Body: Council Type: Agenda Meeting: Regular Date: June 20, 2012 Collection: Council Agendas Municipality: Frontenac County
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County Council Meeting – Regular Session June 20, 2012 – 9:00 a.m. The Frontenac Room, 2069 Battersea Road, Glenburnie, On
AGENDA Page 1.
CALL TO ORDER
ADOPTION OF THE AGENDA
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
DEPUTATIONS AND/OR PRESENTATIONS a) Limestone District School Board Acknowledgement of Appreciation Plaque presented to Frontenac Paramedic Services Re: Involvement in the Development of the Community Threat Assessment Protocol
4-23
b) Lanie Hurdle, Commissioner of Community Services and Adele LaFrance, Director of Community and Family Services, City of Kingston Re: Community and Family Services Overview
24-55
c) Julie Shillington, Administrator - Fairmount Home and Lynda Laird, Volunteer and Special Events Coordinator Re: Fairmount Home Auditorium Fundraising Campaign d) Don Ross, Sustainability Advisory Committee Re: Creating the Frontenac Green House Gas (GHG) Baseline d) Elizabeth Savill, CAO, County of Frontenac Re: Eastern Ontario Wardens’ Caucus (EOWC) Financial Sustainability - Prepared for Eastern Ontario Federal Caucus
CLOSED MEETING As Authorized under Section 239 of The Municipal Act, to consider: a) Adoption of Closed Meeting Minutes dated May 16, 2012; and b) Land Acquisition
56-65
ADOPTION OF MINUTES Adoption of Regular Meeting Minutes dated May 16, 2012
BUSINESS ARISING FROM THE MINUTES
Page 1 of 198
Page 8.
COMMUNICATIONS FOR INFORMATION
66-72
Communications for Information
COMMUNICATIONS FOR ACTION
73
a) FCM - Infrastructure Resolution
REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER
10.1. Administrative Services 10.1.1.Administration 10.1.2.Sustainability 74-75 76-77 78-79 80-81 82-129 130-156
a) Regional Local Food BR+E Update b) New Energy Project Update c) Frontenac K&P Trail Development Update d) County Official Plan Update e) Community Improvement Plan Project #3 f) Valleyview Estates Plan of Subdivision Final Approval - County File No. 10T-2010/002
10.1.3.Human Resources 10.2. Financial Services 157-158 159-161
a)
Long Term Financial Plan
b)
Proposed Budget Format
10.3. Emergency and Transportation Services 162-166
a)
North Frontenac Joint Land Ambulance Fire Station Development Update 201202
10.4. Fairmount Home 167-169
170-179
a)
Fairmount Home Auditorium Fundraising Campaign Update
b)
Fairmount Grapevine Gazette - June Issue
ACCOUNTS a) Accounts Listing for Period of: May 8, 2012 - June 11, 2012
MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN
GIVING NOTICE OF MOTION
Page 2 of 198
Page 14.
OTHER BUSINESS
14.1. External Boards and Committees a)
Kingston Frontenac Library Board Update - Councillor Purdon
b)
KFL&A Public Health Board Update - Councillor Clayton
c)
RULAC, LSR and Other Updates - Susan Beckel
d)
Algonquin Land Claim Update - Councillor Inglis
e)
Frontenac County Youth Justice Advisory Committee Update - Councillor Davison
f)
Affordable Housing Development Committee Update - Councillor McDougall
g)
Rideau Corridor Landscape Steering Committee Update - Councillor Jones
14.2. Advisory Committees of County Council 180-184
185-188 189-192
a)
Sustainability Advisory Committee
b)
Green Energy Task Force
c)
150th Anniversary of County Advisory Committee
d)
Trails Advisory Committee
e)
Accessibility Advisory Committee
14.3. Other Updates 193-194
a)
2012 Key Projects Update
b)
Working Group Re: Finance Committee
PUBLIC QUESTION PERIOD
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW
195-196
a) By-law No. 2012-0019 – To Authorize an Application to Approve the Expropriation of Land
197-198
b) By-law No. 2012-0020 - Confirmation of Council Proceedings on June 20, 2012
ADJOURNMENT Confirmation of time, date and location for upcoming County Council Meetings:
Page 3 of 198
b) Lanie Hurdle, Commissioner of Community
AgendaItem#4
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b) Lanie Hurdle, Commissioner of Community
W5s OW Program Overview
Childcare Program Overview Current Issues Upcoming Initiatives
AgendaItem#4
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Questions
b) Lanie Hurdle, Commissioner of Community
Community and Family Services
80 OW Direct Delivery Staff 9 Childcare Programs Staff 5 Admin Staff
AgendaItem#4
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b) Lanie Hurdle, Commissioner of Community
Designated Consolidated Service Manager under provincial Local Services Realignment for: Ontario Works Childcare Funding “The role of a CMSM is management of the delivery of Ontario Works, child care and social housing within their area, as well as administering cost sharing arrangements. They are also responsible for determining the most effective approaches to delivering services to clients in their area.”
Municipal Provincial Working Group March 2000 AgendaItem#4
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b) Lanie Hurdle, Commissioner of Community
Also deliver non LSR services for the city only: Homemaking Subsidies
Oakwood Municipal Preschool Centre (Childcare) Municipal Fee Assistance Program (MFAP) Emergency Reception/Evacuation Centre Management
in the event of an emergency
AgendaItem#4
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b) Lanie Hurdle, Commissioner of Community
AgendaItem#4
Page 9 of 198
Main Office: 362 Montreal Street (all services) Sharbot Lake: Within North Frontenac Community Services at 1020 Elizabeth St Sydenham: Within Central Frontenac (Limestone Board) Community Education Centre on 2779 Rutledge Rd (Taylor Plaza) Off site Appointments: At community agencies, institutions and private residents when applicants/recipients cannot attend office locations
b) Lanie Hurdle, Commissioner of Community
Main Office: Mon, Wed, Thurs & Fri 8:30 to 4:30pm Tuesday until 5:30pm Sharbot Lake: OW Case Manager on site Mon, Tues, Thurs & Fri OW Community Casemanager and Childcare Programs Caseworker bi-weekly or monthly based on need/scheduled appointments Sydenham: OW Case Manager on site 1 day/week (currently
under review)
AgendaItem#4
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Off site Appointments: As required and scheduled
b) Lanie Hurdle, Commissioner of Community
Community and Family Services Department Mission: “Helping people by strengthening inclusion in our community” Ontario Works Mission: To help people in temporary financial need, find sustainable employment and achieve self-reliance through the provision of employment services & financial assistance Ministry of Community and Social Services, OW Directives, July 2008
Childcare Mission: To support social and economic development in Ontario by investing in and supporting an affordable, accessible and accountable child care system AgendaItem#4
Page 11 of 198
Ontario Childcare Service Management Guidelines, June 1999
b) Lanie Hurdle, Commissioner of Community
Ontario Works benefits include: basic financial assistance employment assistance mandatory benefits & discretionary benefits emergency hostel services (3rd party providers)
Initial application/Intake: On line By phone to our (min) intake centre In Person (at either 362 Montreal St or Sharbot Lake)
AgendaItem#4
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Participation Agreement (PA): Requires applicant to undertake agreed upon activities toward increased self sufficiency, education, employability and employment
b) Lanie Hurdle, Commissioner of Community
Provincial Cost Share: 50/50 sharable component for base administration Allowances, benefits and a fixed allocation of
program delivery currently being uploaded (2010 to 2018)
Some recent reformulation of cost sharing:
AgendaItem#4
Page 13 of 198
◦ April 2011 - Blending of OW Admin and Program Delivery allocations to a cost per case formula with an uploading subsidy within the overall envelope ◦ July 2012 – new funding for discretionary benefits cost sharing based on $10/case/mo maximum ◦ Jan 2013 – elimination of prov. funding of CSUMB
b) Lanie Hurdle, Commissioner of Community
2012 Approved OW Budget: Consolidated Gross Budget Expenditures: $35,485,400 Municipal Cost Share: Under Local Services Realignment Agreement
Net Municipal Cost Sharing: OW Consolidated
County
Admin & $ 3,747,680 Prog Delivery Allows & Bens $ 4,409,150
$ 3,083,630
$ 664,050
$ 3,994,830
$ 414,320
Total
$ 7,078,460
$ 1,078,370
$ 8,156,830
AgendaItem#4
Page 14 of 198
City
b) Lanie Hurdle, Commissioner of Community
Responsible for Service Management Planning and Administration of Provincial Childcare Funding Allocation Principal Childcare Funding: Fee Subsidies (eligible families per income testing) Wage Subsidies (licensed childcare agencies) Special Needs Resourcing (agency funding to support service of children with special needs)
AgendaItem#4
Page 15 of 198
Provincial Oversight transferred to Ministry of Education in 2011
b) Lanie Hurdle, Commissioner of Community
Provincial Cost Share: 50/50 sharable component for historical base
administration
2 Program Funding levels
◦ ~ $2M in 100% provincial funding (includes limited use for administration purposes) ◦ Balance of Program Funding is 80/20 sharable
AgendaItem#4
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b) Lanie Hurdle, Commissioner of Community
2012 Approved Childcare Budget: Consolidated Gross Budget Expenditures: $10,001,700
Municipal Cost Share: Under Local Services Realignment Agreement Net Municipal Cost Sharing: Childcare
Consolidated
City
County
$ 288,230
$ 231,900
$ 56,330
Fee Subsidies
$ 825,220
$ 772,980
$ 52,240
Wage Subsidies
$ 523,935
$ 421,545
$102,390
Special Needs
$128,005
$ 118,275
$9,730
Total Programs
$1,477,160
$1,312,800
$ 164,360
Total
$1,765,390
$ 1,544,700
$ 220,690
AgendaItem#4
Page 17 of 198
Admin
b) Lanie Hurdle, Commissioner of Community
Local restructuring of OW Case Management service model (go-live May 28th 2012) Realization of municipal cost reductions (savings) due
to cost share uploading Benefit Restructuring: ◦ Elimination of Community Start Up & Maintenance Benefit for OW & ODSP recipients ◦ Reformulation of OW discretionary benefit cost sharing Preparation for modernization of provincial Social Service Technology
AgendaItem#4
Page 18 of 198
b) Lanie Hurdle, Commissioner of Community
Full Day Kindergarten Implementation Shortfall in Fee Subsidy funding and related Fee
Subsidy Wait List
Acquisition of Web Based Childcare Information and
Wait list Registration application (Q1 2013 launch)
Rural Licensed Childcare Stabilization Strategy Anticipation of additional Provincial funding per
provincial budget announcement
AgendaItem#4
Page 19 of 198
b) Lanie Hurdle, Commissioner of Community
Not yet disclosed changes anticipated from provincial
Social Assistance Rate Reform Commission
Social Services Solution Modernization Go-live (Q2
Anticipated provincial re-alignment/integration of
Social Assistance Employment Services with broader Employment Ontario Network administered by MTCU
Local service delivery adjustments to respond to
AgendaItem#4
Page 20 of 198
above provincial initiatives (including program goals and priorities, employment service synergy, accountability strengthening)
b) Lanie Hurdle, Commissioner of Community
Local Implementation of Childcare Quality
Assurance Program
Upcoming provincial “modernization” of
childcare
AgendaItem#4
Page 21 of 198
b) Lanie Hurdle, Commissioner of Community
Co Sponsor and Participant in Community Poverty
Reduction Working Groups
Additional development of Emergency Response
role (Reception Centre Management) and internal business continuity processes
AgendaItem#4
Page 22 of 198
b) Lanie Hurdle, Commissioner of Community
QUESTIONS
AgendaItem#4
Page 23 of 198
The Fairmount Home Auditorium Fundraising Campaign
c) Julie Shillington, Administrator Fairmount Home and Lynda
Building Change Together
AgendaItem#4
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c) Julie Shillington, Administrator Fairmount Home and Lynda
AgendaItem#4
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Fairmount is an accredited long-term care home for 128 residents, dedicated to providing the best quality of life to those who live and work here.
c) Julie Shillington, Administrator Fairmount Home and Lynda
AgendaItem#4
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Built in 2004, our new home is warm and inviting. Clockwise from top left: an activity room, the main lobby, and an outdoor visiting area.
c) Julie Shillington, Administrator Fairmount Home and Lynda
AgendaItem#4
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We are known for our stunning gardens which residents help tend.
c) Julie Shillington, Administrator Fairmount Home and Lynda
Fairmount Home was built in 1968 on 100 acres in a serene pastoral setting. It is the perfect place for people who enjoy a rural setting to get the care they need at this time of life.
Fairmount Home is just minutes from all of the acute health care facilities and medical offices in downtown Kingston.
AgendaItem#4
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c) Julie Shillington, Administrator Fairmount Home and Lynda
High quality programs are provided by a dedicated, multi-disciplinary team, who respond to the unique needs and wishes of our residents.
100% of resources are invested in the interest of the residents. 125 registered volunteers contribute approximately 7,000 hours each year at Fairmount Home.
AgendaItem#4
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c) Julie Shillington, Administrator Fairmount Home and Lynda
In response to changing needs, we continue to:
• develop and implement innovative best practices and programs • foster a respectful environment for residents and all in our community
AgendaItem#4
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• maintain the ethical balance between innovation and resident choice, safety and risk management
c) Julie Shillington, Administrator Fairmount Home and Lynda
Building on strong relationships, we seek to increase community involvement by sharing our expertise, location and programming. We reach out into the community as a leader and participant, sharing our knowledge and resources to plan and implement activities that will improve the lives of the elderly throughout the area.
AgendaItem#4
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c) Julie Shillington, Administrator Fairmount Home and Lynda
Long Term Care is about people. Many Fairmount staff and volunteers have worked here for decades.
AgendaItem#4
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Their inspiration comes from the seniors they serve and respect, residents who have spent a lifetime contributing to society.
c) Julie Shillington, Administrator Fairmount Home and Lynda
AgendaItem#4
Page 33 of 198
The Fairmount Home auditorium was built before 1976 and has been fundamental in delivering social, recreational and educational services for residents, families, staff, volunteers and community groups.
We use the auditorium for many activities: c) Julie Shillington, Administrator Fairmount Home and Lynda
• Weekly programs such as bingo, Pub, and Sunday Worship Services
• Monthly entertainment programs like music, dancing and movies • Auxiliary events including the annual spring and fall sale – proceeds buy welcome and Christmas gifts for residents
• Our Annual Christmas for residents, families, staff, volunteers and friends of Fairmount
• Special celebrations like Valentine’s Day Dinner, Mother’s Day Tea, Volunteer Appreciation Dinner and Remembrance Day services
AgendaItem#4
Page 34 of 198
c) Julie Shillington, Administrator Fairmount Home and Lynda
During the past two summers, the auditorium has been unbearably hot and humid; numerous programs have been cancelled or relocated. No space is comparable in size, so relocating programs means some residents are no longer able to participate in the activity.
Residents get very upset when a program is cancelled and this decision is not made lightly, but for the health and wellness of all.
AgendaItem#4
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In addition to heat and humidity the auditorium suffers many problems…
c) Julie Shillington, Administrator Fairmount Home and Lynda
…Problems that are taking a toll on residents like Violet Cooke. Unfortunately, last summer Violet couldn’t attend any recreation programs that were offered in the auditorium. Even with her oxygen, the elevated temperature and lack of air circulation in the room made it unbearable for her to be there after just a few minutes. Despite its size, without windows the room also felt claustrophobic, causing panic to set it. Weekly social activities Violet had always enjoyed were no longer an option. Violet spends many more hours alone in her room.
AgendaItem#4
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And Violet’s not the only one affected…
c) Julie Shillington, Administrator Fairmount Home and Lynda
Problems in the Auditorium
- The ramp leading from the parking lot to the exterior entrance of the auditorium is difficult to use and needs repairs.
- The automatic door openers do not always work due to disintegrating concrete at the entrance. The doors and door hardware are worn out.
AgendaItem#4
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c) Julie Shillington, Administrator Fairmount Home and Lynda
Problems in the Auditorium 3) The electrical panel is full and outdated – replacement breakers are no longer available. There are not enough electrical outlets, so we rely on extension cords which pose a trip hazard to our residents.
- Our hearing assistance system is outdated and does not work well. David, and so many others, cannot hear at all in the auditorium and are constantly having to ask “What’s going on?”
AgendaItem#4
Page 38 of 198
- The lighting is poor and inefficient. One resident, Pat often won’t even enter the dark and dingy auditorium and misses many programs she might otherwise enjoy.
c) Julie Shillington, Administrator Fairmount Home and Lynda
Problems in the Auditorium 6) The ventilation system is very noisy. Ruth is constantly frustrated because even if she sits at the front she usually can’t hear presenters over the fans. 7) In winter, shutting off fans means no heat. Irene has to request blankets to keep warm because of the poor air system. 8) In summer, we shut down air movement and swelter. We cannot use portable fans to cool the auditorium as they often trip the electrical breaker. Many programs are not offered in summer because of the unbearable temperature. 9) The existing auditorium roof is original and is leaking to the point that some of the ceiling is falling apart and has become a safety hazard.
AgendaItem#4
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c) Julie Shillington, Administrator Fairmount Home and Lynda
Problems in the Auditorium 10) Storage is inadequate so tables and chairs are stacked along the walls and the hallway to the auditorium is cluttered.
- The kitchenette is small and poorly ventilated. The majority of our residents, like Evelyn who uses a wheelchair, cannot participate in any activities in the inaccessible kitchen area.
- The washrooms do not meet accessibility requirements. Taps and toilets need replacing, and the exhaust fans no longer work. At 91 years of age, Bessie has to accompany her husband into the auditorium bathroom. Because of accessibility issues he, and many others, simply cannot use it alone.
AgendaItem#4
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c) Julie Shillington, Administrator Fairmount Home and Lynda
Building Change Together We need your help to reach our goal of raising $200,000 towards the total cost of renovating our auditorium.
The rest of Fairmount Home was completed in 2004. With the auditorium’s transformation, Fairmount Home will be an efficient, cost effective, first class long term care home for our community for generations to come! AgendaItem#4
Page 41 of 198
c) Julie Shillington, Administrator Fairmount Home and Lynda
Opportunities for Improvement Identified in the Architects’ Report
- Improvements to the existing building envelope, finishes, equipment and infrastructure
- A new HVAC system will create a comfortable atmosphere for all, no matter what the weather is like.
- New technologies such as hearing and vision aids will allow all residents to enjoy large-scale special events.
AgendaItem#4
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c) Julie Shillington, Administrator Fairmount Home and Lynda
Opportunities for Improvement identified in the Architects’ Report 4) New windows and lighting will create an open, comfortable space 5) Additional space to the north of the building will mean more residents can attend programming at once. 6) A conference / meeting room suite will make the space more usable for the greater community and staff.
AgendaItem#4
Page 43 of 198
- Folding partitions will allow multiple programs and community activities to take place at once.
c) Julie Shillington, Administrator Fairmount Home and Lynda
Opportunities for Improvement identified in the Architects’ Report 8) Added storage will eliminate hazards, increase usable space and make event prep more efficient. 9) Accessible washrooms will improve safety and be more convenient for all who use the auditorium. 10)Expansion of vending and games area will increase recreation opportunities and lobby space for visitors. 11) A new entrance and barrier-free lift will improve access to the auditorium and welcome visitors.
AgendaItem#4
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c) Julie Shillington, Administrator Fairmount Home and Lynda
Proposed floor plan accommodating all of our space and accessibility needs
AgendaItem#4
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c) Julie Shillington, Administrator Fairmount Home and Lynda
AgendaItem#4
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The auditorium as it is now…
c) Julie Shillington, Administrator Fairmount Home and Lynda
AgendaItem#4
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The auditorium as it could be…
c) Julie Shillington, Administrator Fairmount Home and Lynda
AgendaItem#4
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The front entrance as it is now…
c) Julie Shillington, Administrator Fairmount Home and Lynda
AgendaItem#4
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The front entrance as it could be…
c) Julie Shillington, Administrator Fairmount Home and Lynda
AgendaItem#4
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The exterior as it is now…
c) Julie Shillington, Administrator Fairmount Home and Lynda
AgendaItem#4
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The exterior as it could be…
c) Julie Shillington, Administrator Fairmount Home and Lynda
AgendaItem#4
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The lobby area as it is now…
c) Julie Shillington, Administrator Fairmount Home and Lynda
AgendaItem#4
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The lobby area as it could be…
Safe • Accessible • Modern • Spacious • Bright • Inviting c) Julie Shillington, Administrator Fairmount Home and Lynda
Our seniors deserve it, and our community does too!
AgendaItem#4
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c) Julie Shillington, Administrator Fairmount Home and Lynda
Building Change Together How can you help make this happen? • Host an event to help raise funds
• Encourage people you know to get involved • Donate directly to the Auditorium renovations fund Contact Julie Shillington for more information at AgendaItem#4
Page 55 of 198
613-546-4264 x 500 or jshillington@frontenaccounty.ca
AgendaItem#6•
MINUTES M O THE REG OF GULAR MEE ETING OF COUNCIL C Ma ay 16, 2012
A regularr meeting of the Council of the Coun nty of Fronte enac was held in The Fro ontenac Roo om of the Coun nty Administtrative Office e, 2069 Batttersea Road, Glenburn nie on Wedn nesday, May y 16, 2012 at 9:00 9 a.m. NT: PRESEN
Warden n Janet Gutowski, Dep puty Warden Denis Do oyle, Counc cillors Gary Davison, D Da avid Jones, John Purd don, John McDougall, Bud Clayton n and John In nglis
ALSO PR RESENT:
County y: Liz Savill, CAO/Clerk; Marian Van nBruinessen, Treasurer; Julie Shillington, Administrator of Fairmount Home; Pau ul Charbonn neau, Directorr of Emerg gency and Transportattion Service es; Anne Marie M Young, Manager off Economic Sustainability; Joe Galliivan, Manag ger of Sustain nability Plan nning; Jenny Liu, Mun nicipal Management In ntern; Angeliq que Tamblyn n, Executive e Assistant; and Susan n Beckel, De eputy Clerk (rrecording secretary) Media: Jeff Green, The Fronte enac News and a Craig Ba ackay, Fronttenac EMC
C CALL TO OR RDER
alled the mee eting to orde er at 9:07 a.m m. Warden Gutowski ca 2.
A ADOPTION OF O THE AGENDA
Motion #142-12
Moved By y: Seconded d By:
ouncillor Dav vison Co Co ouncillor McD Dougall
RESOLV VED THAT the t agenda for the May y 16, 2012 meeting m of the t Council of the Coun nty of Frontena ac, be adopte ed as circula ated. CARR RIED 3.
D DISCLOSUR RES OF PEC CUNIARY IN NTEREST AN ND GENERA AL NATURE E THEREOF F
The Warrden reques sted that the e Clerk record that in ac ccordance with w the Mun nicipal Confllict of Interest Act A no disclo osures of pe ecuniary interest were de eclared. 4.
D DEPUTATIO NS AND/OR R PRESENT TATIONS
Regular Me eeting of Council Minutes May 16, 20 012 -9:00 AM
Adoption of Regular Meeting Minutes dated May 16, 2012
Page 56 of 198
AgendaItem#6•
a) County of Frontenac Presentation of 2 LifePak 12 Monitors to Dan Shannon, Program Coordinator, St. Lawrence College (Cornwall Campus) Primary Care Paramedic Program Paul Charbonneau introduced Dan Shannon, Primary Care Paramedic Program Coordinator, St. Lawrence College Cornwall Campus. Mr. Charbonneau highlighted Frontenac Paramedic Services’ ongoing commitment to the college through its participation on its Advisory Council and preceptoring paramedic students. Mr. Charbonneau advised that donating two of the County’s surplus defibrillators to the college helps to ensure that the students have exposure to the latest equipment for training. Mr. Shannon gratefully accepted the donation on behalf of St. Lawrence College and advised that it is invaluable to the students’ education. Motion #143-12
Moved By: Seconded By:
Councillor McDougall Councillor Davison
RESOLVED THAT the presentation of 2 Life Pak 12 Monitors by The County of Frontenac to Dan Shannon, Program Co-ordinator (Cornwall Campus), Primary Care Paramedic Program be acknowledged. CARRIED b) Jenny Liu, Municipal Management Intern Re: Year in Review at Frontenac County Motion #144-12
Moved By: Seconded By:
Councillor Davison Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Jenny Liu, Municipal Management Intern regarding her Year in Review at Frontenac County. CARRIED c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston Re: Housing and Homelessness Programs Overview Lanie Hurdle and Sheldon Laidman were in attendance to provide Council with an overview of the housing and homelessness programs provided in the City of Kingston and the County of Frontenac as the Consolidated Municipal Service Manager, highlighting: The City’s role as the Consolidated Municipal Service Manager (CMSM) for the geographic area of the City of Kingston and the County of Frontenac; Housing and Homelessness Challenges; Homelessness and Homelessness Prevention; Housing Programs including Social Housing and Affordable Housing; and Municipal Housing Strategy recommendations. Ms. Hurdle advised Council of the City’s intent to improve communications between the County and City with respect to housing initiatives. Ms. Hurdle further advised that her department is working with the City Clerk’s department to address the City by-law that requires all citizens to be a resident of the City, thus restricting the County representative on the Housing and Homelessness Committee to one County Councillor. Ms. Hurdle also advised that the reporting Regular Meeting of Council Minutes May 16, 2012
Adoption of Regular Meeting Minutes dated May 16, 2012
Page2 of 10
Page 57 of 198
AgendaItem#6•
structure of the Housing and Homelessness Committee will be brought forward for further discussion that it report directly to City Council rather than the Arts Recreation Culture Policy Committee. Motion #: 145-12
Moved By: Seconded By:
Councillor McDougall Councillor Davison
RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston, regarding the Housing and Homelessness Programs Overview. CARRIED Councillor Davison left the meeting at 10:13 a.m. e) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements Howard Allan was in attendance to review the 2011 financial statements with Council. Mr. Allan advised that the County is in a very stable financial position, and highlighted the following: County of Frontenac records are well done; staff is professional and the County is one of the few municipalities where staff prepare the financial statements; Total reserves are approximately $13 million. As a best practice, the County’s Working Fund Reserve should be adequate to fund one to two months of operations; and County should be preparing a long term financial plan. Mr. Allan highlighted some issues, being of a housekeeping nature, from the Management letter, including: Council should consider a delegation by-law to authorize staff to pay invoices that are within the current year’s budget without having to present a detailed accounts listing to Council each month; County should increase the number of on-line payments being made; and Financial indicators were reviewed on a two year basis. Mr. Allan noted that the County’s tax ratio of 1 across all property classes should be promoted as an economic incentive. Motion #: 146-12
Moved By: Seconded By:
Councillor Purdon Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Howard Allan, Allan Chartered Accountants, regarding the 2011 Financial Statements. CARRIED 5.
CLOSED MEETING
Motion #: 147-12
Moved By: Seconded By:
Councillor McDougall Councillor Purdon
RESOLVED THAT the Council of the County of Frontenac enter into a closed meeting as authorized under Section 239 of The Municipal Act, to consider: Regular Meeting of Council Minutes May 16, 2012
Adoption of Regular Meeting Minutes dated May 16, 2012
Page3 of 10
Page 58 of 198
AgendaItem#6•
a) Adoption of Closed Meeting Minutes dated April 18 and May 9, 2012; and b) Pending Acquisition of Land. CARRIED Motion #148-12
Moved By: Seconded By:
Councillor Purdon Deputy Warden Doyle
RESOLVED THAT Council of the County of Frontenac rise from the closed meeting to confirm direction given to staff in the closed meeting. CARRIED Warden Gutowski called a recess of the meeting at 10:50 a.m. Warden Gutowski reconvened the meeting at 11:06 a.m. 6.
ADOPTION OF MINUTES a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
Motion #149-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Purdon
RESOLVED THAT the minutes of the regular meeting of County Council held April 18, 2012 and the minutes of the special meeting of County Council held May 9, 2012 be adopted as circulated. CARRIED 7.
BUSINESS ARISING FROM THE MINUTES
COMMUNICATIONS FOR INFORMATION •
Communications of Interest to Council
Motion #150-12
Moved By: Seconded By:
Councillor Purdon Deputy Warden Doyle
RESOLVED THAT the items listed in the Communications of Interest to County Council report dated May 16, 2012 be received and filed for information purposes, including Kingston Frontenac Public Library Board meeting minutes dated March 28, 2012 and the EOWC meeting minutes dated March 30, 2012. CARRIED 9.
COMMUNICATIONS FOR ACTION a) Oxford County
Motion #151-12
Moved By:
Regular Meeting of Council Minutes May 16, 2012
Adoption of Regular Meeting Minutes dated May 16, 2012
Deputy Warden Doyle Page4 of 10
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AgendaItem#6•
Seconded By:
Councillor Purdon
RESOLVED THAT the Council of the County of Frontenac receive for information correspondence from Oxford County dated April 23, 2012 requesting support of the resolution demanding a moratorium on any future landfill construction or approval until such time as a full review of alternatives can be completed which would examine best practices in other jurisdictions around the world. CARRIED b) Township of Wainfleet Motion #152-12
Moved By: Seconded By:
Councillor Purdon Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac receive for information the correspondence from the Township of Wainfleet dated April 24, 2012 requesting support of the resolution and bylaw for the minimum setback distance for the construction of all Industrial Wind Turbines, to be erected within the borders of the township, and to require that any construction, in compliance with this by-law or not, shall also provide indemnification for any loss of property value or adverse health effect therefrom. CARRIED c) Ontario Human Rights Commission Motion #153-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Purdon
RESOLVED THAT the Council of the County of Frontenac receive for information the correspondence from the Ontario Human Rights Commission dated May 2, 2012 requesting the proclamation of Ontario Human Rights Code Week to be the week of June 11-15, 2012. CARRIED 10.
REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER
10.1
Administrative Services 10.1.1 Administration 10.1.2. Sustainability a) County of Frontenac Official Plan - Basis Document
Joe Gallivan, Manager of Sustainability Planning provided a brief presentation regarding the basis document and committed to providing Council with a monthly project update report. Motion #154-12
Moved By: Seconded By:
Regular Meeting of Council Minutes May 16, 2012
Adoption of Regular Meeting Minutes dated May 16, 2012
Deputy Warden Doyle Councillor Purdon Page5 of 10
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RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – County Official Plan: Basis Document report; AND FURTHER that Council approve the Basis Document as background information to be used by citizens to understand and participate in the creation of the County Official Plan. CARRIED 10.1.3 Human Resources 10.2
Financial Services a) 2012 1st Quarter Financial Summary
Motion #155-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT Council of the County of Frontenac receive the Financial Services – 2012 1st Quarter Financial Summary report for information only. CARRIED b) 2011 Audited Financial Statements Motion #156-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED that the Council of the County of Frontenac receive the Financial Services - 2011 Audited Financial Statements report; AND FURTHER that the Council of the County of Frontenac accept the 2011 Audited Financial Statements of the County of Frontenac. CARRIED 10.3
Emergency and Transportation Services
a) North Frontenac Joint Land Ambulance Fire Station - Update 2012 - 01 Paul Charbonneau spoke to the report advising that four submissions were received. The technical review has been completed, although the price bid envelopes have not been opened. Mr. Charbonneau advised that supplemental to the staff report, the property has now been confirmed as being the site of a former gas station. Malroz Engineering, who were contracted by the Township of North Frontenac to review work done by AME in 2007 to determine if the legislative requirements have been met, has determined that a Phase I and possibly a Phase II Environmental Site Assessment (ESA) would be required for the property. As the property owner, the Township of North Frontenac will make the decision regarding how to proceed. County Council directed staff to engage with the Township in discussions with Malroz. Mr. Charbonneau advised that regarding the bid process, current pricing is in effect until June 10, 2012; however there are provisions in the RFP document to request extension of the pricing Regular Meeting of Council Minutes May 16, 2012
Adoption of Regular Meeting Minutes dated May 16, 2012
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for 30, 60 or 90 days if required. Council directed that the Project Manager inform the four bidders of the potential delay in awarding the contract. Motion #157-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Development Update 2012-01 report for information only. CARRIED 10.4
Fairmount Home a) Strategic Plan
Motion #158-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – Strategic Plan report; and FURTHER THAT the Council of the County of Frontenac approve the Fairmount Home Strategic Plan 2012-2017 as attached. CARRIED b) Consolidated Statistical Report - 1st Quarter Motion #159-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – 2012 1st Quarter Consolidated Statistical Report for information only. CARRIED c) Fairmount Home Grapevine Gazette - May 2012 Motion #160-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac receive the May 2012 edition of the Fairmount Grapevine Gazette for information. CARRIED 11.
ACCOUNTS a) Account Listings for April 11 to May 7, 2012
Motion #161-12
Moved By:
Regular Meeting of Council Minutes May 16, 2012
Adoption of Regular Meeting Minutes dated May 16, 2012
Councillor Clayton Page7 of 10
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Seconded By:
Councillor Inglis
RESOLVED THAT the Council of the County of Frontenac receive for information the following accounts for the period of April 11 to May 7, 2012: • Payroll dated between March 26, 2012 and April 29, 2012 in the amount of $887,273.32; and • Cheque listing in the amount of $1,484,395.25 CARRIED 12.
MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN
GIVING NOTICE OF MOTION
OTHER BUSINESS
14.1
External Boards and Committees a) Kingston Frontenac Public Library Board Update - Councillor Purdon – No report b) KFL&A Public Health Board Update - Councillor Clayton – No report c) RULAC, LSR and Other Updates - Susan Beckel – No report d) Algonquin Land Claim Update - Councillor Inglis
Councillor Inglis advised that a meeting was held one week ago to provide an update. e) Frontenac County Youth Justice Advisory Committee Update Councillor Davison Liz Savill advised that on May 15, 2012, the Kingston Branch of the Queen’s University Alumni Association honoured Daren Dougall, Executive Director of the Youth Diversion Program, with the Padre Laverty Award for his mentorship of youth through innovative programming and partnerships with Kingston and Queen’s organizations. f) Housing and Homelessness Committee Update - Councillor McDougall – No report g) Rideau Corridor Landscape Steering Committee Update - Councillor Jones Councillor Jones distributed a questionnaire from the Rideau Corridor Landscape Steering Committee which outlines how to participate in the study being conducted to determine the Rideau landscape. 14.2
Advisory Committees of County Council a) Sustainability Advisory Committee
Regular Meeting of Council Minutes May 16, 2012
Adoption of Regular Meeting Minutes dated May 16, 2012
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Motion #162-12
Moved By: Seconded By:
Councillor Clayton Councillor Inglis
RESOLVED THAT the Council of the County of Frontenac accept the Sustainability Advisory Committee meeting minutes dated March 1, 2012. CARRIED b) Green Energy Task Force Motion #163-12
Moved By: Seconded By:
Councillor Clayton Councillor Inglis
RESOLVED THAT the Council of the County of Frontenac accept the Green Energy Task Force Committee meeting minutes dated March 7, 2012. CARRIED c) 150th Anniversary of County Advisory Committee Motion #164-12
Moved By: Seconded By:
Councillor Clayton Councillor Inglis
RESOLVED THAT the Council of the County of Frontenac accept the 150th Anniversary Planning Advisory Committee of the County of Frontenac meeting minutes dated March 15, 2012. CARRIED d) Trails Advisory Committee e) Accessibility Advisory Committee 14.3
Other Updates a) Municipal Management Intern 2012 – 2013
Liz Savill advised that Municipal Management Intern 2012-2013 will be Kieran Williams. b) Working Group Update Re: Finance Committee Councillor Clayton reviewed the update from the Working Group meeting advising that consensus was reached that prior to a recommendation being brought forward to Council for consideration; the working group requires more time to: (i) Review the information compiled from other municipalities; (ii) Review the details of the Council resolution and its requirements; and (iii) Examine and gain a better understanding of the budget process as it exists now. Motion #165-12
Moved By: Seconded By:
Councillor Clayton Councillor Inglis
RESOLVED THAT the Council of the County of Frontenac receive for information the Working Group Update regarding a Finance Committee. CARRIED Regular Meeting of Council Minutes May 16, 2012
Adoption of Regular Meeting Minutes dated May 16, 2012
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c) 2012 Key Projects Liz Savill advised that a 2012 Key Projects template report will be provided to Council in June or July for comment. Liz Savill advised that the Community Energy Network of Eastern Ontario will be holding its Spring Retreat on June 8, 2012 at Wintergreen Studios. 15.
PUBLIC QUESTION PERIOD
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW a) By-law No. 2012-0018 - Confirmation of Proceedings
Motion #166-12
Moved By: Seconded By:
Councillor Clayton Councillor Inglis
RESOLVED THAT leave be given the mover to introduce the following by-law that has been circulated to all members of County Council and that this by-law be read a first and second time: • By-Law No. 2012-0018 - Confirmation of proceedings CARRIED Motion #: 167-12
Moved By: Seconded By:
Councillor Clayton Councillor Inglis
RESOLVED THAT the following by-law be read a third time, signed, sealed and finally passed: • By-Law No. 2012-0018 - Confirmation of proceedings. CARRIED 17.
ADJOURNMENT Confirmation of time, date and location for upcoming County Council Meetings: • Regular Meeting - June 20, 2012 at 9:00 a.m., County Administrative Office
Motion #168-12
Moved By: Seconded By:
Councillor Clayton Councillor Inglis
RESOLVED THAT the meeting hereby adjourn at 11:55 a.m. CARRIED
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk
Regular Meeting of Council Minutes May 16, 2012
Adoption of Regular Meeting Minutes dated May 16, 2012
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ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Angelique Tamblyn Executive Assistant
Date Prepared:
June 8, 2012
Date of Meeting:
June 20, 2012
Re:
Communications of Interest to County Council
It is recommended that the following communications of interest to the County listed under the headings A, B, and C be received and filed (copies are available upon request). A
Ministries, Other Municipalities, etc:
- Ministry of Natural Resource, May 3, 2012 – Correspondence from the Deputy Minister advising us of changes to the Bear Wise program. As part of its Transformation Plan announced in the 2012 Ontario Budget, a program and deliver review has been completed. Bear Wise helps municipalities and the public reduce the preventable human-bear encounters and no other jurisdiction in North America provides this level of support to communities. Further information available at www.ontario.ca/mnr.
- Ministry of Citizenship and Immigration, May 2012 – Correspondence from the Minister encouraging the County to make nominations for the Ontario Medal for Good Citizenship by July 17, 2012.
- The Regional Municipality of Peel, May 24, 2012 – Correspondence from the regional chair circulating a resolution along with its Executive Summary Long-Term Care Task Force on Resident Care and Safety dated May 2012 dealing with the Provincial Action Plan for Health Care.
- Ministry Responsible for Seniors, May 25, 2012 – Correspondence from the Minister requesting the County to officially proclaim June as both Seniors’ Month and Recreation and Parks Month. Further information is available at: www.ontario.ca/seniorsmonth.
- Ontario Ministry of the Environment, May 28, 2012 – Correspondence from Safe Drinking Water Branch asking the County to confirm information on record.
Administrative Report Communications of Interest to County Council June 20, 2012
Communications for Information
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- Labour Market and Socio-economic Information Directorate, Service Canada, May 28, 2012 – Correspondence providing the April 2012 Labour Market Monitor (LMM) for the Kingston-Pembroke Economic Region available at: http://www.workingincanada.gc.ca/LMI_bulletin.do?cid=3373&PROVCD=ON
- Ministry of Health & Long-Term Care, May 29, 2012 – Correspondence from the Acting Assistant Deputy Minister providing the 2012/2013 co-payment rates effective July 1, 2012. The co-payment residents pay for long-term care (LTC) home basic accommodation will increase from $53.23 per day to $55.04 per day, an increase of $1.81, consistent with recent increases to inflation. These increases will not affect low income LTC residents. LTC residents receiving a rate reduction will continue to pay only what they can afford based on their income. However, residents will be required to reapply for a rate reduction as of July 1, 2012. Other Correspondence:
- Applauding Excellence in Great Lakes, May 8, 2012 – Correspondence announcing the 2012 Minister’s Award for Environmental Excellence honouring outstanding local efforts to protect the Great Lakes. Applications will be accepted until July 16, 2012. Further information is available at: Minister’s Award for Environmental Excellence web page.
- WWEC 2012 - Ten Days Left to benefit from Early BirdRates, May 22, 2012 – Correspondence regarding the 2012 11th World Wind Energy Conference and Renewable Energy Exhibition being held in Bonn, Germany, July 3-5, 2012. Further information is available at: www.wwec2012.net
- Ontario Heritage Trust, May 23, 2012 – Correspondence from the Chair providing a copy of the Doors Open Ontario 2012 Guide which lists events being held between April and October in communities across the province and highlights some of the sites that will be participating this year. The Guide also includes Trails Open Ontario
- Trails Open Ontario celebrates more than 88,000 km (54,680 miles) of Ontario trails. Further information is available at www.doorsopenontario.on.ca
- Rolling on The Runway, May 23, 2012 – Correspondence from KFL&A Public Health thanking the County for partnering for this year’s event.
- Office of the Information & Privacy Commissioner of Ontario, June 4, 2012 – Correspondence regarding the 2011 IPC Annual Report - Ever Vigilant. Further information is available at: http://www.ipc.on.ca
- O.P.P., June 5, 2012 – Correspondence from the Medical Lead, Ontario Special Olympics Provincial Spring Games and on behalf of the Committee thanking Frontenac EMS for its support and involvement during the games. They received several comments about the noticeable EMS presence at all of the venues. All but 4 athletes were able to avoid attending the emergency department. They hope they have set the new standard for EMS involvement and cooperation at future games. AMO Member Communications:
- News Releases: nil Administrative Report Communications of Interest to County Council June 20, 2012
Communications for Information
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- AMO Breaking News & Policy News Consolidated Municipal Hazardous or Special Waste (CMHSW) program – June 7, 2012
- Watch Files May 10, 17, 24, 31, 2012 FCM Communications:
- News Releases: Statement by incoming FCM President Karen Leibovici following today’s speech by Elizabeth May, Leader of the Green Party of Canada (June 5,
FCM elects new president and table officers at 75th annual conference and trade show (June 4, 2012) Statement by FCM president Karen Leibovici following conclusion of FCM’s 75th annual conference and trade show (June 6, 2012) FCM announces the recipients of its awards of excellence (June 3, 2012) Municipalities mobilize to meet looming 2014 funding expiry (June 3, 2012) Statement by FCM president Berry Vrbanovic following today’s speech by minister of infrastructure, transport and communities Denis Lebel (June 1, 2012) Statement by FCM president Berry Vrbanovic following today’s speech by Mr. Bob Rae, Leader of the Liberal Party of Canada (June, 1 2012) Statement by FCM President Berry Vrbanovic following today’s speech by Mr. Thomas Mulcair, Leader of the Official Opposition (June 1, 2012) Cities Need Fair Share of Growth Revenues from New Infrastructure Plan, say Big City Mayors (May 31, 2012) Canada’s cities and communities at a tipping point facing financial uncertainty, says new FCM report (May 29, 2012) FCM to deliver municipal campaign training workshop for women, June 16 and 17 in Iqaluit, Nunavut (May 29, 2012) NAM delegates discuss capacity-building, local governance issues with premier, FCM president on second day of AGM (May 23, 2012) FCM to deliver municipal campaign training workshop for women June 9 and 10 in Regina, Saskatchewan (May 23, 2012) FCM’s Big City Mayor’s Caucus praises NDP motion for more and affordable rental housing (May 14, 2012) 2. PCP News – received as electronic attachment the PCP Annual Report 2011-2012 B
Eastern Ontario Wardens’ Caucus (EOWC) Meeting Minutes/News Releases:
- News Releases
- Minutes
C
Agency/Board Minutes:
- Kingston Frontenac Public Library Board Minutes - April 25, 2012
D
The following items of correspondence require action:
Administrative Report Communications of Interest to County Council June 20, 2012
Communications for Information
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FCM Resolution: Development of a new long-term federal plan for municipal infrastructure funding WHEREAS, The Building Canada Plan and a number of important federal-provincial transfer agreements vital to Canada’s cities and communities, will expire in March 2014; WHEREAS, Federal investments over the last few years have helped to slow the decline of our cities and communities, and the Government of Canada has committed to develop a new long-term plan for municipal infrastructure funding in consultation with municipal and provincial/territorial governments; WHEREAS, a seamless transition from the Building Canada Plan to a new long term plan is necessary to ensure that municipalities can continue planning their capital spending effectively; WHEREAS, The Federation of Canadian Municipalities (FCM) has launched a campaign to ensure the new plan reflects municipal priorities across the country and asks its member municipalities to pass a Council resolution supporting the campaign; AND WHEREAS, the County of Frontenac and its constituent municipalities of the Townships of North, Central and South Frontenac and Frontenac Islands have continuing infrastructure needs, such as the its buildings, roads and bridges, water, waste water and solid waste, and recreation and culture, that can only be met with through the kind of longterm planning and investment made possible by a national plan; THEREFORE BE IT RESOLVED that Council endorse the FCM campaign and urges the Minister of Transport, Infrastructure and Communities to work with FCM to ensure the new long-term infrastructure plan meets the core infrastructure needs of cities and communities; BE IT FURTHER RESOLVED that Council urge the Minister of Transport, Infrastructure and Communities to ensure that the new long-term plan is fully in place when existing programs expire in 2014; and BE IT FURTHER RESOLVED that a copy of this resolution be sent to the Minister of Transport, Infrastructure and Communities, to the Minister of Municipal Affairs and Housing, to Ted Hsu, MP, Kingston & the Islands and Scott Reid, MP, Lanark-FrontenacLennox and Addington, to the Federation of Canadian Municipalities and to the Association of Municipalities of Ontario. E
County of Frontenac Outgoing Communications:
- News Releases Media Release: Last Mile Access Contract Awarded to Xplornet (June 13, 2012) Media Advisory: Fairmount Auditorium E-Waste Event (June 23, 2012) Media Release: Frontenac Paramedic Services Donates two Defibrillators to St. Lawrence College Paramedic Program (May 18, 2012) Media Release: EMS Week May 20-26 (May 23, 2012) Kawartha Lakes EORN Update (May 23, 2012)
- E-Newsletters Click here for the May edition of Frontenac County Bytes Click here for the ICSP Breakfast follow-up e-newsletter
Administrative Report Communications of Interest to County Council June 20, 2012
Communications for Information
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Communications for Information
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Communications for Information
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Communications for Information
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RESOLUTION Development of a new long-term federal plan for municipal infrastructure funding WHEREAS, The Building Canada Plan and a number of important federal-provincial transfer agreements vital to Canada’s cities and communities, will expire in March 2014; WHEREAS, Federal investments over the last few years have helped to slow the decline of our cities and communities, and the Government of Canada has committed to develop a new long-term plan for municipal infrastructure funding in consultation with municipal and provincial/territorial governments; WHEREAS, a seamless transition from the Building Canada Plan to a new long term plan is necessary to ensure that municipalities can continue planning their capital spending effectively; WHEREAS, The Federation of Canadian Municipalities (FCM) has launched a campaign to ensure the new plan reflects municipal priorities across the country and asks its member municipalities to pass a Council resolution supporting the campaign; AND WHEREAS, the County of Frontenac and its constituent municipalities of the Townships of North, Central and South Frontenac and Frontenac Islands have continuing infrastructure needs, such as the its buildings, roads and bridges, water, waste water and solid waste, and recreation and culture, that can only be met with through the kind of long-term planning and investment made possible by a national plan; THEREFORE BE IT RESOLVED that Council endorse the FCM campaign and urges the Minister of Transport, Infrastructure and Communities to work with FCM to ensure the new long-term infrastructure plan meets the core infrastructure needs of cities and communities; BE IT FURTHER RESOLVED that Council urge the Minister of Transport, Infrastructure and Communities to ensure that the new long-term plan is fully in place when existing programs expire in 2014; and BE IT FURTHER RESOLVED that a copy of this resolution be sent to the Minister of Transport, Infrastructure and Communities, to the Minister of Municipal Affairs and Housing, to Ted Hsu, MP, Kingston & the Islands and Scott Reid, MP, LanarkFrontenac-Lennox and Addington, to the Federation of Canadian Municipalities and to the Association of Municipalities of Ontario.
a) FCM Infrastructure Resolution
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AgendaItem# 101011012•
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Anne Marie Young Manager of Economic Sustainability
Date prepared:
June 11, 2012
Date of meeting:
June 20, 2012
Re:
Economic Development – Regional Local Food BR+E Update
Background An opportunity arose in the spring of 2011 through the encouragement of the Ontario Ministry of Agriculture, Food, and Rural Affairs (OMAFRA) for the County of Frontenac to be included in a Regional Business and Expansion (BR+E) for local food. Northumberland County led the project with other partnering communities including the Counties of Peterborough, Hastings, Prince Edward, and Lennox and Addington as well as the Cities of Kawartha Lakes, QuinteWest and Belleville, and project partner the East Central Ontario Training Board. Over the past year, businesses that produce or promote food from local communities were asked to participate in a Local Food Business Retention and Expansion Survey. Developed in conjunction with OMAFRA, these surveys identify the strengths and challenges faced by participating businesses and are typically used to develop economic strategies to help industries thrive. They are proven to be successful in Ontario. By conducting the survey in a regional partnership, each community benefits from the information required for internal development and also receive information on overarching themes and goals. A meeting was held which included local food champions of the County, the consultants for the regional project, Brian Ritchie of OMAFRA and County staff. Those attending the meeting felt hopeful that a regional effort might be a useful step toward strengthening our local food system in the County. Comment The afore-mentioned local food champions also agreed to act as the Task Force Team to oversee the County’s participation and follow the regular BR+E survey process. Firstly, the Task Force Team helped produce a list of 15 to 20 volunteers. These volunteers consented to interview identified farmers producing for the local food market and businesses involved in processing, distributing or food and beverage sectors. After receiving instruction and training, the volunteers met in pairs with the producers and businesses who agree to be interviewed, conducted the interviews and complete the surveys. Next the consultants analyzed the data Administrative Report Sustainability – Regional Local Food BR+E Update June 20, 2012
a) Regional Local Food BR+E Update
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AgendaItem# 101011012• and then worked with the Task Force Team to draw conclusions about the opportunities and barriers to future development of the local food industry in the County of Frontenac. Finally a draft of the report has been reviewed by a Regional Team, finalized and sent to the OMAFRA Rural Economic Development Program which is the major funding contributor for this project. A PowerPoint giving an overview of the survey results for the County of Frontenac only is filed with this update. The full regional report will be released once the Province gives authorization.
Financial Implications There is no financial implication for Regional Local Food BR+E in the 2012 budget.
Sustainability Implications Directions for Our Future – Sustainable Actions 2010: 4.1.10 Support to Businesses/Industries – Support needed by local business people to insure successful and viable operations.
Recommendation RESOLVED THAT Council of the County of Frontenac receive the Sustainability – Regional Local Food Update for information purposes only.
Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac Frontenac Islands South Frontenac Central Frontenac North Frontenac Ontario Ministry of Agriculture, Food, and Rural Affairs Participating Counties of Eastern Ontario
Administrative Report Sustainability – Regional Local Food BR+E Update June 20, 2012
a) Regional Local Food BR+E Update
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AgendaItem# 101011012•
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Anne Marie Young Manager of Economic Sustainability
Date prepared:
June 11, 2012
Date of meeting:
June 20, 2012
Re:
Sustainability – The New Energy Project Update
Background The New Energy Project (NEP) is focused on bringing the region’s stakeholders together in a shared effort to establish awareness of this critical mass, attract attention outside the region, and encourage further activity within the region. Local municipal and economic development organizations joined forces in the fall of 2009 to create a regional green vision and strategy that founding partners expect will position the Kingston-Frontenac-Lennox and Addington area as a global leader in energy and the environment. At the July 21, 2010 County Council meeting, the Report on Regional Green Vision and Strategy Project and Business Plan for the New Energy project, June 30, 2010 was accepted. The report addressed the ongoing governance of the collaborative effort and, in recognition of the recommendation that it be hosted by a public agency moving forward, KEDCO agreed to play the role and act as the reporting agency for the application to the Eastern Ontario Development Fund (EODF).
Comment On November 1, 2010 an application was made to EODF and the NEP committee was notified in February 2011 that the application was not successful. The committee is dedicated to the success of this project and decided to hire a Project Manager to move the project along and apply for funding elsewhere. A new application was completed and sent near the end of April 2011 to the Communities in Transition (CIT) fund which is delivered through the provincial Ministry of Economic Development and Trade. In April 2012, the committee was notified that this application was unsuccessful as well.
Administrative Report Sustainability – The New Energy Project Update June 20, 2012
b) New Energy Project Update
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AgendaItem# 101011012• Since then, the NEP committee has met to discuss future plans of the project. In light of the fact that there is to be no contribution from the Province, the committee has agreed that no further contributions would be garnered from the partners. It also opted to use the remaining funds, approximately $18,000, to support a yet to be determined project from the existing business plan. It was also suggested to retain group ownership of the brand - New Energy Project - to enable the parties who have been involved in the NEP to work together on future collaborative projects. The contract for the project manager was not renewed.
Sustainability Implications Sustainable Actions #3.1.21 - Identify the Frontenacs as a Renewable Energy Region – A cooperative initiative is suggested where a number of local organizations, including St. Lawrence College, Queen’s University, SWITCH, Kingston Economic Development Corporation, Canadian Hydro Developers, and others work with the County to identify the region as a renewable energy hotspot and sustainability leader. This project directly addressed this priority.
Financial Implications An amount of $25,000 was approved in the 2012 budget.
Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Economic Development – The New Energy Project Update report for information.
Organizations, Departments and Individuals Consulted and/or Affected Stakeholder Partners of the New Energy Project
Administrative Report Sustainability – The New Energy Project Update June 20, 2012
b) New Energy Project Update
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AgendaItem# 101011012•
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Anne Marie Young Manager of Economic Sustainability
Date prepared:
June 11, 2012
Date of meeting:
June 20, 2012
Re:
Sustainability – Frontenac K&P Trail Development Update
Background The unopened portion of the K&P rail bed, acquired by the County of Frontenac in 2008, runs through the Township of South Frontenac and part of the Township of Central Frontenac. The County’s acquisition of the land was undertaken as part of its economic stimulation efforts. The development of this multi-use trail offers an alternative transportation network for our residents and visitors, links us into the Trans Canada Trail system, connects our communities, and provides healthy lifestyle and recreational opportunities. County Council adopted the implementation of the Frontenac K&P Trail at its October 2009 regular meeting. Comment Cataraqui Region Conservation Authority (CRCA) has been contracted to oversee this year’s development project from Orser Road to Harrowsmith at Colebrook Road. A Request for Quotation (RFQ) was advertised in May for these locations, inviting bids for the following work: brushing, resurfacing and the installation of barriers and bollards. There were 30 requests for the RFQ and 10 submissions were received by the deadline of June 5, 2012. All bids received where higher than the total 2012 budget dollars allotted for the K&P. Staff of the County and CRCA met to review the tender bids and to find a comparable solution so that the work could be accomplished this summer. To meet budget limitations some elements were removed and CRCA made a recommendation to the County to contract the resulting lowest bidder, Crain’s Construction Limited, for a total amount of $210,000. This work when completed will comply with the County Council priority “Complete and open the K&P Trail” and fulfil an objective in the current year’s work plan of the Trails Advisory Committee: “Target to fully open the K&P section from Orser Road to Harrowsmith in 2012”. Administrative Report Sustainability – Frontenac K&P Trail Update June 20, 2012
c) Frontenac K&P Trail Development Update
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AgendaItem# 101011012• The reconstruction of the bridge at Hardwood Creek will be deferred until next year. Hardwood Creek is deemed to be navigable waters and we have no clear indication that the required Federal Environmental Assessment (FEA) which is in the works will be approved this year. By shifting the focus to the trail clearing and resurfacing, the 2012 budget can be expended and thus ensures adequate time for the FEA to be completed before the tendering process is expedited for the bridge.
Sustainability Implications This project supports a number of focus areas adopted in Directions for Our Future and is directly identified in Sustainable Actions 2011 as recommended project 3.13 – Trail Network Development. The project supports the development of a network of trails in the County facilitating recreation and transportation networks and promoting active lifestyles. Financial Implications The brushing and surfacing contract utilizes the net 2012 budget allotment. Funding sources are being sought to offset any further expenditures. Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Sustainability – Frontenac K&P Trail Development Update for information only. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Township of Central Frontenac Cataraqui Region Conservation Authority Residents of County of Frontenac
Administrative Report Sustainability – Frontenac K&P Trail Update June 20, 2012
c) Frontenac K&P Trail Development Update
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AgendaItem# 101011012•
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Joe Gallivan Manager of Sustainability Planning
Date prepared:
June 14, 2011
Date of meeting:
June 20, 2011
Re:
Sustainability –Official Plan Project Update 2012-01
Background County Council endorsed the initiation of a County Official Plan process on December 14, 2011. At its meeting on May 16th, Council approved the Basis Document which serves as the platform for information to provide to the public at the start of the consultation process that will take place during the remainder of 2012. The purpose of this report is to provide information on some of the work done since the May 16th Council meeting. Comment The Manager of Sustainability Planning met with all four Townships’ Councils on June 11th and June 12th to present the Basis Document to each Council and to also discuss the consultation program that will take place this year. Formal open houses will be held in each Township during the month of August. The County will also meet informally with citizens by attending various events and locales such as the upcoming Cattail Festival in Verona and the Plowing Match on Wolfe Island. Each Township Council was also informed about the web page being created specifically for the Official Plan, as well as an on-line survey that will be posted. The County also hosted a Provincial ‘One Window’ pre-consultation meeting on June 13th. Staff from provincial ministries that attended included Municipal Affairs, Natural Resources, Environment, Transportation, Northern Development and Mines, Agriculture, Food and Rural Affairs, and Culture. Also attending were representatives from the Cataraqui, Mississippi, and Rideau Valley Conservation Authorities. The purpose of the meeting was for the review agencies to discuss their expectations of policies that should be included in the County Official Plan. Administrative Report Sustainability – Official Plan Project Update 2012-01 June 20, 2012
d) County Official Plan Update
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AgendaItem# 101011012• Sustainability Implications This project is specifically highlighted in the County’s Sustainability Plan. It touches on all four pillars of the plan: social, cultural, economic, and environmental. The development of a County Official Plan should be considered as one of the cornerstone efforts in the implementation of Directions for Our Future. It will serve as the County land use planning document that can be used to implement a number of regional studies such as the Municipal Housing Strategy, the Natural Heritage Study, Community Improvement Planning, Population Projections, the Seniors Housing initiative, and a number of economic development programs. Also, it will promote local decision-making and ‘Made in the Frontenacs’ solutions as County Council will become the approval authority for local Official Plan Amendments and five year updates to Official Plans.
Financial Implications The 2012 budget includes an allocation for the preparation of a County Official Plan. The budget has been developed to cover meeting costs and the possible need for help in public consultation. Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Official Plan Project Update 2012-01 report for information purposes. Organizations, Departments and Individuals Consulted and/or Affected All four Townships Sustainability Planning Ministry of Municipal Affairs & Housing
Administrative Report Sustainability – Official Plan Project Update 2012-01 June 20, 2012
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ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner
Date prepared:
June 8, 2012
Date of meeting:
June 20, 2012
Re:
Sustainability – Community Improvement Plan Project #3
Background County Council approved funding for a third Community Improvement Plan (CIP) in the County at its meeting on April 4, 2012. CIPs were identified as a community priority in Sustainable Actions, adopted by Council in September 2009, and have continued to be a priority identified in Sustainable Actions 2010 and 2011. The County funded a CIP for the community of Verona in the Township of South Frontenac as a pilot project in 2010 and a second CIP is now underway in Sharbot Lake in the Township of Central Frontenac. Community Improvement Plan A CIP is a planning tool that ties together economic development, infrastructure and planning. CIPs outline a community’s plan to encourage improvements to key areas of the community such as a commercial main street, and they allow municipalities to provide financial incentives that promote revitalization and community improvement goals. The typical focus of these plans is on the revitalization and improvement of the main street of a town, village or hamlet. CIPs can also touch on a wide range of related topics including green energy, brownfields, and recreational opportunities. They are in wide use across the province, from larger cities like Ottawa and Kingston to rural communities such as Tay Valley Township, the Municipality of Trent Hills (villages of Campbellford, Warkworth and Hastings), the Town of Bancroft, and the City of Kawartha Lakes. CIPs allow municipalities to provide grants and loans to owners and tenants, with the goal of supporting the improvement and rehabilitation of a targeted area. This can include projects such as improving the facade of a main street store and providing incentives to redevelop vacant properties. CIPs can also help to coordinate infrastructure and public space Administrative Report Sustainability – Community Improvement Plan Project #3 June 20, 2012
e) Community Improvement Plan Project #3
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AgendaItem# 101011012• improvements, and can be used by municipalities to acquire, rehabilitate and dispose of land (e.g. a former industrial site). CIPs in Frontenac County There are a number of communities in the County of Frontenac that could potentially benefit from a Community Improvement Plan. In order to best realize the benefits of a CIP in the County, the County prepared a background study in 2010 using a variety of criteria to determine which village or hamlet would be most appropriate for a Community Improvement Plan Pilot Project. These criteria included the planning policy framework, the community’s form, the size of the residential and business communities, the availability of public land and amenities, and the support of businesses within the community for CIP-type initiatives. This study led to the selection of Verona as a pilot project CIP community by Council at its November 17, 2010 meeting based on report’s recommendations. This selection was endorsed by the Township of South Frontenac’s Council in January 2011. The plan has now been implemented, with six applications received to date and construction work underway. The County is supporting the implementation of the CIP with a transfer of federal gas tax funds to the Township. The plan includes a series of incentive programs designed to stimulate development and improve the look of the main street (Highway 38) in Verona. A second CIP was approved by County Council on August 17, 2011 for Sharbot Lake. County staff have worked with Township staff on the public consultation for the plan. A draft plan has now been prepared for consultation, and the final plan is anticipated to be ready for approval by Township Council this summer.
Comment The purpose of this report is to seek Council’s direction on which community should be selected for the third CIP in the County. The background report recommended candidate communities for a CIP in the County. Based on that report (attached), it is recommended that the community of Marysville be selected for the next CIP in the County. Third Community Improvement Plan The background report details the methodology behind the analysis and outlines the findings for each of eleven communities located within Frontenac County. It recommended that the community of Verona in South Frontenac be selected for the Community Improvement Plan Pilot Project, and stated that Sydenham, Sharbot Lake, Harrowsmith, and Marysville also have attributes that make them good candidates for CIPs. As South Frontenac is beginning to implement the Verona CIP and Central Frontenac will soon be approving the CIP for Sharbot Lake, and it would be beneficial for each Township in the County to have a CIP, it is recommended that Marysville be the next CIP community in the County. Marysville was recommended as a top candidate for a CIP for the following reasons: • • • • •
The “Village” designation in the Official Plan provides for a broad range of uses. Permits changes in use to be dealt with at the municipal level through zoning and site specific applications. It has a historically defined area of commercial activity along the waterfront and main road. Marysville is a well known tourist destination. It is on the waterfront and is a unique island community.
Administrative Report Sustainability – Community Improvement Plan Project #3 June 20, 2012
e) Community Improvement Plan Project #3
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It has diverse commercial activity for a relatively small community. It has a diversity of public facilities
Subject to Council’s direction, staff will meet with Frontenac Islands Township Council in July to confirm its interest in proceeding with the project. Initial work on a Marysville CIP could begin by late August. It is anticipated that each Township will eventually have a CIP for one or more of its settled areas.
Sustainability Implications CIPs are a key planning tool used to encourage redevelopment and investment in a community. They can also be used for cultural, social, economic and environmentally-related projects such as enhancing heritage resources, the creation of affordable housing, and the promotion of green buildings. This CIP will take principles from the Integrated Community Sustainability Plan and from local residents and business owners in order to develop a plan that incorporates all four pillars of sustainability.
Financial Implications Council’s 2012 budget includes $5,000 for the development of a second CIP project. These funds will be used as required for advertising the plan and for streetscape renderings. The County has also committed $70,000 in funding for the next CIP in the 2012 budget.
Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Community Improvement Plan Project #3 report and the attached report for consideration and discussion; AND FURTHER that Council select the community of Marysville in the Township of Frontenac Islands as the community for the next Community Improvement Plan in the County, subject to the support of the Council of the Township of Frontenac Islands.
Organizations, Departments and Individuals Consulted and/or Affected All Townships in Frontenac County Ministry of Municipal Affairs and Housing
Administrative Report Sustainability – Community Improvement Plan Project #3 June 20, 2012
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The County of Frontenac - Community Improvement Plan Project Phase 1: IdenƟfying a Pilot CIP Community
PLANNING & URBAN DESIGN
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Frontenac County Community Improvement Plan Project Phase 1: Identifying a Pilot CIP Community Table of Contents Intro ………………………………………………………………………………………………………………………………………………………………………………………………………………. 3 WHAT is a CIP?…………………………………………………………………………………………………………………………………………………………………………………………….. 3 Phase 1: Identifying the Pilot Community ……………………………………………………………………………………………………………………………………………………….. 4 Criteria …………………………………………………………………………………………………………………………………………………………………………………………………………… 5 Criteria 1: Policy Framework …………………………………………………………………………………………………………………………………………………………………………. 5 Criteria 2: Community Form ………………………………………………………………………………………………………………………………………………………………………….. 6 Criteria 3: Size ……………………………………………………………………………………………………………………………………………………………………………………………… 6 Criteria 4: Public land/Amenities ……………………………………………………………………………………………………………………………………………………………………. 6 Criteria 5: Business Support …………………………………………………………………………………………………………………………………………………………………………. 6 Community Analysis ………………………………………………………………………………………………………………………………………………………………………………………… 7 The Township of Frontenac Islands ………………………………………………………………………………………………………………………………………………………………… 7 Marysville …………………………………………………………………………………………………………………………………………………………………………………………………… 7 The Township of South Frontenac………………………………………………………………………………………………………………………………………………………………… 11
Harrowsmith ……………………………………………………………………………………………………………………………………………………………………………………………… 14 Inverary…………………………………………………………………………………………………………………………………………………………………………………………………….. 17 Sydenham …………………………………………………………………………………………………………………………………………………………………………………………………. 20 Verona ……………………………………………………………………………………………………………………………………………………………………………………………………… 23 1|Page
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Bellrock …………………………………………………………………………………………………………………………………………………………………………………………………….. 11
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The Township of Central Frontenac ……………………………………………………………………………………………………………………………………………………………… 27 Arden ……………………………………………………………………………………………………………………………………………………………………………………………………….. 27 Mountain Grove ………………………………………………………………………………………………………………………………………………………………………………………… 30 Parham …………………………………………………………………………………………………………………………………………………………………………………………………….. 33 Sharbot Lake ……………………………………………………………………………………………………………………………………………………………………………………………… 36 The Township of North Frontenac ……………………………………………………………………………………………………………………………………………………………….. 40 Plevna ………………………………………………………………………………………………………………………………………………………………………………………………………. 40 Conclusions/Recommendations ………………………………………………………………………………………………………………………………………………………………………. 43
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Intro dŚĞŽƵŶƚLJŽĨ&ƌŽŶƚĞŶĂĐ͛Ɛ/ŶƚĞŐƌĂƚĞĚŽŵŵƵŶŝƚLJ^ƵƐƚĂŝŶĂďŝůŝƚLJWůĂŶ;/^WͿŝƐũƵƐƚŽǀĞƌone year old. Two primary documents make up the ICSP, ͞ŝƌĞĐƚŝŽŶƐĨŽƌŽƵƌ&ƵƚƵƌĞ͟ĂŶĚ͞^ƵƐƚĂŝŶĂďůĞĐƚŝŽŶƐ͘͟Directions for Our Future documents a County-wide vision towards a sustainable future in the Frontenacs while the purpose of the Sustainable Actions component of the ICSP is to ensure ongoing implementation of the Plan through projects, policies and actions that support sustainability. The Plan recommends the implementation of short, medium and long term actions. The development of a Community Improvement Plan pilot project falls into the medium term category for implementation. Community Improvement Plans (CIPs) are recognized as an important sustainability project under Section 3.1.8 of the ICSP. These projects are seen as joint ventures between the County and the Lower-Tier Municipalities used to develop a coordinated approach to increase the ability for development, redevelopment, and rehabilitation opportunities, in the villages and hamlets throughout the Frontenacs. In February 2010, Council endorsed the pilot project. The goal of this pilot project is to develop the first CIP in the &ƌŽŶƚĞŶĂĐƐƚŚĂƚĐĂŶƐĞƌǀĞĂƐĂ͚ďĞƐƚƉƌĂĐƚŝĐĞ͛ĨŽƌĨƵƚƵƌĞĐŽŵŵƵŶŝƚLJƉůĂŶƐ͘
WHAT is a CIP? CIPs are one of the many sustainable community planning tools found in the Planning Act. They can help communities and municipalities address challenges that prevent optimization of areas that are currently underutilized. This tool provides a means of planning and financing development activities that effectively assist in use, reuse and restoring lands, buildings and infrastructure. A CIP is a document that identifies an area or areas of a municipality where, in the opinion of a Municipal Council, improvement is desirable because of age, dilapidation, overcrowding, faulty arrangement, unsuitability of buildings or for any other environmental, social or community economic development reason (Section 28 (1) of the Planning Act). For a municipality to have the ability to approve a CIP, it must have policies in its Official Plan that set out where, what, and how these plans should be used.
With recent changes to the Planning Act, CIPs can also be used to encourage redevelopment of vacant or abandoned brownfield properties (for example, the former Harrowsmith Cheese Factory property). Also, communities can now also use CIPs to encourage renewable energy projects which ties directly with the encouragement of sustainability initiatives in the ICSP.
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A CIP is a way to allow municipalities to provide incentives in the form of financial assistance to property owners in defined areas to overcome shortfalls and barriers to improvement of these areas. A CIP also allows a municipality to acquire, rehabilitate and dispose of land and to provide grants and loans to owners and tenants, as well as to undertake infrastructure and public space improvements. CIPs are not a new tool and have been proven as an effective option for encouraging change and improvement using a focused approach which allows a municipality to be a partner with private sector property owners.
e) Community Improvement Plan Project #3
Phase 1: Identifying the Pilot Community The purpose of this phase of the project is to select a community that is best suited for the immediate uptake of a CIP. The community must have or be able to enable the policy framework to allow the use of a CIP, there must be community buy-in with businesses looking to make improvements. Ultimately the intention is that the CIP will serve as a model for other communities in the County. Eleven (11) communities were chosen for review throughout Frontenac County, all of them either villages or hamlets. The 11 communities include:
- Plevna
- Arden
- Mountain Grove
- Sharbot Lake
- Parham
- Bellrock
- Verona
- Harrowsmith
- Sydenham
- Inverary
- Marysville
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Criteria In order to identify the best suited community for the pilot project five criteria were developed. By using multiple criteria a broader examination of each of the eleven communities has been completed. The community selected for this CIP must have both a great potential for success and attributes that will transfer well to other CIPs. The chosen community should have an appropriate form (i.e. a defined village core), a diverse land base with enough people and businesses to take up the programs, many community assets and the support of the existing business community.
Criteria 1: Policy Framework KŶĞŽĨƚŚĞŽƵŶƚLJ͛ƐƌĞƋƵŝƌĞŵĞŶƚƐĨŽƌƚŚŝƐƉƌŽũĞĐƚŝƐƚŚĂƚŝƚbe undertaken within a relatively short time period. For this reason having the appropriate policies in place at the lower-tier official plan level is important. In reviewing the existing policy framework throughout the Frontenacs, amendments to the official plan will be necessary in some cases to include appropriate enabling policies and in all cases to define Community Improvement Areas. Criteria 1 would seem to provide a level playing field across the County. The Township of Frontenac Islands The Township of Frontenac Islands Official Plan was approved in 2003 by MMAH. The Township is currently undergoing a 5 year official plan update. The draft updated plan provides minor but beneficial updates to the CIP section [Section 7.12] such as the ability to rehabilitate brownfields, encouraging sustainable technologies during renovations, and providing the ability for financial incentives. Neither the approved or draft policies designate a CIP area. An amendment to the official plan will be necessary to advance a CIP in the Township. The Township of South Frontenac dŚĞdŽǁŶƐŚŝƉŽĨ^ŽƵƚŚ&ƌŽŶƚĞŶĂĐKĨĨŝĐŝĂůWůĂŶǁĂƐĂƉƉƌŽǀĞĚŝŶϮϬϬϯďLJDD,͘dŚĞƉůĂŶ͛ƐƉŽůŝĐŝĞƐ^ĞĐƚŝŽŶϲ͘ϭϴƌĞĐŽŐŶŝnjĞƚŚĞneed for community improvement but require an amendment to add necessary detail and to designate a Community Improvement Area. Therefore an amendment will be necessary to implement a Community Improvement Plan in South Frontenac.
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The Township of Central Frontenac dŚĞdŽǁŶƐŚŝƉŽĨĞŶƚƌĂů&ƌŽŶƚĞŶĂĐ͛ƐKĨĨŝĐŝĂůWůĂŶǁĂƐĂƉƉƌŽǀĞĚŝŶϮϬϬϴďLJDD,͘dŚĞWůĂŶƉƌŽǀŝĚĞƐĚĞƚĂŝůĞĚƉŽůŝĐŝĞƐ^ĞĐƚion 10.11.5] with respect to Community Improvement Planning which are broad enough to provide for a wide range of CIP initiatives and incentives. However, similar to the other municipalities, the plan does not identify a CIP area or designate the entire Township for CIP purposes. An amendment to the official plan will be necessary to advance a CIP in the Township.
e) Community Improvement Plan Project #3
The Township of North Frontenac The Township of North Frontenac Official Plan was approved late 2003 by MMAH. The Township is currently undergoing a 5 year official plan update. The draft updated plan provides many new policies that will benefit community improvement planning [Section 6.9.5]. The current draft policies have both a policy to suggest that an amendment will be necessary to implement community improvement as well as a policy that suggests the entire municipality is a CIP area. Going forward with a CIP under the approved official plan will require an official plan amendment.
Criteria 2: Community Form Having a well defined community is beneficial to a CIP program. While policy is important in defining a settlement area boundary, historic land use patterns are also important. For example, a community with a cluster of businesses or a defined employment area will be more likely to utilize a CIP because changes to individual businesses creates a visual impact on the entire cluster of businesses. This criteria will assign points for unique assets/attributes to the community.
Criteria 3: Size Size is a twofold factor including both the number of businesses available in a community and the number of people who live in that community. First, for a CIP to be successful there needs to be a stock of businesses and residential uses available and ready to take up the project. The second aspect of size is the number of households both who may be willing to do improvements as well as to use the services available from the local businesses.
Criteria 4: Public land/Amenities A settlement area that has public amenity space will add to the draw of the private services available to residents. Public amenities includes access to trail networks, parks, schools, community centres, publicly accessible waterfront, ĂƌĞŶĂƐĂŶĚĨĂƌŵĞƌ͛ƐŵĂƌŬĞƚƐ, among other things.
Criteria 5: Business Support
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Having the support of local businesses is essential for the uptake of potential programs developed through a CIP. County staff contacted the local businesses within the communities identified in this report to explain what CIPs could mean to their community and their business. This support, combined with the actual number of businesses in each community, is important for this criteria. The County of Frontenac Business Retention and Expansion Report developed in 2007 provided additional information related to this criteria.
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e) Community Improvement Plan Project #3 Official Plan and Zoning By-law excerpts showing community form Criteria 3: Size MPAC Property Analysis
Settlement Area Land Farm Residential Commercial Industrial Institutional Special Purpose* Government 25
4
129
11
0
2
8
1
Source: Frontenac GIS System
- Special Purpose properties related to uses such as but not limited to community halls, places of worship, libraries and funeral homes
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Sharbot Lake Community Snapshot Sharbot Lake is the largest settlement in Central Frontenac, located just south of the intersection of Highway 7 and Road 38. The village has several separate and distinct commercial areas that are somewhat isolated from each other. The village core on Elizabeth Street contains a grocery store, bank, pharmacy, community hall, and a small office building. Parking in the core has been an issue locally. Nearby along Road 38 there are two restaurants, an inn, a public school, a medical clinic and a major local real estate office. To the north of the core there is a public high school, Catholic elementary school, Home Hardware, and some smaller businesses, however these are disconnected physically from the village core. Near the intersection of Highway 7 and former Highway 38 there are a number of highway commercial uses including two gas stations, an LCBO, Beer Store, a grocery/convenience store, police station, and bakery. There is a lack of visibility/direction to the village core from Highway 7. There may be potential for the CIP to connect these areas through better signage and look to fill in the gaps with infrastructure and/or buildings where possible. Visibility along Highway 7, one of the most travelled roads in Frontenac County, can lead to a number of economic development opportunities for the village.
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dŚĞdŽǁŶƐŚŝƉŽĨĞŶƚƌĂů&ƌŽŶƚĞŶĂĐ͛ƐŽĨĨŝĐĞƐare located just north of the village core along Elizabeth Street, with the Central Frontenac Railway Museum also nearby. The Trans Canada Trail currently ends in Sharbot Lake, and there is municipal park space near the medical clinic with a beach and playground. Sharbot Lake Public School will be consolidated with the high school in a new K-12 school building, so there may be opportunities for the CIP at the former school site.
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Criteria 1: Policy Framework Under the approved CIP framework an amendment would be necessary to define a CIP area. Criteria 2: Community Form
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Conclusions/Recommendations This project has been structured as a pilot project for future Community Improvement Plans in the County. The CIP will be the vehicle for focusing and stimulating action and investment by public, private and community partners for the chosen community, and will form the basis for future CIPs. Given this, the community selected for this CIP must have both a great potential for success and attributes that will transfer well to other CIPs. The chosen community should have an appropriate form, a diverse land base, many community assets and the support of the business community. Two distinct types of communities became evident during the review of information: smaller communities with unique attributes but little to no business activity and larger communities with distinct commercial, institutional, public and residential activities. The smaller communities often had ĐŽŵŵƵŶŝƚLJƐƵƉƉŽƌƚĂŶĚŝŶƚĞƌĞƐƚďƵƚƚŚĞŝƌƐŵĂůůŶƵŵďĞƌŽĨďƵƐŝŶĞƐƐĞƐƌĞĚƵĐĞƚŚĞŝƌƉŽƚĞŶƚŝĂůƚŽďĞĂ/W͞ƉŝůŽƚƉƌŽũĞĐƚ͟ƐŝŶĐĞ business development and a diverse property base are needed for the more traditional financial incentive programs to work. These smaller communities can still benefit from a CIP program, but likely one that is focused on municipal improvement projects such as unique signage or other infrastructure improvements. The larger communities are more appropriate for a pilot project in that they offer a more diverse land base and provide more opportunities for uptake of the programs that will be developed. Marysville, Harrowsmith, Sydenham, Verona and Sharbot Lake all have positive attributes making them plausible communities for the pilot project. It is recommended that Verona be chosen for this pilot Community Improvement Plan. Verona offers the most diverse and unique commercial base while still being located primarily ŽŶĂƐŝŶŐůĞƌŽĂĚ͘sĞƌŽŶĂĐŽŶƚĂŝŶƐƚŚĞŵŽƐƚŚŽƵƐĞŚŽůĚƐĂŶĚĂĐƚƐĂƐĂŚƵďĨŽƌƚŚĞƐƵƌƌŽƵŶĚŝŶŐƌƵƌĂůĂƌĞĂ͘dŚĞ&ĂƌŵĞƌ͛Ɛ Market is unique to Verona, drawing people from the greater community and Verona contains one of the largest employer in the County. Verona͛Ɛ community form (single main street) is similar to many other communities in the County making a CIP there more easily transferrable to other communities in the County. Given this is a pilot project, transferability is an important criteria that is weighted heavily. An Official Plan Amendment should be pursued immediately for South Frontenac. Consideration should be given to including the entire Township as a CIP area to provide the most diverse possibilities for future CIP development.
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ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner
Date prepared:
June 8, 2012
Date of meeting:
June 20, 2012
Re:
Sustainability – Valleyview Estates Plan of Subdivision Final Approval – County File No. 10T-2010/002
Background The Valleyview Estates draft approved plan of subdivision is located off Rutledge Road in the village of Sydenham and consists of just over 14 hectares identified as Part of Lots C & D, Block H, Part of Lot H Block E and Part of Block D, Registered Plan No. 50, Village of Sydenham and Part of Lot 3, Concession 4, Geographic Township of Loughborough, Township of South Frontenac, County of Frontenac. The draft plan of subdivision includes 20 lots for single detached dwellings, one multiple dwelling block, one stormwater block, and a public street. A map of the property is attached as Appendix A. The subdivision will be connected to the municipal water system. Approvals Timeline April 8, 2009: Mandatory pre-consultation meeting was held with the applicant, Township of South Frontenac and the County of Frontenac. January 27, 2010: Plan of subdivision application submitted to the County. February 11, 2010: Application deemed complete and issued County File No. 10T-2010/002. September 7, 2010: Public meeting held by the Township on behalf of the County as required under the Planning Act. November 17, 2010: County Council approved the issuing of draft approval to the Valleyview Estates plan of subdivision subject to a number of conditions. As the conditions of draft approval have been cleared, the County has now received a request from the proponent for final approval.
Administrative Report Sustainability – Valleyview Estates Plan of Subdivision Final Approval – County File No. 10T-2010/002 June 20, 2012
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AgendaItem# 101011012• Comment County staff have reviewed the Final Plan of Subdivision for conformity with the approved draft plan of subdivision and reviewed each condition to ensure the conditions were satisfied. The conditions of draft subdivision approval have been met to the satisfaction of County Staff through the submission of the final plan and through clearance letters provided by the Township of South Frontenac, KFL&A Public Health, the Cataraqui Region Conservation Authority and other agencies. Appendix B includes a copy of the clearance letters from these agencies, as well as documentation from the applicant detailing how all of the conditions of draft approval have been satisfied. Staff is satisfied that the application for final approval: (i) (ii) (iii) (iv)
is consistent with the Provincial Policy Statement; meets the tests under Section 51(24) of the Planning Act; complies with policies of the Township of South Frontenac’s Official Plan and conforms to the site specific Zoning By-law; and, has fulfilled the conditions of draft approval issued by County Council on November 17, 2010.
Financial Implications The required fee to process final approval of the plan of subdivision in the amount of $600 has been paid to the County by the proponent and all funds owed have been paid to the Township.
Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is Land Use Planning and Management. From a sustainability perspective, this involves an approach that ensures a clean and healthy environment, a strong economy, and long term viability. Final approval of the plan of subdivision will add additional units in the Sydenham settlement area and will enhance the sustainability and long term viability of the village. The nearby wetland will be protected through the measures contained in the conditions of draft approval.
Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Valleyview Estates Plan of Subdivision Final Approval – County File No. 10T-2010/002 report; AND FURTHER the Council of the County of Frontenac grant final approval to the plan of subdivision submitted by AECOM (Owner: RKR Landholdings Corporation) for Part of Lots C & D, Block H, Part of Lot H Block E and Part of Block D Registered Plan No. 50, Village of Sydenham and Part of Lot 3, Concession 4, Geographic Township of Loughborough, Township of South Frontenac, in the County of Frontenac, being County File No. 10T-2010/002 AND FINALLY that the Clerk be authorized to issue this final approval by executing the required documents. Administrative Report Sustainability – Valleyview Estates Plan of Subdivision Final Approval – County File No. 10T-2010/002 June 20, 2012
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Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Commenting Agencies
Administrative Report Sustainability – Valleyview Estates Plan of Subdivision Final Approval – County File No. 10T-2010/002 June 20, 2012
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St
rc Chu
Rutledge Rd
W heatley
ha m de n
Stage Coach Rd
h St
Rutledge Rd
Sydenham Mill St
±
Sy
f) Valleyview Estates Plan of Subdivision Final Approval -
APPENDIX A: LOCATION MAP OF VALLEYVIEW ESTATES
Inset Map:
TOWNSHIP OF SOUTH FRONTENAC 0
50
100
200
Metres Data Source: OGDE, MPAC & The County of Frontenac. Created: Nov 29th, 2011 Reference: Produced by the County of Frontenac with data supplied under lic ense by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all respons ibilty for errors, omissions or inaccuracies in this publication.
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CENTRAL FRONTENAC TOWNSHIP
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AgendaItem#10102a)
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Marian VanBruinessen Treasurer
Date prepared:
June 4, 2012
Date of meeting:
June 20, 2012
Re:
Financial Services – Long Term Financial Plan
Background The Council of the County of Frontenac has adopted a long range, strategic and sustainable planning approach to its decision-making over the last number of years. Directions for Our Future has received wide acclaim and broad support from the community. It sets the vision for the next 50 years, identifying key values and principles in four pillars of sustainability. From this exercise the County vision is as follows: Fifty years in to the future, the County of Frontenac is one of the most progressive municipalities in terms of community-based sustainability planning because priorities and beliefs are determined through community consultation and County-wide considerations are well thought through and incorporate the four pillars of sustainability. The vision, developed to ensure the ongoing appreciation and continued improvements to our social, cultural, economic and environmental systems, strongly defines the region. Community consultation has continued to keep this vision and document current. Annual Sustainable Actions reports document lists of projects – ongoing, currently planned or envisioned for the future – that are supported by the community. Following the annual review, specific projects are recommended to Council for implementation as part of the next budget cycle. In February 2011, Council undertook a one day strategic visioning session, out of which came a number of strategic priorities which were endorsed by Council. Comment A long term financial plan provides the opportunity for strategic development based on a collaborative and visionary process. It is part of a complete planning portfolio which starts with a municipal strategic plan. Administrative Report Financial Services – Long Term Financial Plan June 20, 2012
Long Term Financial Plan
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A long term financial plan should reflect the long-term strategic approach to issues assumed through a municipal strategic plan. It can also minimize volatility created by external influences that impact municipal budgets and can ensure resources are appropriately managed to meet the longer term goals of the County. The first step in the process is to undertake a municipal strategic plan. Directions for Our Future
Municipal Strategic Plan
Long Term Financial Plan
Financial Budgets
Capital Plan
Evaluation through Indicators
Council has also expressed its interest in assessing the adequacy of financial reserves for the County. This process is a component of the overall assessment of the financial capacity of the County in the context of strategic direction and the short and long terms goals of County Council. To appropriately align resources with current and anticipated future requirements a clear municipal “roadmap” is required for the next 5-10 years. It is recommended that Council initiate a strategic planning process that can culminate with a long-term financial plan which includes an assessment of the County’s financial reserve requirements. Recommendation RESOLVED that the Council of the County of Frontenac receive this Financial Services – Long Term Financial Plan report; AND FURTHER that Council instruct the CAO to arrange a convenient date in the fall of 2012 for Council to undertake a strategic planning exercise with appropriate resources to ensure its success. Organizations, Departments and Individuals Consulted and/or Affected
Administrative Report Financial Services – Long Term Financial Plan June 20, 2012
Long Term Financial Plan
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AgendaItem#10102b)
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Marian VanBruinessen Treasurer
Date prepared:
June 13, 2012
Date of meeting:
June 20, 2012
Re:
Financial Services – Proposed Budget Format
Background On an annual basis, Senior Management convenes to review the budget cycle from its inception and various stages of development through to Council’s final approval. A calendar is established in February for the following year’s budget document at which time key milestones are identified. Work plans for the upcoming year, which guide the budget discussions, are under development and should be reaching completion before the end of June. The intention is to have a preliminary budget before Council by October or November. Some years this target shifts: in the fall of 2010 (an election year), the budget was held back until the new Council was in place; and in 2011, a critical staff vacancy delayed its presentation until December. Following the initial SM budget session, work commences with the various management and supervisory staff to discuss any anticipated legislated changes or expectations and any change in service requirements. At the same time, the internal service groups (Human Resources, Occupational Health, Information Systems, Administration and Finance) undertake similar reviews. At this point, global, national, provincial, regional and local economic indicators are reviewed and various surveys of different parameters are undertaken to ensure the budget will anticipate any external impacts and our presentations reflect reasonable assumptions. In addition, Council approved directions bear significant weight from Council’s Priorities established in February 2011 to Directions for Our Future. By the end of the summer, all of this data and work culminates in draft documents and the first full draft of the budget is pulled together by September. Particular focus is given to the budget presentation with the intent of making the document as clear and transparent as possible. After over 10 years of using the same format, small modifications were made for 2012 and a full scale review has begun for 2013. This review takes into account the numerous comments raised by council members during the 2012 discussions.
Administrative Report Financial Services – Proposed Budget Format June 20, 2012
Proposed Budget Format
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Comment Some of the concerns raised by Council prompted further research into budget practices and presentations in other Eastern Ontario Counties. What was found was a wide variance of approaches from a line-by-line approach to different levels of detail. Staff’s explanations reflected a common objective was consistent: to provide the appropriate information for meaningful discussion at the Council level. However in most instances the level of detail and the presentation context (through committee or directly to Council) were dictated by Council. At this point in the budget cycle, SM has reached consensus to the attached preliminary proposal. It was developed through a collaborative process and reflects the first option for discussion. SM will be reviewing all expense lines to ensure that their presentations will be accurate. In the proposed format, budget pages will provide the revenue and expense for each department/work unit. Summary pages will provide the net impact of each department/work unit and any other external agency data. The budget presentation should also include narrative by department which would include:
General discussion of the department/service General legislative framework Funding and revenue streams Overview and evaluation of staffing – with rationale for current and any increased complement Plans for the coming year(s) – once Council completes a comprehensive Strategic Plan, it too can be addressed Risks inherent in the budget numbers Analysis of year over year trends – projections, etc.
From staff’s point of view, the draft budget must be completed by September so that reasonable analysis can be undertaken before it is presented to Council in October/November.
Recommendation RESOLVED that the Council of the County of Frontenac receive this Financial Services – Proposed Budget Format report; AND FURTHER that Council direct staff to present the 2013/2014 budget in the format proposed. Organizations, Departments and Individuals Consulted and/or Affected
Administrative Report Financial Services – Proposed Budget Format June 20, 2012
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COUNTY OF FRONTENAC Proposed template REVENUE Municipal Requisition Provincial/Federal Funding Municipal Transfers Investment Income User Fees Other Revenue Recoveries TOTAL REVENUE Transfers TOTAL REVENUE AND RESERVE TRANSFERS EXPENSE Salaries Benefits General Supplies and Repair Medical Supplies and Repair Equipment Supplies and Repair Public Relations Travel, training, conference fees Professional Fees and Contracted Service Insurance Building Maintenance Communications Supplies and Equipment Vehicle Supplies Rental and Leases, Penalties and Interest Utility costs - Heat Hydro External Transfers Funded Projects Sustainability Projects Other Internal Transfers - Reserve -Debt Capital Expensed Depreciation TOTAL EXPENSE
Administrative Report Financial Services – Proposed Budget Format June 20, 2012
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ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services
Date prepared:
June 6, 2012
Date of meeting:
June 20, 2012
Re:
Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Development Update 2012-02
Construction Update The report prepared by our Project Manager, Patrick Thompson, TCMS, for the period is attached. Change Orders – No change orders are being brought forward. Other Matters – See attached.
Recommendation That the Council of the County of Frontenac accept this Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Development Update 2012-02 report for information only.
Organizations, Departments and Individuals Consulted and/or Affected Patrick Thompson, Project Manager, TCMS Township of North Frontenac Staff Marian VanBruinessen, County Treasurer
Administrative Report Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Development Update 2012-02 June 20, 2012 Page 1 of 1
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CONSTRUCTION OF A NEW NORTH FRONTENAC JOINT LAND AMBULANCE / FIRE STATION THE COUNTY OF FRONTENAC / THE TOWNSHIP OF NORTH FRONTENAC
PROGRESS REPORT NO. 2
Prepared by TCMS
North Frontenac Joint Land Ambulance Fire Station
June 8, 2012
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NEW NORTH FRONTENAC JOINT LAND AMBULANCE / FIRE STATION PROGRESS REPORT NO. 1 INDEX PROGRESS SUMMARY…………………………………………………………………………………………….1 CONTRACT CHANGE SUMMARY………………………………………………………………………………..2 PROPOSED AND ACTUAL CASHFLOW – CONSTRUCTION ONLY…………………………………………3,4 PROPOSED AND ACTUAL CASHFLOW – TOTAL PROJECT…………………………………………………4,5
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NEW NORTH FRONTENAC JOINT LAND AMBULANCE / FIRE STATION PROGRESS SUMMARY The following activities have been completed during the current report period. ● Preparation and issuance of RFP addenda. ● Request for Proposal (RFP) submissions closed on May 10, 2102. ● All four (4) pre-qualified design-build contractors submitted proposals. ● The Proposal Review Committee met on May 15, 2012 to evaluate technical proposals. ● Letters were issued to all four (4) proponents to clarify various technical details. ● With all four (4) proposals technically level, Cost Factors were opened June 4, 2012. ● A summary of the RFP evaluation scoring, with additional details, is provided below.
RFP Evaluation Summary Proposals for the Construction of a New North Frontenac Joint Land Ambulance Base / Fire Station – from the shortlist of design–build contractors whom prequalified at the Expression of Interest stage, were received by the County of Frontenac on Thursday, May 10, 2012. Details of the RFP process are provided below; The deadline for submitting a response to the RFP was May 10, 2012, 3:00 PM. There were no late submissions. Several inquiries were received during the RFP response period resulting in the issuance of four (4) additional contract documents – Addenda No. 1 – 4. A total of four (4) firms submitted a response to the RFP document. Technical details of each firm’s proposal were submitted, along with a separate sealed envelope summarizing costs associated with delivering the proposal. Cost envelopes were retained by the County Treasurer Marian VanBruinessen and opened only following completion of the technical review process. A Proposal Review Committee was formed for the technical review and evaluation. The members are Patrick Thompson – project manager, TCMS, David Gemmill – Frontenac Paramedic Service, Steve Riddell – North Frontenac Township Fire Chief and George Gorrie – North Frontenac Township Chief Building Official. A detailed evaluation matrix was completed for each firm, by all evaluators. The evaluation notes will be retained on the project file. A summary of the evaluation results is attached to this report. The Evaluation Summary table follows.
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North Frontenac Joint Land Ambulance Fire Station
North Frontenac Joint Land Ambulance / Fire Station Evaluation Summary 07-Jun-12 Bel-Con
Lundy
TaskForce
Wemp & Smith
Management Plan /5
4
5
5
4
Project Schedule /5
5
3.5
3.5
3
Building Design/Spec /40
20
37
34
24
Unique Features /5
3.5
4
5
3.5
Quality of Proposal /5
4
5
5
2.5
Cost Factor /40
40
19.8
37.6
30.1
Total Rank
76.5 2
74.3 3
90.1 1
67.1 4
$918,880 $0 0
$1,291,000 $372,120 20.2
$963,600 $44,720 2.4
$1,100,000 $181,120 9.9
Cost Factor Bid Price Bid difference from lowest Points deducted from 40
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ADMINISTRATIVE REPORT To:
WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC
From:
Elizabeth Savill CAO
Prepared By:
Julie Shillington Administrator of Fairmount
Date Prepared:
June 4, 2012
Date of Meeting:
June 20, 2012
Re:
Fairmount Home – Auditorium Fundraising Campaign Update
Background At its meeting on October 19, 2011 County Council passed the following resolution: That Council of the County of Frontenac receive this Fairmount Home – Auditorium Redevelopment report for information, AND FURTHER THAT Council support the establishment of a committee to launch a fundraising campaign for the redevelopment of the Fairmount Auditorium. This report will provide Council with an update on the activities that have taken place since this approval was received.
Comment An enthusiastic committee has been established which includes representation from staff, residents, volunteers, County Council and our community. The committee first met in April and has had several subsequent meetings. The first item of business was to establish the terms of reference for the committee which include the expectation of a two-year commitment from committee members. Next, the case for support was completed. We then reached consensus on the following campaign name to be brought forward to Council for approval: Building Change Together The Fairmount Home Auditorium Fundraising Campaign A campaign brochure has been drafted and will be distributed at the meeting as it is still being edited at the time of writing this report. Administrative Report Fairmount Home – Auditorium Fundraising Committee Update June 20, 2012
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The committee is currently discussing a variety of topics which include: a) b) c) d) e) f) g)
Major & individual gifts Third party events Marketing & communications Corporate donations & sponsorship Special events Foundation & grant applications Donor recognition
The formal campaign kick-off is tentatively scheduled for the afternoon of the third Wednesday in September. The e-Waste fundraising event, sponsored by Sodexo and Scott’s Environmental, is scheduled for June 23rd (flyer attached as Appendix A). The Shop and Support program is also being rolled out. Through this program you can purchase shopping/gift cards for your favourite retailers and use them for your every day shopping. Each time you purchase a card, a percentage of the sale is donated back to the auditorium campaign. Information sheets will be distributed at the meeting and additional information can be received by calling the home’s Administration department or the Coordinator of Volunteers and Special Events. There is much work to do before the kick-off and Council will be kept apprised of the committee’s activities.
Sustainability Implications Directions for Our Future states the following: Long lasting, efficiently designed and properly maintained infrastructure contributes towards the Frontenac’s vision of sustainability. Raising funds to support a new auditorium will help to ensure that Frontenac achieves its’ vision.
Financial Implications Fundraising will help to offset the municipal cost of renovating the auditorium.
Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Fairmount Home – Auditorium Fundraising Campaign Update for information; AND FURTHER that Council of the County of Frontenac approve the Fairmount Home Auditorium Fundraising campaign name to be “Building Change Together”.
Organizations, Departments and Individuals Consulted and/or Affected Fairmount Auditorium Fundraising Committee Fairmount Residents, Staff and Volunteers Frontenac Community Administrative Report Fairmount Home – Auditorium Fundraising Committee Update June 20, 2012
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Saturday June 23, 2012 11:00 AM - 3:00PM Come and support us! One person’s trash is another’s treasure and this is your chance to put your electronic waste to work for us while supporting a greener planet and a good cause. Between the hours of 11:00 am and 3:00 pm on June 23 bring your old electronic waste to the back parking lot at 2069 Battersea Rd. for free disposal and to support Fairmount’s auditorium renovation project!
&
BBQ hotdog or hamburger and a cold drink also available!
E-Waste Collection & BBQ Did you know that old electronics are mined for their precious metals?
You can bring………
Computer accessories
Printers
Typewriter
Telephones
Answering machines
Cell phones
Audio & Video players
Cameras
Radios
Speakers
Computers & Monitors
TV’s
And more! Complete list available at reception
Did you know that besides precious metals e-waste also contains hazardous materials like lead and mercury and that up to 60 elements can be found in complex electronics? In the United States, an estimated 70% of heavy metals in landfills comes from discarded electronics! What may be worse than the environmental impact is the human one. Many of these improperly discarded e-waste products end up in developing countries where thanks to lax or non-existent safety regulations their precious metals are mined with no regard for the safety of the workers (who are often children). Fairmount and Sodexo have teamed up with Scott Environmental Group to collect and responsibly recycle e-waste in our community. For each kilogram of waste collected Scott’s will donate $0.05 to the fundraising campaign for Fairmount’s auditorium project. On June 23 bring us your electronic junk; enjoy some BBQ and help to make a difference! Questions? Please contact Tom Mercer, Director of Support Services— Sodexo at 613-546-4264 x 601 or email thomas.mercer@sodexo.com.
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Minutes of the Sustainability Advisory Committee Meeting April 4, 2012
A meeting of the Sustainability Advisory Committee was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie, on Wednesday, April 4, 2012 at 1:30 p.m. In attendance: Geoff Sandiford, Chair Ron Hipfner, Vice Chair Warden Janet Gutowski Councillor John McDougall Don Ross Regrets: John Kittle Staff: Elizabeth Savill, CAO/Clerk; Alison Vandervelde, Communications Officer; Jenny Liu, Municipal Intern; Lisa Goodberry, Executive Assistant Temp (Recording Secretary) 1.
Call to order The Chair called the meeting to order at 1:38 p.m.
Adoption of the agenda
The agenda was amended to include Greenhouse Gas Workshop under #9 Reports/Topics for Discussion. CARRIED 3.
Disclosure of pecuniary interest and general nature thereof
The Chair requested that it be noted that no member of the Committee declared a pecuniary interest. 4.
Closed meeting – nil
Adoption of minutes
Committee Recommendation: THAT the minutes of the meeting of March 1, 2012 be adopted as presented. CARRIED Sustainability Advisory Committee Meeting Minutes April 4, 2012
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Business arising from the minutes Chair’s Meeting with Deputy Warden Doyle
Geoff shared details of his meeting with the Deputy Warden. A number of project ideas were discussed:
Opening the old canal: This significant project could provide a link to the Frontenac K&P Trail Big Sandy Bay area: 200 feet of boardwalk is required to connect two areas and it is anticipated this addition would create more attraction Bike lanes: All agreed the development of a bike plan should be promoted (Janet suggested purchasing bikes or implementing a bike rental program for the Townships) Solar hot water project: Halifax´s program involves the installation of rooftop solar panels with the costs are added to the property owners´ taxes. The payback is between 3-5 years with the costs offset by savings. Kingston is offering a similar program.
Liz asked if all Townships would be included in these discussions. Geoff advised he would touch base with all. He is looking for ways to engage the entire County in initiatives. He reiterated that Marysville is set to be the next community to start a CIP. There was some discussion around the possibility of adding another councillor to the committee, but John M advised that perhaps there should be more community members rather than councillors on this committee and all agreed. Geoff is planning to meet with the Deputy Warden for a tour around Wolfe Island. suggestion was made that a future SAC meeting could be held on the Island.
The
Action Items: Liz will share the Big Sandy Bay discussion with Anne Marie Young, Manager of Economic Sustainability Geoff will follow up with the Deputy Warden informally and express the committee’s interest in continuing the conservation around Frontenac Islands’ increased involvement in sustainability. Indicators Review Update Ron read through his Sustainability Pillars document that was circulated with the agenda. Janet expressed appreciation of the work completed by Ron. Liz reminded the committee that indicators are identified in Directions for Our Future. Rather than move to amend that document at this time, the committee might consider establishing a list of priority indicators for this year. All will look over Ron’s document and discuss further. In the discussion forum, Don posted a link to work done by Queen’s University students. By reviewing those projects, committee members will get a good understanding of the type of work the students can do. Alison, John M John K have had some discussion on the presentation of projects – perhaps projects could be linked more directly to the pillars of sustainability, allowing County Council to better understand how projects support the big picture. A sophisticated communications tool Sustainability Advisory Committee Meeting Minutes April 4, 2012
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may be required. All agreed we need to start at a Township level. Janet advised we need to be visible in communities with projects from start to finish. Communities need to be a part of the accomplishments. Action Item: John K, John M and Alison will work on indicator reorganization by pillar/communication vehicle for easy presentation of priority projects. New Leaf Link Update Members discussed the Alison’s draft response to the correspondence received. Liz advised that the delivery of social programs within the County’s is provided by Kingston. Action Items: Geoff and Janet will arrange a meeting with Howard Smith, President of New Leaf Link, to discuss collaboration opportunities in lieu of a response to his letter Liz will contact the City of Kingston on possible connections for New Leaf Link Alison will connect Frontenac Transportation Services with New Leaf Link Partners for Climate Protection Update/Greenhouse Gas Workshop Don and Ron attended Dr. Adam Fenech’s Greenhouse Gas Workshop on March 29, 2012 at Queen’s University. The group at the workshop discussed a framework for the project that will involve the Brockville, Gananoque, Perth, Kingston, and the Counties of Frontenac and Lennox & Addington, the universities of PEI and Queen’s, and St. Lawrence College. The goal of the project is to quantify greenhouse gas productions from every source, create a baseline of information and then a model for remediation. This is a huge opportunity for the County because: (1) it is one of the first of its kind in Canada; (2) the County will incur very minimal cost for the completion of the project, which would normally cost hundreds of thousands of dollars; and (3) once carbon trading comes on the market, this could become an income stream for the County. Funding opportunities continue to be explored. Don discussed preliminary expectations for the County’s involvement – i.e. covering the cost of a vehicle rental and providing students with access to data they require. Liz advised we need to share this with Council. Action Items: Staff will schedule a presentation on the GHG Workshop at a future County Council meeting (May will be attempted). Don will organize, Ron will attend also and a Queen’s University representative will be invited. 2012 Sustainability Advisory Committee Work Plan Action Items: Lisa will post the work plan to the agenda’s web page Staff will put together a working calendar of community events and post to the forum and members will be asked to sign up for events they are able to attend 2012 Sustainability Budget Update Sustainability Advisory Committee Meeting Minutes April 4, 2012
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Liz confirmed that the 2012 County Budget was passed this morning. continue to be explored to address strategic issues. 7.
Deputations and/or presentations: nil
Communications: nil
Reports/Topics for Discussion
Opportunities will
Discussion Forum Tool Alison opened the floor for discussion on the forum and asked members if they had encountered any problems or concerns. Action Items: Alison will: o Adjust the settings in the forum to highlight new posts and send email alerts of new posts o Explore options for organizing attachments in a single location o Upload the following documents: Ron’s indicators document New Leaf Link letter Committee’s work plan Townships’ strategic plans AMO award application forms ICSP Breakfast The Committee agreed to the following: Date – May 11, 2012 Food – “local food” Format – Basic format of previous years Focus – Smaller Scale Sustainability Projects Suggested projects – A short presentation on the Verona CIP with comment an applicant’s viewpoint; Seniors Housing project; Natural Heritage project; EORN Action Items: Liz will send out an email to all County Councillors for suggestions for the invitee list with last year’s invitee list provided for reference Lisa will book caterers Township Strategic Plans Action Item: Alison will post these to the forum. AMO Gas Tax Award Opportunity
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AMO provides 3 awards annually for infrastructure projects and 1 for capacity building. Staff will explore a submission based on the Sydenham Land Ambulance Base. 10.
Other business
Alison shared a brief update on online communications efforts: Twitter account has 89 followers; e-newsletter distribution lists reach (to date) 433; Facebook page liked by 19 A summary of the Regional Trails Strategy will be given on the morning of May 3, 2012 at the Elgin Community Hall Monieson Centre’s Economic Revitalization Conference is being held on April 11, 2012 at the Radisson Hotel Kingston Harbourfront Next meeting date
Wednesday, June 6, 2012, 1:30 p.m. 12.
Adjournment
Committee Recommendation: THAT the meeting be adjourned at 3:41 p.m. CARRIED
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MINUTES OF THE TRAILS ADVISORY COMMITTEE April 5, 2012 A meeting of the Trails Advisory Committee (TAC) was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie on Thursday, April 5, 2012 at 10:00 a.m. In attendance:
Alan McPhail, Chair Deputy Warden Denis Doyle Councillor John Inglis Dieter Eberhardt Derrick Spafford
Regrets: Joan Hollywood Marc Moeys Staff: Anne Marie Young, Manager of Economic Sustainability; Jenny Liu, Municipal Intern; Lisa Goodberry, Executive Assistant Temp (Recording Secretary) 1.
Call to order Alan called the meeting to order at 10:06 a.m.
Adoption of the agenda The agenda was received.
Disclosure of pecuniary interest and general nature thereof Alan requested that it be noted that, in accordance with the Municipal Conflict of Interest Act, no member of the Committee declared a pecuniary interest in any item on the agenda.
Deputations and/or presentations Friends of Arden David Daski spoke of the initiatives spearheaded by the Friends of Arden community group and its thoughts of bringing tourism to the area.
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David’s role with the group is to encourage the use of trails and investigate funding opportunities for signage. There are walking and hiking trails near Arden as well as canoeing. He has taken this project to the Economic Development Committee of Central Frontenac as well as Township Council. He would like to know how this Committee will embrace trails other than the Frontenac K & P. He posed a question with regard to insurance and who is responsible to carry the policy. He advised the trails in question are located on Township land. Alan advised if it was on Township land ultimately the Township insurance would be responsible as long as both the Township and the Insurer are aware. Anne Marie advised the Frontenac K&P is insured by the County and Trans Canada Trail is carried as a third party. Alan advised a concept would be to have a subcommittee be responsible. Another issue David had was with running trails on private land. Alan advised that he should speak to snowmobile clubs and other management groups for public trails as they would have experience in dealing with these issues. We have not yet got to the point of insurance coverage on private land. David advised that they need a little money and promotional support. Dieter advised that proper maps could be made here and added to websites and we could perhaps assist the budget for signage. Dieter spoke of land use permission forms and the user groups could be added to the policy. Alan advised that there is a Master Plan trails in the County and he suspected other trail developers should create similar standards for associated trails. Anne Marie advised information and directional signage as well as kilometre markers are being done for the Frontenac K&P Trail. John advised that we should have different signage for walking trails. David spoke of the standards needed for canoeing. Alan advised we have not dealt with this issue and suggested David speak to the Frontenac Arch Biosphere, the Quinte Conservation Authority or the Townships themselves as they may have examples. Anne Marie will send a link to Directions to our Future to David. 5.
Closed meeting – nil
Adoption of minutes Committee Recommendation THAT the minutes of the meeting of February 3, 2012 be adopted as circulated. CARRIED
Business arising from the minutes Letter to Landowners Anne Marie provided a draft Communication Plan to the Committee. Web site updates are planned to reflect the Committee’s mandate and to reflect progress of the trail activities. Alison Vandervelde will be assuming the position of County of Frontenac Communications Officer next week and will be working on this project. Open house meetings were discussed and all agreed that holding two would be adequate. Alan suggested that the meetings could be scheduled and located to coincide with the work schedule. Dieter commented that if we held one in Verona then it would
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be wind up being more of an information session as the plan has already been determined for the part of the trail. Dieter has visited the Snow Trails Association to give them information on the development of the K&P and that it is designated as part of the Trans Canada Trail. The Committee felt that there needs to be further discussion on the communications to adjacent landowners and form agreements with private owners. We will need to do public announcements and mailings to those who have private ownership of the trail and adjacent landowners. All agreed that a letter be sent prior to any public meetings. Denis would like to see some dates to the Communication Plan prior to presenting to Council. Anne Marie will be more specific as to where the public meetings will be held. Anne Marie asked the Committee to approve the Communication Plan and then it would be submitted to Council. Committee Recommendation THAT the Committee accept the Communication Plan and focus on gaps in the North and to present to Council on April 18, 2012. CARRIED 8.
Communications Anne Marie spoke of a letter from a landowner from Fish Creek who has hunting and trapping on the Frontenac K&P Trail. Local bylaws along with trails policies will be reviewed.
Reports/ Topics for Discussion: nil
Other business Update on County Budget The 2012 County budget has been passed by Council. The approved budget line for the Frontenac K&P Trail is $260,000. Update on Trails Activities Anne Marie advised that Hardwood Creek Bridge will require a Federal environmental assessment. Anne Marie has also contacted a military unit based out of Ottawa to see if they would be interested in assisting on the build of the Hardwood Creek Bridge. Anne Marie was unsure of the amount of interest at this time. Hardware for signage has been made and is ready and stored in a warehouse. Printing of the signage is slated for this year. The lower part of the K&P will be opened to Harrowsmith or perhaps even to Hartington. There will be an Official Opening; no date has been set. Anne Marie will get back to the Committee with a date. Allan advised that we ensure that the Rideau Trail Group and Snowmobile Clubs should be invited.
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A tender for brushing and surfacing will be advertised for the part of the K&P from Orser Road to the Cataraqui Trail and another from Orser Road to Harrowsmith/ Hartington. Denis asked for an update on what has been completed in accordance to the Implementation Plan. Update on Funding Anne Marie advised that TransCanada Trails is being accommodating with its funding. Anne Marie needs direction from Denis and John as to how involved this committee would be with regard to the Eco-tourism funding allocated in the budget. John advised each township should create its own plan. Denis asked for an update on what we have spent on the Frontenac K&P Trail in comparison to the Implementation Plan. 11.
Next meeting date Friday, June 1, 2012 at 10:00 a.m.
Adjournment Committee Recommendation That the meeting be adjourned at 11:30 a.m. CARRIED
Alan McPhail, Chair
Anne Marie Young, Acting Clerk
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JOINT ACCESSIBILITY ADVISORY COMMITTEE MEETING MINUTES February 17, 2012 A meeting of the Frontenac Joint Accessibility Advisory Committee (FAAC) was held at the Sydenham Library on Friday, February 17, 2012 at 1:00 p.m. Present:
Neil Allen, Township of South Frontenac Representative – Chair Francine Arsenault, Community at Large Representative – Vice-Chair Danka Brewer, Township of Central Frontenac Representative John McDougall, County Council Representative Gary Davison, County Council Representative Susan Beckel, County of Frontenac – Recording Secretary
CALL TO ORDER
Neil Allen called the meeting to order at 1:05 p.m.
ADOPTION OF THE AGENDA
Committee Recommendation:
Moved by: Gary Davison Seconded by: Francine Arsenault
RESOLVED THAT the Agenda for the February 17, 2012 meeting be hereby adopted as amended to include: Under Other Business: Draft Customer Service Booklet for Contractors CARRIED 3.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
The Chair requested the Recording Secretary to note in the minutes that no members of the committee declared any disclosures of pecuniary interest. 4.
APPROVAL OF THE MINUTES
Committee Recommendation
Moved by: John McDougall Seconded by: Danka Brewer
RESOLVED THAT the minutes from the December 9, 2011 meeting be hereby adopted as circulated. CARRIED County of Frontenac Joint Accessibility Advisory Committee February 17, 2012 Meeting Page 1 of 4
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DEPUTATIONS AND PRESENTATIONS – Nil
BUSINESS ARISING FROM THE MINUTES - Nil
CORRESPONDENCE/INFORMATION ITEMS a)
11-12-15 Accessibility Directorate of Ontario (ADO) Memo Re: Broader Public Sector Accessibility Planning Requirements
Memo providing information of the developments with the AODA. The Ontarians with Disabilities Act (ODA) remains in force until repealed, and legal obligations under it, including those related to annual accessibility plans, continue. Under the Integrated Accessibility Standards Regulation (IASR), the broader public sector must develop multi-year accessibility plans starting in 2013, or in 2014 for those with fewer than 50 employees. The ADO is developing resources to help meet the requirements of the IASR,
b)
12-01-13 Accessibility Directorate of Ontario Memo Re: Accessibility and the Broader Public Sector
Memo advising of two of the early requirements under the Integrated Accessibility Standards Regulation (IASR): (i) emergency procedures, plans or public safety information available to the public must be provided in an accessible format or with appropriate communications supports, upon request; and (ii) provide individualized emergency response information for employees with disabilities. c)
Draft letter to the Townships Re: Accessibility Advisory Committee
The committee reviewed a draft letter to the Townships providing an update from the Frontenac Accessibility Advisory Committee. Committee Recommendation
Moved by: Danka Brewer Seconded by: Francine Arsenault
RESOLVED THAT the draft letter to the Townships be approved with the addition of AODA information for businesses and contact information for the committee members. CARRIED
ACCESSIBILITY PLAN FOR 2012 a) Accessibility Advisory Committee Work Plan for 2012
The committee reviewed the 2012 Work Plan in detail. Committee Recommendation
Moved by: Francine Arsenault Seconded by: John McDougall
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RESOLVED THAT the 2012 Accessibility Advisory Committee Work Plan be recommended to County Council for approval. CARRIED
Recruitment of New Members: The committee discussed placing a notice in The Frontenac News and Frontenac EMC. Action Item:
New School in Sharbot Lake: The committee discussed their desire to be involved with this building project, similar to the Sydenham Library project. Action Item:
Francine advised that she has connections with people on Wolfe Island and will make some inquiries. Danka will contact Debbie Kiss to inquire if she has any connections in the Township of North Frontenac.
Susan will contact Mayor Janet Gutowski to request information on the status on the project and relay the committee’s desire to be involved.
Accessible Picnic Tables: The committee discussed working with the high schools to have the students build the tables. Action Item:
Susan will contact Anne Marie Young, Manager of Economic Sustainability at the County to determine if the AAC could apply for project funding through the Smaller Scale Initiatives program and contact the high schools to see if it would be a project of interest for the students.
Gary Davison left the meeting at 1:40 p.m. 9.
OTHER BUSINESS a) Businesses Compliance with AODA Customer Service Standard
The committee discussed options for circulating information to County businesses regarding their compliance obligations under the AODA Customer Service Standard, including inserts with township tax bills, advertisements in local newspapers, posting information on the municipal websites, displays at Township and County open houses, public meetings, community events or in the municipal offices. Action Item:
As requested by the members, Susan will provide copies of the Accessibility for Ontarians with Disabilities, 2005 legislation to the committee members.
Action Item:
Susan will contact Wayne Orr, CAO – Township of South Frontenac to schedule a meeting with the committee to review the office renovation plans.
b) Next Meeting Date The next meeting will be held on April 27, 2012 at 10:00 a.m. at the Sydenham Library. County of Frontenac Joint Accessibility Advisory Committee February 17, 2012 Meeting Page 3 of 4
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Future meeting dates were scheduled as follows: June 22, 2012 at 10:00 a.m. September 7, 2012 at 10:00 a.m. c) Frontenac Heritage Festival Danka reminded the committee that the Frontenac Heritage Festival is being held from February 24 – 26 in Sharbot Lake. 10.
ADJOURNMENT
Committee Recommendation
Moved by: Danka Brewer Seconded by: John McDougall
RESOLVED THAT the meeting hereby adjourn at 2:25 p.m. CARRIED
Neil Allen, Chair
Susan Beckel, Recording Secretary
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Minutes of the Working Group Meeting Re: Finance Committee June 13, 2012 at 10:00 a.m.
Council Present: Staff Present:
Warden Janet Gutowski, Councillors Bud Clayton and David Jones Liz Savill, CAO/Clerk; Marian VanBruinessen, Treasurer; and Susan Beckel, Deputy Clerk (Recording Secretary)
The purpose of the meeting was as directed by the following resolution from March 13, 2012: Motion #61-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor McDougall
RESOLVED THAT given the complications and time spent on budget deliberations each year it is recommended that the Council of the County of Frontenac establish a Finance Committee to improve the process; AND FURTHER THAT in order to determine the scope and guidelines for this committee, and to recommend how many and who the members should be, it is further recommended that Councillors Bud Clayton and David Jones be appointed to draft such guidelines, working with staff and others as necessary; AND FURTHER THAT their report is to be presented at the regular County Council meeting in May for County Council review and decision. CARRIED a)
Staff Memo Re: Proposed Budget Format
Staff provided a memo to the Working Group which outlined: (i) the current annual budget preparation cycle undertaken by staff prior to the first draft of the budget being presented to County Council; and (ii) a proposed budget format that provides more detail. Marian VanBruinessen and Liz Savill spoke to the report. Consensus was reached that the information in the staff memo be presented to Council in the form of an Administrative Report for consideration at the June 20th County Council meeting. b)
Draft Finance Committee Terms of Reference
Councillor Clayton circulated via email on June 12, 2012 a proposed finance standing committee terms of reference that he and Councillor Jones had drafted for consideration. The working group reviewed the draft terms of reference and provided some amendments. Consensus was reached that the amended draft terms of reference for a finance advisory committee be presented to Council for consideration at the June 20th County Council meeting. The meeting adjourned at 12:00 p.m. Working Group Meeting Minutes Re: Finance Committee June 13, 2012
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Finance Committee Draft Terms of Reference March 13, 2012 Resolution of Council RESOLVED THAT given the complications and time spent on budget deliberations each year it is recommended that the Council of the County of Frontenac establish a Finance Committee to improve the process; AND FURTHER THAT in order to determine the scope and guidelines for this committee, and to recommend how many and who the members should be, it is further recommended that Councillors Bud Clayton and David Jones be appointed to draft such guidelines, working with staff and others as necessary; AND FURTHER THAT their report is to be presented at the regular County Council meeting in May for County Council review and decision.” CARRIED
Composition: The Committee shall be made up of three members of County Council Mandate:
- Provide pre-budget input for consideration during the budget process (core services and capital projects).
- Review and provide input into County’s annual budget prior to presentation to Council for adoption.
- Review the quarterly budget to actual financial statements.
- Other duties as directed or delegated by County Council.
The Committee shall meet as required. Note: The Finance Committee shall adhere to the County’s Procedural By-law No. 2010-0028 and any amendments thereto, specifically Section 25 – Committees for the conduct of all meetings.
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AgendaItem#16•
BY-LAW NO. 2012-0019 OF THE CORPORATION OF THE COUNTY OF FRONTENAC A By-Law to Authorize an Application to Approve the Expropriation of Land WHEREAS the Governments of Canada and Province of Ontario support and promote the establishment and maintenance of public trails for the purpose of providing important recreational, cultural, health, economic and transportation opportunities and linkages within and between communities; AND WHEREAS The Corporation of the County of Frontenac (the “County”) acquired a substantial portion of the former Kingston & Pembroke Railway bed lying within the County of Frontenac for the purpose of operating it as a public trail system (the “Frontenac K&P Trail”); AND WHEREAS the Frontenac K&P Trail is part of a larger network of public trails throughout Ontario and across Canada; AND WHEREAS the County and its constituent municipalities adopted the County of Frontenac Master Trails Plan in 2009 for the purpose of articulating a shared vision among the various stakeholders and making recommendations for the management and design of trails within the County of Frontenac; AND WHEREAS the County has undertaken a program of upgrading and improving the Frontenac K&P Trail for the purpose of promoting sustainable and healthy communities by encouraging residents and visitors to get active while appreciating the natural beauty and rich heritage of Frontenac County; AND WHEREAS two sections of the Frontenac K&P Trail are bifurcated by a small parcel of privately owned land that was previously a municipal road allowance crossing the former Kingston & Pembroke Railway line; AND WHEREAS the County’s efforts to purchase these privately owned lands at a reasonable price for the purpose of connecting the Frontenac K&P Trail have been unsuccessful; AND WHEREAS the County has determined that it is now necessary and in the public interest to apply for approval to expropriate these private lands for the purpose of linking the two sections of the Frontenac K&P Trail and thereby ensuring its continued long-term viability as a public trail within the Frontenac County Trail System in accordance with the County of Frontenac Trails Master Plan.
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NOW THEREFORE BE IT RESOLVED THAT: 1.
The Corporation of the County of Frontenac be and is hereby authorized to apply for approval to expropriate the following lands: a. Part of Lot 10, Concession 9, being Part 3, 13R-19867 in the geographic Township of Portland, now the Township of South Frontenac, County of Frontenac, being part of PIN 36143-0053 (R)- (Registered Owner: Robert Rodney Leonard);
The purpose of the application to expropriate the lands described in Section 1 shall be to link two sections of the Frontenac K&P Trail and thereby ensure its continued long-term viability as a public trail within the Frontenac County Trail System in accordance with the County of Frontenac Trails Master Plan
The Chief Administrative Officer be and is hereby authorized to submit the application for approval to expropriate to the approving authority and to take all other actions necessary to complete the expropriation of the foregoing lands in accordance with the requirements of the Expropriations Act.
This By-Law shall come into force and take effect on the day it is passed.
Read a First and Second Time this 20th day of June, 2012. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of June, 2012.
Janet Gutowski, Warden
K. Elizabeth Savill, CAO/Clerk
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BY-LAW NO. 2012-0020 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on June 20, 2012
WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF FRONTENAC hereby enacts as follows:
- THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on June 20, 2012 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on June 20, 2012 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on June 20, 2012 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
- THAT this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 20th day of June, 2012. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of June, 2012.
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b) By-law No. 2012-0020 Confirmation of Council
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The Corporation of the County of Frontenac
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk
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b) By-law No. 2012-0020 Confirmation of Council
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