Body: Council Type: Agenda Meeting: Regular Date: December 20, 2023 Collection: Council Agendas Municipality: Frontenac County
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Document Text
Frontenac County Council Meeting Wednesday, December 20, 2023 – 9:30 a.m. Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, ON https://youtube.com/live/beIBW_2NEzc?feature=share
Agenda Page Call to Order We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation. Roll Call Closed Session Election of Warden and Deputy Warden a) Election of Warden b)
Election of Deputy Warden
Warden’s Inaugural Address Approval of Addendum a) Resolved That the addendum for the December 20, 2023 meeting of the Council of the County of Frontenac be approved. Disclosure of Pecuniary Interest and General Nature Thereof
12 - 20
Adoption of Minutes a) Minutes of Meeting held November 15, 2023 Resolved That the minutes of the regular Council meeting held November 15, 2023 be adopted.
Page 21 - 23
b)
Minutes of Special Meeting held November 23, 2023 Resolved That the minutes of the special Council meeting held November 23, 2023 be adopted.
Delegations and/or Presentations a) Presentation to the Township of South Frontenac, thanking them for housing County Council meetings for 2022 and 2023 while the County Administration Building was under construction Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.
24 - 40
Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business Consent Reports from the Chief Administrative Officer Committee of Management of Fairmount Home a) That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair.
41 - 43
b)
2023-132 Fairmount Home Quarterly Update Activity Report This report is for information purposes only.
Page 2 of 109
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c)
2023-133 Corporate Services 2023 Fairmount Home Accounts Receivables Write-Offs Recommendation: Resolved That the Council of the County of Frontenac receive this Corporate Services – 2023 Fairmount Home Accounts Receivable Write-Offs report; And Further That Council authorize the Treasurer to write off accounts totalling $4,034.67.
d)
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That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council.
Recommend Reports from the Chief Administrative Officer a) 2023-134 Corporate Services 2023 Canada Community-Building Fund Allocation Recommendation: Resolved That the Council of the County of Frontenac accept the Corporate Services – 2023 Canada Community-Building Fund Distribution By-law report; And Further That the Clerk be directed to bring forward a by-law to authorize the distribution of the Canada Community-Building Fund allocation to the Townships for 2023.
49 - 52
b)
2023-135 Corporate Services 2024 Tax Ratios and Tax Rate Reductions Recommendation: Resolved That the Council of the County of Frontenac accept the Corporate Services –2024 Tax Ratios and Tax Rate Reductions report; And Further That Council consider a by-law, introduced later in the meeting, to confirm the 2024 tax ratios and tax rate.
Page 3 of 109
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c)
2023-136 Corporate Services Annual Accessibility Status Report Recommendation: Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – Annual Accessibility Status Report, attached to this report as Appendix A; And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3), that a copy of this Annual Accessibility Status Report be posted to the County of Frontenac Website; And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3.1) and (3.2), that a copy of this Annual Accessibility Status Report be forwarded to the Frontenac Lower Tiers for posting on their respective websites.
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d)
2023-138 Corporate Services 2024 Tax Rate Recommendation: Resolved That the Council of the County of Frontenac accept the Corporate Services - 2024 Tax Rate report; And Further That Council consider a by-law, introduced later in the meeting, to establish the 2024 tax rates.
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Information Reports from the Chief Administrative Officer a) 2023-137 Corporate Services 2023 Second Quarter Financial Summary and Outlook Reports from Advisory Committees of County Council
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Page 79 - 90
a)
Report of the Planning and Economic Development Advisory Committee All items listed on the Planning and Economic Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning and Economic Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning and Economic Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. Report of the Planning and Economic Development Advisory Committee
That the Report received from the Planning and Economic Development Advisory Committee be received and adopted. Report of the Planning and Economic Development Advisory Committee The Planning and Economic Development Advisory Committee reports and recommends as follows: 1.
2023-079 K&P Trail Request to Extend ATV Access on the K&P Trail, Verona to Harrowsmith Be It Resolved ThatCounty Council not extend ATV access on the K&P Trail between Verona to Harrowsmith.
2023-128 K&P Trail Request for Access Across the Frontenac K&P Trail at Cole Lake, Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac Be It Resolved That that in accordance with By-law Number 171995, the Council of the County of Frontenac pass a by-law to declare the subject lands surplus for the purpose of granting a right-of-way over lands occupied by the K&P Trail for the purpose of formalizing access to this property.
And Further That the Warden and Clerk be authorized to execute Agreements of Purchase and Sale and all other documents required to complete this transaction. Page 5 of 109 3.
2023-130
Page
Return to Council a) That Council revert from Committee of the Whole Council, to Council.
Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given a) Invitation to the Eastern Ontario Trails Alliance Moved by: Councillor Fowler Seconded by: Councillor Gowdy Whereas at the Frontenac County Council meeting on November 15, 2023, Councillor Fred Fowler brought attention to a letter from the agenda section Communications addressed to the Warden and Council from Cindy Cassidy, General Manager of the Eastern Ontario Trails Alliance (EOTA). And Whereas the letter described the EOTA with examples of their accomplishments over the years. And Whereas the lettered also was an offer to partner and assist Frontenac County regarding trails. Therefore Be It Resolved That the Council of the County of Frontenac invite Cindy Cassidy, General Manager of the EOTA for the purpose of doing a presentation at a future meeting and answer any questions Council may have.
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Page b)
Return on Investment report for the K&P Trail Moved by: Councillor Greenwood-Speers Seconded by: Councillor Fowler Whereas County Council received correspondence requesting a copy of the “Cost Benefit Analysis” that was completed for the County of Frontenac; And Whereas the County of Frontenac has not done a Cost Benefit Analysis for the K&P Trail which; Therefore Be It Resolved That staff be directed to bring forward a return-on-investment report for the K&P Trail.
c)
Options for Improved Paramedic Services on Wolfe Island Moved by: Councillor Saunders Seconded by: Councillor Greenwood-Speers Whereas the County of Frontenac 2024 budget includes funding for a 10-Year Resources and Facilities Master Plan Update; And Whereas the Update will examine deployment and facility options for the efficient delivery of paramedic services to the coverage area, including Wolfe Island; Now Therefore, the County of Frontenac request that the project consultant provide an overview of the current paramedic service delivery on Wolfe Island and options for improved service delivery for residents.
Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From Dufferin County regarding a resolution on Violence Against Women [Distributed to Members of County Council November 17, 2023] b)
From Elgin County regarding a Resolution in support of Bill 21 Fixing the LTC Amendment Act [Distributed to Members of County Council November 17, 2023]
c)
From the City of Owen Sound regarding a resolution of Support for Township of McKellar Re Amendment to the Legislation Act, 2006 [Distributed to Members of County Council November 17, 2023]
Page 7 of 109
Page d)
From the Municipality of Calvin regarding a Resolution concerning Chronic Pain Treatment Support [Distribute to Members of County Council November 17, 2023]
e)
From the Municipality of Magnetawan regarding a resolution for an Amendment to the Legislation Act, 2006 [Distributed to Members of County Council November 17, 2023]
f)
From the Municipality of Shuniah regarding a Resolution on Unnecessary Noise - Engine Brakes [Distributed to Members of County Council November 17, 2023]
g)
From the Municipality of Temagami regarding a Resolution supporting Residents Bill of Rights and fixing the LTC Act [Distributed to Members of County Council November 17, 2023]
h)
From the Municipality of West Grey regarding a Resolution on Childcare availability in Ontario [Distributed to Members of County Council November 17, 2023]
i)
From the Town of Gore Bay regarding a Resolution on amendments to the Legislative Act to include digital publication [Distributed to Members of County Council November 17, 2023]
j)
From the Town of Gore Bay regarding a Resolution on tax credits for Volunteer Firefighters [Distributed to Members of County Council November 17, 2023]
k)
From the Town of Orangeville regarding a resolution on Gender Based Violence and Intimate Partner Violence an Epidemic [Distributed to Members of County Council November 17, 2023]
l)
From the Township of Bonfield regarding a Resolution concerning Cigarette Producer Responsibility [Distributed to Members of County Council November 17, 2023]
m)
From the Township of Bonfield regarding a Resolution concerning School Bus Arm Cameras [Distributed to Members of County Council November 17, 2023]
n)
From the Township of Bonfield regarding a Resolution in Support of a Tax Credit Firefighter [Distributed to Members of County Council November 17, 2023]
o)
From the Township of Bonfield regarding a resolution on Bill 21, fixing the LTC Amendment Act [Distributed to Members of County Council November 17, 2023]
p)
From the Township of Bonfield regarding a Resolution on Childcare availability in Ontario [Distributed to Members of County Council November 17, 2023]
Page 8 of 109
Page q)
From the Township of North Dundas regarding a Resolution declaring gender based and partner violence an epidemic [Distributed to Members of County Council November 17, 2023]
r)
From the Village of South River regarding a Resolution on amendments to the Legislative Act to include digital publication [Distributed to Members of County Council November 17, 2023]
s)
From The County regarding a resolution urging the governments to establish guaranteed livable wage [Distributed to Members of County Council November 24, 2023]
t)
From The County regarding a resolution urging the Province to stop the proposal to expand the use of the permit by rule [Distributed to Members of County Council November 24, 2023]
u)
From the Town of Amherstburg regarding a resolution concerning Cigarette Producer Responsibility [Distributed to Members of County Council November 24, 2023]
v)
From the Town of Aylmer regarding a resolution asking for consideration for amendments to the Residential Tenancies Act [Distributed to Members of County Council November 24, 2023]
w)
From the Town of Orangeville regarding a resolution concerning Ontario Works Financial Assistance Rates [Distributed to Members of County Council November 24, 2023]
x)
From the Township of Parry Sound regarding a resolution requesting legislative change to permit on-line public notices [Distributed to Members of County Council November 24, 2023]
y)
From the Township of Perry regarding a resolution on Amendments to Legislation Act [Distributed to Members of County Council November 24, 2023]
z)
From the Township of South Glengarry regarding a Resolution concerning Digital Publications [Distributed to Members of County Council November 24, 2023]
aa) From Loyalist Township regarding a Resolution expansion of Permit-byrule [Distributed to Members of County Council December 1, 2023] ab) From the Municipality of North Perth regarding a Resolution concerning Bill 21 Fixing LTC Act [Distributed to Members of County Council December 1, 2023] ac)
From the Municipality of Shuniah regarding a Resolution concerning Bill 21 Fixing Long Term Care [Distributed to Members of County Council December 1, 2023]
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Page ad) From the Ontario Ombudsman providing Resources about municipal integrity commissioners [Distributed to Members of County Council December 1, 2023] ae) From the Town of Bracebridge regarding a Resolution requesting Amendment to the Legislation Act [Distributed to Members of County Council December 1, 2023] af)
From the Town of Plympton-Wyoming regarding a Resolution concerning the Strong Mayor Powers and Leave to Construct Threshold [Distributed to Members of County Council December 1, 2023]
ag) From the Township of Cramahe regarding a Resolution concerning catch and release justice [Distributed to Members of County Council December 1, 2023] ah) From Brudenell, Lyndoch and Raglan Township regarding a Resolution supporting Bill C-310 providing tax credits for firefighters [Distributed to Members of County Council December 8, 2023] ai)
From EORN regarding it Press Release on Improved Cell Service Now Available in 26 Eastern Ontario Communities [Distributed to Members of County Council December 8, 2023]
aj)
From the Town of Plympton-Wyoming regarding a Resolution of Support of Bill C-310 on Tax Credit for Firefighters [Distributed to Members of County Council December 8, 2023]
ak)
From Larry Trenwith regarding PEDC Marketing and New Hire Requests during the 2024 budget deliberations [Distributed to Members of County Council December 15, 2023]
al)
From the Municipality of Grey Highlands regarding a Resolution on Ontario Energy Board’s Leave to Construct process [Distributed to Members of County Council December 15, 2023]
am) From the City of Sudbury regarding a Resolution concerning the definition of employer under OHSA [Distributed to Members of County Council December 15, 2023] Other Business a) Consideration of Councillor appointments to the Administration Committee: The County of Frontenac Administration Committee shall be comprised of four (4) members as follows: The Warden The Deputy Warden Two members of Council from the remaining two member municipalities
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Page
By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through g) that have been circulated to all Members of County Council and that by-laws a) through g) be read a first and second time. b)
Third Reading Resolved That by-laws a) through e) and g) be read a third time, signed, sealed and finally passed.
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By-Laws a) To appoint a Warden and Deputy Warden [Proposed By-law No. 2023-053]
93
b)
To appoint a Deputy Clerk [Proposed By-law No. 2023-054]
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c)
To set tax ratios and tax rate reductions for prescribed property sub-classes for County of Frontenac purposes and Local Municipal purposes for the taxation year 2024. [Proposed By-law No. 2023-055]
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d)
To establish Tax Rates for the year 2024 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac. [Proposed By-law No. 2023-056]
104 - 105
e)
To authorize the Corporation of the County of Frontenac to distribute the Canada Community Building Fund amongst its four lower-tier municipalities. [Proposed By-law No. 2023-057]
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f)
To declare lands Legally Described as Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac, Surplus for the purpose of granting a right-of-way over part of the K&P Trail. [Proposed By-law No. 2024-001]
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g)
To confirm all actions and proceedings of County Council on December 20, 2023. [Proposed By-law No. 2023-058]
Adjournment
Page 11 of 109
Minutes of the Regular Meeting of Council November 15, 2023 A regular meeting of the Council of the County of Frontenac was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham on Wednesday, November 15, 2023, at 9:00 AM. There was a “Closed Meeting” of the Committee of the Whole from 9:00 am to 9:14 am, with regular business commencing at 9:30 am. Roll Call Present:
Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty, and Bill Saunders
Also Present:
County: Richard Allen, Manager of Economic Development Jannette Amini, Manager of Legislative Services/Clerk Gale Chevalier, Chief/Director of Emergency & Transportation Services Rob Dillabough, Manager of Marine Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Barb McCulloch, Director of Human Resources Brieanna McEathron, Executive Assistant to the CAO Matt Mills, Communications Officer Kelly Pender, Chief Administrative Officer/Deputy Clerk
Also Present Electronically
Susan Brant, Administrator-Fairmount Home
Call to Order We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.
Page 12 of 109 Minutes of Meeting held November 15, 2023
Closed Session Motion #: 195-23
Moved By: Seconded By:
Deputy Warden Smith Councillor Greenwood-Speers
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held October 18, 2023
- Personal matters about an identifiable individual, including municipal or local board employees - as it relates to the annual performance appraisal of the Chief Administrative Officer
- Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to County Approval Authority Carried
Motion #: 196-23
Moved By: Seconded By:
Councillor Saunders Councillor Gowdy
Resolved That Council rise from Closed Session, that the rules of Procedural By-law No. 2022-0026 be waived and the Warden report. Carried Motion #: 197-23
Moved By: Seconded By:
Councillor Leonard Councillor Fowler
That the County Council authorize the Warden and Clerk to enter into an agreement with Palmer & Associates for the recruitment of a Chief Administrative Officer. Carried Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof Councillor Gowdy declared a possible pecuniary interest regarding Information Reports from the Chief Administrative Officer clause a) with respect to the Rural and Southern Frontenac Community Services Quarterly Transportation Report as she is an employee of Rural Frontenac Community Services.
Regular Meeting of Council Minutes November 15, 2023
Page 13 of 109 Minutes of Meeting held November 15, 2023
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Adoption of Minutes a)
Minutes of Meeting held October 18, 2023
Motion #: 198-23
Moved By: Seconded By:
Coumcillor Lichty Deputy Warden Smith
Resolved That the minutes of the regular Council meeting held October 18, 2023 be adopted. Carried
b)
Minutes of Committee of the Whole Budget Meeting held October 24 & 25, 2023
Motion #: 199-23
Moved By: Seconded By:
Councillor Greenwood-Speers Councillor Saunders
Resolved That the minutes of the Committee of the Whole Budget meetings held October 24 & 25, 2023 be adopted. Carried Delegations and/or Presentations a)
Mr. Andrew McCallum and Mr. Hugh Cowan representing the Wolfe Island EMS Committee, addressed Council regarding the removal of the ambulance previously stationed on Wolfe Island. Proclamations Move into Committee of the Whole
Motion #: 200-23
Moved By: Seconded By:
Councillor Gowdy Councillor Leonard
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing.
Regular Meeting of Council Minutes November 15, 2023
Page 14 of 109 Minutes of Meeting held November 15, 2023
Page 3 of 9
Unfinished Business Consent Reports from the Chief Administrative Officer Committee of Management of Fairmount Home Motion #: 201-23
Moved By: Seconded By:
Councillor Fowler Councillor Lichty
That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair. Carried b)
2023-125 Fairmount Home Registered Nurses’ Association of Ontario’s (RNAO) Best Practice Spotlight Organization Long-Term CareLetter of Support
Please Note: The information that was presented, which the County does not have control over, is not in an accessible format but can be provided upon request. Motion #: 202-23 Moved By: Councillor Greenwood-Speers Seconded By: Warden Vandewal Resolved That Council of the County of Frontenac receive the Fairmount Home Registered Nurses’ Association of Ontario’s (RNAO) Best Practice Spotlight Organization Long-Term Care Letter of Support Report; And Further That the Council of the County of Frontenac direct the Clerk and Warden to sign the Appendix B RNAO’s Best Practice Spotlight Organization Long-Term Care (BPSO-LTC) Letter of Support. Carried Motion #: 203-23
Moved By: Seconded By:
Councillor Saunders Councillor Gowdy
That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council. Carried
Regular Meeting of Council Minutes November 15, 2023
Page 15 of 109 Minutes of Meeting held November 15, 2023
Page 4 of 9
Recommend Reports from the Chief Administrative Officer a)
2023-119 Corporate Services 2024 Frontenac-Howe Islander Ferry Fees and Fares Schedule Motion #: 204-23 Moved By: Councillor Leonard Seconded By: Councillor Fowler Resolved That Council of the County of Frontenac receive the Corporate Services – Frontenac-Howe Islander Ferry Fees and Fares Schedule report; And Further That a by-law be introduced later in the meeting to adopt the 2024 Frontenac-Howe Islander Ferry Fees and Fares Schedule. Carried b)
2023-120 K&P Trail Request for use of Canada Community Building Fund for remediation of K&P Trail north of Clarendon Station Motion #: 205-23 Moved By: Councillor Lichty Seconded By: Warden Vandewal Be It Resolved That up to $12,000 of the Canada Community Building Fund be allocated to assist with repairs to the K&P Trail between Clarendon Station and Robertsville Road. Carried c)
2023-121 Corporate Services Support of the EOWC ‘7 in 7’ Regional Housing Plan Motion #: 206-23 Moved By: Councillor Greenwood-Speers Seconded By: Councillor Saunders Be It Resolved That the County of Frontenac approve a contribution of $36,000 required for the EOWC Regional Housing Plan (7 in 7+) deliverables to March 31, 2024. Carried d)
2023-122 Corporate Services 2024 Draft Budget Revision Motion #: 207-23 Moved By: Councillor Gowdy Seconded By: Councillor Leonard Resolved That the Council of the County of Frontenac receive the Corporate Services 2024 Draft Budget Revision Report, And Further That Council amend the budget to reflect the adjustments outlined in the report. Regular Meeting of Council Minutes November 15, 2023
Page 16 of 109 Minutes of Meeting held November 15, 2023
Page 5 of 9
And Finally That the Council of the County of Frontenac pass a by-law later in the meeting approving the 2024 Budget. Carried (See Motion to Amend below which was Lost) Motion to Amend Motion #: 208-23
Moved By: Seconded By:
Councillor Lichty Councillor Fowler
That the motion be amended by adding the following: And Further That the draft budget be amended to expense the $36,000 request from the EOWC from the Stabilization Reserve; And Further That $20,000 be added to the levy for 2024, Lost Information Reports from the Chief Administrative Officer a)
2023-123 Corporate Services Rural and Southern Frontenac Community Services Quarterly Transportation Report Reports from Advisory Committees of County Council Return to Council
Motion #: 209-23
Moved By: Seconded By:
Councillor Fowler Warden Vandewal
That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 210-23
Moved By: Seconded By:
Deputy Warden Smith Councillor Lichty
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given
Regular Meeting of Council Minutes November 15, 2023
Page 17 of 109 Minutes of Meeting held November 15, 2023
Page 6 of 9
Giving Notice of Motion Councillor Fowler advised that he will be bringing forward a motion to the next Council meeting to invite the Eastern Ontario Trails Alliance (EOTA) as a delegation regarding their correspondence on partnerships with the County of Frontenac. Councillor Greenwood-Speers advised that she will be bringing forward a motion to the next Council meeting directing staff to bring forward a return-on-investment report for the K&P Trail. Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c) d) e) f) g) h) i) j) k)
From the Township of Archipelag regarding Cigarette Producer Responsibility [Distributed to Members of County Council October 20, 2023] From the Township of Archipelago regarding a resolution to declare gender-based violence and intimate partner violence an epidemic [Distributed to Members of County Council October 20, 2023] From the Township of East Hawkesbury regarding a resolution on Bill 21 Fixing Long Term Care Act [Distributed to Members of County Council October 20, 2023] From the Township of McKellar regarding a resolution calling for an Amendment to the Legislation Act [Distributed to Members of County Council October 20, 2023] From the Township of Terrace Bay regarding a resolution supporting opposition to the Strong Mayors Powers in Aurora [Distributed to Members of County Council October 20, 2023] From the Eastern Ontario Trails Alliance regarding partnerships with the County of Frontenac [Distributed to Members of County Council October 27, 2023] From the Municipality of St. Charles regarding a resolution concerning school bus stop arm cameras [Distributed to Members of County Council October 27, 2023] From the Township of Machar regarding a Resolution concerning legislation on short term rental brokerage Companies [Distributed to Members of County Council October 27, 2023] From the Township of North Dundas regarding a resolution concerning school bus stop arm cameras [Distributed to Members of County Council October 27, 2023] From the Town of Rainy River regarding Resolution that water treatment training opportunities be expanded and made more affordable [Distributed to Members of County Council October 27, 2023] From Marc Moey’s providing a response on questions raised at PEDAC regarding trail passes
Regular Meeting of Council Minutes November 15, 2023
Page 18 of 109 Minutes of Meeting held November 15, 2023
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l) m) n) o) p) q) r) s) t) u) v) w) x)
[Distributed to Members of County Council November 3, 2023] From Mr. Roger J Hogan regarding a Cost Benefit Analysis on the expansion of the KP Trail [Distributed to Members of County Council November 3, 2023] From the City of Cambridge regarding a Resolution on fixing the LongTerm Care Amendment Act [Distributed to Members of County Council November 3, 2023] From the Municipality of Wawa regarding a resolution on Short Term Rentals [Distributed to Members of County Council November 3, 2023] From the Town of Aurora regarding a Resolution on Cannabis Retail Applications for Aurora [Distributed to Members of County Council November 3, 2023] From the Town of Goderich regarding a resolution concerning Illegal Car Rally Provincial Task Force [Distributed to Members of County Council November 3, 2023] From the Town of Huntsville regarding a resolution on Floating Accommodations [Distributed to Members of County Council November 3, 2023] From the Town of Plympton-Wyoming regarding a Resolution of support Calling for Amendment to Legislation Act, 2006 [Distributed to Members of County Council November 3, 2023] From the Eastern Ontario Trails Alliance regarding partnering with the County to promote trails [Distributed to Members of County Council November 10, 2023] From the Municipality of Wawa regarding a resolution of Support for an Automated Enforcement System [Distributed to Members of County Council November 10, 2023] From the Municipality of Wawa regarding a resolution of support for increasing Tax Credits for Firefighter [Distributed to Members of County Council November 10, 2023] From the Municipality of Wawa regarding a resolution of Support for Water Training [Distributed to Members of County Council November 10, 2023] From the Municipality of Wawa regarding a resolution of support to include Digital Publication in the Legislation Act. [Distributed to Members of County Council November 10, 2023] From the Town of Perry Sound regarding a resolution on the Highway Traffic Act and Automated Enforcements Systems on all roadways [Distributed to Members of County Council November 10, 2023]
Other Business By-Laws – General By-laws and Confirmatory By-law
Regular Meeting of Council Minutes November 15, 2023
Page 19 of 109 Minutes of Meeting held November 15, 2023
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a)
First and Second Reading
Motion #: 211-23
Moved By: Seconded By:
Councillor Greenwood-Speers Councillor Gowdy
Resolved That leave be given the mover to introduce by-laws a) through d) that have been circulated to all Members of County Council and that by-laws a) through d) be read a first and second time. Carried b)
Third Reading
Motion #: 212-23
Moved By: Seconded By:
Councillor Greenwood-Speers Councillor Gowdy
Resolved That by-laws a) through d) be read a third time, signed, sealed and finally passed. Carried By-Laws a) b) c) d)
To establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2024 [Proposed By-law No. 2023-047] To adopt the estimates for the sums required during the year 2024 for the purposes of the County of Frontenac (2024 Budget) [Proposed By-law No. 2023-048] To Authorize the Warden and Clerk to enter into an Agreement [Proposed By-law No. 2023-049] To confirm all actions and proceedings of County Council on November 15, 2023 [Proposed By-law No. 2023-050] Adjournment
Motion #: 213-23
Moved By: Seconded By:
Councillor Fowler Councillor Saunders
That the meeting hereby adjourn at 10:57 a.m. Carried
Ron Vandewal, Warden
Regular Meeting of Council Minutes November 15, 2023
Page 20 of 109 Minutes of Meeting held November 15, 2023
Jannette Amini, Clerk
Page 9 of 9
Minutes of the Special Meeting of Council November 23, 2023 A special meeting of the Council of the County of Frontenac was held in virtual electronic format, hosted at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, November 23, 2023, at 9:14 AM. Roll Call Present:
Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, and Bill Saunders
Regrets
Councillor Gerry Lichty
Also Present:
County: Jannette Amini, Manager of Legislative Services/Clerk Barb McCulloch, Director of Human Resources Brieanna McEathron, Executive Assistant to the CAO
Call to Order We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation. Disclosure of Pecuniary Interest and General Nature Thereof There were none.
Page 21 109 Minutes of Special Meeting heldofNovember 23, 2023
Items of Business 2023-127 Selection of Interview Panel for the recruitment of the Chief Administrative Officer Motion #: 214-23
Moved By: Seconded By:
Councillor Fowler Councillor Saunders
That the County of Frontenac County Council receive the Selection of Interview Panel (Selection Committee) for the recruitment of the Chief Administrative Officer Report; And Further That County Council appoint Councillors Vandewal, Smith, GreenwoodSpeers and Lichty to serve as the Selection Committee for the recruitment of the Chief Administrative Officer; And Further That the Councillor Smith be authorized to serve as the point of contact with Palmer & Associates during the recruitment process; And Further That Procedural By-law 2022-0026, as amended, be further amended to add a new Schedule B-6 – CAO Selection Committee, attached to this report as Appendix A; And Further That the Selection Committee direct the Director of Human Resources to support the Committee logistics throughout the recruitment process. Carried as Amended (See Motion to Amend below which was Carried) Motion to Amend Motion #: 215-23
Moved By: Seconded By:
Warden Vandewal Councillor Gowdy
That the 4 Mayors be appointed as the Selection Committee for the recruitment of the Chief Administrative Officer; And Further That Councillor Smith serve as the point of contact with Palmer & Associates Carried
Special Meeting of Council Minutes November 23, 2023
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Page 2 of 3
By-Laws – General By-laws and Confirmatory By-law a)
First and Second Reading
Motion #: 216-23
Moved By: Seconded By:
Councillor Gowdy Councillor Leonard
Resolved That leave be given the mover to introduce by-laws a) and b) that have been circulated to all Members of County Council and that by-laws a) and b) be read a first and second time. Carried Third Reading Motion #: 217-23
Moved By: Seconded By:
Councillor Gowdy Councillor Leonard
Resolved That by-laws a) and b) be read a third time, signed, sealed and finally passed. Carried By-Laws To Amend By-law 2022-0026 to add a Chief Administrative Officer Selection Committee [Proposed By-law No. 2023-051] To confirm all actions and proceedings of County Council on November 23, 2023 [Proposed By-law No. 2023-052] Adjournment Motion #: 218-23
Moved By: Seconded By:
Councillor Greenwood-Speers Councillor Gowdy
That the meeting hereby adjourn at 9:26 a.m. Carried
Ron Vandewal, Warden
Special Meeting of Council Minutes November 23, 2023
Page 23 109 Minutes of Special Meeting heldofNovember 23, 2023
Jannette Amini, Clerk
Page 3 of 3
December 20, 2023 Report 2023-11
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Administrative Report
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CAO Schedule – December
• “Labour Disruption Contingency Planning – The City of Mississauga” Webinar Meeting – December 4th • Special CAOs Meeting – ‘7 in 7 +” – December 5th • EAP Orientation Session – December 6th • Public Health Meeting – December 7th • EOLC Monthly Meeting – December 7th • AMO PH Webinar – December 13th • Planning and Economic Development Meeting – December 13th • Communal Services Process Mapping Meeting – December 13th • Special EOWC CAOs Planning Meeting – December 14th • FLA OHT Finance & Resources Meeting – December 19th • Frontenac County Council – December 20th • Old House Staff Meeting - December 21st
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Update – EOWC • EOWC Special EOWC CAOs’ Planning Meeting (Lennox and Addington County) – December 14th
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AMO Communications
AMO Matters Effective January 2, 2024, AMO is moving to a new location: Association of Municipalities of Ontario (AMO) 155 University Ave, Suite 800 Toronto, ON M5H 3B7 Telephone and fax remain the same. Please amend your records with our new address. On December 13, AMO and the Association of Local Public Health Agencies are hosting a webinar on voluntary mergers with Ministry of Health staff. See our webpage for additional information. Provincial Matters The Ministry of Natural Resources and Forestry is seeking feedback on the proposed renewal of the Ontario Invasive Species Strategic Plan. The Ontario Fire Marshal is conducting an online survey for volunteer firefighters and fire chiefs to inform their understanding on recruiting and retaining volunteer firefighters.
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AMO Communications (2) Federal Matters Infrastructure Canada is now accepting applications for the Planning and Design Projects Stream of the Rural Transit Solutions Fund (up to $50,000). Visit their website for webinars for potential applicants. Municipal Wire* The Future of Aging Summit in Toronto, May 15 - 17, 2024, will bring together policymakers, researchers, designers, planners, advocates, and others focused on supporting healthy aging, ending ageism and building age-friendly societies. See the speaker lineup and get early bird pricing when you register by December 31. Fleming College is seeking municipal environmental land-use planning and management projects to be implemented by students in the Environmental Land Management program. Contact Emily Markovic to discuss partnership opportunities.
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Administrative Building Redevelopment Administrative Building Redevelopment update as of December 5th A bi-weekly progress meeting between County Administration, Cataraqui Regional Conservation Authority, Colbourne & Kembel, Architects Inc., and Emmons & Mitchell Construction limited representatives to discuss the construction progress Move in is delayed one month. Exact timing to be determined. Deficiency walk through completed on December 12th.
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Human Resources Update – Key Activity
• Recruitment
o 420 postings YTD December 11th o Interviews ongoing in all areas at Fairmount o Frontenac Paramedics o o o o
Permanent full-time Superintendent; part-time Superintendents Administrative Clerk Remote Patient Monitoring Clerk Performance Standards Administrative Assistant
• Labour
o CUPE 2290 – interest arbitration response submission due Dec. 15th o OPSEU arbitration resulted in grievance being withdrawn o 2 ongoing investigations
o Miscellaneous • • •
360 feedback being provided to participants by Director HR and DC Goudie Director of HR certified to administer and provide feedback for MBTI (Myers Briggs Type Indicator) Presentation prepared related to disability management program audit. Will be presented to SLT at the next regularly scheduled meeting as most recent was cancelled.
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Fairmount Home Update S taff S e r vi c e Te a to c e l e b rate staff w i t h 5 , 1 0 , 1 5 , 2 0 & 2 5 ye a rs o f s e r v i c e to Fa i r m o u nt H o m e ’s re s i d e nt
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Fairmount Home Update (2)
Fa i r m o u nt ’s re s i d e nt s h ave b e e n b u sy b a ki n g co o ki e s a n d h a n g i n g C h r i st m a s l i g ht s i n t h e h o l i d ay s p i r i t .
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Frontenac Paramedics Update • Thanks to Paramedic Lise-Anne LePage-McBain who organized the 12 th Annual Fill-an-Ambulance Food Drive which raised $982 and collected 2,431 pounds of food • Paramedics participated in the 2023 Downtown Kingston Santa Parade
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Frontenac Paramedics Update (2) Carolyn Murray (Whitworth), Performance Standards Assistant, retires after more than 18 years with the County of Frontenac. Congratulations and thanks Carolyn. You will be missed.
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Engagement & Communications Update, November 2023
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Engagement & Communications Update, November 2023 Fairmount Home recruitment campaign: • • • • • •
Focus-grouping and development process with FMT and HR staff earlier this year Photography and videography collected thorough the summer In-house testing conducted in fall First wave of online test ads launched Nov 9 Strong organic response so far yielding useful data Next wave scheduled in new year to coincide with student recruitment window, especially for nursing positions.
Sample additional communications activity for November: • Municipal Communications Conference, Nov 26-29 • Vanier Cup crowd event communications committee meetings • LEAN/LIFT Communications Analytics project, ongoing • FLA/OHT Communications Committee, ongoing • Neighbours Saving Neighbours cardiac arrest response, ongoing
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Planning Department Update • Delegated Authority for Undisputed Consents County planning staff have been working with North Frontenac Township staff on a by-law and process to delegate the authority for decisions on undisputed consents to the Township Clerk (similar to the process used by South Frontenac). The by-law is being presented to North Frontenac Township Council on December 15. County planning staff will be taking a report about a similar process to both the Central Frontenac and Frontenac Islands Township Councils in early 2024. • Marysville Design Standards – Public Workshops County Planning staff have been working with the Township of Frontenac Islands and a group of graduate students at the Queen’s School of Urban and Regional Planning on research into best practices in rural village design for Marysville. The students hosted two public workshops on November 7 to get feedback from the community on how to define the existing character of the village and what was important to them about the village’s future. The students will be presenting their recommendations on village design standards at a special Township Council meeting on December 18.
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Planning Application Update (November & December) North Frontenac, Central Frontenac, & Frontenac Islands • Applications were lower for November and December because of the time of year and because the November Committee of Adjustment meeting in Central was cancelled.
7
• Total number of applications processed for the 3 townships in 2023 was 108, which was approximately 75% of the total in 2022.
3
6
6 5
5 4
3
2 1 0
North Frontenac
Central Frontenac Number of Applications
Frontenac Islands
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Frontenac K&P Trail Updates K&P Trail Bridge Replacement at Elbow Creek • • • • •
Located between Ball Road and Fish Creek Road, K&P kilometer 57. This bridge is a critical link between Verona and Sharbot Lake, as it is surrounded by wetland and there are no easy detours. This part of the K&P also connects several key snowmobile trails, forming loop with the Cataraqui Trail to the south. When the trails are groomed and open, this bridge sees an average of 700 snowmobiles per week. Made possible through collaboration with Trans Canada Trail, L&A Ridgerunners Snowmobile Club, and Frontenac ATV Club. The ribbon cutting ceremony took place on Friday, December 15th and the bridge is now open to the public.
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Economic Development Updates Annual Business Survey
For every year since 2017 Frontenac County has asked the business community to complete a survey to share information about the state of doing business in the County over the past year. •
This year’s survey has been developed collaboratively with staff from each township and Frontenac Business Services.
•
Survey results inform the development of Economic Development Business Plans and is shared on our GIS Community Dashboard: www.frontenaccounty.ca/communityprofile
•
The 2022 Survey indicated that the five biggest challenges to doing business in Frontenac County were:
- Securing and retaining staff
- Burdensome regulations
- Lack of utilities
- Expensive Internet
- Lack of suitable property (zoned commercial or industrial)
•
This year’s survey will be open from December 20 until January 31, 2024, on Engage Frontenac. Please help share through your social networks and communities.
Report 2023-132 Council Information Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Susan Brant, Administrator
Date of meeting:
December 20, 2023
Re:
Fairmount Home – Quarterly Update Activity Report
Recommendation This report is for information purposes only. Background The following information is an update regarding the activities at Fairmount Home (“Fairmount”) from July 1, 2023, to September 30, 2023, as well as significant updates in October 2023. Comment Ministry of Long-Term Care During the period, there were five critical incidents logged with the Ministry of Long-Term Care (MLTC). One of the critical incidents was related to a resident falling with an injury and one of the critical incidents was related to misuse/misappropriation of resident’s money that had no association with Fairmount Home. Three critical incidents were related to alleged resident to resident abuse. Thank you to management and staff who were diligent in managing the incidents. The legislated reporting for these incidents has been completed as required to Ministries including the MLTC and Ministry of Labour. Ministry of Long-Term Care – Inspections During the third quarter, there was one (1) inspection in September 2023 regarding two critical incidents reported to the Ministry of Long-Term Care (MLTC). One critical incident was related to a resident fall that resulted in a significant change in condition.
of 109Update Activity Report 2023-132 FairmountPage Home 41 Quarterly
The ministry inspection for this incident resulted in two written notifications (WN) regarding staff failing to complete all of the resident post fall assessments and to completely reassess a resident’s care needs post fall. Management has reviewed the post fall requirements with all responsible parties including the Occupational Therapist, Physiotherapist, Rehabilitation Assistant, and Documentation Assistants to ensure that residents are reassessed, plans of care are reviewed and revised as required. The second critical incident was related to alleged resident to resident abuse with four (4) WNs issued. The WNs included late filling of the incident as it was reported the next business day when it should have been report immediately to the MLTC. Two WNs were related to staff failing to document the responsive behaviour triggers in the plan of care, and staff failing to document the interventions trialed to assist with responsive behaviours. The final WN was related to omitted weekly IPAC inspections during an outbreak. Management has reviewed the reporting obligations again with staff to ensure compliance with MLTC requirements. In addition, management has provided additional education to our Behavioural Support staff to ensure responsive behaviour triggers and interventions are documented in the plans of care as appropriate. The public versions of the reports are posted at Fairmount for public review. The Ministry of Health and Long-Term Care publishes the Reports on Long-Term Care Homes on its website. Thank you to management and staff who worked professionally and cooperatively with the Ministry Inspectors. Outbreak During the third quarter, there were four outbreaks declared by Kingston, Frontenac, Lennox & Addington (KFL&A) Public Health. The outbreak occurred as followed:
August 18, 2023 – September 3, 2023, which impacted two (2) residents and two (2) staff
September 12, 2023 – September 24, 2023, which impacted three (3) residents
September 13, 2023 – September 22, 2023, which impacted two (2) residents
September 27, 2023 – October 4, 2023, which impacted two (2) residents
Thank you to management and staff who were diligent in managing the outbreaks. The legislated reporting was completed as required to Ministries including the MLTC, Ministry of Labour and KFL&A Public Health. Public Health Inspection KFL&A Public Health conducted a routine inspection on October 5, 2023, in the café, main kitchen and serveries. There were no violations. Thank you to management and staff who work professionally and cooperatively with the public health inspector. The Food Establishment and Restaurant Reports are posted on its website. Sustainability Implications Not applicable Information Report to Council Fairmount Home – Quarterly Update Report May 17, 2023,
of 109Update Activity Report 2023-132 FairmountPage Home 42 Quarterly
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Strategic Priority Implications Not applicable Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home Management Team
Information Report to Council Fairmount Home – Quarterly Update Report May 17, 2023,
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Page 3 of 3
Report 2023-133 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/Treasurer
Date of meeting:
December 20, 2023
Re:
Corporate Services – 2023 Fairmount Home Accounts Receivables Write-Offs
Recommendation Resolved That the Council of the County of Frontenac receive this Corporate Services – 2023 Fairmount Home Accounts Receivable Write-Offs report; And Further That Council authorize the Treasurer to write off accounts totalling $4,034.67. Background The Ministry of Long-Term Care provides funding to Long-Term Care Homes and sets standard rates for resident payments. Residents are billed monthly for their share of the accommodation and any other miscellaneous expenditures that have occurred in that month. Overdue accounts are assessed regularly, and payment notices forwarded to residents and responsible family members. When amounts are overdue for a period exceeding three months, legal action is considered to recoup funds. Comment There are two accounts for which collection is deemed unlikely relating to deceased residents. Despite collection being deemed unlikely for these accounts, collection efforts are ongoing. If funds for these accounts are collected in a subsequent year, they will be shown as a recovery in the year they are received.
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Financial Implications At this time, the Treasurer is requesting Council’s approval to write off those revenues deemed to be uncollectible in the total amount of $4,034.67. The Ministry of Long-Term Care will reimburse 50% of the unpaid basic accommodation and third-party collection fees that do not exceed the total cumulative outstanding basic accommodation fees. Organizations, Departments and Individuals Consulted and/or Affected Nancy Malette, Accounts Receivable Clerk, County of Frontenac Susan Brant, Administrator, Fairmount Home
Recommend Report to Council Corporate Services – 2023 Fairmount Home Accounts Receivable Write-Offs December 20, 2023
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Report 2023-134 Council Recommend Report To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/Treasurer
Date of meeting:
December 20, 2023
Re:
Corporate Services – 2023 Canada Community-Building Fund Allocation
Recommendation Resolved That the Council of the County of Frontenac accept the Corporate Services – 2023 Canada Community-Building Fund Distribution By-law report; And Further That the Clerk be directed to bring forward a by-law to authorize the distribution of the Canada Community-Building Fund allocation to the Townships for 2023. Background In 2013, County Council identified that regular Federal Gas Tax funds received in a year should be distributed to the Townships. These funds are distributed annually on the basis of weighted assessment by by-law. Prior to 2013, funds were distributed on a per project basis. Council gave direction to allocate $70,000 to assist with the implementation of Community Improvement Plans within the County. Transfers to the Townships are claimsbased and are summarized below: Township North Frontenac (Township-wide) Central Frontenac (Sharbot Lake) South Frontenac
Balance, End of 2022
Proposed Transfer, 2023
Proposed Balance, 2023
$13,774.34
$13,774.34
$0
$0 $34,263.31
$0 $0
$0 $34,263.31
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(Harrowsmith) Frontenac Islands (Marysville)
$28,919.82
$0
$28,919.82
As of June 29, 2021, the Federal Gas Tax fund has been renamed the Canada Community-Building Fund. The County is bound by the terms and conditions of the Federal Gas Tax Agreement with the Association of Municipalities of Ontario (AMO). Comment The County of Frontenac received $882,850.59 in funding from the Canada CommunityBuilding Fund in 2023. Through the 2023 budget process, the Canada CommunityBuilding Fund received in 2023, was to be distributed to the Townships by weighted assessment as follows: Weighted Assessment
Township
Allocation
North Frontenac
15.74%
$ 138,931.59
Central Frontenac
16.39%
$ 144,668.83
South Frontenac
58.62%
$ 517,488.94
Frontenac Islands
9.26%
$ 81,761.23
100.00%
$ 882,850.59
Total
In addition, other Canada Community-Building Fund funds are forwarded to the Townships for Community Improvement Plans, Eco-tourism projects and Smaller Scale sustainability projects. As the total amounts of those distributions are not known until later in the year, the by-law must include those additional transfers. The by-law includes the following additional transfers: North Frontenac:
$13,774.34 – Community Improvement Plan
Strategic Priorities Implications Priority 4: Maximize Administrative Leadership within the County Administration ➢ Ensure efficient and responsible financial management of County resources Financial Implications A transfer from the Canada Community-Building Fund Reserve to the Townships as identified in the by-law is required.
Recommend Report to Council Corporate Services - 2023 Canada Community-Building Fund Allocation December 20, 2023
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Organizations, Departments and Individuals Consulted and/or Affected Township Treasurers
Recommend Report to Council Corporate Services - 2023 Canada Community-Building Fund Allocation December 20, 2023
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Report 2023-135 Council Recommend Report To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/Treasurer
Date of meeting:
December 20, 2023
Re:
Corporate Services – 2024 Tax Ratios and Tax Rate Reductions
Recommendation Resolved That the Council of the County of Frontenac accept the Corporate Services – 2024 Tax Ratios and Tax Rate Reductions report; And Further That Council consider a by-law, introduced later in the meeting, to confirm the 2024 tax ratios and tax rate. Background The Municipal Act, subsection 308 (2) requires the County to establish tax ratios. Tax ratios are defined in subsection 308 (3) as “the ratios that the tax rate for each property class must be to the tax rate for the residential property class where the residential property class tax ratio is 1.” The County is required under section 308 (5) of the Act to pass a by-law on or before April 30 each year to establish tax ratios for that year for the upper-tier municipality and its lower tiers. On May 3, 2018, under Ontario Regulation 361/18, the Government of Ontario established two new optional subclasses for small-scale on-farm businesses to promote and support local farms across Ontario. The commercial and industrial subclasses were created to provide a tax rate that is 75% lower than the existing commercial and industrial tax rates. The reduced tax rate will apply to the first $50,000 of eligible assessment for 2018 taxation and subsequent taxation years. To qualify, the commercial and/or industrial facility must be an extension of the farming operation. In addition, 51% of the facility must be used to sell, process or manufacture something from a product produced on your farmland. If the commercial and/or industrial operation has an assessed value equal to or greater than $1 million, it is not eligible for the smallscale on-farm business subclasses.
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On December 9, 2021, under Ontario Regulation 828/21, the Government of Ontario established two new additional optional subclasses for commercial and industrial smallscale on-farm businesses to promote and support local farms across Ontario. The new subclasses permit for an additional $50,000 of eligible assessment to be applied to a tax rate that is 75% lower than the existing commercial and industrial tax rates under the same qualification criteria as the first subclass. Effectively, the reduced tax rate will apply to the first $100,000 of eligible assessment for 2022 taxation and subsequent taxation years. Vacant commercial property is assessed at 70% of the commercial rate and vacant industrial property is taxed at 65% of the industrial as prescribed in the Act. The tax ratio for the farm property class prescribed under the Assessment Act is 0.25 or such lower tax ratio as the upper-tier municipality or single-tier municipality may establish. The tax ratio for the managed forests property class prescribed under the Assessment Act is 0.25. Comment It is necessary to review the tax ratio by-law each year prior to the presentation of a new budget. It was agreed in 1998 during amalgamation that all assessment classes should be taxed equally, excluding those for which special consideration must be given according to legislation. No changes are proposed to tax ratios and tax rate reductions for 2024. The current tax ratios and tax rate reductions can be found below: Assessment Class
Tax Ratio
Residential & Farm Residential
1.0000
Multi-Residential
1.0000
New Multi-Residential
1.0000
Commercial Occupied
1.0000
Industrial Occupied
1.0000
Landfills
1.0000
Pipeline
0.7000
Farmland
0.2500
Managed Forests
0.2500
Recommend Report to Council Corporate Services – 2024 Tax Ratios and Tax Rate Reductions December 20, 2023 Page 2 of 4
502024 of 109 2023-135 Corporate Page Services Tax Ratios and Tax Rate Reductions
Subclasses Vacant Land, Vacant Units and Excess Land
Tax Rate Reduction
30%
In the Commercial Property Class Vacant Land, Vacant Units and Excess Land
35%
Subclasses in the Industrial Property Class First Subclass of Farmland Awaiting Development for all Property Classes Second Subclass of Farmland Awaiting Development for all Property Classes First Subclass Small-Scale On-Farm Business
65%
30%
75%
In the Commercial Property Class First Subclass Small-Scale On-Farm Business
75%
In the Industrial Property Class Second Subclass Small-Scale On-Farm Business
75%
In the Commercial Property Class Second Subclass Small-Scale On-Farm Business
75%
In the Industrial Property Class
Recommend Report to Council Corporate Services – 2024 Tax Ratios and Tax Rate Reductions December 20, 2023 Page 3 of 4
512024 of 109 2023-135 Corporate Page Services Tax Ratios and Tax Rate Reductions
Strategic Priorities Implications Priority 4: Maximize Administrative Leadership within the County Administration ➢ Ensure efficient and responsible financial management of County resources. Organizations, Departments and Individuals Consulted and/or Affected Township of North Frontenac Township of South Frontenac Township of Central Frontenac Township of Frontenac Islands
Recommend Report to Council Corporate Services – 2024 Tax Ratios and Tax Rate Reductions December 20, 2023 Page 4 of 4
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Report 2023-136 Information Report to Council To:
Warden and Members of County Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting: December 20, 2023 Re:
Corporate Services – Annual Accessibility Status Report
Recommendation Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – Annual Accessibility Status Report, attached to this report as Appendix A; And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3), that a copy of this Annual Accessibility Status Report be posted to the County of Frontenac Website; And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3.1) and (3.2), that a copy of this Annual Accessibility Status Report be forwarded to the Frontenac Lower Tiers for posting on their respective websites. Background Ontario Regulation 191/11: Integrated Accessibility Standards Section 4(1) requires designated public sector organizations to establish, implement, maintain and document a multi-year accessibility plan, which outlines the organization’s strategy to prevent and remove barriers and meet its requirements under this Regulation. In addition, Section 4(3) requires those same designated public sector organizations to prepare an annual status report on the progress of measures taken to implement the strategies of the multi-year accessibility plan and to post the status report on their website. An upper-tier municipality and any lower-tier municipalities that form part of it for municipal purposes may prepare a joint accessibility plan and a joint annual status report. A joint accessibility plan and a joint annual status report prepared in accordance with subsection (3.1) are deemed to be the accessibility plan and annual status report of each municipality to which they apply.
53Annual of 109Accessibility Status Report 2023-136 Corporate Page Services
Comment This report provides an annual update on the progress made and work completed by the County and Townships in 2023 to improve accessibility and implement the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Integrated Accessibility Standards Regulation (IASR), Ontario Regulation 191/11. In 2022, the Frontenac Accessibility Advisory Committee recommended to Council the approval of the 2023-2027 Multi-Year Accessibility Plan. The Plan included additional paragraphs related to the County’s focus on continuous improvement, which includes accessibility. A section regarding Barriers was also included as well as a more high level overview of the Standards and how the County and Townships will work towards meeting the goals of those standards and ensuring compliance. Subsequently, at its regular meeting held December 21, 2022, Council passed the following resolution, being Reports from Advisory Committees of County Council, clause b): b)
Report of the Frontenac Accessibility Advisory Committee
Motion #: 223-22
Moved By: Seconded By:
Councillor Fowler Councillor Lichty
That the Report received from the Frontenac Accessibility Advisory Committee be received and adopted. Report of the Frontenac Accessibility Advisory Committee The Frontenac Accessibility Advisory Committee reports and recommends as follows: 2022-126 Frontenac Accessibility Advisory Committee Approval of the Joint Frontenac 2023-2027 Multi-Year Accessibility Plan Be It Resolved That the Council of the County of Frontenac pass a by-law adopting the 2023-2027 Multi-Year Accessibility Plan attached to this report as Appendix A. Carried Significant achievements have been seen in 2023 by all of the Frontenacs in part by the significant work and direction of the Joint Frontenac Accessibility Advisory Committee, including input and guidance on the following: County of Frontenac ➢ Improvements regarding communications for Howe Islander ferry passengers who are living with disabilities ➢ Potential access to ATVs on the K&P Trail from Verona to Harrowsmith ➢ Infrastructure improvements to the K&P Trail ➢ The Re-Development of the County Administration Building Township of North Frontenac ➢ Accessible Parking Signs at Township boat launches ➢ Rink Building Accessibility and making access to the rink building accessible Recommend Report to Council Corporate Services – Annual Accessibility Status Report December 20, 2023
54Annual of 109Accessibility Status Report 2023-136 Corporate Page Services
Page 2 of 3
➢ Accessible Outhouses regarding the replacement of all outhouses with accessible washrooms – 2023 to replace at PCCA Beach. Township of Central Frontenac ➢ Public Works building and offices, including accessible washrooms, power door openers, accessible sidewalks around the building and parking lot improvements. ➢ Medical Centre in Sharbot Lake washroom ➢ Piccadilly Hall accessible doors ➢ Fire Hall regarding the installation of drainage grates to allow for a smooth area for vehicles and personnel. ➢ Create an accessible format to book halls, system called perfect minds. Allows residents to book from the comfort of their home, not having to come into the office Township of South Frontenac ➢ Wayfinding Signage Strategy with appropriate contrast. ➢ Battersea Fire Station – Accessible Washroom ➢ Improved accessible human resources processes and documentation related to recruitment. ➢ Review of Council and committee report templates from an accessibility standpoint. ➢ Clerk’s Department to increase awareness of role of the Accessibility Committee A copy of the Annual Accessibility Status Report is attached as Appendix A. Strategic Priorities Implications Priority 2: Contribute to the Progress of Sustainable Economic Growth and Prosperity Throughout the County. This priority responds to high interest as well as concern shared broadly across the County that communities in the Frontenacs be well supported with infrastructure and services essential to vitality and sustainability in today’s world. Financial Implications There are no direct financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Eric Korhonen, Township of North Frontenac Jody Legue, Township of Central Frontenac James Thompson, Township of South Frontenac Vanessa Latimer, Township of Frontenac Islands
Recommend Report to Council Corporate Services – Annual Accessibility Status Report December 20, 2023
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Page 3 of 3
The Corporation of the County of Frontenac
Annual Accessibility Status Report 2023
This document is available in alternate formats or with communication supports upon request. Please visit the County of Frontenac at www.frontenaccounty.ca or call 613-548-9400, ext 302, or email jamini@frontenaccounty.ca
56Annual of 109Accessibility Status Report 2023-136 Corporate Page Services
Contents Welcome to the Frontenac’s Annual Accessibility Status Update ………………………………3 Statement of Commitment ……………………………………………………………………………………3 Joint Frontenac Joint Accessibility Advisory Committee……………………………………………4 Accessibility Achievements in 2023……………………………………………………………………….4 Accessibility Updates to the K&P Trail ………………………………………………………………..4 Re-Development of the County Administration Building ………………………………………..4 Site Plans and Building/Renovation drawings and upgrades …………………………………5 Township of North Frontenac …………………………………………………………………………5 Township of Central Frontenac ………………………………………………………………………5 Township of South Frontenac…………………………………………………………………………5 Celebration of Accessibility Award…………………………………………………………………………5 The Blue Moose Bed & Breakfast ………………………………………………………………………6 The Standards ……………………………………………………………………………………………………7 Information and Communications ………………………………………………………………………7 Transportation …………………………………………………………………………………………………7 Design of Public Spaces …………………………………………………………………………………..8 Customer Service…………………………………………………………………………………………….8 Employment ……………………………………………………………………………………………………9 The Frontenacs, The Employer ………………………………………………………………………9 Training ………………………………………………………………………………………………………..10 What’s up for 2024…………………………………………………………………………………………….10
County of Frontenac Annual Accessibility Status Report – 2023
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Welcome to the Frontenac’s Annual Accessibility Status Update This report provides an annual update on the progress made and work completed by the County and Townships in 2023 to improve accessibility and implement the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Integrated Accessibility Standards Regulation (IASR), Ontario Regulation 191/11. In 2022, the Frontenac Accessibility Advisory Committee recommended to Council the approval of the 2023-2027 Multi-Year Accessibility Plan. The Plan included additional paragraphs related to the County’s focus on continuous improvement, which includes accessibility. A section regarding Barriers was also included as well as a more high level overview of the Standards and how the County and Townships will work towards meeting the goals of those standards and ensuring compliance Significant achievements have been seen in 2023 by all of the Frontenacs in part by the significant work and direction of the Joint Frontenac Accessibility Advisory Committee.
Statement of Commitment Through accessibility planning and with the advice of the Frontenac Joint Accessibility Advisory Committee, the Frontenacs (County of Frontenac and the Townships within the County) will strategically identify, remove, and prevent as many barriers to persons with disabilities as possible. The Frontenacs are committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are committed to meeting the needs of people with disabilities in a timely manner and will do so by preventing and removing barriers to accessibility and meeting the accessibility requirements under the Accessibility for Ontarians with Disabilities Act.
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Joint Frontenac Joint Accessibility Advisory Committee The Joint Frontenac Accessibility Advisory Committee (JFAAC) worked hard in 2023, despite setbacks due to the continued health crises and Covid-19! Providing input and recommendations on several municipal projects and initiatives, the JFAAC accomplished its goal towards improving accessibility in our community through the continual removal of barriers, including: ▪ Awarding of the Celebrating Accessibility Award. ▪ Provided input and guidance into the redevelopment of the County Administration Building ▪ Provided a review and guidance on potential improvements regarding communications for Howe Islander ferry passengers who are living with disabilities. ▪ Provided guidance on the K&P Trail, including potential access to ATVs on the K&P Trail from Verona to Harrowsmith, as well as infrastructure improvements ▪ Received quarterly updates on the County’s K&P Trail, including providing input to staff on accessibility requirements/enhancements of the trail. ▪ Aided and guided local businesses, specifically around barrier free access to older buildings.
Accessibility Achievements in 2023 Accessibility Updates to the K&P Trail With the completion of core infrastructure on the Frontenac K&P Trail between the City of Kingston and Sharbot Lake in 2019, and with subsequent trail development to Clarendon Station in 2020 the County now actively manages 70 kilometers of multi-use trail daily. As a result of this work, and with the influence of the 2020 COVID-19 Pandemic on recreational behaviour, the Frontenac K&P Trail has seen a significant increase of use by walkers, cyclists, and ATV users. The Committee continued to guide staff and make recommendations for the accessibility of the K&P trail in 2023 in infrastructure improvements including preliminary discussions on road crossings in order to make some improvements which will guide staff in 2024. The Committee also provided input and recommendations on the request in front of County Council regarding access to ATVs on the K&P Trail from Verona to Harrowsmith.
Re-Development of the County Administration Building At the June 15, 2022 regular Council Meeting, Council approved the awarding of the RFP for the redevelopment of the Administrative Building to Emmons & Mitchell Construction (2000) Ltd for the Renovations & Additions for the Joint Admin Facility for the County of Frontenac and Cataraqui Regional Conservation Authority. This is a $4.5M project.
County of Frontenac Annual Accessibility Status Report – 2023
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Construction began in July of 2022. Submission of pertinent documents to the City of Kingston included a site plan application along with a completed Accessibility Checklist required by the City of Kingston. Significant accessibility inclusions in the construction include 2 new fully accessible washrooms, accessible entrances and accessible shared common areas. Construction is anticipated to be completed by end of 2023. The Committee continued in 2023 to provide input on the renovations, including a planned site visit by the Chair to provide guidance on the locations of all fixtures to ensure accessibility to those using mobility aids.
Site Plans and Building/Renovation drawings and upgrades Township of North Frontenac Updates include: ➢ Accessible Parking Signs at Township boat launches ➢ Rink Building Accessibility and making access to the rink building accessible ➢ Accessible Outhouses regarding the replacement of all outhouses with accessible washrooms – 2023 to replace at PCCA Beach. Township of Central Frontenac Updates include: ➢ Public Works building and offices, including accessible washrooms, power door openers, accessible sidewalks around the building and parking lot improvements. ➢ Medical Centre in Sharbot Lake washroom ➢ Piccadilly Hall accessible doors ➢ Fire Hall regarding the installation of drainage grates to allow for a smooth area for vehicles and personnel. ➢ Create an accessible format to book halls, system called perfect minds. Allows residents to book from the comfort of their home, not having to come into the office Township of South Frontenac Updates include: ➢ Wayfinding Signage Strategy with appropriate contrast. ➢ Battersea Fire Station – Accessible Washroom ➢ Improved accessible human resources processes and documentation related to recruitment. ➢ Review of Council and committee report templates from an accessibility standpoint. ➢ Clerk’s Department to increase awareness of role of the Accessibility Committee
Celebration of Accessibility Award The joint Frontenac Accessibility Advisory Committee works all year to make sure that Frontenac County is as accessible as possible for people living with disabilities. Each year since 2013 the committee has bestowed the Frontenac Access Award on groups or individuals who have worked to those ends during the year.
County of Frontenac Annual Accessibility Status Report – 2023
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“Access” can include designing new or renovated buildings, an employment program; a transportation system, a recreational or leisure program; or anything that contributes significantly to persons with disabilities living independently. For the 2023 Award, the Committee chose the following two recipients.
The Blue Moose Bed & Breakfast The Blue Moose Family – Kate Slagle, James Bambury, Wes Bambury, and Ella Bambury – are owners and operators of The Blue Moose Bed & Breakfast on Wolfe Island. The Blue Moose is a beautiful Century building right in Marysville. Like so many older buildings, it was not originally built with accessibility in mind. Since taking over in 2018 the Family has added moveable ramps to make the entire ground floor – including the porch and outside seating area – wheelchair accessible. Bed heights in the guest rooms were adjusted to facilitate transfers. Menus were developed to accommodate special needs. And last year the Blue Moose received Government of Canada support from the Enabling Accessibility Fund to complete a full wheel-in wet room. It’s a ground-floor guest bathroom that makes The Blue Moose accessible and comfortable for anyone living with mobility challenges or who uses a wheeled assistive device like a wheelchair.
County of Frontenac Annual Accessibility Status Report – 2023
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The Standards Information and Communications Topic
Barrier or Goals Identified
Accessibility Updates
Websites
•
Remove barriers that may be preventing the County website from being fully compatible with assistive technology and ensure web content meets W.C.A.G.2.0 level AA compliance requirements
✓ All PDFs are remediated to ensure all web content on the County of Frontenac website is accessible.
Information and Communication Standard
•
Increase training and awareness and clarify expectations for creating or procuring accessible information and communications
✓ Adobe Acrobat Pro DC used to ensure all PDFs are in an accessible format ✓ Staff trained on how to create accessible documents including Word and PDF
Transportation The County of Frontenac and its member municipalities do not provide a conventional transit system and the Howe Island Ferry and the Township Ferry do not meet the minimum tonnage under the Standard; however the County of Frontenac provides annual funding in the amount of $96,000 to ensure seniors and those with accessibility needs receive rides to appointments.
County of Frontenac Annual Accessibility Status Report – 2023
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Design of Public Spaces Topic
Barrier or Goals Identified
Accessibility Updates
Trails
•
Continue to make accessible improvements to the K&P Trail
•
Continue to work jointly with the JFAAC on ensuring the development of the K&P Trail, as it continues to move north, meets the standards set out in the AODA
✓ In late 2023, early 2024, staff will be reviewing road crossings in order to make some infrastructure improvements which will come to the Accessibility Advisory Committee. ✓ In early 2023, the County awarded the contract for fabrication and delivery of a pre-built structure to replace Elbow Creek Bridge with the existing bridge being removed and the site prepared for the new bridge.
Customer Service Topic
Barrier or Goals Identified
Accessibility Updates
Feedback
•
Promote public engagement and use of accessible feedback channels
•
Solicit and respond to community feedback to help direct accessibility planning efforts
✓ With the implementation in 2021 of the County’s new Engage Frontenac community engagement tool, the site features a “Help promote accessibility in Frontenac County” project. In addition, the County continues to encourage members of the public to submit their comments or concerns through one of our feedback channels: online “accessibility feedback” forms, speaking with a County staff member, or reaching out through all of its social media channels. ✓ The County will continue to ensure feedback channels are in accessible formats and will respond to feedback, upon request, in a manner
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that considers individual preferences and abilities. Staff training
•
Support training initiatives to equip staff with knowledge and skills to deliver high quality customer service to all residents and visitors.
✓ All new staff receive training on the AODA and the Human Rights Code through the County’s New Hire Orientation, delivered once a month.
Employment Topic
Barrier or Goals Identified
Commitment to accessible employment practices
•
Accessibility Updates
✓ Continue to promote and support a diverse work Ongoing efforts to encourage a group through our hiring processes and our diverse work force by identifying and accommodation plans. removing any barriers to employment
The Frontenacs, The Employer In addition to the County’s municipal goods, services, programs, and facilities, it is important to remember that we are also an employer with over 400 full and part-time employees. The County is committed to maintaining a barrier-free recruitment and hiring process and recognizes the strength of a diverse workforce. In keeping with our Multiyear Accessibility Plan, the County will make continuous upgrades to our policies, procedures, and workplaces to foster a safer, more accessible, and inclusive work environment. Some highlights from 2023 include: ➢ Continue to advertise on all employment opportunities that, upon request, accommodations and alternate formats are available throughout the recruitment, assessment, and selection processes. ➢ Continue to use Individualized Work Modification Plan’s and Individualized Emergency Response Plan worksheets. ➢ 2069 Battersea Road: Accessible parking, accessible sidewalk from the parking lot, and installation of power door operator → parking and entrance are fully accessible for staff and visitors, with accessible washrooms on site. ➢ The County of Frontenac Human Resources now provides Equity, Diversity and Inclusion training for the Management Team to address aspects of equity, diversity and inclusion for the County of Frontenac. County of Frontenac Annual Accessibility Status Report – 2023
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Training ➢ Trained all County administrative staff on the use of Adobe Acrobat Pro, the County’s remediation tool for creating accessible PDF content posted to the County’s website.
What’s up for 2024 ➢ Staff, including Council, Committee and public meetings, will be moving back into the newly redeveloped County Administration Building in January 2024. The opening of the new building will involve the FAAC and accessibility will play a key focus ➢ The County will continue to work jointly with the JFAAC on ensuring the development of the K&P Trail, as it continues to move north, meets the standards set out in the AODA ➢ Continue to make accessible improvements to the K&P Trail
County of Frontenac Annual Accessibility Status Report – 2023
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Report 2023-138 Council Recommend Report To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/Treasurer
Date of meeting:
December 20, 2023
Re:
Corporate Services – 2024 Tax Rate
Recommendation Resolved That the Council of the County of Frontenac accept the Corporate Services 2024 Tax Rate report; And Further That Council consider a by-law, introduced later in the meeting, to establish the 2024 tax rates. Background The Budget Policy adopted in October 2022, indicates that County Council will pass the budget prior to year-end in non-election years. To assist Townships with planning for their levy and budgets, staff will make best efforts to pass budgets following an election year as soon as practicable. The Municipal Property Assessment Corporation (MPAC) distributed the 2024 roll for the 2024 tax year on December 11th, 2023. Comment There have been several postponements of the province-wide property assessment, with no commitment in place when the next assessment will occur. Property assessments continue to be based on data from the reassessments in 2016, fully phased-in as of 2020 for the 2024 tax year. •
In response to the COVID-19 pandemic, MPAC delayed their property reassessment in 2020 which was scheduled to be used for property valuations in the 2021 tax year.
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As part of the Ontario Economic Outlook and Fiscal Review: Build Ontario, the Provincial government announced the continued postponement of the provincewide assessment update for the 2022 and 2023 tax years.
•
On August 16, 2023, the Ontario government filed a regulation to amend the Assessment Act, extending the postponement of a province-wide reassessment through the end of the 2021-2024 assessment cycle.
Weighted taxable assessment in the County has increased by 1.06% in 2023. Since no reassessment has occurred since 2020, existing properties were held at 2020 valuations and any increase in assessment for the 2024 tax year is related to growth within the County during 2023. 2020 Current Value Assessment (CVA) for 2024 tax year
Tax Class
Current Value Assessment for 2024 tax year ($)
% change
5,903,799,772 4,895,000 58,095,569 1,305,000 43,000 20,963,300 927,800 203,177,553 39,257,400 20,427,663 164,784,391 $6,417,676,448
0.934% 0.000% 8.333% 0.000% 0.000% 10.979% -2.316% 3.074% 7.135% 0.531% 11.645% 1.376%
Residential & Farm Residential Multi-Residential Commercial Occupied Commercial Vacant Parking Lot Industrial Occupied Industrial Vacant Farmland Managed Forests Payments in Lieu (PIL) Exempt TOTAL
The County relies heavily on its residential ratepayers to fund the levy. 91.99% of current value assessment and 97.59% of weighted taxable assessment is residential. The following table shows the shift in each Township’s share of the overall weighted assessment in the County: Share of Taxable Assessment 2024
2023
Frontenac Islands
9.30%
9.26%
South Frontenac
58.57%
58.62%
Central Frontenac
16.46%
16.39%
North Frontenac
15.67%
15.74%
Recommend Report to Council 2023-138 Corporate Services – 2024 Tax Rate December 20, 2023
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Page 2 of 6
Budget Levy Increase County Council adopted the 2024 budget at the November Council meeting with an increase of 2.99% from the 2024 levy, representing an increase of $372,147. As indicated above, growth accounted for a 1.06% increase in weighted assessment, which represents $131,674 in dollars of new assessment. The levy increase, net of growth, represents a 1.93% increase in 2024. County Tax Rate: Each ratepayer in the County pays the same County rate within the same tax class. For example, a residential property holder in North Frontenac with a property valued at $250,000 will pay the same amount as a residential property holder in South Frontenac valued at $250,000 on their property tax bill for the County portion of the levy. The tax rate calculations are shown in Schedules A-C. The residential tax rate is 0.00212047, which will result in an additional $3.97 per $100,000 of residential assessment. •
Schedule A provides the tax rate by classification and by Township.
•
Schedule B provides the Payments in Lieu for 2024.
•
Schedule C provides the weighted assessment and tax rate calculation.
Strategic Priorities Implications Priority 4: Maximize Administrative Leadership within the County Administration ➢ Ensure efficient and responsible financial management of County resources. Organizations, Departments and Individuals Consulted and/or Affected •
MPAC
Recommend Report to Council 2023-138 Corporate Services – 2024 Tax Rate December 20, 2023
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Schedule A County of Frontenac 2024 summary of taxes raised by the County of Frontenac
Schedule A: 2024 summary of taxes raised by County of Frontenac - Tax rates set out below Frontenac Islands
South Frontenac
Assessment Class
CVA
Tax Rate
Residential & Farm Residential
527,432,623
0.00212047
1,118,404
3,464,962,329
0.00212047
0
0.00212047
0
4,045,000
5,348,377
0.00212047
11,341
Commercial Vacant
0
0.00148433
Commerical New Construction
0
0.00212047
Commericial Excess New Construction
0
Commercial Small Scale On Farm Business
Multi-residential Commercial Occupied
Parking Lot Industrial Occupied Industrial Vacant
Dollars Raised
CVA
Tax Rate
Central Frontenac Dollars Raised
CVA
Tax Rate
7,347,340
972,970,768
0.00212047
0.00212047
8,577
850,000
35,998,426
0.00212047
76,333
0
846,600
0.00148433
0
0
0.00212047
0.00148433
0
0
0
0.00053012
0
North Frontenac Dollars Raised
CVA
Tax Rate
2,063,153
938,434,052
0.00212047
Dollars Raised
0.00212047
1,802
0
0.00212047
0
11,341,700
0.00212047
24,050
5,372,466
0.00212047
11,392
1,257
348,300
0.00148433
517
110,100
0.00148433
163
0
0
0.00212047
0
0
0.00212047
0
0.00148433
0
0
0.00148433
0
0
0.00148433
0
0
0.00053012
0
0
0.00053012
0
34,600
0.00053012
18
1,989,919
0
0.00212047
0
43,000
0.00212047
91
0
0.00212047
0
0
0.00212047
0
13,353,400
0.00212047
28,315
4,740,600
0.00212047
10,052
1,545,000
0.00212047
3,276
1,165,800
0.00212047
2,472 43
296,700
0.00137830
409
535,100
0.00137830
738
64,500
0.00137830
89
31,500
0.00137830
Industrial New Construction
0
0.00212047
0
0
0.00212047
0
0
0.00212047
0
0
0.00212047
0
Industrial Small Scale On Farm Business
0
0.00053012
0
100,000
0.00053012
53
0
0.00053012
0
58,500
0.00053012
31
Industrial Excess New Construction Farmland Managed Forests Totals
0
0.00137830
0
0
0.00137830
0
0
0.00137830
0
0
0.00137830
0
64,945,300
0.00053012
34,429
115,660,553
0.00053012
61,314
19,030,300
0.00053012
10,088
3,541,400
0.00053012
1,877
645,100
0.00053012
342
15,727,100
0.00053012
8,337
15,146,100
0.00053012
8,029
7,739,100
0.00053012
1,193,241
3,642,658,708
7,514,092
1,021,296,668
2,111,005
956,487,518
612,021,500
Summary of taxes raised for County purposed by each municipality Municipality
Amount of levy 2024
2023
% Change
Township of Frontenac Islands
1,193,241
1,153,576
3.44%
% share 9.30%
Township of South Frontenac
7,514,092
7,301,293
2.91%
58.57%
Township of Central Frontenac
2,111,005
2,041,144
3.42%
16.46%
Township of North Frontenac
2,010,019
1,960,197
2.54%
15.67%
Total Levy
12,828,357
12,456,210
2.99%
100.00%
4,103 2,010,019
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Schedule B County of Frontenac 2024 summary of taxes raised by payments-in-lieu to the County of Frontenac 2024 summary of taxes raised by payments-on-lieu to County of Frontenac - Tax rates set out below Assessment Class
Frontenac Islands CVA
Residential & Farm Residential
Tax Rate
South Frontenac
Dollars Raised
CVA
CVA
0.00212047
559,900
0.00212047
Commercial Vacant
0
0.00148433
0
0.00148433
0
0.00148433
Parking Lot
0
0.00212047
0
0.00212047
0
0.00212047
Landfill
0
0.00212047
0
0.00212047
249
0.00212047
24
Industrial Occupied
0
0.00212047
0
0.00212047
0
0.00212047
0
Industrial Vacant
0
0.00137830
0
0.00137830
0
0.00137830
0
Farmland
0
0.00053012
0
0.00053012
0
0.00053012
0
Managed Forests
0
0.00053012
0
0.00053012
0
0.00053012
0
Commercial Occupied
Totals
1,038,600
1,187 4,769,800
117,500
2,202 7,599,463
0.00212047
0
0.00212047
10,114 2,513,000
11,500
16,114 5,225,300
Summary of payments-in-lieu raised for County purposes by each municipality Municipality
Amount of levy 2024
2023
Change
Township of Frontenac Islands
2,202
2,010
9.55%
Township of South Frontenac
16,114
14,705
9.58%
Township of Central Frontenac
11,080
10,111
9.58%
Township of North Frontenac
13,838
13,340
3.73%
Total Levy
43,235
40,167
7.64%
Recommend Report to Council 2023-138 Corporate Services – 2024 Tax Rate December 20, 2023
0.00212047
North Frontenac
Dollars Raised
0.00212047
0.00212047
5,751 2,700,800
Tax Rate
0
0
0.00212047
Central Frontenac
Dollars Raised
478,700
Multi-residential
1,015 2,712,163
Tax Rate
Page 5 of 6
0.00212047
CVA
Tax Rate
5,727 3,971,700 0
0.00212047
Dollars Raised 8,422
0.00212047
0
0.00212047
5,367
0
0.00148433
0
0
0.00212047
0
0.00212047
49
0.00212047
0
0.00137830
0
0.00053012
0
5,329 2,531,100
23,200
0
11,080 6,526,000
0.00053012
0 13,838
Schedule C County of Frontenac County of Frontenac Tax Rate Calculation
Assessment Class
Current Value Assessment
Tax Ratio
Weighted Assessment
Residential & Farm Residential Multi-residential Commercial Occupied Commercial Vacant Commercial New Construction Commercial Excess New Construction Commercial Small Scale on Farm Business Parking Lot Industrial Occupied Industrial Vacant Industrial New Construction Industrial Small Scale On Farm Business Industrial Vacant New Construction Farmland Managed Forests Totals
5,903,799,772 4,895,000 58,060,969 1,305,000 34,600 43,000 20,804,800 927,800 158,500 203,177,553 39,257,400 6,232,464,394
1.0000 1.0000 1.0000 0.7000 1.0000 0.7000 0.2500 1.0000 1.0000 0.6500 1.0000 0.2500 0.6500 0.2500 0.2500
5,903,799,772 4,895,000 58,060,969 913,500 0 0 8,650 43,000 20,804,800 603,070 0 39,625 0 50,794,388 9,814,350 6,049,777,124
County of Frontenac Levy for 2024 is Dedicated levy for capital asset management Total levy The Tax Rate Required is
12,747,391 80,965 12,828,356 0.0021204675
Tax Rates Residential & Farm Residential Multi-residential Commercial Occupied Commercial Vacant Commercial New Construction Commercial Excess New Construction Commercial Small Scale On Farm Business Parking Lot Industrial Occupied Industrial Vacant Industrial New Construction Industrial Small Scale On Farm Business Industrial Vacant New Construction Farmland Managed Forests
0.00212047 0.00212047 0.00212047 0.00148433 0.00212047 0.00148433 0.00053012 0.00212047 0.00212047 0.00137830 0.00212047 0.00053012 0.00137830 0.00053012 0.00053012
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Report 2023-137 Council Information Report To:
Warden and Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/Treasurer
Date of meeting:
December 20, 2023
Re:
Corporate Services – 2023 Second Quarter Financial Summary and Outlook
Recommendation This report is for information purposes only. Background The County of Frontenac financial summary for the third quarter of 2023 is attached. Comment Operating expenses are tracking near levels which were budgeted for 2023, while revenue is tracking at levels above what was expected. Furthermore, the anticipated borrowing to occur in 2023 resulting from the construction of the Administration building will not commence until 2024, which will also serve to reduce expenses compared to budget in 2023. Further discussion on the variances to budget can be found below: Revenue The Year-to-Date operating revenue for the third quarter has exceeded budget totals by $3,818,657. •
Investment Income is $735,178 above what was budgeted year-to-date through September. The budget was fairly conservative with its interest rate projections during the development of the 2023 budget, and while the continued high interest rate environment has caused some cost pressure on the expense side, it was beneficial to the County with regards to its bank deposits and investments. While some of that income will be allocated to reserve funds and legally restricted reserves at year-end, it is anticipated that a significant portion of the investment income will help the County recognize a surplus in 2023.
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•
•
Fairmount Home received $179,700 to offset COVID expenses incurred from January to March 2023, while Frontenac Paramedics received $85,739 for the same period. Fairmount received additional funding of $556,800 to offset excess COVID expenses that were incurred in previous years and will be recognized as a prior period recovery in 2023. Frontenac Paramedics revenue is favourable to budget by $497,601 through September following the provincial announcement for Paramedic base funding for 2023. Frontenac Paramedics has also received $163,651 in 2023 due to cost recoveries for the Street Health Clinic. Frontenac Paramedics have contracts to provide staffing for this facility and the revenue received covers the expenses incurred to run this program. Community Paramedicine has received $1,500,000 year-to-date to run the LTC program. The revenue will be reconciled versus the expenses incurred to run the program, and based on the expenses through September, it is likely some of that funding will need to be returned. User fee revenue has been impacted by Ferry pass sales, which are $23,722 underbudget for the County. The decrease in revenue can be mostly attributed to an increase in debit purchases through the Township of Frontenac Islands, although combined pass and ticket sales are lower than the same point in 2022. Revenue for pass sales for both ferries are pooled and redistributed to match operating expenses at year end, so the reduction in funds collected on pass sales will result in a reduction of the transfer from the County to the Township at yearend. Fairmount Home continued to receive payments from the Ministry of Long-Term Care with respect to the development of its addition in 2003 which was fully paid off as of December 2022. There was a timing offset when the County began making debenture payments in 2003, and when the Ministry began paying its share once occupancy was achieved in 2004. In 2023, Fairmount Home will be receiving $483,540 which was not budgeted for. A further $118,995 recovery is anticipated for 2024 as well. These recoveries will be cost shared in line with the agreement to operate Fairmount Home with the City of Kingston.
Expenses County expenses for 2023 are $301,688 under budget through the first nine months of the year. Most of the amount under budget relates to salaries and benefits and can be attributed to timing differences and continued use of agency staff at Fairmount, with further context below. Salaries and Benefits •
•
Regular Earnings, which measures the wages worked & paid at regular time, are under budget by $707,495. The difference is primarily absence driven and offset by other expense lines overbudget such as Overtime, which is overbudget by $778,771. Fairmount wage costs are under budget, as staffing shortages are pushing budgeted hours from Salaries and Benefits to Contracted Services. Costs for agency staffing do not show up in Salaries and Benefits, as they are included within the Contract Services category and are $552,125 through June.
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• •
Collective agreements for OPSEU 462 and CUPE 109 were ratified in April. Both collective agreements had expired over two years ago, so the compounded wage increases took affect in the second quarter of 2023. The 2023 budget was passed in February 2023, so additional positions will be phased in throughout the year. Positions for Fairmount were added as of April in line with the additional “Four Hours of Care” funding, and paramedic staffing enhancements were added in April and October, respectively.
Materials • • •
•
Materials are largely tracking on budget from a unit and cost perspective. Differences in relation to budget can be mostly attributed to timing differences. Fuel costs are over budget by $9,503 through the first nine months of the year, which has been driven by higher usage. It is likely that fuel will be over budget for the year. Through June, $72,959 has been spent on materials for infection prevention. The expenses incurred are predominantly for personal protective equipment (gowns, masks, goggles/shields, etc.). Expenses through March, totalling $21,643, were eligible to be claimed through respective Infection and Prevention funding envelopes. The County will offset its share of costs incurred for the remainder of the year through its carried over Safe Restart Funding. The computer software costs are anticipated to be higher than budgeted for 2023. This is due in part to the increased implementation costs for the HRIS Stargarden system. Annual operating costs are $26,634 higher than budget.
Contracted Services •
•
Fairmount Home incurred $552,125 in agency labour costs through the first six months of the year. While first quarter costs of $92,102 can be offset against the respective Infection and Prevention funding envelopes, all additional costs will be offset by County funding sources. The ongoing agency costs are needed to cover staffing shortages and to provide increased care as the County continues toward its targeted four hours of care. Pricing and usage of contracted services are largely tracking towards budget. It is likely that Contracted Services, except for nursing agency staff, will be near the budgeted amount at year end.
Net Capital Expense •
•
Capital Purchases for Fairmount will exceed what was budgeted in 2023. $149,996 related to the final payment on the Fairmount HVAC project which was budgeted for in 2022. As well, roof repairs due to a leak exceeded what was anticipated and were $148,091. Both expenses will be offset through contributions from the Joint Capital Reserve. The Admin Building Redevelopment project will result in that project being over budget. The amount over budget will be covered by a combination of a draw from the capital replacement reserve, and additional borrowing. The County will be entering into a Debenture agreement with Infrastructure Ontario to borrow $3,000,000 in January 2024, with the balance to be drawn from the capital replacement reserve.
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• •
The new paramedic base is still anticipated to completed by the end of 2023. The project is anticipated to come in near the amount budgeted. Capital expense for the K&P Trail in relation to Trail Improvements will be less than originally anticipated. The four-year project was ahead of schedule and a greater portion of the work was completed in 2022 than the 2023 budget had contemplated.
Strategic Plan Implications The mission of Frontenac County is to “Ensure efficient and responsible financial management of County resources.” By publishing the quarterly financial report, the County ensures that the Council and public are aware of the costs incurred by the County in relationship to the budget throughout the year. This ensures that the County is accountable to the ratepayer for its revenues and expenditures for the services it provides. Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team Phil Piasetzki, Deputy Treasurer Kathie Shaw, Senior Financial Analyst
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2023
2023
September
YTD
Total Annual
Budget
YTD Budget
YTD Actual
Variance
Spent
$
$
$
$
%
2,800,626
2,765,958
(34,668)
75.47% 84.02%
Operating Revenue Taxation from Other Governments User Charges Payments in Lieu of Taxes Federal and Provincial
53,000 3,665,215 42,297 22,176,688
15,919,040
18,631,838
2,712,798
Provincial Offences Net Revenue
81,298
60,975
58,407
(2,568)
71.84%
Investment Income
160,000
119,997
855,175
735,178
534.48%
Other
981,620
327,938
849,093
521,155
86.50%
Transfers from Obligatory Reserve
902,851
Transfers from Reserve
570,929
143,464
30,226
(113,238)
5.29%
Total Operating Revenue
28,633,898
19,372,040
23,190,697
3,818,657
(80.99%)
Salaries & Benefits
38,525,966
29,102,306
28,294,471
(807,835)
73.44%
Materials
5,217,203
2,321,780
2,283,985
(37,795)
43.78%
Contracted Services
8,471,810
6,298,156
6,891,195
593,039
81.34%
Rents & Financing
221,675
161,591
233,298
71,707
105.24%
External Transfers
249,299
170,238
151,061
(19,177)
60.59%
300
300
#DIV/0!
1,346,733
(138,679)
69.35%
Operating Expense
Other Depreciation
1,942,002
1,485,412
Reserve Transfers
2,995,459
3,500
40,252
36,752
1.34%
Total Operating Expense
57,623,414
39,542,983
39,241,295
(301,688)
68.10%
Net Municipal Contribution
28,989,516
20,170,943
16,050,598
(4,120,345)
55.37%
LESS: Depreciation
(1,942,002)
(1,485,412)
(1,346,733)
138,679
(69.35%) 54.36%
Net Municipal Contribution LESS Depreciation
27,047,514
18,685,531
14,703,865
(3,981,666)
City of Kingston
(14,723,294)
(10,592,194)
(11,042,470)
(450,276)
75.00%
County Contribution - Operating
12,324,220
8,093,337
3,661,395
(4,431,942)
29.71%
Capital Revenue
7,892,704
12,780
381,578
368,798
4.83%
Capital Expense
10,474,880
274,798
1,114,717
839,919
10.64%
Net Capital Expense
2,582,176
262,018
733,139
471,121
28.39%
City of Kingston - Capital
(2,582,176)
County Contribution - Capital County Contribution - Debenture Total Requisition
0 262,018
733,139
471,121
#DIV/0!
131,989
87,499
(362,655)
(450,154)
274.76%
12,456,209
8,442,854
4,031,879
(4,410,975)
32.37%
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2023
2023
September
YTD
Total Annual
Budget
YTD Budget
YTD Actual
Variance
Spent
$
$
$
$
%
User Charges
3,322,971
2,492,226
2,425,173
(67,053)
72.98%
Federal and Provincial
8,873,306
6,675,380
8,235,222
1,559,842
92.81%
Other
105,367
79,038
86,387
7,349
81.99%
Transfers from Reserve
288,471
17,000
Total Operating Revenue
12,590,115
9,263,644
10,746,782
1,483,138
(85.36%)
Salaries & Benefits
14,247,375
10,750,930
9,880,753
(870,177)
69.35%
Materials
1,319,662
1,027,902
1,011,222
(16,680)
76.63%
Contracted Services
1,452,803
1,122,013
1,580,553
458,540
108.79%
Operating Revenue
(17,000)
Operating Expense
Rents & Financing
3,334
2,502
1,919
(583)
57.56%
Depreciation
615,436
461,574
532,423
70,849
86.51%
Reserve Transfers
834,681
Four Hours of Care
#DIV/0!
Unapproved Projects
#DIV/0!
Total Operating Expense
18,473,291
13,364,921
13,006,870
(358,051)
70.41%
Net Municipal Contribution
5,883,176
4,101,277
2,260,088
(1,841,189)
38.42%
LESS: Depreciation
(615,436)
(461,574)
(532,423)
(70,849)
(86.51%) 32.80%
Net Municipal Contribution LESS Depreciation
5,267,740
3,639,703
1,727,665
(1,912,038)
City of Kingston
(3,753,063)
(2,885,108)
(2,814,797)
70,311
75.00%
County Contribution - Operating
1,514,677
754,595
(1,087,132)
(1,841,727)
71.77%
Capital Revenue
353,084
Capital Expense
353,084
Net Capital Expense
126,151
126,151
35.73%
93,020
512,935
419,915
145.27%
93,020
386,784
293,764
#DIV/0!
93,020
386,784
293,764
#DIV/0!
(362,655)
(362,655)
#DIV/0!
(1,063,003)
(1,910,618)
70.18%
City of Kingston - Capital
#DIV/0!
County Contribution - Capital County Contribution - Debenture Total Requisition
1,514,677
847,615
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2023
2023
September
YTD
Total Annual
Budget
YTD Budget
YTD Actual
Variance
Spent
$
$
$
$
%
60,792
60,792
#DIV/0!
8,701,057
9,810,414
1,109,357
80.37%
21,806
21,806
#DIV/0!
Operating Revenue User Charges Federal and Provincial
12,206,323
Other Transfers from Reserve
121,520
Total Operating Revenue
12,327,843
8,701,057
9,893,012
1,191,955
(80.25%)
Salaries & Benefits
20,282,858
15,337,376
15,298,441
(38,935)
75.43%
Materials
2,617,556
1,025,577
1,013,534
(12,043)
38.72%
Contracted Services
1,843,130
1,287,506
1,384,418
96,912
75.11%
Rents & Financing
211,091
155,758
230,140
74,382
109.02%
905,312
708,645
490,963
(217,682)
54.23%
68.10%
Operating Expense
Depreciation Reserve Transfers
1,183,690
Unapproved Projects
#DIV/0!
Total Operating Expense
27,043,637
18,514,862
18,417,496
(97,366)
Net Municipal Contribution
14,715,794
9,813,805
8,524,484
(1,289,321)
57.93%
(905,312)
(708,645)
(490,963)
217,682
(54.23%)
LESS: Depreciation Net Municipal Contribution LESS Depreciation
13,810,482
9,105,160
8,033,521
(1,071,639)
58.17%
City of Kingston
(10,970,231)
(7,707,086)
(8,227,673)
(520,587)
75.00%
County Contribution - Operating
2,840,251
1,398,074
(194,152)
(1,592,226)
6.84%
Capital Revenue
1,766,890
12,780
235,677
222,897
13.34%
Capital Expense
4,349,066
176,778
601,782
425,004
13.84%
Net Capital Expense
2,582,176
163,998
366,105
202,107
14.18%
City of Kingston - Capital
(2,582,176)
County Contribution - Capital
0 163,998
366,105
202,107
#DIV/0!
County Contribution - Debenture Total Requisition
#DIV/0! 2,840,251
1,562,072
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171,953
(1,390,119)
6.05%
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Committee Report To:
Warden and Council Members of the County of Frontenac
From:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
December 20, 2023
Re:
Planning and Economic Development Advisory Committee – Report to Council
All items listed on the Planning and Economic Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning and Economic Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning and Economic Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Planning and Economic Development Advisory Committee reports and recommends as follows: 1.
2023-079 K&P Trail Request to Extend ATV Access on the K&P Trail, Verona to Harrowsmith Be It Resolved That County Council not extend ATV access on the K&P Trail between Verona to Harrowsmith.
2023-128 K&P Trail Request for Access Across the Frontenac K&P Trail at Cole Lake, Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac Be It Resolved That that in accordance with By-law Number 17-1995, the Council of the County of Frontenac pass a by-law to declare the subject lands surplus for the purpose of granting a right-of-way over lands occupied by the K&P Trail for the purpose of formalizing access to this property.
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And Further That the Warden and Clerk be authorized to execute Agreements of Purchase and Sale and all other documents required to complete this transaction. 3.
2023-130 Planning and Economic Development Official Plan Amendment Number 25 to the Township of South Frontenac Official Plan Additional Dwelling Units Be It Resolved That By-Law Number 2023-73 of the Township of South Frontenac, adopting Official Plan Amendment Number 25 to permit, define, and regulate additional dwelling units, be approved; And Further That the Official Plan of the Township of South Frontenac, as amended, be further amended as per Township By-Law Number 2023-73 in Attachment 1 to Report Number 2023-130, being Official Plan Amendment Number 25 for the regulation of additional dwelling units.
Planning and Economic Development Advisory Committee Report to Council October 18, 2023
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Minutes of the Planning and Economic Development Advisory Committee Meeting December 13, 2023 [Note: Minutes are not Verbatim, please refer to full video at https://www.youtube.com/watch?v=B1vp1ANibI4 ] A meeting of the Planning and Economic Development Advisory Committee was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, ON, on Wednesday, December 13, 2023, at 10:00 AM Present: Deputy Warden Fran Smith Councillor Fred Fowler Councillor Judy Greenwood-Speers Leona Fleischmann Mike Hage Phil Leonard Jim McIntosh Absent: Warden Ron Vandewal Staff Present: Richard Allen, Manager of Economic Development Jannette Amini, Manager of Legislative Services/Clerk Sonya Bolton, Manager of Community Planning Dmitry Kurylovich, Community Planner Brieanna McEathron, Deputy Clerk Debbi Miller, Community Development Officer 1.
Call to Order We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.
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2.
Adoption of the Agenda
Moved By: Seconded By:
Mr. Leonard Mr. Hage
That the agenda for the December 13, 2023 meeting of the Planning and Economic Development Advisory Committee be adopted. Carried 3.
Disclosure of Pecuniary Interest and General Nature Thereof
There were none. 4.
Adoption of Minutes a)
Minutes of Meeting held October 4, 2023
Moved By: Seconded By:
Councillor Fowler Mr. McIntosh
That the minutes of the Planning and Economic Development Advisory Committee meeting held October 4, 2023 be adopted. Carried 5.
Deputations and/or Presentations
Briefings
Reports to the Planning Advisory Committee a)
Consultant Briefing: Sgt. Byron Newell, of the OPP East Region SAVE Team, briefed the Planning and Economic Development Advisory Committee regarding safety and bylaw enforcement
To questions raised, Sgt. Newell noted that the Off-Road Motor Vehicles Act deals with off roads only which includes the trails, whether privately or municipally owned. It differs from the Highway Traffic Act which sets out specific rules regarding vehicles on roadways and allows municipalities to prohibit vehicles on certain roadways. Charges laid under either Act are processed through the court system under the Provincial Offences Act (POA), however under the Off-Road Motor Vehicles Act, many behaviours are not considered offences such as sign requirements, speed limits, or licensing requirements. To ticket for these types of offences, the municipality would need to have
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its own by-law that sets out these offences and includes the OPP as officers able to enforce them. In terms of questions regarding the average number of offences that have been given to date, Sgt. Newell was not sure of this, but the top offences are trespassing as many snowmobiles wander off the trails into farmers fields, lack of insurance, and speeding. In terms of questions regarding injuries due to motorized vehicles, Sgt. Newell believes that fatalities are very low in this area. Where most injuries are found is on private property and highways. In terms of multi-use trails, there is a similar trail in Lanark and Renfrew, and they have only had 1 serious collision involving the public. b)
Consultant Briefing: Mathieu Roy, Trans Canada Trails, provide the Committee with a letter on Trans Canada Trail designations and relevant funding, which Deputy Warden Smith read aloud.
c)
2023-129 K&P Trail – Request to Extend ATV Access on the K&P Trail, Verona to Harrowsmith
This report is for informational purposes only. The information provided was requested by the Planning & Economic Development Committee to assist with make a recommendation concerning the request to extend ATV Access on the K&P Trail between Verona and Harrowsmith. To questions raised, Mr. Allen noted that ATV’s include jeep style ATV vehicles and 2wheel vehicles. Clarification was also asked around the requirement for $15M insurance with the ATV Club, in which Mr. Allen noted that this is for liability which would kick in prior to the County’s insurance. In terms of the comments in the report regarding seniors accessing the trail, Mr. Allen noted that these were comments provided by the CAO of the Township of South Frontenac in the cover report for the Verona Housing Master Plan, noting that there is a high volume of seniors in this development, and it needs to ensure as little conflict as possible. In terms of the observations made regarding the drop in the number of walkers as you go north of Verona where ATV use is permitted, Mr. Allen stated that he interprets this data as these are more rural areas and further away from the City of Kingston. As you move further away from population centres, pedestrian use drops off. There are 10 eco counters that use infrared technology and determine the types of uses based on weight and speed to determine if you are a walker, biker, or ATV user. It will pick up wildlife and the Verona camera has high walker use as the are school does its cross-country activities there. The statistics do show that the trail is well used. In terms of the use of the Trans Canada Trail funding, it is all project based. We do not receive regular funding that could be used to support tourism work.
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In terms of the County’s Trail By-law, Mr. Allen noted that he has not yet had any conversations with the OPP, but these conversations are set to take place in the new year. The by-law is relatively new and since its passage, staff have found gaps in it which will come back to the Committee in the next few months.
d)
2023-079 K&P Trail Request to Extend ATV Access on the K&P Trail, Verona to Harrowsmith Please Note: This report was deferred from the July 5, 2023 meeting.
Moved By: Seconded By:
Mr. Hage Mr. Leonard
That County Council not extend ATV access on the K&P Trail between Verona to Harrowsmith.
Carried As Amended (See Motion to Amend below which was Carried) Motion to Amend Moved By: Seconded By:
Councillor Fowler Councillor Greenwood-Speers
That the motion be amended to include Option 1, that being: That County Council not extend ATV access on the K&P Trail, Verona to Harrowsmith.
Carried (5:2) (See Recorded Vote) A Recorded Vote was requested by Councillor Fowler Yeas:
Councillor Fowler, Mr. Leonard, Ms. Fleischmann, Councillor GreenwoodSpeers, Deputy Warden Smith (5)
Nays:
Mr. McIntosh, Mr. Hage (2)
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e)
2023-128 K&P Trail Request for Access Across the Frontenac K&P Trail at Cole Lake, Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac Moved By: Councillor Fowler Seconded By: Ms. Fleischmann Resolved That the Planning & Economic Development Committee receive the K&P Trail report – Request for Access Across the Frontenac K&P Trail at Cole Lake; Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac And Further, that in accordance with By-law Number 17-1995, the Council of the County of Frontenac pass a by-law to declare the subject lands surplus for the purpose of granting a right-of-way over lands occupied by the K&P Trail for the purpose of formalizing access to this property. And Further That the Warden and Clerk be authorized to execute Agreements of Purchase and Sale and all other documents required to complete this transaction. Carried
f)
Staff Briefing: Mr. Dmitry Kurylovich, Community Planner, briefed the Planning and Economic Development Advisory Committee on the Official Plan Amendment Number 25 to the Township of South Frontenac Official Plan. [See Reports to the Planning and Economic Development Advisory Committee, clause g)]
Regarding questions raised concerning water and sewer, as it appears KFL&A tolerates over spill when septics are full, Mr. Kurylovich noted that there is a difference between holding tanks and septic beds, noting that holding tank do not have an area that it drains into and many of these are only used when you have an existing lot that cannot accommodate a septic bed. Holding tanks are a last resort. To questions raised on how an applicant can prove that an additional dwelling unit will not impact water, Mr. Kurylovich noted that there are provincial guidelines that require water quality testing, and this would need to be done by a qualified professional. Regarding impacts on surrounding wells, Ms. Bolton noted that you would need to have agreements from neighbouring properties to monitor their wells when doing pump tests. Ms. Christine Woods, Senior Planner with the Township of South Frontenac also noted that the standards in place are separate from the policies, noting that the standards are Planning and Economic Development Advisory Committee Meeting Minutes December 13, 2023
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less for existing wells as opposed to putting in new ones. It also depends on where the property is located, and a qualified professional would also look at the well records for the area. g)
2023-130 Official Plan Amendment Number 25 to the Township of South Frontenac Official Plan Additional Dwelling Units.
Moved By: Seconded By:
Mr. McIntosh Mr. Hage
Be It Resolved That the County of Frontenac Planning and Economic Development Advisory Committee recommends to County Council: That By-Law Number 2023-73 of the Township of South Frontenac, adopting Official Plan Amendment Number 25 to permit, define, and regulate additional dwelling units, be approved; and That the Official Plan of the Township of South Frontenac, as amended, be further amended as per Township By-Law Number 2023-73 in Attachment 1 to Report Number 2023-130, being Official Plan Amendment Number 25 for the regulation of additional dwelling units. Carried
h)
2023-132 Proposal to Amend County Fee By-Law to Update the Tariff of Fees for Land Use Planning & Fees for Citizen Land Use on County Owned Property Moved By: Councillor Greenwood-Spears Seconded By: Mr. Leonard Be It Resolved That the County of Frontenac Planning and Economic Development Advisory Committee recommends to County Council: That Schedule C of By-Law Number 2023-007 of the County of Frontenac, being a Tariff of Fees for Land Use Planning, be updated in 2024 to reflect the new tariff of fees included as Attachment 1 to Report Number 2023-132; and That Schedule F of By-Law Number 2023-007 of the County of Frontenac, being Fees for Citizen Land Use on County Owned Property, be updated in 2024 to reflect the updated fees included as Attachment 2 to Report Number 2023-132. Carried
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To questions raised on whether there are plans in place to increase these fees in the coming years as these are still low compared to our comparators, Ms. Bolton noted that the County’s Official Plan is a very high-level document, and any changes are more at the Township level. To date, there has only been 3 Official Plan Amendments and they were all initiated by the County. In some cases, these fees are lower than the average, but this is due to the nature of the County’s Official Plan. In terms of deposits, these are higher as the County is a small upper tier municipality and depends largely on consulting agencies which increase the costs. We do charge all fees back to the applicant as well as return any used deposit. This simply prevents slowing things down. i)
2023-131 Planning and Economic Development Open Farm Days Follow Up Report 2023
This report is for information purposes only. 8.
Communications a)
From Marc Moey’s providing a response on questions raised at PEDAC regarding trail passes.
b)
From Lucie S. regarding opposition to ATV’s on the K&P Trail between Verona to Harrowsmith
Other Business
Next Meeting a)
The next meeting will be determined by polling Committee members to determine the best date prior to the February Council meeting. Adjournment
Moved By: Seconded By:
Mr. Leonard Mr. McIntosh
That the meeting hereby adjourn at 11:32 a.m. Carried
Planning and Economic Development Advisory Committee Meeting Minutes December 13, 2023
Page of 109Development Advisory Committee All i… Report of the Planning and 87 Economic
Page 7 of 7
TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2023-73 BEING A BY-LAW TO AMEND THE TOWNSHIP OF SOUTH FRONTENAC OFFICIAL PLAN (AMENDMENT NUMBER 25, ADDITIONAL DWELLING UNITS) Whereas the County of Frontenac Official Plan requires the Township of South Frontenac Official Plan to include policies to permit additional dwelling units; and Whereas additional dwelling units will support the accommodation of a mix of housing options and of affordable housing in the Township; and Whereas Township staff are proposing amendments to the Township Official Plan, in conforming with the County Official Plan to permit additional dwelling units; and Whereas Council held a statutory Public Meeting on the proposed Official Plan Amendment, as required by the Planning Act, on April 4, 2023; Now Therefore, the Council of The Corporation of the Township of South Frontenac, in accordance with the provisions of Section 17 of the Planning Act, R.S.O. 1990. c.P.13, as amended, enacts as follows:
- That Township of South Frontenac Official Plan is hereby amended by the following changes, which shall constitute Amendment Number 25 to the Official Plan: a. Amend Section 6.0, General Policies, by adding a new section 6.28, Additional Dwelling Units, as follows: 6.28 Additional Dwelling Units 6.28.1 Additional dwelling units are self-contained residential units with their own kitchen, bathroom facilities, and sleeping areas within principal dwellings or within structures accessory to a principal dwelling and located on the same lot. Additional dwelling units are also known as accessory apartments, basement apartments, or in-law suites. Additional dwelling units are encouraged as a means of providing a diversity of housing options in the Township. 6.28.2 Additional dwelling units are permitted on lands where a single detached dwelling, semi-detached dwelling, or townhouse is the principal use permitted in the Agricultural, Settlement Area and Rural designations, provided that: (a) It is demonstrated that the lot has an adequate supply of potable water and sufficient land area for the required sewage system to the satisfaction of the Township;
Page of 109Development Advisory Committee All i… Report of the Planning and 88 Economic
(b) The additional dwelling unit is located within the principal dwelling unit or a detached accessory structure; (c) The additional dwelling unit is designed and located in such a manner to avoid adverse impacts on the residential character of the property and the surrounding neighbourhood; (d) A detached additional dwelling unit shall be located in proximity to the principal dwelling unit; (e) Parking for the additional dwelling unit is provided in accordance with the provisions of the Zoning By-law; (f) The additional dwelling unit is addressed in accordance with the Township’s civic addressing by-law; (g) The lot has direct access from a year-round maintained publicly owned road, or a private lane within an approved plan of condominium, or a private road that has been constructed to Township standards and that is maintained year-round. For a private lane, the Township will require documentation demonstrating that year-round maintenance is provided; and (h) The lands are not located in a floodplain. 6.28.3 The zoning by-law will control the location of additional dwelling units relative to waterbodies, and will control additional dwelling units based on servicing constraints related to water and sewage, and the other criteria outlined in Section 6.28 of the Official Plan. b. Amend Section 7.2, General Policies for Plans of Subdivision by adding a policy as follows: 7.2(d)(i) The supporting hydrogeological study and terrain analysis should account for the inclusion of up to two additional dwelling units on each lot. c. Amend Section 7.3, General Policies for Plans of Condominium by adding a policy as follows: 7.3(d)(i) The supporting hydrogeological study and terrain analysis should account for the inclusion of up to two additional dwelling units on each unit. 2. That the Clerk is hereby authorized and directed to make application to the County of Frontenac for the approval of Amendment 25 to the Township of South Frontenac Official Plan.
Page of 109Development Advisory Committee All i… Report of the Planning and 89 Economic
3. That this by-law shall come into force and take effect on the date that Official Plan Amendment 25 is approved by Frontenac County, subject to the provisions of the Planning Act, R.S.O, 1990.c.P.13, as amended. Dated at the Township of South Frontenac this 19th day of September, 2023. Read a first and second time this 19th day of September, 2023. Read a third time and finally passed this 19th day of September, 2023. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
James Thompson, Clerk
Page of 109Development Advisory Committee All i… Report of the Planning and 90 Economic
By-Law No. 2023-053 Of The Corporation of the County of Frontenac being a by-law to appoint the Warden and the Deputy Warden for the County of Frontenac
Whereas Section 5 of the Municipal Act provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council and by by-law, unless the municipality is specifically authorized to do otherwise; And Whereas Section 11 of the Municipal Act provides that an upper-tier municipality may pass by-laws respecting its governance structure of the municipality; And Whereas Section 233 of the Municipal Act provides that if the term of office of an appointed head of council of an upper-tier municipality is one year, the council of the upper-tier municipality shall, in each year of its term, appoint the head of council at its first meeting; And Whereas Procedural By-law 2022-0026 states that the term of office for the Warden and Deputy Warden are for a one-year term during the term of Council; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.
That Councillor , be and is hereby appointed as the Warden for the County of Frontenac whose term will expire November 15, 2024.
That Councillor , be and is hereby appointed as the Deputy Warden for the County of Frontenac whose term will expire November 15, 2024.
That all previous by-laws or parts of by-laws that conflict with this by-law are hereby rescinded.
That this by-law shall take effect on the date of its final passing.
91 of Warden 109 [Proposed By-law No. 2023-053] To appoint a WardenPage and Deputy
Read a first and second time this 20th day of December, 2023. Read a third time and finally passed this 20th day of December, 2023.
The Corporation of the County of Frontenac
, Warden
Jannette Amini, Clerk
By-law No.2023-051 – To Appoint the Warden and the Deputy Warden for 2024 December 20, 2023
92 of Warden 109 [Proposed By-law No. 2023-053] To appoint a WardenPage and Deputy
Page 2 of 2
By-Law No. 2023-054 Of The Corporation of the County of Frontenac being a by-law to Appoint a Deputy Clerk Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; And Whereas Section 11 (2) of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions; And Whereas Section 5 (3) of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; And Whereas Section 228 (2) of the Municipal Act and amendments thereto authorizes the appointment of a Deputy Clerk: Now Therefore Be It Resolved That the Council of The Corporation of the County of Frontenac hereby enacts as follows: 1.
That Brieanna McEathron be and is hereby appointed Deputy Clerk for the County of Frontenac.
That this by-law shall come into force and take effect on its passing thereof.
Read a First and Second Time this 20th day of December, 2023. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of December, 2023. The Corporation of the County of Frontenac
, Warden
93 of 109By-law No. 2023-054] To appoint a Deputy Page Clerk [Proposed
Jannette Amini, Clerk
By-Law No. 2023-055 of The Corporation of the County of Frontenac Being a by-law to set tax ratios and tax rate reductions for prescribed property subclasses for County of Frontenac purposes and Local Municipal purposes for the taxation year 2024.
Whereas the County of Frontenac deems it expedient for the County, pursuant to Section 308 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, (“Municipal Act”) to establish the tax ratios for 2023 for the County of Frontenac and the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac; and, Whereas the tax ratios establish the relative amount of taxation to be borne by each property class; and, Whereas the property classes have been prescribed by the Minister of Finance pursuant to Section 7 of the Assessment Act, R.S.O. 1990, Chapter A.31 and amendments thereto (“Assessment Act”); and, Whereas the County of Frontenac after consultation with the elected representatives of the four Townships, in order to achieve real property tax reform, deems it expedient to establish tax ratios that are within the “range of fairness” prescribed by the Minister of Finance under Ontario Regulation 386/98 as amended by Ontario Regulation 212/05 for purposes of subsection (8) of Section 308 of the Municipal Act; and, Whereas it is necessary for the County of Frontenac, pursuant to Section 362 of the Municipal Act, to establish tax reductions for prescribed subclasses for 2024 for County of Frontenac and Local Municipal purposes; and Whereas the property subclasses for which tax reductions are to be established are in accordance with Section 8 of the Assessment Act; and, Whereas the tax rate reductions reduce the tax rates that would otherwise be levied for municipal purposes; Now Therefore Be It Resolved That the Council for the Corporation of the County of Frontenac hereby enacts as follows:
of 109 for prescribed property sub-cl… To set tax ratios and Page tax rate94 reductions
1. That for the taxation year 2024, tax ratios for indicated property classes shall be as follows: Assessment Class
Tax Ratio
Residential & Farm Residential
1.0000
Multi-Residential
1.0000
New Multi-Residential
1.0000
Commercial Occupied
1.0000
Industrial Occupied
1.0000
Landfills
1.0000
Pipeline
0.7000
Farmland
0.2500
Managed Forests
0.2500
- That for the taxation year 2024, the tax reduction for indicated property classes shall be as follows: Subclasses
Tax Rate Reduction
Vacant Land, Vacant Units and Excess Land
30%
In the Commercial Property Class Vacant Land, Vacant Units and Excess Land
35%
Subclasses in the Industrial Property Class First Subclass of Farmland Awaiting Development for all Property Classes Second Subclass of Farmland Awaiting Development for all Property Classes
65%
30%
By-law No. 2023-055 – To Set Tax Ratios and Tax Rate Reductions for the Taxation Year 2024 December 20, 2023
of 109 for prescribed property sub-cl… To set tax ratios and Page tax rate95 reductions
Page 2 of 3
First Subclass Small-Scale On-Farm Business
75%
In the Commercial Property Class First Subclass Small-Scale On-Farm Business
75%
In the Industrial Property Class Second Subclass Small-Scale On-Farm Business
75%
In the Commercial Property Class Second Subclass Small-Scale On-Farm Business
75%
In the Industrial Property Class 3.
That this by-law shall come into force and take effect on the 1st day of January, 2024.
Read a first and second time this 20th day of December, 2023. Read a third time and finally passed, signed and sealed this 20th day of December, 2023. The Corporation of the County of Frontenac
, Warden
Jannette Amini, Clerk
By-law No. 2023-055 – To Set Tax Ratios and Tax Rate Reductions for the Taxation Year 2024 December 20, 2023
of 109 for prescribed property sub-cl… To set tax ratios and Page tax rate96 reductions
Page 3 of 3
By-Law No. 2023-056 of The Corporation of the County of Frontenac being a by-law to establish Tax Rates for the year 2024 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac
Whereas all property assessment rolls on which the 2024 taxes are to be levied have been returned and revised pursuant to the provisions of the Assessment Act, R.S.O. 1990, Chapter A.31 and amendments thereto, subject to appeals at present before the Assessment Review Board, the Ontario Municipal Board and the District Court; And Whereas the “Residential/Farm Assessment”, “Multi-Residential Assessment”, “Commercial Assessment”, “Industrial Assessment”, “Pipe Line Assessment”, “Farmlands Assessment” and “Managed Forests Assessment” and the applicable subclasses pursuant to Section 7 of the Assessment Act have been determined on the basis of the aforementioned property assessment rolls; And Whereas pursuant to Section 311(2) of the Municipal Act, for purposes of raising the general upper-tier levy, the sums required by taxation in the year 2024 are to be levied by separate rates by the Townships for the estimated current annual expenditures for County of Frontenac purposes after deduction of other revenue as directed by County of Frontenac by-law; And Whereas the tax ratios and tax rate reductions for prescribed property subclasses on the aforementioned property for the 2024 taxation year have been set out in County of Frontenac By-law Number 2023-048 passed by Council on the 15th day of November, 2023; And Whereas the tax rates on the aforementioned “Residential/Farm Assessment”, “Multi-Residential Assessment”, “Commercial Assessment”, “Industrial Assessment”, “Pipe Line Assessment” (where applicable), “Farmlands Assessment” and “Managed Forests Assessment” and the applicable subclasses have been calculated pursuant to the provisions of the Municipal Act, in the manner set out herein; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.
That having duly adopted the gross estimates set out in By-law 2023-048 the County of Frontenac hereby adopts the sum of $12,828,357 as its estimate of the Property Tax Levy required during the year 2024 for the purposes of the County of Frontenac.
That for the year 2024 in the area coming under the jurisdiction of the County of Frontenac, the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac shall levy upon the Residential/Farm Assessment, Multi-Residential Assessment, Commercial Assessment, Industrial Assessment, Landfill Assessment, Pipe Line Assessment (if applicable), Farmlands Assessment
Page 97year of 109 To establish Tax Rates for the 2024 for the purposes of the County …
and Managed Forests Assessment and applicable subclasses, the tax rates for County of Frontenac purposes as determined in accordance with Schedule A to this by-law. 3.
That the County of Frontenac hereby directs the County’s portion of Payments in Lieu of Taxation be paid to the Treasurer of the County of Frontenac as set out in Schedule B to this by-law.
That this by-law shall come into force and take effect as of the date of final passing. Read a First and Second Time this 20th day of December, 2023. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of December, 2023. The Corporation of the County Of Frontenac
, Warden
Jannette Amini, Clerk
By-law 2023-056 – to establish Tax Rates for the year 2024 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac December 20, 2023
Page 98year of 109 To establish Tax Rates for the 2024 for the purposes of the County …
Report 2023-138 Council Recommend Report To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/Treasurer
Date of meeting:
December 20, 2023 Re:
Corporate Services – 2024 Tax Rate
Recommendation Resolved That the Council of the County of Frontenac accept the Corporate Services 2024 Tax Rate report; And Further That Council consider a by-law, introduced later in the meeting, to establish the 2024 tax rates. Background The Budget Policy adopted in October 2022, indicates that County Council will pass the budget prior to year-end in non-election years. To assist Townships with planning for their levy and budgets, staff will make best efforts to pass budgets following an election year as soon as practicable. The Municipal Property Assessment Corporation (MPAC) distributed the 2024 roll for the 2024 tax year on December 11th, 2023. Comment There have been several postponements of the province-wide property assessment, with no commitment in place when the next assessment will occur. Property assessments continue to be based on data from the reassessments in 2016, fully phased-in as of 2020 for the 2024 tax year. •
In response to the COVID-19 pandemic, MPAC delayed their property reassessment in 2020 which was scheduled to be used for property valuations in the 2021 tax year.
Page 99year of 109 To establish Tax Rates for the 2024 for the purposes of the County …
•
As part of the Ontario Economic Outlook and Fiscal Review: Build Ontario, the Provincial government announced the continued postponement of the provincewide assessment update for the 2022 and 2023 tax years.
•
On August 16, 2023, the Ontario government filed a regulation to amend the Assessment Act, extending the postponement of a province-wide reassessment through the end of the 2021-2024 assessment cycle.
Weighted taxable assessment in the County has increased by 1.06% in 2023. Since no reassessment has occurred since 2020, existing properties were held at 2020 valuations and any increase in assessment for the 2024 tax year is related to growth within the County during 2023. 2016 Current Value Assessment (CVA) for 2024 tax year
Tax Class
Current Value Assessment for 2024 tax year ($)
% change
5,903,799,772 4,895,000 58,095,569 1,305,000 43,000 20,963,300 927,800 203,177,553 39,257,400 20,427,663 164,784,391 $6,417,676,448
0.934% 0.000% 8.333% 0.000% 0.000% 10.979% -2.316% 3.074% 7.135% 0.531% 11.645% 1.376%
Residential & Farm Residential Multi-Residential Commercial Occupied Commercial Vacant Parking Lot Industrial Occupied Industrial Vacant Farmland Managed Forests Payments in Lieu (PIL) Exempt TOTAL
The County relies heavily on its residential ratepayers to fund the levy. 91.99% of current value assessment and 97.59% of weighted taxable assessment is residential. The following table shows the shift in each Township’s share of the overall weighted assessment in the County: Share of Taxable Assessment 2024
2023
Frontenac Islands
9.30%
9.26%
South Frontenac
58.57%
58.62%
Central Frontenac
16.46%
16.39%
North Frontenac
15.67%
15.74%
Recommend Report to Council 2023-138 Corporate Services – 2024 Tax Rate December 20, 2023
Page 100 of 2024 109 for the purposes of the County … To establish Tax Rates for the year
Page 4 of 7
Budget Levy Increase County Council adopted the 2024 budget at the November Council meeting with an increase of 2.99% from the 2024 levy, representing an increase of $372,147. As indicated above, growth accounted for a 1.06% increase in weighted assessment, which represents $131,674 in dollars of new assessment. The levy increase, net of growth, represents a 1.93% increase in 2024. County Tax Rate: Each ratepayer in the County pays the same County rate within the same tax class. For example, a residential property holder in North Frontenac with a property valued at $250,000 will pay the same amount as a residential property holder in South Frontenac valued at $250,000 on their property tax bill for the County portion of the levy. The tax rate calculations are shown in Schedules A-C. The residential tax rate is 0.00212047, which will result in an additional $3.97 per $100,000 of residential assessment. •
Schedule A provides the tax rate by classification and by Township.
•
Schedule B provides the Payments in Lieu for 2024.
•
Schedule C provides the weighted assessment and tax rate calculation.
Strategic Priorities Implications Priority 4: Maximize Administrative Leadership within the County Administration ➢ Ensure efficient and responsible financial management of County resources. Organizations, Departments and Individuals Consulted and/or Affected •
MPAC
Recommend Report to Council 2023-138 Corporate Services – 2024 Tax Rate December 20, 2023
Page 101 of 2024 109 for the purposes of the County … To establish Tax Rates for the year
Page 5 of 7
Page 102 of 2024 109 for the purposes of the County … To establish Tax Rates for the year
Schedule A County of Frontenac 2024 summary of taxes raised by the County of Frontenac Schedule A: 2024 summary of taxes raised by County of Frontenac - Tax rates set out below Frontenac Islands
South Frontenac
Assessment Class
CVA
Tax Rate
Residential & Farm Residential
527,432,623
0.00212047
1,118,404
3,464,962,329
0.00212047
0
0.00212047
0
4,045,000
5,348,377
0.00212047
11,341
Commercial Vacant
0
0.00148433
Commerical New Construction
0
0.00212047
Commericial Excess New Construction
0
Commercial Small Scale On Farm Business
Multi-residential Commercial Occupied
Parking Lot Industrial Occupied Industrial Vacant
Dollars Raised
CVA
Tax Rate
Central Frontenac Dollars Raised
CVA
Tax Rate
7,347,340
972,970,768
0.00212047
0.00212047
8,577
850,000
35,998,426
0.00212047
76,333
0
846,600
0.00148433
0
0
0.00212047
0.00148433
0
0
0
0.00053012
0
North Frontenac Dollars Raised
CVA
Tax Rate
2,063,153
938,434,052
0.00212047
Dollars Raised
0.00212047
1,802
0
0.00212047
0
11,341,700
0.00212047
24,050
5,372,466
0.00212047
11,392
1,257
348,300
0.00148433
517
110,100
0.00148433
163
0
0
0.00212047
0
0
0.00212047
0
0.00148433
0
0
0.00148433
0
0
0.00148433
0
0
0.00053012
0
0
0.00053012
0
34,600
0.00053012
18
1,989,919
0
0.00212047
0
43,000
0.00212047
91
0
0.00212047
0
0
0.00212047
0
13,353,400
0.00212047
28,315
4,740,600
0.00212047
10,052
1,545,000
0.00212047
3,276
1,165,800
0.00212047
2,472 43
296,700
0.00137830
409
535,100
0.00137830
738
64,500
0.00137830
89
31,500
0.00137830
Industrial New Construction
0
0.00212047
0
0
0.00212047
0
0
0.00212047
0
0
0.00212047
0
Industrial Small Scale On Farm Business
0
0.00053012
0
100,000
0.00053012
53
0
0.00053012
0
58,500
0.00053012
31
Industrial Excess New Construction Farmland Managed Forests Totals
0
0.00137830
0
0
0.00137830
0
0
0.00137830
0
0
0.00137830
0
64,945,300
0.00053012
34,429
115,660,553
0.00053012
61,314
19,030,300
0.00053012
10,088
3,541,400
0.00053012
1,877
645,100
0.00053012
342
15,727,100
0.00053012
8,337
15,146,100
0.00053012
8,029
7,739,100
0.00053012
1,193,241
3,642,658,708
7,514,092
1,021,296,668
2,111,005
956,487,518
612,021,500
Summary of taxes raised for County purposed by each municipality Municipality
Amount of levy 2024
2023
% Change
Township of Frontenac Islands
1,193,241
1,153,576
3.44%
% share 9.30%
Township of South Frontenac
7,514,092
7,301,293
2.91%
58.57%
Township of Central Frontenac
2,111,005
2,041,144
3.42%
16.46%
Township of North Frontenac
2,010,019
1,960,197
2.54%
15.67%
Total Levy
12,828,357
12,456,210
2.99%
100.00%
4,103 2,010,019
Page 103 of 2024 109 for the purposes of the County … To establish Tax Rates for the year
Schedule B County of Frontenac 2024 summary of taxes raised by payments-in-lieu to the County of Frontenac 2024 summary of taxes raised by payments-on-lieu to County of Frontenac - Tax rates set out below Assessment Class
Residential & Farm Residential Multi-residential
Frontenac Islands CVA
Tax Rate
478,700
0.00212047
South Frontenac
Dollars Raised
0
0.00212047
559,900
0.00212047
Commercial Vacant
0
0.00148433
0
Parking Lot
0
0.00212047
0
Landfill
0
0.00212047
0
Industrial Occupied
0
0.00212047
Industrial Vacant
0
Farmland
0
Managed Forests
0
Commercial Occupied
Totals
CVA
1,015 2,712,163 0
Tax Rate 0.00212047 0.00212047
1,187 4,769,800
0.00212047 0.00148433
Central Frontenac
Dollars Raised
0
0 0
0.00212047
249
0
0.00212047
0.00137830
0
0.00053012
0
0.00053012
0
1,038,600
2,202 7,599,463
2023
Change
Township of Frontenac Islands
2,202
2,010
9.55%
Township of South Frontenac
16,114
14,705
9.58%
Township of Central Frontenac
11,080
10,111
9.58%
Township of North Frontenac
13,838
13,340
3.73%
Total Levy
43,235
40,167
7.64%
Recommend Report to Council 2023-138 Corporate Services – 2024 Tax Rate December 20, 2023
Dollars Raised
0
0 0 24
0
0.00212047
0.00137830
0
0.00053012
0
0.00053012
0
Page 7 of 7
Tax Rate
5,329 2,531,100
0.00212047
16,114 5,225,300
CVA
5,727 3,971,700
0.00212047 11,500
Amount of levy 2024
0.00212047 0.00148433
Summary of payments-in-lieu raised for County purposes by each municipality Municipality
Tax Rate 0.00212047 0.00212047
10,114 2,513,000
0.00212047 117,500
CVA
5,751 2,700,800
North Frontenac
0.00212047
Dollars Raised 8,422
0.00212047
0
0.00212047
5,367
0.00148433
0
0.00212047
0
0.00212047
49
0
0.00212047
0
0.00137830
0
0.00137830
0
0.00053012
0
0.00053012
0
0.00053012
0
0.00053012
0
23,200
0
11,080 6,526,000
13,838
By-Law No. 2023-057 Of The Corporation of the County of Frontenac being a by-law to authorize the Corporation of the County of Frontenac to distribute the Canada Community Building Fund amongst its four lower-tier municipalities Whereas the Corporation of the County of Frontenac (the Recipient) adopted By-law 2010-0015 which authorized the Warden and Clerk to execute an agreement with AMO regarding the Federal Gas Tax (since renamed the Canada Community-Building Fund as of June 29, 2021) since the execution of that agreement is mandatory if the County of Frontenac wanted to participate in the transfer of federal gas tax revenue; And Whereas the Corporation of the County of Frontenac (the Recipient) adopted Bylaw 2014-0027 to execute an amended agreement with AMO regarding Federal Gas Tax (now called the Canada Community-Building Fund); And Whereas Section 6.2 of the Agreement permits the Recipient to allocate funds to another Eligible Municipality; And Whereas Council wishes to authorize the distribution of Canada Community Building Fund allocation amongst the County’s four lower tier municipalities for 2023; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby orders and enacts: 1.
That the County of Frontenac distribute the Canada Community Building Fund allocation as per the 2023 Schedule attached to this by-law;
That this By-law shall come into force and have effect upon the final passing thereof.
Read a First and Second Time this 20th day of December, 2023. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of December, 2023. The Corporation of the County of Frontenac
, Warden
Jannette Amini, Clerk
Page 104 of County 109 of Frontenac to distribute th… To authorize the Corporation of the
Page 105 of County 109 of Frontenac to distribute th… To authorize the Corporation of the
County Of Frontenac Distribution of Canada Community Building Fund to Eligible Municipalities For 2023 Municipality Township of North Frontenac Township of Central Frontenac Township of South Frontenac Township of Frontenac Islands
Weighted Assessment %
Distribution based on Weighted Assessment
15.74%
$ 138,931.59
$13,774.34
$ 152,705.93
16.39%
$ 144,668.83
$0
$ 144,668.83
58.62%
$ 517,488.94
$0
$ 517,488.94
9.26%
$ 81,761.23
$0
$ 81,761.23
Total Federal Gas Tax Distribution from the County
Additional Distributions
Federal Gas Tax Total Distribution
$896,624.93
By-law 2023-057 to authorize the Corporation of the County of Frontenac to distribute the Canada Community Building Fund amongst its four lower-tier municipalities December 20, 2023 Page 2 of 2
By-Law No. 2023-058 Of The Corporation of the County of Frontenac Being a by-law to declare lands Legally Described as Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac, Surplus for the purpose of granting a right-of-way over part of the K&P Trail. Whereas the County of Frontenac By-law No. 17-1995 establishes procedures governing the sale of real property; And Whereas Section 2(a) requires that prior to the sale of any real property Council shall pass a by-law or resolution at a meeting open to the public to declare the real property to be surplus; And Whereas Section 3(a) requires that notice to the public of a proposed sale of real property shall be given prior to the date of sale by publication in a newspaper that is, in the Clerk’s opinion, of sufficiently general paid or unpaid circulation within the municipality to give the public reasonable notice of the sale; And Whereas the Council for the Corporation of the County of Frontenac considers it desirable and expedient to declare lands legally described as Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac, Surplus for the purpose of granting a right-of-way over part of the K&P Trail; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac does hereby enacts the following: 1.
That lands legally described as Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac be declared surplus for the purpose of granting a right-ofway over an established trail crossing used to access seasonal properties;
That pursuant to By-law No. 17-1995, third reading of this by-law be given at the January 17, 2024 County Council meeting to accommodate public notice requirements;
That this by-law shall come into force and take effect upon the date of final passing.
PageDescribed 106 of 109 T o declare lands Legally as Part Lot 9, Concession 2, being P…
Read a first and second time this 20th day of December, 2023. Read a third time, signed, sealed and finally passed this 17th day of January 2024.
The Corporation of the County of Frontenac
, Warden
Jannette Amini, Clerk
By-law No. 2023-058 – to declare lands Legally Described as Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac, Surplus for the purpose of granting a right-of-way over part of the K&P Trail January 17th, 2024 Page 2 of 2
PageDescribed 107 of 109 T o declare lands Legally as Part Lot 9, Concession 2, being P…
By-Law No. 2023-058 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on December 20, 2023
Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on December 20, 2023 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on December 20, 2023, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on December 20, 2023 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
108 of 109of County Council on December 20,… To confirm all actionsPage and proceedings
4. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 20th day of December, 2023 Read a Third Time and Finally Passed, Signed and Sealed this 20th day of December, 2023.
The Corporation of the County of Frontenac
, Warden
Jannette Amini, Clerk
By-Law No. 2023-058 – To Confirm all Actions and Proceedings of County Council December 20, 2023
109 of 109of County Council on December 20,… To confirm all actionsPage and proceedings
Page 2 of 2
