Regular Council - 19 Sep 2018 - Agenda

Body: Council Type: Agenda Meeting: Regular Date: September 19, 2018 Collection: Council Agendas Municipality: Frontenac County

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Frontenac County Council Meeting Wednesday, September 19, 2018 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m.

AGENDA Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

1. Adoption of Closed Minutes of Meetings held July 18, 2018
2. Labour relations or employee negotiations - as it relates to ongoing contract negotiations with CUPE Local 109 Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof

14 - 25

Adoption of Minutes a) Minutes of Meeting held July 18, 2018 Resolved That the minutes of the regular Council meeting held July 18, 2018 be adopted. Deputations and/or Presentations

26 - 27

a)

Ms. Gail Young and Ms. Louise Moody, Frontenac Transportation Services will provide County Council with an update on the progress of its 2018 goals.

b)

Mr. John Suart and Ms. Cathy Radford, Family and Children’s Services of Frontenac, Lennox and Addington will be providing County Council with a presentation on the recruitment for Foster Parents and their up coming Campaign Launch in October.

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Proclamations a) Canadian Library Month October 2018 Ontario Public Library Week October 14-20, 2018 A visit will get you thinking [See Communications s)] Whereas the public library offers access to information; and Whereas the public library supports personal growth, economic renewal and quality of life; and Whereas we recognize that the Kingston Frontenac Public Library provides a vital service to our communities; Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims the month of October, 2018 as Canadian Library Month and the week of October 14 - 20, 2018 as Ontario Public Library Week in Frontenac County; And Further That the residents of Frontenac County be encouraged to use the public library this week and throughout the year. Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

28 - 41

Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business Recommend Reports from the Chief Administrative Officer a) Consultant Briefing: Ms. Jodi Ball, Principal, J Consulting Group, will brief Council with respect to the Frontenac Paramedic Services Strategic Plan. [See Recommend Reports from the CAO, clause b)]

42 - 46

b)

2018-110 Frontenac Paramedic Services Strategic Plan 2019-2023 A Collective Path Recommendation

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Whereas the a strategic plan, with a Mission Statement, is required to maintain certification with the Ministry of Health and Long Term Care as well as for effective management of the paramedic service and its limited resources; Resolved That the Council of the County of Frontenac accept the Frontenac Paramedic Services Strategic Plan 2019-2023 — A Collective Path; And Further That Council direct staff to implement the Frontenac Paramedic Services Strategic Plan 2019-2023 — A Collective Path in the day-to-day operations of the paramedic service.

47 - 61

c)

Consultant Briefing: Mr. Brian Krecklo, Krecklo and Associates, will brief Council with respect to the Council Compensation Review. [See Recommend Reports from the CAO, clause d)]

d)

2018-119 Corporate Services Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac Recommendation Be It Resolved Thatthe Council of the County of Frontenac receive the Corporate Services – Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac report for information; And Further Thatthe Council of the County of Frontenac approves the Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac and hereby implements the following: •

Recommendation 1: That the Warden base salary be increased (to the median of the market comparator group at $46.9K) by $6,000 each year for the current term of Council as follows: 2019 2020 2021 2022 $28.9K $34.9K $40.9K $46.9K

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Page •

Recommendation 2: That the base salary of Councillors be increased (to the median of the market comparator group at $19.4K) by $2,500 each year for the current term of Council. 2019 2020 2021 2022 $11.9K $14.4K $16.9K $19.4K •

62 - 75

e)

Recommendation 3: That a premium of 20% of the Councillor salary be added for the Deputy Warden should Council want to recognize the expanded workload for this position, taking into account the current practice of rotating the Warden incumbent on an annual basis. • Recommendation 4: That the County of Frontenac continue the practice of adjusting the Warden and Councillor compensation to reflect the annual COLA/CPI. • Recommendation 5: That the County of Frontenac continue the per diem of $150 to align with the median of the comparator group, and applying the per-diems only to non-regularly scheduled Council and Council Committee meetings. • Recommendation 6: That the County of Frontenac comply with the provincial policy for reviewing compensation of Council every four years by conducting a Market Compensation Survey in 2022, the last year of the new Council term. • Recommendation 7: That the County of Frontenac establish a policy for how to deal with the elimination of the “1/3 Tax Free Benefit” by providing the 1/3 Tax Free benefit with a compensation increment, so as, to offset the tax implication for Council members. “Making them whole”. (Option (b) • Recommendation 8: That the County of Frontenac maintain the current policy of not supplying group insurance and employee benefits to members of Council 2018-105 Office of the Chief Administrative Officer Approval of an RFP for Consulting Services for the 2019-2022 Council Strategic Plan Recommendation Resolved That the Council of the County of Frontenac accept the Office of the Chief Administrative Officer – Approval of an RFP for Consulting Services for the 2019-2022 Council Strategic Plan report for information; And Further That the Council of the County of Frontenac approves as follows:

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1. That staff proceed with the issuance of a Request for Proposals (RFP) for a facilitator for the 2019-2022 County strategic plan attached to this report as Appendix A; and
2. That the selection process of a consultant to undertake a County Strategic Plan be delegated to the Chief Administrative Officer Performance Appraisal Review Panel; 76 - 78

f)

2018-106 Corporate Service Donation of Refurbished, Horse Drawn Plow by the Frontenac Plowman’s Association Recommendation Resolved That the Council of the County of Frontenac accept the Corporate Services — Donation of Refurbished, Horse Drawn Plow by the Frontenac Plowman’s Association report for information; And Further That the Council of the County respectfully declines the donation of the refurbished, horse drawn plow by the Frontenac Plowman’s Association; And Further That the County of Frontenac work with the Frontenac Plowman’s Association Plow to permit the refurbished, horse drawn plow to be donated to the South Frontenac Museum.

79 - 85

g)

2018-107 Corporate Services Flag Protocol Policy Recommendation Resolved That the Council of the County of Frontenac accept the Corporate Services – Approval of a Flag Protocol Policy report for information; And Further That the Council of the County of Frontenac approve the Flag Protocol Policy attached to this report as Appendix A:

86 - 88

h)

2018-108 Planning and Economic Development Approval of the transfer of FPS Fleet vehicles for Planning Services Recommendation

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Page Be It Resolved That the Council of the County of Frontenac accept the Planning and Economic Development – Approval of an Additional Fleet Vehicle for Planning Services report for information; And Further That the Council of the County of Frontenac approve the transfer of the surplus FPS 2010 Toyota Highlander and the 2008 Ford Escape to the Planning and Economic Development Department; And Further That Council authorize the transfer of Twenty Thousand, Seven Hundred and Thirty Seven Dollars ($20,737) from the County Asset Replacement Reserve to the Joint FPS Vehicle Replacement Reserve. 89 - 91

i)

2018-111 Frontenac Paramedic Services 2019 Legislated Response Time Performance Plan Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services — 2019 Legislated Response Time Performance Plan report for information; And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report.

92 - 104

j)

Staff Briefing: Mr. Richard Allen, Manager of Economic Development, will present to County Council assumptions associated with the 10 year Capital Plan for the K&P Trail.

105 - 106

k)

2018-118 Planning and Economic Development Confirmation of Assumptions for K&P Trail 10 Year Capital Plan Recommendation Be It Resolved That the Treasurer and CAO be granted delegated authority to finance the County share of trail-related grant opportunities from existing reserves to a maximum of $250,000.

107 - 114

l)

2018-114 Office of the Chief Administrative Officer Approval to Proceed with a Joint Budget to Engage Architectural and Engineering Expertise for a Joint Administrative Building Recommendation Be It Resolved That a combined budget of up to $20,000 be allocated to engage appropriate architectural services to validate initial

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Page assessments and provide a report by the end of December. This work will enable the partners to make a decision on whether or not to pursue the next stage of a shared development project. Costs of this assignment are to be shared equally among the partners who agree to participate. And Further That this be expensed from the Stabilization Reserve. 115 - 116

m)

2018-116 Corporate Services and Fairmount Home Sidewalk and Patio Replacement Recommendation Be It Resolved That the Council of the County of Frontenac accept the Corporate Services and Fairmount Home – Sidewalk and Patio Replacement report for information, And Further That the Council of the County of Frontenac authorize staff to transfer $16,000 from the Accessibility reserve for the installation of two accessibility ramps to the County Annex.

117 - 119

n)

2018-113 Corporate Services Amendments to Procedural By-law 2013-0020 resulting from Bill 139 and Amendments to the Planning Act Recommendation Be It Resolved Thatthe Council of the County of Frontenac receive the Corporate Services – Amendments to Procedural By-law 2013-0020 resulting from Bill 139 and Amendments to the Planning Act report for information; And Further That Procedural By-law 2013-0020, be amended as follows: That Section 1.3, Definitions be amended to add a new definition (u) “LPAT” means the Local Planning Appeal Tribunal; and, That Section 1.3 be renumbered accordingly; and, That Section 20, Specific Motions be amended by adding a new section 20.11 as follows: Reconsideration of 20.11 Matters returned to the municipality matters returned to the by LPAT for a new decision shall municipality by LPAT not be subject to the rules of a

Page 7 of 146

Page motion for reconsideration. That Section 26, Committees, be amended by adding a new section 26.27 as follows: Reconsideration of 20.11 Matters returned to the municipality matters returned to the by LPAT for a new decision shall municipality by LPAT not be subject to the rules of a motion for reconsideration at the Planning Advisory Committee. 120 - 122

o)

2018-112 Corporate Services Amendments to Parking By-law 2018-0027 required for Set Fine Approval Recommendation Be It Resolved Thatthe Council of the County of Frontenac receive the Corporate Services – Amendments to Parking By-law 2018-0027 required for Set Fine Approval report for information; And Further That Parking By-law 2018-0027, Schedule “3”; Subsection 9 - Penalties – Amounts (Part II Provincial Offences Act; Set Fine Schedule)be amended as follows: That, Item 1, Column 1 be amended by deleting “Parked – where prohibited” and replacing with “Parked – heavy vehicles where prohibited”; and That the foot Note be amended by deleting 9 a) and replacing with 9 b)

123 - 124

125 - 130

Information Reports from the Chief Administrative Officer a) 2018-115 Fairmount Home Quarterly Update Activity Report b)

2018-117 Corporate Services 2018 Second Quarter Financial Summary

Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Nossal b)

Long Term Care (Fairmount Home) - Councillor Inglis

c)

Corporate Services - Councillor Dewey

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Page d)

Planning and Economic Development - Councillor McDougall

Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Councillor Nossal

131 - 136

b)

KFL&A Public Health Board Update - Deputy Warden Doyle

c)

RULAC, LSR and other Updates

d)

Algonquin Land Claim Update - Councillor Inglis

e)

Housing and Homelessness Committee Update - Councillor McDougall

f)

Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle

Reports from Advisory Committees of County Council a) Report of the Community Development Advisory Committee All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. That the Report received from the Community Development Advisory Committee be received and adopted. Report of the Community Development Advisory Committee The Community Development Advisory Committee reports and recommends as follows: 1.

2018-103 Community Development Advisory Committee K&P Trail Sign Maintenance Policy Be It Resolved That the Council of the County of Frontenac approve the K&P Trail Sign Maintenance policy attached to this report as Appendix A.

Return to Council a) That Council revert from Committee of the Whole Council, to Council.

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Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From the Ombudsman Ontario regarding the Latest Annual Report for 2017-2018 fiscal year and significant developments in recent months [Distributed to Members of County Council July 20,2018] b)

From Howick Township Cemetery Board regarding the request for support re Cemetery resolution [Distributed to Members of County Council July 20,2018]

c)

From the IESO regarding information on Energy Improvements for our communities [Distributed to Members of County Council July 20, 2018]

d)

From the Ministry of Natural Resources and Forestry regarding Minor Plan under Aggregate Resources Act [Distributed to Members of County Council July 20,2018]

e)

From Randy Hillier to Warden Higgins regarding O.Reg 379-18 Firefighter Certification [Distributed to Members of County Council July 27,2018]

f)

From Steve Clark, Minister of Municipal Affairs and Housing [Distributed to Members of County Council July 27, 2018]

g)

From the Township of North Stormont regarding resolution on Green Energy Projects [Distributed to Members of County Council July 27, 2018]

h)

From the City of Niagara Falls, Ontario an Resolution regarding NAFTA [Distributed to Members of County Council 27,2018]

i)

From Meela Melnik-Proud providing Bat Activity Survey Report for Johnston Point [Distributed to Members of County Council July 27, 2018]

j)

From the City of Hamilton regarding resolution on Cannabis Grace Period Request

Page 10 of 146

Page [Distributed to Members of County Council August 10, 2018] k)

From the City of Toronto regarding resolution for immediate steps to address gun violence [Distributed to Members of County Council August 10; 2018]

l)

From the Community Schools Alliance inviting Council to its Annual General Meeting [Distributed to Members of County Council August 10, 2018]

m)

From the University Hospitals Kingston Foundation Thanking the County for its contribution [Distributed to Members of County Council august 10, 2018]

n)

Invitation to the Warden and Council to the K&P Trail Day in Sharbot Lake [Distributed to Members of County Council August 10, 2018]

o)

From the Northumberland County regarding the Farm 911-Emily Project [Distributed to Members of County Council August 17, 2018]

p)

From Morrison Hershfield regarding detail design of Howe Island Ferry Terminals [Distributed to Members of County Council August 17, 2018]

q)

From the Township of North Frontenac providing resolution calling on the Provincial Government to support rural fire services [Distributed to Members to County Council August 17, 2018]

r)

From the University Hospitals Kingston Foundation regarding an update on the project [Distributed to Members of County Council August 24,2018]

s)

From the Kingston Frontenac Public Library regarding Proclamation that Canadian Library Month is in October 2018 [Distributed to Members of County Council August 24, 2018]

t)

From the Town of Oakville regarding Regulating the Display and Distribution of Objectionable Images motion [Distributed to Members of County Council August 24, 2018]

u)

The Rural Ontario Institute is pleased to provide you with the enclosed Focus on Rural Ontario 2017 Fact Sheet Series [Distributed to Members of County Council August 24, 2018]

v)

The Council of the Township of Selwyn passed the following Resolution at their August 7, 2018 Council meeting [Distributed to Members of County Council August 31, 2018]

w)

From the Community Schools Alliance providing its 2018 AGM Annual Report [Distributed to Members of County Council September 7, 2018]

x)

From Warden Higgins providing his 2018 AMO Report

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Page [Distributed to Members of County Council September 7, 2018] y)

From Central Frontenac regarding the Trail Day [Distributed to Members of County Council September 7, 2018]

z)

From the Local Planning Appeal Support Centre regarding Interim Guide to Services and Eligibility [Distributed to Members of County Council September 7, 2018]

aa) From the Township of South Glengarry regarding Resolution 255-18 Paramedics as Essential Service [Distributed to Members of County Council September 14, 2018] ab) From the Township of Amaranth regarding Dairy Supply Management Program -NAFTA - Resolution of Concern [Distributed to Members of County Council September 14, 2018] ac)

From Meela Melnik-Proud providing a copy of the Cambium report regarding the Johnston Point, with a letter to County Council pertaining the Whippoorwill Survey. [Distributed to Members of County Council September 14, 2018]

Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through e) that have been circulated to all Members of County Council and that by-laws a) through e) be read a first and second time. b)

Third Reading Resolved That by-laws a) through e) be read a third time, signed, sealed and finally passed. By-Laws

137 - 138

a)

To amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) to exempt LPAT from Motions of Reconsideration (resulting from Bill 139) [Proposed By-Law No. 2018-0029]

139

b)

To amend Parking By-law No. 2018-0027 resulting from Set Fine Application requirements [Proposed By-Law No. 2018-0030]

140 - 141

c)

To adopt a 2019 Legislated Land Ambulance Response Time

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Page Performance Plan [Proposed By-Law No. 2018-0031] 142 - 144

d)

To authorize the payment of remuneration to Members of Council and Non-Council Appointees to Statutory Boards and Committees [Proposed By-Law No. 2018-0032]

145 - 146

e)

To confirm all actions and proceedings of County Council on September 19, 2018 [Proposed By-Law No. 2018-0033]

Adjournment

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AGENDA ITEM #a)

Minutes of the Regular Meeting of Council July 18, 2018 A regular meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, July 18, 2018 and was called to order at 9:00 a.m. Regular business commenced at 9:30 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:00 a.m. to 9:20 a.m. Present:

Warden Ron Higgins, Deputy Warden Denis Doyle, Councillors Ron Vandewal, Fran Smith, Natalie Nossal, Tom Dewey, John Inglis and John McDougall

Also Present:

County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Richard Allen, Manager of Economic Development Gale Chevalier, Deputy Chief of Operations Marco Smits, Communications Officer

Closed Session Motion #: 124-18

Moved By: Seconded By:

Councillor McDougall Councillor Inglis

Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

1. Adoption of Closed Minutes of Meetings held June 20, 2018;
2. Proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the Parham Paramedic Base;
3. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to staffing issues with the Wolfe Island Paramedic Base;
4. Labour relations or employee negotiations - as it relates to staffing issues with the Wolfe Island Paramedic Base; Carried

Page 1418,of2018 146 Minutes of Meeting held July

AGENDA ITEM #a)

Motion #: 125-18

Moved By: Seconded By:

Councillor Vandewal Deputy Warden Doyle

Resolved That Council rise from Closed Session, that the rules of Procedural By-law No. 2013-0020 be waived and the Warden report. Carried Motion #: 126-18

Moved By: Seconded By:

Councillor Vandewal Deputy Warden Doyle

Be It Resolved That staff be authorized to enter into negotiations, for a six (6) month pilot project, with the Township of Frontenac Islands to allow a Wolfe Island Fire & Rescue firefighter to assume the duties of “driver” of an ambulance on Wolfe Island when a patient is coded, by the paramedic, as CTAS 1 or CTAS 2. This ensures immediate transport to the hospital when Wolfe Island Paramedic Station is in a First Response mode; And Further That Council authorize the Warden and Clerk to enter into an agreement with the Township of Frontenac Islands to allow a Wolfe Island Fire & Rescue firefighter to assume the duties of “driver” of an ambulance on Wolfe Island when a patient is coded, by the paramedic, as CTAS 1 or CTAS 2. Carried Approval of Addendum Motion #: 127-18

Moved By: Seconded By:

Councillor Smith Councillor Nossal

Resolved That the addendum for the July 18, 2018 meeting of the Council of the County of Frontenac be approved. Carried (A 2/3 Vote of Council Was Received) Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)

Minutes of Meeting held June 20, 2018

Motion #: 128-18

Moved By: Seconded By:

Councillor Dewey Councillor McDougall

Resolved That the minutes of the regular Council meeting held June 20, 2018 be adopted. Carried Regular Meeting of Council Minutes July 18, 2018

Page 1518,of2018 146 Minutes of Meeting held July

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AGENDA ITEM #a)

Deputations and/or Presentations  Proclamations  Move into Committee of the Whole Motion #: 129-18

Moved By: Seconded By:

Councillor Inglis Councillor Vandewal

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business  Recommend Reports from the Chief Administrative Officer

a)

2018-092 Office of the Chief Administrative Officer Appointment of an Integrity Commissioner for the County of Frontenac

Motion #: 130-18

Moved By: Seconded By:

Councillor Smith Warden Higgins

Be It Resolved That Aird Berlis (Lead – John Mascarin) be appointed as the Integrity Commissioner for the County of Frontenac; And Further That the Clerk be directed to bring forward later in the meeting the necessary appointment by-law for Councils consideration; And Further That the Warden and Clerk be authorized to execute an agreement with Aird Berlis for the provision of services of an Integrity Commissioner; And Further That a copy of this resolution be circulated to all member municipalities in Frontenac County. Carried Regular Meeting of Council Minutes July 18, 2018

Page 1618,of2018 146 Minutes of Meeting held July

Page 3 of 12

AGENDA ITEM #a)

b)

2018-093 Corporate Services Delegated Authority for Property Acquisition – Parham Paramedic Base

Motion #: 131-18

Moved By: Seconded By:

Councillor Nossal Councillor Dewey

Be It Resolved That County Council delegate, through the Chief Administrative Officer to staff, the following administrative and contractual authority with respect to the property acquisition of the Parham Paramedic Base as noted in this report: i.

Authority to the Chief of Paramedics/Director of Emergency and Transportation Services to proceed with the negotiations within the parameters provided by Council and acquisition of the Parham Paramedic Base as described; ii. Authority to the Manager of Legislative Services/Clerk to execute undertakings, certificates, statements, declarations and such other documents as required for the completion of the acquisition the Parham Paramedic Base and related work; iii. Authority to the Director of Corporate Services/Treasurer to borrow from the County asset replacement reserve the cost of the acquisition, to be replenished over its 20 year useful life cycle as an annual allocation to the reserve. Carried c)

2018-095 Emergency and Transportation Services City of Kingston Fire & Rescue Services - Medical Tiered Response Program Agreements

Motion #: 132-18

Moved By: Seconded By:

Councillor McDougall Councillor Inglis

Be It Resolved That staff be directed to notify the Fire Chief of Kingston Fire and Rescue Services of the termination of the current Medical Tiered Response Program agreement effective September 30, 2018, And Further That staff present a new Medical Tiered Response Program agreement, to the Fire Chief of the City of Kingston Fire & Rescue Services to include the:    

Incorporation of the language changes/additions received from legal counsel, Rosen Sunshine LLP, regarding Personal Health Information and Privacy Act, 2004 (PHIPA), deletion of “Ensure that all fire fighters involved with patient care have completed and are certified, by a Medical Director to perform defibrillation if the City is part of the defibrillation program”, deletion of “Have all defibrillators certified annually by a certified bio-medical service. This certification will be made available upon request by the County”, addition of “(i.e. Pre-hospital Patient Care Emergency First Response Program (30 hour), St. John Ambulance – Medical First Responder, Red Cross - Medical First Responder)” following “Ensure that all fire fighters, involved with direct patient care, have completed and are certified in an approved OFM Emergency First Response Course”

Regular Meeting of Council Minutes July 18, 2018

Page 1718,of2018 146 Minutes of Meeting held July

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AGENDA ITEM #a)

And Further That staff amend the Medical Tiered Response Program agreements regarding “County Activation Criteria for Tiered Response” by:  

deletion of “Response 15”, deletion of “unconscious patient”, Carried

Council recessed at 10:08 a.m. Council reconvened by 10:20 a.m. d)

2018-096 Emergency and Transportation Services Frontenac Townships Fire & Rescue Services New Medical Tiered Response Program Agreements

Motion #: 133-18

Moved By: Seconded By:

Councillor Vandewal Warden Higgins

Be It Resolved That the Council of the County of Frontenac accept the Emergency and Transportation Services – Frontenac Townships Fire & Rescue Services – New Medical Tiered Response Program Agreements report for information; And Further That the Council of the County of Frontenac authorized the Warden and Clerk to sign and execute any new Medical Tiered Response Program Agreements received from the member townships of the County of Frontenac for implementation on September 1, 2018; And Further That the date for terminating the current Medical Tiered Response Program Agreements be extended to August 31, 2018. Carried As Amended (See Motions to Amend below which was Carried) Motions to Amend Motion #: 134-18

Moved By: Seconded By:

Councillor Vandewal Councillor Smith

Be It Resolved That the motion be amended to add an additional resolve clause: And Further That the date for terminating the current Medical Tiered Response Program Agreements be extended to August 31, 2018. Carried Motion #: 135-18

Moved By: Seconded By:

Councillor Vandewal Councillor Smith

Be It Resolved That the motion be amended by replacing August 1, 2018 with September 1, 2018. Carried Regular Meeting of Council Minutes July 18, 2018

Page 1818,of2018 146 Minutes of Meeting held July

Page 5 of 12

AGENDA ITEM #a)

e)

Staff Briefing: Mr. Kelly Pender, Chief Administrative Officer, and Mr. Richard Allen, Manager of Economic Development, briefed Council with respect to Report 2018-097, Ontario Community Infrastructure Fund – Access to Funding. [See Recommend Reports from the Chief Administrative Officer, clause f)]

f)

2018-097 Ontario Community Infrastructure Fund Access to Funding

Motion #: 136-18

Moved By: Seconded By:

Councillor Smith Councillor Nossal

Resolved That the Council of the County of Frontenac receive the Chief Administrative Officer – Ontario Community Infrastructure Fund – Access to Funding report for information; And Further That the Council of the County of Frontenac direct staff to fully investigate the process for accessing the Ontario Community Infrastructure Fund – Top Up (OCIFTU) grant for core infrastructure, including consultation with legal counsel, Frontenac County Chief Administrative Officers and other municipalities; And Further That a full report and recommendation be presented to County Council in January 2019, with a view towards a first application to the fund in August 2019. And Further That a copy of this resolution be forwarded to the County’s Member Municipalities. Carried As Amended (See Motion to Amend below which was Carried) Motion to Amend Motion #: 137-18

Moved By: Seconded By:

Warden Higgins Councillor Vandewal

Be It Resolved That the motion be amended by adding an additional clause: And Further That a copy of this resolution be forwarded to the County’s Member Municipalities. Carried

Regular Meeting of Council Minutes July 18, 2018

Page 1918,of2018 146 Minutes of Meeting held July

Page 6 of 12

AGENDA ITEM #a)

g)

2018-098 Emergency and Transportation Services New Capital Purchase of a Fleet Vehicle for Marine Services

Motion #: 138-18

Moved By: Seconded By:

Councillor Vandewal Councillor McDougall

Be It Resolved That the Council of the County of Frontenac accept the Emergency and Transportation Services – New Capital Purchase of a Fleet Vehicle for Marine Services report for information; And Further That the Council of the County of Frontenac approve the purchase of a new fleet vehicle for Marine Services; And Further That should the Minister of Transportation not agree to reimburse depreciation on a purchased vehicle, that Council approve the leasing of a fleet vehicle for Marine Services. Carried (See Motion to Defer below which was Lost) Motion to Defer Motion #: 139-18

Moved By: Seconded By:

Warden Higgins Councillor Inglis

Be It Resolved That Report 2018-098, New Capital Purchase of a Fleet Vehicle for Marine Services, be deferred to the 2019 Budget. Lost h)

2018-099 Planning and Economic Development Authorization to enter into an agreement with North Frontenac Telephone Company to install fibre-optic infrastructure in the K&P Trail

Motion #: 140-18

Moved By: Seconded By:

Councillor Inglis Councillor Vandewal

Be It Resolved That Council of the County of Frontenac authorize the Warden and Clerk to enter into an agreement with North Frontenac Telephone Company to install fibre-optic infrastructure in the K&P Trail as detailed in this report; And Further That staff be authorized to waive $1,750 in fees associated with the County of Frontenac Land Use Policy for a License of Occupation agreement; And Further That staff be authorized to negotiate with North Frontenac Telephone Company in regard to a contribution to trail infrastructure development. Carried

Regular Meeting of Council Minutes July 18, 2018

Page 2018,of2018 146 Minutes of Meeting held July

Page 7 of 12

AGENDA ITEM #a)

Information Reports from the Chief Administrative Officer a)

2018-094 Corporate Services Four Month Attendance Management Report Card Reports from Council Liaison Appointees

a)

Emergency and Transportation Services - Councillor Nossal

Councillor Nossal provided an overview of the Emergency and Transportation Services liaison activities since the last Council meeting. b)

Long Term Care (Fairmount Home) - Councillor Inglis

No report was provided; however it was noted that next week Fairmount Home will be celebrating its 50th Anniversary. c)

Corporate Services - Councillor Dewey

Councillor Dewey provided an overview of the Corporate Services liaison activities since the last Council meeting. d)

Planning and Economic Development - Councillor McDougall

Councillor McDougall provided an overview of the Planning and Economic Development liaison activities since the last Council meeting. Reports from External Boards and Committees a)

Kingston Frontenac Library Board Update - Councillor Nossal

Councillor Nossal provided an overview of the Kingston, Frontenac Library Board activities since the last Council meeting. b)

KFL&A Public Health Board Update - Deputy Warden Doyle

Deputy Warden Doyle provided an overview of the Kingston, Frontenac Lennox and Addington Board of Health activities since the last Council meeting. c)

RULAC, LSR and other Updates

No Report. Regular Meeting of Council Minutes July 18, 2018

Page 2118,of2018 146 Minutes of Meeting held July

Page 8 of 12

AGENDA ITEM #a)

d)

Algonquin Land Claim Update - Councillor Inglis

No Report. e)

Housing and Homelessness Committee Update - Councillor McDougall

No Report. f)

Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle

No Report Reports from Advisory Committees of County Council  Return to Council Motion #: 141-18

Moved By: Seconded By:

Councillor Smith Warden Higgins

That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 142-18

Moved By: Seconded By:

Deputy Warden Doyle Councillor Nossal

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given  Giving Notice of Motion 

Regular Meeting of Council Minutes July 18, 2018

Page 2218,of2018 146 Minutes of Meeting held July

Page 9 of 12

AGENDA ITEM #a)

Communications That Council consent to the following communications of interest to Council listed below be received and filed: a)

b)

c)

d) e) f)

g)

h)

i)

j)

k)

l)

m)

n)

o)

From the Town of Amherstburg an Resolution for Cannabis Grace period request [Distributed to Members of County Council June 22,2018] From the City of Kingston an Notice of Complete Applications and a Public Meeting [Distributed to Members of County Council June 22, 2018] From TransCanada to Mayor and Council Members regarding information on Pipelines [Distributed to Members of County Council June 22, 2018] County of Frontenac - Notes Re Meeting with Randy Hillier - 21 June 18 [Distributed to Members of County Council June 22, 2018] From the Kingston and Housing Corporation Agenda 06-2018 [Distributed to Members of County Council June 22, 2018] From the Township of Montague regarding a Resolution at a Regular Meeting May 15, 2018 [Distributed to Members of County Council June 22, 2018] From the Township of Georgian Bay regarding the Council Agenda May 15, 2018 [Distributed to Members of County Council June 29, 2018] From the Ontario SPCA and Humane Society regarding 2018 No Hot Pets campaign on June 19, 2018 [Distributed to Members of County Council June 29, 2018] From the Kingston Frontenac Public Library regarding Minutes of Regular Meeting 2018-05 [Distributed to Members of County Council June 29, 2018] From the Ministry of Transportation regarding a Notice of Completion in the Township of Central Frontenac [Distributed to Members of County Council June 29, 2018] From the Kingston Frontenac and Lennox & Addington Board of health regarding Minutes of the General Meeting 05-2018 [Distributed to Members of County Council July 13, 2018] To Members of Council regarding Nominations for AMO Board of Directors 2018-2020 [Distributed to Members of County Council July 13, 2018] From Stephen Sorensen requesting Council re-instate restricting heavy vehicle restrictions that support agricultural operations [Distributed to Members of County Council July 13, 2018] From the Frontenac County Council Resolution regarding request by North Frontenac to expand the use of Seniors funding [Distributed to Members of County Council July 13, 2018] From the College of Physicians and Surgeons of Ontario regarding the 2019 Council Award

Regular Meeting of Council Minutes July 18, 2018

Page 2318,of2018 146 Minutes of Meeting held July

Page 10 of 12

AGENDA ITEM #a)

p)

q)

[Distributed to Members of County Council July 13, 2018] To Warden and Council Members regarding The Great Waterfront Trail Adventure [Distributed to Members of County Council July 13, 2018] Memo from the CAO and the Clerk regarding the Use of Corporate Resources for Elections Purposes [Distributed to Members of County Council July 13, 2018] Other Business  Public Question Period  By-Laws – General By-laws and Confirmatory By-law

a)

First and Second Reading

Motion #: 143-18

Moved By: Seconded By:

Councillor Dewey Councillor McDougall

Resolved That leave be given the mover to introduce by-laws a) through e) that have been circulated to all Members of County Council and that by-laws a) through e) be read a first and second time. Carried b)

Third Reading

Motion #: 144-18

Moved By: Seconded By:

Councillor McDougall Councillor Dewey

Resolved That by-laws a) through e) be read a third time, signed, sealed and finally passed. Carried By-Laws a)

To Appoint an Integrity Commissioner for the Corporation of the County of Frontenac [Proposed By-Law No. 2018-024]

b)

To Authorize a Medical Tiered Response Agreement between the County of Frontenac Paramedic Services and the Township and City of Kingston Fire Services [Proposed By-Law No. 2018-025]

Regular Meeting of Council Minutes July 18, 2018

Page 2418,of2018 146 Minutes of Meeting held July

Page 11 of 12

AGENDA ITEM #a)

c)

To delegate authority under Section 23.1 (1) of the Municipal Act to the Chief Administrative Officer (acquisition of the Parham Ambulance Base) [Proposed By-Law No. 2018-026]

d)

To regulate and control the parking of vehicles in the County of Frontenac on County owned lands [Proposed By-law No. 2018-0027]

e)

Confirmatory by-law [Proposed By-Law No. 2018-028] Adjournment

Motion #: 145-18

Moved By: Seconded By:

Councillor Inglis Councillor Vandewal

That the meeting hereby adjourn at 11:36 a.m. Carried

Ron Higgins, Warden

Regular Meeting of Council Minutes July 18, 2018

Page 2518,of2018 146 Minutes of Meeting held July

Jannette Amini, Clerk

Page 12 of 12

AGENDA ITEM #a)

Report to County Council 19 September 2018 Update on Frontenac Transportation Services FTS Transportation Survey We have initiated a rural transportation survey to better understand the needs of our rural communities and how FTS can better meet the transportation needs of Frontenac County Residents. It is listed on survey monkey https://www.surveymonkey.com/r/Rural_Frontenac_Transportation_Survey. To date we have received 56 completed surveys. Over 40% of respondents are 60 and over and 30% were between 20 and 39. 24% of the respondents need transportation to get places. Adverse weather, not having a driver’s license, and not having a reliable car, are the top reasons people can’t drive themselves. 75% of people who need a ride would ask a friend, 50% would stay home and over 20% would carpool. People need transportation for shopping 60%, health services 55%, social events 40% and employment 23%. 62% of the respondents know of Frontenac Transportation Services and 56% would volunteer to drive. A majority of people would pay $10 to $25. A lack of transportation causes 47% of respondents to feel isolated, 35% would miss out on family and community activities and 27% would have limited food options. Accessibility Pilot Project To date we have had only five inquires for accessible transportation. The financial costs were an issue for two of the inquiries. We offered subsidy for their rides but they have not requested financial support at this time. None of the $10,000 has been spent to date. We attended the Frontenac Accessibility Committee meeting on September 11, 2018 to give an update. They encouraged us to broaden our marketing for the services. They suggested we develop an Accessibility Transportation Survey for the townships to put on their websites. They also suggested providing information about the services to churches and service groups. An advertisement will be placed in the Frontenac News telling residents of the pilot project. Depending on the outcome of the increased promotion, we may want to extend the pilot project for another 3 to 6 months to ensure individuals requiring accessible rides have access to them. Business plan for the fall We have contacted FreshSight, a pro bono consulting group from Queens University to draft a business plan for FTS. They have accepted our project. It will be completed in

Page 26 of 146 , Frontenac Transportation Services … Ms. Gail Young and Ms. Louise Moody

AGENDA ITEM #a)

December. They will provide recommendations for additional initiatives and identify the ideal compensation structure to enhance profitability. Where we are to date In June FTS hired a staff member to work at Southern Frontenac Community Services SFCS for 25 hours a week, to manage and streamline the transportation requirements of each of SFCS programs to better integrate their seniors rides with FTS. Together with SFCS, we are accessing if this model is effective and meets our collective needs. From January 1 2018 to August 31 2018, we have booked 4,131 rides, driven 466,664 km and volunteered 13,456 hours. The rides are up by 277 over the same period last year. Third party rides are up 152 and seniors are up 125. At FTS we are continuing to support all residence of Frontenac County and getting our clients to and from medical, shopping and social appointments are our top priority. The Frontenac County strategic plan 2014 of having “affordable transportation for every resident in the County” is our goal.

Page 27 of 146 , Frontenac Transportation Services … Ms. Gail Young and Ms. Louise Moody

September 19, 2018 Report 2018 -7

Page 28 of 146 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Report

AGENDA ITEM #a)

Page 29 of 146 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

CAO Schedule August / September • • • • • • • • • • •

Administrative Report, Frontenac County Council, September 19, 2018

AGENDA ITEM #a)

• • •

Community Development Advisory Committee, August 9, County of Frontenac Administrative Building Task Force, August 13, County of Frontenac AMO Conference, August 19-22, Ottawa Eastern Ontario Warden’s Caucus, August 19, Ottawa EOLC meeting, August 21, Ottawa AMO Delegation Re Highway #7, August 21, Ottawa Meeting with VIA Rail re Northern Route, August 21, Ottawa EOLC Meeting, September 6, City of Kingston EOWC Meeting with MPP’s, September 7, County of Frontenac Ontario East Municipal Conference, September 12-14 Cornwall Joint Frontenac Accessibility Advisory Committee, September 11, County of Frontenac County Council, September 19, 2018 OAPC AGM and Fall Conference, September 20-21, London, Ontario. Frontenac CAO’s Meeting, September 24, Central Frontenac

Page 30 of 146 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

EOWC/ EOLC Update • EOWC CAO’s meeting July 19, United Counties of Prescott & Russell. • Eastern Ontario Warden’s Caucus, August 19, Ottawa • EOLC meeting, August 21, Ottawa • EOLC Meeting, September 6, City of Kingston • EOWC Meeting with MPP’s, September 7, County of Frontenac • EOLC Meeting re Municipal Innovation, October 11 Kingston • EOLC Meeting, October 12 County of Frontenac AGENDA ITEM #a)

Administrative Report, Frontenac County Council, September 19, 2018

Page 31 of 146 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

EOWC/EOLC Update The EOLC and its 3 working groups continue to meet regularly.

•

Meetings Friday, September 7 and Friday, November 23

•

The EOLC continues to work with MEDG on the review and refresh process of its 2014 Regional Economic Development Strategy , originally completed under the guidance of the EOWC and EOMC. This ensures it is current, accurate and the priorities are in line with the EOLC, partners and Eastern Ontario region before implementation.

•

MDG in consultation requested nominations from members for two stand -out innovative businesses in their local community.

•

MPP Randy Hillier has been asked to meet with the Chair Warden Fenik and other Mayors regarding the refresh background.

•

Regional Meeting held September 6 at the City of Kingston regarding social housing.

•

In line with the refresh, the EOLC approved Queen’s MPA student to undertake research regarding appropriate governance models for the unique structure of the EOLC as it continues to grow.

Administrative Report, Frontenac County Council, September 19, 2018

AGENDA ITEM #a)

•

Page 32 of 146 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Updates Provincial Matters •

Transitional mitigation will be provided by the province to eligible municipal governments in 2018 to continue to support the implementation of a property tax exemption for non-profit long-term care homes. Correspondence from the government is on the way detailing allocations.

•

This WSIB policy change re related to cancers in firefighters and fire investigators is now in effect. Information can be found on the WSIB website at 23-02-01, Cancers in Firefighters and Fire Investigators. Addition of Ovarian and Cervical Cancer

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, September 19, 2018

Page 33 of 146 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Updates Federal Matters • With legalization of recreational cannabis set for October 17, 2018, the federal regulations to implement the Cannabis Act are now final and include: Industrial Hemp Regulations; Qualifications for Designation as Analyst Regulations (Cannabis); Regulations Amending and Repealing Certain Regulations Made under the Controlled Drugs and Substances Act; and Cannabis Act (Police Enforcement) Regulations.

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, September 19, 2018

Page 34 of 146 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMCTO Update - New Government Briefing On June 7, the Progressive Conservative Party of Ontario won Ontario’s 42 nd General Election and a commanding majority of seats in the provincial legislature. The election marked the first PC victory following four straight electoral defeats and 15 years of Liberal Party rule in Ontario. While the PC platform contained few clues on the incoming government’s plan for local government, after being sworn -in on June 29, the Premier and his new cabinet have spent the past two months overseeing a brief summer sitting of the legislature , getting up to speed on their new portfolios and moving the government’s key priorities, including: Passing the Local Government Act: The Better Local Government Act introduced a number of reforms to local government in the province, including reducing the size of Toronto’s city council and eliminating elections of regional chair in a number of upper tier municipalities. AMCTO expressed its concern with how these reforms were brought forward.

•

Introducing a New Model for Cannabis Distribution: Premier Ford announced that the province will set aside the previous government’s model of government-run cannabis retail outlets in favour of private retailers. While Ontarians will be able to order cannabis online as of October 17, the government’s new model of private retailers will not be ready until April 1, 2019. Many of the details and implications for municipalities remain unclear. Administrative Report, Frontenac County Council, September 19, 2018

AGENDA ITEM #a)

•

Page 35 of 146 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMCTO Update - New Government Briefing •

Halting the Implementation of Policing Reforms: In a letter to Ontario police associations, Premier Doug Ford announced that the government of Ontario is postponing the implementation of elements of Bill 175 (the Safer Ontario Act), the Liberal government’s reforms to public safety and policing.

•

Ending Cap-and-Trade: On July 3, 2018 the government rescinded Ontario’s cap and-trade regulation, effective immediately. Eliminating cap -and-trade also spelled the end of other government programs funded by the programs revenues, including a number of important municipal programs. It’s not yet clear if these programs will continue to be funded using other sources of revenue, or what the overall impact will be on municipalities.

•

Launching an Audit of Government Spending: The province will conduct a line-byline audit of government spending as well as an independent commission of inquiry into the province’s past spending and accounting practices.

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, September 19, 2018

Page 36 of 146 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMCTO Update On August 21 at the annual Association of Municipalities of Ontario (AMO) conference, Minister of Municipal Affairs and Housing Steve Clark outlined his ministry’s priorities for local government policy. Specifically, Minister Clark said that the province would focus on the following five priorities: • • • • •

Cutting red tape Increasing housing supply Reducing unnecessary reporting Strengthening regional governments Finding efficiencies

Administrative Report, Frontenac County Council, September 19, 2018

AGENDA ITEM #a)

AMCTO raised in its landmark 2017 report on municipal-provincial reporting: that it is onerous, excessive, fragmented, duplicative, and often a barrier to effective municipal service delivery.

Page 37 of 146 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMCTO Update Cannabis Can be Legally Sold as of October 17: The federal government has set October 17, 2018 as the date when cannabis can be sold legally in Canada.

•

2018 Survey of Canadian CAOs Released: StrategyCorp released its 2018 survey of Chief Administrative Officers (CAOs), which examines opinions of municipal leaders.

•

AGCO Extends Catch the Ace Pilot: The Alcohol and Gaming Commission (AGCO) is extending its pilot program allowing eligible charitable organizations to conduct and manage “Catch the Ace” raffles.

Administrative Report, Frontenac County Council, September 19, 2018

AGENDA ITEM #a)

•

Page 38 of 146 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

50th Anniversary Celebration July 26, 2018

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, September 19, 2018

Page 39 of 146 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Open Farms Event – September 9 Open Farms was an event developed as part of our Local Food Awareness efforts connected to the RED program. Participating farms reported anywhere from 200 -600 visitors through the day. “Many people said they were aware of our business and had driven by many times without a specific reason to stop and said they would stop in future now that they know what we’re all about.” “Just got home from there what an amazing morning the kids had so much fun .” Active Transportation Plan Engagement Consultants from Alta Planning + Design conducted two community outreach initiatives in August in Sharbot Lake and Marysville. Online engagement closes September 30. frontenaccounty.ca/activetransportation

Administrative Report, Frontenac County Council, September 19, 2018

AGENDA ITEM #a)

Small Business Week Netw orking Event w ith Frontenac CFDC Wednesday, October 17 – 5:00pm to 7:00pm Rivendell Golf Club

Page 40 of 146 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Open Farms – September 9 Video https://www.youtube.com/watch?v=1z -ztLO2CGw&list=PLgZOfi 4vMwcF5U0mjvZ62yh_W RlPfXwq&index=2

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, September 19, 2018

Page 41 of 146 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Communications Update Highlights Media relations leading to exposure in “traditional media " such as Ottawa Citizen, CBC Ottawa, Global News, The Whig Standard, Frontenac News and others. Earned media content that was redistributed on social media. • County Facebook page surpassed 3,000 followers • #inFrontenac hashtag used 6,962 times on Instagram so far • FPS tweets accumulate 95.2K impressions in August

21,674 page views Average time on page 1:18 7,740 page views Average time on page 2:07

Administrative Report, Frontenac County Council, September 19, 2018

AGENDA ITEM #a)

Website traffic August www.frontenaccounty.ca www.infrontenac.ca

AGENDA ITEM #b)

FRONTENAC Report 2018-110 Council Recommend Report To:

Warden and Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Paul J. Charbonneau, Chief Paramedic/Director Emergency and Transportation Services

Date of meeting:

September 19, 2018

Re:

Frontenac Paramedic ParamedicServices Services— – Strategic Strategic Plan Plan 2019-2023 2019-2023— –A Frontenac Collective Path

Recommendation Whereas the a strategic plan, with a Mission Statement, is required to maintain certification with the Ministry of Health and Long Term Care as well as for effective management of the paramedic service and its limited resources; Resolved That the Council of the County of Frontenac accept the Frontenac Paramedic Strategic Plan Plan 2019-2023 2019-2023— –A Services Strategic A Collective Collective Path; And Further That Council direct staff to implement the Frontenac Paramedic Services 2019-2023 — – AACollective Strategic Plan 2019-2023 Collective Path Path in in the the day-to-day day-to-day operations of the paramedic service. Background current strategic strategic plan was developed Frontenac Paramedic Services’ Services’ current plan was developed in in late late 2005/early 2005/early 2006 and implemented over time. The plan included a Mission, Vision and Values statements as well as primary objectives. Comment J Consulting Group was contracted to lead a new strategic planning process, which included an environmental scan, engaging with stakeholders, creating the strategic plan update and developing a plan to provide a foundation for future action. Stakeholder engagement was critical to informing the planning process and in setting the overall direction of the plan. Stakeholder engagement included interviews, focus

42 ofServices 146 Strategic Plan 2019-2023 A Collect… 2018-110 Frontenac Page Paramedic

AGENDA ITEM #b)

groups, survey and workshop. Over 50 individuals including staff, County staff and Council and community partners participated in the development of the plan. The attached document, document, Frontenac Frontenac Paramedic Paramedic Services ServicesStrategic StrategicPlan Plan2019-2023 2019-2023— –A Collective Path, Executive Summary, shares our vision, mission, values, strategic goals and key action items. Sustainability Implications A strategic plan, with a Mission Statement, is required to maintain certification with the Ministry of Health and Long Term Care as well as for effective management of the paramedic service and its limited resources. Furthermore, an updated strategic plan is good business practice to help guide the department. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected

Recommend Report to Council Paramedic Services Services Strategic Strategic Plan Plan2019-2023 2019-2023— –A Frontenac Paramedic A Collective Path September 19, 2018

43 ofServices 146 Strategic Plan 2019-2023 A Collect… 2018-110 Frontenac Page Paramedic

Page 2 of 2

AGENDA ITEM #b)

Frontenac Paramedic Services Services Frontenac Paramedic

STRATEGIC PLAN STRATEGIC PLAN

A Collective Collective Path: A Path: Executive Summary Executive Summary

PREPARED BY

IN ASSOCIATION ASSOCIATION WITH WITH

0

Jon Allison avenue JrN Design

consulting group

44 ofServices 146 Strategic Plan 2019-2023 A Collect… 2018-110 Frontenac Page Paramedic

STR ATEGY

AGENDA ITEM #b)

Frontenac Paramedic Services — Strategic Strategic Plan Plan Frontenac Paramedic Services —

2 2

EXECUTIVE EXECUTIVE SUMMARY SUMMARY In the Parham, Parham, Hotel Hotel Dieu Dieu and and Wolfe Wolfe Island Frontenac In 2004, 2004, the Island Ambulance AmbulanceServices Services merged merged and and became became Frontenac Paramedic operated by by the the County County of of Frontenac. Frontenac. Paramedic Services, Services, operated Frontenac residents across across the theCounty County of of Frontenac Frontenac and and City City of of Frontenac Paramedics Paramedicsserve serve over over 150,000 150,000 residents Kingston. to approximately approximately 22,000 22,000 calls calls per per year yearin in both bothrural rural and and urban urban Kingston. The The service service responds responds to environments and incorporates incorporates both bothPrimary Primary and and Advanced Advanced Care Care Paramedics. Frontenac Paramedic Paramedic environments and Paramedics. Frontenac Services operate operate seven seven ambulance ambulance stations stations and and has hasaa fleet fleetof of 15 15ambulances ambulancesand and several several supporting supporting Services vehicles including including logistics, and emergency support unit. unit. vehicles logistics, supervisor supervisor and and command command vehicles, vehicles, and emergency support

IN THE PARAMEDICS, WE WE THE WORDS WORDS OF PARAMEDICS,

“Make people “Make people better” better” “Collaborate” “Collaborate” “Care for “Care for patients” patients” “Make critical critical decisions” decisions” “Make

“Educate” “Educate” “Support families” families” “Support “Empathize” “Empathize” “Advocate” “Advocate”

In of Frontenac Frontenac County County and and Kingston, Kingston, In addition addition to to providing providing quality quality paramedic paramedic care care to to the the communities communities of Frontenac in various various Frontenac Paramedic ParamedicServices Services also also conducts conducts community community paramedicine paramedicine clinics, clinics, engages engages in community and activities, activities, offers offers aa peer peer support support program, program, participates participates in in a a Superintendent Superintendent community events events and exchange program, and and provides provides emergency managementtraining training and and communication. communication. exchange program, emergency management Building a Collective Collective Path Path Buildingon on the the initial initialdirection directionset set out out in in the the first first Strategic Strategic Plan Plan (2005), (2005), a provides a renewed renewed vision, provides a vision,guiding guidingprinciples, principles,and and aa framework framework to to guide guide future future direction direction and and key key decision decision making a five-year five-year perspective. perspective.This ThisPlan Plan is is about about defining: defining: who making for for Frontenac Frontenac Paramedic Paramedic Services Services over over a who we are, are, what what we where we we want want to to be, be, and and how how we wewill will achieve achieve this this shared shared vision. vision. we we value, value, where

Vision Vision To be team of of highly-skilled highly-skilled paramedics paramedics To be a a team delivering professional delivering professional and and progressive progressive patient-focused care. patient-focused care.

Mission Mission We bring help We bring outstanding outstanding medical medical care care to to help people in our our community people in community and and make make a a difference difference in in their their lives. lives.

Values Values EXCELLENCE We are committed to consistently We are committed to consistently providing patient providing quality, quality, compassionate compassionate patient care. care.

UNITY We are a We are committed committed to to operate operate as as a cohesive, highly highly trained, trained, collaborative collaborative cohesive, team. team.

INTEGRITY We are committed to uphold the We are committed to uphold the highest standards of of professional professional highest standards service. service.

LEADERSHIP We are continually enhance We are committed committed to to continually enhance and improve improve our our community community to and our service service to to our to ensure we we are are always always leading ensure leading edge. edge.

45 ofServices 146 Strategic Plan 2019-2023 A Collect… 2018-110 Frontenac Page Paramedic

AGENDA ITEM #b)

Frontenac Paramedic Services — Strategic Strategic Plan Plan Frontenac Paramedic Services —

3 3

Strategic Goals Goals &Actions & Actions Strategic STRATEGIC , TRATEGICGOAL GOAL 1: 1: TO PROVIDE PROVIDE HIGH HIGH QUALITY QUALITY PATIENT PATIENT CARE CARE TO •• Increase resources to to ensure ensurestaffing staffingand andequipment equipmentlevels levelsare arekeeping keepingup upwith with current current and and Increase resources future demand. future demand. •• Review improve deployment priority system. Review and and identify identify opportunities opportunities to to improve deployment priority system. •• Utilize Utilizethe the full fullscope scope of of knowledge, knowledge, experience experience and and skills skills of of members members of of the the service service (i.e. allow autonomous autonomousIVs IVs for for all all paramedics). (i.e. allow paramedics). •• Identify practices to to ensure ensure continuous continuous improvement improvement in in the the provision provision Identify and and adopt adopt leading leading edge edge practices of quality care. of quality care.

STRATEGIC GOAL STRATEGIC GOAL 2: 2: TO PROMOTE PROMOTE STAFF STAFF UNITY, WELLNESS, TO WELLNESS, AND AND OPPORTUNITY •• Increase opportunities for (i.e.opportunities opportunities for for open open discussion, discussion, team team building, building, and and Increase opportunities for staff staff engagement engagement (i.e. staff appreciation events). staff appreciation events). •• Enhance Enhance internal internal communication communication and and transparency. transparency. •• Seek Seek opportunities opportunities for for increased increased for for training. training. − Consider opportunities opportunities.

• Consider opportunities to to subsidize subsidize professional professional development development opportunities. − Consider establishing mentorship program. program.
• Consider establishing mentorship •• Establish planning program Establish working workinggroup groupto todevelop develop succession succession planning program and and alternate alternate career career paths. paths. − Consider opportunities
• Consider opportunities for forspecialized specializedteams/alternate teams/alternate career career paths paths (community (community paramedicine, paramedicine, peer support, bike marine team, community outreach). peer support, bike team, team, marine team, community outreach). •• Continue Continue to initiatives. to support support and and expand expand mental mental health health programs programs and and wellness wellness initiatives.

STRATEGIC ;TRATEGICGOAL GOAL 3: 3: TO ENHANCE ENHANCE COMMUNITY OUTREACH OUTREACH AND EDUCATION EDUCATION TO •• Expand paramedicine program. program. Expand community community paramedicine − Consider further with healthcare

• Consider furtherengagement engagement with healthcare community community stakeholders. stakeholders. •• Continue Continue efforts social media media to to communicate, communicate,internally internally and and externally, externally, to efforts to to use use social to promote promote accomplishments, create greater greater awareness, awareness,and and ensure ensureaccess accessto tocurrent current information. information. accomplishments, create •• Develop community outreach outreach campaign. Develop community campaign. − Consider branding initiatives.
• Consider branding initiative initiative as as aa way way to to launch launch community community outreach outreach initiatives. − Consider developing storytelling initiative, and creating creating
• Consider developing video video storytelling initiative, hosting hosting community community event, event, and promotional material. promotional material. − Consider outreach and Council. Council.
• Consider outreach initiatives initiatives to to community community partners, partners, residents, residents, and •• Increase supportfor forCommunications CommunicationsOfficer. Officer. Increase support − Consider establishing in implementation of various various
• Consider establishing a a working working group group to to assist assist in implementation of communication activities. communication activities. •• Appoint Appoint dedicated public relations dedicated public relations spokesperson. spokesperson.

STRATEGIC GOAL 4: Si Km I cum. aaLomiTO ENSURE ENSURE EFFECTIVE EFFECTIVE OPERATIONS CONTINUED LEADERSHIP LEADERSHIP TO OPERATIONS AND AND CONTINUED •• Conduct Conduct research research and and implement implement best best practices practices into into service service model. model. − Consider research optimization, communications

• Consider research in in technology technology innovations, innovations, resource resource optimization, communications •• Establish Establish regular regularcheck-in check-in meetings meetings with with staff. staff. •• Create Create a a reporting reporting framework frameworkthat thatincorporates incorporatescurrent currentservice servicestandards, standards,system system efficiencies, efficiencies, patient as well well as as community community outreach outreach and and staff staff wellness wellness indicators. indicators. patient outcomes, outcomes, as − Consider identifying
• Consider identifying opportunities opportunities for for front-line front-line staff staff to to participate participate in in performance performance reporting reporting processes. processes.

46 ofServices 146 Strategic Plan 2019-2023 A Collect… 2018-110 Frontenac Page Paramedic

AGENDA ITEM #d)

Report 2018-119 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

September 19, 2018

Re:

Corporate Services – Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac

Recommendation Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac report for information; And Further That the Council of the County of Frontenac approves the Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac and hereby implements the following: 

Recommendation 1: That the Warden base salary be increased (to the median of the market comparator group at $46.9K) by $6,000 each year for the current term of Council as follows:

2019

2020

2021

2022

$28.9K

$34.9K

$40.9K

$46.9K



Recommendation 2: That the base salary of Councillors be increased (to the median of the market comparator group at $19.4K) by $2,500 each year for the current term of Council.

2019

2020

2021

2022

$11.9K

$14.4K

$16.9K

$19.4K



Recommendation 3: That a premium of 20% of the Councillor salary be added for the Deputy Warden should Council want to recognize the expanded workload for this position, taking into account the current practice of rotating the Warden incumbent on an annual basis.

47Krecklo of 146& Associates Inc. (K&A) Compensation… 2018-119 Corporate Page Services

AGENDA ITEM #d)



Recommendation 4: That the County of Frontenac continue the practice of adjusting the Warden and Councillor compensation to reflect the annual COLA/CPI.



Recommendation 5: That the County of Frontenac continue the per diem of $150 to align with the median of the comparator group, and applying the per-diems only to non-regularly scheduled Council and Council Committee meetings.



Recommendation 6: That the County of Frontenac comply with the provincial policy for reviewing compensation of Council every four years by conducting a Market Compensation Survey in 2022, the last year of the new Council term.



Recommendation 7: That the County of Frontenac establish a policy for how to deal with the elimination of the “1/3 Tax Free Benefit” by providing the 1/3 Tax Free benefit with a compensation increment, so as, to offset the tax implication for Council members by “Making them whole” at an annual cost of $9,000. (Option b)



Recommendation 8: That the County of Frontenac maintain the current policy of not supplying group insurance and employee benefits to members of Council

Background The Federal government in its 2017 Budget contained a legislative change to eliminate the tax exemption for elected officials effective January 1, 2019. The Budget Plan went on to say that the “tax exemption for non-accountable expense allowances paid to members of provincial and territorial legislative assemblies and to certain municipal office holders…provides an advantage that other Canadians do not enjoy.” As a result, a number of municipalities across Ontario, including the County of Frontenac, have undertaken a Council Compensation Review. Funds were allocated in the 2018 budget and Krecklo & Associates Inc. was retained to carry out a Council Compensation Survey for the County of Frontenac and the Townships of North Frontenac, Central Frontenac and Frontenac Islands. A copy of the Krecklo & Associates Inc. Compensation Review for the Warden, Deputy Warden, and Councillors at the County of Frontenac is attached to this report as Appendix A. Comment As noted, Krecklo & Associates Inc. was retained to carry out a Compensation Review for the Warden, Deputy Warden, and Councillors at the County of Frontenac. As part of the review, the consultants carried out a market review among Frontenac County comparator municipalities as listed on Exhibit 2 of Appendix A which included comparisons of total expenditures, full-time employees, number of dwellings and population, and size of Council. As per the consultant’s recommendations, in order to get Council salaries to the 50 th percentile, the Warden’s salary will need to increase to $46,900 and council salaries will need Recommend Report to Council Corporate Services – Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac September 19, 2018 Page 2 of 5

48Krecklo of 146& Associates Inc. (K&A) Compensation… 2018-119 Corporate Page Services

AGENDA ITEM #d)

to increase to $19,400. The consultant recommendation notes that with such a significant difference in the Warden’s (and Councillors) base salary and the median of the comparator group, standard practice in this situation calls for the salary adjustment to be implemented in stages. To provide Council with an understanding of its current compensation structure, below is the resolution that County Council passed at its regular meeting held October 21, 2015 which resulted from the Gazda Consulting Group Report – Council Compensation Study in 2015 and sets out the remuneration for Council. Report of the Committee of the Whole a)

2015-071 Corporate Services Council Compensation Review

That the salary of the Deputy Warden be increased to 20% higher than that of a Councillor salary effective January 1, 2015; and, That staff be directed to bring forward a report on meals, mileage (to be in line with the CRA), and expenses for Council; and, That effective January 1, 2016 the Warden’s salary be established at $22,250, the Deputy Warden salary at $11,505 and Councillor salaries at $9,088; and, That per diems only be paid for attendance at external Boards where the Councillor is representing the County and special Council meetings; and, That the CPI be applied annually to the base salary; and, That the base expense account for members of Council be set at $4,000. Carried Options for Discussion The phased in approach recommended by the consultants will create an unfair advantage to some members given that the term of office for Warden is one year and as such, is appointed annually. For example, the Mayor who is appointed Warden in year one would receive a much lower Warden compensation than the Mayor appointed Warden in subsequent years (most notably in year 4). In addition, Mayors not holding the office of Warden (or Deputy Warden) in years 1 and 2 would receive a much lower Council compensation. As such, staff provide the following alternative options that Council may wish to consideration.

Recommend Report to Council Corporate Services – Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac September 19, 2018 Page 3 of 5

49Krecklo of 146& Associates Inc. (K&A) Compensation… 2018-119 Corporate Page Services

AGENDA ITEM #d)

Option 1 Amend Recommendations 1 and 2 as follows: 

Recommendation 1: Based on the increases noted in the consultants recommendation, average the increase in the Warden’s base compensation which represents $15,000 annually over the 4 year term.



Recommendation 2: Based on the increases noted in the consultants recommendation, average the increase in Councillor’s base compensation which represents $6,250 annually over the 4 year term.

This option maintains the same base salary each year and eliminates any unfair disadvantages for the 4 Mayors. However at the end of year 4 this leaves the Warden’s base salary at $37,900, $9,000 short of the consultants recommended $46,900 and leaves Councillor’s base salary at $15,650, $3,750 short of the consultants recommended $19,400. This would cause an unstable increase in the tax levy in 2023 to bring these base salaries up to the the median of the market comparator group. Option 2 Amend Recommendations 1 and 2 as follows: 

Recommendation 1: Increase the Warden base salary to the median of the market comparator group at $46.9K commencing December 1, 2018



Recommendation 2: Increase the base salary of Councillors median of the market comparator group at $19.4K commencing December 1, 2018

While the primary motivation for most politicians who seek positions on council is to serve the community, the ability of a municipality to attract good candidates to serve on council is directly influenced by the fairness of compensation that they offer. The recommended increases to the base salaries of the Warden, Deputy Warden and Members of Council noted in this report places Frontenac County politicians at the median 50th percentile of its market comparator groups and represents fair compensation. Sustainability Implications The Market Equity and policy components of this report will help ensure that County Council compensation is maintained at the 50th percentile and that expense policies are reflective of best practice.

Recommend Report to Council Corporate Services – Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac September 19, 2018 Page 4 of 5

50Krecklo of 146& Associates Inc. (K&A) Compensation… 2018-119 Corporate Page Services

AGENDA ITEM #d)

Financial Implications The implications below focus on illustrating the impact of phasing in the known proposed salary increases to the levy. The projections below do not account for any cost of living increases per Recommendation 4 or any additional increases to the 1/3 non-taxable provision arising from Recommendation 7. For illustrative purposes, a $10,000 increase to the levy in 2019 would represent a 0.094% increase in percent. Proposed Consultant Recommendation The financial implications for the proposed consultant option, as presented in the recommendation to the report, would be the following annual increases to the levy: 2019

2020

2021

2022

$24.9K

$25.3K

$25.3K

$25.3K

The below outlines the financial implication should Council wish to consider one of the alternative options offered by staff: Option 1 The financial implications to averaging the proposed increase and applying it to the first year would result in the following annual increases to the levy: 2019

2020

2021

2022

$62.9K

$0.0K

$0.0K

$0.0K

Option 2 The financial implications to taking the entire amount of the proposed increase and applying it to the first year would result in the following annual increases to the levy: 2019

2020

2021

2022

$100.8K

$0.0K

$0.0K

$0.0K

Organizations, Departments and Individuals Consulted and/or Affected Jannette Amini, Manager of Legislative Services/Clerk Alex Lemieux, Deputy Treasurer

Recommend Report to Council Corporate Services – Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac September 19, 2018 Page 5 of 5

51Krecklo of 146& Associates Inc. (K&A) Compensation… 2018-119 Corporate Page Services

AGENDA ITEM #d)

P.O. Box 40, 40 Bethune Avenue, Long Sault, Ontario Canada K0C 1P0

Executive Search & Recruitment Compensation Surveying & Review Organization Review Diversity & Inclusion Human Resources Consulting

Tel.: 1-800-KRECKLO (573-2556)

August 31, 2018

Ms. Susan Brant Director, Corporate Services/Treasurer County of Frontenac 2069 Battersea Road Glenburnie, ON K0H 1S0

Subject: Special Report, Council Compensation Review Project Dear Susan, With this letter, Krecklo & Associates Inc. (K&A) is providing the Special Report covering the Compensation Review for the Warden, Deputy Warden, and Councillors at the County of Frontenac. This Report covers the base salary and other compensation of the Warden, Deputy Warden, and Councillors, as well as, Group Insurance/Benefits and Pension (OMERS). The Special Report also includes a series of Exhibits that concisely present the comparison data from the market survey. Exhibit 1 begins with a definition of terms. Frontenac Comparator Group The municipalities in the market comparator group are listed on Exhibit 2 with total expenditures, fulltime employees, number of dwellings and population, size of Council. The municipalities included in the market survey are reproduced on the next page from Exhibit 2 for ease of reference. The same market comparator group was used in determining the market competitiveness of the job rates for Frontenac’s full-time employees.

52Krecklo of 146& Associates Inc. (K&A) Compensation… 2018-119 Corporate Page Services

AGENDA ITEM #d)

Municipalities

2017 Total Expenditures

Full-Time Employees

No. of Dwellings

Permanent Population

County of Prince Edward (2016)

$58,518,954

189

13,206

24,735

County of Brant (2016)

$82,937,802

244

14,260

31,030

County of Perth

$38,228,692

181

14,351

38,066

County of Frontenac

$38,725,069

231

19,461

26,677

County of Elgin

$67,018,791

267

19,499

50,069

County of Lennox & Addington

$68,692,210

224

19,684

42,888

County of Dufferin

$75,510,246

185

22,889

61,740

County of Lanark

$73,938,432

186

29,884

59,918

County of Peterborough

$58,241,410

152

35,797

55,783

United Counties of Prescott and Russell

$94,845,596

311

37,936

89,333

Median

$67,855,501

207

19,592

46,479

99%

129%

100%

Frontenac % of Median Average Percentage

109%

As the above table shows, the County of Frontenac is close to the median based on the average of the three size measures, i.e., total expenditures, number of full-time employees, and number of dwellings. The population served by the County is understated as Frontenac provides services to residents of the City of Kingston covering Paramedics and the Fairmont Home (Long Term Care). Findings, Council Size Frontenac has a Council size of 8, lower than the median of the comparator group at 11. The scope of representation by Council would be further increased to the extent that members are required to deal with Kingston residents/community groups in regard to Emergency Medical Services and Long Term Care. Taking into account the increased representation responsibilities of Council, it would be important to bring their compensation to the median (50th percentile) of the comparator group (i.e., paying the “going rate”). Findings, Council Compensation The sections that follow present the findings of the Market Compensation Survey for the Warden, Deputy Warden and Councillors. Of the 10 Counties in the comparator group including Frontenac, 9 provide a base salary for the Warden and members of Council. Findings, Warden/Mayor Compensation Exhibit 3 reports the County of Frontenac’s market position for the Warden compensation. At $22.9K, the Warden of Frontenac is paid well below the median of the market comparator group at $46.9K. Frontenac County’s Warden is the lowest paid of the comparator group. Findings, Deputy Warden Compensation There is not enough information for comparisons of Deputy Wardens in the comparator group. This being said, the prevailing practice in the municipal sector for a working (vs. honorary) Deputy Warden or Mayor is to provide a 20% premium over the compensation of a Councillor. Page 2

53Krecklo of 146& Associates Inc. (K&A) Compensation… 2018-119 Corporate Page Services

AGENDA ITEM #d)

Findings, Councillor Compensation Exhibit 4 presents the County’s market pay position for Councillor compensation. At $9.4K Frontenac is below the median base salary of the comparator group at $18.8K. Frontenac’s Councillors are the lowest paid of the comparator group. Taking into account the larger scope of representation (i.e., number of dwellings per Councillor) and the potential for dealing with enquiries/concerns from Kingston residents/community groups on Emergency Medical Services and Long Term Care, it appears that the Warden and Councillors at the County are not compensated appropriately for their responsibilities/workload. Findings, Annual Adjustment of Council Compensation Nearly all the municipalities in the comparator group have a policy in place to review annually the salaries of members of Council. The prevailing practice is to consider an annual adjustment equivalent to the general scale increase provided to the municipality’s non-union staff or to apply an adjustment based on the CPI (consumer price index). Findings, Additional Compensation in the Form of Per Diems, Allowances The median per diem of the comparator group is $150. In addition to the per diems, some Counties in the comparator group give an annual training/seminar allowance ranging from $2,250-$6,500, and averaging $4,000 (median allowance). Frontenac does not have a formal policy and budget in place to cover Council training and/or attendance at seminars/ conferences. Findings, Benefits and Automobile Allowances Exhibit 5 compares Group Insurance and Benefits for members of Council, Frontenac vs. the comparator group. Frontenac does not provide benefits coverage to members of Council in the areas of Extended Health, Life Insurance, Accidental Death, Dental, LTD and Pension as is the prevailing practice among the Counties in the comparator group. Frontenac’s arrangements may be attributable to the fact that members of Council could be eligible to receive benefits from the lower tier municipalities they represent at the County level. Turning to automobile expense reimbursement, the allowance in the comparator group ranges from 49¢/km to 55¢/km, with the County at 55¢/km. The median is at 52¢/km. Concluding Comments and Recommendations Before providing the Consultant’s recommendations related to the market findings, there is a basic question that needs to be answered: “How well should the Frontenac pay its elected officials?” In arriving at an answer to this question, there are three points to consider:

1. The “going rate” should be paid to the Warden and Councillors based on the market survey just as it would be done for all of the County’s full-time employees.
2. The 50th pay percentile of the market is a generally accepted target pay position that can be more easily explained to ratepayers.
3. The workload of the Warden and Councillors is expected to continue to expand in response to increased provincial regulations and downloading of responsibility/ accountability to the lower-tiers of government. Page 3

54Krecklo of 146& Associates Inc. (K&A) Compensation… 2018-119 Corporate Page Services

AGENDA ITEM #d)

To act on the findings of the Market Survey, the Consultants have prepared the following eight recommendations for consideration by Council. Recommendation 1:

Increase the Warden base salary by $6,000 each year for the current term of Council. The Warden’s base salary effective January 1st of the year would be as follows: 2019

2020

2021

2022

$28.9K

$34.9K

$40.9K

$46.9K

With such a significant difference in the Warden’s base salary and the median of the comparator group, standard practice in this situation calls for the salary adjustment to be implemented in stages. Recommendation 2:

Increase the base salary of each Councillor by $2,500 per year for the current term of Council. Councillors’ base salaries effective January 1st of the year are shown in the table below: 2019

2020

2021

2022

$11.9K

$14.4K

$16.9K

$19.4K

The same rationale would apply in the staging of the increases to the Councillors’ base salaries. Note: Given the scope of the work carried out by the Warden and Councillors, Council may want to consider a shorter timeframe to close the gap in base salary vis-à-vis the comparator group. Recommendation 3:

Consider adding a premium of 20% of the Councillor salary for the Deputy Warden should Council want to recognize the expanded workload for this position, taking into account the current practice of rotating the Warden incumbent on an annual basis.

Recommendation 4:

Continue the practice of adjusting the Warden and Councillor compensation to reflect the annual COLA/CPI. Annual COLAs (Cost of Living Adjustments) of 1.5%-2.0% would be added to the figures stated in Recommendations 1 and 2.

Recommendation 5:

Continue the per diem of $150 to align with the median of the comparator group, and applying the per-diems only to non-regularly scheduled Council and Council Committee meetings. With the staged increases in base salaries, the Consultants recommend continuing to limit the use of per-diems to meetings outside normal Council business. This policy could be revisited in 2022, once market competitive base salaries are in place for Frontenac Council. Page 4

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AGENDA ITEM #d)

Recommendation 6:

Comply with the provincial policy for reviewing compensation of Council every four years by conducting a Market Compensation Survey in 2022, the last year of the new Council term.

Recommendation 7:

Establish a policy for how to deal with the elimination of the “1/3 Tax Free Benefit”.

Options:

(a) Provide the 1/3 allowance, as a non-Tax Free benefit, as according to the new ruling, effective January 2019. (b) Provide the 1/3 Tax Free benefit with a compensation increment, so as, to offset the tax implication for Council members. “Making them whole”. (c) Increase individual compensation, eliminating the 1/3 allowance. N.B: The Consultants recommend formalizing a policy and budget to align with Option “B”. There appears to be a tendency by more municipalities across the province towards the Option “B” alternative.

Recommendation 8:

Maintain the current policy of not supplying group insurance and employee benefits to members of Council While the majority of the comparators (6 of 9 or 67%) do supply some benefits, it would not be cost effective to consider any changes in benefits, given the gap that needs to be closed in the base salary of the Warden and Councillors.

Excluding the budget for Recommendation 7 – Option “B”; the total estimated cost for the compensation adjustments would be $23,500, annually. As noted earlier, the Consultants are recommending that the base salary increases be implemented in stages over the current term of Council.

Please let me know if you have questions about the Report findings and recommendations or desire any additional information. Sincerely,

BRIAN D. KRECKLO BDK/jb Encl. Page 5

56Krecklo of 146& Associates Inc. (K&A) Compensation… 2018-119 Corporate Page Services

AGENDA ITEM #d)

Exhibit 1 Definition of Terms Median

One of the two commonly used measures of central tendency, this figure is defined as the exact middle of a distribution of data points. In a distribution of 11 salaries for example, the median is the 6th highest case (i.e., exactly 5 cases on either side). In a distribution of 10 salaries, it is the midpoint between the 5th and 6th highest case.

Mean

As the second commonly used measure of central tendency, the mean is calculated by an entirely different method than the median. Applied to compensation, it is the average obtained by dividing the total salaries by the total number of cases. For salary comparison purposes, the median is the statistic of choice as it is not affected by particularly high or low data points (see examples below). Salaries, Low to High ($000)

Percentile

Median

Mean

Example A

50.0

52.5

55.0

57.5

60.0

55.0

55.0

Example B

50.0

52.5

55.0

57.5

90.0

55.0

61.0

As in the case of the median, this statistic is calculated on the basis of the distribution of the data points, using a formula which defines the lowest case as 1% and the highest case as 100%. The rank order of cases in between 1% and 100% are then divided into equal intervals. An example for a distribution of 10 salaries is shown hereafter: Salaries, Low to High ($000) 40.0

45.0

50.0

52.5

54.0

56.0

57.5

60.0

65.0

70.0

50 56

67

78

89

100

↓ 1

12

23

34

45

Percentile Note: in the above example that the first case is at the 1st percentile (not 1 ÷ 10 or 10%) and that the 5 th case is at the 45 percentile (not 5 ÷ 10 or 50%).

th

In situations where two or more cases are identical within the distribution of data points, it becomes necessary to interpolate. In this instance, individual percentiles are added together then divided by the total number of equal cases. Using the same example shown above (but with two identical cases) the interpolation can be illustrated as follows: Salaries, Low to High ($000) 40.0

45.0

45.0

52.5

54.0

56.0

57.5

60.0

65.0 70.0

56

67

78

89 100

↓ 1

12

23

34 45

50

18 Percentile th

th

Note: In the above illustration, the second case is at the 18 percentile (not the 12 which would be too th rd low), and the third case is also at the 18 percentile (not the 23 which would be too high).

57Krecklo of 146& Associates Inc. (K&A) Compensation… 2018-119 Corporate Page Services

AGENDA ITEM #d)

Exhibit 2 List of Counties included in Frontenac Comparator Group

Counties

2017Total Expenditures

Full-Time Employees

Permanent Population

Council Size

Prince Edward

$58,518,954

189

24,735

14

Brant

$82,937,802

244

31,030

11

Perth

$38,228,692

181

38,066

10

Frontenac

$38,725,069

231

26,677

8

Elgin

$67,018,791

267

50,069

9

Lennox and Addington

$68,692,210

224

42,888

8

Dufferin

$75,510,246

185

61,740

13

Lanark

$73,938,432

186

59,918

16

Peterborough

$58,214,410

152

55,783

16

Prescott and Russell

$94,845,596

311

89,333

8

Median

$67,855,501

207

46,479

11

58Krecklo of 146& Associates Inc. (K&A) Compensation… 2018-119 Corporate Page Services

AGENDA ITEM #d)

Exhibit 3 Warden Pay Ranking 2018 Remuneration Frontenac Comparator Group

Counties

Compensation ($000)

Frontenac

22.9

Perth

25.7

Lennox and Addington

29.1

Prescott and Russell

36.9

Dufferin

46.2

Lanark

47.6

Prince Edward

47.7

Peterborough

55.7

Elgin

60.8

Brant

72.6

25th Percentile

31.1

Median

46.9

75th Percentile

53.7

Mean

44.9

Frontenac Pay Percentile

11th

59Krecklo of 146& Associates Inc. (K&A) Compensation… 2018-119 Corporate Page Services

AGENDA ITEM #d)

Exhibit 4 Councillor Pay Ranking 2018 Remuneration Frontenac Comparator Group

Counties

Compensation ($000)

Peterborough

Per Diem Only

Frontenac

9.4

Perth

11.8

Lennox and Addington

16.4

Dufferin

17.5

Prescott and Russell

18.8

Lanark

19.6

Elgin

22.5

Brant

23.6

Prince Edward

23.9

25th Percentile

16.4

Median

18.8

75th Percentile

22.5

Mean

18.6

Frontenac Pay Percentile

13th

60Krecklo of 146& Associates Inc. (K&A) Compensation… 2018-119 Corporate Page Services

AGENDA ITEM #d)

Exhibit 5 Comparison of Group Insurance & Benefits for Members of Council Frontenac Comparator Group

Counties

Extended Life Health Insurance

AD & D

Dental

LTD

Pension (OMERS)

Prince Edward

No

No

Yes

No

No

No

Brant

Yes

No

No

Yes

No

No

Perth

No

No

No

No

No

No

Frontenac

No

No

No

No

No

No

Elgin

Yes

Yes

No

Yes

No

No

Lennox & Addington

Yes

Yes

Yes

Yes

No

No

Dufferin

No

No

No

No

No

No

Lanark

No

Yes

Yes

No

No

No

Peterborough

No

No

Yes

No

No

No

Prescott & Russell

No

No

No

No

No

Yes

Frequency, Yes

3/10

3/10

4/10

3/10

0/10

1/10

61Krecklo of 146& Associates Inc. (K&A) Compensation… 2018-119 Corporate Page Services

AGENDA ITEM #e)

FRONTENAC Report 2018-105 Council Recommend Report To:

Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

September 19, 2018

Re:

Approval of an RFP Office of the Chief Chief Administrative Administrative Officer Officer— – Approval for Consulting Services for the 2019-2022 Council Strategic Plan

Recommendation Resolved That the Council of the County of Frontenac accept the Office of the Chief Administrative Officer Approvalof of an an RFP RFP for for Consulting Consulting Services Services for the 2019-2022 Officer — – Approval Council Strategic Plan report for information; And Further That the Council of the County of Frontenac approves as follows: 1.

1. That staff proceed with the issuance of a Request for Proposals (RFP) for a facilitator for the 2019-2022 County strategic plan attached to this report as Appendix A; and
2. That the selection process of a consultant to undertake a County Strategic Plan be delegated to the Chief Administrative Officer Performance Appraisal Review Panel; Background At its May 16, 2018 regular meeting, Frontenac County Council passed the following resolution, being Recommend Reports from the Chief Administrative Officer, clause d):

Page of 146 2018-105 Office of the Chief62 Administrative Officer Approval of an RFP f…

AGENDA ITEM #e)

d)

2018-063 Office of the Chief Administrative Officer Status and Timing of County Corporate Strategy and Related Projects Councillor Inglis Motion #: 85-18 Moved By: Seconded By: CouncillorVandewal Vandewal Seconded By: Councillor Resolved That the Council of the County of Frontenac accept the Office of the Chief Officer Report Report — – Status Administrative Officer Status and and Timing Timing of of County County Corporate Corporate Strategy and Related projects report for information; And Further That the Council of the County of Frontenac approves as follows: 1.

1. That staff immediately commence the Request for Proposals (RFP) for a facilitator to commence the 2018 public consultation process for the 2019-2022 County strategic plan as outlined in the report;
2. That staff be directed to include in the 2019 County budget for consideration a line item to complete the 2019-2022 County strategic plan process;
4. That staff be directed to include in the 2019 County budget for consideration a complete the the Operational Operational Review Review and andMaster MasterPlan Plan— – Frontenac line item to complete Paramedic Services Carried The purpose of this report is to commence the RFP and selection process to ensure a consultant is in place at the beginning of the next term of Council which will permit the next Council to establish its strategic priorities early in its Council term. Comment The attached RFP (Appendix A) represents a high level overview of the County of Frontenac, and sets out key deliverables, including public consultation, consultation with the Townships and reviewing key County documents which help to continually move the County forward. During the May 16 Council meeting, Council expressed concerns about carrying out the public consultation process The attached RFP will require public process during during the the summer. summer. The consultation to take place; however leaves it to the consultant to identify the best format for public consultation, including alternate means of citizen engagement outside of the also requires requires that the consultant identify traditional public meeting format. format. ItIt also communication strategies for making seasonal residents aware of engagement opportunities. Given strategic plan, plan, its its goals goals and and its its vision, vision, staff staff are Given that that this this will will form form Council’s Council’s strategic are recommending that the selection selection of of aa consultant consultant be be made made by by Council. Council. Given that Committees of Council are required to be established by By-law as well as form part of County’s Procedural By-law, staff are suggesting that the selection process be the County’s delegated to the Chief Administrative Officer Performance Appraisal Review Panel given

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that this Panel is already established established and and is is comprised comprised of of the the 44 Mayors. Mayors. As with all Committees, the Committee selection will be required to go to Council for approval. The proposed schedule for preparation, receipt, and review of proposals and selection of the successful consultant is anticipated to be as follows: Request for Proposals Issued

September 24, 2018

Deadline for Questions

October 4, 2018

Closing Date and Time for Receipt of Proposals October 11, 2018 Interviews of Short Listed Consultants

October 24 and 25, 2018

Notification of Award

November 21, 2018

Draft Copy for Council

March 20, 2019

Presenting Final Report to Council

April 17, 2019

Sustainability Implications Approving a strategic plan that is supported by a public consultation process will help ensure that community priorities are established and that scarce resources are allocated to those priorities. Financial Implications As noted in Report 2018-063, staff anticipate the cost of this exercise to be between $16 The resolution resolution passed passed by by County County Council Council directed directed staff staff to include in the 2019 and 20K. The County budget for consideration a line item to complete the 2019-2022 County strategic plan process. Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team Kevin Farrell, Manager of Continuous Improvement

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FRONTENAC

2069 Battersea Road Glenburnie, ON KOH K0H 1S0 Glenburnie, ON Tel. 613-548-9400 Fax 613-548-8460

Request for Proposals County Strategic Plan 1

Scope of the Request for Proposals (RFP)

The County County of of Frontenac Frontenac (hereinafter (hereinafter the the “County”) “County”) requires The requires the the services services of of a a consultant consultant to undertake undertake a The Project would to a County County Strategic Strategic Plan Plan (hereinafter (hereinafter the the “Project”). “Project”). The (1) reviewing reviewing relevant relevant strategic strategic and and key County documents; (2) public involve: (1) consultations to determine public views and input on the strategic direction of the County (3); leading Council members through a strategic planning session supported by Senior Staff; (4) consulting with the Townships and the public on outcomes of the Council strategic planning session; and (5) presenting a final report to Council by March 20, 2019. Some of the questions we want to address are as follows: • • • • • • • • • • • • • 2

What should should be be Frontenac Frontenac County’s What County’s areas of strategic focus? County’s current current commitments commitments associated associated with What are Frontenac County’s with the the strategic strategic goals of the 2014-2018 Council? What are the long term responsibilities mandated to the County by the province? How will the organization deliver on its mandate and defined areas of strategic focus? Is the organization able to deliver on its mandate with its current resources (human and financial)? Is the organization utilizing its resources (staff, external partners, volunteers/committees and finances) as efficiently and effectively as possible? How can the organization maximize and coordinate the efforts of its member municipalities, partners and volunteers/committees to deliver on its mandate and achieve its goals? How can the County advance community engagement in order to improve service to citizens? Identify strategic initiatives that will promote community engagement and community collaboration. What partnerships can/should be developed? In line with our organizational culture of continuous improvement, how can County services be delivered more efficiently and more economically? Are there new areas of programming/services that should be considered? How will funding priorities be set? Background Information

(“County”) is a rural upper tier municipality located in Eastern The County of Frontenac (“County’) Ontario extending from the islands south of the City of Kingston to north of Highway 7. of Frontenac Frontenac — – RFP County of RFP for for aa County County Strategic Strategic Plan Thursday Date, Date, 2018 2018 at 3:00 p.m. Closes: Thursday

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The total population population of of the the County County is is approximately approximately26,655 26,655 with with an an area area of approximately 4,000 square kilometres, kilometres, and and includes includes the Townships of North Frontenac, 4,000 square Thepopulation population density density Central Frontenac, South Frontenac, and Frontenac Islands. The residents per square kilometre kilometre along the urban fringe of the City of ranges from 19 residents Kingston to Kingston to 1.7 1.7 residents per square kilometre in North Frontenac, which is more than 160 km km north of the City. The Thenorthern northern part part of of the the County County is accessible via Highway 38 The southern southern part of the from Kingston Kingston or or via via Highway Highway 77 from from Ottawa Ottawa or or Peterborough. Peterborough. The and is is approximately 250 km km from from the City of County has easy access to the 401 401 and Toronto. The County County is is also also accessible via Highway Toronto. The Highway 41 from from the the Trans-Canada Trans-Canada Highway at Pembroke. The County manages the operations of Fairmount Fairmount Home, Home, Frontenac Paramedic Services and the Frontenac-Howe Islander Ferry. Other Otherservices servicesitit provides provides include include trail development, public public health, libraries, land use planning, economic development, trail Thelatter lattertwo twoactivities activities are are delivered delivered through through KFL&A Public Health and the etc. The Kingston Frontenac Public The County County also also has has the the responsibility responsibility Kingston Public Library Library respectively. respectively. The to liaise and work with the City of Kingston for the provision provision of of Social Social Services, Services, Social Housing, homelessness prevention, Child Care and Provincial Offences in the County. The County employs approximately 400 people under aa non-union non-union group and three different union contracts. The County is governed by an 8-member Council with with the the Warden Warden being the head of several strategic strategic planning planning exercises since its Council. The Council has undertaken several restructuring in The first first document Strategic Directions to 2003 is dated October restructuring in1998. 1998. The 2000.AAsecond secondexercise exercisewas wasundertaken undertakenthrough through 2005 2005which which included included aa gathering gathering 25, 2000. councillors and of all of the municipal councillors and senior staff staff over two days to consider how best to position themselves for the future. position The resulting resulting reports: Frontenac County Strategic Planning 2005 followed by Frontenac County Municipalities Strategic Positioning 2005 Summary Report and Frontenac County Municipalities Opportunities for Co-operation and Collaboration were produced with a 5-year timeframe. Subsequently, Subsequently,the theCounty Countyand andTownships' Townships’ senior senior staff staff met met in in with February 2006 2006 resulting resulting in A Framework for Frontenac Development. At the same time, Strategic Plan 2006-2008 for the County of Frontenac Corporate Offices was completed Someinternal internaldepartments departmentsof of the the organization organization have undertaken in February 2006. Some strategic planning activities. County Council established priorities priorities in inFebruary February 2011, 2011, immediately following following the the 2010 2010 municipal election. municipal election. ItIt also alsoadopted adoptedMission Missionand andVision VisionStatements Statementsinin2013. 2013. In early Frontenac County County Council Council carried carried out out aa strategic strategic planning exercise January of 2014, 2014, Frontenac that developed three strategic strategic goals goalsfor forthe thebalance balanceof ofthe the2010-14 2010-14 term term and and the the 2015201518 term, those being: #1: Meeting Meeting the the Aging Aging Tsunami Challenge Challenge for for Frontenac Frontenac Seniors Seniors by addressing Goal #1: the existing gap in Seniors Transportation and addressing the existing gap in Seniors and/or funding funding the the construction construction of a project in Affordable Housing stock by leveraging and/or townships – each of the four Frontenac townships —totobe beaccomplished accomplishedby bythe theend endof ofthe the2015-18 2015-18 term of Council.

of Frontenac Frontenac — – RFP County of RFP for for aa County County Strategic Strategic Plan Thursday Date, Date, 2018 2018 at 3:00 p.m. Closes: Thursday

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Goal #2: #2: Meet Meet the the emerging emerging “post Goal “post landfill” landfill” Solid Solid Waste Waste Management Management challenge challenge for for Frontenac residents by coordinating the the establishment establishment of of a a “Made “Made in in Frontenac” Frontenac” position position and financial plan to be executed by the end of the current Council term, Goal #3: Respect for the taxpayer and focused economic development: Other significant planning activities activities have have taken taken place place and and continue continue in in Frontenac. Frontenac. The County adopted its first Official Plan which was approved by the Ministry of Municipal Other planning planning studies studies include include (but are not limited Affairs and Housing in January 2016. Other to): an initial Homelessness Study; a Housing Strategy completed in 2011 with the City Another important report entitled of Kingston (CMSM); and a Seniors Seniors Housing Housing Study. Study. Another Population, Housing and Employment Projections for the Frontenacs was also produced In addition, addition, aa regional regional communal servicing in 2011 and is set to be updated updated in in 2018. 2018. In study will be completed in early 2019. Significant Economic Development documents include the Economic Development Charter which was adopted in 2015, and an Accommodation Study that was carried out Inaddition, addition, significant significant efforts efforts have have also also been been made through the development in 2017. In With the the dissolution dissolution of of the the Land of the Frontenac Ambassador Ambassador Program. Program. With Land O’Lakes O’Lakes Tourism Association in 2017, the County is now taking a lead role in marketing the Frontenac Region to encourage tourists to visit and vacation #inFrontenac. Finally, the County has been an active member of the Eastern Ontario Wardens Caucus The EOWC EOWC continues continues to to focus focus its its 2018 priorities on Building the since its inception. The EORN Cellular and Public Safety Broadband Network and Implementing the Eastern Ontario Economic Development Strategy. 3

Scope of the Proposal

The Project shall be delivered in a series of reports: 3.1

Background Research

The consultant should comprehensively review the background information identified above as a minimum to ensure ensure an an understanding understanding of of the the community. community. In addition, an overall appreciation of the provincial and global influences impacting municipalities Information should should be be solicited solicited from from participants of the planning should be shared. Information All of of these findings should be session, both elected and appointed, appointed, beforehand. beforehand. All summarized for use at the Planning Session. 3.2

Public Consultation

The consultant will carry out a public consultation process for the 2019-2022 County In order order to to ensure ensure that that seasonal seasonal residents residents are consulted, this should strategic plan. In include the use of online tools to allow seasonal residents to participate remotely, with outcomes to be provided to, and included, with the new Council strategic planning session to be held in January/February of 2019. The consultant will identify the best format for public consultation including alternate means of citizen engagement engagement outside outside of of the the traditional traditional public public meeting meetingformat. format. The consultant will also identify communication strategies for making seasonal residents of Frontenac Frontenac — – RFP County of RFP for for aa County County Strategic Strategic Plan Thursday Date, Date, 2018 2018 at 3:00 p.m. Closes: Thursday

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aware of opportunities for engagement, given that many do not reside in Frontenac and their permanent residence is quite a distance outside of the region. The consultant will identify how it will carry out consultations in an accessible manner for persons with disabilities and how it will comply with the Accessibility for Ontarians with Disabilities Act (AODA) and specifically the Information and Communications Standard of the AODA. 3.3

Planning Session

The consultant will recommend a process for strategic planning sessions anticipating outcomes to include: a path for next steps related to corporate strategic planning and a review of operational plans. The County strategic plan should focus on existing service delivery and where service enhancements are recommended, as well as ensure that resourcing (staff and budget) are in place; confirmation of the mission and vision statements, values, goals, objectives, and reporting/monitoring considerations. 3.4 Consultation Consultation 3.4 The County expects consultation consultation with with the the Townships’ Townships’ Councils, Councils, one meeting in each Township and to have one or more public meetings held across the County to gain additional input from the community prior to the completion of the draft report. 3.5

Deliverables

work detailed detailed in this this document, document, the the consultant consultant will produce produce the following following Based on the work reports: • Background Report • Draft County Strategic Plan 2019-2022 • Final County Strategic Plan 2019-2022 A final strategic plan document must include the following in detail:  ➢ Strategic areas of focus and priorities for the next four years  ➢ Goals and objectives to meet priorities  ➢ Partnerships and programs (both current and new) that will support goals, including partnerships with other organizations  and volunteers volunteers to ➢ Necessary skills for Council, staff and to carry carry out out the the organization’s organization’s mandate 3.6 3.6 Timing Timing The Project Project would be complete by March The Project would commence commence immediately. immediately. The 20, 2019. 4

Requirements

4.1

Proposal Content Requirements

The County is seeking proposals from proponents who are both interested in and The onus onus is on the proponent to demonstrate its capable of undertaking the Project. Project. The knowledge, understanding and and capacity capacity to to conduct conduct the the Project. Project. The detail and clarity of the written submission will be indicative of the proponent’s proponent’s expertise and competence. of Frontenac Frontenac — – RFP County of RFP for for aa County County Strategic Strategic Plan Thursday Date, Date, 2018 2018 at 3:00 p.m. Closes: Thursday

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4.2

Proponent Information

The proponent shall provide the following information: a) Name, mailing address, phone number, fax number, e-mail address of the a) organization submitting the proposal b) b) A proposed organizational chart c) The name and title of the contact person for the organization c) d) The number of years in operation d) e) A description of the services to be provided e) f) A list of any sub-contractors required to complete the Project, detailing the extent of their involvement and the information identified in a) to e) above for each 4.3

Acknowledgment of Addenda

The proponent shall complete and submit all addenda that have been issued. 4.4

Project Understanding

The proponent shall include a narrative that demonstrates their understanding of the requirements of this RFP. 4.5 Approach/Methodology Approach/Methodology 4.5 The proponent shall provide a detailed approach/methodology of how they would provide services to the County. 4.6

Work Plan

The proponent shall provide a proposed work plan with associated schedules to meet Included shall shall be be aa time/task time/task matrix indicating personnel the requirements of the RFP. Included and hours required to complete key components of the work plan. 4.7

Applicable Expertise and Resources

The proponent shall provide a description of the expertise being offered to complete the Project by outlining both formal and informal training that can be used to implement this Project with specific reference to: • • • • • 4.8

Extensive experience in strategic planning Experience in working on projects with municipal council members Experience in effectively facilitating meetings Understanding of the context of the County of Frontenac, its local Townships, and the services it provides. Demonstrated project management skills and results orientation Project Experience

The proponent shall provide examples of recent projects, which are similar in nature and size. 4.9

Project Management and Staff

of Frontenac Frontenac — – RFP County of RFP for for aa County County Strategic Strategic Plan Thursday Date, Date, 2018 2018 at 3:00 p.m. Closes: Thursday

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The proponent shall identify its project manager and all other staff who would be working on the Project through an organizational chart. The proponent shall append curriculum vitae for project team staff. 4.10 Project ProjectReferences References 4.10 Provide at minimum a list of three references, who may be contacted, complete with telephone numbers and e-mail addresses. 4.11 Budget Budget 4.11 A budget summary shall be provided and shall include all costs associated with the project including an estimate for expenses/disbursements. The budget shall include separate costing for sections 3.2, 3.3 and 3.4: The budget shall include a maximum maximum amount amount that that cannot cannot be be exceeded. exceeded. The successful candidate will be asked to sign a Maximum Upset Limit type contract and will report to the County of Frontenac on a monthly monthly basis basis to to advise advise on on expenditures expenditures to todate. date. Hourly charge rates for individuals, which shall apply for the duration of the contract, must be provided as part of the Budget proposal. OtherDocumentation Documentation 4.12 Other The following additional pieces of documentation shall be submitted at the time of submission of the proposal: A Certificate of Clearance from the Workplace Safety & Insurance Board (W.S.I.B.) certifying that the proponent is in good standing with the Board, and confirming that their account is active and up to date) Proof of professional liability insurance with a minimum limit of $2,000,000 4.13 County CountySupport Support 4.13 The County will provide support to the successful consultant in the follow forms: • • •

General guidance and direction throughout the completion of the assignment The provision of background studies, policies and reports relevant to the completion of the assignment County’s digital mapping if desired Access to the County’s

5.0

Proposal Process

5.1

Timeline

The proposed schedule for preparation, receipt, and review of proposals and selection of the successful consultant is anticipated to be as follows: Request for Proposals Issued

September 24, 2018

for Questions Questions Deadline for

October 4, 2018

Closing Date and Time for Receipt of

October 11, 2018

of Frontenac Frontenac — – RFP County of RFP for for aa County County Strategic Strategic Plan Thursday Date, Date, 2018 2018 at 3:00 p.m. Closes: Thursday

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Proposals Interviews of Short Listed Consultants

October 24, 2018 (and October 25 if required)

Notification of Award

November 21, 2018

Draft Copy for Council

March 20, 2019

Presenting Final Report to Council

April 17, 2019

Although every attempt will be made to meet all dates, the County reserves the right to modify any and/or all dates at its sole discretion 5.2

Date and Place for Receiving Proposals Facsimile Copies Will Not Be Accepted. Proposals received after 3:00 p.m., local time on February 13, 2018 will be returned unopened. Proposals shall be submitted to the following address: County of Frontenac 2069 Battersea Road Glenburnie, K0H 1S0 Glenburnie, ON ON KOH Attention: Susan Brant, Director of Corporate Services/Treasurer RFP— – Communal Services Study and clearly marked: RFP ap@frontenaccounty.ca Email: ap@frontenaccounty.ca Documents can be sent by email in PDF FORMAT to the attention of Nancy the responsibility responsibility of the Elliott, Finance Clerk, at ap@frontenaccounty.ca. ItItisis the proponent to ensure that the email has been received by Ms. Elliott before the The County County server server does restrict the receipt of closing time and date. The attachments exceeding 5.5 mb. Files over 5.5mb will be accepted using 2big4email. Go to www.frontenaccounty.ca for application. Bottom right hand corner, click on 2big4email Follow instructions on the right hand side. email ap@frontenaccounty.ca ap@frontenaccounty.ca that that you you have have used used this this application application to Please email send your proposal. However, the County will be All proposal submissions are appreciated. appreciated. However, contacting only those selected for an interview.

5.3 Documentation 5.3 Documentation a) Three (3) copies of the proposal are required for paper submission or 1 copy if a) emailed. b) b) All proposals must be legible and typewritten of Frontenac Frontenac — – RFP County of RFP for for aa County County Strategic Strategic Plan Thursday Date, Date, 2018 2018 at 3:00 p.m. Closes: Thursday

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5.4

Interview /Presentation

It is anticipated that an interview will be necessary to assist in the evaluation process. Short-listed proponents will be advised and may be required to attend an interview on October 24, 2018 (or October 25 if required) Please ensure your firm is available on on October October 24, 24, 2018 2018 for for aa possible possible interview. interview. It can be conducted remotely. 5.5 Negotiations 5.5 Negotiations In the event that a prepared proposal does not precisely and entirely meet the County of Frontenac’s requirements, requirements, the the County County of of Frontenac Frontenac reserves Frontenac’s reserves the the right to enter into negotiations with the selected proponent(s) to arrive at a mutually satisfactory arrangement with respect to any modifications to a proposal. 5.6 Communications 5.6 Communications All questions related to the Request for Proposal should be emailed to Responseswill willbe besent sentto toall allproponents proponents in in aa timely timely manner. ap@frontenaccounty.ca. Responses No oral explanation or interpretation shall modify any of the documents or provisions of written addendum addendum will will be issued by the County to all who this Request for Proposal. AA written have been issued Request for Proposal documents, if it is considered that a correction, All addenda issued must be explanation or interpretation is necessary necessary or or desirable. desirable. All acknowledged on the Form of Proposal. Deadline for questions is: Thursday, October 4, 2018 5.7

Withdrawal or Substitution of Submission

A proponent may withdraw or substitute all or part of his/her proposal at any time up to the official closing time by submitting a letter bearing the signature as in the proposal to Angelique Tamblyn, Executive Assistant, who will mark thereon the time and date of Notelegrams telegrams or or telephone telephone calls calls or or telephone telephone transmissions transmissions by facsimile copies receipt. No The last last proposal proposal received received shall shall supersede supersede and invalidate all will be considered. The proposals previously submitted by that proponent for this proposal. 5.8

Alterations or Variations

No alterations or variations of this document shall be valid or binding upon the County unless authorized in writing in accordance with the procedure set out above in Communications 5.6. 5.9

Oral Explanation or Interpretation

No oral explanation or interpretation shall modify any of the documents or provisions of County’s request for proposal documents. the County’s

of Frontenac Frontenac — – RFP County of RFP for for aa County County Strategic Strategic Plan Thursday Date, Date, 2018 2018 at 3:00 p.m. Closes: Thursday

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6

Proposal Evaluation

6.1

Qualification evaluations

Proposals will be evaluated based on the following criteria: Qualification

Standard

Weighting Factor

Consultant Capability a)Does Doesthe theconsultant consultant have have the the support Consultant Capability a) capabilities required? b) b) Does the consultant have previous relevant and positive experience in jobs of this type and scope and success in planning? c) Does the consultant/firm have prior experience c) working with organizations in the municipal sector?

20%

Similar project experience

Does the proposal show an understanding of the project objective and results that are desired from the project?

30%

Proposed approach/work plan

a) Can the work be completed in the necessary time? b) b) Can the target start and completion dates be met? c) c) Are other qualified personnel available to assist in meeting the project schedule if required? d) Is the project team available to attend meetings d) as required by the Scope of Work?

40%

Cost factor

a) Do the proposed cost and work hours compare favorably with the committee’s estimate? b) Are the work hours presented reasonable for the b) effort required in each project task or phase? c) Can consultant meet the deadlines and operate c) within budget?

10%

Total:

100%

Proposals will be evaluated on the basis of all information provided by the proponent(s). Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements outlined Failure to comply with these outlined in in the the RFP. RFP. Failure requirements may deem the proposal non-responsive. The County reserves the right to accept or reject any or all proposals, for any reason whatsoever, and to accept or reject any proposal, if considered best for the interests of The lowest lowest bid bid or or any any proposal proposal will will not necessarily be accepted. the County. The

of Frontenac Frontenac — – RFP County of RFP for for aa County County Strategic Strategic Plan Thursday Date, Date, 2018 2018 at 3:00 p.m. Closes: Thursday

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6.2 Contract 6.2 Contract The successful Proponent(s) will be required to enter into a formal contract with the The completed completed Request Request for Proposal will form County. The form part part of of the the Agreement. Agreement. The County will prepare the Contract document document for for execution execution by by both both parties. parties. The County will not accept a Contract document prepared by the Proponent(s) or a third party. Failure to execute the contract and to file all documentation, as required herein, within the specified time period shall be just cause for the cancellation of the contract. The County shall then have the right to award the Contract to any other proponent or reissue the Request for Proposals. 7

General Conditions

7.1

Confidentiality

The Proposal must not be restricted by any statement, covering letter or alteration by the Proponent(s) in respect of of confidential confidential or or proprietary proprietary information. information. The County will The County County will comply with the Municipal Freedom of treat all quotes as confidential. confidential. The Information and Protection of Privacy Act, and its retention by-law pursuant to the Municipal Act, in respect of all quotes. 7.2

Errors and Omissions

The County shall not be held liable for any errors or omissions in any part of this While the the County County has has used used considerable considerable effort to ensure an Request for Proposals. While accurate representation of information in this Tender, the information contained in the Tender is supplied solely as as aa guideline guideline for for Proponents. Proponents. The information is not guaranteed or warranted to be accurate by the County, nor is it necessarily comprehensive or exhaustive. 7.3

Acceptance of Tenders

The County is not obliged to accept the lowest or any tender. 7.4

Cancellation of Tenders

The County reserves the right to cancel this bid document at any time up to the award of the contract 7.5

Laws, Notices, Permits and Fees

All Proponents and proposals must comply with any law, including all legislation and regulations, which may be applicable to the services provided subsequent to the RFP. Please be advised that a condition of the agreement will be a requirement that the successful proponent comply with the applicable laws of Ontario and Canada, including the: The Accessibility for Ontarians with Disabilities Act (AODA) Occupational Health and Safety Act (Ontario) Ontario Human Rights Code of Frontenac Frontenac — – RFP County of RFP for for aa County County Strategic Strategic Plan Thursday Date, Date, 2018 2018 at 3:00 p.m. Closes: Thursday

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Pay Equity Act (Ontario) agreement that that results results from this RFP will will be subject to the laws of the Province of Any agreement Ontario and Canada. 7.6

Indemnification

The successful Proponent(s) agrees to indemnify and save harmless the County from and against all actions, actions, claims, claims, and and demands demands of of any any nature nature which which may may be be made by any person or entity arising from or in connection with with the the services provided by the including all Proponents including all bodily bodily injury, injury,death, death, property property damage, damage, losses, charges, costs expenses which which the County, its its employees, employees, officers officers or agents may incur or be liable and expenses for in consequence of any such claims, demands or actions or in consequence of damages sustained sustained to to the the County County property property or or facilities. facilities. damages 7.7

Incurred Costs

The County County shall not be responsible for any liabilities, liabilities, costs, costs, expenses, expenses, loss loss or or damage damage incurred, sustained or suffered by any Proponent(s) prior or subsequent to or by reason by the County County of any proposal by reason of any of the acceptance or non-acceptance by proposal. delay in the acceptance of a proposal.

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AGENDA ITEM #f)

FRONTENAC Report 2018-106 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk Tom Mercer, Manager of Environmental Services

Date of meeting:

September 19, 2018

Re:

Corporate Services Services — – Donation Donation of of Refurbished, Refurbished, Horse Horse Drawn Plow by by the Association Plow the Frontenac Frontenac Plowman’s Plowman’s Association

Recommendation the County County of of Frontenac Frontenac accept acceptthe theCorporate CorporateServices Services— – Resolved That the Council of the Donation of of Refurbished, Refurbished, Horse Horse Drawn Drawn Plow Donation Plow by by the the Frontenac Frontenac Plowman’s Plowman’s Association Association report for information; And Further That the Council of the County respectfully declines the donation of the Association; refurbished, horse drawn plow by the Frontenac Plowman’s Plowman’s Association; And Further That the County of Frontenac work with the Frontenac Plowman’s Plowman’s Association Plow to permit the refurbished, horse drawn plow to be donated to the South Frontenac Museum. Background staff’s attention that some years ago a refurbished, horse drawn plow It has come to staff’s was donated to the County County of of Frontenac Frontenac by by the the Frontenac FrontenacPlowman’s Plowman’sAssociation. Association. Staff have been unable to find find any any records records to to confirm confirm this. this. The plow has been in the care of Ken Keyes for many years now and Mr. Keyes has expressed interest in having the County take possession of it as a symbol of the the County’s County’s agricultural heritage. An unconfirmed report indicates that the County and/or Fairmount Home was approached during the 2003 expansion of Fairmount Home asking that the plow be included in that planning, planning, however however this this was was politely politely declined. declined. The below is a photo of the refurbished plow.

of 146of Refurbished, Horse Drawn Plow by … 2018-106 Corporate Page Service76 Donation

AGENDA ITEM #f)

Comment The County of Frontenac Donation defines aa donation donation as: Donation Policy Policy (FIN-04-03) (FIN-04-03) defines gift or or contribution contribution of cash or goods given voluntarily voluntarily towards Donation means means aa gift an event, event, project, project, program or corporate asset as as aa philanthropic philanthropic act, for which a Charitable Tax Credit can can be be issued issued in in accordance with the Income Tax Act. ‘donation’ will will refer refer to to both both monetary monetary and and gift gift in-kind in-kind Unless otherwise specified, ‘donation’ donations, received by the County in person, through the mail, or online. The Policy Policy further states that: Prior to acceptance, the County will undertake due diligence in the review and assessment of proposed donations-in-kind to determine usefulness, financial impact, exposure to to risk risk and/or liability, alignment impact, exposure and/or liability, alignment with with the the County’s County’s mandate, mandate, program, services and deemed deemed to to be be in in the the public public interest of the County.

The County does not provide services or have staff dedicated to or have expertise in Heritage or Artifact Artifact preservation. As noted, noted, the the plow plow has has been been fully fully restored and would preservation. As require protection from the elements elements to to remain remain in in its its pristine pristine condition. condition. or display display the plow, and if collected, a At present, there is no designated place to use or storage solution solution would would need need to be found as the plow would remain in storage for an extended period of time.

Recommend Report to Council – Donation Corporate Services — Donationof ofRefurbished, Refurbished,Horse Horse Drawn Drawn Plow Plow by by the the Frontenac Frontenac Plowman’s Plowman’s Association Association Plow Plow September 19, 2018 Page 2 of 3

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AGENDA ITEM #f)

County staff have reached out to the Townships to solicit any interest in taking on this was expressed expressed by by North North Frontenac Frontenac that that such such an an artifact would be more suited artifact. ItItwas to South Frontenac or Frontenac Frontenac Islands Islands due due to to their their Agricultural Agricultural background. background. South Frontenac has indicated that the group at the South Frontenac Museum in Hartington would appreciate this donation donation and and staff staff are are awaiting awaiting confirmation. confirmation. Staff have also Association who reached out to Ken Keyes of the Frontenac Frontenac Plowman’s Plowman’s Association who supports supports the the plough being donated to the South Frontenac Museum. Sustainability Implications Goal #3 of Goal #3 of the the County’s County’s Strategic Plan is respect for the taxpayer and focused economic development. Recognizing Recognizing that that there there is is only only one ratepayer that bears the burden of property taxes and further that ongoing spending control is a priority, Council will develop a long term financial plan that is sustainable and agrees to prioritize support to the economic development objective of employment/revenue generation; and to support continued efforts to rationalize costs across the Townships and County. Financial Implications There are no financial implications implications associated associated with with the the staff staff recommendation. recommendation. Should Council wish to accept the donation of the plow, financial implications associated with the storage of the plow will be based on council’s council’s direction. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Richard Allen, Manager of Economic Development Township of North Frontenac Township of Central Frontenac Township of South Frontenac Township of Frontenac Islands

Recommend Report to Council – Donation Corporate Services — Donationof ofRefurbished, Refurbished,Horse Horse Drawn Drawn Plow Plow by by the the Frontenac Frontenac Plowman’s Plowman’s Association Association Plow Plow September 19, 2018 Page 3 of 3

of 146of Refurbished, Horse Drawn Plow by … 2018-106 Corporate Page Service78 Donation

AGENDA ITEM #g)

FRONTENAC Report 2018-107 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Angelique Tamblyn, Executive Assistant

Date of meeting:

September 19, 2018

Re:

Corporate Services Services — – Approval Approval of of aa Flag Flag Protocol Protocol Policy

Recommendation the County County of of Frontenac Frontenac accept acceptthe theCorporate CorporateServices Services— – Resolved That the Council of the Approval of a Flag Protocol Policy report for information; And Further That the Council of the County of Frontenac approve the Flag Protocol Policy attached to this report as Appendix A: Background The approval of of a a Flag Flag Protocol Protocol Policy. Policy. The purpose purpose of of this this report report is is to to obtain obtain Council’s Council’s approval The intent of the policy is to provide clear guidance and direction to County staff as to the appropriate times and processes for lowering flags to half-mast and ensures that all flags at County operated facilities are flown and displayed in a consistent manner. The County of Frontenac refers to the Government of Canada and the Ministry of Culture, History and Sport to provide advice on matters of protocol including the flying of flags which can be found on their respective websites at Government of Canada Flag Half-Masting and Canadian Heritage Half-Mast Notices. National Flaq Comment The County of Frontenac has several facilities where municipal, provincial and federal flags are flown. The attached policy will ensure that all flags at County operated facilities are flown and displayed in a consistent manner and provide guidelines to consider when Flags are are flown flown at the half-mast position as a sign of and where to half-mast flags. flags. Flags mourning and is a strong visual statement that speaks to the sense of loss shared by all citizens.

79Flag of 146 2018-107 Corporate Page Services Protocol Policy

AGENDA ITEM #g)

The County of Frontenac has no formal policy related to the flying of flags on flagpole(s) at municipal facilities, and has relied on past practice with respect to flying flags at halfThelack lack of of aa formalized formalized policy policy can can lead lead to to confusion confusion with respect to when flags mast. The should be flown half-mast as well as protocol for the positioning of the municipal, provincial and federal flags. The proposed Policy establishes a framework for the consistent flying of flags at all municipal facilities and is guided by established rules of protocol for the flying and lower Highlights of of the the proposed proposed Policy include: to half-mast of flags. Highlights  ➢ Clarification on the configuration of flags at all municipal facilities (indoors and outdoors), ensuring consistency and adherence to flag etiquette; and,  ➢ Clear direction for flying flags at half-mast to commemorate solemn occasions and periods of official mourning. mourning. The The Policy Policy provides a comprehensive list of public figures/office holders as well as individuals to be remembered through the flying flags at half-mast, as well as a list of other solemn occasions which the In addition, addition, the the Policy also provides a County would routinely recognize. recognize. In framework allowing other solemn occasions to be observed by the County at the discretion of the Chief Administrative Officer. Sustainability Implications As noted in Directions for our Future, providing an equal and equitable level of service across the County is a priority and that government decision-making processes are clear, transparent, forward thinking and focused on the longer term. Financial Implications The costs associated with the implementation and compliance with the Flag Protocol are minimal and will be managed within the existing operating budgets. Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team Jannette Amini, Manager of Legislative Services/Clerk

Recommend Report to Council Corporate Services Services — – Flag Corporate Flag Protocol Protocol Policy September 19, 2018

80Flag of 146 2018-107 Corporate Page Services Protocol Policy

Page 2 of 2

AGENDA ITEM #g)

FRONTENAC Corporate Policy & Procedure Manual Communications Subject: Approved:

Index Number: A09-ADM-007

County of Frontenac Flag Protocol Policy Page 1 of 5 Effective Date: September 19, 2018 Revision Date:

Policy: The County of Frontenac acknowledges that flags are a symbol of honour and pride and wishes to institute a policy which will show respect and dignity for the flags while providing opportunities to bestow an honour or express a collective sense of sorrow through the action of lowering flags to half-mast. Objective: The intent of the policy is to provide clear guidance and direction to County staff as to the appropriate times and process for lowering flags to half-mast on County of Frontenac flagpoles Scope:

This policy applies to all flags flown on County flagpoles.

Definitions: Flag(s): Includes the National Flag of Canada, Flag of the Province of Ontario and the County of Frontenac flag or any other flag permitted to be flown on a County of Frontenac flagpole. Half-mast: The position of the Flag when flying at half-mast will depend on its size, the length of the mast and its location; but generally, the centre of the Flag should be halfway down the mast. County Flagpole: Includes all flagpoles on County Property under the care or control of County staff. Policy Communication: This policy will be communicated to staff via internal communications and on County of Frontenac website. Compliance: In cases of policy violation, the County may investigate and determine appropriate corrective action.

1

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AGENDA ITEM #g)

FRONTENAC Corporate Policy & Procedure Manual Communications Subject: Approved:

Index Number: A09-ADM-007

County of Frontenac Flag Protocol Policy Page 2 of 5 Effective Date: September 19, 2018 Revision Date:

Policy:

1. Flying of Flags on County of Frontenac Flagpoles (a) The only flags flown on County of Frontenac flagpoles will be the National Flag of (a) Canada, the flag of the Province of Ontario and the County of Frontenac Municipal Flag. (b) The County of Frontenac will adhere wherever possible to the Flag Etiquette (b) guideline provided by the Government of Canada. (c) Only one flag shall be flown per pole. (c) (d) (d) Where there are only two flag poles the National Flag of Canada and the County of Frontenac Municipal Flag shall be flown. (e) Where there is only one flag pole, the National Flag of Canada shall be flown. (e)
2. Rules for Half-Masting of Flags (a) (a) When a flag is lowered to half-mast if already lowered, it should be first raised to masthead. (b) Flags on County of Frontenac flagpoles shall be lowered to half-mast as a symbol of (b) mourning. When half-mast, all flags on County of Frontenac flagpoles fitted with halyards and pulleys will be lowered to half-mast. At no time will only one flag on a series of flag poles be lowered to half-mast. (c) Flags shall be lowered to half-mast as soon as possible after the time of notification (c) until sunset of the day of the funeral or memorial. When a funeral or memorial service will not be scheduled within two weeks of the notification, the flags will be lowered to half-mast for a period of at least 72 hours and then again on the date of the funeral or memorial service.

2

82Flag of 146 2018-107 Corporate Page Services Protocol Policy

AGENDA ITEM #g)

FRONTENAC Corporate Policy & Procedure Manual Communications Subject: Approved:

Index Number: A09-ADM-007

County of Frontenac Flag Protocol Policy Page 3 of 5 Effective Date: September 19, 2018 Revision Date:

(d) Flags shall be lowered to half-mast upon notification of the death of the following: • • • • • • • • • • •

the Sovereign Sovereign or a member the or a member of of the the Sovereign’s Sovereign’s immediate immediate family family the Governor General or a former Governor General the Prime Minister or a former Prime Minister the Lieutenant Governor or a former Lieutenant Governor the Provincial Premier or a former Provincial Premier the current local Members of the Federal or Provincial Parliaments a current or past Member of County of Frontenac Council a current employee of the County of Frontenac a current member of the local fire departments or police force killed in the line of duty a member of a local regiment who is a member of the Armed Forces of Canada and is killed in the line of duty any other prominent public figure as determined by the Warden in consultation with the Chief Administrative Officer or Clerk

(e) The Chief Administrative Officer may approve the lowering of flags to half-mast: i. to recognize the passing of a person of national or international stature i. who has had a significant impact on the community. ii. in response to a tragic or catastrophic event in the world consistent with the Department of Canadian Heritage. (f) Flags will be lowered on County of Frontenac flagpoles as a symbol of mourning for the following events:  ➢ April 28, Day of Mourning for Persons Killed or Injured in the Workplace (Worker’s (Worker’s Mourning Day) ➢ November 11, Remembrance Day   ➢ December 6, National Day of Remembrance and Action on Violence Against Women g) Notwithstanding clause 2(d-f), the Chief / Director of Emergency and Transportation Services or designate may approve the lowering of flags to half-mast at Paramedic Stations as a symbol of mourning for the passing of a retired Paramedic, the death of an 3

83Flag of 146 2018-107 Corporate Page Services Protocol Policy

AGENDA ITEM #g)

FRONTENAC Corporate Policy & Procedure Manual Communications Subject: Approved:

Index Number: A09-ADM-007

County of Frontenac Flag Protocol Policy Page 4 of 5 Effective Date: September 19, 2018 Revision Date:

active Frontenac Paramedic in the line of duty or a Paramedic from another municipal jurisdiction in the line of duty. (h) Notwithstanding clause 2(c), during periods of half-mast, the flags on all County of Frontenac flagpoles must be flown at full-mast on the following legal holidays created Act: Victoria Day and Canada Day. under the Holiday Act: 3) Proclamations and Requests to fly other flags a) The County of Frontenac shall not issue flag related proclamations. a) b) b) The flags of service clubs or other special interest groups shall not be flown on any County of Frontenac flagpole. 4) Council Chamber Flags The flags in the Frontenac County Council Chambers are displayed on a flag stand with the National Flag of Canada in the centre, the Provincial Flag of Ontario to the left and In determining determining the the left and right location, the the County of Frontenac Flag on the the right. right. In observer stands facing the flags. 5) Replacing and Disposal of flags The Deputy Chief of Operations of Frontenac Paramedic Services will direct staff to replace the flags when required. When a flag becomes tattered and is no longer in a suitable condition for use, it should be destroyed in a dignified way. A flag is considered to be tattered or worn when the colour has faded, it has developed a hole, or the outermost seam (fly) of the flag has become frayed. When a flag is no longer in a suitable condition for use, it should be disposed of in a dignified manner. Disposal of such flags may be handled in the following manner: •

Return flag(s) to participating retail stores who will dispose of them;

•

Flags made of natural fibres (wool, cotton, linen) should be burned in a dignified manner; privately without ceremony or public attention being drawn to the destruction of the material; 4

84Flag of 146 2018-107 Corporate Page Services Protocol Policy

AGENDA ITEM #g)

FRONTENAC Corporate Policy & Procedure Manual Communications Subject: Approved: •

Index Number: A09-ADM-007

County of Frontenac Flag Protocol Policy Page 5 of 5 Effective Date: September 19, 2018 Revision Date:

Flags made of synthetic material (nylon or polyester) should be respectfully torn into strips, with each element of the flag reduced to a single colour, so that the remaining pieces do not resemble a flag. The individual pieces should then be placed in a bag for for disposal disposal — – the theshreds shreds of of fabric fabric should should not not be be re-used or fashioned into anything.

References: City of Waterloo Policy Title: Flags and Proclamations Government of Canada: Canadian Flag Etiquette Half Masting

5

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AGENDA ITEM #h)

FRONTENAC Report 2018-108 Council Recommend Report To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director of Planning and Economic Development Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

September 19, 2018

Re:

and Economic Economic Development Development— – Approval of the Planning and transfer of Frontenac Paramedic Services (FPS) Fleet vehicles for Planning Services

Recommendation Be It Resolved That the Council of the County of Frontenac accept the Planning and Development — – Approval Economic Development Approval of of an an Additional Additional Fleet Fleet Vehicle Vehicle for for Planning Services report for information; And Further That the Council of the County of Frontenac approve the transfer of the surplus FPS 2010 Toyota Highlander and the 2008 Ford Escape to the Planning and Economic Development Department; And Further That Council authorize the transfer of Twenty Thousand, Seven Hundred and Thirty Seven Dollars ($20,737) from the County Asset Replacement Reserve to the Joint FPS Vehicle Replacement Reserve. Background The Planning and Economic Development Department have a complement of 5 staff, 3 of which are offsite 90% of the time, with the remaining 2 offsite for approximately 30% The present present fleet fleet complement complement for for the the department is a Ford (combined) of the time. The Explorer, a Smart car and a monthly rental of a Dodge Ram truck. Comment As noted, three of the five Planning and Economic Development staff are required to be off site on a regular basis and as as such such require require the the use use of of aa vehicle. vehicle. These positions are i) Manager of Community Planning; ii) Community Planner; and iii) Community Development Officer.

Page 86 of 146 2018-108 Planning and Economic Development Approval of the transfer of F…

AGENDA ITEM #h)

Of the two remaining staff the Manager of Economic Development is off site for 40% of the time while the Director of Planning and Economic Development is off site Both of of these these positions positions make make every effort to schedule approximately 20% of the time. Both off site requirements when a vehicle is not being used; however occasions do exist when a daily rental is required. The Planning and Economic Development Department currently has a fleet of three vehicles, those being a Ford Explorer, a Smart car and a monthly rental of a Dodge Ram truck. The Therental rental payment payment of of the the truck truck is is 40% 40% covered covered directly by RED funding with the remaining 60% covered by reserves and Township contributions earmarked to RED funding funding will will cease cease in in March March 2019 2019 and the County will be match RED funding. RED RED funding funding does not support the purchase or responsible for 100% of the rental rental cost. cost. RED Should Council Council approve approve the the transfer transfer of the Toyota Highlander, the leasing of a vehicle. Should rental of the Dodge Ram will cease in March 2019 once it is no longer covered by RED Funding. Marine Services are currently utilizing the Smart car pending the acquisition of its new fleet vehicle which was approved approved by by County County Council Council at at its its July July 18 18meeting. meeting. In exchange, the Planning and Economic Development Department utilizes the 2008 Ford Escape (which was part of the FPS fleet that was replaced in 2018) which is more the County’s County’s more more remote rural areas and winter weather conditions. suitable for the Should Council approve the permanent transfer of the Ford Escape, the Smart car will be deemed surplus and will follow the Disposal of Assets Policy which could include the Any proceeds from the disposition of vehicle being offered for sale sale to to the the Townships. Townships. Any this vehicle will be used to offset the transfer costs of the Ford Escape and the Toyota Highlander. Option — – Continued Alternate Option Continued with with the the use use of Rental The cost of the Dodge Ram Rental Rental is is $1,000 $1,000 per per month. month. As noted, after March 2019 the County will be responsible responsible for for 100% 100% of of this this cost. cost. This represents a yearly cost of The rental rental cost cost of of the the preferred preferred SUV SUV type type model of vehicle, which allows $12,000. The better organization and secure transportation of cargo, is much higher at $1,300 per month or $15,600 per year. Staff are not recommending this option given that should the Planning and Economic Development Department have the opportunity to continue to inherit surplus FPS vehicles, the yearly cost of a rental would be greater than yearly contributions to reserves for the life cycle of surplus FPS vehicles. Staff appreciates that this type of request belongs as part of the yearly budget deliberations; however given the timing of the availability of these vehicles, there is a would be a waste of resources to not cost benefit for the County to to consider consider this this now. now. ItIt would utilize these vehicles as well as a lost opportunity given that the Disposal of Assets Policy would require that these vehicles be offered out externally. Sustainability Implications Inheriting in house assets provides for appropriate stewardship of County resources. Recommend Report to Council Planning and Economic Approval of of the the transfer transfer of of FPS FPS Fleet Fleet vehicles vehicles for Planning Services Economic Development Development — – Approval September 19, 2018 Page 2 of 3

Page 87 of 146 2018-108 Planning and Economic Development Approval of the transfer of F…

AGENDA ITEM #h)

Financial Implications As per the Disposal of Assets policy, staff are responsible for determining the estimated In setting setting the the value value the Department Head shall value of an asset prior to its disposal. disposal. In consider the following: a) a) condition b) b) age c) replacement cost c) The assessment of the Toyota Highlander has been valued at $13,000 and the Ford A total total of of $20,737 Escape has been valued at $7,737. A $20,737 will will be be transferred transferred from from County’s County’s Asset Replacement Reserve to the Frontenac Paramedic Services Vehicle Replacement Reserve. The depreciation amount will be an annual contribution to the reserve; during the 3 years to reimburse the purchase, the annual contribution will by $18,913; after the reimbursement the annual contribution will be $12,000. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Alex Lemieux, Deputy Treasurer Paul Charbonneau, Chief Paramedic/Director

Recommend Report to Council Planning and Economic Approval of of the the transfer transfer of of FPS FPS Fleet Fleet vehicles vehicles for Planning Services Economic Development Development — – Approval September 19, 2018 Page 3 of 3

Page 88 of 146 2018-108 Planning and Economic Development Approval of the transfer of F…

AGENDA ITEM #i)

FRONTENAC Report 2018-111 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Paul Charbonneau, Chief Paramedic/Director Emergency and Transportation Services

Date of meeting:

September 19, 2018

Re:

Paramedic Services Services — – 2019 Frontenac Paramedic 2019 Legislated Legislated Response Time Performance Plan

Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services — – 2019 2019Legislated Legislated Response Response Time Time Performance Performance Plan Plan report for information; And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report. Background At its meeting on September 20, 2017, County Council passed the following resolution: Resolved That the Council of the County of Frontenac accept this Emergency Transportation Services Services — – 2018 and Transportation 2018 Legislated Legislated Response Response Time Time Performance Plan report; And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report. Carried The County of Frontenac set the following criteria under Regulation 257/00, as amended, for its response time targets for 2018: For the calendar year of 2018, from January 1 to December 31, i. Designated Delivery Agent (DDA) - Sudden Cardiac Arrest

89 of 146 2019 Legislated Response Time Perf… 2018-111 Frontenac Page Paramedic Services

AGENDA ITEM #i)

48% percent percent of of the the time, time, within within 66 minutes minutes from the time ambulance dispatch 48% conveys the will conveys the call call information informationtotothe theparamedic, paramedic,the theCounty Countyof of Frontenac Frontenac will endeavour to have a person equipped and ready to use an AED AED at at the the location location of a patient determined to be in sudden cardiac arrest. ii. EMS Designated Designated Delivery Agent ii. EMS Agent – CTAS CTAS 1 68% percent 68% percent of of the the time, time, within within 8 minutes from the time ambulance dispatch dispatch conveys the will conveys the call call information informationtotothe theparamedic, paramedic,the theCounty Countyof of Frontenac Frontenac will endeavour to as defined defined by the Ambulance Act and duly to have have aa PARAMEDIC PARAMEDIC as equipped at the location location of of aa patient patient determined determined to to be be CTAS CTAS 1. iii.EMS iii. EMS Designated Designated Delivery Delivery Agent Agent – CTAS CTAS 2, 2, 3, 3, 4, 5 The County County of of Frontenac Frontenacwill will endeavour endeavour to to have a Paramedic Paramedicas asdefined defined by by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 2, 3, 3,4, 4,55within within aaperiod period of of time time determined determined appropriate by the CTAS 2, the DDA and noted below in Table 1, 1, or or as as resources resources permit permit (level (level of of effort): effort):

Table 1, CTAS CTAS 2, 2, 3, 3, 4, 4, 55EMS EMSDelivery DeliveryAgent Agent Commitment Commitment CTAS Target Time from Paramedic Received Until on Scene 2 10 minutes 3 10 minutes 4 10 minutes 5 10 minutes

% Target 65% 65% 65% 65%

Comment Since the inception inception of of RTS RTS in in 2013, 2013, the County of Frontenac has met and/or exceeded its stated RTS as illustrated illustrated in the graph below. RTS as Frontenac Paramedic Services Response Tirne Targets and Actual Results

fl

co

=2 12

CTAS 2 ■ Target

■ 2013 Actual a 2014 Actual

CTAS 2015 Actual

CTAS 4 ■ 2016 Actual

■ 2017 Actual

Recommendation Report to Council Transportation Services Services — – 2019 Emergency and Transportation 2019 Legislated Legislated Response Response Time Time Performance Plan September 19, 2018

90 of 146 2019 Legislated Response Time Perf… 2018-111 Frontenac Page Paramedic Services

Page 2 of 3

AGENDA ITEM #i)

It is recommended that the County of Frontenac amend the the criteria criteria under Regulation 257/00 for its its response time targets for 257/00 for for 2019: For the calendar year of of 2019, 2019, from January January 11 to to December December 31, i. Designated i. Designated Delivery DeliveryAgent Agent(DDA) (DDA)- -Sudden SuddenCardiac Cardiac Arrest Arrest 48% percent percent of of the the time, time, within within 66 minutes minutes from the time ambulance dispatch 48% conveys the will conveys the call call information informationtotothe theparamedic, paramedic,the theCounty Countyof of Frontenac Frontenac will endeavour to have a person equipped and ready to use an AED AED at at the the location location of a patient determined to be in sudden cardiac arrest.

ii. EMS Designated Designated Delivery Agent ii. EMS Agent – CTAS CTAS 1 70% percent 70% percent of of the the time, time, within within 8 minutes minutes from the time ambulance dispatch conveys the will conveys the call call information informationtotothe theparamedic, paramedic,the theCounty Countyof of Frontenac Frontenac will endeavour to as defined defined by the Ambulance Act and duly to have have aa PARAMEDIC PARAMEDIC as equipped at the location location of of aa patient patient determined determined to to be be CTAS CTAS 1. iii.EMS iii. EMS Designated Designated Delivery Delivery Agent Agent – CTAS CTAS 2, 2, 3, 3, 4, 5 The County County of of Frontenac Frontenacwill will endeavour endeavour to to have a Paramedic Paramedicas asdefined defined by by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 2, 3, 3,4, 4,55within within aaperiod period of of time time determined determined appropriate by the CTAS 2, the DDA and noted below in Table 1, 1, or or as as resources resources permit permit (level (level of of effort): effort):

Table 1, CTAS CTAS 2, 2, 3, 3, 4, 4, 55EMS EMSDelivery DeliveryAgent Agent Commitment Commitment CTAS Target Time from Paramedic Received Until on Scene 2 10 minutes 3 10 minutes 10 minutes 4 5 10 minutes

% Target 75% 75% 75% 75%

Sustainability Implications

Good stewardship of of the the County’s County’s financial financial resources resources allows allows for for the most appropriate appropriate Good stewardship the most visitors when care of our residents and visitors when in in need of paramedic services. Financial Implications

None at this this time. Organizations, Departments and Individuals Consulted and/or Affected

Recommendation Report to Council Transportation Services Services — – 2019 Emergency and Transportation 2019 Legislated Legislated Response Response Time Time Performance Plan September 19, 2018

91 of 146 2019 Legislated Response Time Perf… 2018-111 Frontenac Page Paramedic Services

Page 3 of 3

Page Allen, 92 ofManager 146 of Economic Development, wil… Staff Briefing : Mr. Richard

AGENDA ITEM #j)

K&P Trail 10 Year Plan

Page Allen, 93 ofManager 146 of Economic Development, wil… Staff Briefing : Mr. Richard

Current status of K&P Trail Kingston to Sharbot Lake • 75 km of off road trail to Railway Heritage park in Sharbot Lake • 2.5 km remain • Paper map under development in partnership with City of Kingston • Accessible wayfinding signage designed consistent with Kingston approach to be installed in Q4 2018 Sharbot Lake North • 30 km of off road trail, largely owned by Central Frontenac Township and Mississippi Valley Conservation Authority • Stretch of rail bed in private hands – sometimes conflict arises between owners and trail users • Maintenance and improvements in care of Eastern Ontario Trails Alliance

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AGENDA ITEM #j)

Frontenac Islands • K&P Trailhead located at Confederation park with trail infrastructure beginning in Douglas Fluhrer Park in the City of Kingston, close to Wolfe Island Ferry dock. • On road cycling routes (trails) created and signed, including part of the Waterfront Trail.

Page Allen, 94 ofManager 146 of Economic Development, wil… Staff Briefing : Mr. Richard

K&P Trail: Challenges Trail Usage Data To continue strategic investment in trail development and marketing, the County needs to better understand trail use through data collection. The EOTA can provide data for ATV permit sales in Eastern Ontario, which has seen an increase year over year.

Electronic Counters

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Strava Global Heat Map

AGENDA ITEM #j)

Trail Counts

Page Allen, 95 ofManager 146 of Economic Development, wil… Staff Briefing : Mr. Richard

K&P Trail: Challenges Funding The lack of a dedicated reserve of funds for trail development and maintenance creates challenges when addressing ongoing concerns or developing new sections of trail. In addition, larger projects require dollars to be set aside in advance as specific partnership and grant opportunities may not be known ahead of time.

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AGENDA ITEM #j)

The schedule of development should be predictable and able to respond to opportunities as they arise.

Page Allen, 96 ofManager 146 of Economic Development, wil… Staff Briefing : Mr. Richard

K&P Trail: Challenges Policy & Governance The Trails Master Plan is almost 10 years old.

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AGENDA ITEM #j)

• Requires updates to include maintenance standards, accessibility information • Requires clarity for County responsibility for K&P Trail and relationship with other local trails. • Update will be required to integrate recommendations from Active Transportation Master Plan

Page Allen, 97 ofManager 146 of Economic Development, wil… Staff Briefing : Mr. Richard

K&P Trail: Challenges Motorized & Non Motorized Use Use of motorized off-road recreational vehicles is growing in North America and is the fastest growing market for trail tourism. There is a challenge balancing the local vision for the trail and the growing demand for ATV access to appropriate trails. Regular (weekly) maintenance is required to inspect and manage damage to County property by ATV users attempting to access K&P Trail south of Craig Rd.

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AGENDA ITEM #j)

A higher standard of maintenance is required for multi-use trails to keep surface conditions appropriate for cycling, walking, and accessibility. ATV user groups have difficulty understanding this need.

Page Allen, 98 ofManager 146 of Economic Development, wil… Staff Briefing : Mr. Richard

K&P Trail: Emerging Opportunities Funding may be available through the EOTA to complete a key connection between Bradshaw rd and Vinkle road in Q4 2018. Funding may be available through the The Great Trail to assist with costs associated with environmental analysis for remaining gaps between Vinkle Rd and St. George’s Lake

AGENDA ITEM #j)

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Page Allen, 99 ofManager 146 of Economic Development, wil… Staff Briefing : Mr. Richard

Assumptions for 10-year Capital planning

AGENDA ITEM #j)

Page Allen, 100 of 146 of Economic Development, wil… Staff Briefing : Mr. Richard Manager

Assumption 1: Trail Spine C o u n t y t r a i l r e s p o n s i b i l i t y wi l l extend from the US border border in Frontenac Islands ( H o r n e ’s F e r r y ) t o wh e r e t h e K & P Tr a i l e x i t s N o r t h F r o n t e n a c i n t o L a n a r k C o u n t y.

C o u n t y Tr a i l r e s p o n s i b i l i t y wi l l be limited to the development of a North/South “spine” to connect Frontenac communities.

AGENDA ITEM #j)

Page Allen, 101 of 146 of Economic Development, wil… Staff Briefing : Mr. Richard Manager

Assumption 2: Quality of Build T h e K & P Tr a i l i s b u i l t t o t h e M i n i s t r y o f Tr a n s p o r t a t i o n t r a i l s t a n d a r d e n s u r i n g a h i g h q u a l i t y, accessible experience for c y c l i n g , wa l k i n g , a n d m o t o r i z e d o ff - r o a d u s e .

AGENDA ITEM #j)

Page Allen, 102 of 146 of Economic Development, wil… Staff Briefing : Mr. Richard Manager

Assumption 3: Trailheads The County will develop 4 trail access points or “trailheads.” One in each Frontenac township Each Trailhead will have a maximum investment of $100,000 from the County to develop.

AGENDA ITEM #j)

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Page Allen, 103 of 146 of Economic Development, wil… Staff Briefing : Mr. Richard Manager

Assumption 4: Signature Destination T h e K & P Tr a i l i s a r e c o g n i z e d t r a i l a c r o s s O n t a r i o wi t h a p p r o p r i a t e wa y f i n d i n g s i g n a g e , m a p s a n d branding to support ongoing m a r k e t i n g e ff o r t s t o a t t r a c t n e w v i s i t o r s f o r t h e K & P Tr a i l experience.

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Page Allen, 104 of 146 of Economic Development, wil… Staff Briefing : Mr. Richard Manager

Assumption 5: Partnership & Recognition The County will participate in regional partnerships to ensure t h e K & P Tr a i l i s i n c l u d e d i n regional and provincial networks. Examples include: • K i n g s t o n K & P Tr a i l • Province-wide cycling Network ( M TO ) • E a s t e r n O n t a r i o Tr a i l s • T h e G r e a t Tr a i l ( Tr a n s C a n a d a Tr a i l )

AGENDA ITEM #j)

AGENDA ITEM #k)

FRONTENAC Report 2018-118 Council Recommend Report To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Richard Allen, Manager of Economic Development

Date of meeting:

September 19, 2018

Re:

Planning and Confirmation of and Economic Economic Development Development— – Confirmation Assumptions for K&P Trail 10 Year Capital Plan

Recommendation Be It Resolved That the Treasurer and CAO be granted delegated authority to finance the County share of trail-related grant opportunities from existing reserves to a maximum of $250,000. Background In order to effectively plan for the long term development of the K&P Trail, staff are undertaking the development of a 10 year capital plan to assist with project planning, An early early draft draft of this plan was presented financing, and the pursuit of funding options. options. An as part of the briefing for Report 2018-097 at the County Council meeting held on July 18, 2018. Construction of the 12.5 km stretch of K&P Trail from Tichborne to Sharbot Lake began in December of 2016 and 9km of construction has been completed to date. The remaining sections to be developed contain complex construction challenges, such as flooding or leaving the K&P rail base to avoid residential dwellings. Comment County staff are seeking confirmation of certain assumptions for inclusion in the long The presentation presentation (attached as Appendix A) led by term development of the K&P K&P Trail. Trail. The staff will engage Council in a discussion around these assumptions in order to correctly capture the scope of the 10 year capital plan. In addition, County staff are working to complete construction on the K&P Trail between Tichborne and Sharbot Lake. In order order to to be be successful successful in procuring funding partners for Lake. In remaining projects, staff need the flexibility to commit to matching funds with successful

Page 105 ofDevelopment 146 2018-118 Planning and Economic Confirmation of Assumptions f…

AGENDA ITEM #k)

Staff are are aware aware of of two two specific specific opportunities opportunities to either complete trail applications. Staff construction or to move work closer to shovel readiness. Sustainability Implications Development of a long-term capital plan for the K&P Trail supports the financial sustainability of the trail development project and ensures the County of Frontenac has developed appropriate financial processes in order to address anticipated expenditures. Financial Implications In order to ensure that the County can take advantage of grant funding, the County share of trail-related grant opportunities will be permitted to be drawn from the Working Fund reserve to a maximum of $250,000. Repayment of the reserve will either be from levy via the Community Development reserve or Federal Gas Tax as approved by Council. Staff will provide regular financial updates. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Alex Lemieux, Deputy Treasurer

Recommend Report to Council Planning and Economic Approval of of the the transfer transfer of of FPS FPS Fleet Fleet vehicles vehicles for Planning Services Economic Development Development — – Approval Page 2 of 2 September 19, 2018

Page 106 ofDevelopment 146 2018-118 Planning and Economic Confirmation of Assumptions f…

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FRONTENAC Report 2018-114 Council Recommend Report To:

Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Kelly Pender, Chief Administrative Officer Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

September 19, 2018

Re:

Office of the Chief Chief Administrative AdministrativeOfficer Officer— – Approval to Proceed with a Joint Budget to Engage Architectural and Engineering Expertise for a Joint Administrative Building

Recommendation Be It Resolved That a combined budget of up to $20,000 be allocated to engage appropriate architectural services to validate initial assessments and provide a report by the end of December. This work will enable the partners to make a decision on whether or not to pursue the next stage of a shared development project. Costs of this assignment are to be shared equally among the partners who agree to participate. And Further That this be expensed from the Stabilization Reserve. Background At its March 21, 2018 regular meeting, Frontenac County Council passed the following resolution, being Recommend Reports from the Chief Administrative Officer, clause b): b)

2018-037 Administrative Office Review Moving Forward Potential Partnership with the Cataraqui Region Conservation Authority (CRCA) Motion #: 48-18 Moved By: Councillor Smith Councillor Inglis Seconded By: Resolved That the Council of the County of Frontenac receive the Administrative Office Review — MovingForward, Forward,Potential Potential Partnership Partnership with with the the Cataraqui Region – Moving Conservation Authority (CRCA) report for information;

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And Further That Council remains open to continuing discussions with the CRCA with respect to the construction of a potential joint administrative facility located either on the grounds of the current County facility at 2069 Battersea Road, or the CRCA property at Little Cataraqui Creek Conservation Area at 1641 Perth Road (or in the vicinity); And Further That the Administrative Building Design Task Force (ABDTF) report back regarding progress and options by July 31, 2018. Carried Comment Since the resolution passed in March, the Administrative Building Design Task Force As part part of of the the process, process, 8020 8020 Info Inc. was retained to has met on four occasions. As provide facilitation services To date, 2 facilitated joint sessions services between between the the parties. parties. To have been held and one independent independent session session with with each each party. party. In addition, at its meeting held July 18, the Task Force was also asked to consider whether a provision should be made for any future third-party interest in co-locating as the Township of South Frontenac had now expressed interest in becoming a partner should the new build to be located in the Township of South Frontenac. Through the facilitation of Mr. Rob Wood, 8020 Info Inc., the Task Force and the CRCA Mr. Wood Wood provided provided members members a discussion guide with met jointly on August 13, 2018. Mr. the purpose of the session being to confirm whether or not the CRCA and County of Frontenac (and/or South Frontenac Township) wish to pursue next steps to validate the potential for a partnership partnership and and co-location co-location of of administrative administrative offices offices at ataashared sharedsite. site. A copy of Mr. Woods report is attached to this report as Appendix A. The meeting concluded with unanimous agreement of those present to recommend to their respective Councils/Board to proceed with the hiring of an architect, to an upset limit of $20,000 (split three ways), to refine/develop three floor plans for each individual organization plus a floor plan for for the the combined combined facility. facility. The architect will also comment on the life cycle cost implications for a combined building (i.e., the initial construction cost savings plus the square ft. savings x ongoing maintenance/utility costs). This will provide all three parties with a more accurate order of magnitude savings for a combined facility. This information will allow each party to determine if the compromises that are inherent in a joint facility are adequately Much of this work will be valuable in adequately offset offset by by savings. savings. Much any exercise moving forward, forward, regardless regardless of of whether whether or or not not aa joint joint facility facilityisispursued. pursued. All parties understand that if this process moves forward, they will have another decision point in the new year with their new Council/Board whether or not to continue. This recommendation went to the CRCA board on August 29 and South Frontenac Council has been advised of this project, which is being funded as an administrative budge line. Both Both partners partners have have confirmed support.

Recommend Report to Council Office of the CAO — – Approval Approvalto toProceed Proceedwith withaaJoint Joint Budget Budget to to Engage Engage Architectural Architectural and and Engineering Expertise for a Joint Administrative Building September 19, 2018 Page 2 of 3

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Sustainability Implications Any new facility would be constructed to a LEED standard in order to maximize energy efficiency. Shared facilities would reduce the overall environmental foot print required to construct/occupy two separate facilities. Financial Implications The hiring of an architect has an upset limit of $20,000 to be split three ways (County of Frontenac, CRCA, and the Township of South Frontenac) Should County Council support the recommendation, all three partner Councils/Board will be contributing equally to the cost with the County’s share being being one third or $6,667. County’s share Staff are recommending that this be expensed from the Stabilization Reserve. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Alex Lemieux, Deputy Treasurer Kevin Farrell, Manager of Continuous Improvement

Recommend Report to Council Office of the CAO — – Approval Approvalto toProceed Proceedwith withaaJoint Joint Budget Budget to to Engage Engage Architectural Architectural and and Engineering Expertise for a Joint Administrative Building September 19, 2018 Page 3 of 3

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 CRCA – County of Frontenac Facility Planning  Page 1 of 5

Shared Administration Facilities — Planning Process Outcomes: On August 13th, the joint planning group from CRCA and the County of Frontenac met to review information reports, options and issues that emerged in discussions exploring the idea of sharing administrative offices on a common site. (The concept now includes the potential participation of the Township of South Frontenac.) This particular session focused on whether or not to pursue a next step — of engaging architectural expertise to validate the potential costs and benefits for partners to either co-locate administrative offices at a shared site or pursue their own stand-alone/other options.

Recommendation: All participants agreed that, on the basis of the partners’ initial discussions and high-level assessment of the potential for savings and other benefits by sharing administrative offices on a common site:

IT IS RECOMMENDED that a combined budget of up to $20,000 be allocated to engage appropriate architectural services to validate initial assessments and provide a report by the end of December. This work will enable the partners to make a decision on whether or not to pursue the next stage of a shared development project. Costs of this assignment are to be shared equally among the partners who agree to participate. Scope of the assignment is to include: — architectural analysis of the needs and validation of space planning assumptions, — preliminary floor plan concepts to help quantify potential cost savings on shared space in a joint facility that meets partner needs, — options for potential configuration of common spaces for best efficiencies, — implications related to parking, building code and so on, — potential options to preserve brand identities on a shared site, and — initial budget-level estimates, cost multipliers for construction and benchmark lifecycle costs, both for a joint project and comparison with stand-alone options. Note: It is expected that the architectural assessments will have value for the participating partners regardless of whether they pursue joint or independent options.

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 CRCA – County of Frontenac Facility Planning  Page 2 of 5

Background Related to the Recommendation: Below are highlights from the more detailed background material that was reviewed, and which frame the planning context and recommendation:

The Decision Framework: •

Each partner plans to compare the costs and benefits for a shared option against their own stand-alone options, which vary from partner to partner.

•

A credible potential benefit — perhaps in the range of a 15% cost saving — will be needed to justify the trade-offs involved in sharing.

•

Non-financial and brand/identity factors will be considered in any final decision.

•

The Township of South Frontenac has indicated its potential interest in a shared facility and has engaged in the process. Some see the two municipalities as having a natural functional and brand fit on a shared site. Township participation is predicated on a location in South Frontenac.

•

Critical timelines for proceeding with either shared or stand-alone options vary from partner to partner. Commitment decisions on whether to proceed together or not will likely be required sooner than later, perhaps shortly after year-end.

Shortlist of specific partners / sharing options to be explored further: •

Three-way sharing (CRCA, Frontenac County and South Frontenac)

•

Frontentac County and CRCA

•

CRCA alone, and the County with South Frontenac

•

All three potential partners go on their own.

Timelines/milestones: •

Proposed timelines if a shared project were to proceed: — 2018: work through agreement in principle (“pre-nuptial”) by early fall — 2019: sort out the financing arrangements / budget issues — 2020: complete the design work — 2021: start the construction build, for completion perhaps in 2022

•

Any delays in moving forward will probably mean increased construction costs.

•

It will be necessary to accommodate the municipal election cycle in October and new councils taking office thereafter.

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 CRCA – County of Frontenac Facility Planning  Page 3 of 5

Parameters for potential location of a shared site: The question of how many and which partners are willing to pursue a shared option must be resolved before more specific criteria for a site search can be determined. Location preferences, site size, building size and service requirements, brand implications and other strategic considerations will all depend on the priorities of the particular partners involved. Area of potential search: In discussions with all parties to date, however, the boundaries of a potential area of search have been narrowed at this point to: •

North of 401, south of Rutledge Road, east of Hwy 38 and west of Hwy10

•

South Frontenac (e.g. Harrowsmith, Inverary, Sydenham)

•

North part of Kingston close to the 401

Proximity to natural or other assets, services and infrastructure will no doubt be factors in selection of any final site. Information from studies currently under way, such as the Frontenac Communal Services Study expected later this year, may also inform or influence site selection options.

Opportunities for sharing services do not depend on a shared site: •

Consensus emerged that potential opportunities for sharing services (such as back-office functions) are not that dependent on sharing a site/facility. Some services are shared now and others could be in future, either way.

•

Some participants have expressed scepticism about hard cost savings on shared services (although there may be potential for service quality improvements, ease of staffing, and/or better management of risk and future growth in costs).

•

It is probably premature and would complicate matters at this stage to enter into discussions with community agencies or other potential tenants who would not be full partners in developing the project.

Budget estimates / options for capital and lifecycle costs: •

There is continuing interest in design/build/lease options (or some combination).

•

In comparing their options, partners must take into account the costs of renovation and/or disposition of their current assets. There may also be financial opportunity costs (e.g. other projects need investment).

•

Different financing options and costs depend on the partners involved.

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 CRCA – County of Frontenac Facility Planning  Page 4 of 5

Comparison of Space Needs and Potential for Sharing The three potential partners (CRCA, the County of Frontenac and South Frontenac Township) provided initial estimates detailing their individual space requirements. They also identified areas with potential savings/efficiencies through sharing, which could be explored further in an architectural analysis. The summary below provides highlights. (Note: Areas are estimated in square feet, with a 35% gross up to cover full space requirements beyond core functional needs.)

Frontenac County

CRCA

South Frontenac

DEDICATED SPACE

DEDICATED SPACE

DEDICATED SPACE

AMOUNT OF SPACE THAT COULD BE CONSIDERED FOR SHARING IN WHOLE OR PART

Estimates of Sq. Ft. Required

FC

CRCA

SF

Total

Dedicated: Potential Shareable:

4,374 3,842

6,830 3,729

6,495 5,391 .

17,699 12,962

TOTAL REQ’T:

8,216

10,559

11,886

30,661

[58%] [42%]

Spaces identified for potential sharing include reception, storage and IT/server areas and meeting spaces. The major functional uses for potential sharing include: •

Council Chambers/Large Meeting Room (4,833 sq. feet total used by three)

•

Lunchrooms and Kitchens (2,103 sq. feet total currently for 3 partners)

•

Public & Staff Washrooms (2,160 sq. feet total currently for 3 partners)

Note: The potential for space reductions would vary upon levels of shared use.

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 CRCA – County of Frontenac Facility Planning  Page 5 of 5

Functional space and other site/building requirements: •

Partners expressed desire for closer scrutiny of how much space (and cost) would really be saved by sharing a facility. While detailed estimates for specific offices/spaces are available on file, a high-level summary has been included here.

•

Further technical analysis of site requirements will also be needed, related to: — parking lot and service/amenity needs, — impact on site services if a three-way/~90-staff building is pursued, and — implications for “customer” or “user” traffic.

•

A growth factor of 2.5% per year has been built into estimates for future space requirements.

Process tasks and communications •

Those involved in the discussions have noted the importance of transparency and keeping partners and the public well informed about the process. It has been a public process with documents posted online and coverage by local media.

•

The recommendation from the Aug. 13th session proposes a next step of engaging architectural expertise to validate the joint committee’s initial estimates of costs and cost savings — but from a technical perspective. Approval will be sought from each of the three potential partners involved in these discussions, and they will each be asked to fund their fair share of the cost of this due diligence work.

•

It is assumed the technical assignment could be completed by year-end. On the basis of these refined concepts and their budget implications, the partners would then be asked to make a commitment to the next stage of developing a plan for sharing administration offices on a common site (e.g. identifying suitable sites, designing the governance model for the facility, and confirming an approach to finance the project).

Participants in the Shared Administration Offices Review: Ron Vandewal

Max Kaiser

Tom Dewey

Gary Oosterhof

Natalie Nossal

Bert Herfst

John Inglis

Alan Revill

Kelly Pender

Ross Sutherland

Joe Gallivan

Geoff Rae

Kevin Farrell

Katrina Furlanetto

Support: Janette Amini, Donna Campbell and Rhonda Roantree

Rob McRae Tom Beaubiah

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AGENDA ITEM #m)

FRONTENAC Report 2018-116 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

September 19, 2018

Re:

Corporate Services Services and and Fairmount Fairmount Home Home— – Sidewalk Sidewalk and Patio Replacement

Recommendation Be It Resolved That the Council of the County of Frontenac accept the Corporate Services Home — – Sidewalk and Fairmount Home Sidewalkand and Patio Patio Replacement Replacement report report for information, And Further That the Council of the County of Frontenac authorize staff to transfer $16,000 from the Accessibility reserve for the installation of two accessibility ramps to the County Annex. Background The County of Frontenac 2018 budget provided for the replacement of approximately 1,800 square feet of existing sidewalk at Fairmount and a Corporate Services patio that will be funded using asset replacement reserves. Comment The County of Frontenac issued a Request for Quotation to remove and reinstate approximately 1,800 square feet of existing sidewalk and patio. The quotation was to include provisions for; •

the removal and proper disposal of all excavated materials

•

move the new sidewalk away from the building (approximately 6 feet)

•

the removal of 3 cement flower planters and small section of paving stones located at the same area with localized finished grade equal to the surrounding

•

reinstatement of the sidewalk and patio to uniform width and depths including accessible ramps at the exit points

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•

pressure disbursement plates must be used at pre-defined locations (as directed by site maintenance staff) to protect sewer line infrastructure

•

a separate cost for the removal and reinstatement of an additional 252 square feet of sidewalk on a sloped grade

The County is required to meet the AODA Design of Public Spaces Standard which sets out requirements for public spaces that are newly constructed or redeveloped, including exterior paths of travel and outdoor public public use use eating eating areas. areas. As such, this phase of the project will include the installation of new accessible ramps at an estimated total cost of $16,000 to be installed at exit points to the emergency exit at the bottom of the main stairwell leading the lower level, the Frontenac Boardroom, Boardroom, and and the the staff staff lunchroom lunchroom in inthe theCounty CountyAnnex. Annex. At present, these 3 exit points are not accessible and require a person exiting to step down when entering or exiting the entrance. Staff can can confirm confirm that that the the work work will meet or exceed the entrance. Staff specifications laid out in the Design of Public Spaces Standard for exterior paths of travel and ramps. The The Frontenac Frontenac Accessibility Accessibility Advisory Advisory Committee Committee has been consulted on this project The requirement requirement of accessible and supports this use of Accessibility Accessibility Reserve Reserve funds. funds. The upgrades to the outdoor public use eating area located outside of the Frontenac Boardroom and staff lunchroom will be included in the 2019 budget. Sustainability Implications The existing sidewalk sidewalk and and patio patio infrastructure infrastructure are original construction construction era and have have The existing are original era and deteriorated almost almost to the point of being unusable. In the event of an emergency emergency which requires evacuation of resident population, population, from South units in particular, particular, there are serious serious evacuation of the resident from the the South concerns about the safety of the footing provided at this point of egress. Estimated useful life of the reinstated walkway and patio is 30 years. Financial Implications The cost for the accessibility accessibility ramps ramps are are estimated estimated to to be be $16,000 $16,000 ++ HST. HST. The cost of the ramps will be charged to the Accessibility Reserve, which receives annual allocations for these types of projects. Organizations, Departments and Individuals Consulted and/or Affected Tom Mercer, Manager of Environmental Services Jannette Amini, Manager of Legislative Services/Clerk

Recommend Report to Council Services and and Fairmount Fairmount Home Home — – Sidewalk Corporate Services Sidewalk and and Patio Patio Replacement Replacement September 19, 2018

116 ofFairmount 146 2018-116 Corporate Page Services and Home Sidewalk and Patio Replac…

Page 2 of 2

AGENDA ITEM #n)

Report 2018-113 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk Megan Reuckwald, Manager of Community Planning

Date of meeting:

September 19, 2018

Re:

Corporate Services – Amendments to Procedural By-law 2013-0020 resulting from Bill 139 and Amendments to the Planning Act

Recommendation Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – Amendments to Procedural By-law 2013-0020 resulting from Bill 139 and Amendments to the Planning Act report for information; And Further That Procedural By-law 2013-0020, be amended as follows: That Section 1.3, Definitions be amended to add a new definition (u) “LPAT” means the Local Planning Appeal Tribunal; and, That Section 1.3 be renumbered accordingly; and, That Section 20, Specific Motions be amended by adding a new section 20.11 as follows: Reconsideration of matters returned to the municipality by LPAT

20.11

Matters returned to the municipality by LPAT for a new decision shall not be subject to the rules of a motion for reconsideration.

That Section 26, Committees, be amended by adding a new section 26.27 as follows: Reconsideration of matters returned to the municipality by LPAT

20.11

Matters returned to the municipality by LPAT for a new decision shall not be subject to the rules of a motion for reconsideration at the Planning Advisory Committee.

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Background On December 12, 2017, Bill 139 received third reading and Royal Assent in the provincial legislature, coming into force as the Building Better Communities and Conserving Watersheds Act (the Act). Bill 139 amends the Local Planning Appeal Tribunal Act, 2016, the Ontario Water Resources Act, the Ontario Municipal Board Act, the Planning Act, the Ontario Planning and Development Act, 1994 and the Municipal Act, 2001. Bill 139 also enacts the Local Planning Appeal Support Centre Act, 2017. Bill 139 was proclaimed and came into force on April 3, 2018. Comment Bill 139 fundamentally changes the planning appeal system in Ontario by introducing significant amendments to the Planning Act and other legislation. Highlights of Bill 139 include the following changes: • Planning Act changes: • More municipal control • Strong community voice for local decisions • Protect public interest • Local Planning Appeal Tribunal Act, 2017 • Establishes Local Planning Appeal Tribunal (LPAT) • Independent, dispute-resolution body • Governed by the Local Planning Appeal Tribunal Act • Reports through Environment and Land Tribunals Ontario • Local Planning Appeal Support Centre Act, 2017 • Establishes the Local Planning Appeal Support Centre (LPASC) • Independent agency • Mandate to administer cost-effective support services to eligible persons for matters governed by the Planning Act under jurisdiction of the LPAT • More Municipal Control • Two-year “time-out” – new secondary plans • No appeal of interim control bylaws when first passed • More authority for Local Appeal Bodies • Longer decision timelines • Protected Major Transit Station Area (PMTSA) • Strong Community Voice • Consistency/Conformity standard • Requirement to send info back to approval authority • LPAT limited to matters that were part of Council decision • Protecting Public Interest • No appeal of major Provincial decisions (including County O.P.) • Minister’s Zoning Orders • Climate change • Affordable housing Recommend Report to Council Corporate Services – Amendments to Procedural By-law 2013-0020 resulting from Bill 139 and Amendments to the Planning Act September 19, 2018 Page 2 of 3

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The Bill also includes amendments to the Planning Act which now requires official plans to contain policies relating to affordable housing and policies relating to climate change. These policies would require approval by an approval authority and decisions on these policies cannot be appealed except by the Minister and requests to amend the policies can only be made with council approval. When these policies are in place, zoning by-laws that establish permitted uses, minimum and maximum densities and, except in certain circumstances, minimum and maximum heights cannot be appealed except by the Minister. The biggest change to the Provincial planning framework is the repeal of the Ontario Municipal Board (OMB) which has been replaced with the new Local Planning Appeal Tribunal (LPAT). It creates sweeping and fundamental changes that significantly restrict the land use planning matters that can be appealed, the standard for review, and how hearings will be conducted. Grounds of appeal for official plans and zoning by-laws are now restricted to only matters of consistency and/or conformity with provincial and/or municipal policies/plans, with the onus being placed on the appellant to set out reasons why Councils decision is inconsistent or does not conform with provincial policy and/or applicable official plan. For non-decision or refusal, the onus is on the applicant to demonstrate how their proposal would be consistent and how existing Official Plan policies and Zoning By-law provisions fall short. The amendments also set out the requirements for LPAT to return a matter to a municipality for a new decision when LPAT determines that the municipal decision did not follow provincial/local policies. The municipality will have 90 days to issue a new decision (this does not apply to municipally-initiated matters), reassess the application, provide notice of a public meeting, hold a meeting, and issue a new decision. Given that the County’s Procedural Bylaw places restrictions on motions being reconsidered at Council, as well as restrictions for Committees to reconsider any question decided by Council or a matter which could involve a decision inconsistent with a Council decision, staff are recommending amendments to section 20, Specific Motions and section 26, Committees, of the Procedural By-law to exempt decisions returned to the municipality from LPAT being subject to the rules of reconsideration. Sustainability Implications Good governance is critical to the sustainability of a community and provides the necessary framework to guide members of council fairly and courteously through meetings of council and committees aids good decision-making. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Joe Gallivan, Director of Planning and Economic Development Recommend Report to Council Corporate Services – Amendments to Procedural By-law 2013-0020 resulting from Bill 139 and Amendments to the Planning Act September 19, 2018 Page 3 of 3

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AGENDA ITEM #o)

FRONTENAC Report 2018-112 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

September 19, 2018

Re:

Corporate Services Services — – Amendments Amendments to to Parking Parking By-law By-law 2018-0027 required for Set Fine Approval

Recommendation Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – —Amendments AmendmentstotoParking ParkingBy-law By-law2018-0027 2018-0027 required required for for Set Set Fine Fine Approval Approval report for information; 2018-0027, Schedule Schedule “3”; “3”; Subsection Subsection 99 – Penalties Penalties— – And Further That Parking By-law 2018-0027, Amounts (Part II Provincial Offences Act; Set Fine Schedule)be amended as follows: That, Item Item 1, 1, Column Column 11 be be amended amended by by deleting deleting"Parked “Parked— – where where prohibited” prohibited” and and replacing with “Parked heavy vehicles vehicles where where prohibited”; prohibited”; and “Parked — – heavy That the foot Note be amended by deleting 9 a) and replacing with 9 b) Background At its regular meeting held June 20, 2018, County Council received report 2018-078 which outlined a number of issues regarding the undeveloped Verona Trailhead property, including the parking of transport trailers, the space being used for commercial activity, and idling which have led to concerns over over noise noise and and traffic/pedestrian traffic/pedestrian safety. safety. As a result, Council passed the following resolution, being Recommend Reports from the Chief Administrative Officer, clause a):

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AGENDA ITEM #o)

a)

2018-078 Office of the Chief Administrative Officer Permitted and Restricted Uses of the Verona Trail Head Lands Motion #: 106-18 Moved By: Councillor Inglis Seconded By: Councillor Nossal Be It Resolved That staff be directed to commence the process of bringing forward for Councils consideration a By-law to Regulate and Control the Parking of Vehicles on Property owned by the County of Frontenac. Carried As a result, By-law 2018-0027, being a by-law to regulate and control the parking of vehicles in the County of Frontenac on County owned lands was brought forward to the July 18, 2018 meeting and received all three readings. Comment An application for Set Fine approval was sent to the Ministry of the Attorney General (MAG) Included in in the the application application were the following documents: on July 24, 2018. Included ➢ A Certified True copy of By-law 2018-0027, being a by-law to regulate and control the  parking of vehicles in the the County County of of Frontenac Frontenac on on County County owned owned lands. lands. This is a new Parking By-law for the County of Frontenac and at this time, contains no amendments;  Fines Application Application— – Part II to seek set fines for contraventions to Parking By-law ➢ Set Fines 2018-0027;  set fine fine schedule schedule — – one ➢ Two copies of the set one with with set set fine fine amounts amounts (and (and early early voluntary payment) listed and one with set fine amounts (and early voluntary payment) amounts left out. On On July July 31, 31, 2018, 2018, staff staff were were advised advised by by MAG MAG of of receipt receipt of of the the County’s County’s set set fine fine application application for for bylaw 2018-0027 and that the following changes were required: 1. Item 1: 1: the the short short form

1. Item form wording wording should should say say “Parked “Parked heavy heavy vehicles vehicles where where prohibited” prohibited”
3. The general penalty section is section 9(b). Please change the citation at the bottom accordingly. Staff are seeking Council approval to make the necessary amendments to By-law 2018-0027 in order to receive set fine approval Without set fine approval, the County is not approval from from MAG. MAG. Without able to proceed with the issuance of parking infractions under Part II of the Provincial Offences Act.

Recommend Report to Council Services — – Amendments Corporate Services Amendmentsto toParking Parking By-law By-law 2018-0027 2018-0027 required required for Set Fine Approval September 19, 2018

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Page 2 of 3

AGENDA ITEM #o)

Sustainability Implications Good governance is critical to the sustainability of a community and provides the necessary framework to guide members of council fairly and courteously through meetings of council and committees aids good decision-making. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Ministry of the Attorney General (MAG)

Recommend Report to Council Services — – Amendments Corporate Services Amendmentsto toParking Parking By-law By-law 2018-0027 2018-0027 required required for Set Fine Approval September 19, 2018

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Page 3 of 3

AGENDA ITEM #a)

FRONTENAC Report 2018-115 Council Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Lisa Hirvi, Administrator

Date of meeting:

September 19, 2018

Re:

Home — – Quarterly Fairmount Home Quarterly Update Update Activity Activity Report

Recommendation This report is for information purposes only. Background The following information is an update regarding the activities/challenges at Fairmount Home from April 1, 2018 to June 30, 2018 as well as significant updates in July 2018. Comment Ministry of Health and Long-Term Care During the second quarter, there were no complaints logged with the Ministry of Health and Long-Term Care (MOHLTC) and no inspections were conducted. Outbreaks No outbreaks were declared during the second quarter. Public Posting of Home Performance Levels MOHLTC developed a comprehensive Long-Term Care Homes Quality Inspection Program Performance Assessment Framework (LPA). Data from multiple sources is compiled to assess the performance of a home in meeting the requirements of the legislation and in providing quality care for residents. The results to December 31, 2017 were previously reported to County Council in the Quarterly Update Activity Report dated May 16, 2018. Subsequent results will be presented to County Council in the Frontenac’s report on key performance indicators (KPIs). County of Frontenac’s Fairmount’s 50th Anniversary Fairmount’s celebrated its its 50th 50th anniversary in July 2018. The The 50th 50th anniversary Fairmount celebrated anniversary committee planned a number of events beginning in April. The events were unique to Fairmount and were well received by the attendees including residents, staff and volunteers. The

of 146 2018-115 Fairmount Page Home 123 Quarterly Update Activity Report

AGENDA ITEM #a)

final celebration was held on July 26, which was open to the public and well attended. Karyn Price-Caird led the committee that included Sonia Amaral, Gail Babcook, Babcock, Tina Jackson and and Katie Katie Johnson. Johnson. Thank Thank you you to to the the 50th 50th Banouvong, Deb Crawford, Dorothy Jackson anniversary committee members for their creativity and dedication to Fairmount. Brand Identity On May 16, 2018, County Council brand identity. identity. The brand 2018, County Council approved approved Fairmount’s Fairmount’s brand The brand identity was officially launched in in July July during during the the 50th 50th anniversary anniversary celebrations. The new brand has been well received by residents, staff and volunteers. The website includes the new brand identity including our brand story, which is shared using an animation video. The new brand will continue to remind us to focus on our residents and Gentlecare®. Accreditation In January 2015, Fairmount was accredited with exemplary standing by Accreditation Canada. The four-year accreditation is set to expire; the next accreditation survey is scheduled for January 21, 2019. The management team has begun preparing for the survey. Sustainability Implications Not applicable Financial Implications For the lighting replacement, the financial implications are outstanding. Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home Management Team Fairmount Staff Frontenac County Staff Residents Volunteers

Information Report to Council Fairmount Home Home — – Quarterly Fairmount Quarterly Update Update Report Report September 19, 2018

of 146 2018-115 Fairmount Page Home 124 Quarterly Update Activity Report

Page 2 of 2

AGENDA ITEM #b)

FRONTENAC Report 2018-117 Council Information Report To:

Warden and Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

September 19, 2018

Re:

Services — – 2018 Corporate Services 2018 Second Second Quarter Quarter Financial Financial Summary

Recommendation This report is for information purposes only. Background The County of Frontenac financial summary for the second quarter of 2018 is attached. Comment Most variances are primarily due to timing with additional context provided below: Revenue User Charges •

Resident revenues are currently over budget but are reconciled at year end against Provincial revenue, so that the total amount received from the Province and the residents is within the prescribed Ministry of Health funding for Fairmount Home.

Provincial/Federal Funding •

The Provincial transfer for the Ferry is $17,994 under budget, but will be reconciled at year end.

125 of Second 146 Quarter Financial Summary 2018-117 Corporate Page Services 2018

AGENDA ITEM #b)

•

•

•

•

Funding for a paramedic research project has resulted in $293,200 in unbudgeted revenue. The County acts as a flow-through between the federal government and the research organization for this project, and there is an associated $293,200 unbudgeted expense. Frontenac Paramedic Services Provincial funding is $186,428 over budget through the second quarter including, one-time funding for prior year expenses in the amount of $75,918 as well as community paramedicine funding. An Ontario Community Infrastructure Fund grant resulted in $50,000 in unbudgeted revenue as well as $120,177 from the Ontario Municipal Commuter Cycling Program. Funding from the RED program is $68,796 under budget primarily due to the timing of the payments.

Other Income • •

• •

Provincial offences net revenue is currently under budget by $21,725, but will be reconciled at year end with the City of Kingston. Investment income is over budget by $27,798. The higher than anticipated returns have been the result of the County diversifying its holdings into a high interest savings account with The Investment One Program as well as Guaranteed Investment Certificates and bonds in accordance with Ontario Regulation 438/97. Unbudgeted funding from the Ministry of Health was received as a nominal reimbursement of $29,192 for prior year PTSD costs. Funding from the MicroFit projects as well as other recoveries are under budget due to the timing of the payments.

City of Kingston Contribution •

City of Kingston contributions will be reconciled at year end.

Expenses Salaries and Benefits •

•

Fairmount Home is $30,562 under budget for salaries and benefits through the This can can mostly mostly be be attributed attributed to to timing timing differences when factoring second quarter. This Staffing costs will increase in the in the cost of summer vacation vacation when when budgeting. budgeting. Staffing summer as vacation is taken and these positions are covered by casual and parttime staff. Frontenac Paramedic Services is $285,959 over budget in salaries and benefits which includes sick leave, alternate work, overtime and maternity leave through the second quarter.

Information Report to Council Corporate Services - Finance - Second Quarter Financial Summary September 19, 2018

126 of Second 146 Quarter Financial Summary 2018-117 Corporate Page Services 2018

Page 2 of 6

AGENDA ITEM #b)

Materials •

Timing for purchases account for most of the variances.

Contracted Service •

•

Timing accounts for some of the variance along with the unbudgeted expenses of $293,200 for the paramedic research project that is included in the Provincial/Federal Funding variance discussed above. Insurance costs represent a high portion of the Contracted Service line and the Schedule 22 Excess Excess Workers' Workers’ costs are incurred at the start start of of the the year. year. Schedule Compensation Indemnity insurance will be offset with the savings in WSIB premium at year end.

Rents and Financing •

Most of the $23,007 under budget budget variance variance relates relates to to FPS FPS Base Base02. 02. In April 2018 we received a refund for taxes and operating costs charged as part of the 2017 Thisisis usually usually an an extra extra charge charge each each year year and was budgeted as such for rent. This 2018.

External Transfers •

These are typically processed at year end however $63,000 has been paid to Northern Frontenac Community Services as of June 2018.

Net Capital Expense • •

The under budget variance for both the Capital Revenue and Capital Expense is due in a large part to the Although budgeted at $595,000, funding has the K&P K&P Trail. Trail. Although limited the actual expenditures to $100,658. Frontenac Paramedic Services purchased two ambulances and remounted a third vehicle as budgeted in 2018. Their net capital expense is in a negative position, representing a gain from unbudgeted proceeds on the sale of two vehicles in the amount of $68,710.

Sustainability Implications Within Directions for Our Future, the vision statement associated with Capacity Building and Governance Governance states states that that “Government “Government decision-making and decision-making processes are clear, forward thinking and By reviewing reviewing quarterly quarterly financial financial statements, statements, thinking and focused focused on on the the longer longer term”. term”. By Council can assure itself that the direction given through the 2018 budget is being carried Atthe the same same time, time, this this information information is being shared publicly out. At Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team Alex Lemieux, Deputy Treasurer Kathie Shaw, Senior Financial Analyst Information Report to Council Corporate Services - Finance - Second Quarter Financial Summary September 19, 2018

127 of Second 146 Quarter Financial Summary 2018-117 Corporate Page Services 2018

Page 3 of 6

AGENDA ITEM #b)

County of Frontenac

I

County of Frontenac

FRONTENAC

For period ending June 30, 201E

r

2018

r

2018

June

YTD

Total Annual

Budget

YTD YTDBudget Budget

YTD Actual YTD Actual

Variance

Spent

$ $

$ $

$ $

$ $

%

1,759,158 1,759,158

1,808,635 1,808,635

49,477 P 49,477

Operating Revenue Taxation from Other Governments

User Charges Charges User Payments in in Lieu Lieu of of Taxes Taxes Federal and Provincial Federal

70,000

3,388,988

53.37%

42,897 15,703,109 15,703,109

7,650,911 7,650,911

8,205,022

554,111 554,111

52.25%

Other Municipalities

21,667

21,667

3,334

(18,333)

15.39%

Provincial Offences Net Revenue

127,195

63,600

41,875

(21,725)

32.92%

Investment Income Investment

140,000 140,()00

69,998

97,796

27,798

69.85%

Other

582,373

289,616

276,969

(12,647)

Reserve Transfers from from Obligatory Obligatory Reserve

801,884

Transfers from from Reserve

47.56%

p.

421,761 421,761

214,208

72,042

(142,166)

17.08%

21,299,874

10,069,158

10,505,673

436,515

(49.32%)

Salaries & Salaries & Benefits Benefits

27,019,294

13,215,018

13,513,566

298,548

50.01%

Materials

3,115,870

1,235,254

1,193,061 1,193,061

-42,193

38.29%

Contracted Services Contracted

7,778,803

4,351,554

4,248,814

-102,740 -102740

54.62%

Rents & Financing

233,426

126,048

103,041 103,041

-23,007

44.14%

Operating Revenue Total Operating Operating Expense Operating

External Transfers

181,361 181,361

63,000

63,000

Depreciation

1,452,373

726,186

777,972

51,786

53.57%

Reserve Transfers

1,505,204

149,379

156,211 156,211

6,832

10.38%

41,286,331 41,286,331

19,866,439

20,055,665

189,226

48.58%

34.74%

Unapproved Projects

Operating Expense Expense Total Operating

#DIV/0! #DIV/01

Net Municipal Contribution Contribution

19,986,457

9,797,281 9,797,281

9,549,992

-247,289

47.78%

LESS: Depreciation LESS: Depreciation

(1,452,373) (1,452373)

(726,186)

(777,972)

(51,786)

(53.57%)

47.33%

Net Municipal Municipal Contribution ContributionLESS LESS Depreciation Net Depreciation

18,534,084

9,071,095

8,772,020

-299,075

City of Kingston

-9,007,538

-4,492,073 -4,492073

-4,503,770

-11,697

50.00%

County Contribution - Operating

9,526,546

4,579,022

4,268,250

-310,772

44.80%

Capital Revenue

1,341,292

1,084,492

515,928

(568,564)

38.47%

Capital Expense Expense Capital

1,561,346 1,561,346

1,069,013 1,069,013

567,729 567,729

-501,284 -501,284

36.36%

Net Capital Capital Expense Net

220,054

-15,479

51,801 51,801

67,280

• Capital City of of Kingston Kingston-Capital

-191,871 -191,871

-151,048

-95,935

55,113

County Contribution - Capital

28,183

-166,527

-44,134

122,393

156.60%

County Contribution Contribution - Debenture

210,295

166,416

167,653

1,237

79.72%

9,765,024

4,578,911 4,578,911

4,391,769

-187,142

44.97%

Total Requisition

Information Report to Council Corporate Services - Finance - Second Quarter Financial Summary September 19, 2018

128 of Second 146 Quarter Financial Summary 2018-117 Corporate Page Services 2018

23.54%

r

(50.00%)

Page 4 of 6

AGENDA ITEM #b)

County of Frontenac Fail mount - County FRONTEN4C

For period ending June 30, 2018 r

2018

June

YTD

Total Annual

Budget Budget

2018

YTD YTDBudget Budget

YTD Actual YTD Actual

Variance Variance

Spent Spent

$

$

$

$

%

r

Operating Revenue Operating User Charges

3,120,586

1,540,605

1,580,308

39,703

50.64%

Federal and Provincial

6,012,360

2,990,046

2,993,182

3,136

49.78%

Other

198,838

100,950

85,576

(15,374)

43.04%

Transfers from from Reserve

81,923

41,835

20,415

(21,420)

24.92%

9,413,707

4,673,436

4,679,481 4,679,481

6,045

(49.71%)

Salaries & Salaries & Benefits Benefits

9,896,287

4,902,541 4,902,541

4,871,979

-30,562

49.23%

Materials

1,064,399

527,366

552,641 552,641

25,275

51.92%

Contracted Services Contracted

1,349,084

674,575

628,554

-46,021 -46,021

46.59%

Depreciation

545,199

272,598 272598

281,438

8,840

51.62%

Reserve Transfers

122,941 122,941

75,908

30,000

-45,908

Operating Revenue Total Operating Operating Expense Operating

24.40% r

Unapproved Projects

#DIV/0! #DIV/01

Operating Expense Expense Total Operating

12,977,910

6,452,988

6,364,612

-88,376

49.04%

Net Municipal Contribution Contribution

3,564,203

1,779,552

1,685,131 1,685,131

-94,421 -94,421

47.28%

LESS: Depreciation LESS: Depreciation

(545,199)

(272,598)

(281,438)

(8,840)

(51.62%)

Net Municipal Municipal Contribution ContributionLESS LESS Depreciation Net Depreciation

3,019,004

1,506,954

1,403,693

-103,261 -103,261

46.50%

City of Kingston

-2,007,207

-1,003,602

-1,003,604

-2

50.00%

County Contribution - Operating County

1,011,797 1,011,797

503,352

400,089 400,089

-103,263 -103,263

39.54%

Capital Revenue

66,163

6,981 6,981

(6,981)

Capital Expense

238,882

32,529 32529

-32,529 -32529

Net Capital Capital Expense Net

172,719 172719

25,548

Kingston - Capital City of Kingston

-162,440

-136,330

-81,220

55,110

(50.00%)

County Contribution - Capital

10,279

-110,782

-81,220

29,562

790.15%

County Contribution Contribution - Debenture

210,295

166,416

167,653

1,237

79.72%

1,232,371 1,232,371

558,986

486,522

-72,464

39.48%

Total Requisition

Information Report to Council Corporate Services - Finance - Second Quarter Financial Summary September 19, 2018

129 of Second 146 Quarter Financial Summary 2018-117 Corporate Page Services 2018

-25,548

Page 5 of 6

AGENDA ITEM #b)

County of Frontenac

IP

FPS - County

FROMENAC

For period ending June 3D, 2018 .

2018

.

2018

June

YTD

Tota Annua l Totall Annual

Budget

YTD Budget YTD

YTD Actua YTD Actuall

Va ri a nce Variance

Spent

$$

$$

$ $

$ $

%

Opera ti ng Revenue Operating Us er Charges Cha rges User Federa l and a nd Provincial Provi nci a l Federal

8,722,429

4,164,764

Inves tment Income Investment Other

7,927

7,927

4,646,792

482,028

6,409

6,409

31,291 31,291

31,291 31,291

53.27%

Tra ns fers from Reserve Res erve Transfers

2,950

Operating Revenue Revenue Total Operating

8,725,379

4,164,764

4,692,419

527,655

(53.78%)

14,332,305

6,917,719

7,203,709

285,990

50.26%

901,565

444,952

493,833

48,881 48,881

54.78%

Contra cted Services Servi ces Contracted

1,352,771 1,352,771

783,696

1,031,855

248,159

76.28%

Rents & Fi na nci ng Rents Financing

233,176

125,924

102,894

(23,030)

44.13%

Depreci a ti on Depreciation

611,163

305,580

330,941 330,941

25,361 25,361

54.15%

Res erve Transfers Tra ns fers Reserve

847,175

68,711 68,711

68,711 68,711

8.11% 50.51%

Opera ti ng Expense Expens e Operating Sa l a ri es & Benefits Benefi ts Salaries Ma teri a l s Materials

Una pproved Projects Projects Unapproved Operating Expense Expense Total Operating

18,278,155

8,577,871 8,577,871

9,231,943

654,072

Muni ci pa l Contribution Contri buti on Net Municipal

9,552,776

4,413,107

4,539,524

126,417

47.52%

LESS: Depreci a ti on LESS: Depreciation

(611,163)

(305,580)

(330,941)

(25,361)

(54.15%)

Muni ci pa l Contribution Contri buti onLESS LESS Depreci a ti on Net Municipal Depreciation

8,941,613

4,107,527

4,208,583

101,056

47.07%

Ci ty of Ki ngs ton City Kingston

(7,000,331)

(3,488,471)

(3,500,166)

(11,695)

50.00%

County Contribution County Contribution – Operating Operating

1,941,282

619,056

708,417

89,361 89,361

36.49%

Ca pi ta l Revenue Revenue Capital

666,829

469,211 469,211

515,928

46,717

77.37%

Ca pi ta l Expense Expens e Capital

711,536

438,856

460,202

21,346

64.68%

Ca pi ta l Expense Expens e Net Capital

44,707

(30,355)

(55,726)

(25,371)

124.65%

Ci ty of ngs ton – Ca pi ta l City of Ki Kingston Capital

(29,431)

(14,718)

(14,715)

3

(50.00%)

County Contribution - Capital

15,276

(45,073)

(70,441)

(25,368)

461.12%

1,956,558

573,983

637,976

63,993

32.61%

County Contri buti on – Debenture County Contribution Debenture Total Requisition

Information Report to Council Corporate Services - Finance - Second Quarter Financial Summary September 19, September 19, 2018

130 of Second 146 Quarter Financial Summary 2018-117 Corporate Page Services 2018

Page 6 of 6

AGENDA ITEM #a)

Committee Report To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

September 19, 2018

Re:

Community Development Advisory Committee – Report to Council

All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Community Development Advisory Committee reports and recommends as follows: 1.

2018-103 Community Development Advisory Committee K&P Trail Sign Maintenance Policy Be It Resolved That the Council of the County of Frontenac approve the K&P Trail Sign Maintenance policy attached to this report as Appendix A.

PageDevelopment 131 of 146Advisory Committee All items listed … Report of the Community

AGENDA ITEM #a)

Corporate Policy & Procedure Manual

Revision Date:

Subject:

Trail Sign Maintenance Plan

Index Number DRAFT Page 1 of 1

Approved:

DRAFT

Effective Date: DRAFT

Policy:

K&P Trail Sign Maintenance

Objective:

This plan ensures that 

Assets are regularly inspected for condition, safety, accessibility and compliance with any relevant legislation and/or policy



A system will be in place to capture information regarding sign maintenance and condition

Procedures: Trail Signs will be regularly reviewed to ensure information remains relevant and are in good condition.

1. Regular Trail Inspections including signage A Trail Inspector will review the condition of the trail on a weekly or biweekly basis and will regularly update condition of trail related assets in the GIS data base. Assets to be inspected include Trail Surface, Culverts, Road Crossings, Wayfinding Signage and Trail Access Points.
2. Bi-Annual Sign Audit During the Spring and Fall seasons, staff will review the condition of all trail signs, identifying the condition of signs and individual replacement requirements.
3. Capital Asset Replacement Schedule Trail Signs are included in the Frontenac County Asset Management plan with a replacement cycle of 5-7 years.

PageDevelopment 132 of 146Advisory Committee All items listed … Report of the Community

AGENDA ITEM #a)

Minutes of the Community Development Advisory Committee Meeting August 9, 2018 A meeting of the Community Development Advisory Committee was held in the Bud Clayton Memorial Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Thursday, August 9, 2018 at 10:30 a.m. Present: Robert Clinton, Chair Betty Hunter, Vice Chair Tracy John Ella Vanderburgt Councillor John McDougall, Council Liaison Warden Ron Higgins Regrets: Barrie Gilbert Wilma Kenny Staff Present: Richard Allen, Manager of Economic Development Alison Vandervelde, Community Development Officer Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) 1.

Call to Order

The Chair called the meeting to order at 10:30 a.m. 2.

Adoption of the Agenda

Moved By: Seconded By:

Councillor McDougall Warden Higgins

That the agenda for the August 9, 2018 meeting of the Community Development Advisory Committee be adopted. Carried 3.

Disclosure of Pecuniary Interest and General Nature Thereof

There were none.

PageDevelopment 133 of 146Advisory Committee All items listed … Report of the Community

AGENDA ITEM #a)

Adoption of Minutes a)

Minutes of Meeting held May 10, 2018

Moved By: Seconded By:

Ms. Hunter Warden Higgins

That the minutes of the Community Development Advisory Committee meeting held May 10, 2018 be adopted. Carried 5.

Deputations and/or Presentations 

Reports to the Community Development Advisory a)

2018-102 Community Development Advisory Committee Regional Active Transportation Plan

Mr. Allen provided an overview of the report which was for information purposes only. The final report will include potential partnerships, including ones with the Townships although it is suspected that pedestrian linkages within villages will be the focus of the Townships. Mr. Allen reviewed the list of projects that were included when the grant application was submitted. Once the Plan is complete, these projects will be reviewed. The County has until 2020 to spend the allocated $120,000 which provides 80% funding for projects. The Plan itself is an $80,000 cost being funded 50% from reserves and 50% from the Ontario Municipal Commuter Cycling Program grant. b)

2018-103 Community Development Advisory Committee K&P Trail Sign Maintenance Policy Moved By: Ms. Vanderburgt Seconded By: Ms. John Be It Resolved That the Council of the County of Frontenac approve the K&P Trail Sign Maintenance policy attached to this report as Appendix A. Carried With respect to the cost of the signs, the County received a $25,000 Trans Canada Trail grant with the remaining $75,000 coming from RED funding for a total cost of $100,000.

Community Development Advisory Committee Meeting Minutes August 9, 2018

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AGENDA ITEM #a)

As noted in the report, replacement of individual signs lost due to damage or vandalism will be accounted for and budgeted through the County’s K&P Trail annual operational budget as the cost of an individual sign would not meet the cost threshold to be considered a capital cost. Regarding the extension of the K&P Trail into North Frontenac, Council will discuss the future of trail development – including potential funding sources – at its September meeting In addition, any budgets moving forward will include an accessibility component and a report will be coming to County Council to discuss trail development moving forward. c)

2018-104 Community Development Advisory Committee Ambassador Program Review & Annual Survey

Ms. Vandervelde provided an overview of the report which was for information and solicited advice from the Committee on the draft questions for the Frontenac Ambassador Program Survey that will be open for feedback in September 2018. Staff are working with Jeff Green on the Frontenac Visitor Guide, including seeking advertisements which will make the projects self-sufficient. This will not however be replacing the Recreation Guide. With respect to the survey, it was suggested that a rating scale be added rather than expecting participants to respond in a creative writing style. If members have any additional comments or suggestions regarding the survey, they may be forwarded to Ms. Vandervelde, who will, at the Committees request, provide members with a draft survey once complete. With respect to merchandise sales, it was noted that sales create a small amount of revenue that allows for cost recovery and to provide some promotional items. If non ambassadors wish to receive the “made #inFrontenac” labels they can contact Ms. Vandervelde who will provide them as well as have a conversation about becoming a brand ambassador. Comments were made with respect to an existing Cricket farm and the opportunity to approach the owners about expanding in Frontenac. With respect to questions about outreach to companies to locate in Frontenac, Mr. Allen advised that staff are working on this and the new web portal is a good way to connect. Staff look for these types of opportunities at trade shows and conferences and he will be bringing forward a proposal to the next Council regarding succession planning in terms of business owners looking to retire.

Community Development Advisory Committee Meeting Minutes August 9, 2018

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AGENDA ITEM #a)

Communications 

Other Business

There was none. 9.

Next Meeting a)

The next regular meeting of the Community Development Advisory Committee is scheduled for Thursday, October 11, 2018 at 10:30 a.m. at the County Administrative Offices. Adjournment

Moved By: Seconded By:

Ms. Hunter Warden Higgins

That the meeting hereby adjourn at 11:34 a.m. Carried

Community Development Advisory Committee Meeting Minutes August 9, 2018

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AGENDA ITEM #a)

By-Law Number 2018-0029 of The Corporation of the County of Frontenac being a by-law to amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) to exempt LPAT from Motions of Reconsideration (resulting from Bill 139) Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas By-law No. 2013-0020, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings, was adopted by the Council of the Corporation of the County of Frontenac on May 15, 2013; And Whereas Bill 139, Building Better Communities and Conserving Watersheds Act, that makes certain amendments to the Planning Act, came into force on April 3, 2018; And Whereas The Corporation of County of Frontenac deems it expedient to amend By-law No. 2013-0020 as it relates to certain amendments resulting from the Proclamation of Bill 139; Now Therefore Be It Resolved That the Council for The Corporation of the County of Frontenac hereby enacts as follows: That Procedural By-law 2013-0020 as amended be further amended as follows:

1. That Section 1.3, Definitions be amended to add a new definition (u) “LPAT” means the Local Planning Appeal Tribunal; and,
2. That Section 1.3 be renumbered accordingly; and,
3. That Section 20, Specific Motions be amended by adding a new section 20.11 as follows: Reconsideration of matters returned to the municipality by LPAT

20.11

Matters returned to the municipality by LPAT for a new decision shall not be subject to the rules of a motion for reconsideration.

137 of To amend By-law No.Page 2013-0020 (to146 govern the proceedings of the Council …

AGENDA ITEM #a)

4. That Section 26, Committees, be amended by adding a new section 26.27 as follows: Reconsideration of matters returned to the municipality by LPAT

20.11

Matters returned to the municipality by LPAT for a new decision shall not be subject to the rules of a motion for reconsideration at the Planning Advisory Committee.

That this amending by-law shall come into force and take effect on the date of final passing. Read a First and Second Time this 19th day of September, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 19th day of September, 2018. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-law No. 2018-0029 – to amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) to exempt LPAT from Motions of Reconsideration (resulting from Bill 139) September 19, 2018 Page 2 of 2

138 of To amend By-law No.Page 2013-0020 (to146 govern the proceedings of the Council …

AGENDA ITEM #b)

By-Law Number 2018-0030 of The Corporation of the County of Frontenac being a by-law to amend Parking By-law No. 2018-0027 resulting from Set Fine Application requirements Whereas pursuant to the provisions of subsection 11(11) of the Municipal Act, 2001 provides an upper-tier municipality with a non-exclusive sphere of jurisdiction to control parking in municipal parking lots and structures; and, Whereas By-law No. 2018-0027, being a bylaw to regulate and control the parking of vehicles in the County of Frontenac on County owned lands, was adopted by the Council of the Corporation of the County of Frontenac on July 18, 2018; And Whereas the Corporation of County of Frontenac deems it expedient to amend Bylaw No. 2018-0027 resulting from Set Fine Application requirements; Now Therefore Be It Resolved That the Council for The Corporation of the County of Frontenac hereby enacts as follows: That Parking By-law 2018-0027, Schedule “3”; Subsection 9 - Penalties – Amounts (Part II Provincial Offences Act; Set Fine Schedule) be amended as follows: That, Item 1, Column 1 be amended by deleting “Parked – where prohibited” and replacing with “Parked – heavy vehicles where prohibited”; and That the foot Note be amended by deleting 9 a) and replacing with 9 b) That this amending by-law shall come into force and take effect on the date of final passing. Read a First and Second Time this 19th day of September, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 19th day of September, 2018. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

Page No. 1392018-0027 of 146 resulting from Set Fine Applicati… T o amend Parking By-law

AGENDA ITEM #c)

By-Law No. 2018-0031 of The Corporation of the County of Frontenac being a by-law to adopt a 2019 Legislated Land Ambulance Response Time Performance Plan Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, gives Council the authority to exercise the powers of the municipal corporation and requires that the powers of every Council are to be exercised by by-law; And Whereas on July 31, 2008 changes were made to the Ambulance Act, Ontario Regulation 267/08, amending O. Reg. 257/00 with the heading “Section 22: Part VIII, Response Time Performance Plans, Sections 22 and 23”; And Whereas the County is to submit its Response Time Performance Plan to the Ministry of Health and Long-Term Care (MOHLTC), Emergency Health Services Branch Director no later than October 1 of each year (Section 23 (5)) including performance targets for sudden cardiac arrest, CTAS 1, 2, 3, 4, 5, where CTAS is the Canadian Triage and Acuity Scale, a priority setting scale to describe the severity of a patient’s condition; And Whereas by March 31 of each year the same table with the actual times achieved in the year previous will be reported to the MOHLTC; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby adopts the following land ambulance response time performance plan for the calendar year of 2019, from January 1 to December 31:

1. That the County of Frontenac set the following criteria under Regulation 257/00, as amended, for its response time targets for 2019: i.

Designated Delivery Agent (DDA) - Sudden Cardiac Arrest 48% percent of the time, within 6 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a person equipped and ready to use an AED at the location of a patient determined to be in sudden cardiac arrest.

ii.

EMS Designated Delivery Agent - CTAS 1 70% percent of the time, within 8 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 1.

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AGENDA ITEM #c)

iii. EMS Designated Delivery Agent - CTAS 2, 3, 4, 5 The County of Frontenac will endeavour to have a Paramedic as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 2, 3, 4, 5 within a period of time determined appropriate by the DDA and noted below in Table 1, or as resources permit (level of effort): Table 1, CTAS 2, 3, 4, 5 EMS Delivery Agent Commitment CTAS Target Time from Paramedic Received Until on Scene 2 10 minutes 3 10 minutes 4 10 minutes 5 10 minutes

% Target 75% 75% 75% 75%

2. That this by-law shall take effect on the date of its final passing. Read a first and second time this 19th day of September, 2018. Read a third time, finally passed, signed and sealed the 19th day of September, 2018. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

County of Frontenac By-law No. 2018-0031 To Adopt a 2018 Land Ambulance Legislative Response Time Performance Plan September 19, 2018

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AGENDA ITEM #d)

By-Law Number 2018-0032 of The Corporation of the County of Frontenac Being a by-law to authorize the payment of remuneration to Members of Council and Non-Council Appointees to Statutory Boards and Committees Whereas under the Municipal Act, 2001, Section 283 a municipality may pay any part of the remuneration and expenses of the members of any local board of the municipality and of the officers and employees of the local board; And Whereas the Council of the County of Frontenac deems it expedient to provide for the payment of remuneration to County Council Members and Non-Council Appointees to Statutory Boards and Committees; And Whereas the March 2017 Federal Budget contained a legislative change to eliminate the 1/3 tax exemption for elected officials effective January 1, 2019. And Whereas the Statutory Boards and Committees shall only include the Kingston Frontenac Public Library Board and the Joint Accessibility Advisory Committee; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.

That the payment of remuneration to the County of Frontenac Council Members and Non-Council Appointees to Statutory Boards and Committees shall be in accordance with Schedule “A” attached hereto and forming part of this by-law.

That the salary for Council members shall increase annually based on the Consumer Price Index (CPI) from August to August of each year.

That authority be delegated to the Clerk to update Schedule A annually to set administratively the annual salaries of Members of Council according to the annual CPI;

That. By-law No. 2015-0042 shall be hereby repealed

That this by-law shall come into force and take effect on December 1, 2018.

Pageof142 of 146 to Members of Council and Non-C… To authorize the payment remuneration

AGENDA ITEM #d)

Read a first and second time this 19th day of September, 2018. Read a third time and finally passed, signed and sealed this 19th day of September 2018.

The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

County of Frontenac By-law No. 2018-0032 –to authorize the payment of remuneration to Members of Council and Non-Council Appointees to Statutory Boards and Committees September 19, 2018 Page 2 of 3

Pageof143 of 146 to Members of Council and Non-C… To authorize the payment remuneration

AGENDA ITEM #d)

Appendix A to By-law 2018-0032 Schedule “A” To By-Law No. 2018-0032

1. Payment of Remuneration to Members of the County of Frontenac Council a) The Warden of the County shall be paid an annual salary of $ (2019 rate), to be paid in equal monthly installments, representing remuneration for his/her responsibilities as Warden of the County of Frontenac. b) The Deputy Warden shall be paid an annual salary of 120% of the Councillors salary, to be paid in equal monthly installments, representing remuneration for his/her responsibilities as Deputy Warden of the County of Frontenac c) Members of Council, excluding the Warden and Deputy Warden shall be paid an annual salary of $ (2019 rate) each, to be paid in equal monthly installments, representing remuneration for their responsibilities as Councillors of the County of Frontenac. d) Members of Council shall receive, for attendance at external Boards to which they have been appointed by the County of Frontenac in accordance with Councils Appointment to External Boards and Committee By-law passed during each term of Council, or a special Council Meeting required to address time sensitive issues, a per diem of $150 per meeting day:

Payment to Non-Council Appointees to Statutory Boards and Committees a) Non-Council appointees to statutory boards and committees shall receive, for attendance at meetings, a per diem of $75 per meeting.

County of Frontenac By-law No. 2018-0032 –to authorize the payment of remuneration to Members of Council and Non-Council Appointees to Statutory Boards and Committees September 19, 2018 Page 3 of 3

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AGENDA ITEM #e)

By-Law No. 2018-0033 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on September 19, 2018

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

1. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on September 19, 2018 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
2. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on September 19, 2018 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
3. That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on September 19, 2018 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

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AGENDA ITEM #e)

4. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 19th day of September 2018. Read a Third Time and Finally Passed, Signed and Sealed this 19th day of September

The Corporation of the County Of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-Law No. 2018-0033 – To Confirm all Actions and Proceedings of County Council September 19, 2018

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