Body: Council Type: Minutes Meeting: Regular Date: June 19, 2024 Collection: Council Minutes Municipality: Frontenac County
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MINUTES OF THE REGULAR MEETING OF COUNCIL June 19, 2024
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, June 19, 2024 at 9:30 AM
Present:
Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty, and Bill Saunders
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Susan Brant, Administrator-Fairmount Home Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM
Call to Order
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.
Roll Call
Closed Session
Motion #: 97-24
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Gowdy
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held May 15, 2024
- Labour relations or employee negotiations - as it relates to Management/NonUnion Compensation
- Labour relations or employee negotiations - as it relates to the Collective Agreement with CUPE 2290 Carried
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 2 of 24
Motion #: 98-24
Moved By:
Councillor Saunders
Seconded By:
Councillor Leonard
Resolved That Council rise from Committee of the Whole closed session, that By-law 2022-0026 be waived, and that the Warden report. Carried
Motion #: 99-24
Moved By:
Councillor Fowler
Seconded By:
Deputy Warden Vandewal
That the Warden and Clerk are hereby authorized to execute a Collective Agreement with the Canadian Union of Public Employees, Local 2290 in accordance with the Arbitration Award dated June 12, 2024. Carried
Approval of Addendum
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes
a)
Minutes of Meeting held May 15, 2024
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 3 of 24
Motion #: 100-24
Moved By:
Councillor Lichty
Seconded By:
Councillor Greenwood-Speers
Resolved That the minutes of the regular Council meeting held May 15, 2024 be adopted. Carried
Delegations and/or Presentations
a)
Sally McIntyre, General Manager - Mississippi Valley Conservation Authority, and David Ellingwood, General Manager - Cataraqui Region Conservation Authority made a joint presentation to County Council regarding the Conservation Lands Strategy.
Proclamations
a)
National Indigenous Peoples Day June 21, 2024
Motion #: 101-24
Moved By:
Councillor Gowdy
Seconded By:
Councillor Saunders
Whereas, the Constitution of Canada recognizes the existing rights of the Indigenous peoples of Canada; and,
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 4 of 24
Whereas in the Constitution of Canada includes the indigenous peoples of Canada; and,
Whereas the Indigenous peoples of Canada have made and continue to make valuable contributions to Canadian society and it is considered appropriate that there be, in each year, a day to mark and celebrate these contributions and to recognize the different cultures of the Indigenous peoples of Canada; and,
Whereas many Indigenous peoples celebrate the summer solstice, which has an important symbolism within their cultures;
Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims June 21, 2024 as “National Indigenous Peoples Day” in Frontenac County. Carried
Move into Committee of the Whole
Motion #: 102-24
Moved By:
Councillor Leonard
Seconded By:
Councillor Fowler
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried
Briefings
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 5 of 24
a)
Mr. Kevin Farrell, Chief Administrative Officer, provided Council with his monthly CAO briefing.
Unfinished Business
Consent Reports from the Chief Administrative Officer
Committee of Management of Fairmount Home
Recommend Reports from the Chief Administrative Officer
a)
Consultant Briefing: Jane Mizanski, Vice President, Compensation, Gallagher Consulting, briefed the Committee of the Whole with respect to the Gallagher Benefit Services (Canada) Group Inc. Council Compensation Survey and Review.
[See Recommend Reports from the Chief Administrative Officer, clause b)]
b)
2024-066 Office of the Chief Administrative Officer Gallagher Benefit Services (Canada) Group Inc. Council Compensation Survey and Review
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 6 of 24
Motion #: 103-24
Moved By:
Councillor Lichty
Seconded By:
Warden Smith
Be It Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Gallagher Benefit Services (Canada) Group Inc. (Gallagher) 2024 Council Compensation Survey and Review report; And Further That Council approve the following recommendations contained in the Gallagher report, commencing January 1, 2025, as follows:
- Continue the current benefits, per diems, conventions and benefits practice; And Further That Council remuneration be increased by 3.5% per year for the remainder of this term of Council; And Further That CouncilcontinuethepracticeofreviewingCouncil compensation once per Council term. And Further That Councilexpand the comparator group to include Hastings County, United Counties of Leeds and Grenville, and possible Renfrew County. Carried as Amended
Motion #: 104-24
Moved By:
Deputy Warden Vandewal
Seconded By:
Councillor Gowdy
Be It Resolved That the motion be amended to delete options 2 and 3; And Further That Council remuneration be increased by 3.5% per year for the remainder of this term of Council. Carried
c)
Consultant Briefing: Lori Huber, CPA, CA, Licensed Public Accountant, Auditor, KPMG briefed the Committee of the Whole with respect to the 2023 audited financial statements.
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 7 of 24
d)
2024-068 Corporate Services 2023 County of Frontenac Audited Financial Statements
Motion #: 105-24
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Gowdy
Be It ResolvedThat the Council of the County of Frontenac receive the Corporate Services - 2023 Audited Financial Statements report; And FurtherThat the Council of the County of Frontenac approve the 2023 Audited Financial Statements of the Corporation of the County of Frontenac. And Finally That the Council of the County of Frontenac approve the transfer of the year-end deficit of $37,356 from the Stabilization Reserve. Carried
e)
2024-059 Office of the Chief Administrative Officer Consideration of Report and Opinion by the Ontario Land Tribunal for the Expropriation of Lands for the Frontenac K&P Trail
Motion #: 106-24
Moved By:
Councillor Saunders
Seconded By:
Councillor Leonard
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 8 of 24
Whereas both the Ontario Land Tribunal and County Staff have determined that expropriation of these lands is necessary for the purpose of linking two sections of the Frontenac K&P Trail for the reason of ensuring its continued long-term viability as a public trail within the Frontenac County Trail System; Be It Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Consideration of the Report and Opinion by the Ontario Land Tribunal for the Expropriation of Lands for the Frontenac K&P Trail report; And Further ThatCounty Council approve the expropriation of an easement over the lands legally described as Part of Lots 11 and 12, Concession 10, in the Township of Palmerston (now the Township of North Frontenac), being Parts 1, 2, 3 and 4 on the Draft Plan of Expropriation; And Further Thatthe Warden and Chief Administrative Officer be authorized to execute the Certificate of Approval in the prescribed form pursuant to section 8(3) of the Expropriations Act, R.S.O. 1990. Carried
f)
2024-067 Office of the CAO Approval of the Application to Expropriate Lands for the Purposes of the K&P Trail at Part of Lot 11, Concession 10, Geographic Township of Palmerston, Township of North Frontenac, being Part 1 on the Draft Plan of Expropriation
Motion #: 107-24
Moved By:
Councillor Fowler
Seconded By:
Councillor Lichty
Whereas County Staff have determined that expropriation of these lands is necessary for the purpose of linking two sections of the Frontenac K&P Trail for the reason of ensuring its continued long-term viability as a public trail within the Frontenac County Trail System, and Whereas the property owner at Part of Lot 11, Concession 10, Geographic Township of Palmerston, Township of North Frontenac, being Part 1 on the Draft Plan of
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 9 of 24
Expropriationhas withdrawn their request for a hearing of necessity, and that the previously scheduled hearing regarding the planned taking at the property has been cancelled by the Ontario Land Tribunal; Be It Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Approval of the Application to Expropriate Lands for the Purposed of the K&P Trail at Part of Lot 11, Concession 10, Geographic Township of Palmerston, Township of North Frontenac, being Part 1 on the Draft Plan of Expropriation; And Further ThatCounty Council approve the expropriation of the lands legally described as Part of Lot 11, Concession 10, Geographic Township of Palmerston, Township of North Frontenac, being Part 1 on the Draft Plan of Expropriation; And Further Thatthe Warden and Chief Administrative Officer be authorized to execute the Certificate of Approval in the prescribed form pursuant to section 8(3) of the Expropriations Act R.S.O 1990. Carried
g)
2024-062 K&P Trail Request for Access Across the Frontenac K&P Trail at South St. Andrews Lake Lane, located at Part Lot 12, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac
Motion #: 108-24
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Gowdy
Be It Resolved That the Council of the County of Frontenac receive the K&P Trail report – Request for Access Across the Frontenac K&P Trail at South St. Andrews Lake Lane; located at Lot 12, Concession 2, being Part 1 of Registered Plan 13R23099, Geographic Township of Hinchinbrooke, Township of Central Frontenac.
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 10 of 24
And That in accordance with By-law Number 17-1995, Council pass a by-law to declare the subject lands surplus for the purpose of granting a right-of-way over lands occupied by the K&P Trail for the purpose of formalizing access.
The proposed easement is surveyed and identified as Part 1 on reference plan 13R23099 and can be described as where South St. Andrew’s Lane intersects with the Frontenac K&P Trail. The description in the Transfer and schedule for consent endorsement (application number B-45-23-OS) shall be for the creation of an easement in order for the applicants to retain rights to cross the Frontenac K&P Trail at this location. The lots that shall benefit from this easement are existing waterfront residential lots located in the Township of Central Frontenac: a. 1407 South St. Andrews Lane, Assessment Roll Number 103904001002710 and PIN 361500081 b. 1441 South St. Andrews Lane, Assessment Roll Number 103904001002703 and PIN 361500084
And Further That the Warden and Clerk be authorized to execute Agreements of Purchase and Sale and all other documents required to complete this transaction. Carried
h)
2024-060 Corporate Services Request by the Township of South Frontenac to release its Seniors Housing Funds
Motion #: 109-24
Moved By:
Councillor Saunders
Seconded By:
Councillor Leonard
Be It Resolved That the Council of the County of Frontenac authorize staff to commence releasing funds to the Township of South Frontenac on submitted eligible invoices for its Seniors Housing Project, based on the disbursed formula in line with the progression of the project, covering 33.33% of eligible expenses up to a maximum of $339,179.53.
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 11 of 24
Carried
i)
2024-061 Emergency and Transportation Services Neighbours Saving Neighbours Study Update
Motion #: 110-24
Moved By:
Councillor Fowler
Seconded By:
Councillor Lichty
Be It Resolved Thatthe Council of the County of Frontenac receive the Emergency and Transportation Services – Neighbours Saving Neighbours Study Update report for information. And Further That the Council of the County of Frontenac support continuing the Neighbours Saving Neighbours program through to November 2024. Carried
j)
2024-064 Corporate Services Request from the Township of Frontenac Islands for the Removal of Boarding Restrictions and Confirmation to Indemnify the County of Frontenac
Motion #: 111-24
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Gowdy
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 12 of 24
Be It Resolved That staff be authorized to engage legal counsel to negotiate the terms and agreement with the Township of Frontenac Islands to indemnify the County of Frontenac and cover all County costs related to the County of Frontenac amending boarding policies to remove all restrictions during peak commuter hours, thereby deleting the reference to a 3,000 kg weight limit in policies MS-12-019 Heavy Truck Restriction, MS-17-001 Heavy Truck Restriction Period Agricultural Related Exemptions, and MS-12-018 Weekend & Holiday Truck Restrictions; And Further That prior to the lifting of these restrictions, this agreement come back to County Council for approval. Carried
Information Reports from the Chief Administrative Officer
a)
2024-058 Corporate Services Rural and Southern Frontenac Community Services Q1-2024 Transportation Report
b)
2024-063 Corporate Services 2023 Reserve and Reserve Funds
c)
2024-065 Planning and Economic Development Summary of Proposed Changes to the Provincial Policy Statement, Planning Act, and the Development Charges Act (Bill 185)
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 13 of 24
Reports from Advisory Committees of County Council
Return to Council
Motion #: 112-24
Moved By:
Warden Smith
Seconded By:
Deputy Warden Vandewal
That Council revert from Committee of the Whole Council, to Council. Carried
Adoption of the Report of the Committee of the Whole Council
Motion #: 113-24
Moved By:
Deputy Warden Vandewal
Seconded By:
Warden Smith
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
Motions, Notice of Which has Been Given
a)
Support for the Implementation of Sustainable Infrastructure Funding
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 14 of 24
for Small Rural Municipalities
Motion #: 114-24
Moved By:
Deputy Warden Vandewal
Seconded By:
Councillor Leonard
Be It Resolved That the correspondence from Hastings County and the Township of Stirling-Rawdon calling on the Provincial and Federal Governments to implement sustainable infrastructure funding for small rural municipalities be received; And Further That Council of the County of Frontenac supports the establishment of an intergovernmental working group which would include a member of the Eastern Ontario Wardens Caucus, to develop a plan on how to deal with the impending debt dilemma facing small rural municipalities; And Further That a copy of this resolution be forwarded to the Right Honourable Justin Trudeau, Prime Minister, the Honourable Sean Fraser, Minister of Housing Infrastructure and Communities, Romy Bowers, President and CEO of Canada Mortgage and Housing Corporation, the Honourable Doug Ford, Premier of Ontario, the Honourable Kinga Surma, Minister of Infrastructure, the Honourable Paul Calandra, Minister of Municipal Affairs and Housing, Scott Reid, MP, Lanark-Frontenac-Kingston, Mark Gerretsen, MP, Kingston and the Islands, John Jordan, MPP, Lanark-FrontenacKingston, Ted Hsu, MPP, Kingston and the Islands, AMO, ROMA, EOWC and all municipalities in Ontario. Carried
Giving Notice of Motion
Communications
That Council consent to the following communications of interest to Council listed below be received and filed:
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 15 of 24
a)
From the City of Belleville regarding a Resolution in Support of Family Doctors [Distributed to Members of County Council May 17, 2024]
b)
From the Municipality of Casselman regarding a Resolution on Regulatory changes under the Conservation Authorities Act [Distributed to Members of County Council May 17, 2024]
c)
From the Municipality of East Ferris regarding a Resolution against the phasing out free water testing for private wells [Distributed to Members of County Council May 17, 2024]
d)
From the Municipality of East Ferris regarding a resolution on the implementation of Sustainable Infrastructure Funding [Distributed to Members of County Council May 17, 2024]
e)
From the Municipality of East Ferris regarding a Resolution to Restrict the Keeping of Non-native (exotic) Wild Animals [Distributed to Members of County Council May 17, 2024]
f)
From the Town of Bradford West Gwillimbury regarding a Resolution on phasing out of Well-Water Testing by Public Health [Distributed to Members of County council May 17, 2024]
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 16 of 24
g)
From the Town of Gore Bay regarding a Resolution against the phasing out free water testing for private wells [Distributed to Members of County Council May 17, 2024]
h)
From the Town of Greater Napanee regarding a Resolution on closure of Kingston Public Health lab [Distributed to Members of County Council May 17, 2024]
i)
From the Township of Alnwick regarding a Resolution concerning MFIPPA Modernization [Distributed to Members of County Council May 17, 2024]
j)
From the Township of Amaranth regarding a Resolution against the phasing out free water testing for private wells [Distributed to Members of County Council May 17, 2024]
k)
From the Township of Athens regarding a Resolution on the closure of the Kingston Public Health Laboratory [Distributed to Members of County Council May 17, 2024]
l)
From the Township of Georgian Bay regarding a Resolution on Infrastructure Small Rural Municipalities [Distributed to Members of County Council May 17, 2024]
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 17 of 24
m)
From the Township of Larder Lake regarding a Resolution to Amend the Blue Box Regulations [Distributed to Members of County Council May 17, 2024]
n)
From the Township of Larder Lake regarding a Resolution to Restrict the Keeping of Non-native (exotic) Wild Animals [Distributed to Members of County Council May 17, 2024]
o)
From the Town of Cochrane with a resolution that the Province treat all municipalities fairly on Operational Budget Funding [Distributed to Members of County Council May 31, 2024]
p)
From the Township of Lucan Biddulph regarding a Resolution against the phasing out free water testing for private wells [Distributed to Members of County Council May 31, 2024]
q)
From the Municipality of Mattawan regarding a Resolution on sustainable infrastructure funding for small rural municipalities [Distributed to Members of County Council May 31, 2024]
r)
From the Municipality of Mattawan regarding a Resolution restrictions for keeping Exotic Animals [Distributed to Members of County Council May 31, 2024]
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 18 of 24
s)
From the Town of Cochrane regarding a Resolution for the Province to Increase Ontario Community Infrastructure Fund [Distributed to Members of County Council May 31, 2024]
t)
From the Town of Cochrane regarding a Resolution to Return to Combined ROMA and OGRA Conference [Distributed to Members of County Council May 31, 2024]
u)
From the Township of Georgian Bluffs regarding a Resolution asking the Province to Amend the Blue Box Regulation [Distributed to Members of County Council May 31, 2024]
v)
From the Township of Lanark Highlands regarding a Resolution concerning sustainable infrastructure funding [Distributed to Members of County Council May 31, 2024]
w)
From the Township of Lanark Highlands regarding a Resolution to Amend the Blue Box Regulations [Distributed to County Council May 31, 2024]
x)
From the Town of The Blue Mountains regarding a Resolution on Ridesharing Services [Distributed to Members of County Council June 7, 2024]
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 19 of 24
y)
From the Township of Pelee regarding a Resolution on Rural Affordability of Water and Wastewater Systems [Distributed to Members of County Council June 7, 2024]
z)
From the Township of Pelee regarding a Resolution on Sustainable Infrastructure Funding for Small Rural Municipalities [Distributed to Members of County Council June 7, 2024]
aa)
From the City of Hamilton regarding a Resolution to declare Hamilton a No Paid Plasma Zone [Distributed to Members of County Council June 14, 2024]
ab)
From the EOWC regarding a letter of Support for Communal Decentralized Water and Wastewater Solutions [Distributed to Members of County Council June 14, 2024]
ac)
From the Municipality of Tweed regarding a Resolution concerning exotic animals in Ontario [Distributed to Members of County Council June 14, 2024]
ad)
From the Town of Cochrane regarding a Resolution on Free Well Water Testing [Distributed to Members of County Council June 14, 2024]
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 20 of 24
ae)
From the Town of Kearney regarding a Resolution for Free Well Water Testing in Ontario [Distributed to Members of County Council June 14, 2024]
af)
From the Town of Saugeen Shores regarding a Resolution on Cemetery Administration Management [Distributed to Members of County Council June 14, 2024]
ag)
From the Township of Larder Lake Council Resolution for assistance on Asset Retirement Obligation PS 3280 [Distributed to Members of County Council June 14, 2024]
ah)
From the Township of Larder Lake regarding a Resolution concerning Sustainable Infrastructure [Distributed to Members of County Council June 14, 2024]
ai)
From the Township of Larder Lake regarding a Resolution for Free Provincial Water Testing [Distributed to Members of County Council June 14, 2024]
aj)
From the Township of North Dundas regarding a Resolution on Infrastructure Small Rural Municipalities [Distributed to Members of County Council June 14, 2024]
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 21 of 24
Other Business
By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 115-24
Moved By:
Councillor Fowler
Seconded By:
Councillor Gowdy
Resolved That leave be given the mover to introduce by-laws a) through e) that have been circulated to all Members of County Council and that by-laws a) through e) be read a first and second time. Carried
b)
Third Reading
Motion #: 116-24
Moved By:
Councillor Fowler
Seconded By:
Councillor Gowdy
Resolved That by-laws a), b), d) and e) be read a third time, signed, sealed and finally passed. Carried
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 22 of 24
By-Laws
a)
To execute the Certificate of Approval under the Expropriations Act R.S.O 1990, Regulation 363 for lands legally described as Part of Lots 11 and 12, Concession 10, in the Township of Palmerston (now the Township of North Frontenac), being Parts 1, 2, 3 and 4 on the Draft Plan of Expropriation. [Proposed By-law No. 2024-017]
b)
To execute the Certificate of Approval in the prescribed form pursuant to section 8(3) of the Expropriations Act R.S.O 1990 for lands legally described as Part of Lot 11, Concession 10, Geographic Township of Palmerston, Township of North Frontenac, being Part 1 on the Draft Plan of Expropriation. [Proposed By-law No. 2024-018]
c)
To declare lands Legally Described as Part Lot 12, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac, Surplus for the purpose of granting a right-of-way over part of the K&P Trail. [Proposed By-law No. 2024-019]
d)
To authorize the execution of an Agreement with the Canadian Union of Public Employees, Local 2290 in accordance with the Arbitration Award [Proposed By-law No. 2024-020]
e)
To confirm all actions and proceedings of County Council on June 19, 2024
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 23 of 24
[Proposed By-law No. 2024-021]
Adjournment
Motion #: 117-24
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Saunders
That the meeting hereby adjourn at 11:20 a.m. Carried
Regular Meeting of Council Minutes June 19, 2024 -9:30 AM Page 24 of 24
