in its application. Carried The below motions (clauses d) and e)) were considered after clause b)

Regular Meeting of Council Minutes June 21, 2023

Page 1521, of 2023 108 Minutes of Meeting held June

Page 5 of 11

2023-069 Office of the Chief Administrative Officer Consideration of Decision by the Ontario Land Tribunal for the Expropriation of Lands for the Purposes of the K&P Trail

Motion #: 129-23

Moved By: Seconded By:

Councillor Fowler Warden Vandewal

Whereas both the Ontario Land Tribunal and County Staff have recommended that expropriation of these lands is necessary for the for the purpose of linking two sections of the Frontenac K&P Trail for the reason of ensuring its continued long-term viability as a public trail within the Frontenac County Trail System. Be It Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Consideration of the two Decisions by the Ontario Land Tribunal for the Expropriation of Lands for the Purposes of the K&P Trail report; And Further That County Council affirm its decision to certify its approval of the expropriation of the lands legally described as Part of Lots 2 and 3, Concession 8, Geographic Township of Palmerston, now the Township of North Frontenac, County of Frontenac, being part of PIN 36209-0002(LT) and PIN 36209-0011(LT); more particularly Part 2 on the draft Expropriation Plan labelled “Project No. 2021-0733-5” and Part 1 on the draft Expropriation Plan labelled “Project No. 2021-0733-4” as set out in County Council’s decision on Motion No. 42-22 at its meeting on March 16, 2022. And Further That County Council affirm its decision to certify its approval of the expropriation of the lands legally described as Part of Lot 3, Concession 8, Geographic Township of Palmerston, now the Township of North Frontenac, County of Frontenac, being part of PIN 36209-0010(LT); as set out in County Council’s decision on Motion No. 42-22 at its meeting on March 16, 2022. And Further That the Warden and Chief Administrative Officer be authorized to execute the Certificate of Approval (Form 5) under the Expropriations Act R.S.O 1990, Regulation 363. Carried e)

2023-074 Office of the Chief Administrative Officer Expropriation of Lands for the Purposes of the K&P Trail

Motion #: 130-23

Moved By: Seconded By:

Councillor Lichty Councillor Greenwood-Speers

Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Expropriation of Lands for the Purposes of the K&P Trailreport; And Further That the Clerk be directed to introduce by-laws later in the meeting to authorize an application to Approve the Expropriation of Lands for the purpose of the K&P Trail. Carried Regular Meeting of Council Minutes June 21, 2023

Page 1621, of 2023 108 Minutes of Meeting held June

Page 6 of 11

Warden Vandewal exited the meeting at 11:48 a.m. Councillor Leonard exited the meeting at 11:48 a.m. f)

2023-075 K&P Trail Land Conveyance and Transactions with North Frontenac

Motion #: 131-23

Moved By: Seconded By:

Councillor Saunders Councillor Gowdy

Be It Resolved That the Warden and Clerk be authorized to enter into an Agreement of Purchase and Sale with the Township of North Frontenac for lands in PIN 36209-0012, PIN 36209-0030, and PIN 36209-0231 for One Dollar ($1.00); And Further That the County Clerk is hereby further authorized to execute all closing documents as may be required in order to complete the subject transaction, and to do all other things as may be reasonably be required to close and complete the foregoing transaction; And Further That staff work with the Township of North Frontenac to establish an Agreement with use of identified road allowances outlining the responsibilities of each party for the trail and road management when the two uses intersect. Carried Information Reports from the Chief Administrative Officer a) b)

2023-067 Corporate Services 2022 Reserve and Reserve Funds 2023-070 Corporate Services 2023 Accessibility for Ontarians with Disabilities (AODA) Compliance Audit 2023-071 Frontenac Paramedics Partial Refresh of the Paramedic Services 2019 Situational Overview Report Reports from Advisory Committees of County Council Return to Council

Motion #: 132-23

Moved By: Seconded By:

Councillor Leonard Councillor Fowler

That Council revert from Committee of the Whole Council, to Council with the Deputy Warden remaining in the Chair. Carried Regular Meeting of Council Minutes June 21, 2023

Page 1721, of 2023 108 Minutes of Meeting held June

Page 7 of 11

Adoption of the Report of the Committee of the Whole Council Motion #: 133-23

Moved By: Seconded By:

Councillor Saunders Councillor Lichty

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c) d) e) f) g) h) i) j)

From Diane Noble regarding the Women of Ontario Say No Information sheet [Distributed to Members of County Council May 26, 2023] From Meredith Staveley Watson providing the EOWC 2023 Strategic Priorities Handout [Distributed to Members of County Council May 26, 2023] From Northumberland County regarding a Letter to Eastern Ontario Wardens’ Caucus on changes to the PPS [Distributed to Members of County Council May 26, 2023] From the County of Lennox and Addington regarding a resolution endorsing Bill 5 Stopping Harassment and Abuse [Distributed to Members of County Council May 26, 2023] From the EOWC providing its final Report on the Paramedic Services Partial Refresh [Distributed to Members of County Council May 26, 2023] From the EOWC regarding a Letter to MP Gerretsen to support the launch of SEOPAF [Distributed to Members of County Council May 26, 2023] From the EOWC regarding a Letter to MP Reid to support the launch of SEOPAF [Distributed to Members of County Council May 26, 2023] From the EOWC regarding a Letter to MPP Hsu to support the launch of SEOPAF [Distributed to Members of County Council May 26, 2023] From the EOWC regarding a Letter to MPP Jordan to support the launch of SEOPAF [Distributed to Members of County Council May 26, 2023] From the EOWC regarding a Letter to Warden Vandewal to support the

Regular Meeting of Council Minutes June 21, 2023

Page 1821, of 2023 108 Minutes of Meeting held June

Page 8 of 11

k) l) m) n) o) p) q) r) s) t) u) v) w)

launch of SEOPAF [Distributed to Members of County Council May 26, 2023] From the EOWC regarding a Resolution in support of SEOPAF [Distributed to Members of County Council May 26, 2023] From the EOWC regarding New Releases of Partial Refresh of the Paramedic Services 2019 Situational Overview Report [Distributed to Members of County Council May 26, 2023] From the Municipality of West Grey regarding a resolution supporting School Bus Stop Arm Cameras [Distributed to Members of County Council May 26, 2023] Appendices EOWC Frontentac Paramedics [Distributed to Members of County Council June 2, 2023] From Lanark County regarding a letter of support for legislative measures to help first responders from violence [Distributed to Members of County Council June 2, 2023] From the Hon. Jim Karygiannis regarding the Opiod Crisis in our Communities [Distributed to Members of County Council June 2, 2023] From the Town of Fort Erie providing its letter to Minister Clark regarding protection of privacy under the Elections Act [Distributed to Members of County Council June 2, 2023] From the Town of Fort Erie providing its letter to Minister Mulroney regarding Highway Traffic Act Amendments [Distributed to Members of County Council June 2, 2023] From the Town of Fort Erie providing its letter to Premiere Ford regarding changes to the PPS [Distributed to Members of County Council June 2, 2023] From the Town of Plympton-Wyoming regarding a Resolution for Tweed regardubg Bell-Hydro Infrastructure [Distributed to Members of County Council June 2, 2023] From the Town of Newmarket regarding a resolution stopping the Harassement of local leaders [Distributed to Members of County Council June 9, 2023] From the town of Parry Sound regarding a resolution to reinstate legislation to permit retention of tax sale proceeds [Distributed to Members of County Council June 16, 2023] From the Town of Parry Sound regarding a resolution for additional resources to combat opioid, mental health and homelessness [Distributed to Members of County Council June 16, 2023] Other Business

Regular Meeting of Council Minutes June 21, 2023

Page 1921, of 2023 108 Minutes of Meeting held June

Page 9 of 11

By-Laws – General By-laws and Confirmatory By-law a)

First and Second Reading

Motion #: 134-23

Moved By: Seconded By:

Councillor Greenwood-Speers Deputy Warden Smith

Resolved That leave be given the mover to introduce by-laws a) through j) that have been circulated to all Members of County Council and that by-laws a) through j) be read a first and second time. Carried b)

Third Reading

Motion #: 135-23

Moved By: Seconded By:

Councillor Greenwood-Speers Deputy Warden Smith

Resolved That by-laws a) through j) be read a third time, signed, sealed and finally passed. Carried By-Laws a)

To authorize the execution of a Contribution Agreement with Trans Canada Trail for $60,000 to be used for the replacement of the Elbow Creek Bridge [Proposed By-law No. 2023-026]

To authorize the execution any agreements with associated with a grant from the Ontario Federation of Snowmobile Clubs, should the County be successful in its application [Proposed By-law No. 2023-027]

To execute the Certificate of Approval (Form 5) under the Expropriations Act R.S.O 1990, Regulation 363 for lands legally described as Part of Lots 2 and 3, Concession 8, Geographic Township of Palmerston, now the Township of North Frontenac, County of Frontenac, being part of PIN 36209-0002(LT) and PIN 36209-0011(LT).28 [Proposed By-law No. 2023-028]

To execute the Certificate of Approval (Form 5) under the Expropriations Act R.S.O 1990, Regulation 363 for lands legally described as Part of Lot 3, Concession 8, geographic Township of Palmerston, now the Township

Regular Meeting of Council Minutes June 21, 2023

Page 2021, of 2023 108 Minutes of Meeting held June

Page 10 of 11

of North Frontenac, County of Frontenac, being part of PIN 362090010(LT) Proposed By-law No. 2023-029] e)

To Authorize an Application to Approve the expropriation of land [Proposed By-law No. 2023-030]

To Authorize an Application to Approve the expropriation of land [Proposed By-law No. 2023-031]

To Authorize an Application to Approve the expropriation of land [Proposed By-law No. 2023-032]

To Authorize an Application to Approve the expropriation of land [Proposed By-law No. 2023-033]

To authorize the Warden and Clerk to execute an Agreement of Purchase and Sale with the Township of North Frontenac for lands in PIN 362090012, PIN 36209-0030, and PIN 36209-0231 for One Dollar ($1.00). [Proposed By-law No. 2023-034]

To confirm all actions and proceedings of County Council on June 21, 2023 [Proposed By-law No. 2023-035] Adjournment

Motion #: 136-23

Moved By: Seconded By:

Councillor Saunders Councillor Gowdy

That the meeting hereby adjourn at 11:57 a.m. Carried

Ron Vandewal, Warden

Regular Meeting of Council Minutes June 21, 2023

Page 2121, of 2023 108 Minutes of Meeting held June

Jannette Amini, Clerk

Page 11 of 11

July 19, 2023 Report 2023-07

Page 22 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Report

Page 23 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

CAO Schedule – July •

• • • • • • • • • • •

Planning and Economic Development Committee Meeting – July 5th EOWC Wardens’ Caucus Meeting – July 13th & 14th Bi-Weekly Joint Administrative Facility Meeting – July 4th & July 18th County of Frontenac New Hire Orientation – July 17th Frontenac County Council – July 19th Attendance Review Committee – July 19th Succession Planning Update Meeting – July 19th Old House Staff Meeting - July 20th United Way Touchbase Meeting – July 20th Joint Frontenac CAOs Meeting – July 24th EOWC LTC Working Group Meeting – July 25th EOWC Housing Meeting – July 26th

Page 24 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Update – EOWC and EOLC • EOWC • Cobourg – Wardens’ Caucus Meeting – July 13th & July 14th – 7 in 7 Housing Business Case – PEC Tribunal Decision re LTC – EOWC LTC Working Group Meeting – July 25th

• EOLC Regular Board Meeting

July 6th

Page 25 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Communications •

Please complete this six-minute survey on AMO’s brand and digital communications. Help AMO shape our future brand and member engagement! AMO has issued a call for expression of interests for building the AMO 2024 list of nominees for the Municipal Property Assessment Corporation (MPAC) Board of Directors. Application deadline has been extended - apply now.

Federal Matters •

Learn more about the Housing Accelerator Fund by attending a virtual information webinar on July 13 or 18. Applications are due August 18.

Page 26 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Communications (2) Eyes on Events •

AMO is excited about this year’s Conference hosted by the City of London at RBC Place London and DoubleTree by Hilton, August 20-23. View the preliminary program and register now for this important event.

•

We are offering a number of training opportunities focused on both the fundamentals of land use planning and strategic decision making at this years conference, Saturday, August 19 and Sunday, August 20. Register today for one of the limited spots.

•

Secure your spot in AMO’s iconic councillor training this fall. This training provides councillors in all stages of their careers information, insights, and the necessary tools to be an effective local leader. Register today.

Page 27 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Communications (3) Eyes on Events (2) •

Understanding your role and responsibilities as an elected official when it comes to Human Rights & Equity is critical. This training examines your legislative responsibilities and understanding what equity means and how it can be implemented. Register today to build your knowledge in these complex areas.

•

Join Local Authority Services (LAS) and Intact Public Entities (IPE) in discussion on Navigating the Road to Resilience in examination of critical municipal risk issues such as climate resiliency, cyber security, risk data management and more. Register today as space is limited. Deadline to Register: September 27.

•

The AMO and Local Authority Services (LAS) are pleased to be hosting the 2023 Municipal Energy Symposium on November 2- 3 at the Novotel Centre Toronto. Registration is now open. Space is limited.

Page 28 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Howe Island Ferry – 2nd Quarter Report

Page 29 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Howe Island Ferry – 2nd Quarter Report (2)

Page 30 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Howe Island Ferry – 2nd Quarter Report (3) 1. 2. 3. 4. 5.

Small Vehicles are down - 2806 Large Vehicles are down - 950 Bikes are down - 94 Passengers are down by - 4060 Voyages are down by - 47 trips

The following reflects the numbers of voyages:

Month April

2023 3952

2022 3868

Difference Up 84 trips from last year

May

4029

4126

Down 97 trips from last year

June

4326

4360

Down 34 trips from last year

Page 31 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Howe Island Ferry – 2nd Quarter Report (3) – Left behind Vehicles are up by 1651 The Vehicles left were due to some of the following: I. The Howe Islander (Township Ferry) was away for 12 days in April creating extra traffic for the Big Vessel. The Frontenac Howe Islander left 674 vehicles behind during this time out of the 746 total vehicles for the month of April. II. The Howe Islander (Township Ferry) was away for 7 days in May creating extra traffic for the Big Vessel. The Frontenac Howe Islander left 1193 vehicles behind during this time out of the 2872 total vehicles for the month of May. III. Heavy Equipment moving back and forth to the Island during the month of May for Agricultural purposes. IV.Reduced Township Ferry hours of operation.

Page 32 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Building Redevelopment Administrative Building Redevelopment update as of July 15, 2023 A bi-weekly progress meeting between County Administration, Cataraqui Regional Conservation Authority, Colbourne & Kembel, Architects Inc., and Emmons & Mitchell Construction limited representatives to discuss the construction progress •

Click to watch the Administrative Building Redevelopment Video

Page 33 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

East Addition Renovation

Page 34 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Frontenac Paramedic Base Development 2069 Battersea Road

Page 35 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

2023-2026 Council Strategic Planning updates

Public Consultation •

703 survey responses collected as of 15 May.

•

Public survey collection extended past May 8 to gather more responses from underrepresented 15-24 age demographic.

Page 36 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

2023-2026 Council Strategic Planning updates (2) Strategic Plan Development • County, Township, and City of Kingston senior staff leadership one-one interviews with consultant completed. • Draft County Strategic Plan and presentation anticipated from Explorer Solutions in June.

• Final report submission and presentation anticipated in July.

Page 37 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Human Resources Update •

Recruitment o o o

•

Labour Relations o

•

CUPE 2290 – interest arbitration date November 10th; additional day of bargaining set for October 2nd Arbitration – OPSEU family status for July 17th - withdrawn

HRIS o o o o o o

263 postings YTD July 17th Occupational Health Nurse – Breanne Marshall commences August 21st ADOC IPAC Payton Hunt – commences August 8th

Training (skills, education, and certificates) go live end of July Labour Relations (grievances/discipline) now live Onboarding now live Document management and the message panel now live Performance Management and Succession Management remain in testing StarGarden working on revisions to scheduling module

Miscellaneous •

Bonnie Carter retirement – Fairmount Auditorium – August 31; 1-3 p.m.

Page 38 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Fairmount Home Update O n J u n e 2 6 , Fa i r m o u nt H o m e h o ste d i t s a n n u a l B u tte r f l y Re l e a s e to h o n our l i ve s o f o u r re s i d e nt s w h o h ave p a s s e d d u r i n g t h e ye a r.

Page 39 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Fairmount Home Update 2 On July 11, Residents’ Council planted two dwarf lilac trees to honour residents and staff for standing strong together during the pandemic

Page 40 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Engagement & Communications Update, June 2023 Website Pageviews

The most engaged-with social media post in June by a huge margin was a post and set of pictures showing the Wolfe Islanders III and IV together at Kingston. This one seemed to resonate with audiences because it illustrates the size difference between the two vessels.

FrontenacCounty.ca VisitFrontenac.ca FrontenacMaps.ca EngageFrontenac.ca

22,358 17,817 8,991 3,000

Social Media Engagement County Facebook & Instagram County Twitter County Youtube FPS Twitter Visit Frontenac Facebook & Instagram Visit Frontenac Twitter Fairmount Facebook K&P Trail Twitter K&P Trail Facebook Group H.I. Ferry Twitter

12,468 226 730 1,198 3,032 1 3,303 2 2,155 1,118

Total engagements in June Change from May 2022 Change from April 2023

76,399 18% 24%

Page 41 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Engagement & Communications Update, June, 2023

Highlights: Top-performing material: • Social posts from June 22 showing construction on the new Frontenac Paramedics base. • Frontenac Paramedics Ride for Pride, June 28, performed very well on social and was covered in media. • Fairmount Home Butterfly Release ceremony performed well on the County Youtube channel. Upcoming, ongoing comms work: • Fairmount Home recruitment campaign • Paramedics ride-along • Wolfe Island ferry project comms ctee. • Neighbours Saving Neighbours • Queen’s joint comms enforcement ctee. • FLA/OHT comms ctee.

Page 42 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Planning Department Update • Provincial Policy Statement (PPS) and Natural Heritage Policies In April, the Province released a new draft PPS, excluding natural heritage policies. On June 16, the Province released the natural heritage policies and related definitions. The commenting period on the draft PPS closes on August 4. County staff had previously provided County Council with a summary and recommended comments on the draft PPS. Additional information and comments specific to the natural heritage policies are being presented to Council at the July meeting.

• Natural Heritage Consultant County planning staff have been working with the CAOs and planning staff at each of the townships to prepare a Request for Proposals (RFP) to obtain the services of a consultant to undertake natural heritage reviews of planning applications and environmental impact studies. This service is a temporary measure to address the fact that Bill 23 prevents the conservation authorities from providing this service. The RFP closed on July 12th and 9 proposals were received. Staff at the County and the townships are reviewing the proposals and plan to have a consultant on retainer by the end of the month.

Page 43 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Planning Application Update (June & July) - Townships 17

• Application numbers for June and July continue to be high for Central Frontenac.

• Staff continue to receive a steady volume of development inquiries and applications for all three townships and anticipate that these numbers will continue through to this fall.

15 14 13 12 10 9 8

5 4 3 2 1 0 North Frontenac

Central Frontenac Number of Applications

Frontenac Islands

Page 44 of 108 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Economic Development Update Open Farms Days September 1 – October 15 The new event website will launch on August 2 with a marketing campaign to support the various events, workshops, markets and other experiences that will take place this year.

Report 2023-088 Council Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Administrator, Fairmount Home

Date of meeting:

July 19, 2023

Re:

Fairmount Home – CARF Accreditation

Recommendation This report is for information purposes only. Background Fairmount Home’s (Fairmount) CARF accreditation expired June 30, 2023. The CARF surveyors completed the accreditation review on April 27, 2023 and April 28, 2023. CARF accreditation involves demonstrating conformance to the applicable CARF standards, evidenced through observable practices, verifiable results over time, and comprehensive supporting documentation. The survey of Fairmount Home and its services and programs consisted of the following activities: •

Interviews with Fairmount’s leadership and staff including shared services such as Financial Services, Human Resources, Information Systems, Continuous Improvement and Legislative Services.

•

Interviews with residents, families/substitute decision makers, Residents’ Council and Family Council.

•

Direct observation of the home’s operations and service delivery practices.

•

Review of the home’s documents, which may include policies; plans; written procedures; governing documents such as bylaws; financial statements; and other documents necessary to determine conformance to standards.

of 108 2023-088 FairmountPage Home 45 – CARF Accreditation Please Note: The informatio…

•

Review of documents related to program/service design, delivery, outcomes, and improvements, such as program descriptions, records of services provided, documentation of review of program resources and service conducted and program evaluations.

•

Review of records of current and former persons served.

The Ministry of Long-Term Care (MLTC) was notified of the three-year accreditation to ensure the Quality Attainment Premium (QAP) funding continues to support the home. Comment On June 15, 2023, Fairmount was notified that CARF accreditation was issued based on the recent survey. Fairmount received the Three-Year Accreditation, which is the maximum duration for accreditation with CARF. The accreditation, as a Person-Centred Long-Term Care Community, is effective until November 30, 2025. CARF’s letter to the Administrator reads, “This achievement is an indication of your organization’s dedication and commitment to improving the quality of the lives of the persons served. Services, personnel, and documentation clearly indicate an established pattern of conformance to the standards”. The CARF Accreditation Report is attached as appendix A and is intended to support continuous quality improvements for Fairmount’s programs and services. The report outlines thirteen standards related to the care and services provided that met or exceeded the CARF standards. The report also identified nine strengths, three consultations and six recommendations. Quality Improvement Plans (QIP) will be prepared for the recommendations and submitted within 90 days to ensure accreditation is retained. The following is a summary of the recommendations: •

Strategic Planning o Standard 1.C.2.d. & e. – While the organization has developed a solid strategic plan that is specific to the organization and outlines a number of key strategic directions, the plan is not reviewed on an annual basis or updated. The organization is urged to implement a strategic plan that is reviewed at least annually for relevance and updated as needed.

•

Workforce Development and Management o Standard 1.I.7.e. – While the organization has a policy that outlines the process and frequency for conducting performance appraisals and has developed a solid tool for performance appraisals, it was noted that not all employees received a performance appraisal within the guidelines outlined in the policies. The organization should implement written procedures for performance appraisal that address timeframes/frequencies related to the performance appraisal.

•

Technology

Information Report to Council Fairmount Home – CARF Accreditation July 19, 2023

of 108 2023-088 FairmountPage Home 46 – CARF Accreditation Please Note: The informatio…

Page 2 of 4

o Standard 1.J.5.a.-c.(2) – While the organization is planning to implement formal cybersecurity training in 2023, there was no evidence that this training was provided to personnel on a regular basis prior to this year. The organization should provide documented training to personnel on cybersecurity and on the technology used in performance of their job duties, including initial training and ongoing training. •

Accessibility o Standard 1.L.2.a. - c. – While the County of Frontenac develops an accessibility plan, there was no evidence of an accessibility plan specifically for Fairmount Home. The organization should implement an accessibility plan that includes, for all identified barriers, actions to be taken and timelines. The plan should be reviewed at least annually for relevance, including progress made in the removal of identified barriers and areas needing improvement, and be updated as needed.

•

Program/Service Structure o Standard 2.A.10.e. – The organization has a number of admission documents that are signed by the person served or substitute decision maker. However, the admission agreement does not cover all of the elements contained in the standard. It is recommended that the organization include refund policies in the written agreement.

•

Care Process for Specific Diagnostic Categories o Standard 2.C.6.c. – d. – There is no evidence of education provided to volunteers that addresses post-incident debriefing opportunities and therapeutic approaches to behaviour. It is recommended that Fairmount Home provide documented competency-based training to volunteers that includes post-incident debriefing opportunities and a therapeutic approach to behaviour. As part of this approach, the organization might consider using elements of evidence-based dementia training resources for volunteers.

The CARF Benchmarking Data report for Fairmount is also attached as appendix B. The report benchmarks Fairmount’s conformance to the standards against comparison groups including organizations in aging services, government entities, Ontario, and organizations with a similar number of staff and persons served. The report provides benchmarks (mean % of conformance) for each section of the quality framework. Fairmount’s percent of conformance was no less than 89.6% in each section. Thank you to Fairmount and County staff for their continued dedication to quality improvement, which was evident in the accreditation survey and results. Strategic Priority Implications Continuing County Priorities: Continually improve customer and financial services Information Report to Council Fairmount Home – CARF Accreditation July 19, 2023

of 108 2023-088 FairmountPage Home 47 – CARF Accreditation Please Note: The informatio…

Page 3 of 4

Financial Implications The MLTC was notified of the accreditation award, so the QAP funding will continue without interruption. Currently, the QAP funding is $0.37 per approved bed per day, which is $17,286 per annum. Organizations, Departments and Individuals Consulted and/or Affected CARF Canada Fairmount residents, staff, volunteers, family members, community partners County of Frontenac staff

Information Report to Council Fairmount Home – CARF Accreditation July 19, 2023

of 108 2023-088 FairmountPage Home 48 – CARF Accreditation Please Note: The informatio…

Page 4 of 4

Report 2023-091 Council Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Administrator

Date of meeting:

July 19, 2023

Re:

Fairmount Home – Quarterly Update Activity Report

Recommendation This report is for information purposes only. Background The following information is an update regarding the activities at Fairmount Home (“Fairmount”) from April 1, 2023, to June 30, 2023, as well as significant updates in July 2023. Comment Ministry of Long-Term Care During the period, there were six critical incidents logged with the Ministry of Long-Term Care (MLTC). Two of the critical incidents were related to a resident falling with an injury, two of the critical incidents were related to alleged resident to resident abuse and two critical incidents were related to internet outages caused by external theft of copper wiring on Battersea Road again. A MLTC inspection was conducted on June 28, 2023 – July 4, 2023, in relation to the two critical incidents for a resident falling with an injury mentioned in the paragraph above. There were no findings with respect to the inspection. The public versions of the reports are posted at Fairmount for public review. The Ministry of Health and Long-Term Care publishes the Reports on Long-Term Care Homes on its website.

of 108 Update Activity Report 2023-091 FairmountPage Home 49 – Quarterly

Thank you to the management and staff who were diligent in managing the incidents and who worked professionally with the Ministry Inspectors. The legislated reporting was completed as required to Ministries including the MLTC and Ministry of Labour. Public Health Inspection KFL&A Public Health conducted a routine inspection on June 12, 2023 in the café, main kitchen, and serveries. There were no violations. Thank you to the management and staff who work professionally with the public health inspector. The Food Establishment and Restaurant Reports are posted on its website. Sustainability Implications Not applicable Strategic Priority Implications Not applicable Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home Management Team

Information Report to Council Fairmount Home – Quarterly Update Report July 19, 2023

of 108 Update Activity Report 2023-091 FairmountPage Home 50 – Quarterly

Page 2 of 2

Report 2023-090 Council Recommend Report To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Dmitry Kurylovich, Community Planner

Date of meeting:

July 19, 2023

Re:

Planning and Economic Development – Summary of Proposed Changes to the Natural Heritage Policies of the Provincial Policy Statement/Provincial Planning Statement.

Recommendation Be It Resolved That Council receives for information the Administrative Report entitled “Summary of Proposed Changes to the Natural Heritage Policies of the Provincial Policy Statement/Provincial Planning Statement; and, That Council direct the Clerk to submit comments about the proposed changes as outlined in Appendix A of this report to the Province through the Environmental Registry of Ontario. Background On April 6, 2023, the Province of Ontario announced changes to the Provincial Policy Statement, 2020 and asked interested parties to provide input through the Environmental Review of Ontario (ERO) Posting Number 019-6813. When these changes were initially announced, the Natural Heritage policies, including all definitions, were omitted from the document. On May 17, 2023, County planning staff delivered an information report (Report Number 2023-065) that outlined the changes proposed by the revised PPS as well as changes to the Planning Act proposed by Bill 97. In that report, planning staff noted that once the natural heritage policies were available, that another information report would be prepared for Council’s consideration. On June 16, 2023, the Province revised the proposed PPS policies to include natural heritage policies and related definitions. The commenting period for ERO Posting Number 019-6813 was also extended to August 4, 2023.

Page 51 of 108 2023-090 Planning and Economic Development Summary of Proposed Changes t…

To summarize, the proposed natural heritage policies and definitions in the proposed new Provincial Planning Statement have remained largely unchanged from PPS 2020. Some minor changes and important considerations are discussed below. Comment Natural Heritage Policies Policies have been moved to a different Section of the PPS, but no actual policy or wording changes have been made to the policies compared to PPS 2020. Definition of Natural Heritage Features and Areas The reference to habitat of endangered and threatened species has been removed from the definition of Natural Heritage Features and Areas and are now separately defined. Habitat of endangered and threatened species are still regulated and protected by Section 2 of the Endangered Species Act, 2007. Definition of Wetlands Since wetlands are typically evaluated based on criteria that includes hydrogeological connection, presence of certain species of plants and animals, and overall function within an ecosystem, the changes to the definition will have no impact on protection of wetlands. Additional language has been added to clarify that lands that are periodically soaked or are being used for agricultural purposes which no longer exhibit wetland characteristics are not wetlands. References to Evaluation Criteria Under the Definition of “Significant” Under the definition of Significant, the reference to the Ministry of Natural Resources and Forestry has been removed in the context of evaluation criteria and procedures for identifying provincially significant wetlands and Areas of Natural and Scientific Interest. The definition now more broadly refers to evaluation criteria and procedures without identifying a specific ministry. Although this change is minor, it signifies that evaluation criteria and procedures for evaluation of significant wetlands could now originate from sources other than the Ministry of Natural Resources and Forestry, a ministry that has traditionally been involved in developing policies surrounding the management of wetlands. At this point it is difficult to evaluate and speculate the future impact of this change, however staff will continue to monitor changes to best practice documentation and criteria that the province publishes. Any significant or concerning changes will be brought back to Council. Financial Implications No immediate financial implications. Recommend Report to Council Summary of Proposed Changes to the Natural Heritage Policies of the Provincial Policy Statement/Provincial Planning Statement, July 19, 2023 Page 2 of 4

Page 52 of 108 2023-090 Planning and Economic Development Summary of Proposed Changes t…

Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac Township of North Frontenac Township of Central Frontenac Township of South Frontenac Township of Frontenac Islands Attachments: Appendix 1 – County Response to Changes to the Natural Heritage Policy Changes (ERO 019-6813)

Recommend Report to Council Summary of Proposed Changes to the Natural Heritage Policies of the Provincial Policy Statement/Provincial Planning Statement, July 19, 2023 Page 3 of 4

Page 53 of 108 2023-090 Planning and Economic Development Summary of Proposed Changes t…

Appendix 1: Recommended Responses to ERO Postings. County Response to Changes to the Natural Heritage Policy Changes (ERO 0196813) Frontenac County is fortunate to have hundreds of lakes, rivers, and wetlands covering its geography, including pristine lakes on the Canadian Shield, Lake Ontario and the Saint Lawrence River waterbodies surrounding Wolfe and Howe Islands, as well as the southern section of the Rideau Canal National Historic Site and UNESCO World Heritage Site, Areas of Natural and Scientific Interest, and numerous local and provincially significant wetlands. These features form the backbone of the County’s economy and cultural identity. The County takes pride and responsibility in ensuring that these features are managed in a sound and sustainable manner. The County is pleased to see that the Natural Heritage Policies of the Provincial Planning Statement remain largely unchanged from PPS 2020. The County notes that under the definition of “Significant”, the reference to the Ministry of Natural Resources and Forestry has been removed in the context of evaluation criteria and procedures for identifying provincially significant wetlands and Areas of Natural and Scientific Interest. The County urges the Province to ensure that all changes to evaluation criteria and procedures continue to be based on best practices, modern science, and be subject to public consultation.

Recommend Report to Council Summary of Proposed Changes to the Natural Heritage Policies of the Provincial Policy Statement/Provincial Planning Statement, July 19, 2023 Page 4 of 4

Page 54 of 108 2023-090 Planning and Economic Development Summary of Proposed Changes t…

Report 2023-082 Council Recommend Report To:

Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Alex Lemieux, Director of Corporate Services/Treasurer

Date of meeting:

July 19, 2023

Re:

Corporate Services – Loan Application to Ontario Infrastructure and Lands Corporation

Recommendation Be It Resolved That the Corporate Services – New Loan Application to Ontario Infrastructure and Lands Corporation report be received; And Further That Council of the County of Frontenac pass a by-law later in the meeting authorizing the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for the long-term financing of certain capital work(s) of the Corporation of the County of Frontenac (the “municipality”); and to authorize the entering into of a Rate Offer Letter Agreement pursuant to which the municipality will issue debentures to OILC. Background On June 8, 2022, Council authorized the Warden and Clerk to enter into an agreement with Emmons & Mitchell Construction (2000) Ltd for the Renovations & Additions for a Joint Admin Facility for the County of Frontenac and Cataraqui Regional Conservation Authority in the amount of Four Million, Four Hundred and Ninety Thousand ($4,490,000.00), subject to the approval by the Cataraqui Region Conservation Authority (CRCA). On June 15, 2022, both the County of Frontenac and Cataraqui Conservation endorsed recommendations to continue its participation in the Joint Administration Facility project. Outlined in Report 2022-078 dated July 19, 2022, Council passed a by-law to enter into a Rate Letter of Agreement with OILC to borrow up to $2,500,000. The tendered amount for construction was $4,490,000 and the anticipated occupancy date was July 2023. The loan agreement was fully executed on September 9, 2022, and borrowing was required to be complete within one year of execution. The $2,500,000 amount was chosen in line

55Loan of 108 2023-082 Corporate Page Services Application to Ontario Infrastructure a…

with our capital forecast policy to borrow 50% on building projects, and to give some margin in the event of change orders of cost overruns. Comments As of July 7, 2023, the tendered price including approved change orders is $5,335,384. There are contemplated change orders in development which have not been costed or approved which would increase the total price further. Based on the original application, the County would be required to borrow funds prior to completion of the project and less than 50% of the value of construction. Proceeds of the loan to fund short-term cash flow is not a concern for the County. It is not possible to amend an application to borrow more than originally requested, and should Council wish to borrow a higher amount, a new application would need to be submitted. Council has two options to consider which are outlined below:

Status Quo - Borrow $2,500,000 based on original application •

No action required with regards to recommendation above

•

Council would have to call a special meeting before September 2, 2023 to pass a by-law to enter into debenture agreement with OILC

•

Borrowing rate would be locked in one week prior to the Council meeting date

•

Interest payments would begin as of the date of debenture issue

Submit a new application to borrow up to $4,000,000 •

Council would be required to pass a new by-law to enter into a Rate Offer Letter Agreement with OILC

•

Staff would finalize application with OILC – The approval process generally takes 3 to 4 weeks

•

Borrowing could occur at any time within one year of approval

•

The recommended application amount is for up to $4,000,000 to provide a sufficient buffer to avoid having to reapply again. The application amount is the maximum limit and can be reduced at time of borrowing, but not increased.

•

Similar to above, the borrowing rate would be locked in one week prior to the Council meeting date and Council would need to pass a by-law to enter into a debenture agreement. The timing could likely be coordinated to fall in line with a regular Council meeting.

Staff reached out to TD Bank and OILC for pricing on a fixed rate 20-year debenture to borrow $2,500,000 in June 2022. OILC offered the lowest Interest rate of the two

Recommend Report to Council Corporate Services –Loan Application to Ontario Infrastructure and Lands Corporation July 19, 2023

56Loan of 108 2023-082 Corporate Page Services Application to Ontario Infrastructure a…

Page 2 of 3

financing institutions. The indicative rate as of June 29, 2022 through Infrastructure Ontario was 4.66% on a fixed 20-year loan, As part of the application for a loan with OILC, a by-law is required to approve the submission of an application for the long-term financing for the Administrative Building Redesign. The recommendation from staff is to pass the by-law later in the meeting. This by-law does not require the County to enter into a borrowing agreement immediately and would allow the County to borrow funds within the next 12 months. Financial Implications There are no immediate financial implications with the submission of the application to provide authorization to enter into a long-term borrowing by-law with OILC. The subsequent financial implications would come later after Council entered into a debenture agreement with OILC. As outlined in Report 2022-078, the indicative rate last year was 4.66%. There has been little change since then with the indicative 20-year borrowing rate standing at 4.69% as of July 7, 2023. CRCA’s portion is assumed to be fully financed, with their lease payment based on a total square footage of 31.8% representing their cost of construction, net of any costs to remedy pre-existing conditions for which the County had a legal obligation (i.e. asbestos). Assuming borrowing of $3,000,000, annual payments for the County would be $237,206 for the duration of the agreement beyond 2024 which would be offset by lease payments from CRCA of $129,283. If the County was to borrow $2,500,000 in September 2023, the County would incur $65,123 in debenture payments with no offset from rent revenue in 2023. Since CRCA’s portion is assumed to be fully financed, there would be no change to the CRCA rent recovery with either option. Strategic Priorities Implications Priority 2

Explore new funding sources and invest wisely in critical long-term infrastructure.

2.1

To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies.

2.4

Finalize plans and financing to replace/construct/renovate aging County buildings now used for administration services (through a shared administrative facility if possible).

Organizations, Departments and Individuals Consulted and/or Affected Cataraqui Region Conservation Authority Infrastructure Ontario

Recommend Report to Council Corporate Services –Loan Application to Ontario Infrastructure and Lands Corporation July 19, 2023

57Loan of 108 2023-082 Corporate Page Services Application to Ontario Infrastructure a…

Page 3 of 3

Report 2023-081 Council Recommend Report To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director, Planning & Economic Development

Date of meeting:

July 19, 2023

Re:

Planning & Economic Development – New Capital Purchase of a Fleet Vehicle

Recommendation Be It Resolved That the Council of the County of Frontenac receive the report “Planning & Economic Development – New Capital Purchase of a Fleet Vehicle”; And Further That the Council of the County of Frontenac approve the purchase of a new fleet vehicle for Planning & Economic Development; And Further That Council authorize the use of the Capital Replacement Reserve in 2023 to offset the cost of the vehicle. Background The Planning & Economic Development Department maintains a fleet of four vehicles for travel across the County:

2009 Ford Escape
2010 Toyota Highlander
2013 Smart Car
2016 Ford Explorer The 2009 and 2010 vehicles were previously used by Frontenac Paramedic Services before being transferred/purchased by Planning & Economic Development. The vehicles are used not only by the Planning & Economic Development Department, but also used extensively by the GIS Group for their field work with respect to civic addressing and drone flights. The vehicles, when not required by Planning and Economic Development staff, are also used by Corporate Services staff.

58 ofDevelopment 108 2023-081 Planning &Page Economic New Capital Purchase of a Fleet…

Comment The costs of maintaining the 2009 Escape and the 2010 Highlander that have been used by the County for the past fourteen years, and the need to keep these vehicles safe and roadworthy, has increased in the past two years due to general wear and tear as they have aged, and have required replacement parts for such items as brakes, ball joints, struts, and batteries. The maintenance costs are expected to increase further in the next year or two. Staff recommend that Council support the purchase of a new vehicle at this time to replace the Ford Escape rather than in 2024 so that a new vehicle can be added to the fleet prior to the Winter. Financial Implications The purchase price of a new vehicle is estimated to be $45,000. The new vehicle will need to be either a 4X4 or an all-wheel drive due to the need to travel on many private (cottage) roads for site visits for planning applications as well as Winter driving. The vehicle was planned to be replaced in 2024. Given the condition of the vehicle in question, staff recommend that the vehicle be replaced, and that the offsetting contribution from the Capital Replacement Reserve be accelerated into 2023. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer

Recommend Report to Council Planning & Economic Development – New Capital Purchase of a Fleet Vehicle July 19, 2023

59 ofDevelopment 108 2023-081 Planning &Page Economic New Capital Purchase of a Fleet…

Page 2 of 2

Report 2023-084 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

July 19, 2023

Re:

Office of the Chief Administrative Officer – Appointment of an Integrity Commissioner for the County of Frontenac

Recommendation Be It Resolved That Cunningham, Swan, Carty, Little & Bonham LLP (led by Tony Fleming) be appointed as the Integrity Commissioner for the County of Frontenac; And Further That the Clerk be directed to bring forward later in the meeting the necessary appointment by-law for Councils consideration; And Further That the Warden and Clerk be authorized to execute an agreement with Cunningham, Swan, Carty, Little & Bonham LLP for the provision of services of an Integrity Commissioner; And Further That a copy of this resolution be circulated to all member municipalities in Frontenac County. Background Bill 68, Modernizing Ontario’s Municipal Legislation Act, 2016 amended the Municipal Act, 2001 and the Municipal Conflict of Interest Act. A new subsection 223.3 (1.1) of the Municipal Act now requires municipalities in Ontario to appoint an Integrity Commissioner for both council and its boards. In 2018, the County of Frontenac began the procurement process inclusive of its lower tier municipalities to retain and appoint a Joint Integrity Commissioner. Through this process, County Council appointed the law firm of Aird Berlis, with the team being led by John Mascarin, as Integrity Commissioner. The term of the contract was set to expire September 30, 2022 but included a renewal clause to extend the contract annually.

Page of 108 2023-084 Office of the Chief60 Administrative Officer Appointment of an In…

In June, 2022, County Council authorized the County of Frontenac to exercise its option to continue the services of Aird & Berlis as Integrity Commission for an additional oneyear term, which expires September 30, 2023 Comment With the contract set to expire at the end of September 2023, the County of Frontenac issued a Request for Quotations (RFQ) for the services of an Integrity Commissioner on May 1, 2023 with a closing date of May 30, 2023. Included in the County RFQ were the four member municipalities of the Townships of North, Central and South Frontenac and Frontenac Islands. The County received 3 RFQ submissions which were reviewed by the Evaluation Committee comprised of the Frontenac Clerk’s Group. Each submission was evaluated against the criteria set out in section 4.1 of the RFQ, as follows: 4.1 Proposal Evaluations will be carried out based on the following criteria: Best Value Evaluation Criteria

Weighted Score

Individual/Company Profile

Demonstrated Related Experience

Approach and Methodology

Integrity Individual/ Team

Integrity Individual/team’s approach to a regional Integrity Commissioner Cost Factor – Tender Form (Separate Envelope)

Total

100

A review of the proposals was undertaken by the group in accordance with the evaluation criteria, including an Interview component with all 3 of the submissions. After the evaluation process was complete, Cunningham, Swan, Carty, Little & Bonham LLP was the proponent with the highest total score. The team will be led by Tony Fleming, who brings a wealth of knowledge both from a legal and municipal perspective has XX years of municipal experience. The firm is local, located in Kingston, and their clear, concise proposal demonstratedwith strong familiarity of the joint model for the delivery of Integrity Commissioner services. The proposal was clear, concise and The evaluation committee the group is confident in the teams Cunningham, Swan, Carty, Recommend Report to Council Office of the Chief Administrative Officer – Office of the Chief Administrative Officer – Appointment of an Integrity Commissioner for the County of Frontenac July 19, 2023 Page 2 of 3

Page of 108 2023-084 Office of the Chief61 Administrative Officer Appointment of an In…

Commented [AL1]: Can that be reworded as something for quantitative like, “who has XX years of municipal legal experience” if we have it? I’m guessing that may be in the bio with the RFP submission?

Little & Bonham LLP’s abilities based on experience and extensive knowledge on various topics. In addition, the informal complaints system approach versus immediate investigation is very desirable. The County’s current contract with Aird Berlis expires September 30, 2023. It is the recommendation that the By-law being brought forward later in the meeting come into force October 1, 2023 and that staff proceed with an agreement with Cunningham, Swan, Carty, Little & Bonham LLP. Clerks in the respective local municipalities have indicated that they will be or have brought similar reports recommending the appointment of Cunningham, Swan, Carty, Little & Bonham LLP, with Tony Fleming as the lead, for IC commissioner contracts, to commence October 1, 2023. Strategic Priorities Implications Financial Implications The 2023 County Governance Budget includes $10K for Integrity Commissioner services. Cunningham, Swan, Carty, Little & Bonham LLP does not require a retainer fee; however, there will be ongoing budget needs for the costs of investigations, reports and information provided to members which will be charged at $295 + H.S.T. per hour plus any required travel costs. Each local municipality would be responsible for all costs associated with investigations in their local municipality. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer Tara Mieske, Clerk, Township of North Frontenac Cathy McMunn, Clerk/Administrator, Township of Central Frontenac James Thompson, Clerk, Township of South Frontenac Vanessa Latimer, Clerk, Township of Frontenac Islands

Recommend Report to Council Office of the Chief Administrative Officer – Office of the Chief Administrative Officer – Appointment of an Integrity Commissioner for the County of Frontenac July 19, 2023 Page 3 of 3

Page of 108 2023-084 Office of the Chief62 Administrative Officer Appointment of an In…

Report 2023-086 Recommend Report to Frontenac Councils To:

Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

July 19, 2023

Re:

Corporate Services – Recognition of Land Acknowledgement for the Frontenacs

Recommendation Be It Resolved That the Council of the County of Frontenac adopt the following Land Acknowledgment to be read at the beginning of meetings held by the County of Frontenac, including County Council and Advisory Committee meetings: We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation. Background In September, 2021, a report was sent to County Council, with similar reports presented to Township Councils regarding the Truth and Reconciliation Commission of Canada: Calls to Action and Municipal Recognition of September 30th as National Day for Truth and Reconciliation At that time, County Council committed to recognizing September 30th as the National Day for Truth and Reconciliation (National Orange Shirt Day) as well as authorized staff to work with the Frontenac Municipalities to proceed with the investigation of options for the implementation of the Truth and Reconciliation Commission of Canada: Calls to Recommend Report to Council Corporate Services –Truth and Reconciliation Commission of Canada: Calls to Action July 19, 2023

63Recognition of 108 of Land Acknowledgement for the … 2023-086 Corporate Page Services

Page 1 of 6

Action, including a Land Acknowledgment for adoption by the County, which included reaching out to the Indigenous Community in Frontenac to guide the County in its decision making process. As noted in the report, the Truth and Reconciliation Commission of Canada (TRC) was established as one of the outcomes of the Indian Residential Schools Settlement Agreement (IRSSA) between the Government of Canada, the churches, the survivors of the residential schools system and various Indigenous organizations in 2007. The purpose of the TRC was to rectify the legacy of residential schools and further the process of reconciliation in Canada. Over six years, the TRC recorded testimonies from over 6,000 survivors, and their families, and created a historical record of the residential schools system. The TRC presented 94 Calls to Action as part of its final report, thirteen of which apply to all levels of government, and five that are directly within the authority of a municipal government. Municipalities across the country have implemented various actions to answer this important call. Adopting a Land Acknowledgement is one of several acts of Reconciliation the County is able to take on the path through reconciliation. A territorial or land acknowledgement is an act of reconciliation that involves making a statement recognizing the traditional territory of the Indigenous people who called the land home before the arrival of settlers. Inspired by the Calls to Action contained in the TRC, land acknowledgements are a necessary first step toward honouring the original occupants of a place. They also help Canadians recognize and respect Indigenous peoples’ inherent kinship beliefs when it comes to the land. When developing a land acknowledgment, it is important to understand: ➢ The Indigenous people to whom the land belongs. ➢ The history of the land and any related treaties. ➢ Names of living Indigenous people from these communities. ➢ Indigenous place names and language. ➢ Correct pronunciation for the names of the Tribes, places, and individuals that you’re including. Responding to these Calls to Action furthers Reconciliation within the County and helps move the County forward in meaningful partnerships with its Indigenous Community partners and residents. Comments The Frontenac Clerk’s group meet on a regular basis to discuss themes and issues of common interest among the Frontenac municipalities, with the review and development of a common land acknowledgement being one of those themes, to allow a County wide Frontenac approach to the development of a land acknowledgement. As part of those discussions, it was felt that in developing and bringing forward to Council a proposed

Recommend Report to Council Corporate Services –Truth and Reconciliation Commission of Canada: Calls to Action July 19, 2023

64Recognition of 108 of Land Acknowledgement for the … 2023-086 Corporate Page Services

Page 2 of 6

land acknowledgment, that the report also contains an educational piece on the history of the land and Treaties. What is a treaty? Treaties are agreements made between the Government of Canada, Indigenous groups and often provinces and territories that define ongoing rights and obligations on all sides. These agreements set out continuing treaty rights and benefits for each group. Treaty rights and Aboriginal rights (commonly referred to as Indigenous rights) are recognized and affirmed in Section 35 of the Constitution Act, 1982 and are also a key part of the United Nations Declaration on the Rights of Indigenous Peoples which the Government of Canada has committed to adopt. Treaties with Indigenous peoples include both: •

historic treaties with First Nations

•

modern treaties (also called comprehensive land claim agreements) with Indigenous groups

Brief History Starting in 1701 in the British colonies of North America (these would later become parts of Canada) and the British Crown entered into treaties with Indigenous groups to support economic and military relations. Over the next two hundred years, the Crown signed treaties that defined the respective rights of Indigenous peoples and European newcomers to use the North American lands that Indigenous peoples traditionally occupied. The historic treaties signed after 1763 provided large areas of land, occupied by First Nations, to the Crown (transferring their Aboriginal title to the Crown) in exchange for reserve lands and other benefits. The treaty-making process was formally established by the Royal Proclamation of 1763. In 1764, the Seneca peoples signed a treaty with the Crown in what was likely the first land surrender after the Royal Proclamation. It gave the British access to lands on the Niagara River for the purposes of transportation and communication. Early agreements such as this were often about maintaining alliances with Indigenous peoples. Subsequent treaties, including those after the American Revolution (1775—83) and War of 1812, were increasingly about surrendering lands for settlement, as supporters of the British (including the Loyalists) came to Upper Canada looking for a new home. In many of these treaties, Indigenous peoples received cash payments (either one-time or annual, depending on the agreement), reserves (in some cases) and other goods in return for the surrender of their traditional lands. Number of treaties: •

70 treaties recognized Federally. More likely exist but not formally recognized.

Recommend Report to Council Corporate Services –Truth and Reconciliation Commission of Canada: Calls to Action July 19, 2023

65Recognition of 108 of Land Acknowledgement for the … 2023-086 Corporate Page Services

Page 3 of 6

• •

Ontario is subject to more than 40 treaties, depending on your source of information. 92% of people live on treaty land in Upper Canada.

Relevancy to Municipal Governments: •

TRC Claim to Action # 57: We call upon federal, provincial, territorial, and municipal governments to provide education to public servants on the history of Aboriginal peoples, including the history and legacy of residential schools, the United Nations Declaration on the Rights of Indigenous Peoples, Treaties and Aboriginal rights, Indigenous law, and Aboriginal–Crown relations

Treaties covering the lands of Frontenac County. Crawford Purchases – 1783 •

One of the first land-surrender treaties to be negotiated in Ontario.

•

Two agreements.

•

Negotiated between William Crawford and Chief Mynass of the Mississauga at Carleton Island (just south of Wolfe Island).

•

Purchases were designed to provide land to Loyalists who fought on behalf of the British during the American Revolution, including Indigenous allies and United Empire Loyalists.

•

Settler history claims this treaty included all lands within 1 day travel (interpreted by settlers as 2-3 townships inland) along the north shoreline of St. Lawrence/Lake Ontario from Toniata/Jones Creek (near Mallorytown) to a river in the Bay of Quinte, and all islands.

•

Mississauga recollection of the terms was that they had surrendered their rights to an area determined by how far the sound of a gunshot carried. Mississauga also claim that the treat was about land sharing rather than land surrender, as the concept of land ownership did not exist in indigenous culture and governance.

•

Original treaty text did not survive, there is no treaty documentation, and no reports/minutes on talks between Captain Crawford and Chief Mynass.

•

When British surveyors arrived to lay out lots for townships, they learned that Chief Mynass did not control all the territory he claimed, which included the southern portion of traditional Algonquin territory.

•

The only references to the wording of the agreement were mentioned in two letters, one from William Crawford to Sir John Johnson and a second from Johnson to Sir Frederick Haldimand.

•

Mississauga received a one time transfer of clothing, ammunition, and coloured cloth.

Recommend Report to Council Corporate Services –Truth and Reconciliation Commission of Canada: Calls to Action July 19, 2023

66Recognition of 108 of Land Acknowledgement for the … 2023-086 Corporate Page Services

Page 4 of 6

•

A portion of this treaty land is part of the Algonquin land claim.

Treaty 27¼ – 1819 Rideau Purchase •

Enabled northward expansion of the Crawford Purchase settlements.

•

Lands extend from the approximate day location of Sharbot Lake – Marmora – Bancroft – Dacre (North of Calabogie) – up to Pembrooke – Ottawa River to west end Ottawa

•

May 31, 1819, John Ferguson met with 159 Mississaugas of the Bay of Quinte Region and 98 from the Kingston area who claimed the area of the intended purchase

•

2.748 million acres sold for 642 pound, 10 shillings.

•

Similar to the Crawford Purchase, a portion of the lands included in this land surrender appear to have been part of original Algonquin territory.

•

A portion of this treaty land is part of the Algonquin land claim.

•

Rideau Purchase Treaty can be found here: https://www.rcaanccirnac.gc.ca/eng/1370372152585/1581293792285#ucls20 and here https://www.williamstreatiesfirstnations.ca/wp-content/uploads/2018/05/RideauPurchase-No.-27-14.pdf

Disclaimer •

The information presented in this document is distilled and is only intended to provide a simplistic background on the treaties that make up the lands of present day Frontenac County.

•

There was great effort put into ensuring the information presented in this document is factual and can be confirmed by legitimate and trusted sources. That being said, the information in this document has not been peer-reviewed by a person that is qualified and knowledgeable in the history of the Upper Canada land surrenders. As such, the information presented in this document should only be used as a starting block for discussions surrounding the above-noted treaties. The information presented in this document is not guaranteed to be correct.

Sources and Further Reading: •

Map of Ontario Treaties and Reserves: https://www.ontario.ca/page/mapontario-treaties-and-reserves

•

Take note that native-land.ca indicates that the west portion of the Crawford Purchase is Treaty 57. This is incorrect as historical texts and the Ontario Treaty Map clearly indicate that Treaty 57 refers to a strip of land near on the east side of the City of Cornwall.

Recommend Report to Council Corporate Services –Truth and Reconciliation Commission of Canada: Calls to Action July 19, 2023

67Recognition of 108 of Land Acknowledgement for the … 2023-086 Corporate Page Services

Page 5 of 6

•

Concepts of Extinguishment in the Upper Canada Land Surrender Treaties, 1764– 1862 , Jean-Pierre Morin:

https://ir.lib.uwo.ca/cgi/viewcontent.cgi?article=1367&context=aprci •

Indian Land Surrenders in Ontario 1763-1867, R. Surtees: https://publications.gc.ca/collections/collection_2017/aanc-inac/R5-350-1983eng.pdf

•

The Canadian Encyclopedia: Crawford Purchase: https://www.thecanadianencyclopedia.ca/en/article/crawford-purchase

•

The Canadian Encyclopedia: Upper Canada Land Surrenders https://www.thecanadianencyclopedia.ca/en/article/upper-canada-landsurrenders

Land Acknowledgment

In developing the proposed land acknowledgment, Township staff had the benefit of consultations with two members of the Indigenous community in the Frontenacs: It was expressed that any land acknowledgment should be kept simple. The land acknowledgment is based on a respect and understanding that we sit on unceded First Nations lands. Strategic Priorities Implications Other Important and Continuing County Priorities, identifies: ➢ Continually improve customer and financial services. ➢ Maintain a strong organization and positive work culture through leadership, human resources, training and development, physical and IT infrastructure, and partnerships. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Dmitry Kurylovich, Community Planner Township of North Frontenac Township of Central Frontenac Township of South Frontenac Township of Frontenac Islands

Recommend Report to Council Corporate Services –Truth and Reconciliation Commission of Canada: Calls to Action July 19, 2023

68Recognition of 108 of Land Acknowledgement for the … 2023-086 Corporate Page Services

Page 6 of 6

Report 2023-089 Council Recommend Report To:

Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

June 19, 2023

Re:

Office of the Chief Administrative Officer – Frontenac County Strategic Plan 2023-2026

Recommendation Be It Resolved That the Council of the County of Frontenac receive for information the Office of the Chief Administrative Officer –Frontenac County Strategic Plan 2023-2026 report; And Further That the Clerk be authorized to bring forward a by-law later in the meeting adopting the Frontenac County Strategic Plan 2023-2026 attached to this report as Appendix A. Background At its December 21, 2022, regular meeting, County Council approved an agreement with Explorer Solutions to lead the 2023-2026 Council Strategic Plan. Following an extensive consultation process by Explorer Solutions, which included online input from more than 700 residents across the Frontenacs, local consultations in public sessions with each member Township Council, as well as a presentation to County Council to allow members to provide input on each of the major strategic issues as well as determine their status in terms of being a priority of this Council, Council, at its regular meeting held June 21, 2023 received a draft 2023-2026 Strategic Plan and subsequently passed the following resolution, being Recommend Reports from the Chief Administrative Officer, clause d):

Page of 108 2023-089 Office of the Chief69 Administrative Officer Frontenac County Str…

2023-073 Office of the Chief Administrative Officer Draft Frontenac County Strategic Plan 2023-2026

Motion #: 127-23

Moved By: Seconded By:

Councillor Greenwood-Speers Councillor Saunders

Be It Resolved That the Council of the County of Frontenac receive for information the Office of the Chief Administrative Officer – Draft Frontenac County Strategic Plan 20232026 report; And Further That the Council of the County of Frontenac approve the Draft Frontenac County Strategic Plan 2023-2026 attached to this report as Appendix A as amended to move Paramedic Services up to Priority 1. Carried Comment The Frontenac County Strategic Plan 2023-2026, attached to this report as Appendix A, is a result of the changes made based on the Council resolution of June 21, 2023 as noted above which incorporates the comments provided by Council. Strategic Priorities Implications Other Important and Continuing County Priorities: •

Respect the taxpayer and keep tax increases close to the rate of inflation.

•

Implement strategic plans for Fairmount Home and Frontenac Paramedics.

•

Continually improve customer and financial services.

•

Maintain a strong organization and positive work culture through

Financial Implications There are no financial implications directly associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team Kevin Farrell, Manager of Continuous Improvement/GIS Jason Kipfer, Explorer Solutions

Recommend Report to Council Office of the Chief Administrative Officer - Frontenac County Strategic Plan 2023-2026 June 19, 2023

Page of 108 2023-089 Office of the Chief70 Administrative Officer Frontenac County Str…

Page 2 of 2

Frontenac County Strategic Plan (2023 – 2026)

Introduction

Over the current term of council, the Strategic Plan (the plan) will inform and guide the decision-making efforts of County Council necessary to achieve the strategic priorities laid out in the plan. With a population of 29,295 residents plus seasonal visitors, Frontenac County is comprised of four townships and covers approximately 4,000-square-kilometres of rural land nestled around a city of more than 132,000 residents. While the County operates within a larger provincial, national and international context, much of the County remains embedded within the City of Kingston’s economy which provides an array of employment opportunities and access to additional healthcare, social service and educational supports and services. The development of the strategic priorities and objectives were informed by the results of a comprehensive engagement process with input received from township and county councils, local residents, youth and young professionals. The recommendations further considered the county’s composition, demographics, geography and local context for relevancy and suitability.

Executive Summary: Frontenac County Strategic Plan (2023 – 2026) The Guiding Vision for Frontenac County To be a thriving and sustainable County that balances economic growth, environmental preservation, and individual lifestyles, ensuring a vibrant and inclusive community for current and future generations in Frontenac.

The County of Frontenac Mission (Statement of Purpose) Our mission is committed to proactively promote and support managed growth in Frontenac County, leveraging its economic potential, while preserving the County’s distinct natural environment and respecting the diverse lifestyle choices of our residents.

Page of 108 2023-089 Office of the Chief71 Administrative Officer Frontenac County Str…

Strategic Priorities (2023 – 2026)

Develop a Regional Approach to Overcome Infrastructure Issues and Maximize Infrastructure Development Opportunities • • •

Support member municipalities in their efforts to maintain and improve roads and bridges. Develop strategies to improve regional transportation connectivity and accessibility. Enhance collaboration with the Township of Frontenac Islands and the Province of Ontario on ferry services.

Contribute to the Progress of Sustainable Economic Growth and Prosperity Throughout the County • • • • • •

Work with Townships to improve and sustain the villages and hamlets across the region. Develop regional tools and policies to support long-term protection of lakes, rivers, and other important environmental features in Frontenac. Support different forms of housing such as small apartments, affordable houses, and seniors housing. Provide business support and resources to existing and prospective businesses. Attract new investments and businesses to Frontenac County. Support workforce development initiatives to create job opportunities and retain talent.

Strengthen Quality of Life through Enhanced Service Delivery •

•

Page of 108 2023-089 Office of the Chief72 Administrative Officer Frontenac County Str…

Focus on Social Services and Housing o Ensure equal and fair access to social services, childcare, and social housing for County residents. o Advocate for additional funding and resources from provincial and federal governments for social services and affordable housing. o Invest additional resources in the availability of affordable housing and related services.

•

Maximize Administrative Leadership within the County Administration Ensure efficient and responsible financial management of County resources. Ensure transparency and accountability of the governance of the County of Frontenac (Council and its Committees). Ensure community engagement remains a continued priority and to develop dynamic solutions to improve citizen awareness/involvement in County of Frontenac activities and to promote collaboration with member municipalities.

• • •

Explore Supplementary Initiatives to Address Emerging Needs Stemming from the county-wide consultation process, a recurring theme emerged with a focus on having Frontenac County consider environmental stewardship and sustainability in its policy development and recommendations. • • •

Collaborate with regional, provincial, and federal agencies, as well as community organizations and Indigenous communities, to leverage expertise, resources, and funding for environmental initiatives. Establish a baseline inventory of County administration’s carbon emissions to track progress and identify areas for targeted reduction efforts. Engage residents, businesses, educational institutions, and community organizations in collaborative efforts to address environmental challenges and promote sustainable practices.

Page of 108 2023-089 Office of the Chief73 Administrative Officer Frontenac County Str…

Extensive consultation attracted online input from 703 residents (including 109

seasonal residents and 76 youth and young professionals). Local consultations were conducted with each of the four townships and county councils in public session. Individual meetings were held with nine senior staff members from the four townships and County administration. For the services which Frontenac County and the City of Kingston collaborate on and financially support together, they were discussed with two senior members of the city’s senior leadership team.

Overview of Strategy Development Process:

Project initiation commenced in January 2023, followed by an in-depth review of relevant background documents, reports and studies, necessary to increase the understanding and situational context of the contracted Project Team. Throughout February and March, each Township and County Council received a project briefing and participated in a discussion, facilitated and led by the Project Team, during each council’s scheduled monthly session. During each discussion, council members were asked to comment on a series of questions designed to garner insights capable of helping guide the actions of County council forward over this term of council and how those strategies could provide reciprocal value back to the townships. Throughout April and early May, a comprehensive online survey was promoted to residents of each township, where the thoughts, opinions and ideas were captured from 703 residents, including 109 who identified as seasonal residents (compared to the 210 and 71 collected respectfully in 2019). A special outreach strategy was deployed to ensure the voice of youth and young professionals was also captured, which resulted in 109 individuals under the age of 35 having participated. Of the responses captured by those currently residing in Frontenac County, North Frontenac represented 16%, Central Frontenac 14%, South Frontenac 21% and Frontenac Islands 49%. Additionally, two open houses were offered to residents (one in each South Frontenac and North Frontenac) and nine individual meetings were held with senior staff members from the county, townships including one meeting the City of Kingston (regarding services that are jointly supported by both Frontenac County and the City of Kingston). All input was compiled and presented, including the draft strategic plan to the County’s senior leadership team on May 29 and County Council on June 21. A revised draft was presented to County Council on July 17, 2023 for approval.

Page of 108 2023-089 Office of the Chief74 Administrative Officer Frontenac County Str…

1. Develop a Regional Approach to Overcome Infrastructure Issues and Maximize Infrastructure Development Opportunities This priority leverages the county’s regional reach to further strengthen its support role with each individual township to meet their infrastructure needs. While a number of infrastructure-related needs were identified for improvement throughout the consultation and engagement process, the prevailing focus for this term of this council in this strategic priority is tied to transportation. Objectives in support of this strategy: • • •

Enhance collaboration with the Township of Frontenac Islands and the Province of Ontario on ferry services. Support member municipalities in their efforts to maintain and improve roads and bridges. Develop strategies to improve regional transportation connectivity and accessibility.

Direction for Development of Operational Plans: •

•

In supporting ferry service to the islands, it is understood that the ferry asset is owned by Ontario’s Ministry of Transportation, is governed by Transport Canada and its daily operations and collection of fees are handled by Frontenac County. The County can continue supporting the Township of Frontenac Islands to ensure they have a platform by which their priorities and funding requests are openly conveyed to the appropriate provincial and federal government agencies. To ensure that county-wide roads and bridges maintain their current level of service, the County should explore opportunities for partnership with the townships to unlock provincial and federal infrastructure funding. The County will ensure that residents are empowered to share their thoughts, opinions and ideas to better regional transportation connectivity and accessibility. The County will also strengthen coordination and communication between transportation service providers and local governments.

Page of 108 2023-089 Office of the Chief75 Administrative Officer Frontenac County Str…

2. Contribute to the Progress of Sustainable Economic Growth and Prosperity Throughout the County As the second pillar for establishing a strong foundation by which to guide the county’s priorities during this term of council, this strategic priority focuses on strengthening collaboration between regional and sub-regional levels of government to ensure economic prosperity through collaborative efforts focused on business retention, expansion and attraction, while ensuring businesses have access to workforce development tools and initiatives to create job opportunities and retain talent. Progressing sustainable economic growth and developing relevant regional tools and policies in partnership with townships will help improve and sustain the villages and hamlets across the region. The County, in collaboration with townships, must develop new policies that increase the number and variety of housing stock to meet the needs of residents through their various stages of life. Objectives in support of this strategy: • • • • • •

Direction for Development of Operational Plans: Ensure that the community is consulted and that townships are included in all phases of planning. • Develop policies that mitigate development impacts on the county’s many environmental assets and features. • Develop policies that increase the number and variety of housing stock to meet the needs of residents through their various stages of life. • Encourage the exploration of new technologies tied to communal services that can encourage residential development in strategic areas throughout the county. • Identify efficiencies in partnership with townships to more effectively deliver and streamline the delivery of economic development services and supports necessary to retain, expand and attract business investment in the county. •

Page of 108 2023-089 Office of the Chief76 Administrative Officer Frontenac County Str…

3. Strengthen Quality of Life through Enhanced Service Delivery This priority focuses on strengthening the quality of life through enhanced service delivery of Frontenac Paramedics, Fairmount Home and social services and housing throughout the county. Beyond contributing to regional economic prosperity, the county has a responsibility to its residents by ensuring the efficient and effective delivery of is paramedic services, that capacity and quality of care is available to its aging residents, and that residents have equal and fair access to social services, childcare and social housing. Objectives in support of this strategy: •

•

Focus on Frontenac Paramedics o Improve response times and coverage throughout Frontenac County. o Increase the number of paramedics to meet the growing demand for services. o Provide additional facilities for Frontenac Paramedics that will effectively meet steadily growing demand for services and accommodate more paramedic training. Focus on Fairmount Home o Improve the quality of care and services provided to residents. o Expand the capacity to accommodate more residents. o Enhance staff training and development opportunities. Focus on Social Services and Housing o Ensure equal and fair access to social services, childcare, and social housing for County residents. o Advocate for additional funding and resources from provincial and federal governments for social services and affordable housing. o Invest additional resources in the availability of affordable housing and related services.

Direction for Development of Operational Plans: •

•

Ensure that the community and the townships are consulted to better understand, define and quantify the demand for county-wide paramedic services, retirement housing, social services and social housing. Establish open, transparent and frequent communication with the City of Kingston to ensure the efficient and effective delivery of Frontenac Paramedics, Fairmount Home, and social services and housing to county residents in a manner that ensures their long-term viability and sustainability. Support the integration of proven technologies capable of minimizing paramedic response times to medical emergencies.

Page of 108 2023-089 Office of the Chief77 Administrative Officer Frontenac County Str…

•

Encourage the development of affordable and social housing in areas that are best served with supporting infrastructure and amenities in proximity (such as public transit, grocery stores, elementary schools, childcare, health clinics and social services). Identify best return on investment scenario to guide decision-making on increasing capacity of the Fairmount Home.

Maximize Administrative Leadership within the County Administration Throughout this term of Council, the County, supported by its Corporate Services’ division will continue to take a leadership role in providing the administrative support necessary to champion the strategic priorities and objectives laid out in this 2023-2026 Strategic Plan. County Administration will continue to be the catalyst that brings together the Townships to discuss, debate and develop mutually beneficial solutions that will help guide the County and its townships forward in an ethical and sustainable manner. Objectives in support of this strategy: • • •

Ensure efficient and responsible financial management of County resources. Ensure transparency and accountability of the governance of the County of Frontenac (Council and its Committees). Ensure community engagement remains a continued priority and to develop dynamic solutions to improve citizen awareness/involvement in County of Frontenac activities and to promote collaboration with member municipalities.

Direction for Development of Operational Plans: • •

•

To justify the short- and long-term financial implications tied to investments in major economic and/or infrastructure-related projects. Incorporate best practices to enhance community outreach and awareness, while providing accessible platforms that empower and allow residents to voice their thoughts, opinions and ideas. Maintain open, transparent and frequent communication with the City of Kingston to ensure the efficient and effective delivery of Frontenac Paramedics, Fairmount Home and social services and housing for county residents.

Page of 108 2023-089 Office of the Chief78 Administrative Officer Frontenac County Str…

VISION, MISSION & STRATEGIC PRIORITIES

FRONTENAC COUNTY O F FRONTENAC • ONTARIO

VISION To be a thriving and sustainable County that balances economic growth, environmental preservation, and individual lifestyles, ensuring a vibrant and inclusive community for current and future generations in Frontenac.

MISSION Our mission is committed to proactively promote and support managed growth in Frontenac County, leveraging its economic potential, while preserving the County’s distinct natural environment and respecting the diverse lifestyle choices of our residents.

DEVELOP A REGIONAL APPROACH TO OVERCOME INFRASTRUCTURE ISSUES AND MAXIMIZE INFRASTRUCTURE DEVELOPMENT OPPORTUNITIES

CONTRIBUTE TO THE PROGRESS OF SUSTAINABLE ECONOMIC GROWTH AND PROSPERITY THROUGHOUT THE COUNTY

STRENGTHEN QUALITY OF LIFE THROUGH ENHANCED SERVICE DELIVERY

MAXIMIZE ADMINISTRATIVE LEADERSHIP WITHIN THE COUNTY ADMINISTRATION

EXPLORE SUPPLEMENTARY INITIATIVES TO ADDRESS EMERGING NEEDS

Page of 108 2023-089 Office of the Chief79 Administrative Officer Frontenac County Str…

VISION, MISSION & STRATEGIC PRIORITIES

FRONTENAC COUNTY OF FRONTENAC • ONTARIO

• Support the member municipalities in their efforts to maintain and improve roads and bridges • Develop strategies to improve regional transportation connectivity and accessibility • Enhance collaboration with the Township of Frontenac Islands and the Province of Ontario on ferry services

• Work with the Townships to improve and sustain the villages and hamlets across the region • Develop regional tools and policies to support long-term protection of lakes, rivers, and other important environmental features in Frontenac • Support different forms of housing such as small apartments, affordable houses, and seniors housing • Provide business support and resources to existing and prospective businesses • Attract new investments and businesses to Frontenac County • Support workforce development initiatives to create job opportunities and retain talent

Frontenac Paramedics • Improve response times and coverage throughout Frontenac County • Increase the number of paramedics to meet the growing demand for services • Provide additional facilities for Frontenac Paramedics that will effectively meet the steadily growing demand for services and accommodate more paramedic training Fairmount Home • Improve the quality of care and services provided to residents • Expand the capacity to accommodate more residents • Enhance staff training and development opportunities Social Services & Housing • Ensure equal and fair access to social services, childcare, and social housing for County residents • Advocate for additional funding and resources from provincial and federal governments for social services and affordable housing • Invest additional resources in the availability of affordable housing and related services (i.e., rent assistance)

04 w

-N

• :::c

z Cl)

0:: X~w

<( C C ~ <( <(

…J

nn ..-..

• Ensure efficient and responsible financial management of County resources • Ensure transparency and accountability of the governance of the County of Frontenac (Council and its Committees) • Ensure community engagement remains a continued priority and developed dynamic solutions to improve citizen awareness/involvement in County of Frontenac activities and to promote collaboration with member municipalities

0:: <(

Cl)

0::

t- w

…J

w i==

Oz> 0. ~ <(

Xww …J !:: an o. z

• Collaborate with regional, provincial, and federal agencies, as well as community organizations and Indigenous communities, to leverage expertise, resources, and funding for environmental initiatives. • Establish a baseline inventory of County administration’s carbon emissions to track progress and identify areas for targeted reduction efforts. • Engage residents, businesses, educational institutions, and community organizations in collaborative efforts to address environmental challenges and promote sustainable practices.

Cl)

Page of 108 2023-089 Office of the Chief80 Administrative Officer Frontenac County Str…

Report 2023-041 Council Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Brieanna McEathron, Executive Assistant

Date of meeting:

July 19, 2022

Re:

Corporate Services – Quarterly Joint Administrative Facility Update

Recommendation This report is for information purposes only. Background A Request for Tender was issued and closed on June 1, 2022; Emmons & Mitchell (2000) Ltd was awarded the contract. As directed by County Council, staff were instructed to enter into an agreement with Emmons & Mitchell (2000) Ltd for the Renovations & Additions for the Joint Admin Facility for the County of Frontenac and Cataraqui Conservation Authority: b)

2022-058 Office of the Chief Administrative Officer Review and Award of the RFP for the Renovations & Additions for Joint Admin Facility for the County of Frontenac and Cataraqui Regional Conservation Authority

Moved By: Seconded By:

Deputy Warden Doyle Councillor Martin

Be It Resolved That the Office of the Chief Administrative Officer – Review and Award of the RFP for the redevelopment of the Administrative Building report be received; And Further That the Council of the County of Frontenac authorize the Warden and Clerk to enter into an agreement with Emmons & Mitchell Construction (2000) Ltd for the Renovations & Additions for Joint Admin Facility for the County of Frontenac and

81Quarterly of 108 Joint Administrative Facility Upda… 2023-085 Corporate Page Services

Cataraqui Region Conservation Authority in the amount of Four Million, Four Hundred and Ninety Thousand ($4,490,000.00), subject to the approval by the Cataraqui Region Conservation Authority (CRCA). Comment County staff vacated the building on July 15, 2022, and the Construction for the Joint Admin Facility began on July 18, 2022. A bi-weekly progress meeting between County Administration, Cataraqui Regional Conservation Authority, Colbourne & Kembel, Architects Inc., and Emmons & Mitchell Construction limited representatives to discuss the construction progress. As of July 4, 2023, the following has been completed or is about to commence: Level 0 – Basement •

Glazed Partitions Installed. Film will follow.

Main Building •

No work anticipated to proceed in the north addition until the concrete floor is poured and the roof is on.

•

East addition – Footing forming, and rebar installation has proceeded.

Additions and Exterior Improvements: •

Level 1 - Drywall proceeding

•

Level 2 – Mudding and Taping is proceeding once all boarding is complete as well as final floor patching.

Strategic Priority Implications Priority 2

Explore new funding sources and invest wisely in critical long-term infrastructure.

2.1

To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies.

2.4

Finalize plans and financing to replace/construct/renovate aging County buildings now used for administration services (through a shared admin facility if possible).

Priority 3

Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach of individual mandates and jurisdictions.

Information Report to Council Corporate Services – Quarterly Administrative Building Redevelopment July 19, 2023

82Quarterly of 108 Joint Administrative Facility Upda… 2023-085 Corporate Page Services

Page 2 of 5

3.1

Work with the townships, other municipalities and levels of government on broad infrastructure issues — ranging from environmental concerns to regional transportation strategies for residential, social and economic purposes, and access to funding.

3.3

Continue to pursue collaborative opportunities to achieve service and cost efficiencies and other economies through cost-sharing and shared services.

Financial Implications The following change orders have been authorized as issues which have been uncovered during the renovation have required changes to the original plans. A summary of those items and costs as of July 15, 2023 can be found below. Note that as previously reported, asbestos removal will be funded through reserves. (See report 2022-104 on the September 21, 2022 Council agenda). Number

Description

CCO2

Changes in ductwork to lower level of east addition

$4,355

CO-08

Relocation of generator and propane tank

$9,524

CCN4

Move electrical, phone, internet entry point from addition to be demolished

$48,017

CO-05

Asbestos removal in Bud Clayton Room

$23,010

CD-02

Asbestos-containing plaster removal on first/second floor

$116,987

CO-06

Refinishing ceilings after removal of asbestos-containing plaster

$15,373

CO-07

Asbestos removal in basement

$47,887

CO-10

Additional Excavation – North Addition

$4,184

CO-11

Investigate Basement Slab

$4,869

CO-12

CRCA Area Bulkheads – Framing/Drywall, CRCA Area Bulkheads – Glass Credit - $1,813

$10,329

CO-13

Excavation for Biofiltration system, 3 additional trees

$33,526

Information Report to Council Corporate Services – Quarterly Administrative Building Redevelopment July 19, 2023

83Quarterly of 108 Joint Administrative Facility Upda… 2023-085 Corporate Page Services

Cost

Page 3 of 5

CO-14

Asbestos Removal in Bud Clayton Room

$48,375

CO-15

Site Works to extend Fibre location to new demark

$8,037

CO-16

Revised North Addition Credits

-$8,640

CO-17

All revisions to the CRCA office layout

$2,066

CO-19

Level 0 – Electrical and drywall revisions, Drywall and additional patching, labourers for demolition and cutting of drywall

$12,541

CO-21

Asbestos Abatement on duct insulation in attic, duct fireproofing in corridor 113 and textured plaster finish in the lobby area

$4,381

CO-22

CD-04: Additional excavation required at North Addition CD-05: Additional excavation and removal of existing subgrade electrical to the existing parking lot light fixtures

$15,020

CO-23

Revised Site Lighting

$38,182

CO-24

Fireproofing patching in level 0 of Fairmount

$8,140

CO-25

Level 2, Infill Framing

$22,247

CO-26

Level 2, Floor Framing Correction

$4,756

CO-27

Daylighting, Hydro Excavation of Historic Building, Subtrade, Basement Slab Lowering

$28,516

CO-28

Valve Replacement – Radiator work, time, and material

$29,525

CO-29

South Frain Field Missed in CO-13

$9,600

CO-30

Electrical Revisions throughout all levels of the buildings as per drawings

$45,504

CO-31

Revisions to Stairwell

$27,322

CO-32

Basement Plumbing Revisions

-$6,756

Information Report to Council Corporate Services – Quarterly Administrative Building Redevelopment July 19, 2023

84Quarterly of 108 Joint Administrative Facility Upda… 2023-085 Corporate Page Services

Page 4 of 5

CO-33

South Addition Excavations & Sanitary Replacement

$30,185

CO-34

Heritage Basement Post and Foundation Revisions

$14,001

CO-35

Second Floor Structural Wall Infill

$3,031

CO-36

Moisture Resistant GWV in Basement (Paint Credit)

-$969

CO-37

Concrete Revisions in Basement and Lift Credit

$30,572

CO-38

Additional Excavation – East Addition

$38,335

CO-39

Lobby Flooring Abatement

$7,158

CO-40

Soil Stabilization for South Addition

$5,020

CO-41

Lintel At Reception Desk

$5,989

CO-42

Window Infill Credit

-$1,156

CO-43

Additional Backfill for Deleted South Addition

$9,214

CO-44

East Addition Steel Upgrade and Underpinning

$36,302

CO-45

Mechanical Revisions following Deleted South Addition

$60,825

Total

As of July 15, 2023

$845,384.00

Organizations, Departments and Individuals Consulted and/or Affected County Administration Cataraqui Region Conservation Authority (CRCA) Colbourne & Kembel, Architects Inc. Emmons & Mitchell Construction Limited.

Information Report to Council Corporate Services – Quarterly Administrative Building Redevelopment July 19, 2023

85Quarterly of 108 Joint Administrative Facility Upda… 2023-085 Corporate Page Services

Page 5 of 5

Report 2023 - 087 Council Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Gale Chevalier, Paramedic Chief/Director Emergency and Transportation Services

Date of meeting:

July 19, 2023

Re:

Frontenac Paramedics–2022 Ambulance Service Review

Recommendation This report is for information only. Background As a requirement to maintain a license to operate a land ambulance service, the Ambulance Act requires that all Paramedic Services in the Province of Ontario pass a Ministry of Health Service Review every three years. Due to ongoing COVID-19-related restrictions, all 2022 reviews were conducted via offsite inspection. Frontenac Paramedics’ (FP) review was conducted on July 19, 2022. A preliminary report was received on August 26, 2022, which identified six (6) observations requiring a response. A response was provided on September 8, 2022, and the final report was received on June 14, 2023 (attached). Frontenac Paramedics was successful in meeting the legislated requirements for certification and an updated license was issued through to September 25, 2025. Comment To meet certification standards, a Paramedic service must meet two thresholds:

90%+ for Patient Care (which represents 70% of the overall inspection) AND

86 of2022 108 Ambulance Service Review Please Note:… 2023-087 FrontenacPage Paramedics

2. 90%+ overall score (Patient Care 70%, Quality Assurance 20%, Administration 10%). The six observations noted by the Ministry, and Frontenac Paramedic’s response include: •

Oxygen testing equipment had not always been calibrated according to the manufacturer’s specifications (calibration test was due May 2020 but was not completed until June 2020). Service response indicated calibration was performed before the equipment was used for testing in September 2020. A reminder has been added to our tracking software to ensure we do not miss future deadlines.

•

Documentation demonstrated the service provider does not always make recommendations to staff after auditing Incident Reports (IR) regarding completeness and accuracy. Service response clarified that FP had switched to a new documentation platform at the end of 2021 and no longer had access to the old system documentation related to IR feedback. A process has been put in place to save examples of feedback in a review file.

•

Completed incident reports were not always transmitted to Field Office according to OADS timeframes. Service response was that FP has implemented more formal timelines for reviewing IRs to meet these OADS timeframes.

•

The service provider did not always demonstrate they met their Response Time Performance Plan. FP noted that 2020 RTS reviewed occurred during a global pandemic where resources were put under extra strain. We are working on implementing a 10Year Human Resources and Facilities Master Plan which includes increasing staffing levels to attempt to meet our RTS.

•

Documentation demonstrates the service did not always have sufficient staff at each level of qualification to meet their written deployment plan (instances of staffing levels below approved deployment plan minimum). FP acknowledged the observation and reported over the review period we have run multiple recruitment competitions and brought on additional staff but have been unable to recruit as many Paramedics as required. We will continue with ongoing recruitment efforts.

•

New and updated Policies and Procedures are not always communicated to staff (service provider does not require staff to acknowledge they have read policy changes).

Information Report to Council Frontenac Paramedics – Ambulance Service Review 2022 July 19, 2023

87 of2022 108 Ambulance Service Review Please Note:… 2023-087 FrontenacPage Paramedics

Page 2 of 3

Service response clarified that all updated policies and procedures are distributed via County email. Staff are required to check emails every shift. It is expected that Paramedics as professionals will ensure they are informed on these updates. We have implemented a process for checking that staff have read and acknowledged policy and procedure updates. Frontenac Paramedics’ response to these observations were acknowledged and accepted by the Ministry and no further follow-up inspections were required or conducted. Strategic Priorities Implications To Provide High Quality Patient Care To Ensure Effective Operations and Continued Leadership Financial Implications None at this time. Organizations, Departments and Individuals Consulted and/or affected. N/A

Information Report to Council Frontenac Paramedics – Ambulance Service Review 2022 July 19, 2023

88 of2022 108 Ambulance Service Review Please Note:… 2023-087 FrontenacPage Paramedics

Page 3 of 3

Committee Report To:

Warden and Council Members of the County of Frontenac

From:

Brieanna McEathron, Executive Assistant to the CAO

Date of meeting:

July 19, 2023

Re:

Planning and Economic Development Advisory Committee – Report to Council

All items listed on the Planning and Economic Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning and Economic Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning and Economic Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Planning and Economic Development Advisory Committee reports and recommends as follows: 1.

2023-078 Planning and Economic Development Application for Extension of Draft Plan of Condominium Approval, Ardoch Lake Condominium, Township of North Frontenac (File Number 10CD-2012001) Be It Resolved That the report titled Planning and Economic Development – Application for Extension of Draft Plan of Condominium Approval, Ardoch Lake Condominium, Township of North Frontenac (File Number 10CD-2012-001) be received; and, Further That the Council of the County of Frontenac extend the draft approval for the plan of condominium for Ardoch Lake for a period of two years, to July 19, 2025.

Page of 108Development Advisory Committee All i… Report of the Planning and 89 Economic

2023-080 Planning and Economic Development Advisory Committee Business Updates Be it Resolved That FAM Tours to Wolfe Island and other areas of Frontenac County be included as part of Economic Development 2024 Business Plan, subject to available budget and staff time.

Planning and Economic Development Advisory Committee Report to Council July 19, 2023

Page of 108Development Advisory Committee All i… Report of the Planning and 90 Economic

Page 2 of 2

Minutes of the Planning and Economic Development Advisory Committee Meeting July 5, 2023 A meeting of the Planning and Economic Development Advisory Committee was held in the Verona Lions Hall, 4504 Sand Rd, Verona, on Wednesday, July 5, 2023 at 10:00 AM Present: Councillor Fred Fowler Councillor Judy Greenwood-Speers Deputy Warden Fran Smith Warden Ron Vandewal Leona Fleischmann Mike Hage Phil Leonard Jim McIntosh Staff Present: Brieanna McEathron, Executive Assistant to the CAO (Recording Secretary) Richard Allen, Manager of Economic Development Sonya Bolton, Manager of Community Planning Debbi Miller, Community Development Officer Joe Gallivan, Director of Planning and Economic Development Kelly Pender, Chief Administrative Officer 1.

Call to Order

The Chair called the meeting to order at 10:00 a.m. 2.

Public Meeting

Notice of Collection – Personal information collected as a result of this public meeting is collected under the authority of the Municipal Act and will be used to assist in making a decision on these matters. All names, addresses, opinions and comments may be collected and may form part of the minutes which will be available to the public. Questions regarding this collection should be forwarded to Jannette Amini, Manager of Legislative Services/Clerk. The following is a public meeting to present the request to extend the allowance of ATV’s on the K&P Trial south of Verona to Harrowsmith in a public forum. Following the

Page of 108Development Advisory Committee All i… Report of the Planning and 91 Economic

presentation by staff on the history and use of the K&P Trail, the meeting was opened to the public for comments and questions. a)

2023-079 K&P Trail Request to Extend ATV Access on the K&P Trail, Verona to Harrowsmith The following is a Public Meeting regarding the request to extend ATV use on the K&P Trail south of Verona to Harrowsmith. The following individuals have registered to speak:

John Abrams
Heather Keeling
Pat McNamee
Marc Moeys

Deputy Warden Smith explained the purpose of the public meeting and reviewed the procedure for the public meeting. Mr. Richard Allen, Manager of Economic Development, provided a presentation on the history and use of the K&P Trail. Deputy Warden Smith provided members of the public with an opportunity to provide comment, beginning with those who registered in advance with the Clerk. John Abrams spoke against the request to extend ATV use on the K&P Trail south of Verona to Harrowsmith. Mr. Abrams provided the results of his petition which was signed by 369 members of the community. He noted that he walked past the wide section of the K&P Trail at Graham Road and that himself and his family were almost ran off the road. Councillor Greenwood-Speers asked if any members of the survey were business owners. Mr. Abrams noted that he did not specifically go to businesses to ask for this information. Heather Keeling spoke against the request to extend ATV use of the K&P Trail south of Verona to Harrowsmith. Ms. Keeling provided a presentation to the Planning and Economic Development Advisory Committee which can be found in the clerk’s office. Pat McNamee spoke against the request to extend ATV use of the K&P Trail south of Verona to Harrowsmith. Mr. McNamee provided a written submission to the Planning and Economic Development Advisory Committee which will be available in the clerk’s office. Mr. McNamee asked the committee if the public is allowed to carry firearms on the K&P Trail. Councillor Fowler noted that you can carry firearms in a case on the trail but, you are not able to fire the weapon from those trails.

Planning and Economic Development Advisory Committee Meeting Minutes July 5, 2023

Page of 108Development Advisory Committee All i… Report of the Planning and 92 Economic

Page 2 of 7

Marc Moeys spoke in support of the extension of ATV use of the K&P Trail south of Verona to Harrowsmith and provided the committee with information regarding the Verona ATVs Trail Warden program to implement safe usage of the trail. Councillor Greenwood-Speers asked about the Verona ATVs Trail Warden program and if any of these members have taken the By-Law enforcement course. Mr. Moeys noted that no, these members have not taken this course. Councillor Greenwood-Speers asked about the speed limits of ATVs. Mr. Moeys noted that in-community zones ATVs are required to reduce their speed. Rod Wallace spoke against the request to extend ATV use of the K&P Trail south of Verona to Harrowsmith. Councillor Greenwood-Speers asked about the snowmobile liability insurance amounts. A member of the snowmobile club noted that it was 15 million. Councillor GreenwoodSpeers asked for Mr. Moeys to provide the insurance amount for the ATV club. Mr. Moeys answer to the question regarding the liability insurance amount for ATVs was deferred and will be provided to Councillor Greenwood-Speers by Mr. Moeys. Gordan Smith spoke against the request to extend ATV use of the K&P Trail south of Verona to Harrowsmith. Warden Ron Vandewal noted that it is not fair to state that the trail is exclusively not motorized as there are many cyclists that have purchased motorized bikes which are used on this trail. Councillor Greenwood-Speers asked about the liability insurance that the cyclist is required to carry. Mr. Smith noted that the cyclist club carries 2 million dollars. Robin Ellis spoke against the request to extend ATV use of the K&P Trail south of Verona to Harrowsmith. Margaret Cowton spoke against the request to extend ATV use of the K&P Trail south of Verona to Harrowsmith. Tim Ross spoke against the request to extend ATV use of the K&P Trail south of Verona to Harrowsmith. Mr. Ross noted that snowmobile users as well as ATV users that are not registered with the clubs that have been mentioned and would not have access to the liability claims mentioned. Councillor Greenwood-Speers noted that her research has indicated that insurance is not required by young drivers and motorized vehicles on trails which is concerning. Mike Veryzer spoke against the request to extend ATV use of the K&P Trail south of Verona to Harrowsmith.

Planning and Economic Development Advisory Committee Meeting Minutes July 5, 2023

Page of 108Development Advisory Committee All i… Report of the Planning and 93 Economic

Page 3 of 7

Councillor Greenwood-Speers asked if a survey has been conducted by the County. Mr. Allen noted that there was a letter sent out to the adjacent landowners asking them to provide note or comment and attend this meeting. Miriam Delaney spoke against the request to extend ATV use of the K&P Trail south of Verona to Harrowsmith. Todd Norris spoke against the request to extend ATV use of the K&P Trail south of Verona to Harrowsmith. Bob Brown spoke against the request to extend ATV use of the K&P Trail south of Verona to Harrowsmith. Carolyn Bonta spoke against the request to extend ATV use of the K&P Trail south of Verona to Harrowsmith. Ms. Bonta noted that the agenda package that was provided lacked prior and post data that would indicate how the use has changed for other users since the pilot program began. Councillor Greenwood-Speers asked about the methodology used to conduct the pilot program produced by the County which usually includes the pre and post information. She noted that since she is not a prior council member that she would like to request that Mr. Allen provide this information to the committee. Mr. Allen noted that he will forward previous recommendations and considerations that were made by the previous council and committee members. Mr. Hage asked if there are any comparisons between pedestrian and motorized vehicles sharing trails and the number of incidents or casualties that have taken place. Mr. Allen noted that he is not aware of any of those data sets but, that many of these trails whether they are motorized or non-motorized are normally managed by outside membership. Mr. Hage asked if there are any records from this pilot about the number of accidents or incidents that occurred. Deputy Warden Smith noted that from Central Frontenac to North Frontenac we have had multi-use trails both north, south, east, and west for 20 years now and that there have been very few accidents. Mr. Hage asked if the committee can receive a study that relates to the potential hazards, safety and accidents on the trail which would allow them to make a better decision in going forward with the extension of ATV use of the K&P Trail south of Verona to Harrowsmith. Councillor Fowler noted that these incidents are handled by the OPP and would have an incident log in their data base for this research. Councillor Greenwood-Speers wanted to note that she conducted her own research and on Stats Canada in 2013-2019 on terrain vehicle fatalities and 60% of the fatalities for males are for 35 and over and 26% was at the 20 to 34 year-old range and 85% of accidents were male. This information does not include the catastrophic injuries just the fatalities and of that 51% alcohol and drug related 33% road conditions or curve

Planning and Economic Development Advisory Committee Meeting Minutes July 5, 2023

Page of 108Development Advisory Committee All i… Report of the Planning and 94 Economic

Page 4 of 7

unreported fatalities. She also noted that 33% were not wearing a helmet or safely wearing a helmet so there are states that can be obtained. Deputy Warden Smith noted that if the committee wishes to defer this decision and get more information this will be provided by Mr. Allen. Full comments from the Planning and Economic Development Advisory Committee and Public participants can be viewed on the livestream link at: https://youtube.com/live/fax7upxXx1k?feature=share Moved By: Seconded By:

Mr. Leonard Councillor Fowler

That the Planning and Economic Development Advisory Committee defer the decision to extend the ATV use on the K&P Trail South of Verona to Harrowsmith until the committee receives more information from the Manager of Economic Development on the safety, liability, bylaw enforcement, comparables and additional use data. Carried 3.

Adoption of the Agenda

Moved By: Seconded By:

Warden Vandewal Mr. McIntosh

That the agenda for the July 5, 2023 meeting of the Planning and Economic Development Advisory Committee be adopted. Carried 4.

Disclosure of Pecuniary Interest and General Nature Thereof

There were none. 5.

Adoption of Minutes a)

Minutes of Meeting held May 3, 2023

Moved By: Seconded By:

Mr. Leonard Ms. Fleischmann

That the minutes of the Planning and Economic Development Advisory Committee meeting held May 3, 2023 be adopted. Carried

Planning and Economic Development Advisory Committee Meeting Minutes July 5, 2023

Page of 108Development Advisory Committee All i… Report of the Planning and 95 Economic

Page 5 of 7

Deputations and/or Presentations

Briefings

Reports to the Planning Advisory Committee a)

2023-078 Planning and Economic Development Department Application for Extension of Draft Plan of Condominium Approval, Ardoch Lake Condominium, Township of North Frontenac (File Number 10CD-2012-001) Moved By: Mr. Leonard Seconded By: Mr. McIntosh Be It Resolved That the report titled Planning and Economic Development – Application for Extension of Draft Plan of Condominium Approval, Ardoch Lake Condominium, Township of North Frontenac (File Number 10CD-2012-001) be received; and, Further That the Council of the County of Frontenac extend the draft approval for the plan of condominium for Ardoch Lake for a period of two years, to July 19, 2025. Carried Warden Vandewal noted that were was another subdivision in South Frontenac that was extended several times then County Council decided that all the previous conditions would not be applicable now and it was turned down. He noted that the applicants can still appeal this decision and wanted to know if this is the case with this application and do they meet the current conditions. Ms. Bolton noted that with respect to this application, it was only approved in 2020 and within this time there was a pandemic. She noted that the department is cautious about the approval of extensions due to the change in regulations and outdated studies but feels that since this application has only been approved for two-years an extension is warranted. Councillor Greenwood-Speers asked about clarification regarding this file start date and timeline. Mr. Gallivan noted that this file has gone through two different owners. He noted that originally this application had 40 lots on this property, and it became very clear that neither the County of the township would support that kind of density. Councillor Fowler noted that this application had a lot of resistance from outside groups. He noted that he would like to see this project move forward. North Frontenac Township did pass a resolution to support this application which will come forward to County Council. Mr. Jim McIntosh asked if a 2-year extension is adequate for them to complete all requirements. Ms. Bolton noted that a 2-year extension should be sufficient for this application. Planning and Economic Development Advisory Committee Meeting Minutes July 5, 2023

Page of 108Development Advisory Committee All i… Report of the Planning and 96 Economic

Page 6 of 7

2023-080 Planning and Economic Development Advisory Committee Business Updates Moved By: Councillor Greenwood-Speers Seconded By: Councillor Fowler Be it Resolved That FAM Tours to Wolfe Island and other areas of Frontenac County be included as part of Economic Development 2024 Business Plan, subject to available budget and staff time. Carried 9.

Communications a)

Correspondence received from Peter Lublink regarding his opposition to extend the allowance of ATV’s on the K&P Trial south of Verona to Harrowsmith [Distributed to Members of the Planning and Economic Development Advisory Committee July 4, 2023] Correspondence received from Jim Pond regarding his position to extend the allowance of ATV’s on the K&P Trial south of Verona to Harrowsmith [Distributed to Members of the Planning and Economic Development Advisory Committee July 4, 2023] Correspondence received from Donald Workman regarding his opposition to extend the allowance of ATV’s on the K&P Trial south of Verona to Harrowsmith [Distributed to Members of the Planning and Economic Development Advisory Committee July 4, 2023] Correspondence received from Dave Coughlan regarding his opposition to extend the allowance of ATV’s on the K&P Trial south of Verona to Harrowsmith [Distributed to Members of the Planning and Economic Development Advisory Committee July 4, 2023]

Other Business

Next Meeting

The next meeting of the Planning and Economic Development Advisory Committee is scheduled for Wednesday, August 16, 2023 at 10:00 a.m. at the Township of South Frontenac Council Chamber. 12.

Adjournment

Moved By: Seconded By:

Mr. Hage Ms. Fleischmann

That the meeting here adjourn at 1:00 p.m. Carried

Page of 108Development Advisory Committee All i… Report of the Planning and 97 Economic

By-Law No. 2023-036 of The Corporation of the County of Frontenac Being a By-Law to approve the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for the long-term financing of certain capital work(s) of the Corporation of the County of Frontenac (the “municipality”); and to authorize the entering into of a Rate Offer Letter Agreement pursuant to which the municipality will issue debentures to OILC Whereas the Municipal Act, 2001 (Ontario), as amended, (the “Act”) provides that a municipal power shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; And Whereas the Council of the Municipality has passed the by-law(s) enumerated in column (1) of Schedule “A” attached hereto and forming part of this By-law (“Schedule “A”) authorizing the capital work(s) described in column (2) of Schedule “A” (“Capital Work(s)”) in the amount of the respective estimated expenditure set out in column (3) of Schedule “A” , subject in each case to approval by OILC of the long-term financing for such Capital Work(s) requested by the Municipality in the Application as hereinafter defined; And Whereas before the Council of the Municipality approved the Capital Work(s) in accordance with section 4 of Ontario Regulation 403/02 (the “Regulation”), the Council of the Municipality had its Treasurer calculate an updated limit in respect of its then most recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs and Housing (as so updated, the “Updated Limit”), and, on the basis of the authorized estimated expenditure for the Capital Work or each Capital Work, as the case may be, as set out in column (3) of Schedule “A” (the “Authorized Expenditure” for any such Capital Work), the Treasurer calculated the estimated annual amount payable in respect of the Capital Work or each Capital Work, as the case may be, and determined that the estimated annual amount payable in respect of the Capital Work or each Capital Work, as the case may be, did not cause the Municipality to exceed the Updated Limit, and accordingly the approval of the Local Planning Appeal Tribunal pursuant to the Regulation, was not required before any such Capital Work was authorized by the Council of the Municipality; And Whereas subsection 401(1) of the Act provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt; And Whereas the Act also provides that a municipality shall authorize long-term borrowing by the issue of debentures or through another municipality under section 403 or 404 of the Act;

Page 98 ofapplication 108 To approve the submission of an to Ontario Infrastructure an…

And Whereas OILC has invited Ontario municipalities desirous of obtaining longterm debt financing in order to meet capital expenditures incurred on or after the year that is five years prior to the year of an application in connection with eligible capital works to make application to OILC for such financing by completing and submitting an application in the form provided by OILC; And Whereas the Municipality has completed and submitted or is in the process of submitting an application to OILC, as the case may be to request financing for the Capital Work(s) by way of long-term borrowing through the issue of debentures to OILC, substantially in the form of Schedule “B” hereto and forming part of this By-law (the “Application”); And Whereas OILC has accepted and has approved or will notify the Municipality only if it accepts and approves the Application, as the case may be; And Whereas at least five (5) business days prior to the passing of the debenture by-law in connection with the issue of Debentures as defined below, OILC will provide the Municipality with a rate offer letter agreement substantially in the form as provided to the Municipality on or prior to the date of this By-law (the “Rate Offer Letter Agreement”); Now Therefore Be It Resolved That the Council of the County of Frontenac enacts as follows: 1.

The Council of the Municipality hereby confirms, ratifies and approves the execution by the Treasurer of the Application and the submission by such authorized official of the Application, duly executed by such authorized official, to OILC for the long-term financing of the Capital Work(s) in the maximum principal amount of $2,500,000, with such changes thereon as such authorized official may hereafter, approve such execution and delivery to be conclusive evidence of such approval.

The Warden and the Treasurer are hereby authorized to execute and deliver for and on behalf of the Municipality the Rate Offer Letter Agreement under the authority of this By-law in respect of the Capital Work(s) on such terms and conditions as such authorized officials may approve, such execution and delivery to be conclusive evidence of such approval.

Subject to the terms and conditions of the Rate Offer Letter Agreement, the Warden and the Treasurer are hereby authorized to long-term borrow for the Capital Work(s) and to issue debentures to OILC on the terms and conditions provided in the Rate Offer Letter Agreement (the “Debentures”); provided that the principal amount of the Debentures issued in respect of the Capital Work or of each Capital Work, as the case may be, does not exceed the Authorized Expenditure for such Capital

By-law No. 2023-0036 - to approve the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for the long-term financing of certain capital work(s) of the Corporation of the County of Frontenac (the “municipality”); and to authorize the entering into of a Rate Offer Letter Agreement pursuant to which the municipality will issue debentures to OILC July 19, 2023 Page 2 of 6

Page 99 ofapplication 108 To approve the submission of an to Ontario Infrastructure an…

Work and does not exceed the related loan amount set out in column (4) of Schedule “A” in respect of such Capital Work. 4.

In accordance with the provisions of section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011, as amended from time to time hereafter, the Municipality is hereby authorized to agree in writing with OILC that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, amounts not exceeding the amounts that the Municipality fails to pay to OILC on account of any unpaid indebtedness of the Municipality to OILC under the Debentures (the “Obligations”) and to pay such amounts to OILC from the Consolidated Revenue Fund.

For the purposes of meeting the Obligations, the Municipality shall provide for raising in each year as part of the general levy, the amounts of principal and interest payable in each year under the Debentures issued pursuant to the Rate Offer Letter Agreement, to the extent that the amounts have not been provided for by any other available source including other taxes or fees or charges imposed on persons or property by a by-law of any municipality.

(a)

The Warden and the Treasurer are hereby authorized to execute and deliver the Rate Offer Letter Agreement, and to issue the Debentures, one or more of the Clerk and the Treasurer are hereby authorized to generally do all things and to execute all other documents and papers in the name of the Municipality in order to perform the terms and conditions that apply to the Municipality as set out in the Rate Offer Letter Agreement and to perform the Obligations of the Municipality under the Debentures, and the Treasurer is authorized to affix the Municipality’s municipal seal to any such documents and papers.

(b)

The money realized in respect of the Debentures, including any premium, and any earnings derived from the investment of that money, after providing for the expenses related to the issue of the Debentures, if any, shall be apportioned and applied to the respective Capital Work and to no other purpose except as permitted by the Act.

Page 100 108 To approve the submission of an of application to Ontario Infrastructure an…

This By-law shall come into force and takes effect on the date of its final passing.

Read a First and Second Time this 19th day of July, 2023. Read a Third Time, Signed, Sealed and Finally Passed this 19th day of July, 2023. The Corporation of the County of Frontenac

Ron Vandewal, Warden

Jannette Amini, Clerk

Page 101 108 To approve the submission of an of application to Ontario Infrastructure an…

Schedule “A” to By-Law Number 2023-036 (Capital Work(s)) (1)

(2)

(3)

(4)

By-Law Number

Description of Capital Work

Estimated Expenditure

Loan Amount

2021-0037

Administrative Building Addition and Redesign

$5,500,000

$4,000,000

Page 102 108 To approve the submission of an of application to Ontario Infrastructure an…

Schedule “B” to By-Law Number 2023-036

Please insert the OILC Application into Schedule “B”.

Page 103 108 To approve the submission of an of application to Ontario Infrastructure an…

By-Law Number 2023-037 of The Corporation of the County of Frontenac being a by-law to Appoint an Integrity Commissioner for the Corporation of the County of Frontenac

Whereas the Municipal Act, 2001, as amended provides that the powers of a municipal corporation are to be exercised by its Council through the adoption of by-laws; And Whereas the Municipal Act authorizes the County to establish codes of conduct for members of Council and to appoint an Integrity Commissioner who reports to Council; And Whereas County Council adopted a Code of Conduct for Council and members of Committees in 2019; And Whereas an Integrity Commissioner is responsible for performing in an independent manner the functions assigned by the municipality; And Whereas the Municipal Act, Part V.1, Accountability and Transparency, mandates that all municipalities in Ontario appoint an Integrity Commissioner whose powers and duties are out in the Municipal Act, 2001; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows:

That Cunningham Swan through its lead Tony Fleming is hereby appointed as the County of Frontenac Integrity Commissioner pursuant to Part V.1, Accountability and Transparency, of the Municipal Act.
That upon appointment Cunningham Swan will have all the functions, powers and duties of an integrity commissioner as set out in Part V.1, Accountability and Transparency, of the Municipal Act, and in addition such functions, powers and duties as may be assigned by Council from time to time.
That the County of Frontenac hereby indemnifies and saves harmless the Integrity Commissioner or any person acting under the instructions of the Integrity Commissioner for costs reasonably incurred in connection with the defence of a proceeding if the proceeding relates to an act done in good faith in the performance or intended performance of a function, duty or authority under Part V.1 of the Municipal Act, or a by-law passed thereunder, or an alleged neglect or default in the performance in good faith of the function, duty or authority.

Page 104 of 108 To Appoint an Integrity Commissioner for the Corporation of the County o…

4. That all actions taken and required to be taken by the Warden and Clerk on behalf of the Corporation of the County of Frontenac to complete this matter including the execution of the Agreement and any other associated documentation are hereby authorized, confirmed and ratified. 5. That should any sections of this by-law, including any section or part of any schedules attached hereto be declared by a court of competent jurisdiction to be ultra vires, the remaining sections shall nevertheless remain valid and binding. 6. That this By-law shall come into force and take effect October 1, 2023. Read a First and Second Time this 19th day of July, 2023. Read a Third Time, Signed, Sealed and Finally Passed this 19th day of July, 2023. The Corporation of the County of Frontenac

Ron Vandewal, Warden

Jannette Amini, County Clerk

By-law No. 2023-037 – to Appoint an Integrity Commissioner for the Corporation of the County of Frontenac July 19, 2023

Page 105 of 108 To Appoint an Integrity Commissioner for the Corporation of the County o…

Page 2 of 2

By-Law No. 2023-038 of The Corporation of the County of Frontenac Being a By-Law to Adopt a Frontenac County Strategic Plan 2023-2026 Whereas the Council of the County of Frontenac wishes to set goals and priorities for the County of Frontenac during its term of Council; And Whereas the County of Frontenac carried out extensive public consultation to determine and develop its goals and priorities for 2023-2026; And Whereas the Council of the County of Frontenac deems it expedient to adopt a County of Frontenac Strategic Plan 2023-2026; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac authorizes the following:

That Council herby adopts the County of Frontenac Strategic Plan 2023-2026 attached hereto as Schedule “A” to this by-law;
That this By-law shall come into force and take effect upon the date of final passing. Read a First and Second Time this 19th day of July, 2023 Read a Third Time, Signed, Sealed and Finally Passed this 19th day of July, 2023.

The Corporation of the County of Frontenac

Ron Vandewal, Warden

Jannette Amini, Clerk

106 of 108Plan 2023-2026 [Proposed By-law No… To Adopt a FrontenacPage County Strategic

By-Law No. 2023-040 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on July 19, 2023

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on July 19, 2023 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on July 19, 2023, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on July 19, 2023 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

T o confirm all actions and Page 107onofJuly 10819, 20… proceedings of County Council

4. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 19th day of July, 2023 Read a Third Time and Finally Passed, Signed and Sealed this 19th day of July, 2023.

The Corporation of the County of Frontenac

Ron Vandewal, Warden

Jannette Amini, Clerk

By-Law No. 2023-040 – To Confirm all Actions and Proceedings of County Council July 19, 2023

T o confirm all actions and Page 108onofJuly 10819, 20… proceedings of County Council

Page 2 of 2

Help support independent journalism

If NFNM’s reporting matters to you, Buy Me a Coffee is a simple way to help keep local watchdog coverage going.