Body: Council Type: Agenda Meeting: Regular Date: September 19, 2012 Collection: Council Agendas Municipality: Frontenac County
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County Council Meeting – Regular Meeting September 19, 2012 – 9:00 a.m. The Frontenac Room, 2069 Battersea Road, Glenburnie, ON
AGENDA Page 1.
CALL TO ORDER
ADOPTION OF THE AGENDA
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
DEPUTATIONS AND/OR PRESENTATIONS a) Recognition of Heather Sands, RN and Emily Shoniker, RN for achieving the Canadian Nurses Association certification in Gerontology Nursing. b) Special Olympics Ontario Spring Games Plaque Presentation
5-15
c) Kevin Farrell, GIS Specialist Re: 2012 GIS Summer Student
16-37
d) Julia Ruhl, Regional Plant Protection Program Officer, Canadian Food Inspection Agency (CFIA) Re: Emerald Ash Bore (EAB) in County of Frontenac
38-45
e) Liz Savill, CAO Re: Proposed Federal Electoral Boundary Changes
CLOSED MEETING As Authorized under Section 239 of The Municipal Act, to consider: a) Adoption of Closed Meeting Minutes dated July 24, 2012 b) Proposed Land Acquisition c) Personal matters about an Identifiable Individual
46-56
ADOPTION OF MINUTES Adoption of Regular Meeting Minutes dated July 24, 2012
BUSINESS ARISING FROM THE MINUTES
COMMUNICATIONS FOR INFORMATION
57-72
September 19, 2012 Communications of Interest to County Council
COMMUNICATIONS FOR ACTION
Page 1 of 244
Page 10.
REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER
10.1. Administrative Services 10.1.1.Administration 73-75
a) Proposed Amendments to Accessibility for Ontarians with Disabilities Act, 2005 (AODA), Integrated Accessibility Standards Regulation 191/11 (IASR) Update
10.1.2.Sustainability 76-77 78-79 80-82 83-101 102-148
a) County Official Plan Project Update No. 2012-03 b) Community Improvement Plans Update c) KFL&A Food Charter d) Kennebec Lake Draft Plan of Subdivision Approval e) Natural Heritage Study Update
10.1.3.Human Resources 149-151
a) Non-Union Salary Adjustment Policy
10.2. Financial Services 152-156
a)
2012 2nd Quarter Financial Summary
10.3. Emergency and Transportation Services 157-158 159-161 162-164 165-168 169-170
a)
Placement of Automatic External Defibrillators (AEDs) - Ontario Defibrillator Access Initiative
b)
Unit Hour Utilization (UHU) Measurement
c)
Legislated Response Time Performance Plan
d)
New Land Ambulance Station in the Northern Portion of the County of Frontenac
e)
Scouts Canada - Medvents Program Partnership
10.4. Fairmount Home 171-196 197-199 200-202 203-204
a)
2012 2nd Quarter Consolidated Statistical Report
b)
Quality Improvement Activities Update
c)
Auditorium Donor Recognition
d)
Enabling Accessibility Grant
e)
August and September 2012 Grapevine Gazettes
ACCOUNTS
Page 2 of 244
Page 11.
ACCOUNTS
205-219
Accounts Listing for the Period of: July 11, to September 11, 2012
MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN
GIVING NOTICE OF MOTION
OTHER BUSINESS
14.1. External Boards and Committees a)
Kingston Frontenac Library Board Update - Councillor Purdon
b)
KFL&A Public Health Board Update - Councillor Clayton
c)
RULAC, LSR and Other Updates - Susan Beckel
d)
Algonquin Land Claim Update - Councillor Inglis
e)
Frontenac County Youth Justice Advisory Committee Update - Councillor Davison
f)
Affordable Housing Development Committee Update - Councillor McDougall
g)
Rideau Corridor Landscape Steering Committee Update - Councillor Jones
14.2. Advisory Committees of County Council 220-224
a)
Sustainability Advisory Committee June 6, 2012 Sustainability Advisory Committee Meeting Minutes
225-229
b)
Green Energy Task Force May 2, 2012 Green Energy Task Force Advisory Committee Meeting Minutes
230-232
c)
150th Anniversary of County Advisory Committee June 27, 2012 150th Anniversary Planning Advisory Committee Meeting Minutes
233-235
d)
Trails Advisory Committee June 1, 2012 Trails Advisory Committee Meeting Minutes
236-239
e)
Accessibility Advisory Committee May 25, 2012 Frontenac Accessibility Advisory Committee Meeting Minutes
14.3. Other Updates
240 241-242 243-244
PUBLIC QUESTION PERIOD
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW By-law No. 2012-24 - To Amend By-law 2011-0008 as Amended (Establish 150th Anniversary Committee) By-law No. 2012-0025 - To Adopt a Land Ambulance Response Time Performance Plans By-law No. 2012-0026 - Confirmation of Proceedings
Page 3 of 244
Page 17.
ADJOURNMENT Confirmation of date, time and location for upcoming County Council Meetings:
- October 17, 2012 at 9:00 a.m., The Frontenac Room, 2069 Battersea Road, Glenburnie, ON
- November 21, 2012 at 9:00 a.m., The Frontenac Room, 2069 Battersea Road, Glenburnie, ON
Page 4 of 244
c) Kevin Farrell, GIS Specialist Re: 2012 GIS
GIS Summer Student (2012) County Council Presentation September 19, 2012
AgendaItem#4
Page 5 of 244
c) Kevin Farrell, GIS Specialist Re: 2012 GIS
Mike Waldron • Summer Canada Jobs • Federally subsidized position • Dedicated to offering summer jobs to Canadian Students
• Summer Term • May 28th - August 24th
AgendaItem#4
Page 6 of 244
• Cemeteries
c) Kevin Farrell, GIS Specialist Re: 2012 GIS
GPS Field Work Overview
• Light Posts
• Addressing
AgendaItem#4
Page 7 of 244
c) Kevin Farrell, GIS Specialist Re: 2012 GIS
Addressing • Updated 911 Addressing data for all of Howe Island • Improves emergency dispatch information AgendaItem#4
Page 8 of 244
c) Kevin Farrell, GIS Specialist Re: 2012 GIS
Light Posts • 400 Light Posts collected this year • 537 collected to date • Collected for Hamlets & major roads AgendaItem#4
Page 9 of 244
• Digitized cemetery plots • Photographed individual headstones
c) Kevin Farrell, GIS Specialist Re: 2012 GIS
Cemeteries
AgendaItem#4
Page 10 of 244
c) Kevin Farrell, GIS Specialist Re: 2012 GIS
Cemeteries… • Info collected from each headstone • Searchable by name, date, etc.
AgendaItem#4
Page 11 of 244
• From This… c) Kevin Farrell, GIS Specialist Re: 2012 GIS
Cemeteries
AgendaItem#4
Page 12 of 244
• To This! c) Kevin Farrell, GIS Specialist Re: 2012 GIS
Cemeteries…
AgendaItem#4
Page 13 of 244
c) Kevin Farrell, GIS Specialist Re: 2012 GIS
Summary • Over 3300 photos • 537 light posts • 5710 individual cemetery plots • Over 400 hours in the field collecting data AgendaItem#4
Page 14 of 244
c) Kevin Farrell, GIS Specialist Re: 2012 GIS
Plans for Next Year… • Ongoing collection of township data… • The more information we can plug into the GIS the more valuable the system will be • Make more information available to the public via frontenacmaps.ca AgendaItem#4
Page 15 of 244
d) Julia Ruhl, Regional Plant Protection Program Officer,
Emerald Ash Borer (EAB) Frontenac Country Presentation Julia Ruhl, Regional Program Officer, North East Region
AgendaItem#4
Page 16 of 244
September 19, 2012
d) Julia Ruhl, Regional Plant Protection Program Officer,
The Canadian Food Inspection Agency Three Business Lines…. Animal Health
Food Safety
Plant Health
A Gate to Plate Philosophy
Mandate: Protection of the Plant and Animal Resource Base
AgendaItem#4
Page 17 of 244
d) Julia Ruhl, Regional Plant Protection Program Officer,
Agrilus planipennis – Emerald Ash Borer Native to eastern Asia
First discovered in Windsor, ON in July, 2002
Believed to have been introduced into North America via wood packaging materials
AgendaItem#4
Page 18 of 244
Considered a quarantine pest in Canada and the United States
d) Julia Ruhl, Regional Plant Protection Program Officer,
Why the Concern? •The insect is not native to North America •There are few if any effective natural controls •The EAB is well suited to our climate and host species •The insect is easily transported to new areas •North American trees have little natural resistance •Attacks all Fraxinus spp. – white, green, black, pumpkin, red,
blue ash. Not Mountain Ash Sorbus spp. •There are an estimated 30 million dead ash trees in the US
and Ontario
AgendaItem#4
Page 19 of 244
•There are an estimated 2 billion ash trees at risk in Canada
d) Julia Ruhl, Regional Plant Protection Program Officer,
AgendaItem#4
Page 20 of 244
d) Julia Ruhl, Regional Plant Protection Program Officer,
AgendaItem#4
Page 21 of 244
d) Julia Ruhl, Regional Plant Protection Program Officer,
AgendaItem#4
Page 22 of 244
d) Julia Ruhl, Regional Plant Protection Program Officer,
AgendaItem#4
Page 23 of 244
d) Julia Ruhl, Regional Plant Protection Program Officer,
AgendaItem#4
Page 24 of 244
d) Julia Ruhl, Regional Plant Protection Program Officer,
AgendaItem#4
Page 25 of 244
d) Julia Ruhl, Regional Plant Protection Program Officer,
CFIA EAB Response •Includes 4 components: • Surveillance • Regulation • Compliance/Enforcement
• Communication/Public Outreach AgendaItem#4
Page 26 of 244
d) Julia Ruhl, Regional Plant Protection Program Officer,
Surveillance Focus on areas where EAB is most likely to have been introduced through human activities.
AgendaItem#4
Page 27 of 244
d) Julia Ruhl, Regional Plant Protection Program Officer,
CFIA EAB 2012 Survey Plan CFIA surveys for EAB in non-regulated areas of Canada 2 components to the survey include: •
Traps
•
Ash decline survey/visual survey for signs/symptoms for EAB
EAB is extremely difficult to detect. EAB is often present in an area 3-4 years prior to detection
AgendaItem#4
Page 28 of 244
d) Julia Ruhl, Regional Plant Protection Program Officer,
AgendaItem#4
Page 29 of 244
d) Julia Ruhl, Regional Plant Protection Program Officer,
Compliance Program EAB Approved Facility Compliance Program (EABAFCP) QSM-07 –Quality System Manual (QSM) for Facilities Registered in the Emerald Ash Borer Approved Facility Compliance Program (EABAFCP) QSM-08 –QSM for CFIA Auditors to Administer the EABAFCP
AgendaItem#4
Page 30 of 244
• 26 facilities operate throughout Ontario and Quebec • Regular CFIA audits at these registered facilities
d) Julia Ruhl, Regional Plant Protection Program Officer,
Enforcement Plant Protection Act: For those who violate the Act a penalty of up to $250,000 and/or to imprisonment for a term not exceeding 2 years.
AgendaItem#4
Page 31 of 244
Agriculture and Agri-Food Administrative Monetary Penalties Act: For those who violate the Plant Protection Act immediate penalties of up to $15,000 may be issued.
d) Julia Ruhl, Regional Plant Protection Program Officer,
Communication and Outreach • Training Sessions to
urban foresters, municipal arborists • Survey guide developed
in co-operation with Canadian Forest Service, Ontario Ministry of Natural Resources and CFIA • EAB Publications • Public Notices
AgendaItem#4
Page 32 of 244
• Toll Free Hotline
d) Julia Ruhl, Regional Plant Protection Program Officer,
What To Expect Hazard Trees • Increase in tree removal and maintenance • Rate of mortality is dependant on insect
population density in relation to size of host material
• Once Ash trees begin to die from EAB
damage, it usually occurs within one year.
• It is not possible to determine how quickly or
AgendaItem#4
Page 33 of 244
slowly EAB will devastate an areas ash canopy
d) Julia Ruhl, Regional Plant Protection Program Officer,
What can you do? • Ash Inventory to assess economic and
environmental impacts on your community
• Budget planning and allocation
• Train personnel to recognize signs & symptoms • Identify “hot spots” and extent of infestation
within your community in order to prioritize response
• Learn from other municipalities experiences AgendaItem#4
Page 34 of 244
• Tree-Azin, AceCap 97, Confidor 200
d) Julia Ruhl, Regional Plant Protection Program Officer,
Summary •The CFIA has legislative authority to control the
introduction and spread of invasive pests. • Federal regulation alone cannot manage pest
outbreaks. The scope is large, and oftentimes the real expertise is local. • Invasive Species are increasingly becoming
threats with the increasing demand for goods, increasing global competitiveness and decreasing quality resources. AgendaItem#4
Page 35 of 244
d) Julia Ruhl, Regional Plant Protection Program Officer,
For more information: EAB Hotline:
1-866-463-6017
Email:
Website:
http://www.inspection.gc.ca/pests
Julia Ruhl:
905-775-5522 Julia.Ruhl@inspection.gc.ca AgendaItem#4
Page 36 of 244
d) Julia Ruhl, Regional Plant Protection Program Officer,
AgendaItem#4
Page 37 of 244
e) Liz Savill, CAO Re: Proposed Federal
Electoral Districts Proposal for the Province of Ontario Pursuant to the Electoral Boundaries Readjustment Act AgendaItem#4
Page 38 of 244
e) Liz Savill, CAO Re: Proposed Federal
Background
AgendaItem#4
Page 39 of 244
Commission is an independent body (members include Mr. Douglas Colbourne and Dr. Leslie Pal) -Responsible to readjust boundaries following the decennial census -Public hearings require notification to request standing
- Final report to the Chief Electoral Officer of Canada due February 21, 2013 -Further parliamentary review before Order is drafted and proclamation published
e) Liz Savill, CAO Re: Proposed Federal
Background, continued For this round: -15 additional electoral districts to be formed (106 to 121) -Act directs each district to conform to the electoral quota with for Ontario is 106,213 (census population divided by the # of districts) -Departures allowed to:
AgendaItem#4
Page 40 of 244
-Respect community of interest or identity -Respect historical pattern of electoral district -Maintain a manageable geographical size
e) Liz Savill, CAO Re: Proposed Federal
Proposed Districts for Frontenac Proposal splits the County into 3 ridings
- LANARK-FRONTENAC-HASTINGS to include North & Central Frontenac [pop: 108,500/2.15% above prov quota] -BELLEVILLE-NAPANEE-FRONTENAC to include only South Frontenac [pop: 115,350/8.6% above prov quota] -KINGSTON AND THE ISLANDS to include only Frontenac Islands [pop: 125,227/17.9% above prov quota] AgendaItem#4
Page 41 of 244
e) Liz Savill, CAO Re: Proposed Federal
Current Proposed Boundaries
AgendaItem#4
Page 42 of 244
e) Liz Savill, CAO Re: Proposed Federal
Impact on Frontenac
AgendaItem#4
Page 43 of 244
There are similarities and differences raising the same concerns as proposal originally made 10 years ago Does not respect historical districts -Focus again on east-west districts ignoring the north-south alignment across the area -SF again being cut out: last time it was proposed to go east with Leeds County, this time it is proposed to go west to Belleville
e) Liz Savill, CAO Re: Proposed Federal
Impact on Frontenac, continued There are similarities and differences raising the same concerns as proposal originally made 10 years ago Does not maintain a manageable size -East-west distance across the northern proposed district will be approximately 155 km -East-west distance across the southern proposed district will be almost the same AgendaItem#4
Page 44 of 244
e) Liz Savill, CAO Re: Proposed Federal
Hearing Schedule Kingston – Radisson Hotel on Wednesday, November 7th at 10am -Written notice is required by October 1st, including: -Name and address of the person to make the representation and official language of preference -Concise nature of the representation and the interest of the person AgendaItem#4
Page 45 of 244
Our neighbours are dealing with similar concerns and they are seeking standing also
AgendaItem#6•
MINUTES M O THE REG OF GULAR MEE ETING OF COUNCIL C Jully 24, 2012 A regularr meeting off the Councill of the Coun nty of Fronte enac was he eld in the Fro ontenac Roo om of the Coun nty Administrative Office e, 2069 Batte ersea Road,, Glenburnie e, on Tuesda ay, July 24, 2012 at 9:00 a.m. a Present:
Regrets: Also Pres sent:
Warden n Janet Guttowski, Dep puty Warden Denis Do oyle, Counc cillors Gary Da avison, John n Purdon, John J McDou ugall, Bud Clayton C and John Inglis Councilllor David Jo ones County y: Liz Savill, CAO/Clerk; Marian Van nBruinessen, Treasurer; Paul Charbon nneau, Director of Eme ergency & Trransportation Services; Julie Shillingtton, Admin nistrator-Fairrmount Home; Anne Marie Yo oung, Manage er of Econ nomic Sustainability; Joe J Galliva an, Manage er of Sustaina ability Plann ning; Alison Vanderveld de, Commun nications Offficer; Angelique Tamblyn n, Executive e Assistant; and Susan Beckel, De eputy Clerk Media: Jeff Green, The Frontenac News and a Craig Ba ackay, Fronttenac EMC
C CALL TO OR RDER
Warden Gutowski G called the meeting to orderr at 9:05 a.m m. 2.
A ADOPTION OF O THE AGENDA
Motion #205-12
y: Moved By Seconded d By:
eputy Warde en Doyle De Co ouncillor Purd don
RESOLV VED THAT the t agenda for the July y 24, 2012 meeting m of the Council of the Coun nty of Frontena ac be adopte ed as amend ded: To add: Agenda Item I #8 - Co ommunicatio ons for Inform mation Ju uly 2012 Min nister of Fina ance and Ju uly 19, 2012 Deputy Minister MMAH correspond dence R Broader Public Secto Re or Compens sation with respect r to the Provincia al Compens sation Framework announced a in n the 2012 Ontario O Budg get. Agenda Item I #14 – Other O Busine ess: Regular Me eeting of Council Minutes July 24, 20 012 -9:00 AM
Adoption of Regular Meeting Minutes dated July 24, 2012
Page 46 of 244
AgendaItem#6•
Procedure By-law and rescheduling meetings. CARRIED
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
The Warden requested that the Clerk record that, in accordance with the Municipal Conflict of Interest Act, no member of Council declared a pecuniary interest. 4.
DEPUTATIONS AND/OR PRESENTATIONS a) Liz Savill, CAO Re: Leadership Excellence Advancement Pilot Project (LEAPP)
Liz Savill provided a presentation regarding the Leadership Excellence Advancement Pilot Project (LEAPP), which was a joint Provincial – Municipal effort that began early in 2011 and completed in May 2012, which was initiated and supported by the Ministry of Municipal Affairs and Housing. Ms. Savill advised that the mandate of the project is to assess the needs and challenges of administrative leadership in the municipal sector. Key findings include: emerging demographic and economic trends are compounding increased retirements and skills shortages, creating a leadership gap; leadership development is key. The next step is to engage key municipal associations as they move forward with Actionable Strategies. LEAPP Presentation Link Motion #206-12
Moved By: Seconded By:
Councillor Purdon Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Liz Savill, CAO, County of Frontenac, regarding the Leadership Excellence Advancement Pilot Project (LEAPP). CARRIED b) Liz Savill, CAO Re: Eastern Ontario Regional Network (EORN) Annual Update Liz Savill, CAO presented an EORN project annual update. Ms. Savill advised that the project, which is to provide high-speed Internet services for residents and businesses through wired, wireless or satellite technology, depending on the best fit for the area, is ahead of schedule and under budget to date. The project will provide 5,500-km network of new and existing fibre optic cable and 160 new access points for Internet Service Providers. EORN Presentation Link Motion #207-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Purdon
RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Liz Savill, CAO, County of Frontenac regarding an overview of the Eastern Ontario Regional Network (EORN) Annual Update. Regular Meeting of County Council Minutes July 24, 2012
Adoption of Regular Meeting Minutes dated July 24, 2012
Page 2 of 11
Page 47 of 244
AgendaItem#6•
CARRIED 5.
CLOSED MEETING
Motion #208-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Purdon
RESOLVED THAT the Council of the County of Frontenac enter into a closed meeting as authorized under Section 239 of The Municipal Act, to consider adoption of closed meeting minutes dated June 20, 2012. CARRIED Motion #209-12
Moved By: Seconded By:
Councillor Purdon Deputy Warden Doyle
RESOLVED THAT County Council rise from the closed meeting with no report. CARRIED 6.
ADOPTION OF MINUTES a) County Council Regular Meeting Minutes - June 20, 2012
Motion #210-12
Moved By: Seconded By:
Councillor Purdon Deputy Warden Doyle
RESOLVED THAT the minutes of the regular meeting of County Council held on June 20, 2012 be adopted as circulated. CARRIED 7.
BUSINESS ARISING FROM THE MINUTES
COMMUNICATIONS FOR INFORMATION •
Communications of Interest to Council
Motion #211-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Purdon
RESOLVED THAT the items listed in the Communications of Interest to County Council report dated July 24, 2012 be received as amended and filed for information purposes, including Kingston Frontenac Public Library Board meeting minutes dated May 23, 2012 and the July 2012 Minister of Finance and July 19, 2012 Minister MMAH correspondence Re Broader Public Sector Compensation with respect to the Provincial Compensation Framework announced in the 2012 Ontario Budget. CARRIED 9.
COMMUNICATIONS FOR ACTION
Regular Meeting of County Council Minutes July 24, 2012
Adoption of Regular Meeting Minutes dated July 24, 2012
Page 3 of 11
Page 48 of 244
AgendaItem#6•
REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 10.1 Administrative Services 10.1.1 Administration a) 2012 2nd Quarter Activity Update
Motion #212-12
Moved By: Seconded By:
Councillor Purdon Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac accept the Administrative and Financial Services – 2012 2nd Quarter Activity Update report for information only. CARRIED b) 2012 Local Government Week October 14-20 Motion #213-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Purdon
RESOLVED THAT the Council of the County of Frontenac receive the Administrative Services – 2012 Local Government Week October 14-20 report for information only. CARRIED c) Green Energy Act Compliance Update Motion #214-12
Moved By: Seconded By:
Councillor Purdon Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac receive the Administrative Services – Green Energy Act Compliance Update report for information only. CARRIED 10.1.2 Sustainability a) County Official Plan Project Update No. 2012-02 Motion #215-12
Moved By: Seconded By:
Councillor Clayton Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Official Plan Project Update 2012-#02 report for information purposes. CARRIED b) Endangered Species Act Amendments Motion #216-12
Moved By:
Regular Meeting of County Council Minutes July 24, 2012
Adoption of Regular Meeting Minutes dated July 24, 2012
Councillor Clayton Page 4 of 11
Page 49 of 244
AgendaItem#6•
Seconded By:
Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Endangered Species Act Amendments report for information purposes. CARRIED c) Source Water Protection Plans Consultation Motion #217-12
Moved By: Seconded By:
Councillor Clayton Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Source Protection Plans Consultation report; AND FURTHER that staff be instructed to comment on all three source protection plans and advise that the County of Frontenac has no detailed comments to offer on the plans at this time but that it is expected that the plans will be recognized in the new County Official Plan as part of any water protection policies that are drafted. CARRIED d) Community Infrastructure Improvement Fund (CIIF) Staff clarified for Council that the recommendation for the CIIF application would be: Priority 1 Project: Fairmount Home Auditorium Redevelopment Priority 2 Project: Frontenac K&P Trail Motion #218-12
Moved By: Seconded By:
Councillor Clayton Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Community Infrastructure Improvement Fund report for information purposes. AND FURTHER instruct staff to submit an application by August 24, 2012 to the Community Infrastructure Improvement Fund. CARRIED 10.1.3 Human Resources 10.2 Financial Services a) Procurement Policy Update Motion #219-12
Moved By: Seconded By:
Councillor Clayton Councillor McDougall
WHEREAS Allan Chartered Accountant Professional Corporation, the County of Frontenac`s Auditor of Record, has advised that the monthly detailed cheque listing need not be reviewed by Council; Regular Meeting of County Council Minutes July 24, 2012
Adoption of Regular Meeting Minutes dated July 24, 2012
Page 5 of 11
Page 50 of 244
AgendaItem#6•
THEREFORE BE IT RESOLVED that the Council of the County of Frontenac receive the Financial Services – Procurement Policy Update report; AND FURTHER that Council instruct the Clerk to no longer include the detailed cheque listing in the agenda package of the regular meetings of the Council of the County of Frontenac. LOST 10.3 Emergency and Transportation Services a) 2012 2nd Quarter Activity Report Motion #220-12
Moved By: Seconded By:
Councillor Clayton Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – 2012 2nd Quarter Activity Update report for information only. CARRIED b) North Frontenac Joint Land Ambulance Fire Station Development Update No. 2012-03 Motion #221-12
Moved By: Seconded By:
Councillor Clayton Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Development Update 2012-#03 report for information; AND FURTHER THAT the Council of the County of Frontenac authorize the Warden and Clerk to execute a Letter of Termination as contemplated under clauses 9 and 10 of the Agreement made between The Corporation of the County of Frontenac and The Corporation of the Township of North Frontenac dated the 23rd day of January, 2012 effective immediately. CARRIED c) Ambulance Dispatch Reporting System (ADRS) Motion #222-12
Moved By: Seconded By:
Councillor Clayton Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Ambulance Dispatch Reporting System (ADRS) report for information only. CARRIED d) Proposed Temporary Logistics Support Location Motion #223-12
Moved By: Seconded By:
Regular Meeting of County Council Minutes July 24, 2012
Adoption of Regular Meeting Minutes dated July 24, 2012
Councillor Davison Councillor Clayton Page 6 of 11
Page 51 of 244
AgendaItem#6•
RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Proposed Temporary Logistics Support Location report for information; AND FURTHER THAT the Council of the County of Frontenac hereby authorize the Warden and Clerk to execute a three (3) year lease agreement with two (2), one (1) year renewal options to commence on October 1, 2012 with Chris Peters Crane, for a building located at 706 Fortune Crescent, Kingston at a cost of $4,377 per month in the first year. CARRIED Warden Gutowski called a recess of the meeting at 10:05 a.m. Warden Gutowski reconvened the meeting at 10:14 a.m. 10.4 Fairmount Home a) 2012 2nd Quarter Activity Report Motion #224-12
Moved By: Seconded By:
Councillor Davison Councillor Clayton
RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – 2012 2nd Quarter Activity Update report for information only. CARRIED b) Auditorium Renovation Project - RFP for Architectural Services Motion #225-12
Moved By: Seconded By:
Councillor Davison Councillor Clayton
RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – Auditorium Renovation Project – RFP for Architectural Services report; AND FURTHER THAT Council authorize the Clerk to release a Request for Proposals for Architectural Services for the Auditorium Renovation Project and to contract with the successful bidder to prepare revised concept drawings and cost estimates in 2012 at a cost not to exceed $20,000 to be drawn from the existing contingency expense line within the 2012 Fairmount Administrative budget and to provide further services, upon authorization of the Auditorium Renovation Project, including final drawings and construction-related services at a rate not to exceed 8% of the construction value. CARRIED c) Fairmount Grapevine Gazette - July 2012 Edition Motion #226-12
Moved By: Seconded By:
Regular Meeting of County Council Minutes July 24, 2012
Adoption of Regular Meeting Minutes dated July 24, 2012
Councillor Davison Councillor Clayton
Page 7 of 11
Page 52 of 244
AgendaItem#6•
RESOLVED THAT the Council of the County of Frontenac receive the July 2012 edition of the Fairmount Grapevine Gazette for information. CARRIED 11.
ACCOUNTS a) Accounts Listing for the Period of: June 12, 2012 - July 10, 2012
Motion #227-12
Moved By: Seconded By:
Councillor Davison Councillor Clayton
RESOLVED THAT the Council of the County of Frontenac receive for information the following accounts for the period of June 12 to July 10, 2012: • Payroll dated between June 10, 2012 and July 1, 2012 in the amount of $883,566.95; and • Cheque listing in the amount of $1,602,466.97 CARRIED 12.
MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN
GIVING NOTICE OF MOTION
OTHER BUSINESS 14.1 External Boards and Committees a) Kingston Frontenac Library Board Update - Councillor Purdon
Councillor Purdon provided the following update: a controversial art exhibit at the Central Branch caused some negative publicity for the board; the elevator and air conditioning at the Central Branch were out of service for a time and required repair; the library board, the City of Kingston and the Limestone District School Board are in discussions regarding repurposing an existing public school as a new library branch serving the Rideau Heights area and closing the Kingscourt branch; and on August 17, the library board members will be taking a bus tour visiting Howe Island, Wolfe Island, Storrington and Sydenham branches b) KFL&A Public Health Board Update - Councillor Clayton Councillor Clayton provided the following update: negotiations are currently underway with the 3 unions; no board meetings until September; public health participated in the Township of North Frontenac Community Policing Advisory Committee (CPAC) Essential Service Fair held in Cloyne on July 12. c) RULAC, LSR and Other Updates - Susan Beckel
Regular Meeting of County Council Minutes July 24, 2012
Adoption of Regular Meeting Minutes dated July 24, 2012
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Susan Beckel advised that on July 20, 2012, the City of Kingston released a Request for Proposals for a Homeslessness Plan for the City of Kingston and County of Frontenac. d) Algonquin Land Claim Update - Councillor Inglis Councillor Inglis advised that meetings are ongoing. e) Frontenac County Youth Justice Advisory Committee Update Councillor Davison Councillor Davison provided the following update: a meeting was held on June 29; and a 2 day training workshop regarding juvenile programs is planned for late September. f) Affordable Housing Development Committee Update - Councillor McDougall Councillor McDougall advised that the committee has scheduled an upcoming tour of not-forprofit housing. g) Rideau Corridor Landscape Steering Committee Update - Councillor Jones In Councillor Jones’ absence, Councillor Davison advised that the Township of South Frontenac has sent a letter to the federal government expressing Council’s concern regarding the decision to shorten the Rideau Canal’s boating season and advising of the the negative economic impacts that this decision will have on the businesses and communities in Eastern Ontario. 14.2 Advisory Committees of County Council a) b) c) d) e)
Sustainability Advisory Committee Green Energy Task Force 150th Anniversary of County Advisory Committee Trails Advisory Committee Accessibility Advisory Committee
Anne Marie Young advised that the construction work on the portion of the K&P Trail between Orser Road and Harrowsmith has now been completed. The official opening is planned for the last Friday in August. 14.3 Other Updates a) 2012 Key Projects Update Liz Savill advised that there was no update as the key project information is included in the departmental quarterly reports received earlier in the meeting by Council. b) Association of Municipalities of Ontario (AMO) Representation on Regular Meeting of County Council Minutes July 24, 2012
Adoption of Regular Meeting Minutes dated July 24, 2012
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County Caucus - Liz Savill Motion #228-12
Moved By: Seconded By:
Councillor Davison Councillor McDougall
WHEREAS the Council of the County of Frontenac is a longstanding member of the Association of Municipalities of Ontario (the Association); AND WHEREAS both elected and staff members have engaged in the business of the Association in many roles over the years; AND WHEREAS the County Caucus of the Association includes one staff official amongst its six member roster; AND WHEREAS the Staff Official position remains unfilled in the 2012 Nominations to the Board of Directors Final List of Candidates; NOW THEREFORE the Council of the County of Frontenac supports and recommends its CAO, Elizabeth Savill, be considered for the position of Staff Official for the County Caucus at its upcoming meeting. CARRIED c) Procedure By-law and Rescheduling Meetings The rescheduling of the July Council meeting was raised. Discussion ensued around both the provisions of the procedure by-law on the one hand and, on the other hand, past practice. Staff advised that the procedure by-law is on an annual review schedule and will come forward to Council in the fall with some proposed housekeeping amendments for consideration. d) Council Consideration to Cancel the August 15, 2012 Council Meeting Motion #229-12
Moved By: Seconded By:
Councillor McDougall Councillor Davison
RESOLVED THAT the Council of the County of Frontenac hereby authorize the cancellation of the August 15, 2012 regular meeting of Council; AND FURTHER THAT this meeting cancellation be posted on the County’s web site. CARRIED 15.
PUBLIC QUESTION PERIOD
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW a) By-law No. 2012-0021 - To Establish a Finance Committee b) By-law No. 2012-0022 - To Amend the 2012 Budget By-law No. 2012-0010 c) By-law No. 2012-0023 - Confirmation of Proceedings
Motion #231-12
Moved By:
Regular Meeting of County Council Minutes July 24, 2012
Adoption of Regular Meeting Minutes dated July 24, 2012
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Seconded By:
Councillor McDougall
RESOLVED THAT leave be given the mover to introduce the following by-laws that have been circulated to all members of County Council and that these by-laws be read a first and second time: By-Law No. 2012-0021 - To Establish a Finance Committee, appointing the following members of Council as per Schedule A: Councillor Bud Clayton; Councillor David Jones; and Councillor John McDougall; ; By-Law No. 2012-0022 - To Amend the 2012 Budget By-law No. 2012-0010; and By-Law No. 2012-0023 - Confirmation of Proceedings. CARRIED Motion #: 232-12
Moved By: Seconded By:
Councillor McDougall Councillor Davison
RESOLVED THAT the following by-laws be read a third time, signed, sealed and finally passed: By-Law No. 2012-0021 - To Establish a Finance Committee; By-Law No. 2012-0022 - To Amend the 2012 Budget By-law No. 2012-0010; and By-Law No. 2012-0023 - Confirmation of Proceedings. CARRIED 17.
ADJOURNMENT
Confirmation of time, date and location for upcoming County Council Meetings: September 19, 2012 at 9:00 a.m., County Administrative Office, 2069 Battersea Road, Glenburnie, ON October 17, 2012 at 9:00 a.m., County Administrative Office, 2069 Battersea Road, Glenburnie, ON Motion #233-12
Moved By: Seconded By:
Councillor Davison Councillor McDougall
RESOLVED THAT the meeting hereby adjourn at 10:55 a.m. CARRIED
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk
Regular Meeting of County Council Minutes July 24, 2012
Adoption of Regular Meeting Minutes dated July 24, 2012
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ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Angelique Tamblyn Executive Assistant
Date Prepared:
September 12, 2012
Date of Meeting:
September 19, 2012
Re:
Communications of Interest to County Council
It is recommended that the following communications of interest to the County listed under the headings A, B, and C be received and filed (copies are available upon request). A
Ministries, Other Municipalities, etc:
- Ministry of Infrastructure, August 3, 2012 – Correspondence from Bob Chiarelli, Minister advising of the approved 2012 operating allocation for municipal ferry operations of $689,800 to be paid in monthly instalments of $57,483 to the maximum of the subsidy allocation.
- Ministry of Community and Social Services, August 15, 2012 – Correspondence regarding the Proposed Amendment to the Integrated Accessibility Standards Regulation under the Accessibility for Ontarians with Disabilities Act, 2005 (see Administrative Report for details). From August 15, 2012 to October 1, 2012, the proposed amendment to the Integrated Accessibility Standards Regulation will be available for public review and comment on the Ministry of Community and Social Services website, the Regulatory Registry of Ontario, and the Environmental Bill of Rights Registry. www.mcss.gov.on.ca/en/mcss/programs/accessibility/built_environment/index.aspx
- Ministry of Infrastructure News Release, August 16, 2012 – Ontario Launches Municipal Infrastructure Strategy, McGuinty Government Strengthening Local Economies. Ontario is helping small, rural and Northern municipalities strategically plan to maintain and build critical infrastructure required by families and businesses to build strong local economies. Eligible communities can apply for funding to help them prepare asset
Administrative Report Communications of Interest to County Council September 19, 2012
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management plans. The deadline to apply is October 22, 2012. For more information http://www.moi.gov.on.ca/en/infrastructure/building_together_mis/index.asp 4. Ministry of Municipal Affairs and Housing News Release, August 20, 2012 – Ontario Increasing Support for Municipalities McGuinty Government Committed to Municipal Uploading Agreement. Ontario is uploading court security costs from municipalities, helping to reduce costs for municipalities and local families. Municipalities will also continue to see cost savings from previous uploads in social assistance programs, including the Ontario Drug Benefit Program, the Ontario Disability Support Program and the Ontario Works program, resulting in a benefit of $1.2 billion in 2012. http://news.ontario.ca/mah/en/2012/08/overview-of-provincial-municipal-uploads.html 5. Labour Market and Socio-economic Information Directorate, Service Canada, August 21, 2012 – Correspondence providing the July 2012 Labour Market Monitor (LMM) for the Kingston-Pembroke Economic Region available at: http://www.workingincanada.gc.ca/LMI_bulletin.do?cid=3373&PROVCD=ON 6. Ministry of Health & Long-Term Care, August 21, 2012 – Correspondence advising that the Ministry of Health & Long-Term Care has approved a planned one-time funding of up to $233,768 to the County of Frontenac for the 2012/13 fiscal year for dedicated nurses to receive ambulance patients at locally selected hospitals. Other Correspondence: nil AMO Member Communications:
- News Releases: nil
- AMO Breaking News & Policy News: nil
- Watch Files http://www.amo.on.ca/WCM/AMO/AMO_/About/Watch_File.aspx • September 13, 6, 2012 • August 30, 23, 16, 2, 2012 FCM Communications:
- News Releases: • National funding plan needed to meet new federal wastewater regulations (July 18, 2012) • Federation of Canadian Municipalities welcomes Cisco as corporate partner (July 26, 2012) • Statement by FCM president on the completion of the federal government’s regional infrastructure roundtables (July 30, 2012) • FCM to deliver municipal campaign training workshop for women, September 22 and 23 in Weyburn, SK (August 20, 2012) • Statement by FCM President Karen Leibovici on closing the gap in women’s representation in municipal politics (August 20, 2012) Administrative Report Communications of Interest to County Council September 19, 2012
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•
New national report card says Canada’s municipal infrastructure “at risk” (September 11, 2012)
- PCP News: • CaGBC Green Neighbourhoods Survey, the CaGBC has created a “Green Neighbourhoods” survey to gather feedback (August 9, 2012) • Liveable Cities Forum – Registration Now Open, Liveable Cities Forum being organized by ICLEI in partnership with the City of Hamilton (August 13, 2012) • 2011 Measures Report and submissions for the 2012 report, the deadline for data submissions is November 30, 2012 (August 16, 2012) • August Greenhouse Gas Reduction Initiative of the Month online City of Nanaimo and Regional District of Nanaimo: Electric Vehicles (August 20, 2012) • Submit your application for the 2012 FCM Sustainable Communities Awards The FCM Sustainable Communities Awards celebrate initiatives that demonstrate environmental responsibility and excellence. Applications by Friday, September 14, 2012 at 5:00 p.m. (August 28, 2012) • Updated Program Resources pages for PCP – The PCP Program Resources pages have been updated. Information if more visual and better organized by category (September 12, 2012) • PIEVC Workshop in Fredericton – Workshop on Infrastructure Climate Risk Assessment: Tools and Processes (September 12, 2012) • Submissions for the 2012 National Measures Report. Now accepting submissions for the 2012 Measures Report. The deadline for submissions is November 30, 2012. Online data submission form (September 13, 2012) • Webinar: Assessing Community Readiness for Policy Development, webinar Assessing Community Readiness for Policy Development, on Tuesday, September 18th. Registration closed September 12 (September 11, 2012) B
Eastern Ontario Wardens’ Caucus (EOWC) Meeting Minutes/News Releases: • Minutes of June 15, 2012
C
Agency/Board Minutes:
- Kingston Frontenac Public Library Board Minutes - nil
D
The following items of correspondence require action:
- Kingston Frontenac Public Library, September 10, 2012 - The Kingston Frontenac Public Library is asking the County of Frontenac to proclaim the month of October 2012 as Public Library Month 2012.
- Request for Financial Support, Thunder Bay & Area Disaster Relief Fund, August 21, 2012 - Correspondence from Co-Chair, Thunder Bay and Area Disaster Relief Committee requesting financial support to the Disaster Relief Fund to assist those affected by flooding this past spring. They are appealing to all municipalities in Ontario for assistance. All donations will be matched 2:1 by the province - $1 becomes $3. They need to raise $5 million to help those affected by the flood. Donations can be mailed to the Disaster Relief Office, 500 Donald Street E., Thunder Bay, ON P7C 5K4.
E
County of Frontenac Outgoing Communications:
Administrative Report Communications of Interest to County Council September 19, 2012
September 19, 2012 Communications of Interest to
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- News Releases July 4 - Sharbot Lake Community Improvement Plan (CIP) Public Meeting July 23 - Frontenac County Seeks Input on Official Plan (OP) August 2 - Planning Begin for Frontenac County’s 150th Anniversary Celebrations August 8 - Emerald Ash Borer Confirmed in the County of Frontenac August 14 - Be Part of the Official Opening of the Frontenac K&P Trail: Phase 1
- E-Newsletters July edition of Frontenac County Bytes (see attached pdf)
Administrative Report Communications of Interest to County Council September 19, 2012
September 19, 2012 Communications of Interest to
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Eastern Ontario Wardens’ Caucus MINUTES Friday, June 15, 2012 9:00 a.m. County of Lennox and Addington County Court House, Council Chambers 97 Thomas Street East, Napanee, Ontario The meeting was called to order at 9:00 a.m. with following in attendance.
County County of Frontenac County of Haliburton County of Hastings County of Lanark United Counties of Leeds and Grenville County of Lennox and Addington County of Northumberland United Counties of Prescott and Russell County of Renfrew County of Prince Edward United Counties of Stormont, Dundas and Glengarry
County County of Hastings City of Kawartha Lakes County of Peterborough County of Prince Edward County of Renfrew
Present Head of Council Warden Janet Gutowski Warden Murray Fearrey Warden Terry Clemens Warden John Gemmell Warden Mel Campbell, Chair
Staff Elizabeth Savill, CAO
Jenny Lui, Intern Jim Wilson, CAO
Peter Wagland, CAO Kurt Greaves, Treasurer Andy Brown, CAO, Sceretary/Treasurer Lesley Todd, Clerk
Warden Bill Lowry
Larry Keech, CAO
Warden Gil Brocanier Warden Francois St. Amour
Bill Pyatt, CAO Stephane P. Parisien, CAO Jim Kutschke, Treasurer
Mayor Peter Mertens Warden Ian McLeod Regrets Head of Council Mayor Ric McGee Warden J. Murray Jones Warden Bob Sweet
Tim Simpson, CAO Justin Bromberg, Intern
Staff Jim Pine, CAO Al Horsman, CAO Gary King, CAO Merlin Dewing, CAO Jim Hutton, CAO
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EOWC Minutes June 15, 2012
Others Present Delegation/Guests Stephen Seller Kent Fitzhugh Ashley Sage David Fell Lisa Severson John Fenik Lisa Hirvi Bob Smith Jackie St. Pierre Duanne Potter Richard Steiginga Susan Horwood Tracy McKenzie
Organization Municipal Advisor, Municipal Services Office – East, Ministry of Municipal Affairs and Housing Municipal Advisor, Ministry of Municipal Affairs and Housing Intern, Ministry of Municipal Affairs and Housing Chief Executive Officer, Eastern Ontario Regional Network Communications/Stakeholder Relations Officer, Eastern Ontario Regional Network Chair, EORN Audit and Finance Committee Chief Financial Officer, EORN President, Ontario East Economic Development Executive Director, Ontario East Economic Development Account Manager, Collins Barlow Chartered Accountants Auditor, Collins Barlow Chartered Accountants Treasurer and Director of Finance, Asset Management and Services for the County of Hastings Deputy Clerk, County of Lennox and Addington
Call Meeting to Order/Welcome Warden Campbell called the meeting to order and thanked Lennox and Addington for their hospitality last night. He welcomed the Ministry of Municipal Affairs and Housing staff and interns.
Declaration of Pecuniary Interest - Nil
Approval of Agenda Warden Campbell noted that Item 5.3 Delegation – New Response Time Standards - Eastern Ontario EMS Chiefs has been deferred to a future meeting. Moved by Warden St. Armour Seconded by Warden Brocanier Be it resolved the Agenda be adopted as amended. CARRIED Page 2 of 11
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EOWC Minutes June 15, 2012
Approval of Minutes Moved by Warden Fearrey Seconded by Warden McLeod Be it resolved that the Minutes of the regular EOWC Inc. meeting of April 20, 2012 and the Special Meeting of April 20, 2012 be approved as circulated. CARRIED
Delegations, Petitions and Presentations 5.1.
2011 EORN Audited Financial Statements
Warden Campbell introduced EORN Board Representatives, Jon Fenik, Chair of EORN Audit and Finance Committee and Lisa Hirvi, Chief Financial Officer, who were in attendance to review the 2011 EORN Audited Financial Statements. Mr. Fenik reported that this was the first audit for the Eastern Ontario Rural Network and the auditors had reported it was a clean audit. Ms. Hirvi reviewed the statements and highlighted areas of interest. The outstanding issue is how the EORN will be classified as to its HST status and the impact that may have on its HST receivable amount. She noted the financial statements for 2012 were being worked on, but may not be released until the HST status is resolved. Moved by Warden Fearrey Seconded by Warden McLeod Be it resolved that the Eastern Ontario Wardens’ Caucus Board of Directors receives the Financial Update Report presented on June 15, 2012. CARRIED Jon Fenik and Lisa Hirvi left the meeting. 5.2.
Ontario East Economic Development Commission
Warden Campbell introduced President, Bob Smith. Mr. Smith thanked the EOWC for the opportunity to provide information on Ontario East Page 3 of 11
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Economic Development. Mr. Smith introduced Jackie St. Pierre, Executive Director who provided a presentation to showcase Ontario East and their vision and goals for the upcoming year and beyond. Bob Smith and Jackie St. Pierre left the meeting. 5.3.
New Response Time Standards - Eastern Ontario EMS Chiefs
Delegation deferred to a future meeting. 5.4.
EOWC 2010 Financial Statements
Warden Campbell welcomed Duanne Potter, Account Manager, Collins Barrow Chartered Accountants who was in attendance to present the EOWC’s Audited Financial Statements; Mr. Potter was accompanied by Richard Steiginga from the Accounting Firm and Susan Horwood, Treasurer and Director of Finance, Asset Management and Services for the County of Hastings who also provides treasury services for the EOWC. The Auditors highlighted areas and reported there were no issues with the standard management reports. Due to the integration of EORN financials, the Auditors noted the some issues concerning the HST status. They reported there was a $25,000 surplus in 2010 for an accumulated surplus of $60,000. Moved by Warden Gutowski Seconded by Mayor Mertens Be it resolved that the EOWC Inc. received the 2010 Audited Financial Statements as presented June 15, 2012. CARRIED Duanne Potter, Richard Steiginga and Susan Horwood left the meeting.
Reports for Review/Discussion 6.1.
Financial Sustainability Report Update and Next Steps (Larry Keech, Liz Savill and Peter Wagland)
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Larry Keech reviewed the report prepared by the Secretary-Treasurer and reviewed by the CAO Planning Group on May 25th. He spoke of the costs involved in having the report updated with the latest FIR and census data, as well as the cost of investigating other infrastructure issues such as waste management, social housing, and water and sewer. They have asked Kathy Wood for her ideas on this before a path forward is determined. Mr. Keech said the financial aspect is a challenge as her work to date has been phased in over two years – 2011 and 2012. There is $60,000 in reserve, of which some of this could be utilized for this project. In response to a question regarding the additional infrastructure, Mr. Keech referred to page 45 which provided a breakdown of the costs. He cautioned this estimate was based on Kathy Wood’s approach, and that still needs to be refined. The Caucus discussed the issue of what additional infrastructure services should be included in future reports. Moved by Warden Clemens Seconded by Mayor Mertens Be it resolved that the EOWC Board of Directors approves the following updates to the Report on Financial Sustainability of Local Government in Eastern Ontario:
- Updating the data set with 2011 Census Data; and
- Further analysis of other infrastructure (social housing, waste management and landfill, water and sewer); and THAT the total not exceed $40,000; and THAT the EOWC Board of Directors approves the transfer of $40,000 from reserves (surplus) to cover the cost of these updates. CARRIED The EOWC Caucus recessed at 10:43 a.m. and resumed at 11:00 a.m.
6.2.
Economic Development Strategy (Jim Hutton and Tim Simpson)
Tim Simpson conveyed Jim Hutton’s regrets and reviewed the report which was discussed at the CAOs Planning Group meeting on May 25th.
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He noted the Terms of Reference had been amended since the last EOWC meeting to add a third representative from the EOWC CAOs. The Caucus discussed the report, a contribution from the Mayors’ Caucus for the project and a proposed Transportation Needs Analysis (Andrew Wallen, Kawartha Lakes CFDC). Warden Mertens, who also sits on the Mayors’ Caucus, offered to bring up the issue of a contribution at the next Mayors meeting and will report back to the EOWC. Moved by Warden Lowry Seconded by Mayor Mertens Be it resolved that the EOWC approves the Terms of Reference for the Economic Development Strategy; and THAT the matter be brought back subsequent to confirmation of external funding to determine: a) Whether to proceed to an RFP; and b) The amount of any financial contribution for the Eastern Ontario Mayors’ Caucus. CARRIED
6.3.
EORN CEO Monthly Update Report May 2012 with supplementary OMAFRA Annual Report for 2011
David Fell reviewed the report and noted he had included a copy of the annual EORN report that is filed with OMAFRA. Lisa Severson provided the Caucus with a summary on Industry Canada, upcoming spectrum auctions and how the rules are not the most favorable for rural broadband ISPs. She noted this would not affect the current broadband project but could impact a company’s ability to expand. Ms. Severson said she and Jim Pine had met with a senior policy analyst in Ottawa last week and this was one of the issues addressed. She will report back to the Caucus when additional information is available.
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6.4.
OLG Subsidy of Horse Racing
Andy Brown stated this issue was discussed at the May 25th meeting of the CAOs Planning Group and he also provided an Eastern Ontario Farmers’ Newsletter article as additional information. He noted this is a bigger issue in Western Ontario and it may be brought up at AMO. It was noted the tracks closures will have a major negative impact to the supporting agriculture, trades and industries is huge. Moved by Warden St-Amour Seconded by Warden McLeod Be it resolved that the EOWC Board of Directors supports the County of Peterborough’s Resolution #19-2012 regarding the horse racing industry; and THAT the EOWC Board of Directors forwards a copy of this endorsement to the Western Ontario Warden’s Caucus. CARRIED
6.5.
Cost of Maintaining Rail Crossing
Andy Brown reported the CAOs had discussed this issue at their meeting in May brought forward by the County of Hastings. He noted there was an inability to get CP and CN to work with municipalities. The Caucus discussed the issue and referred it back to the CAO Planning Group to research and prepare a position.
6.6.
EDR - Impact on County Roads
Andy Brown said this was also an issue discussed at the May CAO Planning meeting. It appears it is the insurance companies that are insisting on closure of 400 series highways for several hours whenever there is an accident. The Caucus noted there is an impact on the cost of maintaining county roads and no compensation received for damages; and sometimes half loads are in place. Also, volunteer firefighters are often used for traffic control, with no training and potential liability. Page 7 of 11
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The Caucus recommended this be referred back to the CAOs to develop a position paper.
6.7.
Employment Insurance - Federal Government’s Changes to EI and Its Impact on Seasonal Employees
When at the meeting with MPs in Ottawa, Warden Fearrey stated he spoke with the Easter Ontario Conservative Caucus Chair about this issue and the impact on seasonal jobs in rural Ontario. The new requirements could see seasonal employees travelling hundreds of miles to obtain work in the off season. He requested the CAOs draft a letter that could be taken to the Minister. The Caucus discussed the issue noting there could also be an impact on municipal social services budgets if seasonal employees become ineligible for social assistance. The Caucus referred the matter back to the CAOs to gather more information and prepare a letter for the Chair to sign and send to the Minister.
6.8.
Infrastructure - Federal Government’s Plans
Andy Brown said this item had been requested by Warden Sweet. At the Federation of Canadian Municipalities (FCM) Conference, the Minister spoke about having an infrastructure plan in place, however the Prime Minister has said there is not going to be infrastructure funding. Warden Sweet is requesting the Caucus send a letter to get clarity on this issue. The Caucus referred this matter back to the CAOs for follow up.
Closed Session Moved by Mayor Mertens Seconded by Warden McLeod
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Be it resolved that under the authority of the Municipal Act, S.O. 2001, c. 25, s. 239 (2) the EOWC move into closed session at 11:51 a.m. to discuss the EORN GAP Analysis Report. CARRIED The Closed Session adjourned at 12:27 p.m.
Rise from Closed Session Without a Report Update from Ministry of Municipal Affairs and Housing Warden Campbell called on Steven Seller to provide an update from the Ministry of Municipal Affairs and Housing. Mr. Seller relayed information on the AMO Delegation Requests, the Ontario East Municipal Conference, the New Horizons for Seniors Program, the Funeral, Burial and Cremation Services Act, 2002, the Ontario Low Water Response, the Federation of Canadian Municipalities – Green Municipal Fund, the Ontario Good Roads Association – Academy for Municipal Asset Management, and information about municipal services delivery innovations.
Correspondence Warden Campbell asked if there were any questions or discussion on any of the items under outgoing correspondence. 9.1.
Outgoing
9.1.1. April 13, 2012 to Federation of Canadian Municipalities 9.1.2. April 25, 2012 to Hon.Chris Bentley, Minister of Energy 9.1.3. May 31, 2012 to Dr. Scott Carson, Director, The Monieson Centre
9.2.
Incoming
Warden Campbell asked if there were any questions or discussion on any of the items under incoming correspondence
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9.2.1. April 12, 2012 Media Release 9.2.2. Hon. Deb Matthews, Minister of Health and Long-Term Care 9.2.3. March 27, 2012 Ross Preston, Perth, Ontario 9.2.4. April 11, 2012 Township of Admaston/Bromley 9.2.5. March 20, 2012 Lanark County 9.2.6. May 8, 2012 Ontario Federation of Agriculture 9.2.7. Steven Silver, Former CAO United Counties of Leeds and Grenville 9.2.8. County of Renfrew 9.2.9. MPAC Material from the April 20th Meeting
By-laws - Nil
Notice of Motions - Nil
Next Meeting The next meeting of the EOWC will be held on Sunday, August 19th at the AMO Conference. Details to follow.
Confirmation By-law #12-27 Moved by Warden Fearrey Seconded by Warden Lowry The Board of Directors of the Eastern Ontario Wardens’ Caucus hereby enacts as follows:
- THAT the action of the Board of Directors at its meeting held 15th day of June, 2012 in respect of each motion, resolution, by-law and other action passed and taken by the Board of Directors at its said meeting, except where prior approval of any other body or agency is required, is hereby adopted, ratified and confirmed.
- THAT the Chair and the proper officers of the Corporation of the Eastern Ontario Wardens’ Caucus Inc. are hereby authorized and directed to do all the things necessary to give effect to the said action or to obtain any approvals where required, and to execute all Page 10 of 11
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documents as may be necessary, and the Secretary is hereby authorized and directed to affix the Corporate Seal to all such documents. CARRIED
Adjournment Moved by Warden Clemens Seconded by Warden McLeod Be it resolved that the June 15th meeting of the EOWC adjourn at 1:24 p.m. CARRIED
Mel Campbell, Chair;
Andy Brown, Secretary-Treasurer
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From: Sent: To: Subject:
Frontenac County [talktous@frontenaccounty.ca] Friday, July 27, 2012 9:09 AM talktous July Newsletter Having trouble viewing this email? Click here
Frontenac County Bytes Keeping you updated on Frontenac County’s 987, 581 acres. July 2012 - Issue VIII
A monthly newsletter from Frontenac County providing information and stimulating conversation on actions and activities in and around the County.
Sign Up for Newsletter Reply to Newsletter
We want your input for the County’s first ever Official Plan During August and September County staff will host open houses in each Township to gather input from the community in order to begin the process of putting together a draft for the County of Frontenac’s first ever OP. All those interested in the future of the County of Frontenac are encouraged to attend a session and discuss the regional issues facing our area now and in years to come. See list of Open Houses in the right hand side panel and click here for more information.
Forward Newsletter www.FrontenacCounty.ca www.DirectionsforOurFuture.ca www.FrontenacMaps.ca Council Agendas & Minutes
Upcoming Events
Join us at a Fascinating Kick-Off for the Fairmount Auditorium Fundraising Campaign
Verona Cattail Festival August 10-12 Click here for more info
Wednesday, September 12th, 4:00pm - 6:00pm Fairmount Home, 2069 Battersea Road, Glenburnie Enjoy refreshments in the beautiful gardens, tour the auditorium, learn more about the campaign and how you can help us reach our fundraising goal. Make a donation and purchase handmade pieces from the Artisans of Fairmount.
Ruby Silzer (R) and Evelyn Bill (L) with a $250 cheque from Ruby’s card club for the Campaign
To date, $36,032 has been donated to the Auditorium Fundraising Campaign. The Sodexo E-Waste Collection and Barbecue held on June 23 diverted 4,589 kg of electronic waste from landfills and contributed $512 to the campaign. Thanks to all who helped and contributed!
Wolfe Island Scene of the Crime Festival August 11 Click here for more info Taste of Wolfe Island Farm Tours “Harvest Happiness” August 19 Click here for more info Parham Fair August 24-26 Click here for more info
Kingston Frontenac Renovates Program The Kingston-Frontenac Renovates program offers eligible homeowners grants of up to $3,500 to make their homes more accessible or interest-free loans of up to $10,000 toward emergency repairs. The funds are being offered through the Consolidated Municipal Service
Manager (CMSM) serving the City of Kingston and the County of Frontenac. Those interested in applying should contact the Housing Department at 362 Montreal Street (613-546-2695, ext 4943) or click here to view eligibility requirements and get an application.
Community Improvement Plans (CIP) Progressing in the County Verona is starting to look a bit different these days. To date, 14 applications have been submitted for programs in the Verona CIP and residents and business owners have started working to improve the village. If you are interested in the program, contact Lindsay Mills, Planning Coordinator, Township of South Frontenac at 613-376-3027 ext 2221 or email lmills@township.southfrontenac.on.ca. Earlier this month, more than 30 people attended a public meeting to comment on the draft CIP for Sharbot Lake. If you missed the meeting and would like to weigh in, please click here to complete an online survey. The draft will be presented to Central Frontenac Township Council at its August 14 meeting for its review, with the launch of the CIP anticipated in September. In June, County Council directed staff to approach the Township of Frontenac Islands to work together on a CIP for the village of Marysville. Township Council endorsed the proposal in July and the Marysville CIP process will begin later this fall. It is anticipated that all four Townships will eventually have at least one Community Improvement Plan.
County Trivia: Did You Know? Every year, 125 registered volunteers contribute approximately 7,000 hours at Fairmount Home. The home currently needs more volunteers to work in the on-site convenience store, for weekly Worship Service on Sunday afternoons and to help maintain their stunning gardens. If you or someone you know is interested in volunteering, please contact Lynda Laird, Volunteer and Special Events Coordinator at 613-546-4264 ext 581 or by email: llaird@frontenaccounty.ca. Fairmount Home is known for its award winning gardens
Send us your event Frontenac County Official Plan Open Houses August 16, 6:30pm - 8:00pm Sharbot Lake Soldiers Memorial Hall August 18, 9:00am - 12:00pm Ompah Community Hall August 23, 6:30pm - 8:00pm Sydenham Library September 5, 6:30pm - 8:00pm Wolfe Island Town Hall September 6, 6:30pm - 8:00pm Howe Island Office Click here for more info.
Rehabilitation of the Frontenac-Howe Islander Ferry Transfer Bridges In order to minimize impacts to the travelling public during work on the transfer bridges for the Frontenac-Howe Islander Ferry, work will be undertaken through a series of 12 to 14 night time closures, extending from 9:00pm to 5:00am within the September 4 to October 5, 2012 time period. In addition, the Township of Frontenac Islands Foot Ferry, located at the eastern end of Bateau Channel, will extend its hours of operation during construction periods. Click here for more details.
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file://C:\Documents and Settings\avandervelde\Desktop\July Newsletter.htm
September 19, 2012 Communications of Interest to
9/14/2012
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AgendaItem# 101011011•
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Susan Beckel Deputy Clerk
Date prepared:
September 4, 2012
Date of meeting:
September 19, 2012
Re:
Administrative Services – Proposed Amendments to Accessibility for Ontarians with Disabilities Act, 2005 (AODA), Integrated Accessibility Standards Regulation 191/11 (IASR) Update
Background On August 15, 2012, the Ministry of Community and Social Services posted proposed amendments to the Integrated Accessibility Standards Regulation (IASR) for public review and comment. The draft amendments propose: (i) to include the design of public spaces standards within the Integrated Accessibility Standards Regulation under Part IV.1 (currently it is part of the draft AODA Built Environment Standard); and (ii) minor technical amendments to the IASR to clarify some of the requirements and to make it easier for organizations to implement them. The draft amendments will apply to: • Ontario government; • broader public sector (e.g. universities, hospitals, municipalities); and • private and not-for-profit sector organizations. The draft amendments are posted for review and comment from August 15 to October 1, 2012. Given that the release of the draft amendments was issued in the late summer when many people are on vacation and unable to begin review until September, and given the implications that the proposed amendments will have on organizations, County staff has requested that that the deadline for public comment be extended to October 31, 2012. At the time of the writing of this report no response has been received from the Ministry other than acknowledgement of the request.
Administrative Report Administrative Services – Proposed Amendments to Accessibility for Ontarians with Disabilities Act, 2005 (AODA), Integrated Accessibility Standards Regulation 191/11 (IASR) Update September 19, 2012 Page 1 of 3
a) Proposed Amendments to Accessibility for Ontarians with
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AgendaItem# 101011011• Comment The draft amendments to the IASR are available by clicking on the following link: Draft Integrated Accessibility Standards The section of the draft amendments addressing the standards for the design of public spaces is proposed to cover:
Recreational trails/beach access routes Outdoor public-use eating areas like rest stops or picnic areas Outdoor play spaces, like playgrounds in provincial parks and local communities Exterior paths of travel, like sidewalks, ramps, stairs, curb ramps, rest areas and accessible pedestrian signals Accessible parking (on and off street) Service-related elements like service counters, fixed queuing lines and waiting areas Maintenance
The standards for the design of public spaces will only apply to new construction and planned redevelopment on and after the date set out in the schedule in section 80.4. For designated public sector organizations the date is January 1, 2016. Other highlights of the draft amendments include:
permitting two or more designated public sector organizations to prepare a joint multiyear accessibility plan; and changing the term “courtesy seating” to “priority seating” under the transportation section.
This Regulation is proposed to come into force on the later of January 1, 2013 and the day it is filed. The Frontenac Accessibility Advisory Committee met on Friday, September 7, 2012 and provided the following preliminary comments:
Page 4 - Slope Ratio 80.3: clearer wording for the definition of Slope Ratio Page 7 - Technical requirements for trails, general 80.8 (8)(2)(a): add Braille to signage, if feasible
The Accessibility Staff Team will also be reviewing the draft amendments at an upcoming meeting. The requirements for enhancements to accessibility in buildings will happen at a later date through Ontario’s Building Code, which governs new construction and renovations in buildings.
Sustainability Implications Compliance with the AODA will result in making the County more accessible for all persons, allowing them to engage fully in their community and enjoy a good quality of life. This promotes the social pillar of Directions for our Future. An accessible County promotes the County’s sustainability.
Administrative Report Administrative Services – Proposed Amendments to Accessibility for Ontarians with Disabilities Act, 2005 (AODA), Integrated Accessibility Standards Regulation 191/11 (IASR) Update September 19, 2012 Page 2 of 3
a) Proposed Amendments to Accessibility for Ontarians with
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AgendaItem# 101011011•
Financial Considerations The associated costs of the draft amendments, if enacted, are unknown at this time; however the County continues to transfer $10,000 annually to a reserve dedicated to AODA compliance.
Recommendation RESOLVED THAT Council of the County of Frontenac receive for information the Administrative Services - Proposed Amendments to Accessibility for Ontarians with Disabilities Act, 2005 (AODA), Integrated Accessibility Standards Regulation 191/11 (IASR) Update; AND FURTHER THAT staff be instructed to further consult with the Frontenac Accessibility Advisory Committee and the Accessibility Staff Team and provide any comments on the draft amendments to the IASR to the Ministry of Community and Social Services by the deadline of October 1, 2012.
Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac Staff Accessibility Team County of Frontenac Accessibility Advisory Committee
Administrative Report Administrative Services – Proposed Amendments to Accessibility for Ontarians with Disabilities Act, 2005 (AODA), Integrated Accessibility Standards Regulation 191/11 (IASR) Update September 19, 2012 Page 3 of 3
a) Proposed Amendments to Accessibility for Ontarians with
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AgendaItem# 101011012•
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Joe Gallivan Manager of Sustainability Planning
Date prepared:
September 7, 2012
Date of meeting:
September 19, 2012
Re:
Sustainability – Official Plan Project Update 2012-#03
Background County Council endorsed the initiation of a County Official Plan process on December 14, 2011. The purpose of this report is to provide information on some of the work done since the last Council meeting which was held on July 24th.
Comment The first phase of public open houses to introduce the Official Plan concept to citizens was held during mid-August and early September. Meetings were held in Sharbot Lake (August 16), Ompah (August 18), Sydenham (August 23), Wolfe Island (September 5), and Howe Island (September 6). In total, more than sixty residents attended these sessions. Some members of both County Council and the Township Councils were at each of the open houses as well. Comments were received on possible issues and themes that could be included in the Official Plan including: the natural environment; renewable energy; agriculture; tourism and the economy; and transportation. Copies of the surveys were also made available and responses have already been received both in paper copies and via the on-line survey. It is expected that more responses and ideas will be arriving in the coming weeks.
Sustainability Implications This project is specifically highlighted in the County’s Sustainability Plan. It touches on all four pillars of the plan: social, cultural, economic, and environmental. Administrative Report Sustainability – Official Plan Project Update 2012-#03 September 19, 2012
a) County Official Plan Project Update No. 2012-03
Page 1 of 2
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AgendaItem# 101011012• The development of a County Official Plan should be considered as one of the cornerstone efforts in the implementation of Directions for Our Future. It will serve as the County´s land use planning document that can be used to implement a number of regional studies such as the Municipal Housing Strategy, the Natural Heritage Study, Community Improvement Planning, Population Projections, the Seniors Housing initiative, and a number of economic development programs. Also, it will promote local decision-making and ‘Made in the Frontenacs’ solutions as County Council will become the approval authority for local Official Plan Amendments and five year updates to Official Plans.
Financial Implications The 2012 budget includes an allocation for the preparation of a County Official Plan. The budget has been developed to cover meeting costs and the possible need for help in public consultation.
Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Official Plan Project Update 2012-#03 report for information purposes.
Organizations, Departments and Individuals Consulted and/or Affected All four Townships Ministry of Municipal Affairs & Housing
Administrative Report Sustainability – Official Plan Project Update 2012-#03 September 19, 2012
a) County Official Plan Project Update No. 2012-03
Page 2 of 2
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AgendaItem# 101011012•
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner
Date prepared:
September 10, 2012
Date of meeting:
September 19, 2012
Re:
Sustainability – Community Improvement Plans Update
Background Community Improvement Plans (CIPs) were identified as a community priority in Sustainable Actions, adopted by Council in September 2009, and have continued to be a priority identified in Sustainable Actions 2010 and 2011. The County funded a CIP for the community of Verona in the Township of South Frontenac as a pilot project in 2010 and a second CIP in 2011 for Sharbot Lake in the Township of Central Frontenac. County Council endorsed a third CIP for the village of Marysville at its June 20, 2012 meeting, which was further endorsed by the Township of Frontenac Islands Council on July 9, 2012. It is anticipated that a CIP proposal will be brought forward for North Frontenac in 2013. The purpose of this report is to provide Council with a status update on each community improvement plan in the County
Comment Verona CIP: The Verona CIP launched in March 2012 and is currently being implemented by South Frontenac staff. The plan includes a series of incentive programs designed to stimulate development and improve the look of the main street (Road 38) in Verona. As of August 2012, 15 projects were underway, with $35,600 in grants and $37,389 in loans provided through the plan. The County has provided $70,000 overall with the Township anticipated to fund $10,000 per year. The total value of the projects that have applied for CIP grants and loans is $601,614. Sharbot Lake CIP: A second CIP was approved by County Council on August 17, 2011 for Sharbot Lake. County staff have worked with Township staff and undertaken extensive public consultation for the plan. Township Council approved the plan in August 2012 and County and Administrative Report Sustainability – Community Improvement Plans Update September 19, 2012
b) Community Improvement Plans Update
Page 1 of 2
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AgendaItem# 101011012• Township staff members are planning to launch the plan in early to mid September following the appeal period. Marysville CIP: Frontenac Islands Council endorsed the County’s selection of Marysville for the next CIP in the County. Township Council directed its staff to begin the CIP process in September, and County staff will work with the Township to launch the process. It is expected that the first public meeting will be held in October. North Frontenac CIP: It is anticipated that each Township will eventually have a CIP for one or more of its settled areas. On this basis, staff will include a proposal in the 2013 County budget that a fourth CIP move forward in 2013 to target North Frontenac Township. In anticipation of the potential for a plan in North Frontenac, County staff will attend Township Council as a delegation in Fall 2012 to provide additional background information.
Sustainability Implications CIPs are a key planning tool used to encourage redevelopment and investment in a community. They can also be used for cultural, social, economic and environmentally-related projects such as enhancing heritage resources, the creation of affordable housing, and the promotion of green buildings. This CIP will take principles from the Integrated Community Sustainability Plan and from local residents and business owners in order to develop a plan that incorporates all four pillars of sustainability.
Financial Implications Council’s 2012 budget includes funding for the preparation of the Sharbot Lake CIP (continued from 2011) and the Marysville CIP. These funds ($5,000 for each CIP) are being used as required for advertising the plan and for streetscape renderings. The County has also committed $70,000 to each CIP toward incentive program funding, with Central and South Frontenac Townships also contributing to the program funding as their CIPs are being implemented.
Recommendation RESOLVED THAT the Council of the County of Frontenac receive for information the Sustainability – Community Improvement Plans Update report.
Organizations, Departments and Individuals Consulted and/or Affected All Townships in Frontenac County Ministry of Municipal Affairs and Housing
Administrative Report Sustainability – Community Improvement Plans Update September 19, 2012
b) Community Improvement Plans Update
Page 2 of 2
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AgendaItem# 101011012•
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Anne Marie Young Manager of Economic Sustainability
Date prepared:
September 11, 2012
Date of meeting:
September 19, 2012
Re:
Sustainability – Kingston, Frontenac, Lennox & Addington Food Charter
Background In November 2010, as part of its Integrated Community Sustainability Plan, Frontenac County sponsored a Local Food Summit, attended by a range of people involved in the local food system. Participants identified the establishment of a food council and a food charter as priorities. In response to the need in Kingston, Frontenac, and Lennox & Addington to address issues of food access in an inclusive process, a series of meetings and forums were held to identify key stakeholders and initiate dialogue on food system development. In March 2011, the KFL&A Healthy Eating Working Group was established to oversee and achieve the establishment of a KFL&A Food Charter and Food Coalition or Council with municipal endorsement(s). The KFL&A Healthy Eating Working Group is comprised of members from the sectors of health, municipal government, social justice, agriculture, retail and procurement, and interested community members. The County participates on this committee through the contribution of staff time. What is a Food Charter? A Food Charter is a statement of values, principles and priorities for a just and sustainable food system that will promote healthy and food security for all. The primary role of a Food Charter is to act as a guide to foster the development of municipal food related planning, policy and program development to encourage a healthy food system. A Food Charter can be utilized to promote awareness of food security, to increase awareness of food systems, to guide municipal strategic planning and to create endorsement within the government that endorses the document. Food Charters have the potential to encourage civic engagement that supports a secure and sustainable food system. A common goal of many Food Charters is to improve the physical and mental health of its constituents by enhancing community food security. Administrative Report Sustainability – Kingston, Frontenac, Lennox & Addington Food Charter September 19, 2012
c) KFL&A Food Charter
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AgendaItem# 101011012•
Community Food Security: An Important Component of a Food Charter Community food security has been recognized as an important process and outcome for achieving food security among Canadians. Community food security “exists when all community residents obtain a safe, personally acceptable, nutritious diet through a sustainable food system that maximizes healthy choices, community self-reliance, and equal access for everyone”. Community food security emphasizes long term, systematic and comprehensive approaches to address food security for everyone in the community, and strives to work towards achieving goals such as: • developing just, sustainable and diverse food systems, • promoting safe food, good nutrition and health, • revitalizing local communities, • building self-reliance and collaboration, • promoting good working conditions and sustainable livelihoods for farmers and food system workers, • changing government and institutional policies to support community food security goals, and • building the capacity for people to create change through education and empowerment, etc. The community food security model aligns with the principles of population health, health promotion, and healthy communities. Community food security actions are based on those of the Ottawa Charter for Health Promotion – building personal skills, strengthening community action, building healthy public policy, and creating supportive environments. A Food System Approach A food system approach involves a systematic exploration of various factors that affect both individual and community food security, including broad social, economic, ecological and political concerns that influence food supply, nutrient quality and affordability. The food system consists of all the processes involved in the whole food chain, including agriculture, fishing, hunting, gathering, food production, processing, manufacturing, distributing, marketing and availability, as well as the involvement of stakeholders who participate and contribute to the system and its policies. A food system approach allows for the investigation of factors which contribute or enhance health or disease.
Comment The Kingston, Frontenac and Lennox & Addington Food Charter was presented in draft form to key stakeholders and community members during the months of March to June 2012. Food Charters have been used as a tool to foster the development of municipal food related planning, policy and program development. Food Charters have been adopted by a number of municipalities, including Toronto, the City of Greater Sudbury, the Regional Municipality of Durham, Thunder Bay, Saskatoon, Vancouver and the Capital Regional District (BC). A Food Charter for Kingston, Frontenac and Lennox & Addington supports the development of healthy public policies and the creation and enhancement of supportive environments to promote healthy eating and healthy weights within the region. On September 26, 2012 the KFL&A Board of Health will be asked to endorse the Kingston, Frontenac, and Lennox & Addington Food Charter prepared by the KFL&A Healthy Eating Working Group. Administrative Report Sustainability – Kingston, Frontenac, Lennox & Addington Food Charter September 19, 2012
c) KFL&A Food Charter
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AgendaItem# 101011012• Once endorsed, the charter will be presented to the County of Frontenac, the City of Kingston, and the County of Lennox & Addington for their consideration.
Sustainability Implications Sustainable Actions 2011, 3.13: Support of Local Food and Local farms: Coming out of the Local Food Summit held at the end of 2010: County-wide local food advisory group, local food charter, a follow up summit, and the development and implementation and a plan supporting local farms and farm gate sales.
Financial Implications None,
Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Kingston, Frontenac, Lennox & Addington Food Charter report for information purposes.
Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac City of Kingston County of Lennox & Addington Kingston-Frontenac-Lennox & Addington Board of Health
Administrative Report Sustainability – Kingston, Frontenac, Lennox & Addington Food Charter September 19, 2012
c) KFL&A Food Charter
Page 3 of 3
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AgendaItem# 101011012•
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner
Date prepared:
September 7, 2012
Date of meeting:
September 19, 2012
Re:
Sustainability – Kennebec Lake Draft Plan of Subdivision Approval – County File 10T-2011/001
Background The Kennebec Lake proposed plan of subdivision is located in the Township of Central Frontenac on the north side of Highway 7 east of Henderson Road near the hamlet of Arden. It is legally described as Parts of Lots 18, 19, 20, Concession 9 in the Geographic Township of Kennebec, Township of Central Frontenac, County of Frontenac, being Parts 1, 2, and 3 on Reference Plan 13R-19780. The application is for the creation of a residential subdivision consisting of 24 single detached lots, one lot addition block, one park/open space block, a public street, roadway, and one block for future roadway purposes. Approvals Timeline 2010 December 21 County Pre-consultation Meeting with applicant, Township of Central Frontenac, and Kennebec Lake Association 2011 February 25 Application submitted to County May 21 Public Open House held in Arden sponsored by the Kennebec Lake Association June 14 Public Meeting for the Subdivision at Township of Central Frontenac December 7 County meeting with applicant, Township of Central Frontenac, Kennebec Lake Association and Ministry of Municipal Affairs and Housing regarding revisions to plan 2012 February 3 Revised Subdivision Application submitted March 13 Official Plan Amendment #12 adopted by Township as by-law 2012-11 June 12 Township Council endorses Conditions of Draft Approval Administrative Report Sustainability – Kennebec Lake Draft Plan of Subdivision Approval – County File 10T-2011/001 September 19, 2012
d) Kennebec Lake Draft Plan of Subdivision Approval
Page 1 of 2
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AgendaItem# 101011012• July 16
Official Plan Amendment approved by the Ministry of Municipal Affairs and Housing
Comment County Planning staff has completed a comprehensive report for draft plan approval of the subdivision (see attached report dated September 19, 2012) and are satisfied that this development as submitted: (i) is consistent with Provincial Policy; (ii) meets the tests of the Planning Act; and (iii) complies with policies of the Township of Central Frontenac’s Official Plan.
Financial Implications The required fees to process draft approval of the plan of subdivision and for processing the revised plan have been paid to the County by the proponent and all funds owed have been paid to the Township.
Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is Land Use Planning and Management. From a sustainability perspective, this involves an approach that ensures a clean and healthy environment, a strong economy, and long term viability. Draft approval of the plan of subdivision will promote a strong economy and long term viability in the Arden area by creating additional lots for housing. Conditions have been placed on the draft plan of subdivision to ensure that future development will preserve the healthy and clean environment on Kennebec Lake.
Recommendation RESOLVED THAT the Council of the County of Frontenac approve the plan of subdivision submitted by McIntosh Perry Consulting Engineers on behalf of 2222629 Ontario Inc for Parts of Lots 18, 19, 20, Concession 9 in the Geographic Township of Kennebec, Township of Central Frontenac, County of Frontenac, being Parts 1,2, and 3 on Reference Plan 13R-19780 in the County of Frontenac, being County File No. 10T-2011/001 subject to the Conditions of Draft Approval contained in the County Planning Report dated September 19, 2012; AND FINALLY that the Clerk be authorized to issue draft approval by signing the required documents.
Organizations, Departments and Individuals Consulted and/or Affected Township of Central Frontenac Commenting Agencies
Administrative Report Sustainability – Kennebec Lake Draft Plan of Subdivision Approval – County File 10T-2011/001 September 19, 2012
d) Kennebec Lake Draft Plan of Subdivision Approval
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AgendaItem# 101011012•
Planning Report To:
Warden and Members of County Council
From:
Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner
Re:
Application for Draft Plan of Subdivision on Kennebec Lake Township of Central Frontenac – County File #10T-2011/001
Recommendation:
Approval with conditions
Date Prepared:
September 11, 2012
Date of Meeting:
September 19, 2012
McIntosh Perry Consulting Engineers has filed an application on behalf of 2222629 Ontario Inc. (Kennebec Waterfront Communities) for draft approval of a plan of subdivision on Kennebec Lake in the Township of Central Frontenac. Site Location: The subject property is 102 hectares (252 acres) in size and is located in the Township of Central Frontenac on the north side of Highway 7 east of Henderson Road near the hamlet of Arden. It is legally described as Parts of Lots 18, 19, 20, Concession 9 in the Geographic Township of Kennebec, Township of Central Frontenac, County of Frontenac, being Parts 1, 2, and 3 on Reference Plan 13R-19780. The site is bounded by Kennebec Lake to the north, rural properties to the east and west, and Highway 7 to the south. On the north side of Kennebec Lake there are a number of waterfront recreational properties. The property includes wooded areas and pasture, as well as some significant grade changes. A map of the subject site is attached as Appendix A. Overview of Proposal: The applicant has proposed a plan of subdivision consisting of 24 single detached lots, one lot addition block to be transferred to an adjacent residence, one park/open space block, a public street, and one block for future roadway purposes. Sixteen (16) of the residential lots are proposed to front onto Kennebec Lake while the remaining eight (8) are proposed to be interior lots. Over 50% of the subject lands will be set aside as public open space, dedicated to the Township as parkland. The applicant anticipates that this could eventually accommodate hiking trails, bike paths, and cross-country skiing routes. Access to the subdivision was originally proposed from Highway 7, but is now proposed to be provided from Henderson Road just south of the existing Township boat launch. Access to the
d) Kennebec Lake Draft Plan of Subdivision Approval
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AgendaItem# 101011012• lots is proposed through a two lane municipally-maintained road to be built to Township standards. Approvals Timeline: December 21, 2010 – County Preconsultation Meeting with applicant, Township of Central Frontenac and Kennebec Lake Association February 25, 2011 – Application submitted to County May 21, 2011 – Public Open House held in Arden sponsored by the Kennebec Lake Association June 14, 2011 – Public Meeting for the Subdivision at Township of Central Frontenac December 7, 2011 – County meeting with applicant, Township of Central Frontenac, Kennebec Lake Association and Ministry of Municipal Affairs and Housing regarding revisions to plan February 3, 2012 – Revised Subdivision Application submitted March 13, 2012 – Official Plan Amendment #12 adopted by Township as By-law 2012-11. June 12, 2012 – Township Council endorses Conditions of Draft Approval July 16, 2012 – Official Plan Amendment approved by the Ministry of Municipal Affairs and Housing Discussion and Analysis: Provincial Policy Statement, 2005 The Provincial Policy Statement, 2005 (PPS) is a planning document that provides direction on matters of provincial interest related to land use planning and development, such as growth and settlement, servicing, and significant natural features. The PPS permits resource-based recreational activities and limited residential development in rural areas. Development that is compatible with the rural landscape and can be sustained by rural services should be promoted. The proposed development is low density and set back from the lake, and is compatible with the rural landscape. It is located on a public road that will be accessible for County and Township public works and emergency vehicles, and can be sustained by rural services in the Township. It will increase the number of residents living near Arden which may contribute toward the revitalization of the village. The public parkland provided through the development will help contribute to the promotion of health, active, communities in Central Frontenac. The PPS also contains a number of policies regarding infrastructure, servicing, transportation, natural heritage, water, cultural heritage that are applicable. These issues will be discussed in further detail below. County Planning staff are satisfied that the proposed subdivision is consistent with the Provincial Policy Statement, 2005. Township of Central Frontenac Official Plan (2008): The subject property is currently designated as Waterfront District (subdivision lots and roads) and Rural (proposed parkland) in the Township of Central Frontenac Official Plan. The Official Plan Amendment associated with the development was adopted in March, 2012 by the Township and approved in July, 2012 by the Ministry of Municipal Affairs and Housing. The Waterfront District designation in Section 3.6.3 of the Plan recognizes lakes and other water bodies in the Township as a valuable recreational and environmental resource which should be protected from development that might cause further deterioration of their water quality. It is the intent of the plan to strictly control or limit the nature of development along the shoreline of water bodies, and to maintain or improve water quality in lakes, reducing the current (average) phosphorous concentration. Seasonal and permanent residential uses are permitted within the Waterfront District. The minimum lot size for new lot creation shall be 1 ha (2.47 ac.) and the minimum lot frontage shall be 91 m (298.5 ft.). Lot sizes may be reduced where justified by a hydrogeological study which assesses the impact on ground and surface water quality and quantity. Lots shall have sufficient
d) Kennebec Lake Draft Plan of Subdivision Approval
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AgendaItem# 101011012• depth, to accommodate the safe installation of a sewage disposal system. The minimum setback for sewage disposal is 30 metres. The lots in the proposed development are all at least 1 ha (2.47 acres) and will have at least 91 metres frontage with the completion of associated land transfers between the Township, applicant, and neighbouring landowners for lands abutting the development. The proposed septic systems are set back at least 30 metres from Kennebec Lake and will be required to be advanced system in order to prevent increased phosphorous concentrations. The lands proposed as parkland are remaining under the Rural Area designation. Section 3.4.2 of the Plan lists the permitted uses in the Rural Area designation which include Conservation Uses (3.1.4) such as parks. With the approval by the Ministry of Municipal Affairs and Housing to redesignate the subdivision developable lands from Rural to Waterfront District, planning staff are satisfied that the proposed development conforms to the Township of Central Frontenac’s Official Plan. Zoning By-law: The subject property is currently zoned as Rural in the Township of Central Frontenac’s Zoning By-law, which permits a wide variety of residential and non-residential uses. The applicant has submitted an application to rezone the lands to Waterfront Residential (RW) Zone (subdivision lots and roads) and Open Space (OS) Zone (parkland). The associated Zoning By-law was presented to Township Council with a recommendation for approval, but deferred until after draft approval of the subdivision by the County. It was also deferred in order to give Township Council time to review options for how to manage and use the public park lands that will be provided by the developer. The proposed lots in the draft plan of subdivision meet or will meet the Township’s zoning bylaw as proposed. An existing right of way in the northwest portion of the lot will be transferred from the Township to the applicant following draft approval in order for one of the lots (Lot 16 on the draft plan) to meet the minimum water frontage on 91 metres (285.5 feet) required in Zoning By-law. Lot 24 has been deemed by the Township to meet the minimum frontage (Township Zoning report dated February 23, 2012). A condition of draft approval should be that the subdivision lands be rezoned prior to final approval. Servicing: The applicant is proposing individual well and septic systems to service the proposed lots. The applicant submitted a Hydrogeology and Terrain Analysis and a Servicing Options Report in support of the application. The County Peer Reviewer, Malroz Engineering, and the Health Unit reviewed these reports and provided comments and recommendations for changes, which have been addressed by the applicant. Conditions have been included that will help ensure the systems have adequate soil and space separation, and that will help protect Kennebec Lake from any increased phosphorus concentrations. The septic systems will include advanced treatment and use phosphorous retentive soil to preserve water quality of Kennebec Lake. This requirement is supported by the Township of Central Frontenac Official Plan, which states in Section 3.6.3.8 that the Township may require the use of septic tanks and filter bed systems that deter or provide for a higher level of phosphorous removal. Stormwater: A conceptual stormwater management report was submitted in support of the application. This has been reviewed by Quinte Conservation and conditions of draft approval have been included to address stormwater on the site. Water from the lands will drain either into Kennebec Lake, into the existing low-lying wet areas on the lot (which eventually drain into the Salmon River), or into adjacent wetlands. Quantity controls are not proposed given the short distance to watercourses, natural ditches, and existing low lying areas. Best Management Practices will be used at the site level wherever possible to address water quantity and quality issues. Swales
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AgendaItem# 101011012• and ditches will be constructed to promote absorption and infiltration. A detailed stormwater management plan will be submitted for review prior to final approval. Environment: An environmental impact statement was submitted in support of the application. The study was reviewed by Quinte Conservation and the Ministry of Natural Resources, which generally agreed with the conclusions on the report. The applicant filed an addendum based on some of the concerns and missing information in the original report. A landowner’s manual will be prepared to raise awareness for potential purchasers of the lots. A number of notices will be placed on title to make the purchasers aware of regulations regarding butternut trees, setbacks, and fish habitat. The owner will be required to implement the recommendations of the Environmental Impact Statement and addendum during construction, such as the limitation on tree removal to protect breeding birds, preparing an erosion and sediment control plan, and using best management practices during construction. A Lake Capacity Assessment was also submitted by the applicant, which is required under the Township of Central Frontenac’s Official Plan. The report concluded that the post-development Total Phosphorous concentration would represent a marginal (0.4-0.5%) increase. The modeling was based on Conventional Class IV septic system. The Provincial Policy Statement and Township of Central Frontenac Official Plan have a goal of maintaining and enhancing water quality in lakes, and the Township and Quinte Conservation have requested that tertiary treatment be required for septic systems. Quinte Conservation and the Health Unit have also requested that the soils for raised leading beds have a minimum phosphorous retention capacity. These requests have been included as draft approval conditions. The Township’s Zoning By-law’s 30 metre minimum setback from the waterfront and other onsite Best Management Practices will also reduce any potential nutrient run-off. Based on the analysis of the commenting agencies and the conditions of draft approval that have been included as part of this development it is anticipated, that the proposed subdivision will maintain water quality on Kennebec Lake and will represent an improvement overall compared to the pre-development condition (agricultural use). The Lake Capacity report also discussed limiting dock construction for environmental and safety reasons. Based on the conclusions of the report, the zoning by-law should prohibit boathouses and crib docks, and the maximum length dock length should be 10 metres as recommended in the report. Archaeology, Culture, and Heritage: The applicant provided Stage 1 and 2 Archaeological Assessments of the subject property and a Stage 3 Archaeological Assessment of a historic cabin site on the property along with the application. The report recommends that “No further archaeological assessment of the study area as presently defined is required and clearance of the archaeological conditions placed on the development should be granted.” These reports and their conclusions have been reviewed and accepted into the provincial register of reports by the Ministry of Tourism and Culture. The Algonquins of Ontario have also reviewed the Stage 1 and 2 reports and are satisfied that the lot layout will impact Algonquin interests. A number of standard conditions relating to discovery of previously unknown or unassessed archaeological resources during construction have been included as conditions of draft approval. Transportation: The applicant submitted a traffic impact study with the application. The study and its subsequent revision have been reviewed by the Township and the Ministry of Transportation. The applicant originally proposed providing access to the subdivision through Highway 7, however the Ministry of Transportation raised issues with some of the sightlines on the highway from a safety
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AgendaItem# 101011012• perspective. The applicant subsequently negotiated with a neighbouring resident and the Township to move the subdivision access to Henderson Road. Based on the analysis contained in the traffic study, the existing road network can adequately handle traffic generated by this development. There are potential sightline issues for traffic at the Henderson Road intersection which will require the removal of vegetation and a rock outcrop that impacts the view of traffic approaching the intersection. Road works will be incorporated into the subdivision agreement between the applicant and the Township. Henderson Road currently has no posted speed limit, and it is recommended that this be posted by the Township to improve safety along the road. The subdivision road itself will be a public road to be later assumed by the Township. A block has been reserved by the Township for a potential extension to meet the road allowance on the east side of the property and access land that could potentially be developed in the future. The Ministry of Transportation is currently studying potential options for the Arden/Henderson Road intersection and undertaking a but this will not affect the proposed development. Boat Traffic The issue of increased boat traffic and boat safety was raised by the public. The proposed subdivision is located at a narrow part of the lake. The lake narrows to approximately 130-140 metres (427-459 feet) for part of the water frontage of the property. Docks are a permitted use for waterfront residential properties and are subject to limitations on narrow water bodies (under 150 metres) in the Townships Zoning By-law. The proposed waterfront lots are of a much lower density than the existing lots on the north side due to the increased frontage required in the Zoning By-law. The Township’s Official Plan allows the municipality to request a boat capacity study however none was requested. The 16 waterfront lots could potentially install docks while the 8 interior lots would be able to use the nearby Kennebec Lake public boat launch. The maximum dock length in the Township’s zoning by-law is 15 metres, however based on the Lake Capacity Assessment it is recommended that the Township specify a maximum dock length of 10 metres for this site in the zoning and prohibit boathouses and crib docks. Reduced dock lengths will also improve the perceived safety through this narrower part of the lake and encourage swimmers to stay closer to the shore. Boat traffic within 30 metres (98 ft) of the shoreline in Ontario is subject to 10 km/hr maximum speed limit. Outside of this there are opportunities to work with the federal government to adjust boating speeds through voluntary or regulatory approaches. It is recommended that the Township and Kennebec Lake Association work together to raise awareness of boating speed limits and investigate the possibility of instituting a speed limit in the narrower part of Kennebec Lake. While this part of the lake will feel more constricted for boaters than the current situation, no information has been received that would suggest a significant public safety issue. Parkland The applicant is required under the Township of Central Frontenac Official Plan and parkland by-law to dedicate parkland or provide up to 5% cash-in-lieu of parkland for development applications. The applicant has offered to provide 63.36 hectares (156.56 acres) at no cost to the Township. Should the Township choose to develop this as parkland it would provide an important recreational area for the residents in the proposed subdivision, along Kennebec Lake, and in Arden and the surrounding area. The Township and applicant are encouraged to work together to develop a master plan for the site, and County staff may assist if requested. Other Issues/Agency Comments Bell Canada, Canada Post, Hydro One, Conseil des école publiques de l’Est de l’ Ontario, Conseil des Écoles Catholique du Centre – Est, Algonquin and Lakeshore Catholic District
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AgendaItem# 101011012• School Board, and Frontenac Paramedic Services provided either no concerns/comments or included a list of standard conditions. Public Consultation: It should be noted that the applicant has gone above and beyond the requirements of the Planning Act and undergone extensive consultation with the Kennebec Lake Association and other interested parties. The extensive involvement of the Lake Association in the planning process was presented as a model for future waterfront subdivision development in Frontenac County at the Lake Links Workshop event in October 2011. A formal public meeting for the development was held on June 14, 2011. The Township Planning Consultant and a representative from the applicant presented an overview of the proposed development. Five members of the public presented comments. A number of issues were raised including the Lake Capacity Assessment, the common block/shared access, the increase in boat traffic, the need for tertiary septic systems, docks, A public meeting for the associated Official Plan Amendment and Zoning By-law Amendment was also held on March 13, 2012. The Township planning consultant presented his report recommending approval of the proposal. The Township adopted the Official Plan Amendment and deferred the zoning by-law until after draft approval by the County. Additional comments were received by mail to the Township regarding boat and vehicular traffic and lake capacity. The issues raised in these comments have been addressed in the report or through follow-up correspondence from the applicant. Recommendations and Conditions: It is recommended that Council give draft approval to the plan of application based on the attached conditions detailed in Appendix B. The application is consistent with the Provincial Policy Statement (2005), conforms to the Township of Central Frontenac Official Plan, will comply with the Zoning By-law, and has had regard for the criteria of Section 51 (24) of the Planning Act.
Appendix A: Map of Subject Site Appendix B: Conditions of Draft Approval
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AgendaItem# 101011012•
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PUBLIC PARKLAND AND RECREATIONAL AREA
AgendaItem# 101011012• Applicant: McIntosh Perry Consulting Engineers File No.: 10T-2011/001 Municipality: Township of Central Frontenac, County of Frontenac Subject Lands: Parts of Lots 18, 19, 20, Concession 9 in the Geographic Township of Kennebec, Township of Central Frontenac, County of Frontenac, being parts 1,2, and 3 on Reference Plan 13R-19780.
Owner: 2222629 Ontario Inc. (Kennebec Waterfront Communities) Date of Decision: Date of Notice: Last Date of Appeal:
APPENDIX B: CONDITIONS TO DRAFT APPROVAL The recommended conditions of approval for the draft plan of subdivision are as follows: 1)
Approved Draft Plan: a) That this approval applies to the Draft Plan of Subdivision, File No. 10T-2011-001, as revised and dated December 1, 2011 prepared and certified by McIntosh Perry Surveying, and which shows the following: i) 24 single unit detached residential Blocks (Blocks 1 – 24); ii) 1 Block for lot addition purposes (Block 25); iii) 1 Block for Public Parkland and Open Space (Block 26); iv) 1 Block for roadway purposes (Block 27); v) Street A;
- Subdivision Agreement a) That the Owner agrees to enter into a subdivision agreement with the Township of Central Frontenac, which without limiting the generality of the foregoing, shall provide that the Owner shall undertake the following at the Owner’s expense and to the satisfaction of the Municipality: i) Design and construction of all roads be they temporary or permanent including culde-sacs, services, stormwater, drainage works, and where applicable, utilities (Bell Canada, Hydro One); ii) Provision of all easements or rights-of-way which may be required for services, drainage works and utilities; iii) Conveyance of any lands for park or other purposes where applicable; iv) Installation of any signs and traffic control features; v) Payment of all Township levies and charges related to services and drainage works; vi) All other requirements financial and otherwise of the Township of Central Frontenac b) That the Owner agrees that the subdivision agreement shall be registered against the lands to which it applies at a cost to the Owner. The Owner further agrees that he/she shall not allow for the registration of any agreement, transaction or mortgage prior to registration of the subdivision agreement. c) That the Subdivision Agreement shall contain all necessary warning clauses and notices to purchasers resulting from, but not necessarily restricted to, the design and provision of services, including the requirement to provide and maintain private site specific works where necessary, and easements. d) That the Subdivision Agreement shall list all approved plans and conditions as required by the Township, Health Unit, Conservation Authority, and so on for the development of this Plan.
- Streets and Civic Addressing: Appendix B: Conditions of Draft Approval County of Frontenac File No. 10T-2011/001– Kennebec Lake Page 1 of 9
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AgendaItem# 101011012• Applicant: McIntosh Perry Consulting Engineers File No.: 10T-2011/001 Municipality: Township of Central Frontenac, County of Frontenac Subject Lands: Parts of Lots 18, 19, 20, Concession 9 in the Geographic Township of Kennebec, Township of Central Frontenac, County of Frontenac, being parts 1,2, and 3 on Reference Plan 13R-19780.
Owner: 2222629 Ontario Inc. (Kennebec Waterfront Communities) Date of Decision: Date of Notice: Last Date of Appeal:
a) That the road allowance shown as Street ‘A’ in the draft plan of subdivision shall be dedicated as a public street at no cost to the Township of Central Frontenac b) That the street be named to the satisfaction of the Township of Central Frontenac c) That the Owner agrees that any entrance to any lot in the plan of subdivision shall be subject to an entrance approval by the Public Works Manager of the Township of Central Frontenac. d) That the civic numbering shall be allocated to the satisfaction of the Township of Central Frontenac. The naming and installation of numbering shall be in accordance with standards for 911 and emergency preparedness. e) That the detailed design for the new Municipal road incorporate the field verified wetland boundary (to avoid any wetland in-filling) and any other input from the consultant’s Biologist to assist in minimizing disturbance to the satisfaction of Quinte Conservation. 4) Reserves and Easements: a) That any dead ends and open sides of roads or road allowance created by this draft plan shall be terminated with a turning radius and 0.3 m to be conveyed to, and held in trust by the Township of Central Frontenac until the extension of the road allowance, when the blocks shall be conveyed without charge to the owners of the abutting lots. b) That such easements as may be required for utility, drainage or access purposes shall be granted to the appropriate authority free of all charges and encumbrances. 5) Financial Requirements: a) That the owner agrees in writing to satisfy all the requirements, financial and otherwise, of the Township concerning the provisions of municipal services including fencing, lighting, landscaping, sidewalks, roads, installation of services, signage, and provision of drainage. b) That the Owner agrees to in writing to reimburse the Township of Central Frontenac and the County of Frontenac for all legal, engineering, planning and other expenses including any peer review that the Township or County may incur in relation to the subdivision. c) That the Owner shall bear the expense of all off site work attributable to the subdivision resulting from the approved public works design where such works are not subsidized under the Policies and/or By-Laws of the Township. d) That prior to Final Approval, the Owner shall pay any and all outstanding application fee to the Township and County, in accordance with each Municipality’s Tariff of Fees ByLaw. 6) Engineering Drawings: a) That Prior to Final Subdivision Approval, the Owner shall submit for approval, subdivision design drawings, including design plans of all public works and services, prepared and certified by a Professional Engineer and designed pursuant to the Township’s, Health Unit’s and Conservation Authority’s satisfaction. Such plans are to form part of the Subdivision Agreement. Appendix B: Conditions of Draft Approval County of Frontenac File No. 10T-2011/001– Kennebec Lake Page 2 of 9
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AgendaItem# 101011012• Applicant: McIntosh Perry Consulting Engineers File No.: 10T-2011/001 Municipality: Township of Central Frontenac, County of Frontenac Subject Lands: Parts of Lots 18, 19, 20, Concession 9 in the Geographic Township of Kennebec, Township of Central Frontenac, County of Frontenac, being parts 1,2, and 3 on Reference Plan 13R-19780.
Owner: 2222629 Ontario Inc. (Kennebec Waterfront Communities) Date of Decision: Date of Notice: Last Date of Appeal:
b) That Prior to Final Subdivision Approval, the Owner shall submit, if required, a digital file of the approved subdivision design drawings in the Township’s standard format. 7) Revisions to Draft Plan: a) That Prior to Final Subdivision Approval of any part of the Plan, the Owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from this Draft Plan Approval. b) That where final engineering design(s) result in minor variations to the Plan (e.g., in the configuration of road allowances and lots, number of lots, etc.,), these may be reflected in the Final Plan to the satisfaction of the Township and the County. 8) Phasing: a) That Final Plan Approval for registration may be issued in phases to the satisfaction of the Township, subject to all applicable fees. b) That the phasing of the development shall be reflected in the Subdivision Agreement and on the approved subdivision design drawings to the satisfaction of the Township, taking into account timing of road improvements, construction of public works, the temporary termination of services, operations and maintenance vehicles access, access for emergency vehicles, and safety such as fire protection. c) That all agencies agree to registration by phases and provide clearances, as required, for each phase proposed for registration. 9) Zoning By-Law Compliance: a) That the lands within this Draft Plan shall be appropriately zoned by a Zoning By-Law which has come into effect in accordance with the provisions of the Planning Act. b) That the zoning on the lands limit the length of any dock to 10 metres or less and prohibit boat houses and crib docks in accordance with the recommendations of the Lake Capacity Study dated February 2011. c) That Prior to Final Subdivision Approval, the Owner shall submit a Surveyor’s Certificate which confirms that the blocks within this Plan conform to the minimum lot frontage, water frontage, and lot area requirements of the Zoning By-Law. 10) Other Required Studies: a) That Prior to Final Subdivision Approval, the Owner shall submit any other studies required by the Township and agencies. 11) Archaeological Assessment: a) That should previously unknown or unassessed deeply buried archaeological resources be uncovered during development, that they are considered to be a new archaeological site and therefore subject to Section 48(1) of the Ontario Heritage Act. Further, that the proponent or person or property owner discovering the archaeological resources must cease alteration of the site immediately and shall engage a licensed archaeologist to carry out fieldwork, in compliance with sec. 48 (1) of the Ontario Heritage Act. Further, Appendix B: Conditions of Draft Approval County of Frontenac File No. 10T-2011/001– Kennebec Lake Page 3 of 9
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AgendaItem# 101011012• Applicant: McIntosh Perry Consulting Engineers File No.: 10T-2011/001 Municipality: Township of Central Frontenac, County of Frontenac Subject Lands: Parts of Lots 18, 19, 20, Concession 9 in the Geographic Township of Kennebec, Township of Central Frontenac, County of Frontenac, being parts 1,2, and 3 on Reference Plan 13R-19780.
Owner: 2222629 Ontario Inc. (Kennebec Waterfront Communities) Date of Decision: Date of Notice: Last Date of Appeal:
the Owner or person discovering the resources shall contact the Algonquins of Ontario at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke, Ontario K8A 8R6 TEL: 705 735-3759 FAX: 705 735-6307 algonquins@nrtco.net b) That any person discovering human remains shall immediately notify the Ontario Provincial Police and the Registrar of Cemeteries, of the Ontario Ministry of Government and Consumer Services. c) That a notice be placed in the purchase and sale agreement alerting prospective purchasers of the subdivision lots that any discovery of an aboriginal or archaeological artefact or resource is subject to controls under the Ontario Heritage Act and those archaeological resources shall not be removed without the approval of the Ministry of Tourism and Culture. Further, that should any human remains be discovered during the construction or site development of a lot that the property owner covenants to immediately contact the OPP and the Township of Central Frontenac. d) That should deeply buried archaeological remains be found on the property during construction activities, the Ministry of Culture shall be notified immediately. 12)
Stormwater Management: a) That the Owner agrees to prepare and submit a stormwater management plan acceptable to the Municipality that incorporates best management practices in the design of facilities including provision for wet swales as recommended by the Quinte Conservation Authority, that provides for erosion and sedimentation controls, that provides for appropriate measures to protect water quality notably for Kennebec Lake both during and after construction, and ensures that any stormwater management measures, controls and facilities will not alter the shoreline of Kennebec Lake or its tributaries to a depth of 30 m inland from the shoreline. Appropriate text to implement the findings is to be included in the subdivision agreement. The Owner shall carry out the recommendations of the report, at the owner’s expense, to the satisfaction of the Township and Quinte Conservation. b) That the Owner agrees to prepare and submit a lot and grading plan acceptable to the Municipality that includes any required drainage easements and which is integrated with the stormwater management plan to the satisfaction of the Township and Quinte Conservation c) That, if necessary, any blocks and/or easements required for the stormwater management system, and required for access and maintenance be dedicated to the Township, to the Township’s satisfaction.
Appendix B: Conditions of Draft Approval County of Frontenac File No. 10T-2011/001– Kennebec Lake Page 4 of 9
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AgendaItem# 101011012• Applicant: McIntosh Perry Consulting Engineers File No.: 10T-2011/001 Municipality: Township of Central Frontenac, County of Frontenac Subject Lands: Parts of Lots 18, 19, 20, Concession 9 in the Geographic Township of Kennebec, Township of Central Frontenac, County of Frontenac, being parts 1,2, and 3 on Reference Plan 13R-19780.
Owner: 2222629 Ontario Inc. (Kennebec Waterfront Communities) Date of Decision: Date of Notice: Last Date of Appeal:
Notices: a) That a notice be placed in the purchase and sale agreement alerting prospective purchasers of the subdivision lots that the shoreline along the Kennebec Lake and its tributaries shall be kept in an natural state except as otherwise permitted in the zoning by-law and devoid of any accessory building within the first 30 m inland from the shoreline of Kennebec Lake. Purchasers shall also be advised that the setback of any development (i.e. buildings, structures, sewage disposal beds etc) from the normal operating water level shall be 30 m and that no structures except a dock shall be constructed in any flood plain. Purchasers shall be further advised that any proposed alteration of the shoreline is subject to the approval of the Quinte Conservation Authority under the auspices of Ontario Regulation 319/09 (Regulation of development, Interference with Wetlands and Alterations to Shorelines and Watercourses). b) That a notice be placed in the purchase and sale agreement alerting prospective purchasers of the subdivision lots that Butternut trees are present and are identified as a species at risk and that healthy tress shall be retained and buffered by an area with a radius equal to the height of a mature tree (25 m) (i.e. no-development zone). Any alteration to the buffer zone or the potential removal of butternut trees shall be subject to approval of the Ministry of Natural Resources. Further, that should any species at risk be discovered throughout the course of the work, and/or should any species at risk or their habitat be potentially impacted by onsite activities, that the Ministry of Natural Resources shall be contacted immediately and operations modified to avoid any negative impacts to species at risk or their habitat until further discussions with MNR can occur regarding opportunities for mitigation. c) That a notice be placed in the purchase and sale agreement alerting prospective purchasers of the subdivision lots that destruction of fish habitat is prohibited and that alterations to fish habitat are subject to the approval of the Department of Fisheries and Oceans or its designated agent. d) That a notice be placed in the purchase and sale agreement alerting prospective purchasers of the subdivision lots that all future landowners shall be required to maintain and install a septic system which utilizes advanced technologies which provide for the direct removal of total phosphorous.
Site Servicing a) That the following requirements with respect to the location and construction of wells and tertiary sewage systems are to be carried out to the satisfaction of the Township and the KFL & A Public Health: b) That the Owner shall implement the recommendations for the installation of wells, the treatment of well water, and the location and installation of subsurface sewage disposal systems as set out in (McIntosh Perry, Hydrogeological Assessment and Terrain Analysis, (February 2011)) and a revised report (January 12, 2012). The Owner shall conduct testing to determine well water yields for each lot prior to the construction of the dwelling and where the water yield is determined to be less than required for domestic
Appendix B: Conditions of Draft Approval County of Frontenac File No. 10T-2011/001– Kennebec Lake Page 5 of 9
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AgendaItem# 101011012• Applicant: McIntosh Perry Consulting Engineers File No.: 10T-2011/001 Municipality: Township of Central Frontenac, County of Frontenac Subject Lands: Parts of Lots 18, 19, 20, Concession 9 in the Geographic Township of Kennebec, Township of Central Frontenac, County of Frontenac, being parts 1,2, and 3 on Reference Plan 13R-19780.
c)
d) e)
f) g) h) i)
Owner: 2222629 Ontario Inc. (Kennebec Waterfront Communities) Date of Decision: Date of Notice: Last Date of Appeal:
use, provision shall be made for in-house storage appropriate for the size of the dwelling to be constructed on the lot. That on-site individual sewage disposal systems for residences within the subdivision shall incorporate tertiary treatment systems (as per the Ontario Building Code), and that all installed systems must be constructed with subsoils (imported or native) having a phosphorus-retention capacity of at least 500 ug/g. The capacity shall be certified by a qualified professional prior to occupancy of a dwelling. Further, that owners of tertiary treatment systems shall enter into maintenance agreements with suppliers and system monitoring may be required and shall provide written proof or copies to the Township of such agreement(s). That the locations for Proposed Sewage System shown on the site servicing plan for the proposed sewage systems are to be reserved solely for that purpose. No wells, driveways, or buildings are to be located within the designated sewage system areas. The locations for the proposed sewage system are in excess of 30 metres from the shoreline of Kennebec Lake. The rationale for the remote locations is to minimize potential impact on water quality. As a result, all sewage systems must be constructed in the areas noted. That some sewage systems will require effluent pumps to facilitate elevations between the structure and the sewage system, all pumps will require high water alarms. Soils used for the construction of the leaching beds should be phosphorous retentive and must have a soils analysis to accompany each application for a permit to install. All wells should be up-gradient of the sewage systems Well drillers and prospective lot purchasers must be made aware of the site servicing plans and the location chosen for sewage systems.
Parkland Conveyance/Open Space: a) That the Owner conveys at no cost to the Township of Central Frontenac all of Block 26 as lands dedicated for parkland.
Community Mailboxes: a) That the Owner agrees to provide a location for centralized mail delivery acceptable to Canada Post Corporation or other alternative systems as may be normally be required by Canada Post.
Bell Canada Requirements: a) The Developer is hereby advised that prior to commencing any work within the Plan, the Developer must confirm that sufficient wire line communication/telecommunication infrastructure is currently available within the proposed development to provide communication/telecommunication service to the proposed development. In the event that such infrastructure is not available, the Developer is hereby advised that the Developer may be required to pay for the connection to and/or extension of the existing communication/telecommunication infrastructure. If the Developer elects not to pay for such connection to and/or extension of the existing communication/telecommunication
Appendix B: Conditions of Draft Approval County of Frontenac File No. 10T-2011/001– Kennebec Lake Page 6 of 9
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AgendaItem# 101011012• Applicant: McIntosh Perry Consulting Engineers File No.: 10T-2011/001 Municipality: Township of Central Frontenac, County of Frontenac Subject Lands: Parts of Lots 18, 19, 20, Concession 9 in the Geographic Township of Kennebec, Township of Central Frontenac, County of Frontenac, being parts 1,2, and 3 on Reference Plan 13R-19780.
Owner: 2222629 Ontario Inc. (Kennebec Waterfront Communities) Date of Decision: Date of Notice: Last Date of Appeal:
infrastructure, the Developer shall be required to demonstrate to the Municipality that sufficient alternative communication/telecommunication facilities are available within the proposed development to enable, at a minimum, the effective delivery of communication/telecommunication services for emergency management services (i.e., 911 Emergency Services). b) That the Owner agrees that in the event of any conflict with existing Bell Canada facilities or easements, the owner/developer shall be responsible for the relocation of such facilities or easements. 18)
Environment: a) That the Owner agrees to implement the recommendations of the Environmental Impact Statement dated February, 2011 and Addendum dated January 20, 2012 and prepared by McIntosh Perry Consulting Engineers Ltd. b) That the Owner agrees to prepare a Land Owner Stewardship Manual which shall be subject to the review and approval by the Township of Central Frontenac prior to distribution to property prospective purchasers and future property owners. The Manual shall be completed for distribution prior to the issuance of any building permit and shall address land use management practices that have may have an impact on sensitive habitat areas and the conservation of shoreline areas and public open space including such topics as: municipal zoning requirements for shorelines, mitigation measures for the conservation of natural heritage features and areas, handling and storage of pesticides, and fuels, well water and sewage disposal maintenance, water conservation, composting, landscaping building envelope design and construction practices. The manual shall indicate that the access and use of Block 26 may be restricted to designated trails and walkways.
General Conditions: a) That when requesting final Approval from the County, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the lots/blocks thereon conform to the frontage and area requirements of the Zoning By-Law. b) The Owner shall agree that no building permits will be granted until the Township is satisfied that adequate access and services are available. c) That any existing wells and or septic systems that may be present on the site and are not to be used as part of the plan of subdivision be decommissioned as per applicable regulations. d) That prior to final approval by the County of Frontenac, that the Township of Central Frontenac be advised in writing of the clearance of any conditions imposed by agencies other than those of the Township of Central Frontenac.
Appendix B: Conditions of Draft Approval County of Frontenac File No. 10T-2011/001– Kennebec Lake Page 7 of 9
d) Kennebec Lake Draft Plan of Subdivision Approval
Page 98 of 244
AgendaItem# 101011012• Applicant: McIntosh Perry Consulting Engineers File No.: 10T-2011/001 Municipality: Township of Central Frontenac, County of Frontenac Subject Lands: Parts of Lots 18, 19, 20, Concession 9 in the Geographic Township of Kennebec, Township of Central Frontenac, County of Frontenac, being parts 1,2, and 3 on Reference Plan 13R-19780.
Owner: 2222629 Ontario Inc. (Kennebec Waterfront Communities) Date of Decision: Date of Notice: Last Date of Appeal:
Clearance Letters: a) That Prior to Final Subdivision Approval, the County shall be advised that all Conditions of Draft Plan Approval have been satisfied; the clearance memorandum shall include a brief statement detailing how each Condition has been met. b) That Prior to Final Subdivision Approval, the County is to be advised in writing by Quinte Conservation the methods by which conditions 2 d), 3 e), 6 a), 10, 12, and 18 have been satisfied. c) That Prior to Final Subdivision Approval, the County is to be advised in writing by Hydro One the method by which condition 2 has been satisfied. d) That Prior to Final Subdivision Approval, the County is to be advised in writing by Bell Canada the method by which condition 17 has been satisfied. e) That Prior to Final Subdivision Approval, the County is to be advised in writing by Canada Post the method by which condition 16 has been satisfied. f) That Prior to Final Subdivision Approval, the County is to be advised in writing by KFL & A Public Health the method by which conditions 2 d), 3 e), 6 a), 10, and 14, have been satisfied. g) That Prior to Final Subdivision Approval, the County is to be advised in writing by the Township of Central Frontenac the method by which condition 1 to 19 have been satisfied.
Lapsing Provisions: a) That pursuant to Section 51(32) of the Planning Act, this Draft Plan Approval shall lapse at the expiration of three (3) years from the date of issuance of Draft Plan Approval if final approval has not been given, unless an extension is requested by the Owner and, subject to review, granted by the approval authority. b) That pursuant to Section 51(33) of the Planning Act, the Owner may submit a request to the approval authority for an extension of the Draft Plan Approval. The extension period shall be for a maximum of three (3) years and must be submitted prior to the lapsing of Draft Plan Approval. Further extensions may be considered at the discretion of the Township and the County.
Appendix B: Conditions of Draft Approval County of Frontenac File No. 10T-2011/001– Kennebec Lake Page 8 of 9
d) Kennebec Lake Draft Plan of Subdivision Approval
Page 99 of 244
AgendaItem# 101011012• Applicant: McIntosh Perry Consulting Engineers File No.: 10T-2011/001 Municipality: Township of Central Frontenac, County of Frontenac Subject Lands: Parts of Lots 18, 19, 20, Concession 9 in the Geographic Township of Kennebec, Township of Central Frontenac, County of Frontenac, being parts 1,2, and 3 on Reference Plan 13R-19780.
Owner: 2222629 Ontario Inc. (Kennebec Waterfront Communities) Date of Decision: Date of Notice: Last Date of Appeal:
NOTES TO DRAFT APPROVAL 1.
It is the applicant’s responsibility to fulfill the foregoing Conditions of Draft Plan Approval and to ensure that the required clearance letters are forwarded by the appropriate agencies to the County of Frontenac.
When requesting Final Approval, the applicant will submit an account of how each Condition of Draft Approval has been satisfied along with the appropriate clearance letter from the Agency, Ministry or body requesting the condition.
Prior to Final Subdivision Approval, the applicant shall submit to the County of Frontenac for review four (4) draft copies of all Reference Plans and Surveys and three (3) draft copies of the Final M-Plan.
When requesting final approval, such a request must be directed to the Deputy Clerk, Susan Beckel, and be accompanied with: Eight (8) mylars and four (4) paper prints of the completed Final M-Plan; Four (4) copies of all Reference Plans and (4) copies of all Conveyance Documents for all easements and lands being conveyed to the Municipality; and, A Surveyor’s Certificate to the effect that the lots and blocks on the Plan conform to the Zoning By-Law with respect to lot area and lot frontage. A digital file in AutoCAD format.
- All measurements in subdivision final plans must be presented in metric units.
- The Final Plan approved by the County must be registered within thirty (30) days or the County may, under Subsection 51(59) of the Planning Act, withdraw it approval.
- Clearances are required from the following agencies: • Township of Central Frontenac • Quinte Conservation • KFL & A Public Health • Bell Canada • Canada Post • Hydro One
Appendix B: Conditions of Draft Approval County of Frontenac File No. 10T-2011/001– Kennebec Lake Page 9 of 9
d) Kennebec Lake Draft Plan of Subdivision Approval
Page 100 of 244
d) Kennebec Lake Draft Plan of Subdivision Approval
DRAFT PLAN OF SUBDIVISION PART OF LOTS 18, 19 & 20 CONCESSION 9 GEOGRAPHIC TOWNSHIP OF KENNEBEC TOWNSHIP OF CENTRAL FRONTENAC COUNTY OF FRONTENAC
APPLICANT AND PROPERTY OWNER 2222629 ONTARIO INC. (KENNEBEC WATERFRONT COMMUNITY INC.) 115 WALGREEN ROAD R.R.3 CARP, ON. K0A 1L0
SCALE
1 : 2,500
LEGEND
AgendaItem# 101011012•
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SUBDIVISION BOUNDARY LOT / ROW LEGAL CONTOUR 30m WATERFRONT SETBACK WATERCOURSE WETLAND WATERBODY / SHORELINE WOODED AREA BUILDINGS
LAND CONVEYANCES SUBJECT TO CONCURRENT CONSENT APPLICATION TO SEVER AND CONVEY TO TOWNSHIP FOR PUBLIC OPEN SPACE PURPOSES (0.51 ha.) SUBJECT TO CONCURRENT CONSENT APPLICATIONS TO SEVER AND CONVEY TO TOWNSHIP FOR PUBLIC ROAD PURPOSES (0.52 ha.) SUBJECT TO CONCURRENT ROAD CLOSING APPLICATION TO CONVEY AND ADD LANDS TO LOT 16 (0.05 ha.) LANDS TO BE SEVERED AND ADDED TO TOWNSHIP ROAD ALLOWANCE (0.02 ha.)
INFORMATION REQUIRED UNDER SECTION 51 (17) OF THE PLANNING ACT (a) AS SHOWN ON THE DRAFT PLAN (b) AS SHOWN ON THE DRAFT PLAN (c) AS SHOWN ON THE KEY PLAN (d) AS DESCRIBED IN THE TITLE BLOCK (e) AS SHOWN ON THE DRAFT PLAN (f) AS SHOWN ON THE DRAFT PLAN * (g) AS SHOWN ON THE DRAFT PLAN (h) WELL WATER IS AVAILABLE (i) SOIL TYPE IS GENERALLY SILTY SAND, SILTY CLAY WITH VARYING BEDROCK (j) AS SHOWN ON THE DRAFT PLAN (k) MUNICIPAL SERVICES ARE NOT AVAILABLE (l) AS SHOWN ON THE DRAFT PLAN *NOTE: LOT FRONTAGES AS SHOWN ARE IN COMPLIANCE WITH TOWNSHIP OF CENTRAL FRONTENAC COMPREHENSIVE ZONING BYLAW No. 2002-120
TO BE SUBDIVIDED LOTS 1 - 24 FOR SINGLE DETACHED DWELLINGS BLOCK 25 FOR LOT ADDITION PURPOSES BLOCK 26 FOR PUBLIC PARKLAND/OPEN SPACE BLOCK 27 FOR ROADWAY PURPOSES
MAPPING DATA DISTANCES AND ELEVATIONS SHOWN ON THIS DRAFT PLAN ARE IN METRES AND CAN BE CONVERTED TO FEET BY DIVIDING BY 0.3048. ELEVATIONS ARE CANADIAN GEODETIC VERTICAL DATUM-1928:1978 DERIVED FROM VERTICAL CONTROL MONUMENT 00819738491 HAVING A PUBLISHED ELEVATION OF 209.218 METRES. DISTANCES ARE GROUND DISTANCES AND CAN BE USED TO COMPUTE GRID DISTANCES BY MULTIPLYING BY A COMBINED SCALE FACTOR OF 0.999855 . BEARINGS ARE UTM GRID BEARINGS DERIVED FROM HORIZONTAL CONTROL MONUMENTS 00819711533, 00919743108 AND 00919743104 AND ARE REFERRED TO
HORIZONTAL CONTROL MONUMENTS (HCM) UTM ZONE 18, NAD83 (ORIGINAL) COORDINATES TO URBAN ACCURACY PER SEC. 14 (2) OF O.REG. 216/10
OWNER’S CERTIFICATE I HEREBY AUTHORIZE MCINTOSH PERRY CONSULTING ENGINEERS LTD. TO PREPARE AND SUBMIT THIS PLAN TO THE COUNCIL OF FRONTENAC COUNTY FOR REVIEW AND APPROVAL DATED AT _______THIS________DAY OF, ________.
CHRIS MCSHANE, VICE PRESIDENT I HAVE THE AUTHORITY TO BIND THE CORPORATION.
SURVEYOR’S CERTIFICATE I HEREBY CERTIFY THAT THE BOUNDARIES OF THE LANDS TO BE SUBDIVIDED AS SHOWN ON THIS PLAN AND THEIR RELATIONSHIP TO THE ADJOINING LANDS ARE ACCURATELY AND CORRECTLY SHOWN.
DATE
BRIAN KERR, O.L.S.
SO
ER D
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H BA UNG Y R RO Y AD
REVISIONS LOCATION MAP
N
NTS
R AD
O
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A RO EY
ALL
R V AKE
B
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HIGHWAY 7
N SO RD
2222629 ONTARIO INC. (KENNEBEC WATERFRONT COMMUNITY INC.) 115 WALGREEN ROAD R.R.3 CARP, ON. K0A 1L0
AD RO
HA
RIC
KENNEBEC LAKE
N ERO
DEC 1/11
DESIGNED DRAWN CHECKED
RO
AD
KENNEBEC LAKE WATERFRONT COMMUNITY
PR
E IDG
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DRAFT PLAN OF SUBDIVISION
E H
DE
AR AD
GARRISON LAKE
RO
S
AN TR
AY
N
A
AD
W GH HI
BIG CLEAR LAKE
N CA
ARDEN
FEB 23, 2011
1 : 2,500
KP-09-639
MS
M. SNIDER M. McLEAN M. SNIDER
SITE LOCATION ICE
BLU
CHANGED ACCESS TO HENDERSON ROAD AND ASSOCIATED REVISIONS TO LOTS; REMOVED COMMON ACCESS TO LAKE; OPENSPACE BLOCK FOR PUBLIC PARKLAND
1/1
AgendaItem# 101011012•
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner
Date prepared:
September 7, 2012
Date of meeting:
September 19, 2012
Re:
Sustainability – Natural Heritage Study Update
Background The Natural Heritage Study (NHS) is a comprehensive evaluation of natural heritage features such as wetlands, forest cover, and wildlife habitat and includes the mapping of a connected system of these features. The mapping will be accompanied with policy used by planners to protect significant natural features from development. The County-wide NHS will go beyond the individual Township boundaries and create cross-boundary linkages and corridors. This comprehensive regional review of natural heritage mapping and policies will be a foundation piece of the County Official Plan. The NHS was approved as part of the 2011 budget. An RFP was developed with input from a consultant, the Ministry of Municipal Affairs and Housing, the Frontenac Stewardship Council, and the Ministry of Natural Resources. Dillon Consulting was retained for the project in December 2011 after a competitive process with many excellent submissions. The purpose of this report is to provide Council with a status update on this project.
Comment The project is currently past the mid-point of the process. Technical Steering Committee meetings have taken place with Township, Provincial, and Conservation Authority staff. Dillon received valuable technical advice and local input from those around the table as the process moved forward. Public consultation sessions were held in May, 2012 to show initial mapping of natural heritage features and ask residents what parts of the County’s natural landscape were valued for environmental, cultural, economic, and other important reasons.
Administrative Report Sustainability – Natural Heritage Study Update September 19, 2012
e) Natural Heritage Study Update
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AgendaItem# 101011012• A background information report is attached as Appendix A which looks at the current Township Official Plans and some of the data available that is available for use in the NHS. It also outlines the results of the public consultation sessions that were held in May 2012. Dillon is currently finalizing the draft mapping of the regional natural heritage features, natural corridors and areas of ecological importance that will help produce a County-wide natural heritage system. They will also provide policy recommendations that may be considered by County Council for adoption into the Official Plan and additional recommendations that may be considered by Township Councils for inclusion in local Official Plans or Zoning By-laws. Open Houses are planned to present draft mapping and policy to the public for review and comment. Open Houses are planned for October 3 and 4. More details on the exact times, dates, and facilities will be announced closer to the events. Local knowledge will be a key part of informing Dillon’s work in providing the mapping and developing policy that protects significant natural features and identifies new opportunities for stewardship, while continuing to support sustainable economic development and opportunities for recreation. It is anticipated that the plan will go before Council before the end of the year for endorsement.
Sustainability Implications The NHS was recognized in Sustainable Actions 2010 as a priority project for 2011. The project will help to support the cultural, economic, and environmental pillars of Directions for our Future as well as the Protection of Natural Areas focus area. It is also expected that the mapping and policies that are recommended in the Study will form the basis for natural heritage policies in the drafting of the County Official Plan.
Financial Implications County Council allocated $60,000 in the 2011 budget for the NHS, which carried over to the 2012 budget
Recommendation RESOLVED THAT County Council receive the Sustainability – Natural Heritage Study Update and Natural Heritage Study Background Information Summary Report for information only.
Organizations, Departments and Individuals Consulted and/or Affected Ministry of Municipal Affairs and Housing Ministry of Natural Resources Frontenac Stewardship Council Local Conservation Authorities Townships of Frontenac
Administrative Report Sustainability – Natural Heritage Study Update September 19, 2012
e) Natural Heritage Study Update
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AgendaItem# 101011012•
e) Natural Heritage Study Update
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AgendaItem# 101011012•
July 27, 2012 5335 Canotek Rd
County of Frontenac 2069 Battersea Road Glenburnie, Ontario K0H 1S0
Suite 200 Ottawa Ontario Canada K1J 9L4
Attention: Mr. Peter Young, Community Planner
Telephone
Re:
Natural Heritage Study Background Information Summary Report
(613) 745-2213 Fax
Dear Mr. Young:
(613) 745-3491
We are pleased to provide you with a copy of the Natural Heritage Study Background Information Summary Report. This report provides relevant information collected during the first phase of the County’s Natural Heritage Study. The information will be used to further analyze the components that make up the County’s natural heritage system, protection requirements and associated policies to protect important natural features. Once you have reviewed the material and approve of its’ release, we can provide the necessary printed copies for release to the steering committee. Should you have any questions, please do not hesitate to contact me at menright@dillon.ca or 905-901-2912. Yours sincerely, DILLON CONSULTING LIMITED
Mike Enright, IRMT, B.Sc. Associate, Project Manager Encl.
Dillon Consulting Limited
e) Natural Heritage Study Update
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AgendaItem# 101011012• County of Frontenac: Natural Heritage Study Background Information Summary Report
TABLE OF CONTENTS Page
Introduction …………………………………………………………………………………………………….. 1 Agencies and Stakeholders Contacted …………………………………………………… 1 Documentation/GIS Files Reviewed ……………………………………………………… 2 Methodology for Carrying Out the NHS…………………………………………………. 2 Information Defining Significance of Natural Heritage Features ……………….. 3 Comparative Assessment of Existing Frontenac Township Official Plans……. 3 Feedback Received During the First Public Consultation Event…………………. 3 Summary and Next Steps …………………………………………………………………….. 4
APPENDICES Appendix I: Appendix II: Appendix III: Appendix IV: Appendix V:
Documentation/GIS Files Reviewed Methodology for Carrying Out the NHS Information Defining Signifiance of Natural Heritage Features Comparative Assessment of Official Plans Feedback Received During the First Public Consultation Event
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AgendaItem# 101011012• County of Frontenac: Natural Heritage Study Background Information Summary Report
Introduction The need for and priority placed on the development of solid information and policies addressing natural features in the County of Frontenac (County) have been recognized by the County Council though its’ adoption of the Integrated Community Sustainability Plan (ICSP). The ICSP identifies the need for Natural Heritage Study (NHS) as key priority project in achieving sustainable future. In early 2012, the County of Frontenac retained Dillon Consulting Limited (Dillon) to undertake this NHS. The goals of the NHS, as identified by the County of Frontenac include: To increase our understanding of natural heritage features and systems across the Frontenacs; To develop land use planning information and policies that identify, protect, and enhance the County’s natural heritage features and systems in manner that meets or exceeds provincial direction; To encourage and facilitate private stewardship, partnerships between organizations, and public education; To protect the relationships between plant and animal communities; and To recognize the links between natural heritage features and systems. The Natural Heritage Study is to be undertaken in three phases including: Phase Background Review, Public Consultation and Scoping Phase II Natural Heritage System Review Phase III Policy Development This report summarizes the results and feedback obtained during Phase Specifically, this report will provide the following:
of this project.
Information on the agencies and stakeholders contacted; Documentation/Geographic Information System (GIS) files reviewed; Methodology for carrying out the NHS; Information defining significance of natural heritage features; Comparative assessment of existing Frontenac Township Official Plans; and Feedback received during the first public consultation event.
Agencies and Stakeholders Contacted There are four different Conservation Authorities operating in the County including Quinte Conservation, Cataraqui Region Conservation Authority, Rideau Valley Conservation Authority and Mississippi Valley Conservation. In addition, two Ontario Ministry of Natural Resources Districts (Peterbourgh and Bancroft), overlap the County of Frontenac. Within the County there are four Townships including North Frontenac, Central Frontenac, South Frontenac and Frontenac Islands. Several non-governmental organizations such as Ducks Unlimited, Queen’s University (Biology
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AgendaItem# 101011012• County of Frontenac: Natural Heritage Study Background Information Summary Report
Station), Friends of Salmon River, Kingston Field Naturalists and Nature Conservancy also operate within the County.
Documentation/GIS Files Reviewed The above agencies, Townships and non-governmental stakeholders were contacted to obtain relevant GIS natural feature mapping within their jurisdiction. The data provided was catalogued and organized within GIS database. Our focus during this exercise was to collect information that could be mapped and was known to be of quality that could be relied upon to define the natural heritage system within the County. The quality of specific data was discussed with the responsible agency or stakeholder and determination made on its appropriateness for use within this process. The results of this information gathering exercise is provided in the Table of Appendix I This Appendix also provides three maps outlining information deemed most relevant to the NHS. These maps were used during the first public consultation event to communicate the major components of the natural heritage system in the County. Other documentation collected includes Official Plans for North Frontenac, Central Frontenac, South Frontenac and Frontenac Islands.
Methodology for Carrying Out the NHS The approach to carrying out the NHS involves establishing areas of protection based on holistic assessment of core natural areas supported by functional linkages and corridors. These areas protect key features and functions, biodiversity, and the natural disbursement of plants and wildlife necessary to sustainably support viable natural environment for the long-term. An interconnected system of natural features also helps buffer against natural fluctuations of wildlife/plant populations as well as mitigating some of the impacts which may occur in localized area. Our approach to the development of natural heritage system will use the following key principles: Build from existing protected areas; Identify core natural areas of relatively undisturbed natural features (e.g. contiguous forests); Identify functional corridors and linkage areas between core natural areas that are protected in some manner by legislation (e.g. streams/rivers and lakes); Identify areas of biodiversity; Identify enhancement areas, where possible (improving size, shape, proximity of features); Identify additional functional corridors and linkages where they are absent or redundant; Incorporate buffers into natural heritage system mapping for features that require additional protection to be functional (e.g. stream features that include an appropriate riparian area); Seek connections to natural features beyond jurisdictional boundaries (beyond the County of Frontenac); and, Recommend policy and stewardship that delivers protection, promotion and enhancement of natural features.
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Based on the above, the methodology for the NHS was developed and is presented in flow chart provided in Appendix II This flow chart defines the specific analysis process for achieving all phases of the NHS.
Information Defining Significance of Natural Heritage Features review of the Ministry of Natural Resources Natural Heritage Reference Manual (NHRM) (MNR 2010) was used to identify current criteria, consistent with the Provincial Policy Statement (PPS), for identifying the significance of natural features. Although other material was reviewed, the NHRM is considered to be the authority on defining significance of natural features and was developed to be consistent with the intent of the PPS. Relevant material from the NHRM that is required to be addressed during policy development is provided in Appendix III
Comparative Assessment of Existing Frontenac Township Official Plans review of the latest versions of the Township Official Plans for relevant natural environment policies was conducted to determine their level of consistency and noting where they meet, exceed or need further refinement to correspond with provincial policy. summary of this review is provided in the table of Appendix IV Overall, findings from the review suggest that the most recent Official Plans are fairly consistent and meet the minimum requirements of the PPS.
Feedback Received During the First Public Consultation Event Two public consultation events took place, including one in the north (Sharbot Lake) and one in the south (Glenburnie). The purpose of these events was to summarize the NHS, the methods to be followed and to elicit feedback from the public regarding what they deemed important within the County. In order to engage the public, small activity was conducted, which focused on the public providing input into natural heritage features they felt contributed to the economic development, heritage/culture/historic, natural beauty, recreation and sustainability/ecological function of the County. summary of the input received from the public is provided below and mapped in Appendix V Economic Development Common themes were focused around lakes (and lake activities such as fishing, ferries, and beaches), canals, and variety of other features, including certain places (e.g., Wolfe Island, Verona, and Kingston). Some unique features included lawn service and MacDonald Tree Nursery near Sharbot Lake. The majority of features identified surrounded the Sharbot Lake area. Heritage/Culture/Historic Common themes were focused around lake/river systems (including fish hatcheries, mills, dams, and canals) and old mines. Unique features mentioned were the Holleford Crater and company called Ecological Services (address was given in the description). small amount of features were identified near Verona, otherwise there was no specific concentration of features, although they tend to be easily accessible by road.
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AgendaItem# 101011012• County of Frontenac: Natural Heritage Study Background Information Summary Report
Natural Beauty Common themes were landscape features (e.g., forests, lakes/rivers, hills, valleys). Trail systems, lookouts, and parks (e.g., Bon Echo) were also prevalent. Unique features included Bedford Road and Simcoe Island (as well as Simcoe Lighthouse). No specific concentration of features occurred except many are easily accessible by road. Recreation Common themes were trails (for ATVs, bikes, walking), and activities around lakes/rivers (boating, canoeing, fishing, birding). Unique features were Camp Oconto and golfing. No specific concentration of features occurred, although feedback from the public did tend to focus on features that are easily accessible by road. Sustainability/Ecological Function variety of themes were apparent. Areas with different animals were considered important (e.g., flying squirrels, migration routes, five lined skinks), lake/river systems (including shoreline and wetlands), as well as parks (e.g., Frontenac Provincial Park). Unique features included dump, Clay windmills, and zebra mussels. Some concentration of feedback provided from the public occurred around Sharbot Lake and Frontenac Provincial Park. Overall, the majority of points that the public noted were easily accessible by road. Common areas were Kennebec Lake area, Bon Echo Provincial Park, Sharbot Lake, Verona, and Frontenac Provincial Park. Major common themes throughout all the natural heritage categories included lakes/river systems (with associated activities fishing, boating; and features ferries, canals and mills), parks and trail systems. Less common themes included different landscape features (natural and man-made mines), specific roads and areas (e.g., Devil Lake Road and Harrowsmith) and animals. Attendees of the public consultation event were encouraged to submit additional comments using the comment sheet provided as they arrived. In total five comment sheets were submitted for consideration. These comments sheets are provided in Appendix V
Summary and Next Steps Key information has been gathered and preliminary analysis conducted for the purpose of building strong knowledge-base for undertaking the NHS. The work completed to-date has helped identify information gaps, stakeholder perspectives on the NHS, important places in the County, and provides an initial base for defining the natural heritage system and related policies. Moving forward, the consulting team will be proceeding with Phase II of this project. Specifically, the team will be consolidating the three existing maps into single natural heritage system map, which will provide the basis for meeting the protection requirements identified in the PPS. Our ecologists will also be completing detailed assessment of the quantity and quality of the natural features that comprise the natural heritage system, conduct gap analysis, identify significance criteria, make recommendations for improving conservation measures, and conduct targeted field work, as determined necessary.
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Subsequent work during Phase III will build comprehensive policies that meet the PPS at minimum and seek stronger protection for other natural features deemed important to the sustainability of the County of Frontenac.
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AgendaItem# 101011012• County of Frontenac: Natural Heritage Study Background Information Summary Report
Appendix I: Documentation/GIS Files Reviewed
e) Natural Heritage Study Update
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e) Natural Heritage Study Update
County of Frontenac Natural Heritage Study - Data Collection Summary Name MNR Land Information Data
Shapefile
Type
Aquatic Feeding Area
aquafeed
polygon
CLUPA Primary Land Use Area
clupapri
polygon
Conservation Reserve, Regulated
conrvreg
polygon
Conservation Area
consvare
polygon
Federal Protected Area
fedparea
polygon
Wildlife Feeding Area
feedawld
polygon
OHN - Waterbody
ohnwbdy
polygon
Municipal Park
munpark
polygon
Significant Ecological Area
Wetland Unit & Evaluated Wetland (Consolidated)
provpreg
sigecol
wetlandu
polygon
polygon
polygon
An Aquatic Feeding Area is a polygon feature that identifies a species-specific area that contains aquatic vegetation on which the species feeds. Contains the principal land use direction and the geographic extent they represent for Crown Land. An area of public lands regulated under the Provincial Parks and Conservation Reserves Act, 2006 which protects ecosystems that are representative of all of Ontario’s natural regions. Lands which are considered to be regionally significant, such as valleys, or environmentally sensitive areas, and are best managed by a public agency to retain their natural characteristics. Areas protected by the Federal government for natural or cultural reasons. A Wildlife Feeding Area is a polygon feature that identifies an area where a wildlife species habitually feeds. Waterbodies are polygon features (natural and manmade) that describe various realizations of surface water at a medium scale of 1:10K in Southern Ontario, 1:20K in Northern Ontario and 1:50K in the Far North Municipal Parks across study area An area of public lands regulated under the Provincial Parks and Conservation Reserves Act, 2006 which protects ecosystems that are representative of all of Ontario’s natural regions. A Significant Ecological Area is a polygon feature that identifies an area of interest to the Ministry that is ecologically significant, and warrants special consideration, excluding Areas of Natural and Scientific Interest (ANSI), parks, reserves or Environmentally Sensitive Areas (ESA) A Wetland Unit is an individual spatial polygon representing a discrete wetland type (Marsh, Fen, Swamp, Bog, Open Water or Unknown). An Evaluated Wetland is an aggregation or a collection of one or more Wetland Units.
Date Received
Map
4/11/12
Terrestrial
4/11/12
Conservation Lands
2/2/12
Conservation Lands
2/2/12
Conservation Lands
2/2/12
Conservation Lands
2/2/12
Terrestrial
2/2/12
All
2/2/12
None
2/2/12
Conservation Lands
2/2/12
2/2/12
Wintering Area
wildarea
winterng
polygon
polygon
A Wintering Area is a polygon feature that identifies an area in which a species habitually winters.
Area important for maintaining healthy moose populations. Administrative boundary, used “enhanced management area” Area with existing legislative protection. Area with existing legislative protection Area with existing legislative protection Area deemed important for sustaining wildlife populations. General Basemap
No features located within study area. Area with existing legislative protection
None
Covers area with Old Growth Forests within the County - other attributes already captured in other datasets. Old growth layer deemed unreliable data.
Aquatic
PSW’s are provincially protected. Other evaluated and non-evaluated are also important NH features.
An area regulated under the Wilderness Area Act. Wilderness Area
Rational
2/2/12
None
4/11/12
Terrestrial
Area with existing legislative protection but deemed unsuitable for planning purposes. Deer and Moose wintering area’s are important in maintaining viable populations.
AgendaItem# 101011012•
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Provincial Park, Regulated
Description
e) Natural Heritage Study Update
County of Frontenac Natural Heritage Study - Data Collection Summary Name
Shapefile
Type
Wooded Area
woodarea
polygon
Forest Abiotic Damage Event
abiotdam
polygon
Agreement Forest Area
agreefor
polygon
Bait Harvest Area
baitharv
polygon
Beaver Dam
beavrdam
Breeding Area
Description An area covered by trees. An area where a non-biological event, such as wind or ice storm, has damaged areas of forested land.
Date Received
Map
2/2/12
Terrestrial
4/11/12
None
4/11/12
Conservation Lands None
4/11/12
None
breedare
polygon
A Breeding Area is a polygon feature that identifies a site where a species habitually breeds.
4/11/12
Terrestrial
Breeding Zone
breedzon
polygon
4/11/12
None
Built up Areas
BuiltupAreas_Merged
polygon
2/2/12
None
Conservation Authorities Administration Areas
caadmin
polygon
2/2/12
None
Calving Fawning Site
calvfawn
polygon
4/11/12
None
Recreation Camp
camprec
polygon
2/2/12
None
Canadian Heritage River System
chrs
polygon
4/11/12
None
4/11/12
Conservation Lands (as appropriate)
4/11/12
Conservation Lands (as appropriate)
4/11/12
None
2/2/12
None
Crown Land - MNR Acquisitions Public
clacq_p
polygon
Crown Land - MNR Non-Freehold Dispositions Public
cldisp_p
polygon
CLUPA Modifying Land Use Area
clupamod
polygon
Cottage: Residential Area
cotresar
polygon
A Breeding Zone is a polygon feature that identifies a geographic area from which flora selections are made and interbred. Areas with development (Built up) within study area Conservation Authorities Administration Areas within the study area A Calving Fawning Site is a polygon feature that identifies an area to which a particular species habitually migrates to give birth. Recreation Camps near study area. An area set aside for the recognition, conservation, and management of a river or section of river with outstanding natural heritage, cultural, and recreational values. For the purposes of this data class, securement = acquisition including all activities involving a title rights such as fee simple purchase, conservation easements, land donations, bequeaths and land exchanges. Dispositions refer to tenure on Crown land, usually for a set term and a specific purpose. Contains land use direction and the geographic extent they represent that supplements and/or modifies the principal land use direction for Crown Land. Cottage Residential Area found within study area, Not Remote
Deemed to be not relevant for natural heritage conservation. Administrative boundary for forest protection. Administrative boundary, Not relevant Beaver dams can change over time making it difficult to plan around. Wildlife habitat which tends to be consistent year after year. Deemed to be not relevant for natural heritage conservation. Settlement locations are captured in another dataset. Administrative Boundary, not the focus of current mapping No features located within study area. Deemed to be not relevant for natural heritage conservation. Feature captured under other data source. Area with existing legislative protection. Area with existing legislative protection. Administrative boundary, Not relevant Deemed to be not relevant for natural heritage conservation.
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point
An Agreement Forest Area is a polygon feature that identifies an area of forested private land governed by a Forest Management Agreement. The bait resource in much of the province is allocated to harvesters through the exclusive use block system (one harvester per bait harvest area) with block sizes generally much larger in the north than in the south. A dam constructed by beavers in a stream bed at a narrow point where the current is fastest.
Rational Woodlands are an important natural heritage feature.
e) Natural Heritage Study Update
County of Frontenac Natural Heritage Study - Data Collection Summary Name
Shapefile
Type
Description
Date Received
Map
cotressi
Point
Crown Land - MNR Unpatented Land Public
crnlnd_p
Polygon
Lands that are under the mandate or management of the Ministry of Natural Resources.
Crown Game Preserves
crowngme
polygon
Den Site
densite
polygon
Federal Land
fedlndo
polygon
Fire Disturbance PT
firedspt
point
Represents the estimated starting point of a forest fire for which the perimeter was not mapped.
4/11/12
None
Fire Disturbance Area
firedstb
polygon
A Fire Disturbance Area is an area greater than 40 hectares in size that has been disturbed by forest fire
4/11/12
None
Forest Misc Damage Event
formisc
polygon
Includes forest damage events that cannot be singly attributed to a specific abiotic, insect or disease agent or event.
4/11/12
None
4/11/12
None
2/2/12
None
4/11/12
None
2/2/12
None
4/11/12
None
2/2/12
None
4/11/12
None
2/2/12
None
Habitat Planning Range
hplanrng
polygon
Indian Reserve
indianre
polygon
Forest Insect Damage Event
insctdam
polygon
Land Ownership
landown
polygon
Landform Conservation Area
lndfcons
Land Use Plan Area, MNR
luplmnr
Mineral Deposit Inventory
mindep
Municipalities/Townships
Municipalities_Edited
polygon
polygon
Crown Game Preserves were established to prohibit or at least regulate the hunting and trapping of wildlife in specific areas in order to restore local populations. A Den Site is a polygon feature that identifies a site where a species gives birth to and nurses its young (for example, red fox). Federal Land (Canadian Forces Base, Airports, Harbours etc.)
A Habitat Planning Range is a polygon feature that identifies an area for which habitat criteria, climatological information, and species occurrence information combine to make it an exemplary habitat for a particular species. Indian Reserves near study area Area of insect damage of forested area Land designated as Crown Land, Private Land, or Federal Land (Indian Reserve and Other) Land area dominated by steeply sloping or complex landform patterns. Identified by MNR as areas having more than 20 percent of the land surface comprised of: lands with slopes in excess of 10%; land with distinctive landform features such as ravines, kames and kettles; and/or Land with a high diversity of land slope classes. Includes where particular land use planning initiatives have effect that have been approved or are established for a significant geographic area. Database providing an overview of mineral deposits within the province of Ontario. Municipalities and Townships found within the study area
Rational Deemed to be not relevant for natural heritage conservation. Area with existing legislative protection.
2/2/12
None
4/11/12
Conservation Lands (as appropriate)
4/11/12
None
No features located within study area.
4/11/12
None
No features located within study area.
2/2/12
Conservation Lands
Area with existing legislative protection. Deemed to be not relevant for natural heritage conservation. Deemed to be not relevant for natural heritage conservation. Deemed to be not relevant for natural heritage conservation. Administrative boundary more than ecological boundary. Information captured in other more appropriate data sets. No features located within study area. Deemed to be not relevant for natural heritage conservation. Administrative boundary, Not relevant None within County
Administrative boundary, Not relevant Deemed to be not relevant for natural heritage conservation. Administrative boundary, Not relevant
AgendaItem# 101011012•
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Cottage: Residential Site
Cottage: Residential Sites found within study area, Not Remotely Located
e) Natural Heritage Study Update
County of Frontenac Natural Heritage Study - Data Collection Summary Name
Shapefile
Type
nesting
point
NGO Nature Reserve
ngonatrv
polygon
Natural Heritage Values Area
nhervala
polygon
Natural Heritage System Area
nhsarea
polygon
Fish Nursery Area
nursafish
polygon
Stewardship Zone
oszone
polygon
Ontario Trail Network Trail Segment
otnseg
polyline
Trailhead
otnthd
point
Ontario Trail Network Watercourses
otnwcrs
polyline
Recreation Access Point
recpnt
point
Resting Area
restarea
polygon
Date Received
Map
2/2/12
Terrestrial
2/2/12
None
2/2/12
Conservation Lands
2/2/12
None
2/2/12
None
2/2/12
None
2/2/12
None
2/2/12
None
2/2/12
None
Access Points to Recreational Areas (Camping Sites) within the study area
2/2/12
None
A Resting Area is a polygon feature that identifies an area where a certain species is known to habitually sleep or rest.
2/2/12
None
NGO Nature Reserves are lands held by nature trusts and other non-government agencies for the purpose of nature conservation. An area Recommended or Proposed for protection that may be subject to interim protection policies, including Provincial Parks (additions and new), Conservation Reserves (additions and new) and Forest Reserves. A system of natural core areas and key natural corridors or linkages, such as rivers and valleys, with significant ecological value. A Fish Nursery Area is a polygon feature that identifies an area where a fish species raises its newborn, if that area is different from the Spawning Area. The Ontario Stewardship Program divides the province into four administrative regions or zones. Any given Stewardship Council will fall into one of these zones. A trail segment is a line feature which defines a linear corridor through the natural or urban environment. Recreational Trail Entrances within the study area. Watercourses (Streams) across Ontario
The area of land and water governed by a Source Protection Authority which defines the watershed area within which the terms of reference, assessment reports and source protection plans must be developed.
4/11/12
None
A Spawning Area is a polygon feature that identifies an area where a species of fish habitually spawns.
4/11/12
None
polygon
A Fish Staging Area is a polygon feature that identifies an area where a fish species rests during migration.
2/2/12
None
polygon
Captures the location of fields that have had tile drainage installed.
4/11/12
None
Source Protection Area Generalized
spagen
polygon
Spawning Area
spawnare
polygon
Fish Staging Area
stagafsh
Tile Drainage Area
tiledrna
Rational Wildlife habitat which tends to be consistent year after year. No features located within study area. Mapped as appropriate based on features with existing legislative protection. No features located within County Protection of fish will be captured under general lakes and rivers. Administrative boundary, Not relevant Deemed to be not relevant for natural heritage conservation. Deemed to be not relevant for natural heritage conservation. Deemed to be not relevant for natural heritage conservation. Deemed to be not relevant for natural heritage conservation. No features located within study area. Deemed to be not relevant for natural heritage conservation as the mapping detail is too general. Protection of fish will be captured under general lakes and rivers. Protection of fish will be captured under general lakes and rivers. Deemed to be not relevant for natural heritage conservation.
AgendaItem# 101011012•
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Bird Nesting
Description Bird Nesting Sites (Hawks, Raptors, Great Blue Heron ect) within the study area
e) Natural Heritage Study Update
County of Frontenac Natural Heritage Study - Data Collection Summary Name Traditional Land Use Area
Shapefile tlua
Type polygon
Trail Segments
trailseg
polyline
Wildlife Travel Corridor
travcwld
polygon
Tree Improvement Area
treeimpr
polygon
Utility Site
utilsite
point
Wildlife Management Unit
wildadmu
polygon
Wild Rice Stand
wildrice
Water Power Generating Station
Description A Traditional Land Use Area is a polygon feature that identifies an area commonly used for both current and past human activities that are deemed worthy of special consideration. A line feature which defines a linear corridor through the natural or urban environment, for one or more of the following recreational purposes; hiking, backpacking or snowmobiling) A Wildlife Travel Corridor is a polygon feature that identifies a route used by a wildlife species for migration. A Tree Improvement Area is a polygon feature that identifies an area designated for the study and improvement of tree species
Date Received 2/2/12
Map None
2/2/12
None
2/2/12
None
4/11/12
None
2/2/12
None
Rational Deemed to be not relevant for natural heritage conservation. Deemed to be not relevant for natural heritage conservation.
None
4/11/12
None
Will be captured under the protection of wetlands.
wpgenstn
point
A waterpower generation station is a facility that is used for the generation of electricity from water.
2/2/12
None
Water Power Potential Site
wppotste
point
A site which has the potential to be used for hydroelectric power generation.
2/2/12
None
Primary Watershed
wtrshpri
polygon
2/2/12
None
Quaternary Watershed
wtrshqua
polygon
2/2/12
None
Secondary Watershed
wtrshsec
polygon
2/2/12
None
2/2/12
Conservation Lands and Aquatic
4/11/12
None
4/11/12
None
4/11/12
None
4/11/12
None
Tertiary Watershed
wtrshter
polygon
FRI FIMv1 (Bancroft Minden Forest - 2003)
polygon
FRI FIMv1 (Ottawa Valley Forest - 1998)
polygon
FRI FIMv1 (Mazinaw Lanark Forest - 2006)
polygon
FRI Planning Composite Inventory (Ottawa Valley Forest)
polygon
A Primary Watershed is a polygon feature that identifies one of the three primary watershed divisions which comprise the entire Province of Ontario: Great Lakes, Hudson Bay, and Mississippi. Quaternary watersheds are fourth level drainage areas. A Secondary Watershed is a polygon feature that identifies one of the seventeen secondary watershed divisions. Most secondary divisions are either large river systems or groupings of small coastal streams. A Tertiary Watershed is a polygon feature that identifies one of the 144 subdivisions of the secondary watershed divisions. Tertiary divisions range in size from 700 square kilometres to 31,000 square kilometres. These layers provides the general current production status of all Forest Resources Inventory (FRI) units in the province of Ontario. Forest Resource Inventory for Ottawa Valley forests
Deemed to be not relevant for natural heritage conservation. Deemed to be not relevant for natural heritage conservation. Deemed to be not relevant for natural heritage conservation. Not mapped but may provide a good mapping Too large a scale to be relevant for this study. Basemap Info
not relevant yet for general mapping yet. not relevant yet for general mapping yet. not relevant yet for general mapping yet. not relevant yet for general mapping yet.
AgendaItem# 101011012•
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4/11/12
polygon
Point utility features for providing services for power, water, communications, or heating fuel (Hydro Station, Pumping Station). A Wildlife Management Unit (WMU) is a polygon feature that identifies a geographic area, i.e. numbered divisions of the Province of Ontario, which serves as a permanent land base for wildlife research and management. A Wild Rice Stand is a polygon feature that identifies an area where wild rice grows.
No features located within study area. Deemed to be not relevant for natural heritage conservation. Deemed to be not relevant for natural heritage conservation. Administrative boundary, Not relevant
e) Natural Heritage Study Update
County of Frontenac Natural Heritage Study - Data Collection Summary Name
Shapefile
Type
FRI Planning Composite Inventory (Mazinaw Lanark Forest)
polygon
FRI Planning Composite Inventory (Bancroft Minden Forest)
polygon
Provincial Landcover 2000 - 27 Classes
polygon
Floodplain Hazard Land Mapping - Ontario
polygon
Ecological Land Classification (ELC) of Ontario
polygon
Southern Ontario Land Use - Canada Land Inventory
polygon
Description Forest Resource Inventory for Mazinaw / Lanark forests Forest Resource Inventory for Bancroft / Minden forests The land cover classes consist of vegetation types (such as forest, wetlands, and agricultural crops or pasture) and categories of non-vegetated surface (such as waterbodies, bedrock outcrops, or settlements). This dataset includes information from Canada’s Flood Damage Reduction Program (FDRP). In addition to FDRP features, this dataset also includes some First Nations floodplain mapping. It does not include any Conservation Authority floodplain mapping. High-Level ecological land classification for Ontario Land cover map based on classified satellite imagery.
Date Received
Map
4/11/12
None
4/11/12
None
4/11/12
None
4/11/12
None
4/11/12
None
4/11/12
None
4/13/12
Conservation Lands
4/13/12
None
4/13/12
None
4/13/12
None
4/13/12
None
4/13/12
None
Rational not relevant yet for general mapping yet. not relevant yet for general mapping yet. not relevant yet for general mapping yet. Too fine a scale for County wide mapping
not relevant yet for general mapping yet. not relevant yet for general mapping yet.
Cataraqui Region Conservation Authority Data Properties owned by the Conservation Authority.
CRCA_Properties
polygon
–Unknown
CKN_section_28_Screening_Area
polygon
Floodplains
floodplains
line
Frontenac Islands Floodline at 76m
Frontenac_Islands_Floodline_76m
line
–Unknown
SF_section_28_screening_area
polygon
St Laurence flood level
St_Lo_floodlevel
line
Flood level along the St Laurence River. Datasets developed in order to have a consolidated and resolved Source Water Protection Planning (SWPP) watershed boundary area, for use in Conservation Authority and Source Water Protection regional-scale mapping.
– No information provided Floodplain boundaries for watercourses within the conservation authority administration area. Floodline for the Frontenac Islands based on the 76m contour line. – No information provided
Area with existing legislative protection Does not appear to be relevant for NH Mapping. Too fine a scale for County wide mapping Not relevant at this stage Does not appear to be relevant for NH Mapping. Not relevant at this stage
Quinte Conservation Authority Data Quinte Region boundary
QC_Boundary
polygon
Environmental Hazard Line (Generic Regulations Limit)
Env_Hazard_Line_Final
line
Flood line for Quinte Conservation including Lane Creek in Wellington
Floodline_Edit
line
Property owned by Quinte Conservation
QC_CA_Selection
polygon
Quinte Conservation trail network
QC_Trail_Network_All
line
County_Frontenac_March2012_CA_Areas
polygon
CoK_Building CoK_Civic_Address
polygon point
Area with existing legislative protection
4/13/12
Conservation Lands
4/13/12
None
4/13/12
None
4/13/12
None
4/13/12
None
Conservation Authority properties within the County of Frontenac.
4/13/12
Conservation Lands
Area with existing legislative protection
Buildings Civic addresses
4/13/12 4/13/12
None None
Not relevant at this stage Not relevant at this stage
To show Generic Regulations Limit within Quinte Conservation jurisdiction. To show regulated flood line within Quinte Conservation jurisdiction. A subset of Quinte Conservation owned properties that are promoted as Conservations Areas to the general public A digital collection of the Quinte Conservation trail network as promoted to the general public. The trail network was collected via GPS data capture during the summer of 2010.
Not relevant at this stage Not relevant at this stage Not relevant at this stage Not relevant at this stage.
Rideau Valley Conservation Authority Data Boundaries of RVCA properties
City of Kingston Base Data Buildings within the City of Kingston Civic Addresses within the City of Kingston
AgendaItem# 101011012•
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Property owned by Cataraqui Region CA
e) Natural Heritage Study Update
County of Frontenac Natural Heritage Study - Data Collection Summary Name MPAC property assessments for the City of Kingston Road Network for the City of Kingston
Shapefile
Type
CoK_MPAC_Parcel_Assessment Cok_Road_Element
polygon line
bedrock_II.shp
polygon
Description Parcel fabric for Kingston Road network for Kingston
Date Received
Map
Rational
4/13/12 4/13/12
None None
Not relevant at this stage Not relevant at this stage
7/5/12
Conservation Lands
Required to show the Canadian Shield boundary
Ontario Ministry of Northern Development and Mines Quartenary Geology
Quartinary Geology mapping used for Canadian Shield Boundary
AgendaItem# 101011012•
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e) Natural Heritage Study Update
AgendaItem# 101011012•
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e) Natural Heritage Study Update
AgendaItem# 101011012•
Page 121 of 244
e) Natural Heritage Study Update
AgendaItem# 101011012•
Page 122 of 244
AgendaItem# 101011012• County of Frontenac: Natural Heritage Study Background Information Summary Report
Appendix II: Methodology for Carrying Out the NHS
e) Natural Heritage Study Update
Page 123 of 244
e) Natural Heritage Study Update
COUNTY OF FRONTENAC NATURAL HERITAGE STUDY METHODOLOGY PHASE I
Evaluation of Data Relevance and Quality
Steering Committee Meeting
Background Review and Collection of GIS Information
Initial NHS Mapping
Agency Consultation
DRAFT OF NATURAL HERITAGE STUDY METHODS
Public Consultation Event 1
FINAL NATURAL HERITAGE STUDY METHODS
Initial Policy Review
Initial Review of Material To Define Significance
AgendaItem# 101011012•
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Summary Report
PHASE II
Natural Heritage System Analysis and Evaluation Phase I - Natural Heritage System Mapping
e) Natural Heritage Study Update
COUNTY OF FRONTENAC NATURAL HERITAGE STUDY METHODOLOGY
•Quantity & Quality •Aerial Photography •Compatibility Mapping •Gap Analysis
Draft Natural Heritage System (NHS) Mapping
Identify Corridors and Rehabilitation Areas
Steering Committee Meeting
Identify Areas for Field Confirmation and Implement Assess Indicators & Develop Performance Measures
Revise NHS Mapping Revise Indicators and Performance Measures Revise Significance Criteria
Draft Indicators and Performance Measures
Develop Significance Criteria Draft Significance Criteria
AgendaItem# 101011012•
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•Protocol for Identifying Significance •Definition of Significance •Policy Protection Framework •Provincial Policy Statement •Local Protection Strategy
e) Natural Heritage Study Update
COUNTY OF FRONTENAC NATURAL HERITAGE STUDY METHODOLOGY PHASE III
Define Regional Planning Issues •Comparative Review of Township Official Plans •Support ICSP Vision? •Gaps Analysis Draft Policies
Draft Significance Criteria Draft NHS Mapping
Steering Committee Meeting
Draft Report • Phase I – Background Review • Phase II – NHS Mapping, Indicators, Significance Criteria, Field Confirmation • Phase III – Policy Direction and Implementation Strategy
Public Consultation Event 2
Finalize Policies Finalize NHS Mapping Finalize Significance Criteria Finalize Report
AgendaItem# 101011012•
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From Phase II
Develop Local Policy Vision •Milestones / Critical Path •Goal Setting •Collaboration / Partnerships •Stewardship •Educational Tools •Communication Tools
AgendaItem# 101011012• County of Frontenac: Natural Heritage Study Background Information Summary Report
Appendix III: Information Defining Significance of Natural Heritage Features
e) Natural Heritage Study Update
Page 127 of 244
e) Natural Heritage Study Update
Natural Heritage Reference Manual Material Defining Protection Requirements Under the PPS, Adjacent Lands, Identification of Natural Features and Evaluation of Their Significance Protection Requirement Under the PPS
Adjacent Lands
Definitions
Identification
Habitat of Endangered and Threatened Species
The PPS directs that no development or site alteration is permitted in significant habitat of endangered or threatened species. To be consistent with policies 2.1.3(a) and 2.1.6 of the PPS, planning authorities must sustain habitats for endangered species and threatened species, and promote the recovery of these species by: Not permitting development and site alteration in their significant habitats; and Not permitting development and site alteration on adjacent lands unless their ecological functions have been evaluated and it is demonstrated that there will be no negative impacts on the significant habitat or its ecological function. To be consistent with policies 2.1.3(b), 2.1.3(c), 2.1.4(a) and 2.1.6 of the PPS, planning authorities shall protect wetlands by: Not permitting development and site alteration in significant wetlands in Ecoregions 5E, 6E and 7E and in significant coastal wetlands along all of the Great Lakes, their connecting channels and certain portions of their tributaries; Not permitting development and site alteration in significant wetlands in the Canadian Shield north of Ecoregions 5E, 6E and 7E unless it has been demonstrated that there will be no negative impacts on the significant wetland or its ecological function; and Not permitting development and site alteration on adjacent lands unless their ecological functions have been evaluated and it is demonstrated that there will be no negative impacts on the significant wetland or significant coastal wetland feature or its ecological function.
120 m (or as otherwise determined necessary through consultation with the planning authority or MNR)
An Endangered or Threatened species: means a species that is listed or categorized as an “Endangered Species” or “Threatened Species” on the Ontario Ministry of Natural Resources’ official Species at Risk in Ontario (SARO) list, as updated and amended from time to time.
Under the ESA, MNR is responsible for giving technical advice on species identified on the SARO List and their habitats. For the purposes of implementing policies of the PPS, MNR is responsible for approving the delineation of significant habitat for species identified as endangered and threatened. The MNR district office should be contacted as part of early consultation when planning authorities or development proponents have reason to believe that an endangered or threatened species may be present. Where MNR has not delineated or described the significant habitat, or otherwise defined habitat under the ESA, MNR district offices can provide information and guidance for identifying endangered and threatened species and their habitats found within a municipal planning area or within a proposed development area.
Wetlands
Page 128 of 244
In Ecoregions 5E, 6E and 7E of the province
Significant: habitat of Endangered species and Threatened species, means the habitat, as approved by the Ontario Ministry of Natural Resources, that is necessary for the maintenance, survival and/or recovery of naturally occurring or reintroduced populations of endangered species or threatened species, and where those areas of occurrence are occupied or habitually occupied by the species during all or any part(s) of its life cycle.
120 m (or as otherwise determined necessary through consultation with the planning authority or MNR)
Coastal wetland: means a) Any wetland that is located on one of the Great Lakes or their connecting channels (Lake St. Clair, St. Mary’s, St. Clair, Detroit, Niagara and St. Lawrence Rivers); or b) Any other wetland that is on a tributary to any of the above-specified water bodies and lies, either wholly or in part, downstream of a line located 2 kilometres upstream of the 1:100 year floodline (plus wave run-up) of the large water body to which the tributary is connected. Wetlands: means lands that are seasonally or permanently covered by shallow water, as well as lands where the water table is close to or at the surface. In either case the presence of abundant water has caused the formation of hydric soils and has favoured the dominance of either hydrophytic plants or water tolerant plants. The four major types of wetlands are swamps, marshes, bogs and fens. Periodically soaked or wet lands being used for agricultural purposes, which no longer exhibit wetland characteristics, are not considered to be wetlands for the purposes of this definition. Significant: means in regard to wetlands and coastal wetlands, an area identified as provincially significant by the Ontario Ministry of Natural Resources using evaluation procedures established by the Province, as amended from time to time.
Delineated habitat of endangered and threatened species is considered sensitive information. The exact locations of these species should not be identified in municipal planning documents or documents submitted to the municipality. A provincially significant wetland (PSW) occurs when a wetland is identified, mapped and scored using a scientific point-based ranking system known as the Ontario Wetland Evaluation System (OWES). A PSW, which needs to be identified or confirmed by MNR, is defined as any OWES evaluated wetland that scores: A total of 600 or more points; or 200 or more points in either the biological component or the special features component. MNR is responsible for the OWES, which provides a standardized method of assessing wetland functions and societal values and enables the Province to rank wetlands relative to one another. The OWES consists of two manuals: the Southern Ontario Wetland Evaluation System (used to evaluate all wetlands located in Ecoregions 6 and 7) and the Northern Ontario Wetland Evaluation System (used to evaluate all wetlands located in Ecoregions 2, 3, 4, and 5). Not all wetlands have been evaluated. For a wetland that is unevaluated but has characteristics or contains components that are typical of a significant wetland (e.g., significant species or functions), the planning authority should ensure that a wetland evaluation is undertaken unless MNR has already identified the wetland as a work project prior to processing any planning approvals. Qualification/Experience Requirements: Wetlands can be identified and evaluated by MNR staff or by other qualified professionals, provided that they use the approved OWES methodology and have received MNR training in the use of the Province’s wetland evaluation system. In all cases, MNR is responsible for reviewing and approving the evaluations. MNR recognizes only ministry-sanctioned wetland
Relevant Documents, Acts, Regulations or Definitions Endangered Species Act, 2007 Section 5.0 of NHRM (MNR 2010) Appendix B of the NHRM (MNR 2010) for sources of information for the identification and evaluation of significant habitat of endangered and threatened species.
Southern Ontario Wetland Evaluation System Manual (MNR 2002) Northern Ontario Wetland Evaluation System (MNR 2002) Policy 2.2 of the PPS contains direction for planning authorities to protect and improve or restore the quality and quantity of water through various ways. Protection of wetlands can contribute to achieving goals related to water quality and quantity. Conservation Authorities Act, conservation authorities are empowered to restrict and regulate the use of wetlands. Development, as defined by the Conservation Authorities Act, taking place within or adjacent to a wetland in conversation authority regulated areas may require permission through a permit from the relevant conservation authority to confirm that the wetland is not changed or interfered with in any way.
AgendaItem# 101011012•
Natural Feature
e) Natural Heritage Study Update
Natural Heritage Reference Manual Material Defining Protection Requirements Under the PPS, Adjacent Lands, Identification of Natural Features and Evaluation of Their Significance Natural Feature
Woodlands
and for coastal wetlands, this means no loss of area or function of significant wetlands or significant coastal wetlands due to development or site alteration. In the Canadian Shield north of Ecoregions 5E, 6E and 7E, this means minimal loss of wetland area, with no loss of wetland function due to development or site alteration. To be consistent with policies 2.1.4(b) and 2.1.6 of the PPS, planning authorities shall protect significant woodlands south and east of the Canadian Shield (See Figure 1 of the PPS) by: Not permitting development and site alteration in significant woodlands south and east of the Canadian Shield unless it has been demonstrated that there will be no negative impacts on the feature or its ecological functions; and Not permitting development and site alteration on adjacent lands unless the ecological function has been evaluated and it is demonstrated that there will be no negative impacts on the feature or its ecological function. The PPS definitions for “woodlands” and “significant woodlands” are broad enough to complement other provincial legislation definitions (e.g., Forestry Act) and identification approaches (e.g., Greenbelt Plan) and should not be seen as contradictory to other provincial approaches for identifying woodlands or forests (e.g., ELC). To be consistent with policies 2.1.4(c) and 2.1.6 of the PPS, planning authorities must sustain the connectivity values of valleylands south and east of the Canadian Shield (see Figure 1 of the PPS) by: Not permitting development and site alteration in significant valleylands unless it has been demonstrated that there will be no negative impacts on the feature or its ecological function; and Not permitting development and
Adjacent Lands
Definitions
Identification
Relevant Documents, Acts, Regulations or Definitions
evaluation courses. Wetland evaluations conducted by individuals trained by other organizations will not be considered.
120 m (or as otherwise determined necessary through consultation with the planning authority or MNR)
Woodlands: means treed areas that provide environmental and economic benefits to both the private landowner and the general public, such as erosion prevention, hydrological and nutrient cycling, provision of clean air and the long-term storage of carbon, provision of wildlife habitat, outdoor recreational opportunities, and the sustainable harvest of a wide range of woodland products. Woodlands include treed areas, woodlots or forested areas and vary in their level of significance at the local, regional and provincial levels. Significant: means in regard to woodlands, an area which is ecologically important in terms of features such as species composition, age of trees and stand history; functionally important due to its contribution to the broader landscape because of its location, size or due to the amount of forest cover in the planning area; or economically important due to site quality, species composition, or past management history.
120 m (or as otherwise determined necessary through consultation with the planning authority)
Valleylands: means a natural area that occurs in a valley or other landform depression that has water flowing through or standing for some period of the year. Significant: means in regard to other features and areas in policy 2.1, ecologically important in terms of features, functions, representation or amount, and contributing to the quality and diversity of an identifiable geographic area or natural heritage system.
Approaches to compiling and assessing woodland information will vary depending on the availability of information, the nature of the woodlands present in the planning area and the extent of development pressures on the woodland. Planning authorities are encouraged to undertake a comprehensive study to identify significant woodlands for their planning area. However, woodlands may be identified as potential or candidate significant woodlands for the purposes of the PPS until appropriate detailed studies can be undertaken at a later planning stage (e.g., development application) to confirm their status. Table 7-2 and section 7.3.1 of the NHRM (MNR 2010) provides direction for the criteria for evaluating the significance of woodlands. Suggested criteria for evaluating significance include: Woodland Size; Ecological Functions (woodland interior, proximity, linkages, water protection, diversity); Uncommon Characteristics; and Economic and Social Functional Values
Section 7.0 of NHRM (MNR 2010) Forestry Act and Forest Conservation By-Laws - The identification and protection of significant woodlands do not preclude good forestry practices. Ideally, planning authorities should promote good forestry practices.
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Protection Requirement Under the PPS
Recommendation: use woodland cover within watersheds of the County of Frontenac to inform which size criteria denotes significant woodlands. Allow site specific studies to apply the size criteria in conjunction with other criteria above to confirm significance.
The identification and evaluation of valleylands as significant can be completed using the recommended MNR criteria (e.g. landform related functions and attributes, ecological features, restored ecological functions) (section 8.3 of the NHRM). However, it is the responsibility of planning authorities to implement their identification, evaluation and protection. To identify significant valleylands, an understanding of their hydrological and geomorphic structure is important. Generally, the physical boundaries of valleys should first be identified. Some valleylands are found within a distinct valley landform. Others, within headwater areas, may not have a defined watercourse channel where flow is overland and originates from springs, seepage areas and surface runoff. The physical
Conservation Authorities Act – conservation authorities are empowered to regulate development and activities in or adjacent to river or stream valleys, watercourses and hazardous lands (e.g., unstable soils, unstable bedrock). Development, as defined by the Conservation Authorities Act, taking place within or adjacent to river or stream valleys, watercourses and
e) Natural Heritage Study Update
Natural Heritage Reference Manual Material Defining Protection Requirements Under the PPS, Adjacent Lands, Identification of Natural Features and Evaluation of Their Significance Natural Feature
Protection Requirement Under the PPS
Adjacent Lands
Definitions
site alteration on adjacent lands unless the ecological function has been evaluated and it is demonstrated that there will be no negative impacts on the feature or its ecological function.
Significant Wildlife Habitat (SWH)
boundaries are generally determined as follows: For well-defined valleys, the physical boundary is generally defined by the stable top-of-bank or the predicted top-ofbank (also known as “top of slope” or “top of valley”). For a less well-defined valley or stream corridor, the physical boundary may be defined in a number of ways, including the consideration of riparian vegetation, the flooding hazard limit, the meander belt or the highest general level of seasonal inundation.
120 m (or as otherwise determined necessary through consultation with the planning authority)
Wildlife habitat: means areas where plants, animals and other organisms live, and find adequate amounts of food, water, shelter and space needed to sustain their populations. Specific wildlife habitats of concern may include areas where species concentrate at a vulnerable point in their annual or life cycle; and areas which are important to migratory or non-migratory species. Significant: means in regard to other features and areas in policy 2.1, ecologically important in terms of features, functions, representation or amount, and contributing to the quality and diversity of an identifiable geographic area or natural heritage system;
Additional information sources for the identification and evaluation of significant valleylands are provided in Appendix B of the NHRM (MNR 2010). Significant wildlife habitat frequently occurs in other natural heritage features and areas covered by policies under 2.1 of the PPS (e.g., significant wetlands). To ensure efficient planning processes, the identification and evaluation of significant wildlife habitat often are best undertaken after other natural heritage features have been identified. Where other natural heritage features and areas have been identified, a proponent may not have to identify significant wildlife habitat in these features, provided that: the feature(s) are already protected under official plan policies and designations; the ecological function of the adjacent lands of the feature(s) is evaluated and appropriate protection measures are in place so that there will be no negative impacts on the feature or its ecological function; and if needed, the proponent still considers the significant wildlife habitat functions of these features as part of any site assessment.
Relevant Documents, Acts, Regulations or Definitions hazardous lands in conservation authority regulated areas may require permission through a permit from the relevant conservation authority to confirm that the area is not altered in any way.
Significant Wildlife Habitat Technical Guide (MNR 2000) Natural Heritage Reference Manual (MNR 2010) Significant Wildlife Habitat Decision Support System EcoRegion Criterion Schedules
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To be consistent with policies 2.1.4(d) and 2.1.6 of the PPS, planning authorities shall protect significant wildlife habitat by: Not permitting development and site alteration in significant wildlife habitat unless it has been demonstrated that there will be no negative impacts on the feature or its ecological function; and Not permitting development and site alteration on adjacent lands unless the ecological function has been evaluated and it is demonstrated that there will be no negative impacts on the feature or its ecological function.
Identification
While in some cases the protection of other natural heritage features and areas may address significant wildlife habitat, planning authorities are still encouraged to identify it on a comprehensive basis (e.g., during development/review of official plans, including establishing settlement area designations). It may still be necessary to carry out site assessments before any site-specific planning approvals are granted in order to identify other significant wildlife habitat.
Significant Areas of Natural and Scientific Interest (ANSI)
To be consistent with policies 2.1.4(e) and 2.1.6 of the PPS, planning authorities shall protect those representative segments of Ontario’s biodiversity, natural landscapes
120 m from Life Science ANSIs 50 m from Earth Science
ANSI: means areas of land and water containing natural landscapes or features that have been identified as having life science or earth science values related to protection, scientific study or
For a more comprehensive understanding of SWH identification, refer to section 9.3 of the NHRM (MNR 2010) as well as the Significant Wildlife Habitat Technical Guide (SWHTG) (MNR 2000) for a complete list of SWH and their identification. Ecoregion Criterion Schedules, which is an addendum to the SWHTG can also be used to distinguish Ecoregion differences in criteria defining significance. The MNR identifies and ranks ANSIs as being provincially, regionally or locally significant. For the purposes of policies 2.1.4(e) and 2.1.6 of the PPS, significant ANSIs include only ANSIs identified as provincially significant. Although ANSIs identified as regionally or locally significant
e) Natural Heritage Study Update
Natural Heritage Reference Manual Material Defining Protection Requirements Under the PPS, Adjacent Lands, Identification of Natural Features and Evaluation of Their Significance Natural Feature
Fish Habitat
Protection Requirement Under the PPS ANSIs
Definitions education.
are not included in the PPS definition, information about such ANSIs can still support the development of natural heritage systems under policy 2.1.2 or identification of significant wildlife habitat under policy 2.1.4.
Fish habitat: as defined in the Fisheries Act, c. F14, means spawning grounds and nursery, rearing, food supply, and migration areas on which fish depend directly or indirectly in order to carry out their life processes.
Planning authorities involved in identifying fish habitat for the purposes of the PPS need to incorporate DFO direction, in addition to the Fisheries Act definition for “fish habitat”: “Healthy and productive fish habitats require a sufficient amount of clean water; an adequate supply of food; adequate structure and cover to avoid predation; spawning areas, rearing grounds and nursery areas for larval and juvenile fish; and clear migration routes so that adult fish can reach spawning areas and move between other habitats; and Wise management of fish and fish habitat also involves maintaining natural ecological functions and processes” (Fisheries and Oceans Canada, 2006).
or as otherwise determined necessary through consultation with the planning authority
300 m for inland lake trout lakes on the Canadian Shield at capacity; and 120 m (or as otherwise determined necessary through consultation with the planning authority or other relevant agencies on their behalf)
Identification
Fish: means fish, which as defined in S.2 of the Fisheries Act, c. F-14, as amended, includes fish, shellfish, crustaceans and marine animals, at all stages of their life cycles. Provincial and federal requirements: means in regard to policy 2.1.5, legislation and policies administered by the federal or provincial governments for the purpose of the protection of fish and fish habitat, and related, scientifically established standards such as water quality criteria for protecting lake trout populations.
To incorporate DFO direction, habitat information is needed at both broad and detailed scales in order to consider fish habitat issues. For PPS purposes, both broad scale and detailed habitat information is needed to ensure a specific development application does not negatively affect fish habitat. This information can be captured on broad scale maps that identify waterbodies and aquatic communities across the landscape and detailed maps that identify habitats such as spawning and nursery areas. Where no detailed fish habitat information has been completed, all water features, including permanent or intermittent streams, headwaters, seasonally flooded areas, municipal or agricultural surface drains, lakes, ponds (except human-made off-stream ponds) should initially be considered fish habitat. The MNR has identified Lake Trout Lakes and their drainage basins as a special fisheries resource to be considered when making land use planning decisions. MNR maintains a formal list of lakes designated for lake trout management: Inland Ontario Lakes Designated for Lake Trout Management.
Relevant Documents, Acts, Regulations or Definitions
Fisheries Act; Endangered Species Act, 2007; and Species at Risk Act
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and geological features that have been identified as ANSIs by: Not permitting development and site alteration in a significant ANSI unless it has been demonstrated that there will be no negative impacts on the feature or its ecological function; and Not permitting development and site alteration on adjacent lands unless the ecological function has been evaluated and it is demonstrated that there will be no negative impacts on the feature or its ecological function. To be consistent with policies 2.1.5 and 2.1.6 of the PPS, planning authorities shall protect fish habitat by: Not permitting development and site alteration in fish habitat except in accordance with other applicable legislation, policies and standards administered by the federal or provincial governments for the purpose of the protection of fish and their habitat; Identifying special considerations for lands adjacent to lake trout lakes that are at development capacity on the Canadian Shield; and Not permitting development and site alteration on adjacent lands unless the ecological function has been evaluated and it has been demonstrated that there will be no negative impacts on the feature or its ecological function.
Adjacent Lands
e) Natural Heritage Study Update
Additional Definitions Development: means the creation of a new lot, a change in land use, or the construction of buildings and structures, requiring approval under the Planning Act, but does not include: a)
activities that create or maintain infrastructure authorized under an environmental assessment process;
b) works subject to the Drainage Act; or c)
for the purposes of policy 2.1.3(b), underground or surface mining of minerals or advanced exploration on mining lands in significant areas of mineral potential in Ecoregion 5E, where advanced exploration has the same meaning as under the Mining Act. Instead, those matters shall be subject to policy 2.1.4(a).
Site alteration: means activities, such as grading, excavation and the placement of fill that would change the landform and natural vegetative characteristics of a site. For the purposes of policy 2.1.3(b), site alteration does not include underground or surface mining of minerals or advanced exploration on mining lands in significant areas of mineral potential in Ecoregion 5E, where advanced exploration has the same meaning as in the Mining Act. Instead, those matters shall be subject to policy 2.1.4(a). Negative impacts: means b) in regard to fish habitat, the harmful alteration, disruption or destruction of fish habitat, except where, in conjunction with the appropriate authorities, it has been authorized under the Fisheries Act, using the guiding principle of no net loss of productive capacity; and c) in regard to other natural heritage features and areas, degradation that threatens the health and integrity of the natural features or ecological functions for which an area is identified due to single, multiple or successive development or site alteration activities. Ecological function: means the natural processes, products or services that living and non-living environments provide or perform within or between species, ecosystems and landscapes. These may include biological, physical and socio-economic interactions.
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AgendaItem# 101011012• County of Frontenac: Natural Heritage Study Background Information Summary Report
Appendix IV: Comparative Assessment of Official Plans
e) Natural Heritage Study Update
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e) Natural Heritage Study Update
County of Frontenac Natural Heritage Study - Policy Review Policy Structure Vision/ Principles/ Goals/ Objectives
Central Frontenac 2008 Adopted Official Plan 2.8 Natural Heritage Features and Areas Part of the heritage of the area is a deep respect for the environment and the amenities of natural habitat areas. The Plan sets out policies to ensure that there are no adverse impacts to the conservation of the environment and the ecological functions associated with fish and wildlife habitats and wetlands.
Frontenac Islands
North Frontenac
Official Plan Adopted by Council late 2011 Under review by MAH 1.4 Vision Statement The vision for Frontenac Islands is to create a strong community identity that reflects the unique island character of the area, which respects the principles of orderly, well managed growth and development, which is adequately serviced, which maintains (and preferably enhances) the quality of the natural environment and which provides for sustainable development. Sustainable development is described as development that meets the needs of the present without compromising the ability of future generations to meet their own needs. The Township’s vision embraces the concept of sustainable development through land use decisions that integrate human needs with the natural and built environment. Land use decisions also include sustainable design measures for transportation, infrastructure, waste management, energy systems and the harvesting and use of natural resources. The vision intends to be adaptive to innovative design and human activities that support sustainability.
Official Plan Adopted by Council early 2012 Under review by MAH 2.2 Vision Sustainable development is described as development that meets the needs of the present without compromising the ability of future generations to meet their own needs. Sustainable development is a process of managing change in which exploitation of resources, the direction of investments, the orientation of technological development, and institutional change are all in harmony and enhance both current and future potential to ensure a balance between humans and the biophysical environment (i.e., fauna, flora, the air, water and soil). The Township’s vision embraces the concept of sustainable development through land use decisions that integrate human needs with the natural and built environment.
Draft Official Plan 4.1 NATURAL HERITAGE GOAL The natural beauty of South Frontenac Township’s lakes, forests and rural landscape is its predominant asset. It is the Natural Heritage Goal of this Official Plan to preserve and enhance South Frontenac Township’s environmental quality for the enjoyment of future generations, while realizing its economic potential. To accomplish this, development decisions will be made from a long term cumulative impact point of view which protects the natural heritage systems within the Township. (a) Objectives (i) to promote sustainable development that meets the needs of the present without compromising the ability of future generations to meet their own needs. (ii) to approach planning decisions on an ecosystem basis, an approach that recognizes the interconnection of all living organisms, including humans, to their environment and to each other. (iii) to consider the cumulative impacts of planning decisions, recognizing that development proposals cannot be addressed only on an individual basis in isolation from past and future decisions. (iv) to ensure that no net loss of environmental quality occurs. (v) to maintain or improve surface and subsurface water quality. (vi) to encourage the re-establishment of natural vegetation along shorelines and the upgrading of existing development around waterbodies, especially older sewage disposal systems which may be adversely affecting water quality.
Level of Consistency All plans discuss the importance of sustainable development and having no adverse impacts on the natural environment. Frontenac Islands and South Frontenac provide additional details by listing out specific goals with regards to natural heritage features.
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2.1 Goals and Objectives 9. Certain Natural Heritage Features and Areas within the Municipality warrant protection through measures which are consistent with the Provincial Policy Statement. 2.27 Natural and Cultural Heritage Features Goal To protect significant natural and cultural heritage features and areas from incompatible development. Objectives
- To support the evaluation of natural and cultural heritage features to determine their significance and require an archeological evaluation of resources.
- To document those features and areas which are significant.
- To provide for the review of all land use changes or site alteration which could negatively impact significant natural heritage features or on their ecological functions. Best management practices, mitigative techniques, and avoidance will be encouraged as means of eliminating negative impacts and avoiding incompatible development.
- To maintain, protect and enhance the connections between natural heritage features, including shoreline riparian zones.
South Frontenac
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e) Natural Heritage Study Update
County of Frontenac Natural Heritage Study - Policy Review Policy Structure Definition
Delineation
Central Frontenac 2008 Adopted Official Plan Definitions are excerpted from the Provincial Policy Statement (Section 7.5.1) “For the purposes of this Plan, the … definitions, as excerpted from the Provincial Policy Statement shall be utilized in the application of the Natural Heritage Features and Areas policies”
Sub categories found under Environmental Protection Area: Provincially Significant Wetlands Locally Significant Wetland Provincially Significant A.N.S.I. Regionally Significant A.N.S.I. Locally Significant A.N.S.I. Flood Plain Wetland 120m adjacent lands Natural Heritage Feature
North Frontenac
Official Plan Adopted by Council late 2011 Under review by MAH The definitions in the PPS applies (Definitions p.100) “For the purposes of the Township of Frontenac Islands Official Plan, where terms are used in the Plan that are defined and intended to be those set out in the Provincial Policy Statement, the definition in the Provincial Policy Statement shall apply.”
Official Plan Adopted by Council early 2012 Under review by MAH 4.12 Natural Heritage Features and Areas Natural heritage features and areas are those areas, which are important for their environmental and social values as a legacy of the natural landscapes of the area. Collectively, the individual natural heritage features and areas within a given Planning Area form a natural heritage system. It is intended that the particular features identified in North Frontenac will be conserved for their natural heritage value. Natural Heritage Features are shown on the Land Use Plan Schedules. 4.12.1 “For the purposes of this Plan, the definitions from the Provincial Policy Statement listed in Appendix 1 shall be utilized in the application of the Natural Heritage Features and Areas policies” Natural Heritage Features and Areas which have been identified in the Municipality are illustrated on the Land Use Plan Schedules with an appropriate symbol to identify particular features. Although occurrences of species at risk and habitat are not shown on the Land Use Plan Schedules, due to data sensitivity, species at risk and habitat will be considered when screening planning applications and prior to application approval. There is potential that suitable/significant habitat persists in the Municipality and the list is subject to change as new information is gathered.
The Background Study has assembled the available information on both Natural and Cultural Heritage Features. This information has been reproduced as Schedule “B” to this Plan. It is acknowledged that this information will change as new research is conducted. Therefore, it is expected that Schedule “B” will be updated regularly by Council resolution. (page 31) Schedule “A”: Provincially Significant Wetlands Sensitive Shoreline Schedule “B”: ANSI – Provincial ANSI – Regional Locally Significant Wetlands
The following is identified on the map: Provincially Significant Wetland Locally Significant Wetlands Deer Winter Concentration Area Moose Winter Concentration Area Fish Habitat Highly Sensitive Lake Trout Lakes Moderately Sensitive Lake Trout Lakes and other cold water lakes Areas of Natural and Scientific Interest (ANSI) Cold Water Streams Resource Management Lands Enhanced Management Areas Provincial Parks Conservation Reserves Lake Development Area
South Frontenac Draft Official Plan Section 3.0 states definitions (excerpts from the PPS)
5.2.2 The boundaries of the Environmental Protection designation have been established by air photo interpretation, site inspections, input from the Conservation Authorities and the Ministry of Natural Resources, evaluated wetland mapping and by reference to the engineered flood plain mapping for portions of the Napanee Region and Cataraqui Region watersheds (the Rideau Valley Conservation Authority has no engineered floodline mapping in the Township). When additional information on the natural heritage or natural hazard features, wetland mapping or floodline mapping becomes available, this Official Plan and the Zoning By-law shall be amended accordingly. The boundaries of the Environmental Protection designation will serve as the basis for the implementing Zoning By-law. Land use map identifies the following: Environmental protection Provincially significant wetlands Environmentally sensitive areas Sensitive lake trout lakes
Level of Consistency All OPs are consistent in using the definitions from the PPS
All of the OPs except for South Frontenac identify the following: Significant Wetlands Areas of Natural and Scientific Interest (ANSI) All of the OPs make sure to identify the designated areas on their land use maps. North Frontenac and South Frontenac recognize sensitive lake trout lakes. North Frontenac recognizes habitat areas (deer, moose and fish). Flood plains are addressed in Central Frontenac and partly in South Frontenac where the data exists.
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Outline all of the Environmental Protection Areas (provincial, local and regional) Natural heritage features are identified on the map and listed in the policy Natural Heritage Features and Areas are shown on Schedule ‘A1 - A4’, Land Use Plan and are to be considered as part of the Environmental Protection Area.
Frontenac Islands
e) Natural Heritage Study Update
County of Frontenac Natural Heritage Study - Policy Review Policy Structure Designation
Central Frontenac
Such lands are designated as Environmental Protection Area on the Land Use Schedules with an appropriate symbol to identify particular features i.e. PSW -Provincially Significant Wetland, PSA - Provincially Significant ANSI etc. The above list of Natural Heritage Features and Areas is not intended to be
North Frontenac
Official Plan Adopted by Council late 2011 Under review by MAH 5.4 Over time, Council may undertake the preparation of a comprehensive study of natural heritage features and areas utilizing information derived from the Wolfe Island Wind Project, the Integrated Community Sustainability Plan, the Ministry of Natural Resources and other sources. The study may undertake to identify natural heritage features which contribute and support the bio-diversity, ecological functions and linkages which make up the natural heritage system on the Islands. Features of importance include wetlands, woodlands, valleylands, fish habitat, wildlife habitat, threatened, vulnerable and species of concern and areas of natural and scientific interest. The study may serve to identify features which are provincially, regionally or locally significant and to develop strategies to protect and enhance habitat and biological diversity of the natural heritage system.
Official Plan Adopted by Council early 2012 Under review by MAH 4.12.2 Policies on the following: A. Natural Heritage Features and Areas B. Wetlands and Wildlife Habitat C. Fish Habitat (also includes a list of at capacity and not at capacity lake trout lakes) D. Endangered and Threatened Species E. Areas of Natural and Scientific Interest
They also have detailed policies for: 5.4.1 Provincially Significant Wetland 5.4.1.6 Special Policy - Big Sandy Bay 5.4.2 The habitat of threatened and endangered species and species at risk has not been identified in the Plan. 5.4.3 Areas of Natural and Scientific Interest (ANSI) 5.4.4 Significant woodlands have not yet been identified. 5.4.5 Significant valleylands have not yet been identified. 5.4.6 Significant wildlife habitat has not been identified 5.4.7 Fish Habitat 5.4.8 Natural Connections/Corridors
All of these policies follow provincial guidelines, mention the need for an impact assessment and also specify the definition of adjacent lands for each topic. Lake Development Area This land use designation is designed to govern development that occurs in and around these water bodies and islands in order to protect the water quality, shoreline amenities and natural habitat areas. The plan requires that the following components be evaluated for sustainable development around the lakes: Determining the “yield” or number of lots/units for the entire parcel or property based on meeting the Township’s zoning standards for minimum lot area and minimum lot frontage. The Township strongly discourages any development that will result in lot creation at a lot yield or density that is less than prescribed by the development standards; A conservation inventory will be required in advance of the design of the parcel or property to determine the natural features that are to be conserved for their ecological functions or physical constraints. Providing for water access through such options as providing common access point(s), conserving the shoreline in the public domain, providing a suitable off-site access point; Considering the most appropriate conservation design option appropriate for the property. Options may include single tier or a cluster design (see diagrams). Cluster design will be strongly encouraged for there is opportunity for back-lot or back-shore development; Protection and conservation of the natural environment (e.g., fisheries, wildlife habitats, threatened and endangered species, sensitive areas and water quality for recreation);
South Frontenac Draft Official Plan 5.2 ENVIRONMENTAL PROTECTION The Environmental Protection designation applies to lands which play an important role in the preservation of the Township’s natural heritage systems including wetlands, watercourses and lakes and significant portions of the habitat of threatened or endangered species. This designation includes natural hazard lands which may pose a threat to life and property because of inherent physiographic characteristics such as floodplains, erosion hazards, poor drainage, organic soil, steep slopes or other similar physical limitations. An Environmentally Sensitive Areas overlay identifies lands which should be developed in an environmentally sensitive manner and/or protected and preserved in the long term. Such lands are described as Environmentally Sensitive Areas and include lands identified to have significant biological, geological, zoological or other unique natural features such as sensitive groundwater recharge and discharge areas, natural connections between natural heritage features, fish habitat, significant wildlife habitat, significant woodlands, significant valleylands and areas of natural and scientific interest. The Environmentally Sensitive Areas also include all lands adjacent to all Township lakes because of the potential impact development may have on water quality and fish habitat.
Level of Consistency All of the OPs have similar categories for which they have specific policies (i.e. wetlands, fish habitat etc.) Central Frontenac’s OP is the only one that has a detailed list of specific locations that have been identified as Natural Heritage Features/Areas. Frontenac Islands has a special policy for Big Sandy Bay. North Frontenac has detailed policies regarding development in and around water bodies and islands through its Lake Development Area designation. South Frontenac has policies addressing Lake Trout lakes. North Frontenac also has a detailed list of at-capacity Lake Trout lakes and Lake Trout lakes not at capacity.
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2008 Adopted Official Plan 7.5.2.1 Natural Heritage Features and Areas included within the Environmental Protection designation in Central Frontenac include: A. The Hungry Lake Barrens, a Provincially Significant ANSI. (This area has also been identified as a candidate Conservation Reserve. The intention of the Province is to conserve this area for its unique life science attributes.) B. Piccadilly Swamp, a Provincially Significant ANSI. C. Harlowe Bog, considered to be a regionally significant ANSI. D. Black Len Fen, considered to be a regionally significant ANSI. E. Kennebec Wetland Complex (Kennebec Lake), a provincially significant wetland. F. Big Clear Lake Wetland Complex) Big Clear Lake, a locally significant wetland. G. Hinchinbrooke Wetland (east of Elbow Lake and south of Duncan Lake), a locally significant wetland. H. Oso Wetland (north of Chambers Lake), a locally significant wetland. I. Sharbot Lake - west basin, a highly sensitive lake trout lake. J. Silver Lake - a highly sensitive lake trout lake. K. Eagle Lake - a moderately sensitive lake trout lake. L. Crow Lake - a moderately sensitive lake trout lake. M. Bolton Creek Wetland, a provincially significant wetland.
Frontenac Islands
They also have detailed policies for: 5.2.3Flood Plains 5.2.4 Erosion Hazards 5.2.5 Significant Wetlands 5.2.7 Environmentally Sensitive Areas 5.2.8 Lake Trout Lakes (adjacent to lakes and rivers, highly sensitive lake trout lakes, moderately sensitive lake trout lakes) 5.2.9 Endangered and Threatened Species
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e) Natural Heritage Study Update
County of Frontenac Natural Heritage Study - Policy Review Policy Structure
Central Frontenac 2008 Adopted Official Plan comprehensive.
North Frontenac
Official Plan Adopted by Council late 2011 Under review by MAH
Official Plan Adopted by Council early 2012 Under review by MAH Regulation of resource production areas (e.g., minerals and mineral aggregate resource areas, Crown lands and other lands managed under agreements); The protection of Environmental Protection Area Hazard Lands; The quantity and quality of water supply. There shall be no reduction in the trophic status of any water body as a result of the development proposed; Lake development capacity shall be determined through a technical study utilizing a provincially acceptable lake development capacity model; The adequacy of sewage disposal (see Section 3.18 – Water Supply and Sewage Disposal); and The adequacy of waste disposal storage facilities and measures for permanent disposal.
South Frontenac Draft Official Plan
Level of Consistency
When is it required? 3.8 Council will require an environmental impact study for development and site alteration proposed in designated adjacent lands.
When is it required? 4.12.2 F. Council will require an impact assessment for development and site alteration proposed in designated Natural Heritage Features and adjacent lands. An Environmental Impact Assessment (EIA) will be prepared to support planning applications such as Official Plan amendments, zoning by-law amendments, plans of subdivision, consent etc., and prior to the approval of the proposed development or site alteration. Where the impact of the development and/or site alteration cannot be mitigated, it will not be permitted (e.g. no development option).
When is it required? 5.2.10 Lake Impact Assessments are required when developing adjacent to any waterbody.
All of the policy documents require an Impact Assessment to support planning applications.
5.2.11 In considering any development or site alteration, including any planning amendments or variances within or adjacent to any Environmentally Sensitive Area, Provincially Significant Wetland, Significant Portions of the Habitat of an Endangered or Threatened Species, or within 300 metres (984.3 feet) of a Sensitive Lake Trout Lake.
All describe similar requirements for the components of the assessment.
They also have detailed policies for: 7.5.2.2 Wetlands and Wildlife Habitat 7.5.2.3 Fish Habitat 7.5.2.4 Areas of Natural and Scientific Interest 7.5.2.5 Endangered and Threatened Species 7.5.2.6 Woodlands and Agricultural Lands
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Impact Assessment /Environmental Impact Study
When is it required? 7.5.2.7 “Council will require an impact assessment for development and site alteration proposed in designated Natural Heritage Features and Areas and adjacent lands. An Impact Assessment (IA) will be prepared to support planning applications such as Official Plan amendments, zoning by-law amendments, plans of subdivision, consent etc., prior to the approval of the proposed development or site alteration. Where the impact of the development and/or site alteration cannot be mitigated, it will not be permitted. Components of the Assessment The components of the IA shall be tailored to the scale of development and may range from a simplified assessment (scoped assessment) to a full site assessment. For example, a single detached dwelling may only require a scoped assessment while a subdivision, multiple unit residential complex, major commercial or industrial development, golf course etc. will require a
Development and site alteration shall not be permitted in significant habitat of endangered and threatened species and in significant wetlands (i.e. Provincially Significant Wetlands). Development and site alteration shall not be permitted in significant woodlands, in significant valleylands, in significant wildlife habitat and in significant areas of natural and scientific interest unless it has been demonstrated through and EIS that there will be no negative impacts on the natural features or their ecological functions. Development and site alteration shall not be permitted in fish habitat except in accordance with provincial and federal requirements. Council will require an EIS for development and site alterations proposed on lands adjacent to a designated Provincially Significant Wetland significant habitat of endangered species and threatened species and in or on adjacent lands to fish habitat, significant woodlands, significant valleylands, significant wildlife habitat and significant areas of natural and scientific interest. The EIS will address how anticipated impacts will be mitigated through the planning and/or development approvals
An Environmental Impact Assessment (EIA) is intended to provide for an assessment of the potential impact of a proposed development or site alteration on a particular natural heritage feature and shall be used to determine whether the proposed development, redevelopment or site alteration should or should not be permitted. The EIA will be undertaken by the proponent of development and/or site alteration. Components of the Assessment The components of the EIA shall be tailored to the scale of development and may range from a simplified assessment (scoped assessment) to a full site assessment. (For example, a single detached dwelling
Components of the Assessment Should the municipality determine from the results of the preliminary assessment that a more detailed Environmental Impact Assessment is required, it shall be prepared by a qualified individual and shall consist of:
Frontenac Islands includes the PPS prohibitions for development and site alteration. Central Frontenac, Frontenac Islands and North Frontenac all have the same implementation measures.
(a) a description of the proposed development, its purpose including site planning details, a general locational map, proposed buildings, existing land uses and details showing the existing vegetation, site topography, drainage, soils and fish and wildlife habitat areas. (b) a description of the negative impacts that will be caused or which might reasonably be expected to be
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AgendaItem# 101011012•
Frontenac Islands
e) Natural Heritage Study Update
County of Frontenac Natural Heritage Study - Policy Review Policy Structure
Central Frontenac
7.5.2.8 Implementation Measures Council may use zoning, site plan control and the provisions of the Municipal Act (site alteration controls) as measures to implement recommendations or results of an Impact Assessment or to govern the spatial relationship of buildings and structures to natural heritage features.
North Frontenac
Official Plan Adopted by Council late 2011 Under review by MAH process. The components of an EIS will be tailored to the scale of the proposed development and the scale of the anticipated impacts. An EIS must be prepared by a qualified individual. An EIS shall be conducted prior to the approval of a development (e.g. an EIS shall not be carried out as a condition of approval).
Official Plan Adopted by Council early 2012 Under review by MAH may only require a scoped assessment while a subdivision, multiple unit residential complex, major commercial or industrial development, golf course etc. will require a full site assessment). Council may consult with the conservation authority having jurisdiction and the Ministry of Natural Resources in determining information requirements and the type and content of an EIA. The following is intended to provide a guideline on the potential scope of an EIA:
Components of the Assessment The following is intended to provide a guideline for the information to be included in the preparation of an EIS: a description (including a map) of the study area and landscape context (including natural features and areas, and ecological functions); a description of the development proposal; date of field visits must be noted; identification of the features (including their significance) and functions likely to be effected by the development proposal; species lists of flora and fauna recorded for the site; assessment of the potential impacts of the proposed development on natural features or areas and on their ecological functions for which they have been identified; identification of mitigation requirements and monitoring requirements; quantification of residual impacts (those that cannot be mitigated) if any; recommendations on how to implement mitigative measures; review and decision.
i. A description of the study area and landscape context; ii. Description of the development proposal; iii. Identification of those features and functions likely to be affected by the development proposal; iv. Assessment of the potential impacts of the proposed development on key features and functions; v. Identification of mitigation requirements and monitoring requirements, quantification of residual impacts (those that cannot be mitigated) if any; and vi. Review and decision.
South Frontenac Draft Official Plan caused to the environment and the ecological functions and features associated with the feature; (c) description of the negative impacts the proposed development will have on fish habitat including water quality requirements or effect on other features and functions; (d) a statement indicating whether negative impacts will result from the proposal and a description of the actions necessary or which might be expected to be necessary to prevent change or to mitigate or remedy the negative impacts which might be expected to occur upon the environment and/or ecological functions and features as a result of the proposed development; (e) a description of how the mitigative measures will be implemented and/or enforced; (f) any measures, where deemed appropriate, to monitor the mitigation measures and to assess the long term impacts associated with the proposal.
Level of Consistency
G. Implementation Measures Council may use zoning, site plan control and the provisions of the Municipal Act (site alteration controls) as measures to implement recommendations or results of an Environmental Impact Assessment or to govern the spatial relationship of buildings and structures to natural heritage features and areas.
AgendaItem# 101011012•
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2008 Adopted Official Plan full site assessment. Council may consult with the Conservation Authority having jurisdiction in determining information requirements and the type and content of an IA. The following is intended to provide a guideline on the potential scope of an IA: • a description of the study area and landscape context; • description of the development proposal; • identification of those features and functions likely to be affected by the development proposal; • assessment of the potential impacts of the proposed development on key features and functions; • identification of mitigation requirements and monitoring requirements; • quantification of residual impacts (those that cannot be mitigated) if any; and • review and decision Council may undertake a peer review or may consult with a public authority to assist with the technical review and findings of an IA.”
Frontenac Islands
Implementation Measures The Township may use various planning and other approvals (e.g. site plan control, site specific zoning, site alteration by-laws, etc.) to ensure that the development or site alteration occurs in accordance with the recommendations of the Environmental Impact Study (EIS).
5
e) Natural Heritage Study Update
County of Frontenac Natural Heritage Study - Policy Review Policy Structure Other
Central Frontenac 2008 Adopted Official Plan
Frontenac Islands
North Frontenac
Official Plan Adopted by Council late 2011 Under review by MAH Criteria for Assessing Land Division Applications (p.79) 18. Significant Natural Features and Cultural Heritage Features Consents for new uses should not be approved in or in proximity to Significant Natural Features or Cultural Heritage Features as shown on Schedule “B” unless it can be demonstrated to Council’s satisfaction that there will little or no impact or that the impact can be mitigated.
Official Plan Adopted by Council early 2012 Under review by MAH
South Frontenac Draft Official Plan
Level of Consistency Frontenac Islands is the only one that has a specific policy for assessing land division applications with regards to natural heritage features.
AgendaItem# 101011012•
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AgendaItem# 101011012• County of Frontenac: Natural Heritage Study Background Information Summary Report
Appendix V: Feedback Received During the First Public Consultation Event
e) Natural Heritage Study Update
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e) Natural Heritage Study Update
AgendaItem# 101011012•
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Recreation
Natural Beauty
Heritage/Cultural/Historic
Economic Development
Sustainability/Ecological Function
Recreation
Natural Beauty
Heritage/Cultural/Historic
Economic Development
64 107 63 108 110 111 105 106 109 76 83 84 85 86 103 65 67 71 73 75 92 95 96 97 7 69 70 74 78 91 93 99 100 102 62 66 79 81 82 87 98 101 60 61 68 72 77 80 88 89 90 94 1 6 39 40 43 52 55 4 12 30 33 34 35 38 46 50 53 56 58 104 3 5 8 42 44 45 47 54 59 2 10 36 37 48 49 51
Identification
AgendaItem# 101011012•
Central
Economic Development Heritage/Cultural/Historic Natural Beauty
North Frontenac
Recreation Sustainability/Ecological Function
Category
Region Crotch Lake Ragged Chutes Highlands Bon Echo Park Mississagagon Owl Views on 506 Mississippi River River Access Marin Owl (?) Sharbot Lake Provincial Park Sharbot Lake Country Inn Lawn Service MacDonald Tree Nursery Beach K & P Trail Watershed Kennebec Lake Kennebec Lake Trail Central Frontenac White Lake Fish Hatchery Clear Lake Mine on Farm Leggat Lake Mica Mines Oak Flats Road Hills and Mountains Lookout - Arden Park Water/Lakes Forests Loons on the Lake Fall River Crow Lake The Shield Eagle Lake Creek St. Andrew Lake Crown Land Sharbot Lake Boat Ramp Trans-Canada Trail ATV Trails Railway Trail Camp Oconto Eagle Lake Rock Barrens Depot Lakes Salmon River Five Lined Skink Flying Squirrels Sharbot Lake Zebra Mussels Marsh Bay Algae Dump Harrowsmith Verona Dessert Lake Tourism Fishing Frontenac Outings Gould Lake Rail to Trail Rideau Corridor The Belcroocnia The Cameron Swamp Old Dam/Sluices Holleford Crater Feldspar Mine Devil Lake Road Mica Mines Gould Lacey Mine 3803 Syd. Road Battersea Road Bell Rock Mill Millhaven Creek Wetland Sydenham Point Bedford Road Lakes Forest Side Lake Loop The Arch Cataraqui Trail Valleys K & P Trail Trail Systems 14 Island/Lake Golfing QUBS Birding Quillam (?) Canoe at Frontenac Park
Description* 3 1 1 5 1 1 1 1 1 6 1 1 1 4 2 1 1 1 2 1 1 1 1 1 1 1 1 2 1 1 3 1 1 1 1 1 2 5 1 1 1 2 1 2 2 1 1 6 1 1 1 1 1 1 1 1 2 1 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 1 4 1 1 1 5 1 2 1 1 1 1 1 1
9
17
13
9
17
14
13
10
15
1 2
3 1 8
Frequency Category Total
Public Consultation of Natural Heritage Features for County of Frontenac
e) Natural Heritage Study Update
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Recreation Sustainability/Ecological Function
Natural Beauty
Heritage/Cultural/Historic
Economic Development
Sustainability/Ecological Function
Category 57 9 11 31 32 41 18 24 26 112 114 19 25 15 16 28 20 17 27 29 113 23 21 22 13 14
Identification
AgendaItem# 101011012•
Other – Lanark Sustainability/Ecological Function County *Descriptions denoted by (?) was not interpreted in the summary.
City of Kingston
Islands
Region Lake Trout Lakes Frontenac Provincial Park Bob’s Lake Cameron Bog Hardwood Creek Rideau River/Canal Wolfe Island Ferry to Wolfe Island Ferry to US Wolfe Island Kingston Big Sandy Bay Wolfe Island Canal Simcoe Island Simcoe Lighthouse St. Lawrence River Bike route Island Shorelines Great Lakes Coastal Wetlands Migration routes Windmills Cedar Island Little Cat Creek Greater Cataraqui River Frontenac Arch Biosphere Eco-tourism
Description* 1 8 1 1 1 1 1 1 1 1 1 3 2 1 1 2 1 1 1 2 1 1 1 1 1 1
2
1 2
1 5
4
5
5
12
Frequency Category Total
Public Consultation of Natural Heritage Features for County of Frontenac
e) Natural Heritage Study Update
AgendaItem# 101011012•
e) Natural Heritage Study Update
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e) Natural Heritage Study Update
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e) Natural Heritage Study Update
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e) Natural Heritage Study Update
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AgendaItem# 101011013•
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared By:
Colleen Hickey Human Resources Specialist – Labour Relations
Date Prepared:
August 30, 2012
Date of Meeting:
September 19, 2012
Re:
Human Resources – Non-Union Salary Adjustment Policy
Background Human Resources brought forth a report in January to County Council seeking approval for a non-union salary adjustment for 2012. The purpose of this request was to avoid adverse effect on our non-union employees by fluctuations in their cost of living and to provide staff a fair increase to their salary structure. Council approved the recommendation. During that session Council passed the following resolution supporting the adjustment and also directing staff to prepare a Salary Adjustment policy:
Motion #: 12-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Davison
RESOLVED THAT the Council of the County of Frontenac receive the Human Resources – 2012 Non-Union Salary Adjustment Update report; AND FURTHER THAT Council authorize a non-union salary increase of 2.9%, effective January 1, 2012 to be applied to all steps of the non-union staff salary schedule; AND FINALLY THAT Human Resources staff present a Salary Adjustment policy for Council’s consideration and approval at the earliest opportunity. CARRIED Comment Human Resources compiled and reviewed copies of a number of such policies from other municipalities including the four County townships. Salary adjustment policies are a typical Administrative Report Human Resources – Human Resources Non-Union Salary Adjustment Policy September 19, 2012
a) Non-Union Salary Adjustment Policy
Page 1 of 3
Page 149 of 244
AgendaItem# 101011013• Human Resource practice most often based on the Consumer Price Index (CPI). Acknowledging the County’s commitment to strive to maintain a fair compensation for all nonunion staff, authorizing the administration to apply CPI to the non-union salary range will assist to achieve this intent. To assist with your decision regarding this matter, the following has been compiled reflecting 2012 non-union wage rates for the four townships and the Eastern Ontario Municipal Human Resources Group:
- For the four Townships of Frontenac, the approved salary adjustments for 2012 average 2.57%.
- For Eastern Ontario Municipal Human Resources Association (EOMHRA), the approved salary adjustments for 2012 average 2.19%. This demonstrates the CPI is a regular and fair method in which local governments provide an increase to staff that is fair and yet measured by the Ontario Consumer Price Index. When last measured, the County’s salary structure sat at the 41st percentile in wages. This percentile reflects a non-competitive position for similar job classes within similar municipalities. Further work continues to be undertaken in this regard. Notwithstanding, Council should be concerned that staff members do not find themselves receiving a take-home pay cheque that is less in the current year than it was in the previous one. By introducing the CPI-based Salary Adjustment Policy, Human Resources will review the annual CPI each October and apply that adjustment to the following year’s rates. This action will assist the County in its efforts to retain qualified and knowledgeable staff. It also ensures a seamless application of the annual adjustment eliminating any delay for non-union staff.
Financial Implications Effective January 1, 2013 and each year thereafter, the non-union salary range would be adjusted by the average annual increase in the Consumer Price Index, Ontario (all items). The increase would be reported to Council during annual budget. The rate would be provided by the October CPI increase. In the event that the CPI renders a zero increase, the salary grid will be frozen at current year levels for the upcoming year. In the event that a CPI increase is above three percent, Human Resources would report this to Council seeking further approval.
Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Human Resources – Non-Union Salary Adjustment report; AND FURTHER THAT Council authorize the implementation of the Non-Union Salary Adjustment Policy that directs:
- Annual adjustments to non-union rates will be set in accordance with the annual Ontario Consumer Price Index.
- Should the Index fall below zero (0) percent, no adjustment shall be made.
- Should the Index exceed three (3) percent, Council direction shall be sought prior to any adjustments being made.
- All adjustments will be effective January 1st of each year. Administrative Report Human Resources – Human Resources Non-Union Salary Adjustment Policy September 19, 2012
a) Non-Union Salary Adjustment Policy
Page 2 of 3
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AgendaItem# 101011013•
Organizations, Departments and Individuals Consulted and/or Affected Eastern Ontario Municipal Human Resources Group OMERS Townships of Frontenac
Administrative Report Human Resources – Human Resources Non-Union Salary Adjustment Policy September 19, 2012
a) Non-Union Salary Adjustment Policy
Page 3 of 3
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AgendaItem#10102a)
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Marian VanBruinessen Treasurer
Date prepared:
August 31, 2012
Date of meeting:
September 19, 2012
Re:
Financial Services – 2012 2nd Quarter Financial Summary
Background The County of Frontenac Financial Summary for the 2nd Quarter of 2012 is attached.
Comment Revenue Requisition on Municipalities: On budget. Municipal Transfers: Transfers from the City of Kingston have been adjusted to reflect the City share of the second quarter surplus for Fairmount Home and Land Ambulance. Federal and Provincial Transfers: Variance is attributed to timing differences. Fees and Service Charges: Fairmount residence fees and ferry passes are under budget, but this is offset by Provincial offences revenue which is over budget. Other Income: On budget. Expenses General Government: Budget to actual variance is primarily due to timing. Protection to Persons and Property: The under-expenditure reflects the fact the JEPP project has not yet been expensed. Transportation Services: The under-expenditure reflects the fact that payments for arterial roads are made twice a year. Ambulance Services: Timing differences account for under expenditure. Administrative Report Financial Services – 2012 2ndQuarter Financial Summary September 19, 2012
2012 2nd Quarter Financial Summary
Page 1 of 5
Page 152 of 244
AgendaItem#10102a) Health Services: The July payment is included in the second quarter. . Fairmount Home: Revenue: Anticipated revenue down as Ministry increases have not yet been received. Expense: • Programming: Full dietitian allocation not yet posted. • Nursing Personal Care and Direct Administration: Wages slightly over budget. Equipment still to be purchased. • Nurse Practitioner: On budget. • Raw Food: On budget. • Dietary Services: On budget. • Housekeeping Services: On budget. • Laundry and Linen Supplies: Wages and benefits are slightly over budget due to sick time. • Building and Property: Two heat exchangers had to be purchased, but only one was budgeted. Landscaping, which includes snow clearing and sanding is over budget due to timing. Capital costs relating to the elevator project to be reallocated from operating budget. Fire protection testing is over budget as we had to have some work done on the kitchen suppression system twice. • Facility Costs: On budget. • General and Administrative: Timing accounts for some under-expenditure. Incontinence products over budget – investigation ongoing with product representative. Social & Family Services: Under budget. Social Housing: Under budget. Planning and Development: Variance due to timing of projects. Recreation and Culture: Under budget. Other: Includes grants which have not yet been released.
Sustainability Implications Within Directions for Our Future, the vision statement associated with Capacity Building and Governance states that “Government decision-making processes are clear, forward thinking and focused on the longer term”. By reviewing quarterly financial statements, Council can assure itself that the direction given through the 2012 budget is being carried out. At the same time, this information is being shared publicly.
Recommendation THAT Council of the County of Frontenac receive this Financial Services – 2012 2nd Quarter Financial Summary report for information only.
Organizations, Departments and Individuals Consulted and/or Affected Senior Management Team Administrative Report Financial Services – 2012 2ndQuarter Financial Summary September 19, 2012
2012 2nd Quarter Financial Summary
Page 2 of 5
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AgendaItem#10102a)
COUNTY OF FRONTENAC 2012 Variance to June 30, 2012 Summary of Revenue and Expenditure 2012 Budget $
To Date Budget $
To Date Actual $
Variance $
% Total Annual Budget
REVENUE Requisition on Municipalities Municipal Transfers Federal and Provincial Transfers Fees and Service Charges Other Revenue
8,281,073 9,366,116 14,398,053 3,432,533 635,140
4,114,621 4,989,845 7,184,277 1,693,209 142,500
4,114,623 4,588,609 6,609,561 1,692,213 147,911
2 -401,236 -574,716 -996 5,411
49.69% 48.99% 45.91% 49.30% 23.29%
Subtotal Revenue before Requisition
27,831,842
14,009,831
13,038,294
-971,537
46.85%
Subtotal Revenue with Requisition
36,112,915
18,124,452
17,152,917
-971,535
47.50%
Transfer From Reserves/Reserve Funds
2,782,152
121,660
25,823
-95,837
0.93%
Total Revenue and Reserve Transfers
38,895,067
18,246,112
17,178,740
-1,067,372
44.17%
EXPENSE General Government Less: Non-Cash Items Net: General Government Protection to Persons and Property Transportation Services Land Ambulance Less: Non-Cash Items Net: Land Ambulance Health Services Fairmount Home Less: Non-Cash Items Net: Fairmount Home Fairmount Home Debenture Social and Family Services Social Housing Recreation and Cultural Services Planning and Development Other Expense Total Expense
3,641,289 -196,046 3,445,243 23,095 1,588,188 15,947,849 -532,470 15,415,379 677,951 11,428,287 -524,096 10,904,191 1,531,350 1,299,556 757,958 792,978 1,694,178 765,000 38,895,067
1,386,313 -49,012 1,288,290 11,548 1,140,785 7,616,377 -266,235 7,350,142 338,976 5,608,419 -262,048 5,346,371 765,675 324,765 180,740 190,495 209,383 53,290 18,399,953
1,045,848 -46,165 999,683 856 711,393 7,088,019 -141,471 6,946,548 395,301 5,144,462 -134,682 5,009,780 726,759 265,866 180,740 246,870 112,987 0 16,473,950
-340,465 2,847 -288,607 -10,692 -429,392 -528,358 124,764 -403,594 56,325 -463,957 127,366 -336,591 -38,916 -58,899 0 56,375 -96,396 -53,290 -1,926,003
28.72% 23.55% 29.02% 3.71% 44.79% 44.44% 26.57% 45.06% 58.31% 45.02% 25.70% 45.94% 47.46% 20.46% 23.85% 31.13% 6.67% 0.00% 42.35%
Accumulated Net Revenue (Deficit)
0
-153,841
704,790
858,631
Administrative Report Financial Services – 2012 2ndQuarter Financial Summary September 19, 2012
2012 2nd Quarter Financial Summary
Page 3 of 5
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AgendaItem#10102a)
COUNTY OF FRONTENAC 2012 Variance to June 30, 2012 Summary Of Revenue and Expenditure 2012 Budget $
to date Budget $
to date Actual $
Provincial Funding Special Projects Revenue Sale of Vehicle & Equipment Other – Cross Border
7,009,868 0 28,000 67,000
3,504,934 0 0 0
3,355,181 6,380 0 4,169
-149,753 6,380 0 4,169
47.86% 100.00% 0.00% 6.22%
Total Revenue
7,104,868
3,504,934
3,365,730
-139,204
47.37%
Service Delivery Less: Non Cash Items Net: Service Delivery Reserve for Vehicle, Equipment Replacement & Other Projects
14,543,676 -532,470 14,011,206
7,414,592 -266,235 7,148,357
6,907,109 -141,471 6,765,638
-507,483 124,764 -382,719
47.49% 26.57% 48.29%
637,263
0
0
0
0.00%
Total Direct Service Expense
14,648,469
7,148,357
6,765,638
-382,719
46.19%
Net Operating Expense Net Capital Expense Total Expense
7,543,601 78,000 7,621,601
3,615,423 95,000 1,920,490
3,399,908 74,420 1,613,587
-215,515 -20,580 -308,042
45.07% 95.41% 21.17%
City of Kingston 79.986% Frontenac 20.014%
6,096,214 1,525,387
1,536,123 384,367
1,290,644 322,943
-246,390 -61,652
21.17% 21.17%
528,660
0
25,823
25,823
4.88%
2011 Projects Brought Forward Net Capital Expense
45,000 78,000 33,000 121,660 277,660 329,000 78,000
0 0 0 95,000 95,000 0 95,000
0 0 0 100,243 100,243 0 74,420
0 0 0 5,243 5,243 0 -20,580
0.00% 0.00% 0.00% 82.40% 36.10% 0.00% 95.41%
Offload Nursing Revenue Expense Net Offload Nursing
160,250 160,250 0
40,063 40,063 0
54,486 10,950 43,536
14,423 -29,113 43,536
34.00% 6.83%
Capital Reserve Transfer Capital Expense Vehicle New Vehicle Replacement Equipment New Equipment Replacement
Administrative Report Financial Services – 2012 2ndQuarter Financial Summary September 19, 2012
2012 2nd Quarter Financial Summary
% Total Annual Budget
Variance $
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AgendaItem#10102a)
COUNTY OF FRONTENAC 2012 Variance to March 31, 2012 Summary Of Revenue and Expenditure 2012 Budget $
2012 nd 2 QTR Budget $
2012 nd 2 QTR Actual $
Total Annual Budget %
5,094,154
2,547,075
2,619,224
72,149
61,247
30,624
30,708
84
50.14%
Provincial Subtotal
5,155,401
2,577,699
2,649,932
72,233
51.40%
Residents - Accommodation Fees
2,883,105
1,441,553
1,349,075
-92,478
46.79%
Revenue Subtotal Before Municipal Contribution
8,038,506
4,019,252
3,999,007
-20,245
49.75%
12,083
0
0
0
0.00%
8,050,589
4,019,252
3,999,007
-20,245
49.67%
Variance $
FAIRMOUNT HOME FOR THE AGED Revenue Provincial - Operations Provincial - Nurse Practitioner
Transfers - Reserves/Reserve Funds
Total Revenue and Reserve Transfer
51.42%
Program and Support Services
401,510
200,776
180,970
-19,806
45.07%
Direct Nursing and Personal Care
4,386,174
2,170,585
2,153,161
-17,424
49.09%
Nurse Practitioner Nursing and Personal Care Administration
133,834
66,917
64,548
-2,369
48.23%
1,290,859
646,829
654,159
7,330
50.68% 49.18%
Raw Food
345,469
172,735
169,918
-2,817
Dietary Services
915,611
458,785
437,994
-20,791
47.84%
Housekeeping Services
593,965
296,983
284,672
-12,311
47.93%
Laundry and Linen Services
249,082
124,541
119,113
-5,428
47.82%
Building and Property
552,356
276,178
247,567
-28,611
44.82% 49.94%
Facility Costs
320,655
194,155
160,148
-34,007
General and Administrative
1,565,888
770,486
600,191
-170,295
38.33%
Less: Non-Cash Items
-524,096
-262,048
-134,682
127,366
25.70%
Net: General and Administrative
1,041,792
508,438
465,509
-42,929
44.68%
10,231,307
5,116,922
4,937,760
-179,162
48.26%
Capital Improvements
548,900
229,450
72,021
-157,429
13.12%
City Share of Surplus Retained
-61,200
County Share of Surplus Retained
-28,800
0 0
0 0
0 0
0.00% 0.00%
10,690,165
5,401,320
5,006,307
-395,013
46.83%
39,000
39,000
39,000
0
100.00%
Total Expense and Reserve transfer
10,729,165
5,440320
5,045,307
-395,013
Municipal Contribution City of Kingston Share County of Frontenac Share
2,678,570 1,821,428 857,142
515,970 350,860 165,110
267,100 181,628 85,472
-248,870 -169,232 -79,638
Operating Expense Subtotal
Total Expense Reserve Transfer
Administrative Report Financial Services – 2012 2ndQuarter Financial Summary September 19, 2012
2012 2nd Quarter Financial Summary
22.61% 9.97% 9.97% 9.97%
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AgendaItem#10103a)
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services
Date prepared:
July 26, 2012
Date of meeting:
September 19, 2012
Re:
Emergency and Transportation Services – Placement of Automatic External Defibrillators (AEDs) – Ontario Defibrillator Access Initiative
Background On June 3, 2011, Premier Dalton McGuinty announced the Government of Ontario’s commitment to saving lives with Automated External Defibrillators (AEDs), by providing $8 million dollars to place the life-saving devices in publicly funded, high-use sport and recreation facilities and schools across Ontario. As a result, the Heart & Stroke Foundation of Ontario (HSFO) is leading the Ontario Defibrillator Access Initiative, and is set to open the largest application process for AED grant funding in Ontario’s history. This will have a significant impact on the cardiac health of all Ontarians. Since its inception in 2006, the Foundation has worked diligently with our partners towards the common goal of creating cardiac safe communities and the formation of Public Access Defibrillation (PAD) programs. The Foundation is moving forward in implementing the largest AED grant allocation to date, and will be opening two rounds of funding over the next two years. In an effort to be responsive to the diverse communities across the province and to assess the local understanding, perceived need and current level of AED deployment, they will be opening up the application process to Lower-Tier Municipalities, School Boards, First Nation Communities and Parks & Recreation for the first time in the program’s history.
Comment All previous rounds of funding for AEDs have been open to upper tier municipalities only. In the County of Frontenac, Memorandum of Understanding (MOU) agreements are in place with each of our member townships that have seen twenty-two (22) AEDs placed throughout the County. These MOU agreements transfer all responsibility, after the initial purchase and installation, for the ongoing maintenance and costs of the AEDs to the townships Administrative Report Emergency and Transportation Services – Placement of Automatic External Defibrillators (AEDs) – Ontario Defibrillator Access Initiative September 19, 2012 Page 1 of 2
Placement of Automatic External Defibrillators (AEDs) -
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AgendaItem#10103a)
Following the same process of previous initiatives for the placement of AEDs, the same MOU agreements will need to be signed with any of the other entities that are now allowed to apply under the ODAI program. This may include the two (2) School Boards and/or any First Nations within the County of Frontenac. The first round of the OADI has been completed: there were applications for twenty-six (26) AEDs from entities within the County of Frontenac. The HSFO has announced fifteen (15) AEDs have been granted: the Limestone District School Board has been granted nine (9) AEDs, the Township of North Frontenac has been granted two (2) and the Township of Central Frontenac has been granted four (4).
Sustainability Implications Implementing an active program of communications with taxpayers, stakeholders, townships and other partners is one of Council’s priorities.
Financial Implications The total costs of funding of this initiative will come directly from the HSFO to the County of Frontenac upon submission of invoicing for the purchase of the AEDs and the training of participants.
Recommendation THAT Council of the County of Frontenac accept this Emergency & Transportation Services – Placement of Automatic External Defibrillators (AEDs) – Ontario Defibrillator Access Initiative report; AND FURTHER THAT the Council of the County of Frontenac hereby authorize the Warden and Clerk to execute a Memorandum of Understanding with the Limestone District School Board and any other entity (i.e. a First Nation, Kingston Frontenac Library Board, etc.) that may be granted AEDs under the Ontario Defibrillator Access Initiative.
Organizations, Departments and Individuals Consulted and/or Affected Heart and Stroke Foundation of Ontario Township of North Frontenac Township of Central Frontenac Limestone District School Board
Administrative Report Emergency and Transportation Services – Placement of Automatic External Defibrillators (AEDs) – Ontario Defibrillator Access Initiative September 19, 2012 Page 2 of 2
Placement of Automatic External Defibrillators (AEDs) -
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AgendaItem#10103b)
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services
Date prepared:
July 26, 2012
Date of meeting:
September 19, 2012
Re:
Emergency and Transportation Services – Unit Hour Utilization (UHU) Measurement
Background The Unit Hour Utilization (UHU) ratio is an indicator and measurement of productivity for an ambulance service. UHU is calculated by dividing the number of unit hours (fully equipped ambulance for one hour) for a given period of time by the total calls occurring during that time period. Typically, paramedic organizations strive for the highest utilization rates possible, while maintaining the best response times possible. Generally speaking, industry standards state, an overall utilization rate of 0.25 to 0.35 is considered average utilization, 0.35 to 0.45 above average utilization and 0.15 to 0.25 below average utilization.
Comment The impact of increasing UHU ratio is inversely proportional to the ability to maintain response time reliability. The higher the UHU, the more difficult it will be to meet established response time levels. Obviously, the converse of this is that the lower the UHU the greater the availability to respond. In rural areas, call volumes and UHU ratios are traditionally lower than urban centres. Table 1 indicates that Frontenac Paramedic Services’ 2011 UHU ratio is 0.26 over the year, within the average utilization window.
Administrative Report Emergency and Transportation Services – Unit Hour Utilization (UHU) Measurement September 19, 2012
Unit Hour Utilization (UHU) Measurement
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Table I
UHU Report for Frontenac Paramedic Services January to December 2011 All Bases Total Priority 1-4 Responses
20,457
Total Staff Hours
78,840
UHU
0.26
Further, a base by base and hour by hour UHU analysis was performed and there is no concern regarding an above average utilization within our entire system for Priority 1 to 4 responses.
The above analysis then allows for further review of call volume and to perform a “Demands Analysis” of our urban response area to ascertain if our resource allocation is matched to our high average requests for service and adjust scheduling or vehicle placements. Due to the fact rural bases are low call volume and often one (1) vehicle bases, this Demand Analysis has little value on resource allocation. This UHU information will be used to further evaluate FPS demands for service. The demands for services evaluation will come forward to County Council for review in a future report. Administrative Report Emergency and Transportation Services – Unit Hour Utilization (UHU) Measurement September 19, 2012
Unit Hour Utilization (UHU) Measurement
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Sustainability Implications Good stewardship of the County’s financial resources and most appropriate care of our residents and visitors when in need of paramedic services.
Financial Implications None.
Recommendation That the Council of the County of Frontenac accept this Emergency and Transportation Services – Unit Hour Utilization (UHU) Measurement report for information only.
Organizations, Departments and Individuals Consulted and/or Affected
Administrative Report Emergency and Transportation Services – Unit Hour Utilization (UHU) Measurement September 19, 2012
Unit Hour Utilization (UHU) Measurement
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AgendaItem#10103c)
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services
Date prepared:
July 26, 2012
Date of meeting:
September 19, 2012
Re:
Emergency and Transportation Services – Legislated Response Time Performance Plan
Background In 2006, in conjunction with the Association of Municipalities of Ontario, the provincial government established a Land Ambulance Committee (LAC) to review ambulance response time standards. On July 31, 2008 changes were made to the Ambulance Act, Ontario Regulation 267/08, amending O. Reg. 257/00 with the heading “Section 22: Part VIII, Response Time Performance Plans, Sections 22 and 23”. These changes were to be phased in over three years and were to be fully in effect in 2011 with reporting requirements starting in October 2010. Please click on the following link to the regulation: Ambulance Act, O. Reg. 257/00, as amended The municipality is to submit their Response Time Plan to the Ministry of Health and Long-Term Care, Emergency Health Services Branch Director no later than October 1 of each year (Section 23 (5) including performance targets for sudden cardiac arrest, CTAS 1, CTAS 2,3,4 and 5. Then by March 31 of each year the same table with the actual times achieved in the year previous will be reported to the MOHLTC. “CTAS” or Canadian Triage and Acuity Scale, is a priority setting scale to describe the severity of a patient’s condition. In this scale, “CTAS 1” is the most serious, and CTAS 5 the least. The previous emergency response time standard had been based on 1996 performance that differed for each upper tier. Since then the ambulance system and associated demands have changed. The new regulation provides flexibility for each municipality to establish their own percentages of time that they expect to meet their target times considering their local resources. In some categories municipalities can establish their own targets in both time and percentage. With the new standard the response time will be measured based on the severity of the call as found by the paramedic (vs. how it was dispatched). This is similar to how medical evaluations Administrative Report Emergency and Transportation Services – Legislated Response Time Performance Plan September 19, 2012
Legislated Response Time Performance Plan
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are conducted. It is intended to propel the stakeholders to continue to pursue system improvements to more accurately identify patients in the greatest need through the ambulance dispatch call interrogation process. It is suggested that the Response Time plan reflect current performance elements, so that a year over year benchmarking of response times can be evaluated. Other options include to “under-promise and over-deliver”, or conversely to establish targets in excess of the current performance and enhance service to meet those targets.
Comment The previous emergency response time standard had been based on 1996 performance that differed for each upper tier. Since then, the ambulance system and associated demands have changed. The new regulation provides flexibility for each municipality to establish its own percentages of time that it expects to meet its target times considering local resources. In some categories, municipalities can establish their own targets in both time and percentage. The County of Frontenac’s 90th percentile response time measurement in 1996, 14 minutes 52 seconds, establishes that 90 of 100 calls were responded to in under 14:52. The new reporting process simply restates this performance in relation to a set time, as a percentage of calls. Specifically:
- Sudden Cardiac Arrest calls will have a target percentage of the calls having a Defibrillator on scene within 6 minutes;
- Sudden Cardiac Arrest and CTAS 1 calls will have a target percentage of the calls where a paramedic resource is on scene within 8 minutes;
- CTAS 2, 3, 4, and 5 will have a target percentage of the calls where a paramedic resource is on scene in a determined timeframe. Under both the old and the new process, the times identified to the Province are applicable to the entire service area of the County of Frontenac. There are no provisions in the regulations to provide for variations in population or call volume density. It is important to note that response time performance is increased in densely populated areas. The response time performance reported is an amalgamation of calls throughout the service area, and expectations should be tempered as such. Under this regulation, municipalities will be credited when any defibrillator is used to assist a victim of sudden cardiac arrest including a public access defibrillator or a tiered response agency. In addition, Emergency Response Vehicles with one paramedic will continue to be calculated in the response time calculations. With the new standard, the response time will be measured based on the severity of the call, as found by the paramedic (vs. how it was dispatched), which is in keeping with how medical evaluations are conducted. It is intended to propel the stakeholders to continue to pursue system improvements to more accurately identify patients in the greatest need through the ambulance dispatch call interrogation process. The Response Time Plan can: (1) reflect current performance; (2) opt to ‘under-promise and over-deliver’ for the first year to ensure we understand the issues; or (3) establish targets in excess of the current performance and enhance service to meet those targets.
Administrative Report Emergency and Transportation Services – Legislated Response Time Performance Plan September 19, 2012
Legislated Response Time Performance Plan
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Municipalities within the Eastern Ontario Wardens’ Caucus (EOWC) have been working together in an attempt to develop some consistency within the Caucus area. Future reports will be provided quarterly to allow Council to monitor our performance. It is recommended that the County of Frontenac set the following criteria under Regulation 257/00, as amended, for its response time targets for 2013: For the calendar year of 2013, from January 1 to December 31, i. Designated Delivery Agent (DDA) - SUDDEN CARDIAC ARREST 48% percent of the time, within 6 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a responder equipped and ready to use an AED at the location of a patient determined to be in sudden cardiac arrest. ii. EMS Designated Delivery Agent - CTAS 1 68% percent of the time, within 8 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 1. iii. EMS Designated Delivery Agent - CTAS 2, 3, 4, 5 The County of Frontenac will endeavour to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 2, 3, 4, 5 within a period of time determined appropriate by the DDA and noted below in Table 1, or as resources permit (level of effort): Table 1, CTAS 2, 3, 4, 5 EMS Delivery Agent Commitment CTAS Target time from paramedic received until on scene 2 10 minutes 3 10 minutes 4 10 minutes 5 10 minutes
% Target 65% 65% 65% 65%
Sustainability Implications Good stewardship of the County’s financial resources and most appropriate care of our residents and visitors when in need of paramedic services.
Financial Implications None at this time.
Recommendation RESOLVED THAT the Council of the County of Frontenac accept this Emergency and Transportation Services – Legislated Response Time Performance Plan report; AND FURTHER THAT Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report. Organizations, Departments and Individuals Consulted and/or Affected Administrative Report Emergency and Transportation Services – Legislated Response Time Performance Plan September 19, 2012
Legislated Response Time Performance Plan
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AgendaItem#10103d)
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services
Date prepared:
July 26, 2012
Date of meeting:
September 19, 2012
Re:
Emergency and Transportation Services – New Land Ambulance Station in the Northern Portion of the County of Frontenac
Background At its meeting of July 24, 2012, County Council received an update report regarding the construction of a new land ambulance/fire station in North Frontenac and the following motion was carried:
Motion #221-12
Moved By: Seconded By:
Councillor Clayton Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Development Update 2012-#03 report for information; AND FURTHER THAT the Council of the County of Frontenac authorize the Warden and Clerk to execute a Letter of Termination as contemplated under clauses 9 and 10 of the Agreement made between The Corporation of the County of Frontenac and The Corporation of the Township of North Frontenac dated the 23rd day of January, 2012 effective immediately. CARRIED The “Letter of Termination” has been executed and the option of that project is now exhausted.
Administrative Report Emergency and Transportation Services – New Land Ambulance Station in the Northern Portion of the County of Frontenac September 19, 2012 Page 1 of 4
New Land Ambulance Station in the Northern Portion
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Comment The chronology of this issue began with the predicament that existed at the Snow Road land ambulance station wherein the ambulance was continually outside and required to be left running (all seasons) for the climate protection of equipment and drugs. In May 2008, a direction was given to staff to review the entire rural land ambulance situation. IBI Group was engaged to produce the “Rural Area Ambulance Service Review” document in March 2009 to ascertain operational efficiencies and work distribution. County Council has received numerous subsequent staff reports since March 2009. In 2000, the KPMG Land Ambulance Transition Study: Municipal Cooperative for Land Ambulance Transition, undertaken by the Steering Committee, chaired by Elizabeth Savill, Frontenac’s CAO, representing the Counties of Frontenac, Lennox & Addington, Hastings, Prince Edward, Renfrew and the United Counties of Leeds and Grenville, established the following response time criteria: •
Population less than 5,000 designation as: – Rural or wilderness – 30 minutes for rural area response time – 120 minutes for wilderness area response time
The construction of a new land ambulance base in the County of Lennox and Addington has been confirmed in the Northbrook area. Our GIS Specialist has updated the time distance map presented below:
Administrative Report Emergency and Transportation Services – New Land Ambulance Station in the Northern Portion of the County of Frontenac September 19, 2012 Page 2 of 4
New Land Ambulance Station in the Northern Portion
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IBI examined the alternatives and make recommendations for service delivery in the rural areas of the County. The IBI Final Report was presented to County Council on March 18, 2009 by Mr. Marvin Rubenstein. The mapping has been done utilizing the recommendation from the IBI Group Study and the assessment conducted, within the context of this review, supports the following:
A relocation of the Ompah ambulance to a location in the vicinity of the intersection of Ardoch Road and County Road 509. From this proposed location an ambulance: •
Will have better access to major roads serving North and Central Frontenac Townships, including Sharbot Lake and Highway 7;
•
Will be able to respond more rapidly to calls that originate in both North and Central Frontenac Township areas, particularly communities situated in the easterly catchment areas of the Townships. Response time to Ompah and its immediate environs may increase slightly. In this regard it should be noted that Ompah and its immediate local environs generate relatively few calls.
Administrative Report Emergency and Transportation Services – New Land Ambulance Station in the Northern Portion of the County of Frontenac September 19, 2012 Page 3 of 4
New Land Ambulance Station in the Northern Portion
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The revised mapping illustrates a balanced and seamless overlay of response time and is utilizing the 30 minutes for rural area response time as recommended in the 2000 KPMG report.
Sustainability Implications There is a strong need and importance for infrastructure and response capabilities that are strategically located and managed in the delivery of land ambulance services. Further, our land ambulance stations are one of our visible tools to extend the branding of the County and communicate our sustainability.
Financial Implications None at this time
Recommendation That the Council of the County of Frontenac accept this Emergency and Transportation Services – New Land Ambulance Station in the Northern Portion of the County of Frontenac report for information and; Further, that the Council of the County of Frontenac give direction to the Chief of Paramedics to investigate options in the recommended location area for a new ambulance station.
Organizations, Departments and Individuals Consulted and/or Affected
Administrative Report Emergency and Transportation Services – New Land Ambulance Station in the Northern Portion of the County of Frontenac September 19, 2012 Page 4 of 4
New Land Ambulance Station in the Northern Portion
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AgendaItem#10103e)
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services
Date prepared:
September 7, 2012
Date of meeting:
September 19, 2012
Re:
Emergency and Transportation Services – Scouts Canada – Medvents Program Partnership
Background The purpose of the Medical Venturer program is to introduce youth to the medical field, provide an opportunity to determine their potential and desire in first aid. The first link in the chain of survival is first aid. The MedVent program allows youths to work closely with various people whose chosen career is in the Medical field. With the aid of their sponsors, many MedVent groups provide the youth with an introduction to the operations of a Paramedicine organization and the rigors one needs to enter the workforce in a safe environment. A subsequent goal of the program is also to help the youth solidify their desire to either enter or not enter the medical field. Many of our members have commenced their careers in the medical field as first aiders, paramedics, nurses and doctors. The program started as a section in the vocational scouting program at Scouts Canada. The program later became the known as the themed Scouting program. Each group has its own local sponsor which is typically the local paramedic or regional EMS (Emergency Medical Service) department.
MedVents Scouts Canada Medical Venturers and Rovers Motto: Challenge and service
Administrative Report Emergency and Transportation Services – Scouts Canada – Medvents Program Partnership September 19, 2012
Scouts Canada - Medvents Program Partnership
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Comment During the last two (2) years, the Loyalist Area of Scouts Canada has been working on the formation of a Medvents program. In the spring of 2012 they were successful in starting the Loyalist Area Medical Venturer Company and Rover Crew. They have six (6) active members and have been participating in providing first aid coverage, with the 1st Downsview Medvents Group, at various events in our region. The local Scouts Canada leadership has approached Frontenac Paramedic Services to discuss a partnership agreement for this new group. This program has been a very successful community initiative in over thirty (30) locations in Canada including Ottawa, Toronto, Bruce County and Windsor. It has created opportunity for youth and will enable Frontenac Paramedic Services to contribute to the community beyond its traditional mandate.
Sustainability Implications Implementing an active program of communications and partnerships with taxpayers, stakeholders, townships and other partners is one of Council’s priorities.
Financial Implications There are no mandatory costs to this partnership.
Recommendation THAT Council of the County of Frontenac accept this Emergency & Transportation Services – Scouts Canada – Medvents Program Partnership report; AND FURTHER THAT the Council of the County of Frontenac hereby authorize the Warden and Clerk to execute a Memorandum of Understanding with Scouts Canada to form a partnership with the Loyalist Area Medical Venturer Company and Rover Crew.
Organizations, Departments and Individuals Consulted and/or Affected Scouts Canada Loyalist Area Medical Venturer Company and Rover Crew Jerry Crawford, 1st Downsview Medvents
Administrative Report Emergency and Transportation Services – Scouts Canada – Medvents Program Partnership September 19, 2012
Scouts Canada - Medvents Program Partnership
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AgendaItem#10104a)
ADMINISTRATIVE REPORT To:
WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC
From:
Elizabeth Savill CAO
Prepared by:
Julie Shillington Administrator of Fairmount
Date Prepared:
August 22, 2012
Date of Meeting:
September 19, 2012
Re:
Fairmount Home – 2012 2nd Quarter Consolidated Statistical Report
Background As the “licensee” of the home under the Long-Term Care Homes Act and as a requirement for Accreditation, Council needs to be aware of the performance measures that are being collected at Fairmount, the results of those measures and any action plans that may be developed as a result. The home also has a responsibility under the Quality Improvement section of the Act to report our quality improvement activities to our residents, staff, volunteers and family members. With this in the mind, Fairmount’s Quality Assurance and Assessment Committee (QAAC) has developed a Quality Improvement Consolidated Statistical Report (Appendix A). This report contains information on all of the performance measures that were being collected in the home in the first and second quarter of 2012 and includes information such as goals (if established) and comments about the information collected.
Comment A review of the programming measures indicates that we are meeting the requirements of the Long-Term Care Homes Act in terms of providing weekend and evening programming and that a high percentage of our residents participate in at least one program each month. You will note that there is a new indicator in the dietary department regarding the taking of food temperatures by recreation staff at the weekly summer barbeques. Training on how to accurately take and document the food temperatures was provided to the recreation staff by the Manager of Food Services. The results of the Goldcheck audits in housekeeping remain constant. You will note a new measure in the laundry department regarding lost clothing. This has been added as a result of the annual Resident & Family Satisfaction Survey. We want to track how Administrative Report Fairmount Home – 2012 2nd Quarter Consolidated Statistical Report September 19, 2012
2012 2nd Quarter Consolidated Statistical Report
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AgendaItem#10104a)
often lost clothing complaints come in and how many of those complaints are resolved with the clothing being located. Please note there was one form completed and the clothing was found. A new measure focusing on regulatory testing is in place for the maintenance department. This is to ensure that all regulatory testing and inspections such as fire systems, gas fireplace, generator, etc. are completed as scheduled. 100% of regulatory testing was completed in the second quarter. The number of residents using a restraint remains constant from 2011. The percentage of residents with complete restraint documentation remains good and the percentage of complete restraint flow sheet documentation is improving. To clarify, the first measure tracks whether or not staff has documented why the resident needs a restraint, what other alternatives have been considered/attempted and if there is a medical order for the restraint. The flow sheet measure tracks the daily required monitoring by the RPNs and PSWs. The Assistant Director of Care has been following up with the staff on the importance of and requirement for this documentation. Timeliness of completion of regulatory testing for MRSA/VRE remains a challenge and it will be discussed as a quality improvement initiative at the next registered staff meeting. There were 117 documented resident incidents and near misses, 85 of which were related to falls, near miss falls and medication incidents. There were five incidents related to resident aggression. There were three attempted elopements (exterior of building); three elopements (from secure unit to another unit in the home) and two times residents were found unescorted in a non-public area of the home – once in the stairwell by the public elevator and another time in the 1North stairwell. Staff members were once again reminded that it does take a few seconds for the magnetic locks to lock once a door has been opened so they must remain vigilant and ensure that a resident has not followed them into a stairwell. There were also four choking episodes. There were a variety of hazards documented through Risk IDs, inspections, observation, etc. There were issues with the loading dock door not closing properly which resulted in the installation of a new key pad. There were several issues with staff carrying dirty linen down the hallway and many problems with slippery floors on 1North. Individual laundry carts will be provided to PSWs to ensure there is no reason to carry dirty laundry down the hall. Additional dehumidifiers were purchased to help reduce the humidity on 1North but further investigation will be required into how to reduce the humidity in that area. We will be sharing these results with Residents’ Council, family members and staff in the coming month.
Sustainability Implications Measuring performance is essential to providing a high quality service. It allows an organization to identify areas where improvement is needed and triggers discussion as to how this can be done.
Financial Implications Measuring performance is a part of the home’s risk management and compliance processes. Failure to manage risk and assess compliance can lead to financial implications.
Administrative Report Fairmount Home – 2012 2nd Quarter Consolidated Statistical Report September 19, 2012
2012 2nd Quarter Consolidated Statistical Report
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Recommendation That Council of the County of Frontenac receive the Fairmount Home – 2012 2nd Quarter Consolidated Statistical Report for information only.
Organizations, Departments and Individuals Consulted and/or Affected Fairmount Management Team Staff Residents Volunteers
Administrative Report Fairmount Home – 2012 2nd Quarter Consolidated Statistical Report September 19, 2012
2012 2nd Quarter Consolidated Statistical Report
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2012 2nd Quarter Consolidated Statistical Report
FAIRMOUNT HOME QUALITY ASSURANCE & ASSESSMENT COMMITTEE (QAAC)
Quality Improvement (QI) Consolidated Statistical Report 2012
AgendaItem#10104a)
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2012 2nd Quarter Consolidated Statistical Report
PROGRAMMING Statistic / Audit
Measurement
Program Attendance: First floor
residents
attending at least one program
(monthly)
/ # total residents
Program Attendance: Second floor
residents
attending at least one program
(monthly)
/ # total residents
Activity Calendar
1st floor
programs & # 2nd floor programs
Goal
3rd Quarter Results
4th Quarter Results
1st Quarter Results
2nd Quarter Results
Jan 57/60
Feb 59/62
Mar 62/63
Apr 61/63
May 62/63
Jun 63/63
Jul
Aug
Sep
Oct
Nov
Dec
Jan 57/62
Feb 62/63
Mar 60/64
Apr 62/64
May 61/63
Jun 62/63
Jul
Aug
Sep
Oct
Nov
Dec
Jan 28:17
Feb 22:17
Mar 23:18
Apr 18:18
May 21:17
Jun 17:16
Jul
Aug
Sep
Oct
Nov
Dec
Comments
(monthly) (to ensure equitable) Activity Calendar
weekend
programs in the quarter
45/12.5
48/13
The LTC Homes Act requires weekend programming March #’s higher than usual (staff on every w/e)
/ # total weekends
AgendaItem#10104a)
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QAAC – QI Consolidated Statistical Report 2012 Page | 1
2012 2nd Quarter Consolidated Statistical Report
evening
programs in the quarter
9/13
11/13
The LTC Homes Act requires evening programming
3/18
See comment
It was noted that Generation Jamboree had a huge impact on male residents, although not intended for male residents only
/ # weeks in the quarter NEW - Programs directed at male residents
programs aimed
at our male population /total # programs
This indicator is being reviewed as to the relevance and how to capture men’s involvement in programs without specific ones for men only NEW - Large group activity evaluations
large group
activity evaluations completed
100%
0
1/1
Intent was to pilot the form for Walk for Memories - there was some misunderstanding re. which form to use – will trial it with Pancakes for Parkinson’s in April
/total # large group activities
VOLUNTEERS Statistic/Audit
Goal
1st Quarter Results
2nd Quarter Results
volunteer hours
6500
1644.5 (programs cancelled with outbreak)
1963
QAAC – QI Consolidated Statistical Report 2012 Page | 2
3rd Quarter Results
4th Quarter Results
Comments
AgendaItem#10104a)
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Volunteer Hours
Measurement
2012 2nd Quarter Consolidated Statistical Report
Volunteer Survey
of surveys
returned
35% return rate
0 surveys issued 0 surveys returned
0 surveys issued 0 surveys returned
95% satisfaction rate
0 surveys issued 0 surveys returned
0 surveys issued 0 surveys returned
4 programs / 12+ programs
0 programs reviewed
0 programs reviewed
4 e-newsletters per year
0
1 volunteer enewsletter distributed to 41 volunteers
/ # surveys issued
of satisfied
volunteers / #of volunteers surveyed
Volunteer Program Review
of programs
reviewed / # of volunteer assisted programs 100% of volunteer suggestions to improve programs considered
volunteer enewsletters
distributed /4 quarters
NEW – Recognition of
methods used to
ensure
QAAC – QI Consolidated Statistical Report 2012 Page | 3
Unavailable at time of printing
3 Gazette articles 1 Volunteer
AgendaItem#10104a)
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NEW Quarterly enewsletter
2012 2nd Quarter Consolidated Statistical Report
volunteer contributions
communication of volunteer contributions each quarter
AgendaItem#10104a)
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QAAC – QI Consolidated Statistical Report 2012 Page | 4
Newsletter 1 power point presentation at Volunteer dinner 1 presentation to County Council
2012 2nd Quarter Consolidated Statistical Report
DIETARY Goal
1 Quarter Results
2nd Quarter Results
Daily Food Temperature Audit
Weekly audit of individual meals where food temperature was taken and documented
100%
85.23%
92.%
Daily Café Fridge and Freezer Temperature Audit
Monthly audit of days temperatures were taken and documented
100%
N/A
95%
.
Weekly BBQ Food Temperature Audit
Weekly audit of individual BBQs where food temperature was taken and documented
100%
N/A
100%
New initiative for compliance in place as of June 1st. 2012
Refrigerator & Freezer Temperature Log
Monthly audit of days temperatures were taken and documented
100%
94%
98%
Daily Warewashing Sanitation Logs
Monthly audit of days sanitation logs information was documented
100%
86%
77%
NEW – Dietary referrals
dietary referrals
completed
100%
Compiling information at time of printing
100%
QAAC – QI Consolidated Statistical Report 2012 Page | 5
3rd Quarter Results
4th Quarter Results
Comments
AgendaItem#10104a)
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Measurement
Statistic/Audit
st
2012 2nd Quarter Consolidated Statistical Report
NEW – Quality initiatives
new quality
initiatives undertaken
(annual)
4
1
-Whipped topping for desserts -New thickener & thickened products introduced -Labeling of foods in the serverys -Weekly dietary meetings -BBQ Food Temperatures
AgendaItem#10104a)
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QAAC – QI Consolidated Statistical Report 2012 Page | 6
3
2012 2nd Quarter Consolidated Statistical Report
HOUSEKEEPING Measurement
Goal
1 Quarter Results
2nd Quarter Results
Goldcheck
Weekly audits, monthly and quarterly reports indicating % of perceived cleanliness
100%
82%
85%
New - Routine Cleaning Audit
Routine cleaning of resident rooms as recorded by staff. % calculated on number of opportunities vs. completed
100%
1N - 93.4% 1S – 90.9% 2N – 83.9% 2S – 99%
1N – 89.90% 1S – 92.37% 2N – 90.8% 2S – 88.5%
Overall – 91.9%
Overall – 90.26%
new product &
processes tested
100%
None to date
None to date
Statistic/Audit
NEW – New products & processes testing
st
3rd Quarter Results
4th Quarter Results
Comments
/total number of new products & processes implemented
AgendaItem#10104a)
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QAAC – QI Consolidated Statistical Report 2012 Page | 7
2012 2nd Quarter Consolidated Statistical Report
LAUNDRY Statistic/Audit
Measurement
Laundry Poundage
Measured daily compiled monthly
NEW - Lost Clothing
lost clothing
found
Goal
90%
1st Quarter Results
2nd Quarter Results
66000 lbs
66000 lbs
Not available at time of printing
1 L&F form submitted on July 19.
3rd Quarter Results
4th Quarter Results
Comments
3rd Quarter Results
4th Quarter Results
Comments
Items found – 100%
/total # lost clothing forms submitted
MAINTENANCE Statistic/Audit Work Orders
Measurement
completed
Goal
1 Quarter Results
2nd Quarter Results
100%
Completed 1142 Issued 1190 – 95.9%
Issued – 1161 Completed – 1143 98.44%
/total # work orders Electrical Inspection Admission
of inspections
completed
20 of 27 admissions since Jan. 1, 2012 have recorded inspections – 74%
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regulatory
testing completed
100%
Fire – 100% Water – 100% Elevator – 100%
/total # regulatory testing scheduled
QAAC – QI Consolidated Statistical Report 2012 Page | 8
Planned 2nd quarter follow to identify the 7 missing inspections and reason (s).
AgendaItem#10104a)
100%
/ # of new inspections NEW – Regulatory Testing
st
2012 2nd Quarter Consolidated Statistical Report
NURSING Statistic/Audit Restraint Use (monthly)
1 Quarter Results
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Oct
13
14
19
19
19
19
20
18
Average # of restraints used (including bedrails)
28
32
35
38
38
38
36
33
of residents
using a restraint
17
22
22
25
23
25
25
23
3/3
6/8
1/1
3/3
2/2
3/3
2/2
3/3
100 %
75%
100%
100 %
100%
100%
100 %
100%
4/17
10/14
11/20
7/23
16/29
18/54
20/31
77%
71%
55%
70%
55%
66%
24/3 1 75%
Measurement
Goal
Average # of restraints used (excluding bedrails)
residents with
complete restraint documentation
100%
/ # resident charts audited
residents entries
with complete flow sheet documentation
100%
QAAC – QI Consolidated Statistical Report 2012 Page | 9
Sep
Nov
Comments
Dec
65%
AgendaItem#10104a)
Page 183 of 244
/ # resident entries audited
st
2012 2nd Quarter Consolidated Statistical Report
PostAdmission Audit
100%
MRSA/VRE on time = 58% 1st Mantoux on time= 75% Other sections complete on chart = 66%
MRSA/VRE on time = 55% 1st Mantoux on time= 82% Other sections complete on chart = 91%
Medication Reconciliation Verified
of time
admission meds are reconciled/# of admissions
100%
100%
100%
Medication Sign-off (MDSRAI audits)
% assessments with all meds signed in 7days
100%
72%
85%
N/A
Booked for Aug 23
#’s reflect last quarter of 2011
#’s reflect first quarter of 2012
MSSA (completed annually) CIHI measures
Medication Incidents
medication
incidents
22
14
10
medication
incidents resulting in harm to resident
0
0
0
discrepancies in
count of narcotic &
0
0
0
QAAC – QI Consolidated Statistical Report 2012 Page | 10
AgendaItem#10104a)
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CIHI Statistics (see attached)
2012 2nd Quarter Consolidated Statistical Report
controlled drugs / # time counted
adverse drug
reactions
0
0
0
84
59
Chart Audits
completed
Resident Incident Reports
Quarterly reports for trending
146 – 78 falls/14 medication/14 aggression
Palliative Care
Number of residents with PPS 30% or less monthly
Jan
Feb
Mar
Apr May June
Jul Aug
4
2
2
2
cancelled
of compliments
from Memory Book quarterly
4 compliments/6 deaths
NEW - Staffing Plan Evaluation
#validated workload complaints from staff
117 – 75 falls/10 medication/6 Near misses related to elopement/5 aggression
2
2
4 compliments/10 deaths/6 donations
0
0
N/A
Stats not available yet
/total # complaints
QAAC – QI Consolidated Statistical Report 2012 Page | 11
0
AgendaItem#10104a)
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nursing staff
injuries on day shift when three staff on unit
2012 2nd Quarter Consolidated Statistical Report
/total # nursing staff injuries
NEW - Resident Personal Items Labeling
% admission assessments & labeling completed on time
90%
83%
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QAAC – QI Consolidated Statistical Report 2012 Page | 12
72%
2012 2nd Quarter Consolidated Statistical Report
INFECTION PREVENTION & CONTROL Statistic/Audit Symptoms
Measurement
Goal
residents
displaying symptoms resulting in an infection
st
1 Quarter Results
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
32/128 (UTI’s not included)
2/10
Respiratory (5 cases) and Enteric outbreaks in March
0
1
1 in April
Comments
/ 128 MRSA/CDif
nosocomial
infections
0
Wheelchair Cleaning
wheelchairs
cleaned
100%
(monthly)
/ # scheduled
Hand Hygiene (x2/yr)
compliant/total
opportunities observed
50%
PPE Use
staff using
proper PPE
100%
QAAC – QI Consolidated Statistical Report 2012 Page | 13
Feb
Mar
Apr
May
Jun
Jul
351 428
323 421
353 430
329 425
319 428
331 409
391 501
84%
77%
83%
81%
77%
85%
76%
Aug
Sep
Oct
Nov
Dec
61%
AgendaItem#10104a)
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/ # staff observed
Jan
2012 2nd Quarter Consolidated Statistical Report
FALLS Statistic/Audit
Measurement
Goal
Falls
of falls
30
(monthly)
residents who
have fallen
1st Quarter Results
2nd Quarter Results
4th Quarter Results
3rd Quarter Results
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
23
25
30
18
18
27
50
40
17
22
22
15
15
17
20
18
1
0
3
1
1
0
1
1
1
2
5
3
0
0
0
0
4/4
4/4
6/6
3/3
1/2
4/4
2/2
3/4
100%
100%
100%
100%
50%
100%
100%
75%
0
0
0
0
1
0
0
1
Sep
Oct
Nov
Comments
Dec
/ 128 Severity of falls
1
of near miss
falls
100%
/ # of residents who have fallen 2 or mores times in a week QAAC – QI Consolidated Statistical Report 2012 Page | 14
May/Aug – did not do rounds on a resident where rounds have been done before, all measures that are acceptable t o him are in place, and he is receiving full tx of his seizures
AgendaItem#10104a)
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of residents
who have fallen 2 or more times in a week on whom falls round were conducted
2012 2nd Quarter Consolidated Statistical Report
where falls rounds were not conducted
falls
prevention education opportunities offered to staff, residents & family members
which are the cause of his falls At least once per year to each group
1 – in mandatory training
0
0
1 – in mandatory training
0
0
0
AgendaItem#10104a)
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QAAC – QI Consolidated Statistical Report 2012 Page | 15
Falls display to all – all categories took part
2012 2nd Quarter Consolidated Statistical Report
INCONTINENT & BOWEL MANAGEMENT st
Statistic/Audit
Measurement
Goal
1 Quarter Results
2nd Quarter Results
Voiding record
residents with
completed 3d voiding record on admission
100%
12
12
100%
100%
12
12
/ #admissions
3rd Quarter Results
4th Quarter Results
Comments
3rd Quarter Results
4th Quarter Results
Comments
Oct
SKIN & WOUND MANAGEMENT st
Statistic/Audit
Measurement
Goal
1 Quarter Results
2nd Quarter Results
Pressure Ulcer Prevalence
of residents with
pressure ulcers
5%
TBA
N/A
of residents with
new pressure ulcers
5%
Jan 2.3%
Wound Care Sheets
audits
completed
100%
(monthly)
/ # audits scheduled
(annually) Pressure Ulcer Incidence
Feb 2.3%
Mar 7.8%
Apr 1.5% NNA
May 3.9% NNA
Jun
Jul
Aug
7.8% 2NA
2.3% NNA
4.6% NNA
(monthly) 21/21
17/17
17/17
21/22
26/26
30/30
100%
100%
100%
95%
100%
100%
Nov
Dec
NNA=No new admissions
Jan - Unable to do audits May – 1 wound 1 day late
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QAAC – QI Consolidated Statistical Report 2012 Page | 16
No data
Sep
2012 2nd Quarter Consolidated Statistical Report
HEALTH & SAFETY / RISK MANAGEMENT Statistic/Audit Fire Drill Attendance (annually)
st
Measurement
Goal
1 Quarter Results
2nd Quarter Results
3rd Quarter Results
staff attending at
least one fire drill per year
100%
n/a
n/a
n/a
100%
100%
66%
100%
100%
100%
0
62%
17%
(21/34)
(4/23)
4/8 = 50%
N/A
4th Quarter Results
Comments Only measured in December
/ total # of staff Employee Workplace Inspections
inspections
completed on time
April report is missing – we are sure the old house was inspected but can’t find the form
/ # of inspections scheduled Management Workplace Inspections
inspections
completed on time / # of inspections scheduled
lost time injuries
High Risk Activity Verification Process
staff knowing 1
identifier
Hazards
Quarterly hazard reports for
/ # of total injuries
100%
11/12 = 92% 5/12 = 42%
/ # staff knowing 2 identifiers
QAAC – QI Consolidated Statistical Report 2012 Page | 17
1st quarter – 18 related to outbreaks
2 med fridge needs defrosting; 2 water
Issues with loading dock door not
AgendaItem#10104a)
Page 191 of 244
Employee Incident Reports (from OHN quarterly updates)
2012 2nd Quarter Consolidated Statistical Report
trending
locking; other doors not closing; carrying dirty linen down hallway; slippery floors on 1North
AgendaItem#10104a)
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QAAC – QI Consolidated Statistical Report 2012 Page | 18
temperatures high; four loading dock door not closing properly; 2 chemicals not stored properly
2012 2nd Quarter Consolidated Statistical Report
EDUCATION &TRAINING Statistic/Audit Inservice Attendance
Measurement
1 Quarter Results
2nd Quarter Results
186
236
70%
N/A
N/A
75%
15/24
33/39
62%
85%
Goal
st
staff in
attendance at all inservices
of staff that
attend at least one inservice per year
3rd Quarter Results
4th Quarter Results
Comments
/ 185 (total # of staff) (annual) Inservice Evaluations
evaluations
completed / # inservices offered
Topics (annual)
100%
of staff attended
sessions on mandatory topics
100%
QAAC – QI Consolidated Statistical Report 2012 Page | 19
N/A
N/A
30
149
AgendaItem#10104a)
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of educational
needs addressed / # of educational needs identified (annual)
2012 2nd Quarter Consolidated Statistical Report
GENERAL Statistic/Audit Family/Resident Satisfaction Survey (annual) Staff Satisfaction Survey (annual) NEW - Staff Absenteeism Rate
Measurement
respondents
satisfied
st
Goal
1 Quarter Results
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
90%
97.5%
N/A
Survey closed March 31- 15 respondents
80%
n/a first quarter
N/A
Survey to be issued later in year
3%
563 days = 8%
522 days = 7.7%
6 staff = 3%
7 staff = 4%
Comments
/ total # respondents
respondents
satisfied / total #respondents
sick days taken
/average # shifts scheduled
Average 522 shifts/3918 hrs per week
(not including full 15 week leaves) NEW - Staff Turnover
staff leaving
employment
Based on 168 staff – 4 terminations & 9 resignations
/total # staff Complaints
Bed Occupancy
0
4
4
written
complaints
0
0
0
98%
99.3%
99%
days bed
actually occupied
QAAC – QI Consolidated Statistical Report 2012 Page | 20
AgendaItem#10104a)
Page 194 of 244
(trended quarterly)
verbal
complaints
2012 2nd Quarter Consolidated Statistical Report
/ total number of days
PAIN & SYMPTOM MANAGEMENT Statistic/Audit
Measurement
Goal
1st Quarter Results
2nd Quarter Results
Prevalence of Daily ModerateSevere Pain scores
of residents with
moderate-severe daily pain scores
10%
5: Moderate (3.9%) 0: Severe
5: Moderate (3.9%) 0: Severe
Incidence of new Daily ModerateSevere Pain scores
of new resident
with moderatesevere daily pain scores
3rd Quarter Results
4th Quarter Results
Comments
(Down 5 Moderate Cases) 2 New Admissions
/ 128 residents 10%
3: Moderate (2.3%) 0: Severe
2: New Moderate (1.5%) 0: Severe
/ 128 residents
AgendaItem#10104a)
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QAAC – QI Consolidated Statistical Report 2012 Page | 21
2012 2nd Quarter Consolidated Statistical Report
RELIGIOUS & SPIRITUAL CARE Statistic/Audit NEW - Pastoral Visiting
(monthly) NEW - Multifaith Services provided
Measurement
resident
receiving a pastoral visit
st
Goal
1 Quarter Results
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
90%
Jan
Feb
Mar
Apr
July
Oct
n/a
n/a
n/a
100% 100% 100%
May
June
Aug
Sep
Nov
Dec
Comments Data collection started in April
/ total # respondents
weeks with at
least one multifaith service provided
80%
83%
Two services cancelled first quarter due to outbreak
/ total # weeks
AgendaItem#10104a)
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QAAC – QI Consolidated Statistical Report 2012 Page | 22
AgendaItem#10104b)
ADMINISTRATIVE REPORT To:
WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC
From:
Elizabeth Savill CAO
Prepared by:
Julie Shillington Administrator of Fairmount
Date prepared:
August 22, 2012
Date of meeting:
September 19, 2012
Re:
Fairmount Home – Quality Improvement Activities Update
Background As set out in the Long-Term Care Homes Act, every long-term care home must have a comprehensive quality improvement program that includes mechanisms for evaluation and reporting.
Comment Part of the home’s quality improvement program involves the documentation of quality improvement activities through project charters. This allows the team responsible for the activity to measure its progress. The following are the formal quality improvement activities that we are documenting to date in 2012 through project charters. Name of Project
Description
Nursing Restorative Care – Range of Motion
Registered staff can perform range of motion (ROM) treatments with residents within their scope of practice. PSWs cannot unless they have had training and the activities are delegated to them by registered staff. The purpose of this project is to introduce ROM treatments to the PSW role. Currently this project is underway on 1South. Traditionally there is a low completion rate of the survey. In 2012 we offered the option of completing the survey electronically through Survey Monkey. Unfortunately, this did not result in a higher completion rate – it remained about the same. The purpose of this initiative was to reduce the
Completion of Resident/Family Satisfaction Survey
RPN Needs from Dietary for Medication Pass
Administrative Report Fairmount Home – 2012 Quality Improvement Activities Update September 19, 2012
Quality Improvement Activities Update
Page 1 of 3
Page 197 of 244
AgendaItem#10104b)
Bed Side Rails Algorithm
Ante UP Program
HyFIBRE Drink
number of times that RPNs did not have the cups, applesauce, etc. that they needed from the dietary department for the medication pass. A formal ordering system was put into place between the RPNs and Manager of Food Services. The process is working well. On 2South there were more residents using bedrails that on the other units. Bedrails are considered a restraint. Using a reliable and validated algorithm developed by the Registered Nurses Association of Ontario we wanted to explore reducing the use of two bedrails. At the time of writing this report one resident who originally used two bedrails was no longer using any. This was a 16-week Restorative Nursing program to increase resident exercise with the hopes of increasing the residents’ ROM and strength, maintain their current level of activities of daily living and decrease their pain. Outcome was positive. This was a three-week trial focused on three residents to determine the effect the HyFIBRE drink would have on residents with chronic constipation. The aim was to keep the bowel movements per day the same or greater in number by using the HyFIBRE drink and not laxatives. We were also hoping to decrease the number of bowel care interventions required. The results are being discussed at the next senior management meeting.
Financial Implications In many cases quality improvement activities are undertaken to improve processes however there are times when, depending upon the outcome, these activities can have financial implications. There is a financial implication related to the above noted activities should the HyFIBRE drink trial prove successful and a decision be made to provide it to all residents with chronic constipation.
Sustainability Implications The Health and Social Services Vision Statement from Directions for Our Future reads: Residents (both permanent and seasonal) are able to access high quality health care and professional social services through a network of care facilities and programs in the Frontenacs. The County fosters the network of health care and social service providers through development, maintenance, attraction and retention programs. It also advocates for a strong health and social services system, supported through effective service delivery agreements. Our quality improvement program will help us to ensure high quality services are provided to our residents. Administrative Report Fairmount Home – 2012 Quality Improvement Activities Update September 19, 2012
Quality Improvement Activities Update
Page 2 of 3
Page 198 of 244
AgendaItem#10104b)
Recommendation That Council of the County of Frontenac receive the Fairmount Home – Quality Improvement Activities Update Report for information only.
Organizations, Departments and Individuals Consulted and/or Affected Fairmount Management Team Staff Residents Volunteers RNAO Centrix Health
Administrative Report Fairmount Home – 2012 Quality Improvement Activities Update September 19, 2012
Quality Improvement Activities Update
Page 3 of 3
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AgendaItem#10104c)
ADMINISTRATIVE REPORT To:
WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC
From:
Elizabeth Savill CAO
Prepared by:
Julie Shillington Administrator of Fairmount
Date Prepared:
September 7, 2012
Date of Meeting:
September 19, 2012
Re:
Fairmount Home – Auditorium Donor Recognition
Background At its meeting on October 19, 2011 County Council passed the following resolution: That Council of the County of Frontenac receive this Fairmount Home – Auditorium Redevelopment report for information; AND FURTHER THAT Council support the establishment of a committee to launch a fundraising campaign for the redevelopment of the Fairmount Auditorium. As noted in a previous report to Council, the committee has been working on a variety of tasks, one being donor recognition.
Comment It is very important during a fundraising campaign that donors be recognized in some manner for their donations whether it is a thank you letter, notice in the organization’s publication(s) or a more permanent recognition such as donor walls. The committee has been discussing donor levels and the recognition associated with each and its recommendation is attached as Appendix A. The references to “a leaf” or “a butterfly” in Appendix I relates to the anticipated donor wall. On this wall would be a tree and on the tree would be the leaves and butterflies with the names of the donors on them.
Administrative Report Fairmount Home – Auditorium Donor Recognition September 19, 2012
Auditorium Donor Recognition
Page 1 of 2
Page 200 of 244
AgendaItem#10104c)
Financial Implications There will be a cost associated with the creation of the leaves and butterflies but it is not expected to be to a level that would negatively impact our fundraising efforts.
Sustainability Implications Directions for Our Future states the following: Long lasting, efficiently designed and properly maintained infrastructure contributes towards the Frontenac’s vision of sustainability. Raising funds to support a new auditorium will help to ensure that Frontenac achieves its vision.
Recommendation That Council of the County of Frontenac receive the Fairmount Home – Auditorium Donor Recognition Report for information; AND FURTHER that Council of the County of Frontenac approve the donor recognition levels as set out in Appendix I of this report.
Organizations, Departments and Individuals Consulted and/or Affected Fairmount Auditorium Fundraising Committee Residents Staff Volunteers
Administrative Report Fairmount Home – Auditorium Donor Recognition September 19, 2012
Auditorium Donor Recognition
Page 2 of 2
Page 201 of 244
Auditorium Donor Recognition
“Building Change Together” - The Fairmount Home Auditorium Fundraising Campaign Corporate and Individual Gifts - Levels and Recognition
Gold: $5,000 Entitlements: You will receive naming rights to a room or lounge in Fairmount Home. You will receive a butterfly on the wall of the auditorium with the name of you or your company. Your name (or company logo) will be added to all auditorium fundraising marketing material. You will be invited to join Fairmount Home at the opening ceremony of the auditorium. Silver: $2,500 Entitlements: You will receive a butterfly on the wall of the auditorium with the name of you or your company. Your name (or company logo) will be added to all auditorium fundraising marketing material. You will be invited to join Fairmount Home at the opening ceremony of the auditorium. Bronze: $1,000 Entitlements: You will receive a butterfly on the wall of the auditorium with the name of you or your company. You will receive a thank you letter from the residents. You will also be invited to join Fairmount Home at the opening. $500 Entitlements: You will receive a leaf on the wall of the auditorium with the name of you or your company. You will receive a phone call of thanks from the Administrator. You will also be invited to join Fairmount Home at the opening. Under $500 Entitlements: Thank-you letter from the Administrator at Fairmount Home. Pledges accepted! Gifts can be paid over three years.
AgendaItem#10104c)
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AgendaItem#10104d)
ADMINISTRATIVE REPORT AS AMENDED To:
WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC
From:
Elizabeth Savill CAO
Prepared by:
Julie Shillington Administrator of Fairmount
Date prepared:
September 18, 2012
Date of meeting:
September 19, 2012
Re:
Fairmount Home – Enabling Accessibility Grant (as amended)
Background Human Resources and Skills Development Canada is providing the opportunity for organizations to apply to its Enabling Accessibility Fund for up to $50,000 per project. Applicants must ensure that their activities are conducted in Canada and must contribute to creating or improving accessibility for people with disabilities.
Comment
As set out in the grant application, eligible activities include, but are not limited to:
constructing an interior or exterior ramp installing wider doors or installing automated door openers raising or lowering sinks and/or counters improving lighting and increasing colour contrast building an accessible washroom installing accessible door handles and light switches installing an elevator or lift providing computer enhancements such as interactive speech capability installing a wheelchair lift on a community-based vehicle, and any other activities that contribute to creating or enhancing accessibility for people with disabilities and that are deemed acceptable by HRSDC
The County will be submitting an application for assistance in making the entrance to the Fairmount auditorium more accessible through the installation of a barrier-free lift and barrier free door operators. This work is planned as part of the auditorium renovation project. Another application will be submitted for the installation of 12 barrier-free door operators in the County Administration and FPS offices. Administrative Report as Amended Fairmount Home – Enabling Accessibility Grant September 19, 2012
Enabling Accessibility Grant
Page 1 of 2
Page 203 of 244
AgendaItem#10104d)
A third application will be submitted for the construction of a ramp outside of the Frontenac Room to accommodate individuals using the door directly out to the patio. This doorway is also a fire exit and is critical to ensuring the safe egress from the large meeting room. The cost of this work is estimated at $14,000. It is important to note that we need to provide proof that at least 25% of the project costs are funded by non-federal government sources. As well, if we receive approval the work will need to commence before March 31, 2013. Financial Implications In 2009, the cost estimate to making the auditorium entrance barrier free was approximately $168,000. If we are successful, the $50,000 will offset the costs of the overall renovation project. The funds for six barrier-free door operators were budgeted in 2012. If we are successful we will be able to recoup this expenditure and install an additional six. It is estimated that each door operator including installation costs $3,000. The support for the ramp will require a County investment of $3,500 that can be offset almost entirely by the funds received for the door operators should that application also be successful. Sustainability Implications The County’s 2012 Accessibility Plan states: The County is committed to being proactive in removing barriers for persons with disabilities and continues to remove barriers as financial resources permit. If the County is successful in its application it will be one step closer in providing barrier-free access to its site at 2069 Battersea Road. Recommendation That Council of the County of Frontenac receive the Fairmount Home – Enabling Accessibility Grant Report for information: AND FURTHER THAT Council of the County of Frontenac authorize the execution of the funding agreement by the CAO in the event the application being made under the Enabling Accessibility Grant through Human Resources and Skills Development Canada is successful. Organizations, Departments and Individuals Consulted and/or Affected Staff Residents Volunteers Auditorium Fundraising Committee
Administrative Report as Amended Fairmount Home – Enabling Accessibility Grant September 19, 2012
Enabling Accessibility Grant
Page 2 of 2
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AgendaItem#14142a)
Min nutes of the Sustainabiility Advisory Committtee Meeting June 6, 2012 A meeting of the Sustainabiliity Advisory y Committee (SAC) was w held in n the Fronttenac om of the County Ad dministrative e Office, 2069 2 Batterrsea Road, Glenburnie e on Boardroo Wednesd day, June 6, 2012 at 1:3 30 p.m. dance: In attend • Geoff G Sandifo ord, Chair • Warden W Jane et Gutowski (via ( conference call) • Councillor C John McDouga all • Don D Ross Regrets:: • Ron R Hipfner • Jo ohn Kittle Staff: • Elizabeth E Sav vill, CAO/Cle erk • Alison A Vande ervelde, Com mmunications s Officer • Je enny Liu, Mu unicipal Intern • Angelique A Ta amblyn, Exec cutive Assisttant Temp (R Recording Secretary) S 1.
Call to orderr C T meeting was called to The t order at 1:34 p.m.
A Adoption of the agenda a T agenda was The w received d.
D Disclosure of o pecuniary y interest an nd general nature therreof The Chair re T equested tha at it be notted that no member off the Comm mittee declarred a pecuniary inte erest.
C Closed meetting - Nil
A Adoption of minutes C Committee Recommenda R ation T THAT the min nutes of the meeting of April A 4, 2012 2 be adopted d as presentted. CARR RIED
B Business ariising from the t minutes s
Sustainability Advisory Co ommittee Meetting Minutes June 6, 2012
Sustainability Advisory Committee
Page 1 of 5
Page 220 of 244
AgendaItem#14142a)
ICSP Breakfast Satisfaction Survey Results (Alison Vandervelde) Ms. Vandervelde provided a brief summary of the survey results. Discussion ensued: • • • • • • •
People would know what to expect if the agenda were circulated beforehand and may have been more prepared. The Around-the-Room introductions took some time, but added great value to the session A 30 minute optional “Network Café” session could be added to the end of the breakfast Word around the SF community including members of Township council) was very positive A general recognition exists that sustainability issues are dealt with at the County and not at the Township level Whether the guest list should be shared to allow attendees to know who would be in attendance was discussed to increase networking opportunities and help generate interest and excitement (a photograph of each guest could also be displayed) Attendees could be asked for input on the invitation list for next year using an enewsletter format. The Chair concluded the discussion by observing that everyone in attendance appeared very animated and that it was a great session from which people were able to take away a lot. Chair’s Visit to Wolfe Island (Chair Sandiford) Details of his meeting/tour with Deputy Warden Doyle were shared. A number of project ideas were discussed including:
• • •
•
Big Sandy Bay to connect two areas with a pathway/boardwalk Medical Centre Old canal (put in during the 1800s) which bisects the island has become overrun with reeds and weeds that have grown in very densely in some areas o A 12 foot pipe under the road would address drainage concerns o A non-profit group might be prepared to do some of the work to open up a channel; the opportunity to create an active trail alongside the canal could be considered o Head room for canoes and kayaks could be achieved to go through and would keep the weeds down o An eco tourism opportunity for non-motorized use only; linkages with green energy tours, cycling and birding o Abutting landowners would have to be consulted o An environmental assessment would be required – the area has likely become an important habitat to endangered species o A feasibility study and business plan would be necessary o Note: the canal has been acknowledged as part of the Frontenac K&P Trail by County Council Bicycle path improvements, including better signage (these could integrate with County trails) The Committee members recognized that these projects need to be raised through the Sustainability Workshop and gain support to be added to Sustainable Actions. The Committee could be supportive of these initiatives but would have no further role to play. The Chair has sent a note to thank Deputy Warden Doyle.
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Action item County staff to research some history of the canal Indicators Review Update Mr. Hipfner posted a document to www.frontenactalk.ca forum for discussion. A general question was raised by Ms. Vandervelde about the members’ level of use of the forum. Action items Committee members to review the Indicators document for discussion at August meeting Ms. Vandervelde and Mr. Young will work on improvements the forum so that: − new posts can be easily identified − each member receives an email when a new post is created
• •
• • • •
• • • • •
New Leaf Link (NLL) Update There is a NLL Open House today, 11am-2pm Following-up on the Community Partnership Agreement: County staff has been working to help make connections between NLL and staff at the City of Kingston Greenhouse Gas Workshop follow up (Don Ross) The project will include the County of Frontenac, City of Kingston, County of Leeds and Grenville, Gananoque, Brockville and Prescott A data mining team has been confirmed with St. Lawrence College and Queen’s University to do the legwork Statistics Canada information is being used Both the County and City of Kingston have passed resolutions in support of FCM`s Partners for Climate Protection Agreement which has several milestones o The City has inventoried its greenhouse gases o Brockville is about to while Gananoque and Prescott are at similar beginning points o After going through the first two steps, a plan of action is developed Each municipality will have to document its energy use etc to calculate its GHG emissions Provincial legislation requires municipalities to document by July 2013 The challenge is for the County to get 1990 information (North Frontenac is looking for a student to pull its information together) No work is expected to proceed until September when the students are back FCM is interested if a template it could be developed Action items: Mr. Ross will send further information/data to staff Staff will add Mr. Ross to the June County Council agenda for a presentation Ms. Savill will email the Township CAOs and remind them of the deadlines and speak directly with NF about its funding application Calendar of Community Events (Ms. Vandervelde)
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• • •
Community Events Calendar is being updated regularly in Outlook A PDF of the calendar can be uploaded weekly to the discussion forum Dates for the official opening of the first portion of the K&P Trail are being discussed
Action items: Alison to upload the events calendar to www.frontenactalks.ca Committee members to comment on the format of the calendar Committee members to send to Alison any events which are not included (Verona Cattails Festival will be added August 10-12, 2012) Discussion Forum Tool (see above) 7.
Deputations and/or presentations - Nil
Communications - Nil
Reports/Topics for Discussion - Nil
Other business Social Media update (Ms. Vandervelde) • •
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539 contacts for the e-newsletter, up from 433 two months ago 15 e-newsletters have been sent: monthly updates, seniors housing and ICSP Breakfast o 4.5% bounce rate o Barracuda is a problem for FABR emails – Alison will mention to IS Twitter – the County is now following 98 and have 147 followers, 34 new since May 4 Facebook has been slower and is not used as much in business. We now have 28 likes, currently 6 are “talking about” our page, Alison is posting once a day to Facebook page Ambulance call volume numbers could be tweeted There is also an opportunity to link to the new FPS YouTube video Twitter can be used during emergencies FCM Conference Update (Ms. Savill) In Saskatoon from June 1-4, 2012 The tradeshow was extensive with a number of good contacts made including Energy Consultants who would like to assist with a greenhouse gas inventory project on the understanding that their compensation would be linked with savings achieved Support for Small Scale Community Sustainability Initiatives Update (Ms. Savill) A total of eight applications have been received There are linkages between an application received from NF and the project described by Mr. Ross which need to be explored and Ms. Savill will follow up with NF. The criteria is detailed in the application package Successes could be posted to Social Media
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Next meeting date August 1, 2012 at 1:30 p.m.
Adjournment Committee Recommendation THAT the meeting be adjourned at 3:34 p.m. CARRIED
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MINUTES OF THE GREEN ENERGY TASK FORCE ADVISORY COMMITTEE May 2, 2012 A regular meeting of the Green Energy Task Force Advisory Committee was held in the County Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, May 2, 2012 at 10:00 a.m. In attendance: David Hahn, Chair Warden Janet Gutowski Councillor John Inglis Brad Leonard Matt Fiene Regrets: John Kittle, Vice Chair Deputy Warden Denis Doyle Maris Krumins, Community Member Staff: Elizabeth Savill, CAO/Clerk Alison Vandervelde, Communications Officer Lisa Goodberry, Executive Assistant Temp (Recording Secretary) 1.
Call to order The meeting was called to order at 10:05 a.m.
Adoption of the agenda The agenda was received. All agreed that the new eAgenda format was very effective and user friendly.
Disclosure of pecuniary interest and general nature thereof The Chair requested that it be noted that no member of the Committee declared a pecuniary interest in any item on the agenda.
Closed meeting – Nil
Adoption of the minutes Committee Recommendation THAT the minutes of the meeting of March 7, 2012 be adopted as presented. CARRIED
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Business arising from the minutes Green Profit The Chair noted that he and Deputy Warden Doyle attended the Green Profit Conference. Also setting up and supporting the County-Green Energy Task Force display were staff members Ms. Savill and Peter Young. OSEA Membership The 2012 OSEA membership is in place. Committee members interested in taking advantage of webinars should advise the Executive Assistant who will be responsible for all bookings and contacts with OSEA. The Chair participated in a recent webinar dealing with municipal powers under the Green Energy Act; the panel concluded that municipalities can have great impact Mr. Leonard advised that OSEA is hoping to have more municipal participation Warden Gutowski suggested website links be added to the agenda Any notes taken during OSEA sessions can be shared with staff who can attach them to the next agenda Green Energy Act – Green House Gas Workshop Update Ms. Vandervelde advised that Don Ross and other members of the Sustainability Advisory Committee attended a workshop addressing a proposed multi-year environmental studies project at Queen’s University. Mr. Ross will be making a presentation to County Council on June 20, 2012. Details of the project are flexible at this stage Funding will be sought Queen’s and St Lawrence College students are expected to assist with data collection Base line data will be developed No cost is expected to accrue to the County for its participation The Chair advised that South Frontenac Township had joined the Partners for Climate Protection about 10 years ago and the Sustainability Committee had done the work to inventory greenhouse gas emissions in the Township. The study showed that one of the largest sources of emissions under Township control was from the landfill sites in the township and the Sustainability Committee supported the Township’s efforts to increase diversion of materials from the landfills into recycling streams. The Township now has “curb-side” pickup of recycling materials, a permanent hazardous waste facility and a plastic wrap baling facility at the Keeley Road site. Mr. Leonard recognized that there is a requirement for municipalities to collect green house gas information. Staff were requested to obtain a copy of the Township of South Frontenac’s GHG inventory completed a number of years ago (perhaps in 2000). Committee Recommendation THAT County Council and Township support for this Green House Gas Inventory project be pursued. CARRIED
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Community Energy Network Retreat – Renewable Energy Co-operatives The Chair confirmed that the retreat is scheduled for June 8-9, 2012 at Wintergreen and encouraged all Council and Committee members to attend. Both Judith Lip from TREK (Toronto Renewable Energy Cooperative) and Community Energy Network will be presenting. Friday will focus on all Eastern Ontario Saturday will focus on the Frontenac area’s green initiatives and cooperatives (this will be a serious working day) Staff was asked to highlight the retreat in the monthly e-newsletter. Committee Recommendation THAT Council of the County of Frontenac be requested to financially support the involvement of the Green Energy Task Force to the Community Energy Network Retreat and Wintergreen Initiative. CARRIED Ministry of Labour Regulation Changes Mr. Leonard advised that the Ministry has rescinded the changes following an appeal. There is no need to prepare a letter. 8.
Communications Ms. Savill advised the following had been received: Letter of thanks for the support offered for SWITCH’s Green Profit She also reminded the Committee members to “friend” the County on Facebook and to “follow” it on Twitter.
Reports/Topics for Discussion OPA Review Ms. Savill shared that the County Council response was submitted and a letter was sent to the Minister of Energy. The letter was also copied to the Eastern Ontario Wardens’ Caucus for support. Mr. Leonard advised that FIT 2 final is expected to be released on Monday. At this time, it is anticipated that no ground mounts will be allowed in areas zoned residential, abutting residential or in areas where residential is a permitted use. He also advised that only one micro FIT is expected to be allowed per applicant Mr. Leonard will share any analysis he might do looking the changes and their impacts. He will also connect with Ms. Vandervelde to ensure appropriate messages are scripted for social media. Work Plan Review The work plan review resulted in the following discussions:
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Ms. Vandervelde advised that she and Mr. Kittle spoke after the last meeting and he had indicated to her that he was satisfied with how the work plan has been presented. Warden Gutowski spoke of Council’s decision to create the Communications Officer and the expectation that Ms. Vandervelde will help the community to better understand the County and its activities using a variety of tools. The monthly enewsletter is being delivered following Council meetings. The Committee members agreed they should suggest information items that could be included for further exposure. Mr. Leonard will confirm whether the NF Land Ambulance and Fire Station is eligible for a solar installation and will advise Ms. Vandervelde. 2. Municipal Solar Installation Projects: Mr. Leonard advised that action on applications is required within 6 months. 4. Liaise with Key Groups/#5 Gain Insight: Warden Gutowski and Deputy Warden Doyle attended the Sustainable Energy Symposium in March at St. Lawrence College. 6. Energy Efficiencies: CF has prepared a report on the energy use at its buildings. There was discussion that perhaps interns or students could be used. Ms. Savill with raise this at the next Frontenac CAOs meeting. 7. Community Energy Plan: Ms. Savill will attempt to offer a short report although it may not be realistic given resource constraints over the vacation period. 8. Grid Capacity: Mr. Leonard advised that connections are being allowed in the region. He will send the link for information.
Committee members agreed to forward work plan updates to Ms. Vandervelde prior to each meeting so updates can be prepared. 10.
Other Business Approved 2012 Budget Ms. Savill informed the Committee that County Council has passed its 2012 budget and it includes a line to cover the expenses of all committees in the amount of $45,000.00. Any spending (conferences, etc.) require Council approval. Warden Gutowski stated she would bring this forward to Council’s Finance Working Group. In addition, a new expense reimbursement process has been approved. Members will be asked to confirm attendance at each meeting in writing and will no longer need to make mileage claims. Committee Recommendation THAT Council of the County of Frontenac be asked to support the meal expenses for the members of the Green Energy Task Force Advisory Committee who attend the Wintergreen Retreat in June. CARRIED
Next Meeting Date July 4, 2012, 10:00 a.m. Quorum concerns were raised. Staff will ensure quorum can be met.
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Adjournment
Committee Recommendation THAT the meeting be adjourned at 12:36 p.m. CARRIED
David Hahn, Chair
K. Elizabeth Savill, CAO
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Minutes of the 150th Anniversary Planning Advisory Committee Meeting June 27, 2012 A meeting of the 150th Anniversary Planning Advisory Committee was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie, on Wednesday, June 27, 2012 at 10:00 a.m. In attendance: Marcel Giroux, Chair Warden Janet Gutowski Councillor Gary Davison Jim Vanden Hoek (teleconference) Regrets: Stan Johnston Phil Leonard Staff:
Alison Vandervelde, Communications Officer (Acting Clerk); Anne Marie Young, Manager of Economic Sustainability; Angelique Tamblyn, Executive Assistant (Recording Secretary)
Call to order
Adoption of the agenda The agenda was received.
Disclosure of pecuniary interest and general nature thereof
Closed meeting - Nil
Adoption of minutes Committee Recommendation THAT the minutes of the meeting of April 4, 2012 be adopted as presented. CARRIED
Business arising from the minutes Administrative Report
The Committee discussed Stan Johnston’s resignation and the need to find a replacement member to represent the Township of North Frontenac. Several people were suggested who have strong ties to the area.
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Action item:
Summary of Ideas to Date The committee commented that this summary could become a framework for developing working groups. The Chair thanked staff for compiling such a comprehensive summary. Mr. Vanden Hoek whether we are planning to begin to engage the community this fall or wait until 2014. He has spoken to Dr. Janine Handforth, President of the Kingston & District Agricultural Society regarding the Kingston Fall Fair. Space for a County booth is available if the committee is interested. The Committee discussed participating in some way at the County Plowing Match that will be held in September. Ms. Young mentioned that the County will be at the Wolfe Island Plowing Match talking about the Official Plan. When planning events (and planning to attend events), we need to commit early to avoid competition on dates.
Action item:
The Chair will approach Barbara Sproule about joining the Committee to represent North Frontenac Township.
Create a list of key individuals to begin forming the working groups; organize sub-groups to nurture the concept in each Township.
The Committee discussed developing a display booth to bring to Community events to promote the 150th leading up to and during 2015. The committee identified the need to engage additional people to begin working on assembling a display booth that reflects the County’s history. A display booth could include pop-up banners with County imagery, historical artifacts, publications, photos, newspapers, etc. A display booth should be prepared for 2014. Mr. Vanden Hoek suggested approaching historical societies in each municipality. They will need guidance, templates, and support. Any work done by individual groups must have a County perspective. Groups who help will also need to be recognized. Public recognition could help to attract groups to participate. The committee discussed developing a publication for the event. It was suggested that if a publication is to be created, rather than writing original stories, existing stories could be compiled into one package. One member cautioned that such projects are often financial losers, and perhaps an electronic publication might work well. The Chair presented a document from the Kingston Frontenac Public Library titled Celebrate Frontenac Heritage! Books of Local Interest. Published in 2007, an update is required but it is a good starting point.
Action item: Ms. Vandervelde to draft an invitation and framework guide for historical societies’ involvement and circulate to the committee for comment.
The committee discussed the need to involve community members and get them started in working groups. The committee briefly discussed grant and funding opportunities. Staff committed to continue researching further.
Action items: Ms. Young will research more funding options and add to the August meeting; Warden Gutowski will speak to Anne Goodfellow at Limestone District Board regarding the Scholarship/ Bursary.
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Framework for a Grand Celebration The Committee discussed the framework, noting that while it is a good starting point, it needs to be linked into smaller community events throughout the year. Members noted it should be renamed Framework for a Central Celebration. A large-scale central event is important to bring people back to the County – a reunion of sorts; a culmination of events. The Warden suggested we could incorporate an idea from Leeds and Grenville where it recently celebrated “150 years and 150 km of trail”. Logo Contest Outline The logo design contest needs to be promoted to seasonal residents and schools. A progress report should be provided at the September County Council and members agreed to work together to frame a presentation. 2015 Calendar of Events The committee reviewed events, and asked staff to add the Wolfe Island Crime Writers Festival and the annual regatta. It was noted that Canada Day celebrations are important in all Townships. The committee suggested focusing on 2 main events from each Township. These are events could adopt a “150th Anniversary” theme in 2015.
Action item:
Ms. Vandervelde will edit calendar of events and will send updated calendar to the committee in an electronic word format.
Deputations and/or presentations - Nil
Communications - Nil
150th Anniversary Advisory Committee (AAC) Work Plan
Other business
A list of past Wardens is available in a book maintained by Susan Beckel. The book is a great resource for the invitation list. Next meeting date August 29, 2012 at 10:00 a.m.
Adjournment The meeting adjourned at 11:45 a.m.
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TRAILS ADVISORY COMMITTEE MINUTES June 1, 2012 A meeting of the Trails Advisory Committee (TAC) was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie on Friday, June 1, 2012 at 10:00 a.m. In attendance: Alan McPhail, Chair Warden Janet Gutowski Deputy Warden Denis Doyle Councillor John Inglis Dieter Eberhardt Joan Hollywood Derrick Spafford Regrets: Marc Moeys Staff: Alison Vandervelde, Communications Officer; Anne Marie Young, Manager of Economic Sustainability; Jenny Liu, Municipal Intern; Angelique Tamblyn, Executive Assistant (Recording Secretary); Regrets: Elizabeth Savill, CAO-Clerk 1.
Call to order The Chair called the meeting to order at 10:00 a.m.
Adoption of the agenda Committee Recommendation The agenda was accepted with the following addition: Multi-use Cultural Centre in Sharbot Lake CARRIED
Disclosure of pecuniary interest and general nature thereof The Chair requested that it be noted that, in accordance with the Municipal Conflict of Interest Act, no member of the Committee declared a pecuniary interest in any item on the agenda.
Deputations and/or presentations - Nil
Closed meeting - Nil
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Adoption of minutes Committee Recommendation THAT the minutes of the meeting of April 5, 2012 be adopted as presented. CARRIED
Business arising from the minutes The need to reach out to adjacent property owners was discussed.
Communications - Nil
Reports/Topics for Discussion Trails Brochure (Alison Vandervelde) A trails colour brochure is being developed as an information piece, similar to the Green Energy Task Force brochure. It will include contact information and references for to find more information. Photos will be added and the QR Code will take users to www.directionsforourfuture.ca Action items Committee members to email Alison with any comments or concerns Committee members to send trail photos to avandervelde@frontenaccounty.ca Alison to (1) include goals in the brochure; (2) post trail activities to social media; post the brochure at www.frontenaccounty.ca Update on Trails Activities and Trails Activity Report (Anne Marie Young) The County has contracted the management of the trail resurfacing and brushing work from Orser Road to Harrowsmith to the Cataraqui Region Conservation Authority. Once the work is completed over the next few weeks, the signage can go up. The opening of this section of the trail has yet to be confirmed. Next stages of work are being reviewed. Website: The trail information is being updated as www.frontenaccounty.ca is redeveloped over the next few months
Townships of North Frontenac and Frontenac Islands have County budget allocations to consider Eco Tourism opportunities which must meet federal gas tax criteria
Active Commute Week is next week and it is becoming more common to see people using the trails to community to school and work; Queen’s and City of Kingston are trying to get more people biking on the K&P Trail; these efforts could also draw tourists
Public meetings
- Dates and locations considered for after the opening; September was suggested although the input of seasonal residents might be higher before Labour Day;
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adjacent landowners will be targeted; social media and newspaper ads to be used Action items
- Staff to share potential public meeting dates Multi-use Cultural Centre in Sharbot Lake (Warden Gutowski) Consultants are working with the Township to develop a business plan for a 3800 ft 2 building that could host 150-200 people to be located near the public boat area; a site plan will also be proposed; a railway theme is being considered. The adjacent trail will need to be reconfigured, and parking and washroom needs will be considered. A partnership will be sought with the County and fundraising will be necessary.
- Snowmobile club, ATV users, and Eastern Trail Alliance could be partners
Other business Warden suggested the trails should be part of the 150th Anniversary celebration (150 years and 150kms of trails taking into account all trails including cycling trails in the area) Discontinuity issues need to come forward for further discussion; Bell does have a rightof-way along the trail; rights-of-way to resolve discontinuity issues should be sought; property specific concerns are under discussion Supporters of the trail may be willing to address concerns of others along the trail Action item
- Staff to follow up with an adjacent landowner
Next meeting date Friday, August 3, 2012 at 10:00 a.m. Ms. Hollywood offered her regrets (she will be in London for the 2012 Olympics)
Adjournment Meeting adjourned at 11:30 a.m.
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Minutes of the Joint Accessibility Advisory Committee Meeting May 25, 2012
A meeting of the Frontenac Joint Accessibility Advisory Committee (FAAC) was held at the Sydenham Library on Friday, May 25, 2012 at 10:00 a.m. Present:
Neil Allen, Twp. of South Frontenac Representative – Chair Danka Brewer, Twp. of Central Frontenac Representative (arrived at 10:30 a.m.) John McDougall, County Council Representative Gary Davison, County Council Representative
Regrets:
Francine Arsenault, Community at Large Representative – Vice-Chair
Staff Present: Susan Beckel, County of Frontenac – Recording Secretary
Call to Order
Neil Allen called the meeting to order at 10:05 a.m. A quorum was not present until 10:30 a.m. All committee recommendations were confirmed after quorum was reached. 2.
Adoption of the Agenda
Committee Recommendation: THAT the agenda for the May 25, 2012 Frontenac Joint Accessibility Advisory Committee meeting be adopted as circulated. 3.
Disclosure of Pecuniary Interest and General Nature Thereof
The Chair requested the Recording Secretary to make note in the minutes that no members of the committee declared any disclosures of pecuniary interest. 4.
Deputations and/or Presentations - Nil
Closed Meeting - Nil
Adoption of Minutes – February 17, 2012
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Committee Recommendation THAT the minutes from the February 17, 2012 meeting be hereby adopted as circulated. 7.
Business Arising from the Minutes
The committee discussed having a teleconference option available for meetings and alternating the location of the meetings to accommodate members from around the County. b) Township of South Frontenac Municipal Office Renovations Councillor Davison provided an update on the municipal office renovations. The work is on schedule for a move in date of June 21, 2012. As part of the project, a new steel roof will also be installed on the building. 8.
Communications for Information - Nil
Communications for Action - Nil
Reports a) Accessibility Advisory Committee Work Plan for 2012
Recruitment of New Members: Susan advised that notices for new members had been placed in The Frontenac News, Frontenac EMC and the Kingston This Week as well as notices posted on the Township and County web sites; however no responses have been received to date. Action Item:
Danka will contact the former Township of North Frontenac AAC member Debbie Kiss to inquire if she has any connections in that Township. Francine will follow up with her contacts in the Township of Frontenac Islands.
Building Plans for New School in Sharbot Lake: Susan advised that she had contacted Mayor Gutowski and the plans for the new school have not yet been received by Township staff. The Mayor had forwarded the request on to the Township Chief Building Official who will come to an AAC meeting to review the plans with the committee once they have been received.
Accessible Picnic Tables: The committee discussed partnering with local high schools to have the students build the tables. Action Item:
Susan will contact the local high schools to determine if there is interest in partnering on this project.
Compliance Workbook: The committee reviewed a draft compliance workbook to be used by staff and the committee in meeting the requirements of the Integrated Accessibility Standards Regulation.
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Other Business
a) Businesses Compliance with AODA Customer Service Standard Neil advised that he thought that the City of Brockville had an annual awards program for businesses that have improved accessibility and inquired whether the County should consider a similar program. Action Item:
Susan will contact the City of Brockville and research other municipalities that have such a program and bring information to the next meeting.
b) Event Accessibility The committee suggested that Festival/Recreation Committees should consider also renting accessible port-a-potties for events such as Canada Day celebrations. Action Item:
Susan will highlight this issue for the Townships when the FAAC meeting minutes are circulated.
Neil noted that the Verona Jamboree has an improved accessible Bingo area and that a platform was added to make the food window accessible; however it is not possible to get to the platform if you are in a wheelchair. Action Item:
John McDougall will relay the message on to the organizing committee.
c) Accessibility as part of the Integrated Community Sustainability Plan (ICSP) Danka noted that she had attended the County’s ICSP annual breakfast, which is held to highlight sustainability initiatives within the County, for example local food and alternative energy. The committee noted that accessibility should also be highlighted. Action Item:
Susan will inquire as to whether a joint Sustainability Advisory Committee and Accessibility Advisory Committee meeting could be held to brainstorm ideas as to how to include accessibility in sustainability planning.
d) Accessibility for Ontarians with Disabilities Act (AODA) Integrated Accessibility Standards Regulation (IASR) Workshop – May 4, 2012 Neil provided an update from the workshop that he and Susan attended in Kingston on May 4, 2012, highlighting: workplace accommodation requirements considering universal design concepts at the time of renovation or new construction of a building is usually more cost efficient than having to retrofit a building at a later time timelines for meeting the IASR requirements e) Committee Awareness – letter to Township Councils
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Committee Recommendation: THAT the draft letter to the Township Councils be recommended for approval. f) Next Meeting Date The next meeting will be held on Friday, September 7, 2012 at 10:00 p.m. at the Sydenham Library. 12.
Public Question Period - Nil
Adjournment
Committee Recommendation THAT the meeting hereby adjourn at 11:30 a.m.
Neil Allen, Chair
Susan Beckel, Recording Secretary
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AgendaItem#16•
BY-LAW NO. 2012-0024 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to amend By-law No. 2011-0008 (to establish a 150th Anniversary Planning Advisory Committee) WHEREAS the Council of the County of Frontenac adopted By-law No. 2011-0008 on February 16, 2011, being a by-law to establish a 150th Anniversary Planning Advisory Committee); AND WHEREAS By-law No. 2011-0008 was amended by By-law No. 2011-0033 on October 19, 2011 to increase the number of community representatives and to make additional community representative appointments to the committee; AND WHEREAS the County has received a letter of resignation from Stan Johnston as a community representative on the committee; AND WHEREAS Barbara Sproule has expressed an interest in participating on the committee as a community representative; AND WHEREAS Council deems it expedient to amend By-law No. 2011-0008; NOW THEREFORE the Council of the County of Frontenac hereby enacts as follows: 1.
That Schedule “A” to By-law No. 2011-0008 as amended be further amended as follows: (a)
That Stan Johnston be removed as a community representative to the committee.
(b)
That Barbara Sproule be appointed as a community representative to the committee.
(c)
That this by-law shall take effect on the date of its final passing.
Read a first and second time this 19th day of September, 2012. Read a third time, finally passed, signed and sealed the 19th day of September, 2012.
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk County of Frontenac By-law No. 2012-0024 To Amend By-law No. 2011-0008 (To establish a 150th Anniversary Planning Advisory Committee) September 19, 2012
By-law No. 2012-24 - To Amend By-law 2011-0008 as Amended
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BY-LAW NO. 2012-0025 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to adopt a Land Ambulance Response Time Performance Plan WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, gives Council the authority to exercise the powers of the municipal corporation and requires that the powers of every Council are to be exercised by by-law; AND WHEREAS on July 31, 2008 changes were made to the Ambulance Act, Ontario Regulation 267/08, amending O. Reg. 257/00 with the heading “Section 22: Part VIII, Response Time Performance Plans, Sections 22 and 23”; AND WHEREAS the County is to submit its Response Time Performance Plan to the Ministry of Health and Long-Term Care (MOHLTC), Emergency Health Services Branch Director no later than October 1 of each year (Section 23 (5)) including performance targets for sudden cardiac arrest, CTAS 1, 2, 3, 4, 5, where CTAS is the Canadian Triage and Acuity Scale, a priority setting scale to describe the severity of a patient’s condition; AND WHEREAS by March 31 of each year the same table with the actual times achieved in the year previous will be reported to the MOHLTC; NOW THEREFORE the Council of the County of Frontenac hereby adopts the following land ambulance response time performance plan for the calendar year of 2013, from January 1 to December 31:
- Designated Delivery Agent (DDA) - SUDDEN CARDIAC ARREST 48% percent of the time, within 6 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a responder equipped and ready to use an AED at the location of a patient determined to be in sudden cardiac arrest.
- EMS Designated Delivery Agent - CTAS 1 68% percent of the time, within 8 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 1.
- EMS Designated Delivery Agent - CTAS 2, 3, 4, 5 The County of Frontenac will endeavour to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 2, 3, 4, 5 within a period of time determined appropriate by the DDA and noted below in Table 1, or as resources permit (level of effort):
County of Frontenac By-law No. 2012-0025 To Adopt a Land Ambulance Response Time Performance Plans September 19, 2012
By-law No. 2012-0025 - To Adopt a Land Ambulance
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Table 1, CTAS 2, 3, 4, 5 EMS Delivery Agent Commitment CTAS 2 3 4 5
Target time from paramedic received until on scene 10 minutes 10 minutes 10 minutes 10 minutes
% Target 65% 65% 65% 65%
- This by-law shall take effect on the date of its final passing. Read a first and second time this 19th day of September, 2012. Read a third time, finally passed, signed and sealed the 19th day of September, 2012.
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk
County of Frontenac By-law No. 2012-0025 To Adopt a Land Ambulance Response Time Performance Plans September 19, 2012
By-law No. 2012-0025 - To Adopt a Land Ambulance
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BY-LAW NO. 2012-0026 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on September 19, 2012 WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF FRONTENAC hereby enacts as follows:
- THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on September 19, 2012 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on September 19, 2012 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on September 19, 2012 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
- THAT this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 19th day of September, 2012. Read a Third Time and Finally Passed, Signed and Sealed this 19th day of September, 2012. By-law No. 2012-0026 – To confirm all actions and proceedings of County Council on September 19, 2012 Page 1 of 2
By-law No. 2012-0026 Confirmation of Proceedings
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The Corporation of the County of Frontenac
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk
By-law No. 2012-0026 – To confirm all actions and proceedings of County Council on September 19, 2012 Page 2 of 2
By-law No. 2012-0026 Confirmation of Proceedings
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