Body: Council Type: Agenda Meeting: Regular Date: May 20, 2015 Collection: Council Agendas Municipality: Frontenac County
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County Council Meeting May 20, 2015 - 9:00 a.m. Soldiers Memorial Hall, 1107 Garrett St, Sharbot Lake Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 am
AGENDA Page 1.
CALL TO ORDER
CLOSED MEETING a) RESOLVED THAT Council resolve itself into Committee of the Whole closed meeting as authorized under Section 239 of The Municipal Act, to consider: a) Adoption of Closed Minutes of Meeting held April 15, 2015 b) Labour Relations and Employee Negotiations – as it relates to the Labour Relations Strategy for Negotiations with CUPE 2290 b)
COUNTY OF FRONTENAC 150TH ANNIVERSARY a) Greetings From Central Frontenac b)
9 - 24
RESOLVED THAT Council rise from Committee of the Whole closed session without reporting.
Greetings From Millie Murphy (A.K.A Anne Marie Young) on behalf of the County of Frontenac 150th Anniversary Planning Advisory Committee
ADOPTION OF AGENDA a) RESOLVED THAT the agenda for the May 20, 2015 meeting of the Council of the County of Frontenac be approved.
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
ADOPTION OF MINUTES a) Minutes of Meeting held April 15, 2015 RESOLVED THAT the minutes of the regular Council meeting held April
Page 1 of 209
Page 15, 2015 be adopted. 7.
DEPUTATIONS AND/OR PRESENTATIONS
PROCLAMATIONS
MOVE INTO COMMITTEE OF THE WHOLE a) THAT Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.
25 - 46
BRIEFINGS Mr. Kelly Pender, Chief Administrative Officer, will provide Council with a) his monthly CAO briefing.
47 - 55
b)
56 - 64
Ms. Anne Marie Young, Manager of Economic Development, will provide County Council with a briefing on the Frontenac K&P Trail Development.
UNFINISHED BUSINESS
RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER a) 2015-052 Corporate Services Reserve Fund Policy Recommendation: WHEREAS the County of Frontenac has supported the development of a long range financial plan; AND WHEREAS reserve and reserve funds are an integral part of a long range financial strategy; NOW THEREFORE BE IT RESOLVED THAT the Council of the County of Frontenac accepts this Corporate Services – Reserve and Reserve Fund Policy report; AND FURTHER THAT the Council of the County of Frontenac adopt the Reserve and Reserve fund policy as presented in Appendix A. AND FURHTER THAT the Council of the County of Frontenac adopt the Reserve and Reserve fund allocations as presented in Appendix B.
65 - 67
b)
2015-055
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Page Planning and Economic Development Planning and Economic Development Vehicle Recommendation: RESOLVED THAT the Council of the County of Frontenac accept the Planning and Economic Development – Planning and Economic Development Vehicle report; AND FURTHER THAT the Council of the County of Frontenac authorize staff to enter into an agreement with Revell Ford for the purchase of a 2016 Ford Explorer, in the amount of $29,470.00 plus applicable taxes. 13. 68 - 84
INFORMATION REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER a) 2015-041 Emergency and Transportation Services 2014 Year in Review
85 - 109
b)
2015-053 Fairmount Home 2015 1st Quarter Activity Report
110 - 114
c)
2015-056 Corporate Services 2015 1st Quarter Financial Summary
115 - 118
d)
2015-057 Corporate Services Monthly Absenteeism Report Card – April
REPORTS FROM COUNCIL LIAISON APPOINTEES a) Emergency and Transportation Services - Councillor Nossal b)
Long Term Care (Fairmount Home) - Councillor Inglis
c)
Corporate Services - Councillor Dewey
d)
Planning and Economic Development - Councillor McDougall
REPORTS FROM EXTERNAL BOARDS AND COMMITTEES a) Kingston Frontenac Library Board Update - Councillor Vandewal Kingston Frontenac Public Library 2014 Annual Report [Distributed to Members of County Council April 24, 2015] b)
KFL&A Public Health Board Update- Warden Doyle KFL&A Board of Health March 25 2015 meeting minutes
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Page [Distributed to Members of County Council April 24, 2015] KFL&A Board of Health, April 22 2015 meeting agenda [Distributed to Members of County Council April 24, 2015] c)
RULAC, LSR and Other Updates
d)
Algonquin Land Claim Update - Councillor Inglis
e)
Frontenac County Youth Justice Advisory Committee Update Councillor Nossal
f)
Housing and Homelessness Committee Update - Deputy Warden Smith Housing and Homelessness Services System Implementation [Distributed to Members of County Council May 19, 2015]
119 - 205
g)
Rideau Corridor Landscape Steering Committee Update - Councillor McDougall
h)
Eastern Ontario Warden’s Caucus Update - Warden & CAO
REPORTS FROM ADVISORY COMMITTEES OF COUNTY COUNCIL
DEFERRED REPORTS a) 2015-048 Planning & Economic Development Economic Development Implementation Plan Update Recommendation WHEREAS, the Council of the County of Frontenac has established as a goal to improve economic opportunities in the Frontenacs; AND WHEREAS, the County held a series of meetings on March 4th and 5th 2015 to develop an economic development charter and focus our efforts in order to maximize impact; AND WHEREAS, the results of the economic development charter included: Three activities:
Trips and Trails Local Food and Beverage Recreation Lifestyle; and
Two demographic targets:
Seniors
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Page
Families and Youth
AND WHEREAS, developing partnerships and community engagement are integral to the economic development process; NOW THEREFORE BE IT RESOLVED THAT Council approve in principle the economic development charter and direct staff to work with the volunteers identified at the March 4th and 5th event to develop implementation plans, including partnership frameworks, timelines and performance measures for consideration by County Council in September 2015. 18.
RETURN TO COUNCIL a) THAT Council revert from Committee of the Whole Council, to Council.
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL a) THAT the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted.
MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN a) Amendments to the Waste Diversion Act Moved by: Councillor Higgins Seconded by: Deputy Warden Smith WHEREAS municipalities have no control over the form of municipal solid waste that is generated from packing and products that enter their jurisdiction; and, WHEREAS municipal taxpayers bear more than 50% of the cost of waste disposal and recycling of packaging and printed paper in the waste stream, which products are increasingly complex, multi-material and expensive to recycle, reclaim or dispose of; and, WHEREAS the Minister of the Environment and Climate Change has committed to replacing the current waste diversion legislation, but has not yet introduced replacement legislation to the legislature; and, WHEREAS producer responsibility provides that producers be responsible for 100% of the costs of certain designated wastes for full cost of end-of-life management for such products and packaging; and,
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Page WHEREAS municipalities should not have to bear the cost of managing the disposal of these materials; and, WHEREAS waste is a valuable resource; and, WHEREAS producer responsibility would provide considerable savings to Frontenac County residents and grow the local economy as producers innovate to reduce waste, develop more easily recyclable packaging and work with municipalities on better ways to collect and process it; and, WHEREAS increased recycling and reclamation could add 13,000 good, high-quality jobs in Ontario and contribute more than $1.5 billion every year to Ontario’s economy: THEREFORE BE IT RESOLVED THAT the Corporation of the County of Frontenac calls on the Ontario Government to introduce legislation to replace the Waste Diversion Act with a system based on full Producer Responsibility, ensuring that producers are responsible for 100% of the end-of-life costs of designated waste, and that producers need to work with the municipal sector on those Producer Responsibility programs that affect the municipal integrated waste management system so that municipalities are fairly compensated for services provided to manage designated waste that enters the municipal system. 21.
GIVING NOTICE OF MOTION
COMMUNICATIONS That Council consent to the following communications of interest to Council listed below be received and filed: From Anita Frayne, Huron Perth Landowners Association, regarding a) press release regarding the K2 Wind Ontario Inc. Agreement with Ashfield-Colborne-Wawanosh [Distributed to Members of County Council April 27, 2015] b)
From the Kingston Frontenac Housing Corporation providing its agenda and previous meeting minute [Distributed to Members of County Council April 27, 2015]
c)
Invitation from KFL&A Public Health to attend the Bud Clayton Memorial Garden Dedication Ceremony [Distributed to Members of County Council April 27, 2015]
d)
Memorandum from Jannette Amini, Manager of Legislative Services/Clerk providing the FPS Morale Committee Survey [Distributed to Members of County Council April 27, 2015]
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Page e)
From John Bolognone, City Clerk, advising of City of Kingston Council Resolution regarding its 2015 budget. [Distributed to Members of County Council May 1, 2015]
f)
From the Minister of Seniors Affairs regarding Senior’s Month [Distributed to Members of County Council May 1, 2015]
g)
From SkyPower providing Notice of Proposal to Engage in a Renewable Energy Project [Distributed to Members of County Council May 15, 2015]
h)
From the Children and Youth Services Planning Committee regarding invitation to the 2015 Planning for Action [Distributed to Members of County Council May 15, 2015]
i)
From the Kingston Frontenac Housing Corporation providing Minutes and Reports of Meeting held March 30, 2015 [Distributed to Members of County Council May 15, 2015]
j)
From the Ministry of Natural Resources seeking nominations for its Local Citizens Committee [Distributed to Members of County Council May 15, 2015]
k)
From the Ministry of Transportation providing its report on Winter Highway Maintenance [Distributed to Members of County Council May 15, 2015]
l)
From Lynn Wilson, South East Local Health Integration Network (SELHIN) regarding the lack of rural Community Engagement Sessions for its 4th Integrated Health Services Plan (IHSP4) and on hospital services in our region. [Distributed to Members of County Council May 19, 2015]
OTHER BUSINESS
PUBLIC QUESTION PERIOD
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW a) First and Second Reading RESOLVED THAT leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. b)
Third Reading RESOLVED THAT by-laws a) through c) be read a third time, signed, sealed and finally passed. By-Laws
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Page 206
a)
A By-law to authorize the execution of an Agreement with the Canadian Union of Public Employees, Local 109 – Ferry Operators [Proposed No. 2015-0023]
207
b)
A By-Law to Adopt a Reserve Fund Policy [Proposed No. 2015-0024]
208 - 209
c)
A By-law to Confirm the Proceedings of County Council [Proposed No. 2015-0025]
ADJOURNMENT
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AGENDA ITEM #a)
w
COUN
TY uf
MINUTES OF THE REGULAR MEETING OF COUNCIL April 15, 2015 A regular meeting of the Council of the County of Frontenac was held at the Clar-Mill Fire Hall Upstairs Meeting Room, 6648 Road 506, Plevna, on Wednesday, April 15, 2015 at 10:00 a.m. PRESENT:
Warden Denis Doyle, Deputy Warden Frances Smith, Councillors Ron Higgins, Ron Vandewal, Natalie Nossal, Tom Dewey, John Inglis and John McDougall
ALSO PRESENT:
County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Director of Emergency & Transportation Services Marian VanBruinessen, Director of Corporate Services/Treasurer Jannette Amini, Manager of Legislative Services/Clerk Anne Marie Young, Manager of Economic Development Colleen Hickey, Manager of Human Resources Media: Jeff Green, The Frontenac News, Elliot Ferguson, The Kingston Whig Standard and Craig Bakay, Frontenac EMC
CALL TO ORDER
The Warden called the meeting to order at 10 a.m. 2.
CLOSED MEETING a)
Enter into Closed Session
Motion #: 98-15
Moved By: Seconded By:
Councillor Higgins Councillor Vandewal
RESOLVED THAT Council resolve itself into Committee of the Whole closed meeting as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meeting held March 18, 2015
- Labour Relations and Employee Negotiations – as it relates to the ratification of CUPE Local 109 Contract CARRIED
Minutes of Meeting held April 15, 2015
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AGENDA ITEM #a)
b)
Rise from Closed Session
Motion #: 99-15
Moved By: Seconded By:
Councillor Nossal Councillor Dewey
RESOLVED THAT Council rise from Committee of the Whole closed session with the Warden reporting. CARRIED Motion #: 100-15
Moved By: Seconded By:
Councillor Inglis Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac authorize the Warden and Clerk to execute the Collective Agreement with CUPE 109 effective January 1, 2015 to December 31, 2017 CARRIED 3.
COUNTY OF FRONTENAC 150TH ANNIVERSARY a)
Greetings From North Frontenac
Mayor Higgins thanked Council for taking the trip to North Frontenac to hold the first of its next four rotating meetings in honour of the County’s 150th Anniversary and provided an overview of North Frontenac which has a permanent population of 1,800 residents and a seasonal population of 8,000 residents. The Township is focused on Economic Development with the theme “4 Seasons, More Reasons”, including its Dark Sky viewing pad and the Townships Dark Sky Preserve designation, making it the only municipality in Canada with this designation. The Township also offers an artistic community and wonderful kayaking. Both North Frontenac residents and Council recognize that they live in a beautiful and pristine environment which must be preserved and protected. b)
Greetings From Millie Murphy
Ms. Millie Murphy, (A.K.A Anne Marie Young) provided greetings to County Council from a by-gone era on behalf of the County of Frontenac’s 150th Anniversary Planning Advisory Committee and provided Council with an overview of the upcoming events that will be taking place in honour of that milestone.
Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
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AGENDA ITEM #a)
ADOPTION OF AGENDA
Motion #: 101-15
Moved By: Seconded By:
Councillor Dewey Councillor Higgins
RESOLVED THAT the agenda for the April 15, 2015 meeting of the Council of the County of Frontenac be approved. CARRIED 5.
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were none. 6.
ADOPTION OF MINUTES a)
Minutes of Meeting held March 18, 2015
Motion #: 102-15
Moved By: Seconded By:
Councillor Vandewal Councillor Nossal
RESOLVED THAT the minutes of the regular Council meeting held March 18, 2015 be adopted. CARRIED 7.
DEPUTATIONS AND/OR PRESENTATIONS a)
Mr. David Townsend, Executive Director, Southern Frontenac Community Services addressed County Council with respect to Recommend Report b), 2015-042, Planning & Economic Development - Seniors Transportation Demand, noting that he did work with the Director of Planning and Economic Development on this study and has endorsed the report. PROCLAMATIONS
a)
Request by the United Way of KFL&A National Volunteer Week, April 12th to April 18th, 2015
Motion #: 103-15
Moved By: Seconded By:
Deputy Warden Smith Councillor Inglis
BE IT RESOLVED THAT, in recognition of the critical role that volunteers play in providing much needed resources to the voluntary sector and their Community, the
Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
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AGENDA ITEM #a)
Council of the County of Frontenac does hereby proclaim April 12-18, 2015 as Volunteer Week in the County of Frontenac. CARRIED b)
Paramedics: Expanding Care Week May 24th to May 30th, 2015
Motion #: 104-15
Moved By: Seconded By:
Councillor McDougall Councillor Vandewal
WHEREAS each year the paramedics of Frontenac Paramedic Services respond to approximately 22,000 calls for assistance from the public; and, WHEREAS paramedics are ready to provide lifesaving care to those in need 24 hours a day, 7 days a week, 365 days a year; and, WHEREAS access to quality emergency medical care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and, WHEREAS the members of paramedic services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their life saving skills; and, WHEREAS the members of paramedic services teams often find themselves in dangerous and traumatic situations requiring spontaneous decision-making; and, WHEREAS the members of paramedic services teams provide a vital pre-hospital service to the residents of the geographic area of the County of Frontenac and the City of Kingston: NOW THEREFORE BE IT RESOLVED THAT the week of May 24th to May 30th, 2015 be proclaimed Paramedics: Expanding Care Week in the County of Frontenac. CARRIED c)
Emergency Preparedness Week May 4th to May 9th, 2015
Motion #: 105-15
Moved By: Seconded By:
Councillor Nossal Councillor Higgins
WHEREAS the Council of the County of Frontenac recognizes the importance of everybody being prepared for emergencies; and, WHEREAS the goal of Emergency Preparedness Week is to raise community awareness and the need to prepare for the possibility of an emergency; and, Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
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AGENDA ITEM #a)
WHEREAS the safety of our community is the responsibility of each and every one of us, we must prepare now and learn how to secure a strong and healthy tomorrow; NOW THEREFORE BE IT RESOLVED THAT the Council of the County of Frontenac hereby proclaim the week of May 4th to 9th, 2015, to be EMERGENCY PREPAREDNESS WEEK " I am ready, we are ready" throughout the County, and encourage all citizens to participate in educational activities on emergency preparedness. CARRIED 9.
MOVE INTO COMMITTEE OF THE WHOLE
Motion #: 106-15
Moved By: Seconded By:
Councillor Dewey Deputy Warden Smith
THAT Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. CARRIED 10.
BRIEFINGS a)
Mr. Howard Allan, Allan Chartered Accountant, provided County Council with a briefing regarding the 2014 County Audit. [See Recommend Report a)]
b)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO Report.
c)
Mr. Kelly Pender, CAO and Ms. Anne Marie Young, Manager of Economic Development, briefed Council regarding staff concerns with respect to the recommendation of the 150th Anniversary Planning Advisory Committee regarding County Support for a Proposed Book on the History of Frontenac County. UNFINISHED BUSINESS
Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
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AGENDA ITEM #a)
RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER a)
2015-040 Corporate Services 2014 County of Frontenac Audited Financial Statements
Motion #: 107-15
Moved By: Seconded By:
Warden Doyle Councillor Higgins
RESOLVED THAT the Council of the County of Frontenac receive this Corporate Services - 2014 Audited Financial Statements report; AND FURTHER THAT the Council of the County of Frontenac approve the 2014 Audited Financial Statements of the Corporation of the County of Frontenac. CARRIED b)
2015-042 Planning & Economic Development Seniors Transportation Demand
Motion #: 108-15
Moved By: Seconded By:
Councillor Vandewal Councillor Inglis
THAT County Council receive the Planning & Economic Development – Seniors Transportation Demand report and direct staff to retain a polling company to undertake a detailed review of the transportation and housing demand needs of senior citizens across Frontenac County up to a maximum cost of $7,000, and to report back to County Council with the results. CARRIED AS AMENDED (See motion to amend below which was CARRIED) Motion to Amend Motion #: 109-15
Moved By: Seconded By:
Councillor McDougall Councillor Dewey
BE IT RESOLVED THAT the words, “and housing” be inserted between “transportation” and “demand” and the words, “up to a maximum cost of $7,000” be inserted between “Frontenac County” and “and to report back”. CARRIED
Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
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AGENDA ITEM #a)
c)
2015-045 Frontenac Chief Administrative Officers – Shared Service Delivery
Motion #: 110-15
Moved By: Seconded By:
Councillor McDougall Councillor Dewey
WHEREAS, in 2014 the Council of the County of Frontenac approved a Service Delivery and Organizational Review (SDOR) report prepared by KPMG; AND WHEREAS, the SDOR report included a recommendation to examine opportunities for shared services between Frontenac municipalities; AND WHEREAS, all Frontenac municipalities passed a resolution in 2012 to cooperate on roads, waste and procurement issues; AND WHEREAS, Council has determined that shared services can be an efficient and effective manner to deliver services to citizens; AND WHEREAS, the five Chief Administrative Officers delivered a report to their respective Council in April 2015 that set out the principles for shared services discussions, a methodology for examining service delivery and a list of priority areas for examination; NOW THEREFORE BE IT RESOLVED THAT Council hereby endorses in principle the shared services report prepared by the CAO’s; AND FURTHER THAT the CAO’s continue to work on the development of the priority areas for consideration with a report back to each Council in the fall of 2015. CARRIED d)
Staff Briefing: Ms. Anne Marie Young, Manager of Economic Development briefed Council with respect to Report 2015-048, Planning & Economic Development – Economic Development Implementation Plan Update.
e)
2015-048 Planning & Economic Development Economic Development Implementation Plan Update
Motion #: 111-15
Moved By: Seconded By:
Councillor Nossal Warden Doyle
WHEREAS, the Council of the County of Frontenac has established as a goal to improve economic opportunities in the Frontenacs;
Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
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AGENDA ITEM #a)
AND WHEREAS, the County held a series of meetings on March 4th and 5th 2015 to develop an economic development charter and focus our efforts in order to maximize impact; AND WHEREAS, the results of the economic development charter included: Three activities: Trips and Trails Local Food and Beverage Recreation Lifestyle; and Two demographic targets: Seniors Families and Youth AND WHEREAS, developing partnerships and community engagement are integral to the economic development process: NOW THEREFORE BE IT RESOLVED THAT Council approve in principle the economic development charter and direct staff to work with the volunteers identified at the March 4th and 5th event to develop implementation plans, including partnership frameworks, timelines and performance measures for consideration by County Council in September 2015. DEFERRED (See motion to Defer below which was CARRIED) Motion to Defer Motion #: 112-15
Moved By: Seconded By:
Councillor Vandewal Councillor McDougall
BE IT RESOLVED THAT Report 2015-048, Economic Development Implementation Plan Update be deferred to the May 20, 2015 meeting of Council, to be considered as the last item of business under the Committee of the Whole. CARRIED f)
2015-038 Corporate Services 2015 Property Tax Capping
Motion #: 113-15
Moved By: Seconded By:
Councillor Vandewal Councillor Higgins
WHEREAS the County of Frontenac adopted tax ratios of 1.0 for the Multi-residential, Commercial and Industrial Classes in 1998 thereby providing a fair and equitable property tax environment for the business sector;
Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
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AGENDA ITEM #a)
AND WHEREAS property taxation at Current Value Assessment (CVA) is considered fair and equitable; AND WHEREAS the property taxation at CVA has been the goal since its implementation in 1998; AND WHEREAS property tax decreases continue to fund the claw-back resulting from capped properties; AND WHEREAS under the Municipal Act S.O. 2001, Chapter 25 as amended (the Act), Subsection 329.1 (1), upper tier and single tier municipalities have the opportunity to select from prescribed options the calculation of the amount of taxes for municipal and school purposes payable in respect of property in the commercial class, industrial class or multi-residential property class for 2005 or a subsequent taxation year; AND WHEREAS County Council has reviewed the provisions of Section 329.1(1) of the Act and hereby deems it necessary and appropriate to adopt optional tools for the purpose of providing minimum amounts for properties subject to the provisions of Section 331 for the Commercial, Industrial and Multi-residential property classes; NOW THEREFORE BE IT RESOLVED THAT the Council of the County of Frontenac accepts this Financial Services – 2015 Property Tax Capping report; AND FURTHER THAT the Council of the County of Frontenac adopt a bylaw setting the 2015 capping adjustment at 10% of the previous year’s annualized tax or 5% of CVA tax, whichever is greater and a threshold of $250 for increasing and decreasing properties for properties in the Commercial, Industrial and Multi-residential Classes to which Part IX of the Act applies; AND FURTHER THAT properties that were at CVA tax in 2014 are excluded from the capping and claw-back calculation in 2015; AND FURTHER THAT properties that would move from being capped in 2014 to being clawed back in 2015 or from being clawed back in 2014 to being capped in 2015 as a result of the changes to the CVA tax caused by the 2015 reassessment be excluded; AND FURTHER THAT for all properties that become eligible within the meaning of subsection 331(20) of the Act, the taxes for municipal and school purposes for the year or portion of the year shall be the greater of: a) b)
the amount of the taxes determined for the property for 2015 under subsection 331(2), and the amount of the uncapped taxes for the property multiplied by one hundred per cent (100%) where “uncapped taxes” means the taxes for municipal and school purposes that would have been imposed for the taxation year but for the application of the cap. CARRIED
Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
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AGENDA ITEM #a)
Council recessed at 12:26 p.m. Council reconvened at 12:39 p.m. g)
2015-039 Emergency and Transportation Services Election to Paramedic Chiefs of Canada (PCC) Board of Directors and Executive of the Chief of Paramedic Services
Motion #: 114-15
Moved By: Seconded By:
Councillor McDougall Councillor Inglis
RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Election to Paramedic Chiefs of Canada (PCC) Board of Directors and Executive of the Chief of Paramedic Services report for information; AND FURTHER THAT the Council of the County of Frontenac support the Chief of Paramedic Services’ election to the Board and Executive of the Paramedic Chiefs of Canada for the period of June 5, 2015 to June 8, 2018. CARRIED h)
2015-050 Corporate Services Information Services Staff Attendance at Conferences in Fiscal 2015
Motion #: 115-15
Moved By: Seconded By:
Councillor Dewey Councillor Nossal
RESOLVED THAT the Council of the County of Frontenac receive this Corporate Services – Information Services Staff Attendance at Conferences in Fiscal 2015 report; AND FURTHER THAT the Council of the County of Frontenac authorize the following Information Services staff to attend the following conferences in 2015:
- Kevin Farrell – Geographical Information System Specialist ESRI User Conference, July 20th to 24th, 2015, San Diego Convention Centre CARRIED
INFORMATION REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER a)
2015-043 Corporate Services Monthly Absenteeism Report – March
Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
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AGENDA ITEM #a)
b)
2014-047 Corporate Services Interest Arbitration Award - CUPE 2290 REPORTS FROM COUNCIL LIAISON APPOINTEES
a)
Emergency and Transportation Services - Councillor Nossal
Councillor Nossal provided an overview of the Emergency and Transportation Services Department liaison activities since the last Council meeting. b)
Long Term Care (Fairmount Home) - Councillor Inglis
Councillor Inglis provided an overview of Fairmount Home liaison activities since the last Council meeting. c)
Corporate Services - Councillor Dewey
Councillor Dewey provided an overview of the Corporate Services Department liaison activities since the last Council meeting. d)
Planning and Economic Development - Councillor McDougall
Councillor McDougall provided an overview of the Planning and Economic Development Department liaison activities since the last Council meeting. 15.
REPORTS FROM EXTERNAL BOARDS AND COMMITTEES a)
Kingston Frontenac Library Board Update - Councillor Vandewal Kingston Frontenac Public Library - Minutes of Meeting No. 2015-02 held February 25, 2015. [Distributed to Members of County Council March 27, 2015]
Councillor Vandewal offered no new report. b)
KFL&A Public Health Board Update - Warden Doyle KFL&A Board of Health March 25, 2015 meeting agenda [Distributed to Members of County Council March 20, 2015] KFL&A Board of Health Minutes of Meeting held February 25, 2015 [Distributed to Members of County Council March 27, 2015]
Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
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AGENDA ITEM #a)
Warden Doyle advised that he is currently learning the role of the Board of Health which is mainly preventative measures and treatment for preventable health issues such as tobacco consumption. c)
RULAC, LSR and Other Updates
No report. d)
Algonquin Land Claim Update - Councillor Inglis
No report and no response from negotiators. e)
Frontenac County Youth Justice Advisory Committee Update Councillor Nossal
Councillor Nossal reflected on her meeting with the Chair of the Committee to better understand her role with the Committee. f)
Housing and Homelessness Committee Update - Deputy Warden Smith
Deputy Warden Smith noted that the 2014 Housing report is now available and provided copies to members of Council. g)
Rideau Corridor Landscape Steering Committee Update - Councillor McDougall
Councillor McDougall advised that the first meeting of this Committee is scheduled for tomorrow morning at 9:30 a.m. in Perth. h)
Eastern Ontario Warden’s Caucus Update - Warden & CAO
Warden Doyle advised that he will be unable to attend the next meeting as he will be out of the Country. The Caucus does not permit the Deputy Warden to attend in his absence. 16.
REPORTS FROM ADVISORY COMMITTEES OF COUNTY COUNCIL a)
Report of the 150th Anniversary Planning Advisory Committee
Motion #: 116-15
Moved By: Seconded By:
Councillor Nossal Councillor Dewey
THAT the Report received from the 150th Anniversary Planning Advisory Committee be received and adopted.
Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
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AGENDA ITEM #a)
2015-046 County Support for Proposed Book on the History of Frontenac County BE IT RESOLVED THAT County Council financially supports the historical book project as presented by Mr. Orland French and that the financial model as presented by staff be forwarded to County Council for its consideration at its regular meeting of April 15th. LOST
RETURN TO COUNCIL
Motion #: 117-15
Moved By: Seconded By:
Warden Doyle Councillor Higgins
THAT Council revert from Committee of the Whole Council, to Council. CARRIED 18.
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL
Motion #: 118-15
Moved By: Seconded By:
Councillor Inglis Councillor Vandewal
THAT the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. CARRIED 19.
MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN
GIVING NOTICE OF MOTION
COMMUNICATIONS
That Council consent to the following communications of interest to Council listed below be received and filed: a)
From the United Way of KFL&A requesting April 12-18 be proclaimed National Volunteer Week. [Distributed to Members of County Council March 20, 2015]
b)
From the Minister Responsible for Seniors Affairs, call for Nomination for 2015 Senior of the Year
Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
Page 13 of 16
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AGENDA ITEM #a)
[Distributed to Members of County Council March 20, 2015] c)
Resolution from the Township of North Frontenac thanking Joe Gallivan for his assistance with its Official Plan [Distributed to Members of County Council March 20, 2015]
d)
From Ernie Hardemann, MPP, Oxford regarding the introduction of the Housing Services Corporation Accountability Act [Distributed to Members of County Council March 20, 2015]
e)
Thank you letter from Arthur Potts, Parliamentary Assistant, Ministry of Agriculture and Rural Affairs [Distributed to Members of County Council March 20, 2015]
f)
Unconfirmed Sustainability Advisory Committee Minutes of Meeting held March 9, 2015 [Distributed to Members of County Council March 20, 2015]
g)
From Kingston Frontenac Public Library advising of the new Chair and Vice Chair of the Board [Distributed to Members of County Council March 27, 2015]
h)
From Anita Frayne, Secretary-Treasurer, SWEAR requesting Council to financially support the Charter Challenge of Ontario’s wind turbine approval process. [Distributed to Members of County Council March 27, 2015]
i)
Unconfirmed Frontenac Accessibility Advisory Committee Minutes of Meeting held March 16, 2015. [Distributed to Members of County Council March 27, 2015]
j)
From Jannette Amini providing copy of letter sent to the Township of Frontenac Islands advising of resolution of the Seniors Housing Task Force regarding the SHS Consulting Business Plan for Seniors Housing [Distributed to Members of County Council April 10, 2015]
Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
Page 14 of 16
Page 22 of 209
AGENDA ITEM #a)
OTHER BUSINESS a)
Appointment to the Frontenac Accessibility Advisory Committee:
Motion #: 119-15
Moved By: Seconded By:
Councillor McDougall Councillor Nossal
THAT Margaret Knott be appointed to the Frontenac Accessibility Advisory Committee as the community representative for Frontenac Islands for a term ending November 30, 2018; CARRIED b)
Report from Warden Doyle 2015 FCM Conference - London, ON PUBLIC QUESTION PERIOD
Staff responded to questions from the public. BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW
a)
First and Second Reading
Motion #: 120-15
Moved By: Seconded By:
Councillor Higgins Councillor Dewey
RESOLVED THAT leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. CARRIED b)
Third Reading
Motion #: 121-15
Moved By: Seconded By:
Deputy Warden Smith Councillor Vandewal
RESOLVED THAT by-laws a) through c) be read a third time, signed, sealed and finally passed. CARRIED
Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
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AGENDA ITEM #a)
By-Laws a)
A By-law to provide for 2015 property tax capping to adopt optional tools for the purpose of providing minimum amounts for properties subject to the provisions of Section 331 of the Municipal Act, 2001, S.O. 2001, c.25, as amended for the commercial, industrial and multi-residential property classes [Proposed Number 2015-0020]
b)
A By-law to appoint Members of Council and Members of the Community to Frontenac County Advisory Committees for the Term of Council. [Proposed Number 2015-021]
c)
A By-law to confirm all actions and proceedings of County Council at its meeting held on April 15, 2015. [Proposed Number 2015-022] ADJOURNMENT
Motion #: 122-15
Moved By: Seconded By:
Councillor Inglis Councillor McDougall
THAT the meeting hereby adjourn at 1:26 p.m. CARRIED
Denis Doyle, Warden
Regular Meeting of Council Minutes April 15, 2015
Minutes of Meeting held April 15, 2015
Jannette Amini, Clerk
Page 16 of 16
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AGENDA ITEM #a) Subject to Change
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May 20, 2015 n e n
Mr. Kelly Pender , Chief Administrative Officer, will provid…
a
Administrative Report C
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Meetings AMCTO (CAO and Clerk) re Bill 8 – April 16th Sustainability Advisory Committee Meeting – April 17th City of Kingston – April 21st EORN Records Management Meeting – April 27th Sustainability Breakfast – May 8th Trails Advisory Committee Meeting – May 11th Private Roads Meeting – May 13th Accessible document training – May 14th Frontenac CAO meeting – May 15th Advise
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• • • • • • • • •
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Legislative Update • The Public Sector and MPP Accountability and Transparency Act, 2014 • Regulations still pending – perhaps late 2015 for municipalities
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Advise
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Legislative Update • Power of the Ombudsman:
Advise
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• Robust investigation powers • Non-cooperation is an offence • Has discretion not to investigate • Can investigate without a complaint • Last resort • Greatest Power: Moral suasion
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Legislative Update • Establishes a Patient Ombudsman – applies to Long Term Care • Amends MFIPPA to ensure that corporate records are maintained and accessible • Individuals can now be fined (up to $5K) for the “wilful concealment, alteration or destruction of corporate records”
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Advise
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Legislative Update • Provincial Ombudsman:
Advise
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• Remains the default closed meeting investigator • Default Ombudsman if a municipality does not appoint its own Ombudsman • Ability to conduct systemic investigation even if a municipality has an Ombudsman • May investigate “any decision, recommendation, act or omission on the course of the administration of a public sector body”
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Legislative Update • Provincial Ombudsman: • Not empowered to investigate decisions recommendation, act or omissions:
Advise
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• Where there is a right of appeal or objection, or right to apply for a hearing or review by a tribunal or court until this right has been exercised • Of any legal adviser of person acting as legal counsel
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Legislative Update • Prior to an investigation the Ombudsman: • Must inform the head of the institution • Must give the institution an opportunity to make representation re adverse impact on the institution
• Draft report must be considered in Closed Session • Final report will be public
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Advise
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Legislative Update • If a municipality appoints their own Ombudsman the Provincial Ombudsman may conduct an investigation if:
Advise
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• A complaint was made to the municipal ombudsman and s/he refused to investigate, or has concluded their investigation; or • The timing for bringing a complaint to a municipal ombudsman has expired
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Legislative Update • Recommendations for Moving Forward:
Advise
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• Develop a complaints procedure process and tracking mechanism • Ensure your “ethical culture” is engrained and up to scrutiny – see Bellamy Report • Review (or create) your Transparency and Accountability policies
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Legislative Update
Advise
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- Staff Code of Conduct
- Council Code of Conduct
- Complaints process/appeals process
- Integrity Officers
- Lobbyist Registry (or Procurement By-laws) ensure separation of political/administrative processes)
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Legislative Update 6. Transparency & Accountability Policy 7. Delegation of Powers Policy/By-law 8. Records Management Policy 9. Routine & proactive disclosure (e.g., expenses) 10.Procedure By-law Update (in particular Closed Meetings)
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Advise
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Legislative Update • Our To Do List:
Advise
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• Improved document management • Develop a complaints process and tracking system • Policy review • Decision: Own Ombudsman? Or Provincial Ombudsman?
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Examples • Village of Casselman – Lunch with Developers •
https://ombudsman.on.ca/Resources/Reports/Village-of-Casselman-(2).aspx
• Township of Nipissing – Serial Telephone Conversations •
https://ombudsman.on.ca/Files/Sitemedia/Documents/Resources/Reports/Municipal/n ipissingfinaleng.pdf
• Township of Killarney – Gathering at the Wharf •
https://ombudsman.on.ca/Resources/Reports/Municipality-of-Killarney-(1).aspx
•
https://ombudsman.on.ca/Files/sitemedia/Images/Reports/Leamington-Jan-162013.pdf
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• Town of Leamington – Emails to a Citizen
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Legislative Update • Consultations beginning re review of Municipal Elections Act. Issues include:
Advise
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• Ranked ballot • Campaign finance • Third party advertising • Enforcement • Campaign period • Voters list
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Legislative Update • Bill 31, the Transportation Statute Law Amendment Act (Making Ontario’s Roads Safer) has passed through the Standing Committee on General Government and will now be presented for a third and final reading. The bill provides municipalities with stronger tools to collect unpaid POA offences
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Advise
Mr. Kelly Pender , Chief Administrative Officer, will provid…
AMO Update • Consultations beginning regarding long-term fiscal sustainability • Report to come this fall • Participate in the survey at http://whatsnextontario.amo.on.ca/
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Advise
Mr. Kelly Pender , Chief Administrative Officer, will provid…
EOWC Update
Advise
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• Full meeting – April 21 • Full meeting – Renfrew County – June 24-25 • EORN Cell Gap Funding – Ongoing • Economic Development Strategy – Application for Funding to RED program submitted • Joint procurement draft constitution approved • Continue to lobby for joint and several liability reform
• Introduction of Steven Silver
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Fairmount
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Economic Development Update • Received $35K grant for Age Friendly Community Plan • Thank you Anne Marie and Peter
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Meeting Schedule • • • • • • •
Advise
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Joint Council AODA/Harassment Training on May 27th KFLA Bench dedication for Bud Clayton – May 27th Private Roads Study RFP Closes – June 2nd Emergency Management Exercise – June 4th Frontenac CAOs Meeting – June 5th Ec Dev Implementation – June 9th and 11th (TENTATIVE) Accessibility Advisory Committee Meeting – June 15th at County office
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Activity
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• Union negotiations – next 6 months • Business Plans and 5 year budget forecasts underway • Non Union Pay Equity/Market review underway • Asset Condition Assessment – Ongoing • Lean Six Sigma Applications Received • New Mowing Schedule • Cowan Customer Service
Ms. Anne Marie Young , Manager of Economic Development, will…
AGENDA ITEM #b)
May 20, 2015 Page 47 of 209
Council Briefing Frontenac K&P Trail
Ms. Anne Marie Young , Manager of Economic Development, will…
AGENDA ITEM #b)
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Ms. Anne Marie Young , Manager of Economic Development, will…
The K&P Trail Development Frontenac K & P Trail Implementation Plan Phase 2 Tichborne – Sharbot Lake October 2013
AGENDA ITEM #b)
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Ms. Anne Marie Young , Manager of Economic Development, will…
2007-2011 • Secured funding
AGENDA ITEM #b)
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• Rural Infrastructure Investment Program Procurement of land, surveying, legal fees, test strip development • Frontenac Community Futures Development Corporation - Intern and the identity design • Investing in Ontario -1st Phase development • Healthy Communities Fund - Pavilion concept design and program development
Ms. Anne Marie Young , Manager of Economic Development, will…
2012-2015 Secured funding continued
AGENDA ITEM #b)
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• CFDC – Engineering for bridges • Trans Canada Trail – Trail development • Pam Am Fund – Trail development • Eastern Ontario Trails Alliance/CFDC – Trail Development • CFDC – bridge at Fish Creek • Private Donation
Ms. Anne Marie Young , Manager of Economic Development, will…
K&P Trail Development
AGENDA ITEM #b)
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Ms. Anne Marie Young , Manager of Economic Development, will…
Outcomes of Trail Development Provides opportunities to:
AGENDA ITEM #b)
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Trail users to spend dollars along the trail at local businesses thereby increasing restaurant and retail sales Further increase the number of trail users Increase of ATV and snowmobile permit sales Increase volunteerism Cycling tours – example Waterfront Trail Heritage Trust looking for loop opportunities during their annual trek Offer more prospects for healthy lifestyles, outdoor activities and economic development Create more partnerships
Ms. Anne Marie Young , Manager of Economic Development, will…
Next Official Opening this Fall
AGENDA ITEM #b)
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Ms. Anne Marie Young , Manager of Economic Development, will…
Thank you • Questions?
AGENDA ITEM #b)
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Anne Marie Young Manager of Economic Development Planning and Economic Development p. 613-548-9400 ext 330 e. ayoung@frontenaccounty.ca
AGENDA ITEM #a)
Report 2015-052 RECOMMEND REPORT TO COUNCIL To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender Chief Administrative Officer
Prepared by:
Marian VanBruinessen Director of Corporate Services/Treasurer
Date prepared:
April 27, 2015
Date of meeting:
May 20, 2015
Re:
Corporate Services – Reserve Fund Policy
Recommendation WHEREAS the County of Frontenac has supported the development of a long range financial plan; AND WHEREAS reserve and reserve funds are an integral part of a long range financial strategy; NOW THEREFORE BE IT RESOLVED THAT the Council of the County of Frontenac accepts this Corporate Services – Reserve and Reserve Fund Policy report; AND FURTHER THAT the Council of the County of Frontenac adopt the Reserve and Reserve fund policy as presented in Appendix A. AND FINALLY THAT the Council of the County of Frontenac adopt the Reserve and Reserve fund allocations as presented in Appendix B.
Background County Council was presented with an outline of a proposed policy as part of the 2015 budget deliberations.
Recommend Report to Council Corporate Services – Reserve and Reserve Fund Policy May 20, 2015
2015-052 Corporate Services Reserve Fund Policy
Page 1 of 3
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Reserve and Reserve funds have been defined in six categories:
- Operating Reserves
- Capital Reserves
- Levy Stabilization Reserves
- Strategic Project Reserves
- External Agency Reserves
- Restricted Reserves Comment The attached policy ensures that the reserve and reserve fund framework aligns with the requirements and long term direction of Council. The policy lays out direction for funding or utilizing the reserves and reserve funds and directs the allocation of any yearend surplus. The policy further identifies reporting and budgeting requirements. The policy also identifies that “Using the principles of good fiscal management and fiduciary responsibility, Council will be responsible for making decisions with respect to the establishment, management, transfer and target amounts of all reserves through the budget process or by budget amendment. “ Staff’s responsibility is to provide advice and reporting to Council in support of making these decisions. The 2014 audit provided an indicator of capital reserves to accumulated amortization. The auditor identified that at 53.57% the ratio was good, but the auditor did also identify that this is a comparison of the allocation of historical cost to reserves and does not consider the impact of replacement requirements. Council approved an asset condition assessment review which will provide the County with more relevant information about future requirements for asset maintenance and replacement. This information will feed into the 2016 budget recommendations. Sustainability Implications Governance – appropriate stewardship of County resources.
Financial Implications Attached as Appendix B is the updated Reserve and Reserve Fund Schedule which reflects the final reserve allocations for the 2014 year end audit and the 2015 budget direction. The following table summarizes each reserve category. Recommend Report to Council Corporate Services – Reserve and Reserve Fund Policy May 20, 2015
2015-052 Corporate Services Reserve Fund Policy
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It should be noted that 20.5% of the reserves and reserve funds are held jointly with the City of Kingston for Land Ambulance and Fairmount operating requirements. 2014-2015 2015 Budget
2014
$
$
$
Variance
Operating Capital Stabilization Strategic Regional Legally Restricted External Agency
2,376,361 5,851,177 1,186,625 2,654,204 437,087 913,560
2,641,442 5,506,371 1,254,840 2,843,707 1,508,260 999,660
-265,081 344,806 -68,215 -189,503 -1,071,173 -86,100
-10.04% 6.26% -5.44% -6.66% -71.02% -8.61%
Total
13,419,014
14,754,280
-1,335,266
-9.05%
Organizations, Departments and Individuals Consulted and/or Affected
Recommend Report to Council Corporate Services – Reserve and Reserve Fund Policy May 20, 2015
2015-052 Corporate Services Reserve Fund Policy
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FINANCE Policy & Procedure Manual Subject:
Reserve and Reserve Fund Policy
Index Number: FIN-14-01
Page 1 of 5 Approved:
Effective: May 20, 2015
Policy Statement Reserves should meet liabilities, contingencies known or estimated, which includes the decline in value of assets, projects and economic factors. The maintenance of adequate Reserves and Reserve funds is critical to the County’s long term viability as sound program and financial planning will accommodate future growth while maintaining acceptable tax rates. The key is to balance current and future requirements. Objective: To set out the principles, mandatory requirements and guidelines for establishment, maintenance, management and accounting treatment for Reserves and Reserve Funds, both obligatory and discretionary. Reserves and Reserve Funds are financial management tools that are an essential part of a sound fiscal policy to address long-term objectives. . Definitions: Reserve: is unrestricted and is appropriated from net revenue at the discretion of Council after the provision for all known expenditures. The primary source of revenue from reserves is from current operations, usually surpluses at year-end or as a deliberate segregation during budget deliberations. Reserves are sometimes referred to as “rainy day funds” used to mitigate fluctuations in economic factors, changes in government funding, unanticipated events and contingent liabilities. However, they are also used to accumulate funds in order to finance large projects to avoid debt financing or large swings of the tax levy. Reserve Funds: differ from reserves in that they are segregated and restricted to meet a specific purpose as defined by the Municipal Act or at the direction of Council. Authority: Using the principles of good fiscal management and fiduciary responsibility, Council will be responsible for making decisions with respect to the establishment, management, transfer and target amounts of all reserves through the budget process or by budget amendment. Based upon the same principles, staff will provide advice to Council for their consideration prior to making a decision.
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FINANCE Policy & Procedure Manual Subject:
Reserve and Reserve Fund Policy
Index Number: FIN-14-01
Page 2 of 5 Approved:
Effective: May 20, 2015
Reserve balances: It shall be the policy of the County to manage all reserves within the targets established. a. Where a reserve balance is above the target, the County will consider the following in order: i. Transfer overage to another reserve that has a balance below its target; ii. Transfer to the capital replacement reserve with the intent of reducing future borrowing; iii. Continue to operate in an “over target” status for a defined period of time. iv. Other projects that are a priority of the community and/or Council; v. A levy in a future year(s) below the levy target. Ongoing funding of operations from reserves is not permitted, except in the case of stabilization reserves where the use will be planned over a period of time. Except as required by law, or by agreement, reserves, may be used to eliminate/minimize the need for short term operational borrowing. In order to provide flexibility in procurement, or short term borrowing and where explicitly authorized by Council, an individual reserve fund may operate in a “deficit” position for an identified period, if a replenishment plan is in place. Yearend surplus: Where an operational surplus occurs that is less than 1% (+/-) of the total operational budget, staff will recommend the following in order: 1. 2. 3. 4.
Transferred to the levy stabilization reserve where the reserve balance is below the target; Transferred to the capital replacement reserve where the reserve is below the target level; Transferred to another reserve that is that is below the target level; Transferred to the capital replacement reserve with the intent of reducing future borrowing; 5. A levy in a future year(s) below the levy target. Where an operational surplus/deficit occurs above the 1%+/- tolerance level a full report will be provided to Council with an evaluation of the above options presented and a recommendation provided.
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FINANCE Policy & Procedure Manual Subject:
Reserve and Reserve Fund Policy
Index Number: FIN-14-01
Page 3 of 5 Approved:
Effective: May 20, 2015
Interest: Except those reserves held jointly with the City of Kingston, or as required by law, or by agreement, interest accumulated by reserves will be assumed to be general revenue to the County. Transfers from reserves shall be undertaken by the Treasurer for the amount of the actual expenditure/costs to be covered by the reserve, up to the budgeted amount. Reporting: The target balance of each reserve and reserve fund will be monitored and over or under funding status reported to Council through the budget process. Reserve Categories: The County has six categories of reserves. The following reserve parameters apply for each: Note: FRC – Frontenac County FMT – Fairmount FPS – Frontenac Paramedic Service NEER – WSIB New Experimental Experience Rating JOINT – funds are held jointly on behalf of the City of Kingston and the County
- Operating Reserve General Purpose: For the purpose of planning for known operating items of intermittent timing. Target Balance: Varies as per operational needs. Review Period: Annually as part of the budget processes. Composed of: FRC Working Fund FRC Land Use Planning JOINT FMT Severance JOINT FMT Operations JOINT FPS Severance JOINT FPS NEER
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Reserve and Reserve Fund Policy
Index Number: FIN-14-01
Page 4 of 5 Approved:
Effective: May 20, 2015
Capital Reserves General Purpose: For the replacement, betterment of existing assets or the funding of new capital assets planned by Council. Target Balance: As determined through the Long Range Financial Planning process. Review Period: Comprehensive review annually. Reviewed as part capital asset planning exercises. Composed of: FRC Capital Replacement FMT Capital Replacement FMT Capital Reserve Fund FRC FPS General JOINT FPS Vehicle Replacement JOINT FPS Equipment Replacement FRC Ontarians with Disabilities FRC Land Acquisition
Levy Stabilization Reserve General Purpose: For the purpose of mitigating the impact of levy fluctuations. Target Balance: 15% of total municipal levy, with an operating range of +/- 1%. Review Period: Annually as part of the budget processes. Composed of: FRC Stabilization
Strategic Project Reserves General Purpose: For the purpose of completing projects designated by Council as strategic priorities. Target Balance: Established by Council Motion – 2014-081 Review Period: Annually as part of the budget processes. Major review as strategic objectives are planned. Composed of: FRC Strategic Projects FRC 150th Anniversary FRC Investing in Ontario Reserve Fund
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Reserve and Reserve Fund Policy
Index Number: FIN-14-01
Page 5 of 5 Approved:
Effective: May 20, 2015
External Agency Reserves General Purpose: For the purpose of anticipated capital projects or operational increases for external agencies. Target Balance: Library – on consultation with Library Health Unit – through annual levy- no reserve Social Housing –through consultation with City Review Period: Annually as part of the budget processes. Composed of: FRC Library FRC Social Housing Out of Scope FRC Renovates Program
Legally Restricted Reserves General Purpose: For the purpose of segregating funds that are restricted in their use by outside agencies or by agreement. Target Balance: Varies as per agreements in place Review Period: Annually as part of the budget processes, or as funds are received Composed of: FRC Frontenac-Howe Islander Ferry Revenue FMT Donations FMT Pathways FMT Capital Campaign Federal Gas Tax
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AGENDA ITEM #a)
County of Frontenac Federal Gas Tax Summary Report with Proposals 2015 Budget 2014
Budget 2015
$
$
Federal Gas Tax Received Interest Total
785,546 35,608 821,154
763,699 12,859 776,558
New Township Roads and/or Bridges Projects Community Improvement Plans Smaller Scale Sustainability Projects SSSP Prior Year Regional Transportation Management Collaborative ICSP monitoring Small events Official Plan Study Regional Waste Management Collaborative NF & FI Ecotourism Projects Economic Development Collaborative Opportunities Population Modelling County Wide Trail Concept Plan Support to County Wide Trails Frontenac K&P Trail
763,699 20,395 3,377 13,537 713 4,652 2,000 5,894 4,325 171,016 2,100 3,848 29,890 0 420,716
763,699 218,386 50,000 69,758 5,000 4,000 2,000 5,000 5,000 134,363 7,900 2,025 0 30,000 552,824
Total FGT expense
1,446,163
1,849,954
Net Federal Gas Tax
-625,009
-1,073,396
Federal Gas Tax Reserve Fund Balance
1,285,892
212,496
required cumulative disbursement
3,738,564
4,102,132
actual (2014 budgeted) disbursement
4,986,229
6,836,183
2015-052 Corporate Services Reserve Fund Policy
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AGENDA ITEM #b)
Report 2015-055 RECOMMEND REPORT TO COUNCIL To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender Chief Administrative Officer
Prepared by:
Joe Gallivan Director of Planning and Economic Development
Date prepared:
May 11, 2015
Date of meeting:
May 20, 2015
Re:
Planning and Economic Development – Planning and Economic Development Vehicle
Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Planning and Development – Planning and Economic Development Vehicle report; AND FURTHER THAT the Council of the County of Frontenac authorize staff to enter into an agreement with Revell Ford for the purchase of a 2016 Ford Explorer, in the amount of $29,470.00 plus applicable taxes.
Background During budget discussions in 2014, County Council directed that the surplus Emergency & Transportation Services vehicle be used for Planning Services on a year to year basis governed by needs. As a result, the Planning and Economic Development department currently leases a 2009 Ford Expedition vehicle from Frontenac Paramedic Services which is used for site visits, attending meetings, K&P Trail monitoring, and other day-today functions. The vehicle is also used by the GIS Summer Student to gather infrastructure and cultural (i.e. cemetery catalogue) data. Also, other departments use the vehicle when their primary vehicle is not available or when a larger vehicle is required.
Recommend Report Planning and Economic Development – Planning and Economic Development Vehicle May 20, 2015
2015-055 Planning and Economic Development Planning and Econ…
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AGENDA ITEM #b)
Report 2014-162 was brought forward at the November 19, 2014 meeting, with a recommendation that “the Council of the County of Frontenac direct staff to purchase a Planning Services vehicle as purchasing has been identified as the most cost effective option.” This recommendation was deferred to the 2015 Budget process. As part of the budget discussions, the following amendment was made during the February 4 and 5, 2015 Committee of the Whole Meeting. RESOLVED THAT the Report of the Committee of the Whole be received and adopted. 6. That the Planning Vehicle Project be included in the final budget for Council consideration with final purchase of the vehicle requiring Council approval. Comment A request for quotations was issued based on the discussions during the 2015 budget. It was determined that the most appropriate vehicle for existing and future demand was a Ford Explorer 4x4. Consumer Reports website was used as a tool in the context of quality and durability. The goal is to have this vehicle in the fleet for eight to ten years. Details of the RFP process are provided below:
The deadline for submitting a response to the Request For Proposals (RFP) was April 29, 2015 at 3:00 PM. The RFP was advertised in local newspapers and on the County website. A total of three (3) auto dealerships requested a copy of the RFP document. Company Revell Ford
Bid
Petrie Ford Braden Ford
No Submission No Submission
$29,417.00 + applicable taxes
In compliance with our procurement policy, negotiations were undertaken with the one bidder to provide for a better price. Revell Ford is a reputable supplier of Ford vehicles, including servicing. Sustainability Implications Regular review of replacement schedules ensures the County is managing its fleet assets by controlling both capital investments and maintenance expenses. Financial Implications If Council decided the Planning and Economic Development vehicle is to become a permanent County vehicle, it would be recommended that an amount of $4,875 be Recommend Report Planning and Economic Development – Planning and Economic Development Vehicle May 20, 2015
2015-055 Planning and Economic Development Planning and Econ…
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allocated annually over the eight year useful life to a replacement reserve for the vehicle.
Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Director of Corporate Services/ Treasurer Susan Brant, Deputy Treasurer Anne Marie Young, Manager of Economic Development David Gemmill, Deputy Chief - Operations
Recommend Report Planning and Economic Development – Planning and Economic Development Vehicle May 20, 2015
2015-055 Planning and Economic Development Planning and Econ…
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w’
COUNTY
of
Report 2015-041 INFORMATION REPORT TO COUNCIL To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender Chief Administrative Officer
Prepared by:
Paul J. Charbonneau Director of Emergency Paramedic Services
&
Transportation
Services/Chief
of
Date prepared:
April 9, 2015
Date of meeting:
April 15, 2015
Re:
Emergency and Transportation Services - 2014 Year in Review
Recommendation That Council of the County of Frontenac receives this Emergency and Transportation Services – 2014 Year in Review report for information only.
Background In order to improve service delivery and build upon past achievements, it is important to review accomplishments and success.
Comment 2014 was another exhilarating year in Emergency and Transportation Services. Many new opportunities and challenges presenting themselves to paramedics, ferry operators and support staff. The Emergency and Transportation Services - 2014 Year in Review is attached.
Administrative Report Emergency and Transportation Services – 2014 Year in Review May 20, 2015
2015-041 Emergency and Transportation Services 2014 Year in …
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Sustainability Implications In viewing the 2014 Year in Review, one can appreciate the importance of community service and protection provided through the programs operated by ETS and the quality patient care offered and advocacy undertaken by FPS.
Financial Implications None.
Organizations, Departments and Individuals Consulted and/or Affected
Administrative Report Emergency and Transportation Services – 2014 Year in Review May 20, 2015
2015-041 Emergency and Transportation Services 2014 Year in …
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C 0 U N T Y of
EMERGENCY & TRA NSPORTA TION SERV ICES 2014 Year in Review
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I am pleased to introduce our 2014 Year in Review. As Frontenac Paramedic Services (FPS) celebrated our tenth (10th) year in 2014, we saw many accomplishments that would not have been possible without our paramedics’ focus and dedication to excellent patient care. The FPS Leadership Team and support staff continued to make significant contributions that allowed the paramedics to do their job to the highest level. The opening of the Robertsville station in June was the completion of the Rural Ambulance Station Study that commenced in 2005. The rural stations are now located strategically to service the pre-hospital needs of County residents. In September, I had the honour of standing with three of FPS’s best as they received the Governor General’s Emergency Medical Services Exemplary Medal in London, individually presented by Major General Richard Rohmer, Canada’s most decorated citizen. Celebrated and applauded on this achievement, and recognized for their service to the citizens of our region and to their country were Marc Lawler and Richard Russell. Additionally, a special recipient of the McNally Award of Bravery was Joe Ferguson. The award recognizes the bravery of paramedics in the performance of their duties, which Joe was certainly worthy of when he rescued and attended to a patient whose car had collided into a house’s natural gas meter. Though they have been a part of our team for a few months now, I’d like to officially welcome those new part-time staff who joined the service in 2014. And to those who will be retiring this year, thank you for the years you have spent serving our community and good luck in your future endeavours.
As the year drew to a close a significant focus was established on paramedic mental wellness. It is never easy for paramedics to continually witness devastation, no matter how large or small. And when those paramedics need help, assistance must be there. The focus will never dim on mental wellness and PTSD and we will continually add the right tools to Team FPS’s toolbox. The County Emergency Management Program Committee continued its work to ensure that the municipalities within Frontenac County were able to meet the ever evolving changes in regulations. With training opportunities, a joint exercise, and support from Mark Podgers to the townships, all municipalities reached compliance to the Act. The staff at Marine Services began 2014 fighting hard against Mother Nature. Some of the battles were won and some were lost however, the dedication of ferry operators and MTO staff persevered to reestablish service. The Marine Services continues to provide that vital link for residents and visitors of Howe Island to enjoy the lifestyle of an island domicile. To all Emergency and Transportation Services employees, it continues to be an honour and pleasure to represent a team as dedicated as you. I appreciate the professionalism and service each of you continues to provides to the public.
Paul J Charbonneau Director of Emergency and Transportation Services& Chief of Paramedic Services
a g g Q 2015-041 Emergency and Transportation Services 2014 Year in …
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2014: At a Glance Frontenac Paramedic Services Exceeded All Response Time Targets 53% of Frontenac Paramedic Services’ Call Volume is Generated by Patients Over 60 Years of age.
Saved 2,188 litres of Fuel and 9,945 lbs of CO2 Emissions with Eco Mode Idling Function
2,635 Voyages were taken on the Frontenac Howe Islander’s Ferry
16, 071 Emergency Calls Highest Volume: Musk/Skel Trauma 1358 Respiratory 1059 Cardiac 1046
Highest Call Volume by Patient Age and Gender: 80-89 years of age Females 1620 Males 1209
New Station, Robertsville, built to Gold LEED Standards
The province commits to $6 million for Community Paramedicine initiatives; Frontenac Paramedic Services awarded $156,800 in funding.
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Performance Standards
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PARAMEDIC SERVICES
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Exceeding RTS Response Time Standard (RTS), set annually, measures the time it takes from when a call is received to when a paramedic arrives on scene. We are happy to report, for the 2nd time running, Frontenac Paramedic Services has exceeded the standard we set.
Our Top 3
Community Paramedicine
Frontenac Paramedic Services regulary evaluates the types of calls encountered to assist in the development of appropriate training programs. The aim is to ensure we are preparing our Paramedics for any emergency. Of the 16,071 emergency calls attended by Frontenac Paramedic Services in 2014, most of the occurrences were due to Musk/Skel Trauma (1358), Respiratory (1059) and Cardiac (1046), and least frequent calls were Organ Recipient (1), Organ Retrieval (1) and Resp. Arrest (1).
Review of patient care data provides information to help FPS identify the target population for potential Community Paramedicine Programs.
2014 Responses by Patient Age 2831
2102
2238
2361
1532
Most Occurances in 2014 (Total of 16, 071 Calls) 1046
1358
Musk/Skel Trauma Respiratory
1167
1234
1098
896 492
27
0 TO 9 YRS 10 TO 19 20 TO 29 30 TO 39 40 TO 49 50 TO 59 60 TO 69 70 TO 79 80 TO 89 90 TO 99 100YRS & YRS YRS YRS YRS YRS YRS YRS YRS YRS OLDER
1059
Cardiac
The graph above illustrates call volume by patient age. Increase in call volume continues for patients over the age of 60, with this patient population generating 53% of FPS call volume.
Medications Added In 2014, three new pain medications were added to the medical directives – Ketorolac, Ibuprofen and Acetaminophen - offering both ACPs and PCPs more options for treating pain associated with trauma, cancer and some medical conditions. ASA (519), Salbutamol (Ventolin) (434), NTG Spray (.4 Mg/Spray) (417) were among the most frequent medications delivered. The number of Symptom Relief or Advanced Life Support medications that Paramedics are authorized to administer continues to grow.
2015-041 Emergency and Transportation Services 2014 Year in …
Gail Chevalier Deputy Chief of Performance Standards Paramedic Services
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“Identifying and Filling the Gaps Together” A Community Paramedicine pilot project was launched in the County of Frontenac in 2013. Community Paramedic Wellness Clinics were hosted every six weeks at the Wolfe Island Medical Center, providing citizens with an opportunity to stop by for a check on vital signs such as blood pressure, pulse, respirations, oxygen saturation, temperature, blood glucose levels and body weight, as well as a chance to ask Paramedics general questions about their health. The pilot project was very successful and in 2014 Council approved a permanent monthly clinic.
pledged $6 million to support the expansion and development of Community Paramedicine initiatives across the Province. Frontenac Paramedic Services submitted an application and in October 2014 it was announced that FPS was awarded $156,800 in funding. The goal of the project, entitled “Identifying and Filling the Gaps Together,” is to establish a solid foundation for future programs that meet the objective of “improved delivery and coordination of services in the community for seniors and other patients with unmet needs”, ensuring patients receive the right care, in the right place, at the right time, in a fiscally responsible manner with no duplication of services.
In January 2014, the province of Ontario
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Operations
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PARAMEDIC SERVICES
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Ebola Preparation In March of 2014, the first case in recent history of Ebola was diagnosed in West Africa, which quickly spread from Guinea to Sierra Leone and Liberia. This became the largest outbreak of Ebola since first being discovered in 1976. In August, the World Health Organization (WHO) declared this outbreak a “public health emergency of international concern”.
In October of 2014, facing the increasing possibility of having to deal with exposed patients coming to Ontario, Frontenac Paramedic Services (FPS) began working with the FPS Health and Safety Committee to discuss how to best prepare. As a result, the Ebola Task Force was created, which comprised of medics, senior management, a communications specialist,
occupational health nurse and administrative staff. The mandate of this team was to seek out or create best practices in order to protect and inform paramedics on how to treat with patients who may have been exposed to Ebola. The seconded medics created and developed protocols, best practices, procedures and training for paramedic staff. It became quite clear that the demand for Personal Protective Equipment (PPE) was on the rise in the industry creating a shortfall by suppliers. However, as a result of the work done early on by the taskforce, FPS was able to be proactive in acquiring equipment/PPE above the basic standard set out by the MOH. Training began in late November for all front-line workers, and was completed by December, which was a challenge due to schedules and each medic being fitted and provided with their own personal protective equipment. To this date, fortunately there have been no confirmed cases of Ebola in Ontario. The Task Force continues to monitor and update any developments surrounding Ebola and will notify staff accordingly.
By Paramedics Andrea Baker & Jeff Liddell, Paramedics
Robertsville Station Complete ROBERTSVILLE STATION COMPLETE
On July 18th, Frontenac Paramedic Services officially opened Robertsville Station 8, with the late Warden Bud Clayton and Union President Shauna Dunn performing the ribbon cutting ceremony. The station, which was built to Gold LEED® standards, will respond to over 350 calls per year.
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The Fleet
The FPS fleet consists of 19 ambulances and emergency response vehicles, 17 of which are equipped with ECO-Run monitoring systems. ECO-Run monitors system voltage and occupant compartment temperature, and automatically cycles the engine off and on during vehicle idle. The system is designed to lower fuel consumption, carbon emissions, and general wear on the vehicle’s engine. In 2014, when the crew activated the eco mode and the vehicle operated on battery’s 68% of the time, the results were: 1,122 hours of idle time vs. a vehicle engine running 2,188 liters of fuel saved 9,945 lbs of CO2 savings
In order to more effectively schedule and monitor vehicle maintenance, FPS switched to AceTech, which proactively prompts, reminds and maintains and electronic record of all fleet maintenance. In addition, the Wi-Fi Gateway network was installed into Supervisor vehicles, giving them a mobile office equipped with GPS, staff scheduling capabilities, e 3mail, and access to all administrative forms. In the future, this Wi-Fi could provide a link to defibrillation and monitor information for hospitals and other service providers. This would further improve the rate at which access to life threatening information is shared, better the outcome for the patient.
Illustration of the Wi-Fi Gateway
David Gemmill Deputy Chief of Operations Paramedic Services
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Ebola Exercise: Partnering with CFB Kingston
Frontenac Paramedic Services met with the Department of National Defense, CFB Kingston in early November of 2014 to design a real-time Ebola call, that would test the preparedness of both teams and provide valuable learning opportunities. The event was attended by the KFLA Health Unit, Military Physicians & Medical staff and the FPS task force. The exercise was very successful and was well received by all parties. Thank you team!
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Emergency Management
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PARAMEDIC SERVICES
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Emergency Management: A Collaborative Approach
During 2014, the County of Frontenac’s Emergency Management team effectively achieved annual compliance through a collaborative approach with the townships and our emergency management partners. Highlights include: Hosting and delivering the Ontario Fire Marshall and Emergency Management Basic Emergency Management training in April, which was attended by County and Township staff, as well as representatives from outside agencies. Hosting and delivering nine of the Ontario Fire Marshall and Emergency Management’s Incident Management courses throughout the year. The training was attended by approximately 135 participants from multiple agencies. In June, the Community Control groups from the County and the Townships of South, Central, and Frontenac Islands were provided with the opportunity to participate in presentations from the Limestone District School Board on their “Threat Assessment” & “Hold and Secure Protocols”, the Cataraqui Region Conservation Authority’s “Source Water Protection”, and the Frontenac Emergency Communications group on “Digital Capabilities During Emergencies”. In June, the County was able to assist three of the Townships in meeting the exercise portion of their Provincial annual compliance requirements. The planned exercise included a collaborative response by the townships and our emergency management partners to multiple simultaneous events which resulted in a declaration of emergency at two levels. A successful public education campaign took place during May’s “Emergency
Preparedness Week” through newspaper advertisements, educational display, and social media. The County assisted the townships with sheltering and reception center planning through facilitating and drafting a Memorandum of Understanding Agreement with the Limestone Board of Education to be used for the designation of board facilities as reception centers or sheltering/evacuation locations. This document was given to the Emergency Management Coordinators of the Townships for their use. The Emergency Management team helped ensure emergency management plans met the accreditation requirements of Fairmount Homes. The County’s Emergency Management Program Committee and County Control Group have been streamlined in preparation for the adoption of an Incident Management Structure and training process in 2015 A Smart Board was installed in the County Emergency Operations Center in early 2014 as a result of 2013 Federal Joint Emergency Preparedness Program grant funding. This improvement has proven to be an integral part of the communications and collaboration process between the Townships and the County. The County’s Emergency Information Officer is initiating a collaborative with the Townships on key messaging and communication processes to ensure the messaging remains clear and concise. The County’s Emergency Management Program Committee established a new process for Hazard Identification and Risk Assessment which includes a more robust weighting towards consequence. Mark Podgers, Paramedic Supervisor
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Marine Services
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The Frontenac Howe Islanders’ vs. Mother Nature
January 2014 brought the third coldest winter to Eastern Canada in 36 years, according to Environment Canada statistics, and Howe Island was not spared from the “Polar Vortex”. Ice covered the Great Lakes to a level of 92%, the highest in 35 years and certainly far more severe than most residents could remember. This, combined with the heavy prolonged snowfall, created a plethora of severe extreme weather warnings and dangerous white out conditions. Both the County and Township Ferry service was challenged by these conditions, despite crews and external contractors working around the clock in blizzard conditions in attempts to maintain service. Three excavators and two tri-axle dump trucks were employed to open the track, and the mountains of ice that were trucked to both shores were a testament to the magnitude of the task.
increase in unanticipated down time of 2.16 times the previous year as shown in the below graph. The majority of the outage occurred during the week of January 24 with a total of 116 hours of out of service time being logged due to weather in that week alone, compared to 198 hrs for the year (see graph below). Once the extreme weather passed, the Ministry of Transportation (ferry owners) began focusing on maintenance work to the vessel and the bubbler system. This included: Annual service of the air compressors by a third party maintenance company. Inspection of the bubbler system distribution piping, by an underwater dive team. Repairs were made where the piping was found to be in need. Additional dives and work on the distribution piping are anticipated for 2015.
These extreme weather conditions resulted in an
Open Communications The County of Frontenac was very conscious of the disruption of service to the public. In order to better share information, a 24hr communication system was implemented that employs both e-mail and Twitter as a way to advise of the ferry status. This notification system has been well received.
Sign up for Ferry Alerts: http://enews.frontenaccounty.ca/
2015-041 Emergency and Transportation Services 2014 Year in …
Weather/ Ice Related Service Interruptions (Minutes) 11803 5788 1817 2012
2013
2014
Twitter: @HICountyFerry
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The Frontenac Howe Islander Statistics
Comparing 2014 Travel with 2013
Voyages** Ridership 204,233
Heavy Trucks*
Increase of 1.2%
2,635 Cars 196,974
5186 Increase of 6.8%
Decrease of 2.42%
Decrease of 0.7% **defined as round trips.
*defined as over 3000Kgs
Traditional by-weekly maintenance accounts for approximately 3,120 minutes or 52 hours per year. This year an increase of 391 minutes or 6.51 hours was accounted for, mainly due to minor mechanical maintenance for preventative maintenance, however is still below the 9,496 minutes or 158.2 hours in 2013.
In 2014, the largest unscheduled service interruption was due to the vessels’ generator needing to be replaced, which resulted in an increase of 320 minutes or 5.33 hours.
The County of Frontenac, Marine Services Division continues to play a vital role in providing transportation on and off Howe Island and looks forward to providing transportation services for 2015.
Scheduled Service Interruption (Minutes) 9496 6552 3511
2012
2013
2014
NOTE: Scheduled Service Interruption is defined as regular by-weekly maintenance and maintenance where prior notice was given where the ferry was fully out of service.
2015-041 Emergency and Transportation Services 2014 Year in …
Campbell Dailey Supervisor Marine Services
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Report 2015-053 INFORMATION REPORT TO COUNCIL To:
Warden and Council of the County of Frontenac
From:
Kelly Pender Chief Administrative Officer
Prepared by:
Steven Silver Interim Administrator of Fairmount
Date Prepared:
April 29, 2015
Date of Meeting:
May 20, 2015
Re:
Fairmount Home – 2015 1st Quarter Activity Report
Recommendation This report is for information only. Background The following are some of the highlights from January 1 to March 31, 2015 of which County Council should be aware. Comment Ministry of Health & Long-Term Care Resident Quality Inspection (RQI) The Home underwent its annual “unannounced” RQI. The public version of the report is attached and has been posted in Fairmount for public review. Fairmount received no written work orders, no director referrals, no compliance orders, 9 written notifications and 6 voluntary plans of correction. All recommendations contained in the report have been acted upon by staff. The inspection results are considered excellent within the long term care community. CUPE Local 2290 Interest Arbitration Award: The award was issued on April 2, 2015 and calls for 1.75% increase in wages for 2013 and 1.5% increase in 2014. Also awarded was a decrease in the OMERS offset for benefits in Lieu for part-time and casual employees from 6.5% to 3.25%. The award was anticipated in the 2015 budget. Information Report Fairmount Home – 2015 1st Quarter Activity Report May 20, 2015
2015-053 Fairmount Home 2015 1st Quarter Activity Report
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Quality Improvement Plans 2015/16 The Fairmount QIPs have been submitted for 2015. This is the first year that Health Quality Ontario expanded the mandatory program into long term care facilities as a “Provincial effort to deliver high quality, patient-focussed care to the people we serve”. The QIPs will be reviewed by Health Quality Ontario and improvement feedback provided. First Quarter Management Staffing: Fairmount Administrator Julie Shillington’s health continues to improve and is expected to return to work this summer. Steven Silver has been contracted 3 days per week beginning March 30th to assist in Julie’s absence. Long time Director of Care, Mary Lake, retired at the end of March. Emily Shoniker was appointed to this position and is doing an outstanding job. Volunteer Week Volunteers were celebrated during the week of April 2 – 11, 2015. A recognition event was held on April 13th. Fairmount currently has a list of 80 active volunteers who contributed a combined total of 6,115.5 hours during 2014. General Staff Meeting A general staff was held on May 5th. Warden Doyle, Councillor Inglis and CAO Pender brought greetings. First Quarter Statistics Measurable Statistic Number of new admissions Number of resident deaths Number of discharges to other facilities Number of MOHLTC unusual occurrences Number of public health incidents (outbreaks) Number of new CUPE grievances Number of new WSIB Form 7’s Staff Changes: employment ended retirements resignations external hires internal postings
Information Report Fairmount Home – 2015 1st Quarter Activity Report May 20, 2015
2015-053 Fairmount Home 2015 1st Quarter Activity Report
Number of Occurrences 12 8 0
Comment
2
Both investigated during RQI – no written orders Influenza – Jan 6/15
1 0 3 3 1 3 2 15
Began 2015 with 3 empty beds
Lost time 21 days
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Organizations, Departments and Individuals Consulted and/or Affected Fairmount Management Team Fairmount Staff Frontenac County Staff Residents Volunteers
Information Report Fairmount Home – 2015 1st Quarter Activity Report May 20, 2015
2015-053 Fairmount Home 2015 1st Quarter Activity Report
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AGENDA ITEM #c)
REPORT 2015-056 INFORMATION REPORT TO COUNCIL To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender Chief Administrative Officer
Prepared by:
Marian VanBruinessen Director of Corporate Services/Treasurer
Date prepared:
April 30, 2015
Date of meeting:
May 20, 2015
Re:
Corporate Services – 2015 1st Quarter Financial Summary
Recommendation This report is for information only. Background The County of Frontenac Financial Summary for the 1st Quarter of 2015 is attached. Comment Most variances are primarily due to timing with additional comments provided below:
Revenue Requisition on Municipalities: Amounts will be reconciled at year end. Federal and Provincial Transfers: 2015 funding for Land Ambulance and Ferry are below budget and the 2015 funding information has not yet been provided by the Province. Fairmount funding is slightly over budget due to specific project funding that was brought forward from 2014. Fees and Service Charges: Ferry ticket sales are under budget in the first quarter of 2015 which accounts for most of the variance.This is most often made up during the summer months.
Information Report Corporate Services – 2015 1st Quarter Financial Summary May 20, 2015
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AGENDA ITEM #c) Other Income: Variance is primarily due to timing. Anticipated revenue for Microfit projects has not yet been received and invoicing for County service to the Township for the first quarter is not processed until April. City of Kingston Contribution: City of Kingston contributions will be reconciled at year end.
Expenses Salaries and Benefits: Land Ambulance continues to incur additional expense related to Ebola training and implementation, Phase 2. Frontenac Paramedic Service (FPS) is a “designated service” under the Chief Medical Officer of Health’s Directive #2, re Ebola, for paramedic services. It should be noted that the County applied to the Province for funding to offset the costs it incurred in 2014, but no funding has yet been confirmed. Fairmount is slightly under budget overall in salaries and benefits, but it should be noted that overtime exceeds budget by $7,600 at the end of the first quarter. Management is reviewing and looking at strategies to mitigate this over expenditure during the rest of the year. Materials: Timing accounts for most of the variance. It should be noted that under Land Ambulance there is an additional $25,497 in Ebola expense that was not budgeted in 2015. Again the application for provincial funding to offset some of the 2014 costs might offset this unanticipated expense. Contracted Service: Timing accounts for variance as projects are not yet all underway. It should be noted that the Land ambulance base maintenance contracts are over budget at the end of the 1st quarter, due to the unanticipated requirement to replace garage doors at Station 3. Rent and Financing: These expenses are on budget. External Transfers: These are processed at year end.
Sustainability Implications Within Directions for Our Future, the vision statement associated with Capacity Building and Governance states that “Government decision-making processes are clear, forward thinking and focused on the longer term”. By reviewing quarterly financial statements, Council can assure itself that the direction given through the 2015 budget is being carried out. At the same time, this information is being shared publicly. Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team
Information Report Corporate Services – 2015 1st Quarter Financial Summary May 20, 2015
2015-056 Corporate Services 2015 1st Quarter Financial Summa…
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AGENDA ITEM #c) County of Frontenac 2015 First Quarter Variance 2015
2015 BUDGET 1st QTR $
ACTUALS 1st QTR $
2015 VARIANCE 1st QTR $
70,000 3,205,297 42,805
0 897,333 0
0 853,930 0
0 -43,403 0
-4.84%
14,386,939
3,640,503
3,564,772
-75,731
-2.08%
198,623 140,000 190,289
49,656 35,000 46,949
32,225 26,108 21,069
-17,431 -8,892 -25,880
-35.10% -25.41% -55.12%
18,233,953
4,669,441
4,498,104
-171,337
-3.67%
1,095,185 612,749
0 0
0 0
0 0
19,941,887
4,669,441
4,498,104
-171,337
-3.67%
Salaries & benefits Materials Contracted Service Rent and Financing External Transfers Depreciation
23,941,536 2,886,807 7,996,766 225,134 150,300 1,538,526
5,853,543 528,129 1,951,593 59,221 0 373,952
5,879,252 503,232 1,753,697 59,288 0 376,890
25,709 -24,897 -197,896 67 0 2,938
0.44% -4.71% -10.14% 0.11%
Total Operating Expense
36,739,069
8,766,438
8,572,359
-194,079
-2.21%
BUDGET $
VARIANCE 1st QTR %
Operating Revenue Taxation and User charges Taxation from other governments User charges Payments in lieu of taxes
Grants Federal and Provincial
Other Provincial Offences Net Revenue Investment Income Other
Total Transfer from Obligatory reserve Transfer from reserves
Total Operating Revenue and Reserve Transfer Operating Expense
Reserve Transfers
0.79%
1,054,175
18,148
11,250
-6,898
-38.01%
Total Operating Expense with Reserve transfers
37,793,244
8,784,586
8,583,609
-200,977
-2.29%
NET MUNICIPAL CONTRIBUTION
17,851,357
4,115,145
4,085,505
-29,640
-0.72%
less depreciation ( non-cash)
1,538,526
373,952
376,890
2,938
0.79%
16,312,831
3,741,193
3,708,615
-32,578
-0.87%
Other Municipal Contribution
-7,926,238
-1,981,559
-1,967,407
14,152
-0.71%
County Contribution
8,386,593
1,759,634
1,741,208
-18,426
-1.05%
NET CAPITAL EXPENSE
586,156
0
34,678
34,678
Other Municipal Contribution
-526,655
0
-25,786
-25,786
County Contribution
59,501
0
8,892
8,892
NET CONTRIBUTION TO DEBENTURE
210,295
83,823
53,341
-30,482
-36.36%
8,656,389
1,843,457
1,803,441
-40,016
-2.17%
NET MUNICIPAL CONTRIBUTION less depreciation
Requisition
Information Report Corporate Services – 2015 1st Quarter Financial Summary May 20, 2015
2015-056 Corporate Services 2015 1st Quarter Financial Summa…
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AGENDA ITEM #c)
County of Frontenac – Fairmount Home 2015 First Quarter Variance
2015
2015 BUDGET 1st QTR $
ACTUALS 1st QTR $
2015 VARIANCE 1st QTR $
VARIANCE 1st QTR %
2,940,333
735,083
733,558
-1,525
-0.21%
5,344,080
1,336,020
1,353,309
17,289
1.29%
BUDGET $
Operating Revenue Taxation and User charges User charges
Grants Federal and Provincial
Other Other
86,468
21,617
16,029
-5,588
-25.85%
Total
8,370,881
2,092,720
2,102,896
10,176
0.49%
Transfer from reserves
92,434
0
0
0
8,463,315
2,092,720
2,102,896
10,176
0.49%
8,815,689 939,383 1,202,551 520,766
2,100,591 243,438 338,912 130,191
2,090,333 239,930 321,982 132,935
-10,258 -3,508 -16,930 2,744
-0.49% -1.44% -5.00% 2.11%
11,478,389
2,813,132
2,785,180
-27,952
-0.99%
111,592
18,148
0
-18,148
-100.00%
11,589,981
2,831,280
2,785,180
-46,100
-1.63%
3,126,666
738,560
682,284
-56,276
-7.62%
520,766
130,191
132,935
2,744
2.11%
NET MUNICIPAL CONTRIBUTION less depreciation
2,605,900
608,369
549,349
-59,020
-9.70%
Other Municipal Contribution
-1,722,648
-430,662
-439,489
-8,827
2.05%
County Contribution
883,252
177,707
109,860
-67,847
-38.18%
NET CAPITAL EXPENSE
206,525
0
25,786
25,786
Other Municipal Contribution
-197,480
0
-25,786
-25,786
9,045
0
0
0
210,295
83,823
53,341
-30,482
-36.36%
1,102,592
261,530
163,201
-98,329
-37.60%
Total Operating Revenue and Reserve Transfer Operating Expense Salaries & benefits Materials Contracted Service Depreciation
Total Operating Expense Reserve Transfers
Total Operating Expense with Reserve transfers NET MUNICIPAL CONTRIBUTION less depreciation ( non-cash)
County Contribution NET CONTRIBUTION TO DEBENTURE Requisition
Information Report Corporate Services – 2015 1st Quarter Financial Summary May 20, 2015
2015-056 Corporate Services 2015 1st Quarter Financial Summa…
Page 4 of 5
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AGENDA ITEM #c) County of Frontenac – Land Ambulance 2015 First Quarter Variance
2015 BUDGET $
2015 BUDGET 1st QTR $
ACTUALS 1st QTR $
2015 VARIANCE 1st QTR $
VARIANCE 1st QTR %
8,157,905
2,104,576
2,052,777
-51,799
-2.46%
Operating Revenue Taxation and User charges Grants Federal and Provincial
Other Financing Other
Total
0
0
36
36
8,157,905
2,104,576
2,052,813
-51,763
Transfer from reserves
-2.46%
20,000
0
0
0
8,177,905
2,104,576
2,052,813
-51,763
-2.46%
Salaries & benefits Materials Contracted Service Rent and Financing Depreciation
12,822,823 922,974 1,443,655 224,884 640,529
3,178,450 230,824 420,497 59,221 160,132
3,235,854 212,652 341,796 59,288 155,628
57,404 -18,172 -78,701 67 -4,504
1.81% -7.87% -18.72% 0.11% -2.81%
Total Operating Expense
16,054,865
4,049,124
4,005,218
-43,906
-1.08%
641,242
0
0
0
16,696,107
4,049,124
4,005,218
-43,906
-1.08%
8,518,202
1,944,548
1,952,405
7,857
0.40%
640,529
160,132
155,628
-4,504
-2.81%
NET MUNICIPAL CONTRIBUTION less depreciation
7,877,673
1,784,416
1,796,777
12,361
0.69%
Other Municipal Contribution
-6,203,589
-1,550,897
-1,527,918
22,979
-1.48%
County Contribution
1,674,084
233,519
268,859
35,340
15.13%
NET CAPITAL EXPENSE
339,883
0
0
0
Other Municipal Contribution
-329,175
0
0
0
County Contribution
10,708
0
0
0
1,684,792
233,519
268,859
35,340
Total Operating Revenue and Reserve Transfer Operating Expense
Reserve Transfers
Total Operating Expense with Reserve transfers NET MUNICIPAL CONTRIBUTION less depreciation ( non-cash)
Requisition
Information Report Corporate Services – 2015 1st Quarter Financial Summary May 20, 2015
2015-056 Corporate Services 2015 1st Quarter Financial Summa…
15.13%
Page 5 of 5
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AGENDA ITEM #d)
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Report 2015-057 INFORMATION REPORT TO COUNCIL To:
Warden and Council Members of County of Frontenac
From:
Kelly J. Pender Chief Administrative Officer
Prepared By:
Colleen Hickey Manager of Human Resources
Date prepared:
May 6, 2015
Date of meeting:
May 20, 2015
Re:
Corporate Services – Monthly Absenteeism Report Card – April
Recommendation This report is for information only. Background For the purpose of this report Absenteeism is defined as sick time. All job protected leaves covered under the Employment Standards Act such as emergency, maternity, parental and compassionate leave are not recorded in this report. Council directed that management provide a monthly report indicating the following information:
- The efforts management staff is taking to ensure employee absenteeism due to illness is managed.
- Hours of absenteeism due to illness for Emergency and Transportation Services, Fairmount Home and Corporate Services.
- Cost of paid absenteeism for Emergency and Transportation Services, Fairmount Home and Corporate Services.
Information Report to Council Corporate Services – Monthly Attendance Report Card to Council May 20, 2015
2015-057 Corporate Services Monthly Absenteeism Report Card …
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AGENDA ITEM #d)
Comment The report reflects the financial data to show the replacement cost when an employee is to be replaced albeit through collective agreement language or needs of the Corporation. Management continues to monitor employee absenteeism on a daily basis and works within legislation, County policies, procedures and collective agreements.
- Total Hours of Absenteeism for 2013, 2014 & 2015. (100%, 75% and Unpaid Sick Time) A. Total Hours of Absenteeism for Fairmount Home Month January February March April May June July August September October November December Annual Total
2014 2013 998.58 1273.50 832.00 772.02 716.22 531.75 859.20 358.25 398.19 1035.34 808.25 1956.25 1402.84 1925.50 1618.33 1543.00 1266.75 1817.50 1031.08 1657.42 1079.90 1489.00 978.40 1210.00 11519.26 16040.01
2015 1395.00 1333.00 915.50 1140.75
B. Total Hours of Absenteeism for Emergency & Transportation Services Month January February March April May June July August September October Nov Dec Annual Total
2014 2013 1484.42 2150.50 1168.11 1574.25 1309.87 1207.41 1980.88 1432.59 1754.05 1245.22 1789.37 1433.25 1607.87 1137.00 1839.00 1467.43 2019.85 1824.14 2250.75 1653.50 2485.85 1968.33 2223.17 1829.75 21913.19 18923.37
Information Report to Council Corporate Services – Monthly Attendance Report Card to Council May 20, 2015
2015-057 Corporate Services Monthly Absenteeism Report Card …
2015 950.90 1463.50 1760.26 1264.00
Page 2 of 4
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AGENDA ITEM #d)
C. Total Hours of Absenteeism for Corporate Services Month Jan Feb March April May June July Aug Sept Oct Nov Dec Annual Total
2013 63.25 22.50 82.00 44.50 195.50 160.50 183.75 136.50 22.58 21.50 15.00 29.50 977.08
2014 16.87 94.00 7.50 22.50 37.50 93.25 11.00 3.50 34.92 26.00 37.50 15 399.54
2015 15.00 22.50 90.00 123.58
- Operational cost of paid sick leave for Emergency & Transportation Services, Fairmount Home and Corporate Services A.
2013
Emergency & Corporate Transportation Services Services $ $ 23,142.00 654,142.96
2014
10,343.08
584,263.90
291,941.00
8132.96 456.45 438.38 2638.30 4599.83
164,569.54 28,158.30 41,360.92 52,564.59 42,485.73
88,132.99 27,507.74 22,063.45 15,444.70 23,117.10
2015 accumulated January February March April
Fairmount $ 203,232.24
B. Replacement cost (for positions that require replacement) for Emergency & Transportation Services, Fairmount Home and Corporate Services
2015 January February March April May
Emergency & Corporate Transportation Services Services $ $ 0 21,773.57 0 34,279.58 0 45,470.97 0 40,538.18 0
Information Report to Council Corporate Services – Monthly Attendance Report Card to Council May 20, 2015
2015-057 Corporate Services Monthly Absenteeism Report Card …
Fairmount $ 21,614.08 15,461.03 11,773.28 18,684.18
Page 3 of 4
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AGENDA ITEM #d)
June
0
Sustainability Implications Working together to identify and reduce absenteeism and maintain key policies and best practices consistently will create a renewed awareness in the overall improvement required in this area. Financial Implications Using consistent policies and practices will assist to create awareness in the need to minimize the impact on high absenteeism and associated cost. Absenteeism is a significant cost to the Employer and must be managed to ensure fiscal responsibility. Organizations, Departments and Individuals Consulted and/or Affected Sherry Corneil, Human Resources Generalist Susan Brant, Deputy Treasurer
Information Report to Council Corporate Services – Monthly Attendance Report Card to Council May 20, 2015
2015-057 Corporate Services Monthly Absenteeism Report Card …
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AGENDA ITEM #a)
May 20, 2015
n e n
2015-048 Planning & Economic Development Economic Developmen… Page 119 of 209
Economic Development Implementation Plan Discussion C
• The Charter – an overview • Discussion
• Implementation – a scenario • Discussion
• Governance – a suggestion • Discussion
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AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 120 of 209
For Our Discussion
A
T
‘
NONVERBAL 65%
“If language is not correct, then what is said is not what is meant; if what is said is not what is meant, then what ought to be done remains undone” Confucius
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AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 121 of 209
eZ’I"iu‘éa”’°“°5e%.’=1.‘é‘E?.‘f§o§$’% V T.” BRAINH.’ a EtavPR9:°oua E%Lv hm"
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AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 122 of 209
An Economic Development Charter for the Frontenacs
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We believe a strong economy is essential for vibrant, enduring communities, for the happiness, health, and satisfaction of our residents, and for the security of our citizens as well as our businesses, organizations and local governments. We value collaboration and pledge to work together to develop, gather support for, implement and measure the themes in this Charter. We share a Vision of an economy that is rooted in the character of the Frontenacs and its people: welcoming, natural, healthy, clean, tranquil, entrepreneurial, and rural by choice and conviction. We agree that success in bringing the Vision to life will come from proactive implementation of initiatives developed within the inter-related themes outlined in this Charter.
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Charter Overview
AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 123 of 209
Opening Statements
2015-048 Planning & Economic Development Economic Developmen… Page 124 of 209
Activities Trips and Trails
Providing safe community linkages for recreation, active transportation and tourism will provide opportunities for business and assessment growth.
Describe scope of priority
COUNTY
Food and beverage products that are grown, processed and sold locally, regionally and internationally will reinforce the character and reputation of the Frontenacs, while providing local jobs and support for tourism.
Recreation Lifestyle
Promotion of the Frontenacs lifestyle, with access to the natural beauty and amenities of the Frontenacs will appeal to families and businesses. The recreation lifestyle will be complemented by a “connected” community.
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AGENDA ITEM #a)
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Local Food and Beverage
2015-048 Planning & Economic Development Economic Developmen… Page 125 of 209
Activities
Trips and Trails
The geography of the Frontenacs is vast and beautiful. Lifestyle and recreation opportunities will be supported by the successful implementation of a trips and trails strategy.
Describe “why” of priority
COUNTY
The unique geography and environment of the Frontenacs offers the opportunity to provide a rich and diverse range of product offerings for residents and visitors. Will take advantage of a growing demand for local, healthy food options.
Recreation Lifestyle
Youth and families that yearn for a rural lifestyle with access to nature, connection to trails and opportunities to work from home will help provide balance to our economy.
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AGENDA ITEM #a)
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Local Food and Beverage
Trips and Trails
Assessment growth in proximity to trails Business growth in trips and trails support industries i.e., B&B’s, outfitters, restaurants.
Describe general definition of success
Local Food and Beverage
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Growth in value added agriculture, agribusiness, specialty products and artisan foods Development of breweries, distilleries and wineries. Ensuring the required supports are in place.
Recreation Lifestyle
Attraction of families and retention of our youth. Growth in home based businesses.
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AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 126 of 209
Activities
Seniors
Ensuring that seniors can remain in their home and transition to independent living options will strengthen the fabric of our communities. The health and quality of life of our seniors is important to our community. Seniors are a vibrant and diverse component of our communities. From the newly retired, to the active senior promoting an “aging-inplace” strategy as an economic development and planning framework will improve our communities. Improved “aging-in-place” options. Improved transportation and access for seniors. Private sector involvement in providing seniors solutions.
Describe scope of priority Describe “why” of priority
Describe general definition of success
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Families and Youth
The demography of the Frontenacs needs a balance that includes youth and families. The themes of recreation lifestyle, trips and trails will be the key to the attraction and retention of people that crave the natural beauty and attributes of the Frontenacs. A diverse population for the Frontenacs will ensure our economy is broadly based.
Demographic growth in the 0 to 40 age groups.
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Charter Overview
AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 127 of 209
Demographics
We recognize that by focusing on these themes, local jobs will be the outcome. We will leverage the power of these themes by utilizing a coordinated approach to infrastructure, access to grants opportunities, business loans and counseling and regional marketing.
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Charter Overview
AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 128 of 209
Implementation Tools
The “Carrot Cake Capital of the World” • Farmers grow tons of carrots – sell carrots • Existing bakery buys carrots – makes best carrot cake in the world! – becomes famous • More bakeries start – more people are hired – more farmers grow carrots • Cold storage built – new trucking company start-up • Carrot Festival – Carrot Cake Tours • Increased tourism – more accommodations – more restaurants – increased sales & profits for local businesses – positive economic impact!
Implementation Scenario
AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 129 of 209
Scenario: what if we wanted to become…
In all that we do in the name of economic development in the Frontenacs, we will live by a set principles that balance the economy, environment, social and cultural interest of our communities. These principles are summarized as follows:
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Charter Overview
AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 130 of 209
Principles
• • • • •
Be prepared – plan, balance risk and take advantage of opportunities Work collaboratively – as a community of communities and across political boundaries Be accountable – listen to our citizens and making tough decision and correcting course when required Communicate effectively – ensure quality, timely communications with our stakeholders and be clear in our intent Recognize the rural lifestyle – our economy is a reflection of our rural communities
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Charter Overview
AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 131 of 209
Principles
2015-048 Planning & Economic Development Economic Developmen… Page 132 of 209
“However beautiful the strategy, you should look at the results” occasionally
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AGENDA ITEM #a)
Sir Winston Churchill
We will track our progress and report back to our communities every year. We will identify where we have excelled or fallen short, celebrating or refining our work as we track progress using these indicators
More diverse/larger tax base
Increased year round tourism
Increased food and beverage business and supporting infrastructure More people living and working in the Frontenacs More youth in our communities
Increased permanent population
Decreased poverty rates
Use of technology to track businesses and data
More seniors staying and arriving
Diversity in demographics – age and race
Increased partnerships
More kilometers of trails and related facilities
Increased sense of community pride
More opportunities for self-employment
Success in our schools
Ability to adapt to change
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Charter Overview
AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 133 of 209
Measurement
150th
Trails
Sustainability
Accessibility
Seniors Housing
•To assist County Council with the provision of suitable communitywide celebrations of the County’s 150th Anniversary. •To report periodically to County Council and to produce an annual work plan for adoption by Council.
•To provide input and suggestions regarding the execution of the Implementation Plan for the Frontenac K&P Trail, •To provide input and suggestions regarding other trails initiatives throughout the County including the Townships of North, Central, South Frontenac and Frontenac Islands, and, •To report periodically to County Council on progress on the committee’s work.
•To provide input and suggestions regarding the implementation of Directions for Our Future, in particular to help meet the “Commitment Towards a Sustainable Future” and the “Community Input” elements.
•To assist the County and Township Councils in the County of Frontenac in enabling persons with disabilities to have equal access to all opportunities within the County, including, •Advise Council in each year on preparation, implementation and effectiveness of its Accessibility Plan •Review selected Site Plans and drawings described in section 41 of the Planning Act in a timely fashion in terms of how they address the accessibility needs of the disabled •Work with Council and the community at large to identify and address the needs of the disabled community •Perform such other functions as specified by Council or through legislation
•To engage and consult with the local citizens to ensure local issues are brought forward to the Task Force; •Provide information and advice to Council on seniors housing; •Provide advice regarding the implementation of the Municipal Housing Strategy for the City of Kingston and the County of Frontenac with respect to the need for more affordable housing options for seniors living in the Frontenacs; •Provide advice regarding the Seniors Housing Pilot Project Study carried out by the County of Frontenac in 2012 which provided detailed research and background information to assist in developing seniors housing pilot projects; •Provide advice regarding the draft County Official Plan regarding the regional housing policies that support new seniors housing projects;
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Governance – a Suggestion
AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 134 of 209
Governance: Current Committees
150th
Trails
Sustainability
Accessibility
Seniors Housing
•To assist County Council with the provision of suitable communitywide celebrations of the County’s 150th Anniversary. •To report periodically to County Council and to produce an annual work plan for adoption by Council.
•To provide input and suggestions regarding the execution of the Implementation Plan for the Frontenac K&P Trail, •To provide input and suggestions regarding other trails initiatives throughout the County including the Townships of North, Central, South Frontenac and Frontenac Islands, and, •To report periodically to County Council on progress on the committee’s work.
•To provide input and suggestions regarding the implementation of Directions for Our Future, in particular to help meet the “Commitment Towards a Sustainable Future” and the “Community Input” elements.
•To assist the County and Township Councils in the County of Frontenac in enabling persons with disabilities to have equal access to all opportunities within the County, including, •Advise Council in each year on preparation, implementation and effectiveness of its Accessibility Plan •Review selected Site Plans and drawings described in section 41 of the Planning Act in a timely fashion in terms of how they address the accessibility needs of the disabled •Work with Council and the community at large to identify and address the needs of the disabled community •Perform such other functions as specified by Council or through legislation
•To engage and consult with the local citizens to ensure local issues are brought forward to the Task Force; •Provide information and advice to Council on seniors housing; •Provide advice regarding the implementation of the Municipal Housing Strategy for the City of Kingston and the County of Frontenac with respect to the need for more affordable housing options for seniors living in the Frontenacs; •Provide advice regarding the Seniors Housing Pilot Project Study carried out by the County of Frontenac in 2012 which provided detailed research and background information to assist in developing seniors housing pilot projects; •Provide advice regarding the draft County Official Plan regarding the regional housing policies that support new seniors housing projects;
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Governance – a Suggestion
AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 135 of 209
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AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 136 of 209
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Sustainability Trails
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AGENDA ITEM #a)
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Economic Development
Sustainability Trails 2015-048 Planning & Economic Development Economic Developmen… Page 137 of 209
2015-048 Planning & Economic Development Economic Developmen… Page 138 of 209
Possible Reorganization
Trails
Sustainability
Economic Development
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Governance – a Suggestion
AGENDA ITEM #a)
Community Development Committee
Economic
Environmental
Cultural
Social
Four Councillors; one to represent each Township Four Community Members; one to represent each pillar
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Governance – a Suggestion
AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 139 of 209
Community Development Committee
Economic
Environmental
Cultural
Social
Draft Mandate: •
Set priorities for sustainability in the Frontenacs, implementing the visions outlined in Directions for Our Future, the Economic Development Charter & Implementation Plan, and the Trails Master Plan
Approach: •
Create short-term project teams for focused development within priorities
•
Evaluate project team recommendations through sustainability lens
•
Proactively advise and inform Council to ensure decisions account for regional and long-term implications
•
Improve community engagement in the activities that will lead to a sustainable future for the Frontenacs
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Governance – a Suggestion
AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 140 of 209
Community Development Committee
• Presented to the Sustainability & the Trails Advisory Committees • Both have supported the structure in principle and recommendations stating such have been forwarded to County Council for their consideration
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2015-048 Planning & Economic Development Economic Developmen… Page 141 of 209
Community Development Committee
• What does implementation look like? • An honest assessment of existing conditions • Examination of all the available “tools” and an analysis of how they can be used to achieve goals • Measurement
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2015-048 Planning & Economic Development Economic Developmen… Page 142 of 209
Next Steps: Implementation
• • • • • • • •
ASSESSMENT Infrastructure Business Support Marketing Target audiences Current economics Environmental impacts Social/Cultural Context
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• • • • • • • • •
TOOLS Governance Partners Supporting reports Planning tools Grant opportunities Existing data Research Market/Brand development
AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 143 of 209
Assessment & Tools
• Establish current state • 6-10 metrics per activity • Identify leading, lagging and coincident indicators • Set targets
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• Measure, report, adjust • Assign responsibilities
AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 144 of 209
Measurement
AGENDA ITEM #a)
2015-048 Planning & Economic Development Economic Developmen… Page 145 of 209
Thank you
AGENDA ITEM #a)
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COU N TY of
REPORT 2015-048 RECOMMEND REPORT To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender Chief Administrative Officer
Prepared by:
Anne Marie Young Manager of Economic Development
Date prepared:
April 7, 2015
Date of meeting:
April 15, 2015
Re:
Planning & Economic Development – Economic Development Implementation Plan Update
Recommendation WHEREAS, the Council of the County of Frontenac has established as a goal to improve economic opportunities in the Frontenacs; AND WHEREAS, the County held a series of meetings on March 4th and 5th 2015 to develop an economic development charter and focus our efforts in order to maximize impact; AND WHEREAS, the results of the economic development charter included: Three activities: Trips and Trails Local Food and Beverage Recreation Lifestyle; and Two demographic targets: Seniors Families and Youth AND WHEREAS, developing partnerships and community engagement are integral to the economic development process;
Recommend Report Planning & Economic Development – Frontenac Economic Development Days April 15, 2015
2015-048 Planning & Economic Development Economic Developmen…
Page 1 of 3
Page 146 of 209
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NOW THEREFORE BE IT RESOLVED THAT Council approve in principle the economic development charter and direct staff to work with the volunteers identified at the March 4th and 5th event to develop implementation plans, including partnership frameworks, timelines and performance measures for consideration by County Council in September 2015. Background In April 2014 County Council approved its Strategic Plan which included the following goal for economic development: Council agrees to prioritize support to the economic development objective of employment/revenue generation; and to support continued efforts to rationalize costs across the Townships and County. At its September 2014 meeting, County Council approved an implementation plan proposed by staff that included meeting with partner agencies to develop a framework for regional economic development, the preparation of an Economic Development Charter and using the following principles to guide Economic Development: • • • • • •
The County role is as a partner, facilitator and where appropriate supporting infrastructure investment By developing partnerships with agencies that are already working on the ground we will be able leverage resources The County will support EOWC and Provincial economic development initiatives Results should be measured and reported Results need to be examined and evaluated for success over the short-term, medium-term and long-term Community consultation needs to be regular, substantive and sustained.
In addition, after a comprehensive review of reserve funds, County Council allocated $500,000 to the economic development goal, with the plan for allocating the spending to be determined through a priority setting exercise.
Comment A priority setting exercise was executed during sessions held the March 4 & 5 Economic Development Days. Approximately 40 people attended. Kathy Wood of Natural Capital Resources facilitated the sessions. On March 4th we: Looked at the big picture Scoped the ‘themes’ ‘Invested’ to set priorities
On March 5th we: Developed Principles Outlined Measures of Success Test drove & signed the Charter
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The County of Frontenac Economic Development Days Follow-Up Report is attached as Appendix A to this report. Next steps will include two meetings which are to be held on June 9 and 11, 2015, 10:00 am to 2:00 pm each day – where volunteers, who signed up for a theme of interest, will be brought back to further develop the implementation plans, including partnership frameworks, timelines and performance measures for consideration by County Council in September 2015. Sustainability Implications In all that we do in the name of economic development in the Frontenacs, we will live by a set principles that balance the economy, environment, social and cultural interest of our communities. Financial Implications $500,000 has been allocated from reserve funds to further the economic development goal.
Organizations, Departments and Individuals Consulted and/or Affected Kelly Pender, CAO Joe Gallivan, Director of Planning and Economic Development Alison Vandervelde, Communications Officer Attendees of the Frontenac Economic Development Days
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Frontenac’s Economic Development Days
THE FOLLOW-UP REPORT
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THE EXERCISE Vision • 2014 Strategic Goals
Now Direction
Implementation
• March 4 & 5 Ec Dev Days + April 15 Council Meeting
• June Sessions & September 16 Council Meeting
Evaluation • Measure, Report, Correct Course: 5 year plan
During its 2014 Strategic Planning exercise, County Council identified three strategic goals for priority focus over the 2014-18 Council term:
- Meeting the Aging Tsunami Challenge for Frontenac Seniors.
- Meet the emerging “post landfill” Solid Waste Management challenge for Frontenac residents.
- Respect for the taxpayer and focused economic development: • Recognizing that there is only one ratepayer that bears the burden of property taxes and further that ongoing spending control is a priority, Council will develop a long term financial plan that is sustainable. • Council agrees to prioritize support to the economic development objective of employment/revenue generation; and to support continued efforts to rationalize costs across the Townships and County.
In a review of reserve funds, County Council allocated $500,000 to the economic development goal, with the plan for allocating the spending to be determined through a priority setting exercise. At its September 2014 meeting, County Council approved an implementation plan that included meeting with partner agencies to develop a framework for regional economic development and the preparation of an Economic Development Charter. In an effort to bring all the “players” to the table, break down silos and start identifying the enormous leaps we could achieve if we combined forces, the March 4 & 5 Economic Development Days were born. On March 4th we: Looked at the big picture Scoped the ‘themes’ ‘Invested’ to set priorities
On March 5th we: Developed Principles Outlined Measures of Success Test drove & signed the Charter
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AGENDA ITEM #a) EXECUTIVE SUMMARY An Economic Development Charter for the Frontenacs March 5, 2015 We believe a strong economy is essential for vibrant, enduring communities, for the happiness, health, and satisfaction of our residents, and for the security of our citizens as well as our businesses, organizations and local governments. We value collaboration and pledge to work together to develop, gather support for, implement and measure the themes in this Charter. We share a Vision of an economy that is rooted in the character of the Frontenacs and its people: welcoming, natural, healthy, clean, tranquil, entrepreneurial, and rural by choice and conviction. We agree that success in bringing the Vision to life will come from proactive implementation of initiatives developed within the inter-related themes outlined in this Charter. We pledge that the Frontenacs will be a stronger by focusing on the following themes:
Activities Local Food and Beverage
Trips and Trails
Describe scope of priority
Describe “why” of priority
Describe general definition of success
Providing safe community linkages for recreation, active transportation and tourism will provide opportunities for business and assessment growth.
The geography of the Frontenacs is vast and beautiful. Lifestyle and recreation opportunities will be supported by the successful implementation of a trips and trails strategy.
Assessment growth in proximity to trails Business growth in trips and trails support industries i.e., B&B’s, outfitters, restaurants.
Recreation Lifestyle
Food and beverage products that are grown, processed and sold locally, regionally and internationally will reinforce the character and reputation of the Frontenacs, while providing local jobs and support for tourism.
The unique geography and environment of the Frontenacs offers the opportunity to provide a rich and diverse range of product offerings for residents and visitors. Will take advantage of a growing demand for local, healthy food options. Growth in value added agriculture, agribusiness, specialty products and artisan foods Development of breweries, distilleries and wineries. Ensuring the required supports are in place.
Promotion of the Frontenacs lifestyle, with access to the natural beauty and amenities of the Frontenacs will appeal to families and businesses. The recreation lifestyle will be complemented by a “connected” community. Youth and families that yearn for a rural lifestyle with access to nature, connection to trails and opportunities to work from home will help provide balance to our economy.
Attraction of families and retention of our youth. Growth in home based businesses.
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Demographics Seniors
Describe scope of priority
Describe “why” of priority Describe general definition of success
Ensuring that seniors can remain in their home and transition to independent living options will strengthen the fabric of our communities. The health and quality of life of our seniors is important to our community. Seniors are a vibrant and diverse component of our communities. From the newly retired, to the active senior promoting an “aging-in-place” strategy as an economic development and planning framework will improve our communities. Improved “aging-in-place” options. Improved transportation and access for seniors. Private sector involvement in providing seniors solutions.
Families and Youth
The demography of the Frontenacs needs a balance that includes youth and families. The themes of recreation lifestyle, trips and trails will be the key to the attraction and retention of people that crave the natural beauty and attributes of the Frontenacs. A diverse population for the Frontenacs will ensure our economy is broadly based.
Demographic growth in the 0 to 40 age groups.
Implementation Tools We recognize that by focusing on these themes, local jobs will be the outcome. We will leverage the power of these themes by utilizing a coordinated approach to infrastructure, access to grants opportunities, business loans and counseling and regional marketing.
Principles In all that we do in the name of economic development in the Frontenacs, we will live by a set principles that balance the economy, environment, social and cultural interest of our communities. These principles are summarized as follows:
Be prepared – plan, balance risk and take advantage of opportunities Work collaboratively – as a community of communities and across political boundaries Be accountable – listen to our citizens and making tough decision and correcting course when required Communicate effectively – ensure quality, timely communications with our stakeholders and be clear in our intent Recognize the rural lifestyle – our economy is a reflection of our rural communities
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Measurement We will track our progress and report back to our communities every year. We will identify where we have excelled or fallen short, celebrating or refining our work as we track progress using these indicators:
More diverse/larger tax base
Increased year round tourism
Increased food and beverage business and supporting infrastructure More people living and working in the Frontenacs More youth in our communities Decreased poverty rates
More seniors staying and arriving
Increased partnerships
Increased sense of community pride Success in our schools
Increased permanent population Use of technology to track businesses and data Diversity in demographics – age and race More kilometers of trails and related facilities More opportunities for self-employment Ability to adapt to change
Signed as individuals, this 5th day of March 2015
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THE HONEYCOMB DIAGRAM Revised after March 5th to reflect the group’s input, this visual has become known as the “Honeycomb Diagram”. It incorporates the high-level themes of economic development that can combine to create a prosperous future for the Frontenacs.
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THE DEMOGRAPHIC THEMES
1 | Seniors Scope & Importance
Seniors are an active and passionate market contributing positively to the economic development of the Frontenacs Seniors should be supported to maintain a good quality of life in their owns homes and through services provided locally beyond the loss of their independence Supporting seniors requires businesses and creates jobs The theme should be renamed to just “Seniors”, as “Seniors Issues” has a negative connotation
Considerations
A substantial investment in infrastructure is required to meet housing, transportation, medical and social needs of seniors (part of the municipal government role) Needs depend on the wealth and health of seniors, however we must prioritize a good quality of life for all seniors, including meeting their social and cultural needs (including recreational, volunteer, health & wellness, intergenerational programming and on-going education opportunities) Need the data that supports a focus on attracting seniors as a good strategy to make sure it more than a short term boost and not a long term drain Some issues identified are not “economic development”, and the County has already allocated dollars to seniors issues separately (housing & transportation)
Implementation Ideas
High-end tailored services (i.e., shrimp delivery) Community network – one-stop shopping for information needs (integrate with Community Services) Private / public partnerships to develop infrastructure
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THE DEMOGRAPHIC THEMES
2 | Families & Youth Scope & Importance
Growing the population of the Frontenacs by attracting youth and families will strengthen the fabric of our communities and make our economy more resilient Many in this demographic would be attracted to the “work from home, kayak on your lunch” lifestyle the Frontenacs has to offer – need to develop that sense of place and market the Frontenacs under one cohesive “brand” umbrella
Considerations
Need to create opportunities for jobs (that pay a living wage), housing (including rentals), financing for entrepreneurs, social connections for adults and support services for children and youth Transportation might be a hurdle for youth who are considering the rural lifestyle There is a potential gap between employer and employee needs/wants.
Implementation Ideas
As in a neighbouring county, register post-secondary bound youth for an enewsletter that focuses on the economic development health and successes of the region to entice them to return home upon graduation.
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THE ACTIVITY THEMES
1 | Trips & Trails Scope & Importance
Embraces and showcases Frontenac’s vast geography and beautiful natural features Links into our region’s best kept secret – our recreation lifestyle – and is a piece of the foundation that will create local jobs through the development of the tourism sector A natural cornerstone of the Frontenac “brand” on which to base a regional marketing initiative
Considerations
Need to understand which markets we are targeting – Ontario, Canadian, American and European are all important. As the K&P Trail development finishes, the County’s Trails Advisory Committee has the opportunity to broaden its scope
Implementation Ideas
Develop: o a collaborative regional marketing initiative that reaches beyond the geographic boundaries of the County, and focuses on signature trail loops o packages with restaurants, B&Bs, etc o guided tours and all-season tours o geocaching program along trails Encourage local events to use the trails (i.e., charity walks/runs) Promote the trails as a venue for photographers to capture stunning landscape and wildlife images Explore use of personal housing (i.e., VRBO, Air BnB) to fill infrastructure gaps
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THE ACTIVITY THEMES
2 | Local Food / Beverage & Value Added Production Scope & Importance
Production of all types of food, including veg, fruit, meat, dairy, and grain + valueadded products like wine, beer, and specialty and artisan foods May include large-scale operations, but the focus is on small-scale operations that are suited to the geography of the Frontenacs Includes producers who sell directly to Frontenac residents and visitors, and those who deliver to restaurants and other retailers in the region Does not include operations that compromise the integrity of the environment. Contributes to the creation of jobs Seniors could be an under-tapped market for quality goods This is really a community-to-community industry
Considerations
Substantial investments are required to grow business, especially when market viability is unknown Meeting regulations on food products is costly to the point of being prohibitive (i.e., traceability programs costing in the tens of thousands of dollars) The industry does not always provide living wages / profitability Need for some local infrastructure (i.e., food hubs and abattoirs) and efficient transportation options
Implementation Ideas
Develop programs to help businesses with management and marketing Open up the commercial kitchens in municipally-owned community halls to producers for processing Set up a Food Hub as a central location for processing, storage, distribution, which will allow individual producers to expand operation without investing in costly overhead Need to develop a Frontenac-wide “brand” around local food and beverage to encourage the individual consumer to increase purchases from local producers, creating a stronger, more reliable market for producers Inventory existing producers Develop an app to promote Frontenac food and beverage
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THE ACTIVITY THEMES
3 | Recreation Lifestyle Scope & Importance
All aspects of our natural environment contribute to recreation lifestyle, which includes cycling, hiking, swimming, boating, fishing, ATV’ing, snowmobiling, hunting, trapping, bird watching, photography, camping, dark sky gazing, etc Includes appealing to both visitors and residents It’s our best kept secret, and the foundation of the Frontenac ‘sense of place’ Does not encompass building new facilities, like gyms
Considerations
Need to ensure broadband and cell service is in place throughout our region Continued requirement for infrastructure (parking lots, privies) Our natural features are not money makers – need the businesses in place and to create packages to create opportunities for revenue in the County
Implementation Ideas
Develop an app for cycling routes Develop a brand to attract people and businesses
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THE OTHER THEMES
Community Engagement
Developing grass roots support Finding the spark of the people Breaking down barriers Pre-requisite for all economic development Listening, not hearing Forming communities of interest; facilitating their shared interest Bring the thinkers and doers together Matching funds with community fundraising How to encourage people to continue to work Immigrant community How NB are festivals and events 50% of assessment is waterfront – community development is key
Regional Marketing
Need a Regional Brand Audience = internal + visitors Buy-in from all stake holders Getting all municipalities to work collectively Multiple levels of communications: signage, apps, website, web marketing, direct marketing, promotions, campaigns High investment, but if not spent, costly consequences Working with organizations outside of the Frontenacs to promote economic development opportunities Include Frontenac Arch, LOLTA, RTO 9: The Great Waterway Includes Kingston, Military
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THE OTHER THEMES
Local Jobs
Is woven into the foundation of the other themes: o o o o
Developing the infrastructure that we need (bridges, seniors’ complexes, etc) will create jobs. Within Recreation Lifestyle/Trips & Trails, there are opportunities to keep money from bleeding out of the community (staycations), a “repatriation” of resources. Local Food is entrepreneurship at its best. Within Community Building, Education & Skills Development, there lots of possibilities for jobs, including those intergenerational links/knowledge transfer between seniors and youth. Also can be translated into that knowledgebased/creative economy.
“Local” means within the County, and within a manageable distance for the employee Year-round and seasonal employment are both important Lack of relevant workforce; employer needs don’t always match employee’s – a bigger, more diverse workforce is needed Does not mean the City of Kingston, does not mean depending on a single large employer that could easily leave the community Transportation is not always available Beyond pay & job availability, need to look at lifestyle as a factor influencing jobs Need supports to help small businesses turn short-term positions into longer-term positions Promote Frontenac’s Sense of Place and people will find /create jobs once they’re here Need to ensure we pay attention to succession planning and give preference to employing local people.
Coordination, Infrastructure & Grant Opportunities
Overlaps with all other themes Opportunity for County & TWPs to coordinate grants
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THE OTHER THEMES
Business Loans, Start-ups, Retention
Should be expanded to include business counselling/training start up and retention expanded to include expansion business counselling will enable more private investment (banks) Home grown Loan Rate comparable with or better than traditional lenders Streamlined application / prequalify Flexible arrangements Preference for supporting business in keeping with the vision of the County
Community Building, Education & Skills Development
Access to tool box for success Support financially/promoted Done by experts (other agencies) Common goal for success Work with schools / educating public & external stakeholders Creating a partnership to support apprenticeship Assisting with matching and mentoring people Dealing with paperwork to encourage small businesses to be involved Engaging stakeholders, with goal of reaching consensus on strategic next steps
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IMPLEMENTATION TOOLS In Place:
Community Improvement Plans o Verona - 2011 o Sharbot Lake - 2012 o Marysville - 2013 o NF Township - 2015
Business Retention and Expansion o Regional Local Food BR+E 2013 o County BR+E 2007
First Impressions Community Exchange o Marysville o Plevna o Arden
Trail Master Plan o Implementation Plan for K&P Trail 2009 o Implementation Plan for K&P Trail 2013 (Tichborne to Sharbot Lake) o Draft County Trails Concept Plan – 2014
Towards a Strategy for Sustainable Tourism for the County of Frontenac 2011 - FAB
Others to be aware of:
Downtown Revitalization - OMAFRA Community Immigrant Retention in Rural Ontario - OMAFRA Healthy Rural Communities Tool Kit - A Guide for Rural Municipalities Municipal Planning and Financial Tools for Economic Development - MAH Case studies of other communities
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NEXT STEPS Economic Development and Revenue Generation ED1 Meet with partner agencies to develop a “framework” for regional economic development ED2 Prepare an Economic Development Charter ED3 ED4
Review by Council – Council decision Point Develop Partnership Agreements
ED5
Measure & Report Vision
Direction
• 2014 Strategic Goals
CAO & Mgr of Ec Dev Partners & Mgr of Ec Dev CAO & Mgr of Ec Dev Mgr of Ec Dev
Internal
Internal TBD
100% Complete 100% Complete Complete % Complete
TBD
TBD
Internal
Implementation
• March 4 & 5 Ec Dev Days + April 15 Council Meeting
Feb 2015 March 2015 March 2015 Fall 2015 Ongoing
Evaluation
• June Sessions & September 16 Council Meeting
• Measure, Report, Correct Course: 5 year plan
Whereas, the Council of the County of Frontenac has established as a goal to improve economic opportunities in the Frontenacs; And Whereas, the County held a series of meetings on March 4th and 5th 2015 to develop an economic development charter and focus our efforts in order to maximize impact; And Whereas, the results of the economic development charter included: Three activities: Trips and Trails Local Food and Beverage Recreation Lifestyle; and Two demographic targets:
Seniors Families and Youth
And Whereas, developing partnerships and community engagement are integral to the economic development process; Now therefore, Council approve in principle the economic development charter and direct staff to work with the volunteers identified at the March 4th and 5th event to develop implementation plans, including partnership frameworks, timelines and performance measures for consideration by County Council in September 2015.
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EVALUATION SURVEY RESULTS Following the March 4th & 5th Economic Development Days, participants were asked to complete a short evaluation survey. Fourteen responses were received, and full survey results are included here. Not all participants signed the charter, but it is felt any dissatisfaction with the document was a result of individual perception that it was either too specific, or not specific enough. Over the course of the sessions, and through the anonymous survey, there was no indication that participants thought the charter would lead the region in the wrong direction. As Question 4 in the evaluation survey indicates, most respondents felt the individual pieces of the charter were ‘just right’. Though a majority of respondents indicated they were in favour of meeting again to review a ‘final’ version of the charter (question 5), staff suggest another meeting on the charter would not be beneficial at this time. In a group of 30+, it will be impossible to reach total consensus on wordsmithing.
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APPENDIX: MARCH 4TH & 5TH SLIDE DECKS
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BY-LAW NO. 2015-0023 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to authorize the execution of an Agreement with the Canadian Union of Public Employees, Local 109 – Ferry Operators
WHEREAS the Canadian Union of Public Employees has been designated by the Labour Relations Board as the bargaining agent to represent the unionized ferry operators of the County of Frontenac; and, WHEREAS the negotiating committees of the Union and the County of Frontenac have signed a Memorandum of Settlement and the said Memorandum has been ratified by both the union and the County of Frontenac; and, WHEREAS a contract has been created to reflect the contents of the Memorandum of Settlement; and, WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise: NOW THEREFORE THE CORPORATION OF THE COUNTY OF FRONTENAC hereby enacts as follows:
THAT the Warden and Clerk are hereby authorized to execute a Collective Agreement with the Canadian Union of Public Employees, Local 109 – Ferry Operators.
THAT the agreement shall be attached to and form part of this by-law.
THAT this By-law shall come into force and take effect as of the final passing thereof.
Read a first and second time this 20th day of May, 2015. Read a third time and finally passed this 20th day of May, 2015.
The Corporation of the County of Frontenac
Denis Doyle, Warden
A By-law to authorize the execution of an Agreement with the…
Jannette Amini, Clerk
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BY-LAW NO. 2015-0024 OF THE CORPORATION OF THE COUNTY OF FRONTENAC Being a By-Law to Adopt a Reserve Fund Policy
WHEREAS Section 290(2) of the Municipal Act, 2001 provides a municipality’s budget shall set out the amounts the municipality intends to raise to be paid into the municipality’s reserves and an estimate of expenses to be paid out of its reserves, and WHEREAS Section 417(1) of the Municipal Act, 2001 provides that every municipality
and local board, as defined in the Municipal Affairs Act, and any other body exercising a power with respect to municipal affairs under any Act in unorganized territory may in each year provide in its budget for the establishment or maintenance of a reserve fund for any purpose for which it has authority to spend money. WHEREAS Section 417(4) of the Municipal Act, 2001 provides that a municipality may by by-law provide that the money raised for a reserve fund established under subsection (1) may be spent, pledged or applied to a purpose other than that for which the fund was established, and AND WHEREAS the Council of the County of Frontenac deems it expedient to pass a Reserve Fund policy; NOW THEREFORE the Council of the Corporation of the County of Frontenac authorizes the following:
- THAT Council herby adopts the Reserve Fund Policy for the County of Frontenac attached hereto as Schedule “A” to this by-law.
- THAT this By-law shall come into force and take effect upon the date of final passing. Read a First and Second Time this 20th day of May, 2015. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of May, 2015.
The Corporation of the County of Frontenac
Denis Doyle, Warden
A By-Law to Adopt a Reserve Fund Policy [Proposed No. 2015-0…
Jannette Amini, Clerk
Page 207 of 209
AGENDA ITEM #c)
BY-LAW NO. 2015-0025 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council at its meeting held on May 20, 2015
WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on May 20, 2015 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on May 20, 2015 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on May 20, 2015 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
A By-law to Confirm the Proceedings of County Council [Propo…
Page 208 of 209
AGENDA ITEM #c)
- THAT this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 20th day of May 2015. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of May 2015.
The Corporation of the County of Frontenac
Denis Doyle, Warden
Jannette Amini, Clerk
By-law No. 2015-0025–To Confirm all Actions and Proceedings of County Council on May 20, 2015 Page 2 of 2
A By-law to Confirm the Proceedings of County Council [Propo…
Page 209 of 209
