Published January 20, 2016

Word Count 44479 words

Reading Time 209 min read

Body: Council Type: Agenda Meeting: Regular Date: January 20, 2016 Collection: Council Agendas Municipality: Frontenac County

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Document Text

County Council Meeting January 20, 2016 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, County Administrative Building, 2069 Battersea Road, Glenburnie Council will resolve into Closed Session and will reconvene as regular Council at 9:30 a.m.

AGENDA Page 1.

Call to Order

Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed meeting as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held December 16, 2015
Labour Relations or Employee Negotiations as it relates to the Labour Relations Strategy for OPSEU
Personal matters about an identifiable individual, including municipal or local board employees as it relates to the state of current department within the Corporation
Labour Relations or employee negotiations, as it relates to the Wolfe Island Volunteers b)

Resolved That Council rise from Committee of the Whole closed session with/without reporting.

Approval of Addendum

Disclosure of Pecuniary Interest and General Nature Thereof

Adoption of Minutes a) Minutes of Meeting held December 16, 2015

9 - 22

Resolved That the minutes of the regular Council meeting held December 16, 2015 be adopted. 6.

Deputations and/or Presentations

Page 1 of 171

Page 7.

Proclamations

Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

Briefings Mr. Kelly Pender, Chief Administrative Officer, will provide Council with a) his monthly CAO briefing. [Presentation will be distributed under separate cover]

Unfinished Business

Recommend Reports from the Chief Administrative Officer a) 2016-003 Corporate Services 2016 Vendor of Record List

23 - 34

35 - 55

2016-004 Corporate Services Investment Policy Revised Recommendation: Resolved That County Council receive this Corporate Services – Finance- Investment Policy Revised report; And Further That the Clerk be directed to bring forward a by-law to establish an Investment Policy attached to this report as Appendix A; And Further That By-law 2007-0031 be hereby repealed.

64 - 65

2016-005 Corporate Services 2016 Temporary Borrowing By-Law Recommendation:

Page 2 of 171

Page Resolved That Council of the County of Frontenac accept the Corporate Services – Finance - 2016 Temporary Borrowing By-law report; And Further That the Clerk be directed to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2016. 66 - 76

2016-006 Corporate Services 2016 User Fees and Charges By-Law Recommendation: Resolved That County Council receive the Corporate Services – 2016 User Fees and Charges for Services By-law report; And Further That By-law 2013-0010, being a By-law to Impose User Fees and Charges for Services, as amended be further amended by deleting Schedules A through F in their entirety and replacing with Schedules A through F attached to this report.

77 - 96

2016-008 Planning and Economic Development Bridgen’s Island of Subdivision Final Approval – County File 10T2008/001 Recommendation: Resolved That the Council of the County of Frontenac receive the Planning – Bridgen’s Island of Subdivision Final Approval– County File 10T-2008/001 report; And Further That the Council of the County of Frontenac grant final approval to the Planning – Bridgen’s Island of Subdivision Final Approval– County File 10T-2008/001 And Finally That the Clerk be authorized to issue final approval and approve the plan for registration by executing the required documents upon revision of the subdivision agreement by the Township to implement condition 13d).

97 - 117

Staff Briefing: Mr. Joe Gallivan, Director of Planning and Economic Development, Service will brief the Committee of the Whole with respect to Report 2016-007, Matias Willowbrook Estates Revised Plan of Subdivision – County File 10T-2013/001

2016-007 Planning and Economic Development Matias Willowbrook Estates Revised Plan of Subdivision – County

Page 3 of 171

Page File 10T-2013/001 [Report to be distributed under separate cover] Recommendation: Resolved That the Council of the County of Frontenac approve the revised conditions of draft plan approval for the property known as the Willowbrook Estates Subdivision located in the hamlet of Inverary, South Frontenac Township, County File #10T-2013/001; subject to the revised Conditions of Draft Approval contained in the County Planning & Economic Development report dated January 20th, 2016, noted as Appendix B to this report;

And Further That these revised conditions supersede the previous conditions approved by County Council September 17, 2014

And Finally That the Clerk be authorized to issue revised draft approval by signing the required documents and making any technical corrections to the conditions as needed. h)

Staff Briefing: Mr. Joe Gallivan, Director of Planning and Economic Development will brief the Committee of the Whole with respect to Report 2016-009, Johnson Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 Direction to Prepare Planning Report

2016-009 Planning and Economic Development Johnson Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 Direction to Prepare Planning Report [Report to be distributed under separate cover] Recommendation: Resolved That the Council of the County of Frontenac direct staff to prepare a planning report for the Johnson Point vacant land condominium, County File #10CD-2014/002; And Further That Council direct staff to deliver a report for the February 17th, 2015 Council meeting in order for Council to provide the Ontario Municipal Board (OMB) with its position on the Johnson Point development prior to the Hearing scheduled for April 4th, 2016;

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Page

And Further That Council request the Township of South Frontenac to provide the County with the most recent plan that was considered In Camera by Township Council so that County planning staff may comment on a plan that will likely be presented to the OMB; A nd Further That staff be directed to retain legal counsel to prepare for and represent the County at the upcoming OMB hearing. 118 - 129

2016-014 Fairmount Home Long Term Care Homes Accountability Planning Submission (LAPS) Report Recommendation: Resolved That Council of the County of Frontenac receive the Fairmount Home – Long-Term Care Homes Accountability Planning Submission (LAPS) Report;

And Further That Council of the County of Frontenac approve the LAPS documents as appended to this report;

And Finally That the Council of the County of Frontenac authorize the Interim Administrator to submit the approved LAPS documents to the South East Local Health Integration Network.

130 - 133

Information Reports from the Chief Administrative Officer a) 2016-010 Corporate Services – Finance Capital Asset Management Review

134 - 137

2016-011 Corporate Services 2016 Budget – Council Survey Results

138 - 150

2016-012 Corporate Services County of Frontenac Accessibility Compliance Audit

Reports from Council Liaison Appointees

Page 5 of 171

Page

Emergency and Transportation Services - Councillor Nossal

Long Term Care (Fairmount Home) - Councillor Inglis

Corporate Services - Councillor Dewey

Planning and Economic Development - Councillor McDougall

Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Deputy Warden Vandewal [See Communications g)] b)

KFL&A Public Health Board Update - Councillor Doyle

RULAC, LSR and Other Updates

Algonquin Land Claim Update - Councillor Inglis

Frontenac County Youth Justice Advisory Committee Update Councillor Nossal

Housing and Homelessness Committee Update - Councillor McDougall

Rideau Corridor Landscape Steering Committee Update - Councillor McDougall

Eastern Ontario Warden’s Caucus Update - Warden & CAO

Reports from Advisory Committees of County Council

Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted.

Motions, Notice of Which has Been Given

Giving Notice of Motion

Communications That Council consent to the following communications of interest to Council listed below be received and filed: From AMCTO thanking Susan Brant for her recent presentation and a) making a charitable donation on her behalf [Distributed to Members of County Council on December 18, 2015]

Page 6 of 171

Page b)

From Patrick Brown and the Ontario PC Caucus wishing Council a Merry Christmas [Distributed to Members of County Council on December 18, 2015]

From the Honourable Bob Chiarelli sending Christmas Best Wishes [Distributed to Members of County Council on December 18, 2015]

From the Lieutenant Governor of Ontario Inviting Council to her New Year’s Levee [Distributed to Members of County Council on December 18, 2015]

From the Ministry of Municipal Affairs and Housing regarding the government’s 2015 Budget commitment [Distributed to Members of County Council on December 18, 2015]

From the Ministry of the Environment providing the Ministers Annual Report on Drinking Water [Distributed to Members of County Council on December 18, 2015]

Kingston Frontenac Public Library Board Minutes of Meeting held November 25 2015 [Distributed to Members of County Council on December 18, 2015]

Unconfirmed Community Development Advisory Committee Minutes of Meeting held November 19, 2015 [Distributed to Members of County Council on December 18, 2015]

From City of Kingston Resolution with Respect to the Basic Income Guarantee [Distributed to Members of County Council on December 31, 2015]

From the Ontario Ombudsman providing the Ombudsman’s 2014-2015 Annual Report [Distributed to Members of County Council on December 31, 2015]

From the Ontario Ombudsman regarding Materials relating to the Ontario Ombudsman’s oversight of Municipalities [Distributed to Members of County Council on December 31, 2015]

From the Township of North Dundas Wishing Council Merry Christmas & Happy New Year [Distributed to Members of County Council on December 31, 2015]

From AMO providing AMO’s 2016 Strategic Objectives [Distributed to Members of County Council on January 8, 2016]

From the Ministry of the Environment providing its Annual Report on Drinking Water [Distributed to Members of County Council on January 8, 2016]

From the Kingston & Area Ice Stock Club requesting support for its members who reside in the County competing in the World Championships [Distributed to Members of County Council on January 8, 2016]

Page 7 of 171

Page p)

Invitation from the Ontario Ground Water Association to Expo 2016 [Distributed to Members of County Council on January 15, 2016]

From the County of Lennox & Addington congratulating Warden Smith on her appointment as Frontenac County Warden for 2016 [Distributed to Members of County Council January 15, 2016]

From Loving Spoonful regarding a Submission of Good Food, A Community Consultation and Plan [Distributed to Members of County Council on January 15, 2015]

From the Ministry of Municipal Affairs and Housing providing a Notice of Decision of the County of Frontenac Official Plan [Distributed to Members of County Council January 15, 2015]

Other Business

Public Question Period

By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through d) that have been circulated to all Members of County Council and that by-laws a) through d) be read a first and second time. b)

Third Reading Resolved That by-laws a) through d) be read a third time, signed, sealed and finally passed. By-Laws

151 - 156

To Adopt an Investment Policy [Proposed By-Law No. 2016-0001]

157 - 166

To Amend By-law 2013-0010 (User Fees and Charges for Services) [Proposed By-Law No. 2016-0002]

167 - 169

To Authorize Temporary Borrowing for 2016 [Proposed By-Law No. 2016-0003]

170 - 171

Confirmation of Actions and Proceedings [Proposed By-Law No. 2015-0004]

Adjournment

Page 8 of 171

AGENDA ITEM #a)

Minutes of the Regular Meeting of Council December 16, 2015 A regular meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, December 16, 2015 and was called to order at 9:03 a.m. Regular business commenced at 9:33 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:03 a.m. to 9:24 a.m. Present:

Warden, Frances Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Natalie Nossal, Tom Dewey, John Inglis and John McDougall

Regrets:

Councillor Denis Doyle

Also Present:

County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Director of Emergency & Transportation Services/Chief of Paramedic Services Joe Gallivan, Director of Planning and Economic Development Marian VanBruinessen, Director of Corporate Services/Treasurer Jannette Amini, Manager of Legislative Services/Clerk Marco Smits, Communications Officer Media: Jeff Green, The Frontenac News, Elliot Ferguson, The Kingston Whig Standard and Craig Bakay, Frontenac EMC

Closed Session

Motion #: 268-15

Moved By: Seconded By:

Councillor Nossal Councillor Higgins

RESOLVED THAT Council resolve itself into Committee of the Whole closed meeting as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held September 23 and December 2, 2015
Personal matters about an identifiable individual, including municipal or local board employees as it relates to the state of a current department within the Corporation CARRIED

Minutes of Meeting held December 16, 2015

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AGENDA ITEM #a)

Motion #: 269-15

Moved By: Seconded By:

Councillor Higgins Councillor Nossal

RESOLVED THAT Council rise from Committee of the Whole closed session without reporting. CARRIED 2.

Election of Warden and Deputy Warden a)

Election of Warden

The Clerk called for nominations for the Office of Warden Motion #: 270-15

Moved By: Seconded By:

Councillor Higgins Councillor Vandewal

RESOLVED THAT Councillor Frances Smith be nominated for the position of Warden for the County of Frontenac for the term ending December 20, 2016. CARRIED There being no further nominations, the Clerk asked for a motion to close nominations. Motion #: 271-15

Moved By: Seconded By:

Councillor McDougall Councillor Dewey

RESOLVED THAT nominations for the Warden of the County of Frontenac are hereby closed. CARRIED Councillor Smith accepted the nomination and was confirmed as Warden for 2016. b)

Election of Deputy Warden

The Clerk called for nominations for the Deputy Warden Motion #: 272-15

Moved By: Seconded By:

Councillor McDougall Councillor Higgins

RESOLVED THAT Councillor Ron Vandewal be nominated for the position of Deputy Warden for the County of Frontenac for the term ending December 20, 2016. CARRIED There being no further nominations, the Clerk asked for a motion to close nominations.

Regular Meeting of Council Minutes December 16, 2015

Minutes of Meeting held December 16, 2015

Page 2 of 14

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AGENDA ITEM #a)

Motion #: 273-15

Moved By: Seconded By:

Councillor Higgins Councillor Dewey

RESOLVED THAT nominations for the Deputy Warden of the County of Frontenac are hereby closed CARRIED Councillor Vandewal accepted the nomination and was confirmed as Deputy Warden for 2016. 3.

Declaration of Office to Warden and Deputy Warden

The Declaration of Office of Warden and Deputy Warden was administered by the County Clerk after which, Warden Smith was dressed with the Chain of Office. 4.

Warden’s Inaugural Address

I want to thank everyone for your vote of confidence. It is an honour to be the Warden for the next year. I look forward to another year of working cooperatively with everyone, Councillors, staff, media and working for the citizens of Frontenac County. I am pleased to have you Ron (Vandewal) as my Deputy Warden and look forward to working closely with you. Just a year ago, we came together to lead an organization that many had little to very little knowledge of the workings of the County of Frontenac. We have all worked hard and learned a lot about County Government over the last year and there will always be more to learn. We had a great 2015, as Warden Doyle talked about at the Banquet, we had a number of events and I will only mention a few,  150th Anniversary Celebrations held in late August at Centennial Park in Harrowsmith, great success.  Canadian Plowing Match on Wolfe Island.  Newest stretch of the Frontenac K&P Trail in Tichborne. Now we are looking forward to completing the next phase to bring the trail to Sharbot Lake during Canada’s 150th anniversary in 2017.  Integrated Patient Transport System (IPTS). Frontenac Paramedic Services are providing input in the design of a new fuel efficient ambulance and we are now in the middle of a three-month trial period.  The counties first Official Plan was finalized after nearly 4 years.  Fairmount Exemplarily Accreditation was received with only one of 500 hundred items missed  We negotiated three Union Contracts I see the next year as being busy but more of a “staying the course” kind of year. There are no big celebrations planned like last year but there is some exciting work to be Regular Meeting of Council Minutes December 16, 2015

Minutes of Meeting held December 16, 2015

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AGENDA ITEM #a)

done. Seniors Housing on Wolfe Island should be in full swing while South Frontenac gets their committee together to start working on Seniors Housing. Economic Development and Planning will be a busy department in the coming year. The County OP should be approved and the planning department will be busy with advising on applications and approvals. Our new Economic Developer Officer will be on board and I look forward to seeing the work that can be done by this position. To have someone who can reach out to prospective business people to encourage them to set up in the Frontenac’s, I think has been the missing link for us. We all know this is a great place to live and work but it has been a well-kept secret from many. Food and Beverage, accommodations, trips and trails are all things we talked about in our workshops earlier this year, it is now time to move these ideas in motion. I am looking forward to working with the Wardens of Eastern Ontario and will be attending some early January meetings to get up to speed with that agenda quickly. I look forward to continuing our relationship with the City of Kingston. Having been the Deputy Warden, I had the opportunity to meet with Mayor Patterson and CAO Hunt, I feel that the Warden and I have established a better and more cooperative working relationship with the City of Kingston and we will continue that relationship in the years ahead. Shared services has received a lot of attention by the CAO’s group over the past year and progress is being made. 2016 will see the first major shift in the IS department. Central Frontenac has a staff who will be moving over to the employment of the County. This will mean that all of the Township will share in County Wide IS services. There are many more services on their list of areas to be discussed and we will be hearing more as the year goes on. Waste Management is a topic that the Public Works Managers had begun to talk about earlier this year and I will be encouraging this group to come back together. Waste Management is definitely an issue that needs a larger group to come up with ideas to solve the problems we are all going to be facing sooner than later. This may also be a discussion that we need to invite the City to come to the table as well. There has to be a solution, it is just how quickly we can find that solution before we are in trouble. To close, I want to say that 20 years ago last week, I had the privilege to wear the Chain of Office as the Warden of Frontenac County in 1996. It was a life changing experience in a number of ways. Within weeks of becoming the Warden we started into amalgamation discussions with all of the Townships, the Province and the City of Kingston. I have never experienced anything quite like it before or since. I travelled the province, month after month, conference after conference, doing talks about what was happening with the Kingston Frontenac amalgamation. Many long days and nights were spent trying to work out a deal and not really knowing how it would all work out in the end and things changing daily.….crazy times. 20 years later, 2015-2016 term had better be much quieter than that year….I think I am wiser, certainly more experienced and if I hear the words “amalgamation” I am heading for the hills.

Regular Meeting of Council Minutes December 16, 2015

Minutes of Meeting held December 16, 2015

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AGENDA ITEM #a)

I look forward to an open and productive year for the betterment of the County. Let’s get to work! Extra accomplishments:  We have made good progress on our Senior Housing Strategic Goal, with engineering work underway for the first 5 unit senior’s apartment.  Great progress on our Financial Stewardship and Economic Development goal  We addressed the Asset Management issue all Canadian Municipalities face by setting aside 0.65% of the budget in special asset replacement reserve These items were also mentioned in the speech at the Warden’s reception, perhaps something you can mention if this is a priority for you…not sure… While we have not yet put much effort on our final Strategic Goal of Waste Management I am personally on the AMO Waste committee, and we will be focusing more on this in 2016. We have spoken to the City of Kingston and EOWC and will hopefully work on this as a regional project. 5.

Adoption of Agenda

Motion #: 274-15

Moved By: Seconded By:

Councillor Dewey Councillor McDougall

Resolved That the agenda for the December 16, 2015 meeting of the Council of the County of Frontenac be approved. CARRIED 6.

Disclosure of Pecuniary Interest and General Nature Thereof

There were none. 7.

Adoption of Minutes a)

Minutes of Meeting held November 18, 2015

Motion #: 275-15

Moved By: Seconded By:

Councillor Inglis Deputy Warden Vandewal

Resolved That the minutes of the regular Council meeting held November 18, 2015 be adopted. CARRIED

Regular Meeting of Council Minutes December 16, 2015

Minutes of Meeting held December 16, 2015

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AGENDA ITEM #a)

Minutes of Special Meeting held December 2, 2015

Motion #: 276-15

Moved By: Seconded By:

Councillor Nossal Councillor Dewey

Resolved That the minutes of the special Council meeting held December 2, 2015 be adopted. CARRIED 8.

Deputations and/or Presentations a)

David Townsend, Southern Frontenac Community Services Corporation, and Louise Moody, Northern Frontenac Community Services Corporation addressed County Council regarding rural transportation, how it continues to grow, small challenges in finding ways to support Wolfe Island and budget implications.

Presentation of the County of Frontenac 2015 International Day of Persons with Disabilities Access Award This presentation was made at Noon. Congratulations was extended to the following Nominees of the 2015 International Day of Persons with Disabilities Access Award :  The Verona Community Association  The Township of South Frontenac  The Sharbot Lake PetroCan  The Frontenac Gazette EMC  The Frontenac News and  The Heritage News The winner of the County of Frontenac 2015 International Day of Persons with Disabilities Access Award was then presented to Mr. Doug Lovegrove.

Proclamations 

Move into Committee of the Whole

Motion #: 277-15

Moved By: Seconded By:

Councillor McDougall Councillor Inglis

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. CARRIED

Regular Meeting of Council Minutes December 16, 2015

Minutes of Meeting held December 16, 2015

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Page 14 of 171

AGENDA ITEM #a)

Briefings a)

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business 

Recommend Reports from the Chief Administrative Officer a)

2015-123 Corporate Services Debt Management Policy Motion #: 278-15 Moved By: Warden Smith Seconded By: Councillor Higgins Whereas the County of Frontenac has supported the development of a long range financial plan; And Whereas a debt management policy is important to the implementation of a long range financial strategy; Now Therefore Be It Resolved That the Council of the County of Frontenac receive this Corporate Services – Debt Management Policy report; And Further That the Council of the County of Frontenac adopt the Debt Management Policy as presented in Appendix A. CARRIED b)

2015-124 Corporate Services Finance - 2016 Tax rates Motion #: 279-15 Moved By: Councillor Inglis Seconded By: Councillor McDougall Whereas the Council of the County of Frontenac passed By-law 2015-0049 to adopt the 2016 County of Frontenac Budget on November 18, 2015; And Whereas the 2015 Assessment roll for the 2016 tax calculations was received on December 11, 2015; Resolved That Council of the County of Frontenac accept this Corporate Services – 2016 Tax Rate report; And Further That Council consider a by-law, introduced later in the meeting, to establish the 2016 tax rates. CARRIED Regular Meeting of Council Minutes December 16, 2015

Minutes of Meeting held December 16, 2015

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AGENDA ITEM #a)

2015-125 Corporate Services 2016 Tax Ratios and Tax Rate Reductions Motion #: 280-15 Moved By: Councillor Dewey Seconded By: Councillor Nossal Resolved That Council of the County of Frontenac receive this Corporate Services – 2016Tax Ratios and Tax Rate Reductions report; And Further That Council consider a by-law, introduced later in the meeting, to reconfirm for 2016 the tax ratios and tax rate reductions currently in place. CARRIED d)

2015-126 Corporate Services Council Agenda Review Motion #: 281-15 Moved By: Councillor Higgins Seconded By: Warden Smith Resolved That the Council of the County of Frontenac receive the Corporate Services –Council Agenda Review report; And Further That Procedural By-law 2013-0020 as amended be further amended as follows: That Section 11 – Order of Business, 11.1 be amended by removing the words “Adoption of the” before the word “Agenda” and by adding a paragraph, “Approval of the Addendum, if required, directly follows Closed Meeting, with a 2/3 vote of the members present and voting.” after the final bullet. CARRIED e)

2015-127 Corporate Services 2015 Fairmount Home Accounts Receivable Write-Offs Motion #: 282-15 Moved By: Councillor McDougall Seconded By: Councillor Inglis Resolved That the Council of the County of Frontenac receive this Corporate Services – 2015 Fairmount Home Accounts Receivable Write-Offs report; And Further That Council authorize the Treasurer to write off accounts totaling $18,184.22. CARRIED

Regular Meeting of Council Minutes December 16, 2015

Minutes of Meeting held December 16, 2015

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AGENDA ITEM #a)

Information Reports from the Chief Administrative Officer a)

2015-128 Corporate Services Live Tweeting Council Meetings 2015-129 Corporate Services Frontenac County Shared Services Report Card Reports from Council Liaison Appointees

Emergency and Transportation Services - Councillor Nossal

Councillor Nossal provided an overview of the Emergency and Transportation Services Department liaison activities since the last Council meeting. b)

Long Term Care (Fairmount Home) - Councillor Inglis

Councillor Inglis advised that his next meeting is today with outgoing Acting Administrator Steve Silver. c)

Corporate Services - Councillor Dewey

Councillor Dewey provided an overview of the Corporate Services Department liaison activities since the last Council meeting. d)

Planning and Economic Development - Councillor McDougall

Councillor McDougall provided an overview of the Planning and Economic Development Department liaison activities since the last Council meeting. 16.

Reports from External Boards and Committees a)

Kingston Frontenac Library Board Update – Deputy Warden Vandewal

Deputy Warden Vandewal noted the renovations to the main branch of the Kingston Frontenac Public Library will be completed in one year as opposed to over three years in order to significantly reduce costs. As a result of the Q.E.C.V.I school closing, the Kingscourt branch of the Library will be relocated to the Rideau Heights area. b)

KFL&A Public Health Board Update- Warden Doyle 

Regular Meeting of Council Minutes December 16, 2015

Minutes of Meeting held December 16, 2015

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AGENDA ITEM #a)

RULAC, LSR and Other Updates

These updates were covered during the CAO Briefing. d)

Algonquin Land Claim Update - Councillor Inglis

An announcement has been made that there is to be a vote at the end of February on the ratification of the Agreement that was made in 2013. e)

Frontenac County Youth Justice Advisory Committee Update Councillor Nossal

No update. f)

Housing and Homelessness Committee Update - Deputy Warden Smith

It was noted that a statistical report that was presented to the Committee indicated that the usage of shelters is down. This committee will be moving to quarterly meetings. g)

Rideau Corridor Landscape Steering Committee Update - Councillor McDougall

No update. h)

Eastern Ontario Warden’s Caucus Update - Warden & CAO

These updates were covered during the CAO Briefing. 17.

Reports from Advisory Committees of County Council a)

Report of the Community Development Advisory Committee Meeting

Motion #: 283-15

Moved By: Seconded By:

Councillor McDougall Councillor Dewey

THAT the Report received from the Community Development Advisory Committee be received and adopted. Report of the Community Development Advisory Committee

Strategic Plan for Noxious Weeds That County Council direct staff to take the noxious weed issue to the CAOs of the Townships for them to work on a County – wide strategic plan for maintenance of wild parsnip. CARRIED

Regular Meeting of Council Minutes December 16, 2015

Minutes of Meeting held December 16, 2015

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AGENDA ITEM #a)

Return to Council

Motion #: 284-15

Moved By: Seconded By:

Councillor Higgins Councillor Inglis

That Council revert from Committee of the Whole Council, to Council. CARRIED Council recessed at 11:08 a.m. Council reconvened at 11:13 a.m. 19.

Adoption of the Report of the Committee of the Whole Council

Motion #: 285-15

Moved By: Seconded By:

Deputy Warden Vandewal Councillor Dewey

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. CARRIED 20.

Motions, Notice of Which has Been Given 

Giving Notice of Motion 

Communications

That Council consent to the following communications of interest to Council listed below be received and filed: a)

Letter from Ernie Hardeman, M.P.P., Oxford Regarding Local Government Week [Distributed to Members of County Council November 20, 2015] Letter from the Ministry of Citizenship Immigration and International Trade Regarding Nominations for Ontario Medal for Young Volunteers [Distributed to Members of County Council November 20, 2015] Letter from The Ministry of Health and Long-Term Care Regarding Nominations for the 2016 Ontario Award for Paramedic Bravery [Distributed to Members of County Council November 20, 2015] Letter from The Limestone District School Board Requesting Public Feedback on New Policies [Distributed to Members of County Council November 30, 2015]

Regular Meeting of Council Minutes December 16, 2015

Minutes of Meeting held December 16, 2015

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AGENDA ITEM #a)

f) g)

n) o)

Letter from The Association of Municipalities Ontario Encouraging Members to Support the Call for Resources and Funding to Reduce Greenhouse Gases [Distributed to Members of County Council November 30, 2015] Letter from Watersheds Canada Requesting a Charitable Donation [Distributed to Members of County Council November 30, 2015] Letter From AMCTO acknowledging Councils participation in its AODA 10th Anniversary Champion Award [Distributed to Members of County Council December 4, 2015] Letter from Gary McNamara, President, AMO, regarding your much appreciated contribution to the Lifeline Syria Fund [Distributed to Members of County Council December 4, 2015] Received from the Township of South Frontenac County-Seniors Housing Appointment [Distributed to Members of County Council December 4, 2015] From Randy Hillier Wishing a Merry Christmas & Inviting Council to New Year’s Levy [Distributed to Members of County Council December 4, 2015] Letter From Deputy Warden Smith offering her resignation from the Housing and Homelessness Advisory Committee [Distributed to Members of County Council December 11, 2015] Letter From Jean Brown questioning Council not supporting a donation to Pine Meadows [Distributed to Members of County Council December 11, 2015] Card From John Yakabuski M.P.P. wishing Council Merry Christmas and invite to New Years Levee [Distributed to Members of County Council December 11, 2015] Letter From University Hospitals thanking County for Donation [Distributed to Members of County Council December 11, 2015] From Warden and Council of Hastings County Wishing Council Happy Holidays [Distributed to Members of County Council December 11, 2015] From Mayor Peterson Wishing County Council a Merry Christmas & Invite to New Years Levee [Distributed to Members of County Council December 11, 2015] Other Business

Confirmation of Appointment to the Seniors Housing Task Force [1 Council Representative from the Township of South Frontenac] Motion #: 286-15 Moved By: Deputy Warden Vandewal Seconded By: Councillor McDougall Be It Resolved That Council of the County of Frontenac confirm the appointment of Pat Barr, Councillor for the Township of South Frontenac as an alternate to the Seniors Housing Task Force. CARRIED

Regular Meeting of Council Minutes December 16, 2015

Minutes of Meeting held December 16, 2015

Page 12 of 14

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AGENDA ITEM #a)

Appointment to the Housing and Homelessness Advisory Committee [1 Member of County Council for the term of Council] Motion #: 287-15 Moved By: Councillor Nossal Seconded By: Councillor Higgins Be It Resolved That Councillor John McDougall be appointed to the Housing and Homelessness Advisory Committee for the term of Council. CARRIED 24.

Public Question Period

Council recessed at 11:16 a.m. and re-convened at 12:10 p.m. for the presentation of the International Day of Persons with Disabilities Access Award. See Page 6 By-Laws – General By-laws and Confirmatory By-law

First and Second Reading

Motion #: 288-15

Moved By: Seconded By:

Councillor Inglis Councillor McDougall

Resolved That leave be given the mover to introduce by-laws a) through h) that have been circulated to all Members of County Council and that by-laws a) through h) be read a first and second time. CARRIED b)

Third Reading

Motion #: 289-15

Moved By: Seconded By:

Councillor McDougall Councillor Inglis

Resolved That by-laws a) through h) be read a third time, signed, sealed and finally passed. CARRIED 1.

By-Laws a) b)

c) d)

To Set Tax Ratios and Tax Rate Reductions for 2016 [Proposed By-Law No. 2015-0052] To Amend By-Law No. 2013-0020 as it pertains to Section 11.1 Order of Business [Proposed By-Law No. 2015-0053] To Establish the 2016 Tax Rates [Proposed By-Law No. 2015-0054] To Adopt a Debt Management Policy

Regular Meeting of Council Minutes December 16, 2015

Minutes of Meeting held December 16, 2015

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AGENDA ITEM #a)

g) h) 26.

[Proposed By-Law No. 2015-0055] To amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) as it Relates to Appointments to Committees [Proposed By-Law No. 2015-0056] To Amend By-law 2014-0051 being a by-law to appoint Members of Council and the Community to External Boards and Committees for the Term of Council (Housing and Homelessness Advisory Committee) [Proposed By-Law No. 2015-0057] To Appoint the Warden and the Deputy Warden [Proposed By-Law No. 2015-0058] Confirmation of Actions and Proceedings [Proposed By-Law No. 2015-0059] Adjournment

Motion #: 290-15

Moved By: Seconded By:

Councillor Nossal Councillor Dewey

That the meeting hereby adjourn at 12:25 p.m. CARRIED

Frances, Warden

Regular Meeting of Council Minutes December 16, 2015

Minutes of Meeting held December 16, 2015

Jannette Amini, Clerk

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Page 22 of 171

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Subject to Change

Report 2016-01

AGENDA ITEM #a)

January 20, 2016 Page 23 of 171

Administrative Report

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Meetings • January 5 & 7 – HR Manager Interviews • January 6 – Community Development Advisory Committee (CDAC) • Grant application checklist • RED program application • Business accessibility

Advise Do

Report

AGENDA ITEM #a)

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• January 6 & 7 – Fairmount Medical Director Interviews • January 7 – Meeting with OPSEU re Wolfe Island Deployment

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Meetings • January 8 – Frontenac CAOs meeting • In-field communications – RFP to gap analysis • Treasurers – shared services • PWM to meet re waste management

• January 14 – Leadership Council • January 14 & 15 – EOWC Inaugural Meetings

Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Legislative Update • Eastern Ontario Growth Plan – Consultation through EOWC Warden’s and CAOs • Changes to the Planning Act and Development Charges Act effective January 1/16 • Timing and regulations to be confirmed

• County was audited for AODA compliance • Clerk has offered assistance to member municipalities regarding required policies

Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

EOWC Activity • Five Priorities for 2016

• • • •

Advise Do

Report

AGENDA ITEM #a)

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Cell Gap Coverage Energy costs & accessibility issues Eastern Ontario Growth Plan Supporting the Economic Development Leadership Council • Policing reform

Mr. Kelly Pender , Chief Administrative Officer, will provid…

EOWC Activity • Cell gap project – aiming for completion of business case in February, including advocacy for effective roll out of the public safety network • Leadership Council – focus on work force development • CRTC Presentation in April – Warden Smith to be representing EOWC • Public safety + cross border coverage + public safety network

Advise Do

Report

AGENDA ITEM #a)

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• Magnet Project – roll out shortly available free for all Frontenac municipalities for one year.

Mr. Kelly Pender , Chief Administrative Officer, will provid…

EOWC Activity • EORN Municipal connectivity project – 290 sites included in the initial RFP – presentations this spring • Initial 69 sites up shortly • No bidders in first round for Frontenac Islands and Central Frontenac • Improving capacity, connectivity and coverage • Use and an economic development advantage

Advise Do

Report

AGENDA ITEM #a)

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• Municipal staffing presentation – 26,000 municipal employees eligible to retire in next five years

Mr. Kelly Pender , Chief Administrative Officer, will provid…

2016 Meeting Schedule • February 5 – CAO Meeting • Fire Service report – reviewing draft

• February 21 to 24 – EOWC meetings at the 2016 OGRA / ROMA Combined Conference, Toronto • Various – LIFT Team – data days

Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

RULAC • No meeting date set

Advise Do

Report

AGENDA ITEM #a)

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• County and City Planners met on January 8 to discuss rural issues with Kingston Councillor R. Allen • KEDCO first Public Town Hall meeting – January 20th at Innovation Park • County Clerk working with City staff to improve communications/information sharing at a staff level

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Councillor Compensation Covered in Base Compensation  Regularly Scheduled  Council/Committee Meetings  Scheduled Budget Meetings  Meetings associated with a  position appointed by Council (e.g., Council Liaison, Meetings with Staff, EOWC - Warden)  Ceremonial functions attended by the Warden/Deputy Warden  representing the Council

Advise

From Report: 2015-071 July 7, 2015

Report

AGENDA ITEM #a)

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Per Diem Paid Special meetings of Council/Committee when called by the Warden/Chair Meetings for groups/agencies where the Councillor is the appointee of Council and the group/agency does not pay a per diem Attendance at a conference/convention (from the Council expense budget)

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Councillor Compensation Restricted Spending  Political donations  Donations or support for community projects  Alcohol

Advise

From Report: 2015-071 July 7, 2015

Report

AGENDA ITEM #a)

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Approved Spending Items (at this discretion of the Spending Requiring the member) Approval of Council  Conferences, travel,  Travel outside of accommodation, meals Canada  Membership fees  Office supplies related to Council business  Connectivity, technology support  Attendance at constituency events  Meetings with other municipalities/ politicians for the purpose of conducting research Up to $4,000/year

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Activity • Frontenac Municipal Information Service (FMIS) went live on January 1st • Reid Shepherd – Community Planner started on January 6th • RED grant application submitted on January 15th

Report

AGENDA ITEM #a)

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Advise

AGENDA ITEM #a)

Report 2016-003 Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Marian VanBruinessen, Director of Corporate Services/Treasurer

Date of meeting:

January 20, 2016

Re:

Corporate Services – Finance – 2016 Vendor of Record List

Recommendation: Resolved That County Council receive this Corporate Services – Finance- 2016 Vendor of Record List report; And Further That Council approve the 2016 Vendor of Record List as attached (Appendix A). Background The County of Frontenac’s Procurement Policy, dated March 20, 2013, section 5.14 states: Authorized Person(s) may select the VOR process of procurement if the Vendors are included on a Vendor of Record list. Generally, there shall be a documented detailed working relationship with the Vendor who will be providing the Goods or Services needed by the County without the County absorbing the administrative costs of seeking several quotes. The VOR process may be used either directly to Procure Goods and or Services (i.e. without further competition) or it may be used as the basis for a Bid Request. Every three years vendors will be provided with the opportunity to be included on the Vendor of Record list through an open solicitation of expressions of interest. Current Vendors and new submissions will be reviewed using the standard evaluation process available for the specific good or service to which the vendor relates. A vendor who is the successful bidder in a competitive process for the County and who provides the contracted service consistent with the requirements of the contract in a manner satisfactory to the Authorized Person will be added to the Vendor of Record list.

2016-003 Corporate Services 2016 Vendor of Record List

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AGENDA ITEM #a)

The VOR list shall be reviewed at least once per fiscal year by County Council during budget deliberations to ensure the County continues to receive Goods and Services at the best possible value. However, any VOR vendor can be removed from the list at any time on recommendation to Council by the Authorized person. Comment Staff have reviewed the list and made amendments as required. The current Vendor of Record list is attached to this report for Council’s review. Staff will be advertising the open solicitation of expressions of interest in 2016. Sustainability Implications Regular review of the Vendor of Record list ensures that the County ensures a transparent process that provides quality products and services at a reasonable cost. Financial Implications Organizations, Departments and Individuals Consulted and/or Affected County Senior Leadership Team County Management Team

Corporate Services – Finance – 2016 Vendor of Record List January 20, 2016

2016-003 Corporate Services 2016 Vendor of Record List

Page 2 of 2

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 10+ KENS0002 1557145 KEN’S VACUUM PUMPING LFPS 12/30/2015 STON0004 3 STONES ARCHITECTURE + DESIG COUNTY 10/20/2011 5 3 4OFF0001 4 OFFICE AUTOMATION LIMITED COUNTY 12/7/2015 5 ETR00001 407 ETR COUNTY 11/19/2015 4 4IMP0001 4IMPRINT COUNTY 11/26/2015 INFO0002 8020 INFO INC. COUNTY 12/31/2013 9 3 12/21/2015 APAR0001 A PARTY CENTRE FAIRMOUNT AWOR0001 A WORLD OF RENTALS FPS 2/4/2011 5 AAAS0001 A&A ASPHALT FAIRMOUNT 6/29/2012 9 6 AABE0002 A&A BEAUTY SUPPLIES FAIRMOUNT 6/30/2015 AQUA0002 A. QUALITY PAINTING AND HANDYMCOUNTY 12/12/2013 3 4 A1LO0001 A-1 LOCKSMITHS FAIRMOUNT 4/22/2015 5 AUNI0001 A1 UNIFORM SERVICES INC. FPS 10/22/2010 8 8/18/2015 AABE0001 AABEN WINDOWS AND DOORS LTD FAIRMOUNT 3 ACCA0001 ACCARA INC. DEFAULT 5/25/2015 4 ACCE0002 ACCESSIBILITY EXPERTS LTD. FPS 6/8/2015 ACCL0001 ACCLAIM ABILITY MANAGEMENT COUNTY 1/13/2014 3 ACEP0001 ACE PLUMBING FAIRMOUNT 9/23/2013 3 10+ ACKL0001 ACKLANDS GRAINGER INC. FPS 11/30/2015 2 ACME0001 ACME SPORTS & PROMOTIONS FPS 2/23/2015 ACTI0001 ACTIONABLE INTELLIGENCE INC. COUNTY 2/4/2011 5 3 11/30/2015 ACTI0003 ACTIVE HEALTH SERVICES LTD. FAIRMOUNT 1 ACTI0004 ACTIVITY PRO FAIRMOUNT 2/23/2015 ADAM0002 ADAM DOYLE PHARMACY LTD FAIRMOUNT 9/22/2014 2 ADVA0004 ADVANCED PATIENT N.E.T. FAIRMOUNT 7/23/2013 10+ 10+ AFGD0001 AFG GLASS CENTRE FAIRMOUNT 3/26/2013 1 AFTE0001 AFTER THE NEWS COUNTY 8/21/2015 10+ AGCF0001 AGC FLAT GLASS NORTH AMERICA COUNTY 6/29/2015 12/21/2015 AIGC0001 AIG INSURANCE COMPANY OF CANACOUNTY 7 AIRL0001 AIR LIQUIDE CANADA INC. FPS 12/30/2015 1 AIRD0001 AIRD & BERLIS LLP COUNTY 11/26/2015 8 AIRR0001 AIR-RESP MEDICAL INC. FPS 12/21/2015 AIRT0002 AIRTRON CANADA FAIRMOUNT 9/9/2014 2 AIRT0002 AIRTRON CANADA FAIRMOUNT 9/9/2014 10+ ALEX0001 ALEX MCCOY PLUMBING AND HEAT FAIRMOUNT 12/30/2015 1 ALLA0001 ALLAN & PARTNERS LLP COUNTY 5/11/2015 3 6/24/2013 ALLA0001 ALLAN CHARTERED ACCOUNTANT PCOUNTY

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 3 ALLA0003 ALLAN GRAPHICS COUNTY 11/9/2015 10+ ALLI0003 ALLIANCE WIRELESS COMMUNICATFPS 12/28/2011 10+ ALLI0002 ALLIED MEDICAL FPS 12/21/2015 11/30/2012 4 AMBA0001 AMBASSADOR CONFERENCE RESOCOUNTY AMHE0002 AMHERST DRIVEWAY SEALING FAIRMOUNT 7/4/2014 2 AMHE0001 AMHERST ROOFING & SHEETMETALCOUNTY 12/2/2013 3 ANDE0002 ANDERSON EQUIPMENT SALES FAIRMOUNT 2/12/2013 3 ANGL0001 ANGLIN GROUP LTD. COUNTY 10/28/2013 4 ANYT0001 ANYTHING ELECTRIC FAIRMOUNT 8/18/2014 3 7 1/20/2014 MAGN0001 AQUALIBRIUM WATER TECHNOLOG FAIRMOUNT 1 ARAW0001 ARAWN THERRIEN MEDICIINE PROFFPS 10/2/2015 9 ARCH0001 ARCHER PUMPS LTD FAIRMOUNT 6/5/2015 3 ARGU0001 ARGUE CONSTRUCTION LTD. FPS 10/5/2015 7 ARJO0001 ARJO FAIRMOUNT 12/30/2015 9 ATTE0001 ATTENTION GETTERS FAIRMOUNT 12/21/2015 1 AUDI0001 AUDIO CINE FILMS INC. COUNTY 8/21/2015 3 AUST0002 AUSTCO MARKETING & SERVICE (C DEFAULT 11/2/2015 8 BARD0002 BARDON SUPPLIES LTD FAIRMOUNT 11/30/2015 BATT0003 BATTAM, STARK FPS 12/29/2014 4 BATT0001 BATTLEFIELD EQUIPMENT RENTALSFAIRMOUNT 5/19/2011 6 5 BAYR0001 BAYRIDGE PRINTER PRO COUNTY 5/11/2015 8 BEEH0001 BEEHLER BROS. ELECTRICAL FAIRMOUNT 12/30/2015 COUNTY 10+ BELL0001 BELL CANADA 10 BELL0002 BELL MOBILITY COUNTY 10/28/2015 8 BENS0002 BENSON COMMERCIAL TIRE FPS 12/21/2015 8 BENS0001 BENSON TRUCK & TRAILER FPS 12/21/2015 10+ 2/2/2015 BGMM0001 BGM METALWORKS FAIRMOUNT BIOP0001 BIO PED FOOT CARE CENTRE FAIRMOUNT 3/7/2014 8 7 BLUE0001 BLUE CROSS COUNTY 12/21/2015 9 NUMA0001 BMC SOFTWARE CANADA INC. COUNTY 3/3/2014 BMDO0001 BMDODO STRATEGIC DESIGN COUNTY 11/18/2013 5 BMON0001 BMO NESBITT BURNS COUNTY 1/5/2011 5 BOYD0001 BOYD ELECTRIC FAIRMOUNT 12/4/2014 9 BRAD0001 BRAD’S AUTO GLASS & CANVAS FPS 5/23/2014 4 7 BRAF0001 BRAFASCO FAIRMOUNT 5/11/2015 BRAI0002 BRAITHWAITE UPHOLSTERY & CANVFPS 9/23/2010 5 BRIA0001 BRIAN’S PAINTING & DECORATING FPS 3/7/2013 7 1/29/2013 4 BROU0001 BROUGH SHEET METAL CO. LTD. FAIRMOUNT 6 BROW0003 BROWN’S FINE FOOD FAIRMOUNT 12/21/2015

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 5/9/2012 7 BROW0002 BROWNS FIRE PROTECTION FAIRMOUNT 10+ BUBB0001 BUBBLES CLEANING SERVICES FAIRMOUNT 7/13/2015 BUSI0003 BUSINESS INTERIORS (ONTARIO) INCOUNTY 9/9/2011 5 6/6/2014 9 BUTT0001 BUTTERWORTHS FAIRMOUNT 1 CPWI0001 C.P. WILMS CONSULTING COUNTY 12/22/2015 CYIN0001 C.Y. INTERIORS LTD. COUNTY 6/16/2011 5 7 CSCO0001 C/S CONSTRUCTION SPECIALTIES CFAIRMOUNT 3/16/2015 CABA0001 CABAM FAIRMOUNT 6/12/2013 3 4 CADU0001 CADUCEON ENVIRONMENTAL LABOFAIRMOUNT 11/30/2015 1 CALD0001 CALDWELL & MOORE BARRISTERS COUNTY 9/15/2015 8 12/21/2015 CALL0001 CALLIGARIS SATELLITE ELECTRONICOUNTY CAME0001 CAMERA KINGSTON LIMITED FAIRMOUNT 6/29/2010 6 4 CAMP0002 CAMPBELL’S SEPTIC SERVICE COUNTY 11/19/2015 1 CAMS0001 CAM’S LOCK ‘N STORE FAIRMOUNT 3/10/2015 1 CANA0048 CANADA MUNICIPAL JOBS INC. COUNTY 11/26/2015 5 CANA0016 CANADIAN BEARINGS LTD FAIRMOUNT 9/21/2015 3 CANA0020 CANADIAN CLEANING SERVICES & SFPS 12/30/2015 CANA0007 CANADIAN EMERGENCY NEWS FPS 11/4/2011 5 5 CANA0041 CANADIAN LINEN AND UNIFORM SE FPS 12/30/2015 5 CANA0005 CANADIAN PARAMEDICINE FPS 2/4/2015 2 CANA0047 CANADIAN SAFETY EQUIPMENT INCFPS 11/16/2015 4 CANA0034 CANADIAN SMALL ENGINES FAIRMOUNT 10/19/2015 8 CANA0008 CANADIAN TIRE - Ed Derbyshire FPS 12/21/2015 10+ CANA0009 CANADIAN TIRE - Princess & Bath FAIRMOUNT 8/10/2015 CANP0001 CANPAR TRANSPORT L.P. COUNTY 7/4/2014 5 4 CAPI0002 CAPITAL MOVERS & STORAGE COUNTY 12/18/2012 7 12/30/2015 FUTU0001 CARDINAL HEALTH FAIRMOUNT 3 CARD0002 CARDS BAKERY FAIRMOUNT 5/16/2013 4 CARE0002 CARE STREAM MEDICAL LTD. FPS 11/30/2015 4 CARL0001 CARLETON UNIFORMS INC. FPS 11/30/2015 CARP0001 CARPETS PLUS FPS 2/28/2011 5 CARS0001 CARSWELL COUNTY 8/18/2014 7 3 12/7/2015 MEDA0001 CASTLE & COOPER INC. FAIRMOUNT CATA0002 CATARAQUI REGION CONSERVATIOCOUNTY 9/25/2012 7 CBCI0002 CBCI TELECOM INC. COUNTY 6/3/2013 4 4 CDWC0001 CDW CANADA COUNTY 12/30/2015 3 CELE0001 CELEBRATE WITH A CAKE DEFAULT 6/24/2013 CENT0004 CENTENNIAL ENGRAVERS AND TROCOUNTY 12/11/2014 4

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 5/16/2013 3 CENT0008 CENTRE FOR STUDIES IN AGING & HFAIRMOUNT 3 CENT0011 CENTRIC HEALTH CORPORATION FAIRMOUNT 8/24/2015 CENT0007 CENTURY MANUFACTURING CORPOFPS 6/12/2013 4 1 CHEC0001 CHECKERS FUN FACTORY INC. COUNTY 8/21/2015 1 CHIC0003 CHICO AND THE MACHINE COUNTY 11/26/2015 4 CHOQ0001 CHOQUETTE CKS FAIRMOUNT 11/16/2015 8 CHRI0002 CHRISTIE WALTHER FPS 12/30/2015 CINT0001 CINTAS DOCUMENT MANAGEMENT FPS 4/28/2014 4 CIRC0001 CIRCLE SQUARE RANCH COUNTY 10/27/2014 2 CITR0001 CITIRIX SYSTEMS INC. COUNTY 3/14/2012 5 1 12/30/2015 CITY0003 CITY TAXI FAIRMOUNT CLAY0001 CLAYTON FLOORING INC. FAIRMOUNT 6/16/2014 7 4 CLEA0001 CLEANING SOLUTIONS 2000 FAIRMOUNT 6/29/2015 CLEA0002 CLEARWATER FAIRMOUNT 9/23/2013 3 COHE0001 COHEN AND COHEN FULL OFFICE INCOUNTY 9/2/2011 6 7 COLL0001 COLLINS FPS 12/21/2015 COMM0006 COMMERCIAL PRINTERS FPS 2/14/2012 4 1 COMM0010 COMMISSIONAIRES SECURITY SOLUCOUNTY 10/22/2015 1 COMM0007 COMMUNICATION CONNECTIONS FAIRMOUNT 3/10/2015 COMT0002 COMTREX COMMUNICATIONS LTD. FPS 10/20/2011 6 CONC0001 CONCEPTS DU SABLIER FAIRMOUNT 2/14/2012 5 CONF0001 CONFLICT MANAGEMENT ASSOCIATFPS 3/3/2014 3 CONSTANT CONTACT COUNTY 4 VISA 5 CONS0002 CONSTRUCT IT LTD. FPS 12/30/2015 1 FAIRMOUNT 11/2/2015 CORE0001 COREY, REG (Entertainer) 3 12/22/2015 CORN0001 CORNERSTONE MEDICAL FAIRMOUNT 9/2/2011 5 CORP0001 CORPORATE SHELVING SOLUTIONSCOUNTY 3 COUN0017 COUNCIL ON AGING/SENIORS CENTCOUNTY 10/10/2013 COVE0001 COVERTITE KINGSTON LTD. COUNTY 3/28/2014 8 4 CRAI0001 CRAIN’S CONSTRUCTION LIMITED COUNTY 12/7/2015 CREA0005 CREATIVE FRAMING COUNTY 9/9/2011 5 7/23/2013 4 CREA0001 CREATIVE GFTS & BASKETS FAIRMOUNT 10+ CRES0001 CRESTLINE COACH LTD. FPS 11/30/2015 1 CRIM0001 CRIMSON RIVER (Entertainer) DEFAULT 12/1/2015 7 CRIN0002 CRINTEC LTD. FPS 12/3/2015 7 CROW0001 CROWN COLLISION SERVICE LTD. FPS 12/3/2015 7 CULL0002 CULLIGAN WATER CONDITIONING FPS 12/21/2015 10+ CUNN0001 CUNNINGHAM SWAN CARTY LITTLE COUNTY 8/10/2015

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 10/20/2014 5 DACO0002 DA COSTA MILLWORK & CARPENTRFPS 7 DALT0001 DALTCO ELECTRIC AND SUPPLY LT FAIRMOUNT 12/30/2015 5 DAVI0003 DAVID STONE & ASSOCIATES FPS 6/5/2015 4 DBAE0001 DBA ENGINEERING LTD COUNTY 5/24/2012 DELA0001 DE LAGE LANDEN FPS 2/25/2013 5 DEAC0001 DEACON, JIM (Entertainer) FAIRMOUNT 8/18/2014 1 DELT0003 DELTA KINGSTON WATERFRONT HOCOUNTY 11/26/2015 DELT0002 DELTA PARTNERS INC. COUNTY 1/29/2013 4 DELT0001 DELTA PRINTING LTD. COUNTY 3/18/2013 5 2/13/2014 3 DEME0002 DEMENTIABILITY ENTERPRISES INCFAIRMOUNT 4 DESE0001 DESERT LAKE GARDENS COUNTY 12/7/2015 9 DIAM0002 DIAMOND MUNICIPAL SOLUTIONS INCOUNTY 7/20/2015 DIGN0001 DIG ‘N DIRT LTD FAIRMOUNT 8/8/2012 4 7 DIGI0001 DIGIGRAPHICS a div of DELTA PRINTFAIRMOUNT 11/19/2015 3 DIGI0004 DIGITAL BOUNDARY GROUP FPS 9/6/2013 1 DIGI0005 DIGITAL MEDIA GROUP COUNTY 11/26/2015 4 DIGI0002 DIGITAL OFFICE SYSTEMS All Departmen 1/27/2014 4 DILL0001 DILLON CONSULTING COUNTY 5/27/2013 4 DIRE0003 DIRECT ENERGY BUSINESS SERVICFAIRMOUNT 11/18/2013 6 DIRE0001 DIRECT SIGNS 20/20 COUNTY 2/25/2009 4 DISC0003 DISCOUNT AUTO GLASS FPS 10/22/2015 4 DISC0002 DISCOUNT CAR AND TRUCK RENTA COUNTY 9/9/2011 DONG0001 DON GRANT CONSULTING INC. COUNTY 10/24/2013 3 DONW0001 DON WILSON MECHANICAL LTD. FPS 3/17/2011 5 4 DONA0001 DONALD GORDON CONFERENCE C COUNTY 9/15/2015 DONN0001 DONNELLY, NEIL, QMED DEFAULT 10/6/2014 2 DOOR0001 DOOR DOCTOR FPS 12/12/2014 7 DOOR0002 DOORNEKAMP CONTRACTORS COUNTY 3/28/2014 4 1 FAIRMOUNT 11/2/2015 BARN0001 DOUG BARNES (Entertainer) DOUG0001 DOUG’S ANTENNA SALES & SERVIC FPS 7/4/2014 5 1 DOWN0003 DOWN UNDER IRRIGATION FAIRMOUNT 10/2/2015 6 11/4/2011 DPDA0001 DPD AUTO CENTRE INC. FAIRMOUNT 1 DRKR0001 DR. KRIS BOKSMAN & ASSOCIATES FPS 10/22/2015 5 DRAP0001 DRAPEAU AUTOMATIC SPRINKLER CFAIRMOUNT 7/27/2015 3 DRAP0002 DRAPER DOORS FPS 11/30/2015 1 DUCT0001 DUCTWORX COUNTY 4/29/2015 10+ ICIP0001 DULUX PAINTS FAIRMOUNT 12/30/2015 5 ESOL0001 E SOLUTIONS GROUP COUNTY 7/20/2015 4 ERTR0001 E.R.TROUGHT DESIGN FPS 10/2/2015

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 10+ ESFO0002 E.S.FOX LIMITED FAIRMOUNT 12/30/2015 1 EAST0004 EASTERN COWBOY HORSEBACK ADCOUNTY 6/5/2015 ECOL0001 ECOLAB FAIRMOUNT 11/10/2014 8 EDMA0001 ED MALETTE ELECTRIC LTD. COUNTY 6/29/2010 5 10+ EDWA0001 EDWARDS FORD SALES (Kingston) L FPS 12/27/2013 1 ELBO0001 ELBOW LAKE ENVIRONMENTAL EDUCOUNTY 12/22/2015 8 ELOR0001 ELORIN COUNTY 6/19/2009 7 RECO0001 EMC YOUR COMMUNITY NEWSPAPECOUNTY 1/5/2015 5 EMMO0001 EMMONS & MITCHELL CONSTRUCT COUNTY 11/10/2015 3 ENDO0001 END OF THE ROLL COUNTY 2/25/2013 5 ENER0002 ENERGY KINGSTON EXTERIORS FPS 3/22/2010 3 ENVI0003 ENVIRO PLUS DUCT CLEANING LTD FAIRMOUNT 8/18/2015 10+ ENVI0001 ENVIRO-GUARD FPS 12/30/2015 6 ERGO0003 ERGOBUYER COUNTY 12/16/2009 4 ERNE0001 ERNEST A. CROMARTY ARCHITECT FPS 2/9/2010 10+ ESKE0001 ESKEROD SIGNS FPS 12/3/2015 4 ESRI0001 ESRI CANADA COUNTY 6/8/2015 4 ESSE0001 ESSENTIAL IMPACTS COACHING INCFPS 1/11/2012 4 EVAC0001 EVACUCHECK FAIRMOUNT 3/8/2012 6 EVER0003 EVERGREEN POWER LTD COUNTY 12/16/2011 EWIN0001 EWING FLAGPOLE CO. INC. DEFAULT 7/4/2014 6 4 EXCA0001 EXCALIBUR FAIRMOUNT 5/24/2012 10+ FAMI0001 FAMILY SERVICES EAP FAIRMOUNT 12/30/2015 5 FARG0001 FARGO’S GENERAL STORE FPS 7/28/2015 FEDE0002 FEDEX EXPRESS CANADA LTD. FPS 5/6/2014 4 4 7/23/2013 FEDE0001 FEDEX TRADE NETWORKS FAIRMOUNT FEED0001 FEED THE BEAR DESIGN FPS 11/5/2014 4 6 FERN0001 FERNO FPS 12/30/2015 1 12/22/2015 FIND0001 FIND YOUR VOICE MUSIC THERAPY FAIRMOUNT 3 FIRE0003 FIRETECH MANUFACTURING LTD. FPS 10/22/2015 1 FIRE0001 FIREWORKS FX COUNTY 8/21/2015 FIRS0001 FIRST PRODUCT INC. FAIRMOUNT 10/14/2011 6 FISH0002 FISHER’S REGALIA & UNIFORM FPS 4/28/2011 5 5 FLAG0002 FLAG OUTLET FPS 10/20/2011 4 FLAG0001 FLAGHOUSE INC COUNTY 2/14/2012 FORM0001 FORMAN FARMS FAIRMOUNT 7/4/2014 3 6 FORT0001 FORT GLASS INC. FAIRMOUNT 8/10/2015 6 FOTE0001 FOTENN CONSULTANTS INC. COUNTY 8/27/2012

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 5 FOUR0001 FOUR POINTS BY SHERATON FPS 8/30/2013 5 FOUR0002 FOURNIER CONSULTING SERVICES COUNTY 8/17/2010 3 FRAM0001 FRAMEWORKS COUNTY 4/2/2015 6 FRAN0002 FRANK COWAN COMPANY COUNTY 3/30/2015 4 FRAN0004 FRANK’S TIRE SUPPLY LIMITED COUNTY 9/25/2012 FRAN0003 FRANK’S WORLDWIDE MOVING FPS 11/14/2014 4 4 FRED0002 FRED DEAN BARRISTER AND SOLICCOUNTY 5/19/2015 2 FRON0006 FRONTENAC ARCH BIOSPHERE COUNTY 12/31/2014 FRON0010 FRONTENAC AUTO BODY SERVICE DEFAULT 7/30/2014 2 7 FRON0001 FRONTENAC NEWS COUNTY 12/30/2015 3 FRON0011 FRONTENAC STEWARDSHIP FOUNDCOUNTY 9/22/2014 GHME0001 G.H. METAL STAMPING CORPORATI FPS 11/1/2012 5 3 GTAI0001 G.T. AIR SYSTEMS INC. DEFAULT 12/30/2015 4 GANA0001 GANANOQUE CHEVROLET BUICK G FPS 3/26/2013 1 GARD0001 GARDINER’S HEATING & COOLING FPS 7/28/2015 1 GART0001 GARTH S. JOHNS HUMAN RECOURCDEFAULT 3/24/2015 5 GAZD0001 GAZDA, HOULNE & ASSOCIATES INCCOUNTY 8/18/2015 GECO0001 GECO INDUSTRIES FPS 11/3/2014 4 3 GENE0003 GENESIS SYSTEMS CORPORATION COUNTY 1/28/2015 4 GENI0001 GENIVAR CONSULTANTS LIMITED P DEFAULT 8/2/2013 GEOR0003 GEORGE BRACKEN LIMITED FPS 6/24/2013 4 5 GEOR0001 GEORGE COUREY INC FAIRMOUNT 3/16/2015 4 GEOR0002 GEORGE T. SURDYKOWSKI ARBITRAFPS 12/20/2011 4 GENA0001 GERIATRIC PSYCHIATRY PROGRAMFAIRMOUNT 4/10/2012 4 GERR0001 GERRY LEE & ASSOCIATES COUNTY 12/18/2012 4 GILM0001 GILMORE REPRODUCTIONS COUNTY 8/30/2013 2 GILMOURS MEATS COUNTY 10+ GLEN0002 GLEN SUPPLY CO. LTD FAIRMOUNT 12/30/2015 10+ GLEN0001 GLENBURNIE GROCERY FAIRMOUNT 12/22/2015 4 GLOB0001 GLOBAL EQUIPMENT COMPANY FPS 7/16/2012 GLOB0002 GLOBE CONSULT DEFAULT 10/27/2014 3 3 GLOC0001 GLOCCA MORRA FARMS FAIRMOUNT 2/12/2013 1 GOCO0001 GO CONTROL INC. FAIRMOUNT 4/2/2015 1 GOLD0001 GOLDEN LINKS CLUB COUNTY 8/25/2015 4 GOOD0002 GOODFELLOWS FLOWERS COUNTY 10/10/2013 7 GORW0001GORWAY COUNTY 3/30/2015 GRAN0008 GRANITE TRANSFORMATIONS DEFAULT 12/29/2014 2 5 GRAN0006 GRANT CUSTOM FPS 8/10/2015 2 GREE0004 GREEK TOWN GRILL AND TAKEOUT COUNTY 12/22/2015

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 4 GREE0001 GREEN ACRES INN FPS 10/2/2015 5 GREE0002 GREEN SUPERIOR GLASS COUNTY 3/31/2011 5 GREE0003 GREENSHIELD PEST CONTROL FAIRMOUNT 1/21/2013 1 GROU0001 GROUNDWORK ENGINEERING LIMITCOUNTY 11/19/2015 1 GUAR0001 GUARDIAN BRIDGE RAPID CONSTR COUNTY 8/21/2015 1 GUIN0001 GUINDON HVAC DEFAULT 1/12/2015 5/23/2014 4 HALL0001 HALLMAN, TIM (Entertainer) FAIRMOUNT 8 HAMI0001 HAMILTON SMITH LTD FAIRMOUNT 12/30/2015 3 HANN0001 HANNAH ENVIRONMENTAL EQUIPM FAIRMOUNT 10/2/2015 1 HARR0002 HARROWSMITH & DISTRICT SOCIALCOUNTY 8/21/2015 8 11/30/2015 HART0002 HARTINGTON EQUIPMENT FAIRMOUNT 1 HAVE0001 HAVE TENTS WILL TRAVEL FPS 8/18/2015 1 HDSU0001 HD SUPPLY CONSTRUCTION & INDUFAIRMOUNT 10/22/2015 10 HEAL0003 HEALTH SUPPORTS & FITTING SERVFAIRMOUNT 11/30/2015 HEAR0003 HEARTHMAKERS ENERGY COOPERDEFAULT 7/22/2014 3 7 HEND0002 HENDRIX HOTEL & RESTAURANT EQFAIRMOUNT 8/24/2015 10+ HICK0001 HICKS MORLEY HAMILTON STEWARFPS 12/7/2015 1 HILL0001 HILLARY’S DRY CLEANERS FAIRMOUNT 1/12/2015 5 HILL0002 HILLSIDE COFFEE COMPANY FPS 11/19/2015 5 9/28/2015 HIPS0001 HIPSAVER CANADA FAIRMOUNT HOEK0001 HOEKSTRA CONSTRUCTION LTD. FAIRMOUNT 7/4/2014 3 3 HOLI0001 HOLIDAY INN COUNTY 12/22/2015 5 HOLL0002 HOLLINGSWORTH SUPPLY SERVICEFPS 12/30/2015 6 HOLS0001 HOLSAG CANADA FAIRMOUNT 5/11/2015 7 HOLW0001 HOLWAY & HUTCHINSON COUNTY 12/3/2015 3/28/2014 3 HOPK0002 HOPKINS & CORMIER SURVEYING LFPS 3 HOTE0002 HOTEL DIEU HOPSITAL - HOME CARFAIRMOUNT 10/26/2015 8 HOTE0001 HOTEL DIEU HOSPITAL FPS 12/7/2015 7 HRSY0001 HR SYSTEMS STRATEGIES INC. COUNTY 11/26/2015 4 ANDE0001 HUBBY’S HOUSE FPS 12/30/2015 5 HUGH0002 HUGHES DOWNEY ARCHITECTS COUNTY 11/22/2013 HUGH0001 HUGHES, B.J. (Entertainer) FAIRMOUNT 5 10/2/2015 3 HULT0001 HULTON’S CONSTRUCTION LTD. FPS 6/5/2015 1 12/3/2015 HUMA0002 HUMANSCALE CANADA CORPORAT FPS 10+ HYDR0001 HYDRO ONE All Departmen 11/3/2015 8 IBIG0001 IBI GROUP COUNTY 7/28/2011 5 ICOM0001 ICOMPASSS TECHNOLOGIES INC. COUNTY 7/6/2015 1 IDPG0001 IDP GROUP INC. FPS 8/18/2015 1 IMAG0002 IMAGEWEAR A DIVISION OF MARK’SFPS 11/19/2015

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 10+ IMPE0001 IMPERIAL OIL FPS 10/5/2015 1 INDE0001 INDEPENDENT TELEPHONE SERVICCOUNTY 9/21/2015 INFI0001 INFITRAK INC. FPS 12/12/2014 3 3 INFO0001 INFOSAT TELECOMMUNICATIONS FPS 10/28/2015 1 INSI0001 INSIGHT CANADA INC. COUNTY 10/2/2015 INSP0001 INSPEC-SOL INC. FAIRMOUNT 9/9/2014 10+ INTE0002 INTEGRAL PERFORMANCE SOLUTIOFPS 6/16/2011 5 9 INTE0003 INTERDEV TECHNOLOGIES INC. FPS 12/30/2015 INTE0006 INTERFLEET INC. FPS 9/17/2012 6 10+ INTE0004 INTERNATIONAL COAT OF ARMS COUNTY 12/4/2012 INTE0005 INTERPROVINCIAL INSULATION INC COUNTY 6/18/2014 5 4 INVE0004 INVERARY SEPTIC PUMPING COUNTY 8/21/2015 IPAC0001 IPAC - EASTERN ONTARIO COUNTY 6/6/2014 2 ISOL0001 ISOLARA SOLAR POWER COUNTY 4/28/2014 4 JHAR0001 J. HARRISON EXCAVATING & PIPELI FPS 4/27/2015 2 1 JSTR0001 J. STRUPAT TECHNOLOGIES LTD. DEFAULT 4/2/2015 2 JWAT0001 J. WATKINS AND ASSOCIATES (INC. FPS 4/2/2015 10+ JJEX0002 J.J. EXPRESS FPS 8/24/2015 5 2/23/2015 JLRI0001 J.L. RICHARDS & ASSOCIATES LIMITFAIRMOUNT 4 JACK0003 JACK KNOX WELL DRILLING LTD. FAIRMOUNT 6/3/2013 3 JACO0001 JACOBS BUSINESS SOFTWARE INC COUNTY 6/23/2015 3 JANA0001 JANAM PUBLICATIONS INC. COUNTY 4/29/2013 4 JAYN0001 JAYNES PLUMBING & HEATING DEFAULT 6/28/2013 3 JEMS0001 JEMS FPS 11/22/2013 3 JESS0001 JESSUP FOOD & HERITAGE LTD. FPS 11/26/2015 4 JETS0001 JET SIGNS COUNTY 3/7/2013 JIFF0001 JIFFY AUTO SERVICE FPS 12/29/2014 8 3 11/16/2015 JIMT0001 JIM THOMPSON CHRYSLER FAIRMOUNT 5 JJEX0001 JJ EXPRESS FAIRMOUNT 11/30/2015 CURT0001 JOHN CURTIS LAWYER, MEDIATOR, FPS 8/26/2014 3 3 JOSE0001 JOSEPH POWER VACUUM SERVICE FPS 8/25/2015 1 JP2G0001 JP2G CONSULTANTS INC. COUNTY 11/19/2015 JUBI0001 JUBILATE SINGERS (Entertainer) FAIRMOUNT 12/1/2015 4 JULI0001 JULIA’S WINDOW FASHIONS FPS 7/4/2014 6 4 K3CC0001 K3C COMMUNITY COUNSELLING CECOUNTY 12/30/2015 1 KALT0001 KAL TIRE (CALTRAC ENTERPRISES FPS 5/19/2015 7 12/21/2015 KAPS0001 KAPS KINGSTN AREA PATIENT SHU FAIRMOUNT

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 4 7/15/2011 KELL0001 KELLY SERVICES LTD. FAIRMOUNT 3 KEPL0001 KEPLER BELL FPS 1/29/2013 4 KING0028 KINGS TOWN CLEANERS FPS 2/25/2013 8 KING0019 KINGSTON ACCESS BUS FAIRMOUNT 12/30/2015 9 KING0014 KINGSTON AND AMHERST TAXI FAIRMOUNT 11/10/2014 5 KING0033 KINGSTON CAROLLERS c/o Brent Ne FAIRMOUNT 12/31/2011 KING0016 KINGSTON HOME HEATING FAIRMOUNT 12/2/2014 4 9 KING0047 KINGSTON INJURY MANAGEMENT CFPS 12/21/2015 9 KING0043 KINGSTON MONUMENTS FAIRMOUNT 1/29/2013 10+ KING0008 KINGSTON ONLINE SERVICES FPS 11/1/2015 10+ 12/30/2015 KING0029 KINGSTON OXYGEN FAIRMOUNT 5 KING0049 KINGSTON PLATE & WINDOW GLASSDEFAULT 1/17/2011 1 KING0051 KINGSTON POPPY TRUST FUND FPS 12/3/2015 7 KING0009 KINGSTON REGIONAL HOSPITAL LA FPS 12/30/2015 4 KING0034 KINGSTON SELF STORAGE SYSTEMFPS 11/30/2012 1 KING0037 KINGSTON SOUND WORKS - HO COUNTY 8/21/2015 7 KING0011 KINGSTON THIS WEEK FPS 6/3/2013 5 KING0024 KINGSTON TOYOTA FPS 11/26/2015 3 KING0004 KINGSTON U-LOCK STORAGE FAIRMOUNT 1/29/2013 KING0013 KINGSTON VOLKSWAGEN LTD. FAIRMOUNT 11/29/2011 6 10+ DACO0001 KINGSTOWN INVESTMENTS INC FPS 1/4/2016 KING0040 KINGSWAY TRANSPORT FPS 9/23/2013 6 5 KOST0001 KOSTER CONSULTING & ASSOCIAT FAIRMOUNT 8/25/2015 10+ 1/27/2014 KPMG0002 KPMG ACCOUNTING SERVICE CENTCOUNTY 1 KRAC0001 KRACKLES THE PARTY PEOPLE COUNTY 8/21/2015 1 5/11/2015 KREC0001 KRECKLO MUNICIPAL CONSULTANTDEFAULT 7 KROW0001 KROWN BODY MAINTENANCE FPS 10/5/2015 4 LABO0001 L.A. BOB’S SMOKEHOUSE RESTAURCOUNTY 6/29/2015 1 LABO0002 LABOUR RELATIONS SERVICES DEFAULT 5/19/2015 3 LADY0001 LADY PAINTERS COUNTY 1/13/2014 8 LAER0001 LAERDAL MEDICAL CANADA LTD. FPS 11/2/2015 3 LANC0001 LANCASTER HOUSE COUNTY 5/19/2015 9 LAND0002 LAND O’ LAKES TOURIST ASSOCIAT COUNTY 6/23/2015 5 LCMS0001 LCM SECURITY COUNTY 7/14/2015 1 LEAR0001 LEARNING BRICK FPS 12/3/2015 LENN0001 LENNOX SNOW FENCE CO LTD. FPS 10/20/2011 5 7 LENS0001 LEN’S CONTROLS LTD COUNTY 12/7/2015 5 LEON0001 LEONARD FUELS LTD. FPS 12/30/2015 3 LEON0003 LEONARD, PHIL COUNTY 10/26/2015

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 3 LEON0004 LEON’S FPS 2/4/2015 LEVA0004 LEVAC PROPANE COUNTY 10+ 12/30/2015 4 LEVA0001 LEVAC SUPPLY LTD FAIRMOUNT 8/10/2015 5 LEVI0001 LEVITT SAFETY FPS 11/30/2015 7 MDSL0001 LIFELABS LP FAIRMOUNT 12/30/2015 4 LIME0001 LIMESTONE HEALTH CONSULTANTSFPS 1/21/2013 4 WATS0001 LINDA SILVER “SUNSHINE SOULS” FAIRMOUNT 11/2/2015 10+ BOCC0001 LINDE CANADA FPS 12/21/2015 3 LLOY0001 LLOYD, STEVEN (Entertainer) FAIRMOUNT 10/2/2015 10+ LOND0002 LONDRY ALARMS COUNTY 6/5/2015 LOUI0001 LOUISA DAVIE ARBITRATIONS DEFAULT 7/30/2014 10+ 1 10/22/2015 LOYA0002 LOYALIST TRAINING & KNOWLEDGECOUNTY LTS0001 LTS CONSULTING FAIRMOUNT 9/15/2014 4 4 MCHE0001 M.C. HEALTHCARE PRODUCTS FAIRMOUNT 11/9/2015 10+ MACL0002 MACLELLAN WATER TECHNOLOGY FAIRMOUNT 8/24/2015 10+ MAGN0002 MAGNACHARGE FPS 11/9/2015 1 MAGN0001 MAGNUS FAIRMOUNT 6/29/2015 9 MALL0002 MALLORY’S FIRE SYSTEMS LTD FPS 1/5/2015 5 MALR0001 MALROZ COUNTY 11/30/2015 4 MALV0001 MALVERN CONTRACT INTERIORS L FAIRMOUNT 12/19/2013 MANN0001 MANNING, JOHN (Entertainer) FPS 3 3/10/2015 4 MANP0001 MANPOWER FPS 9/21/2015 MANR0001 MANREX LTD. MEDICATION FAIRMOUNT 6/2/2014 9 MAPL0001 MAPLE LANE FARMS FAIRMOUNT 7/4/2014 7 4 MARC0002 MARCHANT MARKING DEVICES FAIRMOUNT 2/23/2015 3/29/2012 6 MARI0002 MARIA STEBELSKY & ASSOCIATES FAIRMOUNT 10+ MARI0001 MARILYN’S CLEANING SERVICES FPS 12/30/2015 4 MARK0002 MARK’S WORK WEARHOUSE FPS 10/22/2015 MART0001 MARTIN & LEVESQUE INC. FPS 6/16/2014 4 9 MAUN0001 MAUNCO FAIRMOUNT 2/23/2015 4 MCIM0001 MC IMAGING TECHNOLOGIES LIMIT COUNTY 1/27/2014 MCAR0001 MCARTHUR MEDICAL SALES INC. FPS 4/7/2014 3 MCCL0001 MCCLEMENT ELECTRIC LTD. FAIRMOUNT 5/6/2014 3 5 MCIN0001 MCINTOSH PERRY CONSULTING ENCOUNTY 10/20/2011 5 MCKE0001 MCKENNA’S LOCK & KEY COUNTY 12/30/2015 5 MCKE0003 MCKEOWN & WOOD FUELS FAIRMOUNT 11/30/2015 5 MCMA0001 MCMAHONS HOUSE OF FLOWERS DEFAULT 9/26/2011 4 MCNE0002 MCNEIL, BILLIE (Entertainer) FAIRMOUNT 2/12/2015 3 12/21/2015 MEDE0002 MED E-CARE HEALTH CARE SOLUTIFAIRMOUNT

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 12/29/2014 5 MEDI0003 MEDICAL ARTS PHARMACY FAIRMOUNT 10+ MEDI0001 MEDICAL MART FAIRMOUNT 12/30/2015 10+ MEDI0006 MEDIGAS - DIV OF PRAXAIR CANADAFAIRMOUNT 8/10/2015 7 MEDI0008 MED-I-PANT INC. FAIRMOUNT 12/30/2015 MEDT0003 MEDTECH TECHNOLOGY INC. FPS 5/23/2014 4 5 MEDT0001 MEDTRONIC OF CANADA LTD. FPS 3/8/2012 4 8/18/2015 MELO0001 MELODY MAGIC FAIRMOUNT 4 MEMO0001 MEMORY LANE FLOWERS COUNTY 6/3/2013 1 METR0002 METROLAND MEDIA COUNTY 12/30/2015 4 MICH0002 MICHAEL RIDDELL & ASSOCIATES COUNTY 5/19/2015 5 MICR0002 MICRO MARKET BUSINESS CENTRECOUNTY 11/22/2013 7 MICR0001 MICROAGE KINGSTON COUNTY 12/21/2015 1 MINI0018 MINISTRY OF NATURAL RESOURCE COUNTY 3/13/2015 5 MINO0002 MINOS TAKEOUT (BARRIE STREET) COUNTY 12/20/2011 5 MINO0001 MINOS VILLAGE LIMITED COUNTY 12/4/2013 COUNTY 12/31/2014 2 MMMG0001MMM GROUP 4 MOBI0001 MOBILITY CARE CO. FAIRMOUNT 12/22/2015 10+ MODE0001 MODERN TAXI CAB LTD FPS 11/2/2015 5 MORV0001 MORVEN CONSTRUCTION LTD. COUNTY 3/31/2011 8 12/30/2015 MOTI0001 MOTION SPECIALTIES FAIRMOUNT 1 MOUN0001 MOUNTAIN EQUIPMENT CO-OP FPS 6/5/2015 1 MRRE0001 MR REFILL FPS 12/3/2015 5 MULT0002 MULTIDEAS INC. COUNTY 8/10/2015 MULT0001 MULTIGEN HEALTHCARE FAIRMOUNT 3/28/2014 5 MUNI0001 MUNICIPAL FINANCE OFFICER’S ASSCOUNTY 1/10/2013 5 4 3/30/2015 MUNI0005 MUNICIPAL INFORMATION SYSTEMSCOUNTY MUNI0003 MUNICIPAL WORLD INC COUNTY 2/19/2014 4 4 MUSI0001 MUSIC CARE FAIRMOUNT 11/1/2012 4 1/29/2013 MYER0001 MYERS, MIKE FAIRMOUNT 4 NATI0003 NATIONAL SYSTEMS COMPANY FAIRMOUNT 12/18/2012 1 NATU0001 NATURAL CAPITAL RESOURCES COUNTY 4/29/2015 10+ NEBS0001 NEBS BUSINESS FORMS LTD COUNTY 6/6/2014 NEDC0003 NEDCO KINGSTON FPS 7 12/30/2015 10+ NEIL0001 NEIL’S FLOWERS FAIRMOUNT 12/21/2015 NELS0002 NELSCO MAILBOXES INC. FPS 5/23/2014 2 9 NESB0001 NESBITT ENGINEERING COUNTY 7/6/2015 NEWL0001 NEW LEAF LINK COUNTY 12/29/2014 2 7 NEXU0001 NEXUS ACTUARIAL CONSULTANTS COUNTY 11/9/2015 10+ NINE0001 NINE ONE ONE OUTERWEAR FPS 6/25/2012

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 6 NORM0001 NORMAN, DON (Entertainer) FAIRMOUNT 7/30/2015 7 NORT0004 NORTH FRONTENAC TELEPHONE C COUNTY 10/25/2015 NORT0008 NORTHWAY HARDWARE FAIRMOUNT 7/4/2014 8 10+ NOVA0001 NOVACK’S UNIFORM GROUP FPS 3/30/2015 7 NUMA0001 NUMARA SOFTWARE COUNTY 3/14/2012 1 OFFI0001 OFFICE CART INC. FPS 12/30/2015 GRAN0001 OFFICE MAX GRAND & TOY COUNTY 10+ 11/30/2015 4 OLIV0001 OKR CONSULTING ARBORIST-ECOLFAIRMOUNT 10/24/2013 1 ONLI0001 ONLINE LEARNING ENTERPRISES COUNTY 5/19/2015 1 ONLI0002 ONLINE PAVEMENT MARKINGS & MAFAIRMOUNT 7/14/2015 7 9/15/2015 ONTA0016 ONTARIO ASSOCIATION OF PARAMEFPS 1 ONTA0019 ONTARIO ASSOCIATION OF RESIDE FAIRMOUNT 5/19/2015 ONTA0030 ONTARIO HERITAGE TRUST COUNTY 12/18/2014 2 4 ONTA0007 ONTARIO LAUNDRY SYSTEMS INC. FAIRMOUNT 1/5/2015 1 ONTA0017 ONTARIO MEDICAL SUPPLY INC DEFAULT 11/2/2015 1 ONTA0027 ONTARIO MUNICIPAL ADMINISTRAT COUNTY 7/28/2015 6 ONTA0023 ONTARIO MUNICIPAL H.R. ASSOCIA COUNTY 11/9/2015 1 1/28/2015 ONTA0006 ONTARIO MUNICIPAL HEALTH AND SCOUNTY 1 ONTA0005 ONTARIO PROFESSIONAL PLANNERCOUNTY 11/2/2015 1 ONTA0012 ONTARIO TRAILS COUNCIL COUNTY 6/23/2015 4 ORMS0001 ORMSBEE’S MERCANTILE FPS 12/30/2015 10+ OPRE0001 OSPREY MEDIA GROUP INC. FAIRMOUNT 1/17/2011 7 OSSO0001 OSSO ELECTRIC SUPPLIES INC. FAIRMOUNT 1/14/2014 5 OTTA0001 OTTAWA BUSINESS INTERIORS COUNTY 12/21/2015 5 OTWO0001 O-TWO MEDICAL TECHNOLOGIES INFPS 4/13/2015 3 7/28/2015 P&DS0001 P & D SEALING AND LINES FAIRMOUNT PAMS0001 PAM’S FLOWER GARDEN FAIRMOUNT 9/23/2010 6 PANA0001 PANASONIC SERVICE CENTRE FPS 4/16/2012 6 4 PARA0002 PARACHUTE COUNTY 6/3/2013 PARA0001 PARAMEDIC ASSOCIATION FPS 12/18/2014 10+ 1 PARM0001 PARMAR ARBITRATION & MEDIATIO FPS 3/10/2015 9 PATR0001 PAT ROGERS TOWING SERVICE FPS 12/30/2015 4 PAUL0005 PAUL’S SIGN SERVICE LIMITED FAIRMOUNT 6/6/2012 4 PERC0001 PERCY SNIDER COUNTY 1/28/2015 PERF0002 PERFORMANCE CONCEPTS CONSUFPS 7/14/2014 4 10+ EDWA0001 PETRIE FORD (KINGSTON) FPS 11/30/2015 10+ PETR0001 PETRO CANADA FPS 9/30/2015 5 PLCO0001 PHIL LEONARD - 1684504 ONTARIO FPS 12/30/2015 5 PHON0001 PHONE WORKS COUNTY 9/2/2011

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 4 PHYS0001 PHYSIO-CONTROL CANADA SALES LFPS 11/30/2015 3 PHYS0002 PHYSIOTHERAPY KINGSTON & SPINFPS 6/5/2015 5 PICA0001 PICADILLY PICKERS C/O ROY SHEPAFAIRMOUNT 6/16/2011 5 PICK0001 PICKET FENCES FAIRMOUNT 12/1/2015 PINC0001 PINCHIN ENVIRONMENTAL DEFAULT 2/24/2014 4 5 3/17/2011 PLUM0001 PLUMBING PLUS FAIRMOUNT 5 POSI0001 POSITIVE PROMOTIONS FAIRMOUNT 5/24/2012 POST0002 POSTAGE SOLUTIONS INC. COUNTY 3/28/2014 3 2 PREM0001 PREMERGENCY INC. FPS 12/30/2015 4 PRIN0001 PRINCESS AUTO FAIRMOUNT 12/30/2015 1 COUNTY 11/26/2015 PRIN0002 PRINTERS PLUS (+) 4 GRAP0001 PRINTFUSION INC. FPS 12/21/2015 4 PROF0002 PROFORMA URBAN PEDDLER PRO COUNTY 8/22/2013 1 PUBL0002 PUBLIC SERVICES HEALTH & SAFETFPS 3/10/2015 10+ PURO0001 PUROLATOR COURIER LTD. FPS 12/30/2015 7 PVBR0001 PVB ROOFING CONSULTANTS INC COUNTY 11/18/2013 1 PYKE0001 PYKE FARMS LANDSCAPING PRODUFAIRMOUNT 7/14/2015 5 QUAL0003 QUALITY CARE HEALTH SERVICES LFAIRMOUNT 2/28/2012 7 11/9/2015 QUAL0001 QUALITY LIFE SERVICES INC. FAIRMOUNT QUAL0002 QUALITY PATIENT TRANSFER SERVFAIRMOUNT 3/24/2014 8 10+ QUEE0002 QUEEN’S UNIVERSITY COUNTY 3/17/2011 5 QUIC0001 QUICK SEW FPS 1/19/2015 2 QUIN0002 QUINTE CRANE RENTALS INCORPO FPS 1/4/2016 RNIC0001 R. NICHOLLS DISTRIBUTORS INC. FPS 4/7/2014 4 9 7/29/2013 RHER0001 R.HERMAN ARBITRATION/MEDIATIOCOUNTY 1 RACS0001 RAC SOFTWARE INC. COUNTY 12/7/2015 7 RACK0001 RACKAIR INC. FPS 4/13/2015 7 RAIN0001 RAINBOW AWNINGS & CANVAS FAIRMOUNT 6/3/2013 1 3/13/2015 RAND0001 RANDY THE MENTALIST (Entertainer)FAIRMOUNT 7 RANG0001 RANGER SUPPLY-OPS FPS 4/22/2013 RAVE0001 RAVENHILL GROUP INC. COUNTY 9/8/2014 3 z5 RAYM0002 RAYMOND DISPUTE RESOLUTION INFPS 9/15/2015 3 RECO0002 RECOVERY ABATEMENT & INSULATFAIRMOUNT 1/13/2014 10+ UNIO0002 RELIANCE HOME COMFORT FPS 10/19/2015 RENA0001 RENAISSANCE MUSIC LTD FAIRMOUNT 12/18/2012 4 8 RENT0001 RENTOKIL PEST CONTROL FPS 1/5/2015 7 REVE0001 REVELL FORD LINCOLN FPS 8/25/2015 4 RIGN0001 RIGNEY BUILDING SUPPLIES LTD. FPS 12/21/2015 1 RISE0001 RISE TO THE OCCASION TENT AND COUNTY 12/22/2015

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 7 RIVE0001 RIVETT ARCHITECTURAL HARDWARFAIRMOUNT 7/13/2015 7 RNAW0001 RNA WIRELESS TECHNOLOGY INC FAIRMOUNT 12/30/2015 2 ROBI0002 ROBINSON EXCAVATING COUNTY 10/22/2015 1 ROGE0002 ROGERS MEDIA INC. COUNTY 10/2/2015 10+ RONA0001 RONA HOME & GARDEN FAIRMOUNT 9/23/2015 3 RICA0001 ROOF & BUILDING SERVICE INTERNCOUNTY 10/5/2015 10+ ROSE0003 ROSEN FUELS FPS 12/12/2014 7 ROWL0002 ROWLAND EMERGENCY VEHICLE P FPS 10/5/2015 4 RUBI0001 RUBINO & CHAPLIN FPS 5/14/2013 SING0002 S. INGO MEDICINE PROFESSIONAL DEFAULT 8/26/2014 2 SAFE0001 SAFE STEP BUILDING TREATMENTSDEFAULT 8/26/2014 2 7 SAFE0002 SAFEDESIGN APPAREL LTD. FPS 4/13/2015 1 2/12/2015 SAFE0003 SAFETY MEDIA INC. FAIRMOUNT 4 SAIN0002 SAINT ELIZABETH HEALTHCARE FAIRMOUNT 12/21/2015 5 SAMC0001 SAM CHEMICAL SPECIALITIES FAIRMOUNT 12/30/2015 7 SAMM0001 SAMMONS PRESTON ROLYAN CANAFAIRMOUNT 7/14/2015 7 SAND0001 SANDS CANADA INC/ANGUS FPS 11/9/2015 10+ SCOT0002 SCOTT’S SNOW REMOVAL AND LAWFPS 8/10/2015 4 SEED0001 SEED TO SAUSAGE CORPORATION COUNTY 3/7/2013 SELE0001 SELECT DOOR AND FRAME FAIRMOUNT 3/3/2014 9 4 SERV0001 SERVE PRO - KINGSTON FPS 12/30/2015 7 RGHE0001 SERVICE IN MOTION KINGSTON LTDFAIRMOUNT 8/30/2013 1 12/1/2015 COLL0003 SG COLLABORATIVE SOLUTIONS LLFPS 1 SHAD0001 SHADES OF RHYTHM TRIO FAIRMOUNT 12/22/2015 7 SHAR0001 SHARBOT LAKE LAWN SERVICE FPS 11/30/2015 8 STAR0001 SHAW DIRECT COUNTY 11/2/2015 4 4/29/2013 SHEA0001 SHEA CONSTRUCTION FAIRMOUNT 4 SHEE0001 SHEEHAN ARBITRATION MEDIATIONCOUNTY 5/11/2015 SHEL0001 SHELDON’S PROPERTY MAINTENANFPS 12/18/2014 4 6 SHOA0001 SHOALTS AND ZABACK ARCHITECT FAIRMOUNT 10/20/2011 10+ SHOP0002 SHOPPERS DRUG MART FAIRMOUNT 12/30/2015 10+ SHOP0001 SHOPPERS HOME HEALTH CARE FAIRMOUNT 9/21/2015 1 SHRE0001 SHRED-IT INTERNATIONAL ULC FPS 9/15/2015 6 SHSC0001 SHS CONSULTING COUNTY 7/6/2015 9 SIEM0001 SIEMENS CANADA LTD. FAIRMOUNT 12/22/2015 10+ SILK0001 SILKWOOD LAWN AND GARDEN FPS 10/22/2015 4 SILV0002 SILVER MERIDIAN FAIRMOUNT 10/24/2013 8 SILV0001 SILVER’S WATER SERVICE FAIRMOUNT 11/1/2012

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 7 SILV0003 SILVERT’S STORE FAIRMOUNT 12/30/2015 4 SIMO0001 SIM ONE FPS 4/10/2012 5 7/25/2012 SIMP0001 SIMPLEX GRINNELL FAIRMOUNT SKIL0001 SKILLPATH SEMINARS COUNTY 10/27/2014 3 10+ SODE0001 SODEXO SERVICES CANADA FPS 10/26/2015 7 SONN0001 SONNY’S AUTOMOTIVE CENTRE FAIRMOUNT 4/22/2015 1 SOUL0001 SOUL SURVIVORS COUNTY 8/21/2015 5 SPAC0001 SPACE AGE SHELVING FPS 5/19/2015 5 SPAD0001 SPADA TILE (BELLEVILLE) LIMITED FAIRMOUNT 9/15/2015 7/4/2014 2 SPEC0002 SPECIALTY FURNITURE FAIRMOUNT 8 TROP0002 SPECIALTY TROPHIES FPS 12/30/2015 9 SPEC0001 SPECTRUM NASCO FPS 11/9/2012 3 SPEE0001 SPEEDY GLASS FPS 1/13/2014 SPOT GPS COUNTY 3 VISA 4 STLA0002 ST LAWRENCE POOLS FAIRMOUNT 7/28/2015 STJO0001 ST. JOHN AMBULANCE FPS 6/30/2014 3 10+ STAP0001 STAPLES COUNTY 12/22/2015 7 STEA0005 STEAMATIC OF KINGSTON LTD. FPS 9/21/2015 6 STEP0002 STEPHEN WILD PHOTOGRAPHY FPS 2/17/2011 7 STER0001 STERICYCLE INC. FPS 12/22/2015 5 STIT0003 STITCH FOR YOU FPS 4/7/2010 5 STIT0001 STITCH IT FPS 10/6/2010 6 STIT0002 STITCH THIS & THAT FPS 8/7/2009 1 STOK0001 STOKES INTERNATIONAL COUNTY 8/25/2015 3 11/22/2013 STOR0002 STORRINGTON LIONS HALL FAIRMOUNT 5 STOU0001 STOUT DISPUTE RESOLUTION INC. COUNTY 1/26/2012 5 3/29/2012 STRA0001 STRADWICK CARPET ONE FAIRMOUNT STRA0002 STRATHROY SENIOR’S HYMN BOOKFAIRMOUNT 11/14/2014 2 STRY0001 STRYKER CA LP FPS 11/14/2014 2 1 6/5/2015 CONN0001 SUGAR WOODS FARM (HANK CONNCOUNTY 10+ SUNL0001 SUN LIFE ASSURANCE COMPANY O COUNTY 12/21/2015 10+ SUNM0001 SUN MEDIA CORPORATION COUNTY 12/30/2015 5 SUNH0001 SUNHARVEST GREENHOUSES FAIRMOUNT 7/28/2015 SUPE0003 SUPERIOR PRINTING CENTRE FPS 7/15/2011 6 SUPE0004 SUPERIOR VENDING MACHINE FAIRMOUNT 2/14/2012 7 10+ SWIS0001 SWISH MAINTENANCE LTD COUNTY 12/30/2015 SWIT0001 SWITCH COUNTY 6/2/2014 3 8 SWYR0001 SWYRICH CORPORATION INTERNATCOUNTY 10/19/2015 4 SYDE0003 SYDENHAM LANDSCAPE PRODUCTSFAIRMOUNT 7/23/2013

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 5 SYDE0001 SYDENHAM LEGION COUNTY 4/10/2012 1 SYDE0004 SYDENHAM LIONS CLUB COUNTY 8/21/2015 9 TASC0001 T.A.S.COMMUNICATIONS COUNTY 1/28/2015 5 TWBE0001 T.W. BEDFORD CONSULTING FPS 11/21/2012 6 TACH0001 TACH WEST INSTRUMENTS LTD FPS 9/2/2011 TACK0001 TACKABERRY HEATING & REFRIGERFAIRMOUNT 6/2/2014 4 6 KING0039 TALLMAN TRUCK CENTRE LIMITED FPS 9/22/2011 4 TAYL0001 TAYLOR CHEVROLET CADILLAC FPS 9/21/2015 4 TAYL0002 TAYLOR STUDIOS COUNTY 6/6/2012 3 TELE0001 TELEFLEX MEDICAL CANADA INC. DEFAULT 12/30/2015 4 TERA0001 TERANET ENTERPRISES INC. COUNTY 10/19/2015 COUNTY 5 TEXT0001 TEXT HELP (BROWSE ALOUD) 6/5/2015 4 THEF0004 THE FLAG SHOP FPS 5/19/2015 7 THEF0001 THE FRONTENAC NEWS COUNTY 11/28/2014 5 THEG0002 THE GREER GALLOWAY GROUP INCCOUNTY 10/19/2015 2 THEI0002 THE INFORMATION PROFESSIONAL COUNTY 7/20/2015 THEK0004 THE KINGSTON WHIG COUNTY 10+ 12/21/2015 5 THEM0002 THE MAPLES PIZZA & SUBS COUNTY 3/31/2011 4 THEP0002 THE PUBLIC SECTOR DIGEST INC. COUNTY 12/7/2015 5 THES0004 THE SCOTT WENTWORTH LANDSCACOUNTY 12/30/2015 5 THET0002 THE TEMA CONTER MEMORIAL TRUFPS 12/3/2015 1 THEY0001 THE YOUNG COMPANY - THOUSANDFAIRMOUNT 6/30/2015 9 THER0001 THERMOPATCH (CANADA) INC. FAIRMOUNT 7/6/2015 1 THIN0001 THINKDOX INC. COUNTY 11/26/2015 5 THOM0005 THOMAS LEMMON & SONS (1973) LTFAIRMOUNT 11/30/2015 4 THOM0007 THOMAS TOWING & RECOVERY FPS 4/13/2015 9 THOM0002 THOMPSON CONSTRUCTION MANA COUNTY 3/16/2015 10+ THOM0006 THOMPSON ELECTRIC FPS 12/21/2015 10+ 12/21/2015 THYE0001 THYSSEN KRUPP ELEVATOR FAIRMOUNT 7 TILL0001 TILLEY ENDURABLES FPS 9/10/2012 4 TIMB0001 TIMBER TREES O/C 901641 ONTARI FAIRMOUNT 8/24/2015 8 TREV0001 TREVOR OWEN LTD. FPS 10/28/2013 TRIT0001 TRI TONES FAIRMOUNT 12/12/2014 2 10+ 12/30/2015 TRIM0001 TRIM-LINE OF SOUTH EASTERN ONTFPS 9 TROP0001 TROPHY HOUSE COUNTY 12/22/2015 5 TROU0001 TROUSDALE HOME HARDWARE FPS 8/31/2015 1 TROY0001 TROY LIFE & FIRE SAFETY LTD. FPS 12/30/2015 7 TRUE0002 TRUE COMFORT HEATING & COOLINCOUNTY 7/13/2015 7 12/30/2015 TSSA0001 TSSA - TECHNICAL STANDARDS SA FAIRMOUNT

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AGENDA ITEM #a) 2015 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 3 12/4/2013 TWOM0001 TWO MEN AND A TRUCK FAIRMOUNT 7 ULIN0001 ULINE COUNTY 4/13/2015 4 ULTR0001 ULTRAMAR LTD FAIRMOUNT 1/21/2013 10+ UNIO0001 UNION GAS FPS 11/5/2015 4 UPPE0001 UPPER CANADA OFFICE SYSTEMS COUNTY 8/24/2015 10+ UTIL0001 UTILITIES KINGSTON FPS 11/3/2015 1 VAND0003 VANDERLAAND THE BARNYARD ZO COUNTY 8/21/2015 4 VAND0002 VANDERVOORT HOLDINGS LTD. DEFAULT 12/22/2015 8 VANS0001 VAN’S MOBILE WASH FAIRMOUNT 10/19/2015 4 VANZ0001 VANZUYLEN ALIGNMENT SERVICE LFPS 9/21/2015 VENT0001 VENTREX FAIRMOUNT 3/3/2014 4 VERA0001 VERATHON MEDICAL FAIRMOUNT 8/11/2014 2 5 VERO0001 VERONA LIONS CLUB COUNTY 6/5/2015 5 VERS0001 VERSUS BUSINESS FORMS AND LABFPS 12/21/2015 VESE0001 VESEY’S BULBS FAIRMOUNT 4/29/2013 3 VIDA0001 VIDACARE FPS 10/6/2014 6 VIDA0001 VIDACARE FPS 10/6/2014 5 VIVA0001 VIVA PRODUCTIONS FPS 8/8/2012 5 WMUR0001W. MURRAY COTTON COUNTY 12/12/2013 5 WIVI0001 W.I. VILLAGER LTD. FPS 11/30/2015 7 WRBR0001 W.R. BRIGHTMAN & SON LTD FPS 12/30/2015 WAGA0001 WAGAR BALANCING CO. FAIRMOUNT 3/3/2014 2 WALL0001 WALLACK’S ART SUPPLY FAIRMOUNT 11/10/2014 4 7 WALM0001 WALMART CREDIT DEPT. FAIRMOUNT 12/3/2015 7 CANA0037 WASTE MANAGEMENT FAIRMOUNT 12/30/2015 7 5/11/2015 WATS0002 WATSON & ASSOCIATES ECONOMISCOUNTY 1 WATS0004 WATSON BAIN SIGNS & DESIGNS COUNTY 11/19/2015 7 WECA0001 WE CARE HEALTH SERVICES INC. FAIRMOUNT 12/27/2013 5 2/14/2012 WEBB0001 WEBBER TRAINING INC. FAIRMOUNT 6 WEMP0001 WEMP & SMITH CONSTRUCTION LTDCOUNTY 11/16/2012 6 WESA0001 WESA INC. FAIRMOUNT 7/28/2011 WEST0006 WEST CONNECTIONS COUNTY 2/13/2014 2 5 WEST0004 WEST WINDS RANCH FAIRMOUNT 4/29/2013 7 WEST0002 WESTBURNE/RUDDY ELECTRIC FAIRMOUNT 10/26/2015 4 WEST0005 WESTENDORP DEMOLITION FAIRMOUNT 3/26/2013 1 WEST0009 WESTENDORP DISPOSAL SERVICE FPS 11/26/2015 Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name

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AGENDA ITEM #a) 2015 Vendor of Record WEST0008 WESTERN CUT PRODUCTIONS FPS WEST0007 WESTERN LANDSCAPE SERVICES FAIRMOUNT WILF0001 WILF HALL & SONS WELL DRILLING FPS WILK0002 WILKINSON CHUTES CANADA FAIRMOUNT WINM0001 WINMAR COUNTY WINT0001 WINTERGREEN STUDIOS COUNTY WLYK0001 WLYK-FM ROGERS MEDIA INC. COUNTY WOLS0001 WOLSELEY MECHANICAL GROUP FAIRMOUNT CBCI0001 WORLDLYNX WIRELESS COUNTY WSPC0001 WSP CANADA INC. FAIRMOUNT WTCC0001 WTC COMMUNICATIONS COUNTY XPER0001 XPERA RISK MITIGATION & INVESTIGFPS XPLO0001 XPLORNET COMMUNICATIONS INC. COUNTY YOUN0001 YOUNG SIGNS FPS

7/8/2015 7/14/2015 6/24/2013 4/23/2014 3/10/2015 6/5/2015 10/2/2015 4/13/2015 6/8/2015 12/1/2015 10/22/2015 12/3/2015 8/11/2014 7/30/2014

1 1 4 9 1 5 1 7 8 1 7 1 10+ 7

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AGENDA ITEM #b)

Report 2016-004 Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Marian VanBruinessen, Director of Corporate Services/Treasurer

Date of meeting:

January 20, 2016

Re:

Corporate Services – Finance – Investment Policy Revised

Recommendation: Resolved That County Council receive this Corporate Services – Finance- Investment Policy Revised report; And Further That the Clerk be directed to bring forward a by-law to establish an Investment Policy attached to this report as Appendix A; And Further That By-law 2007-0031 be hereby repealed. Background The Municipal Act 2001, as amended, section 418 provides that a municipality may invest in prescribed securities, in accordance with the prescribed rules, money that it does not require immediately including; (a) money in a sinking, retirement or reserve fund; (b) money raised or received for the payment of a debt of the municipality or interest on the debt; and (c) proceeds from the sale, loan or investment of any debentures. 2001, c. 25, s. 418 (1).

2016-004 Corporate Services – Finance – 2016 Vendor of Record List January 20, 2016

2016-004 Corporate Services Investment Policy Revised

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AGENDA ITEM #b)

Ontario Regulation 438/97 outlines eligible investments and further prescribes that; (1) Before a municipality invests in a security prescribed under this Regulation, the council of the municipality shall, if it has not already done so, adopt a statement of the municipality’s investment policies and goals. O. Reg. 438/97, s. 7; (2) In preparing the statement of the municipality’s investment policies and goals under subsection (1), the council of the municipality shall consider; a. the municipality’s risk tolerance and the preservation of its capital; b. the municipality’s need for a diversified portfolio of investments; and c. obtaining legal advice and financial advice with respect to the proposed investments. O. Reg. 265/02, s. 4. Comment The Investment Policy, attached as Appendix A, has been revised as follows; Standards of Care

6. Identifies actions to be taken should it be discovered that a staff member has a

beneficial interest in an investment transaction. #8. Identifying the need to generate a competitive rate of return within the County’s constraints Delegation of Authority Provides direction as to delegated authority in the absence of the Treasurer and provides that an investment manager may be hired through a competitive process, to act on behalf of the County under the direction of the Treasurer. Investment Parameters Provides additional limitations within the legislated framework. Maximum Maturities Provides additional direction with respect to the investment term, generally indicating 10 years as a maximum, but recognizing circumstances in which a longer term might be appropriate. Performance Benchmarks Suggest that as a rule, the overall return should exceed that provided on the County’s bank accounts. Record Keeping Provides greater direction in the responsibility for record keeping. 2016-004 Corporate Services - Finance– Investment Policy Revised January 20, 2016

2016-004 Corporate Services Investment Policy Revised

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AGENDA ITEM #b)

Sustainability Implications Governance – Financial planning must be linked to the goals of the County’s Directions for Our Future, and must also be utilized to appropriately allocate resources in line with Council’s strategic priorities. Financial Implications Clearer policy direction will ensure that County funds are appropriately invested. Organizations, Departments and Individuals Consulted and/or Affected

2016-004 Corporate Services - Finance– Investment Policy Revised January 20, 2016

2016-004 Corporate Services Investment Policy Revised

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AGENDA ITEM #b)

Finance Policy & Procedure Manual

Subject:

Investment Policy

Index Number: FIN-15-01 Page 1 of 5

Approved:

Effective: January 20, 2016

Policy: The purpose of this investment policy is to establish and maintain practices and procedures to invest public funds with the highest return on investment with the maximum security and appropriate liquidity while meeting daily cash flow demands and conforming to all legislation governing the investment of public funds. This policy applies to the investment activities of the Operating, Capital, Trust, Reserves and Reserve Funds. Objective: 1.

The intent of the investment policy is to invest all available funds of the Municipality in a prudent manner so as to maximize the rate of return, while minimizing the degree of risk. The strategies of this objective involve: a) Portfolio distribution that achieves stability of income through the maintenance of a substantial portion of near risk-free investments; b) Credit analysis of the issuer or guarantor of securities which involves analyzing the credit quality for each issuer deemed eligible under Ontario Regulation 438/97; and c) Portfolio distribution that achieves diversification to the extent that it maximizes the safety of principal through limitation of exposure to any one investment vehicle.

To abide by the regulatory framework, all investment activities shall be governed by the Municipal Act as amended. The Treasurer shall only invest surplus monies in investments deemed eligible under Ontario Regulation 438/97 or as authorized by subsequent provincial regulations, unless limited further by Council.

The Treasurer shall maintain sufficient liquidity to meet all operating or cash flow requirements that may be reasonably anticipated. This shall be done where possible by structuring the portfolio so that securities mature concurrent with anticipated cash demands. The portfolio should consist largely of securities with active secondary or resale markets since all possible cash demands cannot

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AGENDA ITEM #b)

Finance Policy & Procedure Manual

Subject:

Investment Policy

Index Number: FIN-15-01 Page 2 of 5

Approved:

Effective: January 20, 2016

be anticipated. A portion of the portfolio may also be place in local government investment pools that offer liquidity for short-term funds. 4.

To maintain an accountability framework, the Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials as required. The Treasurer shall determine the amount of funds and terms for which placements can be arranged. The Treasurer shall contact the Investment Manager and purchase or sell the appropriate investments. Those investments governed by the provisions of the “ONE – The Public Sector Group of Funds” agreement shall be deemed delegated to that Agent. No person may engage in an investment transaction except as provided under the terms of this policy.

Standards of Care 5.

Prudence: Investments shall be made with judgement and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of capital as well as the probable income to be derived. When investing surplus monies, the Treasurer shall do so in a prudent manner that ensures the preservation of capital and maintains the liquidity of the Corporation. To this end, portfolio diversification shall be employed when possible. Safety of principal is the foremost objective of the investment program. The Treasurer shall obtain legal and financial advice on an investment when the Treasurer, or Council, deems it to be appropriate.

Ethics and conflicts of interest: Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program or that could impair their ability to make impartial decisions. Material interests in financial institutions with which they conduct business should be disclosed. Further, any personal financial/investment positions that could be related to the performance of the investment portfolio shall be disclosed. Officers and employees shall not undertake personal investment transactions with the same individual with whom business in conducted on behalf of the County.

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AGENDA ITEM #b)

Finance Policy & Procedure Manual

Subject:

Investment Policy

Index Number: FIN-15-01 Page 3 of 5

Approved:

Effective: January 20, 2016

If a staff member of the Finance Department is party to, or has a direct or indirect beneficial interest in an investment transaction of the County of Frontenac, he or she must provide full disclosure of that interest to the Treasurer. The Treasurer will determine whether the County of Frontenac’s investment is to continue to be retained or sold forthwith. 7.

Competitive selection: The purchase and sale of securities shall be transacted through a competitive process only with financial institutions approved by the Treasurer. The County will accept the offer that has the highest rate of return within the maturity required and optimizes the investment objectives of the portfolio. Where the County does not ask for competitive quotations, it shall obtain some evidence, verbal or written, that the rate of return agreed is fair and reasonable. Note that this guideline does not apply to ONE Funds or to bank account balances.

Safekeeping and Custody: All securities shall be held for safekeeping at a financial institution approved by the Municipality. Individual accounts shall be maintained for each portfolio. All securities shall be held in the name of the municipality. The investment organization shall issue a confirmation receipt to the County of Frontenac listing specific instrument, rate, maturity and other pertinent information. On a monthly basis, the Investment firm will also provide reports which list all securities held for the County of Frontenac, the book value of holdings and the market value as of month-end.

Delegation of Authority 9.

The Treasurer has overall responsibility for prudent investment of the County of Frontenac’s portfolio. In the absence of that individual, staff approval may be given by the Deputy Treasurer or CAO. Authority to manage and implement the investment program may be granted for all or a portion of the municipality’s overall investment portfolio, to an external investment Agent, to act as an Investment Manager on behalf of the municipality, as determined through an independent and competitive bidding process. That Agent shall act in accordance with the established procedures and internal controls consistent with this investment policy and under the direction of the Treasurer. Those investments governed by the provisions of the “ONE – The Public Sector Group of Funds” agreement shall be deemed delegated to that Agent.

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AGENDA ITEM #b)

Finance Policy & Procedure Manual

Subject:

Investment Policy

Index Number: FIN-15-01 Page 4 of 5

Approved:

Effective: January 20, 2016

Investment Parameters 10.

The investments shall be diversified by; a) Limiting investments to avoid over-concentration in securities from a specific issuer or sector ( excluding Government of Canada securities) b) Limiting investment in securities to those that have higher credit ratings c) Investing in securities with varying maturities d) Investing in mainly liquid, marketable securities which have an active secondary market to ensure that appropriate liquidity is maintained in order to meet ongoing obligations Diversification, as well as ensuring safety of principle by limiting exposure to credit, sector or term risks, also provides opportunities to enhance the investment returns of the County of Frontenac’s portfolio by means of prudent and timely adjustments to the asset mix.

Competitive rate of return: Without compromising other objectives, the County of Frontenac shall maximize the rate of return earned on its portfolio by implementing a wise investment strategy as part of its investment program. Trends in economic variables will be monitored including interest rates and inflation.

Maximum Maturities 12.

To the extent possible, the municipality shall attempt to match investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the municipality will not directly invest in securities maturing more than ten (10) years from the date of purchase. Reserve and Trust funds with longer-term horizons may be invested in securities exceeding ten (10) years if the maturities of such investments are made to coincide as nearly as practicable with the expected use of the funds.

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AGENDA ITEM #b)

Finance Policy & Procedure Manual

Subject:

Investment Policy

Index Number: FIN-15-01 Page 5 of 5

Approved:

Effective: January 20, 2016

Performance Benchmarks 13.

The investment portfolio will be managed in accordance with the parameters specified within this policy. The portfolio should obtain a market average rate of return throughout budgetary and economic cycles that is commensurate with the investment risk constraints and cash flow needs of the municipality. Market yields should be higher than the rate given by the County’s bank for the various bank accounts.

Internal Controls 14.

Record keeping: It will be the responsibility of the staff involved with each purchase/sale to produce and retain written records of each transaction including the name of the financial institutions solicited, rate quoted, description of the security, investment selected, and any special considerations that had an impact on the decision

Reporting: The Treasurer shall report annually to council on investment activities as per the requirements of Ontario Regulation 438/97 as amended.

Review: The Treasurer shall establish an annual process of independent review by the municipality’s auditor. This review will provide assurance of compliance with governing legislation, this investment policy and procedures established by the Treasurer.

Amendments: This policy shall be reviewed on a regular basis. Amendments may be made at any time at the recommendation of the Treasurer and approved by Council.

Exemption 18.

Any investment currently held that does not meet the guidelines of this policy shall be exempted from the requirements of the policy. At maturity or liquidation, such monies shall be reinvested only as provided by this policy.

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AGENDA ITEM #c)

Report 2016-005 Council Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Marian VanBruinessen, Director of Corporate Services/Treasurer

Date of meeting:

January 20, 2016

Re:

Corporate Services – Finance - 2016 Temporary Borrowing Bylaw

Recommendation Resolved That Council of the County of Frontenac accept the Corporate Services – Finance - 2016 Temporary Borrowing By-law report; And Further direct the Clerk to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2016. Background On an annual basis, the Municipal Act, Chapter 25 of the Statutes of Ontario 2001, permits a council to pass a by-law authorizing the head and treasurer to borrow, from time to time by way of promissory note or banker’s acceptance, such sums as the council considers necessary to meet current expenditures during the year. These provisions read as: 407(2) Except with the approval of the Ontario Municipal Board, the total amount borrowed at any one time plus any outstanding amounts of principal borrowed and accrued interest shall not exceed, (a) from January 1 to September 30 in the year, 50 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year; and (b) from October 1 to December 31 in the year, 25 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year. 407(3) Until the budget is adopted in a year, the limits upon borrowing under subsection (2) shall temporarily be calculated using the

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AGENDA ITEM #c)

estimated revenues of the municipality set out in the budget adopted for the previous year. Comment Based on our 2016 estimates, unpaid temporary borrowings should not exceed $18,726,373 for the first three-quarters of the year and $9,363,187 for the final quarter of 2016. Sustainability Implications Governance – appropriate stewardship of County resources Financial Implications The County rarely requires borrowing to cover ongoing operating expenses, but the provision should be available if required to provide for short term cash flow requirements. Organizations, Departments and Individuals Consulted and/or Affected

2016-005 Corporate Services – Finance Temporary Borrowing Bylaw January 20, 2016

2016-005 Corporate Services 2016 Temporary Borrowing By-Law

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AGENDA ITEM #d)

Report 2016-006 Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Marian VanBruinessen, Director of Corporate Services/Treasurer

Date of meeting:

January 20, 2016

Re:

Corporate Services – 2016 User Fees and Charges Bylaw

Recommendation: Resolved That County Council receive the Corporate Services – 2016 User Fees and Charges for Services By-law report; And Further That Council that By-law 2013-0010, being a By-law to Impose User Fees and Charges for Services, as amended be amended by deleting Schedules A through F their entirety and replacing with Schedules A through F attached to this report. Background Subsections 391 (1) and (3) of the Municipal Act, 2001 S.O. 2001, c. 25, as amended authorize a municipality to impose fees or charges including costs incurred by the municipality related to administration, enforcement and the establishment, acquisition and replacement of capital assets. Subsection 394 (1) outlines restrictions on the imposition of user fees or charges. Comment The County currently imposes fees in five main areas: Administration:

Fees are charged for photocopying, faxing, document research and provision of GIS documents. No change is proposed in this area. (Schedule A)

Recommend Report -Corporate Services – 2016 User Fees and Charges for Services By-law January 20, 2016

2016-006 Corporate Services 2016 User Fees and Charges By-La…

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AGENDA ITEM #d)

The County will also require a Facility fee for use of the Bud Clayton Memorial Room, the Frontenac Room and the Fairmount Auditorium. (Schedule B) Land Use Planning: The Tariff of Fees for land use planning applications were amended in June 2015. Fairmount Home:

Charges are applied for catering activities. The County also provides telephone and satellite service to the residents of Fairmount Home. (Schedule D)

Frontenac Paramedic Services are requested occasionally to provide services at community events. The rate for cost recovery on these services has been reviewed and changes are recommended to Schedule E as outlined in Appendix A based on changes in wage rates and the increased cost of vehicles and equipment. Frontenac-Howe Islander Ferry: The rates are set annually prior to year-end for the next calendar year by separate County By-law (2016 rates are set in Bylaw No.2015-0046) and are not included in this report. Sustainability Implications Governance – Financial planning must be linked to the goals of the County’s Directions for Our Future, and must also be utilized to appropriately allocate resources in line with Council’s strategic priorities. Financial Implications The user fees and charges for services rates have been reflected in the 2016 Budget to the extent these could be estimated. All fees, other than for exempt services, are subject to the applicable taxes. Organizations, Departments and Individuals Consulted and/or Affected Paul Charbonneau, Director of Emergency and Transportation Services Lisa Hirvi, Interim Administrator of Fairmount Home Joe Gallivan, Director of Planning and Economic Development David Millard, Manager of Information Services

Recommend Report -Corporate Services – 2016 User Fees and Charges for Services By-law January 20, 2016

2016-006 Corporate Services 2016 User Fees and Charges By-La…

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AGENDA ITEM #d)

Appendix A

Schedule A Fees for Services for County Administration and Geographic Information System (GIS) Mapping Administration Photocopying (per copy)

$0.25

Faxing (per page)

$1.00

Archival Material Search – Hourly Rate

$35.00

Geographic Information System (GIS) And Map-Related Products Digital True Colour Ortho-Photography for 2008 a& 2014 (1km x 1km tiles - MrSID, JPEG2000, GeoTIFF); $50.00 per tile Printed Map Products County of Frontenac Street Atlas (printed and bound)

$50.00 per copy

Individual Township Street Atlas (printed and bound)

$15.00 per copy

Small Basic Map (8½” x 11”; no customization) Black and white

$6.00

Colour

$8.00

Medium Basic Map (11” x 17”; no customization) Black and white

$10.00

Colour

$12.00

Large Basic Map (no customization, exceeds 11” x 17” and up to 42” wide; requires the use of large scale GIS plotter) $30.00 Custom Map Products Hourly Rate (includes mapping/analysis/consultation; does not include printed final product or shipping charges; minimum fee of 1 hour $40.00 Note:

These fees are not applicable to services provided to the Townships within the County of Frontenac. Recommend Report -Corporate Services – 2016 User Fees and Charges for Services By-law January 20, 2016 Page 3 of 11

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SCHEDULE B

County Use ( includes member Townships) (Must have staff sponsor or assigned designate who will be present for the meeting and will be responsible for cleanup/close down procedures)

County Affiliate or Not For Profit (Must have affiliate/association sponsor who will be present for the meeting and will be responsible for clean-up/close down procedures)

Frontenac Room

•

No Charge

•

No Charge

•

50% Deposit Required (Non Refundable if cancelled within 48 hours) $30/half day (4 hours) $50/day (8 hours) After hours charge ($40/hr.) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250) 50% Deposit Required (Non Refundable if cancelled within 48 hours) Proof of insurance required $45/half day (4 hours) $75/day (8 hours) After hours charge ($40/hr) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250)

•

50% Deposit Required (Non Refundable if cancelled within 48 hours) $60/half day (4 hours) $100/day (8 hours) After hours charge ($40/hr.) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250)

• • • • • •

•

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For Profit Company

• • • • •

• • • • • • •

50% Deposit Required (Non Refundable if cancelled within 48 hours) Proof of insurance required $$90/half day (4 hours) $150/day (8 hours) After hours charge ($40/hr) Stand-by Tech Support charge is ($40/hr) Damage Deposit ($250)

FEES FOR FACILITY RENTALS Recommend Report -Corporate Services – 2016 User Fees and Charges for Services By-law January 20, 2016

Page 4 of 11

Kingston Frontenac Rotary Auditorium •

No Charge Including Fairmount Home sponsored residents/family events

•

50% Deposit Required (Non Refundable if cancelled within 48 hours) $120/half day (4 hours) $200/day (8 hours) After hours charge ($40/hr.) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250)

• • • • • • • • • • • •

50% Deposit Required (Non Refundable if cancelled within 48 hours) Proof of insurance required $150/half day (4 hours) $250/day (8 hours) After hours charge ($40/hr) Stand-by Tech Support charge is ($40/hr) Damage Deposit ($250)

AGENDA ITEM #d)

The Bud Clayton Memorial Room

2016-006 Corporate Services 2016 User Fees and Charges By-La…

Notes: After hour charges are applicable outside of normal County hours of operation (8:30 am to 4:00 pm, Monday to Friday) Multiple day rates may be discounted up to 30% depending upon availability and set up/break down requirements. No onsite catering is available. A list of recommended local caterers is available upon request. No charge to the City of Kingston for the Kingston Frontenac Rotary Auditorium.

Page 5 of 11

AGENDA ITEM #d)

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AGENDA ITEM #d)

SCHEDULE C TARIFF OF FEES FOR LAND USE PLANNING

Subdivisions/Condominiums Initial Application Fee For any proposed plan of subdivision submitted to the County of Frontenac for approval: Up to 20 developable lots/blocks/units

$3,000

21 to 50 developable lots/blocks/units

$4,500

More than 50 developable lots/blocks/units

$6,000

Refund Sixty per cent (60%) of the Initial Application Fee shall be returned if an application is rejected by the County of Frontenac as being deemed incomplete or is withdrawn prior to circulation Major Plan Revision (re-circulation)

$1,250

Minor Revision

$500

For minor revisions to the draft plan and/or draft conditions, which do not require major re-circulation Draft Approval Extension For each one (1) year extension of draft approval beyond the usual three (3) years draft approval Final Plans for Registration

$500 $600

Condominiums Exemption Application Fee

$1,000

For any plan of condominium submitted to the County of Frontenac for exemption under Section 50 of The Condominium Act, R.S.O. 1990, C26, as amended.

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AGENDA ITEM #d)

Part Lot Control Final Approval

$300

Payable prior to the by-law being given final approval by the Council of the County of Frontenac. Official Plan Amendment County Official Plan Amendment

$1,000

County or Local Official Plan Amendment Initiated by Municipality

No fee

Other Charges The applicant shall provide the County of Frontenac, upon request, a deposit against which the County may, from time to time, charge any professional fees and expenses incurred related to peer review. If such fees and expenses exceed the deposit, the Applicant shall pay the difference upon being billed by the County with interest at a rate of 1.25% per month on accounts overdue more than thirty (30) days. Municipal Planning Services Fees Preparation of all planning reports associated with a private application Director of Planning and Economic Development Community Planner

Recommend Report -Corporate Services – 2016 User Fees and Charges for Services By-law January 20, 2016

2016-006 Corporate Services 2016 User Fees and Charges By-La…

$74.00/hour $40/hour

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AGENDA ITEM #d)

SCHEDULE D FEES FOR SERVICES FOR FAIRMOUNT HOME 4. Other Charges Satellite Television for Residents ……………………………………….$5.00/month Telephone for Residents ……………….$7.00/month plus long distance charges External Catering See attached External Catering Form

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Page 73 of 171

2016-006 Corporate Services 2016 User Fees and Charges By-La… Page 9 of 11

AGENDA ITEM #d)

Page 74 of 171 Recommend Report -Corporate Services – 2016 User Fees and Charges for Services By-law January 20, 2016

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Subtotal Beverages $

Vegetables with dip, large

50.00

Cheese, fruit and crackers, small

30.00

Cheese, fruit and crackers, medium

52.00

Cheese, fruit and crackers, large

70.00

Bakeshop Muffins Gourmet baked cookies

1.20 0.60

Fruit tray, small

15.00

Croissants

1.00

Fruit tray, medium

30.00

0.80

Fruit tray, large

45.00

Platter, sandwiches, tea cut, each

2.95

Squares, lunch cut Cake, slab sheet Cake, ½ slab Pie, fruit. Pie, cream

2 each order

Serves 60-80

44.00

Serves 8 Serves 8

22.00 12.00 10.00

Paper Products*

Plates, small, 6”

0.10

Plates, large, 9” Knives Forks Spoons Napkins

0.05 0.03 0.03 0.03

Styrofoam cups

0.02

Straws

0.02

Subtotal Bakeshop $ Other Items** no charge

Bag lunch, resident Subtotal Other $ ** Indicate special requirements

3.25 Subtotal Buffet Trays $

Subtotal Paper Products $ Combined subtotals……………………………………… $ Applicable Labour 23.93 Goods and Services Tax…………………… 8% Provincial Sales Tax…………………………

GRAND TOTAL…………………………………………… $ Recommend Report -Corporate Services – 2016 User Fees and Charges for Services By-law January 20, 2016

Page 10 of 11

AGENDA ITEM #d)

Page 75 of 171

Ice water, jug Bag lunch, staff

Platter, sandwiches, gourmet, each

AGENDA ITEM #d)

SCHEDULE E FEES FOR SERVICES FOR FRONTENAC PARAMEDIC SERVICES Special Events Attendance of one (1) Ambulance and Paramedic crew at Special Events Basic Charge: 4 hours coverage minimum charge

$960

Additional Charges: For each hour or portion thereof

$240

The deposit amount is due prior to the event and any adjustment/refund will be resolved after the special event. Retrieving an Ambulance Call Report Per report

$35.00

Physical Fitness Test Per Test

Recommend Report -Corporate Services – 2016 User Fees and Charges for Services By-law January 20, 2016

2016-006 Corporate Services 2016 User Fees and Charges By-La…

$155

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AGENDA ITEM #e)

Recommend Report Report 2016-008 To:

Warden and Council Members of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director of Planning and Economic Development Reid Shepherd, Community Planner

Date of meeting:

January 20, 2016

Re:

Land Use Planning – Bridgen’s Island of Subdivision Final Approval– County File 10T-2008/001

Recommendation Resolved That the Council of the County of Frontenac receive the Planning – Bridgen’s Island of Subdivision Final Approval– County File 10T-2008/001 report; And Further That the Council of the County of Frontenac grant final approval to the Planning – Bridgen’s Island of Subdivision Final Approval– County File 10T-2008/001 And Finally That the Clerk be authorized to issue final approval and approve the plan for registration by executing the required documents upon revision of the subdivision agreement by the Township to implement condition 13d). Background The Bridgen’s Island approved draft plan of subdivision is located in the Township of Central Frontenac on Bridgen’s Island, an island in Eagle Lake, near the hamlet of Tichborne. It is legally described as Part Lot 29, Concession 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac, County of Frontenac, being Parts 1-17 on Reference Plan 13R-2255. The subject property, which is currently owned by Bridgen’s Island Associates Limited (BIAL), is 16.2 hectares (40.1 acres) in size,) and is comprised of one (1) lot with ten (10) existing cottages on that lot. The draft approved plan creates twelve separate (12) lots. Ten (10) of those lots would be designated for seasonal dwelling unit occupancy and two (2) would be designated for private open space (Lots 3 and 11). In addition, another parcel would be used as a common open space area that would serve as a common beach. A map of the plan is attached as Appendix A and the draft conditions approved by Council on June 19, 2013 are included as Appendix B.

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AGENDA ITEM #e)

As the conditions of draft approval have been cleared, the County has now received a request from the proponent for final approval. Comment County staff have reviewed the Final Plan of Subdivision for conformity with the approved draft plan of subdivision and reviewed each condition to ensure the conditions were satisfied. The conditions of draft subdivision approval have been met to the satisfaction of County staff through the submission of the final plan and through a clearance letter provided by the Township of Central Frontenac. The clearance letter and confirmation of the draft conditions are included in Appendix C. Appendix D includes the applicant’s request for final approval as well as documentation detailing how all of the conditions of draft approval have been satisfied. Staff are satisfied that the application for final approval: (i)

is consistent with the Provincial Policy Statement;

(ii)

meets the tests under Section 51(24) of the Planning Act;

(iii)

complies with policies of the Township of Central Frontenac’s Official Plan and conforms to the Zoning By-law; and,

(iv)

has fulfilled the revised conditions of draft approval issued by County Council on June 19, 2013.

Financial Implications The required fee to process final approval of the plan of subdivision in the amount of $600 has been paid to the County by the proponent and all funds owed have been paid to the Township. Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is the Protection of Natural Areas. The plan recognizes that the Frontenacs are unique due to the rich natural environment found here and that the protection of lakes is a crucial component in protecting our natural resources. Eagle Lake is particularly important because it is one of the few healthy lake trout lakes in Ontario and special care must be taken to protect the trout population. Final approval of the plan of subdivision would help to ensure that Bridgen’s Island and Eagle Lake are maintained in an environmentally responsible manner while also allowing for the continued seasonal use of the island for future generations. Organizations, Departments and Individuals Consulted and/or Affected Township of Central Frontenac Commenting Agencies Recommend Report Land Use Planning – Bridgen’s Island Plan of Subdivision Final Approval– County File 10T-2008/001 January 20, 2016

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AGENDA ITEM #e) BRIDGEN’S ISLAND

Overview Map: Central Frontenac South Frontenac

Lot 1 Lot 12

Lot 2

Lot 11

Lot 3 Lot 4 Lot 10 Lot 5 Lot 8

Lot 7

Block 13

Lot 6

Lot 9

Seasonal Dwelling

Private Open Space

Common Open Space 0

100

200

Metres Data Source: OGDE, MPAC & The County of Frontenac. Created: May 1st, 2013 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication.

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AGENDA ITEM #e)

Applicant: Bridgen’s Island Associates Limited File No.: 10T-2008/001 Municipality: Township of Central Frontenac, County of Frontenac Subject Lands: Part Lot 29, Concession 2, Township of Central Frontenac (Geographic Township of Hinchinbrooke), in the County of Frontenac

Owner: Bridgen’s Island Associates Limited Date of Decision: June 19, 2013 Date of Notice: July 4, 2013 Last Date of Appeal: July 24, 2013

Conditions to Draft Approval

Approved Draft Plan That this approval applies to the Draft Plan of Subdivision, prepared by Hopkins & Cormier Surveying Ltd. dated February 14, 2013 certified by the offices of Hopkins & Cornier which shows the following:  10 lots for seasonal dwelling unit occupancy  Two (2) private open space lots (Lots 3 and 11)  One (1) block to be used as a common open space area
Subdivision Agreement That the Owner shall enter into a subdivision agreement with the Township of Central Frontenac, which without limiting the generality of the foregoing, shall provide that the Owner shall undertake the following at the Owner’s expense and to the satisfaction of the Township of Central Frontenac: A. Provision that any easements which may be required for utilities, drainage works and services shall be granted to the appropriate authority free of all charges and encumbrances and that provision be made for the registration of such easements against the lands to which they apply. B. Set out the plans, conditions and permits as required by the Township of Central Frontenac, the Kingston, Frontenac and Lennox & Addington Health Unit, the Rideau Valley Conservation Authority, and other applicable agencies or authorities for the development of this Plan. C. Set out all necessary warning clauses and notices to Owners and purchasers resulting from, but not necessarily restricted to, the design and provision of services, including the requirement to provide and maintain private site specific works where necessary, warning clauses, and easements. D. Set out any financial requirements concerning the provision or warranting of services as may be required. E. Provision for the registration of the subdivision agreement against title to the lands to which the Plan applies. F. Provision for engineering, survey and other professional services required for the supervision and approval of services required for development. G. Provision for detailed descriptions of the uses permitted on the private open space lots and common open space block.
Financial Requirements That the Owner shall reimburse the Township of Central Frontenac and the County of Frontenac for all legal, engineering, planning, administrative expenses and permit County of Frontenac File No. 10T-2008/001– Bridgen’s Island Draft Plan of Subdivision Notice of Decision for Draft Approval – June 19, 2013 Page 1 of 8

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AGENDA ITEM #e)

Owner: Bridgen’s Island Associates Limited Date of Decision: June 19, 2013 Date of Notice: July 4, 2013 Last Date of Appeal: July 24, 2013

fees including the cost of any peer review that the Township of Central Frontenac or the County of Frontenac may require in relation to the subdivision.

Access That the Owner agrees that current arrangements for mainland parking, dockage and launching facilities shall be maintained for each water access lot in the Plan of Subdivision and that the subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that any alterations to the arrangements for parking, docking and launching shall be to the satisfaction of the Township of Central Frontenac.
On-Site Sewage Disposal and Water Systems Any new or replacement sewage disposal system including any filter bed or tile field shall be set back a minimum of 30 m from the normal high water mark measured as the shortest horizontal distance from the high water mark to the outer limit or soil mantle. For certainty, installation of a new system shall meet all of the requirements of the Ontario Building Code.
The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that any existing sewage disposal system and leaching bed shall be maintained in good working order and may be subject to reinspection and any modification or repair shall be subject to the requirements and approval under the Ontario Building Code.
That any existing wells and or septic systems that may be present on the site and are not to be used as part of the plan of subdivision be decommissioned as per applicable regulations.
That the construction of any new drilled well shall comply with Ontario Regulation 903, as amended and shall be separated from any existing sewage disposal bed in compliance with the distances prescribed by the Ontario Building Code.
Shoreline Naturalization (30 m Buffer Area) The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers of the subdivision lots that the shoreline along Eagle Lake shall be kept in an natural state except as otherwise permitted in the County of Frontenac File No. 10T-2008/001– Bridgen’s Island Draft Plan of Subdivision Notice of Decision for Draft Approval – June 19, 2013 Page 2 of 8

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AGENDA ITEM #e)

Owner: Bridgen’s Island Associates Limited Date of Decision: June 19, 2013 Date of Notice: July 4, 2013 Last Date of Appeal: July 24, 2013

zoning by-law and devoid of any accessory building within the first 30 m inland from the shoreline of Eagle Lake. Owners and Purchasers shall also be advised that the setback of any development (i.e. buildings, structures, sewage disposal beds etc.) from the high water mark shall be 30 m and that no structures except a dock shall be constructed in any flood plain. Purchasers shall be further advised that any proposed alteration of the shoreline (i.e. fill or excavation or grading) or the installation of any works in Eagle Lake is subject to the prior written approval of the Rideau Valley Conservation Authority under the auspices of Ontario Regulation 174/06 (Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses). The Notice shall also indicate the following:    

 



That within the 30 m buffer area activities such as site grading, tree removal or storage or dumping of soil, stumps and brush is prohibited except for pruning designed to maintain healthy vegetation or to remove noxious weeds Minor pruning to improve the viewscape shall be permitted in compliance with the zoning by-law That within the 30 m buffer area, there shall be no additional building footprint permitted except for an approved dock. That sediment control measures shall be implemented throughout any construction process (mainly the placement of a sediment barrier such as staked straw bales between exposed soil and the lake). The sediment barrier should remain in place until all disturbed areas have been stabilized and revegetated. Excavated material shall be disposed of on away from the lake and not within the 30 m buffer. Natural drainage patterns shall not be substantially altered such that additional run-off is directed into the lake. In order to achieve this, eaves troughing shall be installed and outlets directed away from the lake to a leach pit or well vegetated area to allow for maximum infiltration. That the recommendations of the Storm Water Management Report – Bridgen’s Island prepared by McIntosh Perry Consulting Engineers Limited should be implemented for any development and redevelopment within the subdivision and used as a guide for storm water management on the site.

Fish Habitat The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers of the subdivision lots that no in-water removal of trees, boulders and or other naturally occurring objects shall be permitted as a measure to provide cover for fish and their prey; no removal of aquatic vegetation County of Frontenac File No. 10T-2008/001– Bridgen’s Island Draft Plan of Subdivision Notice of Decision for Draft Approval – June 19, 2013 Page 3 of 8

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AGENDA ITEM #e)

Owner: Bridgen’s Island Associates Limited Date of Decision: June 19, 2013 Date of Notice: July 4, 2013 Last Date of Appeal: July 24, 2013

should take place; and no in-water work is permitted between October 1 to June 30 each year. 11. Docks The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and a notice be placed in the purchase and sale agreement alerting any prospective purchasers that only floating, pipe or cantilever docks may be installed so as to not disturb substrates and natural shoreline processes. New docks shall only be constructed in the late summer or fall to avoid sensitive life stages of fish. No in-water structures (i.e. stumps, logs and boulders) should be removed for dock constructions or any other in-water work. Treatment of limber to be used for docks should take place before the structure is installed and away from the water’s edge. One dock is permitted per lot. The dock allowable at Block 13 should not be a communal dock (i.e. generally not for multiple mooring).

County of Frontenac File No. 10T-2008/001– Bridgen’s Island Draft Plan of Subdivision Notice of Decision for Draft Approval – June 19, 2013 Page 4 of 8

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AGENDA ITEM #e)

Owner: Bridgen’s Island Associates Limited Date of Decision: June 19, 2013 Date of Notice: July 4, 2013 Last Date of Appeal: July 24, 2013

Human Remains The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that in the event that human remains are discovered during construction or site development of a lot, that the property owner shall immediately contact the OPP, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services Phone: 416-326-8393 or 1-800-889-9768.
Archaeological Resources The subdivision agreement shall contain a clause providing that a notice be placed in the purchase and sale agreement alerting prospective purchasers that should unknown or unassessed deeply buried archaeological resources be uncovered during development, that they are considered to be a new archaeological site and therefore subject to Section 48(1) of the Ontario Heritage Act. Further, that the proponent or person or property owner discovering the archaeological resources must cease alteration of the site immediately and shall engage a licensed archaeologist to carry out fieldwork, in compliance with sec. 48 (1) of the Ontario Heritage Act. Further, the Owner or person discovering the resources shall contact the Algonquins of Ontario at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 PEMBROKE ON K8A 8R6 TEL 705 735-3759 FAX 705 735-6307 algonquins@nrtco.net
911 Services That the Owner shall maintain the existing 911 property identification markers in good order.
Revisions to Draft Plan A. That Prior to Final Subdivision Approval, the Owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from this Draft Plan Approval. B. That where final engineering design(s) result in minor variations to the Plan (e.g., in the configuration of lots, etc.), these may be reflected in the Final Plan subject to the satisfaction of the Township of Central Frontenac and the County of Frontenac. County of Frontenac File No. 10T-2008/001– Bridgen’s Island Draft Plan of Subdivision Notice of Decision for Draft Approval – June 19, 2013 Page 5 of 8

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AGENDA ITEM #e)

Owner: Bridgen’s Island Associates Limited Date of Decision: June 19, 2013 Date of Notice: July 4, 2013 Last Date of Appeal: July 24, 2013

General Conditions That when requesting final Approval from the County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the lots/blocks thereon conform to the frontage and area requirements of the Zoning By-Law.

County of Frontenac File No. 10T-2008/001– Bridgen’s Island Draft Plan of Subdivision Notice of Decision for Draft Approval – June 19, 2013 Page 6 of 8

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AGENDA ITEM #e)

Owner: Bridgen’s Island Associates Limited Date of Decision: June 19, 2013 Date of Notice: July 4, 2013 Last Date of Appeal: July 24, 2013

Clearance Letters a. That Prior to Final Subdivision Approval, the County of Frontenac shall be advised that all Conditions of Draft Plan Approval have been satisfied; the clearance memorandum shall include a brief statement detailing how each Condition has been met. b. That Prior to Final Subdivision Approval, the County is to be advised in writing by the Township of Central Frontenac the method by which conditions 1 to 16 have been satisfied.
Lapsing Provisions: A. That pursuant to Section 51(32) of the Planning Act, this Draft Plan Approval shall lapse at the expiration of three (3) years from the date of issuance of Draft Plan Approval if final approval has not been given, unless an extension is requested by the Owner and, subject to review, granted by the approval authority. B. That pursuant to Section 51(33) of the Planning Act, the Owner may submit a request to the approval authority for an extension of the Draft Plan Approval. The extension period shall be for a maximum of three (3) years and must be submitted prior to the lapsing of Draft Plan Approval. Further extensions may be considered at the discretion of the Township and the County.

County of Frontenac File No. 10T-2008/001– Bridgen’s Island Draft Plan of Subdivision Notice of Decision for Draft Approval – June 19, 2013 Page 7 of 8

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AGENDA ITEM #e)

Owner: Bridgen’s Island Associates Limited Date of Decision: June 19, 2013 Date of Notice: July 4, 2013 Last Date of Appeal: July 24, 2013

NOTES TO DRAFT APPROVAL

It is the applicant’s responsibility to fulfill the foregoing Conditions of Draft Plan Approval and to ensure that the required clearance letters are forwarded by the appropriate agencies to the County of Frontenac.
When requesting Final Approval, the applicant will submit an account of how each Condition of Draft Approval has been satisfied along with the appropriate clearance letter from the Agency, Ministry or body requesting the condition.
Prior to Final Subdivision Approval, the applicant shall submit to the County of Frontenac for review four (4) draft copies of all Reference Plans and Surveys and three (3) draft copies of the Final M-Plan.
When requesting final approval, such a request must be directed to the Deputy Clerk, and be accompanied with: Eight (8) mylars and four (4) paper prints of the completed Final M-Plan; Four (4) copies of all Reference Plans and (4) copies of all Conveyance Documents for all easements and lands being conveyed to the Municipality; and, A Surveyor’s Certificate to the effect that the lots and blocks on the Plan conform to the Zoning By-Law with respect to lot area and lot frontage. A digital file in AutoCad format.
All measurements in subdivision final plans must be presented in metric units.
The Final Plan approved by the County of Frontenac must be registered within thirty (30) days or the County of Frontenac may, under Subsection 51(59) of the Planning Act, withdraw it approval.
Clearances are required from the following agencies: 

Township of Central Frontenac

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AGENDA ITEM #e)

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AGENDA ITEM #e)

File# 10T2008/001 1

Condition of Draft Status Approval

a)Subdivision Agreement b)Subdivision Agreement c) Subdivision Agreement d) Subdivision Agreement

Draft Plan

Satisfied a) Sections 6 and 20 of Subdivision Agreement b) Required permits and plans included in agreement c) Warning Clauses and notices included in agreement d) No requirement for services e) Sections 19 and 20 of Subdivision Agreement f) Section 8 and 14 of Subdivision Agreement g) Schedule B of Subdivision Agreement – Section 15 and 16

3 (a-c) d)

Financial

Access

Schedule B of Subdivision Agreement , Section 1

5-8

Site Servicing

Schedule B of Subdivision Agreement , Sections 58

Environment/ Stormwater

Sections 13 and 14 of Subdivision Agreement

Schedule B of Subdivision Agreement , Sections 912

Fish Habitat

Schedule B of Subdivision Agreement , Section 12 g.

Docks

Schedule B of Subdivision Agreement , Sections 1314

Human Remains

Schedule B of Subdivision Agreement , Section 3

Archaeological Resources

Schedule B of Subdivision Agreement , Sections 2 & 4

14 15 (a, b)

911 Services Section 5 of Agreement Revisions to draft No major revisions to draft plan plan General conditions Surveyor’s certificate received

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AGENDA ITEM #e)

13,2015 January Bridgen’slslandAssociates Limited 22 Metcalfe Avenue Kingston,Ontario K7M 2WG Ms. JannetteAmini Services/Clerk Managerof Legislative Countyof Frontenac 2069 BatterseaRoad Glenburnie,Ontario KOH1S0 DearMs. Amini: The purposeof this letter is to requestfinal approvalby the Countyof Frontenacfor the Bridgen’slsland The followingdocumentsare enclosed: Associates Limitedsubdivision(CountyFileNo. 10T-2008/001).

AppendixA: an accountof how eachof the conditionsof draft approvalhasbeen satisfied.
A clearanceletter from the Townshipof CentralFrontenac.
5 mylarsand 5 paper printsof the M-PLANpreparedby Hopkins,Cormier& ChittySurveyingLtd. dated January3L,zAL4.[Notethat one paper print must havean OntarioLandSurveyors sticker.l
A copy of the signedsubdivisionagreement.
A Surveyor’sCertificatefrom Phil W. Chitty, OLS,to the effect that the lots and blockson the Planconformto the ZoningBy-Lawwith respectto lot areaand lot frontage.
A digitalfile of the MPlanin AutoCADformat.
A chequepayableto the Countyof Frontenacfor 5500 representingthe applicationfee for final approval. Pleasecontactme if you haveany questionsor requireadditionalinformation.

GaryRacine President Limited lslandAssociates Bridgen’s 613-532-0599 garyracine3@gmail.com

cc:CathyMacMunn

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AGENDA ITEM #e)

Appendix A: Satisfaction of Draft Approval Conditions Bridgen’s Island Associates Limited, County File No. 10T-2008/001 Draft Approval Condition Satisfied by: Approved Draft Plan That this approval applies to the Draft Plan of M-plan Subdivision, prepared by Hopkins, Cormier & Chitty Surveying Inc. as revised and dated January 31, 2014 and certified by the offices of Hopkins, Cormier & Chitty which shows the following: • 10 lots for seasonal dwelling unit occupancy • Two (2) private open space lots (Lots 3 and 11) • One (1) block to be used as a common open space area Subdivision Agreement That the Owner shall enter into a subdivision agreement with the Township of Central Frontenac, which without limiting the generality of the foregoing, shall provide that the Owner shall undertake the following at the Owner’s expense and to the satisfaction of the Township of Central Frontenac: A. Provision that any easements which may be required for utilities, drainage works and services shall be granted to the appropriate authority free of all charges and encumbrances and that provision be made for the registration of such easements against the lands to which they apply. B. Set out the plans, conditions and permits as required by the Township of Central Frontenac, the Kingston, Frontenac and Lennox & Addington Health Unit, the Rideau Valley Conservation Authority, and other applicable agencies or authorities for the development of this Plan.

C. Set out all necessary warning clauses and notices to Owners and purchasers resulting from, but not necessarily restricted to, the design and provision of services, including the requirement to provide and maintain private site specific

2016-008 Planning and Economic Development Bridgen’s Island …

Agreement signed by Bridgen’s Island Associates Limited and Township of Central Frontenac

Agreement, Clause 6

As itemized below, the subdivision plan has been developed in compliance with all plans, conditions and permits required by the Township and all other applicable agencies or authorities and all studies have been submitted.

Central Frontenac Official Plan with zoning by-law amendment?
Hydrogeological and terrain assessment
Archaeological assessment
Fish and Fish Habitat and Lake Capacity Study
Servicing Options Statement
Stormwater Management Report

Schedule B, Special Conditions Schedule C, Notice to Subsequent Purchasers

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works where necessary, warning clauses, and easements. D. Set out any financial requirements concerning the provision or warranting of services as may be required. E. Provision for the registration of the subdivision agreement against title to the lands to which the Plan applies. F. Provision for engineering, survey and other professional services required for the supervision and approval of services required for development.

G. Provision for detailed descriptions of the uses permitted on the private open space lots and common open space block.

Financial Requirements That the Owner shall reimburse the Township of Central Frontenac and the County of Frontenac for all legal, engineering, planning, administrative expenses and permit fees including the cost of any peer review that the Township of Central Frontenac or the County of Frontenac may require in relation to the subdivision. Access That the Owner agrees that current arrangements for mainland parking, dockage and launching facilities shall be maintained for each water access lot in the Plan of Subdivision and that the subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that any alterations to the arrangements for parking, docking and launching shall be to the satisfaction of the Township of Central Frontenac. On-Site Sewage Disposal and Water Systems Any new or replacement sewage disposal system including any filter bed or tile field shall be set back a minimum of 30 m from the normal high water mark measured as the shortest horizontal distance from the high water mark to the outer limit or soil mantle. For certainty, installation of a new system shall meet all of the requirements of the Ontario Building Code. The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that

2016-008 Planning and Economic Development Bridgen’s Island …

Agreement, Clause 6 and/or 13?

Agreement, Clauses 19, 20

Owner has employed professionals for survey (Hopkins, Cormier & Chitty Surveying Inc.) and planning ((McIntosh Perry Consulting Engineers Ltd.) and studies as required. There’s no detail in the agreement, does the County or Township have descriptions that can be provided to current and future owners?

Agreement, Clause 14 All invoices received from the County and Township have been paid in full.

Schedule B, Clause 1

Schedule B, Clause 17 Schedule C

Schedule B, Clause 5

Schedule B, Clause 17 Schedule C

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any existing sewage disposal system and leaching bed shall be maintained in good working order and may be subject to reinspection and any modification or repair shall be subject to the requirements and approval under the Ontario Building Code. That any existing wells and or septic systems that may be present on the site and are not to be used as part of the plan of subdivision be decommissioned as per applicable regulations. That the construction of any new drilled well shall comply with Ontario Regulation 903, as amended and shall be separated from any existing sewage disposal bed in compliance with the distances prescribed by the Ontario Building Code. Shoreline Naturalization (30 m Buffer Area) The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers of the subdivision lots that the shoreline along Eagle Lake shall be kept in an natural state except as otherwise permitted in the zoning by-law and devoid of any accessory building within the first 30 m inland from the shoreline of Eagle Lake. Owners and Purchasers shall also be advised that the setback of any development (i.e. buildings, structures, sewage disposal beds etc.) from the high water mark shall be 30 m and that no structures except a dock shall be constructed in any flood plain. Purchasers shall be further advised that any proposed alteration of the shoreline (i.e. fill or excavation or grading) or the installation of any works in Eagle Lake is subject to the prior written approval of the Rideau Valley Conservation Authority under the auspices of Ontario Regulation 174/06 (Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses). The Notice shall also indicate the following: •

• •

•

2016-008 Planning and Economic Development Bridgen’s Island …

Schedule B, Clause 6

Schedule B, Clause 7

Schedule B, Clause 8

Schedule B, Clause 17 Schedule C

Schedule B, Clause 9

Schedule B, Clause 10 Schedule B, Clause 11

Schedule B, Clause 12a

Schedule B, Clause 12b Schedule B, Clause 10

Schedule B, Clause 12c

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process (mainly the placement of a sediment barrier such as staked straw bales between exposed soil and the lake). The sediment barrier should remain in place until all disturbed areas have been stabilized and revegetated. • Excavated material shall be disposed of away from the lake and not within the 30 m buffer. • Natural drainage patterns shall not be substantially altered such that additional run-off is directed into the lake. In order to achieve this, eaves troughing shall be installed and outlets directed away from the lake to a leach pit or well vegetated area to allow for maximum infiltration. • That the recommendations of the Storm Water Management Report – Bridgen’s Island prepared by McIntosh Perry Consulting Engineers Limited should be implemented for any development and redevelopment within the subdivision and used as a guide for storm water management on the site. Fish Habitat The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers of the subdivision lots that no in-water removal of trees, boulders and or other naturally occurring objects shall be permitted as a measure to provide cover for fish and their prey; no removal of aquatic vegetation should take place; and no in-water work is permitted between October 1 to June 30 each year. Docks The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and a notice be placed in the purchase and sale agreement alerting any prospective purchasers that only floating, pipe or cantilever docks may be installed so as to not disturb substrates and natural shoreline processes. New docks shall only be constructed in the late summer or fall to avoid sensitive life stages of fish. No in-water structures (i.e. stumps, logs and boulders) should be removed for dock constructions or any other in-water work. Treatment of limber to be used for docks should take place before the structure is installed and away from the water’s edge. One dock is permitted per lot. The dock allowable at Block 13 should not be a communal dock (i.e. generally not for multiple mooring). Human Remains

2016-008 Planning and Economic Development Bridgen’s Island …

Schedule B, Clause 12d

Schedule B, Clause 12e

Schedule B, Clause 12f

Schedule B, Clause 12g Schedule B, Clause 17 Schedule C

Schedule B, Clause 17 Schedule C

Schedule B, Clause 13

Schedule B, Clause 14

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The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that in the event that human remains are discovered during construction or site development of a lot, that the property owner shall immediately contact the OPP, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services Phone: 416-326-8393 or 1-800-889-9768. Archaeological Resources The subdivision agreement shall contain a clause providing that a notice be placed in the purchase and sale agreement alerting prospective purchasers that should unknown or unassessed deeply buried archaeological resources be uncovered during development, that they are considered to be a new archaeological site and therefore subject to Section 48(1) of the Ontario Heritage Act. Further, that the proponent or person or property owner discovering the archaeological resources must cease alteration of the site immediately and shall engage a licensed archaeologist to carry out fieldwork, in compliance with sec. 48 (1) of the Ontario Heritage Act. Further, the Owner or person discovering the resources shall contact the Algonquins of Ontario at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 PEMBROKE ON K8A 8R6 TEL 705 735-3759 FAX 705 735-6307 algonquins@nrtco.net 911 Services That the Owner shall maintain the existing 911 property identification markers in good order. Revisions to Draft Plan A. That Prior to Final Subdivision Approval, the Owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from this Draft Plan Approval. B. That where final engineering design(s) result in minor variations to the Plan (e.g., in the configuration of lots, etc.), these may be reflected in the Final Plan subject to the satisfaction of the Township of Central Frontenac and the County of Frontenac. General Conditions That when requesting final Approval from the

2016-008 Planning and Economic Development Bridgen’s Island …

Schedule B, Clause 17 Schedule C

Schedule B, Clause 3

Schedule B, Clause 17 Schedule C

Schedule B, Clause 2

Agreement, Clause 5

No significant alterations

Minor variations are reflected in the revised survey dated January 31, 2014, prepared and certified by Hopkins, Cormier & Chitty Surveying Ltd.

5 mylars and 5 paper prints of the M-PLAN

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County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the lots/blocks thereon conform to the frontage and area requirements of the Zoning By-Law.

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prepared by Hopkins, Cormier & Chitty Surveying Ltd. dated January 31, 2014 are enclosed. Required Surveyor’s Certificate from Phil W. Chitty, OLS is enclosed.

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AGENDA ITEM #g)

Report 2016-007 Recommend Report To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director of Planning & Economic Development

Date of meeting:

20 January 2016

Re:

Planning & Economic Development – Willowbrook Subdivision RevisionsCounty File # 10T-2013/001 (Inverary)

Recommendation Resolved That the Council of the County of Frontenac approve the revised conditions of draft plan approval for the property known as the Willowbrook Estates Subdivision located in the hamlet of Inverary, South Frontenac Township, County File #10T2013/001; subject to the revised Conditions of Draft Approval contained in the County Planning & Economic Development report dated January 20th, 2016, noted as Appendix B to this report; And Further That these revised conditions supersede the previous conditions approved by County Council September 17, 2014 And Finally That the Clerk be authorized to issue revised draft approval by signing the required documents and making any technical corrections to the conditions as needed. Background The subject property is 27.8 hectares (69 acres) and is located on the west side of Perth Road in the hamlet of Inverary in the Township of South Frontenac. The lands are characterized by fields and wetlands with wooded areas and the Inverary Golf & Country Club to the west. The surrounding area contains mostly single detached lots and some commercial development such as the adjacent hardware store/grocery store on the east side of Perth Road. The original proposal was for the creation of a residential plan of subdivision consisting of 16 single detached units, one environmental protection block, two roads, and one

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AGENDA ITEM #g)

walkway block. Minor revisions to this plan, including phasing, are part of this new submission. The revised plan with aerial imagery is attached as Appendix “A” Comment South Frontenac Township Council reviewed and approved the proposed changes to the Willowbrook Subdivision at a Council meeting held November 17 th, 2015 (see Township Resolution 2015-39 attached as Appendix ‘E’). The applicant (1069823 Ont. Ltd.) is proposing that the development now take place in two phases: Phase 1 would comprise seven (7) lots, and Phase 2 would have nine (9) lots. The changes to the draft approved plan are minor in nature: 

Lots have been re-numbered, and Lots 1-7 are to be in Phase 1 and Lots 1-9 in Phase 2;



A “turning bulb” is included at the north end of the road for Phase 1 to allow for proper vehicle turning area for Phase 1 development. The bulb would be erased once Phase 2 work takes place. A requirement to install lighting at the “turning bulb” is also a new condition that has been added.



Construction of a sidewalk will now be required.

The revised draft subdivision is attached as Appendix “C”, and the draft Phase 1 Subdivision is attached as Appendix “D”. Other than these changes, the planning analysis and recommendation for approval contained in Report 2014-145 that was presented and approved by Council on September 17 th, 2014 which may be viewed here still apply. Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is Land Use Planning and Management. From a sustainability perspective, this involves an approach that ensures a clean and healthy environment, a strong economy, and long term viability. This subdivision is part of the continued growth of the Inverary settlement area. Financial Implications N/A Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac

Recommend Report Planning & Economic Development – Willowbrook Estates Draft Plan of Subdivision Revisions – County File 10T2013/001 January 20, 201 Page 2 of 2

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AGENDA ITEM #g)

Appendix A

WILLOWBROOK ESTATES

Block 8

Lot 5

Lot 1

Block 18

Lot 2

Lot 6

PHASE 2

Lot 3

Lot 7

Lot 4

Lot 9

Lot 7

rth

Lot 8

Lot 1

PHASE 1 Lot 2 Lot 6 Lot 3

Lot 5 Lot 4

Pe rth

Davidson Rd

100

200

Metres

Produced Jan 19th, 2015 by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange and ESRI. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication. Inlcudes Material © 2014 of the Queen’s Printer for Ontario. All Rights Reserved.

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AGENDA ITEM #g) Appendix B

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

Subject Lands: Willowbrook Estates being Part of Lots 18 and 19, Concession 2 and Part of Road Allowance between Lot 18 and 19, former Township of Storrington, Township of South Frontenac, County of Frontenac

CONDITIONS TO APPROVAL The conditions of approval for the draft plan of subdivision are as follows:

Approved Draft Plan: That this conditional approval applies to the Draft Plan of Subdivision, dated September 19, 2014 and updated October 14, 2015, showing a total of sixteen residential lots, two blocks and two streets in two phases of development, and the Plan of Subdivision for Phase 1 dated October 16, 2015, both of which are prepared and certified by Hopkins, Cormier & Chitty, Surveying Consultants Inc. OLS.
Subdivision Agreement: A. That this development may be developed in two phases, and that each phase be developed as a separate plan of subdivision. B. That the owners of the subject land enter into a subdivision agreement with the Township of South Frontenac for Phase 1, prepared to the satisfaction of the municipality, to be registered on title of the subject land. C. Prior to final approval of Phase 2, the owner of the subject lands shall enter into a subdivision agreement with the Township of South Frontenac for Phase 2, prepared to the satisfaction of the municipality, to be registered on title of the subject land and which shall satisfy all draft plan conditions for Phase 2. D. That the Subdivision Agreement and all Agreements of Purchase and Sale shall include provisions stipulating that any dwelling erected on Lots 1, 2, and 3 of Phase 1 and Lots 6, 7, 8, and 9 of Phase 2 shall be oriented such that the front façade of the dwelling (or architectural treatment simulating a front façade) faces Perth Road to the satisfaction of the Township. For clarity, it will be the decision of the Township as to what method of construction will satisfy this requirement.

Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #g)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

E. That the owner agree in writing to satisfy all the requirements, financial and otherwise, of the municipality concerning the provision and/or upgrading of roads, installation of services, and drainage, all in accordance with the municipality’s standards and procedures. 3. Financial Requirements: A. That the owner agree in writing to satisfy all the requirements, financial and otherwise of the municipality concerning the provision/upgrading of roads, installation of services and drainage, in accordance with the municipality’s standards and procedures. B. That the Owner shall reimburse the Township of South Frontenac and County of Frontenac for all legal, engineering, planning, administrative expenses and permit fees including the cost of any peer review that the Township of South Frontenac or County of Frontenac may require in relation to the subdivision. 4. Access A. That the two road allowances included in this draft plan shall be identified as Street ‘A’ and Street ‘B’ shall be identified as “Willowbrook Drive” and “Summerside Drive” as shown on Phase 1, and shall be constructed to Township standards for new public roads with paved asphalt surfacing and that the road be dedicated as a public highway. B. That Perth Road shall be upgraded at the entrance to the subdivision to the Township’s satisfaction to facilitate ingress and egress including the construction of a southbound right taper to be completed within one year of registration of Phase 1. C. That 0.3 metre reserves be identified by survey along Lots 1, 2, 3, and 4 of Phase 1 and Lots 5, 6, 7, 8 and 9 of Phase 2 (shown as Lots 16, 15, 14, 13, and 12 respectively on the draft plan of subdivision) where the lots abut the road allowance of Perth Road to be held in trust by the municipality for the purpose of denying additional access onto Perth Road. Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #g)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

D. That the Owner shall pay the total costs for the Township to install a 1.5 metre wide concrete sidewalk along the west side of the road allowance of Perth Road from the northern limit of Willowbrook Drive to the northernmost limit of the subdivision which abuts Perth Road, just south of the two commercial lots (i.e., along Lot 1 of Phase 1 and Lots 5,6,7,8 and 9 of Phase 2). The total costs of constructing the required sidewalk for Phase 1 shall be provided by the Owner at the time of execution of the subdivision agreement with the municipality for Phase 1. The owner shall provide additional security for the balance of the sidewalk to be constructed in Phase 2 at the time of execution of the subdivision agreement. E. That, prior to final approval, street signage shall be installed according to Township standards and to the satisfaction of the municipality. 5. On-Site Sewage Disposal and Water Systems: A. That the recommendations outlined in the letter dated November 22, 2013 from KFL&A Public Health to the County of Frontenac, be addressed to the satisfaction of the municipality and KFL&A Public Health for each Phase of the development. B. That all requirements and recommendations specified in the Hydrogeology, Terrain Analysis and Soil Stockpile Sampling Report, dated October 10, 2013, from XCG Environmental Engineers and Scientists and all associated drawings and peer review recommendations be complied for each Phase of the development including the following recommendations: i. Each well should be assessed by a qualified hydrogeologist for water quantity and quality. ii. Each well, including the existing five test wells, be properly developed and upgraded to include a vermin proof cap. iii. The hydrogeologist should at a minimum provide an opinion on the suitability of the well to be used for domestic purposes and any compensatory water flow and/or any water treatment measures. Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #g)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

iv. That the draft approval include the proponent’s consultant recommendation for water treatment as outlined in XCG’s letter dated July 23, 2014 including:

Filtration,
Disinfection (i.e., UV light)
Potential for additional measures including, a hydrogen peroxide, air or sodium hypochlorite drip system.
Potential for water softening
Potential for reverse osmosis systems C. That any existing wells and or septic systems that may be present on the site and are not to be used as part of the plan of subdivision be decommissioned as per applicable regulations.
Environment A. That all conditions outlined in the letters dated July 21, 2014 from the Cataraqui Region Conservation Authority to the County of Frontenac, be addressed to the satisfaction of the municipality for each Phase of the development. B. That the Owner shall deed the lands described as Block 8 on Phase 1 (Environmental Protection Area) to an abutting property. The Owner agrees to ensure that title to Block 8 and the abutting lands are in the same names, with the intent that both parcels will be merged in title, on the understanding that the Municipality will pass a deeming by-law to deem Block 8 on Phase 1 not to be within a plan of subdivision, to effect the merger of title as aforesaid. C. That the lot grading and drainage plan submitted for approval shall provide for permanent markers and signage to be installed by the Owner along the rear lot lines at the rear lot corner of Lots 6 and 7 of Phase 1, and Lots 1, 2, 3, and 4 of Phase 2, to identify the boundary of the EPA block (Block 8 of Phase 1)

Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #g)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

D. That the subdivision agreement include a provision that would require that the natural soil and vegetation within the 30 metre setback area from the wetland be left in its natural state for Lots 6 and 7 of Phase 1 and Lots 4, 3, 2, and 1 of Phase 2 (also shown as Lots 4, 3, 2, and 1 of the draft plan of subdivision), in accordance with the recommendations of the Cataraqui Region Conservation Authority letter dated July 21, 2014 to the County of Frontenac and the Township’s environmental protection policies. 7. Stormwater A. That a lot grading and drainage plan and a sediment and erosion control plan be completed and approved to the satisfaction of the Township and the Cataraqui Region Conservation Authority (‘CRCA’), and be included in the Subdivision Agreement between the Owner and the Township. B. That a flood plain compensation plan be prepared by a qualified Professional Engineer and approved to the satisfaction of the Township and the CRCA, and that appropriate text to implement its findings be included in the Subdivision Agreement. C. That a final stormwater management plan be prepared by a qualified Professional Engineer and approved to the satisfaction of the Township and the CRCA, and that appropriate text to implement its findings be included in the Subdivision Agreement. More specifically, that site drainage design, construction and maintenance be in accordance with the recommendations contained in the “Analysis of Stormwater Management Requirements for the Willowbrook Estates Subdivision” report dated March 3, 2014, prepared by Josselyn Engineering Incorporated and in accordance with the associated design drawings which include construction of ditches and culverts all subject to the satisfaction of CRCA and the municipality and at no cost to the municipality for each Phase of the development. D. That the Subdivision Agreement include text to the satisfaction of the Township and the CRCA notifying the Owner that permission will be required under Ontario Regulation 148/06: Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses prior to commencing rough Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #g)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

grading, stockpiling, road construction, etc. within 30 metres of the wetland, and within 15 m of the 100.00 m GSC flood elevation on the subject property. E. That the Subdivision Agreement include text to the satisfaction of the Township and the CRCA to provide notice to purchasers of Lots 6 and 7 and Block 8 in Phase 1 and Lots 1, 2, 3, and 4 in Phase 2 (also shown as Lots 1, 2, 3, and 4 in the draft plan of subdivision) that site alteration and construction (including but not limited to buildings, structures, filling and grading) on these lots may require permission under Ontario Regulation 148/06: Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses prior to commencing these activities. (‘CRCA’), and be included in the Subdivision Agreement between the Owner and the Township. F. That, prior to final approval, the Township shall be satisfied that all servicing issues are resolved such as road construction; stormwater drainage, design, and maintenance; and the construction and design of ditches and culverts. 8. Parkland Dedication: That the owner convey up to five percent of the land included in the plan to the municipality for park purposes. Alternatively, the municipality may require cashin-lieu for all or a portion of the conveyance to be paid proportionately prior to the respective registrations of the plans for Phase 1 and Phase 2. 9. Human Remains: The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that in the event that human remains are discovered during construction or site development of a lot, that the property owner shall immediately contact the OPP, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services (or the applicable agencies at the time of final approval).

Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #g)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

Archaeological Resources: A. That all recommendations of the Archaeological Assessment (Stage 1 & 2) Reports, dated January 2009 by the Cataraqui Archaeological Research Foundation be implemented to the satisfaction of the Township for each Phase of the development. B. That if during the process of development any archaeological resources or human remains of Aboriginal interest are encountered, the Algonquins of Ontario Consultation Office will be contacted immediately at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke, Ontario K8A 8R6 Telephone: (613) 735-3759 Fax: (613) 735-6307 email: algonquins@nrtco.net
Utilities and On-Site Works A. That, in accordance with the letter dated January 21, 2014 from Canada Post, Centralized Community Mail Boxes shall be installed at a location on the road allowance of Willowbrook Drive near the entrance to the development at Perth Road along the side yard of Lot 1 of Phase 1 in the Plan or at an alternative location to the satisfaction of Canada Post the Township B. That prior to final approval, the Owner satisfy the Township that public utilities, including without limitation Bell Canada, Hydro One, etc., are adequate to service the proposed development and that all servicing issues are resolved such as road and sidewalk construction. C. That all servicing including Bell, Hydro, etc. be installed underground. D. That all entrances to the lots including entrance culverts be located and constructed to the satisfaction of the Township.

Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #g)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

E. That, prior to final approval of each Phase of development, street lighting shall be installed to the satisfaction of the municipality including lighting at both turning bulbs in Phase 1 and at the entrance to the development at Perth Road such lighting to also illuminate the mail box location F. That, prior to final approval of each Phase of development, the municipality shall be satisfied that all servicing issues are resolved such as road and sidewalk construction. G. That prior to final plan approval, the Owner shall submit a Landscape Plan which provides for: i. One tree to be planted by the Owner in the front yard of each of the lots in the plan of subdivision; ii. A planting area or screening buffer which shall include an additional tree along the rear lot line for the residential lots abutting Perth Road (Lots 1, 2, 3, and 4 of Phase 1 and Lots 5, 6, 7, 8, and 9 of Phase 2). This planting area/buffer may include additional trees for each lot, berms, vegetation, and other measures to the satisfaction of the Township. All trees shall be all of a type, size and location as specified in the Township’s Site Plan Guidelines. iii. The residential lots abutting the existing residential properties on Davidson Side Road (Lots 4 and 5) shall retain their existing natural vegetative buffer. 12. Revisions to Draft Plan: A. That Prior to Final Subdivision Approval for any phase, the Owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from this Draft Plan Approval. B. That where final engineering design(s) result in minor variations to the Plan (e.g., in the configuration of lots, etc.), these may be reflected in the Final Plan for any Phase subject to the satisfaction of the Township of South Frontenac and the County of Frontenac. 13. General conditions: Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #g)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

A. That when requesting final Approval from the County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the lots/blocks thereon conform to the frontage and area requirements of the Zoning By-Law. B. That prior to final approval, the County of Frontenac is to be advised by the municipality that this proposed subdivision conforms to the Zoning By-law in effect of the Township of South Frontenac including that the zoning is satisfactory to the Cataraqui Region Conservation Authority. 14. Clearance Letters: A. That Prior to Final Subdivision Approval for any Phase, the County of Frontenac shall be advised that all Conditions of Draft Plan Approval have been satisfied; the clearance memorandum shall include a brief statement detailing how each Condition has been met. B. That Prior to Final Subdivision Approval, the County is to be advised in writing by the Township of South Frontenac the method by which conditions 1 to 13 have been satisfied. C. That Prior to Final Subdivision Approval, the County is to be advised in writing by KFL&A Public Health the method by which condition 5A has been satisfied. D. That Prior to Final Subdivision Approval, the County is to be advised in writing by the Cataraqui Region Conservation Authority the method by which conditions 6 and 7 have been satisfied 15. Lapsing Provisions: A. That pursuant to Section 51(32) of the Planning Act, this Draft Plan Approval shall lapse at the expiration of three (3) years from the date of issuance of Draft Plan Approval if final approval has not been given for Phase 1, unless an extension is requested by the Owner and, subject to review, granted by the approval authority. Planning approval for Phase 2 shall lapse at the Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #g)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

expiration of three years from date of issuance of final approval for Phase 1, unless an extension is requested by the owner and, subject to review, granted by the approval authority. B. That pursuant to Section 51(33) of the Planning Act, the Owner may submit a request to the approval authority for an extension of the Draft Plan Approval. The extension period shall be for a maximum of three (3) years and must be submitted prior to the lapsing of Draft Plan Approval. Further extensions may be considered at the discretion of the Township and the County.

Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #g)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

NOTES TO DRAFT APPROVAL

It is the applicant’s responsibility to fulfill the foregoing Conditions of Draft Plan Approval and to ensure that the required clearance letters are forwarded by the appropriate agencies to the County of Frontenac.
When requesting Final Approval, the applicant will submit an account of how each Condition of Draft Approval has been satisfied along with the appropriate clearance letter from the Agency, Ministry or body requesting the condition.
Prior to Final Subdivision Approval, the applicant shall submit to the County of Frontenac for review draft digital copies of all applicable Reference Plans, Surveys and, the M-Plan.
When requesting final approval, such a request must be directed to the Clerk, and be accompanied with: 

Five (5) mylars and five (5) paper prints of the completed Final M-Plan;



Four (4) copies of all Reference Plans and (4) copies of all Conveyance Documents for all easements and lands being conveyed to the Municipality;



A copy of the subdivision agreement



A Surveyor’s Certificate to the effect that the lots and blocks on the Plan conform to the Zoning By-Law with respect to lot area and lot frontage;



A digital file in AutoCad format; and,



An application fee in accordance with the County’s applicable fee by-law.

All measurements in final plans must be presented in metric units.
The Final Plan approved by the County of Frontenac must be registered within thirty (30) days or the County of Frontenac may, under Subsection 51(59) of the Planning Act, withdraw it approval. Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #g)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

Clearances are required from the following agencies: Township of South Frontenac KFL&A Public Health Cataraqui Region Conservation Authority

Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #g)

Appendix C

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AGENDA ITEM #g)

Appendix D

www.hopkinschitty.com

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AGENDA ITEM #g)

Appendix E

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TO WNSHIP OF 80 UTH FR ONTENA C RESOL UTION

ResolutionNo.: 20)!? ‘3Fj’;

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AGENDA ITEM #j)

Report 2016-014 Recommend Report To:

Warden and Council of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Lisa Hirvi, Interim Administrator, Fairmount Home

Date of meeting:

January 20, 2016

Re:

Fairmount Home – Long-Term Care Homes Accountability Planning Submission (LAPS) Report

Recommendation Resolved That Council of the County of Frontenac receive the Fairmount Home – LongTerm Care Homes Accountability Planning Submission (LAPS) Report; And Further That Council of the County of Frontenac approve the LAPS documents as appended to this report; And Finally That the Council of the County of Frontenac authorize the Interim Administrator to submit the approved LAPS documents to the South East Local Health Integration Network. Background Every three years long-term care homes must submit a planning submission to the Local Health Integration Network (LHIN). The LAPS is a planning document that provides information about an individual long-term care home (LTCH) that in turn supports the negotiation of the Long-Term Care Home Service Accountability Agreement (L-SAA) with the LHIN. Each LTCH owns the LAPS document and is responsible for providing accurate and complete information to the LHIN. If at any time information within the LAPS document changes, the LTCH is responsible for updating the LAPS. County Council is responsible for reviewing and approving the information provided in the LAPS before submission to the LHIN.

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AGENDA ITEM #j)

Comment This LAPS document is for the three-year period (2016 – 2019) and consists of two components: Description of Homes and Services; and Service Plan Narrative. The first part of the LAPS is the Description of Home and Services (Appendix I) in which current information is provided about Fairmount Home and its services. The second part of the LAPS is the Service Plan Narrative (Appendix II) in which Fairmount Home provides an overview of the home including unique features of the home, description of the population that the home serves and services that the home provides to meet the needs of its resident group and community. For this three-year period, the LHIN adjusted the Service Plan Narrative to include the following new sections: partnership/integration opportunities and risk and mitigations. Sustainability Implications Submission of the LAPS is required to maintain funding flow from the LHIN. Financial Implications Failure to submit an approved LAPS may result in suspension of funding from the LHIN. Organizations, Departments and Individuals Consulted and/or Affected LHIN, Residents, Staff, Volunteers

Fairmount Home – Long-Term Care Homes Accountability Planning Submission (LAPS) Report January 20, 2015

2016-014 Fairmount Home Long Term Care Homes Accountability …

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AGENDA ITEM #j)

2016-2019 Description of Home and Services LTCH Name: A.1 General Information LTCH Legal Name / Licencee LTCH Common Name LTCH Facility ID Number LTCH Facility (master number for RAI MDS) Address City Geography served (catchment area) Accreditation organization Date of Last Accreditation

Fairmount Home For the Aged Fairmount Home H11094 2069 Battersea Road Glenburnie Postal Code Kingston, Frontenac, Lennox & Addington Accreditation Canada 2015

Year(s) Awarded

A.2 Licensed or Approved Beds & Classification / Bed Type Total # of Beds Bed Types Term of Licence A B C D New Regular Long Stay 12 Beds 8 Convalescent Care Beds

K0H 1S0

4 Year Exemplary Award

Comments/Additional Information

Respite Beds Beds in Abeyance ELDCAP Beds Interim Beds Veterans’ Priority Access beds Other beds * Sub Total # all Bed Types Total # 128 all Bed Types *Other beds available under a Temporary Emergency Licence or Short-Term Authorization

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AGENDA ITEM #j)

2016-2019 Description of Home and Services LTCH Name:

A.3 Structural Information Type of Room (this refers to structural layout rather than what is charged in accommodations) Number of rooms with 1 Number of rooms with 100 bed 2 beds 14 Number of Floors Number of rooms with 3 Number of rooms with 0 beds 4 beds 0 Total # Rooms Original Construction Date (Year) Renovations: Please list year and details (unit/resident home area, design standards,

beds, reason for

renovating)

2 114

1968

2002- 2004 redevelopment to meet Class A Standard

Number of Units/Resident Home Areas and Beds Unit/Resident Home Area 1North – secure 1South 2North 2South

Number of Beds 32 32 32 32

A.4 Additional Services Provided

Nurse Practitioner Physiotherapy Occupational therapy Ophthalmology/ Optometry Audiology Dental Respiratory Technology Denturist IV Therapy (antibiotics or hydration) Peritoneal Dialysis (PD) Support for hemodialysis (HD) French Language Services Secure residential home area(s)

Service Provided Yes No X X X X X X X X

Contract for Service Yes No

Explanation if applicable

X X X

Can access if necessary

X X X X X

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AGENDA ITEM #j)

2016-2019 Description of Home and Services LTCH Name: Specialized Dementia Care unit(s) A.4 Additional Services Provided (cont’d) Designated smoking room(s) Specialized unit for younger physically disabled adults Support for Feeding Tubes Specialized Behavioural treatment unit(s) Transportation Services Additional service commitments for new bed awards (1987 to 1998) Other (specify) Other (specify) Other (specify) Other (specify)

X X X X X X

Can access if necessary

A.5 Specialized Designations – Please note whether designation is official (e.g. MOHLTC, CCAC) Designated Comments Yes No Religious X Ethnic X Linguistic X French Language Service Designation X Aboriginal X Other (specify) Other (specify) Other (specify) A.6 Community Linkages

Volunteer program Service groups Language interpreters Cultural interpreters Advisory council Community board Faith communities Other (specify) Other (specify) Other (specify) Other (specify)

Service Provided Yes No x x x x x x x

Comments

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AGENDA ITEM #j)

2016-2019 Description of Home and Services LTCH Name:

A.7 Services Provided to the Community Service Provided Yes No Meal Services x Social Congregate Dining x Supportive Housing /SDL x Adult Day Program x Retirement living x Other (specify) Other (specify) Other (specify) Other (specify)

Comments

A.8 Quality Improvement Practices – Please Include a Summary of the LTCH’s Quality Improvement Initiatives Initiative Comments Residents First Quality Improvement Teams A variety of teams have been established to regularly review quality improvement and use a variety of tools to track QI initiatives. Annual Workplan A workplan is in place for managers which establish dates for program and policy review throughout the year. The plan also establishes dates for reporting, training, strategic planning and testing of operational plans such as the fire and emergency plans. Lean Methodology Staff have been trained in the LEAN methodology through Residents First. Currently two managers are participating in a LEAN program for leadership training through a County of Frontenac initiative.

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AGENDA ITEM #j)

2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative LTCH Name: Facility Number:

Fairmount Home H11094

Service Plan Narrative – Part A: 2016-19

Strategic Goals and Priorities: Strategic Goals and Priorities: Fairmount Home, owned and operated by the County of Frontenac, provides long-term care to all of our 128 residents through our Gentlecare™ philosophy. We received a four-year “Exemplary” accreditation in 2015 through Accreditation Canada. Residentfocused services include recreation, spiritual, nursing, medical, housekeeping, laundry, dietary, maintenance and administrative. We are pleased to have an Occupational Therapist, Nurse Practitioner and Restorative Care Nurse on staff. We have 168 staff. We also have a strong volunteer base providing over 7,000 hours each year. We operate a volunteer staffed café which provides services to residents, staff, family members, volunteers and tenants at Country Pines Apartments (located next door). Physiotherapy services are provided by Centric Health. Social work services are provided by K3C. The management of Environmental and Food Services as well as the dietitian services are provided by Sodexo. Residents also are served by a mobile dental clinic. A renovated auditorium was opened in October 2014. Fairmount’s strategic plan was approved by Council in 2012 ( to be updated in 2016) as follows: Our Vision Fairmount is recognized as a home of choice thanks to our Gentlecare™ philosophy; the dedication of staff, volunteers, students and community partners; our sustainable practices and our quest for continuous quality improvement. Our Mission Members of the Fairmount community are treated with dignity and respect in a creative and responsive environment in which all members are dedicated to promoting the individual strengths and abilities of each other. CRE– A– T– I– V– E–

Our Values Caring and Compassionate C– Responsive and Respectful O– Expertise, Enabling M– Acceptance, Advocacy, Appreciation M– Team Work U– Independent and Innovative N– Vibrant, Visionary I– Ethical T– Y–

Community-Oriented Opportunity and Openness Meaningful and Mindful Motivated Unique Neighbourly Inclusive Togetherness YOU – our focus

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AGENDA ITEM #j)

2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative Service Plan Narrative – Part A: 2016-19 Our Priorities Our Residents Fairmount will ensure a holistic lifestyle for all residents by responding to their unique needs and wishes related to learning and desired experiences to satisfy their physical, social, emotional, spiritual, mental and cultural needs and by ensuring that all members of the Fairmount community are knowledgeable and accepting of our Mission, Vision and Values and put them into practice all day, every day. Our Staff & Volunteers Fairmount will be a positive learning environment based on best practices and mutual respect, creativity and innovation and will maintain a strategy for recruitment, training and retention to ensure an exceptional group of staff and volunteers. Our Community Fairmount will continue seeking the involvement of the wider community by bringing members into Fairmount through the sharing of our expertise, our location and our excellent programming and by reaching out to members as a leader and a participant, sharing our knowledge and resources to plan and implement activities that will improve the lives of the elderly throughout the entire area. Our Relationships Fairmount will continue to develop new relationships, while recognizing the value of our current ones, to ensure the highest quality of care and programming for Fairmount and the long-term care sector. Our Communications Fairmount will maintain an open and accountable program of accessible communications with its residents, staff, volunteers, family members and members of its greater community. Our Infrastructure Fairmount will ensure that its activities are supported by good quality, well maintained, well managed and, where required, accessible infrastructure. Our Sustainability Fairmount will strive to become a sustainable organization by seeking out opportunities and resources that will allow us to reduce our financial and environmental impact upon our community. For 2016-2019 we have identified several projects to be undertaken as follows: a) b) c) d) e) f)

Strategic Plan update Implementation of computerized mandatory staff training software Implementation of new purchase order system Access to internet for residents and their families Public outreach programs Establishment of a “Friends of Fairmount” volunteer group 2

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AGENDA ITEM #j)

2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative Service Plan Narrative – Part A: 2016-19 2. Advancement of the IHSP: We recognize the value of Nurse Practitioners in long-term care and are pleased to have a full-time NP on staff. She has alleviated some of the responsibilities from the attending physician which allows the Dr. more time to see our residents. Having an in house NP has: provided a quicker response to medical concerns of residents; provided preventative health information to staff, residents and volunteers; was successful in bringing telemedicine to the home in the hopes of reducing resident hospital/doctor’s office visits; developed end-of-life decision-making and pain and symptom management toolkits which have been shared with other homes; provided IV therapy/hyperdermoclysis training to RNs for antibiotic therapy, hydration, etc. She provides guidance to NP students and 4th year nursing students when placed at Fairmount. All of these activities support advancement of the LHIN’s IHSP, particularly in reducing visits to the ER and hospital admissions. Telemedicine is available at Fairmount and presently it is used by FMT staff and community partners primarily for education and meeting purposes. It has also been used for clinic appointments such as dermatology and access to geriatric specialties. Again this service helps support the advancement of the IHSP in reducing visits to the ER and hospital admissions. We plan to investigate the possibility of making this service available to the community when not in use for Fairmount residents. We are consistent in meeting the established targets for responding to LTC admission applications. Staff at Fairmount continues to participate on a variety of committees, task forces and collaborative organizations. Through these venues we have the opportunity to network with our peers to identify further opportunities to work together. We have a vibrant volunteer program and have partnered with other LTC homes to provide education on a variety of topics to our volunteers and are currently working with other homes to provide activities to our younger resident population. The auditorium renovation project has provided a modern accessible space to not only the residents of the home but the community as a whole.

Partnership/Integration Opportunities: As we cannot do it all in LTC, we have a variety of partnerships with other organizations in order to meet our resident needs. These include, but are not limited to, PC Mental Health Services, Alzheimer Society of Kingston, Diabetes Society, CNIB, Veterans’ Affairs, etc. We also reach out to other LTC homes for assistance in policy and program development. We are a member of OANHSS and are active participants in OANHSS Region VI.

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AGENDA ITEM #j)

2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative Service Plan Narrative – Part A: 2016-19 4. Situation Analysis: We anticipate that our bed occupancy will remain consistent as there is a very long waiting list (up to two years) for Fairmount and a true need for LTC services in our community. In developing budgets it is unfortunate that we do not know what is in store for us in regard to CMI, funding or resident accommodation fees. Over the past few years our CMI has increased slightly but we never know what type of residents will be admitted and given the fact that the CMI used for funding purposes is not current, it results in a challenge. We cannot anticipate MOHLTC acuity increases and changes in resident accommodation fees. We continue to budget conservative increases in acuity and accommodation funding and we are now concerned with how the changes to the high intensity needs fund has impacted the home. It’s important to note that without the proper staffing levels it is a challenge to meet performance targets. The following are several risks that need to be considered: The current average age of our employees is 43 years. 24% of our employees are between the ages of 50 and 70 years with 8 of them over the age of 60. In two years 41%, almost half, of our employees will be between the ages of 50 and 70. Succession planning and recruitment must be a priority for Fairmount. The implementation of the Long-Term Care Homes Act has resulted in a tremendous impact on the workflow of the management team. Many hours are now being spent reviewing documentation, conducting program evaluations, developing and monitoring indicators, developing and scheduling emergency exercises and staff education. While much of this was in place in some form or another prior to 2010, the specificity of the Act and the need for detailed documentation has required the managers to pull back from being on the floors with the staff and the residents in order to administrate the requirements. Changes to the Ministry of Health & Long-Term Care High Intensity Needs funding have resulted in additional pressures on our budget. People are funded for high intensity needs such as bi-pap and tube feeding while living in the community, however full funding ceases once the person is admitted to Fairmount. The 2015 budget for HIN totaled $35,000 which will be over spent. The current funding envelope is not sufficient to care for older residents now entering the home with a variety of high intensity needs. This is now having an effect on our admission discussions with the CCAC. It will be an ever increasing financial and staffing burden should we be forced through legislation to admit multiple residents with conditions requiring these specialized services. We describe the reality of the health care needs of our residents as now being at a “long term care hospital” level while the funding has not kept up to the care needs. Resident Behaviors - there has been a paradigm shift in Long term Care facilities. We are no longer dealing with just the elderly frail population. The lack of community and psychiatric beds and nursing care resources has also played a significant role in the changes to Long Term Care. The Residents are entering our facilities much younger with the diagnosis of neuromuscular disease, Acute Brain Injury and unstable Dementia with aggressive responsive behaviors. 4

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AGENDA ITEM #j)

2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative Service Plan Narrative – Part A: 2016-19 5. Evaluation of Prior Year Performance (optional): County Council has recently adopted a business plan for Fairmount. Part of the plan includes the following indicators for 2016-2020: Objective 1 – Improve quality of care to our residents and build on Fairmount’s excellent reputation by maintaining exemplary accreditation status and limited exposure to Ministry orders. Indicators:  Reduction in the number of resident falls  Reduction of the number of restraints used  Resident Length of Stay   

Resident/family satisfaction survey Accreditation level awarded Annual compliance audit

Goal: Below Provincial average Goal: Below Provincial average Goal: Monitor Resident length of stay as a level of care indicator Goal: Obtain 95% satisfaction level Goal: Maintain “Exemplary” level Goal: Receive no written orders

Objective 2 – To reduce the occurrence and effect of illness and injury on workforce productivity, to promote employee attachment and reduce/manage costs by continuing to encourage a safe and respectful work environment resulting in a reduction to sick time, overtime and labour administration costs (grievances, arbitrations etc.). Indicators:  Reduce sick time costs

Goal: 80% of employees meeting the target for absenteeism  Nursing (CUPE 2290) – no more than 10 days in a 12 month period  Non-nursing/Non-Union - no more than 7 days in a 12 month period;

Objective 3 & 4 – Continue to focus on charting resident care to improve the case mix index score generating additional non-municipal revenue. Indicators:  Increased Case Mix Index revenue  Increased other revenue sources resulting in municipal contributions increasing by less than the rate of inflation.

Goal: increase CMI revenue by 1% Goal: obtain special project funding Goal: coordinate the creation of a “Friends of Fairmount” fundraising community group

2016-014 Fairmount Home Long Term Care Homes Accountability …

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AGENDA ITEM #j)

2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative Service Plan Narrative – Part A: 2016-19 Objective 5 – Development and implementation of an outreach program regarding seniors issues. Indicator: Host a spring and fall community information session focusing on relevant seniors issues Invite the community to participate in future strategic planning sessions. Provide and advertise community access to the tele-medicine equipment/system which is in place Offer advice, knowledge and support to community groups seeking to assist seniors through the sharing of information and coordinating communications 6. Changes to Operations Summary (optional):

Goal: to reach 50 participants.

Goal: to increase community awareness and use of the telemedicine service Goal: reach out to 6 community groups annually.

Risks & Mitigations: Type of Risk (i.e. Financial, Program, Operational, etc.)

Level of Potential Risk (low, medium, high)

Mitigating Strategy

Infrastructure – well and septic systems

high

Staffing levels vs. Increased care levels

medium

Staffing retention

low

Prepare detailed studies on life span and redevelopment options. Ensure sufficient reserves are in place. Establish “Quality Improvement Champions” in each unit. Monitoring of employee attendance. Review staffing models. Lobby for additional funding to reflect care need. Staff attraction/retention review number of years of experience for positions posted.

2016-014 Fairmount Home Long Term Care Homes Accountability …

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AGENDA ITEM #a)

Report 2016-010 Information Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Marian VanBruinessen, Director of Corporate Services/ Treasurer and Susan Brant, Deputy Treasurer

Date of meeting:

January 20, 2016

Re:

Corporate Services - Finance - Capital Asset Management Review

Recommendation: This Report is for information purposes only. Background In April 2014 Council received the capital asset report from Public Sector Digest in which it was identified that the County had an annual funding deficit of $851,000. In September 2014, Council considered options to address this shortfall over the next ten years. It was recognized that planning for capital asset replacement and funding the capital deficit is a prudent financial strategy. The direction provided by Council was;

An annual dedicated levy of .65%
Fund 50% of the cost of building and land improvement replacement through debt. For the September 2014 report the net deficit was estimated at $947,927. However it was also recognized that work was required to review asset condition and refine the replacement schedule. The 2015 budget provided for a capital asset condition assessment, which was presented to Council in October 2015.

2016-007 Corporate Services – Finance - Capital Asset Management Review January 20, 2016

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AGENDA ITEM #a)

Comment First it must be reiterated that this capital asset management plan direction only provides for replacement of current assets and does not include new assets that might be added to the complement. The lifecycle costs of a new asset will be presented to Council along with the annual allocation required to replace that new asset, outside of the current capital asset replacement requirements, prior to Council approval of the new asset. With the completion of the condition assessment and refined engineering estimates the total annual deficit has been revised to $851,537. The following table outlines the changes in the annual deficit: Change in Annual Requirement Deficit Land Improvements K&P Trail expansion annual requirement overestimated 2015 Condition assessment changed the useful life of parking lot/sidewalks for Fairmount/County to a replacement in 2020 from 2039 K&P bridges previously had a 15 year useful life, Greer Galloway provided 25 years for timber deck portion, 75 years for bridge structure and 50 years for abutment Buildings

Condition assessment changed Old House components as follows:
Electrical increased to 40 years from 25 years
Interior flooring increased to 20 years from 15 years
County Entrance increased to 30 years from 20 years North Frontenac Ambulance Base annual requirement overestimated 2015
Condition assessment changed the useful life on Fairmount flat roof from 45 years to 20 years as well as significant decrease in replacement costs Equipment FPS new stretcher increased the annual replacement requirement FPS new defibs decreased the annual replacement requirement FMT generator replacement cost updated due to asset condition assessment Goldcare software not being replaced Computer servers not being replaced Sentryfile software not being replaced Increase in annual equipment reserve contribution Vehicles Additon of Planning vehicle FPS ambulance annual requirement increase with inflation projected at 1% and 4 refurbished vehicles Increase in annual vehicle reserve contribution

2016-010 Corporate Services – Finance - Capital Asset Management Review January 20, 2016

2016-010 Corporate Services – Finance Capital Asset Manageme…

Change in Change in Annual City Requirement Contribution

Total

(21,187) 2,146

(44,511)

($63,552)

(1,805) (905) (1,415) (548) (7,492)

($12,165)

98,575 (3,159) 8,463 (9,876) (7,439) (4,450) (59,672)

(59,530) ($37,088)

10,030 58,649 (14,586)

(37,680) $16,414

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AGENDA ITEM #a)

Dedicated annual tax levy: The County currently does allocate reserve funds annually for capital replacement. However, as outlined in the Public Sector Digest report, the County is not reserving an adequate amount annually to provide for all its current requirements. The following table outlines the annual levy requirement as $664,733. A

% Annual Financed Deficit

Add Assess Shift

Annual debt requirement

Annual amount of levy required B+C-D

BxA 0.00%

176,013

Buildings

50.00%

402,039

201,020

Mach. & Equip. <10 years

0.00%

64,737

Mach. & Equip. >10 years

0.00%

133,259

Land Improvements

50.00%

75,488

37,744

Vehicles

851,537

51,960

238,764

664,733

Column A: Council direction to levy 50% of building and land improvement replacement requirements Column B: Annual deficit – or the additional amount that needs to be levied annually to bring the County to a sustainable capital asset replacement position Column C: As the County shares the capital replacement of Land Ambulance and Fairmount assets with the City of Kingston, the change in weighted assessment over time results in an additional annual burden on the County of Frontenac Column D: The share of the annual deficit that will be provided for through debt Column E: The annual levy target for the County. The intent of the dedicated levy is to incrementally increase the levy contribution, such that by year 10 (2024) the full amount of $664,733 is funded through the tax levy. In 2014 the dedicated annual levy was $53,761, but with an annual inflation factor added the target should be reached by 2024. As a result of the condition assessment and revised annual deficit, it is anticipated that a reduced amount will be required in 2024 to meet this target. However is not recommended to change the annual dedicated levy.

2016-010 Corporate Services – Finance - Capital Asset Management Review January 20, 2016

2016-010 Corporate Services – Finance Capital Asset Manageme…

Page 3 of 4

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AGENDA ITEM #a)

Fairmount Home Debenture: The Fairmount Home debenture will be completed by mid-2022. The County’s annual net contribution to this debenture is $210,295 ($335,295 less a reserve transfer of $125,000). In 2022 the debenture will be completed mid-year so Council could choose to use this tax room to apply to the dedicated capital levy in 2022 and subsequent years. County Council has directed that 50% of building and land improvements be covered by debt. In 2022 Council will be in a better position to evaluate its possible new debt requirements and might use some of the tax room provided by the completion of the Fairmount debenture to support new annual debt requirements. This analysis will be completed annually to ensure that funding targets are being achieved. At this time, it is not recommended to reduce the dedicated levy from the .65% until 2022, should the situation warrant. Sustainability Implications Developing a plan for the timely replacement of capital assets is a critical step in the County’s LRFP. Sustainable, predictable and timely funding of capital assets, combined with a reasonable borrowing policy will assist future generations by spreading tax burden and ensuring that vital community assets are maintained and replaced. It is important to ensure that the correct amount is being levied annually for capital replacement. Financial Implications A dedicated levy of .65% for capital replacement was provided in the 2016 budget. Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team

2016-010 Corporate Services – Finance - Capital Asset Management Review January 20, 2016

2016-010 Corporate Services – Finance Capital Asset Manageme…

Page 4 of 4

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AGENDA ITEM #b)

Report 2016-011 Information Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Marian VanBruinessen, Director of Corporate Services/ Treasurer

Date of meeting:

January 20, 2016

Re:

Corporate Services – 2016 Budget – Council Survey Results

Recommendation: This Report is for information purposes only. Background Council adopted a budget policy in June 2015. The 2016 budget process followed the policy and the 2016 budget was adopted in November 2015. Council was asked to provide feedback on the budget process and documentation. Comment Attached is a summary of the results of the survey provided to Council in December (Appendix A). Financial Implications Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team

2016-011 Corporate Services – 2016 Budget – Council Survey Results January 20, 2016

2016-011 Corporate Services 2016 Budget – Council Survey Res…

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AGENDA ITEM #b)

The Department business plan presentations by Directors and Managers: 1 Should have included far more Info 0 2 Could have been more detailed 0 3 Met my needs 7 nnnnnnn 4 Somewhat too Detailed 0 Average Max 5 Included Far Too Much Info 0 3.00 3

Min 3

The Department project proposal presentations by Directors and Manager: 1 Should have included far more Info 0 2 Could have been more detailed 0 3 Met my needs 7 nnnnnnn 4 Somewhat too Detailed 0 Average Max 5 Included Far Too Much Info 0 3.00 3

Min 3

Question #5

Question #3

1 2

There was value in the Council Liaison presentation prior to the formal presentations: Yes 7 nnnnnnn No 0

Question #4

Question #2

Question #1

Council Satisfaction Survey Results - Budget 2016 In general, the Business Plan and Project Proposal presentations on October 14 & 21: 1 Was far below my expectations 0 2 Was below my expectations 0 3 Met my expectations 3 nnn 4 Was above my expectations 4 nnnn Average Max Min 5 Far exceeded my expectations 0 3.57 4 3

1 2 3 4 5

The Department presentation by Directors and Managers: Was far below my expectations 0 Was below my expectations 0 Met my expectations 4 nnnn Was above my expectations 2 nn Average Far exceeded my expectations 0 3.33

Max 4

Min 3

Notes:

Average, max and min refer to the score received as referenced on the left side of each category.

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AGENDA ITEM #b)

Question #8

Question #7

Question #6

Council Satisfaction Survey Results - Budget 2016 In general, the Council base budget presentation on November 12: 1 Was far below my expectations 0 2 Was below my expectations 0 3 Met my expectations 5 nnnnn 4 Was above my expectations 2 nn Average 5 Far exceeded my expectations 0 3.29

Max 4

Min 3

1 2 3 4 5

The presentation related to budget context, general economic conditions, municipal comparators and budget cost drivers: Should have included far more info 0 Could have been more detailed 0 Met my needs 6 nnnnnn Somewhat too detailed 1 n Average Max Min Included Far Too Much Info 0 3.14 4 3

1 2 3 4 5

The explanation of status quo budget, variance highlights and service delivery changes: Should have included far more info 0 Could have been more detailed 0 Met my needs 7 nnnnnnn Somewhat too detailed 0 Average Max Min Included Far Too Much Info 0 3.00 0 0

Notes:

Average, max and min refer to the score received as referenced on the left side of each category.

of Respondents

Question #10

On a scale of one to 10, with one being the worst possible experience and 10 being the highest level of professionalism possible, please rate the 2015 budget experience and process: 3

3 2 1 1 0 1

Score

2016-011 Corporate Services 2016 Budget – Council Survey Res…

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AGENDA ITEM #b)

Council Satisfaction Survey Results - Budget 2016

1 2 3 4

General Notes: Councillors were advised that the submissions were confidential. Seven of eight Councillors responded to the survey Only the CAO reviewed individual responses. Only one response was signed. Aggregate results were shared with the senior leadership team.

Comments from Councillors: Q1 No Comments Q2 “Much appreciated” ● “Liaison reports are a new dimension. I’d like to hear a bit more critical analysis.” ● “Provided a dry run for staff and enabled staff to obtain feedback on presentation content clarity.” ● “Value in providing dry run and opportunity for small edits/ feedback to presenters.” Q3 “A good balance of detail” ● “Excellent” Q4 No Comments Q5 “Binders were very helpful and well organized.” ● “Do not need a binder” ● “Don’t do binders, needs to be not as much detail, show the implications” Q6 No Comments Q7 No Comments Q8 “Very clear outline of options” Q9 “I found these sessions very informative and cohesive - allowed me to get both a macro and micro context of the overall budget and its many components. I think the clarity it lent Council was the prime reason that the budget was passed so “early” and without any concerns.” ● “If Council gives direction on increase then the list of add on proposals if it is felt that important or critical should be included in the increase direction or other option’s of cost savings” ● “I would like to see a deadline for project proposals and/or request for funding at least one month prior to budget deliberations. e.g. Pine Meadows came up way too late to give proper time for research + analysis.” ● Councillors really aren’t given a lot of choice by staff about options other than accepting the presented budget." ● “A careful well-planned presentation with 5 yr. projections and business plans.”

2016-011 Corporate Services 2016 Budget – Council Survey Res…

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AGENDA ITEM #c)

Report 2016-012 Information Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

January 20, 2016

Re:

Corporate Services – County of Frontenac Accessibility Compliance Audit

Recommendation: This report is for information purposes only. Background 2015 was a reporting year for all Public Sector organizations as defined under the Accessibility for Ontarians with Disabilities Act (AODA). This includes municipalities. Comment The County of Frontenac’s 2015 AODA Compliance report was completed and sent to the Accessibility Directorate of Ontario on September 22, 2015 which indicated that the County of Frontenac was in compliance with all of its legislative requirements under the AODA. A copy of the AODA Self-Certified Accessibility Report is attached as Appendix A. The Accessibility Directorate of Ontario periodically conducts file reviews on selected organizations to confirm that they are in compliance with the Act and its standards. Such reviews are conducted under the authority of sections 16 and 17 of the Act. On January 7, 2016, the Accessibility Directorate of Ontario advised the County of Frontenac that it had been selected for a file review based on its 2015 AODA Self-Certified Accessibility Report. As part of the file review, the Accessibility Directorate requested the following documentation, to be provided to them within 15 business days: Integrated Accessibility Standards: •

A copy of the County of Frontenac multi-year Accessibility Plan (including the link to its website, if applicable) as required under section 4(1);

2016-012 Corporate Services County of Frontenac Accessibilit…

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AGENDA ITEM #c)

•

Document(s) identifying that appropriate training is provided to all persons on accessibility standards and the Human Rights Code, as required under section 7(1-4); Document(s) describing how the County of Frontenac meets the requirements of section 12(3), providing accessible formats and communication supports, including a description of where the information is posted and/or a hyperlink to its location on the County’s website; Document(s) confirming that the County of Frontenac provides public notification of the availability of accommodation in its recruitment processes, as required under section 22; Document(s) identifying that the County of Frontenac will provide individualized workplace emergency response information to employees who have a disability (if necessary), as required under section 27(1).

In response to this review, on January 12, 2016, the following information was provided to the Accessibility Directorate of Ontario:

A copy of the County of Frontenac Joint Multi-Year Accessibility Plan 2013-2017 which may be found on the Accessibility page of the County of Frontenac’s website at Accessibility
A copy of the County of Frontenac Accessible Customer Service Policy which identifies (page 4 Training for Staff) that appropriate training is provided to all persons on accessible Customer Service. This policy may also be found on the Accessibility page of the County of Frontenac’s website via the link noted in bullet 1.
A copy of the County of Frontenac Integrated Accessibility Standards Regulation (IASR) Policy which identifies under Section 1.4 Training, that training is provided to persons on the IASR Standard, and which identifies under section 2.2 how the County will meet the requirements under Section 12(3) of the Integrated Accessibility Standards, O’Reg 191/11. This information, as noted in the Policy, may be found on the Accessibility page of the County of Frontenac’s website via the link noted in bullet
A copy of the County of Frontenac Recruitment Policy which identifies for both internal and external recruitment that the County provides notification of the availability of accommodation in its recruitment processes, as required under section
A copy of the County of Frontenac Accommodation Policy which identifies how the County will provide individualized workplace emergency response information to employees who have a disability (if necessary), as required under section 27(1). The County of Frontenac was advised that it was not in compliance with Accessible Formats and Communication Supports requirement as per s. 12(3) of the Integrated Accessibility Standards Regulation (Ontario Regulation 191/11), given that the Accessible Formats statement on its website only provided one avenue for a person to contact the County to request accessible formats, that being via the telephone, which itself creates a barrier for persons who do not use a telephone. Staff took immediate action to rectify the issue by updating the Accessible Formats statement on the County’s website to include multiple avenues in which the public may contact the County, Corporate Services – County of Frontenac Accessibility Compliance Audit January 20, 2016

2016-012 Corporate Services County of Frontenac Accessibilit…

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AGENDA ITEM #c)

including email, regular mail and in-person. Staff have also taken steps to have this information available at both of its reception counters, those being at the main entrance of the Administration Building and at Fairmount Home. Staff were advised on January 13, 2016 by the Accessibility Directorate that it had concluded its file review process for the County of Frontenac. A copy of this confirmation is attached to this report at Appendix B. Throughout the review process, it was reiterated to the Accessibility Directorate of Ontario that the County of Frontenac takes seriously its responsibilities regarding accessibility and ensuring the services that it provides are accessible to all citizens and welcomes any additional feedback it may have. Staff have further been advised by AODA Compliance Ontario that it would like to profile the County of Frontenac and provide it recognition for its commitment to accessibility and of its compliance with the AODA. When speaking with AODA Compliance Ontario on its thoughts about how the AODA has improved the lives of persons with disabilities, staff highlighted that Frontenac County is a rural municipality and that accessibility in rural areas is equally important and just as much required as in urban centres and paid tribute to the tireless work and effort put forth by its Accessibility Advisory Committee. Sustainability Implications Creating barrier-free communities through accessibility planning will enhance the County’s goal of sustainability in both the social and economic pillars of the County’s sustainability plan. As stated in Directions for Our Future, social sustainability is based on equity, diversity, connectivity, democracy and a good quality of life. It further states that economic development takes health, community, education, and environmental and social objectives into account. Financial Implications There are no direct financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Candace Keller, Human Resources Generalist David Millard, Manager of Information Services Marco Smits, Communications Officer

Corporate Services – County of Frontenac Accessibility Compliance Audit January 20, 2016

2016-012 Corporate Services County of Frontenac Accessibilit…

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County of Frontenac

867959249TA0001

AODA Self-Certified Accessibility Report

AGENDA ITEM #c)

Question

Answer

1 Do your new internet websites and the content on them conform to the World Wide Web Consortium Web Content Accessibility Guidelines (WCAG) 2.0 Level A? (IASR s. 14)

YES

2 Is your organization providing ongoing training as required under the Customer Service Standard and are you continuing to meet the Customer Service Standard and Integrated Accessibility Standards Regulations that have come into effect prior to the report?

YES

3 Does your organization provide the required training on the IASR and the Human Rights Code as it pertains to persons with a disability? (IASR s. 7)

YES

4 Does your organization ensure that its feedback processes are accessible to persons with disabilities by providing or arranging accessible formats or communication supports upon request? (IASR s. 11)

YES

5 Does your organization have a process to provide accessible formats and communication supports for persons with disabilities in a timely YES manner and at no more than the cost for other persons who ask for the same information? (IASR s. 12) 6 Does your organization provide its emergency procedures, plans or public safety information that it makes available to the public, in an accessible format upon request? (IASR s. 13)

YES

7 Does your organization provide individualized emergency response information for employees that require it and does it review the information in accordance with the Employment Standards? (IASR s. 27)

YES

8 Does your organization incorporate accessibility features into its procurement or acquisition of goods, services or facilities or provide an explanation if doing so is not practicable? (IASR s. 5)

YES

9 Does your organization notify its employees and the public about the availability of accommodations in its recruitment processes? (IASR s. 22-24)

YES

10 Does your organization provide its employees with updated information about its policies to support its employees with disabilities? (IASR s. 25)

YES

11 When requested, does your organization provide employees with disabilities information in an accessible format or with communication supports? (IASR s. 26)

YES

12 Does your organization develop and have in place a written process for the development of documented individual accommodation plans for employees with disabilities? (IASR s.28)

YES

13 Does your organization have a documented return to work process for employees who were absent due to a disability or require disability-related accommodations in order to return to work? (IASR s. 29)

YES

2016-012 Corporate Services County of Frontenac Accessibilit…

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This is a copy of the report filed with the Government of Ontario on September 22, 2015 2:17:33 PM

LAPHO au 1 866 515 2025.

County of Frontenac

867959249TA0001

Rapport sur l’accessibilité autocertifié pour la LAPHO

AGENDA ITEM #c)

Question

Réponse

1 Vos nouveaux sites Web et leur contenu sont-ils conformes aux Règles pour l’accessibilité des contenus Web (WCAG) 2.0 (Niveau A)?

OUI

2 Votre organisation offre-t-elle de la formation continue conformément à la Norme d’accessibilité pour les services à la clientèle, et

OUI

(Normes d’accessibilité intégrées, art. 14)

respecte-t-elle la Norme d’accessibilité pour les services à la clientèle et le règlement sur les normes d’accessibilité intégrées qui sont entrés en vigueur avant la présentation du rapport?

3 Votre organisation fournit-elle la formation requise sur les Normes d’accessibilité intégrées et les dispositions du Code des droits de la OUI personne qui s’appliquent aux personnes handicapées? (Normes d’accessibilité intégrées, art. 7)

4 Votre organisation veille-t-elle à ce que ses processus de rétroaction soient accessibles aux personnes handicapées en fournissant ou

OUI

5 Votre organisation dispose-t-elle d’un processus permettant d’offrir des formats accessibles et des aides à la communication aux

OUI

6 Sur demande, votre organisation fournit-elle dans un format accessible les renseignements sur les mesures et les plans d’urgence ainsi

OUI

7 Votre organisation offre-t-elle des renseignements individualisés relatifs aux interventions d’urgence pour les employés qui en ont

OUI

8 Votre organisation tient-elle compte des options d’accessibilité lors de l’obtention ou de l’acquisition de biens, de services ou

OUI

9 Votre organisation avise-t-elle ses employés et le public de la disponibilité de mesures d’adaptation durant son processus de

OUI

10 Votre organisation fournit-elle à son personnel des renseignements à jour sur ses politiques visant à aider les employés handicapés?

OUI

11 Sur demande, votre organisation fournit-elle aux employés handicapés de l’information dans un format accessible ou avec des aides à

OUI

12 Votre organisation élabore-t-elle et dispose-t-elle d’un processus écrit régissant l’élaboration de plans d’adaptation individualisés et

OUI

en faisant fournir sur demande des formats accessibles ou des aides à la communication? (Normes d’accessibilité intégrées, art. 11) personnes handicapées en temps opportun et à un coût qui n’est pas supérieur au coût ordinaire demandé aux autres personnes? (Normes d’accessibilité intégrées, art. 12) que sur la sécurité publique qui sont destinés au public? (Normes d’accessibilité intégrées, art. 13)

besoin? Examine-t-elle cette information conformément aux normes d’emploi? (Normes d’accessibilité intégrées, art. 27)

d’installations? Fournit-elle une explication lorsque cela n’est pas matériellement possible? (Normes d’accessibilité intégrées, art. 5) recrutement? (Normes d’accessibilité intégrées, art. 22 à 24) (Normes d’accessibilité intégrées, art. 25)

la communication? (Normes d’accessibilité intégrées, art. 26)

documentés pour les employés handicapés? (Normes d’accessibilité intégrées, art. 28)

13 Votre organisation a-t-elle un processus écrit de retour au travail pour les employés qui se sont absentés en raison d’un handicap et qui OUI ont besoin de mesures d’adaptation liées à leur handicap pour reprendre le travail? (Normes d’accessibilité intégrées, art. 29)

2016-012 Corporate Services County of Frontenac Accessibilit…

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Ce document est une copie du rapport déposé à l’intention du gouvernement de l’Ontario le September 22, 2015 2:17:33 PM

est sous la forme d’un tableau qui présente la question en anglais et la question en français, puis la réponse en anglais et la réponse en français, et après les commentaires.

County of Frontenac AODA Self-Certified Accessibility Report

867959249TA0001

AGENDA ITEM #c)

General Comment/Commentaires généraux: No comment was entered. Aucun commentaire n’a été saisi.

2016-012 Corporate Services County of Frontenac Accessibilit…

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This is a copy of the report filed with the Government of Ontario on September 22, 2015 2:17:33 PM

AGENDA ITEM #c)

Jannette Amini From: Sent: To: Cc: Subject:

AODA Compliance (MEDEI/MRI) AODA.compliance@ontario.ca Wednesday, January 13, 2016 3:00 PM Jannette Amini Kelly Pender; Marian VanBruinessen AODA File Review

Ministry of Economic Development, Employment and Infrastructure

Ministère du Développement économique, de l’Emploi et de l’Infrastructure

Standards, Policy and Compliance Branch Accessibility Directorate of Ontario

Direction des normes, des politiques et de la conformité Direction générale de l’accessibilité pour l’Ontario

6th floor, Suite 601a & 601b 777 Bay Street Toronto ON M7A 2J4 Fax: 416-325-9620

6e étage, bureau 601a & 601b 777, rue Bay Toronto ON M7A 2J4 Télécopieur: 416-325-9620

January 13, 2016

Ref #: 207-3828184

Jannette Amini Accessibility Report Certifier County of Frontenac 2069 Battersea Road Glenburnie ON K0H 1S0 Dear Jannette Amini RE:

File Review – Accessibility for Ontarians with Disabilities Act, 2005

Thank you for providing the information requested in our previous correspondence dated January 7, 2016. We have completed our file review and will not be requesting any further information at this time. This letter therefore concludes our file review process. Private sector and non-profit organizations are required to file an accessibility report in 2017. For details on how to file your report in 2017 and learn about your organization’s requirements, please visit https://www.ontario.ca/page/accessibility-laws If you have any further questions or concerns regarding accessibility or future requirements, please contact Service Ontario at 1-866-515-2025 or 416-849-8276. Thank you for helping to make Ontario accessible. Sincerely, 1

2016-012 Corporate Services County of Frontenac Accessibilit…

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AGENDA ITEM #c)

Rory Burke Director, Accessibility for Ontarians with Disabilities Act From: Jannette Amini [mailto:jamini@FRONTENACCOUNTY.CA] Sent: January 12, 2016 4:42 PM To: AODA Compliance (MEDEI/MRI) Cc: Kelly Pender; Marian VanBruinessen Subject: RE: Ref #: 207-3828184 - Compliance Plan

Good Afternoon Ms. Chung, Further to our telephone conversation earlier today and the below noted email advising that the County of Frontenac is currently not in compliance with Accessible Formats and Communication Supports requirement as per s. 12(3) of the Integrated Accessibility Standards Regulation (Ontario Regulation 191/11), please accept this email as formal documentation that the Accessible Format statement on the County of Frontenac website has been amended to include that these documents may also be requested through other means other than telephone, including via email, in person or via regular email. The County’s Accessible Format statement now reads:

Accessible Information If you require information in an alternate format you may contact the County of Frontenac by calling 613-5489400, or by emailing Jannette Amini, Manager of Legislative Services/Clerk at jamini@frontenaccounty.ca. We will work with you to understand your specific information and accessibility needs and to provide for them within a reasonable timeframe. You may also visit the County of Frontenac in person or mail your request and concerns at its office located at 2069 Battersea Road, Glenburnie, K0H 1S0. County Administration hours are Monday to Friday, 8:30 a.m. to 4:00 p.m. I would also advise that this statement is also being placed at the County’s reception counters at its Administrative Office as well as Fairmount Home, its Long Term Care facility. I trust this addresses the issues raised regarding our non-compliance; however please advise if there is anything further required of the County. The County of Frontenac takes is responsibilities regarding accessibility and ensuring the services that it provides are accessible to all citizens and looks forward to any additional feedback you may have. Sincerely,

Jannette Amini, Dipl.M.M., CMO Manager of Legislative Services/Clerk County of Frontenac - Corporate Services 2069 Battersea Road Glenburnie ON K0H 1S0 Phone: 613-548-9400 x 302 2

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AGENDA ITEM #c)

Fax: 613-548-8460 Email: jamini@frontenaccounty.ca From: AODA Compliance (MEDEI/MRI) [mailto:AODA.compliance@ontario.ca] Sent: Tuesday, January 12, 2016 1:45 PM To: Jannette Amini jamini@FRONTENACCOUNTY.CA Subject: RE: Ref #: 207-3828184 - Compliance Plan Importance: High

Hello, Thanks for the phone conversation. Please review and complete by end of today. Compliance Plan

Date:

January 12, 2016

Organization: County of Frontenac Reference #: 207-3828184

The purpose of this Compliance Plan is to establish an agreement between the Accessibility Directorate of Ontario (t order for your organization to meet the requirements under the Accessibility for Ontarians with Disabilities Act, 2005, Your organization is not in compliance with Accessible Formats and Communication Supports requirement as per s. Standards Regulation (Ontario Regulation 191/11). As discussed on January 12, 2016, your organization has agreed to complete the compliance activities ident Required Compliance Improvement: Document(s) describing how your organization meets the requirements of section 12(3) including a description of where the information is posted and/or a hyperlink to its location on your organization’s website.

Upon successful completion of the required compliance improvement activity you are required to provide w Directorate representative listed below. Please contact your Directorate Representative immediately if for any reason you are not able to complete th date.

Once your organization has provided acceptable written confirmation and documents, this Compliance Plan will be co Failure to successfully implement the activity outlined in this Compliance Plan may result in enforcement acti its officers, which can include inspections, Director’s orders, and orders to pay administrative penalties. If you require further clarification on your obligations and responsibilities, please contact the Directorate repre by email to AODA.compliance@ontario.ca. 3

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AGENDA ITEM #c)

Organization Representative Name:

Jannette Amini

Title:

Manager of Legislative Services/Clerk

Telephone #:

613-548-9400 extension 302

Date:

January 12, 2016

Directorate Representative Name:

Melain Chung

Title:

Senior Compliance Analyst

Telephone #:

416-850-0546 or 1-844-519-8515 by pressing 1

Date:

January 12, 2016

From: Jannette Amini [mailto:jamini@FRONTENACCOUNTY.CA] Sent: January 12, 2016 8:58 AM To: AODA Compliance (MEDEI/MRI) Cc: Kelly Pender; Marian VanBruinessen Subject: Ref #: 207-3828184 - AODA File Review Importance: High

Dear Sir/Madame: Further to the below email, I provide for you the following information regarding the file review of the County of Frontenac:

A copy of the County of Frontenac Joint Multi-Year Accessibility Plan 2013-2017 which may be found on the Accessibility page of the County of Frontenac’s website http://www.frontenaccounty.ca/en/corporate/accessibility.asp?_mid_=1449
A copy of the County of Frontenac Accessible Customer Service Policy which identifies (page 4 Training for Staff) that appropriate training is provided to all persons on accessible Customer Service. This policy may also be found on the Accessibility page of the County of Frontenac’s website via the link noted in bullet 1.
A copy of the County of Frontenac Integrated Accessibility Standards Regulation (IASR) Policy which identifies under Section 1.4 Training, that training is provided to persons on the IASR Standard, and which identifies under section 2.2 how the County will meet the requirements under Section 12(3) of the Integrated Accessibility Standards, O’Reg 191/11. This information, as noted in the Policy, may be found on the Accessibility page of the County of Frontenac’s website via the link noted in bullet 1.
A copy of the County of Frontenac Recruitment Policy which identifies for both internal and external recruitment that the County provides notification of the availability of accommodation in its recruitment processes, as required under section 22.

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AGENDA ITEM #c)

A copy of the County of Frontenac Accommodation Policy which identifies how the County will provide individualized workplace emergency response information to employees who have a disability (if necessary), as required under section 27(1). I trust you will find this information in order; however should you require further documentation, or have any questions or concerns, please do not hesitate to contact me. Regards,

Jannette Amini, Dipl.M.M., CMO Manager of Legislative Services/Clerk County of Frontenac - Corporate Services 2069 Battersea Road Glenburnie ON K0H 1S0 Phone: 613-548-9400 x 302 Fax: 613-548-8460 Email: jamini@frontenaccounty.ca From: AODA Compliance (MEDEI/MRI) [mailto:AODA.compliance@ontario.ca] Sent: Thursday, January 07, 2016 9:49 AM To: Jannette Amini jamini@FRONTENACCOUNTY.CA Cc: Kelly Pender kpender@FRONTENACCOUNTY.CA Subject: AODA File Review Importance: High Ministry of Economic Development, Employment and Infrastructure

Ministère du Développement économique, de l’Emploi et de l’Infrastructure

Standards, Policy and Compliance Branch Accessibility Directorate of Ontario

Direction des normes, des politiques et de la conformité Direction générale de l’accessibilité pour l’Ontario

6th floor, Suite 601a & 601b 777 Bay Street Toronto ON M7A 2J4 Fax: 416-325-9620

6e étage, bureau 601a & 601b 777, rue Bay Toronto ON M7A 2J4 Télécopieur: 416-325-9620

January 7, 2016

Ref #: 207-3828184

Jannette Amini Accessibility Report Certifier County of Frontenac 2069 Battersea Road Glenburnie ON K0H 1S0 Dear Jannette Amini Re:

Notice - Request for Documentation 5

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AGENDA ITEM #c)

File Review – Accessibility for Ontarians with Disabilities Act, 2005 Thank you for filing your 2015 Accessibility Compliance Report in accordance with the Accessibility Standards for Customer Service, Ontario Regulation 429/07 (Customer Service Standard) and Integrated Accessibility Standards, Ontario Regulation 191/11 under the Accessibility for Ontarians with Disabilities Act, 2005 ( the Act). The Accessibility Directorate of Ontario periodically conducts file reviews on selected organizations to confirm that they are in compliance with the Act and its standards. The review is being conducted under the authority of sections 16 and 17 of the Act. We are requesting the following documentation within 15 business days from the date on this letter by e-mail at AODA.compliance@ontario.ca or by fax at (416) 325-9620 (please quote your reference number above in the e-mail or fax). Integrated Accessibility Standards: •

A copy of your multi-year Accessibility Plan (including the link to your website, if applicable) required under section 4(1).

•

Document(s) identifying that appropriate training is provided to all persons on accessibility standards and Human Rights Code, as required under section 7(1-4). •

In addition to the requirements of section 7(1-4), document(s) identifying that the school board, educational, or training institution provides educators with accessibility awareness training related to accessible program or course delivery and instruction, as required under section 16(1), if applicable.

•

Document(s) describing how your organization meets the requirements of section 12(3) including a description of where the information is posted and/or a hyperlink to its location on your organization’s website.

•

Document(s) confirming that you provide public notification of the availability of accommodation in your recruitment processes, as required under section 22.

•

Document(s) identifying that your organization will provide individualized workplace emergency response information to employees who have a disability (if necessary), as required under section 27(1).

We may contact you to request additional documentation or information not outlined in this letter. The Accessibility Directorate of Ontario is not responsible for and does not assume any risks associated with misdirected e-mails or faxes, or incomplete or illegible documents because of the nature of fax services. All information you provide is subject to the Freedom of Information and Protection of Privacy Act. A Senior Compliance Analyst has been assigned to review your documentation and assist you with any questions you may have. If you require clarification of your obligations or have any questions or concerns, contact Melain Chung at 416-850-0546 or 1-844-519-8515 by pressing 1 after the greeting 6

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AGENDA ITEM #c)

and language prompt or send an e-mail to AODA.compliance@ontario.ca. Please quote the reference number on this notice. Thank you for helping to make Ontario accessible. Sincerely,

Rory Burke Director, Accessibility for Ontarians with Disabilities Act Think about our environment. Print only if necessary. Confidential: This email and any attachments transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed. If you received this email in error, please notify the sender by return email and delete the email immediately. If you are not the intended recipient, be aware that disclosing, copying, distributing or using the content of this transmission is strictly prohibited.

Think about our environment. Print only if necessary. Confidential: This email and any attachments transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed. If you received this email in error, please notify the sender by return email and delete the email immediately. If you are not the intended recipient, be aware that disclosing, copying, distributing or using the content of this transmission is strictly prohibited.

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AGENDA ITEM #a)

By-Law No. 2016-0001 of The Corporation of the County of Frontenac Being a By-Law to Adopt an Investment Policy Whereas the County of Frontenac has supported the development of a long range financial plan; And Whereas an Investment policy is important to the implementation of a long range financial strategy; And Whereas the Council of the County of Frontenac deems it expedient to pass an Investment policy; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac authorizes the following:

That Council herby adopts the Investment Policy for the County of Frontenac attached hereto as Schedule “A” to this by-law;
That By-law 2007 -0031 be hereby repealed;
That this By-law shall come into force and take effect upon the date of final passing. Read a First and Second Time this 20th day of January, 2016. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of January, 2016.

The Corporation of the County Of Frontenac

Frances Smith, Warden

To Adopt an Investment Policy [Proposed By-Law No. 2016-0001…

Jannette Amini, Clerk

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AGENDA ITEM #a)

Finance Policy & Procedure Manual Subject:

Investment Policy

Index Number: FIN-15-01 Page 2 of 6

Approved:

Effective: January 20, 2016

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AGENDA ITEM #a)

Finance Policy & Procedure Manual Subject:

Investment Policy

Index Number: FIN-15-01 Page 3 of 6

Approved:

Effective: January 20, 2016

demands cannot be anticipated. A portion of the portfolio may also be place in local government investment pools that offer liquidity for short-term funds. 4.

Standards of Care 5.

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AGENDA ITEM #a)

Finance Policy & Procedure Manual Subject:

Investment Policy

Index Number: FIN-15-01 Page 4 of 6

Approved:

Effective: January 20, 2016

Delegation of Authority 9.

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AGENDA ITEM #a)

Finance Policy & Procedure Manual Subject:

Investment Policy

Index Number: FIN-15-01 Page 5 of 6

Approved:

Effective: January 20, 2016

investments governed by the provisions of the “ONE – The Public Sector Group of Funds” agreement shall be deemed delegated to that Agent. Investment Parameters 10.

Maximum Maturities 12.

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AGENDA ITEM #a)

Finance Policy & Procedure Manual Subject:

Investment Policy

Index Number: FIN-15-01 Page 6 of 6

Approved:

Effective: January 20, 2016

Performance Benchmarks 13.

Internal Controls 14.

Reporting: The Treasurer shall report annually to council on investment activities as per the requirements of Ontario Regulation 438/97 as amended.

Amendments: This policy shall be reviewed on a regular basis. Amendments may be made at any time at the recommendation of the Treasurer and approved by Council.

Exemption 18.

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AGENDA ITEM #b)

By-Law No. 2016-0002 of The Corporation of the County of Frontenac being a by-law to amend By-law No. 2013-0010 (to impose user fees and charges for services) Whereas Sections 391 (1) and (3) of the Municipal Act, 2001 S.O. 2001, c. 25, as amended authorize a municipality to impose fees or charges including costs incurred by the municipality related to administration, enforcement and the establishment, acquisition and replacement of capital assets, on persons, (a) for services or activities provided or done by or on behalf of it; (b)

for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and

(c) for the use of its property including property under its control. And Whereas the Council of the County of Frontenac adopted By-law No. 2013-0010, being a by-law to impose user fees and charges for services, on March 20, 2013; And Whereas the Council deems it expedient to amend By-law No. 2013-0010; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows:

That By-law 2013-0010, as amended be further amended by deleting Schedules A through F in their entirety and replacing with Schedules A through F attached hereto; and
That this By-law shall come into force and take effect upon the date of final passing. Read a First and Second Time this 20th day of January, 2016. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of June, 2016. The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-law No. 2016-0002 – To Amend By-law No. 2013-0010 (To Impose User Fees and Charges for Services) January 20, 2016 Page 1 of 10

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AGENDA ITEM #b)

Appendix A

Schedule A Fees for Services for County Administration and Geographic Information System (GIS) Mapping Administration Photocopying (per copy)

$0.25

Faxing (per page)

$1.00

Archival Material Search – Hourly Rate

$35.00

$50.00 per copy

Individual Township Street Atlas (printed and bound)

$15.00 per copy

Small Basic Map (8½” x 11”; no customization) Black and white

$6.00

Colour

$8.00

Medium Basic Map (11” x 17”; no customization) Black and white

$10.00

Colour

$12.00

These fees are not applicable to services provided to the Townships within the County of Frontenac.

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To Amend By-law 2013-0010 (User Fees and Charges for Service…

SCHEDULE B FEES FOR FACILITY RENTALS

The Bud Clayton Memorial Room County Use ( includes member Townships) (Must have staff sponsor or assigned designate who will be present for the meeting and will be responsible for cleanup/close down procedures)

County Affiliate or Not For Profit (Must have affiliate/association sponsor who will be present for the meeting and will be responsible for clean-up/close down procedures)

No Charge

•

• • • • • •

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• For Profit Company

• • • • •

•

No Charge

•

• • • • •

• • • • • • •

By-law No. 2016-0002 – To Amend By-law No. 2013-0010 (To Impose User Fees and Charges for Services) January 20, 2016 Page 3 of 10

Kingston Frontenac Rotary Auditorium

•

No Charge Including Fairmount Home sponsored residents/family events

•

• • • • • • • • • • • •

AGENDA ITEM #b)

•

Frontenac Room

To Amend By-law 2013-0010 (User Fees and Charges for Service…

AGENDA ITEM #b)

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AGENDA ITEM #b)

SCHEDULE C TARIFF OF FEES FOR LAND USE PLANNING Subdivisions/Condominiums Initial Application Fee For any proposed plan of subdivision submitted to the County of Frontenac for approval: Up to 20 developable lots/blocks/units

$3,000

21 to 50 developable lots/blocks/units

$4,500

More than 50 developable lots/blocks/units

$6,000

$1,250

Minor Revision

$500

$500 $600

Condominiums Exemption Application Fee

$1,000

For any plan of condominium submitted to the County of Frontenac for exemption under Section 50 of The Condominium Act, R.S.O. 1990, C26, as amended.

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AGENDA ITEM #b)

Part Lot Control Final Approval

$300

Payable prior to the by-law being given final approval by the Council of the County of Frontenac. Official Plan Amendment County Official Plan Amendment

$1,000

County or Local Official Plan Amendment Initiated by Municipality

No fee

Other Charges The applicant shall provide the County of Frontenac, upon request, a deposit against which the County may, from time to time, charge any professional fees and expenses incurred related to peer review. If such fees and expenses exceed the deposit, the Applicant shall pay the difference upon being billed by the County with interest at a rate of 1.25% per month on accounts overdue more than thirty (30) days. Municipal Planning Services Fees Preparation of all planning reports associated with a private application Director of Planning and Economic Development Community Planner

$74.00/hour $40/hour

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AGENDA ITEM #b)

SCHEDULE D FEES FOR SERVICES FOR FAIRMOUNT HOME Other Charges Satellite Television for Residents ……………………………………….$5.00/month Telephone for Residents ……………….$7.00/month plus long distance charges External Catering See attached External Catering Form

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To Amend By-law 2013-0010 (User Fees and Charges for Service…

CATERING ORDER FORM

County of Frontenac

of event:

Name of event: Time of delivery:

Delivery location:

Requested by:

Telephone:

Number of staff

Number of residents

Department:

Cost Centre #

No. of visitors

Number of invitees

External billing: Name and address for external billing must be provided by Department ITEMS REQUESTED

Extended Servings Unit Cost Cost Beverages Coffee, small pot Serves 8 $ 8.00 $ Serves 30Percolator/Urn 40 35.00 Thermal container, large 70.00 Coffee envelopes, decaffeinated 0.65 Tea bag and hot water Juice, bottle

ITEMS REQUESTED Miscellaneous Items Yogurt

Servings

Extended Unit Cost Cost $ 1.00 $

Pickle bowl

2.95

Soup of the day, bowl

1.50

Fruit, each

0.50

Pop, can

Diet/Regu lar

1.00

Buffet Trays

Punch bowl, small

Serves 3540

8.00

Choice of salads Caesar, Garden, Greek

Punch bowl, large

Serves 50

12.00

Salad, small

10.00

15.00

25.00

18.00

32.00

Subtotal Miscellaneous $

Bottled water, 330 ml

1.50

Salad, medium

Milk, 250 ML 2%, Skim, Chocolate

1.00

Salad, large Vegetables with dip, small Vegetables with dip, medium

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AGENDA ITEM #b)

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1.00 1.85

To Amend By-law 2013-0010 (User Fees and Charges for Service…

Subtotal Beverages $

Bakeshop Muffins Gourmet baked cookies Croissants

Vegetables with dip, large

50.00

Cheese, fruit and crackers, small

30.00

Cheese, fruit and crackers, medium

52.00

Cheese, fruit and crackers, large

70.00

1.20 $

0.60

Fruit tray, small

15.00

1.00

Fruit tray, medium

30.00

Squares, lunch cut

2 each order

0.80

Fruit tray, large

45.00

Cake, slab sheet

Serves 60-80

44.00

Platter, sandwiches, tea cut, each

2.95

Cake, ½ slab Pie, fruit. Pie, cream

Serves 8 Serves 8

22.00 12.00 10.00

Subtotal Bakeshop $

Paper Products* Plates, small, 6”

0.10

Plates, large, 9” Knives Forks Spoons Napkins

0.05 0.03 0.03 0.03

Styrofoam cups

0.02

Straws

0.02

Bag lunch, resident Subtotal Other $

Subtotal Paper Products $ Combined subtotals……………………………………… $ Applicable Labour 23.93 8% Goods and Services Tax……………………

Provincial Sales Tax…………………………

GRAND TOTAL…………………………………………… $ By-law No. 2016-0002 – To Amend By-law No. 2013-0010 (To Impose User Fees and Charges for Services) January 20, 2016 Page 9 of 10

AGENDA ITEM #b)

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no charge

** Indicate special requirements

3.25 Subtotal Buffet Trays $

Other Items** Ice water, jug Bag lunch, staff

Platter, sandwiches, gourmet, each

AGENDA ITEM #b)

SCHEDULE E FEES FOR SERVICES FOR FRONTENAC PARAMEDIC SERVICES Special Events Attendance of one (1) Ambulance and Paramedic crew at Special Events Basic Charge: 4 hours coverage minimum charge

$960

Additional Charges: For each hour or portion thereof

$240

The deposit amount is due prior to the event and any adjustment/refund will be resolved after the special event. Retrieving an Ambulance Call Report Per report

$35.00

Physical Fitness Test Per Test

$155

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To Amend By-law 2013-0010 (User Fees and Charges for Service…

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AGENDA ITEM #c)

By-Law No. 2016-0003 of The Corporation of the County of Frontenac being a by-law to authorize temporary borrowing for current expenditures for the year 2016

WHEREAS per Section 407(1) of the Municipal Act, 2001, S.O. 2001, c. 25 as amended (“the Act”), at any time during a fiscal year, a municipality may authorize temporary borrowing, until the taxes are collected and other revenues are received, of the amounts that the municipality considers necessary to meet the current expenditures of the municipality for the year; AND WHEREAS the Corporation of the County of Frontenac (“the County”) deems it necessary to borrow from time to time until other revenues are collected; AND WHEREAS per Section 407(2) of the Act, except with the approval of the Ontario Municipal Board, the total amount borrowed at any one time plus any outstanding amounts of principal borrowed and accrued interest shall not exceed: (a)

from January 1 to September 30 in the year, 50 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year; and,

(b)

from October 1 to December 31 in the year, 25 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year.

AND WHEREAS per Section 407(4) of the Act estimated revenues of the County as set forth in the estimates adopted for the year 2016 is $37,452,746, which does not include revenues derivable or derived from: (a)

arrears of taxes, fees or charges; or

(b)

a payment from a reserve fund of the municipality, whether or not the payment is for a capital purpose.

To Authorize Temporary Borrowing for 2016 [Proposed By-Law N…

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AGENDA ITEM #c)

NOW THEREFORE the Corporation of the County of Frontenac enacts as follows:

THAT the Warden and Treasurer are hereby authorized, on behalf of the County, to borrow from time to time, by way of promissory note or banker’s acceptance, from the TD Canada Trust (the “Bank”), any municipality or school board, a sum or sums not to exceed the aggregate of $18,726,373 from January 1, 2016 to September 30, 2016 and $9,363,186 from October 1, 2016 to December 31, 2016 less the amount of similar borrowings which are still unpaid to meet, until the taxes are collected, the current expenditures of the County for the year 2016, including the amounts required for the purposes mentioned in Sub-section (1) of the said Section 407 and to give, on behalf of the County, to the said Bank, a promissory note(s) or banker’s acceptance(s), sealed with the corporate seal and signed by the Warden and Treasurer for the monies so borrowed with interest, in the case of borrowing from the Bank at the Bank’s prime interest rate less one-quarter per cent which shall be as notified by the Bank to the Treasurer from time to time, or in the case of borrowing from a municipality or school board at a rate to be negotiated with the municipality or school board but not to exceed the Bank’s prime lending rate at the time of borrowing.
THAT all sums borrowed pursuant to the authority of this by-law as well as all other sums borrowed in this year and in previous years from the said Bank, municipality or school board for any or all of the purposes mentioned in the said Section 407 of the Act shall, with interest thereon, be a charge upon the whole of the revenues of the County for the current year and for all preceding years, as and when such revenues are received.
THAT the Treasurer is hereby authorized and directed to apply in payment of all sums borrowed as aforesaid, together with interest thereon, all of the monies hereafter collected or received either on account or realized in respect of the taxes levied for the current year and preceding years, or from any other source, which may lawfully be applied for such purposes.
THAT this by-law shall come into force and effect on the final passing thereof.

By-law No. 2016-0003 – To authorize temporary borrowing for current expenditures for 2016 January 20, 2016

To Authorize Temporary Borrowing for 2016 [Proposed By-Law N…

Page 2 of 3

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AGENDA ITEM #c)

Read a First and Second Time this 20th day of January, 2016. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of January, 2016.

The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-law No. 2016-0003 – To authorize temporary borrowing for current expenditures for 2016 January 20, 2016

To Authorize Temporary Borrowing for 2016 [Proposed By-Law N…

Page 3 of 3

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AGENDA ITEM #d)

By-Law No. 2016-0004 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on January 20, 2016

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on January 20, 2016 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on January 20, 2016 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on January 20, 2016 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Confirmation of Actions and Proceedings [Proposed By-Law No….

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AGENDA ITEM #d)

That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 20th day of January 2016. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of January

The Corporation of the County Of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-Law No. 2016-0004–To Confirm all Actions and Proceedings of County Council January 20, 2016

Confirmation of Actions and Proceedings [Proposed By-Law No….

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