Body: Council Type: Agenda Meeting: Regular Date: June 20, 2018 Collection: Council Agendas Municipality: Frontenac County
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Frontenac County Council Meeting Wednesday, June 20, 2018 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m.
AGENDA Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held April 18, 2018
- Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board as it relates to the litigation around the Howe Island Ferry lifting of heavy vehicle restrictions that support agricultural operations Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof
9 - 22
Adoption of Minutes a) Minutes of Meeting held May 16, 2018 Resolved That the minutes of the regular Council meeting held May 16, 2018 be adopted. Deputations and/or Presentations Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with
Page the Deputy Warden in the Chair.
23 - 35
Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. b)
Mr. Richard Allen, Manager of Economic Development, will provide Council with a briefing on the status of the K&P Trail Construction. [See Information Reports from the Chief Administrative Officer, clause c)]
Unfinished Business
36 - 40
Recommend Reports from the Chief Administrative Officer a) 2018-078 Office of the Chief Administrative Officer Permitted and Restricted Uses of the Verona Trail Head Lands Recommendation Be It Resolved That staff be directed to commence the process of bringing forward for Councils consideration a By-law to Regulate and Control the Parking of Vehicles on Property owned by the County of Frontenac.
41 - 42
b)
2018-079 Emergency and Transportation Services Capital Purchase of New Defibrillator/Monitors and Panasonic Tablets Recommendation Be It Resolved That the Council of the County of Frontenac accept the Emergency and Transportation Services – Capital Replacement of Defibrillator/Monitors and purchase of additional eACR Tablets report for information, And Further That the Council of the County of Frontenac approve the replacement of twenty-two (22) LIFEPAC 15 Defibrillator/Monitors and purchase of ten (10) new eACR tablets.
43 - 57
c)
2018-080 Planning & Economic Development Extension of Approval of Draft Plan of Subdivision 2292 Sands Road Township of South Frontenac County File #10T-2011/002 Recommendation
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Page
Resolved That the Council of the County of Frontenac receive the Planning and Economic Development - Extension of Approval of Draft Plan of Subdivision - 2292 Sands Road Township of South Frontenac County File #10T-2011/002 report for information; And Further That the Council of the County of Frontenac extend the draft approval for the plan of subdivision for 2292 Sands Road, Battersea, to July 17, 2019, based on the attached conditions detailed in Appendix B, approved by County Council July 17, 2013. 58 - 62
d)
2018-081 Planning and Economic Development Request for ATV Use on K&P Trail July 7, 2018 Recommendation Be It Resolved That the Council of the County of Frontenac accept the Planning and Economic Development - request for ATV Use on K&P Trail - July 7, 2018 report for information; And Further That the Council of the County of Frontenac authorize The Verona Lions Club use of the K&P Trail for Motorized Off-Road Vehicles along Verona Street between Verona Sand Road and Prince Charles Elementary School on July 7, 2018.
63 - 74
e)
2018-082 Planning & Economic Development Extension of Approval of Draft Plan of Condominium Cranberry Cove County File 10CD-2012/002 Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Extension of Approval of Draft Plan of Condominium – Cranberry Cove – County File 10CD-2012/002 report for information; And Further That the Council of the County of Frontenac extend the draft approval for the plan of condominium for Cranberry Cove, to July 16, 2018, based on the attached conditions detailed in Appendix B, approved by County Council July 16, 2014.
75 - 76
f)
2018-084 Fairmount Home Ministry Funding for Specialized Care
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Page Recommendation Whereas the Ministry of Health and Long-Term Care is investing in staffing of Long Term Care homes, and Long Term Care homes will receive annualized base funding to create and fill a net new full-time equivalent position requiring a qualified registered nurse to provide direct and specialized care to Long Term Care residents. Be it Resolved That the Council of the County of Frontenac accept the creation of a net new full-time equivalent position, Assistant Director of Care - Resident Services, effective October 1, 2018. 77 - 78
g)
2018-085 Fairmount Home Parking Lot Repairs Recommendation Be It Resolved That the Council of the County of Frontenac approve the increase of the 2018 budget from $25,000 to $51,712 for the minor repairs to the parking lots and laneways. And Further That the staff be directed to prepare a multi-year plan for the repair or replacement of the parking lots and laneways, to be presented in the 2019 budget cycle.
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h)
2018-086 Corporate Services Federation of Canadian Municipalities Municipal Asset Management Program Funding Recommendation Be It Resolved That the Council of the County of Frontenac accept the Corporate Services – Federation of Canadian Municipalities (FCM) Municipal Asset Management Program (MAMP) Funding report for information; And Further That the Council of the County of Frontenac authorize staff to apply for the maximum contribution of $50,000 from the FCM MAMP funding program to augment the County’s reserve allocations for asset condition assessment. And Further That the Council of the County of Frontenac authorize the Clerk to provide a copy of the resolution acknowledging that staff is submitting the application along with Council’s commitment to the condition assessment project including a declaration of the municipal contribution from the County Operations Reserve.
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Page 81 - 83
i)
2018-090 Office of the Chief Administrative Officer Communication of County of Frontenac Issues and Priorities to the new Provincial Government Recommendation
84 - 86
j)
Be It Resolved That the Council of the County of Frontenac confirm the following as issues and priorities of the County of Frontenac:
- Cell gap coverage
- Broadband speed and access
- Public Safety Network
- Infrastructure funding
- OPP costs
- Long Term Health Care
- Business Education Tax
- Upload highway 38 back to the Province or provide the funding to maintain and sustain this infrastructure
- End the double hatter issue for volunteer fire fighters
- Community Medicine delivered by Paramedics. 2018-091 Planning and Economic Development North Frontenac Telephone Company (NFTC) request for access to the K&P Trail for fibre build Recommendation: Be It Resolved That Council of the County of Frontenac provide consent to the North Frontenac Telephone Company to install fibre-optic infrastructure in the K&P Trail, And Further That staff be directed to prepare an agreement between the County of Frontenac and the North Frontenac Telephone Company in regard to providing access to the K&P Trail for installation of buried fibre optic cable.
87 - 88
Information Reports from the Chief Administrative Officer a) 2018-083 Fairmount Home Lighting Replacement
89 - 94
b)
2018-087 Corporate Services 2018 First Quarter Financial Summary
95 - 103
c)
2018-088 Planning and Economic Development
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Page K&P Trail Construction update Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Nossal b)
Long Term Care (Fairmount Home) - Councillor Inglis
c)
Corporate Services - Councillor Dewey
d)
Planning and Economic Development - Councillor McDougall
Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Councillor Nossal b)
KFL&A Public Health Board Update - Deputy Warden Doyle
c)
RULAC, LSR and other Updates
d)
Algonquin Land Claim Update - Councillor Inglis
e)
Housing and Homelessness Committee Update - Councillor McDougall
f)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle
Reports from Advisory Committees of County Council Return to Council a) That Council revert from Committee of the Whole Council, to Council.
Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From EEDI and TREC Solarshare an Notice of a Proposal to engage in a Solar Facilities on buck Bay Rd in South Frontenac Township [Distributed to Members of County Council May 18, 2018] b)
From the County of Renfrew of the Adoption of an Official Plan
Page 6 of 105
Page Amendment in Accordance with Sections 17 and 26 of the Planning Act [Distributed to Members of County Council May 18, 2018] c)
From the New Leaf Link inviting us to an Open House and Fundraiser [Distributed to Members of County Council May 18, 2018]
d)
From the OGRA Municipal Alliance an invitation to join the preferred Autonomous Vehicles Test Corridor [Distributed to Members of County Council May 18, 2018]
e)
From the Solar Provider Group to notify County of Frontenac on their intentions to construct a solar facility on Murton Rd, 3348 [Distributed to Members of County Council May 25, 2018]
f)
From the Solar Provider Group to notify County of Frontenac on their intentions to construct a solar facility on Murton Rd, 3358 [Distributed to Members of County Council May 25,2018]
g)
From the Solar Provider Group to notify County of Frontenac on their intentions to construct a solar facility on Railton Rd, 3833 [Distributed to Members of County Council May 25, 2018]
h)
From Allen and Partners to Thank Mrs. Susan Brant, Director of Corporate Services [Distributed to Members of County Council May 25, 2018]
i)
From the Corporation of the Municipality of Killarney an resolution No. 18-159 [Distributed to Members of County Council May 25, 2018]
j)
From Kingston and Frontenac Housing Corporation Agenda for 05-2018 [Distributed to Members of County Council May 25, 2018]
k)
From the Municipality of Tweed to announce the upcoming Teeny Tiny Summit on June 14, 2018 [Distributed to Members of County Council May 25, 2018]
l)
From the Southern Frontenac Community Services regarding 29th Annual General Meeting on June 22, 2018 [Distributed to Members of County Council May 25, 2018]
m)
From the Kingston Frontenac Public Library Board regarding the Minutes of Regular Meeting #2018-04 [Distributed to Members of County Council May 25, 2018]
n)
From the Kingston Frontenac Public Library Board regarding the Minutes of Regular Meeting #2018-03 [Distributed to Members of County Council May 25, 2018]
o)
From the East Ferris Municipality regarding Regular Council Meeting that resolved resolution #2018-165 to Approve Landfill Projects [Distributed to Members of County Council May 25, 2018]
p)
From the City of Hamilton regarding a Resolution for the Right to
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Page Approve Landfill Developments [Distributed to Members of County Council May 25, 2018] q)
From the City of Quinte West regarding the Resolution of Cannibis Grace Period Request [Distributed to Members of County Council June 1, 2018]
r)
From the KFL&A Board of Health providing its Minutes of Meeting held April 25 2018 [Distributed to Members of County Council June 1, 2018]
s)
From Warden Higgins regarding citizen concerns of the proposed Johnston Point Plan of Subdivision [Distributed to Members of County Council June 8, 2018]
t)
From Ontario Aggregate Resources Corporation, 2017 Annual Report [Distributed to Members of County Council June 8, 2018]
u)
To Mayors and Council Members regarding Cross-Country Consultations on air passenger right and the aviation ecosystem [Distributed to Members of County Council June 15, 2018]
Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-law a) that has been circulated to all Members of County Council and that by-law a) be read a first and second time. b)
Third Reading Resolved That by-law a) be read a third time, signed, sealed and finally passed. By-Laws
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a)
To Confirm all Actions and Proceedings of County Council
Adjournment
Page 8 of 105
AGENDA ITEM #a)
Minutes of the Regular Meeting of Council May 16, 2018 A regular meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, May 16, 2018 and was called to order at 9:30 a.m. Present:
Warden Ron Higgins, Deputy Warden Denis Doyle, Councillors Ron Vandewal, Fran Smith, Natalie Nossal, Tom Dewey, John Inglis and John McDougall
Also Present:
County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Richard Allen, Manager of Economic Development Kevin Farrell, Manager of Continuous Improvement/GIS Marco Smits, Communications Officer
Closed Session Approval of Addendum Motion #: 79-18
Moved By: Seconded By:
Deputy Warden Doyle Councillor Smith
Resolved That the addendum for the May 16, 2018 meeting of the Council of the County of Frontenac be approved; And Further That the agenda be amended to consider Recommend Reports from the Chief Administrative Officer, clauses j) and k) prior to Briefings. Carried (a 2/3 vote was received)
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AGENDA ITEM #a)
Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)
Minutes of Meeting held April 18, 2018
Motion #: 80-18
Moved By: Seconded By:
Councillor Nossal Councillor Dewey
Resolved That the minutes of the regular Council meeting held April 18, 2018 be adopted. Carried Deputations and/or Presentations a)
Ms. Juliane Porritt, Napanee OPP Community Safety Officer addressed County Council regarding the First Responders for PTSD Golf Tournament being held June 8, including her own personal journey with PTSD.
b)
Lisa Severson, Communications and Stakeholder Relations Officer, EORN and Stéphane P Parisien, Co-Lead, EORN and Chief Administrative Officer, United Counties of Prescott-Russell addressed County Council with respect to mobile broadband. [See Recommend Reports from the Chief Administrative Officer clauses j) and k)] Proclamations
a)
Seniors’ Month - June 1 to June 30, 2018 [See Communications p)]
Motion #: 81-18
Moved By: Seconded By:
Councillor McDougall Councillor Inglis
Whereas Seniors’ Month is an annual province-wide celebration; and, Whereas seniors have contributed and continue to contribute immensely to the life and vibrancy of this community; and, Whereas seniors continue to serve as leaders, mentors, volunteers and important and active members of this community; and, Whereas their contributions past and present warrant appreciation and recognition and their stories deserve to be told; and,
Regular Meeting of Council Minutes May 16, 2018
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AGENDA ITEM #a)
Whereas the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community; and, Whereas the knowledge and experience seniors pass on to us continues to benefit all: Therefore Be It Resolved That the Council of the County of Frontenac does hereby proclaim June 1 to June 30, 2018 as Seniors’ Month in Frontenac County and encourages all citizens to recognize and celebrate the accomplishments of our seniors. Carried b)
Local Food Week - June 3-9, 2018.
Motion #: 82-18
Moved By: Seconded By:
Councillor Vandewal Deputy Warden Doyle
Whereas Ontario’s diverse and extensive agri-food sector supports more than 781,000 jobs – approximately one in every nine jobs across the province and contributes more than $35 billion annually to Ontario’s GDP; and, Whereas the County of Frontenac is rich in agricultural resources that contribute to the community and the economy; and, Whereas the County of Frontenac supports the multipronged local food strategy developed by the Province of Ontario, with a clear vision, mission and goals focused on increasing the consumption of local food by bringing more local food to the places where Ontarians shop and eat; and, Whereas the Economic Development Charter for the Frontenacs includes Local Food and Beverage as one of the three focus areas for strengthening the Frontenac economy; and, Whereas Local Food Week is an opportunity to highlight the Provinces local food strategy and demonstrate how it aims to cultivate a prosperous food system in the County of Frontenac; Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims June 3rd to June 9th, 2018 as Local Food Week in the County of Frontenac and encourages all residents to enjoy local food more often and in more places. Carried Move into Committee of the Whole Motion #: 83-18
Moved By: Seconded By:
Councillor Smith Councillor Nossal
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Regular Meeting of Council Minutes May 16, 2018
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AGENDA ITEM #a)
Recommend Reports from the Chief Administrative Officer clauses j) and k) were considered at this time. (See page 8) Briefings a)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business Recommend Reports from the Chief Administrative Officer
a)
Staff Briefing: Mr. Jon Allison, of Jon Allison Design, provided County Council with a presentation of Fairmount Homes brand identity.
b)
2018-062 Fairmount Home Brand Identity Motion #: 84-18 Moved By: Seconded By:
Councillor Dewey Councillor McDougall
Whereas the County of Frontenac brand identity was approved in 2016 and Fairmount Home requires a branding strategy to establish its own unique identity; Be It Resolved That the Council of the County of Frontenac accept the Fairmount Home branding strategy and positioning as well as the brand identity and design; And Further That Council direct staff to implement the Fairmount Home brand identity and design in the operations of the long-term care home. Carried c)
Staff Briefing: Mr. Kevin Farrell, Manager of Continuous Improvement/GIS, provided County Council with a briefing on the County’s Key Performance Indicators (KPI’s) in relation to the Report 2018-063, Status and Timing of County Corporate Strategy and Related Projects. [See Recommend Reports from the Chief Administrative Officer, clause d)]
Regular Meeting of Council Minutes May 16, 2018
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AGENDA ITEM #a)
d)
2018-063 Office of the Chief Administrative Officer Status and Timing of County Corporate Strategy and Related Projects Motion #: 85-18 Moved By: Councillor Inglis Seconded By: Councillor Vandewal Resolved That the Council of the County of Frontenac accept the Office of the Chief Administrative Officer Report – Status and Timing of County Corporate Strategy and Related projects report for information; And Further That the Council of the County of Frontenac approves as follows:
- That staff immediately commence the Request for Proposals (RFP) for a facilitator to commence the 2018 public consultation process for the 2019-2022 County strategic plan as outlined in the report;
- That staff be directed to include in the 2019 County budget for consideration a line item to complete the 2019-2022 County strategic plan process;
- That staff be directed to include in the 2019 County budget for consideration a line item to complete the Operational Review and Master Plan – Frontenac Paramedic Services Carried Council recessed at 11:05 a.m. Council reconvened at 11:13 a.m. e)
2018-066 Emergency and Transportation Services Psychological Health and Safety in the Paramedic Service Organization Motion #: 86-18 Moved By: Warden Higgins Seconded By: Councillor Smith Be It Resolved That the Council of the County of Frontenac accept the Emergency and Transportation Services – Psychological Health and Safety in the Paramedic Service Organization Standard report for information; And Further That the Council of the County of Frontenac adopt the Psychological Health and Safety in the Paramedic Service Organization Standard as best practice and research, as well as key guidance and concepts in the continued development of Frontenac Paramedic Services Mental Wellness Program for its paramedics. Carried
Regular Meeting of Council Minutes May 16, 2018
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AGENDA ITEM #a)
f)
2018-061 Planning and Economic Development Request by Tourism Kingston to support the Kingston 2020 Brier Bid Motion #: 87-18 Moved By: Councillor Nossal Seconded By: Councillor Dewey Be It Resolved That the Council of the County of Frontenac accept the Planning and Economic Development – Request by Tourism Kingston to support the Kingston 2020 Brier Bid report for information; And Further That the Council of the County of Frontenac support the bid by Tourism Kingston to host the 2020 Brier; And Further That Council authorizes staff to purchase a Community Supporter Package, noted in the Corporate Ticket Packages in the amount of Five Hundred Dollars ($500) to be expensed from the existing Economic Development operating budget. Carried g)
2018-067 Office of the Chief Administrative Officer Request by the Township of North Frontenac to Broaden the Use of Funds Allocated for Seniors Housing Motion #: 88-18 Moved By: Councillor McDougall Seconded By: Councillor Inglis Resolved That the Office of the Chief Administrative Officer – Request by the Township of North Frontenac to Broaden the Use of Funds Allocated for Seniors Housing report be placed on the floor for discussion; And Further That Council support Option 2 noted in the report, that being: That the Council of the County of Frontenac deny the request by the Township of North Frontenac to broaden the use of funds allocated by the County of Frontenac for Seniors Housing to develop a pilot project to help stabilize seniors in need through the provision of supports that help them maintain independence in their current housing; And Further That the Council of the County of Frontenac support the request by the Township of North Frontenac in pursuing funding opportunities with the City of Kingston (as the designated Service Manager) to help support seniors in their homes via assistance with housing costs and home repairs; And Further That the Council of the County of Frontenac support the Township of North Frontenac on seeking longer term opportunities to add new, affordable housing options for seniors in the Township through funding programs and local partnerships. Carried As Amended (See Motion to Amend below which was Lost) (See Motion to Amend below which was Carried) Regular Meeting of Council Minutes May 16, 2018
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AGENDA ITEM #a)
Motion to Amend Motion #: 89-18
Moved By: Seconded By:
Councillor Inglis Warden Higgins
Be It Resolved That the full amount of the Township of North Frontenac Seniors Housing funding allocation be provided to the Township of North Frontenac to implement Option 1 of the resolution from the Council of the Township of North Frontenac. Lost Motion #: 90-18
Moved By: Seconded By:
Councillor Inglis Warden Higgins
Be It Resolved That Council support Option 2 noted in the report, that being: That the Council of the County of Frontenac deny the request by the Township of North Frontenac to broaden the use of funds allocated by the County of Frontenac for Seniors Housing to develop a pilot project to help stabilize seniors in need through the provision of supports that help them maintain independence in their current housing; And Further That the Council of the County of Frontenac support the request by the Township of North Frontenac in pursuing funding opportunities with the City of Kingston (as the designated Service Manager) to help support seniors in their homes via assistance with housing costs and home repairs; And Further That the Council of the County of Frontenac support the Township of North Frontenac on seeking longer term opportunities to add new, affordable housing options for seniors in the Township through funding programs and local partnerships. Carried h)
2018-068 Office of the Chief Administrative Officer Joint Council Compensation Survey; Joint Management/Non-Union Market Compensation Survey Motion #: 91-18 Moved By: Councillor Vandewal Seconded By: Warden Higgins Resolved That the Council of the County of Frontenac accept the Office of Chief Administrative Officer – Joint Council Compensation Survey; Joint Management/NonUnion Market Compensation Survey report for information; And Further That Council authorize the use of consultant Krecklo & Associates Inc. to complete the Joint Council Compensation Survey; Joint Management/Non-Union Market Compensation Survey in conjunction with the compensation surveys for North Frontenac Township, Central Frontenac Township and the Township of Frontenac Islands. Carried
Regular Meeting of Council Minutes May 16, 2018
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AGENDA ITEM #a)
i)
2018-069 Planning and Economic Development Use of Ontario Community Infrastructure Fund with K&P Trail Motion #: 92-18 Moved By: Councillor Smith Seconded By: Councillor McDougall Be It Resolved That the Council of the County of Frontenac accept the Planning and Economic Development – Use of Ontario Community Infrastructure Fund with K&P Trail report for information; And Further That the Council of the County of Frontenac Authorize staff to enter into an agreement with the Township of Central Frontenac to transfer its 2018 Ontario Community Infrastructure Fund allocation in the amount of $50,000 for the purposes of completing infrastructure improvements on Hampton and Tryon Roads. Carried Clauses j) and k) were considered prior to Briefings, clause a). j)
2018-075 Office of the Chief Administrative Officer EORN Broadband Project - Request for Funding Motion #: 93-18 Moved By: Councillor Inglis Seconded By: Councillor Nossal Resolved That the Council of the County of Frontenac accept the Eastern Ontario Regional Network (EORN) Broadband Project report; Further That Council support the funding request in the 2018 County budget in the amount of $40,000, with funds to be taken from the Stabilization Reserve. Carried k)
2018-076 Office of the Chief Administrative Officer EORN Cell Gap Capacity Expansion Project - Request for Funding Motion #: 94-18 Moved By: Councillor Dewey Seconded By: Councillor Vandewal Whereas at the April 19-20, 2018 meeting of the Eastern Ontario Wardens’ Caucus (EOWC) a motion was passed recommending a funding for the distribution of costs related to the Eastern Ontario Regional Network’s cell gap project; Therefore Be It Resolved That the Council of the County of Frontenac accept the Eastern Ontario Regional Network (EORN) Cell Gap Capacity Expansion Project report; and, Further That Council support the funding request in the 2019 County budget in the amount of $400,000, with final funding to be determined as part of the 2019 budget process; and,
Regular Meeting of Council Minutes May 16, 2018
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AGENDA ITEM #a)
Further That Council express their sincere appreciation to EORN and the EOWC for their efforts to improve cellular coverage and capacity in Frontenac County and Eastern Ontario. Carried Information Reports from the Chief Administrative Officer a)
2018-064 Emergency and Transportation Services 2017 Year in Review
b)
2018-065 Emergency and Transportation Services Medical Tiered Response Program Agreement - Criteria
c)
2018-077 Fairmount Home Quarterly Update Activity Report Reports from Council Liaison Appointees
a)
Emergency and Transportation Services - Councillor Nossal
Councillor Nossal provided an overview of the Emergency and Transportation Services liaison activities since the last Council meeting. b)
Long Term Care (Fairmount Home) - Councillor Inglis
Councillor Inglis provided an overview of the Fairmount Home liaison activities since the last Council meeting. c)
Corporate Services - Councillor Dewey
Councillor Dewey provided an overview of the Corporate Services liaison activities since the last Council meeting. d)
Planning and Economic Development - Councillor McDougall
Councillor McDougall provided an overview of the Planning and Economic Development liaison activities since the last Council meeting. Reports from External Boards and Committees a)
Kingston Frontenac Library Board Update - Councillor Nossal
Regular Meeting of Council Minutes May 16, 2018
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AGENDA ITEM #a)
Councillor Nossal provided an overview of the Kingston, Frontenac Library Board activities since the last Council meeting. b)
KFL&A Public Health Board Update - Deputy Warden Doyle
Deputy Warden Doyle provided an overview of the Kingston, Frontenac Lennox and Addington Board of Health activities since the last Council meeting. c)
RULAC, LSR and other Updates
No Report. d)
Algonquin Land Claim Update - Councillor Inglis
Councillor Inglis provided an overview of the Algonquin Land Claim activities since the last Council meeting. e)
Housing and Homelessness Committee Update - Councillor McDougall
Councillor McDougall provided an overview of the Housing and Homelessness Committee activities since the last Council meeting. f)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle
No Report. Reports from Advisory Committees of County Council a)
Report of the Community Development Advisory Committee All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.
Motion #: 95-18
Moved By: Seconded By:
Councillor McDougall Warden Higgins
That the Report received from the Community Development Advisory Committee be received and adopted. Report of the Community Development Advisory Committee Regular Meeting of Council Minutes May 16, 2018
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AGENDA ITEM #a)
The Community Development Advisory Committee reports and recommends as follows: 1.
2018-073 Community Development Advisory Committee Motorized Vehicles on K&P Trail Be It Resolved That motorized off-road vehicles not be permitted access to the K&P Trail from Bellrock Road to Craig Road as per current policy; And Further That ATV detour signage be established from the Trailhead location through the village of Verona along Road 38 to the K&P Trail intersection at Craig Road; And Further That the County of Frontenac remain open to options for future access from the Verona Street portion of the K&P Trail to Road 38. Carried Return to Council
Motion #: 96-18
Moved By: Seconded By:
Councillor Nossal Councillor Smith
That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 97-18
Moved By: Seconded By:
Deputy Warden Doyle Councillor Inglis
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: Regular Meeting of Council Minutes May 16, 2018
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Page 11 of 14
AGENDA ITEM #a)
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)
n)
o)
p)
q)
From the Corporation of the Town of Amherstburg at a Regular meeting on April 9, 2018 Council has passed the following Resolution #20180409-107 [Distributed to Members of County Council April 20, 2018] From the Ministry of Agriculture, Food & Rural Affairs are accepting Applications for 2018 [Distributed to Members of County Council April 20, 2018] From the Ministry of Citizenship and Immigration, encourage to submit a nomination for the Champion of Diversity Award 2018 [Distributed to Members of County Council April 20, 2018] From AMO regarding the 2018 – 2020 board of Directors Call for Nominations [Distributed to Members of County Council April 27, 2018] From Ross Sutherland Councillor of South Frontenac, Loughborough District regarding Johnston’s Point [Distributed to Members of County Council April 27, 2018] From Meela Melnik-Proud, Matt Rennie and Evonne Potts regarding Johnston’s Point [Distributed to Members of County Council April 27, 2018] From the KFL&A Board of Health General providing its Meeting Minutes for March 28, 2018 [Distributed to Members of County Council April 27, 2018] From the Municipality of East Ferris regarding its Council resolution addressing the wolf population. [Distributed to Members of County Council April 27, 2018] From the Township of Uxbridge regarding Council resolution addressing Bill 16, Respecting Municipal Authority over landfilling sites, File A-00G [Distributed to Members of County Council April 27, 2018] From the Kingston Frontenac Public Library providing the County of Frontenac with an Annual report regarding the success from the past year. [Distributed to Members of County Council April 27, 2018] Memorandum to County Council from the Director of Planning and Economic Development regarding Johnston Point [Distributed to Members of County Council April 27, 2018] From the City of Kingston providing the County of Frontenac with a Housing and Homelessness Report May 1, 2018. [Distributed to Members of County Council May 4, 2018] From the Town of Lakeshore regarding Renovation and Demolition of buildings with Hazardous Materials [Distributed to Members of County Council May 4, 2018] From Morrison Hershfield LTD a Notice of Study Commencement regarding Wolfe Island Ferry Dock [Distributed to Members of County Council May 4, 2018] From the Kingston and Frontenac Housing Corporation with an Agenda 042018 [Distributed to Members of County Council May 4, 2018] From the Minister of Seniors Affairs regarding that June is Ontario’s 34th annual Seniors Month [Distributed to Members of County Council May 11, 2018] From the County of Renfrew regarding Notice of the Adoption of an Official
Regular Meeting of Council Minutes May 16, 2018
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Page 12 of 14
AGENDA ITEM #a)
r)
s)
t)
u)
v)
w)
Plan Amendment [Distributed to Members of County Council May 11, 2018] From CYSPC an Invitation and the Agenda for the Annual Community Dialogue [Distributed to Members of County Council May 11, 2018] From East Ferris Municipality regarding Regular Council Meeting, May 8, 2018 [Distributed to Members of County Council May 11, 2018] From Environmental Commissioner of Ontario regarding Environment, Energy and Climate Resources for Municipalities [Distributed to Members of County Council May 11, 2018] From EEDI and TREC Solarshare regarding a Notice of a Proposal to engage in a Solar Facilities LT 10 in Central Frontenac Township. [Distributed to Members of County Council May 11, 2018] From EEDI and TREC Solarshare regarding an Notice of a Proposal to engage in a Solar Facilities LT 11 in Central Frontenac Township [Distributed to Members to County Council May 11,2018] From the EOLC providing its Communications Update April-May 2018 [Distributed to Members of County Council May 11, 2018] Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 98-18
Moved By: Seconded By:
Councillor Vandewal Councillor Dewey
Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. Carried b)
Third Reading
Motion #: 99-18
Moved By: Seconded By:
Councillor Vandewal Councillor Dewey
Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed.
Regular Meeting of Council Minutes May 16, 2018
Page 2116, of2018 105 Minutes of Meeting held May
Page 13 of 14
AGENDA ITEM #a)
Carried By-Laws a)
To approve the expropriation of lands [Proposed By-law No. 2018-0020]
b)
To Authorize the Execution of an Agreement with the Township of Central Frontenac to transfer the 2018 Ontario Community Infrastructure Fund allocation in the amount of $50,000 for the purposes of completing infrastructure improvements on Hampton and Tryon Roads. [Proposed By-law No. 2018-0021]
c)
Confirmation of Proceedings [Proposed By-law No. 2018-0022] Adjournment
Motion #: 100-18
Moved By: Seconded By:
Councillor Nossal Councillor McDougall
That the meeting hereby adjourn at 12:00 p.m. Carried
Ron Higgins, Warden
Regular Meeting of Council Minutes May 16, 2018
Page 2216, of2018 105 Minutes of Meeting held May
Jannette Amini, Clerk
Page 14 of 14
June 20, 2018 Report 2018 -5
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Administrative Report
AGENDA ITEM #a)
Page 24 of 105 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
CAO Schedule June 2018
FCM Conference, May 30 to June 5, Halifax, Nova Scotia Long Term Care Workshop, June 11, Fairmount Home EOLC meeting, June 11, 2018, County of Frontenac Frontenac CAO’s meeting, June 18, South Frontenac CFDC Annual General Meeting, June 19, Verona Superior Court, Osgoode Hall, Sorensen et al and the County of Frontenac, June 21, Toronto
- Southern Frontenac Community Services 29th Annual General Meeting/ Breakfast June 22, Sydenham AGENDA ITEM #a)
Administrative Report, Frontenac County Council, June 20, 2018
Page 25 of 105 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
EOWC/EOLC Update • EOWC meeting taking place today in Gananoque – looking at priorities for AMO discussions with the new government • EOLC continues to meet regularly through the summer on the Eastern Ontario Economic Development Strategy refresh with MDB Insights Targeting the Ontario East Conference in September for the launch
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, June 20, 2018
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AMCTO Regulatory Proposals Fire Services Regulations Finalized: The Ministry of Community Safety and Correctional Services passed three new regulations governing fire services in Ontario.
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, June 20, 2018
Page 27 of 105 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
AMCTO Resources Updated Freedom of Information (FOI) and Protection of Privacy Manual: The province has recently updated its manual for freedom of information (FOI) and protection of privacy.
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New Asset Management Resources: The Minister of Infrastructure wrote to Mayors, CAOs, and Stakeholders to provide an update on new asset management resources available to municipalities.
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New Map of Ontario Treaty Obligations: The Government of Ontario has created an interactive map of all Ontario’s treaty obligations and First Nations reserves.
Administrative Report, Frontenac County Council, June 20, 2018
AGENDA ITEM #a)
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Page 28 of 105 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
AMCTO Resources New Cannabis Briefing Deck: The Ministry of the Attorney General’s Cannabis Legalization Secretariat, in partnership with the Association of Municipalities of Ontario (AMO), has prepared a comprehensive briefing deck for the municipal sector.
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Bill 68 Resources: As part of our mission to support the implementation of Bill 68, AMCTO has a range of resources to help municipalities, including a bill 68 implementation schedule, an updated list of municipal integrity commissioners, and a backgrounder on changes to closed meeting rules.
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AMCTO List of Integrity Commissioners: AMCTO has created a database of integrity commissioners. If the integrity commissioner listed for your municipality is missing or out-ofdate, please send us an email.
Administrative Report, Frontenac County Council, June 20, 2018
AGENDA ITEM #a)
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OCIF Funding • Every two years, the County and Townships are eligible for $1.9M in OCIF top up funding for a regional roads/ regional core infrastructure funding
Administrative Report, Frontenac County Council, June 20, 2018
AGENDA ITEM #a)
Staff currently investigating options to access this funding Over a 6 year period, this could inject up to an additional $5.9M of Federal/Provincial infrastructure OCIF is the preferred capital funding mechanism
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Economic Development Trans Canada Trail Funding In addition to existing RED funding, the County has been granted $24,000 to assist with production and installation of K&P Trail wayfinding signs Web Content Development Local Bloggers Heidi & Mike have been tweeting, blogging and posting to Instagram their Frontenac adventures. Please comment, share and promote when posted online. Frontenac Ambassador Engagement 136 Total Ambassadors 66.4% Average newsletter opens 25.2% Average newsletter clicks
Administrative Report, Frontenac County Council, June 20, 2018
AGENDA ITEM #a)
• • •
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Twitter Update
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, June 20, 2018
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Paramedic Services Week May 29 – June 2
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, June 20, 2018
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Survivor story – Jim Keech • Front page newspaper coverage • Prime time CKWS news • Multiple radio stations
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, June 20, 2018
Page 34 of 105 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Fairmount Home Butterfly Release June 2
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, June 20, 2018
Page 35 of 105 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
First Responders for PTSD Golf Tournament June 8, 2018 It was a great success! Thank You!
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, June 20, 2018
AGENDA ITEM #a)
Report 2018-078 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
June 20, 2018
Re:
Office of the Chief Administrative Officer – Permitted and Restricted Uses of the Verona Trail Head Lands
Recommendation Be It Resolved That staff be directed to commence the process of bringing forward for Councils consideration a By-law to Regulate and Control the Parking of Vehicles on property owned by the County of Frontenac. Background In 2016, Frontenac County Council provided direction to purchase and remediate the property at 6503 Road 38 (corner of Bellrock Road and Road 38) for the purpose of developing a public trail access point. The property is located near the southern end of the village of Verona, and is referred to as the “Verona Trailhead” for the remainder of this report. The remediation is now complete and the lot has been restored to gravel fill, with minor improvements until further direction is provided by Council. In the late fall of 2017 public consultation in the form of an open house event in partnership with the Verona Community Association, and an open public survey, was conducted to solicit design suggestions for the Verona Trailhead. The open house and survey also sought feedback in regards to the use of ATV’s on the K&P Trail from Bellrock Road to Craig Road. Using in-house resources, staff developed a design for the property which incorporates suggestions from the public feedback as well as accessible design standards which has been endorsed by the Accessibility Advisory Committee, the Community Development Advisory Committee and the Township of South Frontenac Public Works. Comment As part of the 2019 budget process, staff will be bringing forward a project proposal regarding the development of this site. Currently with the site undeveloped, a number of
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AGENDA ITEM #a)
issues have arisen and staff have on numerous occasions, and continue to receive, complaints including the parking of transport trailers, the space being used for commercial activity, and idling which have led to concerns over noise and traffic/pedestrian safety . Concerns have also been expressed of the potential of motor vehicle accidents occurring at the Bell Rock Road/Road 38 intersection as these heavy vehicles enter local traffic. As noted, the site is currently undeveloped, leaving the lot open to interpretation and flexible use. Other uses that have been observed are the use of the site as a car park for carpooling, congregation of vehicles in the evening, use by the farmers market and yard sales. It is anticipated by staff that the parking of heavy vehicles may lessen once the site improvements have been made, including identified parking areas, curbing, landscaping, and signage as it will become difficult for these large vehicles to enter and exit the lot; however Council has yet to commit the funds to the development of this lot. Options for Discussion Option 1 Implementation of a By-law to Regulate and Control Parking in the lot As noted in the Background of the report, the property was purchased with the intent to develop a trailhead for access to the K&P Trail in Verona. This is the first of 4 anticipated trailheads, with one being developed in each of the Townships. The number of transports being observed on any given day ranges from 1 to 3, which take up a large portion of the site and creates a barrier for trail users coming to the region to enjoy the trail. The implementation of a parking by-law to regulate and control parking in the lot would provide the County with control over the uses of the lot including provisions to prohibit heavy vehicles and establish controlled parking. The Parking by-law would be amended in the future to include other properties the County purchases as parking areas for Trail Heads or other uses. For Council’s consideration, staff will also investigate for inclusion in the by-law other uses/regulations for the site including the provision for permits for special or alternate uses such as the farmers market which would provide the County with the ability to control/limit these other uses from taking up a large portion of the lot during peak trail use times such as weekends; designated parking spaces for trailers to ensure trailers can be accommodated; and controlled use of extended lengths of stay to ensure the lot continues to provide available parking for its intended use. Given that the intent of the by-law is to control, regulate or prohibit an activity, a penalty section would be included in order to make the by-law enforceable. Section 425 of the Municipal Act provides the authority for municipalities to create offences and Section 429 enables a municipality to establish a system of fines. In order for the County of Frontenac to enforce offences in its parking by-law, a number of process must occur including:
Recommend Report to Council Office of the Chief Administrative Officer – Permitted and Restricted Uses of the Verona Trail Head Lands June 20, 2018 Page 2 of 5
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Draft By-law for solicitor review (and public consultation) Care and attention to detail is necessary when preparing a by-law, specifically a bylaw that will prohibit certain activities and create offences for contravention, given that the consequences of a poorly drafted by-law invalidate or void the by-law and can be set aside by the courts in whole or in part. A draft parking by-law should be reviewed by the County Solicitor. By-law approved by Council Once approved by Council, application must be made to the Ministry of the Attorney General’s Office for approval of set fines. The authority for municipalities to commence proceedings with respect to parking infractions is found under Part II of the Provincial Offences Act. Section 91.1 (1) of the Act states that the Chief Justice of the Ontario Court of Justice may specify an amount as the set fine for the purpose of proceedings under Part I or II for any offence. With respect to enforcement, Section 15 (1) of the Provincial Offences Act requires that a provincial offences officer issue a certificate of parking infraction certifying that a parking infraction has been committed. The County of Frontenac currently has an agreement in place with Ken Gilpin (Municipal Law Enforcement Inc.) as the County Weed Inspector and there is the option to include parking enforcement in the agreement. Municipal Law Enforcement Inc which is available 24/7 has a staff member on call and is able to enforce parking restrictions outside of normal business hours, including parking overnight. Mr. Gilpin also works with the Townships as a By-law Enforcement Officer. In order to escalate a Parking Infraction to ensure payment, an agreement is required between the municipality and the Ministry of Transportation for access to its Authorized Requester Information Services (ARIS). The County currently has an agreement in place with MTO for the use of ARIS to obtain drivers abstract information for staff required to drive County vehicles. This is administered through both Human Resources and Frontenac Paramedic Services. If Council wishes to move forward with the implementation of a parking by-law, the agreement will require amendments to include vehicle registration. The Township of South Frontenac also has a parking by-law and an agreement with the MTO for access to ARIS; however in preliminary discussions with Township staff, County staff have been advised that the Township is currently unable to take on this responsibility. Given that there will eventually be four trail heads, a longer term solution will be required. Option 2 Status Quo The County does have the option to do nothing at this time, however, neighbouring residents do have legitimate concerns with current use of the property.
Recommend Report to Council Office of the Chief Administrative Officer – Permitted and Restricted Uses of the Verona Trail Head Lands June 20, 2018 Page 3 of 5
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- Noise The recurring issue of concern appears to be the disturbing noise made by these heavy vehicles as well as the congregation of vehicles using the lot as a hangout. The prohibiting and regulating of noise falls under the jurisdiction of the Township of South Frontenac and is regulated pursuant to Township of South Frontenac By-law 2015-41. A review of By-law 2015-41 would indicated that it is prohibited to operate an engine or motor in, or on, any motor vehicle or item of attached auxiliary equipment for a continuous period exceeding five minutes, while such vehicle is stationary in a Residential Area, pending limited circumstances, with a “motor vehicle” being defined as a vehicle or any other device employed to transport a person or persons or goods from place to place propelled, driven or drawn by any means other than by muscular, gravitational or wind power, including but not limited to motor vehicle, motorcycle, motorized snow vehicle, motor assisted bicycle, trailer, farm tractor, road building machine. The By-law defines a residential area as per the municipality’s zoning by-law with the area surrounding the site zoned UR1 (Urban Residential First Zone) and the site itself zoned UC (Urban Commercial). Residents would need to contact By-law services to submit a complaint, with noise complaints addressed in a timely manner. It does require investigation by by-law services.
- Potential of Motor Vehicle Accidents Traffic and safety concerns are always an issue with respect to road safety, specifically when any vehicle is entering a highway. These safety issues, given the site is located within a vibrant community, would not be limited to this specific site. It is generally accepted that Highway 38 experiences increased traffic volumes presumably at least partially related to regional transportation pressures and it being a main artery into and out of the City of Kingston. The issue of traffic volume; however is a separate one to speeding. Options available to increase road safety for pedestrians and vehicles in high traffic/high pedestrian areas is the setting of appropriate speed limits. Speed limits to the north and south of the site are as follows, with the speed limits directly adjacent to the site noted in bold: South Bound Traffic
50 km/h at the Verona sign entrance to Prince Charles Public School 40 km/h from Prince Charles Public School to just past the Pentecostal Assembly (6829 Hwy. 38) 50 km/h from Pentecostal Assembly (6829 Hwy. 38) to intersection of Bellrock Road and Hwy. 38 60 km/h at the intersection of Bellrock Road and Hwy. 38 (past the existing entrance to the subject site) to 100 m south of Foodland 80 km/h approximately 100 m south of Foodland
North Bound Traffic
60 km/h approximately 100 m south of Foodland to the intersection of Bellrock Road and Hwy. 38 50 km/h at the intersection of Bellrock Road and Hwy. 38 (just prior to the existing entrance to the subject site) to the Pentecostal Assembly (6829 Hwy. 38)
Recommend Report to Council Office of the Chief Administrative Officer – Permitted and Restricted Uses of the Verona Trail Head Lands June 20, 2018 Page 4 of 5
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40 km/h from the Pentecostal Assembly (6829 Hwy. 38) to the end of the Prince Charles Public School property 50 km/h from the end of the Prince Charles Public School property approximately 100 m past Desert Lake Road Traffic safety and road safety concerns, including the setting of speed limits falls within the jurisdiction of the Township of South Frontenac. The County of Frontenac would encourage the Township of South Frontenac to review speed limit/traffic signage of the area in order to quantify the safety issues being expressed by residents, then to identify, prioritize, and plan a set of mitigation measures to address those safety issues. Sustainability Implications Development and signage for all trail heads will be required to meet accessibility requirements in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 Financial Implications There are no financial implications directly associated with this report. Should a by-law be approved, a fee will be charged for enforcement activities and costs will be incurred for signage. Organizations, Departments and Individuals Consulted and/or Affected Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Richard Allen, Manager of Economic Development
Recommend Report to Council Office of the Chief Administrative Officer – Permitted and Restricted Uses of the Verona Trail Head Lands June 20, 2018 Page 5 of 5
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AGENDA ITEM #b)
Report 2018-079 Council Recommend Report To:
Warden and Members of County Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Paul J. Charbonneau, Chief Paramedic/Director
Date of meeting:
June 20, 2018
Re:
Emergency and Transportation Services – Capital Replacement of Defibrillator/Monitors and Purchase of Additional eACR Tablets
Recommendation Be It Resolved That the Council of the County of Frontenac accept the Emergency and Transportation Services – Capital Replacement of Defibrillator/Monitors and purchase of additional eACR Tablets report for information, And Further That the Council of the County of Frontenac approve the replacement of twenty-two (22) LIFEPAC 15 Defibrillator/Monitors and purchase of ten (10) new eACR tablets. Background The LIFEPAC 15 Defibrillator/Monitor is the current Defibrillator/Monitors equipment carried by Frontenac Paramedic Services (FPS) for vital sign evaluation and diagnosis of patients. Comment FPS normally replaces defibrillators on a five (5) year rotational basis. We have held off on that replacement because of the anticipated introduction of a new, more advanced unit that will facilitated advanced patient care. We have now learnt that introduction of that new unit will be delayed for one (1) to two (2) years. Our current units are between five (5) and nine (9) years old. Our current units are starting to show signs of age and are of an older software and hardware version. We have consulted with Physio-Control (now owned by Stryker Corporation) regarding replacing the units now, however this raises concerns of the residual value when the new model is released. Stryker has quoted to sell us
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AGENDA ITEM #b)
LIFEPACK 15 V4 with a significant discount and offered a high trade-in value for our current aging units. In addition, a guaranteed residual value, for trade-in, of the new units to be no less than 90% (normally 80%) 1st year from delivery of the June 2018 purchase, no less than 79% (normally 59%) 2nd year from delivery of June 2018 purchase and no less than 67% (normally 39%) 3rd year from delivery of June 2018 purchase. Additionally, the new defibrillators will allow for better data transfer and patient electronic Ambulance Call Report (eACR) completion. However, to take advantage of that opportunity we will require additional tablets. The additional tablets will allow for two (2) tablets per ambulance to ensure timely eACR completion as required by the MOHLTC Documentation Standard. Sustainability Implications Regular review of replacement schedules ensures the County is managing its patient care assets by controlling both capital investments and maintenance expenses. Financial Implications The purchase price of the twenty-two (22) LIFEPAC 15 Defibrillator/Monitor is $512,144.00 after trade-in of existing units. The purchase will be funded from the FPS Equipment Replacement Reserve. The purchase of new units will trigger an ~$18,000 savings in the 2018 Biomed Repairs budget due to the new units having a one (1) year 100% warranty. The purchase price of the ten (10) eACR tablets is $50,000. The tablets are new capital that could be borrowed from the equipment reserve to be levied over three (3) years to replenish the reserve. The additional tablets will increase the annual contribution to the reserve; during the three (3) years to reimburse the purchase, the annual contribution will increase by $33,334 and after the reimbursement the annual contribution will increase by $16,667. The purchase of new eACR tablets will have an ongoing cost of $601.33 per month for support services. Organizations, Departments and Individuals Consulted and/or Affected Interdev Technologies Stryker
Recommend Report to Council Emergency and Transportation Services – Capital Replacement of New Defibrillator/Monitors and Purchase of Additional eACR Tablets June 20, 2018 Page 2 of 2
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AGENDA ITEM #c)
Report 2018-080 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk Joe Gallivan, Director of Planning and Economic Development
Date of meeting:
June 20, 2018
Re:
Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002
Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development - Extension of Approval of Draft Plan of Subdivision - 2292 Sands Road Township of South Frontenac - County File #10T-2011/002; And Further That the Council of the County of Frontenac extend the draft approval for the plan of subdivision for 2292 Sands Road, Battersea, to July 17, 2019, based on the attached conditions detailed in Appendix B, approved by County Council July 17, 2013. Background At its regular meeting held July 17, 2013, Council passed the following resolution: b)
2013-136 Sustainability – 2292 Sands Road, Battersea Draft Plan of Subdivision – County File 10T-2011/002
Motion #: 308-13
Moved By: Seconded By:
Councillor Doyle Councillor Jones
Resolved That the Council of the County of Frontenac approve the plan of subdivision submitted by FoTenn Consultants Inc on behalf of Roger and Roberta Ouellette, being Parts 9 & 10, Concession 9, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac, County File No. 10T-2011/002: subject to the Conditions of Draft Approval contained in the County Planning Report dated July 10, 2013 noted as Exhibit A to this report;
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AGENDA ITEM #c)
And Finally That the Clerk be authorized to issue draft approval by signing the required documents and making any technical corrections to the conditions as needed. Carried At its regular meeting held May 18, 2016, Council extended the draft approval passed via the following resolution: e)
2016-059 Planning & Economic Development Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002
Motion #: 89-16
Moved By: Seconded By:
Councillor Nossal Warden Smith
Resolved That the Council of the County of Frontenac receive the Planning & Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002; And Further That the Council of the County of Frontenac extend the draft approval for the plan of subdivision for 2292 Sands Road, Battersea, to July 17, 2017, based on the attached conditions detailed in Appendix B, approved by County Council July 17, 2013. Carried At its regular meeting held June 21, 2017, Council extended the draft approval passed via the following resolution: a)
2017-081 Planning & Economic Development Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002
Motion #: 101-17
Moved By: Seconded By:
Councillor Inglis Warden Vandewal
Resolved That the Council of the County of Frontenac receive the Planning & Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002; And Further That the Council of the County of Frontenac extend the draft approval for the plan of subdivision for 2292 Sands Road, Battersea, to July 17, 2018, based on the attached conditions detailed in Appendix B, approved by County Council July 17, 2013. Carried
Recommend Report to Council Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 June 20, 2018 Page 2 of 4
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AGENDA ITEM #c)
Comment The subject property is 23 hectares (56.8 acres) in size and is located in the Township of South Frontenac on Sands Road, in the southern portion of the hamlet of Battersea. The lands are currently occupied with an existing single detached dwelling. A large wooded ridge dominates the northern and western portions of the property, with the lands generally rural in character sloping toward nearby wetlands. The surrounding area contains mostly rural single detached lots, wooded areas and farmland, and a wetland is located just north of the property. It is legally described as Parts 9 & 10, Concession 9, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac. A map of the subject site is attached as Appendix A. The plan of subdivision would see the creation of a residential subdivision consisting of 15 single detached lots, two stormwater blocks, a public roadway, a road allowance that would allow a possible future connection to the existing hamlet of Battersea, and a block for the existing home. The plan was originally submitted in 2011and was the third version of the plan that the applicant had prepared in response to comments from agencies, South Frontenac Council and the public. Section 50.1 of the Planning Act States: Lapse of approval (32) In giving approval to a draft plan of subdivision, the approval authority may provide that the approval lapses at the expiration of the time period specified by the approval authority, being not less than three years, and the approval shall lapse at the expiration of the time period, but if there is an appeal under subsection (39) the time period specified for the lapsing of approval does not begin until the date the Municipal Board’s decision is issued in respect of the appeal or from the date of a notice issued by the Board under subsection (51). 1994, c. 23, s. 30; 2006, c. 23, s. 22 (6). Extension (33) The approval authority may extend the approval for a time period specified by the approval authority and may further extend it but no extension is permissible if the approval lapses before the extension is given. 1994, c. 23, s. 30. The approval for this draft plan of subdivision expires on July 17, 2018. The County of Frontenac is in receipt of a request from Fotenn Consulting on behalf of the applicant for an extension of draft for an additional one (1) year. Since obtaining draft subdivision approval, one of the two owners, Roger Ouellette, regrettable passed away. His wife, Roberta Ouellette, is not in a position to satisfy the draft conditions and is therefore attempting to sell the lands. A one year extension was granted in 2016 and again in 2017; however, Ms. Ouellette has not been successful in selling the property. An additional one year extension is being requested to allow the owner to sell the lands before draft approval expires. A copy of the correspondence from Fotenn Consulting is attached to this report as Appendix C. Recommend Report to Council Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 June 20, 2018 Page 3 of 4
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AGENDA ITEM #c)
The Township of South Frontenac has advised that it is aware of the situation and has no objections to the proposed extension. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac
Recommend Report to Council Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 June 20, 2018 Page 4 of 4
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148
7
5
8
130
14
111
5 12
112
13
5
140
4
143
2
11
10
14
116
12
5
BLOCK 18
140
115
143
BLOCK 17
13
3
9
12
0
145
147
117
BLOCK 16
6
±
110
110
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2292 SANDS ROAD, BATTERSEA - SUBDIVISION
Spot Height Contours
Subdivision
113 114
Wetland
Wetland - Other Significance
15
133
123
Parcel Fabric Data Source: OGDE, MPAC & The County of Frontenac. Created: July 4th, 2013 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication.
0
50
100 Meters
200
0 11
AGENDA ITEM #c)
1
Legend
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AGENDA ITEM #c)
AGENDA ITEM #c)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
CONDITIONS TO APPROVAL The conditions of approval for the draft plan of subdivision are as follows:
- Approved Draft Plan: That this conditional approval applies to the Draft Plan of Subdivision, dated April 26, 2013, prepared and certified by Hopkins, Cormier, and Chitty Surveying Consultants Inc OLS. which shows the following: 15 lots for single detached dwellings (Lots 1-15); Two stormwater blocks (Blocks 16 and 17) 1 block for an existing single detached dwelling (Block 18) One public road (Street A) One future road allowance (Street B)
- Subdivision Agreement: That the owners of the subject land enter into a subdivision agreement with the municipality, prepared to the satisfaction of the municipality, to be registered on title of the subject land.
- Financial Requirements: A. That the owner agree in writing to satisfy all the requirements, financial and otherwise of the municipality concerning the provision of roads, installation of services and drainage, in accordance with the municipality’s standards and procedures. B. That the Owner shall reimburse the Township of South Frontenac and County of Frontenac for all legal, engineering, planning, administrative expenses and permit fees including the cost of any peer review that the Township of South Frontenac or County of Frontenac may require in relation to the subdivision.
- Access: A. That the road allowance included in this draft plan as ‘Street A’ shall be shown and constructed to Township standards for public roads with paved asphalt surfacing and that the road be dedicated as a public highway. B. That visual screening in the form of fencing and/or earthen berms and/or trees may be required to be constructed along the east and west side of the new road allowance where it abuts the existing neighbouring property and Lot 15 at Sands Road. After final grading of the new road is completed, the Township will determine the extent of buffering required based on providing an adequate measure of privacy for Lot 15 and the existing property-owner who could be negatively affected by the traffic on the new street. C. That the street shall be named to the satisfaction of the municipality. Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 1 of 8
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AGENDA ITEM #c)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
D. That any dead ends and open sides of road allowance created by this plan of subdivision shall be terminated in 0.3 metre reserves to be conveyed to and held in trust by the municipality and that ‘Street B’ which is a 20 metre wide area of land, be dedicated to the Township extending north from the new street and ending at the northern limit of the subject land to be for the purpose of providing a future road access to the north. E. That a 1.5 metre wide concrete sidewalk be constructed to a standard satisfactory to the Township along the southeast side of the road allowance from Sands Road in the south and terminating at the cul-de-sac in the north and that the technical drawings prepared by EXP services Inc. be revised to show this sidewalk in relation to ditching and stormwater flows. The Township acknowledges that the 20 metre wide road allowance may be required to be further widened to accommodate this construction. 5. On-Site Sewage Disposal and Water Systems: A. That the recommendations outlined in the letter dated November 14, 2012 and July 5, 2013 from KFL&A Public Health to the County of Frontenac, be addressed to the satisfaction of the municipality. B. That all requirements and recommendations specified in the Hydrogeology, Terrain Analysis and Nitrate Impact Assessment Report, revised dated April 9, 2013, from EXP Services Inc., and associated drawings be complied with. C. That any existing wells and or septic systems that may be present on the site and are not to be used as part of the plan of subdivision be decommissioned as per applicable regulations. 6. Environment A. That all conditions outlined in the letters dated October 29, 2012 and May 29, 2013 from the Cataraqui Region Conservation Authority to the County of Frontenac, be addressed to the satisfaction of the municipality. B. That the 30 metre setback from the wetland as illustrated by a grey dashed line on the ‘Site and Existing Conditions Plan C-01’, by EXP Services Inc, revision date 13/04/17, be identified on Lots 6 through 14 with a line of shrubs with a minimum height of 0.5 metres to be installed by the developer and maintained by each future Lot-owner for the purpose of defining a nobuild area on each of these lots. C. That a development agreement be entered into and registered on the title of Lots 6 through 14 which would require each Lot-owner to maintain a line of shrubs defining the 30 metre setback from the wetland and which would impose prohibitions on development within the area of each Lot that lies within the 30 metre setback from the wetland in accordance with the recommendations of the Environmental Impact Statement, dated March 5, 2011, from Ecological Services, and the Township’s environmental protection policies. Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 2 of 8
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AGENDA ITEM #c)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
D. That recommendation number two of the EIS (Ecological Services, March 5, 2011) regarding the maintenance of a 15 m no disturbance area adjacent to the swamp areas be implemented through site plan control, development agreements, or other such means as deemed appropriate by the Township. E. That prior to final approval, the County of Frontenac is to be advised by the municipality that this proposed subdivision conforms to the Zoning By-law in effect of the Township of South Frontenac including that the wetland within Lots 6 through 14 be zoned Environmental Protection (EP) Zone and that the zoning is satisfactory to the Cataraqui Region Conservation Authority. F. That the recommendations of the Environmental Impact Statement (EIS) dated March 5, 2011, be implemented including the recommendation to complete a ‘Woodland Preservation Plan’ prepared by a qualified professional to maintain the ecological integrity of the woodlands on the high-ground in the northwest portion of the property and to ensure that it is not fragmented in accordance with the specifications presented in the EIS. G. That the recommendations of the ‘Woodland Preservation Plan’ for preserving the woodlands on the high ground on the northwest portion of the subdivision be incorporated into an agreement to be entered into and registered on the title of Lots 2 through 7. The agreement shall require each Lot-owner to maintain the trees as specified in the Plan. H. That the Subdivision Agreement include text to the satisfaction of the Township and the CRCA to provide notice to purchasers of Lots 5 to 14 inclusive and Blocks 16 and 17 that site alteration and construction (including but not limited to buildings, structures, filling and grading) on these lots will require permission under Ontario Regulation 148/06: Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses prior to commencing these activities. I. That the Subdivision Agreement include text to the satisfaction of the Township and the CRCA notifying the Owner that permission will be required under Ontario Regulation 148/06: Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses prior to commencing rough grading, stockpiling, etc. associated with this subdivision. 7. Stormwater A. That a lot grading and drainage plan and a sediment and erosion control plan be completed and approved to the satisfaction of the Township of South Frontenac and the Cataraqui Region Conservation Authority (‘CRCA’), and be included in the Subdivision Agreement between the Owner and the Township. B. That a stormwater management plan be prepared by a qualified Professional Engineer and approved to the satisfaction of the Township and the CRCA, and that appropriate text to implement its findings be included in the Subdivision Agreement. Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 3 of 8
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AGENDA ITEM #c)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
C. That site drainage design, construction and maintenance be in accordance with the recommendations contained in the ‘Stormwater Management Report for the Sands Road Residential Development’, revised dated April, 2013 by EXP Services Inc., and associated drawings including the construction of ditches, culverts and stormwater management facilities designed and constructed to the satisfaction of the municipality on Blocks ‘16’ and ‘17’ and that such facilities be dedicated to the Township of South Frontenac. D. That the blocks to be dedicated to the Township for the two stormwater management ponds be designed with a minimum of 10 metres of frontage on the new street to provide direct access for drainage and maintenance of the stormwater management facilities. 8. Parkland Dedication: That the owner convey up to five percent of the land included in the plan to the municipality for park purposes. Alternatively, the municipality may require cashin-lieu for all or a portion of the conveyance. 9. Human Remains: The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that in the event that human remains are discovered during construction or site development of a lot, that the property owner shall immediately contact the OPP, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services. 10. Archaeological Resources: A. That the subdivision agreement include all recommendations contained in the Stage 1 Archaeological Assessment Report dated June 2011, from Golder Associates Ltd. B. That the archaeological resource identified in the Stage 2 Archaeological Assessment Report, dated October 11, 2011 by Abacus Archaeological Services on Lot 4 in the subdivision and further noted in the letter dated October 10, 2012 from the Ministry of Tourism, Culture and Sport, be protected by way of special zoning on Lot 4 and that any required future measures to protect the feature be implemented to the satisfaction of the Township. 11. On-Site Works A. That all entrances to the lots including entrance culverts be located and constructed to the satisfaction of the Township. B. That all servicing including Bell, Hydro etc. be installed underground.
Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 4 of 8
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AGENDA ITEM #c)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
C. That, prior to final approval, the municipality shall be satisfied that all servicing issues are resolved such as road and sidewalk construction, Canada Post, Bell Canada, and stormwater pond construction. D. That, the subdivision agreement include a requirement that one tree be planted in the front yard of each of the fifteen lots in the subdivision of a size, type and location specified in the Township’s Site Plan Guidelines. E. That, prior to final approval, street lighting shall be installed according to Township standards and to the satisfaction of the municipality. F. That, prior to final approval, street signage shall be installed according to Township standards and to the satisfaction of the municipality. 12. Revisions to Draft Plan: A. That Prior to Final Subdivision Approval, the Owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from this Draft Plan Approval. 13. That where final engineering design(s) result in minor variations to the Plan (e.g., in the configuration of lots, etc.), these may be reflected in the Final Plan subject to the satisfaction of the Township of South Frontenac and the County of Frontenac. Community Mailboxes: A. That Prior to Final Plan Approval, the Owner shall, in consultation with and to the satisfaction of Canada Post, identify the method of mail delivery. If community mailboxes are required, the location of the community mailboxes within the Plan shall be identified on drawings for approval by the Township. The locations of these community mailboxes shall be identified in the notice to future purchasers of the lots within the Subdivision. B. The Owner shall, if required, provide detailed design plans for the community mailboxes including a landscape plan. C. If required, the Owner shall provide a suitable temporary community mailbox location to the satisfaction of the Township. 14. Bell Canada A. The Developer is hereby advised that prior to commencing any work within the Plan, the Developer must confirm that sufficient wire line communication/telecommunication infrastructure is currently available within the proposed development to provide communication/telecommunication service to the proposed development. In the event that such infrastructure is not available, the Developer is hereby advised that the Developer may be required to pay for the connection to and/or extension of the existing communication/telecommunication infrastructure. If the Developer elects not to pay for such connection to and/or extension of the existing communication/telecommunication infrastructure, the Developer shall be Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 5 of 8
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AGENDA ITEM #c)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
required to demonstrate to the Municipality that sufficient alternative communication/telecommunication facilities are available within the proposed development to enable, at a minimum, the effective delivery of communication/telecommunication services for emergency management services (i.e., 911 Emergency Services). B. The Owner shall agree in the Agreement, in words satisfactory to Bell Canada, to grant to Bell Canada any easements that may be required for telecommunication services. Easements may be required subject to final servicing decisions. In the event of any conflict with existing Bell Canada facilities or easements, the owner/developer shall be responsible for the relocation of such facilities or easements. C. The Owner shall be required to enter into an agreement (Letter of Understanding) with Bell Canada complying with any underground servicing conditions imposed by the Municipality, and if no such conditions are imposed the owner shall advise the municipality of the arrangement made for such servicing. 15. General conditions: A. That when requesting final Approval from the County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the lots/blocks thereon conform to the frontage and area requirements of the Zoning By-Law. B. That the lands within this Draft Plan shall be appropriately zoned by a Zoning By-Law which has come into effect in accordance with the provisions of the Planning Act. 16. Clearance Letters: A. That Prior to Final Subdivision Approval, the County of Frontenac shall be advised that all Conditions of Draft Plan Approval have been satisfied; the clearance memorandum shall include a brief statement detailing how each Condition has been met. B. That Prior to Final Subdivision Approval, the County is to be advised in writing by the Township of South Frontenac the method by which conditions 1 to 15 have been satisfied. C. That Prior to Final Subdivision Approval, the County is to be advised in writing by KFL&A Public Health the method by which conditions 5 A and B have been satisfied. D. That Prior to Final Subdivision Approval, the County is to be advised in writing by the Cataraqui Region Conservation Authority the method by which conditions 6) and 7) A to C have been satisfied. E. That Prior to Final Subdivision Approval, the County is to be advised in writing by Canada Post the method by which condition 13 has been satisfied. Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 6 of 8
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AGENDA ITEM #c)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
F. That Prior to Final Subdivision Approval, the County is to be advised in writing by Bell Canada the method by which condition 14 has been satisfied. 17. Lapsing Provisions: A. That pursuant to Section 51(32) of the Planning Act, this Draft Plan Approval shall lapse at the expiration of three (3) years from the date of issuance of Draft Plan Approval if final approval has not been given, unless an extension is requested by the Owner and, subject to review, granted by the approval authority. B. That pursuant to Section 51(33) of the Planning Act, the Owner may submit a request to the approval authority for an extension of the Draft Plan Approval. The extension period shall be for a maximum of three (3) years and must be submitted prior to the lapsing of Draft Plan Approval. Further extensions may be considered at the discretion of the Township and the County.
Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 7 of 8
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AGENDA ITEM #c)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
Notes To Draft Approval
- It is the applicant’s responsibility to fulfill the foregoing Conditions of Draft Plan Approval and to ensure that the required clearance letters are forwarded by the appropriate agencies to the County of Frontenac.
- When requesting Final Approval, the applicant will submit an account of how each Condition of Draft Approval has been satisfied along with the appropriate clearance letter from the Agency, Ministry or body requesting the condition.
- Prior to Final Subdivision Approval, the applicant shall submit to the County of Frontenac for review four (4) draft copies of all Reference Plans and Surveys and three (3) draft copies of the Final M-Plan.
- When requesting final approval, such a request must be directed to the Deputy Clerk, and be accompanied with:
Eight (8) mylars and four (4) paper prints of the completed Final M-Plan; Four (4) copies of all Reference Plans and (4) copies of all Conveyance Documents for all easements and lands being conveyed to the Municipality; and, A Surveyor’s Certificate to the effect that the lots and blocks on the Plan conform to the Zoning By-Law with respect to lot area and lot frontage. A digital file in AutoCad format.
- All measurements in subdivision final plans must be presented in metric units.
- The Final Plan approved by the County of Frontenac must be registered within thirty (30) days or the County of Frontenac may, under Subsection 51(59) of the Planning Act, withdraw it approval.
- Clearances are required from the following agencies:
Township of South Frontenac KFL&A Public Health Cataraqui Region Conservation Authority Canada Post Bell Canada
Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 8 of 8
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AGENDA ITEM #c)
May 17, 2018
KINGSTON The Woolen Mill 6 Cataraqui St, Suite 108 Kingston, ON K7K 1Z7 T 613.542.5454 fotenn.com
Ms. Jannette Amini Clerk County of Frontenac 2069 Battersea Road Glenburnie ON, K0H 1S0 RE:
Request for Extension of Draft Approved Plan of Subdivision Applicant: Roberta Ouellette File No.: 10T-2011/002
Dear Ms. Amini, The purpose of this letter is to request an extension for draft approval of the plan of subdivision referenced above, for an additional one (1) year. Since obtaining draft subdivision approval, one of the two owners, Roger Ouellette, regrettable passed away. His wife, Roberta Ouellette, is not in a position to satisfy the draft conditions and is therefore attempting to sell the lands. A one year extension was granted in 2016 and again in 2017; however, Ms. Ouellette has not been successful in selling the property. An additional one year extension is being requested to allow the owner to sell the lands before draft approval expires. Should you require any additional information, please do not hesitate to contact me at 613.542.5454 ext. 221. Sincerely,
Mike Keene, MCIP RPP Associate Director, Planning + Development Fotenn Consultants Inc.
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AGENDA ITEM #d)
Report 2018-081
Recommend Report to Council To:
Warden and Members of County Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Richard Allen, Manager of Economic Development
Date of meeting:
June 20, 2018
Re:
Planning and Economic Development – Request for ATV Use on K&P Trail – July 7, 2018
Recommendation Be It Resolved That the Council of the County of Frontenac accept the Planning and Economic Development - request for ATV Use on K&P Trail - July 7, 2018; And Further That the Council of the County of Frontenac authorize The Verona Lions Club use of the K&P Trail for Motorized Off-Road Vehicles along Verona Street between Verona Sand Road and Prince Charles Elementary School on July 7, 2018. Background Planning and Economic Development staff received a written request from the Verona Lions Club to open trail gates in Verona for use during an ATV Run event on July 7, 2018. (Exhibit A). At its meeting on May 16, 2018 County Council chose to keep the K&P Trail free of motorized vehicles from Bellrock Road north to Craig Road. Be It Resolved That motorized off-road vehicles not be permitted access to the K&P Trail from Bellrock Road to Craig Road as per current policy; And Further That ATV detour signage be established from the Trailhead location through the village of Verona along Road 38 to the K&P Trail intersection at Craig Road; And Further That the County of Frontenac remain open to options for future access from the Verona Street portion of the K&P Trail to Road 38.
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AGENDA ITEM #d)
Comment While the request from the Verona Lions Club runs contrary to Council’s decision above, Staff have been made aware that the Verona Pentecostal Assembly located at 6829 Road 38 has granted the Verona Lions Club permission for ATV users to cross the parking lot on their property from Verona Street to Road 38 during the event. Communications with the Verona Lions Club indicate this “would not be ideal” however, it would be satisfactory (see Appendix A). As this route resembles the proposed compromise in Report 2018-073, staff recommend that K&P Trail access to motorized off-road vehicles be limited to the Verona Street portion of the K&P Trail between Verona Sand Road and the Verona Pentecostal Assembly. As a result, no gates will need to be opened for the ATV run event. Sustainability Implications Development of the K&P Trail is a key economic strategy for the County and included in the Directions for Our Future, the Economic Development Charter and has been the subject of four studies since 2009. Growth of trail-based events are an indicator of success. Financial Implications There are no financial implications for this report. Organizations, Departments and Individuals Consulted and/or Affected Trans Canada Trail Organization Verona Lions Club Verona Pentecostal Assembly
Recommend Report to Council Planning and Economic Development – Request for ATV Use on K&P Trail – July 7, 2018 June 20, 2018
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Page 2 of 2
AGENDA ITEM #d)
Richard Allen From: Sent: To: Subject:
E&K MACLEAN e_k_maclean@hotmail.com April 22, 2018 7:49 PM Richard Allen Verona Lions Trail request
Follow Up Flag: Flag Status:
Flag for follow up Flagged
I am writing to you as the President of the Verona Lions Club. As you may be aware, the Verona Lions Club is going to run an ATV Poker Run from the Lions Centre on Sand Road on July 7, 2018. I understand that the county is still in deliberation as to whether or not to allow ATV travel on the K&P Trail through the Village of Verona. To date it is my understanding that the gates are to remain closed for the 2018 summer season. In regards to the Verona Lions ATV Poker Run, I believe it would be a safer option to ride the participants through Verona on the trail rather than on Road 38. To this end, as President of the Verona Lions Club, I would like to make a formal request to Frontenac County to have the gates through Verona opened for the Day on July 7, 2018. I have spoken to Denis McGinn of the L&A Ridge Runners Snowmobile Club (key holder) and he has agreed to open the gates on the above day pending approval from yourself (Frontenac County). Hoping we can gain approval in a timely manner so we can finalize our planned route and have maps, etc. sent to print. Any help you can give in this matter would be appreciated. Yours truly, Eric MacLean Verona Lions President
1
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AGENDA ITEM #d)
Richard Allen From: Sent: To: Subject:
E&K MACLEAN e_k_maclean@hotmail.com May 15, 2018 5:16 PM Richard Allen Re: Verona Lions Trail request
Hello Richard, On Thursday, May 3, 2018 I received a phone call from Councillor John McDougall addressing the trail gate request. He spoke of the political and contractual stumbling blocks to opening the gates to ATV’s and suggested that an alternative to this option would be to have part of the guard rail between Verona Road and the Pentecostal church removed to allow access from Verona Road through the church parking lot to Road 38. This, although not being the ideal option, would be better than running the entire distance through Verona to Craig Road. If this is the solution you support, please contact John McDougall and have him forward a copy of the proposal and consent from the church to allow access using their parking lot through your office. Respectfully, Eric MacLean President, Verona Lions Club
From: Richard Allen rallen@FRONTENACCOUNTY.CA Sent: April 30, 2018 9:07 PM To: E&K MACLEAN Subject: Re: Verona Lions Trail request
Hello Erik, I will need to consult with County Council on this request. I expect to bring it to the next meeting and will confirm once the agenda is finalized. Best, Richard Allen Manager of Economic Development Planning and Economic Development County of Frontenac 2069 Battersea Road, Glenburnie ON K0H 1S0 Phone: 613-548-9400 ext. 330 Mobile: 613-483-9767 Fax: 613-548-8460 rallen@frontenaccounty.ca 1
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AGENDA ITEM #d)
www.infrontenac.ca On Apr 22, 2018, at 7:48 PM, E&K MACLEAN e_k_maclean@hotmail.com wrote: I am writing to you as the President of the Verona Lions Club. As you may be aware, the Verona Lions Club is going to run an ATV Poker Run from the Lions Centre on Sand Road on July 7, 2018. I understand that the county is still in deliberation as to whether or not to allow ATV travel on the K&P Trail through the Village of Verona. To date it is my understanding that the gates are to remain closed for the 2018 summer season. In regards to the Verona Lions ATV Poker Run, I believe it would be a safer option to ride the participants through Verona on the trail rather than on Road 38. To this end, as President of the Verona Lions Club, I would like to make a formal request to Frontenac County to have the gates through Verona opened for the Day on July 7, 2018. I have spoken to Denis McGinn of the L&A Ridge Runners Snowmobile Club (key holder) and he has agreed to open the gates on the above day pending approval from yourself (Frontenac County). Hoping we can gain approval in a timely manner so we can finalize our planned route and have maps, etc. sent to print. Any help you can give in this matter would be appreciated. Yours truly, Eric MacLean Verona Lions President
Think about our environment. Print only if necessary. Confidential: This email and any attachments transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed. If you received this email in error, please notify the sender by return email and delete the email immediately. If you are not the intended recipient, be aware that disclosing, copying, distributing or using the content of this transmission is strictly prohibited.
2
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AGENDA ITEM #e)
Report 2018-082 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk Joe Gallivan, Director of Planning & Economic Development
Date of meeting:
June 20, 2018
Re:
Planning and Economic Development – Extension of Approval of Draft Plan of Condominium – Cranberry Cove – County File 10CD-2012/002
Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Extension of Approval of Draft Plan of Condominium – Cranberry Cove – County File 10CD-2012/002; And Further That the Council of the County of Frontenac extend the draft approval for the plan of condominium for Cranberry Cove, to July 16, 2018, based on the attached conditions detailed in Appendix B, approved by County Council July 16, 2014. Background At its regular meeting held July 16, 2014, Council passed the following resolution: d)
2014-117 Corporate Services Cranberry Cove Draft Plan of Vacant Land Condominium – County File 10CD-2012/002
Motion #: 160-14
Moved By: Councillor Purdon Seconded By: Councillor Inglis
Resolved That the Council of the County of Frontenac approve the draft plan of vacant land condominium submitted by Gary Thomson on behalf of 1412713 Ontario Limited, being Parts 1, 6 & 7 Plan 13R-8978, Except Parts 1-5, Plan 13R-18799, and Part 1, Plan 13R-19396, Part of Lot 26, Concession 10, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac, County File No. 10CD-2012/002: subject to the Conditions of Draft Approval contained in the County Planning Report
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AGENDA ITEM #e)
dated July 11, 2014 noted as Appendix B to this report, as amended to include the Cataraqui Region Conservation Authority conditions dated July 14, 2014 (a copy of which was distributed at the meeting); And Finally That the Clerk be authorized to issue draft approval by signing the required documents and making any technical corrections to the conditions as needed. Carried At its regular meeting held June 21, 2017, Council extended the draft approval passed via the following resolution: b)
2017-082 Planning & Economic Development Extension of Approval of Draft Plan of Condominium – Cranberry Cove – County File 10CD-2012/002
Motion #: 102-17
Moved By: Councillor Doyle Seconded By: Councillor Smith
Resolved That the Council of the County of Frontenac receive the Planning & Economic Development – Extension of Approval of Draft Plan of Condominium – Cranberry Cove – County File 10CD-2012/002; And Further That the Council of the County of Frontenac extend the draft approval for the plan of condominium for Cranberry Cove, to July 16, 2018, based on the attached conditions detailed in Appendix B, approved by County Council July 16, 2014. Carried Comment The subject property is 25.5 hectares (63 acres) and is located at Carrying Place Road and Cranberry Cove Lane, with water frontage on Cranberry Lake, northeast of the hamlet of Battersea in the Township of South Frontenac. The application is for the creation of a residential vacant land condominium consisting of 13 single detached units, one storage garage unit, one parking area unit, three common element private condominium roads, one private open space block, one lake access easement block and two 30 centimetre reserve blocks. It is legally described as Parts 1, 6 & 7 Plan 13R-8978, Except Parts 1-5, Plan 13R18799, and Part 1, Plan 13R-19396, Part of Lot, Concession 10, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac. A map of the subject site is attached as Appendix A. Section 50.1 of the Planning Act States:
Recommend Report to Council Planning and Economic Development – Extension of Approval of Draft Plan of Condominium – Cranberry Cove – County File 10CD-2012/002 June 20, 2018 Page 2 of 3
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AGENDA ITEM #e)
Lapse of approval (32) In giving approval to a draft plan of subdivision, the approval authority may provide that the approval lapses at the expiration of the time period specified by the approval authority, being not less than three years, and the approval shall lapse at the expiration of the time period, but if there is an appeal under subsection (39) the time period specified for the lapsing of approval does not begin until the date the Municipal Board’s decision is issued in respect of the appeal or from the date of a notice issued by the Board under subsection (51). 1994, c. 23, s. 30; 2006, c. 23, s. 22 (6). Extension (33) The approval authority may extend the approval for a time period specified by the approval authority and may further extend it but no extension is permissible if the approval lapses before the extension is given. 1994, c. 23, s. 30. The approval for this draft plan of condominium expires on July 16, 2017. The County of Frontenac is in receipt of a request from Fotenn Consultants Inc. on behalf of the applicant for an extension of draft for an additional one (1) year. Since obtaining draft condominium approval, the majority of draft conditions have been satisfied and the few outstanding conditions are currently being fulfilled. The request for an extension for draft approval of the plan of vacant land condominium referenced above, for an additional one (1) year will provide sufficient time to address the remaining conditions prior to the lapsing date. A copy of the correspondence from Fotenn Consultants Inc. is attached to this report as Appendix C. The Township of South Frontenac has advised that it is aware of the situation and has no objections to the proposed extension. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac
Recommend Report to Council Planning and Economic Development – Extension of Approval of Draft Plan of Condominium – Cranberry Cove – County File 10CD-2012/002 June 20, 2018 Page 3 of 3
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AGENDA ITEM #e)
CRANBERRY COVE CONDOMINIUM
±
Inset Map:
South Frontenac
UNIT 10
City of Kingston
BLO
CK 1
7
UNIT 12
UNIT 11
UNIT 9 UNIT 13
g in rry Ca
e ac Pl
Rd
OTHER LANDS
BL OC
UNIT 8 UNIT 6
K
16
BLOCK 19
UNIT 7 UNIT 14
OC BL
K
17
UNIT 5 UNIT 15
ys Terr Ln
UNIT 4
UNIT 3
UNIT 2
Cranberry Lake
Cra n
be rr
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Co
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Ln
UNIT 1
0
50
100
200
Metres Data Source: OGDE, MPAC & The County of Frontenac. Created: July 10th, 2014 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication.
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AGENDA ITEM #e)
Applicant: Gary Thomson Date of Decision: July 16, 2014 File No.: 10CD-2012/002 Date of Notice: Subject Lands: Cranberry Cove Condominium Parts 1, 6 & 7 Plan 13R-8978, Except Parts 1-5, Plan 13R-18799, and Part 1, Plan 13R-19396, Part of Lot, Concession 10, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac
CONDITIONS TO APPROVAL The conditions of approval for the draft plan of condominium are as follows:
- Approved Draft Plan: That this conditional approval applies to the Draft Plan of Vacant Land Condominium, dated 01/04/12, revised May 30, 2014 prepared and certified by Clancy and Hopkins Surveying Limited, OLS, which shows the following: • 13 units for single detached dwellings (Units 1-13); • 1 storage garage (Unit 14) • 1 parking area (Unit 15) • Three road blocks (Blocks 16-18) • One common element open space block (Block 19) • One easement block (Block 20) • Two 0.3 m reserves (Blocks 21 & 22)
- Condominium Agreement: That the owners of the subject land enter into a plan of vacant land condominium agreement with the municipality, prepared to the satisfaction of the municipality, to be registered on title of the subject land.
- Financial Requirements: A. That the owner agree in writing to satisfy all the requirements, financial and otherwise of the municipality concerning the provision/upgrading of roads, installation of services and drainage, in accordance with the municipality’s standards and procedures. B. That the Owner shall reimburse the Township of South Frontenac and County of Frontenac for all legal, engineering, planning, administrative expenses and permit fees including the cost of any peer review that the Township of South Frontenac or County of Frontenac may require in relation to the condominium.
- Access A. That the road allowances included in this draft plan identified as Block 16 Common Element’, ‘Block 17 Common Element’ and ‘Block 18 Common Element’ shall be shown and constructed to Township standards for new private lanes. B. That a portion of Carrying Place Road from the existing fire hall on the road to the entranceway to the development (approximately 712 metres) be surface treated to the satisfaction of the Township. Appendix B to Report 2014-117 Conditions to Approval – County File #10CD-2012/002 July 16, 2014
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AGENDA ITEM #e)
Applicant: Gary Thomson Date of Decision: July 16, 2014 File No.: 10CD-2012/002 Date of Notice: Subject Lands: Cranberry Cove Condominium Parts 1, 6 & 7 Plan 13R-8978, Except Parts 1-5, Plan 13R-18799, and Part 1, Plan 13R-19396, Part of Lot, Concession 10, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac
C. That the new lanes identified as ‘Block 17 Common Element’ and Block 18 Common Element’ shall be named to the satisfaction of the municipality. D. That 0.3 metre reserves be identified by survey along the road allowance of Carrying Place Road where it abuts proposed units 6, 9, and 10 to be conveyed to and held in trust by the municipality for the purpose of denying additional access onto Carrying Place Road. E. That, prior to final approval, street signage shall be installed according to Township standards and to the satisfaction of the municipality.
- Declaration, Easements and Joint Use Agreement A. That the easements referred to in the August 13, 2013 letter from Soloway Wright to the County of Frontenac be created within the declaration of a condominium, with the proposed additional access from the island located at Part 2, Plan 13R-8978 being subject to confirmation that the proposed easement is to the Township’s satisfaction B. That Cranberry Cove Lane be subject to a joint use agreement (or other similar legal agreement), to be registered on title, between the condominium corporation/declarant and the properties listed in the August 13, 2013 letter from Soloway Wright to the County of Frontenac to the satisfaction of the Township.
- On-Site Sewage Disposal and Water Systems: A. That the recommendations outlined in the letter dated January 10, 2014 from KFL&A Public Health to the County of Frontenac, be addressed to the satisfaction of the municipality and KFL&A Public Health B. That all requirements and recommendations specified in the Hydrogeology, Terrain Analysis and Nitrate Impact Assessment Report, revised dated April 9, 2013, from Lissom Soil and Water Inc., and ‘Cranberry Cove Nitrate Attenuation Calculations’ from Greer Galloway Group Inc., dated November 12, 2013, and project letter dated March 15, 2014 and all associated drawings and peer review recommendations be complied with. C. That any existing wells and or septic systems that may be present on the site and are not to be used as part of the plan of condominium be decommissioned as per applicable regulations.
- Environment A. That the recommendations of the Environmental Impact Statement (EIS) dated January 12, 2012 prepared by Ecological Services, be implemented Appendix B to Report 2014-117 Conditions to Approval – County File #10CD-2012/002 July 16, 2014
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AGENDA ITEM #e)
Applicant: Gary Thomson Date of Decision: July 16, 2014 File No.: 10CD-2012/002 Date of Notice: Subject Lands: Cranberry Cove Condominium Parts 1, 6 & 7 Plan 13R-8978, Except Parts 1-5, Plan 13R-18799, and Part 1, Plan 13R-19396, Part of Lot, Concession 10, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac
including the requirement that all development be set back a minimum of 35 metres from the high water mark of Cranberry Lake and inland ponds. B. That all conditions and issues outlined in the letters dated November 26, 2012 and December 12, 2013 from the Cataraqui Region Conservation Authority/Rideau Waterway Development Review Team to the County of Frontenac, be addressed to the satisfaction of the municipality and Rideau Waterway Development Review Team. C. That a practical building envelope in compliance with the Zoning By-law and EIS be identified to the Township’s satisfaction on Unit 2 D. That the area on ‘Block 19 Common Element’ near Unit 14 at the narrowest point between the lane and the water’s edge be vegetated with natural species of shrubs and trees as identified in the Township’s Site Plan Guidelines and to the satisfaction of the Township. E. That notice be provided to future purchasers advising them of the applicable CRCA and Parks Canada regulations, and any particular environmental restrictions on individual lots, in wording and in a manner to the satisfaction of the Rideau Waterway Development Team and the Township F. That an agreement be registered on the subject land applying to all of the proposed units to deal with setting out the municipality’s limited service policies to recognize that there is no commitment or requirement by the municipality to assume responsibility for ownership or maintenance of the private lanes within the plan. In addition, the agreement applying to Units 1-5 shall set out the municipality’s standard environmental protection policies requiring that the area within 35 metres of the highwater mark of the lake be maintained in a natural state for soil and vegetation. 8. Stormwater A. That a lot grading and drainage plan and a sediment and erosion control plan be completed and approved to the satisfaction of the Township of South Frontenac and the Cataraqui Region Conservation Authority (‘CRCA’), and be included in the Condominium Agreement between the Owner and the Township. B. That a stormwater management plan be prepared by a qualified Professional Engineer and approved to the satisfaction of the Township and the CRCA, and that appropriate text to implement its findings be included in the Condominium Agreement. C. That, prior to final approval, the Township shall be satisfied that all servicing issues are resolved such as lane construction; stormwater drainage, design, and maintenance; and the construction and design of ditches and culverts. Appendix B to Report 2014-117 Conditions to Approval – County File #10CD-2012/002 July 16, 2014
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AGENDA ITEM #e)
Applicant: Gary Thomson Date of Decision: July 16, 2014 File No.: 10CD-2012/002 Date of Notice: Subject Lands: Cranberry Cove Condominium Parts 1, 6 & 7 Plan 13R-8978, Except Parts 1-5, Plan 13R-18799, and Part 1, Plan 13R-19396, Part of Lot, Concession 10, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac
- Parkland Dedication: That the owner convey up to five percent of the value of the land in the form of cash-in-lieu of parkland.
- Human Remains: The condominium agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that in the event that human remains are discovered during construction or site development of a lot, that the property owner shall immediately contact the OPP, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services (or the applicable agencies at the time of final approval).
- Archaeological Resources: A. That all recommendations of the Archaeological Assessment (Stage 1-2 & Stage 3) Report, dated June 4, 2010 by Adams Heritage and further revised May 2013 be implemented to the satisfaction of the Township. B. That if during the process of development any archaeological resources or human remains of Aboriginal interest are encountered, the Algonquins of Ontario Consultation Office will be contacted immediately at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke, Ontario K8A 8R6 Telephone: (613) 735-3759 Fax: (613) 735-6307 email: algonquins@nrtco.net
- Utilities and On-Site Works A. That a garbage pick-up area be included on the plan at a location near Carrying Place Road and to the satisfaction of the Township. B. That an easement be included and a dry fire hydrant shall be constructed at a location to be determined to provide for a Dry Hydrant - this hydrant and the access to it shall be left unobstructed and accessed by the Township for inspection anytime year round and shall be maintained 100 percent, twelve months per year by the Corporation which requirement shall be incorporated into the final condominium agreement. Construction of the hydrant and all maintenance costs shall be borne by the developer/condominium corporation and shall be to the satisfaction of the Township Appendix B to Report 2014-117 Conditions to Approval – County File #10CD-2012/002 July 16, 2014
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AGENDA ITEM #e)
Applicant: Gary Thomson Date of Decision: July 16, 2014 File No.: 10CD-2012/002 Date of Notice: Subject Lands: Cranberry Cove Condominium Parts 1, 6 & 7 Plan 13R-8978, Except Parts 1-5, Plan 13R-18799, and Part 1, Plan 13R-19396, Part of Lot, Concession 10, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac
C. That, subject to the requirements of Canada Post, any mail boxes shall be placed at a location near the entrance to the development near Carrying Place Road and to the satisfaction of the Township. D. That prior to final approval, the Owner satisfy the Township that public utilities, including without limitation Bell Canada, Hydro One, etc., are adequate to service the proposed development. E. That, prior to final approval, street lighting shall be installed at the entrance to the development at Carrying Place Road such lighting to also illuminate any garbage pick-up area and mail box location. 13. Revisions to Draft Plan: A. That Prior to Final Condominium Approval, the Owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from this Draft Plan Approval. B. That where final engineering design(s) result in minor variations to the Plan (e.g., in the configuration of lots, etc.), these may be reflected in the Final Plan subject to the satisfaction of the Township of South Frontenac and the County of Frontenac. 14. General conditions: A. That when requesting final Approval from the County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the lots/blocks thereon conform to the frontage and area requirements of the Zoning By-Law. B. That prior to final approval, the County of Frontenac is to be advised by the municipality that this proposed subdivision conforms to the Zoning By-law in effect of the Township of South Frontenac including that the zoning is satisfactory to the Cataraqui Region Conservation Authority. C. That the Owner submit a draft Vacant Land Condominium Declaration for approval by the Township and County to ensure all conditions of approval will be satisfied
- Clearance Letters: A. That Prior to Final Condominium Approval, the County of Frontenac shall be advised that all Conditions of Draft Plan Approval have been satisfied; the clearance memorandum shall include a brief statement detailing how each Condition has been met. Appendix B to Report 2014-117 Conditions to Approval – County File #10CD-2012/002 July 16, 2014
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AGENDA ITEM #e)
Applicant: Gary Thomson Date of Decision: July 16, 2014 File No.: 10CD-2012/002 Date of Notice: Subject Lands: Cranberry Cove Condominium Parts 1, 6 & 7 Plan 13R-8978, Except Parts 1-5, Plan 13R-18799, and Part 1, Plan 13R-19396, Part of Lot, Concession 10, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac
B. That Prior to Final Condominium Approval, the County is to be advised in writing by the Township of South Frontenac the method by which conditions 1 to 14 have been satisfied. C. That Prior to Final Condominium Approval, the County is to be advised in writing by KFL&A Public Health the method by which condition 6A has been satisfied. D. That Prior to Final Condominium Approval, the County is to be advised in writing by the Cataraqui Region Conservation Authority/Rideau Waterway Development Review Team the method by which conditions 7 and 8 have been satisfied. 16. Lapsing Provisions: A. That pursuant to Section 51(32) of the Planning Act, this Draft Plan Approval shall lapse at the expiration of three (3) years from the date of issuance of Draft Plan Approval if final approval has not been given, unless an extension is requested by the Owner and, subject to review, granted by the approval authority. B. That pursuant to Section 51(33) of the Planning Act, the Owner may submit a request to the approval authority for an extension of the Draft Plan Approval. The extension period shall be for a maximum of three (3) years and must be submitted prior to the lapsing of Draft Plan Approval. Further extensions may be considered at the discretion of the Township and the County.
Appendix B to Report 2014-117 Conditions to Approval – County File #10CD-2012/002 July 16, 2014
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AGENDA ITEM #e)
Applicant: Gary Thomson Date of Decision: July 16, 2014 File No.: 10CD-2012/002 Date of Notice: Subject Lands: Cranberry Cove Condominium Parts 1, 6 & 7 Plan 13R-8978, Except Parts 1-5, Plan 13R-18799, and Part 1, Plan 13R-19396, Part of Lot, Concession 10, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac
NOTES TO DRAFT APPROVAL
- It is the applicant’s responsibility to fulfill the foregoing Conditions of Draft Plan Approval and to ensure that the required clearance letters are forwarded by the appropriate agencies to the County of Frontenac.
- When requesting Final Approval, the applicant will submit an account of how each Condition of Draft Approval has been satisfied along with the appropriate clearance letter from the Agency, Ministry or body requesting the condition.
- Prior to Final Condominium Approval, the applicant shall submit to the County of Frontenac for review draft digital copies of all applicable Reference Plans, Surveys and, the M-Plan.
- When requesting final approval, such a request must be directed to the Clerk, and be accompanied with: • Five (5) mylars and five (5) paper prints of the completed Final M-Plan; • Four (4) copies of all Reference Plans and (4) copies of all Conveyance Documents for all easements and lands being conveyed to the Municipality; • A copy of the condominium agreement and the condominium declaration • A Surveyor’s Certificate to the effect that the lots and blocks on the Plan conform to the Zoning By-Law with respect to lot area and lot frontage; • A digital file in AutoCad format; and, • An application fee in accordance with the County’s applicable fee by-law.
- All measurements in condominium final plans must be presented in metric units.
- The Final Plan approved by the County of Frontenac must be registered within thirty (30) days or the County of Frontenac may, under Subsection 51(59) of the Planning Act, withdraw it approval.
- Clearances are required from the following agencies: • • •
Township of South Frontenac KFL&A Public Health Cataraqui Region Conservation Authority/Rideau Waterway Development Team
Appendix B to Report 2014-117 Conditions to Approval – County File #10CD-2012/002 July 16, 2014
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AGENDA ITEM #e)
May 28, 2018
KINGSTON The Woolen Mill 6 Cataraqui St, Suite 108 Kingston, ON K7K 1Z7 T 613.542.5454 fotenn.com
Ms. Jannette Amini Clerk County of Frontenac 2069 Battersea Road Glenburnie ON, K0H 1S0 RE:
Request for Extension of Draft Approved Plan of Condominium Applicant: Magenta Waterfront Development Corporation File No.: 10T-2012/002 (Cranberry Cove)
Dear Ms. Amini, Cranberry Cove is a vacant land condominium containing 13 waterfront residential lots. The development was draft approved in July 2014 subject to 16 conditions that are to be fulfilled prior to obtaining final plan of condominium. Since obtaining draft condominium approval, the applicant has been satisfying the conditions of approval. A one-year extension was granted in 2017; however, there are a few outstanding conditions that are in the process of being fulfilled. The purpose of this letter is to request an extension for draft approval of the plan of vacant land condominium referenced above, for an additional one (1) year. This will provide sufficient time to address the remaining conditions prior to the lapsing date. Should you require any additional information, please do not hesitate to contact me at 613.542.5454 ext. 222. Sincerely,
Jennifer Garrah, MCIP RPP Senior Planner Fotenn Consultants Inc.
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AGENDA ITEM #f)
Report 2018-084 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Lisa Hirvi, Administrator, Fairmount Home
Date of meeting:
June 20, 2018
Re:
Fairmount Home – Ministry Funding for Specialized Care
Recommendation Whereas the Ministry of Health and Long-Term Care is investing in staffing of Long Term Care homes, and Long Term Care homes will receive annualized base funding to create and fill a net new full-time equivalent position requiring a qualified registered nurse to provide direct and specialized care to Long Term Care residents. Be It Resolved That the Council of the County of Frontenac accept the creation of a net new full-time equivalent position, Assistant Director of Care - Resident Services, effective October 1, 2018. Background The Ministry of Health and Long-Term Care (MOHLTC) is investing in staffing of Long Term Care (LTC) homes as part of the commitment as announced in the 2018 budget and the recently launched Aging with Confidence: Ontario’s Action Plan for Seniors. Effective July 1, 2018 each licensed LTC home will receive annualized base funding of $106,000 ($79,552 in 2018-19 funding year) to create and fill a net new full time equivalent (FTE) position requiring a qualified registered nurse. Any remaining portion of the funding after hiring a net new position may be used to supplement direct care hours provided by existing direct care staff. Furthermore, LTC homes will have a phase-in period of two years, starting from July 1, 2018, to create and fill the new position. The phased in approach will provide LTC homes with greater flexibility in recruitment and facilitate an immediate impact on direct resident care hours.
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Comment The objective of the funding is to increase specialized care and the direct care hours provided to LTC residents pre and post admission. Fairmount will create a net new position, Assistant Director of Care (ADOC) - Resident Services. The key responsibilities for the new position will be to facilitate resident admissions and discharges from the home, manage resident care concerns and complaints, facilitate resident care conferences and manage contracts and mandatory programs specific to resident services. Also, the new position will manage the recreational and social activities program, volunteer program and support quality improvement initiatives to ensure quality resident care and professional practice. For the ADOC - Resident Services position, the annual cost for salary and benefits is approximately $125,948, which is $19,948 more than the $106,000 in ministry funding. This new permanent full-time position will begin on October 1, 2018. For the initial fiscal period ending March 31, 2019, the remaining portion of the funding is approximately $16,751, which will be used for direct care hours for LTC residents. For example, registered nurse hours dedicated to behavioural support and/or personal support worker (PSW) hours. In the 2019-20 fiscal year and beyond, the ministry funding will be used towards the ADOC - Resident Services; there will be no funding remaining to supplement direct care hours provided by existing direct care staff. Sustainability Implications The MOHLTC has made a commitment to investing in LTC homes as part of its recently launched Aging with Confidence: Ontario’s Action Plan for Seniors. Therefore, it is expected that this new ministry funding will continue as part of LTC homes’ annualized base funding. Financial Implications For fiscal 2018-19, the ministry funding is sufficient to cover the salary and benefit costs for the new position, ADOC - Resident Services. There will be funds remaining due to the delayed start date for the new position; the remaining portion will be used for direct care hours for LTC residents. The MOLHTC funding is not sufficient to cover the full annual salary and benefit costs post fiscal 2018-19; therefore, municipal contributions will be required. The estimated municipal contributions for fiscal 2019-20 is estimated at $25,000 (County share $8,000), which will increase by approximately $5,000 per year (County share $1,600) due to increases in salary step, cost of living and benefits. Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac; Fairmount Home
Recommend Report to Council Fairmount Home – Ministry Funding for Specialized Care June 20, 2018
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AGENDA ITEM #g)
Report 2018-085 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Tom Mercer, Manager of Environmental Service
Date of meeting:
June 20, 2018
Re:
Fairmount Home – Parking Lot Repairs
Recommendation Be It Resolved That the Council of the County of Frontenac approve an increase of the 2018 budget from $25,000 to $51,712 for the minor repairs to the parking lots and laneways. And Further That the staff be directed to prepare a multi-year plan for the repair or replacement of the parking lots and laneways, to be presented in the 2019 budget cycle. Background As indicated in a 2017 project proposal, the parking lot infrastructure at 2069 Battersea Road, Glenburnie is in need of repair. The laneways and parking lots are estimated to be between 25 and 30 years of age. Due to the nature and volume of traffic at the site, Ontario Provincial Standards (OPS) for roadway construction are recommended for both the substrate and paving surfaces of the parking lot and laneways. Current parking lots and laneways are divided between 2” and 3” “lifts”, which refers to the differing depths of asphalt and how it is installed. The approximate division between the areas of 2” and 3” asphalt are 64,200 and 66,800 square feet (sq. ft.), respectively. Council approved $25,000 for minor repairs in 2018. A Request for Quotation (RFQ) was issued in April 2018 to address the areas of the parking lot which were identified as those of highest concern. This resulted in three bid submissions, with the lowest bid coming in at $34,500. The lowest bid would address
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AGENDA ITEM #g)
10,044 sq. ft. and consist of a 2” asphalt thickness. The other submissions provided for asphalt thickness of 3” and 4” at a cost of $51,712 and $67,891 plus taxes, respectively. Comment During the 2018 RFQ site visit, all proponents stated that crack filling would be ineffective due to the volume and type of cracking throughout the parking infrastructure. All submissions received were quoted on the basis of the removal of the existing asphalt and its subsequent replacement. At the conclusion of the RFQ process, the Manager of Environmental Services requested budget pricing for large scale replacement, which is detailed in the Financial Implications section. Sustainability Implications The parking lot and laneway infrastructure is crucial to the safety of persons utilizing the services provided at 2069 Battersea Road, Glenburnie. Financial Implications Budget estimates provided by A&A Asphalt are as follows and are based on replacement of the square footages identified in the background section:
3” areas, estimated at 66,800 sq. ft. removed and reinstated at $3.75 per square foot = $250,500 2” areas, estimated at 64,200 sq. ft. removed and reinstated at $3.25 per square foot = $208,650 Pricing provided by A&A Asphalt in the 2018 RFQ for minor repairs equaled $4.30 per sq. ft. totaling $51,712 at a finished depth of 3”. Volume discounts apply.
Organizations, Departments and Individuals Consulted and/or Affected Consulted
Township roads engineers (2017) A&A Asphalt, Kiley Paving, Wilmac Paving Fairmount Maintenance
Affected
Fairmount residents, visitors General public Employees
Recommend Report to Council Fairmount Home - Parking Lot Repairs June 20, 2018
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AGENDA ITEM #h)
FRONTENAC Report 2018-086
Recommend Report to Council To:
Warden and Members of County Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Susan Brant, Director of Corporate Services/Treasurer
Date of meeting:
June 20, 2018
Re:
Corporate Services Services — – Federation Federation of of Canadian Canadian Municipalities Municipal Asset Management Program Funding
Recommendation the County County of of Frontenac Frontenac accept acceptthe theCorporate CorporateServices Services— – Be It Resolved That the Council of the Federation of Canadian Municipalities (FCM) Municipal Asset Management Program (MAMP) Funding report for information; And Further That the Council of the County of Frontenac authorize staff to apply for the maximum contribution of $50,000 from the FCM MAMP funding program to augment the County’s reserve allocations allocations for for asset condition assessment. County’s reserve And Further That the Council of the County of Frontenac authorize the Clerk to provide a copy of the resolution acknowledging that staff is submitting the application along with Council’s Council’s commitment to the condition assessment project including a declaration of the municipal contribution from the County Operations Reserve. Background The Municipal Asset Management Program is a five year, $50 million program funded by Infrastructure Canada to support Canadian municipalities with the development of asset The grant grant funding funding program’s program’s focus is to assist with the development of management plans. The stronger asset management plans and infrastructure investment decisions. The 2015 budget included Council approval for an asset condition assessment project with $5,000 in annual reserve contributions to the County Operations Reserve to support condition assessment in five year intervals. Moved By: Seconded By:
Councillor Vandewal Councillor Higgins
79Federation of 105 of Canadian Municipalities Munici… 2018-086 Corporate Page Services
AGENDA ITEM #h)
THAT the Asset Condition Assessment Project be included in the final budget for Council consideration at a cost of $25,000, with reserve contributions of $5,000 to commence in 2016. CARRIED The MAMP funding must represent no more than 80% of the eligible project costs. Therefore, should the funding application be successful for the full $50,000 applied for, the County will be required to put forth a minimum of $12,500, or 20%, towards eligible project costs. The County’s contributions would would be be taken taken from from the the previously previously allocated amounts for condition County’s contributions allocated amounts for condition assessments in the County Operations Reserve in 2018. Comment The condition assessment funds will be utilized to assess the condition of: •
The bridges on the K&P trail
•
Fairmount Home building particularly roofing
•
Old House building and elevator
•
Ambulance stations in Sydenham, Robertsville, and Wolfe Island
•
Ferry building
Sustainability Implications Governance — – appropriate appropriate stewardship stewardship of of County County resources. Financial Implications 20% of eligible project costs, up to a maximum of $12,500, would come from the County Operations Reserve. The remaining 80% of costs would be externally funded through 2018 FCM MAMP funding. If the County does not receive the full $50,000 applied for, the scope of the condition assessments undertaken would be revisited so that the County contribution does not exceed 20% of eligible costs. Organizations, Departments and Individuals Consulted and/or Affected Paul J. Charbonneau, Chief Paramedic/Director Emergency and Transportation Services Richard Allen, Manager of Economic Development
Recommend Report to Council – Federation Corporate Services — Federationof ofCanadian CanadianMunicipalities Municipalities Municipal Municipal Asset Asset Management Management Funding Funding Program Program Funding Page 2 of 2 June 20, 2018
80Federation of 105 of Canadian Municipalities Munici… 2018-086 Corporate Page Services
AGENDA ITEM #i)
Report 2018-090 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Kelly Pender, Chief Administrative Officer Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
June 20, 2018
Re:
Office of the Chief Administrative Officer – Communication of County of Frontenac Issues and Priorities to the new Provincial Government
Recommendation Be It Resolved That the Council of the County of Frontenac confirm the following as issues and priorities of the County of Frontenac: 1. 2. 3. 4. 5. 6. 7. 8.
Cell gap coverage Broadband speed and access Public Safety Network Infrastructure funding OPP costs Long Term Health Care Business Education Tax Upload highway 38 back to the Province or provide the funding to maintain and sustain this infrastructure 9. End the double hatter issue for volunteer fire fighters 10. Community Medicine delivered by Paramedics. Background On June 7, 2018, a general election was held in the province of Ontario which saw the Progressive Conservative Party win a majority government. The election results also saw Randy Hillier, PC, re-elected to as MPP for Lanark—Frontenac—Lennox and
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AGENDA ITEM #i)
Addington. As a result, MPP Hillier has requested a meeting with the County of Frontenac to discuss the County of Frontenac’s issues and priorities. Comment During its current term, Frontenac County Council has had its attention focused on a number of issues that face the County and the region as a whole. It has on numerous occasions received reports and updates from the Eastern Ontario Rural Network (EORN) regarding cell gap coverage and broadband speed and access which is required in order for Eastern Ontario to remain economically competitive and all of the lower tiers have struggled with the infrastructure costs and the lack of a stable source of infrastructure funding that is fair and equitable to all municipalities. This was seen in Council’s resolution of September 20, 2017 in which Council supported the Eastern Ontario Warden’s Caucus (EOWC) resolution in its call to the Ontario government to establish a definition of ‘rural’ for any funding involving the Government of Canada’s Rural and Northern Communities Infrastructure Fund to include the option of population density as the proposed definition would have eliminated most Counties and rural single-tier municipalities in eastern Ontario. At that same meeting, Council supported the EOWC resolution to align the funding criteria for Provincial Gas Tax funding with that of the Federal Gas Tax funding criteria as the current criteria only provided funding for transit services, which eliminated rural municipalities from being eligible to receive any portion of this funding. With respect to Long Term Health Care the environment has changed significantly in the past 5 years and continues to change as we see more residents requiring extensive or complete support with daily activities. This increase has gone from 77% to 85% in the areas of cognitive impairment and dementia and 46% of residents exhibiting some level of aggressive behaviour. The challenges faced by Fairmount Home are: Resident level of care – significant changes e.g. cognitive impairment, aggressive behaviours Family members – increasing expectations Legislation changes e.g. monetary penalties Ministry reporting & investigations – public reporting of performance levels Operating expenditures vs. provincial funding Labour relations in changing environment Community Paramedicine which is delivered by Paramedics includes three parts:
- The traditional Community Paramedicine program in the townships at a cost $15,000 which is entirely locally funded.
- The new Community Paramedicine program which is 100% provincially funded. The County receives $109,375 but is primarily Kingston focused in the aim of patient diversion from the emergency room and reducing paramedic visits.
Recommend Report to Council Office of the Chief Administrative Officer – Communication of County of Frontenac Issues and Priorities to the new Provincial Government June 20, 2018 Page 2 of 3
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AGENDA ITEM #i)
- The new injection site program is funded 100% by the LHIN through the health unit to the amount of $87,000. As noted, the only portion of the Community Paramedicine program funded solely by the County was the initial program set up on Frontenac Islands, which was a County led initiative prior to the Province establishing Community Paramedicine funding as it was seen as a community benefit. With respect to Public Safety Network, OPP costing, the Business Education Tax, the uploading of highway 38 back to the Province or provide the funding to maintain and sustain this infrastructure, and ending the double hatter issue for volunteer fire fighters, these are not responsibilities that fall under the jurisdiction of the County of Frontenac; however are issues that all the Frontenacs have expressed concerns over and the County fully supports addressing these issues on the Townships behalf. Sustainability Implications Many services provided by the municipal sector are heavily dependent on provincial funding. In order for these services to remain sustainable, a commitment from the Province to provide a reliable and equitable funding stream is required to ensure current operational requirements and long term sustainability. Financial Implications There are no financial implications directly associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Paul Charbonneau, Chief Paramedic/Director of Emergency and Transportation Services Lisa Hirvi, Administrator, Fairmount Home
Recommend Report to Council Office of the Chief Administrative Officer – Communication of County of Frontenac Issues and Priorities to the new Provincial Government June 20, 2018 Page 3 of 3
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AGENDA ITEM #j)
Report 2018-091 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Richard Allen, Manager of Economic Development
Date of meeting:
June 20, 2018
Re:
Planning and Economic Development – North Frontenac Telephone Company (NFTC) request for access to the K&P Trail for fibre build
Recommendation Be It Resolved That Council of the County of Frontenac provide consent to the North Frontenac Telephone Company to install fibre-optic infrastructure in the K&P Trail, And Further That staff be directed to prepare an agreement between the County of Frontenac and the North Frontenac Telephone Company in regard to providing access to the K&P Trail for installation of buried fibre optic cable. Background On May 29, 2018 the County received a request from Grant Roughley of the North Frontenac Telephone Company (NFTC) for access to the K&P Trail from Fish Creek Road to Orser Road to install fibre optic cable that will allow the expansion of their internet services to communities located along Road 38 (see Appendix A). Richard Allen, Manager of Economic Development and Kevin Farrell, Manager of Continuous Improvement met with Mr. Roughley to discuss the proposal further, and to better understand the impact of the proposed installation. Comment The expansion of broadband internet and cellular services through Frontenac has been a priority of County Council, as demonstrated by the consistent support provided to the EORN project, including recently at the meeting of Council on May 16, 2018.
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AGENDA ITEM #j)
The availability of additional broadband infrastructure in communities located along Road 38 will make them more attractive to businesses and residents, as internet access is a key factor when selecting a new home or business location. In addition, existing businesses and residents may benefit from additional options for broadband service, with existing businesses realizing increases in productivity and the ability to expand services with online access. Staff note that, NFTC is a private business and that it must compete with others in the market to provide competitive pricing – new competition for broadband services will improve the variety and options for local businesses and residents in the market. The proposed installation of the fibre optic cable would be at a depth of 18 to 24 inches in the rail bed base of the trail through a narrow trench. Installation is proposed to take place in the fall of this year and will be conducted in a manner that ensures that the trail can continue, especially on weekends. NFTC confirmed with staff that no costs associated with this project will be assumed by the County. Staff are seeking the consent of council to proceed with this project and for direction to create an access agreement with the North Frontenac Telephone detailing responsibilities of each party. County Council, at its regular meeting held September 17, 2014 passed a County of Frontenac Land Use Policy which was established to provide a decision making framework for Council, staff and other stakeholders to ensure that the most efficient and least intrusive measure is applied to requests for use of lands owned by the County. The above request falls within the jurisdiction of the Land Use Policy and the agreement with NFTC, will come back to Council for authorization. Sustainability Implications Economic Development and Communications is a focus area identified in the Frontenac Community Sustainability Plan, Directions for our Future. Key indicator of success in this focus area include increasing number of internet service providers, and new investments in broadband and cellular infrastructure. Financial Implications No costs associated with this project will be the responsibility of the County. Organizations, Departments and Individuals Consulted and/or Affected Eastern Ontario Trails Alliance L&A Ridge Runners
Recommend Report to Council Planning and Economic Development – NFTC request for access to K&P Trail for fibre build June 20, 2018
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Page 2 of 2
AGENDA ITEM #j)
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AGENDA ITEM #a)
Report 2018-083 Council Information Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Tom Mercer, Manager of Environmental Services, Fairmount Home Lisa Hirvi, Administrator, Fairmount Home
Date of meeting:
June 20, 2018
Re:
Fairmount Home – Lighting Replacement
Recommendation Not applicable Background In February 2017, the Ministry of Health and Long-Term Care (MOHLTC) conducted its Annual Resident Quality Inspection (RQI), which included a written notification (WN) that the licensee failed to ensure that required levels of lighting were provided in all areas of the long term care home including a minimum of 215.28 lux of continuous, consistent lighting throughout corridors, residents’ rooms, en-suite washrooms and common area washrooms. The voluntary plan of correction (VPC) is for the licensee to ensure that the required levels of lighting are provided in all areas of the long term care home. Comment The Manager of Environmental Services, Tom Mercer, actively worked with Lighting FX to source LED bulbs and fixtures, as well as, with CLEAResult that is contracted by Ontario Hydro to manage and promote energy conservation efforts for rebates (SaveOnEnergy).
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AGENDA ITEM #a)
A request for quotations (RFQ) was issued on May 7, 2018 for the initial phase of the LED retrofit, which includes the resident en-suite washrooms and corridor ceiling lights. The contract was awarded for $26,804 plus taxes for the cost for supply and installation. This cost will be reduced by the SaveOnEnergy rebate totalling $5,400 for the initial phase. The final phase will address the residents’ rooms, corridor wall lighting and dining rooms. This final phase will be completed early 2019. The financial implications are outstanding at this time. Sustainability Implications The lighting fixtures chosen meet the lighting level requirements under the Long-Term Care Homes Act, 2007. Furthermore, the lighting fixtures are energy efficient and will provide for savings in energy consumption and costs. Financial Implications The lighting replacement costs were not budgeted for 2018. The net cost of the supply and installation for the initial phase will be funded using the Fairmount operating reserve, which will be replenished in 2019. The lighting replacement costs for the final phase are unknown at this time. However, the 2019 budget will include the net cost to complete this lighting project. Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home County of Frontenac Lighting FX Inc. Ontario Hydro/CLEAResult
Information Report to Council Fairmount Home Lighting Replacement June 20, 2018
of 105 2018-083 FairmountPage Home 88 Lighting Replacement
Page 2 of 2
AGENDA ITEM #b)
FRONTENAC Report 2018-087 Council Information Report To:
Warden and Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Susan Brant, Director of Corporate Services/Treasurer
Date of meeting:
June 20, 2018
Re:
Services — – 2018 Corporate Services 2018 First First Quarter Quarter Financial Financial Summary
Recommendation This report is for information purposes only. Background The County of Frontenac financial summary for the first quarter of 2018 is attached. Comment Most variances are primarily due to timing with additional context provided below: Revenue User Charges •
•
Resident revenues are currently over budget but are reconciled at year end against Provincial revenue, so that the total amount received from the Province and the residents is within the prescribed Ministry of Health funding for Fairmount Home. Ferry pass and ticket sales are at the budgeted amounts for both tickets and passes through the first quarter.
892018 of 105 2018-087 Corporate Page Services First Quarter Financial Summary
AGENDA ITEM #b)
Provincial/Federal Funding • • •
•
•
Funding for Fairmount Home is over budget by $13,190 over budget through the first quarter. The Provincial transfer for the Ferry is $9,327 under budget, but will be reconciled at year end. Funding for a paramedic research project has resulted in $196,700 in unbudgeted revenue. The County acts as a flow-through between the federal government and the research organization for this project, and there is an associated $196,700 unbudgeted expense. An Ontario Community Infrastructure Fund grant resulted in $50,000 in unbudgeted revenue as well as $120,177 from the Ontario Municipal Commuter Cycling Program. Funding from the RED program is $35,587 under budget primarily due to the timing of the payments.
Other Income • •
•
Provincial offences net revenue is currently under budget by $24,346, but will be reconciled at year end with the City of Kingston. Investment income is over budget by $14,662. The higher than anticipated returns have been the result of the County diversifying its holdings into a high interest savings account with The Investment One Program as well as Guaranteed Investment Certificates and bonds in accordance with Ontario Regulation 438/97. Funding from the MicroFit projects as well as other recoveries are under budget due to the timing of the payments.
City of Kingston Contribution •
City of Kingston contributions will be reconciled at year end.
Expenses Salaries and Benefits • •
Fairmount Home is $5,909 under budget for salaries and benefits through the first quarter. Frontenac Paramedic Services is $38,339 over budget in salaries and benefits due to sick leave through the first quarter.
Materials •
Timing for purchases account for most of the variances.
Information Report to Council Corporate Services - Finance - First Quarter Financial Summary June 20, 2018
902018 of 105 2018-087 Corporate Page Services First Quarter Financial Summary
Page 2 of 6
AGENDA ITEM #b)
Contracted Service •
•
Timing accounts for most of the the variance variance as as projects projects are are not not all all underway. underway. There is also the corresponding unbudgeted expenses of $196,700 for the paramedic research project that is included in the Provincial/Federal revenue variance. Insurance costs represent a high portion of the Contracted Service line and the Schedule 22 Excess Excess Workers' Workers’ costs are incurred at the the start start of of the the year. year. Schedule Compensation Indemnity insurance will be offset with the savings in WSIB premium at year end.
External Transfers: These are processed at year end. Sustainability Implications Within Directions for Our Future, the vision statement associated with Capacity Building and Governance Governance states states that that “Government “Government decision-making and decision-making processes are clear, forward thinking and By reviewing reviewing quarterly quarterly financial financial statements, statements, thinking and focused focused on on the the longer longer term”. term”. By Council can assure itself that the direction given through the 2018 budget is being carried Atthe the same same time, time, this this information information is being shared publicly out. At Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team Alex Lemieux, Deputy Treasurer
Information Report to Council Corporate Services - Finance - First Quarter Financial Summary June 20, 2018
912018 of 105 2018-087 Corporate Page Services First Quarter Financial Summary
Page 3 of 6
AGENDA ITEM #b)
County of Frontenac County of Frontenac
FRONTENAC
For period ending March 31 , MEI
2018
2018 2018
March
YTD
Total Annual Total
Budget
YTD Budget YTD Budget
YTD Actual YTD Actual
Variance
Spent
$ $
$ $
$ $
$ $
%
Operating Operating Revenue Other Governments Governments Taxation from from Other User Charges User Payments in Lieu of Taxes Federal and Provincial
70,000
7,850
3,388,988
922,010
42,897
3,740
(7,850) 940,635
18,625 r
27.76%
(3,740)
15,703,109
3,872,667
Other Municipalities
21,667
21,667
Net Revenue Revenue Provincial Offences Net
127,195
31,800
7,454
(24,346)
5.86%
Investment Income
140,000
34,997
49,659
14,662
35.47%
Other
582,373
150,488
115,110
(35,378)
Obligatory Reserve Reserve Transfers from from Obligatory
801,884
4,204,081 4,204,081
331,414 r
26.77%
(21,667)
19.77% p
Reserve Transfers from from Reserve
421,761 421,761
151,465
20,415
(131,050)
4.84%
Operating Revenue Total Operating
21,299,874
5,196,684
5,337,354
140,670
(25.06%)
Salaries & Salaries & Benefits
27,019,294
6,377,028
6,430,302
53,274
23.80%
Materials
3,115,870
714,741 714,741
527,645
-187,096
16.93%
30.58%
Operating Expense Operating Expense
Contracted Services Services Contracted
7,778,803
2,340,179
2,379,017
38,838
Rents & Financing
233,426
50,575
54,045
3,470
23.15%
External Transfers
181,361 181,361
31,500
31,500
17.37%
Depreciation
1,452,373
363,093
374,930
11,837
25.81%
Reserve Transfers
1,505,204
149,379
76,250
-73,129
5.07%
41,286,331 41,286,331
9,994,995
9,873,689
-121,306
23.92%
Unapproved Projects
Operating Expense Expense Total Operating Net Municipal Contribution
19,986,457
4,798,311 4,798,311
4,536,335
-261,976
22.70%
LESS: Depreciation LESS: Depreciation
(1,452,373)
(363,093)
(374,930)
(11,837)
(25.81%)
Net Municipal Municipal Contribution ContributionLESS LESS Depreciation Depreciation
18,534,084
4,435,218
4,161,405
-273,813
22.45%
City of Kingston
-9,007,538
-2,246,036
-2,251,885
-5,849
25.00%
County Contribution - Operating
9,526,546
2,189,182
1,909,520
-279,662
20.04%
Capital Revenue
1,348,319
658,994
Capital Capital Expense
1,561,346
160,719
Net Capital Expense Expense Net Capital
213,027
-498,275
City of Kingston - Capital
-191,871 -191,871
-129,565
County Contribution - Capital
21,156
-627,840
County Contribution - Debenture
210,295 9,757,997
Total Requisition
Information Report to Council Corporate Services - Finance - First Quarter Financial Summary June 20, 2018
922018 of 105 2018-087 Corporate Page Services First Quarter Financial Summary
(658,994) 0
-160,719
0.00%
498,275
0.00%
129,565 r
0.00%
0
627,840
0.00%
81,973
83,827
1,854
39.86%
1,643,315
1,993,347
350,032
20.43%
Page 4 of 6
AGENDA ITEM #b)
County of Frontenac Fairmount - County
FRONTENAC
For period ending March 31, 201E1
2018
2018
March
YTD
Total Annual Total
Budget
YTD Budget YTD Budget
YTD Actual YTD Actual
Variance
Spent
$ $
$ $
$ $
$ $
%
v.
Operating Operating Revenue User Charges User
3,120,586
770,304
791,049
20,745
25.35%
Federal and Provincial
6,012,360
1,484,790
1,497,980
13,190
24.92%
Other
198,838
48,945
44,229
(4,716)
22.24%
Reserve Transfers from from Reserve
81,923
22,694
20,415
(2,279)
24.92%
Operating Revenue Total Operating
9,413,707
2,326,733
2,353,673
26,940
(25.00%)
Salaries & Salaries & Benefits Benefits
9,896,287
2,303,590
2,297,681 2,297,681
-5,909
23.22%
Materials
1,064,399
273,817
257,922
-15,895
24.23%
Contracted Services Services Contracted
1,349,084
374,560
339,074
-35,486
25.13%
Depreciation
545,199
136,299
140,793
4,494
25.82%
Reserve Transfers
122,941 122,941
75,908
30,000
-45,908
24.40%
Total Operating Operating Expense Expense
12,977,910
3,164,174
3,065,470
-98,704
23.62%
Net Municipal Contribution
3,564,203
837,441 837,441
711,797
-125,644
19.97%
LESS: Depreciation LESS: Depreciation
(545,199)
(136,299)
(140,793)
(4,494)
(25.82%)
Operating Expense Operating Expense
Unapproved Projects
Net Municipal Municipal Contribution ContributionLESS LESS Depreciation Depreciation
3,019,004
701,142
571,004
-130,138
18.91%
City of Kingston
-2,007,207
-501,801 -501,801
-501,802
-1 -1
25.00%
County Contribution - Operating
1,011,797
199,341 199,341
69,202
-130,139
6.84%
Capital Revenue
66,163
50,694
(50,694)
Capital Capital Expense
238,882
144,791 144,791
-144,791 -144,791
Net Capital Expense Expense Net Capital
172,719
94,097
City of Kingston - Capital
-162,440
-129,565
County Contribution - Capital
10,279
-35,468
County Contribution - Debenture
210,295 1,232,371 1,232,371
Total Requisition
Information Report to Council Corporate Services - Finance - First Quarter Financial Summary June 20, 2018
932018 of 105 2018-087 Corporate Page Services First Quarter Financial Summary
0
-94,097 129,565
0.00%
0
35,468
0.00%
81,973
83,827
1,854
39.86%
245,846
153,029
-92,817
12.42%
Page 5 of 6
AGENDA ITEM #b)
County of Frontenac FPS - County
FRONTENAC
For period ending March 31, 201E1
2018
2018
March
YTD
Total Annual Total
Budget
YTD Budget YTD Budget
YTD Actual YTD Actual
Variance
Spent
$ $
$ $
$ $
$ $
%
2,127,888
2,335,289
207,401 207,401
2
2
2,028
2,028
209,431 209,431
(26.79%)
v.
Operating Operating Revenue User Charges User Federal and Provincial
8,722,429
Investment Income Other
Reserve Transfers from from Reserve Operating Revenue Total Operating
26.77%
2,950 8,725,379
2,127,888
2,337,319
14,332,305
3,427,764
3,466,103
38,339
24.18%
901,565
229,297
218,835
-10,462
24.27%
Contracted Services Services Contracted
1,352,771 1,352,771
527,629
679,339
151,710
50.22%
Rents & Financing
233,176
50,514
53,990
3,476
23.15%
Depreciation
611,163
152,790
151,139
-1,651 -1,651
24.73%
Reserve Transfers
847,175 25.00%
Operating Expense Operating Expense Salaries & Salaries & Benefits Benefits Materials
Unapproved Projects
Operating Expense Expense Total Operating
18,278,155
4,387,994
4,569,406
181,412
Net Municipal Contribution
9,552,776
2,260,106
2,232,087
-28,019
23.37%
LESS: Depreciation LESS: Depreciation
(611,163)
(152,790)
(151,139)
1,651 1,651
(24.73%) 23.27%
Net Municipal Municipal Contribution ContributionLESS LESS Depreciation Depreciation
8,941,613
2,107,316
2,080,948
-26,368
City of Kingston
-7,000,331 -7,000,331
-1,744,235
-1,750,083
-5,848
25.00%
County Contribution - Operating
1,941,282
363,081 363,081
330,865
-32,216
17.04%
Capital Revenue
673,856
Capital Capital Expense
711,536
-68,711 -68,711
-68,711 -68,711
9.66%
Net Capital Expense Expense Net Capital
37,680
-68,711 -68,711
-68,711 -68,711
182.35%
City of Kingston - Capital
-29,431 -29,431
-7,358
-7,358 -7,358'
(25.00%)
8,249
-76,069
-76,069
922.16%
254,796
-108,285
13.07%
County Contribution - Capital Total Requisition
1,949,531 1,949,531
Information Report to Council Corporate Services - Finance - First Quarter Financial Summary June 20, 2018
942018 of 105 2018-087 Corporate Page Services First Quarter Financial Summary
363,081 363,081
Page 6 of 6
AGENDA ITEM #c)
Report 2018-088 Council Information Report To:
Warden and Members of County Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Richard Allen, Manager of Economic Development
Date of meeting:
June 20, 2018
Re:
Planning and Economic Development – K&P Trail Construction Update
Recommendation This report is for information purposes only. Background In December of 2016 construction began on the Tichborne to Sharbot Lake portion of the K&P Trail with the support of $247,000 of matching funding from the Canada 150 Infrastructure program (CIP 150). Report 2017-118 highlighted the significant challenges with construction associated with the development of this section of trail and highlighted the need for additional capital dollars to continue development. The challenges identified in the report were:
- Departure from Rail Bed
- Road Crossings
- Accessibility Considerations
- Property Acquisition Process Council directed staff to pursue the strategies outlined in Report 2017-118 to respond to these challenges and were directed to seek grant funding to overcome financial aspects of these challenges. The Community Development Advisory Committee received Report 2018-013 with an update on construction progress on February 8, 2018. This report described progress made on segments 7, 8, and 9 and flooding challenges associated with segment 3.
Page 95 of 105 2018-088 Planning and Economic Development K&P Trail Construction update
AGENDA ITEM #c)
Appendix B describes each of the identified construction segments and the scope of work and current status. Comment Staff have responded to the above delays and challenges by employing the four strategies outlined in Report 2017-118. Progress on each strategy is outlined below.
- Prioritize Trail Sections - County staff prioritized the construction of sections of trail that did not require complex construction efforts in 2017, and were able to substantially complete work between St. George’s Lake and Clement Road (Segments 7- 9). During this time work was also done to extend the trail approximately 1 kilometre north of Bradshaw Road until the contractor reached the flooded portion of trail (segment 3). Unfortunately, this flooded portion covers approximately 1000 metres of trail, sometimes to a depth of two feet. To surpass this, significant amounts of material will be required to connect the trail between Vinkle Road and Bradshaw Road. In order to achieve the most development with existing dollars, staff worked with the contractor and engineering consultant to develop a functional trail that may require additional material build up over the next few years. This reduced aggregate costs per kilometer, however the trail quality will not match the standard set for the K&P south of Tichborne. Construction has begun on June 11, 2018 to connect the K&P Trail from Brewer Road to Wagner Road (Segment 11).
- Detailed Scope of Work and Cost Estimates – Segments 4 and 5 (See Appendix B and C) comprise approximately 2.25 kilometres of undeveloped Trail. These segments contain several complex challenges including two departures from the rail bed, structure demolition and significant flooding. The high level cost estimates for these combined segments reach $206,250. Due to the complex nature of the construction and possible environmental impacts, staff recommend contracting an engineering firm to conduct an assessment and to develop detailed designs that incorporate the expected challenges. The anticipated cost of this additional preparatory work is $25,000 and will be planned for 2019.
- Delay Complex Construction to 2018 – Due to a lack of capital funds and the need to develop a clear construction plan as discussed above, complex construction on segments 4 and 5 will not be possible in 2018. This work will need to be delayed until 2019 or 2020. Staff are actively seeking solutions to the flooding on segment 3.
Information Report to Council Planning and Economic Development – K&P Trail Construction Update June 20, 2018
Page 96 of 105 2018-088 Planning and Economic Development K&P Trail Construction update
Page 2 of 6
AGENDA ITEM #c)
- Seek Additional Funding – Report 2017-118 directed staff to seek funding for segments 3, 7 & 9. While work remains outstanding on segment 3, work has now been substantially completed on segments 7, 9. In addition, staff have been able to address segment 11 with existing funding. It is important to note that most funding partners require matching dollars for their programs. There are no operating dollars or reserves remaining for capital trail development that can be used for this purpose. The K&P Trail from Orser Road to Tichborne has largely been funded through the use of both the direct application of Federal Gas Tax funds and leveraging these funds to attract project funding partners. For example, Federal Gas Tax funds were matched to Trans Canada Trail funds for the development of the trail from Boyce Road to Craig Road. In other words, the development of this trail section required no use of funds acquired through property tax levy. A historical list of trail funding sources is available in Appendix A of this report. In September 2017, Council provided direction for staff to pursue financing options to provide the matching dollars for the completion of trail development projects. Grant Submission Results: a. Ontario Community Infrastructure Fund – Continuing to explore partnership with Central Frontenac to use baseline funds of $50,000 for road related construction on Hampton Road and where the K&P Trail crosses Tryon Road. b. Trans Canada Trail Submission – Support was not granted by the Trans Canada Trail to an application submitted in 2017. This is primarily due to the organizations policy to fund only “green” trails that do not include motorized uses. c. Ontario Trillium Foundation – As of 2017, Frontenac County is no longer eligible for Trillium Capital Funding due to population size. Central Frontenac has already pursued grants under this program for other recreation and trail developments. Segment Priority for 2018 Construction is currently underway for segment 11 (Brewer Road to Wagner Road) and staff are pursuing options for the completion of segment 3. Segments 4 and 5 will be delayed until base funding is resolved through the 2019 and 2020 County budget process. Staff will complete detailed engineering work to establish a project plan with detailed cost estimates. A report will be brought to council with this information prior to construction.
Information Report to Council Planning and Economic Development – K&P Trail Construction Update June 20, 2018
Page 97 of 105 2018-088 Planning and Economic Development K&P Trail Construction update
Page 3 of 6
AGENDA ITEM #c)
Sustainability Implications This project supports a number of focus areas adopted in Directions for Our Future and is directly identified in Sustainable Actions 2014 under the economic pillar of sustainability as Trail Network Development. The project supports the development of a network of trails in the County facilitating recreation and transportation networks and promoting active lifestyles. Financial Implications The Tichborne to Sharbot Lake development phase of K&P Trail construction has been funded initially by Frontenac County reserve funds and the Canada 150 Infrastructure fund with equal shares of $247,000 totalling $494,000 in funding. Exhibit A provides a general estimate of the remaining work for each segment of this project, identifying approximately $654,550 of work remaining to complete the trail to Sharbot Lake. This estimate does not include additional costs related to signage and edge protection as required by the Design of Public Spaces Standard. Staff are currently investigating options to access Ontario Community Infrastructure Funds – Top Up (OCIF). The County is eligible for a total of $1.9M (every two years) in OCIF top up for regional core infrastructure. Although this excludes trails, if successful, it could be used to offset Gas Tax transfers to the Townships, thereby allowing Gas Tax funds to be used for trails, while keeping municipalities whole (or better off). Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Central Frontenac Township Public Works Department Kevin Farrell, Manager of Continuous Improvement Greer Galloway Engineers Crain’s Construction
Information Report to Council Planning and Economic Development – K&P Trail Construction Update June 20, 2018
Page 98 of 105 2018-088 Planning and Economic Development K&P Trail Construction update
Page 4 of 6
AGENDA ITEM #c)
Appendix A: K&P Trail Funding Sources including bridges Year
Amount
Source of Funding
2008
$289,000 Rural Infrastructure
2009
$4,838 Investing in Ontario
2010
$93,082 Investing in Ontario $11,700 CFDC EODP
2011
$36,000 Trans Canada Trails
2012
$154,991 Investing in Ontario (reserve) $6,477 Investing in Ontario (reserve)
2013
$228,000 Trans Canada Trails $466,013 Federal Gas Tax
2014
$450,606 Federal Gas Tax
2015
$564,296 Federal Gas Tax
2014/2015 2015
2016
$115,000 Pan Am Trans Canada Trail $31,027 CFDC EODP $220,000 CFDC EODP $83,521 Land Acquisition Reserve
2017
$104,765 Investing in Ontario (reserve) Transferred from Frontenac Renovates reserve $299,639 for K&P Land Acquisition & Verona Trailhead $142,235 Investing in Ontario (reserve)
2017
$171,822 Canada 150 Infrastructure Funding $245,136 Federal Gas Tax
Total
$3,718,148
Information Report to Council Planning and Economic Development – K&P Trail Construction Update June 20, 2018
Page 99 of 105 2018-088 Planning and Economic Development K&P Trail Construction update
Page 5 of 6
AGENDA ITEM #c)
Appendix A: K&P Trail Funding Sources including bridges
K&P Trail Funding Sources 2008-2017
Canada Infrastructure 150
$171,822.00
EODP (CFDC)
$262,727.00
Rural Infrastructure
$289,000.00
Trans Canada Trail
$379,000.00
Reserves
$383,160.00
Investing in Ontario
$506,388.00
Federal Gas Tax
Information Report to Council Planning and Economic Development – K&P Trail Construction Update June 20, 2018
Page 100 ofDevelopment 105 2018-088 Planning and Economic K&P Trail Construction update
$1,726,051.00
Page 6 of 6
Page 101 ofDevelopment 105 2018-088 Planning and Economic K&P Trail Construction update
K&P Trail: Tichborne to Sharbot Lake Scope of Work and Progress Report Updated: June 14, 2018 KM#’s
Total KM
62 – 62.75
0.75
Segment
1
Tichborne CN Line to Hampton Rd
Hampton Rd
62.75 – 63
Scope of Work
Repair and Compact Granular Base
Regrade and Stabilize Side Slopes Double Surface Treatment with Townships Annual Program
Guide Beam on Hampton Rd
Install reflective signage, arrows, etc to assist road users with curve. Add material on east side of crossing to bring access point to grade Install fencing to prevent trail users from inadvertently falling into wetland (100m)
0.25
2
Road 38 Crossing at Hampton Rd (East Side)
63
0
63 – 64.5
3
4
RD38 & Bradshaw Rd to Tealville
Tealville
1.5
64.5 – 66.5
2
66.5 – 68.25
1.75
68.25 – 69
0.75
Clear, Grub and Grade existing Trail Supply, Place and Compact Granular Base
Clear, Grub and Grade existing Trail Supply, Place and Compact Granular Base Evaluate and Remedy Several significant Drainage Issues
Complete
Clear, Grub and Grade existing Trail Supply, Place and Compact Granular Base Additional clearing, grubbing and grading for Tealville diversion Additional granular base for Tealville Diversion Installation of 2 525mm HDPE Culverts Demolition & Disposal of abandoned home in rail bed at Crow Lake Rd Clear, Grub and Grade existing Trail Supply, Place and Compact Granular Base Additional clearing, grubbing and grading of surveyed path over hill and around homes constructed on rail bed. (125 m) Dewatering and Environmental Protection Culvert replacement at St. George’s Lake Trail and bank restoration
5
Crow Lake Rd to Shibley Rd
6
St. Georges Lake
Shibley Rd to Tryon Rd
70.5 – 71.5
1.5
N/A
1
Clear, Grub and Grade existing Trail Supply, Place and Compact Granular Base
Actual Cost
Estimated Completion
N/A
$140,015.43
Substantially Complete Q4 2017 Q4 2018
$13,000
$10,000
$8486.80
$30,000
Severe flooding between KM 64.5 and 66.5 Additional Funds necessary to complete work.
Complete
Work substantially complete from KM 66.5 to KM 68.25
Off rail bed work requiring additional base fill and additional construction costs. Survey completed.
Off railbed work requiring fill and additional costs. Survey Underway. Additional funds required to complete work.
Works completed in December 2017. Additional grading and compaction required, as well as a new culvert. Additional work contracted for June 2018. In order to complete work making best use of available dollars, stone dust surface treatment has not been employed, but is desired.
2019
$24,134.21
Additional Funds required to complete work.
Q4 2018
$118,000
$55,000
2019
$7638.80
Additional funds required to complete work. Staff will pursue a strategy to use OCIF funding for the road work with Central Frontenac.
Substantially Complete
$88,250
$16,500
1 Dec 2017: Grubbing complete to KM 64.5 – limited by flooding of rail bed In order to complete work making best use of available dollars, stone dust surface treatment has not been employed, but is desired.
$192,500
Costs included with Segment 1
Material in place, but needs compaction and clean up.
Complete
Unknown
$28,399.79
Comment
Complete
Substantially Complete
AGENDA ITEM #c)
7
69 – 70.5
Estimated Cost
Page 102 ofDevelopment 105 2018-088 Planning and Economic K&P Trail Construction update
K&P Trail: Tichborne to Sharbot Lake Scope of Work and Progress Report Updated: June 14, 2018 8
Tryon Rd Improvements
Reconstruct intersection of Tryon Road & K&P Trail to Eliminate Visibility Issues.
$25,000
Q4 2018
9
10
11
12
Tryon Rd to Clement Rd
Clement Rd to Wagner Rd
71.5 – 72.5
72.5 – 73.5
1
Placement of fill as per specification Grading and compaction as per specification
Grade, Compact and Stabilize side Slopes with Topsoil/Organics Install fencing from 72.5 to 73 to prevent trail users from falls. Improve grade near 73.5 to improve trail experience, drainage, and protect trail users from falls. Clear, Grub and Grade existing Trail Supply, Place and Compact Granular Base Additional Clearing, Grubbing, and Grading for Trail Diversion (250 m) Additional Granular Base for Trail Diversion
Complete
1
Wagner Rd to Brewer Rd
73.5 - 74
0.5
Brewer Rd to Sharbot Lake
74 - 75
1
TOTALS
61 – 75
13.5
Segment
KM#’s
21 – 75
55
14
Edge Protection
62-75
13
Substantially Complete
$20,000
Q4 2018
$71,300
Under Construction
Costs included with Segment 1
Scope of Work
Trail Signs
$24,134.20
Substantially complete. Material audit underway with engineering assessment of slope.
Off railbed work requiring fill and additional costs. Construction began June 7, 2018.
Complete (November 2016) Final Completion: TBD
Total KM
13
$55,000
Additional funds required to complete work. Staff will pursue a strategy to use OCIF funding for the road work with Central Frontenac. Works completed in December 2017. Additional grading and compaction required. In order to complete work making best use of available dollars, stone dust surface treatment has not been employed, but is desired.
Design wayfinding signage for 55 km of Trail including key information such as: o Length of segment o Slope and Cross slope o Amenities For new segments of trail with steep inclines or water adjacent to it, edging must be provided to indicate to trail users they are at the edge of trail.
Estimated Cost
Actual Cost
Estimated Completion
Comment
$100,000
Q3 2018
Unknown
Q3 2018
Trail signs are being completed for entire length of K&P Trail from Orser Road to Sharbot Lake to meet accessibility requirements and improve wayfinding. Design under way Funded via RED Grant and Trans Canada Trail Grant Required as per AODA. Additional funds required to complete work.
AGENDA ITEM #c)
AGENDA ITEM #c)
FRONTENAC K&P TRAIL
± Segment 12 Segment 11
Segment 10
Segment 9 Segment 6
Segment 8
Off Rail Bed
Segment 7
Flooding
Segment 5
Off Rail Bed
Segment 4
Segment 3
Flooding
Legend Completed To be Completed Temporary Road Route
0
0.5
1 Kilometres
2
Segment 2
Segment 1 Sources: Esri, HERE, DeLorme, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, MapmyIndia, © OpenStreetMap contributors, and the GIS User Community
Data Source: OGDE, MPAC & The County of Frontenac. Created: June 7th, 2018 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication.
Page 103 ofDevelopment 105 2018-088 Planning and Economic K&P Trail Construction update
AGENDA ITEM #a)
By-Law No. 2018-0023 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on June 20, 2018
Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on June 20, 2018 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on June 20, 2018 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on June 20, 2018 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
Page 104 of 105of County Council To Confirm all Actions and Proceedings
AGENDA ITEM #a)
- That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 20th day of June 2018. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of June 2018.
The Corporation of the County Of Frontenac
Ron Higgins, Warden
Jannette Amini, Clerk
By-Law No. 2018-0023 – To Confirm all Actions and Proceedings of County Council June 20, 2018
Page 105 of 105of County Council To Confirm all Actions and Proceedings
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