Published December 20, 2017
Word Count 45252 words
Reading Time 213 min read

Body: Council Type: Agenda Meeting: Regular Date: December 20, 2017 Collection: Council Agendas Municipality: Frontenac County

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Document Text

Frontenac County Council Meeting Wednesday, December 20, 2017 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m.

AGENDA Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

  1. Adoption of Closed Minutes of Meetings held November 15, 2017
  2. Labour relations or employee negotiations - as it relates to the CUPE Local 109 Negotiations
  3. Advice that is subject to solicitor-client privilege, including communications necessary for the purpose - as it relates to the litigation around the Howe Island Ferry lifting of heavy vehicle restrictions that support agricultural operations. Resolved That Council rise from Committee of the Whole closed session with/without reporting Election of Warden and Deputy Warden To be conducted by the County Clerk a) Election of Warden b)

Election of Deputy Warden

Declaration of Office of Warden and Deputy Warden To be administered by the County Clerk Warden’s Inaugural Address Approval of Addendum a) Resolved That the agenda for the December 20, 2017 meeting of the Council of the County of Frontenac be approved.

Page

Disclosure of Pecuniary Interest and General Nature Thereof

13 - 22

Adoption of Minutes a) Minutes of Meeting held November 15, 2017 Resolved That the minutes of the regular Council meeting held November 15, 2017 be adopted. Deputations and/or Presentations a)

Mr. Kelly Pender, Chief Administrative Officer, will make a brief presentation

b)

Mr. Kevin Farrell, Manager of Continuous Improvement/GIS will present Yellow Belt and Green Belt Certificates members of the LIFT.

Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

23 - 50

Briefings a) Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide Council with the Annual Accessibility Report. Unfinished Business Recommend Reports from the Chief Administrative Officer a) Staff Briefing: Mr. Ron Price, Integrity Commissioner will brief Council with respect Report 2017-153, Annual Report of the County of Frontenac Integrity Commissioner. [See Recommend Reports from the Chief Administrative Officer, clause b)]

51 - 62

b)

2017-153 Corporate Services Annual Report of the County of Frontenac Integrity Commissioner Recommendation: Resolved That the Council of the County of Frontenac receive the Annual Integrity Commissioner Report dated December 8, 2017 from Ronald Price, Q.C. attached to this report as Appendix A.

63 - 66

c)

2017-154

Page 2 of 205

Page Corporate Services Consideration of a Joint Integrity Commissioner Services for the Frontenacs Recommendation: Resolved That the Council of the County of Frontenac receive the Corporate Services – Consideration of a Joint Integrity Commissioner Services for the Frontenacs report for information; And Further That, the Council of the County of Frontenac authorize the Clerk to prepare a Request for Proposal (RFP) for a Frontenac County/Local Municipal Integrity Commissioner. 67 - 69

d)

2017-155 Corporate Services 2018 Tax Ratios and Tax Rate Reductions Recommendation: Resolved That the Council of the County of Frontenac accept this Corporate Services –2018 Tax Ratios and Tax Rate Reductions report; And Further That Council consider a by-law, introduced later in the meeting, to re-confirm for 2018 the tax ratios and tax rate currently in place.

70 - 71

e)

2017-156 Corporate Services 2018 Draft Budget Revision Recommendation: Resolved That the Council of the County of Frontenac receive this Corporate Services – 2018 Draft Budget Revision Report And Further That Council amend the budget to reflect the adjustments outlined in the report.

72 - 78

f)

2017-157 Corporate Services 2018 Tax Rate Recommendation: Whereas the 2017 Assessment roll for the 2018 tax calculations was received on December 8, 2017;

Page 3 of 205

Page

Resolved That Council of the County of Frontenac accept this Corporate Services – 2018 Tax Rate report; And Further That Council consider a by-law, introduced later in the meeting, to establish the 2018 tax rates. 79 - 80

g)

2017-158 Corporate Services 2017 Federal Gas Tax Allocation Recommendation: Resolved That the Council of the County of Frontenac accept the Corporate Services – 2017 Federal Gas Tax Distribution By-law report; And Further That the Clerk be directed to bring forward a by-law to authorize the distribution of Federal Gas Tax to the Townships in 2017.

81 - 82

h)

2017-159 Corporate Services Appointment of Auditor Recommendation: That the Council of the County of Frontenac accept this Corporate Services - Finance - Appointment of Auditor report; And Further That the Council of the County of Frontenac authorize the appointment of the audit firm Allan Chartered Accountant Professional Corporation, as auditor for 2018 - 2022; And Finally That a bylaw be introduced by the Clerk later in the meeting to confirm this appointment.

83 - 84

i)

2017-160 Corporate Services 2017 Fairmount Home Accounts Receivable Write-Offs Recommendation: Resolved That the Council of the County of Frontenac receive this Corporate Services – 2017 Fairmount Home Accounts Receivable Write-Offs report;

Page 4 of 205

Page And Further That Council authorize the Treasurer to write off accounts totalling $21,199.75. 85 - 89

j)

2017-161 Emergency and Transportation Services Emergency Management Program Recommendation: Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services– Emergency Management Program report; And Further That the Council of the County of Frontenac pass a by-law later in the meeting to adopt an Emergency Management Program and Emergency Response Plan and to meet other requirements under the Emergency Management and Civil Protection Act

90 - 91

k)

2017-162 Emergency and Transportation Services Incident Management System Recommendation: Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – Incident Management System report for information; And Further That the Council of the County of Frontenac pass a by-law later in the meeting to adopt Ontario’s Incident Management System as the system for incident management for the County of Frontenac.

92 - 94

l)

2017-165 Planning and Economic Development Authorization to enter into a Transfer Payment Agreement with the Province of Ontario for the Ontario Municipal Commuter Cycling Program Recommendation: Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Authorization to enter into a Transfer Payment Agreement with the Province of Ontario for the Ontario Municipal Commuter Cycling Program report for information; And Further That the Warden and Clerk be authorized to enter into a

Page 5 of 205

Page Transfer Payment Agreement with the Province of Ontario for the Ontario Municipal Commuter Cycling Program funding allocation. 95 - 97

m)

2017-168 Planning and Economic Development Fencing Dispute Resolution - Kennedy Recommendation: Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Fencing Dispute Resolution Kennedy report for information; And Further That the Council of the County of Frontenac authorize staff to provide Mr. Darryl Kennedy with $8,000 to assist in the cost of fencing for property located along Ball Road, legally described as Con 1, PT Lot 17, Con 2, PT Lot 16, Township of Central Frontenac.

98 - 102

103 - 112

Information Reports from the Chief Administrative Officer a) 2017-163 Fairmount Home Quarterly Update Activity Report b)

2017-164 Corporate Services Four Month Attendance Management Report Card

Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Nossal b)

Long Term Care (Fairmount Home) - Councillor Inglis

c)

Corporate Services - Councillor Dewey

d)

Planning and Economic Development - Councillor McDougall

Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Warden Vandewal b)

KFL&A Public Health Board Update - Councillor Doyle

c)

RULAC, LSR and other Updates

d)

Algonquin Land Claim Update - Councillor Inglis

e)

Frontenac County Youth Justice Advisory Committee Update Councillor Nossal

f)

Housing and Homelessness Committee Update - Councillor McDougall

Page 6 of 205

Page

113 - 148

g)

Rideau Corridor Landscape Steering Committee Update - Councillor McDougall

h)

Mississippi Rideau Tay Rural Health Hub Organizing Committee Councillor Smith

i)

Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Doyle

Reports from Advisory Committees of County Council a) Report of the Frontenac Accessibility Advisory Committee All items listed on the Frontenac Accessibility Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Frontenac Accessibility Advisory Committee Report to be separated from that motion and considered separately, whereupon the Frontenac Accessibility Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. That the Report received from the Frontenac Accessibility Advisory Committee be received and adopted. Report of the Frontenac Accessibility Advisory Committee The Frontenac Accessibility Advisory Committee reports and recommends as follows: 1.

2017-141 Frontenac Accessibility Advisory Committee 2018-2022 Multi-Year Accessibility Plan Review and Public Consultation Be It Resolved That the Council of the County of Frontenac approved the 2018-2022 Multi-Year Accessibility Plan attached to this report as Appendix A.

149 - 153

b)

Report of the Planning Advisory Committee All items listed on the Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. That the Report received from the Planning Advisory Committee be

Page 7 of 205

Page received and adopted. Report of the Planning Advisory Committee The Planning Advisory Committee reports and recommends as follows: 1.

2017-140 Planning Advisory Committee Accommodate Planning Service Level Changes – Introduction Report Be It Resolved That the CAO’s group bring forward a report to County Council in January on a funding model for an additional planner should the position be put in place.

154 - 161

c)

Report of the Community Development Advisory Committee All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. That the Report received from the Community Development Advisory Committee be received and adopted. Report of the Community Development Advisory Committee The Community Development Advisory Committee reports and recommends as follows: 1.

2017-140 Planning Advisory Committee Accommodate Planning Service Level Changes – Introduction Report Be It Resolved That the Council of the County of Frontenac approve the proposed wayfinding signage for the Frontenac K&P Trail attached as Appendix A to this report. And Further That the Council of the County of Frontenac authorize staff proceed with option “a”, that being: Generic Labels for Tourism Assets – Icons indicating food

Page 8 of 205

Page and beverage, accommodations, local attractions, fuel could be included without specific reference to specific businesses. This would be at no cost to local businesses. in reference to the inclusion of local businesses on wayfinding signage for the Frontenac K&P Trail. Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) October 25, 2017 KFL&A Board of Health Meeting Minutes [Distributed to Members of County Council on November 17, 2017] b)

From the City of Kingston to City Funded Organizations Regarding Motion on Naloxone [Distributed to Members of County Council November 24, 2017]

c)

From the Canada Revenue Agency thanking Council for its October 18 Correspondence [Distributed to Members of County Council November 24, 2017]

d)

From Hydro One Forestry Line Clearing Maintenance Work and Maps [Distributed to Members of County Council November 24, 2017]

e)

Invite for Warden to Annual Marine Club Luncheon [Distributed to Members of County Council November 24, 2017]

f)

From the Ministry of Finance Announcement Regarding the OMPF [Distributed to Members of County Council November 24, 2017]

Page 9 of 205

Page

g)

From Warden Vandewal Tendering His Resignation from the Kingston Frontenac Library Board [Distributed to Members of County Council November 24, 2017]

h)

November 12, 2017 Kingston & Frontenac Housing Corporation Public Agenda Package [Distributed to Members of County Council December 1, 2017]

i)

From Canada Revenue regarding Ontario Seniors Public Transit Tax Credit [Distributed to Members of County Council December 1, 2017]

j)

Christmas Card from Randy Hillier, M.P.P. [Distributed to Members of County Council December 8, 2017]

k)

Environmental Commissioner of Ontario’s 2017 Environmental Protection Report [Distributed to Members of County Council December 15, 2017]

l)

Merry Christmas from Ernie Hardeman, M.P.P. [Distributed to Members of County Council December 15, 2017]

m)

Merry Christmas from the County of Hastings [Distributed to Members of County Council December 15, 2017]

n)

Merry Christmas from the Premier of Ontario [Distributed to Members of County Council December 15, 2017]

o)

Happy Holidays from University Hospitals Kingston Foundation [Distributed to Members of County Council December 15, 2017]

p)

From the Town of Prescott supporting the Ontario Safety League regarding preventable deaths on highways [Distributed to Members of County Council December 15, 2017]

Other Business a) Appointment of Member of County Council to the Kingston Frontenac Public Library Board [See Communications g)] Be It Resolved That Council accept the Resignation of Councillor Ron Vandewal from the Kingston Frontenac Public Library Board;

Page 10 of 205

Page And Further That Councillor be appointed to the Kingston Frontenac Public Library Board remainder of this term of Council; And Further That By-law 2014-0051, being a by-law to appoint Members of Council and Members of the Community to External Boards and Committees as amended be further amended to reflect this appointment. Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through k) that have been circulated to all Members of County Council and that by-laws a) through k) be read a first and second time. b)

Third Reading Resolved That by-laws a) through k) be read a third time, signed, sealed and finally passed. By-Laws

162 - 163

a)

To Appoint the Warden and the Deputy Warden (Proposed By-Law No. 2017-0042)

164

b)

To Appoint a Municipal Auditor for 2018 - 2022 (Proposed By-Law No. 2017-0043)

165 - 167

c)

To set tax ratios and tax rate reductions for 2018 (Proposed By-Law No. 2017-0044)

168 - 171

d)

To Establish 2018 Tax Rates (Proposed By-Law No. 2017-0045)

172 - 173

e)

To Distribute 2017 Federal Gas Tax to the Township (Proposed By-Law No. 2017-0046)

174

f)

To Amend By-Law No. 2014-0051 (Addition and Appointment to the Kingston, Frontenac Public Library Board) (Proposed By-Law No. 2017-0047)

175 - 199

g)

To Adopt an Emergency Management Program and Emergency Response Plan (Proposed By-Law No. 2017-0048)

200 - 201

h)

To Adopt Ontario’s Incident Management System (Proposed By-Law No. 2017-0049)

Page 11 of 205

Page 202

i)

To Authorize the Warden and Clerk to Enter Into an Agreement with the Province of Ontario OMCC Funding (Proposed By-Law No. 2017-0050)

203

j)

To Adopt the 2018 Budget (Proposed By-Law No. 2017-0051)

204 - 205

k)

To Confirm All Actions and Proceedings of Council (Proposed By-Law No. 2017-0052)

Adjournment

Page 12 of 205

AGENDA ITEM #a)

Minutes of the Regular Meeting of Council November 15, 2017 A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, November 15, 2017 and was called to order at 9:00 a.m. Regular business commenced at 9:30 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:00 a.m. to 9:19 a.m. Present:

Warden Ron Vandewal, Deputy Warden Ron Higgins, Councillors Denis Doyle, Fran Smith, Natalie Nossal, Tom Dewey, John Inglis and John McDougall

Also Present:

County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator – Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Richard Allen, Manager of Economic Development Marco Smits, Communications Officer Gale Chevalier, Deputy Chief of Performance Standards Media: Jeff Green, The Frontenac News, Tori Stafford, Frontenac EMC and Elliot Ferguson, The Kingston Whig Standard

Closed Session Motion #: 166-17

Moved By: Seconded By:

Councillor Doyle Deputy Warden Higgins

Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

  1. Adoption of Closed Minutes of Meetings held October 30, 2017;
  2. Personal matters about an identifiable individual, including municipal or local board employees - as it relates to the report of the Chief Administrative Officer’s Performance Appraisal Review Panel;

Page 13 of 205 Minutes of Meeting held November 15, 2017

AGENDA ITEM #a)

  1. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to benchmarking of Fairmount Home;
  2. Labour relations or employee negotiations - as it relates to negotiations with CUPE Local 2290;
  3. A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the ongoing land acquisitions for the K&P Trail. Carried Motion #: 167-17

Moved By: Seconded By:

Councillor Smith Councillor Inglis

Resolved That Council rise from Committee of the Whole closed session without reporting Carried Approval of Addendum  Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)

Minutes of Meeting held October 18, 2017

Motion #: 168-17

Moved By: Seconded By:

Councillor Nossal Councillor McDougall

Resolved That the minutes of the regular Council meeting held October 18, 2017 be adopted. Carried b)

Minutes of the Committee of the Whole meeting held October 25 and 26, 2017

Motion #: 169-17

Moved By: Seconded By:

Councillor Dewey Councillor Doyle

Resolved That the minutes of the Committee of the Whole meeting held October 25 and 26, 2017 be adopted. Carried Deputations and/or Presentations  Regular Meeting of Council Minutes November 15, 2017

Page 14 of 205 Minutes of Meeting held November 15, 2017

Page 2 of 10

AGENDA ITEM #a)

Proclamations  Move into Committee of the Whole Motion #: 170-17

Moved By: Seconded By:

Councillor McDougall Councillor Smith

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings  Unfinished Business  Recommend Reports from the Chief Administrative Officer a)

Staff Briefings: Departmental staff provided Council with an overview of their respective Budget Variance Highlights. The Chief Administrative Officer and the Director of Corporate Services/Treasurer provided Council with an overview of the budget highlights.

Council recessed at 10:35 a.m. Council reconvened at 10:48 a.m. b)

2017-148 Corporate Services 2018 Draft Budget Motion #: 171-17 Moved By: Seconded By:

Councillor Inglis Councillor Nossal

Be It Resolved That the Council of the County of Frontenac accept the Corporate Services – 2018 Draft Budget report and 2018 Draft Budget document (Appendix B) for discussion; And Further That the Council of the County of Frontenac include the 2018 Project Proposals as presented in Appendix A, subject to the following:

Regular Meeting of Council Minutes November 15, 2017

Page 15 of 205 Minutes of Meeting held November 15, 2017

Page 3 of 10

AGENDA ITEM #a)

That the Parking Lot and Lane-way Repair Project Proposal be reduced to $25,000, thereby reducing the increase to the levy to $8,000. And Further That the Council of the County of Frontenac include the 2018 External Agencies Requests as presented in Appendix A, subject to the following: That the Family and Children’s Services Bursary in the amount of $6,000 be removed from the 2018 Budget. And Finally That the Council of the County of Frontenac pass a by-law at its meeting on December 20, 2017 approving the 2018 Budget. Carried As Amended (See motions to Amend below which were Carried) (See motions to Amend below which were Lost) A Recorded Vote was requested by Deputy Warden Higgins on all amendments made to the motion. Motions to Amend A motion was made to increase the contribution to the University Hospitals Foundation by 0.28%; however no seconder was received. Deputy Warden Higgins stepped down from the Chair and Warden Vandewal took the Chair. A motion was made to remove the contribution to the University Hospitals Foundation; however no seconder was received. Deputy Warden Higgins took back the Chair. Motion #: 172-17

Moved By: Seconded By:

Warden Vandewal Councillor Smith

Be It Resolved That the Family and Children’s Services Bursary in the amount of $6,000 be removed from the 2018 Budget. Carried (5:3) (See Recorded Vote) Yeas:

Councillor Dewey, Councillor Doyle, Councillor McDougall, Councillor Smith, Warden Vandewal (5)

Nays:

Deputy Warden Higgins, Councillor Inglis, Councillor Nossal (3)

Regular Meeting of Council Minutes November 15, 2017

Page 16 of 205 Minutes of Meeting held November 15, 2017

Page 4 of 10

AGENDA ITEM #a)

Motion #: 173-17

Moved By: Seconded By:

Councillor Inglis Councillor Nossal

Be It Resolved That the Parking Lot and Lane-way Repair Project Proposal be expensed from reserves and not from the levy. Lost (2:6) (See Recorded Vote) Yeas:

Councillor Inglis, Councillor Nossal (2)

Nays:

Councillor Dewey, Councillor Doyle, Deputy Warden Higgins, Councillor McDougall, Councillor Smith, Warden Vandewal (6)

Motion #: 174-17

Moved By: Seconded By:

Councillor Smith Councillor Dewey

Be It Resolved That the Parking Lot and Lane-way Repair Project Proposal be reduced to $25,000, thereby reducing the increase to the levy to $8,000. Carried (6:2) (See Recorded Vote) Yeas:

Councillor Dewey, Councillor Doyle, Councillor Inglis, Councillor McDougall, Councillor Nossal, Councillor Smith (6)

Nays:

Deputy Warden Higgins, Warden Vandewal (2)

Motion #: 175-17

Moved By: Seconded By:

Councillor Doyle Councillor Inglis

Be It Resolved That the Community Development Reserve Project Proposal be reduced to $15,000 in 2018 and increased to $35,000 in 2019. Lost (3:5) (See Recorded Vote) Yeas:

Councillor Doyle, Councillor Inglis, Councillor Nossal (3)

Nays:

Councillor Dewey, Deputy Warden Higgins, Councillor McDougall, Councillor Smith, Warden Vandewal (5) Information Reports from the Chief Administrative Officer  Reports from Council Liaison Appointees

a)

Emergency and Transportation Services - Councillor Nossal

No Report.

Regular Meeting of Council Minutes November 15, 2017

Page 17 of 205 Minutes of Meeting held November 15, 2017

Page 5 of 10

AGENDA ITEM #a)

b)

Long Term Care (Fairmount Home) - Councillor Inglis

No Report. c)

Corporate Services - Councillor Dewey

Councillor Dewey provided an overview of the Corporate Services liaison activities since the last Council meeting. d)

Planning and Economic Development - Councillor McDougall

No Report. Reports from External Boards and Committees a)

Kingston Frontenac Library Board Update - Warden Vandewal

No Report. b)

KFL&A Public Health Board Update - Councillor Doyle

Councillor Doyle provided an update of the happenings of the KFL&A Public Health Board since the last meeting. c)

RULAC, LSR and other Updates

No Report. d)

Algonquin Land Claim Update - Councillor Inglis

No Report. e)

Frontenac County Youth Justice Advisory Committee Update Councillor Nossal

No Report. f)

Housing and Homelessness Committee Update - Councillor McDougall

Councillor McDougall provided an update of the happenings of the Housing and Homelessness Committee since the last meeting.

Regular Meeting of Council Minutes November 15, 2017

Page 18 of 205 Minutes of Meeting held November 15, 2017

Page 6 of 10

AGENDA ITEM #a)

g)

Rideau Corridor Landscape Steering Committee Update - Councillor McDougall

No Report. h)

Mississippi Rideau Tay Rural Health Hub Organizing Committee Councillor Smith

No Report. i)

Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Doyle

Councillor Doyle provided an update of the happenings of the Food Policy Council of Kingston, Frontenac, Lennox and Addington since the last meeting. Reports from Advisory Committees of County Council  Return to Council Motion #: 176-17

Moved By: Seconded By:

Councillor Dewey Councillor Smith

That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 177-17

Moved By: Seconded By:

Deputy Warden Higgins Councillor Doyle

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given  Giving Notice of Motion  Regular Meeting of Council Minutes November 15, 2017

Page 19 of 205 Minutes of Meeting held November 15, 2017

Page 7 of 10

AGENDA ITEM #a)

Communications That Council consent to the following communications of interest to Council listed below be received and filed: a)

Resolution from the Municipality of Killarney regarding Zero Tolerance Against Racism [Distributed to Members of County Council October 20, 2017]

b)

Resolution from the Town of Halton Hills regarding Zero Tolerance Against Racism [Distributed to Members of County Council October 20, 2017]

c)

From the Kingston Frontenac Lennox & Addington Public Health providing it’s Response To Minister’s Expert Panel On Public Health [Distributed to Members of County Council October 27, 2017]

d)

From the City of Kingston providing a Notice of Complete Application and Public Meeting [Distributed to Members of County Council November 3, 2017]

e)

From Lisa Hirvi, Administrator, Fairmount Home, inviting members of Council to participate in Strategic Planning Sessions [Distributed to Members of County Council November 3, 2017]

f)

From the Kingston Frontenac Housing Corporation providing its October 30 2017 Agenda Package [Distributed to Members of County Council November 3, 2017]

g)

From the Kingston Frontenac Lennox and Addington Board of Health providing its Minutes of Meeting held September 20 2017 [Distributed to Members of County Council November 3, 2017]

h)

From Darywn Sproule offering his letter of resignation from the Community Development Advisory Committee and the Planning Advisory Committee [Distributed to Members of County Council November 10, 2017]

Regular Meeting of Council Minutes November 15, 2017

Page 20 of 205 Minutes of Meeting held November 15, 2017

Page 8 of 10

AGENDA ITEM #a)

i)

Invitation to the Grand Opening of the Frontenac Islands Seniors Housing Apartments Complex [Distributed to Members of County Council November 10, 2017] Other Business

a)

Resignation of Darwyn Sproule, Community Member Community Development Advisory Committee Planning Advisory Committee [See Communications h)] Motion #: 178-17 Moved By: Councillor McDougall Seconded By: Councillor Nossal Be It Resolved That the Council of the County of Frontenac accept, with regret, the resignation of Darwyn Sproule from the Community Development Advisory Committee and the Planning Advisory Committee effective immediately. And Further That By-law 2013-0020, Schedules B-3 and B-4 and be amended to reflect this resignation. Carried Public Question Period  By-Laws – General By-laws and Confirmatory By-law a)

First and Second Reading

Motion #: 179-17

Moved By: Seconded By:

Councillor Inglis Deputy Warden Higgins

Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. Carried b)

Third Reading

Motion #: 180-17

Moved By: Seconded By:

Councillor Inglis Deputy Warden Higgins

Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed. Carried Regular Meeting of Council Minutes November 15, 2017

Page 21 of 205 Minutes of Meeting held November 15, 2017

Page 9 of 10

AGENDA ITEM #a)

By-Laws a) b)

c)

To amend By-law No. 2013-0020 (Planning Advisory Committee) [Proposed By-law No. 2017-0039] To authorize the Warden and Clerk to execute an Agreement of Purchase and Sale for Lands legally described as Part of Lot 3, Con. 1, Oso, Township of Central Frontenac being Part of PIN 36237-0156. [Proposed By-law No. 2017-0040] Confirmation of Actions and Proceedings of Council [Proposed By-law No. 2017-0041] Adjournment

Motion #: 181-17

Moved By: Seconded By:

Councillor Smith Councillor Doyle

That the meeting hereby adjourn at 11:55 a.m. Carried

Ron Vandewal, Warden

Regular Meeting of Council Minutes November 15, 2017

Page 22 of 205 Minutes of Meeting held November 15, 2017

Jannette Amini, Clerk

Page 10 of 10

23ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

2017 Accessibility Advisory C o m m i t t e e R e p o r t To C o u n c i l [ s ] B r i n g i n g A c c e s s i bi l i t y Aw a r e n es s t o y o u r L o c a t i on

AGENDA ITEM #a)

24ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

W h a t We D o Duties of the Accessibility Advisory Committee: The committee shall: a) advise the councils about the legislative requirements and implementation of the accessibility standards and the preparation of accessibility reports and such other matters for which the council may seek its advice; review in a timely manner the site plans and drawings described in section 41 of the Planning Act that the committee selects in terms of how they address the accessibility needs of persons with disabilities;

c)

perform all other functions as specified by legislation.

d)

in consultation with Council and Municipal Staff, review new and existing municipal by-laws and policies as applicable;

e)

work with Council and the community at large to identify and address the needs of persons with disabilities within the community; and

f)

provide recommendations to Councils on the promotion of public awareness and understanding of the needs of persons with disabilities.

AGENDA ITEM #a)

b)

25ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

COMPOSITION OF THE COMMITTEE The FAAC is comprised of a very dedicated group of individuals, all of whom are interested in making the County more accessible to all who live, work, play or visit here.

AGENDA ITEM #a)

Frontenac Accessibility Advisory Committee Members Neil Allen, Chair – community representative for South Frontenac David Yerxa – community representative at large Margaret Knott, community representative for Frontenac Islands Kurt Halliday, community representative for Central Frontenac Ed Schlievert, community representative for North Frontenac Councillor John McDougall, Council representative Councillor Tom Dewey, Council representative

26ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

2017 Accomplishments

AGENDA ITEM #a)

• Recommended to Council’s amendments to the Integrated Accessibility Standards Regulation in compliance with amendments made to the AODA that came into effect July 1, 2017 • Recommended to Council’s the adoption of the 2018-2022 Multi-Year Accessibility Plan • Reviewed Site Plans for a proposal by the Cloyne District Historical Society to update a park area at the Barrie Hall in Cloyne which is a property owned by the municipality. • Provided input and recommendations regarding upgrades to Point Park in Sydenham

27ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

2017 Accomplishments Cont .

AGENDA ITEM #a)

• Members wrote newspaper articles regarding accessibility in the local papers • Received public comments and worked with the community to help move forward Accessible Transportation in Frontenac • Provided input and made recommendations around the development of the Age Friendly Plan • Hosted a Public Meeting and provided input on the K&P Trail including • The slope of the trail. • The need for, and location of, ramps on the trail. • The need for, location and design of, • i. rest areas, • ii. passing areas, • iii. viewing areas, • iv. amenities on the trail

28ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

Celebrating Accessibility Award International Day of Persons with Accessibility Access Award was created in 2013 Celebrating Accessibility

AGENDA ITEM #a)

The presentations will take place on November 23 in Sydenham as part of the Warden’s reception

29ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

Look What’s Happening at Frontenac County

AGENDA ITEM #a)

30ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

L o o k W h a t ’s H a p p i n g N o r t h F r o n t e n a c To w n s h i p A c c e s s ib l e M u n i c i p a l O f f i c e

AGENDA ITEM #a)

31ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

L o o k W h a t ’s H a p p i n g N o r t h F r o n t e n a c Clarendon Miller Community Hall

AGENDA ITEM #a)

32ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

Look What’s Happing In Central Frontenac 2017  Seniors Housing Task Force – A committee has been formed with the direction for allowing seniors who can not function in their homes to have a place to move to thus allowing them to stay in Central Frontenac.  Mountain Grove Library – A fully accessible library was built replacing the library that was not fully accessible.

AGENDA ITEM #a)

2018  Road 38 sidewalk ramp and crosswalk  Ramp for the barn at the Parham Fair Grounds  Signage for crosswalks  Eagle Lake Dock  Designated parking area’s at the Parham, Mountain Grove, Piccadilly, Sharbot Lake Libraries and Community Center’s  LED street lights with Wifi capability

33ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

Look What’s Happening South Frontenac

AGENDA ITEM #a)

Sydenham Point  Completed paved accessible pathways to the beach, play structure and benches  Completed accessible benches with paved pad  Installed accessible base for children’s play structure  Renovated washrooms to accessible standard with access button  Accessible water fountain installed

34ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

SYDENHAM POINT ACCESSIBLE WASHROOMS & WATER FOUNTAIN

AGENDA ITEM #a)

35ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

S Y D E N H A M P O I N T P L AY S T R U C T U R E WITH ACCESSIBLE BASE

AGENDA ITEM #a)

36ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

SYDENHAM POINT ACCESSIBLE BENCH AREA

AGENDA ITEM #a)

37ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

To w n s h i p o f S o u t h F r o n t e n a c Accessibility Accomplishments 2017 Sydenham Point Boat Launch  New accessible dock with ramp

AGENDA ITEM #a)

Perth Road Fire Hall  New fully accessible fire hall under construction  Completion expected in summer 2018

38ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

SYDENHAM POINT ACCESSIBLE DOCK AT THE BOAT RAMP

AGENDA ITEM #a)

39ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

STATION 6 FIRE HALL UNDERWAY

AGENDA ITEM #a)

40ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

STATION 6 FIRE HALL UNDERWAY

AGENDA ITEM #a)

41ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

STATION 6 FIRE HALL UNDERWAY

AGENDA ITEM #a)

42ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

TOWNSHIP OF SOUTH FRONTENAC ACCESSIBILITY ACCOMPLISHMENTS 2017

Battersea Park Play Structure  In cooperation with the Battersea fundraising team, installed play structure with accessible features

AGENDA ITEM #a)

Glendower Hall  Awaiting final draft of plans for accessible entrance and ramp

43ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

BATTERSEA PLAY STRUCTURE

AGENDA ITEM #a)

44ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

BATTERSEA PLAY STRUCTURE

AGENDA ITEM #a)

45ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

BATTERSEA PLAY STRUCTURE

AGENDA ITEM #a)

46ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

Look What’s Happing In Frontenac Islands Township

AGENDA ITEM #a)

• Five Unit Seniors Apartment Building geared for accessible living • Accessible washrooms Transfer Site Community Centre Grounds Community Hall • Accessible entrance to Wolfe Island Community Hall • Curb cuts for accessible access • Accessible access doors Howe Island Library and Municipal Building

47ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

Seniors Apartment Building Geared For Accessible Living

AGENDA ITEM #a)

48ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

Seniors Apartment Building Geared For Accessible Living

AGENDA ITEM #a)

49ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

Seniors Apartment Building Geared For Accessible Living

AGENDA ITEM #a)

50ofofLegislative 205 Ms. Jannette Amini ,Page Manager Services/Clerk, will provide…

QUESTIONS?

AGENDA ITEM #a)

AGENDA ITEM #b)

Report 2017-153 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

December 20, 2017

Re:

Corporate Services – Annual Report of the County of Frontenac Integrity Commissioner

Recommendation Resolved That the Council of the County of Frontenac receive the Annual Integrity Commissioner Report dated December 8, 2017 from Ronald Price, Q.C. attached to this report as Appendix A Background The Municipal Act, 2001 authorizes a municipality to establish a Code of Conduct for members of Council and local boards of the municipality. The Act further authorizes a municipality to appoint an Integrity Commissioner who reports to Council and who is responsible for performing in an independent manner, the application of the Code of Conduct. On April 16, 2014, Council appointed Dr. Ron Price, a Professor Emeritus in the Faculty of Law at Queen’s University in Kingston, as the County’s Integrity Commissioner. Dr. Price teaches an Alternative Dispute Resolution Course which includes Mediation, Arbitration and Conflict Resolution topics. Comment As part of responsibilities of Integrity Commissioner for the County of Frontenac under Section 13 of the Code of Conduct for Members of County Council and Committees, Mr. Price has provided his annual report, attached as Appendix A, which sets out the work of the Integrity Commissioner over the past year. Sustainability Implications Good governance is critical to the sustainability of a community.

51Annual of 205Report of the County of Frontenac Int… 2017-153 Corporate Page Services

AGENDA ITEM #b)

Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Ron Price, Integrity Commissioner Susan Brant, Director of Corporate Services/Treasurer.

Recommend Report to Council Corporate Services – Annual Report of the County of Frontenac Integrity Commissioner December 20, 2017

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AGENDA ITEM #b)

Ronald R. Price, Q.c. Integrity Commissioner for County ofFrontenac 164 Fairway Hill Cr. Kingston, Ontario K7M 2B4 Tel.: (613) 544-3492

Fax: (613) 544-5642 December 11, 2017

BY FAX

(613) 548-8460

Jannette Amini, Dipl.M.M., CMO Manager of Legislative Services/Clerk Corporate Services County of Frontenac 2069 Battersea Road, Glenburnie ON KOH 1S0

Dear Ms Amini: Re:

2017 Annual Report of the Integrity Commissioner

In follow up to our telephone discussion last week , I now send herewith my updated and considerably expanded 2017 Annual Report. Please ignore the earlier version sent on December 8th , and accept and distribute this as my correct Annual Report. Thank you.

f!1¥( r~ Ronald R. Price , a.c.

Integrity Commissioner County of Frontenac

53Annual of 205Report of the County of Frontenac Int… 2017-153 Corporate Page Services

AGENDA ITEM #b) I-‘ACiE

OFFICE OF THE INTEGRITY COMMISSIONER COUNTY OF FRONTENAC

2017 ANNUAL REPORT OF THE INTEGRITY COMMISSIONER FOR THE COUNTY OF FRONTENAC

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RONALD R PRICE

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COMMISSIONER’S REMARKS AND OVERVIEW This is the second year that I have served as Integrity Commissioner fo r the County of Frontenac, In the first year there were no matters referred to me. Hence there was nothing of consequence to w arrant submitting a Report. In 2017, there was a ref erral- one involving a substantial ‘om plaint and requ irin g a full analysis and set of Reasons for my disposition of the cornplaint. As required by paragraph 11.5 of the County of Frontenac Code of Conduct, it was my responsibility to file with the Council a final report on the complaint. That report was duly filed , and is to be consid ered as part of th is Annual Report.

MANDATE

The statutory role of t he Integrity Commissioner is set out in Section 223 .3 of the Municipal

Act, 2001:

Integrity Commissioner 223.3(1) Without lim iting sections 9, 10 and 11, those sections authorize the municipality to appoint an Integrity Commissioner who reports to council and who is responsible fo r performing in an independent mann er the functions assigned by the mun icipality with respect t o,

[a] the application of th e cod e of conduct for members of coun cil and the code of conduct for members of local boards or of either of them ; (b) the application of any procedures, rules and pol icies of the municipality and local boards governing the eth ical behaviou r of members of coun cil and of local boards or of either of them; or (c) bot h of clauses (e) and [b] .

As Integrity Commissioner, I have the powers of inquiry as well as a duty of confidentiality and reporting requi rement s as follows: • I report directly to Council on matters related t o the Code of Conduct and other po licies, rules or procedu res relat ed to eth ics for Council; and .• I have the power to undertake inve stigat ion int o complaints alleging contraventions of the applicable code of conduct while respecting confidentiality.

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Council also has the authority to assign additional powers and duties to the Integrity Commissioner (See Appendix “A” to the Code of Conduct) The past year has brought much anticipated introduction of amendments to the Municipal Act, 2001 and the Municipal ConflIct of Interest Act. On November 16, 2016, the Minister of Municipal Affairs introduced Bill 68, the MDdernizing Ontario’s Municipal Leglslatian Act, 2017, which included significant changes intended to enhance municipal accountability and transparency. The legislation is now newly enacted. In brief and partial summary, and in relevant part, the new legislation:- combines and harmonizes substantially the Municipal Conflict of Interest and Integrity Commissioner systems; contains a more comprehensive list of duties and functions of an Integrity Commissioner, including education, outreach, providing of advice (on Code and MCI Act) and ‘own initiative’ inquiries; and requires all municipalities to have Codes of Conduct and “access to” integrity Commissioners who perform all functions of an Integrity Commissioner. The changes made through the MOML Act will come into effect in phases. While some sections ofthe Act came into force on Royal Assent, many oft he sections will come into force on dates to be proclaimed. A phased approach to proclamation has been announced, which would bring certain amendments into force on January 1, 2018 and March I, 2019. It is this second proclamation date that is relevant to this Report. It will bring into force changes to the municipal accountability and transparency framework that include provisions respecting codes of conduct, the duties of the Integrity Commissioner, conflict of interest and some mandatory policies. In consequence, the role of your Integrity Commissioner will change in the ways outlined In the MOML Act on the March I, 2019 effective date . As well, in light of the changes, Council would be well advised to review the content of its Code of Conduct with a view to this implementation date . I will reference one prospective expansion of the role of your Integrity Commissioner now. The following appears in the 2017 Annual Report of the Integrity Commissioner for Ottawa:“Consistent with a trend observed in my 2016 Annual Report, awareness and use of the informal complaint process has continued to grow. In those cases where a complaint requires some intervention on my part, I am encouraged by the willingness of all parties to work towards a resolution to the satisfaction of all involved. As I observe the growing number of reports from colleagues across the Province, J recognize the effectiveness of the informal complaint process to resolve some matters that do not benefit from a formal investigation and are more appropriately resolved through mediation.” Under the Code of Conduct for the County of Frontena c (para. 11.1), the Integrity Commissioner “may attempt to settle … [a] … complaint”. However, this is only in the context of investigation of a formal complaint. It is not, under the existing provisions of the Frontenac County Code, authorized as part of an informal complaint resolution system.

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Those involved in my appointment as Integrity Commissioner will know that I am an experienced mediator, and in another capacity am Director of the Mediation Centre of Southeastern Ontario (MCSO). MCSO has been providing mediation and conflict resolution services-and also intensive training meeting the qualifying standards for acceptance in the field – since 2001. Should council decide to consider facilitation of informal resolution of complaints, as is done in some other jurisdictions in the Province, this experience can be called upon in my role as Integrity Commissioner.

MUNICIPAL INTEGRITY COMMISSiONERS OF ONTARIO (MICO)

The Municipal Integrity Commissioners of Ontario (MICO) is an informal mutual assistance organization of Integrity Commissioners appointed in jurisdictions across the Province, formed some years ago and expanded with the appointment of an increasing number of ICs in recent years . It currently has more than thirty Members. MICO has evolved into a substantial professional resource for is Members. Typically when an IC somewhere has a new or problematic issue to deal with, s/he can send it out on the email network to all of the Members. In short order there will be a number of responses, again shared with all, drawing upon the knowledge and experience to be found among the Group. This is an exceptional resource, because among the Membersh ip of MICO can be found some of the most accomplished Municipal Law professionals and academics in Ontario. One need only contemplate the cost of these contributions if one had to pay professional fees to obtain the advice on retainer. I make it my practice to retain all of these shared group emails of value. I expect others do as well. There are now within MICO discussions about setting up a Library system to centralize and house the resource. I have made it my practice to forward to the CAO of Frontenac County any of these group communications that I think may be useful to his office. MICO holds one-day Conferences around the Province twice a year. Other persons with information to contribute (e.g., the Provincial Ombudsman) are invit ed to take part. These Sessions serve as a continuing education and training vehicles for MICO Members. MICO was especially active when the MOML Act was introduced. There were special meetings arranged to review the draft legislation and to make submiss ions to the Legislature. Under the leadership of the IC for Toronto, working groups were established to consider topics listed below and others:- Standards for Integrity Commissioners; Best Practices for Complaint Protocols; Reviewability of Code Decisions; Ontario Ombudsman’s Review of IC

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matters/decisions/investigations; ExternallC Issues/ Drafting Codes of Conduct; and the Integrity Commissioners Report. When Council comes to consider any possible changes to Its Code of Conduct, there is this considerable resource available to you should you want It. For example, one issue over which there has been informed differences of opinion is the desirability of requiring an Affidavit upon the filing of a complaint.

REPORT TO COUNCIL ON COMPLAINT DEALT WITH IN 2017

The compla int requiring full consideration by the Integrity Comm issioner was initiated on January 9, 2017 by the President of the Hartington Community Association against the Mayor and a Councillor of the Township of South Frontenac who also sit on the Frontenac Council. As noted, the full Report is on file as required by the Code, and is available to Members of Council as Council procedures permit. The Report conta ins all documentation in the case, including the initiat ing documents filed, the submissions of Counsel for the Complainant at two stages of the process, and two set s of Reasons by the Integrity Commissioner. Little purpose would be served by replicating that documentation here . What follows is summary and commentary. What has been striking to this participant in the complaint process, as Integrity Commissioner, is how badly the compla int was conceptualized and given evidentiary support. For this, one is expected to look to Counsel. The essence of the complaint was that the two named Respondents, by receiv ing inf orm at ion and hearing argument on a matter as Council Members of both the Frontenac County Council and the Council for the Township of South Frontenac, where differing opinions and arguments were being heard, made themselves legally vulnerable under pr inciples of Administrative Law. The submission in brief was that participating in deliberations of one Council compromised their entitlement to participate in deliberations of the other. In the primary part of the compla int, the Complainant asserted a litany of standard grounds for redres s under Administrative Law:- breach of confidentiality; breach of solicitor-client privilege ; breach of common int erest priv ilege; breach of fiduc iary duties; and conflict of interest. There Is extensive literature on each of these, some of it quite arcane. This is the comfort zone of experienced litigation lawyers. In supplement to th is, the complaint asserted various claims against the County itself separate from the claim s against t he named Respondents. The factual assumption underlying the claims against the named Respondents, and Inferentially some of the other claims, was that the proceed ings in both Councils we re “in camera meetings”

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I<UNALU I< I"I<1 L1:.

to the Ethical Risks Associated with the Two-TIered Municipal and County Council Representative Structure -Inherent in the Provisions of the County of Frontenac Code of Conduct 2013”. Iwill be making no further reference to the Advisory Opinion in this Report other than to note that its conclusions appear inconsistent with judicial opinions on the position that the document takes. The Advisory Opinion is being filed with Council for any Councillors who may want access to It. It would take discussion of the follow-up submission and the integrity Commissioner’s response

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should attend in camera sessions where the matters concerning anything to do with the OMB process etc . raised in the Complaint are being addressed .” I set out here in brief portions of my response :" I suggest to you that the concept of a ‘Complaint’ under the Code of Conduct is in fact premised on some degree of impropriety, as a close read ing of the Code makes plain. Remedying dysfunction can be a desired part of a Complaint pro cess. However, the Compla int process - and the assigning of blame to individual Councillors - is not to be the vehicle of choice for revising a Code or addressing larger systemic issues. Indeed, not only is it not the vehicle of choice, to do this in most cases would be questionable If not even unethical …", Elsewhere, Counsel for the Complainant makes the following point:" [Wl e note the opinion overlooks Subsection 15.1 (iii) ofthe County’s Code of Conduct, which permits ‘censure includ ing [but dearly not limited to] removal from appointments to an Advisory Committee of Council. Based on the foregoing, the opinion appears to be of little if any relevance, and there is more than sufficient basis for you as Integrity Comm issioner to further assess the Complaint" . Set out below is the Integrity Commissioner’s response:tr … [Y]ou refer to the possibility of ’ censur e’ under para. 15.1 (iii) that, in your words, ’the op inion overlooks’. The ‘overl ooking’ was on your part in reading int o para. 15.1 (iii) on behalf of the Complainant a power that I do not have. The Int egrity Cornrnlssioner’s powers are limited to recommending a sanction only where ’the member has contravened the code of conduct’ .

[Addendum : Here t here has been no finding that a " mem ber has contravened the code of conduct" - the very words found in para . 15.1 (iii) itself.]

It seems to me that what your Client wan t s - as especially evidenced by the Advisory Opinion - is a forum for seeking a review of the Code of Conduct and/or related procedural directives. I offer two suggestions in regard to this. One is that you seek meetings with the two Councils to request a hearing by each on your proposals. The second is to alert you to the likelihood that Codes of Conduct for all municipalities are probably up for rev iew in the near future as part of what will be expected, and possibly even required, when Bill 68 comes into effect."

It is the responsibility of the Integrity Commissioner to report fully on a matter that raises issues of this kind bearing on the Code of Conduct provisions.

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THIS IS MY ANNUAL REPORT PURSUANT TO PARAGRAPH 13.4 OF THE CODE OF CONDUCT OF THE COUNTY OF FRONTENAC THIS 8t h DAY OF DECEMBER, 2017.

fl2v4tlJ~ RONALD R. PRICE. Q.C. INTEGRITY COMMISSIONER COUNTY OF FRONTENAC

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16

AGENDA ITEM #c)

Report 2017-154 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

December 20, 2017

Re:

Corporate Services – Consideration of a Joint Integrity Commissioner Services for the Frontenacs

Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Consideration of a Joint Integrity Commissioner Services for the Frontenacs report for information; And Further That, the Council of the County of Frontenac authorize the Clerk to prepare a Request for Proposal (RFP) for a Frontenac County/Local Municipal Integrity Commissioner. Background Bill 68, Modernizing Ontario’s Municipal Legislation Act, 2016 was introduced in the Legislature on November 16, 2016 and received Royal Ascent on May 30, 2017. The legislation introduces changes to municipal governance, including amendments to the Municipal Act, 2001 and the Municipal Conflict of Interest Act. Comment Bill 68 brings with it various amendments to the Municipal Act concerning Integrity Commissioners. A new subsection 223.3 (1.1) of the Act requires municipalities that have not appointed an Integrity Commissioner to make arrangements for all of the responsibilities listed in subsection 223.3 (1) to be provided by a Commissioner of another municipality. A new subsection 223.3 (1.2) of the Act requires municipalities that have appointed an Integrity Commissioner but have not assigned functions with respect to one or more of the responsibilities set out in subsection 223.3 (1), to make arrangements for those responsibilities to be provided by a Commissioner of another municipality. Subsection 223.3 (1) of the Act is amended to expand the list of responsibilities of the Integrity Commissioner beyond the existing mandate which includes the application of the code of conduct and other rules governing ethical behaviour of members. These include:

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AGENDA ITEM #c)

  1. The application of the code of conduct for members of council and the code of conduct for members of local boards.
  2. The application of any procedures, rules and policies of the municipality and local boards governing the ethical behaviour of members of council and of local boards.
  3. The application of sections 5, 5.1 and 5.2 of the Municipal Conflict of Interest Act to members of council and of local boards.
  4. Requests from members of council and of local boards for advice respecting their obligations under the code of conduct applicable to the member.
  5. Requests from members of council and of local boards for advice respecting their obligations under a procedure, rule or policy of the municipality or of the local board, as the case may be, governing the ethical behaviour of members.
  6. Requests from members of council and of local boards for advice respecting their obligations under the Municipal Conflict of Interest Act.
  7. The provision of educational information to members of council, members of local boards, the municipality and the public about the municipality’s codes of conduct for members of council and members of local boards and about the Municipal Conflict of Interest Act. New subsections 223.3 (6) and (7) require municipalities to indemnify Integrity Commissioners or any persons acting under the instructions of that officer for costs reasonably incurred in connection with the defence of certain proceedings. A new section 223.4.1 sets out rules that apply if a Commissioner conducts an inquiry, on application from an elector, as defined in the Municipal Conflict of Interest Act, or a person demonstrably acting in the public interest, concerning an alleged contravention of section 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act. Other related amendments are made to sections 223.3, 223.4 and 223.5. Certain rules apply with respect to inquiries and other matters during regular elections. In addition, it will be mandatory for municipalities to adopt and maintain a policy governing “the relationship between members of council and the officers and employees of the municipality”. There are no specific criteria set out in the legislation as to the principles to be applied in the formulation of such a policy. The Frontenac CAO’s group have met on several occasions to review the potential implications of Bill 68, and discuss opportunities related to working together for common local processes and enforcement for municipal codes of conduct. Given that this legislation has now received Royal Ascent and Proclamation has been set for March 1, 2019, the member municipalities have initiated the process of updating and/or drafting a Code of Conduct for Recommend Report to Council Corporate Services - Consideration of a Joint Integrity Commissioner Services for the Frontenacs December 20, 2017

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Page 2 of 4

AGENDA ITEM #c)

Members of Council, Complaint(s) Policy and Council-Staff Relations Policy, and have indicated a staff level preference for a County led solution with respect to the appointment of an Integrity Commissioner. If County Council determines this to be the preferred solution, we would be asking the local municipalities to pass resolutions to approve the participation in the establishment of a joint Integrity Commissioner position. Within Frontenac County, to date, the County of Frontenac is the only municipality that has proceeded with the appointment of an Integrity Commissioner. As previously mentioned, Frontenac County and some member municipalities, have a Council Code of Conduct, however, there are limited enforcement provisions. While a code of conduct was previously not mandatory, Bill 68 now makes it mandatory, including enforcement and a local complaint process, in addition to a Complaint and Council-Staff Relations Policy. If councils wish to proceed with an updated code of conduct which includes provisions for enforcement, it is the recommendation of the Frontenac CAO/Clerk’s Group to undertake a Request for Proposal (RFP) process, to be led by the Clerk of the County of Frontenac to seek out the services of an Integrity Commissioner, to be appointed over a five-year contract for either “fee for service” or a “retainer plus fee for service” basis. In order to allow other local municipalities to appoint the same Integrity Commissioner, if their respective councils wish to do so, the RFP would include a provision that the chosen individual or firm could be crossappointed by County Council together with one or more other municipal councils as the Integrity Commissioner for all of the municipalities. This would allow for consistency for Councillors and the public at both the Upper and Lower Tiers. The process could include a candidate search, screening and hiring process conducted by a panel, including the County CAO and/or Clerk, with the four Township CAOs. The panel would then make a recommendation to all Frontenac member municipalities for its approval. Finally, it should be noted that harmonizing codes of conduct and having the same integrity commissioner will reduce the potential for complainants to have access to two or more integrity commissioners for the same issue. For example where there may be a shared service (e.g., a single CBO) or shared responsibility (e.g., planning). In the absence of this type of cooperation, municipalities may receive convergent opinions or be subject to two investigations under two codes of conduct, that may provide different guidance to the commissioner. Ultimately, this approach will save time and money while providing citizens with access to a valuable service. All four Townships have expressed interest in participating in the joint process for securing the services of an Integrity Commissioner and have submitted a resolution of support from their respective Councils;

Recommend Report to Council Corporate Services - Consideration of a Joint Integrity Commissioner Services for the Frontenacs December 20, 2017

65Consideration of 205 2017-154 Corporate Page Services of a Joint Integrity Commissio…

Page 3 of 4

AGENDA ITEM #c)

Sustainability Implications The implementation of shared services will help ensure the continued economic viability of the County as well as appropriate stewardship of County resources. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Member Municipalities

Recommend Report to Council Corporate Services - Consideration of a Joint Integrity Commissioner Services for the Frontenacs December 20, 2017

66Consideration of 205 2017-154 Corporate Page Services of a Joint Integrity Commissio…

Page 4 of 4

AGENDA ITEM #d)

Report 2017-155 Council Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

December 20, 2017

Re:

Corporate Services – 2018 Tax Ratios and Tax Rate Reductions

Recommendation Resolved That the Council of the County of Frontenac accept this Corporate Services – 2018 Tax Ratios and Tax Rate Reductions report; And Further That Council consider a by-law, introduced later in the meeting, to reconfirm for 2018 the tax ratios and tax rate currently in place. Background The Municipal Act, subsection 308 (2) requires the County to establish tax ratios. Tax ratios are defined in subsection 308 (3) as “the ratios that the tax rate for each property class must be to the tax rate for the residential property class where the residential property class tax ratio is 1.” The County is required under section 308 (5) of the Act to pass a by-law on or before April 30th each year to establish tax ratios for that year for the upper-tier municipality and its lower tiers. According to the Fair Housing Plan, the Province implemented a mandatory New MultiResidential property class province-wide for 2017 to ensure municipalities tax multiresidential buildings at a similar rate as other residential properties. This mandate will support and encourage development of new, purpose-built rental housing as a step to improve housing affordability in the rental market. Only properties with a building permit date of April 20, 2017 or later would receive this new coding by MPAC. The County did not have the previously optional NT class so the mandatory default ratio of 1.0 is required for this class.

672018 of 205 2017-155 Corporate Page Services Tax Ratios and Tax Rate Reductions

AGENDA ITEM #d)

Landfill properties were previously classed as commercial and in discussion with the Township Treasurers it was determined that it is appropriate to keep these properties at the residential tax rate similar to its prior treatment, The total assessment for landfills is $109,028 included under Payments in Lieu. Vacant commercial property is assessed at 70% of the commercial rate and vacant industrial property is taxed at 65% of the industrial as prescribed in the Act. The tax ratio for the farm property class prescribed under the Assessment Act is 0.25 or such lower tax ratio as the upper-tier municipality or single-tier municipality may establish. The tax ratio for the managed forests property class prescribed under the Assessment Act is 0.25. Comment It is necessary to review the tax ratio by-law each year prior to the presentation of a new budget. However it was agreed in 1998 that all assessment classes should be taxed equally, excluding those for which special consideration must be given according to legislation. At that time, and it continues, this acceptance of fair taxing practices can be implemented without having significant implications for any one property class. The current tax ratios and tax rate reductions are: ASSESSMENT CLASS

TAX RATIO

Residential & Farm Residential

1.0000

Multi-Residential

1.0000

New Multi-Residential

1.0000

Commercial Occupied

1.0000

Industrial Occupied

1.0000

Landfills

1.0000

Pipeline

0.7000

Farmland

0.2500

Managed Forests

0.2500

Recommend Report to Council Corporate Services –2018 Tax Ratios and Tax Rate Reductions December 20, 2017

682018 of 205 2017-155 Corporate Page Services Tax Ratios and Tax Rate Reductions

Page 2 of 3

AGENDA ITEM #d)

SUBCLASSES

Vacant Land, Vacant Units and Excess Land

TAX RATE REDUCTION

30%

In the Commercial Property Class Vacant Land, Vacant Units and Excess Land

35%

Subclasses in the Industrial Property Class First Subclass of Farmland Awaiting Development for all Property Classes

65%

Second Subclass of Farmland Awaiting 30% Development for all Property Classes

Sustainability Implications Within Directions for Our Future, the vision statement associated with Capacity Building and Governance states that “Government decision-making processes are clear, forward thinking and focused on the longer term.” In 1998 County Council decided to tax all classes equally and maintain a competitive tax structure. Organizations, Departments and Individuals Consulted and/or Affected Township of North Frontenac Township of South Frontenac Township of Central Frontenac Township of Frontenac Islands

Recommend Report to Council Corporate Services –2018 Tax Ratios and Tax Rate Reductions December 20, 2017

692018 of 205 2017-155 Corporate Page Services Tax Ratios and Tax Rate Reductions

Page 3 of 3

AGENDA ITEM #e)

Report 2017-156 Recommend Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/ Treasurer

Date of meeting:

December 20, 2017

Re:

Corporate Services – 2018 DRAFT Budget Revision

Recommendation Resolved That the Council of the County of Frontenac receive this Corporate Services – 2018 Draft Budget Revision Report And Further That Council amend the budget to reflect the adjustments outlined in the report. Background Council considered the budget on November 15, 2017 and directed amendments to the 2018 budget as outlined below. Comment This report brings to Council’s attention, the directed budget amendments and information received after November 15th and the budget implications. At Council’s direction, the 2018 budget has been amended to remove the $6,000 Family and Children’s Services bursary request and a $6,400 reduction to the County’s cost of the parking lot and laneway project proposal from $14,400 to $8,000. On November 16 we received notice from KFL&A Public Health that the increase to the Health Unit requisition in 2017 will be 1.5%, $3,727 less than originally budgeted. During the budget deliberations of October 25, the Committee of the Whole recommended, which was later endorsed at the November 15 Council meeting, that $10,000 be allocated to the Frontenac Transportation Services (FTS) for a one year pilot for Accessible senior’s transportation which is to be funded from the Seniors Transportation Reserve and to be monitored for success. It was later clarified that the request from FTS for accessible transportation services included both seniors and

702018 of 205 2017-156 Corporate Page Services Draft Budget Revision

AGENDA ITEM #e)

individuals. As such, staff are recommending a wording change in the budget to allow $10,000 to be allocated to the Frontenac Transportation Services to fund a one year pilot project to provide accessible transportation for seniors requiring an accessible ride and for individuals requiring a wheel chair to non-medical rides. This is an “intent” change only and makes no financial changes to the budget. Financial Implications To maintain the service delivery as recommended by Council at the November 15 Council meeting, the following adjustments are proposed:   

The 2018 Levy before Project Proposals & External Agencies has been decreased by $3,727 due to the change in the Health Unit requisition. The Project Proposals have been decreased by $6,400 due to the reduction of the County’s cost of the parking lot and laneway project proposal from $14,400 to $8,000. The External Agencies Requests have been decreased by $6,000 due to the removal of the $6,000 Family and Children’s Services bursary request.

The overall levy increase is 3.83% (3.18% levy plus 0.65% dedicated levy for capital).

2018 Levy $ 2017 Levy 2018 Levy before Project Proposals & External Agencies

%

9,351,827 9,452,218

Levy Increase Estimated Growth

100,391 -47,694

1.07% -0.51%

2018 Project Proposals

77,150

0.82%

Levy Increase after Project Proposals and Estimated Growth

129,846

1.39%

Prior Year Projects - Wolfe Island Ambulance Service Year 3 of 3 & City of Kingston Ambulance Service Enhancement Year 2 of 3

166,782

1.78%

1,061

0.01%

2018 Levy after Prior Year Approved Projects & External Agencies

297,689

3.18%

Dedicated Capital Levy 2018

60,787

0.65%

Total 2018 Levy Increase

358,476

3.83%

External Agencies Requests

Organizations, Departments and Individuals Consulted and/or Affected Recommend Report to Council Corporate Services – 2018 Draft Budget Revision December 20, 2017

712018 of 205 2017-156 Corporate Page Services Draft Budget Revision

Page 2 of 2

AGENDA ITEM #f)

Report 2017-157 Council Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

December 20, 2017

Re:

Corporate Services – 2018 Tax Rate

Recommendation Whereas the 2017 Assessment roll for the 2018 tax calculations was received on December 8, 2017; Resolved That Council of the County of Frontenac accept this Corporate Services – 2018 Tax Rate report; And Further That Council consider a by-law, introduced later in the meeting, to establish the 2018 tax rates. Background The Budget Policy adopted in July 2015, indicates that County Council will pass the budget prior to year-end in non-election years. The Municipal Property Assessment Corporation (MPAC) distributed the 2017 roll for the 2018 tax year in mid-December. Comment Assessment in the County has increased by 2.80% of which 0.51% relates to growth and the remainder is as a result of assessment.

722018 of 205 2017-157 Corporate Page Services Tax Rate

AGENDA ITEM #f) 2017 CVA Assessment for 2018 tax year. Tax Class

2017

2016-2017

Current Value Assessment for 2018 tax year

% change

$ Residential & Farm Residential

5,351,072,497

2.32%

Multi-Residential

6,005,925

5.43%

Commercial Occupied

49,146,924

2.04%

Commercial Vacant

1,138,924

27.27%

38,750

5.80%

15,756,063

7.67%

712,381

-3.02%

Farmland

155,377,159

17.88%

Managed Forests

24,743,449

16.32%

Payments in Lieu (PIL)

20,432,453

6.41%

Exempt

137,934,674

3.57%

TOTAL

5,762,359,199

2.80%

Parking Lot Industrial Occupied Industrial Vacant

The County relies heavily on its residential ratepayers as 92.86% of current value assessment and 97.86% of weighted taxable assessment is residential. The following table depicts the shift in total share of the assessment between tax classes. Tax Class

2017

2018

% total

% total

Residential & Farm Residential

93.30%

92.86%

Multi-Residential

0.10%

0.10%

Commercial Occupied

0.86%

0.85%

Commercial Vacant

0.02%

0.02%

Parking Lot

0.00%

0.00%

Industrial Occupied

0.26%

0.27%

Industrial Vacant

0.01%

0.01%

Farmland

2.35%

2.70%

Managed Forests

0.38%

0.43%

Payments in Lieu (PIL)

0.34%

0.36%

Exempt

2.38%

2.40%

Recommend Report to Council Corporate Services – 2018 Tax Rates December 20, 2017

732018 of 205 2017-157 Corporate Page Services Tax Rate

Page 2 of 7

AGENDA ITEM #f) The following table shows the shift in each Township’s share of the overall weighted assessment in the County. Share of Taxable Assessment

2018

2017

Frontenac Islands

9.38%

9.38%

South Frontenac

58.34%

58.32%

Central Frontenac

16.30%

16.29%

North Frontenac

15.98%

16.01%

Budget Levy Increase: Growth in assessment, in addition to transfers from reserves are used to mitigate the budget levy increase on the base budget as well as the project proposals to 1.39% increase, which is below the August 2017 CPI of 1.5%. Council’s prior year commitments to phase in the Land Ambulance services to Wolfe Island and the City of Kingston, along with the increase in contributions to the University Hospitals Kingston Foundation brings the increase to 3.18%. The dedicated capital levy of 0.65% brings the overall tax increase in 2018 to 3.83%

Recommend Report to Council Corporate Services – 2018 Tax Rates December 20, 2017

742018 of 205 2017-157 Corporate Page Services Tax Rate

Page 3 of 7

AGENDA ITEM #f) 2018 Levy $ 2017 Levy 2018 Levy before Project Proposals & External Agencies

%

9,351,827 9,452,218

Levy Increase Estimated Growth

100,391 -47,694

1.07% -0.51%

2018 Project Proposals

77,150

0.82%

Levy Increase after Project Proposals and Estimated Growth

129,846

1.39%

Prior Year Projects - Wolfe Island Ambulance Service Year 3 of 3 & City of Kingston Ambulance Service Enhancement Year 2 of 3

166,782

1.78%

1,061

0.01%

2018 Levy after Prior Year Approved Projects & External Agencies

297,689

3.18%

Dedicated Capital Levy 2018

60,787

0.65%

Total 2018 Levy Increase

358,476

3.83%

External Agencies Requests

County Tax Rate: Each ratepayer in the County pays the same County rate within the same tax class. The tax rate calculations are shown in Schedules A – C. The residential tax rate is .0017844628, which will result in an additional $3.25 per $100,000 of residential assessment. Schedule A provides the tax rate by RTC code and by Township. Schedule B provides the Payments in Lieu for 2018. Schedule C provides the weighted assessment and tax rate calculation. Sustainability Implications Sustainability is dependent on good governance and stewardship of County resources. Organizations, Departments and Individuals Consulted and/or Affected MPAC

Recommend Report to Council Corporate Services – 2018 Tax Rates December 20, 2017

752018 of 205 2017-157 Corporate Page Services Tax Rate

Page 4 of 7

762018 of 205 2017-157 Corporate Page Services Tax Rate

SCHEDULE A COUNTY OF FRONTENAC 2018 Budget SCHEDULE A: 2018 SUMMARY OF TAXES RAISED BY COUNTY OF FRONTENAC TAX RATES SET OUT BELOW Assessment Class

Frontenac Islands CVA

Residential & Farm Residential Multi-residential Commercial Occupied Commercial Vacant Commerical New Construction

Tax Rate

483,450,293

0.00178446

South Frontenac Dollars Raised 862,699

CVA

Tax Rate

3,129,927,415

0.00178446

Central Frontenac Dollars Raised 5,585,239

CVA

Tax Rate

872,105,689

0.00178446

North Frontenac Dollars Raised 1,556,240

CVA

Tax Rate

865,589,100

0.00178446

Dollars Raised 1,544,612

0

0.00178446

0

5,194,425

0.00178446

9,269

811,500

0.00178446

1,448

0

0.00178446

0

4,103,526

0.00178446

7,323

22,929,110

0.00178446

40,916

10,307,236

0.00178446

18,393

4,417,261

0.00178446

7,882

0

0.00124912

0

629,650

0.00124912

787

298,508

0.00124912

373

193,770

0.00124912

242

698,550

0.00178446

1,247

4,531,215

0.00178446

8,086

926,300

0.00178446

1,653

1,233,726

0.00178446

2,202

Commericial Excess New Construction

0

0.00124912

0

0

0.00124912

0

0

0.00124912

0

16,996

0.00124912

21

Parking Lot

0

0.00178446

0

38,750

0.00178446

69

0

0.00178446

0

0

0.00178446

0

35,550

0.00178446

63

1,461,545

0.00178446

2,608

469,294

0.00178446

837

813,832

0.00178446

1,452

0

0.00115990

0

487,950

0.00115990

566

13,881

0.00115990

16

27,100

0.00115990

31

11,200,492

0.00178446

19,987

1,723,700

0.00178446

3,076

0

0.00178446

0

51,650

0.00178446

92

165,350

0.00115990

192

18,100

0.00115990

21

0

0.00115990

0

0

0.00115990

0

52,036,543

0.00044612

23,214

84,917,783

0.00044612

37,883

15,791,843

0.00044612

7,045

2,630,990

0.00044612

1,174

287,150

0.00044612

128

9,690,609

0.00044612

4,323

10,404,598

0.00044612

4,642

4,361,092

0.00044612

914,853

3,261,550,252

5,692,843

911,128,849

1,590,647

879,335,517

Industrial Occupied Industrial Vacant Industrial New Construction Industrial Excess New Construction Farmland Managed Forests TOTALS

551,977,454

1,946 1,559,654

AGENDA ITEM #f)

772018 of 205 2017-157 Corporate Page Services Tax Rate

Schedule B COUNTY OF FRONTENAC 2018 Budget 2018 SUMMARY OF TAXES RAISED BY PAYMENTS-IN-LIEU TO COUNTY OF FRONTENAC TAX RATES SET OUT BELOW

Dollars Raised

CVA

Tax Rate

North Frontenac

Central Frontenac

South Frontenac

Frontenac Islands

Assessment Class

Dollars Raised

CVA

Tax Rate

Dollars Raised

Tax Rate

CVA

Dollars Raised

CVA

Tax Rate

135,500

0.00175201

237

2,532,100 0.00175201

4,436

2,637,550 0.00175201

4,621

4,793,200 0.00175201

8,398

0

0.00175201

0

0.00175201

0

0.00175201

0

0.00175201

0

401,850

0.00169267

680

4,278,500 0.00169267

7,242

2,371,350 0.00169267

4,014

3,138,475 0.00169267

5,312

Commercial Vacant

0

0.00122640

0

0.00122640

0

0.00122640

0

34,900 0.00122640

43

Parking Lot

0

0.00122640

0

0.00122640

0

0.00122640

0

0.00122640

0

Landfill

0

0.00000000

0

79,100 0.00175201

139

9,650 0.00175201

17

20,278 0.00175201

36

Industrial Occupied

0

0.00175201

0

0.00175201

0

0.00175201

0

0.00175201

0

Industrial Vacant

0

0.00113880

0

0.00113880

0

0.00113880

0

0.00113880

0

Farmland

0

0.00043800

0

0.00043800

0

0.00043800

0

0.00043800

0

Managed Forests

0

0.00043800

0

0.00043800

0

0.00043800

0

0 0.00043800

0

Residential & Farm Residential Multi-residential Commercial Occupied

TOTALS

537,350

918

6,889,700

11,817

5,018,550

8,652

7,986,853

13,788

AGENDA ITEM #f)

AGENDA ITEM #f)

Schedule C COUNTY OF FRONTENAC 2018 Budget County of Frontenac TAX RATE CALCULATION ASSESSMENT CLASS Residential & Farm Residential

CURRENT VALUE ASSESSMENT

TAX RATIO

WEIGHTED ASSESSMENT 5,351,072,497

5,351,072,497

1.0000

Multi-residential

6,005,925

1.0000

6,005,925

Commercial Occupied

41,757,133

1.0000

41,757,133

Commercial Vacant

1,121,928

0.7000

785,350

Commercial New Construction

7,389,791

1.0000

7,389,791

Commercial Excess New Construction

16,996

0.7000

11,897

Parking Lot

38,750

1.0000

38,750

2,780,221

1.0000

2,780,221

Industrial Occupied Industrial Vacant Industrial New Construction Industrial Vacant New Construction Farmland Managed Forests

528,931

0.6500

343,805

12,975,842

1.0000

12,975,842

183,450

0.6500

119,243

155,377,159

0.2500

38,844,290

24,743,449

0.2500

5,603,992,072 County of Frontenac Levy for 2018 is Dedicated levy for capital asset management Total levy The Tax Rate Required is

9,697,210 60,787 9,757,997 0.0017844628

Tax Rates Residential & Farm Residential

0.00178446

Multi-residential

0.00178446

Commercial Occupied

0.00178446

Commercial Vacant

0.00124912

Commercial New Construction

0.00178446

Commercial Excess New Construction

0.00124912

Parking Lot

0.00178446

Industrial Occupied

0.00178446

Industrial Vacant

0.00115990

Industrial New Construction

0.00178446

Industrial Vacant New Construction

0.00115990

Farmland

0.00044612

Managed Forests

0.00044612

782018 of 205 2017-157 Corporate Page Services Tax Rate

6,185,862 5,468,310,605

AGENDA ITEM #g)

Report 2017-158 Council Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

December 20, 2017

Re:

Corporate Services – 2017 Federal Gas Tax Allocation

Recommendation Resolved That the Council of the County of Frontenac accept the Corporate Services – 2017 Federal Gas Tax Distribution By-law report; And Further That the Clerk be directed to bring forward a by-law to authorize the distribution of Federal Gas Tax to the Townships in 2017. Background The County is bound by the terms and conditions of the Federal Gas Tax Agreement with the Association of Municipalities of Ontario (AMO). Comment Through the 2017 budget process, the Federal Gas Tax received in 2017, $801,884 was to be distributed to the Townships by weighted assessment as follows:

792017 of 205 2017-158 Corporate Page Services Federal Gas Tax Allocation

AGENDA ITEM #g)

In addition, other Federal Gas Tax funds are forwarded to the Townships for Community Improvement Plans, Eco-tourism projects and Smaller Scale sustainability projects. As the total amounts of those distributions are not known until later in the year the by-law must include those additional transfers. The by-law includes the following additional transfers; Frontenac Islands: $15,005.10 – Eco-Tourism Howe Island Trail Parking Lot $3,000 – Community Improvement Plan North Frontenac:

$5,000 – Community Improvement Plan

South Frontenac:

$500 – Small Events – (Lake and Trails Festival) $5,100 – Eco-Tourism School Bike Racks $11,824 – Community Improvement Plan

Sustainability Implications Governance – appropriate stewardship of County resources. Financial Implications A transfer from the Federal Gas Tax Reserve to the Townships as identified in the bylaw is required. Organizations, Departments and Individuals Consulted and/or Affected Township Treasurers

Recommend Report to Council Corporate Services- Federal Gas Tax Allocation Report December 20, 2017

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Page 2 of 2

AGENDA ITEM #h)

Report 2017-159 Council Recommend Report To:

Warden and Members of Council of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

December 20, 2017

Re:

Corporate Services – Appointment of Auditor

Recommendation That the Council of the County of Frontenac accept this Corporate Services - Finance Appointment of Auditor report; And Further That the Council of the County of Frontenac authorize the appointment of the audit firm Allan Chartered Accountant Professional Corporation, as auditor for 2018 2022; And Finally That a bylaw be introduced by the Clerk later in the meeting to confirm this appointment. Background Under Section 296 (1) of the Municipal Act 2001, c. 25: A municipality shall appoint an auditor licensed under the Public Accountancy Act who is responsible for, a. annually auditing the accounts and transactions of the municipality and its local boards and expressing an opinion on the financial statements of these bodies based on the audit; b. performing duties designated by the Minister; and performing duties required by the municipality or local board which do not conflict with the duties designated by the Minister

81Appointment of 205 2017-159 Corporate Page Services of Auditor

AGENDA ITEM #h)

Comment The County Treasurers were looking for opportunities to take advantage of economies of scale and business volume by issuing a joint Request for Proposal for Financial Audit Services. After review of the five proposals submitted and given that County staff is very satisfied with the audit services provided by the firm, staff is recommending a five year extension to the contract with Allan and Partners LLP Sustainability Implications Governance – appropriate stewardship of County resources. Financial Implications Allan and Partners LLP has provided a 1% annual increase for the five year term 2018 2022. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Deputy Treasurer

Recommend Report Corporate Services – Finance – Appointment of Auditor December 20, 2017

82Appointment of 205 2017-159 Corporate Page Services of Auditor

Page 2 of 2

AGENDA ITEM #i)

Report 2017-160 Recommend Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/ Treasurer

Date of meeting:

December 20, 2017

Re:

Corporate Services – 2017 Fairmount Home Accounts Receivables WriteOffs

Recommendation Resolved That the Council of the County of Frontenac receive this Corporate Services – 2017 Fairmount Home Accounts Receivable Write-Offs report; And Further That Council authorize the Treasurer to write off accounts totalling $21,199.75. Background The Ministry of Health and Long Term Care provides funding to Long Term Care Homes and sets standard rates for resident payments. Residents are billed monthly for their share of the accommodation and any other miscellaneous expenditures that have occurred in that month. Overdue accounts are assessed regularly and payment notices forwarded to residents and responsible family members. When the overdue amount exceeds $5,000, legal action is taken to recoup funds.

832017 of 205 2017-160 Corporate Page Services Fairmount Home Accounts Receivable Writ…

AGENDA ITEM #i)

Comment The largest overdue account has been reported to the Ministry of Health and Long Term Care as potential misuse/misappropriation of resident’s money and a Statement of Claim has been filed with the Superior Court of Justice. However, our legal representative has suggested that the funds may not be collectible. Another overdue account relates to a deceased resident whose estates did not provide sufficient funds to cover the final payment. Financial Implications At this time, the Treasurer is requesting Council approval to write off those revenues deemed to be uncollectible in the total amount of $21,199.75. Organizations, Departments and Individuals Consulted and/or Affected Lisa Hirvi, Administrator, Fairmount Home

Recommend Report to Council Corporate Services – 2016 Fairmount Home Accounts Receivable Write-Offs December 21, 2016

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AGENDA ITEM #j)

Report 2017-161 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Paul J. Charbonneau, Chief Paramedic/Director Mark Podgers, Community Emergency Management Coordinator

Date of meeting:

December 20, 2017

Re:

Emergency and Transportation Services – Emergency Management Program

Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – Emergency Management Program report; And Further That the Council of the County of Frontenac pass a by-law later in the meeting to adopt an Emergency Management Program and Emergency Response Plan and to meet other requirements under the Emergency Management and Civil Protection Act Now Therefore the Council of the County of Frontenac hereby enact as follows: Emergency Management Program 1.

An Emergency Management Program for the municipality will be developed and reviewed annually by the Emergency Management Program Committee consistent with, and in accordance with the Act and international best practices, including the four core components of emergency management, namely: mitigation/prevention, preparedness, response and recovery, and such program shall include: a) training programs and exercises for employees of the municipality and other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities; b) public education on risks to public safety and on public preparedness for emergencies; and

Recommend Report to Council Emergency and Transportation Services – Emergency Management Program December 20, 2017

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c) any other elements required by the standards for emergency management set under the Act or by the Ontario Fire Marshal and Emergency Management. 2.

The Emergency Management Program shall be consistent with the objectives of protecting public safety, public health, the environment, critical infrastructure and property, and to promote economic stability and a disaster-resilient community.

Emergency Response Plan 3.

The Emergency Response Plan, which has been developed in accordance with the requirements of the Act and international best practices, and which is attached hereto as Schedule A is hereby adopted (the “Plan”).

The Plan shall be reviewed annually by the CEMC and the County’s Emergency Management Program Committee. The CEMC is authorized to make such administrative changes to the Plan as appropriate to keep the Plan current, such as personnel, organizational and contact information updates. Any significant revision to the body of the Plan shall be presented to Council for approval.

When an emergency exists but has not yet been declared to exist, County employees and the County Control Group may take such action under the Plan as may be required to protect property and the health, safety and welfare of the inhabitants of the County.

Emergency Management Program Coordinator 6.

Mark Podgers, is hereby appointed as the Emergency Management Program Coordinator and primary community emergency management coordinator (the “CEMC”) responsible for the emergency management program for the County including maintenance of the Plan, training, exercises, public education and such other duties and responsibilities as outlined in the Act.

The Chief Paramedic/Director, Emergency and Transportations Services and the Deputy Chief - Performance Standards are hereby appointed as alternate CEMCs to act in place of the primary CEMC in his/her absence.

Emergency Management Program Committee 8.

The persons from time to time holding the following positions in the County, or their designates, shall be members of the Emergency Management Program Committee: a. County Warden b. Emergency & Transportation Council Liaison c. Chief Administrative Officer d. Director of Planning and Economic Development e. Director of Corporate Services/Treasurer f. Chief Paramedic/Director of Paramedic Services/Transportation Services g. Manager of Legislative Services/Clerk

Recommend Report to Council Emergency and Transportation Services – Emergency Management Program December 20, 2017

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AGENDA ITEM #j)

h. Manager of Information Services i. Manager of Human Resources j. Communications Officer k. Administrator of Fairmount Home l. Manager of Continuous Improvement m. Frontenac County Emergency Communications Coordinator n. Ontario Provincial Police Detachment o. Community Emergency Management Coordinator p. County Fire Coordinator q. Kingston, Frontenac, Lennox & Addington Public Health r. Alternate Community Emergency Management Coordinator(s) s. Administrative Assistant/Scribes 9.

The CEMC is hereby appointed as chair of the Emergency Management Program Committee.

  1. The Emergency Management Program Committee shall advise Council on the development and implementation of the County’s Emergency Management Program and shall review the program annually. County Control Group
  2. The persons holding the following positions in the County, or their designates, shall be members of the County Control Group (CCG): a. b. c. d. e. f. g. h. i. j.

Head of Council – Warden Emergency Operations Centre Director – Chief Administrative Officer Emergency Information Officer – Communications Officer Liaison Officer – Manager of Legislative Services/Clerk Scribes – CAO’s Executive Assistant Community Emergency Management Coordinator Operations Section Chief – Chief Paramedic/Director Planning Section Chief – Director of Planning and Economic Development Logistics Section Chief – Manager of Human Resources Finance and Administration Section Chief – Director of Corporate Services/Treasurer

Emergency Operations Centre 12. A primary and an alternate Emergency Operations Centre have been established for use by the Emergency Control Group in an emergency and with the appropriate technological and telecommunications systems to ensure effective communication in an emergency. The locations of the Emergency Operations Centres are identified in an annex to the Plan. Emergency Information Officer 13. The County’s Communications Officer is hereby appointed as the Emergency Information Officer for the Count to act as the primary media and public contact for the County in an emergency. Recommend Report to Council Emergency and Transportation Services – Emergency Management Program December 20, 2017

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Administration 14. The Plan shall be made available to the public for inspection and copying at the Administration Office, 2069 Battersea Road, Glenburnie during regular business hours. 15. The Plan, or any amendments to the Plan, shall be submitted to the Chief, Ontario Fire Marshall and Emergency Management identified in the Act. Background Under the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9 and Ontario Regulation 380/04 (the “Act”) every municipality in the province is required to:  Develop and implement an emergency management program, which shall consist of: o an emergency plan; o training programs and exercises for employees of the municipality and other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities; o public education on risks to public safety and on public preparedness for emergencies; and o any other elements required by the standards for emergency management set under the Act or by Emergency Management Ontario;  Designate an employee of the municipality or a member of the council as its emergency management program coordinator;  Establish an emergency management program committee;  Establish an emergency control group;  Establish an emergency operations centre to be used by the municipal emergency control group in an emergency; and  Designate an employee of the municipality as its emergency information officer; It is prudent that the emergency management program developed under the Act be in accordance with international best practices, including the five core components of emergency management; prevention, mitigation, preparedness, response and recovery; The purpose of such a program is to help protect public safety, public health, the environment, critical infrastructure and property during an emergency and to promote economic stability and a disaster resilient community; Comment The recommendation noted above will allow for a multidisciplinary, comprehensive, and collaborative emergency planning within the County. This includes individuals from all of the County’s business units (Corporate, Fairmount Home and Emergency & Transportation Services) as well our partners whom we may rely heavily upon during an emergency.

Recommend Report to Council Emergency and Transportation Services – Emergency Management Program December 20, 2017

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Sustainability Implications This committee is responsible for upholding council’s commitment to, and promotion of strong, resilient, diverse, rural communities through a comprehensive emergency management planning and education program. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected

Recommend Report to Council Emergency and Transportation Services – Emergency Management Program December 20, 2017

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AGENDA ITEM #k)

Report 2017-162 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Paul Charbonneau, Chief Paramedic/Director Mark Podgers, Community Emergency Management Coordinator

Date of meeting:

December 20, 2017

Re: Emergency and Transportation Services - Incident Management System

Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – Incident Management System report for information; And Further That the Council of the County of Frontenac pass a by-law later in the meeting to adopt Ontario’s Incident Management System as the system for incident management for the County of Frontenac. Background Whereas, Ontario has developed an Incident Management System (IMS) that provides standardized organizational structures, functions, processes and terminology for use at all levels of emergency response in Ontario; Whereas, IMS addresses the need for coordinated responses to large-scale and complex incidents and has been based on similar models in other jurisdictions, and with input from more than 30 Ontario-based emergency response organizations and stakeholders, who form the IMS Steering Committee; Whereas, the collective input and guidance from emergency management partners has been, and will continue to be, vital to the development, effective implementation and utilization of a comprehensive IMS in Ontario; Recommend Report to Council Emergency and Transportation Services – Incident Management System December 20, 2017 Page 2 of 2

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Whereas, it is necessary and desirable that emergency organizations and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management; Whereas, it is critical that organizations utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action plans, standardized training, comprehensive resource management, and designated incident facilities during emergencies or disasters; Whereas, The County of Frontenac wishes to enhance its ability to manage incidents. Comment The recommendation noted above will allow for a standardized approach to incident management within the county and enhance collaborative response with our community partners whom we may rely heavily upon during an emergency. Sustainability Implications This committee is responsible for upholding council’s commitment to, and promotion of strong, resilient, diverse, rural communities through a comprehensive emergency management planning and education program. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected

Recommend Report to Council Emergency and Transportation Services – Incident Management System December 20, 2017 Page 2 of 2

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Report 2017-165 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Richard Allen, Manager of Economic Development

Date of meeting:

December 20, 2017

Re:

Planning and Economic Development – Authorization to enter into a Transfer Payment Agreement with the Province of Ontario for the Ontario Municipal Commuter Cycling Program

Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Authorization to enter into a Transfer Payment Agreement with the Province of Ontario for the Ontario Municipal Commuter Cycling Program report for information; And Further That the Warden and Clerk be authorized to enter into a Transfer Payment Agreement with the Province of Ontario for the Ontario Municipal Commuter Cycling Program funding allocation. Background The Council of the County of Frontenac at its regular meeting held September 20, 2017 received Report 2017-116, Planning and Economic Development – Participation in Ontario Commuter Cycling Program (OMCCP), which advised Council of an active transportation funding opportunity through the Ontario Municipal Commuter Cycling Program. This allocation based funding program provides dedicated annual support for the implementation of commuter cycling infrastructure in order to encourage more people to get out of their cars for daily commuting or other frequent trips, such as regular visits to friends, family, or to local retailers such as grocers, the pharmacy, etc. At that same meeting, the following resolution was passed: Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Participation in Ontario Commuter Cycling Program (OMCCP) report for information;

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And Further That the Warden and Clerk be authorized to sign a declaration of interest to participate in the Ontario Municipal Commuter Cycling Program for 2017; And Further That Council direct staff to develop a terms of reference and issue a Request for Proposals (RFP) for the Active Transportation Master Plan and Trails Master Plan Update; And Further That Council direct County staff to consult with Township Public Works staff on a coordinated approach to implementation and commuter cycling infrastructure project management. Comment Staff have been advised via email that, based on the updated funding amount available, the 2017 OMCC allocation for the County of Frontenac is $120,177.19. This funding can be used to cover up to 80% of the eligible costs of the projects on the list that the County submitted with its application. The OMCC program provides only capital funding and does not provide funding for maintenance, operational costs or planning (other than development of cycling plans). Prior to investment in commuter cycling infrastructure projects, a cycling or active transportation plan must be in process or in place. The province will provide 50% funding for an Active Transportation Master Plan (ATMP) from the amount allocated above. The remaining dollars may roll over to future years and combined with future applications to address infrastructure projects identified in the ATMP and on the MTO approved list of commuter cycling projects. Staff will be developing a Terms of Reference and issuing an RFP for the Active Transportation Master Plan in early 2018. In order to receive the funding, the execution of a Transfer Payment Agreement (TPA) is required as the final step in the approval process, and will confirm the conditions under which funding would be provided. If a TPA is not signed, the province will not reimburse any costs incurred in relation to the projects identified in the County’s application. In addition, a by-law authorizing the TPA will need to be passed by Council prior to receipt of the funding. A copy of the by-law must be provided to OMCC program staff before funding flows. At this time, staff are seeking authorization to enter into an agreement with the Province of Ontario for a Transfer Payment Agreement. Sustainability Implications By investing in safe cycling infrastructure, on and off road, the County encourages healthy habits in our community members in addition to promoting the reduction of GHG gases emitted through the reduction of trips made by motor vehicle. Safe recreational cycling routes can increase and sustain active lifestyle tourism, attracting new visitors and residents to our region who seek a recreational, rural lifestyle. Recommend Report to Council Planning and Economic Development – Authorization to enter into a Lease Agrement with the Ontario Municipal Commuter Cycling Program December 20, 2017 Page 2 of 3

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Financial Implications As noted in the report, the OMCC allocation for the County of Frontenac is $120,177.19. Organizations, Departments and Individuals Consulted and/or Affected Central Frontenac Township Public Works Department South Frontenac Township Public Works Department North Frontenac Township Public Works Department Township of Frontenac Islands Public Works Department Ontario Ministry of Transportation, Cycling Division

Recommend Report to Council Planning and Economic Development – Authorization to enter into a Lease Agrement with the Ontario Municipal Commuter Cycling Program December 20, 2017 Page 3 of 3

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AGENDA ITEM #m)

Report 2017-168 Council Recommend Report To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Richard Allen, Manager of Economic Development

Date of meeting:

December 20, 2017

Re:

Planning and Economic Development – Fencing Dispute Resolution - Kennedy

Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Fencing Dispute Resolution - Kennedy report for information; And Further That the Council of the County of Frontenac authorize staff to provide Mr. Darryl Kennedy with $8,000 to assist in the cost of fencing for property located along Ball Road, legally described as Con 1, PT Lot 17, Con 2, PT Lot 16, Township of Central Frontenac. Background The Council of the County of Frontenac at its regular meeting held on March 15, 2017 received Report 2017-037 with respect to requests for fencing to be provided by the County to abutting land owners of the K&P Trail. At that same meeting, County Council passed Motion #: 48-17: That with respect to fencing abutting County owned trail lands, the County of Frontenac confirm as follows: 1.

In accordance with the Line Fences Act, Sec 20, where a land owner provides proof of farming activities and where trail lands were purchased from a railway company, that the County will be 100% responsible for the construction and maintenance of fencing along the property line;

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Where a land owner provides proof of farming activities and where trail lands were purchased from a person or entity other than a railway company, that the County will be 50% responsible for the construction and maintenance of fencing along the property line, with the property owner having the choice of sharing equally in the construction and installation of the fence or having the County supply the fence;

Where special circumstances warrant a fence abutting where farming activities are not present, Council will make an individual determination on a case by case basis; and

Notwithstanding any of the above, the rights of any property owner to exercise their rights under the Line Fences Act remain. In addition, The County of Frontenac previously approved the Frontenac Trails Master Plan in the fall of 2009. In the plan it states the following with regard to fencing: 8.3 Fencing Fencing is a concern of some landowners. The costs involved in the installation or repair of fences along a right-of-way can be significant. Fencing can be required for pasture and farmland registered with the Ontario Farm Business Registration. In the development of the Cataraqui Trail, the Cataraqui Regional Conservation Authority split the cost of fencing 50/50 with the landowner, supplying the materials while the landowner installed the fencing where required. Comment Mr. Daryl Kennedy has requested a new fence be erected on his father’s property along the east side of the K&P Trail located near the north end of Ball Road in Central Frontenac Con 1, PT Lot 17, Con 2, PT Lot 16, in Central Frontenac. The fence requested would be approximately 1750 feet in length and the estimated cost is estimated to be $16,000. The owner of the property is Gordon Andrew Kennedy of RR 1, Godfrey. Mr. Kennedy has provided a Farm Registration Number which has been filed with the County office in compliance to the terms required for this request as per the Line Fences Act. Subsequently, a Fence Viewing was requested by Mr. Daryl Kennedy through the Central Frontenac Township Office and was subsequently scheduled on October 20, 2017. Through the Fence Viewing process County staff and Mr. Kennedy were able to come to an agreement wherein the County provides Mr. Kennedy with 50% of the quoted cost of fencing and will use those funds to purchase supplies and install the fence himself. It is important to note that previous interpretations of this policy have seen the County supply funds for fencing materials only and did not include the labour of farmer installing the fence. It is staff’s recommendation in this report to provide 50% of the quoted cost of installation, which may include both materials and labour of Mr. Kennedy.

Recommend Report to Council Planning and Economic Development – Fencing Dispute Resolution - Kennedy December 20, 2017

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AGENDA ITEM #m)

This agreement would be subject to the following assumptions:

  1. Kennedy and County agree that the County will pay Kennedy a maximum of $8,000 to construct a standard, 8 line page wire boundary fence using cedar and t bar posts with a strand of barbed wire across the top along the property line for 1750 meters.
  2. The County will provide Kennedy with the sum of four-thousand dollars ($4,000) as a deposit towards the purchase of fencing to be installed on the property line by Kennedy.
  3. Kennedy will complete the installation of the fence by July of 2018.
  4. Upon completion of the fencing by Kennedy, the parties will together review the fence installation to confirm site location and completion of the construction by Kennedy.
  5. Subject to the parties satisfaction regarding step 3 above, the County will then pay the four-thousand dollar ($4000.00) balance remaining.
  6. The parties agree that all steps above will be exercised in an expedient manner.
  7. The parties further agree that the Fence Viewers will remain seized of this matter should a dispute arise. Sustainability Implications This project supports a number of focus areas adopted in Directions for Our Future and is directly identified in Sustainable Actions under the economic pillar of sustainability as – Trail Network Development. The project supports the development of a network of trails in the County facilitating recreation and transportation networks and promoting active lifestyles. Financial Implications The quoted cost of fencing the subject property is $16,000. The agreement to provide Mr. Kennedy with 50% of the quoted cost for materials will total $8,000. This cost is within the 2017 & 2018 budget for K&P Trail Maintenance. Organizations, Departments and Individuals Consulted and/or Affected Township of Central Frontenac Cataraqui Regional Conservation Authority

Recommend Report to Council Planning and Economic Development – Fencing Dispute Resolution - Kennedy December 20, 2017

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AGENDA ITEM #a)

Report 2017-163 Council Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Lisa Hirvi, Administrator

Date of meeting:

December 20, 2017

Re:

Fairmount Home – Quarterly Update Activity Report

Recommendation This report is for information purposes only. Background The following information is an update regarding the activities/challenges at Fairmount Home from July 1, 2017 to September 30, 2017 as well as significant updates in October 2017. Comment Ministry of Health and Long-Term Care During the second quarter, there were no complaints logged with the Ministry of Health and Long-Term Care and no ministry inspections. Long-Term Care Homes Public Inquiry The Long-Term Care Homes Public Inquiry was established on August 1, 2017, by Order in Council following Elizabeth Wettlaufer’s conviction of eight counts of first degree murder, four counts of attempted murder and two counts of aggravated assault; offences she committed while working as a registered nurse in Long-Term Care Home. The Inquiry’s mandate is to inquire into the events which led to the offences committed by Elizabeth Wettlaufer. Additionally, the Inquiry is directed to inquire into the circumstances and contributing factors allowing these events to occur, including the effect, if any, of relevant policies, procedures, practices and accountability and oversight mechanisms. The Inquiry is also directed to inquire into other relevant matters that the Commissioner considers necessary to avoid similar tragedies.

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AGENDA ITEM #a)

The Inquiry will deliver its final Report in both official languages on July 31, 2019. For further information, please visit The Long-Term Care Homes Public Inquiry. Strengthening Quality and Accountability for Patients Act, 2017 The Strengthening Quality and Accountability for Patients Act, 2017, an omnibus bill introduced on September 27, 2017 by Eric Hoskins, Minister of Health and Long-Term Care, proposes changes that would affect 47 Acts including the Long-Term Care Homes Act, 2007 that would introduce new enforcement tools such as financial penalties, and new provincial offences to ensure homes are addressing concerns promptly. Bill 160 passed the second reading on October 26, 2017 and is currently with the Standing Committee on General Government. For more information, please visit Bill 160, Strengthening Quality and Accountability for Patients Act, 2017. Strategic Planning Update J Consulting Group was contracted to lead the update of Fairmount Home’s strategic plan. In November 2017, the consultant, Jodi Ball, engaged with key internal and external stakeholders through interviews and focus groups to gather information, which was then presented at a workshop to consider a shared vision, values and goals for the strategic plan. The strategic plan update will be finalized by December 31. Outbreaks On August 3, 2017, a respiratory outbreak was declared and ended on August 17, 2017. Seven (7) residents were affected with no deaths. Thank you to the management and staff who were diligent in managing the outbreak. The legislated reporting was completed to the required Ministries including the Ministry of Health & Long-Term Care (MOHLTC), Ministry of Labour (MOL) as well as Kingston, Frontenac, Lennox & Addington (KFL&A) Public Health. Public Health Inspection On September 20, 2017, KFL&A Public Health conducted a routine inspection of the main kitchen and serveries. There were no critical or non-critical violations. Thank you to the management and staff for their diligence in food safety. Key Performance Indicators (KPI) The following are the KPI results for the period January 1, 2017 to September 30, 2017: Indicator

Goal

2017 Results

Comment

Below provincial average 15.2%

Q3 – 23% Q2 – 20.3% Q1 – 21.3% (2016 – 21.0%;

Fairmount is consistently above provincial average due to GentlecareTM

Quality of Care % of Residents Fallen

Information Report to Council Fairmount Home – Quarterly Update Report December 20, 2017

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AGENDA ITEM #a)

Indicator

Goal

2017 Results 2015 – 23.6%)

Comment philosophy; strive for minimal restraints may result in increased falls

% of Residents Using Restraints

Below provincial average 6%

Q3 – 14% Q2 – 15.4% Q1 – 14.9% (2016 – 14% 2015 – 18.4%)

Families of new admissions requested restraints that are a resident and SDM choice. Residents and families continue to be educated about risks of restraints that may reduce use of restraints

Resident Length of Stay

N/A

Q1 to Q3 – 795 days (2016 – 598 days 2015 – 988 days)

Results based on 6months ending Jun 30-16

Resident/Family Satisfaction Survey

95% satisfaction level

Pending (2016 – 97% 2015 – 97%)

Survey closed in Nov-17; results pending

Ministry Annual Resident Quality Inspection

No Compliance Orders 0 (2016, 2015 – 0)

RQI conducted in Feb-17

Accreditation Level Awarded

Maintain “Exemplary” level

Next Accreditation survey Jan-19

No change

Healthy Workforce Reduce sick time costs

80% of employees meeting the target for absenteeism

Reported by Corporate Services along with other departments’ results

Revenue Sources Case Mix Index (CMI) – Home

Increase CMI revenue by 1%

Q1 to Q3 – 1.0382 or 1.3% decrease

Ministry fiscal yearend March 31

(2015-16 – 1.0521;

CMI decrease due to fewer residents in high resource utilization groups (RUG) e.g. IV fluids when compared to fiscal 2016

2014-15 – 1.0326)

Information Report to Council Fairmount Home – Quarterly Update Report December 20, 2017

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AGENDA ITEM #a)

Indicator

Goal

2017 Results

Comment

Other revenue sources

Increase other revenue sources with municipal contributions increased by < inflation rate (CPI Ontario Aug-17 1.5%)

Other revenue sources – $65,967 YTD, representing 2.8% of municipal contributions

SE LHIN BSO PSW funding – $54,700 (partial year)

Municipal contributions – 3.6% increase over 2016

Behavioural Supports Funding – $6,290 for training Royal Canadian Legion Poppy Fund – $3,687 for wheelchair ramp weigh scale Dementia Society of America - $1,290 for residents on secure unit to celebrate Canada 150th through song & seated dance

Outreach Program Community Information Sessions

50 Participants

105 participants – Behavioural Supports training sessions (3) (Mar-17) (2016 – 60 participants)

Training sessions funded by SELHIN for Behavioural Supports in longterm care homes

Telemedicine system

Increase use of telemedicine system

Q1 to Q3 – 11 (2016 – 38 encounters)

Encounters – 3 internal and 8 external/ community initiated. External demand is less this year

Sustainability Implications Not applicable Financial Implications As previously reported on May 17, 2017, Ministry of Health and Long-Term Care Annual Resident Quality Inspection (RQI) included a written notification (WN) and voluntary plan Information Report to Council Fairmount Home – Quarterly Update Report December 20, 2017

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AGENDA ITEM #a)

of correction (VPC) for lighting in the corridors, residents’ ensuite washrooms and common washrooms. The Manager of Environmental Services, Tom Mercer, is actively working with Lighting FX to source LED bulbs and fixtures, as well as, with CLEAResult that is contracted by Ontario Hydro to manage and promote energy conservation efforts for rebates. The financial implications are outstanding. Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home Management Team Fairmount Staff Frontenac County Staff Residents Volunteers

Information Report to Council Fairmount Home – Quarterly Update Report December 20, 2017

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AGENDA ITEM #b)

Report 2017-164 Information Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

December 20, 2017

Re:

Corporate Services – Four Month Attendance Management Report Card

Recommendation This report is for information purposes only. Background The County of Frontenac expects regular attendance at work from all employees. Since June 2013 when staff identified the challenge of increasing sick time, regular reports have been provided to Council. Improving attendance has been a key priority for County staff and Council. The revised Employee Attendance Awareness Program (EAAP) was implemented at Fairmount in 2014 and in 2015 for the Frontenac Paramedic Service, due to an outstanding group grievance. The County has encountered ongoing resistance from the unions in consistently and effectively implementing the program. Comment We previously reported that changes in leadership at the County, Fairmount Home and Human Resources has brought a renewed commitment to consistent monitoring and implementation of the EAAP with the goal of improving attendance and reducing the costs of absenteeism. These efforts have begun to show a positive impact, as we are starting to see reduced costs associated with absenteeism when comparing 2017 to 2016. This report reflects the benchmark information provided to Council in previous reports. Key Performance Indicator (KPI) Given the lack of directly comparable absenteeism statistics from Statistics Canada and other organizations, the County established its own statistics for KPIs.

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AGENDA ITEM #b)

The County’s KPI objective will be to bring this indicator to 80% of employees meeting the target. The County’s attendance targets are based on a rolling 12 month average. Attendance Targets Paramedics (OPSEU 462) Nursing (CUPE 2290) Non-Nursing/ Marine Services / Non-union

12 days 10 days 7 days

The detail found in the table below reveals that the Corporate Services CUPE 2290 and the Fairmount Non-Union departments are meeting the departmental KPI. The CUPE 2290 Non-Nursing group has made significant strides and barely missed their attendance KPI target for period 2. The Corporate Services and Emergency and Transportation Services Non-Union groups also narrowly missed their target. These three departments would have reached their KPI had one additional person came within the target. Frontenac Paramedic Services OPSEU 462 and Fairmount CUPE 2290 nursing continue to lag behind the KPI target, though both segments made improvements when comparing their prior year stats (Period 2 – 2016). Table 1: Percentage of staff meeting attendance targets – 2017 Period Comparison Period 2 - 2016

Period 3 - 2016

Period 1 - 2017

Period 2 - 2017

*Corporate Services – CUPE 2290

84.6%

84.6%

84.6%

83.3%

*Corporate Services – Non-union

84.6%

76.9%

84.6%

78.6%

ETS OPSEU

52.5%

57.7%

65.4%

58.8%

*ETS Non- union

82.3%

82.3%

82.3%

76.5%

*Fairmount CUPE 2290 Nursing

58.9%

58.2%

60.7%

62.0%

Fairmount CUPE 2290 Non-Nursing

52.9%

64.7%

67.6%

79.4%

*Fairmount Nonunion

100.0%

100.0%

100.0%

100.0%

*Marine Services CUPE109

66.7%

55.5%

55.5%

55.6%

*Due to the small number of employees in some departments, one or two employees can have a significant impact on the percentages. Alternate Work Information Report to Council Corporate Services –Four Month Attendance Management Report Card December 20, 2017 Page 2 of 10

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AGENDA ITEM #b)

Alternate work is an additional component of the attendance statistic, which is provided to employees who can be accommodated in the workplace and if not accommodated, would continue to be accounted for in the attendance statistics. The Human Rights Code identifies that employees with disabilities have the right to accommodation in the workplace, even when those accommodations are only required on a temporary basis. Returning to work as soon as possible has been proven to promote a more complete and faster recovery for many employees. The County offers alternate work on a temporary basis, to employees who have incurred an injury or illness outside of the workplace (classified as non-occupational) and wish to return to work prior to complete recovery. Alternate work is only provided if and when there is sufficient meaningful and purposeful work for the employee to perform. Factors considered are the individual’s precautions/limitations and the number of other employees on accommodated work who may have similar precautions, which causes the volume of available suitable work to be scarce. Those employees on alternate work are not reflected in the absenteeism statistics. The yearto-date cost of alternate work in Frontenac Paramedic Services through August is $163,753. Mitigation In previous reports, staff committed to providing Council with mitigation strategies if there is not a marked improvement in the absenteeism trends. Fairmount management staff are monitoring and meeting with employees who have repeat absences, and if patterns are apparent, a medical certificate is required for any sick leave. Those employees who receive EAAP Step 2 or 3 letters are required to meet with the Occupational Health Nurse, and management meets with employees at Step 4 or 5 of the attendance program. Furthermore, employees who have been at Step 5 for more than one four-month period are now moved from the EAAP to the discipline process. The attendance for these employees is monitored on a more frequent basis and addressed, as appropriate. The grievances filed by twelve (12) employees were heard at arbitration/mediation on August 1st, 2017. The arbitrator clarified the tracking of days, the importance of employees identifying to the Employer absences due to disabilities as early as possible, the wording of the questions being asked of employees when they call in absences and a mechanism to refer specific absence issues to one (1) of three (3) agreed to arbitrators for on an expedited basis. These clarifications will assist with a clearer understanding of the EAAP Program by all parties. As previously reported to Council, during bargaining and ratification of a new Collective Agreement (CA) with OPSEU Local 462 significant changes were agreed to regarding attendance management concerns and issues. OPSEU Local 462 is now challenging these freely bargained clauses through grievances. Two Policy Grievances are being forward to arbitration. Information Report to Council Corporate Services –Four Month Attendance Management Report Card December 20, 2017 Page 3 of 10

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AGENDA ITEM #b)

Staff are currently working with a third party disability management company to actively manage some of the more complex absenteeism cases for which managers and directors have neither the skill or time.

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AGENDA ITEM #b)

Corporate Services (Union and Non-Union)

At least 80% of corporate services staff have met the attendance target for the past four quarters. The majority of Corporate Services staff’s absence periods are of a low frequency and low duration.

The cost of absenteeism is minimal for Corporate Services since most absences are not replaced outside of longer-term absences. There has been one instance in early 2017 where a temporary employee was brought in for three weeks.

Corporate Services Absenteeism Percentage by Month 7.0% 6.0% 5.0% 4.0% 3.0% 2.0% 1.0% 0.0%

Actual %

Target = 3.04%

Rolling 4-month average

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AGENDA ITEM #b)

Frontenac Paramedic Services (Union, OPSEU 462)

Frontenac Paramedic Services had the fewest hours absent in the last 16 months of any four-month reporting period from May to August 2017.

The costs of employee absence continue to decline in the second period of 2017. Improvement to Collective Agreement language, a decline in musculoskeletal injuries due to the power load stretchers and progressive management of attendance will continue to be monitored to effectively manage the issue. However, a focus on paramedic mental wellness will continue to be supported and monitored.

FPS Union Absenteeism Percentage by Month 18.0% 16.0% 14.0% 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0%

Actual %

Target = 7.69%

Rolling 4-month average

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AGENDA ITEM #b)

Marine Services (Union, CUPE 109)

The significant decrease in “Cost of Absenteeism” can be attributed to an employee moving to LTD benefits.

The spike in absences in late 2016 and early 2017 appear to have been an anomaly. The frequency of absences have regressed back to the low levels seen in the first half of 2016.

Ferry Absenteeism Percentage by Month 35.0% 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0%

Actual %

Target = 4.49%

Rolling 4-month average

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AGENDA ITEM #b)

Fairmount Full-Time and Part-Time (Union, Nursing)

Although the May to August reporting period is relatively similar to the previous year, Fairmount Nursing has seen a significant reduction in hours absent through the first eight months of 2017. Also, the implementation of the permanent Personal Support Worker (PSW) shift effective January 1, 2017 may have contributed to the reduction in sick time usage. o Through August, Fairmount Nursing has seen a $55,000 reduction in costs related to absenteeism and shift replacement

There is criteria in place to determine whether nursing staff are replaced for sick leave, which is different for nursing staff on day, evening and night shifts and for registered nursing staff. This is not a new practice.

The decrease in the cost of absenteeism in the first period in 2017 may be due to management actively managing absenteeism that includes issuing letters, meetings with applicable employees and escalating employees to the disciplinary process as appropriate.

Fairmount Nursing Absenteeism Percentage by Month 18.0% 16.0% 14.0% 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0%

Actual %

Target = 4.35%

Rolling 4-month average

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AGENDA ITEM #b)

Fairmount Full-Time and Part-Time (Union, Non-Nursing)

Fairmount Non-Nursing had the fewest hours absent and lowest cost of absenteeism from May to August 2017 of any four-month reporting period in the last 16 months.

This segment narrowly missed the number of staff meeting their attainment target by 1%. However, the instances of employees meeting the attendance target is at its highest level since 2016. o This should not underscore the marked improvement by staff and management to increase their attainment level from 53% to 79% in four reporting periods.

Fairmount Union, Non-Nursing, Absenteeism Percentage by Month 16.0% 14.0% 12.0%

10.0% 8.0% 6.0% 4.0%

2.0% 0.0%

Actual %

Target = 3.04%

Rolling 4-month average

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AGENDA ITEM #b)

Table 2: Occupational Health from May to August 2017* Number of Cases

Corporate Services

ETS

Fairmount

Chronic Conditions

0

2

7

Non Occupational Injury/Hospitalization

0

8

8

Employees are not required to divulge the reason for their absence. These numbers are based on information that has been shared with the Occupational Health Nurse. Hospitalization is any illness or condition that requires hospitalization such as surgery Chronic is any condition that will never go away but can be managed with treatment. These will flare up and remain as is or worsen with time such as arthritis, mental health illness, substance abuse, cancer, chronic dermatitis, etc. Chronic conditions may require a few days off every few months for treatments, periods of absence periodically for weeks at a time such as if they are exacerbated seasonally, or occasional extended periods of absence. Non-occupational illness/injury are cases of illness, injury or medical conditions of both a physical and psychological nature incurred by an employee outside of his/her work. Sustainability Implications It is acknowledged that costs related to attendance management are challenging. Management is pursuing attendance management programs and the audit of its processes to mitigate the financial impact. Financial Implications Absenteeism has a direct impact on the County’s budget and staffing levels. With ongoing attendance management, it is the expectation of managers to regularly monitor employee attendance in order to reduce costs, increase productivity and morale. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Deputy Treasurer Bonnie Carter, Occupational Health Nurse Fairmount Home Emergency & Transportation Services

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AGENDA ITEM #a)

Committee Report To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini, Manager of Economic Legislative Services/Clerk

Date of meeting:

December 20, 2017

Re:

Frontenac Accessibility Advisory Committee – Report to Council

All items listed on the Frontenac Accessibility Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Frontenac Accessibility Advisory Committee Report to be separated from that motion and considered separately, whereupon the Frontenac Accessibility Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Frontenac Accessibility Advisory Committee reports and recommends as follows: 1.

2017-141 Frontenac Accessibility Advisory Committee 2018-2022 Multi-Year Accessibility Plan Review and Public Consultation Be It Resolved That the Council of the County of Frontenac approved the 20182022 Multi-Year Accessibility Plan attached to this report as Appendix A.

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AGENDA ITEM #a)

Joint Multi-Year Accessibility Plan 2018 – 2022

Draft

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Table of Contents

  1. Introduction …………………………………………………………………………………………………. 3
  2. Statement of Commitment …………………………………………………………………………….. 6
  3. Guiding Legislation ………………………………………………………………………………………. 8
  4. The Frontenac Joint Accessibility Advisory Committee………………………………………. 9
  5. Overview: What have we accomplished so far ………………………………………………. 10
  6. Accessibility Policies and Plan for the Frontenacs …………………………………………… 11
  7. Improvements Made: ……………………………………………………………………………… 17-21 a. County of Frontenac Improvements …………………………………………………………. 17 b. Township of North Frontenac Improvements ……………………………………………… 19 c. Township of Central Frontenac Improvements …………………………………………… 20 d. Township of South Frontenac Improvements …………………………………………….. 20 e. Township of Frontenac Islands Improvements …………………………………………… 21
  8. Accessibility Strategic Action Plans: …………………………………………………………. 22-27 a. County of Frontenac ………………………………………………………………………………. 22 b. Township of North Frontenac ………………………………………………………………….. 23 c. Township of Central Frontenac………………………………………………………………… 24 d. Township of South Frontenac ………………………………………………………………….. 25 e. Township of Frontenac Islands ………………………………………………………………… 27

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

Introduction The multi-year plan is one piece of the ongoing commitment of the County of Frontenac and all four Townships within the County to making our services and the County more accessible for all. The plan establishes clear directions for how the County and Townships will implement accessibility improvements, as well as the timelines by which we will do so. The plan has been developed in tandem with community members who have provided input and advice into its form and content. The County of Frontenac The County of Frontenac is a rural county with several small hamlets and four townships. As of the 2011 census, the County had a population of 26,375. The County provides services to its residents directly and also shares services with the City of Kingston. These responsibilities include:  

Administration; Land Use Planning - including approval authority for plans of subdivision and condominium and Township Official Plans; Economic Development; Fairmont Home, a municipal long-term care facility operated by the County of Frontenac and funded by the City of Kingston and the County of Frontenac; Emergency and Transportation Services including the provisions of land ambulance service for the Frontenac-Kingston region; Frontenac-Howe Islander Ferry, a 24-hour on demand service; Emergency Management; Weed Inspection.

     

The mission of the County of Frontenac is to efficiently and measurably deliver excellent services, recognized as an employer of choice with dedicated and capable staff, adding value in all areas of service delivery, while simultaneously working to strengthen the capacity of the local municipalities we represent. The Township of North Frontenac The Township of North Frontenac is 1,164.73 square kilometers in size and is a lowertier municipality, being part of Frontenac County and home to over 1,842 permanent residents. In addition, there are an estimated 5,000 seasonal residents, total private dwellings of 2,823, private dwellings occupied by usual residents of 904 and a population density per square kilometer of 1.6. North Frontenac Township provides the following services to its residents:  

Administration; Economic Development;

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

            

Emergency Management; Fire; Police (O.P.P. paid by Township); Building Department; By-law Enforcement and Animal Control; Streetlights in Hamlet Areas; Road Systems; Waste Disposal and Recycling Depots; Cemeteries; Community Halls; Recreation Programs and provide Library Facilities; Crown Land Stewardship Program; Planning.

The Township of Central Frontenac The Township of Central Frontenac is 1,025 square kilometers in size and is a lower-tier municipality, being part of Frontenac County and home to over 2,058 permanent residents. In addition, there are an estimated 2,048 seasonal residents, and total private dwellings of 4,106. Central Frontenac Township provides the following services to its residents:               

Administration; Economic Development; Emergency Management; Fire; Police (O.P.P. paid by Township); Building Department; By-law Enforcement and Animal Control; Streetlights in Hamlet Areas; Road Systems; Waste Disposal and Recycling Depots; Cemeteries; Community Halls; Recreation Programs and provide Library Facilities; Crown Land Stewardship Program; Planning.

The Township of South Frontenac The Township of South Frontenac is a growing rural lower-tier municipality located just north of Kingston within the County of Frontenac. South Frontenac offers a combination of agricultural, small-town and cottage-country environments. The municipality has

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

18,646 residents who occupy 10,336 private dwellings of which about 3,033 are seasonal. The population is spread across 971 square kilometers leading to a population density of 19.2 residents per square Kilometer. South Frontenac provides the following services to its residents:                  

Administration and Financial Management; Economic Development; Emergency Management; Fire; Police (O.P.P. paid by Township); Building Department; By-law Enforcement and Animal Control; Streetlights in Hamlet Areas; Sydenham Water Service; Road Systems; Park Maintenance; Waste Disposal and Recycling Depots; Cemeteries; Community Halls; South Frontenac Museum; Recreation Programs, Frontenac Community Arena and provide Library Facilities; Crown Land Stewardship Program; Planning.

The Township of Frontenac Islands The Township of Frontenac Islands Frontenac Islands was formed in 1998 by the amalgamation of two of Ontario’s oldest rural municipalities: Howe Island and Wolfe Island. Both islands can trace their European roots back to New France, but it was only in the years after the War of 1812 that settlement took place in any numbers. The islands are named after two of Britain’s generals from the time period of the Seven Year’s War: James Wolfe and William Howe. Frontenac Islands have a mixture of agricultural and rural lifestyles with a growing proportion of residents working off the islands in Kingston or elsewhere in Frontenac County. The islands, situated as they are at the beginning of the St. Lawrence River, provide a unique location to live and work. Access to the mainland is by boat: both islands are serviced by ferries year-round with the addition of a seasonal ferry to the USA from Wolfe Island from May to November. Frontenac Islands Township provides the following services to its residents:

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

              

Administration; Economic Development; Emergency Management; Fire; Police (O.P.P. paid by Township); Building Department; By-law Enforcement and Animal Control; Streetlights in Hamlet Areas; Road Systems; Waste Disposal and Recycling Depots; Cemeteries; Community Halls; Recreation Programs and provide Library Facilities; Crown Land Stewardship Program; Planning.

Statement of Commitment Through accessibility planning and with the advice of the Frontenac Joint Accessibility Advisory Committee, the Frontenacs (County of Frontenac and the Townships within the County) will strategically identify, remove and prevent as many barriers to persons with disabilities as possible. The Frontenacs are committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are committed to meeting the needs of people with disabilities in a timely manner, and will do so by preventing and removing barriers to accessibility and meeting the accessibility requirements under the Accessibility for Ontarians with Disabilities Act.

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

Guiding Legislation The Accessibility for Ontarians with Disabilities Act, 2005 (the “Act”) is part of the province’s goal of making all of Ontario accessible by 2025. This law sets out firm standards and deadlines for removing barriers to accessibility and accommodating the needs of those with disabilities. A “Disability”, as defined under the Accessibility for Ontarians with Disabilities Act, 2005, includes: (a)

any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device,

(b)

a condition of mental impairment or a developmental disability,

(c)

a learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language,

(d)

a mental disorder, or

(e)

an injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997; (“handicap”).

Ontario Regulation 191/11, the Integrated Accessibility Standards establishes the accessibility standards for information and communications, employment, transportation, the design of public spaces and customer service. Customer Service Addresses the removal of barriers to customer service at private and public sector organizations. Information and communication Addresses the removal of barriers in access to information. Includes information provided in person, in print, on a website, or through other means.

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

Employment Addresses the supports given to employees and those who are being assessed for employment. Transportation Addresses the barriers and supports for transit customers. Design of Public Spaces Addresses the barriers and supports for the construction and redevelopment of public spaces including recreational trails and beach access routes; outdoor public use eating areas; outdoor play spaces; exterior paths of travel; accessible parking; obtaining services; and maintenance of accessible elements. The multi-year plan is also part of what is required by legislation. The Act requires organizations to establish, implement, maintain and document a multi-year accessibility plan which outlines the organization’s strategy to prevent and remove barriers and meet its requirements under the Regulation. The Frontenacs are required to post the accessibility plan on the following web sites: County of Frontenac – www.frontenaccounty.ca Township of North Frontenac – www.northfrontenac.ca Township of Central Frontenac – www.centralfrontenac.com Township of South Frontenac – www.southfrontenac.net Township of Frontenac Islands – www.frontenacislands.ca and to provide the plan in an accessible format upon request. The plan must also be updated every five years.

The Joint Frontenac Accessibility Advisory Committee In 2002, the County and the four Townships established a Joint Frontenac Accessibility Advisory Committee. The mandate of the Committee is to assist the Frontenac Councils in enabling persons with disabilities to have equal access to all opportunities within the County. The Committee holds up to six meetings per year, which are held during the day and last for one or two hours. Committee members currently sit from their date of appointment for the term of Council (November 30th of an election year), and are paid a per diem of $75 for each meeting, along with reimbursement for mileage to and from the meeting. The composition of the Committee includes one representative from each township, one representative from the community at large and two members of County Council. Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

The duties of the Committee include: (a)

advise County Council about the legislative requirements and implementation of the accessibility standards and the preparation of accessibility reports and such other matters for which the Council may seek its advice;

(b)

review in a timely manner the site plans and drawings described in section 41 of the Planning Act that the committee selects in terms of how they address the accessibility needs of persons with disabilities;

(c)

perform all other functions as specified by legislation;

(d)

in consultation with Council and Municipal Staff, review new and existing municipal by-laws and policies as applicable;

(e)

work with Council and the community at large to identify and address the needs of persons with disabilities within the community; and

(f)

provide recommendations to Council on the promotion of public awareness and understanding of the needs of persons with disabilities.

The Committee played an important role in the development of this multi-year plan.

Overview: What we have accomplished so far? In 2009, Frontenac Councils adopted the Accessible Customer Service Policy, making the Frontenacs compliant with Ontario Regulation 429/07. This regulation established accessibility standards for customer service across the province, ensuring that Ontarians receive services based on the principles of dignity, independence, integration and equal opportunity. As of 2016 the Accessible Customer Service Standard was incorporated into the Integrated Accessible Standards Regulation as per Ontario Regulation 191/11 and that change is now reflected in this plan. In 2013 Frontenac Councils adopted the Integrated Accessibility Standards Regulation, making the Frontenacs compliant with Ontario Regulation 191/11. The Integrated Accessibility Policy encompasses all requirements of the new IASR, including the Information and Communications Standard, the Employment Standard, the Transportation Standard and the Design of Public Spaces Standard, and IASR training for all employees, volunteers and members of Council. A full list of individual accomplishments of each of the Frontenacs are noted in Appendix A. The Frontenacs continue to review existing and develop new policies, practices and procedures in relation to AODA accessibility requirements.

Accessibility Policies and Plan for the Frontenacs

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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The 2018-2022 accessibility policies and plan outlines the policies and actions that the Frontenacs will put in place to improve opportunities for people with disabilities. Statement of Commitment The Frontenacs are committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are committed to meeting the needs of people with disabilities in a timely manner, and will do so by preventing and removing barriers to accessibility and meeting accessibility requirements under the Accessibility for Ontarians with Disabilities Act. Through accessibility planning and with the advice of the Frontenac Joint Accessibility Advisory Committee, the Frontenacs will strategically identify, remove and prevent as many barriers to persons with disabilities as possible. Accessible Emergency Information The Frontenacs are committed to providing our customers and clients with publicly available emergency information in an accessible way upon request. We will also provide employees with disabilities individualized emergency response information when necessary. Training The Frontenacs will provide training to all employees, volunteers and other staff members on Ontario’s accessibility laws and on the Human Rights Code as it relates to people with disabilities. Training will be provided in a way that best suits the duties of employees, volunteers and other staff members. The Frontenacs will take the following steps to ensure employees are provided with the training needed to meet Ontario’s accessible laws: The Frontenacs have implemented training procedures to meet the requirements of the Integrated Accessibility Standard. These procedures ensure that the following persons are trained to meet Ontario’s accessibility laws, the Integrated Accessibility Standard, and the Human Rights Code. (a)

all employees, and volunteers;

(b)

all persons who participate in developing the organization’s policies; and

(c)

all other persons who provide goods, services or facilities on behalf of the organization.

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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The training will include a review of the purposes of the Act and the requirements of Customer Service Standard and instruction about the following matters: 1.

How to interact and communicate with persons with various types of disability.

How to interact with persons with disabilities who use an assistive device or require the assistance of a guide dog or other service animal or the assistance of a support person.

How to use equipment or devices available on the provider’s premises or otherwise provided by the provider that may help with the provision of goods, services or facilities to a person with a disability.

What to do if a person with a particular type of disability is having difficulty accessing the provider’s goods, services or facilities. O. Reg. 165/16, s. 16.

The method and amount of training shall be dependent on the trainee’s role in terms of accessibility. Consistent with current practices, training records shall be kept, including the dates when the training is provided and the names of the individuals to whom the training was provided. For new employees, training shall be provided to each person as soon as practical after he/she is assigned the applicable duties, but no later than 6 months after a person commences employment with any of the Frontenacs. Training shall also be provided on an ongoing basis in connection with changes to the policies, practices and procedures concerning the Frontenacs accessibility policies and procedures. The Frontenacs will ensure that expanded training procedures are developed and maintained according to legislative requirements and amendments and that the Frontenac Joint Accessibility Advisory Committee shall be consulted throughout this process.

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

Customer Service The Accessible Customer Service Policy commits us to communicating with persons with disabilities using multiple alternative formats, welcoming persons who are accompanied by service animals or support persons, and training our staff in the provision of goods and/or services to persons with disabilities. Along with the Accessible Customer Service Policy, Frontenac Councils also adopted “How May I Help you?” Accessible Customer Service Best Practices and Procedures. This document provides clear and detailed instructions on how to best serve persons with disabilities. The Frontenacs will continue to provide accessible customer service as outlined above and will continue to receive feedback and consult with the general public on how to best service their needs. Information and Communications The Frontenacs are committed to meeting the communication needs of people with disabilities. We will consult with people with disabilities to determine their information and communication needs. The County of Frontenac, the Township of Frontenac Islands and the Township of South Frontenac websites and content on those sites conform with WCAG 2.0, Level A. A comprehensive redevelopment of the Township of Central Frontenac and the Township of North Frontenacs websites will be undertaken before the end of 2017. The new website will conform to the standards of WCAG 2.0, Level A. Current processes allow for the creation of accessible documents upon request, provided they remain in digital format. The Frontenacs shall review and update their content creation policies and practices to ensure that any new content made available on the website conforms to WCAG 2.0, Level A, and is available in an accessible format. Staff members responsible for creating content for the website shall be trained in these policies and practices. The Frontenacs will take the following steps to ensure existing feedback processes are accessible to people with disabilities upon request: In response to the Customer Service Standard, the Frontenacs have established a process for receiving and responding to feedback regarding the manner in which goods and services are provided to persons with disabilities, and has made information about the process readily available to the public.

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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The feedback process permits persons to provide their feedback using the following methods: (i)

in person;

(ii)

by telephone;

(iii)

in writing;

(iv)

by electronic mail; or

(iv)

on diskette or otherwise.

All feedback, including questions regarding this policy, is directed to the respective municipalities Accessibility Coordinator. A response can be expected within ten (10) working days. These practices shall be continued and expanded to encompass all Frontenac operations. The Frontenacs shall ensure that the public is notified about the availability of accessible formats and communication supports. The notice shall be given by posting the information: (i) at a conspicuous place on Frontenac premises; (ii) on the Frontenac official web sites; or by such other method as is reasonable in the circumstances. A County-wide Communications Plan will encompass communications strategies for Staff, Councils and Advisory Committees of Council. Strategies will ensure that all publicly available information is made accessible. Accessibility strategies shall require the Frontenacs to: 1)

Provide or arrange for the provision of accessible formats and communication supports for persons with disabilities upon request;

Provide the accessible format in a timely manner that takes into account the person’s accessibility needs due to disability and at a cost that is no more than the regular cost charged to other persons, and;

Consult with the person making the request in determining the suitability of an accessible format or communication support.

Further, the Communications Plan ensures that the public is notified about the availability of accessible formats and communication supports. The notice shall be given by posting the information: (i) at a conspicuous place on Frontenacs premises; (ii) on the all Frontenacs official web site – or by such other method as is reasonable in the circumstances.

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

The Frontenacs will take the following steps to make all websites and content conform with WCAG 2.0, Level AA by January 1, 2021: A comprehensive redevelopment of the County websites was undertaken in 2012. Conformity with WCAG 2.0, Level AA has been integrated into the website project proposal. At a minimum, this will allow the website to transition to WCAG 2.0, Level AA well before the 2021 deadline. Ahead of the 2021 deadline, the Frontenacs shall review and update their content creation policies and practices to ensure that any new content made available on the website conforms to WCAG 2.0, Level AA, and is available in an accessible format. Staff members responsible for creating content for the website shall be trained in these policies and practices. Frontenac Municipal Information Services will undertake quarterly website validations to ensure ongoing conformity with WCAG 2.0 standards. Employment The Frontenacs are committed to fair and accessible employment practices. We will take the following steps to notify the public and staff that, when requested, the Frontenacs will accommodate people with disabilities during the recruitment, assessment and selection processes as well as the retention process when people are hired: Recruitment procedures have been amended to ensure that all job postings include a notice informing prospective applicants and employees that accommodations are available upon request. The notice shall also be provided by posting the information: (i) at a conspicuous place on the premises; (ii) on the respective Frontenacs web site; or by such other method as is reasonable in the circumstances. The Frontenacs currently informs candidates selected for assessment that accommodations are available upon request in relation to the materials to be used in the assessment. The Frontenacs ensure that this notice is provided in writing to the applicant when the assessment is scheduled. Should a candidate request accommodation, the appropriate staff shall consult with the candidate and provide or arrange for the accommodation that takes into account the applicant’s accessibility needs due to a disability. At the time of offer, the appropriate staff will notify the candidate in writing of the Frontenacs policies for accommodating employees with disabilities. Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

The Frontenacs have in place a process for developing individual accommodation plans and return-to-work policies for employees that have been absent due to a disability. We will take steps to ensure the accessibility needs of employees with disabilities are taken into account during performance management, career development and redeployment processes. This includes consultation with the employee and consideration of any accommodations. Transportation The Frontenacs do not currently provide any conventional, specialized or public transportation services or license taxi cabs. Design of Public Spaces The Frontenacs will commit to consulting with the public, persons with disabilities and with the Frontenac Accessibility Advisory Committee when building or redeveloping any public spaces, including recreational trails and beach access routes, exterior paths of travel, outdoor play spaces and public use eating areas, accessible on and off street parking and when in obtaining services. The Frontenacs commit to reviewing and updating procedures for the preventative and emergency maintenance of accessible elements required under the Design of Public Spaces Standard and for dealing with temporary disruptions when accessibility elements are not in working order.

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

For more information Members of the public are encouraged to make comments on the Frontenacs MultiYear Accessibility Plan and on accessibility matters in general. To provide your comments or for more information on this accessibility plan there are a number of ways that you can contact the Frontenacs: County of Frontenac 2069 Battersea Road, Glenburnie ON K0H 1S0 Phone: 613-548-9400 ext. 302 Fax: 613-548-8460 Email: jamini@frontenaccounty.ca www.frontenaccounty.ca Township of North Frontenac 6648 Road 506, Plevna, ON, K0H 2M0 Phone: 1-800-234-3953 or 613-479-2231 Ext. 232 firechief@northfrontenac.ca www.northfrontenac.ca Township of Central Frontenac 1084 Elizabeth Street P.O. Box 89, Sharbot Lake, ON K0H 2P0 Phone: 613-279-2935 ext. 243 Fax: 613-279-2422 Email: dlongmire@centralfrontenac.com www.centralfrontenac.com Township of South Frontenac Box 100, Sydenham ON, K0H 2T0 Phone: 613-376-3027 Ext 2244 Fax: 613-376-6657 Email: scorneil@southfrontenac.net www.southfrontenac.net Township of Frontenac Islands Box 130 Wolfe Island ON K0H 2Y0 Phone: 613-385-2216 Email: dplumley@frontenacislands.ca www.frontenacislands.ca Accessible formats of this document are available at no cost upon request from: Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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Appendix A

Improvements Made Municipality

Improvement

County of Frontenac

A comprehensive redevelopment of the County’s website was undertaken in 2013. Conformity with WCAG 2.0, Level AA was integrated into the website project proposal. This has allowed the website to transition to WCAG 2.0, Level AA well before the 2021 deadline. The County shall review and update its content creation policies and practices to ensure that any new content made available on the website conforms to WCAG 2.0, Level AA, and is available in an accessible format. County staff received Accessible Document training in May of 2015 and updated its content creation policies and practices to ensure that any new content made available on the website conforms to WCAG 2.0, Level A, and is available in an accessible format. Staff members responsible for creating content for the website have been trained in these policies and practices. Frontenac Municipal Information Services perform quarterly website validations to ensure ongoing conformity with WCAG 2.0 standards. In response to the Customer Service Standard, the County of Frontenac established a process for receiving and responding to feedback regarding the manner in which goods and services are provided to persons with disabilities, and made information about the process readily available to the public.

(i)

in person;

AGENDA ITEM #a)

The feedback process permits persons to provide their feedback using the following methods:

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(ii)

by telephone;

(iii)

in writing;

(iv)

by electronic mail at info@frontenaccounty.ca; or

(iv)

on diskette or otherwise.

All feedback, including questions regarding this policy, is directed to the Clerk’s Department. A response can be expected within ten (10) working days. These practices are continued and expanded to encompass all County operations. The County ensures that the public is notified about the availability of accessible formats and communication supports. The notice is given by posting the information at County reception areas and on the County’s official web site – www.frontenaccounty.ca; or by such other method as is reasonable in the circumstances. In 2013, Human Resources reviewed and updated the County’s orientation and training material to ensure that it adequately addresses the County’s policies used to support its employees with disabilities, including the provision of job accommodations. This training shall be provided to each person as soon as practical after he/she is assigned the applicable duties, but no later than 6 months after a person commences employment with the County of Frontenac. Human Resources shall provide updated information to employees whenever there is a change to County policies on the provision of job accommodations.

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

In 2013, Human Resources developed procedures to address accessible formats and communication supports for employees. These procedures provide or arrange for the provision of accessible formats and communication supports for information that is needed for an employee to perform his/her job, and information that is generally available to employees in the workplace. The procedures also ensure that the County consults with an employee who requests such an accommodation.

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Fairmount Home’s Kingston Frontenac Rotary Auditorium was redeveloped in 2013 and is fully accessible. Human Resources has also developed Recruitment & Onboarding Processes that ensure AODA compliance. Accessible automatic door openings in the County Administrative Building have been installed at the main entrance and all doors leading to public meeting rooms. Reconfiguration of the Fairmount Home reception desk that includes a lower section for residents and others using mobility aids to be better served and meets the requirements of the Design of Public Spaces Standard North Frontenac

Administration Office – designated accessible parking spaces available; Ramp installed and power door at front entrance; Walkway around Main Office building leading to meeting room from the office; Open hours posted on front door and outside entrance visible to the designated accessibility parking spaces; Front counter placards reads: ‘Services Also Available in Writing Upon Request’; and Installed a lower counter in Municipal Office Clarendon-Miller Community Hall – automatic door opener and lighting; Front door has a push bar; and Installed signage for two (2) designated accessible parking spaces.

Installed roof over the entrance to the Clar-Mill Hall to assist with accessibility at the hall. This new roof will keep snow and ice off the entrance to provide a more accessible entrance

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

Clarendon-Miller Fire Hall – Chair lift available to upstairs meeting room; and Washrooms are accessible for wheelchairs.

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for all to use. Ompah Community Hall – Front entrance accessible; and Two (2) designated accessible parking spaces available Snow Road Community Hall – Women’s washroom – toilet and sink are correct height; Wheelchair ramp installed; and Two (2) designated accessible parking spaces available. Snow Road Community Hall received a renovation and expansion to the front of the building. This included a new accessible ramp; automatic doors, and accessible sized doors. This has been a really nice upgrade to the hall and a true improvement to accessibility efforts for our residents and visitors. Harlowe Community Hall – Wheelchair ramp at front of building; Washrooms – both accessible by wheelchairs, bars installed, etc.; Two (2) designated accessible parking spaces available; Power door installed at entrance door; and Railings at back steps. Barrie Community Hall – New wheelchair ramp built in 2012; Accessible door installed – 34” door; Front door has a push bar; Rear entrance accessible; Washrooms – accessible for wheelchairs with bars installed; and Kitchen – countertops, sink, etc. are at correct height, etc. and are accessible Plevna Library – Wheelchair ramp outside and Accessible washroom. District 4 Firehall/Library Parking area accessible upgrades Parham Play Area at the Parham Ballfield

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

Central Frontenac

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Accessible reception area at the Municipal Office South Frontenac

Completed work on Sydenham Point Beach, the playing field and cenotaph, Accessible path & washrooms Completed Battersea Playground due in part to the community successfully actively fundraising Renovated the Public Works office building on Keeley Road with accessible standards Provided the Planning Accessible Events Book to our facility booking volunteers and on our website Provided Guide to Accessible Festivals & Outdoor Events Book to Recreation Department for distribution when events are booked Built five (5) new accessible picnic tables for parks and beaches Accessibility upgrades to Centennial Park South Frontenac Township Museum Accessible Ramp to Community Hall allowing for access to Township Office through the use of a fully automated accessible entrance and door Fully accessible washroom for Community Hall/Town Hall/Municipal Office (shared use)

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

Frontenac Islands

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Internal access ramp with handrails connecting Community and Town Hall Street cuts for accessible curb along Main Street For completion in 2017

Five Unit Seniors Apartment Building built to accessibility standards of Building Code Accessible Parking spot added for Community Hall Accessible Washroom for Community Centre Grounds (public use) New Transfer Station Building for Staff with an accessible washroom

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AGENDA ITEM #a)

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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Appendix B1

Accessibility Strategic Action Plan – County of Frontenac The County of Frontenac continues to incorporate accessibility planning into all renovation and building projects and continues budget money into its Accessibility for Ontarians with Disabilities Reserve in order to remove barriers and promote accessibility to its facilities and services. The County will also continue to consult regularly with the Accessibility Advisory Committee (ACC) concerning any projects. Through accessibility planning and with the advice of the Frontenac Joint Accessibility Advisory Committee, the County of Frontenac will strategically identify, remove and prevent as many barriers to persons with disabilities as possible. Initiative

New Actions

Responsibility

Completion Date

Consult with ACC in the development and review of building plans; washrooms will be made accessible

CAO and Clerk

2019-2021

K & P Trail

Consult with ACC regarding accessibility of the trail including requirements under the Design of Public Spaces Standard Yearly review of Employment Policies and Procedures to ensure continued AODA Compliance

Economic Development

2018

Human Resources

2018 2019 2020 2021 2022

Employment Policies and Procedures

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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Budgeted

AGENDA ITEM #a)

Administrative Building

Status

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Creation of Accommodation and Return to Work Processes

Age Friendly Action Plan

Update the Employee Guide to Non-Occupational Accommodation; Employee Guide to Occupational Accommodation to note that when necessary, an employee will meet with Occupational health and Safety to discuss potential accommodation opportunities and a safe return to work process Extensive review and collaboration with the Townships of the 36 recommendations and path moving forward.

2018

Planning and Economic Development

2018 and ongoing

Clerk’s Office

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AGENDA ITEM #a)

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

Human Resources

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Appendix B2

Accessibility Strategic Action Plan – Township of North Frontenac The Township of North Frontenac Initiative

New Actions

Accessibility upgrades to the Township Office

Accessible entrance, washrooms, service counter, and accessible parking.

Eric Korhonen

2017 – 2018

Outdoor projects

New playground in the Cloyne

Eric Korhonen

2018

Outdoor projects

Possible upgrades to one of the Townships beaches

Eric Korhonen

2018

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Completion Date

Status

AGENDA ITEM #a)

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

Responsibility

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Appendix B3

Accessibility Strategic Action Plan – Township of Central Frontenac The Township of Central Frontenac. Initiative

New Actions

Page 27 of 30

Completion Date

Status

AGENDA ITEM #a)

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

Responsibility

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Appendix B4

Accessibility Strategic Action Plan – Township of South Frontenac The Township of South Frontenac has taken a very aggressive approach to accessibility and continues to look for ways and means of incorporating accessibility into all renovation and building projects. The Township will continue to look for opportunities and plan budget money in order to remove barriers and promote accessibility to facilities and services. The Township will also continue to consult regularly with the Accessibility Advisory Committee (ACC) concerning any projects. Initiative

New Actions

Storrington Centre, Battersea Road, Sunbury

Consult with ACC once the plans have been received; doors, hall and washrooms will be made accessible

Keeley Garage & office, Keeley Road, Sydenham

Portland Garage, Hinchinbrook Road, Hartington Glendower Hall, Westport Road

Completion Date

Status

Public Works

Plans in 2017 & completion in 2018

Budget approved

Consult with ACC once the plans have been received; garage lower level washroom will be made accessible Consult with ACC once the plans have been received; washroom will be made accessible Accessible ramp and entrance door with push button to be installed

Public Works

By 2022

Needs to be budgeted

Public Works

By 2022

Needs to be budgeted

Public Works

By 2017

Already has accessible washroom

Accessible entrance to washroom

Public Works

By 2022

Accessible door completed

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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AGENDA ITEM #a)

Harris Park Hall, Perth Road Crescent, Perth Road

Responsibility

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Centennial Park, Centennial Park Road, Harrowsmith

Washrooms to be made accessible

Public Works

By 2018

To be budgeted in 2018

Gilmour Beach, Wellington Street, Battersea

New building is planned with full accessibility

Public Works

2017 for plans & 2018 for work

Needs to be budgeted in 2018

Existing South Frontenac Playground Structures & Platforms

Any upgrades or replacements will include accessible features; will look at usage to determine priorities; as budget allows will look at accessible surfaces

Public Works

By 2022

As budget and usage allowed

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AGENDA ITEM #a)

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

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Appendix B5

Accessibility Strategic Action Plan – Township of Frontenac Islands The Township of Frontenac Islands continues to incorporate accessibility planning into all renovation and building projects Initiative

New Actions

Page 30 of 30

Completion Date

Status

AGENDA ITEM #a)

Frontenac Joint Multi-Year Accessibility Plan 2018 – 2022

Responsibility

AGENDA ITEM #a)

Joint Accessibility Advisory Committee Meeting Minutes November 13, 2017 A meeting of the Frontenac Joint Accessibility Advisory Committee (FAAC) was held at the Township of South Frontenac’s Council Chambers, 4432 George Street, Sydenham on Monday, November 13, 2017 at 10:00 AM Present:

Neil Allen, Community Representative, South Frontenac, Chair Margaret Knott, Community Representative, Frontenac Islands, Vice Chair Kurt Halliday, Community Representative, Central Frontenac Ed Schlievert, Community Representative, North Frontenac David Yerxa, Community Representative at large Councillor Tom Dewey, Council Liaison Councillor John McDougall

Staff

Jannette Amini, County of Frontenac Sherry Corneil, Township of South Frontenac Donna Longmire, Township of Central Frontenac Eric Korhonen, Township of North Frontenac

Call to Order

The Chair called the meeting to order at 10:06 a.m. 2.

Adoption of the Agenda

Moved By: Seconded By:

Mr. Yerxa Mr. Schlievert

That the agenda for the November 13, 2017 meeting of the Joint Frontenac Accessibility Advisory Committee be approved. Carried 3.

Disclosure of Pecuniary Interest and General Nature Thereof

There were none.

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AGENDA ITEM #a)

Adoption of Minutes Minutes of Meeting held May 29, 2017

Moved By: Seconded By:

Councillor McDougall Councillor Dewey

That the minutes of the Joint Frontenac Accessibility Advisory Committee meeting held May 29, 2017 be adopted. Carried 5.

Deputations and/or Presentations 

Reports to the Accessibility Advisory Committee a)

2017-141 Frontenac Accessibility Advisory Committee 2018-2022 Multi-Year Accessibility Plan Review and Public Consultation Moved By: Mr. Halliday Seconded By: Ms. Knott Be It Resolved That the Council of the County of Frontenac approved the 2018-2022 Multi-Year Accessibility Plan attached to this report as Appendix A Carried The Committee discussed the Multi-Year plan with the following noted changes:  Remove “the” from inside the quotation marks where it refers to “the Frontenacs”.  Add the Age Friendly Action Plan to the County of Frontenac’s Appendix B1.  Remove the Point Beach & Park and the Battersea Playground lines from Appendix B4 and put into Appendix A as these projects have been completed It was noted that as projects come up, Appendix B will be updated accordingly. b)

2017-142 Frontenac Accessibility Advisory Committee Update Report

Ms. Amini provided an overview of this report which was provided for information purposes only.

County of Frontenac Joint Accessibility Advisory Committee November 13, 2017

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Page 2 of 5

AGENDA ITEM #a)

c)

2017-143 Frontenac Accessibility Advisory Committee Accessible Signage along the K&P Trail Moved By: Councillor Dewey Seconded By: Mr. Yerxa Be It Resolved That the Frontenac Accessibility Advisory Committee support the proposed signage for the Frontenac K&P Trail attached as Appendix A to this report. Carried It was suggested that an icon for cell service availability also be placed in the legend of the sign. It was noted that the recent rains have carried stones away from a portion of the trail near Sharbot Lake where it ends between Clement Road and Wagner Road and as such, there is a large gap in the trail. Concerns were expressed that if a person were to walk to close to the edge, it may be soft underneath and the stones may give way and someone with a visual impairment would not see it. Ms. Amini noted that the County has an agreement with the Eastern Ontario Trails Alliance to maintain the trail. With respect to suggestions made regarding the Verona property, the Committee was advised that there is a public Open House next Monday, November 20 from 6:30pm 8:30pm at the Verona Lions Centre - 4504 Verona Sand Road to provide input on the proposed amenities and design of the Verona Trailhead as well as to share perspectives on access to the K&P Trail from the Trailhead facility. d)

2017 Celebrating Accessibility Awards

It was suggested that this year’s award recognize the senior’s apartment complex on Wolfe Islands which officially opens in 2 weeks. Although this is a municipal facility, there is a fund raising component associated with this project which has been led by the committee which is composed of 5 citizens, the Mayor and CAO. This committee met weekly during early mornings and developed the Charter for the project. It was also noted that the land for the project was generously donated by Mr. John Weatherall who, along with his wife, also was responsible for initiating the discussion of seniors housing on Wolfe Island by having a vision of helping seniors with special needs. Moved By: Seconded By:

Mr. Yerxa Mr. Halliday

That Mr. John Weatherall be selected as the 2017 recipient of the County of Frontenac Celebration of Accessibility Award Carried

County of Frontenac Joint Accessibility Advisory Committee November 13, 2017

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Page 3 of 5

AGENDA ITEM #a)

e)

Township of North Frontenac Municipal Council Chamber

The Committees input was sought regarding the development of the new municipal Council Chamber. The Committee reviewed the plans provided in the agenda package. It was noted that the plans appear to be similar to the Council Chamber in South Frontenac and if so, it was advised that the lighting in the South Frontenac Council Chamber is inadequate. It was also noted that when the screen is lowered for presentations, it hides the Coat of Arms. It was suggested that during Council meetings, staff ensure hard copies of the agenda are available for those in the audience who have a visual disability as it is much easier to look at a handout. Noting that the sketch which identifies the location of tables and equipment was not readable on the agenda link, Ms. Amini will email the diagram to committee members for comments and feedback. 7.

Communications 

Other Business

Mr. Halliday provided the Committee with information on “access now” which is a mobile app for android devices that makes it possible to describe accessibility features at local sites so people know what the level of accessibility of a site is. The app is free of charge. Mr. Allen noted the accessibility upgrades that have been made to Point Park. Specifically, he noted issues during the summer when the automatic doors had been turned off during summer camp operations. He was able to speak with the camp councillor who had informed him that they had decided to shut the automatic doors to the washrooms off during camp times due to the kids continually using them. He advised the councillor that if someone is there during that time and there is no power to the door, the person cannot use it. This has since been rectified by South Frontenac staff. This is an accessibility awareness issue and staff need to speak to the councillors. Mr. Halliday noted the library and fire hall which is great inside but outside there is no pad for someone to pull up and unload. Its just rough gravel and asked if this could be added to Centrals Frontenac’s Appendix B.

County of Frontenac Joint Accessibility Advisory Committee November 13, 2017

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Page 4 of 5

AGENDA ITEM #a)

Next Meeting

The next meeting of the Joint Frontenac Accessibility Advisory Committee was set for Monday, February 12, 2018. 10.

Adjournment

Moved By: Seconded By:

Mr. Halliday Mr. Yerxa

That the meeting hereby adjourn at 11:27 a.m. Carried

County of Frontenac Joint Accessibility Advisory Committee November 13, 2017

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Page 5 of 5

AGENDA ITEM #b)

COMMITTEE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

December 20, 2017

Re:

Planning Advisory Committee – Report to Council

All items listed on the Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Planning Advisory Committee reports and recommends as follows: 1.

2017-140 Planning Advisory Committee Accommodate Planning Service Level Changes – Introduction Report That the CAO’s group bring forward a report to County Council in January on a funding model for an additional planner should the position be put in place.

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AGENDA ITEM #b)

Minutes of the Planning Advisory Committee Meeting December 5, 2017 A meeting of the Planning Advisory Committee was held in the Frontenac Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Tuesday, December 5, 2017 at 10:00 AM Present: Deputy Warden Higgins, Chair Councillor Smith, Vice-Chair Warden Vandewal Councillor Doyle Jim McIntosh Regrets: Phil Leonard Staff Present: Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) Joe Gallivan, Director of Planning & Economic Development Kelly Pender, Chief Administrative Officer Megan Rueckwald, Community Planner 1.

Call to Order

The Chair called the meeting to order at 10:00 a.m. 2.

Adoption of the Agenda

Moved By: Seconded By:

Councillor Doyle Mr. McIntosh

That the agenda for the December 5, 2017 meeting of the Planning Advisory Committee be adopted. Carried 3.

Disclosure of Pecuniary Interest and General Nature Thereof

There were none.

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AGENDA ITEM #b)

Adoption of Minutes a)

Minutes of Meeting held September 11, 2017

Moved By: Seconded By:

Councillor Smith Warden Vandewal

That the minutes of the Planning Advisory Committee meeting held September 11, 2017 be adopted. Carried 5.

Deputations and/or Presentations a)

Mr. John Pyke, Malroz, provided the Committee with a presentation on tertiary septic systems as requested by the Committee at its September meeting, a copy of which was attached to the agenda. It was questioned if this Committee should be looking at what other municipalities are doing with respect to these tertiary systems.

The Committee recessed at 10:36 a.m. The Committee reconvened at 10:43 a.m. 6.

Briefings a)

Mr. Joe Gallivan, Director of Planning and Economic Development provided the Planning Advisory Committee with his regular Directors briefing, a copy of which was attached to the agenda.

Warden Vandewal exited the meeting at 11:28 a.m. 7.

Reports to the Planning Advisory Committee a)

2017-140 Planning Advisory Committee Accommodate Planning Service Level Changes – Introduction Report Moved By: Mr. McIntosh Seconded By: Councillor Smith That the CAO’s group bring forward a report to County Council in January on a funding model for an additional planner should the position be put in place. CARRIED

Planning Advisory Committee Meeting Minutes December 5, 2017

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Page 2 of 4

AGENDA ITEM #b)

Councillor Smith commented that the rules around planning services that were agreed to when the County began providing Central Frontenac with planning services has changed and if Central Frontenac is going to be expected to pay an additional $54,000 per year, it would be better to hire its own planner that only focuses on Central Frontenac. Deputy Warden Higgins agreed with those comments and noted that this will be going to the Township of North Frontenac Council. It was questioned if the Community Planner is required to attend all Committee of Adjustment meetings or site visits. Mr. Gallivan confirmed that it is the responsibility of any professional planner to do a site visit before forming a planning opinion. Deputy Warden Higgins also noted that the delay in North Frontenac’s Zoning by-law is costing the Township money. Mr. Pender noted that much of the development is being driven by the City of Kingston. The Townships can either hire out and allow current planning staff to concentrate on higher priorities or hire on the high end and have current planning staff focus on the day to day planning. The recommendation from the report allows the CAO’s to sit down and come up with the best agreement after looking at the drivers of the costs and bring back options. Deputy Warden Higgins again pointed to the hidden costs which are not reflected in this report. He questioned why the recommendation would not be to hire a planner on the County levy. Mr. Pender expressed concerns that placing the cost on the levy would not be supported by Council so this report represents what all Townships might support. Mr. McIntosh noted that an additional planner is required and recommended that the Committee approve the additional position pending an agreement being reached by the municipalities CAO’s on how the position will be funded. Ms. Rueckwald provided an overview of the extensive number of files that are currently coming forward, with the majority taking place in Central and North Frontenac. It was requested that the CAO’s group consider all planning time when coming up with a cost sharing agreement, noting that there is very little to no development on Frontenac Islands and South Frontenac accounts for much of planning staffs time. b)

2017-149 Planning Advisory Committee Adoption of Signage Specifications for Planning Applications - Policy Guidelines Moved By: Councillor Smith Seconded By: Councillor Doyle Be It Resolved That the Planning Advisory Committee accept the Planning Advisory Committee – Adoption of Signage Specifications for Planning Applications – Policy Guidelines report for information;

Planning Advisory Committee Meeting Minutes December 5, 2017

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Page 3 of 4

AGENDA ITEM #b)

And Further That the Council of the County of Frontenac adopt the Signage Specifications for Planning Applications – Policy Guidelines attached as Appendix A. CARRIED 8.

Communications a)

Correspondence from Deputy Warden Higgins regarding OMB file in relation to a development in north Kawartha.

It was noted on page 120 of the report that the judge made the decision on good planning principles as opposed to an old planning document. This ruling did not take into account the Official Plan that was in place at the time. Mr. Gallivan clarified that this is not the same developer as the one with the Ardoch Lake development but is the same planner and biologist. Mr. Gallivan noted that he has had discussions with the developer and that the Mississippi Valley Conservation Authority needs to be more involved in this file on a number of issues related to the natural environment. 9.

Other Business 

Next Meeting

Meetings will be set for the second Monday of month meeting bi-month beginning Feb 12, however this could change depending on the requirements of public meetings. 11.

Adjournment

Moved By: Seconded By:

Councillor Doyle Councillor Smith

That the meeting hereby adjourn at 12:17 p.m. CARRIED

Planning Advisory Committee Meeting Minutes December 5, 2017

Page 153 Committee of 205 All items listed on the Planni… Report of the Planning Advisory

Page 4 of 4

AGENDA ITEM #c)

Committee Report To:

Warden and Council Members of the County of Frontenac

From:

Richard Allen, Manager of Economic Development

Date of meeting:

December 20, 2017

Re:

Community Development Advisory Committee – Report to Council

All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Community Development Advisory Committee reports and recommends as follows: 1.

2017-150 Community Development Advisory Committee Wayfinding Signage along the K&P Trail Be It Resolved That the Community Development Advisory Committee approve the proposed wayfinding signage for the Frontenac K&P Trail attached as Appendix A to this report. And Further That the Council authorize staff to proceed with option “a”, that being Generic Labels for Tourism Assets – Icons indicating food and beverage, accommodations, local attractions, fuel could be included without specific reference to specific businesses. This would be at no cost to local businesses. in reference to the inclusion of local businesses on wayfinding signage for the Frontenac K&P Trail.

PageDevelopment 154 of 205Advisory Committee All items listed … Report of the Community

Road 38

AGENDA ITEM #c)

Length of this segment: 0.9 km

o Westp

Cross Slope: Maximum 2%, Average 1%

You are Here Godfrey Running Slope: Maximum <4%, Average 2%

Trail width: Minimum 1.5m, Average 3m

Bridge

km marker

View

km 0 = Confederation Park (Kingston)

Gate

0

km

Local amenities:

Godfrey sculpture park Durst artist blacksmith

PageDevelopment 155 of 205Advisory Committee All items listed … Report of the Community

Ro a

/ Trans

Power sports store

K& PT rai l

Vet clinic

d3

8

Gas station & store

Canad a Trai l Ro ute

Bench

Godf re

y Rd

Surface type: Gravel

/ d rt R

rontenac Rd 8 F S

6.8 km

"

Road 38

AGENDA ITEM #c)

Length of this segment: 0.9 km

o Westp

Cross Slope: Maximum 2%, Average 1%

You are Here Godfrey Running Slope: Maximum <4%, Average 2%

Trail width: Minimum 1.5m, Average 3m

Bridge

km marker

View

km 0 = Confederation Park (Kingston)

Gate

0

km

Local amenities:

Godfrey sculpture park Durst artist blacksmith

PageDevelopment 156 of 205Advisory Committee All items listed … Report of the Community

Ro a

/ Trans

Power sports store

K& PT rai l

Vet clinic

d3

8

Gas station & store

Canad a Trai l Ro ute

Bench

Godf re

y Rd

Surface type: Gravel

/ d rt R

rontenac Rd 8 F S

6.8 km

"

AGENDA ITEM #c)

Minutes of the Community Development Advisory Committee Meeting December 14, 2017 A meeting of the Community Development Advisory Committee was held in the Bud Clayton Memorial Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Thursday, December 14, 2017 at 10:00 AM Committee Members Present: Robert Clinton, Chair Betty Hunter, Vice-Chair Barrie Gilbert (late 10:09 a.m.) Tracy John Wilma Kenny Councillor John McDougall, Council Liaison (late 10:05 am) Deputy Warden Ron Higgins Staff Present: Richard Allen, Manager of Economic Development Jannette Amini, Manager of Legislative Services/Clerk Alison Vandervelde, Community Development Officer 1.

Call to Order

The Chair called the meeting to order at 10:00 a.m. 2.

Adoption of the Agenda

Moved By: Seconded By:

Ms. Hunter Deputy Warden Higgins

That the agenda for the December 14, 2017 meeting of the Community Development Advisory Committee be amended to include under Other Business an update by Mr. Allen regarding the Land O’Lakes Tourist Association, and as amended be adopted. Carried 3.

Disclosure of Pecuniary Interest and General Nature Thereof

There were none.

PageDevelopment 157 of 205Advisory Committee All items listed … Report of the Community

AGENDA ITEM #c)

Adoption of Minutes a)

Minutes of Meeting held October 12, 2017

Moved By: Seconded By:

Deputy Warden Higgins Ms. John

That the minutes of the Community Development Advisory Committee meeting held October 12, 2017 be adopted. Carried 5.

Deputations and/or Presentations 

Reports to the Community Development Advisory a)

2017-150 Community Development Advisory Committee Wayfinding Signage along the K&P Trail Moved By: Ms. Hunter Seconded By: Ms. Kenny Be It Resolved That the Council of the County of Frontenac approve the proposed wayfinding signage for the Frontenac K&P Trail attached as Appendix A to this report. And Further That the Council authorize staff to proceed with option “a”, that being Generic Labels for Tourism Assets – Icons indicating food and beverage, accommodations, local attractions, fuel could be included without specific reference to specific businesses. This would be at no cost to local businesses. in reference to the inclusion of local businesses on wayfinding signage for the Frontenac K&P Trail. Carried As Amended (See motion to amend below which was Carried) Motion to Amend Moved By: Seconded By:

Ms. Hunter Deputy Warden Higgins

That the motion be amended to include option a), that being Generic Labels for Tourism Assets – Icons indicating food and beverage, accommodations, local attractions, fuel

Community Development Advisory Committee Meeting Minutes December 14, 2017

PageDevelopment 158 of 205Advisory Committee All items listed … Report of the Community

Page 2 of 5

AGENDA ITEM #c)

could be included without specific reference to specific businesses. This would be at no cost to local businesses. Carried The Committee discussed the four options identified in the report and there was a consensus that generic signage be used to avoid clutter. It was also suggested that staff look at additional signage closer to the villages and hamlets that would point users to the various local businesses located there. It was agreed that the signage should support businesses that would be associated with the trail and trail usages; however it was pointed out that in the winter, snowmobilers use the trail and this could cause them to come into the villages using the sidewalks to which Mr. Allen responded that the infrastructure needs to in place to handle the different users of the trail but these signs are still helpful in terms of users being able to obtain supplies and fuel. The Committee suggested that staff ensure the signs are durable and do not fade over time or due to the climate. It was also suggested to encourage businesses to ensure they have the services and equipment available to assist trail users such washroom facilities and air pumps at the local gas stations, etc. It was also suggested that a website be included on the sign so that users have somewhere to go to find out more about the trail. Mr. Allen pointed the committee to the website through the Trans Canada trail where staff have mapped most of the County assets including water, food and beverage etc. He demonstrated how a user could develop a custom trip based on that map. It would be cumbersome for the County to develop such a map but the signs could include a website. The website could also point people to such things as eco-tourism and the educational features on the trail which might be of interest and use to not only users but local teachers. b)

2017-151 Community Development Advisory Committee Ferry by Foot 2018 Implementation

Ms. Vandervelde provided the Committee with an overview of the report. The next piece would be to develop a printed brochure of what users need to know for example where they can park etc. This becomes the basis of also communicating with downtown Kingston staff. Staff will also work with the Island’s visitor booth staff to ensure they have a good understanding of the ferry as well as be in tuned with what is happening in Marysville as the students last year did not have a knowledge of this. Mr. Gilbert noted the wayfinding signs as visitors come off of the dock that directs people to specific sites on the Island. He is not certain if there are signs at the sites to help people find their way back so Ms. Vandervelde will look more deeply into this. The Committee provided the following suggestions:

Community Development Advisory Committee Meeting Minutes December 14, 2017

PageDevelopment 159 of 205Advisory Committee All items listed … Report of the Community

Page 3 of 5

AGENDA ITEM #c)

 Any brochure should include information about this important historic waterfront including Fort Henry, RMC, Murney Tower, etc;  A signage map of Marysville at the dock that allows tourists to see how walkable and easily findable Marysville is would be beneficial. Is there the potential to have this type of map located on the Ferry;  Bike racks and benches;  Summer student on the ferry to welcome passengers. It was also noted that a number of accessibility issues have been identified in Marysville. Ms. Vandervelde noted the availability of CIP money that businesses could take advantage of. c)

2017-152 Community Development Advisory Committee Emerging Opportunity for Hazelnuts in Ontario

Mr. Allen provided an overview of the report. Mr. Clinton made note of the haskap berry which is a berry high in nutritional value and becoming very popular. He will report back to the Committee on this. Mr. Allen concluded that County staff are connected to allow our residents to take advantage of this but will not be investing a lot of time in this. 7.

Communications 

Other Business

Land O’Lakes Tourism Association Mr. Allen provided an update regarding the Land O’Lakes Tourism Association, noting the article in the Frontenac News this week. The membership has agreed with the Board recommendation to close the association. Moving forward Lennox and Addington and Frontenac County will keep the “Travel Land O’Lakes” website going where users will be directed to the specific area of their interest. We are looking for ways to encourage the Land O’Lakes region to continue working on tourism and a 4 day retreat on how to improve and collaborate on tourism is being put on through “Ignite”. This will be a free event, paid for by the Ontario Islands Regional Tourism Association if we can get 25 participants. A discussion also ensued around the Regional Tourism Operators and how information is funnel to, through and from them. Local business are able to communicate directly with the RTO; however they prefer to have the County do this on their behalf.

Community Development Advisory Committee Meeting Minutes December 14, 2017

PageDevelopment 160 of 205Advisory Committee All items listed … Report of the Community

Page 4 of 5

AGENDA ITEM #c)

Frontenac News Ms. Kenny noted that the Frontenac News has expanded to Storrington and encouraged everyone to help support this free local newspaper through advertising. Verona Trail Head Public Information Session Mr. Allen advised that the County received approximately 275 responses to the survey regarding the Verona Trail Head and the open house session was very well attended with over 100 people registering their attendance. He has not had an opportunity as yet to review all of the information collected but will be bring forward a report to the Committee at its February meeting. 9.

Next Meeting

The Committee meetings have been set as bi-monthly on the second Thursday of the month beginning at 10:30 a.m., with the next meeting taking place on Thursday, February 8, 2018 at the County Administrative Building. 10.

Adjournment

Moved By: Seconded By:

Ms. Hunter Mr. Gilbert

That the meeting hereby adjourn at 11:40 a.m. Carried

Community Development Advisory Committee Meeting Minutes December 14, 2017

PageDevelopment 161 of 205Advisory Committee All items listed … Report of the Community

Page 5 of 5

AGENDA ITEM #a)

By-Law No. 2017-0042 Of The Corporation of the County of Frontenac being a by-law to appoint the Warden and the Deputy Warden for the 2018 Council year

Whereas Section 5 of the Municipal Act provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council and by by-law, unless the municipality is specifically authorized to do otherwise; And Whereas Section 11 of the Municipal Act provides that an upper-tier municipality may pass by-laws respecting its governance structure of the municipality; And Whereas Section 233 of the Municipal Act provides that if the term of office of an appointed head of council of an upper-tier municipality is one year, the council of the upper-tier municipality shall, in each year of its term, appoint the head of council at its first meeting; And Whereas Procedural By-law 2013-0020 states that the term of office for the Warden and Deputy Warden are for a one year term during the term of Council; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.

That Councillor the 2018 Council year.

, be and is hereby appointed as the Warden for

That Councillor , be and is hereby appointed as the Deputy Warden for the 2018 Council year.

That all previous by-laws or parts of by-laws that conflict with this by-law are hereby rescinded.

That this by-law shall take effect on the date of its final passing.

Page of 205Warden (Proposed By-Law No. 2017-00… To Appoint the Warden and 162 the Deputy

AGENDA ITEM #a)

Read a first and second time this 20th day of December, 2017. Read a third time and finally passed this 20th day of December, 2017.

The Corporation of the County of Frontenac

, Warden

Jannette Amini, Clerk

By-law No.2017-0042 – To Appoint the Warden and the Deputy Warden for 2018 December 20, 2017

Page of 205Warden (Proposed By-Law No. 2017-00… To Appoint the Warden and 163 the Deputy

Page 2 of 2

AGENDA ITEM #b)

By-Law No. 2017-0043 Of The Corporation of the County of Frontenac being a by-law to appoint a municipal auditor Whereas Subsection (1) of Section 296 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality shall appoint an auditor licensed under the Public Accounting Act, who is responsible for, (a)

(b)

annually auditing the accounts and transactions of the municipality and its local boards and expressing an opinion on the financial statements of these bodies based on the audit; and performing duties required by the municipality or local board.

And Whereas Subsection (3) of Section 296 of the Municipal Act, 2001, S.O. 2001, c.25, as amended provides that an auditor of a municipality shall not be appointed for a term exceeding five years; And Whereas By-law 2016-0019 appointed Allan Chartered Accountant Professional Corporation appointed as the municipal auditor to provide auditing services for the fiscal years 2016 to 2027: Now Therefore Be It Resolved That the Council of The Corporation of the County of Frontenac hereby enacts as follows: 1.

That Allan Chartered Accountant Professional Corporation be hereby appointed as the municipal auditor to provide auditing services for the fiscal years 20182022.

That all by-laws contrary to or inconsistent with the provisions of this by-law are hereby repealed.

This by-law shall come into force and take effect on its passing thereof.

Read a First and Second Time this 20th day of December, 2017. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of December, 2017. The Corporation of the County of Frontenac

, Warden

Jannette Amini, Clerk

Page 164forof2018 205- 2022 (Proposed By-Law No. 2017… To Appoint a Municipal Auditor

AGENDA ITEM #c)

By-Law No. 2017-0044 of The Corporation of the County of Frontenac Being a by-law to set tax ratios and tax rate reductions for prescribed property subclasses for County of Frontenac purposes and Local Municipal purposes for the taxation year 2018.

Whereas the County of Frontenac deems it expedient for the County, pursuant to Section 308 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, (“Municipal Act”) to establish the tax ratios for 2018 for the County of Frontenac and the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac; and, Whereas the tax ratios establish the relative amount of taxation to be borne by each property class; and, Whereas the property classes have been prescribed by the Minister of Finance pursuant to Section 7 of the Assessment Act, R.S.O. 1990, Chapter A.31 and amendments thereto (“Assessment Act”); and, Whereas the County of Frontenac after consultation with the elected representatives of the four Townships, in order to achieve real property tax reform, deems it expedient to establish tax ratios that are within the “range of fairness” prescribed by the Minister of Finance under Ontario Regulation 386/98 as amended by Ontario Regulation 212/05 for purposes of subsection (8) of Section 308 of the Municipal Act; and, Whereas it is necessary for the County of Frontenac, pursuant to Section 362 of the Municipal Act, to establish tax reductions for prescribed subclasses for 2018 for County of Frontenac and Local Municipal purposes; and Whereas the property subclasses for which tax reductions are to be established are in accordance with Section 8 of the Assessment Act; and, Whereas the tax rate reductions reduce the tax rates that would otherwise be levied for municipal purposes; Now Therefore Be It Resolved That the Council for the Corporation of the County of Frontenac enacts as follows:

  1. That for the taxation year 2018, tax ratios for indicated property classes shall be as follows:

By-law No. 2017-0044 – To Set Tax Ratios and Tax Rate Reductions for the Taxation Year 2018 December 20, 2017

of 205for 2018 (Proposed By-Law No. … To set tax ratios and Page tax rate165 reductions

Page 1 of 3

AGENDA ITEM #c)

ASSESSMENT CLASS

TAX RATIO

Residential & Farm Residential

1.0000

Multi-Residential

1.0000

Commercial Occupied

1.0000

Industrial Occupied

1.0000

Landfills

1.0000

Pipeline

0.7000

Farmland

0.2500

Managed Forests

0.2500

  1. That for the taxation year 2018, the tax reduction for indicated property classes shall be as follows: SUBCLASSES

Vacant Land, Vacant Units and Excess Land

TAX RATE REDUCTION

30%

in the Commercial Property Class Vacant Land, Vacant Units and Excess Land

35%

Subclasses in the Industrial Property Class First Subclass of Farmland Awaiting Development for all Property Classes Second Subclass of Farmland Awaiting

65%

30%

By-law No. 2017-0044 – To Set Tax Ratios and Tax Rate Reductions for the Taxation Year 2018 December 20, 2017

of 205for 2018 (Proposed By-Law No. … To set tax ratios and Page tax rate166 reductions

Page 2 of 3

AGENDA ITEM #c)

Development for all Property Classes 3.

That for the purposes of this by-law: a)

the commercial property class shall include all commercial office property, shopping centre property and parking lot property;

b)

the industrial property class shall include all large industrial property; and

c)

the first subclass of farmland awaiting development and the second subclass of farmland awaiting development shall consist of land as defined in accordance with Regulations passed under the Municipal Act.

That this by-law shall come into force and take effect on the 1st day of January, 2018.

Read a first and second time this 20th day of December, 2017. Read a third time and finally passed, signed and sealed this 20th day of December, 2017.

The Corporation of the County of Frontenac

, Warden

Jannette Amini, Clerk

By-law No. 2017-0044 – To Set Tax Ratios and Tax Rate Reductions for the Taxation Year 2018 December 20, 2017

of 205for 2018 (Proposed By-Law No. … To set tax ratios and Page tax rate167 reductions

Page 3 of 3

AGENDA ITEM #d)

By-Law No. 2017-0045 of The Corporation of the County of Frontenac being a by-law to establish Tax Rates for the year 2018 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac

Whereas all property assessment rolls on which the 2018 taxes are to be levied have been returned and revised pursuant to the provisions of the Assessment Act, R.S.O. 1990, Chapter A.31 and amendments thereto, subject to appeals at present before the Assessment Review Board, the Ontario Municipal Board and the District Court; And Whereas the “Residential/Farm Assessment”, “Multi-Residential Assessment”, “Commercial Assessment”, “Industrial Assessment”, “Pipe Line Assessment”, “Farmlands Assessment” and “Managed Forests Assessment” and the applicable subclasses pursuant to Section 7 of the Assessment Act have been determined on the basis of the aforementioned property assessment rolls; And Whereas pursuant to Section 311(2) of the Municipal Act, for purposes of raising the general upper-tier levy, the sums required by taxation in the year 2018 are to be levied by separate rates by the Townships for the estimated current annual expenditures for County of Frontenac purposes after deduction of other revenue as directed by County of Frontenac by-law; And Whereas the tax ratios and tax rate reductions for prescribed property subclasses on the aforementioned property for the 2018 taxation year have been set out in County of Frontenac By-law Number 2017-0044 passed by Council on the 20th day of December, 2017; And Whereas the tax rates on the aforementioned “Residential/Farm Assessment”, “Multi-Residential Assessment”, “Commercial Assessment”, “Industrial Assessment”, “Pipe Line Assessment” (where applicable), “Farmlands Assessment” and “Managed Forests Assessment” and the applicable subclasses have been calculated pursuant to the provisions of the Municipal Act, in the manner set out herein; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.

That having duly adopted the gross estimates set out in Bylaw 2017-0044 the County of Frontenac hereby adopts the sum of $9,757,997 as its estimate of the Property Tax Levy required during the year 2018 for the purposes of the County of Frontenac.

That for the year 2018 in the area coming under the jurisdiction of the County of Frontenac, the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac shall levy upon the Residential/Farm Assessment, Multi-Residential Assessment, Commercial Assessment, Industrial Assessment, Landfill Assessment, Pipe Line Assessment (if applicable), Farmlands Assessment

Page of 205By-Law No. 2017-0045) To Establish 2018 Tax Rates168 (Proposed

AGENDA ITEM #d)

and Managed Forests Assessment and applicable subclasses, the tax rates for County of Frontenac purposes as determined in accordance with Schedule A to this by-law. 3.

That the County of Frontenac hereby directs the County’s portion of Payments in Lieu of Taxation be paid to the Treasurer of the County of Frontenac as set out in Schedule B to this by-law.

That this by-law shall come into force and take effect as of the date of final passing. Read a First and Second Time this 20th day of December, 2017. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of December, 2017. The Corporation of the County Of Frontenac

, Warden

Page of 205By-Law No. 2017-0045) To Establish 2018 Tax Rates169 (Proposed

Jannette Amini, Clerk

Page of 205By-Law No. 2017-0045) To Establish 2018 Tax Rates170 (Proposed

SCHEDULE A COUNTY OF FRONTENAC 2018 Budget SCHEDULE A: 2018 SUMMARY OF TAXES RAISED BY COUNTY OF FRONTENAC TAX RATES SET OUT BELOW Assessment Class

Frontenac Islands CVA

Residential & Farm Residential Multi-residential Commercial Occupied Commercial Vacant Commerical New Construction

Tax Rate

483,450,293

0.00178446

South Frontenac Dollars Raised 862,699

CVA

Tax Rate

3,129,927,415

0.00178446

Central Frontenac Dollars Raised 5,585,239

CVA

Tax Rate

872,105,689

0.00178446

North Frontenac Dollars Raised 1,556,240

CVA

Tax Rate

865,589,100

0.00178446

Dollars Raised 1,544,612

0

0.00178446

0

5,194,425

0.00178446

9,269

811,500

0.00178446

1,448

0

0.00178446

0

4,103,526

0.00178446

7,323

22,929,110

0.00178446

40,916

10,307,236

0.00178446

18,393

4,417,261

0.00178446

7,882

0

0.00124912

0

629,650

0.00124912

787

298,508

0.00124912

373

193,770

0.00124912

242

698,550

0.00178446

1,247

4,531,215

0.00178446

8,086

926,300

0.00178446

1,653

1,233,726

0.00178446

2,202

Commericial Excess New Construction

0

0.00124912

0

0

0.00124912

0

0

0.00124912

0

16,996

0.00124912

21

Parking Lot

0

0.00178446

0

38,750

0.00178446

69

0

0.00178446

0

0

0.00178446

0

35,550

0.00178446

63

1,461,545

0.00178446

2,608

469,294

0.00178446

837

813,832

0.00178446

1,452

0

0.00115990

0

487,950

0.00115990

566

13,881

0.00115990

16

27,100

0.00115990

31

11,200,492

0.00178446

19,987

1,723,700

0.00178446

3,076

0

0.00178446

0

51,650

0.00178446

92

165,350

0.00115990

192

18,100

0.00115990

21

0

0.00115990

0

0

0.00115990

0

52,036,543

0.00044612

23,214

84,917,783

0.00044612

37,883

15,791,843

0.00044612

7,045

2,630,990

0.00044612

1,174

287,150

0.00044612

128

9,690,609

0.00044612

4,323

10,404,598

0.00044612

4,642

4,361,092

0.00044612

914,853

3,261,550,252

5,692,843

911,128,849

1,590,647

879,335,517

Industrial Occupied Industrial Vacant Industrial New Construction Industrial Excess New Construction Farmland Managed Forests TOTALS

551,977,454

1,946 1,559,654

AGENDA ITEM #d)

Page of 205By-Law No. 2017-0045) To Establish 2018 Tax Rates171 (Proposed

Schedule B COUNTY OF FRONTENAC 2018 Budget 2018 SUMMARY OF TAXES RAISED BY PAYMENTS-IN-LIEU TO COUNTY OF FRONTENAC TAX RATES SET OUT BELOW

Dollars Raised

CVA

Tax Rate

North Frontenac

Central Frontenac

South Frontenac

Frontenac Islands

Assessment Class

Dollars Raised

CVA

Tax Rate

Dollars Raised

Tax Rate

CVA

Dollars Raised

CVA

Tax Rate

135,500

0.00175201

237

2,532,100 0.00175201

4,436

2,637,550 0.00175201

4,621

4,793,200 0.00175201

8,398

0

0.00175201

0

0.00175201

0

0.00175201

0

0.00175201

0

401,850

0.00169267

680

4,278,500 0.00169267

7,242

2,371,350 0.00169267

4,014

3,138,475 0.00169267

5,312

Commercial Vacant

0

0.00122640

0

0.00122640

0

0.00122640

0

34,900 0.00122640

43

Parking Lot

0

0.00122640

0

0.00122640

0

0.00122640

0

0.00122640

0

Landfill

0

0.00000000

0

79,100 0.00175201

139

9,650 0.00175201

17

20,278 0.00175201

36

Industrial Occupied

0

0.00175201

0

0.00175201

0

0.00175201

0

0.00175201

0

Industrial Vacant

0

0.00113880

0

0.00113880

0

0.00113880

0

0.00113880

0

Farmland

0

0.00043800

0

0.00043800

0

0.00043800

0

0.00043800

0

Managed Forests

0

0.00043800

0

0.00043800

0

0.00043800

0

0 0.00043800

0

Residential & Farm Residential Multi-residential Commercial Occupied

TOTALS

537,350

918

6,889,700

11,817

5,018,550

8,652

7,986,853

13,788

AGENDA ITEM #d)

AGENDA ITEM #e)

By-Law No. 2017-0046 Of The Corporation of the County of Frontenac being a by-law to authorize the Corporation of the County of Frontenac to distribute the Federal Gas Tax amongst its four lower-tier municipalities Whereas the Corporation of the County of Frontenac (the Recipient) adopted By-law 2010-0015 which authorized the Warden and Clerk to execute an agreement with AMO regarding the Federal Gas Tax since the execution of that agreement is mandatory if the County of Frontenac wanted to participate in the transfer of federal gas tax revenue; And Whereas the Corporation of the County of Frontenac (the Recipient) adopted Bylaw 2014-0027 to execute an amended agreement with AMO regarding Federal Gas Tax; And Whereas Section 6.2 of the Agreement permits the Recipient to allocate funds to another Eligible Municipality; And Whereas Council wishes to authorize the distribution of Federal Gas Tax Funds amongst the County’s four lower tier municipalities for 2018; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby orders and enacts: 1.

That the County of Frontenac distribute Federal Gas Tax as per the 2017 Schedule attached to this by-law;

That this By-law shall come into force and have effect upon the final passing thereof.

Read a First and Second Time this 20th day of December, 2017. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of December, 2017. The Corporation of the County of Frontenac

, Warden

Jannette Amini, Clerk

Page Gas 172Tax of 205 To Distribute 2017 Federal to the Township (Proposed By-Law No. …

Page Gas 173Tax of 205 To Distribute 2017 Federal to the Township (Proposed By-Law No. …

County Of Frontenac Distribution of Federal Gas Tax to Eligible Municipalities For 2017 Municipality

Weighted Assessment %

Federal Gas Tax Total Distribution

2017

2017

Township of Frontenac Islands Township of South Frontenac Township of Central Frontenac Township of North Frontenac Total Federal Gas Tax Distribution from the County

9.38%

$75,223

58.32%

$467,672

16.29%

$130,634

16.01%

$128,355 $801,884

AGENDA ITEM #e)

By-law 2017-0046 to authorize the Corporation of the County of Frontenac to distribute the Federal Gas Tax amongst its four lower-tier municipalities December 20, 2017 Page 2 of 2

AGENDA ITEM #f)

By-Law No. 2017-0047 of The Corporation of the County of Frontenac being a by-law to amend By-law No. 2014-0051 (Addition and Appointment to the Kingston, Frontenac Public Library Board) Whereas Section 5 of the Municipal Act provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council and by by-law, unless the municipality is specifically authorized to do otherwise; And Whereas Council passed By-law 2014-0051, on December 17, 2014 being a by-law to appoint Members of Council and Members of the Community to External Boards and Committees for the Term of Council; And Whereas Council deems it expedient to amend By-law 2014-0051 as it relates to the addition and appointment to the Kingston, Frontenac Public Library Board; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.

That By-law 2014-0051 be amended as follows: i.

That Councillor Ron Vandewal be removed as the Council representative on the Kingston Frontenac Public Library Board;

ii.

That Councillor be appointed as the Council representative on the Kingston Frontenac Public Library Board;

That this by-law shall take effect on the date of its final passing.

Read a first and second time this 20th day of December, 2017. Read a third time and finally passed this 20th day of December, 2017. The Corporation of the County of Frontenac

, Warden

Jannette Amini, Clerk

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AGENDA ITEM #g)

By-Law No. 2017-0048 of The Corporation of the County of Frontenac being a by-law to adopt an Emergency Management Program and Emergency Response Plan and to meet other requirements under the Emergency Management and Civil Protection Act Whereas Under the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9 and Ontario Regulation 380/04 (the “Act”) every municipality in the province is required to:

  1. Develop and implement an emergency management program, which shall consist of: 

an emergency plan;

training programs and exercises for employees of the municipality and other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities;

public education on risks to public safety and on public preparedness for emergencies; and

any other elements required by the standards for emergency management set under the Act or by Emergency Management Ontario;

  1. Designate an employee of the municipality or a member of the council as its emergency management program coordinator;
  2. Establish an emergency management program committee;
  3. Establish an emergency control group;
  4. Establish an emergency operations centre to be used by the municipal emergency control group in an emergency; and
  5. Designate an employee of the municipality as its emergency information officer. Whereas it is prudent that the emergency management program developed under the Act be in accordance with international best practices, including the five core components of emergency management; prevention, mitigation, preparedness, response and recovery; and Whereas the purpose of such a program is to help protect public safety, public health, the environment, critical infrastructure and property during an emergency and to promote economic stability and a disaster resilient community;

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AGENDA ITEM #g)

Now Therefore the Council of the County of Frontenac hereby enact as follows: That the Council of the County of Frontenac adopt an Emergency Management Program and Emergency Response Plan and to meet other requirements under the Emergency Management and Civil Protection Act as follows: Emergency Management Program 1.

An Emergency Management Program for the municipality will be developed and reviewed annually by the Emergency Management Program Committee consistent with, and in accordance with the Act and international best practices, including the four core components of emergency management, namely: mitigation/prevention, preparedness, response and recovery, and such program shall include: a) training programs and exercises for employees of the municipality and other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities; b) public education on risks to public safety and on public preparedness for emergencies; and c) any other elements required by the standards for emergency management set under the Act or by the Ontario Fire Marshal and Emergency Management.

The Emergency Management Program shall be consistent with the objectives of protecting public safety, public health, the environment, critical infrastructure and property, and to promote economic stability and a disaster-resilient community.

Emergency Response Plan 3.

The Emergency Response Plan, which has been developed in accordance with the requirements of the Act and international best practices, and which is attached hereto as Schedule A is hereby adopted (the “Plan”).

The Plan shall be reviewed annually by the CEMC and the County’s Emergency Management Program Committee. The CEMC is authorized to make such administrative changes to the Plan as appropriate to keep the Plan current, such as personnel, organizational and contact information updates. Any significant revision to the body of the Plan shall be presented to Council for approval.

When an emergency exists but has not yet been declared to exist, County employees and the County Control Group may take such action under the Plan as may be required to protect property and the health, safety and welfare of the inhabitants of the County.

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AGENDA ITEM #g)

Emergency Management Program Coordinator 6.

Mark Podgers, is hereby appointed as the Emergency Management Program Coordinator and primary community emergency management coordinator (the “CEMC”) responsible for the emergency management program for the County including maintenance of the Plan, training, exercises, public education and such other duties and responsibilities as outlined in the Act.

The Chief Paramedic/Director, Emergency and Transportations Services and the Deputy Chief - Performance Standards are hereby appointed as alternate CEMCs to act in place of the primary CEMC in his/her absence.

Emergency Management Program Committee 8.

The persons from time to time holding the following positions in the County, or their designates, shall be members of the Emergency Management Program Committee: a. County Warden b. Emergency & Transportation Council Liaison c. Chief Administrative Officer d. Director of Planning and Economic Development e. Director of Corporate Services/Treasurer f. Chief Paramedic/Director of Paramedic Services/Transportation Services g. Manager of Legislative Services/Clerk h. Manager of Information Services i. Manager of Human Resources j. Communications Officer k. Administrator of Fairmount Home l. Manager of Continuous Improvement m. Frontenac County Emergency Communications Coordinator n. Ontario Provincial Police Detachment o. Community Emergency Management Coordinator p. County Fire Coordinator q. Kingston, Frontenac, Lennox & Addington Public Health r. Alternate Community Emergency Management Coordinator(s) s. Administrative Assistant/Scribes

The CEMC is hereby appointed as chair of the Emergency Management Program Committee.

  1. The Emergency Management Program Committee shall advise Council on the development and implementation of the County’s Emergency Management Program and shall review the program annually.

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AGENDA ITEM #g)

County Control Group 11. The persons holding the following positions in the County, or their designates, shall be members of the County Control Group (CCG): a. b. c. d. e. f. g. h. i. j.

Head of Council – Warden Emergency Operations Centre Director – Chief Administrative Officer Emergency Information Officer – Communications Officer Liaison Officer – Manager of Legislative Services/Clerk Scribes – CAO’s Executive Assistant Community Emergency Management Coordinator Operations Section Chief – Chief Paramedic/Director Planning Section Chief – Director of Planning and Economic Development Logistics Section Chief – Manager of Human Resources Finance and Administration Section Chief – Director of Corporate Services/Treasurer

Emergency Operations Centre 12. A primary and an alternate Emergency Operations Centre have been established for use by the Emergency Control Group in an emergency and with the appropriate technological and telecommunications systems to ensure effective communication in an emergency. The locations of the Emergency Operations Centres are identified in an annex to the Plan. Emergency Information Officer 13. The County’s Communications Officer is hereby appointed as the Emergency Information Officer for the Count to act as the primary media and public contact for the County in an emergency. Administration 14. The Plan shall be made available to the public for inspection and copying at the Administration Office, 2069 Battersea Road, Glenburnie during regular business hours. 15. The Plan, or any amendments to the Plan, shall be submitted to the Chief, Ontario Fire Marshall and Emergency Management identified in the Act.

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AGENDA ITEM #g)

That this by-law shall take effect on the date of its final passing. Read a first and second time this 20th day of December, 2017. Read a third time, finally passed, signed and sealed the 20th day of December, 2017. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

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AGENDA ITEM #g)

Emergency Response Plan Schedule “A” to By-law No. 2017 -0048

December 2017

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AGENDA ITEM #g)

Table of Contents Schedule “A” to By-law No. 2013-0043 ………………………………………………………………… 0 Table of Contents ……………………………………………………………………………………………… 1 Annexes ………………………………………………………………………………………………………….. 3 Introduction ……………………………………………………………………………………………………… 4 Aim …………………………………………………………………………………………………………………. 5 Authority ………………………………………………………………………………………………………….. 5 Scope ……………………………………………………………………………………………………………… 6 Definition of and Emergency ………………………………………………………………………………. 6 Actions prior to a declaration ………………………………………………………………………………. 6 Declarations …………………………………………………………………………………………………….. 6 Plan Maintenance and Review ……………………………………………………………………………. 7 Amendments ……………………………………………………………………………………………………. 7 Flexibility …………………………………………………………………………………………………………. 7 Emergency Control Group………………………………………………………………………………….. 8 2.1 Initial Contact …………………………………………………………………………………….. 8 2.2 Notification / Activation ……………………………………………………………………….. 8 2.3 Membership ………………………………………………………………………………………. 9 2.4 Business Cycle and Meeting Procedures

…………………………………….8

2.5 Emergency Operations Centre (EOC) ………………………………………….. 9 2.6 Roles and Responsibilities (Control Group) ………………………………………….. 10 2.7 Individual Member or Designate Roles and Responsibilities …………………… 11 2.7.1 Head of Council …………………………………………………………………………….. 11 2.7.2 Senior Municipal Official …………………………………………………………………. 11 2.7.3 Community Emergency Management Coordinator (CEMC) …………………. 12 County of Frontenac Emergency Response Plan

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AGENDA ITEM #g)

2.7.4 Senior Official – Police Services ………………………………………………………. 13 2.7.5 Senior Official - Fire Services …………………………………………………12 2.7.6 Senior Official – Emergency Medical Services …………………………………… 14 2.7.7 Chief Medical Officer of Health ………………………………………………………… 14 2.7.8 Emergency Information Officer ………………………………………………………… 15 2.7.9 Scribe ………………………………………………………………………………………….. 16 2.8 Declaration of an Emergency …………………………………………………………….. 17 2.9 Termination of an Emergency…………………………………………………………….. 18

County of Frontenac Emergency Response Plan

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AGENDA ITEM #g)

Annexes Annex A Annex B Annex C Annex D Annex E Annex F Annex G

Emergency Notification System Emergency Operation Centre Location Emergency Management and Civil Protection Act Hazard Identification and Risk Assessments Critical Infrastructure Emergency Declaration Checklist Declaration of Emergency Form Termination of Declaration Form

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AGENDA ITEM #g)

Introduction The County of Frontenac, herein referred to as the “County” has developed this emergency management plan in accordance with the Emergency Management and Civil Protection Act, 2009. This Emergency Management Plan has been prepared to facilitate a controlled and coordinated response to any type of emergency occurring within or affecting the County. It is an important component of an integrated emergency management program, which works within the parameters outlined by the Office of the Fire Marshal and Emergency Management pertaining to prevention, mitigation, preparedness, response and recovery. The aim of this plan is to provide key officials, agencies and the municipal departments with an overview of their collective and individual responsibilities in an emergency. Also to make provisions for the extraordinary arrangements and measures that may have to be taken to safeguard property and the health, safety and welfare of the inhabitants of the County, when faced with an emergency situation. Emergencies affect public safety, health, welfare and property, as well as the environment and economic health of the County. In order to protect residents, businesses and visitors, the County requires a coordinated emergency response by a number of agencies under the direction of the Emergency Control Group. These are distinct arrangements and procedures from the normal, day-to-day operations carried out by emergency services. For this Emergency Management Plan to be effective, all participating agencies and departments must be familiar with its provisions and procedures. The information contained within this plan must be reviewed, tested and maintained on a regular schedule in order for it to remain effective, appropriate, and up-to-date as municipal officials, corporate structures and the nature of emergencies change over time. The annexes contain essential and supporting documentation – the information contained within them is confidential and therefore are considered and maintained separate from this document.

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AGENDA ITEM #g)

Aim The Aim of this plan is to protect the health, safety, welfare and property of the citizens of Frontenac County from the effects of a natural, technological or human caused emergency. The Aim is also to support the local municipalities in the implementation and operation of their emergency plans. The County of Frontenac will also support all local municipalities in the mitigation of an emergency in the county. The County of Frontenac will provide available resources to assist the local municipalities, as required.

Authority The Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E.9 is the legal authority for this emergency management plan in Ontario. The Emergency Management and Civil Protection Act states that: Section 3 (1): Every county shall formulate an emergency plan governing the provision of necessary services during an emergency and the procedures under and the manner in which employees of the county and other persons will respond to the emergency and the council of the county shall by by-law adopt the emergency plan. 2002, c.14, s 5(1). Section 4 (1): The head of council of a county may declare that an emergency exists in the county or in any part thereof and may take such action and make such orders as he or she considers necessary and are not contrary to law to implement the emergency plan of the county and to protect property and the health, safety and welfare of the inhabitants of the emergency area. R.S.O. 1990, c. E.9, s.4 (1). Section 11 (1): No action or other proceeding lies or shall be instituted against a member of council, an employee of a county, an employee of a local services board, an employee of a district social services administration board, a minister of the Crown, a public servant or any other individual acting pursuant to this Act or an order made under this Act for any act done in good faith in the exercise or performance or the intended exercise or performance of any power or duty under this Act or an order under this Act or for neglect or default in the good faith exercise or performance of such a power or duty. 2006, c.13, s.1(6); 2006, c.35, Sched.C, s.32 (6). County of Frontenac Emergency Response Plan

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AGENDA ITEM #g)

As per section 3 (1) of the Emergency Management and Civil Protection Act, the County of Frontenac has adopted by by-law this emergency management plan and its elements, and filed the plan with the Office of the Fire Marshall and Emergency management, Ministry of Community Safety and Correctional Services. This Emergency Plan is Schedule “A” of By-law No. 2013-0043 which is the local authority for this plan and related activities. A copy of the By-law is available for inspection at the County Administration offices.

Scope This plan supersedes and replaces all previous plans and procedures for emergency management enacted by the county of Frontenac.

Definition of an Emergency The Emergency Management and Civil Protection Act defines an emergency as: “a situation or an impending situation that constitutes a danger of major proportions that could result in serious harm to persons or substantial damage to property and that is caused by the forces of nature, a disease or health risk, an accident or an act whether intentional or otherwise.” For the purposes of this plan, an emergency may be defined as a situation or the threat of an impending situation, abnormally affecting the health, safety, welfare and property of the residents of the County, which by nature of its magnitude, requires a controlled and coordinated response by multiple agencies, under the direction of the Emergency Control Group. Emergencies are distinct from the normal daily routine carried out by municipal first response agencies/departments such as fire, police, EMS, health, etc.

Actions prior to a declaration When and emergency exists but has not yet been declared to exist, county employees may take such action(s) under this emergency management plan as may be required to protect property and the health, safety and welfare of the county. The subordinate plans, attached as annexes to this document, may also be implements, in whole, or in part in the absence of a formal declaration.

Declarations As the County of Frontenac is comprised of a number of townships, each with its own Emergency Response Plan, the declaration of a state of local emergency at the County level would only occur in certain instances which would include but not be limited to the following: 

A general health issue identified by the Medical Officer of Health that may affect the entire County;

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AGENDA ITEM #g)

   

A general situation, such as severe weather which affects a majority of the County; At the request of one or more local municipalities which have already declared a state of local emergency; In situations, where the County was requested to support local emergency plans and mitigation measures. At the request of the Province of Ontario.

Plan Maintenance and Review At a minimum, this plan will be reviewed annually for accuracy by the Community Emergency management Coordinator (CEMC) and the Emergency Management Program Committee of Frontenac County. The plan will be reviewed for effectiveness through emergency exercises on an annual basis, testing the plan in whole or in part. The CEMC and the Emergency Management Program Committee or delegated subcommittee will make the appropriate changes to the [plan as a result of theses reviews and tests.

Amendments Amendments to the plan require formal Council approval from all municipalities. Formal Council approval is not required for the following:   

Changes or revisions to the annexes Minor editorial changes (i.e. editorial changes to text, section numbering, reference changes, or changes to references to provincial status) Additions or deletions of individual’s names.

Flexibility No Emergency Management Plan can anticipate all of the varied emergency situations that may arise in a changing community. During the course of the implementation of this plan in an emergency situation, members of the Emergency Control Groups in the course of conducting their assigned roles and responsibilities may exercise flexibility. To ensure that the public health, safety and welfare of the community are of utmost priority in the emergency response, deviations from the emergency management plan may be necessary.

County of Frontenac Emergency Response Plan

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AGENDA ITEM #g)

Emergency Control Group 2.1 Initial Contact In the event of a real or potential emergency (see 1.3 Definition of an Emergency) requiring the activation or notification of an Emergency Control Group any member of the Emergency Control Group may initiate the activation procedure by contacting the Community Emergency Management Coordinator (CEMC). The CEMC or designate will contact the Senior Municipal Official of the affected county to discuss the situation and determine if the Emergency Control Group should be activated. It should be noted that should two or more municipalities be affected, the County Emergency Control Group would be activated and would include representation from the affected municipalities deemed to be appropriate by the Head of Council.

2.2 Notification / Activation Any Emergency Control Group member or designate of the County or any emergency response agency may activate the Emergency Notification Fan-Out System (Annex A), by contacting the CEMC directly. The CEMC will in turn contact the Senior Municipal Official, who shall contact the local Head of Council. Where a threat of an impending emergency exists, the Emergency Control Group will be notified and placed on standby. Monitoring should be implemented when a situation that is not yet an emergency is escalating or impeding. Examples include: flooding, severe weather, and emergencies in neighbouring municipalities. It is the responsibility of all Emergency Control Group officials to notify their departmental or agency staff. If the response level to be adopted is monitoring, the CEMC shall notify the Senior Municipal Officer and other officials, as required. The content of messages transferred during Emergency Notification procedures will be standardized and as brief as possible, and include the following:  

   

Identify oneself with name and title, and describe (pending) emergency situation. Provide status of the notification call: either “Standby” or “Call To Assemble”. To be placed on standby indicates that those individuals receiving the call shall await further developments and make themselves available to participate as a member of the County Control Group as the situation escalates. Provide the location of the Emergency Operations Centre (EOC) Indicate any special precautions to take if mobilization is required. Reminder to continue the notification fan-out. Request to repeat the message to confirm information is understood.

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AGENDA ITEM #g)

On receipt of the emergency alert call, each member of the Emergency Control Group will:   

Alert their own department, as required, ranging from a warning, to stand-by, to complete participation, and stand-down. Bring any required items, including a copy of the Emergency Management Plan, extra clothing, phone list, phone, laptop, photo ID. Proceed immediately to the identified Emergency Operation Centre and report to the Chair of the Emergency Control Group the status of their organization and resources.

2.3 Membership The emergency response will be directed and controlled by the Emergency Control Group; a group of officials who are responsible for coordinating the provision of the essential services necessary to minimize the effects of an emergency on the community. The composition of the Emergency Control Groups and alternates is listed in Annex A. In the County where the Head of Council is also serving as the Warden or alternate of the County, the County may choose to appoint a secondary alternate to the position of Head of Council. Additional personnel called or added to the Emergency Control Group may include:    

Ontario Office of the Fire Marshal and Emergency Management Representative Conservation Authority Representatives Liaison staff from provincial ministries Any other officials, experts or representatives from the public or private sector as deemed necessary by the Emergency Control Group.

The Emergency Control Group may function with only a limited number of persons depending upon the emergency. While the Emergency Control Group may not require the presence of all the people listed, all members should be notified.

2.4 Business Cycle and Meeting Procedures Members of the Emergency Control Group will gather at regular intervals to inform each other of actions taken and problems encountered; each member will report on the following:   

New information on threats, progress and results during last operation cycle meeting, and recommendations for new or continued mitigation strategies Present threats in order of severity and the plan to limit threats according to priority for the next operation cycle meeting schedule for team meetings

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AGENDA ITEM #g)

Meetings will be kept as brief as possible thus allowing members to carry out their individual responsibilities. The Emergency Operation Centre scribe will keep minutes of these meetings and maintain a status board. See 2.7.12 for full list of duties.

2.5 Emergency Operations Centre (EOC) The locations of the primary and alternate Emergency Operation Centers are confidential and detailed in (Annex B).

2.6 Roles and Responsibilities (Control Group) The members of the Emergency Control Group or designate are likely to be responsible for the following actions or decisions:                

Coordinate all emergency support operations during and post the emergency Ensure there is no interruption in the provision of emergency services and essential services in unaffected areas outside the emergency site Call out and mobilize their emergency service, agency and equipment Coordinate and direct their service and ensure that any actions necessary for the mitigation of the effects of the emergency are taken, provided they are not contrary to law Ensure adequate emergency service provisions are maintained outside and separate from those responding at the emergency site Determine if the location and composition of the Emergency Control Group are appropriate Advise the Head of Council as to whether the declaration of an emergency is recommended Advise the Head of Council on the need to designate all or part of the community as an emergency area Ensure that a Site Incident Commander is appointed at the emergency site Ensure support to the Incident Management System by offering equipment, staff and resources, as required Assign an On-site Emergency Information Officer, as required Order, coordinate and/or oversee the evacuation of inhabitants considered to be in danger Discontinue utilities or services provided by public or private concerns, i.e. hydro, water, gas, shopping centres Arrange for services and equipment from local agencies not under community control, i.e. private contractors, industry, volunteer agencies, service clubs Notify and or request assistance from, and/or liaison with various levels of government and any public or private agencies not under community control, as considered necessary Determine if additional volunteers are required and if appeals for volunteers are warranted

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AGENDA ITEM #g)

  

   

Determine if additional transport is required for evacuation or transport of persons and/or supplies Ensure that pertinent information regarding the emergency is promptly forwarded to the Emergency Information Officer for dissemination to the media and public Determine the need to establish advisory groups and or subcommittees/working groups for any aspect of the emergency including recovery. And if so, determine the chair and composition of that committee, along with reporting structure Authorize expenditure of money required for dealing with the emergency Notify the service, agency or group under their direction, of the termination of the emergency Participate in a post-emergency debriefing Consider application for Ontario Disaster Relief Assistance Program (ODRAP) and make arrangements, as required

2.7 Individual Member or Designate Roles and Responsibilities 2.7.1 Head of Council        

Provide overall leadership in responding to an emergency Declaration of an emergency within the designated area Declaration that the emergency has terminated (Note: Council may also terminate an emergency) Ensure the Ontario Office of the Fire Marshal and Emergency Management, Ministry of Community Safety and Correctional Services are notified of the declaration of the emergency, and termination of the emergency Ensure that the members of council are advised of the declaration and termination of an emergency, and are kept informed of the emergency situation Act as or designate the Media Spokesperson and conduct media briefings, as arranged and prepared by the Emergency Information Officer Establish a communication link and regular liaison with the Emergency Information Officer at the Emergency Operations Centre Maintain a personal log of all actions and participate in the post-emergency debriefing

2.7.2 Senior Municipal Official   

Chair the Emergency Control Group Manage and coordinate all operations within the Emergency Operations Centre, including establishing the business cycle and regular meetings Ensure a Site Incident Commander has been appointed for the emergency

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       

Ensure that a communication link is established between the Emergency Control Group and the Site Incident Commander Ensure liaison with the Police Service regarding security arrangements for the Emergency Operation Centre Advise the Head of Council on policies and procedures, as appropriate Approve, in conjunction with the Head of Council, Major announcements and media releases prepared by the Emergency Information Officer, in consultation with the Emergency Control group Ensure staffing requirements for extended periods Direct all actions taken to assist municipal emergency response efforts, and conduct post emergency recover efforts Ensure that a record of issues and problems identified, resolved and yet to be resolved, is maintained throughout the emergency Maintain a personal log and participate in the post-incident debriefing

2.7.3 Community Emergency Management Coordinator (CEMC)              

Act as a resource to the Emergency Control Group Ensure the activation and arrange the Emergency Operations Centre Ensure that security is in place for the Emergency Operations Centre and registration of Emergency Control Group members Ensure that all members of the Emergency Control Group have necessary plans, resources, supplies, maps and equipment Provide advice and clarifications about the implementation details of the Emergency Management Plan Act as a resource to the Senior Municipal Official and assist in fulfilling their respective duties at the Emergency Operations Centre Ensure all outside agencies, neighbouring municipalities, ministries, etc. are advised of the declaration Provide guidance, direction and/or assistance to any emergency or support personnel at the Emergency Operations Centre, and/or any other location, as required by the Emergency Control Group Assist the Site Incident Commander as required by the Emergency Control Group Address any action items that may result from the activation of the Emergency Management Plan and keep the Emergency Control Group informed of implementation needs Coordinate the post-emergency debriefing Ensure the establishment of Post-Emergency Recovery Committee and maintain continuity between the emergency and recovery operations by participating in both groups Maintain a personal log of all actions taken and participate in the postemergency debriefing prepare debriefs and post-emergency report to Council

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2.7.4 Senior Official – Police Services                

Advise the Emergency Control Group regarding the protection of life, property, the provision of law and order, and conduct of evacuations Establish a site command post with communications to the Emergency Operations Centre Appoint the Site Incident Commander, if required, and inform the Emergency Control Group Liaise with the Senior Official - EMS and provide an estimated number of casualties and safety concerns at the site, as required Notify necessary emergency and community services, as required Notify the Coroner regarding fatalities Coordinate all policing functions in support of the emergency site Advise the Emergency Control Group regarding the most effective use of police resources in support of the emergency response at the emergency site and external to the emergency site Establish the inner perimeter within the emergency area Establish the outer perimeter in the vicinity of the emergency to facilitate the movement of emergency vehicles and restrict access to all but essential emergency personnel Provide traffic control staff to facilitate the movement of emergency vehicles at the emergency site Alert persons endangered by the emergency and coordinate evacuation procedures Provide police service in Emergency Operations Centre, evacuee centres, morgues, and other facilities, as required Ensure liaison with other community, provincial and federal police agencies, as required Establish physical security at the Emergency Operations Centre Maintain a personal log of all actions taken and participate in the postemergency briefing

2.7.5 Senior Official – Fire Services    

Provide the Emergency Control Group with information and advice regarding all operations associated with fire suppression, fire prevention, hazardous materials response, and fire search and rescue Appoint the Site Incident Commander, if required and inform the Emergency Control Group Informing the County Fire Coordinator and/or initiating mutual aid arrangements for the provision of additional firefighters and equipment, if needed Determine if additional or special equipment is needed and recommend possible sources of supply, i.e. breathing apparatus, protective clothing

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  

Provide assistance to other community departments and agencies and being prepared to take charge of or contribute to non-fire fighting operations if necessary, e.g., rescue, first aid, casualty collection, evacuation Advise the Emergency Control Group regarding the need to evacuate buildings, areas, or the demolition of structures, which present a danger Maintain a personal log of all actions taken and participate in the postemergency debriefing

2.7.6 Senior Official – Emergency Medical Services        

 

 

Advise the Emergency Control Group on all aspects of emergency medical treatment, triage and transportation of the injured Appoint the Site Incident Commander, if required, and inform the Emergency Control Group Obtain EMS from other municipalities for support, if required Ensure triage at the site Advise the Emergency Control Group if other means of transportation is required for large scale response Ensure liaison with the receiving hospitals Ensure liaison with the Medical Officer of Health, as required Assess the need and initial request for special emergency health service resources at the emergency site, e.g. multi-patient units, support units, air ambulances, and forward these requests to the Central Ambulance Communications Centre Assist with the organization and transportation of persons in health care facilities, homes for the aged, nursing homes and rest homes, which are to be evacuated, as required In conjunction with the Central Ambulance Communications Centre, provide the main communication link through dispatch among health services, and notify and request assistance of the Ontario Ministry of Health and Long-term Care, Emergency Health Services branch Ensure that first aid supplies are available at the emergency site(s) and the evacuation centre(s) Maintain a personal log of all actions taken and participate in the postemergency

2.7.7 Chief Medical Officer of Health  

Activate the municipal emergency notification system by contacting the Senior Municipal Officer or the CEMC upon becoming aware that an emergency has occurred or is threatening to occur Assume a lead role in response to a human health emergency through activation of Public Health Response Plan

County of Frontenac Emergency Response Plan

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AGENDA ITEM #g)

            

Work with the Emergency Information Officer to prepare information/instructions to the population pertaining to public health risk reduction for the county to distribute Consult on the safe disposal of biohazardous and other dangerous material that may affect public health Co-ordinate vaccine management and implement mass immunization plan, as required Advise county on potabilty of emergency water supplies and sanitation facilities, as required Liaise with the Ministry of Health and Long Term Care, Public Health Division Consult with coroner on temporary morgue facilities Coordinate local community medical services (i.e. CCAC, family health teams, hospital) in response to the emergency Fulfill legislative mandate of the Medical Officer of Health as outlined in relevant provincial legislation, such as the Ontario Public Health Standards, the Health Protection and Promotion Act and related protocols Provide direction on any matters which may adversely affect public health Liaise with voluntary and private agencies Liaise with County of Frontenac Control Group/Social Services on preventing human health risks in evacuation centres in areas of safe food preparation, infection control practices, water quality, and sanitation Keep record of all Public Health activities including actions taken and decisions made Participate in debriefings, as required

2.7.8 Emergency Information Officer 

  

Advise the Emergency Control Group on all matters related to information to be presented to the public through the media, the monitoring of information being presented from the media, and taking direction from the Emergency Control Group Establish a communication link with the Media Spokesperson and any other media coordinator(s), i.e. provincial, federal, private industry, etc., involved in the incident, ensure that all information released to the media and public is timely, full, accurate and approved Ensure that the Emergency Information Centre is set up and staffed and a site Emergency Information Centre, if required Ensure liaison with the Emergency Control Group to obtain up-to-date information for media releases, coordinate individual interviews and organize press conferences Organize media briefings and prepare the Head of Council and other members of the Emergency Control Group prior to each media briefing, as required

County of Frontenac Emergency Response Plan

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AGENDA ITEM #g)

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At the direction of the Emergency Control Group, communicate information regarding the emergency to the public through the media using media kits, news releases, press briefings, public service announcements, flyers, telephones, the internet, and public meetings, as required Ensure that the following are advised of the telephone number of the media centre: o Media o Emergency Control Group o Switchboard (County, municipal and Emergency Services) o Media Spokesperson o OPP Communications Officer o Citizen Inquiry Supervisor o Neighbouring Communities o Any other appropriate persons, agencies or businesses Ensure that the media releases are approved by the Senior Municipal Official, in consultation with the Emergency Control Group, prior to dissemination, and distribute hard copies of the media release to the Emergency Information Centre, the Emergency Control Group, and other key persons handling inquiries from the media Monitor news coverage, and correct any erroneous information and prepare appropriate responses Maintain copies of media releases and newspaper articles pertaining to the emergency Coordinate media site tours with the Site Incident Commander and the on-site Media Spokesperson Ensure communication with the Public Inquiry Bureau, regarding information to be provided to the public and information being requested by the public Ensure timely and current information updates with evacuees Attend all Emergency Control Group meetings in accordance with the operating cycle Coordinate media photograph sessions at the site when necessary and appropriate Coordinate on-site interviews between the emergency services personnel and the media Maintain a personal log of all actions taken and participate in the postemergency debriefing.

2.7.9 Scribe    

Ensure all important decisions made and actions taken by the Emergency Control Group are recorded Record the minutes of all Emergency Control Group meetings Ensure that maps and status boards are kept up to date Provide a process for registering Emergency Control Group members and maintain a member list

County of Frontenac Emergency Response Plan

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AGENDA ITEM #g)

          

Notify the required support and advisory staff of the emergency, and the location of the Emergency Operations Centre Post Emergency Control Group objectives and priorities Post action items and mark off what has been completed Arrange for printed material, as required Initiate the opening, operation and staffing of the switchboard at the municipal offices, as the situation dictates, and ensure operators are informed of the Emergency Control Group members’ telephone numbers in the EOC Coordinate the provision of clerical staff to assist in the Emergency Operations Centre, as required Upon direction by the Head of Council, ensure that all council are advised of the declaration and termination of declaration of the emergency Upon direction by the Head of Council, arrange special meetings of council, as required, and advise members of council of the time, date, and location of the meetings Ensure the maintenance of all records and logs for the purpose of the debriefs and post-emergency reports, Prepare debriefs and reports, as requested Maintain a personal log of all actions taken

2.8 Declaration of an Emergency The Head of Council, or designate, of the County has the legislative authority, under the provisions of the Emergency Management and Civil Protection Act, and are responsible for declaring an emergency. This decision is usually made in consultation with other members of the Emergency Control Group. When considering whether to declare an emergency, a positive response to one or more of the following criteria may indicate that a situation, whether actual or anticipated, warrants the declaration of an emergency:         

Is the situation an extraordinary event requiring extraordinary measures? Does the situation pose a danger of major proportions to life or property? Does the situation pose a threat to the provision of essential services (e.g. energy, potable water, and sewage treatment/containment, supply of goods or medical care)? Does the situation threaten social order and the ability to govern? Is the event attracting significant media and/or public interest? Has there been a declaration of emergency by another level of government? Might legal action be taken against municipal employees or councillors related to their actions during the current crisis? Are volunteers assisting? Does the situation require a response that exceeds, or threatens to exceed the capabilities of the county for either resources or deployment of personnel?

County of Frontenac Emergency Response Plan

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AGENDA ITEM #g)

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Does the situation create sufficient strain on the municipal response capability that areas within the county may be impacted by a lack of services, thereby further endangering life and property outside areas directly affected by the current crisis? Is it a consideration that the municipal response may be of such duration that additional personnel and resources may be required to maintain the continuity of operations? Does, or might, the situation require provincial support or resources? Does, or might, the situation require assistance from the provincial or federal government (e.g. military equipment)? Does the situation involve a structural collapse? Is the situation a large-scale or complex chemical, biological, radiological, or nuclear (CBRN) incident? Does the situation require, or have the potential to require the evacuation and/or shelter of people or animals [livestock] from your county? Will your county be receiving evacuees from another community? Does the situation pose a large-scale disruption to routine patterns of transportation, or rerouting of large numbers of people and vehicles? Is an event likely to have a long term negative impact on a community’s economic viability/sustainability, including resulting unemployment, lack of available banking services and restorative measures necessary to reestablish commercial activity? Is it possible that a specific person, corporation, or other party has caused the situation?

Upon declaring an emergency, the Head of Council, or designate, will complete the ‘Declaration of an Emergency’ and will ensure the following are notified:       

Office of the Fire Marshal and Emergency Management, Ministry of Community Safety and Correctional Services County Warden and/or Heads of Council of affected municipalities Public Neighbouring community officials, as required Local Member of the Provincial Parliament (MPP) Local Member of Parliament (MP) Ministry of Municipal Affairs and Housing

An emergency declaration is not required prior to any County or Municipal personnel taking actions under this plan to protect the lives, health, safety, and property of the inhabitants of the County. An emergency declaration, however, can often encourage greater public compliance, and understanding of the severity of an emergency situation.

2.9 Termination of an Emergency A community emergency may be terminated at any time by: County of Frontenac Emergency Response Plan

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AGENDA ITEM #g)

  

The Head of Council, or designate County Council and/or Municipal Council Premier of Ontario

When terminating an emergency, the Head of Council will complete ‘Termination of Declared Emergency (Annex H) and will ensure the following are notified:       

Office of the Fire Marshal and Emergency Management, Ministry of Community Safety and Correctional Services County Warden and/or Heads of Council of affected municipalities Public Neighbouring community officials, as required Local Member of the Provincial Parliament (MPP) Local Member of Parliament (MP) Ministry of Municipal Affairs and Housing

County of Frontenac Emergency Response Plan

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AGENDA ITEM #h)

By-Law No. 2017-0049 of The Corporation of the County of Frontenac being a by-law to adopt Ontario’s Incident Management System as the system for incident management for the County of Frontenac.

Whereas Ontario has developed an Incident Management System (IMS) that provides standardized organizational structures, functions, processes and terminology for use at all levels of emergency response in Ontario; and, Whereas IMS addresses the need for coordinated responses to large-scale and complex incidents and has been based on similar models in other jurisdictions, and with input from more than 30 Ontario-based emergency response organizations and stakeholders, who form the IMS Steering Committee; and, Whereas the collective input and guidance from emergency management partners has been, and will continue to be, vital to the development, effective implementation and utilization of a comprehensive IMS in Ontario; and, Whereas it is necessary and desirable that emergency organizations and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management; and, Whereas it is critical that organizations utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action plans, standardized training, comprehensive resource management, and designated incident facilities during emergencies or disasters; and, Whereas the County of Frontenac wishes to enhance its ability to manage incidents. Now Therefore Be It Resolved That the Council of The Corporation of the County of Frontenac enacts as follows: 1.

That the County of Frontenac adopt Ontario’s Incident Management System as the system for incident management for the County of Frontenac

That this by-law shall take effect on the date of its final passing.

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AGENDA ITEM #h)

Read a first and second time this 20th day of December, 2017. Read a third time, finally passed, signed and sealed the 20th day of December, 2017. The Corporation of the County of Frontenac

, Warden

Jannette Amini, Clerk

County of Frontenac By-law No. 2017-0049 To adopt Ontario’s Incident Management System as the system for incident management for the County of Frontenac December 20, 2017 Page 2 of 2

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AGENDA ITEM #i)

By-Law Number 2017-0050 of The Corporation of the County of Frontenac being a by-law to authorize the Warden and Clerk to enter into a Transfer Payment Agreement with the Province of Ontario for the Ontario Municipal Commuter Cycling Program funding allocation

Whereas the Province of Ontario provides grants through the Ontario Municipal Commuter Cycling Program; and, Whereas the County of Frontenac received an OMCC allocation in the amount of $120,177.19; and, Whereas a requirement of receiving the OMCC Funding requires a by-law authorizing municipal representatives to enter into a Transfer Payment Agreement with the Province of Ontario. Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.

That the Warden and Clerk be authorized to enter into a Transfer Payment Agreement with the Province of Ontario for the Ontario Municipal Commuter Cycling Program funding allocation.

That this By-law shall come into force and take effect upon the date of final passing.

Read a First and Second Time this 20th day of December, 2017. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of December, 2017. The Corporation of the County of Frontenac

, Warden

Jannette Amini, Clerk

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AGENDA ITEM #j)

By-Law No. 2017-0051 Of The Corporation of the County of Frontenac being a by-law to adopt the estimates for the sums required during the year 2018 for the purposes of the County of Frontenac.

Whereas pursuant to Section 289 of the Municipal Act, S.O. 2001, and amendments thereto (‘the Municipal Act’), the County of Frontenac shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the County of Frontenac; And Whereas it is necessary for the County of Frontenac to raise for the year 2018 certain sums; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.

That the 2018 budget of the County of Frontenac, which is set out as Schedule A attached hereto and forming part of this by-law and which incorporates estimates for revenue and reserve transfers in the amount of $42,926,654 and estimates for expenditures in the amount of $42,926,654 be approved and adopted by the Council of the County of Frontenac.

That this by-law shall come into force and take effect as of the date of final passing. Read a First and Second Time this 20th day of December, 2017. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of December, 2017. The Corporation of the County Of Frontenac

, Warden

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Jannette Amini, Clerk

AGENDA ITEM #k)

By-Law No. 2017-0052 of The Corporation of the County of Frontenac being a by-law to confirm all actions and proceedings of County Council on December 20, 2017

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

  1. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on December 20, 2017 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
  2. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on December 20, 2017 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
  3. That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on December 20, 2017 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Page 204 of 205of Council (Proposed By-Law No. 2… To Confirm All Actions and Proceedings

AGENDA ITEM #k)

  1. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 20th day of December 2017. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of December

The Corporation of the County Of Frontenac

, Warden

Jannette Amini, Clerk

By-Law No. 2017-0052 – To Confirm all Actions and Proceedings of County Council December 20, 2017

Page 205 of 205of Council (Proposed By-Law No. 2… To Confirm All Actions and Proceedings

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