Published February 20, 2013

Word Count 36780 words

Reading Time 173 min read

Body: Council Type: Agenda Meeting: Regular Date: February 20, 2013 Collection: Council Agendas Municipality: Frontenac County

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Document Text

County Council Meeting – Regular Meeting Wednesday, February 20, 2013 – 9:00 AM The Frontenac Room, 2069 Battersea Road, Glenburnie, ON

AGENDA Page 1.

CALL TO ORDER

ADOPTION OF THE AGENDA

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

DEPUTATIONS AND/OR PRESENTATIONS

CLOSED MEETING As Authorized under Section 239 (2) of The Municipal Act, to consider: (d) labour relations or employee negotiations

ADOPTION OF MINUTES

5-24

Adoption of Minutes of Meetings Held January 16 and January 17, 2013

BUSINESS ARISING FROM THE MINUTES

COMMUNICATIONS FOR INFORMATION

25-29

2013-026 Communications Report

30-31 32 33-34

a) Kingston Frontenac Housing Corporation Meeting Minutes - November 26, 2012 b) January Frontenac County Bytes c) KFL&A Board Meeting Minutes - December 12, 2012

COMMUNICATIONS FOR ACTION

REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

10.1. Administrative Services 10.1.1.Administration 10.1.2.Sustainability

Page 1 of 265

Page 10.1.2.Sustainability 35-39

a) 2013-032 Summary of Applications for Plans of Subdivisions and Condominiums

40-42

b) 2013-034 Support for Smaller Scale Community Sustainability Initiatives

10.1.3.Human Resources 43-51

a) 2013-036 Communications Officer Update

10.2. Financial Services 52-54

2013-023 2012 Frontenac/Howe Islander Ferry Petition for Subsidy

55-61

2013-028 2013 Vendor of Record List

62-179

2013-038 2013 Draft Budget Presentation

10.3. Emergency and Transportation Services 180-181

2013-021 Community Paramedicine

182-183

2013-027 Capital Purchase of Two Ambulances and One Emergency Response Vehicle

184-185

2013-039 Operational Agreement - Flagging Hazardous Addresses

186-188

2013-040 2006-2012 Vehicle Maintenance Expenses

10.4. Fairmount Home 189-216

2013-024 4th Quarter Consolidated Statistical Report

217-220

2013-025 Auditorium Renovation

221-222

2013-029 Fairmount Home 2013 Case Mix Index

223-224

2013-033 SE LHIN Telemedicine Nursing Initiative

February 2013 Grapevine Gazette

2012 Review of Volunteer Services

ACCOUNTS

Page 2 of 265

Page 11. 225-237 238-247

ACCOUNTS a) Vendor Activity YTD December 31, 2012 b) Accounts for the Period of: January 11 to February 12, 2013

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN a) Moved by: Councillor Jones Seconded by: Councillor McDougall THAT the Committee compositions of the Trails Advisory Committee and the Sustainability Advisory Committee be increased by one (1) member of Council; AND FURTHER THAT Councillor Gary Davison be appointed to the Trails Advisory Committee and Councillor Denis Doyle be appointed to the Sustainability Advisory Committee; AND FURTHER THAT By-law 2011-0020, being a by-law to establish a Trails Advisory Committee and By-law 2011-0007, being a by-law to establish a Sustainability Advisory Committee be amended accordingly. b) Moved by: Councillor Jones Seconded by: Deputy Warden Clayton WHEREAS the Council of the County of Frontenac, receives and administers Federal Gas Tax (FGT) funding on behalf of member Townships. AND WHEREAS previous Councils have authorised the retention of certain amounts of FGT to fund appropriate ICSP projects. AND WHEREAS Council is concerned with the unfettered spending within the ICSP of those FGT funds on spurious projects such as, but not limited to, “Sustainability “. AND WHEREAS Council is concerned with the amassed surplus of retained FGT funds without appropriate capital plans nor investment strategy. BE IT RESOLVED FGT Reserve funds be immediately apportioned to member Townships. AND FURTHER RESOLVE commencing 2013, 100% of FGT funds be directly apportioned to member Councils.

GIVING NOTICE OF MOTION

OTHER BUSINESS

14.1. External Boards and Committees

Page 3 of 265

Page 14.1. External Boards and Committees a)

Kingston Frontenac Library Board Update - Councillor Purdon

KFL&A Public Health Board Update - Councillor Clayton

RULAC, LSR and Other Updates

Algonquin Land Claim Update - Councillor Inglis

Frontenac County Youth Justice Advisory Committee Update - Councillor Davison

Housing and Homelessness Committee Update - Councillor McDougall

Rideau Corridor Landscape Steering Committee Update - Councillor Jones

14.2. Advisory Committees of County Council 248-252

253-257

258-260

Sustainability Advisory Committee Minutes of Meeting held February 6, 2013

150th Anniversary of County Advisory Committee - No Report

Trails Advisory Committee Minutes of Meeting held February 1, 2013

Accessibility Advisory Committee

Finance Committee Minutes of Meeting held January 16, 2013 (Recommendations from this meeting were addressed at the January 17 Budget Meeting of Council)

14.3. Other Updates 15.

PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW

261

a) By-law 2013-0005 - By-law to amend By-law No. 2011-0005 (reimbursement of expenses)

262-263 264-265

b) By-law No. 2013-0006 - To Adopt 2013 Budget d) By-law No. 2013-0007 - Confirmation of Proceedings

ADJOURNMENT

Page 4 of 265

AgendaItem#6a)

MINUTES M O THE REG OF GULAR MEE ETING OF COUNCIL C Janu uary 16, 2013 A regularr meeting of the Council of the Coun nty of Fronte enac was helld in the Frontenac Room m of the Coun nty Administrrative Office, 2069 Batte ersea Road, Glenburnie on Wednesd day, January y 16, 2013 at 9:00 9 a.m. NT: PRESEN

Warden n Janet Gu utowski, Dep puty Warde en Bud Cla ayton, Counc cillors Gary Davison, D D Denis Doyle e, David Jones, J John Purdon, John McDoug gall, and Joh hn Inglis

ALSO PR RESENT:

County y: Liz Savill, CAO/Clerk; Marian Van nBruinessen n, Treasurer; Paul Charbon nneau, Director of Eme ergency & Transportatio on Services; Julie Shillingtton, Adminis strator of Fairmount; Anne Marie Yo oung, Manag ger of Econom mic Sustainability; Joe e Gallivan, Manager of Sustaina ability Planning; Jannette Amini, Depu uty Clerk; An ngelique Tamblyn, Exec cutive Assistan nt Media: Elliott Fergu uson, The Kingston K Whig Standard, Jeff Green, The Fronten nac News an nd Craig Bac ckay, Frontenac EMC

RDER CALL TO OR

A ADOPTION OF O THE AGE ENDA

Motion #:: 1-13

Moved By: Seconded By:

ouncillor McD Dougall Co De eputy Warden Clayton

RESOLV VED THAT th he agenda fo or the Janua ary 16, 2013 3 meeting off the Councill of the Coun nty of Frontena ac be adopte ed as circulatted. CAR RRIED 3.

RES OF PEC CUNIARY INTEREST AN ND GENERA AL NATURE E THEREOF F DISCLOSUR

d that in accordance with w the Mun nicipal Confl flict of The Warrden instructted the Clerk to record Interest Act, A no disclo osures of pe ecuniary inte erest or the general g nature thereof were w declared d. 4.

NS AND/OR R PRESENT TATIONS DEPUTATION a)

Presenta ation to Chrris McBain, FPS Opera ations Supervisor Re: CMM M I Designattion

Motion #:: 2-13

Moved By: Seconded By:

Regular Me eeting of Counc cil Minutes January 16 6, 2013

Adoption of Minutes of Meetings Held January 16 and

eputy Warden Clayton De Co ouncillor McD Dougall

Page 1 of 14

Page 5 of 265

AgendaItem#6a)

RESOLVED THAT the Council of the County of Frontenac recognize Chris McBain, FPS Operations Supervisor on the CCM I Designation. CARRIED b)

Presentation to Executive Diploma in Municipal Management Graduates

Motion #: 3-13

Moved By: Seconded By:

Councillor McDougall Deputy Warden Clayton

RESOLVED THAT the Council of the County of Frontenac recognize the County staff Graduates for achieving the Executive Diploma in Municipal Management. CARRIED c)

Presentation of the 150th Anniversary Logo Contest Cheque to Ms. Donna Larocque

Motion #: 4-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac recognize the contest cheque presentation to Ms. Donna Larocque, artist, for being the winner of the 150th Anniversary Logo Contest. CARRIED 5.

CLOSED MEETING

Motion #: 5-13

Moved By: Seconded By:

Councillor McDougall Deputy Warden Clayton

RESOLVED THAT the Council of the County of Frontenac enter into a closed meeting as authorized under Section 239 (2) of The Municipal Act, to consider: a) Adoption of Closed Meeting Minutes dated December 19, 2012; CARRIED Motion #: 6-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

RESOLVED THAT County Council rise from the closed meeting; AND FURTHER that the direction provided within the closed meeting be confirmed. CARRIED 6.

ADOPTION OF MINUTES

Motion #: 7-13

Moved By: Seconded By:

Councillor Purdon Councillor Doyle

BE IT RESOLVED THAT the minutes of the regular meeting of County Council held on December 19, 2012 be adopted as amended. Regular Meeting of Council Minutes January 16, 2013

Adoption of Minutes of Meetings Held January 16 and

Page 2 of 14

Page 6 of 265

AgendaItem#6a)

CARRIED AS AMENDED (See motion to Amend below) Motion #: 8-13

Moved By: Seconded By:

Councillor Doyle Councillor Jones

BE IT RESOLVED THAT the minutes of the December 19, 2012 be amended to include the following note under item 10. Finance - Report (c) Year-End Transfer of Excess Funds into Reserve, “Council did not want the excess funds to be kept in reserve and the intent is to use this as a holding account and the funds be brought back into the 2013 Budget. It was further recommended that the Finance Committee coordinate the resolution of this issue as they are reviewing the reserve accounts.” CARRIED 7.

BUSINESS ARISING FROM THE MINUTES – Nil

COMMUNICATIONS FOR INFORMATION

Motion #: 9-13

Moved By: Seconded By:

Councillor Doyle Councillor Purdon

RESOLVED THAT the items listed in the Communications of Interest to County Council report dated January 16, 2013 be received as circulated and filed for information purposes, including the Kingston, Frontenac Public Library Board meeting minutes dated November 28, 2012; and the December 2012 edition of Frontenac County Bytes. CARRIED 9.

COMMUNICATIONS FOR ACTION – Nil

REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 10.1. Administrative Services 10.1. Administration a)

2013-001 2012 4th Quarter Activity Update

Motion #: 10-13

Moved By: Seconded By:

Councillor Purdon Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac accept the Administrative and Financial Services – 2012 4th Quarter Activity Update report for information only. CARRIED b)

2013-004 Review of Procedural By-law 2010-0028

Regular Meeting of Council Minutes January 16, 2013

Adoption of Minutes of Meetings Held January 16 and

Page 3 of 14

Page 7 of 265

AgendaItem#6a)

Motion #: 11-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac receive the Administrative Services – Procedural By-law Review report; AND FURTHER THAT Council authorize staff to hold a Public Meeting in April or May of 2013 regarding amendments to the County of Frontenac Procedural By-law with respect to amending the Term of Appointment for the Warden and Deputy Warden; AND FURTHER THAT staff bring forward a report to County Council in May for County Council review and adoption of any other amendments to By-law No. 2010-0028, being a by-law to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings. CARRIED c)

2013-017 Electronic Meeting Management System Update

Motion #: 12-13

Moved By: Seconded By:

Councillor Purdon Councillor Doyle

RESOLVED THAT County Council receive this Information Services – Electronic Meeting Management System Update report for information only; AND FURTHER THAT County Council request the Finance Committee review this matter and make recommendations through the 2013 budget review process. CARRIED (With agreed to amendments) 10.1.2. Sustainability a)

2013-011 Official Plan Project Update 2013 #01

Motion #: 13-13

Moved By: Seconded By:

Councillor Doyle Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Official Plan Project Update 2013 #01 report for information; AND FURTHER THAT staff be directed to bring a report to a special meeting of County Council on February 20, 2013 for the purpose of discussing and providing direction to staff on the Official Plan as outlined in this report. CARRIED 10.1.3. Human Resources a)

2013-020

Regular Meeting of Council Minutes January 16, 2013

Adoption of Minutes of Meetings Held January 16 and

Page 4 of 14

Page 8 of 265

AgendaItem#6a)

Ontario Municipal Internship Program Motion #: 14-13

Moved By: Seconded By:

Councillor Purdon Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive the Administrative Services Ontario Municipal Internship Program report; AND FURTHER THAT the Council of the County of Frontenac instruct staff to proceed in making an application to the Ontario Municipal Internship Program for the placement of one intern; AND FURTHER THAT the Council of the County of Frontenac instruct the Treasurer to make the necessary provisions in the 2013 budget as indicated in this report. CARRIED (With agreed to amendments) 10.2. Financial Services a)

2013-005 Financial Services – Amendments to County Procurement Policy

Motion #: 15-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor Purdon

RESOLVED THAT the Council for the County of Frontenac receive the Financial Services – Amendments to County Procurement Policy report; AND FURTHER RESOLVED THAT the Council for the County of Frontenac adopt By-law No. 2013-0001, being a by-law to adopt a policy to govern the procurement of goods and services by the County of Frontenac. REFERRED TO THE FINANCE ADVISORY COMMITTEE (See motion to Refer below) Motion #: 16-13

Moved By: Seconded By:

Councillor Davison Councillor Doyle

BE IT RESOLVED THAT Report 2013-005, Financial Services - Amendments to the County Procurement Policy, be referred to the Finance Advisory Committee. CARRIED 10.3. Emergency and Transportation Services a)

2013-008 2012 4th Quarter Activity Report

Motion #: 17-13

Moved By: Seconded By:

Regular Meeting of Council Minutes January 16, 2013

Adoption of Minutes of Meetings Held January 16 and

Councillor Purdon Councillor Doyle

Page 5 of 14

Page 9 of 265

AgendaItem#6a)

RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – 2012 4th Quarter Activity Update report for information only. CARRIED b)

2013-015 Election to Paramedic Chiefs of Canada Board of Directors of the Chief of Paramedic Services

Motion #: 18-13

Moved By: Seconded By:

Councillor Purdon Deputy Warden Clayton

RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Election to Paramedic Chiefs of Canada Board of Directors of the Chief of Paramedic Services report for information; AND WHEREAS the Council of the County of Frontenac Paramedic Service is a longstanding member of the Paramedic Chiefs of Canada; AND WHEREAS both the Chief of Paramedic Services and other staff members have engaged in the business of the Association in many roles over the years; NOW THEREFORE the Council of the County of Frontenac support the Chief of Paramedic Services’ election to the position of “President-Elect” of the Paramedic Chiefs of Canada for the period of January 16 to June 13, 2013. CARRIED 10.4. Fairmount Home a)

2013-007 2012 4th Quarter Activity Update

Motion #: 19-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – 4th Quarter Activity Update for information only. CARRIED b)

2013-016 Rotary Donation to Auditorium Renovation Project

Motion #: 20-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – Rotary Donation to Auditorium Renovation Project report;

Regular Meeting of Council Minutes January 16, 2013

Adoption of Minutes of Meetings Held January 16 and

Page 6 of 14

Page 10 of 265

AgendaItem#6a)

AND FURTHER THAT Council of the County of Frontenac accept a donation from the KingstonFrontenac Rotary Club in the amount of $75,000 to be paid over three years; AND FINALLY THAT Council of the County of Frontenac, if and when completion of the Auditorium Renovation Project, agree to name the Auditorium Room the Rotary Auditorium. CARRIED (With agreed to amendments) 11.

ACCOUNTS Accounts for the Period of: December 10, 2012 to January 10, 2013

Motion #: 21-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the following accounts for the period of December 10, 2012 – January 10, 2013:

Payroll dated between November 26, 2012 to January 6, 2013 in the amount of $1,163,497.06 and;
Cheque Listing in the amount of $949,216.06 CARRIED Motion #: 22-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

BE IT RESOLVED THAT the Treasurer provide Council with a vendor listing reflecting billings during the 2012 budget year. CARRIED 12.

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN a)

Motion by Councillor Inglis

Motion #: 23-13

Moved By: Seconded By:

Councillor Inglis Councillor Jones

WHEREAS the Council of the County of Frontenac at the November 2012 regular meeting granted permission by resolution for Councillor McDougall of the Sustainability Advisory Committee, and Chair Sandiford, and Vice-Chair Hepfner, and Member Ross, all of the same committee, to attend the FCM Sustainability Conference in Windsor, from 13th to 15th February 2013; AND WHEREAS Schedule “A”, Section 1(a) of Bylaw 2010-0011, a Bylaw for reimbursement, clearly states that to be eligible for reimbursement for attendance at conferences by Frontenac County, that Council permission by resolution must be granted to attend such conferences; AND WHEREAS Warden Gutowski has never sought, or been granted permission by Frontenac County Council to attend the FCM Sustainability Conference in Windsor from 13th to 15th February, 2013; Regular Meeting of Council Minutes January 16, 2013

Adoption of Minutes of Meetings Held January 16 and

Page 7 of 14

Page 11 of 265

AgendaItem#6a)

THEREFORE BE IT RESOLVED THAT the CAO of Frontenac County be instructed to bring forward at the February 2013 regular Council meeting, an amendment to Bylaw 2010-0011, governing the attendance at conferences by staff members to 2 for the CAO/Clerk and to 1 for each Department Manager annually, and that any additional conference attendance by CAO/Clerk and staff would require prior permission via resolution by County Council. CARRIED (With agreed to amendments) b)

MOTION FOR RECONSIDERATION

Motion #: 24-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

THAT the Council of the County of Frontenac reconsider the vote taken at the December 29, 2012 County Council meeting related to the Corporate Strategic Plan 2012-2017 prepared by Delta Partners Inc regarding the Mission Statement and Strategic Vision only. CARRIED (A 2/3 Vote of Council Was Received) c)

Motion by Deputy Warden Clayton

Motion #: 25-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

WHEREAS, the Council of the County of Frontenac, at its December 2012 Regular Council Meeting, heard and rejected, from Delta Partners Inc., a Corporate Strategic Plan, which they were contracted to develop, with the cooperation of Council and Staff. AND WHEREAS, while some of the report was indeed excellent, other portions were found to be lacking by Council, and therefore the entire report was rejected. AND WHEREAS, the Mission Statement below was deemed to be excellent: “The County of Frontenac’s mission is the effective, efficient and sustainable delivery of services to citizens” AND WHEREAS, the Strategic Vision below was also deemed to be excellent: “The County of Frontenac is recognized for its unique pristine natural environment and lifestyle choices and commitment to - and promotion of - strong, resilient, diverse, rural communities” THEREFORE BE IT RESOLVED THAT, the Council of the County of Frontenac adopt the Mission Statement, and Strategic Vision, as stated above, and move forward with good governance by a professional and collaborative approach. AND FURTHER THAT, the Mission Statement, and Strategic Vision, be displayed proximately throughout Corporate Headquarters and shared with all stakeholders. CARRIED (With agreed to amendments) Regular Meeting of Council Minutes January 16, 2013

Adoption of Minutes of Meetings Held January 16 and

Page 8 of 14

Page 12 of 265

AgendaItem#6a)

Motion by Deputy Warden Clayton

Motion #: 26-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor Purdon

THAT the Council of the County of Frontenac authorize Deputy Warden Clayton to attend the Sustainability Conference presented by FCM and its GMF group to be held in Windsor Ontario from February 13-15, 2013. CARRIED e)

Motion by Councillor Inglis

Motion #: 27-13

Moved By: Seconded By:

Councillor Inglis Deputy Warden Clayton

THAT the Council of the County of Frontenac authorize one staff Department Head to attend the Sustainability Conference presented by FCM and its GMF group to be held in Windsor Ontario from February 13-15, 2013. CARRIED f)

Motion by Councillor Jones

Motion #: 28-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

WHEREAS the Council of the County of Frontenac, has lost confidence in the Warden and on December 19th passed by a margin of 7-2 a Motion of Non Confidence AND WHEREAS the Warden has advised Council she intends to disregard the Motion of Non Confidence and tradition to remain in the role for the remainder of the current term of Council AND WHEREAS the Warden intends to continue to promote herself as spokesperson for this Council. BE IT RESOLVED Councillor Gutowski’s is not the endorsed spokesperson for the County AND FURTHERMORE any expenses related to out of County travel, conferencing and, accommodation by Councillor Gutowski shall not be reimbursed by the County. LOST 13.

GIVING NOTICE OF MOTION – Nil

OTHER BUSINESS

Councillor Davison expressed concerns that the media is only observing County Council at its regular scheduled meetings and does not see the collaboration between members of Council, including the Warden, outside of Council meetings. As such, he feels that County Council is being reflected unfairly in the press. Regular Meeting of Council Minutes January 16, 2013

Adoption of Minutes of Meetings Held January 16 and

Page 9 of 14

Page 13 of 265

AgendaItem#6a)

14.1. External Boards and Committees a) Kingston Frontenac Library Board Update - Councillor Purdon Councillor Purdon advised that a Strategic Plan Committee was struck in December with a mandate to develop the RFP for the two Libraries. The estimated cost is approximately $30,000 with the County share being 15% of that cost. b) KFL&A Public Health Board Update - Councillor Clayton Councillor Clayton advised that Union negotiations have been complete with a 0% increase. c) RULAC, LSR and Other Updates - Nil d) Algonquin Land Claim Update - Councillor Inglis Councillor Inglis advised that feedback is being obtained from the adjacent property owners around the park and a public meeting is being planned. e) Frontenac County Youth Justice Advisory Committee Update Councillor Davison - Nil f) Housing and Homelessness Committee Update - Councillor McDougall Councillor McDougall provided an overview of the meeting held yesterday in Sydenham and feels that City of Kingston staff is now more aware of the differences between the City of Kingston and the County with respect to the issue of homelessness. g) Rideau Corridor Landscape Steering Committee Update - Councillor Jones Councillor Jones advised that he was unable to attend the last meeting due to illness; however understands that the consultant’s report has now been ratified. 14.2. Advisory Committees of County Council a) Sustainability Advisory Committee – Nil b) Green Energy Task Force Motion #: 29-13

Moved By: Seconded By:

Councillor Doyle Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac accept the Green Energy Task Force meeting minutes dated January 9, 2013. TABLED (Pending confirmation by the GETF) Regular Meeting of Council Minutes January 16, 2013

Adoption of Minutes of Meetings Held January 16 and

Page 10 of 14

Page 14 of 265

AgendaItem#6a)

Motion #: 30-13

Moved By: Seconded By:

Councillor Doyle Councillor Purdon

RESOLVED THAT Council of the County of Frontenac authorize staff to proceed with the submission of a MicroFIT application located at the County Administration/Fairmount Home property. CARRIED Motion #: 31-13

Moved By: Seconded By:

Councillor Doyle Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac authorize staff to submit a sponsorship package for the GreenProfit 2013 Conference to be held in Kingston March 18, 2013 at the $1,000 sponsorship level which includes one (1) complimentary registration; AND FURTHER THAT the Council of the County of Frontenac approve two (2) additional registrations at a cost of $195 per registration prior to March 3, 2013. CARRIED Motion #: 32-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor Purdon

RESOLVED THAT Council of the County of Frontenac authorize staff to issue a Request for Qualification for the development of a concept plan for a Community Energy Plan for the Frontenacs. DEFERRED TO THE FEBRUARY COUNTY COUNCIL MEETING (See motion to Defer below) Motion #: 33-13

Moved By: Seconded By:

Councillor Doyle Councillor Jones

BE IT RESOLVED THAT the recommendation by the Green Energy Task Force authorizing staff to issue a Request for Qualifications for the development of a concept plan for a Community Energy Plan for the Frontenacs be deferred to the February meeting for further information from the GETF. CARRIED Motion #: 34-13

Moved By: Seconded By:

Councillor Doyle Councillor Purdon

THAT the July 2, 2013 Green Energy Task Force meeting be cancelled and that a meeting be held February 13, 2013. CARRIED c) 150th Anniversary of County Advisory Committee – Nil d) Trails Advisory Committee – Nil

Regular Meeting of Council Minutes January 16, 2013

Adoption of Minutes of Meetings Held January 16 and

Page 11 of 14

Page 15 of 265

AgendaItem#6a)

e) Accessibility Advisory Committee – Nil f) Finance Committee Motion #: 35-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac accept the Finance Committee meeting minutes dated January 7 & 8, 2013. CARRIED Motion #: 36-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

RESOLVED THAT Council for the County of Frontenac authorize the implementation of the NonUnion Salary Adjustment Policy that directs:

Annual adjustments to non-union rates will be set in accordance with the annual Ontario Consumer Price Index for October of each year based on the annual CPI rate.
If the Index falls below two (2) percent, the higher of the three (3) County collective agreements wage increases should be applied to the non-union wage schedules to reflect a wage increase and maintain a margin between the unionized and non-unionized bands to curtail compression.
Further, a review of the average increases of the four (4) Frontenac Townships, authorized at the time of the County budget will be brought forward for Council’s review to ensure a fair rate is applied.
Should the Index exceed three (3) percent, Council direction shall be sought prior to any adjustments being made.
All adjustments will be effective January 1st of each year. AND FURTHER THAT Council authorize a 2% non-union increase for 2013. CARRIED Motion #: 38-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

RESOLVED THAT the CAO be directed to bring to the March 11, 2013 Finance Advisory Committee a Terms of Reference for the services of a consultant to complete an appropriate Organizational Study. CARRIED Regular Meeting of Council Minutes January 16, 2013

Adoption of Minutes of Meetings Held January 16 and

Page 12 of 14

Page 16 of 265

AgendaItem#6a)

Motion #: 39-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

THAT the Special Council Budget meeting scheduled for Wednesday, January 16, 2013 at 12:00 p.m. noon be postponed to Thursday, January 17, 2013 at 9:00 a.m. to allow the Finance Advisory Committee to hold a special meeting on Wednesday January 16, 2013 at 12:00 p.m. noon to finish its budget deliberations. CARRIED 14.3. Other Updates – Nil 15.

PUBLIC QUESTION PERIOD – Nil

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW

Motion #: 40-13

Moved By: Seconded By:

Councillor McDougall Councillor Inglis

RESOLVED THAT leave be given the mover to introduce the following by-laws that have been circulated to all members of County Council and that these by-laws be read a first and second time:

By-Law No. 2013-0001 - Amendments to tangible capital assets (land ambulance useful life adjustment); and
By-Law No. 2013-0002 - Confirmation of Proceedings. CARRIED Motion #: 41-13

Moved By: Seconded By:

Councillor Inglis Councillor McDougall

RESOLVED THAT the following by-laws be read a third time, signed, sealed and finally passed:

By-Law No. 2013-0001 - Amendments to Tangible Capital Assets (land ambulance useful life adjustment); and
By-Law No. 2013-0002 - Confirmation of Proceedings. CARRIED

ADJOURNMENT

Motion #: 42-13

Moved By: Seconded By:

Councillor McDougall Councillor Inglis

RESOLVED THAT the meeting hereby adjourn at 1:02 p.m. CARRIED

Janet Gutowski, Warden Regular Meeting of Council Minutes January 16, 2013

Adoption of Minutes of Meetings Held January 16 and

Page 13 of 14

Page 17 of 265

AgendaItem#6a)

K. Elizabeth Savill, Clerk

Regular Meeting of Council Minutes January 16, 2013

Adoption of Minutes of Meetings Held January 16 and

Page 14 of 14

Page 18 of 265

AgendaItem#6a)

MINUTES OF O THE SPE ECIAL MEET TING OF CO OUNCIL Janu uary 17, 2013 A Specia al meeting off the Council of the County of Fronte enac was he eld in the Fro ontenac Roo om of the Coun nty Administtrative Office e, 2069 Batttersea Road, Glenburn nie, on Wednesday, Jan nuary 17, 2013 3 at 9:00 a.m m. PRESEN NT:

REGRET TS: ALSO PR RESENT:

Warden n Janet Gu utowski, Dep puty Warde en Bud Cla ayton, Counc cillors Gary Davison, D De enis Doyle, David Jone es, John Pu urdon and John McDoug gall Councillor John Inglis County y: Liz Savill, CAO/Clerk; Marian Van nBruinessen, Treasurer; Paul Charbonneau, Dire ector of Eme ergency & Transportatio on Services; Julie Shillingtton, Adminis strator of Fairmount; Anne Marie Yo oung, Manag ger of Econom mic Sustaina ability; Jann nette Amini, Deputy Clerk; C Ange elique Tamblyn, Executive e Assistant Media: Jeff Green, The Fronten nac News

C CALL TO OR RDER

A ADOPTION OF O THE AGENDA

Motion #: 43-13

Moved By y: Seconded d By:

ouncillor Purd don Co Co ouncillor McD Dougall

RESOLV VED THAT the agenda for f the Janu uary 17, 201 13 Special meeting m of th he Council of o the County of o Frontenac c be adopted d as circulate ed. CARR RIED 3.

D DISCLOSUR RES OF PEC CUNIARY IN NTEREST AN ND GENERA AL NATURE E THEREOF F

The Warrden instruc cted the Clerk to record d that in acc cordance with w the Mun nicipal Conflict of Interest Act, A no disclo osures of pe ecuniary inte erest or the general g natu ure thereof were w declared. 4.

C CLOSED ME EETING

Motion #: 44-13

Moved By y: Seconded d By:

Co ouncillor McD Dougall Co ouncillor Purd don

RESOLV VED THAT the Council of the Cou unty of Fron ntenac ente er into a clo osed meetin ng as authorize ed under Section 239 (2) of the Mun nicipal Act to consider: (d) Labou ur Relations or Employe ee Negotiatio ons CARR RIED Special Me eeting of Counc cil Minutes January 17 7, 2013

Adoption of Minutes of Meetings Held January 16 and

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AgendaItem#6a)

Motion #: 45-13

Moved By: Seconded By:

Councillor Purdon Councillor McDougall

RESOLVED THAT County Council rise from the closed meeting; and FURTHER THAT the direction provided within the closed meeting be confirmed. CARRIED 5.

REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER a)

2013-018 Financial Services – 2013 Budget Report to Council Report of the Finance Advisory Committee to Council

Motion #: 46-12

Moved By: Seconded By:

Deputy Warden Clayton Councillor Purdon

2013-003 Financial Services – 2013 Preliminary Budget RESOLVED THAT the Finance Committee of the County of Frontenac accept this Financial Services – 2013 Budget Presentation report for discussion; AND FURTHER that the Finance Committee confirm its list of comments and observations concerning the 2013 Budget Presentation as follows: 1.

Governance THAT the expense line for Salaries be increased by $3,500; and THAT $3,000 be added to the Professional, Contracted Service, Insurance which was removed from the Sustainability – Economic Development – Planning budget for Rural Youth Day; and THAT a transfer of $3,000 from the Federal Gas Tax Reserve Fund be included.

Sustainability – Economic Development – Planning THAT the Public Relations allocation be reduced from $4,050 to $1,000; and THAT the contributions being made to the North Frontenac and Frontenac Islands Ecotourism in the amount of $70,922 be taken from the Economic Development Projects allocation reducing the Economic Development Projects allocation from $100,000 to $29,078, and THAT the allocation for Rural Youth Day be transferred to the Sustainability Advisory Committee budget; and

Special Meeting of Council Minutes January 17, 2013

Adoption of Minutes of Meetings Held January 16 and

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AgendaItem#6a)

THAT the County of Frontenac provide $20,000 over 2 years to the Land O’Lakes Tourism Association projects and that Lennox and Addington County be encouraged to match this allocation and that the County’s share of this project in 2013, $10,000, be transferred from the Strategic Projects reserve. The allocation of $50,000 for Signage Implementation was not supported by the Finance Committee and was lost on a tie vote 3.

Corporate THAT the Transfer from Reserves be increased $80,000 to permit a cost of up to $125,000 for the Administrative Organization Review; and THAT Council support the additional staffing compliments of one (1) Finance Clerk, and 0.5 Human Resource positions as contract positions. The Committee made no recommendation with respect to the additional staffing compliment of one (1) Committee Support person.

Transfers to Others THAT Council direct staff to further investigate the request by Land O’Lakes Community Services for funding in the amount of $5,000 as requested at the December 19, 2012 Council meeting; and THAT staff be directed to contact Frontenac Transportation that no funding was requested for 2013.

Fairmount Home THAT Council support Option #1 of the strategies to mitigate the impact of the operations on the levy, that being: Option #1 Eliminate maintenance flex hours ($20,000) and reduce sick leave coverage. Reduction in the maintenance flex hours does not require lay-off of staff and we could continue the practice of not replacing the first two PSW sick calls on the day shift with an option to expand the not replacing into other areas of the home. Levy Impact: - $36,794 Implications: This would also allow us the time to work with the union during collective bargaining, which commences January 9, to negotiate a wage rate that could allow the home to continue operations without the lay-off of staff. To lay-off staff before collective bargaining will eliminate any leverage we may have to negotiate an acceptable wage rate. Should these efforts prove not to be successful, management would bring back a report to Council in June, 2013 with further recommendations.

Special Meeting of Council Minutes January 17, 2013

Adoption of Minutes of Meetings Held January 16 and

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AgendaItem#6a)

THAT $17,802 be utilized from the Fairmount Home Working Fund Reserve to offset the net capital expense. 6.

Capital THAT a further $48,586 be brought forward from the Working Fund Reserve Fund to offset the County’s contribution to capital in 2013. CARRIED AS AMENDED (See motions to Amend below)

Motion #: 47-12

Moved By: Seconded By:

Councillor Davison Councillor Doyle

BE IT RESOLVED THAT staff be directed to provide the maintenance records of all vehicles over the last 6 years. CARRIED Motion #: 48-12

Moved By: Seconded By:

Councillor McDougall Councillor Doyle

BE IT RESOLVED THAT the $50,000 for Signage Implementation be removed from the 2013 Budget. CARRIED Motion #: 49-12

Moved By: Seconded By:

Councillor Doyle Councillor Davison

BE IT RESOLVED THAT the Green Energy Task Force Advisory Committee be disbanded effective immediately; AND FURTHER THAT the 2013 budget be reduced accordingly. CARRIED Motion #: 50-12

Moved By: Seconded By:

Councillor Davison Councillor Doyle

BE IT RESOLVED THAT the Sustainability Advisory Committee be disbanded immediately; AND FURTHER THAT the 2013 budget be reduced accordingly. WITHDRAWN Motion #: 51-12

Moved By:

Councillor Doyle

BE IT RESOLVED THAT the request for a Finance Clerk contract position in the 2013 budget be denied. The motion did not receive a seconder and was not considered.

Special Meeting of Council Minutes January 17, 2013

Adoption of Minutes of Meetings Held January 16 and

Page 4 of 6

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AgendaItem#6a)

Motion #: 52-12

Moved By: Seconded By:

Councillor Davison Councillor Doyle

BE IT RESOLVED THAT the staffing compliment of the Committee Support position noted in the 2013 budget be denied. CARRIED Motion #: 53-12

Moved By: Seconded By:

Councillor Davison Councillor McDougall

BE IT RESOLVED THAT staff be authorized to implement the strategies as outlined in the 2013 budget to reduce sick time replacement hours by 5000 hours as noted in the Frontenac Paramedic Services budget. CARRIED b)

2013 Draft Budget

Due to a lack of time, further 2013 budget deliberations will continue at a later date. c)

2013-019 2013 Budget Mitigation Strategies and Implications

This report was not considered due to a lack of time. 6.

OTHER BUSINESS

Advisory Committees of County Council •

Finance Advisory Committee Meeting Minutes - January 7 & 8, 2013

The minutes of the January 7th and 8th Finance Advisory Committee meetings were received at the January 16th regular County Council meeting and were provided for information only. 8.

PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW

Motion #: 54-13

Moved By: Seconded By:

Councillor Davison Councillor McDougall

RESOLVED THAT leave be given the mover to introduce the following by-laws that have been circulated to all members of County Council and that these by-laws be read a first and second time:

By-law No. 2013-0003 - Confirmation Proceedings CARRIED Motion #: 55-13

Moved By: Seconded By:

Special Meeting of Council Minutes January 17, 2013

Adoption of Minutes of Meetings Held January 16 and

Councillor McDougall Councillor Davison Page 5 of 6

Page 23 of 265

AgendaItem#6a)

RESOLVED THAT the following by-laws be read a third time, signed, sealed and finally passed:

By-law No. 2013-0003 - Confirmation Proceedings CARRIED

ADJOURNMENT

Motion #: 56-13

Moved By: Seconded By:

Councillor Davison Councillor McDougall

RESOLVED THAT the meeting hereby adjourn at 1:06 p.m. CARRIED

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

Special Meeting of Council Minutes January 17, 2013

Adoption of Minutes of Meetings Held January 16 and

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AgendaItem#8a)

Report 2013-026 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Angelique Tamblyn Executive Assistant

Date Prepared:

February 13, 2013

Date of Meeting:

February 20, 2013

Re:

Administrative Services – Communications of Interest to Council

Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Administrative Services – Communications of Interest to Council report for information; AND FURTHER THAT the following communications of interest to Council listed under the headings A, B, and C be received and filed.

Background The following correspondence has been received that may be of interest to members of Council. Copies can be made available upon request.

Comment A

Ministries, Other Municipalities, etc:

Ontario Ministry of the Environment, February 12, 2013 - The Ministry will be offering both the Property Entry Training Course & the Risk Management Official/ Risk Management Inspector Training Course (under the Clean Water Act), 5 day course. March 4-8, 2013 in Toronto. Register online http://www.infinitygroup.ca/register Registration will close on Friday, February 22, 2013. Spaces are limited.
Ontario Newsroom, February 7, 2013 - News Release from Premier Dalton McGuinty re: Dwight Duncan. Dwight reformed Ontario’s tax system, arguing credibly and

Administrative Report Administrative Services - Communications of Interest to Council February 20, 2013

2013-026 Communications Report

Page 1 of 5

Page 25 of 265

AgendaItem#8a)

persuasively that Ontario could compete better by harmonizing sales taxes with the federal government, as over 140 countries were already doing. http://news.ontario.ca/opo/en/2013/02/premiers-statement-on-dwight-duncan.html 3. Ontario Ministry of Consumer Services, February 7, 2013 - Correspondence from Ontario Municipal Board relating to the Ontario Underground Infrastructure Notification System Act, 2012 (formerly the Ontario One Call to Dig Act, 2011). The Act mandates that Ontario One Call (ON1Call) serves as the single point-of-contact for all underground utility locate requests in Ontario. The goal of this consultation with stakeholders is to solicit feedback on proposed approaches to key implementation issues. Municipalities and local services boards should contact ON1Call to determine if they will be deemed members under the Act at 519-780-4383 or email twaugh@on1call.com Public meetings are scheduled from February 18 to March 15, 2013 with stakeholders from the underground infrastructure and damage-prevention sectors. Comments are requested by March 25, 2013. 4. Environment and Land Tribunals Ontario, January 30, 2013 - Correspondence from Ontario Municipal Board regarding the withdrawal of all appeals for the Kennebec Lake subdivision. 5. Government of Canada, January 29, 2013 - Correspondence from The Honourable Diane Finley, Minister of Human Resources and Skills Development re: Nominations are now being accepted for the Prime Minister’s Volunteer Awards. Call for nominations open between December 20, 2012 and March 1, 2013. Visit www.pm.gc.ca/awards or 1-877-825-0434. 6. Ministry of Community and Social Services, January 28, 2013 - On January 1, 2013, the Integrated Accessibility Standards Regulation (Ontario Regulation 191/11) was amended to include accessibility requirements for the Design of Public Spaces (Accessibility Standards for the Built Environment). Beginning in 2015, public and private sector organizations will have to meet accessibility requirements when constructing and maintaining new or redeveloped elements of public spaces including: • • • • • •

Recreational trails and beach access routes Outdoor eating areas for public use Outdoor play spaces (such as playgrounds) Exterior paths of travel (such as walkways across parks or between buildings) Accessible on- and off-street parking Service counters and waiting areas

Organizations are not required to make changes to their public spaces. The standard only applies when organizations build new or make major changes to existing elements of public spaces. The new requirements can be accessed on e-laws by following this link: www.e-laws.gov.on.ca/html/regs/english/elaws_regs_110191_e.htm

Administrative Report Administrative Services - Communications of Interest to Council February 20, 2013

2013-026 Communications Report

Page 2 of 5

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AgendaItem#8a)

Township of North Frontenac, January 28, 2013 – Council resolution re: Request for Support for County to Provide Federal Gas Tax to Lower Tier Municipalities.
Ministry of Community and Social Services, January 14, 2013 - They are pleased to launch the 2013-14 EnAbling Change Program. Applications are made through Grants Ontario. For complete details about the program, visit: www.mcss.gov.on.ca/en/mcss/programs/accessibility/partnerships/EnablingChange/inde x.aspx
Ministry of Community and Social Services, October 31, 2012 - The Ontario Government is looking for individuals who want to play a leadership role in improving accessibility for people with disabilities and help organizations meet the requirements of the Accessibility for Ontarians with Disabilities Act (AODA) and accessibility standards. Individuals are encouraged to apply for membership on the Accessibility Standards Advisory Council through the Public Appointments Secretariat website. Members of the Council will be cross-appointed to the standards development committee responsible for reviewing the Customer Service Standard. For more information about the AODA visit ontario.ca/AccessON or to apply to the Council, visit the Public Appointments Secretariat website Other Correspondence:
Program and Community Liaison Information Centre, February 13, 2013 - The schedule has now been set for public information sessions on the Algonquin land claim negotiations. • • • • •

Ottawa: Wednesday, March 6, 2013, 3:00 – 8:00 p.m., at Tudor Hall Perth: Thursday, March 7, 2013, 3:00 – 8:00 p.m., at Perth Lions’ Hall Kingston: Friday, March 8, 2013, 3:00 – 8:00 p.m., at TraveLodge Hotel LaSalle Pembroke: Thursday, March 14, 2013, 3:00 – 8:00 p.m., at Best Western Pembroke Inn & Conference Centre Bancroft: Friday, March 15, 2013, 3:00 – 8:00 p.m., at Faraday Community Centre

These information sessions are one initiative among many with respect to the Algonquin land claim negotiations. The Preliminary Draft Agreement-in-Principle is available online at www.Ontario.ca/algonquinlandclaim. Printed copies of the materials can also be requested through the Ontario Information Centre by e-mailing alcinfo@ontario.ca or call 613-732-8081, toll-free 1-855-690-7070. 2. MEPCO AMO, January 29, 2013 - Correspondence from Doug Reycraft (Chair) re: OMERS. Ontario municipalities, as the largest employer group in the OMERS Pension Plan, have the largest stake in its future sustainability. Almost half of the plan’s members work for the 380 municipal employer plan sponsors and consequently, it is critical that municipal employer interests are developed and understood within the OMERS governance system. Their strongest asset is the four AMO appointed representatives. 2 sit on the OMERS Sponsors Corporation (SC) and 2 sit on the OMERS Administration Corporation (AC). The Municipal Employer Pension Centre of Ontario (MEPCO) was created by AMO to help these representatives have the strategic and technical tools they Administrative Report Administrative Services - Communications of Interest to Council February 20, 2013

2013-026 Communications Report

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AgendaItem#8a)

need to advance municipal interests. Municipal sector support for MEPCO makes this work possible. If you have questions, contact Pat Vanini, President, MEPCO 416-9719856 ext. 316 or Bruce McLeod (416- 971-9856 ext. 350, bmcleod@amo.on.ca 3. Leora Berman, January 24, 2013 - The Land Between series will air on TVOntario, March 26, April 2 and April 9 at 7:00 p.m. and repeat on each Saturday at 4:00 p.m. The three-part documentary explores the newly recognized area in Ontario that many people are calling The Land Between and is narrated by R.H. Thomson. It uses aerial and timelapse videography, inematic historical re-enactments, animation, an original musical score, and hundreds of rare historical photographs and films to introduce the area and the ever-changing story of how humans have interacted with this region throughout time. http://www.visualheritage.ca/thelandbetween/ 4. Office of R. Hillier, January 17, 2013 – re Notice of Public Meetings, Algonquin Land Claim Proposal. MPP Randy Hillier (Lanark-Frontenac-Lennox and Addington) is hosting two public information sessions regarding the recently published Agreement in Principle (AIP) for the Algonquin Land Claim AMO Member Communications:

News Releases • Ontario PC Caucus Releases Welfare to Work White Paper - Ontario Progressive Conservative Caucus Releases “Paths to Prosperity: Welfare to Work” on Social Assistance Transformation (January 18, 2013) • Social Assistance Reform Must Protect Property Taxpayers - The Association of Municipalities of Ontario (AMO) is reviewing the Ontario PC White Paper issued today on social assistance reform (January 17, 2013) • Municipal Implications of Living Longer, Living Well (January 10, 2013)
AMO Breaking News & Policy News: • AMO Calls for a More Efficient Accountable and Transparent Interest Arbitration System (February 14, 2013) http://www.amo.on.ca/WCM/amo/AMO_Content/News_Releases/2013/MunicipalChe cklistforAccountableInterestArbitration.aspx
Watch Files http://www.amo.on.ca/WCM/AMO/AMO_/About/Watch_File.aspx • January 17, 24, 31, 2013 • February 7, 2013 FCM Communications:
News Releases • FCM announces 2013 International Awards of Excellence recipients in celebration of International Development Week (February 8, 2013)

Administrative Report Administrative Services - Communications of Interest to Council February 20, 2013

2013-026 Communications Report

Page 4 of 5

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AgendaItem#8a)

• Official Opening of FCM Sustainability Conference Trade Show and Photo-Op: Inaugural Lap of the First-Ever Inside Test Track with a Zero Emissions Vehicle (February 7, 2013) • Statement by FCM president to welcome Canada West Foundation report on public infrastructure investment (February 6, 2013) • New federal long-term infrastructure plan must provide predictable funding to Saskatchewan municipalities says FCM president (February 4, 2013) • Green municipal leaders to converge at FCM conference in Windsor–Essex on economic, environmental sustainability (January 30, 2013) • Municipal leaders looking for Canadians to join “#cutmycommute” campaign (January 22, 2013) • Federal summit on policing positive first step says FCM (January 17, 2013) 2. PCP News • Catch the wave to a green future at the 2013 SCC (January 23, 2013) • Climate adaptation options webinar series offered by SSG (January 15, 2013) • Markham’s Solar Photovoltaic System (January 3, 2013) B

Eastern Ontario Wardens’ Caucus (EOWC) Meeting Minutes/News Releases:

News Releases • January 14, 2013 - EOWC elects new Chair and Vice-Chair, sets 2013 priorities The Eastern Ontario Wardens’ Caucus Inc. has elected Rick Phillips, Warden of Hastings County as its new Chair for the coming year. Ron Holman, Warden of the United Counties of Leeds and Grenville was elected Vice-Chair.

Agency/Board Minutes:

Kingston Frontenac Public Library Board Minutes • Minutes of December 12, 2012
Kingston Frontenac Housing Corporation Board Minutes • Minutes of November 26, 2012

The following items of correspondence require action: Nil

County of Frontenac Outgoing Communications:

News Releases • January 14, 2013 - EOWC elects new Chair and Vice-Chair, sets 2013 priorities • January 31, 2013 - Frontenac County Paramedics Recognized for Service
E-Newsletters January edition of Frontenac County Bytes (attached)

Administrative Report Administrative Services - Communications of Interest to Council February 20, 2013

2013-026 Communications Report

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AgendaItem#8b)

a) Kingston Frontenac Housing Corporation Meeting

Page 30 of 265

AgendaItem#8b)

a) Kingston Frontenac Housing Corporation Meeting

Page 31 of 265

AgendaItem#8c) January Newsletter

Page 1 of 1

Frontenac County Bytes Keeping you updated on Frontenac County’s 987,581 acres. January 2013 - Issue XIII

A monthly newsletter from Frontenac County providing information and stimulating conversation on actions and activities in and around the County.

County residents concerned about rural homelessness On Tuesday, January 15th approximately 45 people attended a meeting at the Grace Centre in Sydenham to offer insights on homelessness in the County of Frontenac. Participants’ personal stories highlighted some common concerns: rural and urban homelessness are different and this must be reflected in the plan widespread awareness and acknowledgement of homelessness in the County is required an unavailability of government funding will force innovative solutions more support is needed for the community resources already in place our area needs better supports for adults with developmental disabilities rural solutions must consider and address transportation hurdles prevention will be a key aspect of any long-term solutions

As the Consolidated Service Manager for Kingston and the County, the City is developing a tenyear plan to end homelessness in our region. With public consultation now complete, the consultants, OrgCode Consulting, will draft the plan and present to City and County Council in April.

FPS paramedics recognized In January, Frontenac Paramedic Services recognized its paramedics for outstanding service accomplishments in 2012. This year, 22 FPS paramedics were acknowledged for saving nine lives during emergency response calls.

2013 budget deliberations underway

Sign Up for Newsletter Reply to Newsletter Forward Newsletter www.FrontenacCounty.ca www.DirectionsforOurFuture.ca www.FrontenacMaps.ca Council Agendas & Minutes

Upcoming Events North Frontenac Snow Road Snowmobile Club Snowmobile Run February 9 - $25 gets breakfast, dinner & poker hand Central Frontenac Heritage Fest February 15, 16, 17 Sharbot Lake (multiple locations) South Frontenac Family Day Celebrations February 18, 10am - 2pm Frontenac Community Arena Frontenac Islands Wolfe Island Chilli Fest February 23 Community Centre Grounds

The County’s newly created Finance Committee has met a number of times leading up to County Council’s deliberation of the 2013 budget. Council met on Thursday, January 17th for a special meeting to discuss budget. Deliberations will continue at the February meeting of County Council.

Chief of Paramedic Services elected to national board Paul Charbonneau, Chief of Frontenac Paramedic Services has been elected to the position of President-Elect of the Paramedic Chiefs of Canada. When the position recently became vacant, Chief Charbonneau was elected by his peers on an interim basis and has received Council support to remain in the position until June 2013, when an annual election will take place at the organization’s Annual General Meeting.

County Trivia: Did you know? “In 1947 the Sydenham Women’s Institute and the Sydenham Board of Trade took an option to buy ‘Lakes Point’ on Sydenham Lake. It was a popular picnic place and these far-seeing folk realized that public access to the lake would soon be a thing of the past. The women enlisted the community with money raising projects such as bake sales, dinners, etc, so that ‘The Point’ was paid for by 1955.”

from County of a Thousand Lakes: The History of the County of Frontenac, 1673 - 1973 Forward email

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b) January Frontenac County Bytes

1/24/2013

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AgendaItem#8d)

MINUTES Regular Meeting #2012-10 Kingston Frontenac Public Library Board December 12, 2012 - 5:00 PM Delahaye Room, Central Library

Present: Barbara Aitken, Paige Cousineau, Patricia Enright (Chief Librarian/CEO), Ralph Gatfield, Councillor Jim Neill, Floyd Patterson, Claudette Richardson (Chair), Monica Stewart Staff Present: Doug Brown (Director, Facilities & Projects), Mary Glenn (Recording Secretary), Barbara Love (Director, Branch Operations), Lester Webb, (Director, Outreach and Technology) Regrets: Wilma Kenny, Erik Knutsen, Councillor John Purdon

CALL TO ORDER Ms. Richardson called the meeting to order at 4:00 PM.
ADOPTION OF THE AGENDA The agenda was accepted as distributed.
DECLARATIONS OF CONFLICT OF INTEREST There were no declarations of conflict of interest.
ACCEPTANCE OF MINUTES 4.1 Kingston Frontenac Public Library Meeting #2012-09 held November 28, 2012 2012- 52 PATTERSON – COUSINEAU That the minutes of Regular Meeting #2012-09 of the Kingston Frontenac Public Library Board held November 28, 2012 be approved as circulated. CARRIED CONSENT AGENDA It was requested that item 6.1 and 6.2 be removed from the consent agenda for further discussion.
INFORMATION ITEMS 5.1 Correspondence / Information Received and Sent 5.1.1 From the Ministry of Citizen and Immigration, a letter dated November 2012 to invite KFPL to participate in the 2013 Volunteer Service Awards program. Received since distribution of the agenda: 5.1.2 An email from the City of Kingston received on December 12, 2012 to inform us that Somnath Sinha has been appointed to the library board.
MONITORING REPORTS 6.1 Communication and Counsel 6.1.1 Chief Librarian’s Report (attached) There was a question regarding the merging of four investment funds under the Ministry of Culture and whether there would be an implication for our system. Ms. Enright explained that we have had success applying for grants under the program which used to be called LSDF (Library Strategic Development Fund) for projects such as the multi-cultural grant, and the gaming grant. Although there would not be a direct impact the grant applications process will now be more competitive.

c) KFL&A Board Meeting Minutes - December 12, 2012

Page 33 of 265

AgendaItem#8d)

Minutes of Regular Meeting #2012-10 held December 12, 2012 Kingston Frontenac Public Library Board

Page 2

6.2 Ends Report / 6.3 Celebrate Year End Successes A board member asked if the board could be provided with more detailed information with regards to programming in rural branches. Ms. Enright reported that in terms of programming at rural branches we have provided various programs, both children’s and adults, and have generally had poor attendance. The Summer Reading Club is one program that is run throughout the entire system. As part of the Strategic Plan we will be looking at community consultation to find out the type of programs people are interested in attending. 7. Motion to Accept Consent Agenda 2012-53 PATTERSON – COUSINEAU To accept the Consent Agenda, thereby accepting the materials on the consent agenda. CARRIED ACTION AGENDA 8. Business Arising from the Minutes There was no business arising from the minutes. 9. Action Items 9.1 Performance Review of the Chief Librarian / Chief Executive Officer 2012-54

AITKEN - NEILL

That the Board go In Camera to discuss a personnel issue. (5:20 PM) CARRIED 2012-55

NEILL - AITKEN

That the Board rise from In Camera. (5:35 PM) CARRIED 9.2 Strategic Planning A committee comprising four board members (Ms. Richardson, Councillor Neill, Mr. Knutsen and Ms. Cousineau) was struck to look at the RFP for a consultant to develop a strategic plan, and to bring a recommendation to the Board in January. OTHER BUSINESS 10. 2013 and 2014 Annual Work Plan Updated work plans were distributed and have been posted to the board portal. 11. Kingston Frontenacs (City of Kingston Corporate Box) - Friday, January 11, 2013 Tickets to the game were made available to board members. 12. NEXT MEETING DATE AND ADJOURNMENT The next regular Board Meeting will be held at 4:00 PM, Wednesday, January 23, 2013, in the Delahaye Room, Central Library. There being no further business, the meeting was adjourned at 5:45 PM.

Claudette Richardson, Chair

c) KFL&A Board Meeting Minutes - December 12, 2012

Mary Glenn, Recording Secretary

Page 34 of 265

AgendaItem# 101011012a)

Report 2013-032 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner

Date prepared:

February 8, 2013

Date of meeting:

February 20, 2013

Re:

Sustainability – Summary of Applications for Plans of Subdivisions and Condominiums

Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Summary of Applications for Plans of Subdivisions and Condominiums for information only.

Background The County of Frontenac is responsible for granting subdivision and condominium approvals. This report will provide Council with a summary of the current planning application activity in process.

Comment The County requires mandatory pre-consultation prior to applications being submitted. The preconsultation process follows two steps: (i) Pre-consultation meeting with the proponent, the Township and County to review the proposal, the County application process and the requirements for a complete application. (ii) On-site pre-consultation meeting between the County’s hydrogeologist/engineer and the proponent’s hydrogeologist/engineer to review the requirements of the hydrogeological study. Administrative Report Sustainability – Summary of Applications for Plans of Subdivisions and Condominiums February 20, 2013

a) 2013-032 Summary of Applications for

Page 1 of 4

Page 35 of 265

AgendaItem# 101011012a) Once a formal application is made and the application is deemed “complete” (i.e. all of the studies identified in pre-consultation have been submitted), it is circulated to the Township, Conservation Authority, and other agencies such as Bell Canada and Hydro One for comment. These agencies give advice to the County on technical issues and provide conditions of draft approval should the development be approved by County Council. A public meeting is held in front of Township Council where the applicant and interested members of the public have an opportunity to present their comments. A member of the public may also make a written submission at any time prior to the decision by County Council. Throughout the process an applicant will typically revise their plans and supporting studies in response to agency and public comments. Planning staff at the County prepare a report to County Council recommending approval or refusal of the draft plan of subdivision or condominium. The decision on whether to approve or refuse a proposed development is made by County Council, and this decision is appealable to the Ontario Municipal Board. A recommendation for draft approval includes a list of conditions provided by the County, Township, and other agencies that the applicant must fulfill in order to receive final approval. Once the applicant fulfills the conditions and the development receives Final Approval from County Council, the lots may be registered and sold. The following chart lists plans of subdivision and plans of condominium that are currently part of the County’s approvals process. A location map of the applications is attached in Appendix A. County of Frontenac Plan of Subdivision/Condominium Applications

APPLICATION

NUMBER OF UNITS/LOTS

DEVELOPMENT STATUS

Township of South Frontenac Cranberry Cove Condominium

13 units

Circulation commenced, awaiting receipt of agency comments. Public meeting expected in Spring 2013.

Collins Lake Subdivision

10 lots

Draft approved May 2011. Developer has been working on fulfilling conditions.

Wilfield Estates Subdivision

24 lots

Pre-consultation November 2011.

Inverary Business Park Subdivision

6 blocks for Business Park

Draft approved May 2010. Draft approval will lapse May 19, 2013. (Note: See also Willowbrook Estates Subdivision)

Willowbrook Estates Subdivision

16 lots, 3 blocks

Proposed to replace Inverary Business Park subdivision. Pre-consultation May 2012. Incomplete application submitted July 2012. Hydrogeological pre-consultation September 2012.

Sands Road Subdivision

16 lots

Public meeting December 2012. Revised plans expected Winter 2013.

Zanet Subdivision

11 lots

Pre-consultation meeting held in December 2009. Hydrogeological pre-consultation October 2012.

Administrative Report Sustainability – Summary of Applications for Plans of Subdivisions and Condominiums February 20, 2013

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AgendaItem# 101011012a) Sunbury Subdivision

24 lots and 1 block

Pre-consultation meeting held January 2011.

Hartington Subdivision

50 lots

Pre-consultation January 2013. Submission expected Spring/Summer 2013

Township of Central Frontenac 14 lots and 1 block; Bridgen’s Island 10 lots developed; Subdivision 4 lots vacant for more than 10 years Kennebec Lake Subdivision

24 lots and 5 blocks

Official Plan Amendment approved by OMB August 2012. Zoning approved by Township. Anticipated submission of updated plan of subdivision in Winter 2013. Approved by County Council in September 2012. Appealed to the OMB October 2012. Appeal withdrawn January 2013. Draft approval in effect January 29, 2013.

Township of North Frontenac Ardoch Lake Condominium

45 lots and 6 blocks

Application being revised due to issues with phosphorous budget report. Public meeting anticipated Spring 2013.

Financial Implications The County’s Fees for Services By-law No. 2010-0019 includes the following fees for subdivision and condominium applications in its Schedule B: Tariff of Fees for Land Use Planning Subdivisions/Condominiums Initial Application Fee: For any proposed plan of subdivision submitted to the County of Frontenac for approval: Up to 20 developable lots/blocks/units ……………………………………. $2,600 21 to 50 developable lots/blocks/units ……………………………………. $4,000 More than 50 developable lots/blocks/units ……………………………… $6,000 Refund: Sixty per cent (60%) of the Initial Application Fee shall be returned if an application is rejected by the County of Frontenac as being deemed incomplete or is withdrawn prior to circulation. Major Plan Revision (re‐circulation) …………………………………………… $1,000 Minor Revision or Emergency Extension ……………………………………… $ 400 For minor revisions to the draft plan and/or draft conditions, which do not require major re‐circulation and for each three (3) month emergency extension to draft approval. Draft Approval Extension For each one (1) year extension of draft approval beyond the usual three (3) years draft approval ………………………….………………………$ 600 Administrative Report Sustainability – Summary of Applications for Plans of Subdivisions and Condominiums February 20, 2013

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AgendaItem# 101011012a) Final Plans for Registration ………………………………………………………

$ 600

Condominiums Exemption Application Fee …………………………………………………….………………$1,000 For any plan of condominium submitted to the County of Frontenac for exemption under The Condominium Act. Part Lot Control Final Approval ……………………………………………………………………. $ 300 Payable prior to the by‐law being given final approval by the Council of the County of Frontenac. Other Charges The applicant shall provide the County of Frontenac, upon request, a deposit against which the County may, from time to time, charge any professional fees and expenses incurred related to peer review. If such fees and expenses exceed the deposit, the Applicant shall pay the difference upon being billed by the County with interest at a rate of 1.25% per month on accounts overdue more than thirty (30) days.

Sustainability Implications The existing subdivision application process in place at the County is efficient and promotes timely and thorough review of development applications. As a result, it is expected that many applications dealt with by County Council – once determined to be ‘good planning’ – can be approved promptly and new construction can take place. The application process promotes both good land use planning and the economic development pillar of Directions for Our Future.

Organizations, Departments and Individuals Consulted and/or Affected Deputy Clerk Townships of Frontenac

Administrative Report Sustainability – Summary of Applications for Plans of Subdivisions and Condominiums February 20, 2013

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AgendaItem# 101011012a) APPENDIX A: DEVELOPMENT APPLICATIONS JAN 2013

± TT O OW WN NS SH H II P P O O FF N NO OR R TT H H FF R RO ON N TT E EN NA AC C

Ardoch Lake Condominium

H !

Kennebec Lake Subdivision

H !

Bridgen’s Island Subdivision

TT O OW WN NS SH H II P P O O FF C CE EN N TT R RA A LL FF R RO ON N TT E EN NA AC C

H !

TT O OW WN NS SH H II P P O O FF S SO OU U TT H H FF R RO ON N TT E EN NA AC C

Hartington Subdivision

H !

Zanet

!! H H Subdivision

WilfieldEstates Subdivision

Status H ! H !

Draft Approved Under review

Pre-application

H SunburySubdivision H ! ! H ! ! H

H !

Inverary Collins Lake Business Subdivision Park & Willowbrook Estates Subdivisions

! ! !

H !

CranberryCove Condominium

SandsRoad Subdivision

TT O OW WN NS SH H II P P O O FF FF R RO ON N TT E EN NA AC C II S S LL A AN ND DS S

Kilometres Data Source: OGDE, MPAC, ESRI & The County of Frontenac. Created: Jan 25th, 2012 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication.

a) 2013-032 Summary of Applications for

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AgendaItem# 101011012b)

Report 2013-034 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Anne Marie Young Manager of Economic Sustainability

Date prepared:

January 28, 2013

Date of meeting:

February 20, 2013

Re:

Sustainability – Support for Smaller Scale Community Sustainability Initiatives Update

Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Support for Smaller Scale Community Sustainability Initiatives Update report for information purposes only.

Background Support for Smaller Scale Community Sustainability Initiatives (SSS CSI) is an approved project in the County’s Integrated Community Sustainability Plan (ICSP) that supports building community capacity and covers all four pillars of sustainability: social, cultural, economic and environmental. It is recognized that a number of community projects contribute towards sustainability. Each year new projects emerge which build community capacity and could benefit from funding. Small contributions, under the County’s SSS CSI program, are offered to support those important projects that further our sustainable goals.

Comment The total approved project for the County’s contribution for 2012 is $49,707. The total project value to the community is approximately $136,000. Status of Support for Smaller Scale Community Sustainability Initiatives for 2012 is as follows: Senior Community Room Project - Sharbot Lake Retirement Centre - and is a collaborative effort with the County and supports the economic, social and cultural pillars of sustainability. Focus areas supported (Directions For Our Future): Housing – “affordability is enhanced by designing homes which address needs and requirements” Capacity Building – collaborative Administrative Report Sustainability – Support for Smaller Scale Community Sustainability Initiatives Update February 20, 2013

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AgendaItem# 101011012b) projects whereby “people contribute fully to their own well being”. The County supported enhancements to the common room of the Centre and the project is complete. Buck Lake Plan - The Buck Lake Association applied for funding to help cover costs in producing copies of a “Planning for a Sustainable Future - the Buck Lake Plan”. The application speaks to an integrated approach and has successfully demonstrated that the project supports all four pillars of sustainability. The focus areas of Protection of Natural Resources, Water, and Recreation and Leisure as well as Capacity Building are supported. The County supported printing costs and the project is complete. Awareness and Education for Local Food Project - Sharbot Lake Farmer’s Market. This is a Capacity Building project that supports local food which is a focus in the County’s ICSP and Council strategic direction. It also fulfills one of the recommendations of the Regional Local Food Local Food BR+E. The County’s support is toward the promotion and the facilitation of the workshops. The project is in progress. Lake Management Plan - The Canonto Lake Property Owners’ Association (CLPOA) applied for funding to help cover the printing costs in producing copies of a lake stewardship plan for Canonto Lake. The application speaks to an integrated approach and has successfully demonstrated that the project supports all four pillars of sustainability. The focus areas of Protection of Natural Resources, Water, and Recreation and Leisure as well as Capacity Building are supported. The project is complete. Lake Management Plan - Sharbot Lake Land Owners Association (SLPOA) - The association took an integrated approach and successfully demonstrated that the project supported all four pillars of sustainability. The focus areas of Protection of Natural Resources, Water, and Recreation and Leisure as well as Capacity Building are also supported. The SLPOA applied for funding to help cover the printing costs in producing copies of a lake plan for Sharbot Lake. The project is in progress. Revitalization Project for Arden - Friends of Arden - This is a Capacity Building project that: supports the 5 year plan for the revitalization of the hamlet of Arden; enhances community involvement; and, supports the retention of volunteers and businesses in the Arden area. The County’s support will cover different aspects of the project including signage and landscaping. The project is in progress. Shop Local Food Project - Sharbot Lake Farmer’s Market - This is a Capacity Building project supporting local food which is a focus in our ICSP and Council’s strategic direction. It also fulfills one of the recommendations of the Local Food BR+E. Under the economic pillar, the project facilitates opportunities for increased entrepreneurships. The County’s support is toward signage. The project is complete. Steps toward a Stewardship Plan for Frontenac County is a capacity building project that promotes environmental stewardship. To be effective, such a County-wide Stewardship Plan would need buy-in by County residents and municipal representatives. A first step toward this end is increasing the pride that residents feel toward their County and this has been enabled through The Naturally Rich Frontenacs (the County’s first SSS SCI in 2009/10). This next step consists of holding a workshop to provide generous discussions for exchange of information among differing viewpoints and follow-up material. The County’s support is toward meeting facilities, speakers and follow-up documents. This project is in progress. The SL Farmer’s Market Venue Revitalization - Sharbot Lake Farmer’s Market - This project supports local food systems, community revitalization and community capacity building; all of which are contained in Sustainable Actions 2011 as priority opportunities. The facilities are Administrative Report Sustainability – Support for Smaller Scale Community Sustainability Initiatives Update February 20, 2013

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AgendaItem# 101011012b) located in a park near Sharbot Lake and the land is owned by the Township of Central Frontenac. The County’s support is toward the project’s main focus and that is to refurbish the washroom facility, which is a major issue that has been identified at public meetings for the CIP and the Trail Head staging projects. Other components of the project include work on the pavilion base and other concrete bases needed for safety purposes. The project is in progress.

Sustainability Implications This program supports a number of focus areas adopted in Directions for Our Future and is directly identified in Sustainable Actions 2011 as recommended project contributing to strengthening community capacity.

Financial Implications The budget for SSS CSI for 2012 was $50,000.

Organizations, Departments and Individuals Consulted and/or Affected Township of North Frontenac Township of Central Frontenac Township of South Frontenac Funding recipients named above

Administrative Report Sustainability – Support for Smaller Scale Community Sustainability Initiatives Update February 20, 2013

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AgendaItem# 101011013a)

Report 2013-036 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Colleen Hickey Human Resources Specialist – Labour Relations

Date prepared:

January 29, 2013

Date of meeting:

February 20, 2013

Re:

Human Resources – Communications Officer Update

Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Human Resources – Communications Officer Update report for review.

Background At its regular meeting held on February 15, 2012, County Council approved a new full time Communications Officer position. The rationale to approve the position was based on staff identifying shortcomings in communications and the growing need to provide effective and timely internal and external communications. Staff also identified that staffing resources were stretched and, as a result, consistently delivered, timely communications were not always possible in areas such as but not limited to: council and committee activities, Directions for Our Future, social media, public outreach, establishing effective relations with members of the media, and building and maintaining positive public relations.

Comment Since the development of this position one year ago, the County has realized the importance of the position and the value gained from day-to-day and project-based communications which allow the County to move forward with many positive initiatives such as: • • • •

Community Engagement Seniors Housing Pilot Project – 8 public meetings, online survey Official Plan – 5 public meetings, online survey EORN public meetings Trails Adjacent Land Owners Meetings

Administrative Report Human Resources – Communications Officer Update February 20, 2013

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AgendaItem# 101011013a) •

Created the abstract which was chosen by FCM being presented by Deputy Warden Clayton at the Sustainability Conference in Windsor this month

• • • • •

Event Coordination – Key Team Member Annual Warden’s Dinners Integrated Community Sustainability Planning Breakfasts and Workshops Grand Opening of the Wolfe Island Ambulance Accommodation Building Grand Opening of Phase 1 of the K&P Trail Local Government Week, 2012

• •

Support for Major Documents Sustainable Actions – 2011 and 2012 Official Plan Basis Document

• •

Committee Support Major role in support for the 150th Anniversary Planning Advisory Committee and Sustainability Advisory Committee including key special projects: o 150th Logo competition o Web site capabilities Minor role in supporting the GETF and Trails Committees Auditorium Fundraising Campaign

• • • • • • •

Community Awareness Issuing of media releases Arranging media interviews Preparing staff and members of Council for media interviews Creation and distribution of e-newsletters Maintenance of corporate social media accounts Website content maintenance Creation and placement of newspaper advertisements

• • • •

Participation on Staff Committees Wellness Team Code White Task Force Emergency Management Committee Accessibility Committee

•

Major Projects Co-Lead of the County Website Redevelopment Team

•

• • • • • • • • • •

Communications Support on Staff Projects Includes the creation and/or editing of presentations, documents, posters, ads, internal communications, etc, for all County departments Natural Heritage Study Community Improvement Plans GIS website redesign K&P Signage project Homelessness Plan Strategic Plan Directions for Our Future Website – assisting with keeping the site current and reviewing indicators Senior Housing Pilot Project – Newsletters and surveys created and facilitating in the meeting E-Newsletter Program – current distribution list of 376 reached in fewer than two months

Administrative Report Human Resources – Communications Officer Update February 20, 2013

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AgendaItem# 101011013a) • • •

Social Media – Launched and maintain both Facebook and Twitter accounts Numerous media releases which has provided positive communications in the community and raised the profile of the County Ongoing assistance with County departments in regards to communications and administrative needs

Over the past year, the duties of this position have proven to be a cost-effective and efficient method to ensure the Corporation delivers timely and positive communications to internal and external stakeholders. To provide an example of the savings is the Social Housing event from Spring of 2012, this event required numerous resources and the ability to have a qualified Communications Officer and facilitator on staff resulted in a cost savings for the Corporation as there was not a need to hire a consultant for the facilitation of the event. This also holds true with the Official Plan project. In addition, staff no longer seeks outside assistance to lay-out brochures, reports and other documents and presentation materials receiving wide circulation. This too has achieved significant cost savings. Similar to other County positions, the Communications Officer position is always open to assist the Townships with their communications needs as they arise. Townships are welcome to utilize the services of this position and can do so through an email or telephone call request for assistance. The County of Frontenac and the Townships will continue to benefit greatly from the initiatives originating from this position as it is Council’s expectation that communication is continuous and aligns with strategic priorities. I have included in the appendices of this report several projects to demonstrate the value of this position and to ensure all Townships understand and utilize the value of this service.

Sustainability Implications As one of the strategic priorities of Council is improved communications, this position will align effectively with the initiatives and tasks required from Council’s direction.

Financial Implications There are no further financial implications as this is a budgeted position. As noted above, one of the continued benefits of having this staff position is the improved communications and awareness of the County, Townships and their operations.

Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac Staff

Appendices A/ Job Description – Communications Officer B/ Media Release – Highway 38 Closure C/ May 2012 Frontenac County Bytes Newsletter D/ Directions for Our Future Brochure

Administrative Report Human Resources – Communications Officer Update February 20, 2013

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AgendaItem# 101011013a)

COMMUNICATIONS OFFICER ADMINISTRATIVE SERVICES GENERAL PURPOSE The Communications Officer supports the County of Frontenac’s overall commitment to sustainability by providing strong and effective advice and conveying clear and timely information both internally and externally. The County’s profile and image are supported and enhanced through 1) strategic communications actions and responses, and 2) considered proactive initiatives. SUPERVISION RECEIVED 

Works under the supervision of the CAO.

SUPERVISION EXERCISED 

None.

KEY RESPONSIBILITIES AND ROLE EXPECTATIONS 

Recommends and implements effective communications strategies and communications plans.



Maintains ongoing awareness of the evolving political environment, emerging issues, projects and events to ensure communications activities are timely and appropriate.



As directed, acts as the County’s spokesperson, in place of or in conjunction with the County’s Warden, CAO, Council or senior staff, dealing with the media and any other stakeholders, to convey clear messages in any areas of responsibility.



Maintains strict confidence with respect to all information obtained during the course of the performance of the duties of the position, including but not limited to information pertaining to Council and appointed members, staff and the public, and sensitive issues and details relating to budgeting, land matters, labour relations, collective bargaining, general liability, risk management, etc.



Provides overall communications support including coaching and training to elected and appointed officials, and County and Townships’ staff as required.



Drafts and assists in the maintenance of corporate communications policies and procedures.



Protects own health and the health of others by adopting safe work practices, reporting unsafe conditions immediately, and attending all relevant in-services regarding occupational health and safety. Follows all guidelines for employees and employers as legislated under the Ontario Occupational Health and Safety Act.

HR-02-07 Employee Job Descriptions Communications Officer - FRC – 12-03-16

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AgendaItem# 101011013a)

The foregoing description reflects the general duties necessary to describe the principal functions of the job identified and shall not be construed to be a detailed and allinclusive representation of the duties that may be inherent in this classification. SKILLS/COMPETENCIES REQUIRED 

Two year post secondary diploma from a community college preferably focused on communications/public relations/marketing/sustainability/journalism.



Two years related experience (the equivalency of a different combination of education and experience will be considered). Previous municipal experience is also preferred.



Effective oral and written communications skills in all media and the ability to express ideas clearly and concisely with ease and confidence while representing the County in a professional, consistent and positive manner.



Strong presentation skills to work with small or large groups as well as with members of the media.



Demonstrated ability to identify sensitive matters and adhere to confidentiality while exhibiting discretion and good judgment.



Ability to act proactively and exhibit strong organizational skills and the capacity to multi task in a fast paced environment responding with flexibility to changing priorities.



Superior computer literacy skills with Microsoft Office Suite, Adobe Creative Suite, et al, as well as experience with content management systems, and updating and maintaining websites.



Excellent interpersonal and organizational skills are required, as well as the ability to work independently and within diverse team environments with diplomacy.

COMPENSATION  Probationary period of six (6) months  Remuneration at the “K” non-union grid level

HR-02-07 Employee Job Descriptions Communications Officer - FRC – 12-03-16

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AgendaItem# 101011013a)

For Immediate Release: July 13th, 2012

Highway 38 Road Closure at Tichborne: July 24, 25, 26 Glenburnie, Ontario – Highway 38 will be closed in Tichborne for a three day period from July 24 to 26 at 2:00 p.m. for repairs at the railroad crossing. The road will be closed in both directions at the Tichborne Rail Road Crossing and motorists will be directed on a detour that will re-route them through Mountain Grove via Long Lake Road, which could add up to 20 minutes of travel time. Only local traffic will be allowed to travel between Parham and Sharbot Lake. If this closure will affect your travels, please plan in advance to take an alternate route. -30For further information on this road closure, please contact: Shawn A. Trépanier CAO/Clerk Township of Central Frontenac 1084 Elizabeth Street P.O. Box 89 Sharbot Lake, ON K0H 2P0 613-279-2935 ext. 227 Fax: 613-279-2422 email: strepanier@centralfrontenac.com

For further information on the detour, please contact: Steve Reynolds Public Works Supervisor Township of Central Frontenac 1084 Elizabeth Street P.O. Box 89 Sharbot Lake, ON K0H 2P0 613-279-2935 ext. 260

Township of Central Frontenac 1084 Elizabeth Street P.O. Box 89 Sharbot Lake, ON K0H 2P0 t. 613-279-2935 f. 613-279-2422 www.centralfrontenac.com

a) 2013-036 Communications Officer

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AgendaItem# 101011013a) May Newsletter

Page 1 of 1

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Frontenac County Bytes Keeping you updated on Frontenac County’s 987, 581 acres. May 2012 - Issue VI

A monthly newsletter from Frontenac County providing information and stimulating conversation on actions and activities in and around the County.

3rd Annual Integrated Community Sustainability Planning Breakfast On Friday, May 11th, 65 people gathered at the Verona Lions Hall for an update on sustainability in the Frontenacs. We heard updates from the community on the Wolfe Island Medical Centre, Royal Canadian Legion Brach 425’s new septic system, the draft Regional Food Charter being led by KFL&A Public Health, plans for improvements to Verona Hardware and Nicole’s Gifts through the Verona Community Improvement Plan, and many others. Warden Janet Gutowski presented a Community Partnership Agreement Plaque to New Leaf Link. We heard an update on the Regional Highspeed Broadband project and County staff provided brief updates on the sustainability projects being led by the County. Let us know if you would like a full re-cap of the event.

County Council Approves the Official Plan Basis Document At the May 16th County Council meeting, Council approved the Basis Document to start the Official Plan (OP) process. The document has been compiled to share background information and rationale for creating a County OP. The Basis Document covers:

What the Plan is all about
The expectations of County Council
The OP’s connection to the County’s ICSP
The basic land use and social characteristics of the Frontenacs Click here for more information and to read the Basis Document.

Frontenac Paramedic Services Donated 2 Defibrillators to SLC During the May 16th Council meeting, County Council donated two defibrillators to the Paramedic program at St. Lawrence College’s Cornwall campus. FPS replaces its defibrillators every six years, trading in old equipment for a reduction in the purchase price of new machines. FPS recently acquired new LIFEPAK 15 units to replace their LIFEPAK 12 machines. Two of the outgoing LIFEPAK 12s have been donated. Click here for more.

County Trivia: Did You Know? Work began in the 1870s to create a railroad from Kingston to Pembroke to allow for easier access to the natural resources of the Frontenacs and the Ottawa Valley. In 1884 the track was connected to the Canadian Pacific Railroad in Renfrew and was never continued. In the end, the K&P railroad stretched 88 km through Frontenac County. By 1986 the K&P Railroad had been completely abandoned.

K&P Trail Update The County has done much work on trails throughout the Frontenacs since its initial acquisition of a length of the K&P in 2007. The K&P Trail Grand Opening is being planned for late June - more info on this soon. Thanks to all who helped with the 4th Annual Trail Clean up Day on April 28th! It was a great effort in making the trail a more beautiful and safe place.

Sign Up for Newsletter Reply to Newsletter Forward Newsletter www.FrontenacCounty.ca www.DirectionsforOurFuture.ca www.FrontenacMaps.ca Council Agendas & Minutes

Upcoming Events National EMS Week May 21- 26 Visit Frontenac Paramedic Services (FPS) at the Cataraqui Mall May 24-26 during EMS Week, a chance to honor the dedication of those who provide the dayto-day lifesaving services of medicine’s “front line.” Read one FPS patient’s story. Grand Opening of the Wolfe Island Ambulance Base Accommodation Building Details will be coming soon for a ceremonial ribbon cutting and a celebration of the Wolfe Island Base, Volunteer Paramedics and the new accommodation building. Fairmount & Sodexo EWaste Collection and BBQ Saturday, June 23, 11am-3pm Fairmount Home and Sodexo have partnered with Scott Environmental Group to collect and recycle e-waste. For each kg of waste collected, Scotts will donate 5 cents to the fundraising campaign for Fairmount’s auditorium renovation project. Get rid of your electronic junk, and support Fairmount. Regional Highspeed Broadband Project Public Meetings June 25, 6:30pm Soldiers Memorial Hall, Sharbot Lake June 27, 6:30pm Legion, Sydenham Learn about the current status of Eastern Ontario Regional Network. Click here to map your location and find out when access to high speed internet will come to your area.

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a) 2013-036 Communications Officer

Sustainability Explained The terms sustainability, sustainable, and sustainable development are used to describe innovative and holistic approaches towards planning and decision making. Many organizations and municipalities have embraced this concept, described as: Development that meets the needs of the present without compromising the ability of future generations to meet their own needs (from 1987 Brundtland Report).

Directions for Our Future County of Frontenac Guide to Sustainability

In the County of Frontenac, sustainability is defined as:

These issues are known as the four pillars of sustainability. Sustainable community planning will be unique to our region since our priorities, pressures, values and opportunities are defined by our community members themselves. Through this process, community sustainability is achieved most effectively.

Get more information and see all four full reports at www.directionsforourfuture.ca Directions for Our Future County of Frontenac Guide to Sustainability Sustainable Actions 2009 June, 2009 Sustainable Actions 2010 November, 2010 Sustainable Actions 2011 December, 2011

Back

A Companion Piece

Front

AgendaItem# 101011013a)

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Reaching a desired future state that incorporates values - identified by community members and organizations which integrate social, cultural, economic and environmental issues.

Get in touch: sustainability@frontenaccounty.ca

Monitoring Our Success a) 2013-036 Communications Officer

How do we track how sustainable and positive our actions are in the Frontenacs? If we undertake a project or initiative which contributes to a healthier community, how do we measure its success? In other words, we need some indication of what we are striving for within each of the four pillars. Strong public policy and a commitment to accountability are necessary to keep sustainable planning current and fresh in the Frontenacs. Sustainability indicators are a useful tool to monitor and track progress. They go beyond traditional measures and indices to incorporate factors which contribute to community capacity and development. Appropriate sustainability indicators should be based on the four pillars to capture the close relationship between the core sustainability principles selected by residents of the Frontenacs and the 13 Focus Areas.

See www.directionsforourfuture.ca for more information on indicators.

Through County-wide consultation and conversations, Frontenac residents and stakeholders continually share their beliefs about a sustainable future. The following statements are identified as the most valued priorities contributing towards our social, economic and environmental sustainability.

SOCIAL

Social sustainability is based on equity, diversity, connectivity, democracy and a good quality of life.
The quality of life of our current generation does not prevent future generations from enjoying a similar quality of life.
People contribute fully to their own well being or engage fully in community life because they live in a community where they feel safe and secure.

CULTURAL

Culture and recreation are vital components of our healthy community.
Our strong sense of community is reflected in the spirit of numerous and varied small events, fundraisers and gatherings that celebrate local talent and heritage and support local needs and initiatives.
The character of our community reflects strong political and community commitment and attention to a variety of aspects (landscapes, built form, heritage, mix of uses, urban design, services, etc.)

ECONOMIC

Economic resources (such as land, labour, capital and technology) are used in ways that maximize productivity, minimize pollution and waste, and meet the social needs of all, now and for future generations.
Economic sustainability depends on social, cultural and environmental sustainability.
Community economic development efforts help to create and preserve each community’s sense of uniqueness, attractiveness, history, and cultural and social diversity, and include public gathering places and a strong local sense of place.

ENVIRONMENTAL

All individuals are responsible stewards of the natural environment, undertaking to make sustainable choices with regard to personal movement and consumption.
Resources are used efficiently by using renewable resources sustainably; by considering the impacts of exploiting nonrenewable resources; by avoiding overtaxing natural systems; and by ensuring the polluter/user pays.
Green spaces like farmland and environmentally sensitive areas are preserved and enhanced.

AgendaItem# 101011013a)

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They are useful in gauging and monitoring the effectiveness of various initiatives as they relate to national and provincial benchmarks and/or local baseline information. Benchmarks and baselines allow for comparison and help determine our extent of progress.

Values and Principles

AgendaItem#10102a)

Report 2013-023 ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared by:

Marian VanBruinessen Treasurer

Date prepared:

January 30, 2013

Date of meeting:

February 20, 2013

Re:

Financial Services – 2012 Frontenac-Howe Islander Ferry Petition for Subsidy

Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Financial Services – 2012 Frontenac-Howe Islander Ferry Petition for Subsidy report; AND FURTHER Council authorize the Clerk to petition the Ministry of Transportation for $700,683.70.

Background The operating agreement with the Ministry of Transportation (MTO) for the Frontenac-Howe Islander Ferry came into effect in January 2004. The terms of the agreement require the County of Frontenac to prepare and deliver a statement reconciling the actual operating costs and revenues for each calendar year by February 15th of the following year.

Comment The financial information forwarded to MTO is presented in Appendix A to this report. The contract with MTO authorizes the County to retain a reserve to which ticket and pass revenue over the 20% of expenditures can be allocated annually. The reserve balance cannot exceed 5% of the operating expenditures. Administrative Report Financial Services – 2012 Frontenac-Howe Islander Ferry Petition for Subsidy February 20, 2013

2013-023 2012 Frontenac/Howe Islander

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Sustainability Implications The operation of the Frontenac-Howe Islander Ferry ensures the long term viability of the community on Howe Island.

Financial Implications In accordance with the agreement, the Provincial subsidy totals $700,683.70 for 2012. This is calculated as 80% of the gross expenditure in 2012 of 875,854.62.

Organizations, Departments and Individuals Consulted and/or Affected Township of Frontenac Islands Ministry of Transportation

Administrative Report Financial Services – 2012 Frontenac-Howe Islander Ferry Petition for Subsidy February 20, 2013

2013-023 2012 Frontenac/Howe Islander

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Appendix A Frontenac County Howe Islander Ferry 2012 Operating Costs

Eligible Expenditures

Salaries, Wages & Benefits Wages Benefits WSIB / EHT Materials & Supplies: Repairs/Maintenance Supplies Tickets Fuel (Diesel) Cables Services: Hydro Phone, Cell Phones Insurance Audit Fee Legal Costs Sundry, Health & Safety Machine Rental Mileage Lease Subtotal **

628,790.00 143,556.00 43,041.00 12,181 5,231.00

3,667.00 6,522.00 1,526.00 637.00 10,457.00 3,073.00 858,681.00

Administration costs **

17,173.62

Total Operating Costs **

875,854.62

80% of Eligible Operating Costs **

700,683.70

Revenues: Ferry Passes Ferry Fares Other Revenue Total Revenues ** 20% of Operating Costs ** Revenues in excess of 20% of operating costs ** FERRY REVENUE RESERVE: To Revenue Reserve 2012 Balance in Reserve TOTAL FERRY RESERVE ** 5%OF OPERATING COSTS ** Ferry Revenue Reserve in excess of 5% of Operating ** Subsidy Payable: 80% of Operating Costs ** Less: Revenues in excess of 20% of Operating Costs Total Annual Subsidy

Administrative Report Financial Services – 2012 Frontenac-Howe Islander Ferry Petition for Subsidy February 20, 2013

2013-023 2012 Frontenac/Howe Islander

97,947.00 67,064.00 165,011.00 175,170.92 -10,159.92 -10,159.92 42,611.50 32,451.58 43,792.73 32,451.58 -11,341.16

700,683.70

0.00 700,683.70

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Report 2013-028 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Marian VanBruinessen Treasurer

Date prepared:

January 22, 2013

Date of meeting:

February 20, 2013

Re:

Financial Services – 2013 Vendor of Record List

Recommendation THAT Council of the County of Frontenac receive the Financial Services – 2013 Vendor of Record List report; AND FURTHER Council accept the 2013 Vendor of Record List as presented.

Background The County of Frontenac’s Procurement Policy, dated November 17, 2004, section 5.17 states: The County may select the VOR process of procurement if the Vendors are included on a Vendor of Record list Generally, there shall be a documented detailed working relationship with the Vendor who will be providing the Goods or Services needed by the County without the County absorbing the administrative costs of seeking several quotes. The VOR process may be used either directly to Procure Goods and or Services (i.e. without further competition) or it may be used as the basis for a Bid Request. Every three years vendors will be provided with the opportunity to be included on the Vendor of Record list through an open solicitation of expressions of interest. Current Vendors and new submissions will be reviewed using the standard evaluation grid available for the specific good or service to which the vendor relates. A vendor who is the successful bidder in a competitive process for the County and who provides the contracted service consistent with the requirements of the contract Administrative Report Financial Services – 2013 Vendor of Record List February 20, 2013

2013-028 2013 Vendor of Record List

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in a manner satisfactory to the Authorized Person will be added to the Vendor of Record list. The VOR list shall be reviewed at least once per fiscal year by County Council during budget deliberations to ensure the County continues to receive Goods and Services at the best possible value. However, any VOR vendor can be removed from the list at any time. Comment Staff have reviewed the list and made amendments as required. The current Vendor of Record list is attached to this report for Council’s review.

Organizations, Departments and Individuals Consulted and/or Affected Senior Management Team

Administrative Report Financial Services – 2013 Vendor of Record List February 20, 2013

2013-028 2013 Vendor of Record List

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Report 2013-038 ADMINISTRATIVE REPORT To:

WARDEN AND MEMBERS OF COUNCIL

From:

Elizabeth Savill CAO

Prepared by:

Marian VanBruinessen Treasurer

Date prepared:

February 1, 2013

Date of meeting:

February 20, 2013

Re:

Financial Services – 2013 DRAFT Budget Presentation

Recommendation RESOLVED THAT the Council of the County of Frontenac accept this Financial Services – 2013 Budget Presentation report for discussion; AND FINALLY THAT the Council of the County of Frontenac pass a by-law later in the meeting approving the 2013 Budget as amended.

Background Under the Municipal Act, 2001, S.O. 2001, CHAPTER 25, as amended, Section 289(1) states an upper-tier municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the upper-tier municipality.

Comment During budget deliberations on January 17, 2013 a number of recommendations from the Finance committee were adopted by Council. Further discussion provided additional changes to the budget. Subsequently the City of Kingston forwarded revised 2013 budget information with respect to POA, social services and social housing. These changes have been reflected in the current version of the budget. The Ministry of Health and Long Term Care released the Case Mix Index (CMI) for Fairmount Home following the last Council meeting. It is far below the original estimate in the budget. Report 2013-029 Fairmount Home – 2013 Case Mix Index fully details the calculation used by the Ministry to adjust the actual CMI, which properly reflects resident requirements and therefore Financial Services – 2013 DRAFT Budget Presentation February 20, 2013

2013-038 2013 Draft Budget

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the revenue anticipated, to a much lesser level of support. revenue is reflected in the current version of the budget. Requisition per Budget (version January 16, 2013)

396,426

Finance Committee Amendments FMT: adjust net operating increase to zero FMT: capital transfer from working fund County: capital transfer from working fund Governance: remove Green Energy Task Force Corporate: remove 1 FTE

-36,794 -17,802 -48,586 -21,000 -52,062

City of Kingston Budget Revisions POA net revenue adjustment Social Services Social Housing

-35,413 -2,027 -988

Ministry of Health Case Mix Index

44,459

Requisition per Budget (version February 20, 2013)

An adjustment for this change in

226,213

Further, during budget deliberations a request was made for final year-end actual figures to be presented in the budget document. The Treasurer indicated that final year-end actual information will not be available until the audit is completed at the end of March 2013. The challenge at the upper tier of completing the year-end process is that we rely on information from a number of different agencies and municipalities. For example, the following is a list of outstanding information: • Township of Central Frontenac year-end reconciliation • Township of North Frontenac year-end reconciliation • Township of Frontenac Islands year-end reconciliation • City of Kingston reconciliation of Social Services, Child Care, Social Housing and Provincial Offences • Land Ambulance Final Reconciliation of Cross Border Billing • Township of Frontenac Islands final Howe Island Ferry revenue • Library final invoices for 2012 capital In fact, municipalities do not always have year-end information when the budget is processed. Local examples include the City of Kingston (budget passed in November 2012) and the Township of South Frontenac (budget passed in November 2012 including September 2012 actuals). As a result, what is provided for Council’s consideration in the February 20th version of the budget, attached as Appendix A, is the most up to date information available at the time of printing, February 1, 2013.

Sustainability Implications Sustainability is dependent on good governance and stewardship of County resources.

Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac Staff Financial Services – 2013 DRAFT Budget Presentation February 20, 2013

2013-038 2013 Draft Budget

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Report 2013-021 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

January 23, 2013

Date of meeting:

February 20, 2013

Re:

Emergency and Transportation Services – Community Paramedicine

Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Community Paramedicine report for information; AND FURTHER the Council of the County of Frontenac reaffirm its support of the pilot project on Wolfe Island not to exceed a cost of $1,500 paid 100% by the County of Frontenac.

Background At its October 17, 2013 County Council meeting a report was presented regarding the introduction of a Community Paramedicine Pilot Project on Wolfe Island. The following Motion was supported:

Motion #: 290-12

Moved by: Seconded by:

Councillor Clayton Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac receive the Emergency and Transportation Services – Community Paramedicine report for information only; AND FURTHER that the introduction of community paramedicine be limited to Wolfe Island at this time. CARRIED Administrative Report Emergency and Transportation Services – Community Paramedicine February 20, 2013

2013-021 Community Paramedicine

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Comment The report received for information in October 2012 indicated that there were no financial implications at this time. In September 2012 the Region of York presented a proposal to Emergency Health Services Branch (EHSB) regarding a pilot Community Paramedicine program. The EHSB responded on November 15, 2012 to the Chief of York EMS and in part stated:

The ministry’s Emergency Health Services Branch undertakes the Minister’s legislated responsibilities under the Ambulance Act with respect to ambulance and ambulance dispatching services. Additionally, the ministry provides funding to municipalities for the provision of land ambulance services; it is important to note that this funding is to be used solely for the provision of land ambulance services. We are always willing to collaborate, where appropriate and possible, with our health care partners to identify and explore opportunities for improving the delivery of health care to all our residents. However, the services proposed with Community Paramedicine programs are not considered ambulance services, and therefore, they fall outside the mandate of the Ambulance Act and its regulations. The possibility now exists that the EHSB may “claw back” 50% funding utilized for any program not considered land ambulance.

Sustainability Implications Good stewardship of the County’s financial resources by investigating creative and alternative activities to support our residents’ efforts to stay in their homes longer can, in this case, impact the number emergency calls and the demands placed on the region’s hospitals, thereby contributing to the containment of costs throughout the health care system.

Financial Implications The costs to initiate the pilot project on Wolfe Island will be $1,500. The potential mitigation of resource demands attributable to a decrease in the number of ambulance calls as a result of the Paramedicine program cannot be estimated at this time.

Organizations, Departments and Individuals Consulted and/or Affected Wolfe Island Medical Centre Board of Directors MOHLTC EHSB

Administrative Report Emergency and Transportation Services – Community Paramedicine February 20, 2013

2013-021 Community Paramedicine

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Report 2013-027 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

January 23, 2013

Date of meeting:

February 20, 2013

Re:

Emergency and Transportation Services – Capital Purchase of Two Ambulances and One Emergency Response Vehicle

Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Capital Purchase of Two Ambulances and One Emergency Response Vehicle report for information; AND FURTHER the Council of the County of Frontenac approve the purchase of two new replacement ambulances and one new replacement emergency response vehicle in 2013.

Background At its meeting of January 16, 2013 Council received a report regarding useful life cycle of an ambulance and approved the following resolution:

Motion #: 36-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

RESOLVED THAT Council for the County of Frontenac adopt a By-law revising the Tangible Capital Asset Useful Life Schedule to amend the useful life of an ambulance from 6 years to 4.5 years; AND FURTHER THAT all replacement of vehicles must be authorized by Council. CARRIED Administrative Report Emergency and Transportation Services – Capital Replacement of Two Ambulances and One Emergency Response Vehicle February 20, 2013 Page 1 of 2

2013-027 Capital Purchase of

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Comment By reducing the useful life of an ambulance from six to four and one-half years, there is an opportunity to reduce maintenance costs of $30,000 in the sixth year to budgeted maintenance costs of $7,500 in the first year, by reviewing maintenance expenses of five year old vehicles for consideration to be replaced. The potential savings of $22,500 per vehicle will result in an estimated $240,000 saving in maintenance costs over the next seven year period. Under the previous vehicle replacement schedule, ambulances 71529 and 71530 would have been replaced in 2014. A five year review of the maintenance expenses for these two ambulances is presented below:

LA-Veh. 529-08 LA-Veh. 530-08

2006

2007

2008

2009

2010

2011

2012

0 0

3,441 2,343

9,060 10,343

9,033 14,682

22,683 24,246

16,683 20,007

It is recommended that these two ambulances be replaced in 2013 to realize the estimated savings of $45,000 in maintenance costs to the 2013 County of Frontenac budget. The replacement life cycle of a land ambulance emergency response vehicle is six years. One emergency response vehicle is due for replacement in 2013 under the scheduled life cycle. 2006

2007

2008

2009

2010

2011

2012

2,528

1,900

5,721

14,434

14,283

11,131

LA-Veh. 526-07

Sustainability Implications Regular review of replacement schedules ensures the County is managing its fleet assets by controlling both capital investments and maintenance expenses.

Financial Implications The cost of this capital purchase is transferred from the Land Ambulance Vehicle Reserve. The opportunity for maintenance savings are only realized if the new ambulances are purchased.

Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Treasurer

Administrative Report Emergency and Transportation Services – Capital Replacement of Two Ambulances and One Emergency Response Vehicle February 20, 2013 Page 2 of 2

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Report 2013-039 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

January 23, 2013

Date of meeting:

February 20, 2013

Re:

Emergency and Transportation Services – Operational Agreement Flagging Hazardous Addresses

Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Operational Agreement – Flagging Hazardous Addresses report for information; AND FURTHER the Council of the County of Frontenac authorize the CAO/Clerk and Warden to execute the “Operational Agreement – Flagging Hazardous Addresses” between the County of Frontenac and the Religious Hospitalliers of St. Joseph of the Hotel Dieu of Kingston.

Background During a medical response by FPS crews to an address in Kingston, the patient pulled a gun on the crew. The crew was able to get the gun away from the patient and extricate themselves. No pre-warning that the call was to an address of concern was received from any source. The Chief of Paramedic Services contacted the Director of the Kingston Central Ambulance Communications Centre (KCACC) to request that the address be “flagged” so that paramedics would be informed of the potential danger. The KCACC Director informed the Chief that he had contacted the local Emergency Health Services Branch (EHSB) Field Office of the Ministry of Health and Long Term Care (MOHLTC) and was instructed that he could not “flag” the address. The Chief contacted the EHSB Field Office to inquire as to why the request for a “flag” was denied, when “flagging” has been instituted in many areas of the province. The response, several days later, was that the EHSB in Toronto was waiting for the Ontario Association of Paramedic Chiefs (OAPC) review of the “Hamilton Pilot”. Administrative Report Emergency and Transportation Services – Operational Agreement – Flagging Hazardous Addresses February 20, 2013

2013-039 Operational Agreement -

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When it became apparent that no resolve was imminent, the Chief of Paramedic Services recommended to the Chief Administrative Officer (CAO) that the County call the Ministry of Labour (MOL) itself and be proactive regarding its statutory requirements to protect its paramedics. MOL responded promptly following the initial telephone call made by the Chief and Occupational Health Nurse. Its Investigator spent a number of hours meeting with staff, attending an Occupational Health and Safety Committee meeting, and requesting and receiving further information and documentation from the County. The MOL Inspector met with County staff on November 1, 2012 to review his ongoing investigation findings. An internal plan was developed regard “flagging” however the MOL Inspector acknowledged that the definitive solution was for all Central Ambulance Communications Centres (CACCs) in the province institute the same or similar “flagging” programs as Windsor CACC and Hamilton CACC. It was anticipated that the Ontario Labour Relations Board ruling from February 2010, which is being referenced during this investigation, will influence the final decision as will the forms, practices, and protocols in use in other areas of the province where flagging is being practiced.

Comment Several meetings have occurred between the EHSB Toronto office and the Ontario Association of Paramedic Chiefs (OAPC) regarding this issue. The Chief of Paramedic Services at the County of Frontenac has been the lead on this file for OAPC. The EHSB and OAPC have agreed on the final format of an “Operational Agreement” regarding the flagging of hazardous addresses and the related forms. All agreements will be between the land ambulance operator and its local CACC responsible for the dispatching of that service.

Sustainability Implications The agreement will assist the County of Frontenac in meeting its legislated duties under the Occupational Health & Safety Act R.S.O. 1990, Chapter 0.1 to take every precaution reasonable in the circumstances for the protection of a worker.

Financial Implications None

Organizations, Departments and Individuals Consulted and/or Affected Ministry of Labour, Kingston Office MOHLTC EHSB, Toronto Office MOHLTC EHSB, Eastern Field Office, Almonte Office

Administrative Report Emergency and Transportation Services – Operational Agreement – Flagging Hazardous Addresses February 20, 2013

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Report 2013-040 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

January 23, 2013

Date of meeting:

February 20, 2013

Re:

Emergency and Transportation Services – 2006-2012 Vehicle Maintenance Expenses

Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – 2006-2012 Vehicle Maintenance Expenses report for information only.

Background At its meeting of January 16, 2013 Council received a report regarding the useful life cycle of an ambulance and at its Special Budget session on January 17, 2013 approved the following resolution:

Motion #: 47-12

Moved By: Seconded By:

Councillor Davison Councillor Doyle

BE IT RESOLVED THAT staff be directed to provide the maintenance records of all vehicles over the last 6 years. CARRIED Treasury and ETS staff has prepared the following information for Council review.

Administrative Report Emergency and Transportation Services – 2006-2012 Vehicle Maintenance Expenses February 20, 2013

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Comment County of Frontenac Land Ambulance Vehicle Maintenance Costs 2006 - 2012

2007

2008

2009

2010

2011

2012

AMBULANCES LA-Veh. 501-00 LA-Veh. 502-00 LA-Veh. 503-00 LA-Veh. 504-02 LA-Veh. 505-02 LA-Veh. 506-03 LA-Veh. 507-01 LA-Veh. 508-03 LA-Veh. 509-04 LA-Veh. 510-04 LA-Veh. 511-05 LA-Veh. 512-05 LA-Veh. 513-05 LA-Veh. 522-06 LA-Veh. 523-06 LA-Veh. 527-07 LA-Veh. 528-07 LA-Veh. 529-08 LA-Veh. 530-08 LA-Veh. 531-09 LA-Veh. 532-09 LA-Veh. 535-10 LA-Veh. 536-10 LA-Veh. 537-09 LA-Veh. 538-09 LA-Veh. 540-10 LA-Veh. 544-11 LA-Veh. 545-11 LA-Veh. 546-11 LA-Veh. 547-11 LA-Veh. 548-11

5,688 9,962 469 8,619 6,417 13,649 2,197 14,497 21,322 22,452 10,568 9,721 13,148 7,983 2,579 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

49 7,271 0 10,876 15,750 25,409 4,302 19,754 26,777 7,867 26,568 16,438 15,533 15,435 9,340 3,806 4,581 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 11,495 4,429 19,858 0 11,172 14,688 20,762 19,595 33,083 20,572 20,218 13,837 2,616 11,671 3,441 2,343 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 7,219 0 8,743 0 24,127 17,918 23,662 20,561 42,936 36,257 18,519 19,106 5,241 22,792 9,060 10,343 6,769 2,916 0 0 1,080 744 0 0 0 0 0 0

0 0 0 0 0 0 0 11,538 13,887 20,546 0 28,096 36,507 26,995 25,615 5,257 26,522 9,033 14,682 5,153 7,382 2,195 4,635 10,483 7,764 7,891 0 0 0 0 0

0 0 0 0 0 0 0 181 6,124 0 0 23,986 29,392 23,064 30,913 3,897 18,058 22,683 24,246 13,621 29,898 11,299 15,174 20,053 25,593 17,219 80 1,196 639 326 -146

0 0 0 0 0 0 0 0 385 0 0 453 10,533 24 175 13,697 24 16,683 20,007 21,722 24,941 38,196 26,681 29,351 27,063 20,397 8,702 6,867 13,468 8,988 9,916

5,737 17,233 469 38,209 26,596 67,659 6,499 81,269 101,101 95,289 77,292 154,713 161,942 112,238 101,565 34,514 83,648 60,900 71,621 47,265 65,137 51,690 46,490 60,967 61,164 45,507 8,782 8,063 14,107 9,314 9,770

April 18, 2006 May 24, 2007 April 24, 2006 April 30, 2009 July 17, 2008 Accident - August 12/09 October 31, 2007 November 15, 2010 January 16, 2012 November 15, 2010 Accident - August 12/09 January 16, 2012 January 16, 2012 January 16, 2012 January 16, 2012

ERVs LA-Veh. 514-02 LA-Veh. 515-03 LA-Veh. 516-05 LA-Veh. 524-06 LA-Veh. 526-07 LA-Veh. 533-09 LA-Veh. 534-09 LA-Veh. 541-10 LA-Veh. 542-11 LA-Veh. 543-11 La-Veh. 549-12

725 4,986 4,466 1,173 0 0 0 0 0 0 0

0 9,170 4,782 13,198 2,528 0 0 0 0 0 0

0 13,999 5,963 15,431 1,900 0 0 0 0 0 0

0 7,764 10,869 26,321 5,721 1,813 1,961 0 0 0 0

676 18,296 17,649 18,240 14,434 1,999 3,030 5,797 0 0 0

0 9,485 7,109 10,919 14,283 2,023 2,917 1,966 14,351 9,216 4

0 422 687 1,778 11,131 2,641 1,110 3,042 13,333 14,493 6,605

1,401 64,122 51,525 87,060 49,997 8,476 9,018 10,805 27,684 23,709 6,609

September 30, 2006 June 10, 2011 June 10, 2011 November 30, 2012

ADMINISTRATION VEHICLES LA-Veh. 517-05 ESU 1,897 LA-Veh. 518-04 662

4,379 4,592

14,005 5,503

4,626 1,675

4,680 0

13,699 0

10,679 0

53,965 12,432

Administrative Report Emergency and Transportation Services – 2006-2012 Vehicle Maintenance Expenses February 20, 2013

2013-040 2006-2012 Vehicle

TOTAL

OUT OF SERVICE DATE

2006

January 16, 2012

August 1, 2009

Page 2 of 3

Page 187 of 265

AgendaItem#10103d)

LA-Veh. 519-04 LA-Veh. 520-05 LA-Veh. 521-93 LA-Veh. 525-06 LOGISTICS LA-Veh. 539-09 SIMLAB La-Veh. 554-12 (IS

766 484 2,707

3,916 1,917 382

1,415 3,459 0

2,819 930 0

1,934 11 0

1,616 428 0

335 0 0

12,801 7,229 3,089

0 0 0

3,689 0 0

3,596 0 0

3,242 0 0

3,874 1,526 0

5,820 7,031 0

9,198 5,455 764

29,419 14,012 764

January 1, 2009 January 1, 2008 September 30, 2006

Sustainability Implications Regular review of replacement schedules ensures the County is managing its fleet assets by controlling both capital investments and maintenance expenses.

Financial Implications None

Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Treasurer

Administrative Report Emergency and Transportation Services – 2006-2012 Vehicle Maintenance Expenses February 20, 2013

2013-040 2006-2012 Vehicle

Page 3 of 3

Page 188 of 265

AgendaItem#10104a)

Report 2013-024 ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared by:

Julie Shillington Administrator of Fairmount

Date Prepared:

January 22, 2013

Date of Meeting:

February 20, 2013

Re:

Fairmount Home – 2012 4th Quarter Consolidated Statistical Report

Recommendation That Council of the County of Frontenac receive the Fairmount Home – 2012 4th Quarter Consolidated Statistical Report for information only.

Background As the “licensee” of the home under the Long-Term Care Homes Act and as a requirement for Accreditation, Council needs to be aware of the performance measures that are being collected at Fairmount, the results of those measures and any action plans that may be developed as a result. The home also has a responsibility under the Quality Improvement section of the Act to report our quality improvement activities to our residents, staff, volunteers and family members. With this in mind, Fairmount’s Quality Assurance and Assessment Committee (QAAC) has developed a Quality Improvement Consolidated Statistical Report (Appendix A). This report contains information on all of the performance measures that were being collected in the home in 2012 and includes information such as goals (if established) and comments about the information collected.

Comment You will note that volunteers provided 7,398.5 hours in 2012 and that 96.6% of the respondents to the volunteer satisfaction survey were satisfied with their experience as a volunteer at Fairmount. Restraint use has decreased in the last quarter of the year. We continue to struggle ensuring that the restraint flow sheet documentation is complete. For your information the resident with Administrative Report Fairmount Home – 2012 4thQuarter Consolidated Statistical Report February 20, 2013

2013-024 4th Quarter Consolidated

Page 1 of 2

Page 189 of 265

AgendaItem#10104a)

the restraint has to be monitored every hour by staff. As well, the registered staff member has to reassess the need for the restraint every 8 hours. All of this monitoring must be documented on the restraint flow sheet. We continue to struggle meeting some of the admission requirements. The swabs for “super bugs” (MRSA and VRE) are to be taken within five days of admission while the Mantoux testing for tuberculosis is to be done within seven days. Residents’ personal items are to be labelled within 48 hours of admission and the physician’s admission assessment is to be completed within seven days. In the 4th quarter we had 16 resident admissions compared to six in the previous quarter, 12 in the 2nd quarter and 11 in the 1st quarter. There were 162 documented resident incidents and near misses. There were 16 incidents related to resident aggression. There were several near misses related to choking on food. There were four attempted elopements, two outside where the resident was brought back by staff and two to other units in the building. We did practice our missing resident plan in December and staff was very well aware of the procedures to be undertaken. One area that we will be focusing on in 2013 is how to systematically search a resident unit. There were a variety of hazards documented through Risk IDs, inspections, observation, etc. There continues to be a trend of nail clipper solution being outdated in the tub rooms. As well there was several times where the medication fridge required defrosting. There were no trends identified relating to complaints in the last quarter. We will be sharing these results with Residents’ Council, family members and staff in the coming month.

Sustainability Implications Measuring performance is essential to providing a high quality service. It allows an organization to identify areas where improvement is needed and triggers discussion as to how this can be done.

Financial Implications Measuring performance is a part of the home’s risk management and compliance processes. Failure to manage risk and assess compliance can lead to financial implications.

Organizations, Departments and Individuals Consulted and/or Affected Fairmount Management Team Staff Residents Volunteers

Administrative Report Fairmount Home – 2012 4thQuarter Consolidated Statistical Report February 20, 2013

2013-024 4th Quarter Consolidated

Page 2 of 2

Page 190 of 265

2013-024 4th Quarter Consolidated FAIRMOUNT HOME QUALITY ASSURANCE & ASSESSMENT COMMITTEE (QAAC)

Quality Improvement (QI) Consolidated Statistical Report 2012

AgendaItem#10104a)

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2013-024 4th Quarter Consolidated

PROGRAMMING Statistic / Audit Program Attendance: First floor

Measurement

residents

attending at least one program

Goal

1st Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Jan 57/60

Feb 59/62

Mar 62/63

Apr 61/63

May 62/63

Jun 63/63

Jul 63/64

Aug 63/64

Sep 63/64

Oct 55/60

Nov 61/63

Dec 59/63

Jan 57/62

Feb 62/63

Mar 60/64

Apr 62/64

May 61/63

Jun 62/63

Jul 59/63

Aug 57/60

Sep 55/61

Oct 56/61

Nov 59/64

Dec 64/64

Jan 28:17

Feb 22:17

Mar 23:18

Apr 18:18

May 21:17

Jun 17:16

Jul 17:20

Aug 19:22

Sep 22:15

Oct 22:15

Nov 26:19

Dec 12:13

(monthly) / # total residents Program Attendance: Second floor

residents

attending at least one program

Comments Respiratory outbreak Oct 22 – Nov 2 – continued with small group activities on the units for asymptomatic residents but all communal activities cancelled.

(monthly) / # total residents Activity Calendar (monthly)

1st floor

programs & # 2nd floor programs

Both recreationists off from Dec 21st to after the new year.

(to ensure equitable)

weekend

programs in the quarter / # total weekends QAAC – QI Consolidated Statistical Report 2012 Page | 1

45/12.5

48/13

31/13

35/12.5

The LTC Homes Act requires weekend programming March #’s higher than usual (staff on every w/e)

AgendaItem#10104a)

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Activity Calendar

2013-024 4th Quarter Consolidated

evening

programs in the quarter

9/13

11/13

8/13

12/13

The LTC Homes Act requires evening programming

3/18

See comment

See comments

To discuss at Rec/Leisure meeting Jan 2013

It was noted that Generation Jamboree had a huge impact on male residents, although not intended for male residents only

/ # weeks in the quarter NEW Programs directed at male residents

programs

aimed at our male population /total # programs

This indicator is being reviewed as to the relevance and how to capture men’s involvement in programs without specific ones for men only Starting 4th quarter, attendance records at program will be analyzed to determine male participation in all programs

AgendaItem#10104a)

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QAAC – QI Consolidated Statistical Report 2012 Page | 2

2013-024 4th Quarter Consolidated

NEW - Large group activity evaluations

large group

activity evaluations completed

100%

1/1

Intent was to pilot the form for Walk for Memories - there was some misunderstanding re. which form to use – will trial it with Pancakes for Parkinson’s in April Christmas dinner cancelled r/t Influenza Outbreak – will be held in Jan.

/total # large group activities

VOLUNTEERS Measurement

Goal

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Comments

Volunteer Hours

volunteer hours

6500

1676.5 (programs cancelled with outbreak)

1956

2150

1616 (programs cancelled with outbreak)

7398.5 total hours for 2012

Volunteer Survey

of surveys

returned

Statistic/Audit

35% return rate

0 surveys issued 0 surveys returned

60 surveys issued 29 surveys returned 48% return rate

/ # surveys issued

AgendaItem#10104a)

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QAAC – QI Consolidated Statistical Report 2012 Page | 3

2013-024 4th Quarter Consolidated

of satisfied

volunteers

95% satisfaction rate

0 surveys issued 0 surveys returned

20 volunteers VERY satisfied 8 volunteers satisfied 1 volunteer dissatisfied 96.6% satisfaction rate

4 programs / 12+ programs

0 programs reviewed

9 programs reviewed through the satisfaction survey

4 e-newsletters per year

1 volunteer enewsletter distributed to 41 volunteers

1 e-newsletter distributed to 35 volunteers

3 Gazette articles 1 Volunteer Newsletter 1 power point presentation at Volunteer dinner 1 presentation to

3 Gazette articles Kingston This Week coverage of Pet Therapy

3 Gazette articles EMC coverage of Pet Therapy and 20 year volunteers Art + Clara Clow Frontenac This Week auditorium campaign

/ #of volunteers surveyed

Volunteer Program Review

of programs

reviewed / # of volunteer assisted programs 100% of volunteer suggestions to improve programs considered

NEW Quarterly enewsletter

volunteer enewsletters

distributed /4 quarters

methods used to

ensure communication of volunteer contributions each quarter

QAAC – QI Consolidated Statistical Report 2012 Page | 4

Unavailable at time of printing

AgendaItem#10104a)

Page 195 of 265

NEW – Recognition of volunteer contributions

2013-024 4th Quarter Consolidated

County Council

AgendaItem#10104a)

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QAAC – QI Consolidated Statistical Report 2012 Page | 5

coverage

2013-024 4th Quarter Consolidated

DIETARY Goal

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Daily Food Temperature Audit

Weekly audit of individual meals where food temperature was taken and documented

100%

85.23%

92.%

87%

79%

Daily Café Fridge and Freezer Temperature Audit

Monthly audit of days temperatures were taken and documented

100%

N/A

95%

100%

93%

Weekly BBQ Food Temperature Audit

Weekly audit of individual BBQs where food temperature was taken and documented

100%

N/A

100%

N/A

New initiative for compliance in place as of June 1st. 2012

Refrigerator & Freezer Temperature Log Kitchen/Serverys

Monthly audit of days temperatures were taken and documented

100%

94%

98%

84.5%

Daily Warewashing Sanitation Logs Kitchen/Serverys

Monthly audit of days sanitation logs information was documented

100%

86%

77%

90%

46%

NEW – Dietary

dietary referrals

100%

*Compiling

100%

QAAC – QI Consolidated Statistical Report 2012 Page | 6

Comments

*Goal reached 100%

AgendaItem#10104a)

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Measurement

Statistic/Audit

2013-024 4th Quarter Consolidated

referrals

completed as legislated.

NEW – Quality initiatives

new quality

initiatives undertaken

(annual)

-Whipped topping for desserts -New thickener & thickened products introduced -Labeling of foods in the serverys -Weekly dietary meetings -BBQ Food Temperatures -shredded lettuce use on 1N -use of individual soft burger buns for submarine sandwiches Shredded Lettuce for all green salads.

AgendaItem#10104a)

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QAAC – QI Consolidated Statistical Report 2012 Page | 7

information at time of printing

2013-024 4th Quarter Consolidated

HOUSEKEEPING Measurement

Goal

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Goldcheck

Weekly audits, monthly and quarterly reports indicating % of perceived cleanliness

90%

82%

85%

84%

86%

New - Routine Cleaning Audit

Routine cleaning of resident rooms as recorded by staff. % calculated on number of opportunities vs. completed

92%

1N - 93.4% 1S – 90.9% 2N – 83.9% 2S – 99%

1N – 89.90% 1S – 92.37% 2N – 90.8% 2S – 88.5%

1N – 83% 1S – 74% 2N – 82.4% 2S – 76.7%

1N – 72.9% 1S – 84.7% 2N – 82.6% 2S – 79.5 %

2 outbreaks and Scabies on one 1N during the last half of the year

Overall – 91.9%

Overall – 90.26%

Overall – 79% Summer coverage/outbreak

Overall 81.5%

Total – 85.7% 1439 of 1679 cleans performed

new product &

processes tested

100%

None to date

100% Cart for nursing care – rejected due to identified H&S risk involving size of cart and insufficient sight lines.

100%

Statistic/Audit

NEW – New products & processes testing

/total number of new products & processes implemented

Comments

AgendaItem#10104a)

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QAAC – QI Consolidated Statistical Report 2012 Page | 8

2013-024 4th Quarter Consolidated

LAUNDRY Statistic/Audit

Measurement

Laundry Poundage

Measured daily compiled monthly

NEW - Lost Clothing

lost clothing

found

Goal

90%

1st Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

66000 lbs

66000lbs

Not available at time of printing

1 L&F form submitted on July 19.

No L&F forms this quarter

1 L&F this period, item not found

Items found – 100%

100%

50%

/total # lost clothing forms submitted

Comments

Reported lost laundry recovered this year 50%

MAINTENANCE Statistic/Audit Work Orders

Measurement

completed

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Comments

100%

Completed 1142 Issued 1190 – 95.9%

Issued – 1161 Completed – 1143 98.44%

Issued – 1126 Completed – 1090 96.80%

Issued- 1192 Completed – 1116 93.6%

96.2% completion average

Electrical Inspection Admission

of inspections

completed

100%

20 of 27 admissions since Jan. 1, 2012 have recorded inspections – 74%

3 of 6 possible inspection completed, all inspection done but outside of 3rd Q time frame – 50%

15 of 17 from Oct. 1st to Dec. 31st. 88%

Policy changes are underway to ensure admission and follow up inspections.

100%

Fire – 100% Water – 100% Elevator – 100%

Fire – 100% Water - 100% Elevator - 100%

Fire – 100% Water – 100% Elevator – 100%

/ # of new inspections

Page 200 of 265

NEW – Regulatory Testing

regulatory

testing completed /total # regulatory testing scheduled

QAAC – QI Consolidated Statistical Report 2012 Page | 9

AgendaItem#10104a)

Goal

/total # work orders

2013-024 4th Quarter Consolidated

NURSING Statistic/Audit Restraint Use (monthly)

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Average # of restraints used (including bedrails)

of residents

using a restraint

3/3

6/8

1/1

3/3

2/2

3/3

2/2

3/3

2/2

1/1

N/A

1/1

100 %

75%

100%

100 %

100%

100 %

100%

100 %

4/17

10/14

11/20

7/23

16/29

18/54

20/31

40/50

77%

71%

55%

70%

55%

66%

24/3 1 75%

65%

80%

Measurement

Goal

Average # of restraints used (excluding bedrails)

residents with

complete restraint documentation

100%

/ # resident charts audited

residents entries

with complete flow sheet documentation

100%

QAAC – QI Consolidated Statistical Report 2012 Page | 10

50/ 80 = 62%

Comments

No new restraints

100 %

32/ 76= 58%

19/ 102

82%

Email done to give staff results monthly

AgendaItem#10104a)

Page 201 of 265

/ # resident entries audited

2013-024 4th Quarter Consolidated

PostAdmission Audit

100%

MRSA/VRE on time = 58% 1st Mantoux on time= 75% Other sections complete on chart = 66%

MRSA/VRE on time = 55% 1st Mantoux on time= 82% Other sections complete on chart = 91% Watch and dentures not labeled=50%

MRSA/VRE on time= 75% 1st Mantoux on time= 100% Watch and dentures not labeled=16% Marrcc done on time 50% Physician physical – 5/6 done on time

MRSA/VRE on time=42% 1st Mantoux on time= 66% Personal items labeled on time= 58% Marrcc done on time=66% Physician physical – 1 not done on time

of time

admission meds are reconciled/# of admissions

100%

Medication Sign-off (MDSRAI audits)

% assessments with all meds signed in 7days

100%

72%

85%

82%

77%

Do Not Use List (MDS-RAI audits)

% assessments with acceptable abbreviations

100%

N/A

Booked for Aug 23

Completed

N/A

MSSA (completed annually)

QAAC – QI Consolidated Statistical Report 2012 Page | 11

1 assessment 4th quarter noted using “FOF” for found on floor but not a factor with Do Not Use List

AgendaItem#10104a)

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Medication Reconciliation Verified

2013-024 4th Quarter Consolidated

Medication Incidents

medication

incidents

medication

incidents resulting in harm to resident

discrepancies in

count of narcotic & controlled drugs

/ # time counted

adverse drug

reactions

completed

Resident Incident Reports

Quarterly reports for trending

146 – 78 falls/14 medication/14 aggression

117 – 75 falls/10 medication/6 Near misses related to elopement/5 aggression

209 - 129 falls; 8 medication; 11 aggression; Near misses related to elopement; 5 external elopement & 1 internal

162 – 97 falls; 16 aggression; 8 medication; near misses related to choking and elopement

Palliative Care

Number of residents with PPS 30% or less monthly

Jan

Feb

Mar

Apr May June

Jul Aug Sept

Oct

Nov Dec

PC meeting cancelled

of compliments

from Memory Book quarterly

4 compliments/6 deaths

2 compliments/5 deaths/2 donations

1 compliment/5 deaths/3 donations

NEW - Staffing Plan Evaluation

#validated workload complaints from

QAAC – QI Consolidated Statistical Report 2012 Page | 12

4 compliments/10 deaths/6 donations 0

AgendaItem#10104a)

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Chart Audits

2013-024 4th Quarter Consolidated

staff /total # complaints

nursing staff

injuries on day shift when three staff on unit

N/A

90%

72%

83%

n/a

58%

/total # nursing staff injuries NEW - Resident Personal Items Labeling

% admission assessments & labeling completed on time

AgendaItem#10104a)

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QAAC – QI Consolidated Statistical Report 2012 Page | 13

2013-024 4th Quarter Consolidated

INFECTION PREVENTION & CONTROL Statistic/Audit Symptoms

Measurement

Goal

residents

displaying symptoms resulting in an infection

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Comments

32/128 (UTI’s not included)

2/128

4/128 (3 MRSA)

47/128 (1 VRE)

Respiratory (5 cases) and Enteric outbreaks in March Respiratory outbreak Oct/Nov (23 cases) Influenza outbreak Dec (22 cases)

/ 128

MRSA/CDif

nosocomial

infections

Wheelchair Cleaning

wheelchairs

cleaned

100%

(monthly)

/ # scheduled

compliant/total

opportunities observed

Hand Hygiene (Bi-weekly Nursing Audit)

compliant/total

opportunities observed

50%

QAAC – QI Consolidated Statistical Report 2012 Page | 14

1 in April 3rd quarter = 1 eyes and 2 wounds

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

351 428

323 421

353 430

329 425

319 428

331 409

391 501

357 483

328 462

293 412

311 458

326 469

84%

77%

83%

81%

77%

85%

76%

75%

74%

71%

69%

72%

N/A

61%

Not measured

N/A

Yearly average 77%

63%

Not measured

22/29 = 76%

AgendaItem#10104a)

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Hand Hygiene (JCYH audits x2/yr)

2013-024 4th Quarter Consolidated

Handling Dirty Linen (Bi-weekly Nursing Audit)

carts on unit/#

staff assignments

PPE Use (Bi-weekly Nursing Audit)

staff using

proper PPE

Not measured

89%

78%

100%

Not measured

79%

/ # staff observed

AgendaItem#10104a)

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QAAC – QI Consolidated Statistical Report 2012 Page | 15

2013-024 4th Quarter Consolidated

FALLS Statistic/Audit

Measurement

Goal

Falls

of falls

(monthly)

residents who

have fallen

2nd Quarter Results

1 Quarter Results

3rd Quarter Results

4th Quarter Results

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

4/4

6/6

3/3

1/2

4/4

2/2

3/4

0/3

1/3

3/3

2/3

100%

50%

100%

75%

33%

100%

66%

Comments

/ 128 Severity of falls

of near miss

falls

of residents

who have fallen 2 or more times in a week on whom falls round were conducted

100%

AgendaItem#10104a)

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QAAC – QI Consolidated Statistical Report 2012 Page | 16

May/Aug – did not do rounds on a resident where rounds have been done before, all measures that are acceptable t o him are in place, and he is receiving full tx of his seizures which

2013-024 4th Quarter Consolidated

are the cause of his falls Sept – 2 residents frequently fall – all measures instituted, 1 resident I was away – not done Oct – 2 residents were palliative and all measures had been discussed and taken over many months Dec – resident unable to ambulate after hosp – PT working with her, will have preventative rounds when able to ambulate on her own

/ # of residents who have fallen 2 or mores times in a week where falls rounds were not conducted

At least once per year to each group

QAAC – QI Consolidated Statistical Report 2012 Page | 17

Falls display to all – all categories took part

1 – in mandatory training

AgendaItem#10104a)

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falls

prevention education opportunities offered to staff, residents &

2013-024 4th Quarter Consolidated

family members

AgendaItem#10104a)

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QAAC – QI Consolidated Statistical Report 2012 Page | 18

2013-024 4th Quarter Consolidated

INCONTINENT & BOWEL MANAGEMENT st

Statistic/Audit

Measurement

Goal

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

Voiding record

residents with

completed 3d voiding record on admission

100%

/ #admissions

4th Quarter Results

Comments

12 100% 12

SKIN & WOUND MANAGEMENT st

Statistic/Audit

Measurement

Goal

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Pressure Ulcer Prevalence

of residents with

pressure ulcers

TBA

N/A

of residents with

new pressure ulcers

Jan 2.3%

Comments

(annually) Pressure Ulcer Incidence

Feb 2.3%

Mar 7.8%

Apr 1.5% NNA

May 3.9% NNA

(monthly)

audits

completed

(monthly)

/ # audits scheduled

100%

QAAC – QI Consolidated Statistical Report 2012 Page | 19

No data

Jul

Aug

Sep

Oct

Nov

Dec

7.8% 2NA

2.3% NNA

4.6% NNA

2.3% NNA

5.4% NNA

2.3% NNA

5.5% 1NA

No data

22/24

13/21

63/70

No data

92%

63%

90%

21/21

17/17

21/22

26/26

30/30

100%

95%

100%

NNA=No new admissions NA=New admission Jan - Unable to do audits May – 1 wound 1 day late Dec – unable to do

AgendaItem#10104a)

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Wound Care Sheets

Jun

2013-024 4th Quarter Consolidated

HEALTH & SAFETY / RISK MANAGEMENT Statistic/Audit Fire Drill Attendance (annually)

Measurement

Goal

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

Comments

staff attending at

least one fire drill per year

100%

n/a

98%

Only measured in December

100%

66%

100%

66%

April report is missing – we are sure the old house was inspected but can’t find the form

Oct form not in H&S binder

100%

66%

Dec inspection completed Jan. 2, 2013

62%

17%

26%

(21/34)

(4/23)

(6/23)

(1/18)

4/8 = 50%

N/A

11/12 = 92%

N/A

/ total # of staff Employee Workplace Inspections

inspections

completed on time / # of inspections scheduled

Management Workplace Inspections

inspections

completed on time / # of inspections scheduled

lost time injuries

High Risk Activity Verification Process

staff knowing 1

identifier

/ # of total injuries

100%

/ # staff knowing 2 identifiers

QAAC – QI Consolidated Statistical Report 2012 Page | 20

5/12 = 42%

1st quarter – 18 related to outbreaks

AgendaItem#10104a)

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Employee Incident Reports (from OHN quarterly updates)

2013-024 4th Quarter Consolidated

Hazards

Quarterly hazard reports for trending

Floor to Ceiling Poles

compliant/#

rooms checked

2 med fridge needs defrosting; 2 water temperatures high; four loading dock door not closing properly; 2 chemicals not stored properly

Issues with loading dock door not locking; other doors not closing; carrying dirty linen down hallway; slippery floors on 1North

Med fridge needing defrosting; nail clipper solution outdated

Not measured

90%

3rd Quarter Results

4th Quarter Results

100%

EDUCATION &TRAINING Statistic/Audit Inservice Attendance

Measurement

1 Quarter Results

2nd Quarter Results

186

236

131

186

70%

N/A

Education Committee decided to no longer measure this as we now do the mandatory sessions

75%

15/24

33/39

18/27

62%

85%

68%

67%

N/A

15/16 = 93%

Goal

staff in

attendance at all inservices

of staff that

attend at least one inservice per year / 185 (total # of staff)

Comments

(annual)

evaluations

completed / # inservices offered Topics

of educational

needs addressed

100%

QAAC – QI Consolidated Statistical Report 2012 Page | 21

N/A

AgendaItem#10104a)

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Inservice Evaluations

2013-024 4th Quarter Consolidated

(annual)

/ # of educational needs identified (annual)

of staff attended

sessions on mandatory topics

100%

149

101

185

AgendaItem#10104a)

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QAAC – QI Consolidated Statistical Report 2012 Page | 22

2013-024 4th Quarter Consolidated

GENERAL Statistic/Audit Family/Resident Satisfaction Survey (annual) Staff Satisfaction Survey (annual)

NEW - Staff Absenteeism Rate

Measurement

respondents

satisfied

Goal

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

90%

97.5%

N/A

80%

n/a first quarter

N/A

563 days = 8%

522 days = 7.7%

6 staff = 3%

7 staff = 4%

4th Quarter Results N/A

Comments Survey closed March 31- 15 respondents

/ total # respondents

respondents

satisfied

N/A

Survey was to be issued at y/e but we have to wait until after January 28 as Accreditation Canada is updating the portal

697 days – 7.9%

Average 522 shifts/3918 hrs per week

7 staff = 4%

4 staff = 2%

Based on 168 staff – 6 terminations & 18 resignations

/ total #respondents

sick days taken

1527 days = 22.5%

/average # shifts scheduled

(not including full 15 week leaves) NEW - Staff Turnover

staff leaving

employment /total # staff

(trended quarterly)

verbal

complaints

written

complaints

QAAC – QI Consolidated Statistical Report 2012 Page | 23

AgendaItem#10104a)

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Complaints

2013-024 4th Quarter Consolidated

Bed Occupancy

days bed

actually occupied

98%

99.3%

99%

99.6%

98.6%

3rd Quarter Results

4th Quarter Results

19 resident deaths in the last quarter

/ total number of days

PAIN & SYMPTOM MANAGEMENT Measurement

Goal

1st Quarter Results

2nd Quarter Results

Prevalence of Daily ModerateSevere Pain scores

of residents with

moderate-severe daily pain scores

10%

5: Moderate (3.9%) 0: Severe

Incidence of new Daily ModerateSevere Pain scores

of new resident

with moderatesevere daily pain scores

(Down 5 Moderate Cases) 2 New Admissions

/ 128 residents

10%

/ 128 residents

QAAC – QI Consolidated Statistical Report 2012 Page | 24

3: Moderate (2.3%) 0: Severe

2: New Moderate (1.5%) 0: Severe

4 Moderate; 1 Severe (4%) This is the last measure as Pain & Symptom Management charter was set to collect evaluation measures for 1 year, however, was extended by additional quarter (started July 2011 – ended end of Sept 2012) n/a

Comments

Ongoing evaluation data to be determined and collected when FT NP returns.

n/a

Reconsidering indicator

AgendaItem#10104a)

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Statistic/Audit

2013-024 4th Quarter Consolidated

RELIGIOUS & SPIRITUAL CARE Statistic/Audit NEW - Pastoral Visiting

(monthly) NEW - Multifaith Services provided

Measurement

resident

receiving a pastoral visit

Goal

1 Quarter Results

2nd Quarter Results

3rd Quarter Results

4th Quarter Results

90%

Jan

Feb

Mar

Apr

July

Aug

Sep

Oct

n/a

100% 100% 100%

100%

100% 100% 100%

May

June

Nov

Dec

Comments Data collection started in April

/ total # respondents

weeks with at

least one multifaith service provided

80%

/ total # weeks

100%

72%

Two services cancelled first quarter due to outbreak; 5 services cancelled in fourth quarter due to outbreak

AgendaItem#10104a)

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QAAC – QI Consolidated Statistical Report 2012 Page | 25

83%

AgendaItem#10104b)

Report 2013-025 ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared by:

Julie Shillington Administrator of Fairmount

Date Prepared:

January 22, 2013

Date of Meeting:

February 20, 2013

Re:

Fairmount Home – Auditorium Renovation Report

Recommendation That Council of the County of Frontenac receive the Fairmount Home – Auditorium Renovation Report for information only.

Background The Fairmount Home auditorium was built circa 1976 and includes a kitchenette, foyer and two two-stall accessible washrooms. The only element of renovation scoped and undertaken as part of the Home’s redevelopment project affecting the auditorium was the installation of a sprinkler system. There have been issues with the auditorium structure and systems for years now and the issue has been at the Council table on almost an annual basis. The project was first raised with the past Council during its budget discussions in 2008 when Council was asked to conduct a feasibility study on renovating the auditorium. The feasibility study was received in the summer of 2009 and it is important to note that the report states that the “auditorium is in good structural condition” and is “a good candidate for renovation and revitalization”. The report also noted that given the long list of deficiencies, the full potential of the auditorium is not being realized especially in the area of revenue generation. In September 2009, a report was brought forward to the past Council with the following resolution:

RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – Auditorium Redevelopment report for information; Administrative Report Fairmount Home – Auditorium Renovation Report February 20, 2013

2013-025 Auditorium Renovation

Page 1 of 3

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AgendaItem#10104b)

AND FURTHER THAT Council support the establishment of a committee to launch a fundraising campaign for the redevelopment of the Fairmount Auditorium. This resolution was tabled and was to be brought forward to the new Council. On October 19, 2011 the same report came forward to this Council and at that meeting the establishment of a committee to launch a fundraising campaign for the redevelopment of the Fairmount Auditorium was approved. The committee was established in April 2012 and a goal of $200,000 was set with the campaign kick-off occurring in September 2012. On July 24, 2012 Council approved the following resolution:

RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – Auditorium Renovation Project – RFP for Architectural Services report; AND FURTHER THAT Council authorize the Clerk to release a Request for Proposals for Architectural Services for the Auditorium Renovation Project and to contract with the successful bidder to prepare revised concept drawings and cost estimates in 2012 at a cost not to exceed $15,000 and to provide further services, upon authorization of the Auditorium Renovation Project, including final drawings and related construction-related services at a rate not to exceed 8% of the construction value. CARRIED Finally, the project came forward to Council last month during budget discussions as staff and residents are seeking approval to commence the renovations in 2013.

Comment At the budget meeting last month, I made Council aware that the architects were completing the final conceptual design (Appendix A) and updated cost estimate. You will note the conceptual design includes: a) b) c) d) e) f) g) h)

A covered entrance and lift Lobby area Lots of storage Accessible washrooms Space for the vending machines & resident games tables Kitchen with pass-through Greenhouse Auditorium with ability to split room into three separate spaces

This design meets the needs identified by residents, staff and volunteers in the 2009 feasibility study and those voiced over the past several years. The updated construction cost estimate from the architect totals $1,922,358.00 which includes a 20% contingency allowance. We have added additional dollars to reflect a project manager, designated substance report, permits, communication equipment and general items such as window blinds.

Administrative Report Fairmount Home – Auditorium Renovation Report February 20, 2013

2013-025 Auditorium Renovation

Page 2 of 3

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AgendaItem#10104b)

There has been strong support for this project from our residents, staff, volunteers and community partners. Without that support we would not have been successful in meeting our Building Change Together Auditorium Fundraising Campaign goal of $200,000. The question now being asked by many of those individuals is “when does the shovel get in the ground?”

Sustainability Implications The Infrastructure vision statement in the County’s Directions for Our Future document reads: Services and economic activity in the County of Frontenac are supported by good quality, well maintained and well managed public, commercial, industrial, and residential infrastructure, with life-cycle cost and environmental considerations. County and Townships’ prudent fiscal management ensures an appropriate balance between servicing ongoing municipal demands and investing in future operations. By authorizing the commencement of the auditorium renovation project, Council will be taking a step to ensure the quality of Fairmount’s infrastructure and enable the home to promote the use of the auditorium to not only residents of Fairmount but the greater community as well.

Financial Implications The preliminary estimate is $2,175,000. As indicated in the budget document, the County of Frontenac’s share of the project will be taken from donations and reserves.

Organizations, Departments and Individuals Consulted and/or Affected Staff Residents Volunteers J.L. Richards Building Change Together Committee Members

Administrative Report Fairmount Home – Auditorium Renovation Report February 20, 2013

2013-025 Auditorium Renovation

Page 3 of 3

Page 219 of 265

2013-025 Auditorium Renovation

AgendaItem#10104b)

Page 220 of 265

AgendaItem#10104c)

Report 2013-029 ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared by:

Julie Shillington Administrator of Fairmount

Date Prepared:

January 24, 2013

Date of Meeting:

February 20, 2013

Re:

Fairmount Home – 2013 Case Mix Index

Recommendation That Council of the County of Frontenac receive the Fairmount Home – 2013 Case Mix Index report for information only.

Background Case Mix Index (CMI) is a numerical value calculated using Resource Utilization Groups (RUGs) that is then applied to the nursing envelope base funding. The RUGs score is calculated using information obtained through the RAI MDS resident assessment process conducted quarterly and more frequently, where required, by staff at the Home. The CMI is calculated once annually by the Ministry of Health & Long Term Care and applied to the funding envelope the following April. For 2013, the CMI is calculated on the RUG scoring for the period ending March 31, 2012.

Comment Special Rehabilitation is a RUG that reflects a resident’s assessed need for therapies (occupational, physio and speech language) and nursing rehabilitation. With the introduction of RAI MDS, into long-term care, homes quickly became aware that in order to maximize the CMI a focus would need to be put on ensuring that those assessed needs were met as Special Rehabilitation carries a higher score than many of the RUGs. In 2012, the Ministry advised homes that it had concern regarding the trend in reporting Special Rehabilitation as some homes were reporting levels much higher than the provincial average. A communiqué in December advised homes that there were potential data quality issues relating to the reporting of Special Rehabilitation and the Ministry was looking at how it would mitigate the funding impact. Another communiqué was subsequently issued in December which Administrative Report Fairmount Home – 2103 Case Mix Index February 20, 2013

2013-029 Fairmount Home 2013 Case

Page 1 of 2

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AgendaItem#10104c)

indicated that the Ministry would be applying a 5% limit on Special Rehabilitation to each home. For the period ending March 31, 2012, 22.2% of Fairmount’s assessed days fell into the Special Rehabilitation category. With the 5% cap this means that the remaining 17.2% of those days are reallocated to other RUGs. The following are four very important numbers that have been provided to the home by the Ministry: 11/12 RUG-III (34) CMI 0.9827

SR Limited 11/12 RUG-III (34) CMI 0.9564

Transition CMI 0.9564

Adjusted Transition CMI 0.9479

The RUG-III CMI is calculated from the MDS assessments submitted by staff in the 12-month period ending March 31, 2012. The SR-Limited CMI is calculated using only 5% of the Special Rehabilitation assessed days instead of the 22.2% actually assessed in that period. The Transition CMI is determined by applying a +/-5% corridor to the difference between our current Adjusted Transition CMI (0.9926) and the SR-Limited CMI. The Adjusted Transition CMI is determined by applying a re-indexing factor established by the Ministry to the Transition CMI. The Adjusted Transition CMI is the factor that will be used to adjust the Nursing and Personal Care envelope. An Adjusted Transition CMI of 0.9479 will mean a reduction in nursing funding in the amount of $138,500. It is disheartening for staff to see this decrease in CMI given the time and effort they have put into ensuring accurate documentation that reflects the fact that residents are receiving the therapies and nursing restorative care that they need. As well, under the Long-Term Care Homes Act, we still need to provide these services and how do we do that when such large reductions in funding threatens our ability to do so? With this in mind I contacted the Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS) to express my concerns and ask if there was anything that Fairmount could do to better understand this process and help our situation and those of others in the same position. As a result of that conversation our Assistant Director of Care will be involved in a working group involving OANHSS, the Ontario Long-Term Care Association and other professionals, focusing on understanding the expectations of the Ministry relating to Special Rehabilitation and how it will be funded in the future.

Sustainability Implications The ability to meet the needs of our residents is not sustainable if funding is not provided by the Ministry of Health & Long-Term Care.

Financial Implications The decrease in CMI will result in a funding decrease of $138,500 for 2013.

Organizations, Departments and Individuals Consulted and/or Affected Staff Residents Centric Health OANHSS Administrative Report Fairmount Home – 2103 Case Mix Index February 20, 2013

2013-029 Fairmount Home 2013 Case

Page 2 of 2

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AgendaItem#10104d)

Report 2013-033 ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared by:

Julie Shillington Administrator of Fairmount

Date Prepared:

January 25, 2013

Date of Meeting:

February 20, 2013

Re:

Fairmount Home – SE LHIN Telemedicine Nursing Initiative

Recommendation RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – SE LHIN Telemedicine Nursing Initiative report; AND FURTHER THAT Council of the County of Frontenac authorize Fairmount Home to become a service site for clinical care through telemedicine by directing the Clerk to sign the SE LHIN Ontario Telemedicine Network Initiative Memorandum of Understanding.

Background The Ontario Telemedicine Network (OTN) is one of the largest telemedicine networks in the world. It uses two-way videoconferencing to provide access to care for patients in hospitals and hundreds of other health care locations across the province. In addition to clinical care, OTN facilitates the delivery of distance education and meetings for health care professionals and patients. Fairmount is an OTN site. There are three main uses for OTN: clinical care, professional or patient education and administrative. Fairmount became an OTN site several years ago and has used the network primarily for education and administrative purposes.

Comment Through the Telemedicine Nursing Initiative, the South East LHIN has received funding to hire 14 nurses as Telemedicine Coordinators who will focus on delivering clinical telemedicine events. The funding will flow from the LHIN to three “Lead Health Services Providers” who will hire and manage the staff. Administrative Report Fairmount Home – SE LHIN Telemedicine Nursing Initiative February 20, 2013

2013-033 SE LHIN Telemedicine Nursing

Page 1 of 2

Page 223 of 265

AgendaItem#10104d)

Through a memorandum of understanding (MOU) with one of the Lead Health Service Providers, Fairmount can become a service site for telemedicine clinical care. In the beginning the Telemedicine Coordinators would support the home by developing the clinical policies and procedures, developing the clinical telemedicine programs and services at the home and promoting the program in the community. Once the program is operational the Telemedicine Coordinator (1) becomes the point of contact for OTN and the home, (2) coordinates the scheduling of the clinical event and (3) facilitates that event at the home. The Coordinator also ensures there is appropriate follow up, documentation and reporting. Our responsibility as a service site is to allow the Telemedicine Coordinator to collect data e.g. number of events, referral source, etc., support the Coordinator in developing and implementing the program, provide the appropriate space for the clinical telemedicine events and allow access to the service to patients within the LHIN, not just our residents. It is very clear in the MOU that work that is currently being done by nurses at Fairmount cannot be allocated to the Telemedicine Coordinator when he/she is here.

Sustainability Implications Becoming a host site for clinical telemedicine services has been a goal of the home for several years. Our residents will benefit directly. Through on-site telemedicine they will not need to leave the home for some consults. This will also save the residents the cost of transportation and, in some cases, the cost of an escort to the appointment. It will also benefit the health care system as a whole. The program goals are to see a demonstrable increase in clinical telemedicine utilization, reduced wait times for special consultations and the facilitation of the patient flow across the healthcare continuum.

Financial Implications There are no direct financial implications for Fairmount. The equipment is already in place and the staff support for the program will be provided by the Health Care Centre.

Organizations, Departments and Individuals Consulted and/or Affected Staff Residents SE LHIN OTN

Administrative Report Fairmount Home – SE LHIN Telemedicine Nursing Initiative February 20, 2013

2013-033 SE LHIN Telemedicine Nursing

Page 2 of 2

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AgendaItem#11a) County of Frontenac Vendor Activity YTD As as December 31, 2012 Vendor ID AAAS0001 Total AABE0001 Total ACCA0001 Total ACKL0001 Total ADVA0004 Total AFGD0001 Total AGCF0001 Total AIGC0001 Total AIRL0001 Total AIRR0001 Total ALEX0001 Total ALLA0001 Total ALLA0002 Total ALLA0003 Total ALLE0002 Total ALLI0002 Total ALLI0003 Total ALZH0002 Total AMBA0001 Total AMCT0001 Total AMCT0003 Total AMEY0001 Total ANDE0001 Total ANDE0002 Total ANGL0001 Total ANYT0001 Total APAR0001 Total ARCH0001 Total ARJO0001 Total ARSE0001 Total ARTH0001 Total ASMO0001 Total ASSO0003 Total ATTE0001 Total BAGO0001 Total BARB0001 Total BARD0002 Total BATE0001 Total BATT0003 Total BCMC0001 Total BEEH0001 Total BELL0001 Total BELL0002 Total BELL0007 Total BENS0001 Total BENS0002 Total

Vendor Name A&A ASPHALT AABEN WINDOWS AND DOORS LTD. ACCARA INC. ACKLANDS GRAINGER INC. ADVANCED PATIENT N.E.T. AFG GLASS CENTRE AGC FLAT GLASS NORTH AMERICA LTD CHARTIS INS. FORMERLY AIG COMMERCIAL AIR LIQUIDE CANADA INC. AIR-RESP MEDICAL INC. ALEX MCCOY PLUMBING AND HEATING ALLAN CHARTERED ACCOUNTANT PROFESSIONAL CORPORATION GREGORY ALLAN ALLAN GRAPHICS ALLEN, NEIL ALLIED MEDICAL ALLIANCE WIRELESS COMMUNICATIONS ALZHEIMER SOCIETY OF KINGSTON AMBASSADOR CONFERENCE RESORT A.M.C.T.O. AMCTO ZONE 6 AMEY’S GREENWOOD TAXI HUBBY’S HOUSE ANDERSON EQUIPMENT SALES ANGLIN GROUP LTD. ANYTHING ELECTRIC A PARTY CENTRE ARCHER PUMPS LTD ARJO ARSENAULT, FRANCINE ARTHRITIS SOCIETY ASSOCIATION OF MUNICIPALITIES OF ONTARIO ASSOCIATION OF FUNDRAISING PROFESSIONALS ATTENTION GETTERS BAGOT MEDICAL CENTRE PETER BARBIER BARDON SUPPLIES LTD LINDA BATES BATTAM, STARK BCM COMPUTER TECHNOLOGIES BEEHLER BROS. ELECTRICAL BELL CANADA BELL MOBILITY BELL CONFERENCING INC. BENSON TRUCK & TRAILER BENSON COMMERCIAL TIRE

a) Vendor Activity YTD December 31, 2012

Document Amount 3,158.35 388.17 21,651.93 14,726.31 2,886.02 124.19 643.35 9,986.92 272.31 9,871.62 17,479.37 18,645.00 379.22 1,039.60 499.92 139,275.24 36.32 34.50 3,023.89 30,267.05 130.00 18.95 14,294.50 14,464.00 4,746.00 1,364.70 1,290.01 1,119.83 5,902.29 267.90 55.10 4,657.35 25.00 2,952.13 29,111.51 75.00 12,911.30 13,793.02 135.60 426.01 3,915.06 31,155.99 41,669.34 720.94 295,284.62 59,719.83

Page 225 of 265

AgendaItem#11a) County of Frontenac Vendor Activity YTD As as December 31, 2012 Vendor ID BGMM0001 Total BIOP0001 Total BLOK0001 Total BLUE0001 Total BMDO0001 Total BOCC0001 Total BRAF0001 Total BREW0001 Total BRIS0001 Total BROW0002 Total BROW0003 Total BUBB0001 Total BUTT0001 Total CADU0001 Total CALL0001 Total CAMP0001 Total CAMP0002 Total CANA0005 Total CANA0008 Total CANA0009 Total CANA0016 Total CANA0017 Total CANA0018 Total CANA0033 Total CANA0034 Total CANA0037 Total CANA0038 Total CANA0041 Total CANP0001 Total CAPI0002 Total CARE0002 Total CARL0001 Total CARS0001 Total CATA0002 Total CBCI0001 Total CDWC0001 Total CENT0001 Total CENT0004 Total CENT0006 Total CFPE0001 Total CHIC0001 Total CHIC0002 Total CHIR0001 Total CHOQ0001 Total CHRI0002 Total CHUM0001 Total

Vendor Name BGM METALWORKS BIO PED FOOT CARE CENTRE BLOK, PAT BLUE CROSS BMDODO STRATEGIC DESIGN LINDE CANADA BRAFASCO BREWER, DANKA BRISTOW, GORD BROWNS FIRE PROTECTION BROWN’S FINE FOOD BUBBLES CLEANING SERVICES BUTTERWORTHS CADUCEON ENVIRONMENTAL LABORATORIES CALLIGARIS SATELLITE ELECTRONICS CAMPANA SYSTEMS INC. CAMPBELL’S SEPTIC SERVICE CANADIAN PARAMEDICINE CANADIAN TIRE - Ed Derbyshire CANADIAN TIRE - Princess & Bath CANADIAN BEARINGS LTD CANADIAN CANCER SOCIETY ACCREDITATION CANADA/CDN COUNCIL HEALTH SERVICES ASSOCIATION CANADIAN RED CROSS SOCIETY CANADIAN SMALL ENGINES WASTE MANAGEMENT CANADIAN DEPOSITORY FOR SECURITIES LTD CANADIAN LINEN AND UNIFORM SERVICE CANPAR TRANSPORT L.P. CAPITAL MOVERS & STORAGE CARE STREAM MEDICAL LTD. CARLETON UNIFORMS INC. CARSWELL CATARAQUI REGION CONSERVATION AUTHORITY WORLDLYNX WIRELESS formerly CBCI TELECOM.COM CDW CANADA CENTRAL FRONTENAC COMMUNITY SERVICES CENTENNIAL ENGRAVERS AND TROPHIES LTD CENTRAL FRONTENAC HOUSING CORPORATION CF PETRO PRO CHICA CANADA CHICA EASTERN ONTARIO DONALD CHIRO CHOQUETTE CKS CHRISTIE WALTHER CHUM RADIO TOY DRIVE

a) Vendor Activity YTD December 31, 2012

Document Amount 822.64 1,243.00 61.00 841,049.49 135.60 47,342.80 239.54 226.80 1,918.67 1,349.12 4,107.19 751.45 259.74 4,338.36 296.60 14,467.39 1,452.05 237.30 18,201.10 1,544.39 482.30 77.03 1,512.40 69.98 604.22 44,666.35 1,148,512.47 7,626.66 970.82 1,134.24 10,438.58 82,609.76 406.18 6,076.50 762.14 16,440.99 21.75 454.14 4,675.32 20.00 507.00 225.00 2,825.00 9,665.06 10,902.40 65.21

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AgendaItem#11a) County of Frontenac Vendor Activity YTD As as December 31, 2012 Vendor ID CIBC0001 Total CITI0002 Total CITR0001 Total CITY0002 Total CIVI0001 Total CLAY0001 Total CLEA0001 Total CLYD0001 Total COLL0001 Total COMM0006 Total CONC0001 Total CONS0001 Total CONS0002 Total COPP0001 Total COUN0004 Total COUN0005 Total COUN0016 Total COUS0001 Total CRAI0001 Total CRED0001 Total CRES0001 Total CRIN0002 Total CROW0001 Total CSCO0001 Total CULL0002 Total CUNN0001 Total CUPE0001 Total CURT0001 Total DACO0001 Total DALT0001 Total DAVI0003 Total DBAE0001 Total DELA0001 Total DELT0001 Total DESE0001 Total DIAB0001 Total DIAM0002 Total DIGI0001 Total DIGI0002 Total DIGI0003 Total DIGN0001 Total DILL0001 Total DIRE0003 Total DIXO0004 Total DOOR0001 Total EAST0003 Total

Vendor Name CIBC CITI COMMERCE (STAPLES) (DNU) CITIRIX SYSTEMS INC. CITY OF KINGSTON CIVIC INFO BC CLAYTON FLOORING INC. CLEANING SOLUTIONS 2000 CLYDE, MELISSA COLLINS COMMERCIAL PRINTERS CONCEPTS DU SABLIER C/S CONSTRUCTION SPECIALTIES CO. CONSTRUCT IT LTD. COPPER PENNY COUNTY OF HASTINGS COUNTY OF RENFREW COUNTY OF FRONTENAC PAIGE COUSINEAU CRAIN’S CONSTRUCTION LIMITED CREDIT 360 LTD CRESTLINE COACH LTD. CRINTEC LTD. (Cheque only) CROWN COLLISION SERVICE LTD. C/S CONSTRUCTION SPECIALTIES COMPANY CULLIGAN WATER CONDITIONING CUNNINGHAM SWAN CARTY LITTLE & BONHAM CUPE LOCAL 109 JOHN CURTIS LAWYER, MEDIATOR, OLYMPAIN KINGSTOWN INVESTMENTS INC DALTCO ELECTRIC AND SUPPLY LTD DAVID STONE & ASSOCIATES DBA ENGINEERING LTD DE LAGE LANDEN DELTA PRINTING LTD. DESERT LAKE GARDENS DIABETES EDUCATION & MANAGEMENT CENTRE DIAMOND MUNICIPAL SOLUTIONS INC. DIGIGRAPHICS a div of DELTA PRINTING DIGITAL OFFICE SYSTEMS - CTY DIGITAL OFFICE - FPS DIG ‘N DIRT LTD DILLON CONSULTING DIRECT ENERGY BUSINESS SERVICES DIXON, DIANE DOOR DOCTOR EASTERN ONTARIO WARDENS’ CAUCUS

a) Vendor Activity YTD December 31, 2012

Document Amount 15,329.76 367.84 1,432.84 1,413,015.68 169.50 81,679.09 124.30 212.48 11,616.77 1,881.45 4,017.56 12,514.75 1,940.21 377.61 36,954.21 657.58 14,134.50 965.40 244,222.10 1,400.00 721,076.34 14,230.24 7,819.88 2,887.15 23,612.61 12,945.43 7,835.45 2,002.92 62,297.39 2,880.27 3,729.00 5,587.85 5,924.01 2,018.23 5,812.52 125.00 22,545.43 3,636.83 5,145.21 71.69 2,090.50 63,953.52 7,994.29 131.69 18,880.21 5,650.00

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AgendaItem#11a) County of Frontenac Vendor Activity YTD As as December 31, 2012 Vendor ID ECOL0001 Total EDWA0002 Total ELEC0001 Total ENVI0001 Total ERTR0001 Total ESFO0002 Total ESOL0001 Total ESRI0001 Total ESSE0001 Total ESTA0001 Total ETR00001 Total EVAC0001 Total EXCA0001 Total FAIR0001 Total FAMI0001 Total FEDE0002 Total FERN0001 Total FIEN0001 Total FLAG0001 Total FLEM0001 Total FORT0001 Total FOTE0001 Total FOUR0001 Total FRAN0002 Total FRAN0003 Total FRAN0004 Total FRED0002 Total FRON0005 Total FRON0006 Total FULT0003 Total FULT0004 Total FUTU0001 Total GECO0001 Total GEMM0001 Total GENA0001 Total GENE0003 Total GENI0001 Total GEOR0001 Total GERR0001 Total GHME0001 Total GLEN0001 Total GLEN0002 Total GLID0001 Total GLOB0001 Total GLOC0001 Total GORW0001 Total

Vendor Name ECOLAB EDWARDS JONES ELECTRICAL SAFETY AUTHORITY ENVIRO-GUARD E.R.TROUGHT DESIGN E.S.FOX LIMITED E SOLUTIONS GROUP ESRI CANADA ESSENTIAL IMPACTS COACHING INC. ESTATE OF BARBARA MAHONEY 407 ETR EVACUCHECK EXCALIBUR FAIRMOUNT AUDITORIUM FAMILY SERVICES EAP FEDEX EXPRESS CANADA LTD. FERNO FIENE, MATT FLAGHOUSE INC FLEMING, JANET FORT GLASS INC. FOTENN CONSULTANTS INC. FOUR POINTS BY SHERATON FRANK COWAN COMPANY FRANK’S WORLDWIDE MOVING FRANK’S TIRE SUPPLY LIMITED FRED DEAN BARRISTER AND SOLICITOR FRONTENAC STEWARDSHIP COUNCIL FRONTENAC ARCH BIOSPHERE RESERVE SAVILL, ELIZABETH - IN TRUST - PC SAVILL, ELIZABETH - IN TRUST - RPC CARDINAL HEALTH GECO INDUSTRIES GEMMILL,DAVE GERIATRIC PSYCHIATRY PROGRAM GENESIS SYSTEMS CORPORATION GENIVAR CONSULTANTS LIMITED PARTNERSHIP GEORGE COUREY INC GERRY LEE & ASSOCIATES G.H. METAL STAMPING CORPORATION GLENBURNIE GROCERY (Cheques only) GLEN SUPPLY CO. LTD GLIDDEN PAINTS (USE ICI PAINTS) GLOBAL EQUIPMENT COMPANY GLOCCA MORRA FARMS GORWAY

a) Vendor Activity YTD December 31, 2012

Document Amount 6,666.29 7,026.32 936.80 110.74 1,695.00 49,020.40 2,314.04 22,097.15 6,583.60 264.23 280.07 254.87 4,237.50 72.50 26,552.06 15.20 118,937.75 968.44 403.41 22.83 86.76 7,783.24 2,807.51 671.00 450.00 107.35 553.70 3,892.68 1,500.00 8,938.38 6,950.52 45,654.35 452.00 38,730.55 500.00 847.50 31,945.39 7,906.55 7,100.42 1,066.37 782.96 389.77 1,692.87 401.75 103.70 16,778.82

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AgendaItem#11a) County of Frontenac Vendor Activity YTD As as December 31, 2012 Vendor ID GRAN0001 Total GRAN0002 Total GRAN0003 Total GRAP0001 Total GREE0001 Total GREE0003 Total GRIF0001 Total GUTH0001 Total HAHN0001 Total HAMI0001 Total HAMI0002 Total HART0002 Total HEAL0003 Total HEAR0002 Total HEND0002 Total HICK0001 Total HILL0002 Total HIPF0001 Total HIPS0001 Total HOLL0002 Total HOLL0003 Total HOLS0001 Total HOLW0001 Total HOPK0002 Total HOTE0001 Total HOTE0002 Total HRSY0001 Total HUGH0001 Total HULT0001 Total HYDR0001 Total HYDR0002 Total ICIP0001 Total ICOM0001 Total IMAT0001 Total IMPE0001 Total INFO0001 Total INFO0002 Total INTE0001 Total INTE0003 Total INTE0004 Total INTE0006 Total INVE0002 Total INVE0004 Total JACK0003 Total JACO0001 Total JAYN0001 Total

Vendor Name GRAND & TOY (FPS) GRAND & TOY (CTY) GRAND & TOY LTD (FMT) PRINTFUSION INC. GREEN ACRES INN GREENSHIELD PEST CONTROL GRIFFITHS, JOYCE YVONNE GUTHRO HAHN, DAVID HAMILTON SMITH LTD HAMILTON, SANDRA HARTINGTON EQUIPMENT HEALTH SUPPORTS & FITTING SERVICES HEART AND STROKE FOUNDATION HENDRIX HOTEL & RESTAURANT EQUIPMENT HICKS MORLEY HAMILTON STEWART STORIE HILLSIDE COFFEE COMPANY HIPFNER, RON HIPSAVER CANADA HOLLINGSWORTH SUPPLY SERVICES HOLLYWOOD, JOAN HOLSAG CANADA HOLWAY & HUTCHINSON HOPKINS & CORMIER SURVEYING LTD. HOTEL DIEU HOSPITAL HOTEL DIEU HOPSITAL - HOME CARDIOGRAPIC HR SYSTEMS STRATEGIES INC. HUGHES, B.J. HULTON’S CONSTRUCTION LTD. HYDRO ONE HYDRO ONE FMT ICI PAINTS ICOMPASSS TECHNOLOGIES INC. IMATION IMPERIAL OIL INFOSAT TELECOMMUNICATIONS 8020 INFO INC. INTEGRATED COMMUNICATION SOLUTIONS INTERDEV TECHNOLOGIES INC. INTERNATIONAL COAT OF ARMS INTERFLEET INC. INVESTORS GROUP INVERARY SEPTIC PUMPING JACK KNOX WELL DRILLING LTD. JACOBS BUSINESS SOFTWARE INC. JAYNES PLUMBING & HEATING

a) Vendor Activity YTD December 31, 2012

Document Amount 10,291.33 5,115.03 20,422.75 2,717.76 279.13 1,762.86 4,653.15 50.18 1,499.28 4,743.00 140.09 8,482.21 555.91 71.32 86.90 48,562.02 40.50 300.48 9,848.99 19,372.36 190.08 10,576.01 221,965.52 2,147.00 37,379.80 150.00 11,333.91 141.00 183.63 25,714.78 192,203.50 924.47 10,311.25 861.37 132,572.78 1,304.00 7,582.30 2,784.34 52,108.74 913.65 12,943.25 20,861.38 141.25 13,334.00 1,457.70 748.41

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AgendaItem#11a) County of Frontenac Vendor Activity YTD As as December 31, 2012 Vendor ID JEMS0001 Total JETS0001 Total JIMT0001 Total JJEX0001 Total JJEX0002 Total JOHN0005 Total JONE0003 Total JOSE0001 Total JUBI0001 Total JULI0001 Total K3CC0001 Total KAPS0001 Total KELL0002 Total KENN0001 Total KENS0002 Total KFLA0001 Total KFLA0003 Total KING0002 Total KING0004 Total KING0005 Total KING0008 Total KING0009 Total KING0010 Total KING0011 Total KING0012 Total KING0014 Total KING0016 Total KING0019 Total KING0024 Total KING0028 Total KING0029 Total KING0033 Total KING0034 Total KING0035 Total KING0043 Total KING0047 Total KITT0001 Total KOST0001 Total KROW0001 Total KRUM0001 Total LABO0001 Total LAER0001 Total LAND0002 Total LARO0001 Total LCMS0001 Total LENS0001 Total

Vendor Name JEMS JET SIGNS JIM THOMPSON CHRYSLER JJ EXPRESS FMT J.J. EXPRESS JOHN A. HARRIS ROSEMARIE JONES JOSEPH POWER VACUUM SERVICE JUBILATE SINGERS JULIA’S WINDOW FASHIONS K3C COMMUNITY COUNSELLING CENTRES KAPS KINGSTN AREA PATIENT SHUTTLE EDWARD KELLAR KENNY, WILMA 1557145 KEN’S VACUUM PUMPING LTD. KFL&A HEALTH UNIT KFL&A Childrens Services Steering Committee KINGSTON & DISTRICT AGRICULTURAL SOCIETY KINGSTON U-LOCK STORAGE KINGSTON GENERAL HOSPITAL KINGSTON ONLINE SERVICES KINGSTON REGIONAL HOSPITAL LAUNDRY KINGSTON SMALL CLAIMS COURT KINGSTON THIS WEEK KINGSTON FRONTENAC PUBLIC LIBRARY KINGSTON AND AMHERST TAXI KINGSTON HOME HEATING KINGSTON ACCESS BUS KINGSTON TOYOTA KINGS TOWN CLEANERS KINGSTON OXYGEN KINGSTON CAROLLERS c/o Brent Neeley KINGSTON SELF STORAGE SYSTEMS KINGSTON TOWNSMEN KINGSTON MONUMENTS KINGSTON INJURY MANAGEMENT CENTRE KITTLE, JOHN KOSTER CONSULTING & ASSOCIATES KROWN BODY MAINTENANCE KRUMINS, MARIS L.A. BOB’S CARRY OUT AND CATERING LAERDAL MEDICAL CANADA LTD. LAND O’ LAKES TOURIST ASSOCIATION LAROCQUE, DONNA LCM SECURITY LEN’S CONTROLS LTD

a) Vendor Activity YTD December 31, 2012

Document Amount 20.00 407.77 1,243.78 1,543.91 410.12 5,375.00 702.47 339.00 125.00 1,490.92 6,510.00 682.00 76.32 1,650.00 3,378.70 621,186.50 500.00 300.00 1,224.00 227,704.80 2,012.34 22,141.83 1,001.50 3,037.00 740,236.13 805.85 145.82 2,430.50 37,967.79 22,741.30 881.74 255.00 1,933.71 200.00 34.68 21,183.00 2,995.84 423.75 2,632.84 144.00 3,564.81 7,002.98 209.05 1,000.00 8,271.67 266.82

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AgendaItem#11a) County of Frontenac Vendor Activity YTD As as December 31, 2012 Vendor ID LEON0001 Total LEON0002 Total LEON0003 Total LEVA0001 Total LEVA0002 Total LIND0001 Total LOND0002 Total MACD0003 Total MACL0002 Total MAGN0001 Total MAGN0002 Total MALL0002 Total MALR0001 Total MANP0001 Total MANR0001 Total MAPL0001 Total MARC0002 Total MARI0001 Total MARI0002 Total MARK0002 Total MART0001 Total MAUN0001 Total MCHE0001 Total MCIM0001 Total MCKE0001 Total MCMA0002 Total MDSL0001 Total MEDA0001 Total MEDI0001 Total MEDI0003 Total MEDI0006 Total MEDI0008 Total MEDT0001 Total MEMO0001 Total MICH0002 Total MICR0001 Total MINI0001 Total MINI0009 Total MINI0017 Total MINI0024 Total MINI0030 Total MINO0001 Total MODE0001 Total MOSI0001 Total MOTI0001 Total MULT0001 Total

Vendor Name LEONARD FUELS LTD. BRAD LEONARD LEONARD, PHIL LEVAC SUPPLY LTD LEVAC PROPANE INC. LINDEN AUDIO VIDEO (closed - 2012) LONDRY ALARMS MACDONALD, MEL MACLELLAN WATER TECHNOLOGY LTD AQUALIBRIUM WATER TECHNOLOGIES LTD MAGNACHARGE MALLORY’S FIRE SYSTEMS LTD MALROZ MANPOWER MANREX LTD. MEDICATION MAPLE LANE FARMS MARCHANT MARKING DEVICES MARILYN’S CLEANING SERVICES MARIA STEBELSKY & ASSOCIATES MARK’S WORK WEARHOUSE MARTIN & LEVESQUE INC. MAUNCO M.C. HEALTHCARE PRODUCTS MC IMAGING TECHNOLOGIES LIMITED MCKENNA’S LOCK & KEY MCMASTER UNIVERSITY LIFELABS LP CASTLE & COOPER INC. MEDICAL MART MEDICAL ARTS PHARMACY MEDIGAS - DIV OF PRAXAIR CANADA INC. MED-I-PANT INC. MEDTRONIC OF CANADA LTD. MEMORY LANE FLOWERS MICHAEL RIDDELL & ASSOCIATES MICROAGE KINGSTON MINISTER OF FINANCE - EHT MINISTER OF FINANCE - KINGSTON COURT MINISTER OF FINANCE-MTO MINISTRY OF THE ATTORNEY GENERAL MINISTRY OF CITIZENSHIP MINOS VILLAGE LIMITED MODERN TAXI CAB LTD MOSIER SERVICE CENTRE MOTION SPECIALTIES MULTIGEN HEALTHCARE

a) Vendor Activity YTD December 31, 2012

Document Amount 5,424.75 4.80 31.20 121.50 6,082.47 8,163.97 1,835.12 1,533.98 491.55 3,311.31 2,240.18 7,636.61 11,997.61 5,732.51 1,875.35 115.00 120.56 1,650.00 500.00 386.44 2,682.74 251.43 48,536.47 58,082.00 203.40 800.00 8,440.00 421.61 19,150.81 461.69 4,501.43 3,780.50 102,090.87 75.00 4,027.50 53,215.21 328,927.86 1,777.07 3,526.00 18,591.00 5,028.00 463.30 79.35 1,381.68 79,377.11 438.88

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AgendaItem#11a) County of Frontenac Vendor Activity YTD As as December 31, 2012 Vendor ID MULT0002 Total MUNI0001 Total MUNI0002 Total MUNI0003 Total MUNI0005 Total MUNI0006 Total MUSI0001 Total MYER0001 Total NATI0003 Total NEBS0001 Total NEDC0001 Total NEDC0003 Total NEIL0001 Total NEOP0001 Total NEOP0002 Total NESB0001 Total NEXU0001 Total NINE0001 Total NORM0001 Total NORT0004 Total NORT0006 Total NORT0008 Total NOVA0001 Total NUMA0001 Total OANH0001 Total OCON001 Total OLTC0001 Total OMER0001 Total ONTA0001 Total ONTA0006 Total ONTA0007 Total ONTA0010 Total ONTA0012 Total ONTA0013 Total ONTA0014 Total ONTA0018 Total ONTA0023 Total ONTA0027 Total OPSE0001 Total ORME0001 Total OTTA0001 Total OTWO0001 Total PANA0001 Total PARA0001 Total PATR0001 Total PAUL0005 Total

Vendor Name MULTIDEAS PROMOTIONS MUNICIPAL FINANCE OFFICER’S ASSOCIATION MUNICIPAL PROPERTY ASSESSMENT CORPORATION MUNICIPAL WORLD INC MUNICIPAL INFORMATION SYSTEMS ASSOCIATION MUNICIPAL EMPLOYER PENSION CENTRE OF ONTARIO MUSIC CARE MYERS, MIKE NATIONAL SYSTEMS COMPANY NEBS BUSINESS FORMS LTD NEDCO-DIVISION OF REXEL CANADA ELECTRICAL NEDCO KINGSTON NEIL’S FLOWERS NEOPOST LEASING SERVICES CDN LTD. NEOPOST POSTAGE-ON CALL NESBITT ENGINEERING NEXUS ACTUARIAL CONSULTANTS LTD. NINE ONE ONE OUTERWEAR NORMAN, DON NORTH FRONTENAC TELEPHONE CO. LTD. NORTHERN FRONTENAC COMMUNITY SERVICES NORTHWAY HARDWARE NOVACK’S UNIFORM GROUP NUMARA SOFTWARE O.A.N.H.S.S. O’CONNOR, PADDY O.L.T.C.P. OMERS ONTARIO EAST ECONOMIC DEVELOPMENT ONTARIO MUNICIPAL HEALTH AND SAFETY REPRESENTATIVES ASSOC. ONTARIO LAUNDRY SYSTEMS INC. ONTARIO MUNICIPAL MANAGEMENT INSTITUTE ONTARIO TRAILS COUNCIL ONTARIO 9-1-1 ADVISORY BOARD ONTARIO SUSTAINABLE ENERGY ASSOCIATION ONTARIO HOSPITAL ASSOCIATION ONTARIO MUNICIPAL H.R. ASSOCIATION ONTARIO MUNICIPAL ADMINISTRATORS ASSOCIATION OPSEU LOCAL 462 ORME, BARB OTTAWA BUSINESS INTERIORS O-TWO MEDICAL TECHNOLOGIES INC PANASONIC SERVICE CENTRE PARAMEDIC ASSOCIATION PAT ROGERS TOWING SERVICE PAUL’S SIGN SERVICE LIMITED

a) Vendor Activity YTD December 31, 2012

Document Amount 409.44 723.20 740,378.88 542.40 480.25 1,441.39 386.60 290.00 880.27 139.76 140.10 358.34 726.42 2,130.89 6,780.00 6,441.00 632.52 9,254.76 1,140.00 3,547.71 86,300.55 315.72 1,960.09 1,751.50 11,300.69 75.00 250.00 2,396,462.17 300.85 55.00 429.69 425.00 113.00 100.00 1,000.00 56.50 734.50 389.85 105,458.99 47.45 16,299.94 311.63 1,284.86 4,160.00 6,624.63 175.15

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AgendaItem#11a) County of Frontenac Vendor Activity YTD As as December 31, 2012 Vendor ID PERC0001 Total PERR0002 Total PERT0002 Total PETR0001 Total PHYS0001 Total PICK0001 Total PLCO0001 Total POSI0001 Total POST0001 Total PREF0001 Total PRIN0001 Total PRIS0001 Total PROV0001 Total PUBL0002 Total PUBL0003 Total PUBL0004 Total PUKA0001 Total PURO0001 Total PVBR0001 Total QUAL0001 Total QUAL0002 Total QUAL0003 Total QUIC0001 Total QUIN0002 Total RACK0001 Total RAIN0001 Total RANG0001 Total RAYM0002 Total RECE0002 Total RECE0003 Total RECE0006 Total RECO0001 Total REGI0001 Total RENA0001 Total RENT0001 Total REVE0001 Total REVE0005 Total RHER0001 Total RICA0001 Total RIVE0001 Total RNAW0001 Total RNIC0001 Total ROCH0001 Total ROMA0001 Total RONA0001 Total ROSS0001 Total

Vendor Name PERCY SNIDER PERRY, CHRISTINE PERTH COUNTY EMS COMMUNITY & EDUCATION COMMITTEE PETRO CANADA PHYSIO-CONTROL CANADA SALES LTD PICKET FENCES PL CONSTRUCTION POSITIVE PROMOTIONS POSTAGE ON CALL SHOP & SUPPORT PRINCESS AUTO PRISM PARTNERS INC PROVIDENCE CONTINUING CARE CENTER PUBLIC SERVICES HEALTH & SAFETY ASSOC. PUBLIC GUARDIAN AND TRUSTEE PUBLIC WORKS AND GOVERNMENT SERVICES PUKASKWA SOLAR ENERGY PUROLATOR COURIER LTD. PVB ROOFING CONSULTANTS INC QUALITY LIFE SERVICES INC. QUALITY PATIENT TRANSFER SERVICE QUALITY CARE HEALTH SERVICES LTD QUICK SEW QUINTE CRANE RENTALS INCORPORATED RACKAIR INC. RAINBOW AWNINGS & CANVAS RANGER SUPPLY-OPS RAYMOND DISPUTE RESOLUTION INC. RECEIVER GENERAL-SOURCE DEDUCT RECEIVER GENERAL - (Garnishments) RECEIVER GENERAL FOR CANADA EMC YOUR COMMUNITY NEWSPAPER REGIONAL MAPLE LEAF COMMUNICATIONS INC. RENAISSANCE MUSIC LTD RENTOKIL PEST CONTROL REVELL FORD LINCOLN REVEREND LEWIS BRYANT R.HERMAN ARBITRATION/MEDIATION INC. ROOF & BUILDING SERVICE INTERNATIONAL RIVETT ARCHITECTURAL HARDWARE LTD RNA WIRELESS TECHNOLOGY INC R. NICHOLLS DISTRIBUTORS INC. ROCHON, SUE JEANNE ROMAN RONA HOME & GARDEN ROSS, DON

a) Vendor Activity YTD December 31, 2012

Document Amount 791.00 439.97 200.00 159,225.48 37,995.03 425.00 2,367.35 755.32 3,390.00 20,444.38 153.64 1,977.50 30.00 33.90 718.18 296.63 4,718.88 129.82 678.00 93,195.78 180.80 1,228.88 1,126.60 24,295.00 2,249.83 7,633.15 10,835.94 4,548.37 4,779,471.62 10,037.42 287.00 5,575.62 835.07 209.05 3,505.26 54,702.33 9,835.44 3,998.54 3,534.64 2,720.84 31,785.47 3,175.10 20,028.30 85.18 1,967.54 50.88

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AgendaItem#11a) County of Frontenac Vendor Activity YTD As as December 31, 2012 Vendor ID ROWL0002 Total ROYA0001 Total ROYA0002 Total SACR0001 Total SAFE0002 Total SAIN0001 Total SAMC0001 Total SAMM0001 Total SAND0001 Total SAND0002 Total SCOT0001 Total SCOT0002 Total SECR0001 Total SHAR0001 Total SHEL0001 Total SHER0001 Total SHIL0002 Total SHOP0001 Total SHOP0002 Total SHSC0001 Total SIEM0001 Total SILK0001 Total SILV0001 Total SILV0003 Total SIMO0001 Total SIMP0001 Total SODE0001 Total SONN0001 Total SPAC0001 Total SPAD0001 Total SPEC0001 Total SPRO0001 Total STAP0001 Total STAR0001 Total STEA0005 Total STER0001 Total STEW0001 Total STJO0001 Total STOU0001 Total STRA0001 Total STRY0001 Total SUNH0001 Total SUNL0001 Total SUPE0004 Total SWIS0001 Total SWIT0001 Total

Vendor Name ROWLAND EMERGENCY VEHICLE PRODUCTS ROYAL CANADIAN LEGION BRANCH 425 ROYAL CANADIAN LEGION BR 496 SACRED HEART CATHOLIC SCHOOL SAFEDESIGN APPAREL LTD. SAINT JAMES MAJOR PARISH SAM CHEMICAL SPECIALITIES SAMMONS PRESTON ROLYAN CANADA SANDS CANADA INC/ANGUS GEOFF SANDIFORD SCOTT INDUSTRIAL SERVICES SCOTT’S SNOW REMOVAL AND LAWN MOWING SECRETARY OF CUPE LOCAL 2290 SHARBOT LAKE LAWN SERVICE SHELDON’S PROPERTY MAINTENANCE SHERIFF OF THE COUNTY OF LEEDS & GRENVILLE JULIE SHILLINGTON SHOPPERS HOME HEALTH CARE SHOPPERS DRUG MART SHS CONSULTING SIEMENS CANADA LTD. SILKWOOD LAWN AND GARDEN SILVER’S WATER SERVICE SILVERT’S STORE SIM ONE SIMPLEX GRINNELL SODEXO SERVICES CANADA SONNY’S AUTOMOTIVE CENTRE SPACE AGE SHELVING SPADA TILE (BELLEVILLE) LIMITED SPECTRUM NASCO SPROULE, BARBARA STAPLES (FPS) SHAW DIRECT STEAMATIC OF KINGSTON LTD. STERICYCLE INC. STEWART, HELEN ST. JOHN AMBULANCE STOUT DISPUTE RESOLUTION INC. STRADWICK CARPET ONE STRYKER CA LP SUNHARVEST GREENHOUSES SUN LIFE ASSURANCE COMPANY OF CANADA SUPERIOR VENDING MACHINE SWISH MAINTENANCE LTD SWITCH

a) Vendor Activity YTD December 31, 2012

Document Amount 47,676.73 5,000.00 300.00 13.50 1,383.30 75.00 9,490.30 935.51 3,270.25 191.04 42,407.24 3,514.30 113,486.23 7,294.15 2,448.47 101.69 173.00 677.64 56,798.31 34,661.62 39,572.99 3,909.84 140.00 3,254.82 9,993.17 649.47 833,278.90 2,167.85 6,747.58 14,091.10 1,275.54 115.20 125.22 4,015.75 1,228.31 5,775.63 270.00 310.00 1,997.98 56.50 281.86 263.81 494,666.75 395.50 23,196.95 2,300.00

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AgendaItem#11a) County of Frontenac Vendor Activity YTD As as December 31, 2012 Vendor ID SYDE0001 Total TAYL0001 Total TAYL0002 Total TDFU0001 Total TDVI0002 Total TDVI0003 Total TDVI0004 Total TDVI0005 Total TDVI0006 Total TDVI0007 Total TDVI0008 Total TDVI0009 Total TDVI0010 Total TDVI0012 Total TDVI0013 Total TDVI0014 Total TDVI0015 Total TDVI0016 Total TDVI0017 Total TDVI0018 Total TDVI0019 Total TDVI0020 Total TDVI0021 Total TDVI0022 Total TDVI0023 Total TDVI0024 Total TELU0001 Total TERA0001 Total TERR0001 Total TETL0001 Total TEXT0001 Total THEE0035 Total THEE0036 Total THEF0001 Total THEF0004 Total THEG0002 Total THEI0001 Total THEK0001 Total THEK0004 Total THEO0001 Total THER0001 Total THES0002 Total THES0004 Total THET0002 Total THOM0002 Total THOM0005 Total

Vendor Name SYDENHAM LEGION TAYLOR CHEVROLET CADILLAC TAYLOR STUDIOS TD FUTURE BUILDER TD VISA (6040) MARIAN VANBRUINESSEN TD VISA (6149) ROB WRIGHT TD VISA (6222) MARK PODGERS TD VISA (6065) PAUL CHARBONNEAU TD VISA (6081) DAVE GEMMILL TD VISA (6198) GALE CHEVALIER TD VISA (6180) MICHAEL VAN HARTINGSVELDT TD VISA (6057) JULIE SHILLINGTON TD VISA (6156) TOMMY LEBLANC-BEAUDOIN TD VISA (6032) ELIZABETH SAVILL TD VISA (1891) CHRIS MCBAIN TD VISA (6172) TODD FISHER TD VISA (6263) SALLY KANE TD VISA (6255) RICHARD RUSSELL TD VISA (6248) INGMAR FREITAG TD VISA (5641) JEFF BURGESS TD VISA (3196) ANNE MARIE YOUNG TD VISA (3220) ANGELIQUE TAMBLYN TD VISA (3170) JOE GALLIVAN TD VISA (3253) JENNIFER DAWSON TD VISA (3238) MARY LAKE TD VISA (3154) DAVID MILLARD TELUS MOBILITY TERANET ENTERPRISES INC. TERRY’S PLOWING AND LAWNCARE JUDY TETLOW TEXT HELP SYSTEMS THE ESTATE OF RUTH LOVETT THE ESTATE OF MURIEL RICHARDS THE FRONTENAC NEWS THE FLAG SHOP THE GREER GALLOWAY GROUP INC. THE ISLAND GRILL THE KINGSTON WHIG -SUBSCRIPTIONS THE KINGSTON WHIG - ADS/TENDERS THE ONTARIO MUNICIPAL MANAGEMENT INSTITUTE THERMOPATCH (CANADA) INC. THE SHERIFF OF THE COUNTY OF FRONTENAC THE SCOTT WENTWORTH LANDSCAPE GROUP LTD. THE TEMA CONTER MEMORIAL TRUST THOMPSON CONSTRUCTION MANAGEMENT SERVICES THOMAS LEMMON & SONS (1973) LTD

a) Vendor Activity YTD December 31, 2012

Document Amount 200.00 7,079.81 627.09 49,305.00 9,186.93 3,092.43 2,239.05 21,583.82 8,393.89 13,542.70 50.00 6,622.18 60.00 31,249.82 458.02 177.26 50.00 101.78 1,426.34 168.59 50.00 50.00 50.00 50.00 50.00 473.75 1,224.62 8,168.77 35,385.67 500.00 2,819.35 16.68 149.99 4,006.07 73.39 22,349.37 384.00 2,396.08 11,665.84 60.00 897.25 4,459.76 32,940.63 7,800.00 12,471.81 2,904.10

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AgendaItem#11a) County of Frontenac Vendor Activity YTD As as December 31, 2012 Vendor ID THOM0006 Total THUN0001 Total THYE0001 Total TILL0001 Total TIMB0001 Total TOWN0001 Total TOWN0002 Total TOWN0003 Total TOWN0004 Total TRAI0002 Total TRANS0001 Total TREV0001 Total TRIM0001 Total TROP0001 Total TROP0002 Total TROU0001 Total TRUE0002 Total TSSA0001 Total TWBE0001 Total TYRO0001 Total ULIN0001 Total ULTR0001 Total UNIO0001 Total UNIO0002 Total UNIT0001 Total UNIV0001 Total UNWY0001 Total UPPE0001 Total UTIL0001 Total VAND0002 Total VANS0001 Total VEPS0001 Total VERA0001 Total VERO0001 Total VERS0001 Total VESE0001 Total VIVA0001 Total WALK0001 Total WALL0001 Total WALM0001 Total WARN0001 Total WATS0001 Total WATS0003 Total WEBB0001 Total WECA0001 Total WEMP0001 Total

Vendor Name THOMPSON ELECTRIC THUNDER BAY & AREA DISASTER RELIEF FUND THYSSEN KRUPP ELEVATOR TILLEY ENDURABLES TIMBER TREES O/C 901641 ONTARIO LTD TOWNSHIP OF CENTRAL FRONTENAC TOWNSHIP OF FRONTENAC ISLANDS TOWNSHIP OF NORTH FRONTENAC TOWNSHIP OF SOUTH FRONTENAC TRAINING AND DEVELOPMENT MATERIALS OF CANADA TRANSPORT CANADA TREVOR OWEN LTD. TRIM-LINE OF SOUTH EASTERN ONTARIO TROPHY HOUSE SPECIALTY TROPHIES TROUSDALE HOME HARDWARE TRUE COMFORT HEATING & COOLING LTD. TSSA - TECHNICAL STANDARDS SAFETY AUTHORITY T.W. BEDFORD CONSULTING TYROUTE COMMUNICATIONS INC. ULINE ULTRAMAR LTD UNION GAS RELIANCE HOME COMFORT UNITED COUNTIES OF LEEDS & GRENVILLE UNIVERSITY HOSPITALS KINGSTON FOUNDATION UNITED WAY UPPER CANADA OFFICE SYSTEMS UTILITIES KINGSTON VANDERVOORT HOLDINGS LTD. VAN’S MOBILE WASH MARI VEPSALAINEN VERATHON MEDICAL VERONA LIONS CLUB VERSUS BUSINESS FORMS AND LABELS VESEY’S BULBS VIVA PRODUCTIONS WALKERTON CLEAN WATER CENTER WALLACK’S ART SUPPLY WALMART CREDIT DEPT. CAROLINE WARNER LINDA SILVER “SUNSHINE SOULS” WATSON, SHAWN WEBBER TRAINING INC. WE CARE HEALTH SERVICES INC. WEMP & SMITH CONSTRUCTION LTD.

a) Vendor Activity YTD December 31, 2012

Document Amount 17,765.49 500.00 83,371.56 1,838.73 452.00 116,269.68 201,821.14 114,751.50 947,008.43 2,502.39 1,248.42 7,017.99 5,456.77 343.52 113.34 920.10 1,011.35 330.00 4,929.00 310.74 1,152.60 908.72 48,134.18 222.53 16,638.31 54,000.00 5,379.44 19,371.24 7,517.26 1,100.79 1,084.80 372.76 847.50 1,877.00 2,851.08 485.00 3,432.38 85.55 290.22 1,368.34 65.00 1,110.00 48.58 45.20 12,240.00 6,780.00

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AgendaItem#11a) County of Frontenac Vendor Activity YTD As as December 31, 2012 Vendor ID WEST0002 Total WEST0004 Total WHIT0002 Total WILK0002 Total WINT0001 Total WIVI0001 Total WMUR0001 Total WOLF0003 Total WOLF0004 Total WOLS0001 Total WORD0001 Total WORK0002 Total WRBR0001 Total WTCC0001 Total XPLO0001 Total YOUN0001 Total YOUT0001 Total YOVA0001 Total ZOLL0001 Total Grand Total

Vendor Name WESTBURNE/RUDDY ELECTRIC WEST WINDS RANCH WHITE, KEN WILKINSON CHUTES CANADA WINTERGREEN STUDIOS W.I. VILLAGER LTD. W. MURRAY COTTON WOLFE ISLAND COMMUNITY MEDICAL CENTRE WOLFE ISLAND BUSINESS & TOURISM ASSOCIATION WOLSELEY MECHANICAL GROUP WORDEN, REBECCA WORKPLACE SAFETY AND INSURANCE BOARD W.R. BRIGHTMAN & SON LTD WTC COMMUNICATIONS XPLORNET COMMUNICATIONS INC. YOUNG SIGNS YOUTH DIVERSION PROGRAM YOVANOVICH, VIOLET ZOLL MEDICAL CANADA INC.

a) Vendor Activity YTD December 31, 2012

Document Amount 7,438.82 169.50 141.25 261.03 858.80 2,427.01 6,441.00 5,000.00 500.00 270.61 6,300.00 777,632.61 7,053.01 12,326.85 1,307.15 422.06 2,930.16 973.41 20,841.72 $23,221,359.93

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Min nutes of the Sustainabiility Advisory Committtee Meeting Febrruary 6, 2013 A meeting of the Sus stainability Advisory A Com mmittee (SAC C) was held in the Fronttenac Board droom of the Co ounty Administrative Office, 2069 Ba attersea Roa ad, Glenburn nie, on Wedn nesday, Feb bruary 6, 2013 at a 1:30 p.m. In attend dance: • Geoff G Sandifo ord, Chair • Ron R Hipfner, Vice Chair • Jo ohn McDoug gall, County Councillor • Don Ross, Co ommunity Member • Warden W Jane et Gutowski, Ex-Officio ouncillors: Other Co • Councillor C Do oyle Staff: • • • •

Elizabeth Sav vill, CAO/Cle erk Alison Vandervelde, Com mmunications s Officer Ja annette Amini, Deputy Clerk, C Record ding Secreta ary Kieran William ms, Municipa al Intern Call to orderr The Chair callled the mee eting to orderr at 1:32 p.m m. A Adoption of the agenda a Moved by: M Seconded by:

Councillor McD Dougall Mr.. Hipfner

THAT the age enda be con nfirmed. CAR RRIED It was noted that t the date e of the next meeting is April A 3rd and not April 1stt as noted on n the ag genda. Disclosure of o pecuniary y interest an nd general nature n there eof The Chair re equested the e Recording g Secretary y to make note n in the minutes tha at no m members of the committe ee declared any a disclosu ures of pecuniary interes st.

Sustainability Advisory Co ommittee Meetting Minutes February 6, 2013

Sustainability Advisory Committee

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Adoption of minutes Moved by: Seconded by:

Mr. Hipfner Councillor McDougall

THAT the minutes of the Sustainability Advisory Committee meeting held November 8, 2012 be approved. CARRIED Deputations and/or presentations There were none. Reports/Topics for Discussion a)

2013-035 Sustainability Advisory Committee – 2013 Work Plan Update Moved by: Seconded by:

Mr. Ross Councillor McDougall

THAT the Sustainability Advisory Committee receives this 2013 Work Plan Update report for information only. CARRIED Ms. Vandervelde provided an overview of the Sustainability Exchange report and notes made of the various workshops. Although many of the sustainability goals identified in the package are geared more to lower tier municipalities, it was noted that many of the services are administered at the regional level. With respect to the statistics prepared by Mr. Don Grant, staff clarified that his findings reflected the need for a Sustainability Plan to transcend the four year term of Council. It was for that reason that his findings indicated CAO buy-in was seen as more important than Council buy-in. From the Exchange, staff feels the County of Frontenac is leading the way with its ICSP, as many communities are still developing their plans. It was noted that in larger municipalities, Sustainability Plans are being promoted by large organizations which places political pressure on Councils; however this is not the case in rural areas. It was suggested that the Land O’Lakes Tourism Association would be a valuable partner to promote the County’s Plan and that this relationship should be strengthened. The Committee discussed the upcoming FCM conference and the types of information it would like attendees to bring back. The following were identified as key topics that members of the Committee would like the attendees to seek information on if available:

Sustainability Advisory Committee Meeting Minutes February 6, 2013

Sustainability Advisory Committee

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¾ ¾ ¾ ¾

Waste Management PAPER Program Transportation Community Improvement Plans

The committee discussed the potential for CIPs to enhance the overall attractiveness and cohesiveness of our local communities. The committee agreed that support for community-wide initiatives must come from the ground up in order to be successful. A second effort within the CIP areas after the initital investments have been made could result in further improvements as seen in other communities. DIRECTION TO STAFFÐ Begin preliminary research on potential next stages enhancements through Community Improvement Plans.

for

community-wide

Mr. Sandiford and Mr. Hipfner will report back to the Sustainability Advisory Committee on the FCM Conference. It was suggested that there be discussions with Township Councils as well as community groups to determine what topics community engagement and education sessions should focus on. Community engagement sessions of this nature could become the first steps in advancing high priority areas identified in Sustainable Actions 2012. It was suggested that the focus of such sessions should be limited to one subject that will be universal in order to get everyone moving in the same direction. It was also suggested that a session on the PAPER Project might be well received. DIRECTION TO STAFFÐ Develop and issue a survey to gather public input on the most relevant topics for community engagement and education sessions and report back at the next meeting. The Committee agreed that the Annual Breakfast should be scheduled for Friday, May 24, 2013. The Committee supported the six community partnerships proposed by staff as well as the proposed potential partnership program with local businesses that would sponsor employees to volunteer locally. DIRECTION TO STAFFÐ Pursue the six partnership opportunities for presentation at the Annual Breakfast. Research and present further information on the partnership program with local businesses. Ms. Vandervelde will confirm the Verona Cattail Festival (and not the Garlic Festival) received funding from the County through the support for small events fund. Sustainability Advisory Committee Meeting Minutes February 6, 2013

Sustainability Advisory Committee

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With respect to an Awards program, it was noted by Councillor McDougall that the Frontenac Accessibility Advisory Committee is also looking at developing a similar program and it was suggested that this could be done jointly. Staff will share the FAAC’s work with Committee members. It was suggested that the focus of a Youth Retention and Attraction Working Group should be the creation of jobs in the County, as lack of employment is felt to be a major factor in why youth leave the area. Staff suggested that this Working Group could offer preliminary insight into aspects of County life that deter youth from staying, returning or coming to the area. The Committee discussed that the work of this group could lead to more youth returning to Frontenac County rather than another rural community. DIRECTION TO STAFFÐ Staff will take the next steps in forming a Youth Retention and Attraction Working Group, while being mindful of the limitations of the County’s influence. With respect to liaising with other like-minded groups to gain insights and share expertise, the Committee directed staff to invite Rachelle Hardesty, General Manager, Land O’Lakes Tourism Association, to the April 3rd meeting. The Committee agreed that members need to look for opportunities as they arise, such as networking through the upcoming FCM conference. With respect to stimulating relationships and synergies with the Townships, the Committee agreed on the following dates for making presentations to Township Councils and that the presentation will focus on the February FCM conference: South Frontenac – Tuesday, March 19, 7:00 p.m. Central Frontenac – Tuesday, March 26, 6:30 p.m. Frontenac Islands – Monday, May 13, 6:30 p.m. Wolfe Island North Frontenac – Monday, April 8, 9:00 a.m. Ms. Amini will make arrangements with the Townships to register a delegation at their respective Council meetings and confirm attendance at each meeting with Mr. Sandiford and Mr. Ross. Staff will ensure copies of Sustainable Actions 2012 will be distributed to each County Councillor at the next County Council meeting. Councillors will be asked to display these in their Township offices.

Sustainability Advisory Committee Meeting Minutes February 6, 2013

Sustainability Advisory Committee

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2013-041 Sustainability Exchange 2012 Moved by: Seconded by:

Warden Gutowski Mr. Ross

THAT the Sustainability Advisory Committee receives this Sustainability Exchange 2012 report for information only. CARRIED Communications a)

Community Sustainability Plan Leading Practices for Bridging the Gap Between Planning and Implementation Moved by: Seconded by:

Councillor McDougall Warden Gutowski

THAT the Community Sustainability Plan Leading Practices for Bridging the Gap Between Planning and Implementation presentation be received for information only. CARRIED Other business There was none. Next meeting date The next meeting of the Sustainability Advisory Committee is scheduled for Wednesday, April 3, 2013 at 1:30 p.m. at the County Administrative Office. Adjournment The meeting adjourned at 3:24 p.m.

Sustainability Advisory Committee Meeting Minutes February 6, 2013

Sustainability Advisory Committee

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TRAILS ADV VISORY COM MMITTEE M MINUTES Febrruary 1, 2013 A meetin ng of the Tra ails Advisory y Committee (TAC) was held in the Frontenac Boardroom B o the of County Administrativ A ve Office, 20 069 Batterse ea Road, Gle enburnie, on n Friday, Feb bruary 1, 2013 at 10:00 a.m m. dance: In attend • Allan A McPhail, Chair • Councillor C De enis Doyle, Vice-Chair V • Dieter D Eberha ardt • Jo oan Hollywo ood Regrets:: • Councillor C John Inglis • Derrick D Spaffford • Marc M Moeys Staff: • Anne A Marie Young, Y Mana ager of Econ nomic Sustainability • Ja annette Amini, Deputy Clerk, C Recorrding Secreta ary 1.

Call to orderr C T Chair called the mee The eting to order at 10:09 a..m.

A Adoption of the agenda a Moved by: M S Seconded by y:

Co ouncillor Doy yle Mrr. Eberhardt

T THAT the age enda be app proved. CARR RIED 3.

D Disclosure of o pecuniary y interest an nd general nature therreof The Chair re T equested the Recording g Secretary y to make note n in the minutes tha at no m members of the t committe ee declared any disclosu ures of pecu uniary interes st.

D Deputations and/or pres sentations T There were none. n

Trails Advis sory Committe ee Meeting Minutes February 1, 2013

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Adoption of minutes Moved by: Seconded by:

Mr. Eberhardt Ms. Hollywood

THAT the minutes of the Trails Advisory Committee meeting held December 7, 2012 be adopted as circulated. CARRIED 6.

Reports/Topics for Discussion a)

2013-030 2013 Work Plan Update Moved by: Seconded by:

Mr. Eberhardt Ms. Hollywood

THAT the Trails Advisory Committee receive the 2013 Work Plan Update report for information. CARRIED With respect to Phase II of the K&P Trail north of Tichborne, it was noted that the Municipal Property Assessment Corporation (MPAC) identifies various property owners along the K&P Trail, including CP Rail and staff will verify ownership of these areas with MPAC. It was also noted that staff will need to have discussions with CP Rail with respect to rights to cross its rail lines or alternate routes could be considered. For the next meeting, staff will bring forward a more comprehensive list of issues with respect to the K&P Trail; however it would be too soon to have any public meetings before April. The ideal and more affordable avenue for these parcels of land would be to negotiate rights of ways. Staff were asked, when providing the next Work Plan update, to include examples of other trail initiatives such as those initiatives taking place on Wolfe and Howe Islands. Ms. Young provided comments to the Committee received from Councillor Inglis who was unable to attend today’s meeting. A copy of Councillor Inglis’ comments is attached to the record in the Clerk’s Office.

Trails Advisory Committee Meeting Minutes February 1, 2013

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2013-031 Trails Concept Plan – Draft Terms of Reference Moved by: Councillor Doyle Seconded by: Mr. Eberhardt THAT the Trails Advisory Committee receive the Trails Concept Plan – Draft Terms of Reference report for information; AND FURTHER THAT the Trails Advisory Committee recommend that County Council approve the Draft Terms of Reference noted in the Trails Concept Plan – Draft Terms of Reference report as amended to include examples of current initiatives underway or future initiatives to explore such as the Canal project and the Bear Point Trail on Big Sandy Bay, Wolfe Island. CARRIED The Committee agreed that the Terms of Reference should include some examples of initiatives currently underway such as the Canal project and the Bear Point Trail on Big Sandy Bay on Wolfe Island or future initiatives to explore. Committee members will forward to staff any initiatives they are aware of for inclusion in the Terms of Reference.

Update on portions of the K&P Trail as a feeder trail to the Trans Ontario Provincial (TOP) Trails Mr. Eberhardt noted that he has contacted the District 1 manager and has outlined the situation to him; however he has indicated that no action will happen until the spring. The OFSC has mandated that no new trails can be established however we can establish new trails if a club’s total trail kilometres stay the same. Lennox & Addington Ridge Runners has decommissioned a long section of trail this year so it should be possible to add the Verona to Harrowsmith K&P section to the club’s trails. The assumption is that the trail be open to Verona and the Hardwood Creek bridge be in place by next Fall.

Ontario Sport and Recreation Communities Fund Ms. Young noted this funding is a follow-up to the Healthy Communities Fund and the County could fall into some of the objectives of this funding; however the County is not set up to do programs and a body would need to be hired to implement this. The Townships could also take advantage of this funding. It was noted that this funding is open to not-for-profit organizations and members of this Committee who are involved in these types of organizations could also take advantage of this funding opportunity. Ms. Young will forward a copy of this information to Committee members and offered her assistance to any community groups that may wish to take advantage of this as this could be a good way to promote the trails.

Other business

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Ms. Young advised the Committee that she has been in discussions with Trans Canada Trails who require the County’s Trails Concept plan be submitted in their format in order for the County to receive funding. She confirmed that staff should have this ready to go next week. She suggested that Mr. Jim Patterson be invited to next meeting to speak to the Committee on this matter. Ms. Young advised that the RFPs for the Bellrock Bridge, the Trails Concept Plan and the development of the trail bed have been drafted and have been worded in such a way that allows alternative ways of doing the work if a more cost efficient manner could be realized. With respect to the South Frontenac Township trail section on Verona Road, staff will follow up with Mr. Mark Segsworth. 8.

Next meeting date The next meeting is scheduled for Friday, April 5, 2013 at 10:00 a.m. in the County Boardroom.

Adjournment The meeting adjourned at 10:49 a.m.

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COMMITTEE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini Deputy Clerk

Date prepared:

February 5, 2013

Date of meeting:

February 20, 2013

Re:

Trails Advisory Committee – Recommendations to Council

Recommendation a) THAT County Council approve the Draft Terms of Reference as noted in the Trails Concept Plan – Draft Terms of Reference report as amended to include examples of current initiatives underway or future initiatives to explore such as the Canal project and the Bear Point Trail on Big Sandy Bay, Wolfe Island. A copy of the Trails Concept Plan Draft Terms of Reference was attached to the February 1, 2013 Trails Advisory Committee agenda and can be viewed at: https://frontenac.civicweb.net/Documents/DocumentList.aspx?ID=27908

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Finance Advisory Committee C M Meeting Min nutes Janu uary 16, 2013 A meetin ng of the Co ounty of Fro ontenac Finance Adviso ory Committee was held at the Co ounty Administrative Office e, 2069 Batttersea Road d, Glenburnie, on Wedn nesday, Janu uary 16, 2013 at 1:30 p.m. Present::

Deputty Warden Clayton, C Cha air; Warden Gutowski; Councillor C Jo ones, Vice Chair; C and Councillor C Mc cDougall

Others:

Counc cillor Purdon n

Staff:

Liz Savill, CAO/C Clerk; Maria an VanBruin nessen, Tre easurer; Pau ul Charbonn neau, Directtor of Emerg gency & Tran nsportation Services; Ju ulie Shillingto on, Administtrator of Fairmount; Jan nnette Amini,, Deputy Cle erk (Recordin ng Secretary y)

Call to order o The Chair called the meeting to order o at 1:43 3 p.m. Adoption n of the age enda Committe ee Recommendation THAT the e agenda be e adopted. ure of pecun niary intere est and gene eral nature thereof Disclosu The Cha air requested d that the Clerk C record that, in accordance with w the Mun nicipal Confllict of Interest Act, A no mem mber of Coun ncil declared a pecuniary y interest. SS BUSINES D Budge et Deliberatiions Continuation off the 2013 Draft porate Corp The Committee discussed the t proposed additional position of Committee Support which is bein ng requested d based on the additiona al work load of supportin ng the variou us Committe ees of Council. These Committee es were cre eated witho out the sup pports in place and it was sugg its priorities gested that an interim position p be created while Council determines d s with resp pect to these e committees s.

Finance Ad dvisory Committee Minutes January 16 6, 2013

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The Committee also discussed the additional position being requested by the Finance Department along with the services that this department provides to the Township of Frontenac Islands and whether or not the County should continue to offer these services to the Township. It was noted under the current contract the County is obligated to continue this service to the Township until the end of 2013. Committee Recommendation THAT Council support the additional staffing compliments of one (1) Finance Clerk, and 0.5 Human Resource positions as contract positions. The Committee made no recommendation with respect to the additional staffing compliment of one (1) Committee Support person. Emergency Transportation Services Emergency Management The Committee made no amendments to this section of the budget. Marine Services It was pointed out to the Committee that the 15-year agreement with the City of Kingston for arterial roads has now concluded and is identified in the 2013 budget as a zero contribution by the City of Kingston. It was noted that negotiations with the City of Kingston to continue with this contribution are now being done through the individual Townships. The Committee made no amendments to this section of the budget. Land Ambulance The Committee recognized the issue of sick time and replacement hours. It was noted that this issue is not unique to the County; however this is unsustainable and staff noted the mitigation strategies being considered which Council does have the authority to authorize. Staff noted the 0.6 contract position being requested in logistics to assist with the maintenance of the ambulance stations. This contracted position will not affect the levy as currently existing staff are being paid to do this work. This will however avoid having a higher paid staff person doing the job. The Committee made no amendments to this section of the budget. Health Unit This is a statutory obligation for the County and the Committee made no amendments to this section of the budget. Fairmount Home Committee Recommendation THAT Council support Option #1 of the strategies to mitigate the impact of the operations on the levy, that being: Finance Advisory Committee Minutes January 16, 2013

Finance Committee Minutes of Meeting held

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Option #1 Eliminate maintenance flex hours ($20,000) and reduce sick leave coverage. Reduction in the maintenance flex hours does not require lay-off of staff and we could continue the practice of not replacing the first two PSW sick calls on the day shift with an option to expand the not replacing into other areas of the home. Levy Impact: - $36,794 Implications: This would also allow us the time to work with the union during collective bargaining, which commences January 9, to negotiate a wage rate that could allow the home to continue operations without the lay-off of staff. To lay-off staff before collective bargaining will eliminate any leverage we may have to negotiate an acceptable wage rate. Should these efforts prove not to be successful, management would bring back a report to Council in June, 2013 with further recommendations; and THAT $17,802 be utilized from the Fairmount Home Working Fund Reserve to offset the net capital expense. Social Services Staff noted that additional information is required from the City of Kingston with respect to the numbers that have been provided to County staff. The Committee made no amendments to this section of the budget. Social Housing The Committee made no amendments to this section of the budget. Library The Committee made no amendments to this section of the budget. Transfers to Others Staff advised that Frontenac Transportation was contacted as per the request made by the Committee at its January 7/8 meeting and it has requested funding for 2013. Representatives are prepared to come and make a presentation to County Council with respect to this request. Capital Committee Recommendation THAT a further $48,586 be brought forward from the Working Fund Reserve Fund to offset the County’s contribution to capital in 2013. Next meeting date Adjournment The meeting adjourned at 4:58 p.m. Finance Advisory Committee Minutes January 16, 2013

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AgendaItem#16a)

BY-LAW NO. 2013-0005 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a By-law to amend By-law No. 2011-0005, (to authorize the reimbursement of expenses for County of Frontenac Council Members, Employees, Non-Council Appointees to Local Boards, Commissions or Committees and Other Members of the Public who have been requested to represent the County) WHEREAS under the Municipal Act, 2001 S.O. 2001, Chapter 25, Section 283 a municipality may pay any part of the remuneration and expenses of the members of any local board of the municipality and of the officers and employees of the local board; AND WHEREAS the Council of the Corporation of the County of Frontenac adopted By-law No. 2011-0005 on the 21st day of April, 2010 to provide for the reimbursement of expenses to County of Frontenac Council Members, Employees, Non-Council Appointees to Local Boards, Commissions or Committees and Other Members of the Public who have been requested to represent the County; AND WHEREAS the Council of the County of Frontenac at its meeting held January 16, 2013 passed a resolution to amend By-law 2011-0005; NOW THEREFORE the Council of the Corporation of the County of Frontenac deems it expedient to amend By-law No 2011-0005 as follows: 1.

THAT Schedule “A”, 1. Eligibility be amended to add a new section: d) The CAO/Clerk may attend 2 conferences per year and Department Managers may attend 1 conference per year. Any additional conference attendance by CAO/Clerk and staff would require prior permission via resolution by County Council.

That this by-law shall come into force and take effect on the date of final passing.

Read a First and Second Time this 20th day of February, 2013. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of February, 2013. The Corporation of the County of Frontenac

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

By-law No. 2013-0005 – To Amend By-law No. 2011-0005 (Reimbursement of expenses) February 20, 2013 Page 1 of 1

a) By-law 2013-0005 - By-law to amend By-law No. 2011-

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BY-LAW NO. 2013-0006 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to adopt the estimates for the sums required during the year 2013 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac WHEREAS pursuant to Section 289 of the Municipal Act, S.O. 2001, Chapter 25, and amendments thereto (‘the Municipal Act’), the County of Frontenac shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the County of Frontenac; AND WHEREAS it is necessary for the County of Frontenac to raise for the year 2013 certain sums; AND WHEREAS all property assessment rolls on which the 2013 taxes are to be levied have been returned and revised pursuant to the provisions of the Assessment Act, R.S.O. 1990, Chapter A.31 and amendments thereto, subject to appeals at present before the Assessment Review Board, the Ontario Municipal Board and the District Court; AND WHEREAS the “Residential/Farm Assessment”, “Multi-Residential Assessment”, “Commercial Assessment”, “Industrial Assessment”, “Pipe Line Assessment”, “Farmlands Assessment” and “Managed Forests Assessment” and the applicable subclasses pursuant to Section 7 of the Assessment Act have been determined on the basis of the aforementioned property assessment rolls; AND WHEREAS pursuant to Section 311(2) of the Municipal Act, for purposes of raising the general upper-tier levy, the sums required by taxation in the year 2013 are to be levied by separate rates by the Townships for the estimated current annual expenditures for County of Frontenac purposes after deduction of other revenue as directed by County of Frontenac bylaw; AND WHEREAS the tax ratios and tax rate reductions for prescribed property subclasses on the aforementioned property for the 2013 taxation year have been set out in County of Frontenac By-law Number 2011-0036 passed by Council on the 16th day of November, 2011; AND WHEREAS the tax rates on the aforementioned “Residential/Farm Assessment”, “MultiResidential Assessment”, “Commercial Assessment”, “Industrial Assessment”, “Pipe Line Assessment” (where applicable), “Farmlands Assessment” and “Managed Forests Assessment” and the applicable subclasses have been calculated pursuant to the provisions of the Municipal Act, in the manner set out herein; NOW THEREFORE, the Council of the Corporation of the County of Frontenac enacts as follows: 1.

THAT the 2013 budget of the County of Frontenac, which is set out as Schedule A attached hereto and forming part of this by-law and which incorporates estimates for revenue and

By-law No. 2013-0006 – To Adopt the 2013 Budget February 20, 2013

b) By-law No. 2013-0006 - To Adopt 2013 Budget

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AgendaItem#16b)

reserve transfers in the amount of $______ and estimates for expenditures in the amount of $__________ be approved and adopted by the Council of the County of Frontenac. 2.

THAT having duly adopted the gross estimates set out in Schedule A to this by-law and having deducted there from the estimated revenue from sources other than property taxes for the year 2013, the County of Frontenac hereby adopts the sum of $__________ as per the line titled “From Taxation” on Page 4 of Schedule A to this by-law as its estimate of the Property Tax Levy required during the year 2013 for the purposes of the County of Frontenac.

THAT for the year 2013 in the area coming under the jurisdiction of the County of Frontenac, the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac shall levy upon the Residential/Farm Assessment, Multi-Residential Assessment, Commercial Assessment, Industrial Assessment, Pipe Line Assessment (if applicable), Farmlands Assessment and Managed Forests Assessment and applicable subclasses, the tax rates for County of Frontenac purposes as determined in accordance with the calculations as detailed on Page 35 of Schedule A to this by-law.

THAT the County of Frontenac hereby directs that the Council of each Township levy the general rates as specified herein and more particularly detailed on Page 35 of Schedule A to this by-law.

THAT the County of Frontenac hereby directs that the property tax levy for general purposes as levied against each Township be paid to the Treasurer of the County of Frontenac in the installments set out in the agreement dated the 22nd day of April, 1998 attached hereto as Schedule B and forming part of this by-law.

THAT the County of Frontenac hereby directs that the County’s portion of Right-of-Way Acreage payments and the County’s portion of Payments in Lieu of Taxation be paid to the Treasurer of the County of Frontenac in the installments set out in the agreement dated the 22nd day of April, 1998 attached hereto as Schedule B to this by-law.

THAT this by-law shall come into force and take effect as of the date of final passing. Read a First and Second Time this 20th day of February, 2013. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of February, 2013. THE COUNTY OF FRONTENAC

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

By-law No. 2013-0006 – To Adopt the 2013 Budget February 20, 2013

b) By-law No. 2013-0006 - To Adopt 2013 Budget

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AgendaItem#16c)

BY-LAW NO. 2013-0007 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on February 20, 2013 WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF FRONTENAC hereby enacts as follows:

THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on February 20, 2013 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on February 20, 2013 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on February 20, 2013 except those taken by bylaw and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
THAT this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 20th day of February, 2013. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of February, 2013.

By-law No. 2013-0007 – To confirm all actions and proceedings of County Council on February 20, 2013 Page 1 of 2

d) By-law No. 2013-0007 Confirmation of Proceedings

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AgendaItem#16c)

The Corporation of the County of Frontenac

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

By-law No. 2013-0007 – To confirm all actions and proceedings of County Council on February 20, 2013 Page 2 of 2

d) By-law No. 2013-0007 Confirmation of Proceedings

Page 265 of 265

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