Body: Council Type: Agenda Meeting: Regular Date: November 20, 2013 Collection: Council Agendas Municipality: Frontenac County
[View Document (PDF)](/docs/frontenac-county/Published Agendas/Regular Council/2013/Regular Council - 20 Nov 2013 - Agenda.pdf)
Document Text
County Council Meeting – Regular Meeting November 20, 2013 – 9:00 a.m. The Frontenac Room, 2069 Battersea Road, Glenburnie, ON
AGENDA Page
- CALL TO ORDER
- ADOPTION OF AGENDA
- DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
- ADOPTION OF MINUTES 12-26
a) Minutes of Meeting held October 16, 2013
- DEPUTATIONS AND/OR PRESENTATIONS
- CLOSED MEETING a) As Authorized under Section 239 (2) of The Municipal Act, to consider:
(d) Labour relations or employee negotiations Closed Meeting Minutes of Meeting held October 16, 2013 Closed Meeting Minutes of the Committee of the Whole Meeting held November 6, 2013
- BRIEFINGS a) Mr. Peter Young, Community Planner, will brief County Council on Information
Report 2013-208, Willowbrook Estates Draft Plan of Subdivision, Township of South Frontenac
- UNFINISHED BUSINESS
- COMMUNICATIONS
Page 1 of 281
Page 9. COMMUNICATIONS 27-39
a) 2013-199
November 20, 2013 Communications of Interest to Council Fairmount Home Grapevine Gazette (Hard-copy provided) October 2013 Edition of Frontenac County Bytes Newsletter August 12, 2013 EOWC Meeting Minutes Recommendation: RESOLVED THAT the Council of the County of Frontenac accept the Administrative Services – Communications of Interest to Council report for information; AND FURTHER THAT the following communications of interest to Council listed under the headings A, B, and C be received and filed. 40-58
b) Communications that are requesting Action from Council:
Recommendation: BE IT RESOLVED THAT the Council of the County of Frontenac authorizes the 2013 and 2014 (if applicable) Federal Gas Tax Eco-Tourism Funding allocated to the Township of North Frontenac to be carried forward to 2014. 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 59-69
a) 2013-206
Administrative Services Reinvested of Surplus Fund from the Residency Benefit Fund into Homelessness Programs Recommendation: WHEREAS the Committee of the Whole at its meeting held July 3, 2013 deferred Report 2013-125, Reserve and Reserve Fund Policy, which pending the Strategic Planning Session. BE IT RESOLVED THAT Council of the County of Frontenac accept the Administrative Services – Reinvested of Surplus Fund from the Residency Benefit Fund into Homelessness Programs report for information;
Page 2 of 281
Page 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER
AND FURTHER THAT Council of the County of Frontenac direct staff to create a Reserve for the Kingston – Frontenac Renovate Program to be utilized for applications received by County of Frontenac residents; AND FURTHER THAT any County of Frontenac Discretionary Residency Benefit Program surplus for 2013 be transferred to the Kingston – Frontenac Renovate Program County Reserve; AND FURTHER THAT Council of the County of Frontenac allocate in the 2014 budget the County of Frontenac portion of the 2014 Housing and Homelessness budget that will be reduced from its initial projection (currently anticipated at $87,176) to $0 to the Kingston – Frontenac Renovate Program County Reserve. Administrative Report Administrative Services – Reinvested of Surplus Fund from the Residency Benefit Fund into Homelessness Programs November 20, 2013 Page 2 of 5; AND FURTHER THAT the discussion of homelessness and the provision of self funding to support the Kingston-Frontenac Renovates program as it pertains to the County of Frontenac be incorporated in the Strategic Planning discussion for the County of Frontenac. 70-72
b) 2013-187
Financial Services Fairmount Home Interest on Overdue Accounts Recommendation: RESOLVED THAT the Council of the County of Frontenac accept this Financial Services – Fairmount Home Interest on Overdue Accounts report; AND FURTHER THAT the Council of the County of Frontenac direct staff to apply interest on overdue Fairmount Resident Accounts as outlined in this report. 73-75
c) 2013-198
Financial Services 2014 Frontenac-Howe Islander Ferry Fees and Fares Schedule Recommendation: RESOLVED THAT Council of the County of Frontenac accept the Financial Services – 2014 Frontenac-Howe Islander Ferry Fees and Fares Schedule report;
Page 3 of 281
Page 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER
AND FURTHER THAT a by-law be introduced later in the meeting to adopt the 2014 Frontenac-Howe Islander Ferry Fees and Fares Schedule. 76-85
d) 2013-200
Administrative Services Appointment of a Closed Meeting Investigator Recommendation: RESOLVED THAT Council of the County of Frontenac accept the Administrative Services – Appointment of a Closed Meeting Investigator report for information; AND FURTHER THAT Council authorize the Warden and Clerk to enter into an agreement with Local Authority Services Ltd. (LAS) for the services of a Closed Meeting Investigator for a period of two years effective from January 1, 2014 to December 31, 2015. AND FURTHER THAT a by-law be introduced at the December County Council meeting to appoint Local Authority Services Ltd. (LAS) as the Closed Meeting Investigator for the County of Frontenac Pursuant to Sections 8, 9, 10 and 239.1 of the Municipal Act, 2001, as amended. 86-87
e) 2013-202
Financial Services Fairmount Home Auditorium Redevelopment Project Award of Contract Recommendation: RESOLVED THAT Council of the County of Frontenac receive this Financial Services – Fairmount Home Auditorium Redevelopment Award of Contract report; AND FINALLY THAT the Council of the County of Frontenac authorize, subject to the satisfaction of the Acting CAO with the final negotiation of the contract, the execution of an agreement with Emmons and Mitchell Construction to undertake the Fairmount Home Auditorium Redevelopment. 88-90
f) 2013-207
Financial Services 2014 Budget Discussion Recommendation:
Page 4 of 281
Page 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER
RESOLVED THAT Council of the County of Frontenac receive this Financial Services – 2014 Budget Discussion report for information; AND FURTHER THAT the Council of the County of Frontenac set the budget meetings at the end of January and/or beginning of February with a goal of budget adoption by February 19, 2014. 91-92
g) 2013-210
Sustainability Source Protection Municipal Implementation Fund Grant Recommendation: RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Source Protection Municipal Fund Grant report for information; AND FURTHER THAT the Council of the County of Frontenac authorize the Warden and Acting Clerk to enter into an agreement with the Province of Ontario to allow for receipt of a grant up to $61,426 for the implementation of the Source Water Protection Plan as it relates to the County of Frontenac. 93-154
h) 2013-213
Sustainability Sustainable Actions 2013 Recommendation: RESOLVED THAT the Council of the County of Frontenac receive this Sustainability – Sustainable Actions 2013 report; AND FURTHER THAT Council adopt Directions for Our Future, Sustainable Actions 2013. 155-156
i)
2013-217 Administrative Services FCM 2014 Sustainable Communities Conference and Trade Show Recommendation: BE IT RESOLVED THAT the Council of the County of Frontenac receive this Administrative Services – FCM Sustainable Communities Conference (SCC)
Page 5 of 281
Page 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER and Trade Show report;
AND FURTHER THAT the Council of the County of Frontenac authorize the Manager of Economic Sustainability to attend the annual FCM 2014 Sustainable Communities Conference in Charlottetown, Prince Edward Island from February 11 to February 13, 2014; AND FINALLY THAT the Council of the County of Frontenac determine and authorize other possible attendees for the aforementioned conference. 11. INFORMATION REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER (CONSENT) All items listed on the Information Reports from the Chief Administrative Officer are for information only and shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Information Reports to be separated from that motion and considered separately, whereupon the Information Reports without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.
Recommendation:
157-162
RESOLVED THAT the following Information Reports a) through g) received from the Chief Administrative Officer (Consent) be received for information. a) 2013-195 Emergency and Transportation Services Robertsville Station Construction Progress Report #1
163-164
b) 2013-197
Emergency & Transportation Services Township of Frontenac Islands’ Resolution Concerning Transport of Dangerous Goods on the Frontenac Howe Islander II 165-166
c) 2013-201
Sustainability Frontenac K&P Trail – Development Update 167-173
d) 2013-203
Fairmount Home Fairmount Auditorium Renovation Progress Report #1.
Page 6 of 281
Page 11. INFORMATION REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER (CONSENT) All items listed on the Information Reports from the Chief Administrative Officer are for information only and shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Information Reports to be separated from that motion and considered separately, whereupon the Information Reports without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.
Recommendation:
174-180
RESOLVED THAT the following Information Reports a) through g) received from the Chief Administrative Officer (Consent) be received for information. e) 2013-204 Financial Services 3rd Quarter Financial Summary Report
181-183
f) 2013-208
Sustainability Willowbrook Estates Draft Plan of Subdivision Complete Application – County File 10T-2013/001 184-234
g) 2013-216
Sustainability Second Draft – County Official Plan
[Addenda] 12. ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL 235-239
a) Minutes of Meeting held November 6, 2013
240
b) Report of the Committee of the Whole
All items listed on the Committee of the Whole Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Committee of the Whole Report to be separated from that motion and considered separately, whereupon the Committee of the Whole Report without the separated item(s) shall be put to the vote and the separated item (s) shall be considered immediately thereafter.
Page 7 of 281
Page 12. ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL Recommendations:
a) RESOLVED THAT the Council of the County of Frontenac authorize the Acting Clerk to issue a Request for Proposals for a Strategic Plan for the County of Frontenac, the terms of which have been authorized by Council. b) RESOLVED THAT the County of Frontenac retain the services of an executive search consultant to conduct the search for a new Chief Administrative Officer; AND FURTHER THAT the County of Frontenac retain the services of an external consultant to advise and manage the RFP for an executive search firm; AND FURTHER THAT KPMG be requested to take on the latter role and bring forward the terms of reference for the executive search firm to the November 20th Council meeting at a cost no greater than $7,000. 13. REPORTS FROM EXTERNAL BOARDS AND COMMITTEES 241-243
a) Kingston Frontenac Library Board Update - Councillor Purdon
b) KFL&A Public Health Board Update - Councillor Clayton
c) RULAC, LSR and Other Updates
d) Algonquin Land Claim Update - Councillor Inglis
e) Frontenac County Youth Justice Advisory Committee Update - Councillor Davison
f) Housing and Homelessness Committee Update - Councillor McDougall
244-253
g) Rideau Corridor Landscape Steering Committee Update - Councillor Jones
Page 8 of 281
Page 14. REPORTS FROM ADVISORY COMMITTEES OF COUNTY COUNCIL 254-259
a) 150th Anniversary Planning Advisory Committee - Minutes of Meeting held
October 30, 2013 260-261
b) 150th Anniversary Planning Advisory Committee - Report to Council
All items listed on the 150th Anniversary Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the 150th Anniversary Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the 150th Anniversary Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. Recommendations: a) 2013-194 2013 Work Plan Update RESOLVED THAT the 150th Anniversary Planning Advisory Committee accept this 2013 Work Plan Update report for information. AND FURTHER THAT the Council of the County of Frontenac approved the 150th Anniversary Planning Advisory Committee 2014 Work Plan; AND FURTHER THAT the proposed 2014 Draft 150th Anniversary Planning Advisory Committee budget be forwarded to staff for inclusion in the 2014 Budget presentation to County Council as amended to include a $30,000 allocation to the appropriate Reserve Fund; b) Funding Application Building Communities through Arts and Heritage RESOLVED THAT Council of the County of Frontenac authorize staff to proceed with contracting services to develop the comprehensive plan and all necessary details to support a funding application in support of the150th Anniversary to Building Communities through Arts and Heritage which offers funding up to a maximum of $700,000; AND FURTHER THAT the costs for the contracting services not exceed $5,000
Page 9 of 281
Page 15. ACCOUNTS 262-269
a) Posted Cheque Listing for the Period of: October 10, 2013 - November 12,
2013 (inclusive)
- MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN a) Ontario Association of Non-Profit Homes and Services for Seniors
(OANHSS) Education on Long Term Care Governance and Leadership Moved by Councillor Davison Seconded by Councillor McDougall WHEREAS the Council of the County of Frontenac is the Board of Management for Fairmount Home; AND WHEREAS the Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS) is offering an educational session designed for long term care Board and Committee of Management members to gain insights into the current long term care environment and understand the government’s expectations for the sector. THEREFORE BE IT RESOLVED THAT Councillor Gary Davison be authorized to attend the Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS) Education on Long Term Care Governance and Leadership to be held in Toronto December 1 & 2, 2013; AND FURTHER THAT the Council of the County of Frontenac pass a by-law later in the meeting to amend the 2013 budget to increase the operating budget by $1,000 for the Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS) Education on Long Term Care Governance and Leadership and transfer $1,000 from the FRC Working Fund Reserve to cover this cost. b) Moved by Councillor McDougall
Seconded by Councillor Davison WHEREAS Council has not examined and recognized the financial commitment of the Township of South Frontenac to expanding County planning services, which they themselves are not likely to be needing in the near future; AND WHEREAS Council has not examined the possibility and the implications of the County assuming all planning for the four Townships;
Page 10 of 281
Page 16. MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN AND WHEREAS with the adoption of the County of Frontenac Official Plan, the relationship between the Townships and the County will change, especially for planning matters with respect to any conflicts of interest if the Townships utilize the County Planning services;
THEREFORE BE IT RESOVED THAT a meeting of the Committee of the Whole be scheduled for Wednesday, February 5, 2013 to allow County Council discuss these planning issues. 17. GIVING NOTICE OF MOTION 18. OTHER BUSINESS 270
a) AMO Conference Report by Warden Gutowski
271-274
b) AMO Strategic Planning Symposium Notes
Walter Knott, Bud Clayton & Denis Doyle
- PUBLIC QUESTION PERIOD
- BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW 275-277
a) By-Law No. 2013-0039 - To Establish 2014 Howe Island Ferry Fees and
Fares 278-279
b) By-law No. 2013-0040 - To amend the 2013 Budget By-law No 2013-0017
280-281
c) By-Law No. 2013-0041 - Confirmation of Proceedings
- ADJOURNMENT
Page 11 of 281
AgendaItem#4a)
MIN NUTES OF F THE REG GULAR MEE ETING OF COUNCIL October 16, 201 13 A regula ar meeting of o the Coun ncil of the County C of Frrontenac was w held in the t Fronten nac Room off the Countty Administrative Office e, 2069 Battersea Roa ad, Glenburnie on Wednes sday, Octob ber 16, 2013 3 at 9:00 a.m. NT: PRESEN
Warden Janet Gu utowski, Deputy Warde en Bud Clay yton, Counciillors Gary Davison, David D Jones s, John Purd don, John McDou ugall, Denis s Doyle and d John Inglis s
ALSO PRESENT: P
County y: Liz Savill, CAO/Clerk; Marian VanBruines V ssen, Treasu urer; Paul Charbonnea C au, Directorr of Emerge ency & Transp portation Se ervices; Juliie Shillingto on, Adminis strator of Fairmo ount Home; Anne Mariie Young, Manager M of Economic Sustain nability; Joe e Gallivan, Manager of Sustainab bility Plannin ng; Jannette Amini, De eputy Clerk k; Angelique e Tamblyn, Executtive Assista ant, Colleen n Hickey, Hu uman Reso ources Specia alist/Labour Relations Media:: Jeff Green n, The Fron ntenac New ws and Craig Backay, Fronten nac EMC
C CALL TO ORDER O
Warden Gutowski called c the meeting m to order o at 9:0 02 a.m. 2.
A ADOPTION OF AGENDA
377-13
Motion #:
Moved By y: Seconded d By:
Co ouncillor Pu urdon Co ouncillor Do oyle
RESOLV VED THAT T the agend da for the October O 16, 2013 meeting of the Council C of th he County of o Frontena ac be adoptted as circu ulated. CARR RIED 3.
DISCLOSUR D RES OF PE ECUNIARY Y INTERES ST AND GE ENERAL NA ATURE T THEREOF
The Warden requested the Clerk to record that in accordance with the Mu unicipal closures of pecuniary interest i werre declared d. Conflict of Interest Act no disc Regular Me eeting of Council Minutes October 16 6, 2013
Minutes of Meeting held October 16, 2013
Page 1 of 15
Page 12 of 281
AgendaItem#4a)
ADOPTION OF MINUTES
Motion #: 378-13
Moved By: Seconded By:
Councillor Doyle Councillor Purdon
RESOLVED THAT the minutes of the regular meeting of County Council held on September 18, 2013 be adopted as circulated. CARRIED 5.
DEPUTATIONS AND/OR PRESENTATIONS
A presentation of the AMCTO Executive Diploma in Municipal Management was made to the recent graduates. Motion #: 379-13
Moved By: Seconded By:
Councillor Purdon Councillor Doyle
RESOLVED THAT the Council of the County of Frontenac recognize: Krista Vandewal, Human Resources Generalist/Researcher, Corporate Services Susan Brant, Deputy Treasurer, Corporate Services Ingmar Freitag, Operations Supervisor, Emergency & Transportation Services Chris McBain, Operations Supervisor, Emergency & Transportation Services Richard Russell, Operations Supervisor, Emergency & Transportation Services Jennifer Dawson, Executive Assistant, Emergency & Transportation Services Campbell Dailey, Marine Supervisor, Emergency & Transportation Services Gail Williams, Assistant Director of Care, Fairmount Home for achieving the AMCTO Executive Diploma in Municipal Management. CARRIED 6.
CLOSED MEETING
Motion #: 380-13
Moved By: Seconded By:
Councillor Doyle Councillor Purdon
RESOLVED THAT the Council of the County of Frontenac enter into a closed meeting as authorized under Section 239 of the Municipal Act, to consider: Adoption of Closed Meeting Minutes dated September 18, 2013; and c) Pending acquisition or disposition of land by the municipality CARRIED
Regular Meeting of Council Minutes October 16, 2013
Minutes of Meeting held October 16, 2013
Page 2 of 15
Page 13 of 281
AgendaItem#4a)
Motion #: 381-13
Moved By: Seconded By:
Councillor Purdon Councillor Doyle
THAT Council rise from Closed Meeting and the Warden report. CARRIED Motion #: 382-13
Moved By: Seconded By:
Councillor Davison Councillor Purdon
THAT Council reconfirm its previous direction to staff to proceed with the expropriation of Part of Lot 10, Concession 9, being Part 3, 13R-19867 in the geographic Township of Portland, now the Township of South Frontenac, County of Frontenac, being part of PIN 36143-0053 (R)- (Registered Owner: Robert Rodney Leonard). CARRIED 7.
BRIEFINGS – Nil
UNFINISHED BUSINESS – Nil
COMMUNICATIONS 2013-185 October 16, 2013 Communications of Interest to Council
Motion #: 383-13
Moved By: Seconded By:
Councillor Purdon Councillor Doyle
RESOLVED THAT the items listed in the Communications of Interest to County Council report dated October 16, 2013 be received as circulated and filed for information purposes, including the Kingston, Frontenac Public Library Board meeting minutes dated August 20, 2013. CARRIED Communications That Require Council Action: Motion #: 384-13
Moved By: Seconded By:
Councillor Doyle Councillor Purdon
RESOLVED THAT the Council of the County of Frontenac receive the Recycling Council of Ontario correspondence dated October 2, requesting that the County proclaim the week of October 21 - 27, 2013 as Waste Reduction Week in Canada; WHEREAS the generation of solid waste and the needless waste of water and energy resources are recognized as global environmental problems and; Regular Meeting of Council Minutes October 16, 2013
Minutes of Meeting held October 16, 2013
Page 3 of 15
Page 14 of 281
AgendaItem#4a)
WHEREAS provincial governments have an important role to play in promoting waste reduction, reuse, recycling, composting and other conservation measures and; WHEREAS communities, businesses and organizations across Canada have committed to working together to raise awareness of these issues during Waste Reduction Week in Canada, and; NOW KNOW YE THAT We do by these presents proclaim and declare that Oct. 21 27, 2013, inclusive, shall be known as Waste Reduction Week in Canada. CARRIED Motion #: 385-13
Moved By: Seconded By:
Deputy Warden Clayton Councillor Doyle
RESOLVED THAT the Council of the County of Frontenac receive the correspondence dated September 2013 from Bancroft & Hasting Highlands Disaster Relief Committee; AND FURTHER THAT the County of Frontenac provide a monetary donation in the amount of $200 to be expensed from the Working Fund Reserve to support the Disaster Relief Fund to assist those affected by flooding this past spring. CARRIED 10.
RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 2013-172 Administrative Services Code of Conduct for County Council and Committee Members
Motion #: 386-13
Moved By: Seconded By:
Councillor Jones Councillor Doyle
BE IT RESOLVED THAT the Council of the County of Frontenac receive this Administrative Services – Code of Conduct for County Council and Committee Members report; AND FURTHER THAT the Council of the County of Frontenac adopt the Code of Conduct for County Council and Committee Members, attached as Exhibit A to this report as amended to include;
- the wording of Section 13 (j) of Procedural By-law 2013-0020, Duties of the Warden, be added to Section 1.2 (v) of the Code of Conduct;
- Section 1.2 of the Code of Conduct be further amended to include the Chair of the Committee of the Whole
Regular Meeting of Council Minutes October 16, 2013
Minutes of Meeting held October 16, 2013
Page 4 of 15
Page 15 of 281
AgendaItem#4a)
- Section 1.0, Statement of Intent, be deleted and replaced with, “To guide those who are covered by this Code in their day to day responsibilities on behalf of the citizens of the County of Frontenac” AND FINALLY THAT County Council authorize staff to proceed with the issuance of a Request for Expressions of Interest for the appointment of an Integrity Commissioner to be approved by Council. CARRIED AS AMENDED (6:3) (See Recorded Vote) (See motions to amend below which were CARRIED at the September 18, 2013 County Council Meeting) A Recorded Vote was requested by Warden Gutowski YEAS:
Councillor Davison (count 2), Deputy Warden Clayton, Warden Gutowski, Councillor McDougall, Councillor Purdon (6)
NAYS:
Councillor Doyle, Councillor Inglis, Councillor Jones (3)
ABSENT: (0) Motions to Amend made at the September 18, 2013 meeting Motion #: 353-13 Moved By: Councillor Davison Seconded By: Councillor Doyle BE IT RESOLVED THAT the wording of Section 13 (j) of Procedural By-law 2013-0020, Duties of the Warden, be added to Section 1.2 (v) of the Code of Conduct; AND FURTHER THAT Section 1.2 of the Code of Conduct be further amended to include the Chair of the Committee of the Whole. CARRIED Motion #: 354-13 Moved By: Councillor McDougall Seconded By: Councillor Davison BE IT RESOLVED THAT Section 1.0, Statement of Intent, be deleted and replaced with, “To guide those who are covered by this Code in their day to day responsibilities on behalf of the citizens of the County of Frontenac” CARRIED
Regular Meeting of Council Minutes October 16, 2013
Minutes of Meeting held October 16, 2013
Page 5 of 15
Page 16 of 281
AgendaItem#4a)
2013-180 Fairmount Home Health Care Innovations Conference & Trade Show Motion #: 387-13
Moved By: Seconded By:
Councillor Jones Councillor Doyle
RESOLVED THAT Council of the County of Frontenac receive this Health Care Innovations Conference & Trade Show report for information; AND FURTHER THAT the Council of the County of Frontenac authorize the Fairmount Home Occupational Therapist to attend the Health Care Innovations Conference & Trade Show in Toronto on November 18 and 19, 2013. CARRIED 2013-181 Fairmount Home Music Care Conference Motion #: 388-13
Moved By: Seconded By:
Councillor Jones Councillor Doyle
RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home Music Care Conference report for information; AND FURTHER that the Council of the County of Frontenac authorize the two Fairmount Recreationists to attend the Music Care Conference in Toronto on November 9 and 10, 2013. CARRIED 2013-186 Human Resources CAO - Clerk Recruitment Process Motion #: 389-13
Moved By: Seconded By:
Councillor Jones Councillor Doyle
RESOLVED THAT the Council of the County of Frontenac receive the Human Resources –CAO/Clerk Recruitment Process report for information; AND FURTHER THAT KPMG be requested to provide preliminary recommendations regarding the CAO/Clerk position in its interim report to County Council in November;
Regular Meeting of Council Minutes October 16, 2013
Minutes of Meeting held October 16, 2013
Page 6 of 15
Page 17 of 281
AgendaItem#4a)
AND FURTHER THAT the commencement of the recruitment process of a CAO/Clerk position be deferred to the November County Council meeting pending interim recommendations from KPMG; AND FURTHER THAT Marian VanBruinessen be appointed as Acting Chief Administrative Officer, at a salary increase of ten percent (10%) applied to her current rate of pay, until such time as a candidate for the CAO/Clerk position is appointed by the County; AND FURTHER THAT Jannette Amini be appointed as Acting Clerk at a salary increase of up to ten percent (10%) applied to her current rate of pay, until such time as a candidate for the CAO/Clerk position is appointed by the County; AND FURTHER THAT Angelique Tamblyn be appointed as Acting Deputy Clerk until such time as a candidate for the CAO/Clerk position is appointed by the County. AND FINALLY THAT a by-law be introduced later in the meeting reflecting the above noted appointments. CARRIED 2013-191 Sustainability Planning Services Contract for the Township of Central Frontenac Motion #: 390-13
Moved By: Seconded By:
Councillor Jones Councillor Doyle
RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Planning Services Contract for the Township of Central Frontenac report for information; AND FURTHER THAT the Council of the County of Frontenac authorize the Warden and Clerk to enter into an agreement with Central Frontenac Township for the County of Frontenac to provide Land Use Planning services beginning January 1, 2014; AND FURTHER THAT staff be directed to bring forward a Policy on Cost Recovery for Planning Services provided by the County to the 2014 budget; AND FURTHER THAT the report identify the current cost recovery. CARRIED AS AMENDED (See motion to amend below which was CARRIED) Motion #: 391-13
Moved By: Seconded By:
Regular Meeting of Council Minutes October 16, 2013
Minutes of Meeting held October 16, 2013
Councillor Doyle Councillor Davison
Page 7 of 15
Page 18 of 281
AgendaItem#4a)
BE IT RESOLVED THAT staff be directed to bring forward a Policy on Cost Recovery for Planning Services provided by the County to the 2014 budget; AND FURTHER THAT the report identify the current cost recovery. CARRIED Council recessed at 10:36 a.m. Council reconvened at 10:45 a.m. Deputy Warden Clayton assumed the Chair Warden Gutowski reassumed the Chair 2013-192 Administrative Services 2013 ESRI Canada User Conference Motion #: 392-13
Moved By: Seconded By:
Councillor Jones Councillor Doyle
BE IT RESOLVED THAT the Council of the County of Frontenac receive this Information Services – 2013 ESRI Canada User Conference - Ottawa report for information; AND FURTHER THAT the Council of the County of Frontenac authorize the Geographic Information System (GIS) Specialist to attend the 2013 ESRI Canada User Conference in Ottawa Ontario on October 22, 2013. CARRIED 2013-193 Financial Services Township of Frontenac Islands Financial Services Contract Transition Update Motion #: 393-13
Moved By: Seconded By:
Deputy Warden Clayton Councillor Jones
RESOLVED THAT Council of the County of Frontenac accept the Financial Services – Township of Frontenac Islands Financial Services Contract Transition Update report for information; AND FURTHER THAT in the absence of a signed termination letter from the Township of Frontenac Islands, that Council direct staff to meet with Township staff and Council members in October to determine next steps;
Regular Meeting of Council Minutes October 16, 2013
Minutes of Meeting held October 16, 2013
Page 8 of 15
Page 19 of 281
AgendaItem#4a)
AND FURTHER THAT should financial support be required after December 31, 2013 by the Township of Frontenac Islands that Council authorize staff, in consultation with Township staff, to develop a new agreement to provide financial support in 2014 based on total cost recovery; AND FURTHER THAT should a new agreement be developed, the Council of the Township of Frontenac Islands shall execute the agreement for financial services at its November meeting prior to consideration by County Council; AND FURTHER THAT the Council of the County of Frontenac recognize that the funds generated through cost recovery in 2014 will be required to support additional finance staff resources for the County; AND FINALLY THAT the Council of the County of Frontenac authorize the inclusion of finance staff resources, offset by the cost recovery from the Township, be included in the 2014 budget. CARRIED 11.
INFORMATION REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER (CONSENT)
All items listed on the Information Reports from the Chief Administrative Officer are for information only and shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Information Reports to be separated from that motion and considered separately, whereupon the Information Reports without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. Motion #: 394-13
Moved By: Seconded By:
Deputy Warden Clayton Councillor Jones
RESOLVED THAT the following Information Reports a) through h) received from the Chief Administrative Officer (Consent) be received for information. 2013-177 Administrative and Financial Services 2013 3rd Quarter Activity Update 2013-178 Emergency and Transportation Services 2013 3rd Quarter Activity Update 2013-179 Fairmount Home 2013 3rd Quarter Activity Update Regular Meeting of Council Minutes October 16, 2013
Minutes of Meeting held October 16, 2013
Page 9 of 15
Page 20 of 281
AgendaItem#4a)
2013-182 Fairmount Home 2013 2nd Quarter Consolidated Statistical Report 2013-183 Administrative Services Final Report of the Federal Electoral Boundaries Commission for the Province of Ontario (2013) 2013-184 Human Resources Attendance Management Update 2013-188 Sustainability Frontenac K&P Trail – Development Update 2013-190 Sustainability County Official Plan – Second Draft Update CARRIED (Clauses (a) through (h)) 12.
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL
REPORTS FROM EXTERNAL BOARDS AND COMMITTEES Kingston Frontenac Library Board Update - Councillor Purdon
Councillor Purdon advised that the last meeting of the Kingston Frontenac Library Board was centered around its Strategic Plan and another meeting is scheduled for today to continue those discussions. KFL&A Public Health Board Update - Councillor Clayton Deputy Warden Clayton advised that there is a meeting scheduled of the Budget SubCommittee on October 28, 2013 to discuss the budget. RULAC, LSR and Other Updates The minutes of the previous RULAC meeting held September 9, 2013 were attached to the agenda. Algonquin Land Claim Update - Councillor Inglis Regular Meeting of Council Minutes October 16, 2013
Minutes of Meeting held October 16, 2013
Page 10 of 15
Page 21 of 281
AgendaItem#4a)
Councillor Inglis advised there were no updates at this time.
Regular Meeting of Council Minutes October 16, 2013
Minutes of Meeting held October 16, 2013
Page 11 of 15
Page 22 of 281
AgendaItem#4a)
Frontenac County Youth Justice Advisory Committee Update Councillor Davison Councillor Davison advised there were no updates at this time; however pointed to the meeting scheduled for Friday, November 1, 2013 in Belleville. Housing and Homelessness Committee Update - Councillor McDougall Councillor McDougall advised that the Homelessness Point in Time review will take place next week with over 200 volunteers taking to the streets to conduct interviews to determine the number of homeless in Kingston. With respect to the County, interviews will be conducted by the service providers. He noted the long report from the Housing Coalition which includes recommendations that have the County actively participating. He requested that time be allotted at the December Committee of the Whole meeting for the subject of Housing. Rideau Corridor Landscape Steering Committee Update - Councillor Jones Councillor Jones advised that the next meeting of the Rideau Corridor Landscape Steering Committee is scheduled for October 18th to discuss the implementation phase. 14.
REPORTS FROM ADVISORY COMMITTEES OF COUNTY COUNCIL Sustainability Advisory Committee Minutes of Meeting held October 7, 2013
Motion #: 395-13
Moved By: Seconded By:
Deputy Warden Clayton Councillor Jones
RESOLVED THAT the Council of the County of Frontenac receive the Sustainability Advisory Committee meeting minutes dated October 7, 2013 CARRIED Sustainability Advisory Committee Recommendations to Council Motion #: 396-13
Moved By: Seconded By:
Deputy Warden Clayton Councillor Jones
RESOLVED THAT the County of Frontenac Council receive this Sustainability Advisory Committee – 2013 Work Plan Update and; AND FURTHER THAT the County of Frontenac the approve of the Sustainability Advisory Committee 2014 Work Plan as amended to move the August meeting to the second Monday of the month; Regular Meeting of Council Minutes October 16, 2013
Minutes of Meeting held October 16, 2013
Page 12 of 15
Page 23 of 281
AgendaItem#4a)
AND FURTHER THAT the proposed 2014 Draft Sustainability Advisory Committee budget be forwarded to staff for inclusion in the 2014 Budget presentation to County Council. CARRIED Trails Advisory Committee Minutes of Meeting held October 10, 2013 Motion #: 397-13
Moved By: Seconded By:
Deputy Warden Clayton Councillor Jones
RESOLVED THAT the Council of the County of Frontenac receive the Trails Advisory Committee meeting minutes dated October 10, 2013. CARRIED Trails Advisory Committee Recommendations to Council Motion #: 398-13
Moved By: Seconded By:
Councillor Davison Councillor Purdon
RESOLVE THAT the County of Frontenac Council receive this Trails Advisory Committee – 2013 Work Plan Update and; AND FURTHER THAT the Council of the County of Frontenac approve the Trails Advisory Committee 2014 Work Plan; AND FURTHER THAT the proposed 2014 Draft Trails Advisory Committee budget be forwarded to staff for inclusion in the 2014 Budget presentation to County Council as amended to add under Trails Activities: Trails Concept Plan Implementation Student
$30,000 $6,500 CARRIED
ACCOUNTS Posted Cheque Listing for the Period of: September 10, 2013 - October 9, 2013
Motion #: 399-13
Moved By: Seconded By:
Councillor Purdon Councillor Davison
RESOLVED THAT the Council of the County of Frontenac receive for information the following accounts for the period of September 10, – October 9, 2013: Regular Meeting of Council Minutes October 16, 2013
Minutes of Meeting held October 16, 2013
Page 13 of 15
Page 24 of 281
AgendaItem#4a)
- Payroll dated between August 26, to September 29, 2013 in the amount of $917,237.83, and Cheque Listing in the amount of $1,138,656.52. CARRIED
MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN – Nil
GIVING NOTICE OF MOTION – Nil
OTHER BUSINESS – Nil
PUBLIC QUESTION PERIOD – Nil
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW By-law No. 2013-0037 - To Appoint an Acting CAO, Acting Clerk and Acting Deputy Clerk By-Law No. 2013-038 - Confirmation of Proceedings
Motion #: 400-13
Moved By: Seconded By:
Councillor Purdon Councillor Davison
RESOLVED THAT leave be given the mover to introduce the following by-laws that have been circulated to all members of County Council and that these by-laws be read a first and second time:
By-Law No. 2013-0037 -To Appoint an Acting CAO, Acting Clerk and Acting Deputy Clerk;
By-Law No. 2013-0038 - Confirmation of Proceedings. CARRIED
Motion #: 401-13
Moved By: Seconded By:
Councillor Davison Councillor Purdon
RESOLVED THAT the following by-laws be read a third time, signed, sealed and finally passed:
- By-Law No. 2013-0037 -To Appoint an Acting CAO, Acting Clerk and Acting Deputy Clerk;
- By-Law No. 2013-0038 - Confirmation of Proceedings. CARRIED Regular Meeting of Council Minutes October 16, 2013
Minutes of Meeting held October 16, 2013
Page 14 of 15
Page 25 of 281
AgendaItem#4a)
ADJOURNMENT
Motion #: 402-13
Moved By: Seconded By:
Councillor Davison Councillor Purdon
RESOLVED THAT the meeting hereby adjourn at 11:20 a.m. CARRIED
Janet Gutowski, Warden
Jannette Amini, Acting Clerk
Regular Meeting of Council Minutes October 16, 2013
Minutes of Meeting held October 16, 2013
Page 15 of 15
Page 26 of 281
AgendaItem#9a)
Report 2013-199 ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared by:
Angelique Tamblyn Executive Assistant
Date Prepared:
November 8, 2013
Date of Meeting:
November 20, 2013
Re:
Administrative Services – Communications of Interest to Council
Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Administrative Services – Communications of Interest to Council report for information; AND FURTHER THAT the following communications of interest to Council listed under the headings A, B, and C be received and filed.
Background The following correspondence has been received that may be of interest to members of Council. Copies can be made available upon request.
Comment A
Ministries, Other Municipalities, etc:
- Deputy Minister Steven Davidson, October 28, 2013 – Correspondence from Steven Davidson, Deputy Minister Re: 2014 Premier’s Awards for Excellence in the Arts. Nominations are open for the 2014 Premiers’ Awards for Excellence in the Arts. The Premier’s Awards recognize artists
Administrative Report Administrative Services - Communications of Interest to Council November 20, 2013
2013-199 November 20, 2013
Page 1 of 5
Page 27 of 281
AgendaItem#9a)
and arts organizations for their outstanding achievements and contributions that breathe life into their communities, help drive innovation and strengthen local economies. Each year, two awards are presented: an artist award of $35,000 and an arts organization award of $50,000. Program details and nomination forms are available on OAC’s website. The Nomination Deadline is December 2, 2013. 2. Ministry of Energy, October 28, 2013 – Correspondence from Minister Bob Chiarelli Re: Thank you for participating in the formal review of Ontario’s Long-Term Energy Plan (LTEP). They received over 1,000 formal submissions, met with hundreds of stakeholders and interested members of the public through their consultation, and engaged with Aboriginal communities and leaders in every region of the province. They will review all submissions as they finalize the LTEP. Our input will be considered as they make decisions on Ontario’s energy future. Aboriginal participation in the energy sector has been a key element of Ontario’s energy plan. A number of provincial initiatives and programs have supported First Nation and Metis communities in developing projects and partnerships that provide opportunities for economic development and empower them to take control of their energy needs and interests. 3. City of Kingston, October 21, 2013 – Correspondence from John Bolognone, City Clerk Re: City of Kingston Council Meeting – October 15, 2013 regarding City of Kingston Motion requesting City staff to discuss with the County of Frontenac the reinvestment of potential surplus funds allocated to the County (please see recommend Report 2013-206). 4. Ministry of Municipal Affairs and Housing October 24, 2013 – Correspondence from Ministry Re: Ontario Launches Review of Land Use Planning and Appeals Systems, and Development Charges Systems. Ontario is reviewing its land use planning and appeals system and its development charges system to make sure they are working well and are responsive to the changing needs of their communities. Over the next several weeks they will be consulting municipalities, Aboriginal groups, community groups, the building and development industry, the general public and other key stakeholders on whether changes to the land use planning system and the Development Charges Act, 1997 are needed. For details visit http://www.mah.gov.on.ca/Page10355.aspx The deadline for input is January 10, 2014 www.ebr.gov.on.ca Other Correspondence: • Cataraqui Region Conservation Authority, November 8, 2013 – Correspondence from Rob McRae, Watershed Planning Coordinator Re: Cataraqui drinking water source protection update (Frontenac) – Provincial funding. The Cataraqui Region Conservation Authority has provided several updates regarding the proposed Cataraqui Source Protection Plan (August 2012) and an introductory guide to associated municipal responsibilities and resources. The source protection plan remains under review by the Ontario Ministry of the Environment. They anticipate that a final version will be approved and take effect during 2014. Conservation Authorities across eastern Ontario are pleased to acknowledge the Source Protection Municipal Implementation Fund Administrative Report Administrative Services - Communications of Interest to Council November 20, 2013
2013-199 November 20, 2013
Page 2 of 5
Page 28 of 281
AgendaItem#9a)
•
•
•
•
•
recently announced by the Ontario Ministry of the Environment. The Fund will assist small and rural municipalities to address significant risks to municipal drinking water sources. For more information contact Rob McRae, 613-546-4228 ext. 224 or visit www.cleanwatercataraqui.ca Association of Municipalities of Ontario, November 7, 2013 – Correspondence from Russ Powers, President Re: 2012 Annual Expenditure Report. The report highlights the impact of the federal Gas Tax Fund in Ontario’s municipalities by summarizing the investments they have made throughout the year. They have developed a template letter that the municipality can send to our Member of Parliament which would include Gas Tax projects (past and present), and talk about the impact these investments have made in our community. In total, $555 million was invested in over 1500 projects during 2012. In 2011, the Government of Canada made the Gas Tax Fund permanent in legislation. For more information on how the Gas Tax Fund visit www.gastaxatwork.ca or contact Judy Dezell, Manager, 416-971-9856 ext. 306. Howe Island Ratepayers Association, October 28, 2013 – Correspondence from Jim Mills, Transportation Chair Re: Howe Island – Ferry Service Disruption. Thank you letter to Paul Charbonneau in response to their letter of October 1st. On behalf of the all Howe Islanders, they would like to thank the ferry crew, paramedic crew, and MTO staff and the Captain and crew of the Loyalist ferry. Eastern Ontario Regional Network (EORN), October 24, 2013 – Correspondence from Anita Prosser, Communications Stakeholder and Relations Officer Assistant Re: Broadband World Forum EORN, Ontario’s largest rural broadband network, was one of just 5 organizations shortlisted for an international award recognizing its efforts to deliver greater broadband penetration to the region. Royal Canadian Legion, October 16, 2013 – Correspondence from Mr. Tom Campbell Re: County of Frontenac Veterans & Troops Recognition Ad. The Military Service Recognition Book will be the first of its kind in Ontario, recognizing Veterans both past and present in print with full biographies and photographs submitted by local legion branches. The special publication will be released by September 2014. They are honoured to invite the County of Frontenac in this important 1st edition by way of purchasing a support advertisement. For further information contact Ontario Command Campaign Office 1-855-241-6967. Ron Hipfner, October 8, 2013 – Correspondence from Mr. Ron Hipfner Re: Resignation from Sustainability Advisory Committee. Mr. Hipfner resigned as of October 8, 2013.
AMO Member Communications:
- News Releases • AMO Seeks Legislative Action on Key Bills – Proposals on unpaid fines, waster diversion are key priorities (October 28, 2013) • Municipalities Call for Federal Leadership on Long-Term, National Housing Strategy (October 28, 2013) • AMO Ad Seeks Greater Support for Waste Diversion (October 21, 2013) Administrative Report Administrative Services - Communications of Interest to Council November 20, 2013
2013-199 November 20, 2013
Page 3 of 5
Page 29 of 281
AgendaItem#9a)
- AMO Breaking News & Policy News • 2013 Fall Economic Statement Highlights (November 7, 2013) • Bill 36, the Local Food Act, Passes Third Reading • Upcoming Discussions on Interest Arbitration (November 5, 2013) • Development Charges - Make Municipal Voice Heard (November 4, 2013) • Status Report on AMO’s Top 12 Asks (October 29, 2013) • FCM Launch “Fixing Canada’s Housing Crunch” (October 28, 2013) • CETA Agreement-in-Principal Announced • What’s it Like to Serve on Municipal Council? • Breaking News: Small, Rural and Northern Municipal Infrastructure Fund
- Watch Files http://www.amo.on.ca/WCM/AMO/AMO_/About/Watch_File.aspx • October 3, 10, 17, 24, 31, 2013 FCM Member Communications:
- News Releases • National Conference to End Homelessness Join Municipal Call to Fix Canada’s Housing Crunch (October 30, 2013) • New Partnership to Benefit Local Governments and First Nations (October 29,
• Municipal Leaders Launch New Campaign to Fix Canada’s Housing Crunch (October 28, 2013) • Federation of Canadian Municipalities celebrates key partnerships at conference on local economic development (October 18, 2013) • Statement by FCM President Following the Signing of the Canada-Europe Trade Agreement • Statement by FCM President following today’s Speech from the Throne (October 16, 2013) 2. PCP News • Free Workshop: Municipal Climate Change Action Training during Quest Conference (November 1, 2013) B
Eastern Ontario Wardens’ Caucus (EOWC) Meeting Minutes/News Releases: • August 12, 2013
C
Agency/Board Minutes:
- Kingston Frontenac Public Library Board Minutes • September 25, 2013
D
The following items of correspondence are requesting action from Council:
- Township of North Frontenac, October 28, 2013 – Correspondence from Jenny Duhamel, Clerk/ Planning Manager Re: Request for 2013 and 2014 Eco Tourism Project through the Frontenac County Gas Tax Funds.
Administrative Report Administrative Services - Communications of Interest to Council November 20, 2013
2013-199 November 20, 2013
Page 4 of 5
Page 30 of 281
AgendaItem#9a)
- Canadian Union of Postal Workers (cupw sttp), October 21, 2013 Correspondence from Denis Lemelin, National President Re: The future of Canada Post. Next year, the federal government will look at how it handles public postal service with a review of the Canadian Postal Service Charter. CUPW has enclosed an executive summary of the CCPA study. http://www.policyalternatives.ca/publications/reports/why-canada-needspostal-banking E
County of Frontenac Outgoing Communications:
- Media Releases: • Media Release: Shovels Hit the Ground at Robertsville Station (October 24)
- E-Newsletters • October edition of Frontenac County Bytes (attached)
Administrative Report Administrative Services - Communications of Interest to Council November 20, 2013
2013-199 November 20, 2013
Page 5 of 5
Page 31 of 281
AgendaItem#9a) October Newsletter
Page 1 of 2
Frontenac County Bytes Keeping you updated on Frontenac County’s 987,503 acres. October 2013 - Issue XXI
A monthly newsletter from Frontenac County providing information and stimulating conversation on actions and activities in and around the County.
County of Frontenac Accepting Nominations for Accessibility Award The County will be accepting nominations for the International Day of Persons with Disabilities Access Award beginning on October 1st, 2013. Residents are invited to nominate members of the community who they feel are taking important steps towards enabling persons with disabilities equal access to all opportunities within the County. Click here for more information on the award and the nomination process.
Ontario Trillium Foundation Offers Information Session regarding Community Grants On Thursday, November 7th the Ontario Trillium Foundation (OTF) is hosting an information session about their Community Grants program. During this session you can find out more about OTF priorities, get specific instructions on how to write grant applications and have the opportunity to speak with local program managers. Please register by Monday, November 4th. Click here for more information on this OTF event.
150th Anniversary Celebration Survey In 2015, the County of Frontenac will celebrate its 150th Anniversary. County Council has tasked the 150th Anniversary Planning Advisory Committee with assisting in the provision of a suitable community-wide celebration to mark the sesquicentennial.In order to ensure the commemoration is fitting of 150 years of our vast County’s colourful history, the Committee needs your input. Click here to complete the survey. Your time is appreciated.
Sign Up Reply Forwa www.Fron www.Directio www.Fro Council Ag
Upcom North Christmas wi Saturday, Parade st leaving Om will begin on the Clar Mill 7 Click her
Centra Festiv Decem Trees, Cra Entertainm perfect wa Chris O Sharb Click he South Flu (Ha Tuesda 4:00 p Tuesday 4:00 p.
https://ui.constantcontact.com/visualeditor/visual_editor_preview.jsp?agent.uid=11153154… 11/4/2013
2013-199 November 20, 2013
Page 32 of 281
AgendaItem#9a) October Newsletter
Page 2 of 2
Flu clinic i and will Harrowsmi Church H Click he
Flu S (V Wednesda 1:00 p. Flu clinic i and will be h Med Ve Click her
Shop South Frontenac 2013 Shop South Frontenac is looking for businesses to participate in their annual campaign. Join a network of business owners to provide local shopping experiences and support local families.
Fronte Wo Flu S Saturday 9:00 a.m Wolfe Islan Wolfe Click her
For more information contact tracy@tracyjohn.com.
Frontenac CFDC Hosts Educational Workshops for Business Owners in Frontenac County Over the next few months, the Frontenac CFDC will be hosting educational workshops for business owners in the County of Frontenac. Workshops will cover a variety of topics including: government grants, social media, marketing on a budget, excel spreadsheets and more. Please click here for more information and the workshops schedules or email info@frontenaccfdc.com to register.
County Trivia: Did you know?
Wolfe Island was rumoured to have been a crossing for American slaves seeking escape during the civil war. A ho Point was one of the connections in this underground network. -from County of a Thousand Lakes: The History of the County of Fro Forward email
This email was sent to kmullin@frontenaccounty.ca by talktous@frontenaccounty.ca | Update Profile/Email Address | Instant removal with SafeUnsubscribe™ | Privacy Policy.
County of Frontenac | 2069 Battersea Road | Glenburnie | Ontario | K0H 1S0 | Canada
https://ui.constantcontact.com/visualeditor/visual_editor_preview.jsp?agent.uid=11153154… 11/4/2013
2013-199 November 20, 2013
Page 33 of 281
AgendaItem#9a)
Eastern Ontario Wardens’ Caucus MINUTES Monday, August 12, 2013 10:00 a.m. County of Frontenac Frontenac Room 2069 Battersea Road Glenburnie, ON The meeting was called to order at 10:00 a.m. with the following individuals in attendance. Present County Head of Council Staff County of Frontenac Warden Janet Gutowski Liz Savill, CAO County of Haliburton Warden Carol Moffatt Jim Wilson, CAO Warden Rick Phillips, Jim Pine, CAO, County of Hastings Chair Secretary-Treasurer City of Kawartha Lakes County of Lanark Warden Bill Dobson Kurt Greaves, CAO United Counties of Leeds and Warden Ron Holman, Andy Brown, CAO, Vice Chair Grenville County of Lennox and Warden Doug Bearance Larry Keech, CAO Addington County of Northumberland Warden Hector Macmillan Dan Borrowec, CAO County of Peterborough Warden J. Murray Jones Gary King, CAO United Counties of Prescott Warden Rene Berthiaume Stephane Parisien, CAO and Russell County of Prince Edward Mayor Peter Mertens Merlin Dewing, CAO County of Renfrew Warden Peter Emon Jim Hutton, CAO United Counties of Stormont, Warden Bill McGimpsey Tim Simpson, CAO Dundas and Glengarry
2013-199 November 20, 2013
Page 34 of 281
AgendaItem#9a)
EOWC Meeting August 12, 2013
City of Kawartha Lakes
Regrets Mayor Ric McGee
Mark Fisher, CAO
Others Present Delegation/Guests Lisa Severson Stephen Seller Kathy Wood Justin Bromberg Justin Watkins
Organization Communications & Stakeholder Relations Officer, Eastern Ontario Regional Network Ministry of Municipal Affairs and Housing Natural Capital Resources Inc. Executive Assistant to the CAO, UCPR Manager of Strategic Services, UCSDG
Call Meeting to Order/Welcome Warden Phillips called the meeting to order and thanked Warden Gutowski and the County of Frontenac for hosting the meeting.
Declaration of Pecuniary Interest - Nil
Approval of Agenda A request was made that the issue of 401 detour/emergency routes be added as an issue to be discussed at the Multi-Ministers meeting at the AMO conference. Jim Pine explained that the CAO’s have worked with the Province in advance of this meeting to set the agenda and determining issues to be discussed at the conference. It was felt that Jim Pine should prepare a report detailing the EOWC position on the issue for consideration at the next EOWC meeting. Moved by Warden Berthiaume Seconded by Warden Moffatt Be it resolved the Agenda be adopted. CARRIED
Page 2 of 6
2013-199 November 20, 2013
Page 35 of 281
AgendaItem#9a)
EOWC Meeting August 12, 2013
Approval of Minutes Moved by Warden Emon Seconded by Warden Dobson THAT the Minutes of the EOWC Inc. meeting of June 14, 2013 and Closed Session Minutes of the same date be approved as circulated. CARRIED
Delegations, Petitions and Presentations - None
Reports for Review/Discussion 6.1
White Paper on Municipal Infrastructure - Facilitated by Kathy Woods Ms. Kathy Wood shared the key elements of the white paper on Municipal Infrastructure. There was lengthy discussion surrounding a definition of small and rural with the EOWC supporting a definition that qualifies municipalities based on population. This definition will be a recommendation in the white paper and also the EOWC will recommend that this definition be used to determine the disbursement of the $100 million dollars of Infrastructure funding for rural and northern municipalities recently announced. The EOWC also agreed that the infrastructure funding should be allocated based on a municipality’s ability to pay and the scale of its infrastructure responsibilities, recommending that the allocation be based on each municipality’s share of the total infrastructure assets held by eligible municipalities measured by Net Book Value. Moved by Warden Jones Seconded by Warden Gutowski THAT the EOWC recommends to the province that the definition of rural be defined as based on population of the upper tier and single tier of 50 persons per sq. kilometer or less. CARRIED
Page 3 of 6
2013-199 November 20, 2013
Page 36 of 281
AgendaItem#9a)
EOWC Meeting August 12, 2013
Moved by Warden Bearance Seconded by Warden Mertens THAT the EOWC approves the white paper on Municipal Infrastructure and recommendations contained therein as presented but with the addition of a 10th point being that the Infrastructure funding is a separate and distinct fund. CARRIED 6.2
White Paper on Municipal Affordability - Facilitated by Kathy Woods Ms. Kathy Woods reviewed the white paper on Municipal Affordability and the recommendations contained therein. Moved by Warden Macmillan Seconded by Warden Gutowski THAT the EOWC approved the white paper on Municipal Affordability and the recommendations contained therein. CARRIED
6.3
AMO Meeting Schedule and coordination (Draft schedule to be circulated on desk) Jim Pine reviewed the draft meeting schedule for the EOWC at the upcoming AMO Conference. He indicated that during the meeting with Mr. Hudak, Leader of the Progressive Conservative Party it was felt that EOWC should ask him to clarify his position on the continuation of the Social Services upload which has been committed to by the Liberal Government. It was agreed that this question will be posed as part of the discussion on the affordability white paper.
Correspondence - Nil
By-laws – Nil
Page 4 of 6
2013-199 November 20, 2013
Page 37 of 281
AgendaItem#9a)
EOWC Meeting August 12, 2013
Notice of Motions/Other Business Warden Berthiaume advised the EOWC that Calypso Park is currently operating safely and that the Medical Officer of Health for Eastern Ontario is supportive of the park remaining open but indicated that the Technical Standards and Safety Authority (TSSA) has concerns about the operation of the park. Warden Berthiaume stressed that the park is safe and remains open to the public. Warden McGimpsey requested that the CAOs review the Drive Clean Program and suggested that the EOWC should support the discontinuation of the program. Warden Moffatt advised the EOWC that Parks Canada has hired AECOM to undertake a review of the water management decisions made by the Trent Severn Waterway staff in the spring of 2013 that resulted in the Minden flood. EORN Update – Lisa Serverson indicated that EORN is hopeful that a recommendation for the Business Parks RFP will be brought before the EOWC for consideration at the October meeting.
Next Meeting Sunday August 18, 2013 – EOWC Meeting at AMO Conference 2:00 p.m. – 4:00 p.m. Provinces 2, 4th Floor Westin Hotel Sunday August 18th Joint EOWC/WOWC Meeting 4:00 p.m. – 5:30 p.m. Provinces 2, 4th Floor Westin Hotel
Page 5 of 6
2013-199 November 20, 2013
Page 38 of 281
AgendaItem#9a)
EOWC Meeting August 12, 2013
Confirmation By-law #13-08 Moved by Warden McGimpsey Seconded by Warden Jones The Board of Directors of the Eastern Ontario Wardens’ Caucus hereby enacts as follows:
THAT the action of the Board of Directors at its meeting held the 12th day of August, 2013 in respect of each motion, resolution, by-law and other action passed and taken by the Board of Directors at its said meeting, except where prior approval of any other body or agency is required, is hereby adopted, ratified, and confirmed.
THAT the Chair and the proper officers of the Corporation of the Eastern Ontario Wardens’ Caucus Inc. are hereby authorized and directed to do all the things necessary to give effect to the said action or to obtain any approvals where required, and to execute all documents as may be necessary, and the Secretary is hereby authorized and directed to affix the Corporate Seal to all such documents.
Adjournment Moved by Mayor Mertrens Seconded by Warden Moffatt THAT the EOWC meeting of August 12, 2013 be adjourned. CARRIED
Rick Phillips, Chair;
Jim Pine, Secretary-Treasurer
Page 6 of 6
2013-199 November 20, 2013
Page 39 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 40 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 41 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 42 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 43 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 44 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 45 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 46 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 47 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 48 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 49 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 50 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 51 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 52 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 53 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 54 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 55 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 56 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 57 of 281
AgendaItem#9b)
Communications that are requesting Action from
Page 58 of 281
AgendaItem#10a)
REPORT 2013-206 ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared by:
Jannette Amini Acting Clerk
Date prepared:
October 31, 2013
Date of meeting:
November 20, 2013
Re:
Administrative Services – Reinvestment of Surplus Fund from the Residency Benefit Fund into Homelessness Programs
Recommendation WHEREAS the Committee of the Whole at its meeting held July 3, 2013 deferred Report 2013-125, Reserve and Reserve Fund Policy, which pending the Strategic Planning Session. BE IT RESOLVED THAT Council of the County of Frontenac accept the Administrative Services – Reinvested of Surplus Fund from the Residency Benefit Fund into Homelessness Programs report for information; AND FURTHER THAT Council of the County of Frontenac direct staff to create a Reserve for the Kingston – Frontenac Renovate Program to be utilized for applications received by County of Frontenac residents; AND FURTHER THAT any County of Frontenac Discretionary Residency Benefit Program surplus for 2013 be transferred to the Kingston – Frontenac Renovate Program County Reserve; AND FURTHER THAT Council of the County of Frontenac allocate in the 2014 budget the County of Frontenac portion of the 2014 Housing and Homelessness budget that will be reduced from its initial projection (currently anticipated at $87,176) to $0 to the Kingston – Frontenac Renovate Program County Reserve.
Administrative Report Administrative Services – Reinvested of Surplus Fund from the Residency Benefit Fund into Homelessness Programs November 20, 2013 Page 1 of 5
2013-206 Administrative Services
Page 59 of 281
AgendaItem#10a) AND FURTHER THAT the discussion of homelessness and the provision of selffunding to support the Kingston-Frontenac Renovates program as it pertains to the County of Frontenac be incorporated in the Strategic Planning discussion for the County of Frontenac.
Background Correspondence was received by the City of Kingston on October 21st, advising the CAO/Clerk that Kingston City Council, at its regular meeting held October 1, 2013 passed the following resolution: Moved by Councillor Neill Seconded by Councillor Hutchison WHEREAS the City of Kingston is reinvesting municipal surplus funds from the Residency Benefit Fund into Homelessness Programs, KingstonFrontenac Renovates, and Poverty Reduction Initiatives, as approved at the October 1, 2013 Council Meeting; and WHEREAS these programs benefit both the City of Kingston and County of Frontenac; and WHEREAS the County of Frontenac may also have similar surplus funds; THEREFORE BE IT RESOLVED THAT the City of Kingston, as the Service Manager, explore the possibility with the County of Frontenac for surplus funds to be similarly reinvested into Homelessness Programs, KingstonFrontenac Renovates, and Poverty Reduction Initiatives. CARRIED
Comment As a result of the above noted resolution passed by Kingston City Council, Frontenac County staff met with City of Kingston staff on October 31, 2013, to review options for the use of any surplus funds for the County of Frontenac with respect to the Discretionary Residency Benefit program. Staff were advised that the Ministry of Community and Social Services (MCSS) provided a onetime grant funding to the City of Kingston (as the Service Manager) in the amount of $1.113M to support the Service Manager in transitioning to the new consolidated Community Homelessness Prevention Initiative (CHPI) and Kingston City Council approved the allocation of this one-time funding including $631,327 be allocated to the City of Kingston and County of Frontenac Discretionary Residency Benefit program. This funding was allocated to allow the municipality to top-up the Discretionary Residency Benefit to 70% of the previous Community Start Up and Maintenance Benefit (CSUMB) level, in the anticipation that the DRB would continue to be utilized as in past years. Since more stringent requirements were incorporated into the Discretionary Residency Benefit application process, the utilization of the Discretionary Residency Benefit has been far less than anticipated. Given that the Discretionary Residency Benefit falls within the CHPI Administrative Report Administrative Services – Reinvested of Surplus Fund from the Residency Benefit Fund into Homelessness Programs November 20, 2013 Page 2 of 5
2013-206 Administrative Services
Page 60 of 281
AgendaItem#10a) funding level, this funding can be reallocated in part to other homelessness initiatives; however this funding must be expended by March 31, 2014. As a result, and in order to spend this funding by the March 31, 2014 deadline, Kingston City Council reallocated this funding for the following purposes: ¾ $111K for administration costs for implementation of the 10 Year Housing & Homelessness Plan; and ¾ $520K towards the municipal portion of homelessness costs in the first quarter of 2014. As a result of this one time funding from the Ministry of Community and Social Services (MCSS) it is anticipated the County’s contribution made during the 2013 budget process will result in a surplus of funds that could be returned to the County of Frontenac. Another important factor to consider is that the County of Frontenac portion of the 2014 Housing and Homelessness budget will be reduced from the initial projection of $87,176 to $0. As per the resolution made by Kingston City Council, the City of Kingston has authorized its surplus of funds to be reinvested back into two (2) Homelessness Programs, those being the Kingston-Frontenac Renovates, and the Poverty Reduction Initiatives. The resolution also directs City of Kingston staff to explore the possibility of the County of Frontenac also reinvesting these funds. Discussion The Renovation & Repair Assistance Program (RRAP) was a federally funded program through the Canada Mortgage and Housing Corporation (CMHC) that provided financial assistance to both homeowners and landlords to carry out repairs to properties. This funding ceased on March 31, 2012. In 2011, the Province provided funding through the Investment in Affordable Housing Program funding envelope, which provided an envelope of money from which municipal service providers could invest in various programs including the Ontario Renovates program; however because the City of Kingston devised its own guidelines based on local needs and it is being delivered locally, the program was renamed the KingstonFrontenac Renovates Program and the City committed $200,000 per year for 3 years to this program. This Program is designed to assist lower income households in both the City of Kingston and the County of Frontenac, to complete necessary “emergency” repairs to their homes which will allow them to continue to reside within their homes. The Program provides “grants” for accessibility projects (to a maximum of $3,500) and/or “forgivable loans” (to a maximum of $10,000) to assist homeowners to complete emergency repairs to their homes. Funding for this program is limited; therefore eligibility is restricted to homeowners, whose combine household incomes fall within pre-determined Income thresholds. Grants/Loans are considered on a priority basis to help ensure the effective use of funds in serving those households in greatest need. Typical projects that would qualify for this funding are roofing, wells, septic systems, foundation repair/stabilization, furnace replacement, oil tank replacement (Ontario Building Code), windows & doors, barrier free shower installation, accessibility assists (grab bars, etc), accessible ramps and electrical panel repair. Administrative Report Administrative Services – Reinvested of Surplus Fund from the Residency Benefit Fund into Homelessness Programs November 20, 2013 Page 3 of 5
2013-206 Administrative Services
Page 61 of 281
AgendaItem#10a) Loans are forgiven at the rate of 10% per year over a 10 Year Affordability Period. If the homeowner should sell, rent or relocate from their home prior to full forgiveness of the Loan, the remaining un-forgiven portion of the loan is immediately repayable to the Service Manager. Such return of funds is directed back into the program to assist other households in need. Household Income Thresholds Household Size
Household Size
Household Size
1 Person 2 Person 3 – 4 Person 5 Persons + Households Other
$26,500 $32,000 $45,000 $61,500 $61,500 - $73,500
$73,500
Eligible Eligible Eligible Eligible Deferred Eligible Not Eligible
Additional eligibility criteria also apply and the Program Guide & Requirements and Eligibility Criteria are attached to this report as Appendix B. It is important to note that this program has been very well used by Frontenac County residents. In year 1 of this funding envelop, 79.90% of the allocated $200,000 was utilized by the County of Frontenac and to date in year 2, 75% has been utilized by the County of Frontenac as indicated in statistics provided by the City of Kingston on the Kingston-Frontenac Renovates Program attached as Appendix A to this report. Staff would also point out that this program has been equally utilized throughout all four Townships. Provincial funding through Investment in Affordable Housing ends at end of 1st quarter in 2015 (March 31, 2015). To date there has been no correspondence from the Province that this funding will be continued and if so what programs would be eligible to continue to be funded. The high demand for Kingston-Frontenac Renovates by Frontenac County residents indicates that there may be significant value in continuing this program. Council may want to consider its long term program commitment over the next years as this funding may end in 2015. On this basis, staff recommends that Council discuss future investment of the program as part of the upcoming development of its strategic plan.
Financial Considerations Any 2013 surplus will be determined by City staff.
Sustainability Considerations As noted in Directions for our Future, the Frontenacs must have a diversity of housing types to meet the needs of residents of all income levels. Policies and programs address persistent problems and issues such as “hidden homelessness”. Administrative Report Administrative Services – Reinvested of Surplus Fund from the Residency Benefit Fund into Homelessness Programs November 20, 2013 Page 4 of 5
2013-206 Administrative Services
Page 62 of 281
AgendaItem#10a)
Organizations, Departments and Individuals Consulted and/or Affected Sheldon Laidman, Director, Housing, City of Kingston Rob Rowe, Housing Programs Administrator, Housing Department, City of Kingston Joe Gallivan, Manager of Sustainability Planning
Administrative Report Administrative Services – Reinvested of Surplus Fund from the Residency Benefit Fund into Homelessness Programs November 20, 2013 Page 5 of 5
2013-206 Administrative Services
Page 63 of 281
AgendaItem#10a)
2013-206 Administrative Services
Page 64 of 281
AgendaItem#10a)
2013-206 Administrative Services
Page 65 of 281
AgendaItem#10a)
2013-206 Administrative Services
Page 66 of 281
AgendaItem#10a)
2013-206 Administrative Services
Page 67 of 281
AgendaItem#10a)
2013-206 Administrative Services
Page 68 of 281
AgendaItem#10a) Kingston-Frontenac Renovates Eligibility Considerations Income Thresholds Limits Household Size Income Limit Status 1 Person $26,500 Eligible 2 Persons $32,000 Eligible 3 - 4 Persons $45,000 Eligible 5 Persons + $61,500 Eligible Households $61,500 - $73,500 Deferred Eligibility Other $73,500 NOT Eligible Eligible Applicant Type Category Status Person Eligible Senior Eligible Family Eligible Eligible House Value Maximum Assessment Value $250,000 Examples of some types of repairs that may be considered eligible: Rating Repair Type Health & Safety Order Issued; (by Fire Dept. / Health Dept.) Heat (Furnace / Heaters / other) Fire Safety Mould Septic System Water Quality Well Drilling Structural (threatens life safety) Accessibility
Ramp Lift Structural Modifications; Bathroom Fixture Door Widening Countertops Hand Rails
Structural
Roof Foundation Soffits & Fascia, etc.
Energy Efficiency
Furnace (e-star rating) Insulation (to R-40 rating) Window Replacement (e-argon) Other (doors, etc.)
Funding Types: Funding Type Grant Forgivable Loan Combination: Grant & Forgivable Loan
2013-206 Administrative Services
Maximum Amount $3,500 $10,000 $10,000
Purpose Accessibility Repairs / Upgrades General Home Repairs Accessibility Repairs in excess of $3,500
Page 69 of 281
AgendaItem#10b)
Report 2013-187 ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared by:
Marian VanBruinessen Acting CAO/ Treasurer Julie Shillington Administrator, Fairmount Home
Date prepared:
October 1, 2013
Date of meeting:
November 20, 2013
Re:
Financial Services – Fairmount Home Interest on Overdue Accounts
Recommendation THAT the Council of the County of Frontenac accept this Financial Services – Fairmount Home Interest on Overdue Accounts report; AND FURTHER THAT the Council of the County of Frontenac direct staff to apply interest on overdue Fairmount Resident Accounts as outlined in this report.
Background The statutory provision to charge interest was introduced in 2010, on the enactment of the Long Term Care Homes Act. No particular mechanism for implementing interest charges has been prescribed by the Act or determined in the case law.
Comment Local municipal long term care homes were surveyed to understand their policy on the charging of interest on overdue resident accounts. Only one home, the John Parrot Centre in Lennox and Addington County, has amended its resident agreement to allow Administrative Report Financial Services – Fairmount Home Interest on Overdue Accounts November 20, 2013
2013-187 Financial Services
Page 1 of 3
Page 70 of 281
AgendaItem#10b)
for the charging of interest, although the Administrator has indicated that the policy has not been enforced. The municipal long term care homes in Kingston, Brockville, and Hastings County do not charge interest on overdue accounts as they were either unaware that the option was available or felt that the exercise was futile. In Frontenac, however, it is believed that applying the interest on overdue accounts is a reasonable exercise as it indicates the entire value of the loss to the County in the context of foregone revenues, if the amounts are ultimately uncollectible. Legal counsel for the County was asked to comment on the requirements under the Long Term Care Act. In their opinion the legislations permits a “reasonable” interest and suggest an interest charge of 5 per cent above the prime lending rate of a chartered bank. To that end the following process will be undertaken: •
The amount payable by the Resident and/or Resident’s Representative for accommodation during a month shall be due and payable in full on the 15th day of the following month.
•
A statement of account shall be issued to each resident on or before the due date.
•
Fairmount Home may charge interest to the Resident or the Resident’s Representative for missed, incomplete or late payments if an account is not paid within thirty (30) days of the due date. Amounts shall bear interest from the due date to the date of payment, calculated monthly, at a per annum rate of 5.0% above the prime lending rate of the TD Bank in effect from time to time.
•
Interest shall not be charged by Fairmount Home on any missed, incomplete or late payments to a resident who has applied to the Director for a rate reduction until such time as the Ministry approves the maximum amount that Fairmount Home may charge that resident for accommodation.
•
If an account remains outstanding for more than forty-five (45) days from the due date, the Resident and/or the Resident’s Representative responsible for payment of the account shall be advised in a letter prepared by the Accounts Receivable Clerk and signed by the Treasurer that legal action may be initiated if the account together with all accrued interest is not paid in full within ten (10) days of the date of the letter.
•
If an account remains outstanding for more than ninety (90) days after its due date and without acceptable arrangements being made to bring the account to current status, the account will be forwarded to the County’s legal advisor for further action.
Accounts must be reviewed in the context of Fairmount’s Zero Tolerance for Abuse & Neglect Policy to ensure that resident financial abuse is not evident. The Resident Admission Agreement will be amended to provide for interest on overdue Administrative Report Financial Services – Fairmount Home Interest on Overdue Accounts November 20, 2013
2013-187 Financial Services
Page 2 of 3
Page 71 of 281
AgendaItem#10b)
accounts as outlined above and only those residents admitted after amendment of the Agreement will be subject to the interest policy.
Sustainability Implications Governance – appropriate stewardship of County resources.
Financial Implications At the end of each calendar year the Treasurer brings forward a report to Council with respect to the write off of outstanding accounts, showing the accrued interest separately.
Organizations, Departments and Individuals Consulted and/or Affected Brian Smith, John Parrott Centre Deb Green, Rideaucrest Home Claudette Dignard-Remillard, Hastings Manor & Centennial Manor
Administrative Report Financial Services – Fairmount Home Interest on Overdue Accounts November 20, 2013
2013-187 Financial Services
Page 3 of 3
Page 72 of 281
AgendaItem#10c)
Report 2013-198 ADMINISTRATIVE REPORT
To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared by:
Marian VanBruinessen, Acting CAO/Treasurer Paul Charbonneau, Director of Emergency and Transportation Services
Date Prepared:
October 23, 2013
Date of Meeting:
November 20, 2013
Re:
Financial Services – 2014 Frontenac-Howe Islander Ferry Fees and Fares Schedule
Recommendation RESOLVED THAT Council of the County of Frontenac accept the Financial Services – 2014 Frontenac-Howe Islander Ferry Fees and Fares Schedule report; AND FURTHER that a by-law be introduced later in the meeting to adopt the 2014 Frontenac-Howe Islander Ferry Fees and Fares Schedule.
Background The County of Frontenac establishes its fees and fares schedule for the FrontenacHowe Islander Ferry operation annually. The ferry links the west end of Howe Island with the mainland at Kingston. The County has, in past discussions, indicated that the operation of the ferry should not be a financial burden to the County. Within this philosophical framework, there are a number of ways to realize the municipal funding through different fees and fares scenarios. The agreement between the County of Frontenac and the Ministry of Transportation allows for a ferry revenue reserve to be maintained up to 5% of the current operating expenditures. Administrative Report Financial Services – 2014 Frontenac-Howe Islander Ferry Fees and Fares Schedule November 20, 2013
2013-198 Financial Services
Page 1 of 3
Page 73 of 281
AgendaItem#10c)
A new structure for fees and fares was instated beginning in 2005 which standardized the rates charged for both the Township Ferry and the Frontenac-Howe Islander Ferry and created a common revenue account. At that time, the pass price was reduced and the ticket price increased. Having utilized this formula since 2005, it appears to meet the required contributions of both the Township and the County to the ferry operations.
Comment The 2014 pass is again proposed to provide access to both the County and the Township ferries and the common fee structure for the Township and the County ferries is also proposed to continue. 2014 Fees and Fares Staff proposes that fees should only be collected when vehicles are coming on to Howe Island from either ferry. In 2013 an exemption was provided for all vehicles identified as undertaking business for the Township of Frontenac Islands. No other major change is suggested in the overall principles currently in place for the fees and fares. The County and the Township will continue to make available temporary passes to provide for short term requirements, which can be arranged at the Frontenac-Howe Islander Ferry office or the Township of Frontenac Islands’ municipal office on Howe Island. The discounted tickets to provide to visiting friends and family will be continued in 2014. One book of 10 tickets will be sold per pass holder for a price of $40.00 to accommodate this requirement. It is suggested that the cost of the pass and the fees be amended as follows: Annual pass for a single vehicle One additional annual pass for a single vehicle per household ** Two way trip for single vehicle Two way trip for single vehicle with trailer in tow Additional charges for annual pass holder with trailer in tow Two way trip for any heavy vehicle Replacement fee per annual pass (Charged for every replacement)
- $240.00
- $60.00 $5.00 $10.00 $5.00 $12.00 $25.00
Definitions Single Vehicle Single vehicle will include a car, motorcycle, van, SUV, or pickup truck Heavy Vehicle Any vehicle greater than 6000 kgs and/or 7 metres (23 feet) Administrative Report Financial Services – 2014 Frontenac-Howe Islander Ferry Fees and Fares Schedule November 20, 2013
2013-198 Financial Services
Page 2 of 3
Page 74 of 281
AgendaItem#10c)
- These fees will be discounted by 10% for applicants who can show documentation indicating they are 65 years of age or older during 2014 ** A second pass for $60 will only be available if the second vehicle involved is registered to: • The same individual who purchased the first full-price 2014 annual pass • An individual who is married to or is in a common-law relationship with the full-price 2014 annual pass purchaser • The dependent child of a full-price 2014 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is under the age of 18 • The dependent child of a full-price 2014 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is over the age of 18 only if the dependent child has both the same permanent address as the full-price 2014 annual pass purchaser and is attending school full-time Documentation must be provided that satisfies the staff person issuing the passes. A third pass at a reduced rate is not available. •
Township of Frontenac Islands’ vehicles and vehicles which, through previous notification, the Township of Frontenac Islands identifies as undertaking Township business are exempted.
A memorandum of understanding addressing the details of this arrangement has been executed to address the sharing of revenues between the County and the Township. The Council of the Township of Frontenac Islands considered this schedule of fees and fares at its meeting in November 2013 and approved the direction recommended.
Organizations, Departments and Individuals Consulted and/or Affected Mayor and Councillors, Township of Frontenac Islands Carol Dwyre, Deputy Clerk and Treasurer
Administrative Report Financial Services – 2014 Frontenac-Howe Islander Ferry Fees and Fares Schedule November 20, 2013
2013-198 Financial Services
Page 3 of 3
Page 75 of 281
AgendaItem#10d)
REPORT 2013-200 ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared by:
Jannette Amini Deputy Clerk
Date prepared:
October 25, 2013
Date of meeting:
November 20, 2013
Re:
Administrative Services – Appointment of a Closed Meeting Investigator
Recommendation RESOLVED THAT Council of the County of Frontenac accept the Administrative Services – Appointment of a Closed Meeting Investigator report for information; AND FURTHER THAT Council authorize the Warden and Clerk to enter into an agreement with Local Authority Services Ltd. (LAS) for the services of a Closed Meeting Investigator for a period of two years effective from January 1, 2014 to December 31, 2015. AND FURTHER THAT a by-law be introduced at the December County Council meeting to appoint Local Authority Services Ltd. (LAS) as the Closed Meeting Investigator for the County of Frontenac Pursuant to Sections 8, 9, 10 and 239.1 of the Municipal Act, 2001, as amended.
Background On October 21, 2009, the Council of the County of Frontenac adopted By-law No. 20090036 being a by-law to appoint Fournier Consulting Services as the Closed Meeting Investigator for the County of Frontenac pursuant to Section 239.2 (1) of the Municipal Act, 2001, as amended. Since that time, County Council has authorized a number of contract extensions with Fournier Consulting Services with the current contract extension set to expire December 31, 2013. Administrative Report Administrative Services – Appointment of a Closed Meeting Investigator November 20, 2013
2013-200 Administrative Services
Page 1 of 4
Page 76 of 281
AgendaItem#10d)
As per the Municipal Act: 239.1 Investigation - A person may request that an investigation of whether a municipality or local board has complied with section 239 or a procedure by-law under subsection 238 (2) in respect of a meeting or part of a meeting that was closed to the public be undertaken, (a) by an investigator referred to in subsection 239.2 (1); or (b) by the Ombudsman appointed under the Ombudsman Act, if the municipality has not appointed an investigator referred to in subsection 239.2 (1). 239.2 (1) Investigator - Without limiting sections 9, 10 and 11, those sections authorize the municipality to appoint an investigator who has the function to investigate in an independent manner, on a complaint made to him or her by any person, whether the municipality or a local board has complied with section 239 or a procedure by-law under subsection 238 (2) in respect of a meeting or part of a meeting that was closed to the public, and to report on the investigation. (2) Powers and duties - Subject to this section, in carrying out his or her functions under subsection (1), the investigator may exercise such powers and shall perform such duties as may be assigned to him or her by the municipality. (3) Matters to which municipality is to have regard - In appointing an investigator and in assigning powers and duties to him or her, the municipality shall have regard to, among other matters, the importance of the matters listed in subsection (5). (4) Same, investigator - In carrying out his or her functions under subsection (1), the investigator shall have regard to, among other matters, the importance of the matters listed in subsection (5). (5) Same - The matters referred to in subsections (3) and (4) are, (a) the investigator’s independence and impartiality; (b) confidentiality with respect to the investigator’s activities; and (c) the credibility of the investigator’s investigative process. (6) Delegation - An investigator may delegate in writing to any person, other than a member of council, any of the investigator’s powers and duties under this Part. (7) Same - An investigator may continue to exercise the delegated powers and duties, despite the delegation. (8) Status - An investigator is not required to be a municipal employee. Administrative Report Administrative Services – Appointment of a Closed Meeting Investigator November 20, 2013
2013-200 Administrative Services
Page 2 of 4
Page 77 of 281
AgendaItem#10d)
(9) Application - Subsection 223.13 (6) and sections 223.14 to 223.18 apply with necessary modifications with respect to the exercise of functions described in this section. (10) Report and recommendations - If, after making an investigation, the investigator is of the opinion that the meeting or part of the meeting that was the subject-matter of the investigation appears to have been closed to the public contrary to section 239 or to a procedure by-law under subsection 238 (2), the investigator shall report his or her opinion and the reasons for it to the municipality or local board, as the case may be, and may make such recommendations as he or she thinks fit. (11) Publication of reports - The municipality or local board shall ensure that reports received under subsection (10) by the municipality or local board, as the case may be, are made available to the public.
Comment Staff initiated preliminary discussions with Fournier Consulting Services in September to determine if there was a desire to further extend the contract upon the current contract’s expiration date of December 31, 2013. Fournier Consulting Services has advised that it will not be renewing existing contracts for closed meeting services. Mr. Fournier did express that he appreciated the opportunity to serve as the County of Frontenac’s Closed Meeting Investigator for a number of years and moreover acknowledged the County’s excellent record of receiving no formal or informal complaints by his firm since the County retained his services. He acknowledged that this is a demonstration of how well the County has fulfilled its obligations under section 239 of the Municipal Act. Beyond the Ombudsman’s Office, Mr. Fournier is unaware of any private firms or individuals who provide this service other than AMO’s Local Authority Services Ltd. (LAS). Staff proceeded with a survey of several municipalities, including neighbouring upper tier municipalities, all of which utilize the services of LAS. At present, 134 municipalities utilize the services of the LAS Closed Meeting Investigator program. As noted in Mr. Fournier’s comments, to date, the County has had no closed meeting investigations. The LAS program fees for the 2014-15 term include a program retainer fee of $330 per annum ($660 for the two year term), and a daily investigation fee of $225 per hour should an investigation be required. It should also be noted that past contracts for Closed Meeting Investigator services have been done under one contract for both the County and the Townships of Central Frontenac, South Frontenac and Frontenac Islands; however it is the preference of LAS to have individual contracts for each municipality. Central Frontenac Township, South Frontenac Township and Frontenac Islands Township have been advised of this and will be taking appropriate action. A copy of Frequently Asked Questions regarding the LAS Closed Meeting Investigator Program is attached to this report as Appendix A. It is the recommendation of staff that the County of Frontenac enter into an agreement with Local Authority Services Ltd. (LAS) for the provision of Closed Meeting Investigator services for the County of Frontenac.
Administrative Report Administrative Services – Appointment of a Closed Meeting Investigator November 20, 2013
2013-200 Administrative Services
Page 3 of 4
Page 78 of 281
AgendaItem#10d)
Financial Considerations Given that to date there have been no Closed Meeting investigations, the 2014 budget for Closed Meeting Investigator will be reduced from $500 to $330 to cover the cost retainer fee for LAS; however a contingency reserve amount will need to be available should an investigation arise.
Sustainability Considerations The focus area of Capacity Building and Governance speaks to providing an equal and equitable level of service across the County as a priority and ensuring that the government decision-making processes are clear and transparent.
Organizations, Departments and Individuals Consulted and/or Affected Township of Central Frontenac Township of South Frontenac Township of Frontenac Islands
Attachments Appendix A – Frequently Asked Questions regarding the LAS Closed Meeting Investigator Program
Administrative Report Administrative Services – Appointment of a Closed Meeting Investigator November 20, 2013
2013-200 Administrative Services
Page 4 of 4
Page 79 of 281
AgendaItem#10d)
LAS Closed Meeting Investigator Program Frequently Asked Questions These “frequently asked questions” reflect our best efforts to interpret the legislation (Sections 239.1 and 239.2 of the Municipal Act, 2001) and its intent, and demonstrate how the LAS Investigator Program operates. What is the Requirement? Effective January 1, 2008 any person (and this means anyone) can request that an investigation be undertaken respecting whether a municipality or local board, or a committee of either, has complied with closed meeting rules. Municipalities are able to appoint an Investigator for this purpose. If a municipality chooses not to appoint an Investigator, the Provincial Ombudsman assumes the role. What should be considered in appointing an Investigator? A municipality can appoint any person, corporation or individual, including a member of municipal staff, to conduct investigations pursuant to Section 239.2. In making its selection of an Investigator, a municipal Council should consider the intent and wording of the Act. Sections 239.1 and 239.2 were enacted to enhance transparency and accountability. Council needs to consider if its choice achieves that goal. The Act specifically speaks to impartiality, credibility, confidentiality, and independence with respect to the investigation process. What is Local Authority Services (LAS)? Created in 1992, LAS supports municipalities and the broader public sector by delivering programs and services that leverage economies-of-scale and co-operative procurement efforts. Examples of current LAS programs are our Electricity and Natural Gas Procurement Programs, various energy management tools, and The One Investment Program. LAS is a subsidiary of AMO, however the corporation has independent governance through its own Board of Directors. Why appoint LAS as Investigator? LAS offers this service because it is complementary to our existing suite of municipal programs and services whereby value can be enhanced through group procurement. The LAS program also ensures a consistent standard of service to all participants. Secondly, LAS believes that this initiative assists municipalities in demonstrating that they are a mature and accountable order of government, capable of managing their own affairs. LAS ensures that Review Officers have a knowledge of and appreciation for the municipal environment. Thirdly, LAS believes it can add an educational component, to a degree not possible if municipalities act independently or in small groups, which serves to enhance transparency and accountability, ultimately reducing the frequency of requests for closed meeting investigations.
2013-200 Administrative Services
Page 80 of 281
AgendaItem#10d)
How Does a Municipality appoint LAS as Investigator? A municipality can appoint LAS at any time, but LAS would not be the Investigator for any requests that were made between January 1, 2008 and the date of the later appointment. The Provincial Ombudsman takes on this role. A standard by-law is provided by LAS which incorporates an agreement between LAS and the municipality. It reflects LAS decision to delegate its authority to a third party company specifically set up for this purpose. At this time LAS delegates this role to Amberley Gavel. This company provides a panel of Review Officers who will conduct investigations. What background do the Review Officers have? The Review Officers are persons who have extensive experience with municipal government and municipal processes. This experience might be gained as a staff person or as a previous elected official, or through a close working relationship with municipal government over an extended period of time. Review Officers are located geographically around the Province to minimize costs to participating municipalities, where possible. At least one Review Officer is able to conduct investigations in French. All Review Officers participate in training regarding municipal and local board meeting processes, as well as investigative processes. Who appoints an Investigator for a Local Board? The municipal Council does. It will automatically be the one who is appointed to deal with requests regarding Council meetings. What is a “Local Board”? The definition of a local board is derived from two sources for purposes of closed meeting investigations. The first is Section 1 of the Municipal Act 2001, which says: “ “local board” means a municipal services board, transportation commission, public library board, board of health, police services board, planning board, or any other board, commission, committee, body or local authority established or exercising any power under any act with respect to the affairs or purposes of one or more municipalities excluding a school board and a conservation authority”. But Section 238, further states: ““local board” does not include police services boards or public library boards”. In short, the closed meeting investigation process covers all Municipal Boards and Committees except: School Boards, Conservation Authorities, Police Services Boards, and Public Library Boards. These are the only exceptions - Business Improvement Area Boards, Arena Boards, Transit Commissions, and Boards of Health, for example, are all covered. For a specific local situation not addressed above, the municipality should review the establishing by-law and enabling legislation for the Board or Committee, and if necessary consult its solicitor. Such situations would include a corporation established under the Section 203 of the Municipal Act 2001, for example. Other corporations may also be excluded by their enabling legislation.
Page 2
2013-200 Administrative Services
Page 81 of 281
AgendaItem#10d)
What is a “Committee”? Section 238 says that “committee means any advisory or other committee, subcommittee or similar entity of which at least 50% of the members are also members of one or more councils or local boards”. What about Joint Boards and Committees? Again, guidance should come from the by-laws and legislation creating the specific body. Section 1 of the Act defines “local board” to mean, “a municipal service board, transportation commission, public library board, board of health, police services board, planning board, or any other board, commission, committee, body or local authority established or exercising any power under any Act with respect to the affairs or purposes of one or more municipalities, excluding a school board and a conservation authority;”. Section 238(1) lists the exclusions for the Part of the Act that includes the closed meeting investigation process. The definitions of “local board” in sections 1 and 238 must be read together to what boards are covered by the closed meeting rules. The Act is silent with respect to who will investigate in the case of a joint board such as a Board of Health. It would appear that if all of the municipalities appointing to the joint board have appointed the same Investigator, for example LAS, then that Investigator would investigate a request. Each municipality should include the joint board in its list of included boards. If however different municipalities have appointed different Investigators, then it is not clear which Investigator will respond. It is recommended that the joint board decide by resolution which Investigator is to be appointed. Again, this should be reflected in the municipal list of boards included in the program. Finally if one or more of the appointing municipalities has not appointed an Investigator and the Joint Board has not passed a resolution accepting the appointment of an Investigator of one of the appointing municipalities, it is likely that the Provincial Ombudsman will be the Investigator for the Joint Board’s situation. What is a “Person”? A “Person” includes an individual, “ “person” includes a corporation and the heirs, executors, administrators or other legal representatives of a person to whom the context can apply according to law.” (Interpretation Act), This was superseded by the Legislation Act, 2006 - Part VI, section 87, states “person” includes a corporation. “ “person” includes a municipality unless the context otherwise requires;” (Municipal Act, 2001) What happens if an Investigator is not appointed by the municipality? Since January 1, 2008, a person may request the Provincial Ombudsman to undertake an investigation of the compliance of a closed meeting with the Municipal Act 2001 or a procedure by-law. Even if a request has gone to the Ombudsman, the municipality could still appoint an Investigator for subsequent requests. The Ombudsman would complete the work on the requests filed with him.
Page 3
2013-200 Administrative Services
Page 82 of 281
AgendaItem#10d)
Can a request be retroactive? Section 239.2 of the Municipal Act, 2001 was proclaimed effective January 1, 2008. As a general rule, legislation is not retroactive unless it contains specific reference to retroactivity. This section contains no such reference; it is recommended that an investigation only be held for meetings that occur on or after January 1, 2008. How does a person file a request and is there a required form for a request? It appears that the municipality can decide upon the form for a request, but presumably the request should be signed by the person requesting the investigation, and should include contact information and sufficient detail to indicate the meeting that the request concerns, and a general indication of why the request has been made. What are the requirements of an Investigation? The investigation process is required to be credible, its activities confidential, and it is required to be conducted impartially and independently. Neither Council, nor a Local Board, nor any of its members should attempt to provide direction to the investigation process once a request has been made. Council or Board members could be interviewed as could any other person in attendance at the meeting that is the subject of the request. What does the Municipality or Local Board do with a request for an Investigation if they have appointed LAS as their Closed Meeting Investigator? The request should be directed to the Municipal Clerk who will have a checklist of material required for each investigation – this is available from LAS. This standardized checklist is designed to minimize investigation costs and ensure the credibility of the investigation process. The checklist includes: the request made by the person, procedure by-law(s), contact list of attendees, evidence of notice for the meeting in question, agenda and attachments, minutes, and other relevant materials. What is the LAS investigation process? A person files a request for investigation with the Clerk The request and background documentation are sent to the Investigator Initial review by Investigator may result in withdrawal by the person filing, a decision not to proceed with reason, or a decision to proceed with the investigation In the case of withdrawal, or decision not to proceed, Investigator notifies the parties. If decision is to proceed, a Review Officer is assigned and investigation is performed Draft report filed with Investigator for review If circumstances warrant, municipality or local board given formal hearing opportunity (pursuant to Section 18 of the Ombudsman Act) Final report prepared and submitted to the Council, or Local Board and Council, and posted on Investigator website. A flowchart of the Investigation Request Process can be found on the LAS website at www.LAS.on.ca. Will all requests proceed to a full investigation? During the investigative process the person who filed the request may decide to withdraw the request. If that happens, the file will be closed and the action reported to the Council, or to the Council and Local Board.
Page 4
2013-200 Administrative Services
Page 83 of 281
AgendaItem#10d)
In addition, some requests may be determined upon preliminary review to be frivolous or vexatious. Following such a determination the requestor will be notified of this decision by the Investigator as will the Council, or the Council and the Local Board. The credibility of the Investigation process requires that both of the above circumstances be formally undertaken and documented. Are all draft reports reviewed by more than one person? Each draft report prepared by a Review Officer is peer reviewed by Amberley Gavel. In most instances this will be undertaken by one of the principals of Amberley Gavel. Only after the peer review has been completed will Amberley Gavel submit the report and any recommendations to the municipality or local board. What are the fees for this LAS program? There are two types of fees with respect to a municipality’s agreement with LAS. The first is the retainer fee, and the second is the daily rate for actual investigations, along with out of pocket expenses. Specific fee amounts are detailed in the Investigator Services Agreement. The retainer is to allow for educational materials to be developed and provided to municipalities and local boards, and also for administrative overhead. Daily fees and reasonable out of pocket expenses will be chargeable to the municipality or local board for each investigation. It is anticipated that a credible investigation process will require a minimum of a half day’s time once referred to the Investigator, even if the request is withdrawn or determined not to merit a complete investigation. Does LAS benefit monetarily from offering this program? LAS does not intend (nor expect) to generate material net revenue from providing this program. The retainer fee is based on cost recovery for LAS’ expenditures to establish and administer the program for participating municipalities. How is the investigation billed? Municipalities will be billed on an hourly basis. Members of the Review Officer panel will be located throughout Ontario which will help to reduce travel costs and time. Is there a policy/guidelines related to the expenses that Amberley Gavel may charge for a Review Officer conducting an investigation? The municipality or local board will be responsible for the reasonable expenses of conducting the investigation. Travel, meals and accommodation and administration, such as copying, will be the primary expenses. Amberley Gavel is committed to keeping out of pocket costs incurred as a result of the investigation at a reasonable level, consistent with expenses charged by firms and agencies consulting with governments. How long does an investigation take? The time spent on conducting an investigation will depend on a number of factors. It could be as short as a few hours to investigate a complaint that is on its face without merit or outside the scope or purpose of the closed meeting investigator. But it could also be a few working days depending upon a number of factors such as the complexity of the situation, the number of persons to be interviewed and the organization of interviews by the Review Officer and the municipality.
Page 5
2013-200 Administrative Services
Page 84 of 281
AgendaItem#10d)
A straightforward investigation will take at least a month from the time that a request is received by Amberley Gavel along with all of the stipulated documentation. One critical element will be the availability of all of the persons that need to be interviewed being available to maximize the use of the Review Officer’s time. More complex investigations will take longer. What is investigated under a complaint? The Act provides in section 239.1 that the mandate of the investigator is to determine whether a municipality or local board has complied with section 239 or the procedure by-law of the municipality or local board. The LAS program reviews only the procedure as it relates to the acceptability of a closed meeting and not the issue at hand in the complaint. Can a municipality charge a fee for a request for an investigation? Nothing in section 239 addresses the issue of a fee, however, any fee or charge would presumably be established by the municipality or local board pursuant to Part XII of the Municipal Act, 2001. A municipality may wish to obtain legal advice in establishing such a fee. Is there an appeal mechanism available for Investigator reports? The Municipal Act, 2001 does not provide for an appeal of the report. Does the Municipality have a choice of Review Officer? The decision as to which Review Officer will be delegated the task of conducting the investigation will be made by LAS’ delegate – Amberley Gavel. Factors such as geographic location, type of municipality and availability will be taken into account. Amberley Gavel will ensure that a Review Officer that has a conflict as a result of an existing relationship with a municipality or local board will not be involved in the investigation. Who can see a request? The Municipal Act, 2001 imposes a duty of confidentiality on every person involved with the Investigation. This duty prevails even over the Municipal Freedom of Information and Protection of Privacy Act. Is the report of the Investigator available to the public? Yes. The Act requires that it be available to the public. How long does the appointment of LAS as Investigator last? The LAS Program Services Agreement provide for a term of two years expiring on December 31 of the second year. The appointment will be automatically renewed on a year-to-year basis unless terminated by the municipality or by LAS with 120 days’ notice. How does LAS help municipalities understand the closed meeting rules? LAS enhances the service provided to participating municipalities in a number of ways: There is a password protected website for participating municipalities that will provide a variety of information resources including access to all reports completed. LAS provides information on the panel of Review Officers. LAS also provides information and suggestions on closed meetings as part of an ongoing educational program.
Page 6
2013-200 Administrative Services
Page 85 of 281
AgendaItem#10e)
REPORT 2013-202 ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Date prepared:
November 1, 2013
Date of meeting:
November 30,, 2013
Re:
Financial Services – Fairmount Home Auditorium Redevelopment Project Award of Contract
Recommendation THAT Council of the County of Frontenac receive this Financial Services – Fairmount Home Auditorium Redevelopment Award of Contract report; AND FINALLY THAT the Council of the County of Frontenac authorize, subject to the satisfaction of the Acting CAO with the final negotiation of the contract, the execution of an agreement with Emmons and Mitchell Construction to undertake the Fairmount Home Auditorium Redevelopment.
Background County Council committed to the Fairmount Home Auditorium Redevelopment Project through the budget process, finalized on May 2, 2013. J.L. Richards was hired as architects and TCMS as project manager.
Comment • •
Nine (9) firms were prequalified The deadline for submitting a response to the Tender call was October 31, 2013, 3 p.m. There were no late submissions.
Administrative Report Financial Services – Fairmount Home Auditorium Redevelopment Project Award of Contract November 20, 2013
2013-202 Financial Services
Page 1 of 2
Page 86 of 281
AgendaItem#10e)
• • •
Several inquiries were received during the Tender response period resulting in the issuance of three additional contract documents, Addenda No. 1-3 A total of six (6) firms submitted tender proposals One bid was deemed informal after a review by legal counsel and eliminated
Company Van Horne Construction Limited Emmons & Mitchell Construction David J. Cupido Construction Ltd. Mirtren Contractors Limited Ross Claire Bel-Con Design-Builders Ltd.
Base Bid Price $1,736,000.00 $1,796,000.00 $1,840,000.00 $2,060,000.00 $2,219,000.00 $2,457,000.00
Bid Status Informal No Irregularities No Irregularities No Irregularities No Irregularities No Irregularities
Financial Implications The low bid is within the project budget.
Organizations, Departments and Individuals Consulted and/or Affected Patrick Thompson, TCMS
Administrative Report Financial Services – Fairmount Home Auditorium Redevelopment Project Award of Contract November 20, 2013
2013-202 Financial Services
Page 2 of 2
Page 87 of 281
AgendaItem#10f)
REPORT 2013-207 ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO/Treasurer
Date prepared:
November 1, 2013
Date of meeting:
November 20, 2013
Re:
Financial Services – 2014 Budget Discussion
Recommendation THAT Council of the County of Frontenac receive this Financial Services – 2014 Budget Discussion report for information; AND FURTHER THAT the Council of the County of Frontenac set the budget meetings at the end of January and/or beginning of February with a goal of budget adoption by February 19, 2014.
Background Under the Municipal Act, 2001, S.O. 2001, CHAPTER 25, as amended, Section 289(1) states an upper-tier municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the uppertier municipality.
Comment Council might want to consider setting a budget timeline and should also be aware of the impact of 2013 Council decisions on the 2014 budget. A. Budget timeline 1.
The Service Delivery and Organization Review will present its final recommendations to Council on January 15th. The impact on the levy related to Council’s direction with respect to these recommendations is unknown.
Administrative Report Financial Services – 2014 Budget Discussion November 20, 2013
2013-207 Financial Services
Page 1 of 3
Page 88 of 281
AgendaItem#10f)
Council is considering a strategic plan, the implications of which should be reflected in a discussion of the reserves and reserve funds. This reserve discussion should have an explicit deadline in 2014, but could be completed outside of the budget process.
It is recommended that the budget discussions be planned for the end of January and beginning of February, with a goal of passing the budget at the February Council meeting. There is value in dedicating blocks of time to the discussion to ensure that the momentum and understanding are maintained. Proposed dates include January 29, 30, 31, February 5, 6, 7, 2014.
B. Budget Impacts 1.
Implications of Working Fund transfers: The 2013 budget brought $153,164 from Working Funds to offset the operating budget which translates into a 1.88% impact on the net levy.
Frontenac’s share of the Land Ambulance and Social Service budgets are affected by the relative change in weighted assessment and Frontenac’s relative share of weighted assessment is increasing more rapidly than in the City of Kingston, primarily due to waterfront assessment. In terms of Land Ambulance this could result in an annual increase estimated at 0.35% of the net levy. For Social Services the annual increase is estimated at 0.45% of the net levy.
There will be no recovery in 2014 from Frontenac Islands – an increase of 0.5% in the net levy. Prior to any discussion of salary, benefit, other expenditure adjustments County Council should consider the following. 2014 net levy impact Working Fund reserve to offset operating Frontenac Islands - no recovery Weighted assessment adjustment impact on levy Total 2014 net levy impact
1.88% 0.50% 0.80% +3.18%
Council is aware of the discussion of salary and wage negotiations and the relative impact on the 2014 budget.
The OMERS rate will not increase in 2014, but will the cost will increase in relation to any wage increase. CPP and EI rates remain as in 2013, but
Administrative Report Financial Services – 2014 Budget Discussion November 20, 2013
2013-207 Financial Services
Page 2 of 3
Page 89 of 281
AgendaItem#10f)
the maximum insurable earnings have increased. Medical benefit costs will increase 3.8%.
Financial Implications None at this time
Organizations, Departments and Individuals Consulted and/or Affected Senior Management
Administrative Report Financial Services – 2014 Budget Discussion November 20, 2013
2013-207 Financial Services
Page 3 of 3
Page 90 of 281
AgendaItem#10g)
Report 2013-210 ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared by:
Joe Gallivan Manager of Sustainability Planning
Date prepared:
November 13, 2013
Date of meeting:
November 20, 2013
Re:
Sustainability – Source Protection Municipal Implementation Fund Grant
Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Source Protection Municipal Fund Grant report for information; AND FURTHER THAT the Council of the County of Frontenac authorize the Warden and Acting Clerk to enter into an agreement with the Province of Ontario to allow for receipt of a grant up to $61,426 for the implementation of the Source Water Protection Plan as it relates to the County of Frontenac.
Background The Province of Ontario, through the Ministry of Environment (MOE), has made available $13.5 million to work in partnership with small, rural municipalities to protect the quality and quantity of their drinking water supply sources. The Source Protection Municipal Implementation Fund provides one-time funding to offset a portion of the costs for small, rural municipalities in preparing to implement and implementing source protection plans.
Administrative Report Sustainability Planning – Source Protection Municipal Implementation Grant November 20, 2013
2013-210 Sustainability
Page 1 of 2
Page 91 of 281
AgendaItem#10g)
Comment On November 1st, MOE announced the list of municipalities that were being awarded funding for implementation of the Source Protection Plans. Frontenac County was awarded $46,426, with the opportunity to obtain an additional $15,000 through collaboration with one or more municipalities. South Frontenac Township also received a $64,445 grant to implement source water protection planning with a particular focus on protection of Sydenham Lake, which is the Village of Sydenham’s drinking water source. A copy of the Province’s Source Protection Municipal Implementation Fund Guide is attached to this report as Appendix A. This guide provides the details of funding eligibility, collaboration incentives, and the purposes for which these funds can be utilized. Eligible activities include: development and implementation of land use policies (e.g. County Official Plan) to formally recognize a source protection plan; education and outreach to ensure the public are informed of the planning program; and establishing processes for information sharing among municipalities and source protection authorities. According to the Provincial contract, the County will have up until December 11, 2015 to use these funds for any of the eligible funding activities. However, to be eligible to receive these funds the Ministry of Environment must have a signed copy of the funding agreement returned by no later than December 11, 2013. Therefore it is necessary for County Council to endorse this receipt of funding as soon as possible.
Sustainability Implications The possibility of receiving funding to promote and implement the source water protection plans supports the environmental pillar of Directions for Our Future.
Financial Implications This represents the opportunity for a $61,426 funding source to help implement the Source Water Protection Plan.
Organizations, Departments and Individuals Consulted and/or Affected Ontario Ministry of Environment Jannette Amini, Acting Clerk
Administrative Report Sustainability Planning – Source Protection Municipal Implementation Grant November 20, 2013
2013-210 Sustainability
Page 2 of 2
Page 92 of 281
AgendaItem#10h)
REPORT 2013-213 ADMINISTRATIVE REPORT
To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared by:
Anne Marie Young Manager of Economic Sustainability
Date prepared:
November 15, 2013
Date of meeting:
November 20, 2013
Re:
Sustainability – Sustainable Actions 2013
Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Sustainability – Sustainable Actions 2013 report; AND FURTHER that Council adopt Directions for Our Future, Sustainable Actions 2013.
Background Frontenac’s sustainability journey began through a formal process in 2006. A strong commitment was made to a highly participative community approach, a true community sustainability plan. After several years of development, including many community meetings and conversations, the final plan was adopted by the Council of the County of Frontenac in 2009. It is a plan that belongs to the community and it is through the ongoing community input gathered during various conversations, consultations, electronic input opportunities and workshops that it remains relevant. It is a living project that commits to an annual review and the publication of Sustainable Actions at the end of each year.
Comment Sustainable Actions 2013 is this year’s companion document to Directions for Our Future, our shared Integrated Community Sustainability Plan (ISCP) for the area encompassed by the County of Frontenac. It is a living community document, and its Administrative Report Sustainability – Sustainable Actions 2013 November 20, 2013
2013-213 Sustainability
Page 1 of 2
Page 93 of 281
AgendaItem#10h)
content draws from and incorporates the suggestions made by numerous participants at specific sustainability events like the Annual Breakfast and Sustainability Workshop held this year in May and September respectively, and at the many other meeting opportunities and conversations had throughout the year. As a result of all of these consultation sessions, a revised Sustainable Actions 2013 has been drafted and reviewed by the SAC. It contains a list of priority projects that staff will be bringing forward for Council’s consideration during the 2014 budget discussions. These budget line items has been vetted and accepted by SAC and as well the Trails Advisory Committee. All of the projects meet one or more of the four pillars of sustainability: social, cultural, economic, and environmental.
Sustainability Implications The Integrated Community Sustainability Plan is the cornerstone to reaching the community’s vision of how the Frontenacs should be and how it should evolve over the next 50 years. It is critical that the annual review be conducted to ensure the community’s priorities are understood and documented. This commitment to maintain regular consultation and dialogue with the community was made by Council with the adoption of Directions for Our Future in 2009.
Financial Implications Any financial implications will be addressed through Council’s budget deliberations. There are none related to adopting this community document.
Organizations, Departments and Individuals Consulted and/or Affected ICSP Participants Townships of Frontenac Stakeholders Residents Business Representatives
Administrative Report Sustainability – Sustainable Actions 2013 November 20, 2013
2013-213 Sustainability
Page 2 of 2
Page 94 of 281
AgendaItem#10h)
Sustainable Actions 2013
Directions Future for Our
County of Frontenac Guide to Sustainability November 2013 DRAFT
2013-213 Sustainability
Page 95 of 281
AgendaItem#10h)
2013-213 Sustainability
Page 96 of 281
AgendaItem#10h)
Table of Contents Executive Summary……………………………………………………………………………………………………………………… 7 Introduction ……………………………………………………………………………………………………………………………….. 8 Priority Opportunities - 2014 ………………………………………………………………………………………………………. 10 1.
Environmental Pillar of Sustainability ……………………………………………………………………………. 10 1.01 Protection of Natural Areas ………………………………………………………………………………………….. 10 1.02 County-wide Stewardship Plan ……………………………………………………………………………………… 10 1.03 Resource Assessments and Rejuvenation……………………………………………………………………….. 11 1.04 Regional Salt Management Plan ……………………………………………………………………………………. 11 1.05 Education …………………………………………………………………………………………………………………… 11 1.06 Solid Waste ………………………………………………………………………………………………………………… 12 1.07 Lake Management Planning………………………………………………………………………………………….. 12 1.08 Septic Systems…………………………………………………………………………………………………………….. 13 1.09 Water Conservation …………………………………………………………………………………………………….. 13 1.10 Municipal Bylaws and Enforcement ………………………………………………………………………………. 13 1.11 Groundwater and Aquifer Study ……………………………………………………………………………………. 13 1.12 Centre of Excellence in Water Management …………………………………………………………………… 14
Economic Pillar of Sustainability …………………………………………………………………………………… 14 2.01 Sustainable Tourism Strategy ……………………………………………………………………………………….. 14 2.02 Employability Service Training Plan ……………………………………………………………………………….. 14 2.03 Trails Network …………………………………………………………………………………………………………….. 14 2.04 Local Food ………………………………………………………………………………………………………………….. 15 2.05 Cellular Service ……………………………………………………………………………………………………………. 15 2.06 Green Energy………………………………………………………………………………………………………………. 15 2.07 Transportation Management Plan …………………………………………………………………………………. 16 2.08 Smaller Scale Community-Led Sustainability Initiatives ……………………………………………………. 16 2.09 Feasibility Study for a Frontenac Agricultural Centre ……………………………………………………….. 16 2.10 Feasibility of Establishing Food Processing Facilities ………………………………………………………… 16 2.11 e-Commerce……………………………………………………………………………………………………………….. 16 2.12 Sustainability-minded Business Attraction ……………………………………………………………………… 17 2.13 Green/Business Park ……………………………………………………………………………………………………. 17 3
2013-213 Sustainability
Page 97 of 281
AgendaItem#10h)
2.14 Services: Hydro Transmission Capacity; Natural Gas Service Expansion …………………………….. 17 2.15 Regional Signage …………………………………………………………………………………………………………. 17 2.16 Renewable Energy Training ………………………………………………………………………………………….. 17 2.17 County-wide Rural Community Energy Plan ……………………………………………………………………. 17 Cultural Pillar of Sustainability ………………………………………………………………………………. 18
3.01 Festivals and Events …………………………………………………………………………………………………….. 18 3.02 Youth Retention ………………………………………………………………………………………………………….. 19 3.03 Volunteerism ………………………………………………………………………………………………………………. 19 3.04 County Official Plan, Growth Management, Strategic Planning Intrastrucure and Municipal Asset Management………………………………………………………………………………………………………. 19 3.05 Infrastructure and Municipal Asset Management ……………………………………………………………. 19 3.06 Comprehensive Asset Mapping …………………………………………………………………………………….. 20 3.07 Community Improvement Plans ……………………………………………………………………………………. 20 3.08 Sustainable Spending Policies and Best Practices Review …………………………………………………. 20 3.09 Sustainability Training and Education Programs for Public Representatives and the Public at Large ………………………………………………………………………………………………………………………….. 20 3.10 Support Lifestyle Options ……………………………………………………………………………………………… 20 3.11 Enhance Youth Opportunities ……………………………………………………………………………………….. 21 3.12 Municipal Fleet……………………………………………………………………………………………………………. 21 3.13 Web-based Applications for Community Involvement ……………………………………………………… 21 3.14 Multi-use Public Facilities …………………………………………………………………………………………….. 21 4.
Social Pillar of Sustainability ………………………………………………………………………………………… 22 4.01 Healthcare and Social Services………………………………………………………………………………………. 22 4.02 Community Paramedicine …………………………………………………………………………………………….. 22 4.03 Housing Needs ……………………………………………………………………………………………………………. 23 4.04 Frontenac Transportation Collaborative…………………………………………………………………………. 23 4.05 Transportation Options ………………………………………………………………………………………………… 23 4.06 Healthy Building Materials ……………………………………………………………………………………………. 23 4.07 Re-Use Stores ……………………………………………………………………………………………………………… 23 4.08 Public Outreach/Education and Community Self-Help ……………………………………………………… 24
Guiding Statements to Direct our Actions …………………………………………………………………………………….. 25 a.
Sustainability Planning………………………………………………………………………………………………….. 25
4
2013-213 Sustainability
Sustainable Actions
Page 98 of 281
AgendaItem#10h)
b.
Support Green Local Businesses…………………………………………………………………………………….. 25
c.
Promote and Support the Creative Economy…………………………………………………………………… 25
d.
Ensure Environmental Protection ………………………………………………………………………………….. 25
e.
Re-purpose Public Buildings ………………………………………………………………………………………….. 26
f.
Work Collaboratively with First Nations………………………………………………………………………….. 26
g.
Support Libraries …………………………………………………………………………………………………………. 26
h.
Build Sustainable Partnerships with Local School Boards ………………………………………………….. 26
i.
Strong Communications ……………………………………………………………………………………………….. 26
j.
Leed® for Neighborhood Standards ……………………………………………………………………………….. 26
k.
Support ‘Build Green’ …………………………………………………………………………………………………… 27
l.
Support Agriculture ……………………………………………………………………………………………………… 27
m. Age-Friendly Rural and Remote Communities …………………………………………………………………. 27 n.
Promote Nature-based Recreation and Leisure Activities …………………………………………………. 27
o.
Encourage Sustainability ………………………………………………………………………………………………. 27
p.
Review Best Practices …………………………………………………………………………………………………… 28
Current Sustainable Actions and Initiatives …………………………………………………………………………………… 29 Community Plans, Programs and Projects ……………………………………………………………………………….. 29 Community Participation ……………………………………………………………………………………………………….. 36 Community Partnership Agreement ……………………………………………………………………………………… 36 Memorandum of Understanding ………………………………………………………………………………………….. 36 Indicators ……………………………………………………………………………………………………………………………… 40 Appendices……………………………………………………………………………………………………………………………….. 43 Appendix A/ 2013 Update ……………………………………………………………………………………………………… 44 Appendix B/ 2014 County-Led Sustainability Opportunities ………………………………………………………. 45 Appendix C/ Application for Funds from Federal Gas Tax Agreement: Guidelines ……………………….. 47 Appendix D/ Priority Projects for 2013 ……………………………………………………………………………………. 48 Appendix E/ Priority Projects for 2012 …………………………………………………………………………………….. 49 Appendix F/ Priority Projects for 2011 …………………………………………………………………………………….. 51 Appendix H/ The History of the ICSP ……………………………………………………………………………………….. 53 Acknowledgements……………………………………………………………………………………………………………………. 59
5
2013-213 Sustainability
Page 99 of 281
AgendaItem#10h)
6
2013-213 Sustainability
Sustainable Actions
Page 100 of 281
AgendaItem#10h)
Executive Summary A watershed moment happened at the Sustainability Workshop in September this year. It was the first time that we started our conversation without needing to confirm our definition of sustainability. This is significant mark of success for sustainability across Frontenac. The quest for sustainability touches every aspect of our lives. We, as members of our community, make daily choices the impacts of which carry far into the future. These choices are varied, and involve our time, efforts, thoughts and suggestions as well as our money, and each represents actions. Sustainable Actions 2013 is the latest annual companion document to Directions for Our Future, the community’s Integrated Community Sustainability Plan (ICSP). Frontenac’s sustainability journey began through a formal process in 2006. A strong commitment was made to a highly participative community approach, a true community sustainability plan. After several years of development, including many community meetings and conversations, the final plan was adopted by the Council of the County of Frontenac in 2009 (Appendix H offers more detail concerning this journey). It is a plan that belongs to the community and it is through the ongoing community input gathered during various conversations, consultations, electronic input opportunities and workshops that it remains relevant. It is a living project that commits to an annual review and the publication of Sustainable Actions at the end of each year. This annual update tries to reflect the ideas and priorities expressed by members of our community. This document continues the organic, ongoing effort to listen and compile the thoughts and visions of community members and to reinvigorate our commitment to a vision of sustainability for Frontenac County as a whole. As the name implies, Sustainable Actions 2013 celebrates the many ideas and suggested activities that will lead us toward our sustainability vision, shares successful community actions, identifies opportunities for 2014 and beyond. Sustainable Actions 2013 also highlights a number of statements that influence all of our endeavours and can guide our future directions in a sustainable manner. At the end of this document, there are Appendices. (One includes the priority actions that will be presented during the 2014 Frontenac County Council budget deliberations.) These actions will inspire and motivate further community engagement and action in the upcoming year. Frontenac County, encompassing our communities, belongs to all of us and it is up to each one of us to participate in ensuring that our current visions develop into tomorrow’s realities. This report must acknowledge the hard work and tremendous efforts expended in 2013 and invites you to further explore the opportunities to develop partnerships and take action on projects that interest you. More detail on ongoing initiatives, and those in need of a champion, can be found at www.directionsforourfuture.ca
7
2013-213 Sustainability
Page 101 of 281
AgendaItem#10h)
Introduction Sustainable Actions 2013 is this year’s companion document to Directions for Our Future, our shared Integrated Community Sustainability Plan (ISCP) for the area encompassed by the County of Frontenac. It is a living community document, and its content draws from and incorporates the suggestions made by numerous participants at specific sustainability events like the Annual Breakfast and Sustainability Workshop held this year in May and September respectively, and at the many other meeting opportunities and conversations had throughout the year. Sustainability, as embraced by our community, focuses on the four areas of culture, social, economic and the environment. These areas are referred to as pillars: a balance is required within all four pillars to have a truly sustainable community. Continuing to recognize the pillars, this year’s Sustainable Actions 2013 again places opportunities into their most relevant pillar of sustainability. This is an interpretive process and we have heard from you that this approach provides a stronger framework within which we construe sustainability. This document is divided into three sections with appendices attached. Priority Opportunties 2014: The first section discusses opportunities that were raised and discussed, and which hold priority among stakeholders for advancement. Some may not come forward immediately but are recognized as opportunities that will play a role in creating a more sustainable Frontenac. Brief background information is offered including what has been happening to date and where things are heading. Many of the actions prioritized will continue on in future years and some flexibility will be inevitable regarding timelines. Guiding Statemetns to Direct our Actions: This section provides general guiding statements that expound key elements of sustainable development. These statements have been made and drawn from many community conversations over the years and continue to resonate. We look to these statements as guides for daily decision-making and hope that this section will highlight and explain their significance in relation to sustainability as a whole. Current Sustainable Actions and Initiatives: The final section provides information on ongoing opportunities, their general focus area, as well as who is behind the initiative. There is also a focus on the importance of developing formal partnerships amongst community members, reflecting the recognition that the sustainable vision outlined in Directions for our Future cannot be achieved singularly by any one organization. It outlines and provides copies of a partnership agreement, as well as a sample Memorandum of Understanding. Finally, it references the key indicators used to measure progress, as well as a number of unofficial indicators that also illustrate successes from 2013.
8
2013-213 Sustainability
Sustainable Actions
Page 102 of 281
AgendaItem#10h)
The Appendices offer additional information including the projects that are being brought forward to County Council for consideration as part of its 2014 budget deliberations. These projects have been supported by the County’s Sustainability and Trails Advisory Committees to date. Also included as an appendix is information about the Federal Gas Tax Program from which the County and the Townships of Frontenac all benefit. A number of sustainability projects are supported through this federal funding program which is aimed at helping all municipalities across Canada achieve significant sustainability improvements on an annual basis. The final appendices provide us all with a reminder of past years’ priorities and accomplishments as well as how we began our journey to reach sustainability.
9
2013-213 Sustainability
Page 103 of 281
AgendaItem#10h)
Priority Opportunities - 2014 The following provides a brief description of the success achieved in 2013 and the priority directions for 2014 and beyond, as identified by stakeholders during the 2013 Sustainability Workshop and through the many other conversations had throughout the year. An integral part of sustainable development is having a vision for the future. A vast number of good ideas have been generated by stakeholders; however, not all of these opportunities can be developed simultaneously.
- Environmental Pillar of Sustainability Increasing awareness of the negative impact of many human activities on the natural environment began decades ago. The environmental movement has developed in sophistication and scope and aspects of it have become important elements of sustainable development. The following discussion presents ongoing environmental sustainability concerns and opportunities for our land and water. We all have a responsibility to protect the large volume of fresh water in the Frontenacs over the long-term. Our varied uses of water have resulted in an organic division of efforts aimed at protecting large natural bodies of water such as our lakes, as well as ensuring safe sources and processing of water for domestic use. And, although our air is not discussed again this year, the rural nature of Frontenac County has endowed us with excellent overall air quality. The importance of clean, fresh air is acknowledged and while there are no current initiatives underway, future efforts to maintain air quality will be an integral part of sustainable development.
1.01 Protection of Natural Areas Protection of our natural areas must involve stewardship of the environment. It is the responsibility of every individual through a personal commitment to ensure environmental sustainability, not only for those currently here but also for the generations to come. The importance of supporting the projects and programs of groups and organizations like the Frontenac Stewardship Foundantion, the Frontenac Arch Biosphere Netwrok and other agencies is generally recognized. Encouraging the various levels of government to provide necessary financial supports is also a consistent point of discussion.
1.02 County-wide Stewardship Plan In order to provide effective conservation of our natural heritage, we need a clear vision of what we aim to achieve. A county-wide stewardship plan is a progressive document that provides information and guidance for citizens and local governments who wish to protect 10
2013-213 Sustainability
Sustainable Actions
Page 104 of 281
AgendaItem#10h)
natural sites. This stewardship document goes beyond planning legislation to actively outline areas, as identified in the Natural Heritage Study, which the community wants to preserve, and potentially expand, by detailing short and long-term stewardship measures. The First Nations communities have long shared their commitment to the sustainability of our lands, waters and air. Partnership opportunities between First Nations, municipalities, agencies, lake and property associations, et al should be encouraged and actively sought. Farmers have a very direct interdependence with their land and as a result, have long acted as stewards of the environment. This means the agricultural sector is uniquely suited to protect the natural environment in Frontenac County. A stewardship plan will seek the balance between the development of our land for housing, maintenance of productive farmland, and the preservation of natural areas. Future planning considerations can include measures to protect historical agricultural lands. The Natural Heritage Study, completed by the County in 2013, is providing the solid data needed for the development of a Stewardship Plan and for making sustainable, environmentally conscious planning decisions.
1.03 Resource Assessments and Rejuvenation There are a number of sustainability issues concerned with how we use the land around us. A regional forestry inventory will provide useful information including potential areas of feedstock for future bio-energy applications. Soil mapping is another initiative which has been delayed due to government cost constraints but continues to be an important project to move forward. Existing agencies (including municipal governments) and individuals should be sharing information as it is collected and lobbying government for support.
1.04 Regional Salt Management Plan Efforts to protect our natural environment will be ongoing and efforts by our municipal governments are acknowledged to ensure the health of our waterways, farms and landfills. A specific desire to formulate a Regional Salt Management Plan for the various public works departments in Frontenac County has also been suggested. The Plan should focus on reducing the environmental impacts on our land and groundwater and should support the introduction/continued use of salt alternatives along lakeshore roads.
1.05 Education Strong messages continue to underline the need to offer information, training and support across the community. Specific topics include septic systems, forest and water systems management, impacts of lead bullets, bulk insecticide programs, impact of residential and farm fertilizer use, fish monitoring and screening programs, increasing biodiversity, dealing with beavers, etc 11
2013-213 Sustainability
Page 105 of 281
AgendaItem#10h)
1.06 Solid Waste Landfills The availability of land for landfill is a serious issue. As a number of our rural landfill sites reach capacity and face closure, the need for current Waste Management Strategies has been highlighted. Townships’ staffs have been discussing this concern collaboratively and alternative and innovative solutions such as those being introduced by the Regions of Durham and York need to be monitored for applicability/transferability to our rural region. Management Plan A desire for a community-wide solid waste management plan continues to be voiced and would build on the work being done by the Townships. Increased recycling and diversion rates are helping but the increased level of contaminants in recycling bins is necessitating interventions by Township staff and the implementation of additional educational programming. Diversion Planning and Education Current efforts to delay landfill closures have included diversion planning and education. Recent efforts by the Limestone District School Board have focused on encouraging students to divert recyclables from landfill sites through in-house education and awareness programs. Packaging Reduction Community members in the County have supported the idea of further packaging reduction initiatives locally and setting targets to zero are encouraged. One example is the Government of Manitoba’s program which sets targets for reductions on plastic carrier bags and all retailers who supply such bags are required to participate. A reduction on non-degradable waste entering our landfills will continue to be important and this links with the development of a solid waste strategy.
1.07 Lake Management Planning Many of our community residents living near and enjoying the larger lakes have organized into lake or community associations. They are actively involved in efforts to preserve and restore, where needed, the ecological resilience of their lakes. On a lake by lake basis, people have interest in invasive species, shoreline development, lake-carrying capacity as well as a number of other issues. Going forward, it is anticipated these plans may begin to incorporate vessel restrictions on small and/or ecologically sensitive waterways. Bow wakes from large and fast vessels can cause significant shoreline erosion and disturbance of wild fowl and animals. The County has supported several groups with the creation of lake management plans. These smaller, lake by lake projects have a great impact over the long term.
12
2013-213 Sustainability
Sustainable Actions
Page 106 of 281
AgendaItem#10h)
1.08 Septic Systems Alternatives A leading issue affecting overall lake health has been the effects of septic systems close to the water. Exploring septic system alternatives has become important as the community struggles to address the regulatory requirements. Within our settlement areas, very small lots can become an impediment to replacing old septic systems. In our rural areas, interest is growing in finding new and greener ways to address waste water concerns in both domestic and more commercial settings. Bio-nesting systems are one alternative being used. This continues to be an area with community support. Inspections/Re-inspections Calls for septic system inspections and re-inspections grow louder, going beyond the voluntary efforts being offered by some Townships Further work may involve the introduction of mandatory septic inspections/re-inspections especially in areas close to water. Beyond this, future efforts in many communities may move away from independent septic systems as the desire for municipal water systems increases. The growth and development of such systems would be anticipated in Official Plans assessed in a Long-term Integrated Management and Investment Plan.
1.09 Water Conservation Water conservation initiatives have been proposed by the community and this may become increasingly important in scenarios of future climate unpredictability. Local conservation efforts from the four Conservation Authorities active in Frontenac County include issuing water level warning advisories, which some of the Townships have included on their websites.
1.10 Municipal Bylaws and Enforcement Growing interest in maintaining the canopy of trees throughout the rural areas, including the hamlets, is prompting calls for the introduction of tree cutting bylaws. There is also a growing interest in ensuring that the bylaws in place are enforced to protect the natural environment across the County. Residents are also expressing the need for Official Plans and Zoning Bylaws, and other municipal policies to encourage and support farming in general and organic farming specifically. There is also interest in maintaining and improving habitat and corridors both in municipal documents and also in lake plans.
1.11 Groundwater and Aquifer Study There has also been growing awareness and concern regarding the impacts of various forms of first mining and now other activities on water quality. Community stakeholders have identified the need for a groundwater and aquifer study to better understand potential impacts of past, current and future land uses. This would be a large project, likely needing the involvement of the Ministry of Natural Resources, as well as other partners. 13
2013-213 Sustainability
Page 107 of 281
AgendaItem#10h)
1.12 Centre of Excellence in Water Management A number of suggestions have been made for the development of various multi-function community buildings and one such suggestion is for a centre of excellence in water management. Perhaps such an idea will be able to share space with some of the suggested uses outlined in the following section on Capacity Building and Governance.
- Economic Pillar of Sustainability As one of the pillars of sustainability, the continued economic vitality of the Frontenacs is a key determinant in maintaining a high quality of life for residents and visitors alike. Studies have shown that greater stages of economic development often allow for further efforts to support environmentally and socially responsible actions. Going forward in Frontenac County, this will manifest itself through continued support of local businesses, trail development, and ongoing support for local food initiatives.
2.01 Sustainable Tourism Strategy Throughout the stakeholder consultation process, support for a comprehensive sustainable tourism strategy is shared. Notable tourism developments have been undertaken with the Township of Frontenac Islands’ trail development on Howe Island, as well as the Township of North Frontenac’s continuing Dark Skies project.
2.02 Employability Service Training Plan The potential for improved economic performance through improved customer service is acknowledged, and an employability service training plan has been suggested. Multiple agencies are actively involved in this type of effort, including The 1000 Islands Region Workforce Development Board, Algonquin College and St. Lawrence College. Recent training initiatives with St. Lawrence College in Sharbot Lake have been successful in preparing individuals for trades work and this sort of program could be modeled for application in other sectors, such as tourism.
2.03 Trails Network The vast area encompassed within Frontenac County is endowed with substantial natural beauty. As a community, we benefit from the connections and access to nature that is provided by a trails network. The County’s Trails Advisory Committee has been very active over the past year and looks forward to expanding on recent successes. The Frontenac K&P Trail will be open from Kingston to Verona by the end of 2013. The focus continues northward to Sharbot Lake. Interest is growing from the community for the development of trailhead buildings that could serve multiple purposes within the communities. Presentations have been 14
2013-213 Sustainability
Sustainable Actions
Page 108 of 281
AgendaItem#10h)
made of concept plans for buildings at Harrowsmith and Sharbot Lake and conversations are starting around Robertsville, north of Highway 7. As more and more of the trail is completed, regional branding and marketing will aid in developing the economic benefits of this asset.
2.04 Local Food Frontenac County has a rich agricultural heritage and numerous opportunities within its vibrant local food industry. There are an increasing number of independently-led initiatives in the County. The Farmers’ Markets in Verona and Sharbot Lake have had a successful year again. A successful Friday afternoon market pilot ran on Friday afternoons through October along Road 38 at Harrowsmith to determine potential interest. The National Farmers Union Local 316 continues to support farmers and provides education through its Food Down the Road programs. The Food Charter has now received the support of the County and the City of Kingston and a Food Council is moving forward. All of these initiatives, and more, can be further supported with regional branding and marketing. In a large stakeholder survey, conducted as part of the County Local Foods Business Retention and Expansion program, stakeholders identified the need for more local abattoirs and noted that the regulation surrounding meat production and sale remains a challenge. A call has been made to allow zoning for backyard, small-scale agriculture. Increasing fuel prices may have an increasing effect on the price of food and local small-scale production will help to ease some of these costs for many families.
2.05 Cellular Service In an increasingly electronic world, the deficiencies in cellular service coverage have been identified by stakeholders as a challenge to economic growth. Although direct development of such services remains with the private sector, the Eastern Ontario Wardens’ Caucus recently passed a resolution recognizing cellular service as an area needing attention, on the heels of its successful roll out of the broadband infrastructure project across the region. All parties appear to agree that public-private initiatives in this sector may provide some relief.
2.06 Green Energy How we power our homes and workplaces is a key component of sustainability. Newer, green energy alternatives are being developed every day to assist in the transition away from more traditional fossil fuel sources. While many of the developments of the past year have been driven by the Provincial Green Energy Act, funding and political changes at this level currently pose a challenge for many in this sector. Potential synergies exist for exciting partnerships between multiple organizations such as the County of Frontenac, Queen’s University, SWITCH and St. Lawrence College, to name a few. St. Lawrence College is a post-secondary leader in green energy and has the potential to assist with both technical experiences through its own solar retrofits, as well as through teaching and co-operative learning. Frontenac community stakeholders have identified a need for, and opportunity to, further educate homeowners on energy saving retrofits. Education on energy conservation by everyone will also contribute to a 15
2013-213 Sustainability
Page 109 of 281
AgendaItem#10h)
more sustainable use of existing resources. Municipally, successful installations of solar panels on the Sharbot Lake fire station, on two ambulance stations in Sydenham and Kingston and a third planned in Robertsville, and an installation planned as part of the Fairmount Auditorium redevelopment, mean the public sector is participating and generating a return.
2.07 Transportation Management Plan The sheer size and rural nature of Frontenac County imposes certain transportation demands on its residents. Daily tasks such as going to work, buying groceries and attending doctor’s appointments can pose a serious challenge for those who do not have a personal vehicle and impose associated costs on those who do. County residents identify a need for a Transportation Management Plan and the County of Frontenac has offered assistance to the Townships-led effort.
2.08 Smaller Scale Community-Led Sustainability Initiatives This County-supported application-based program has supported a number of successful smaller scale community-led sustainability initiatives this year. The Frontenac Stewardship Foundation received support to discover the fundemental steps needed to develop a county-wide Stewarsdhip Plan. In Sharbot Lake, the Farmers’ Market was assisted to host a series of workshops which fostered awareness to interested residents of Frontenac for the producing and preparation of local food for one’s own consumption. South Frontenac’s Battersea-Loughbough Lake Association was one of various lake management groups that received assistance in taking steps to develop its lake management plan.
2.09 Feasibility Study for a Frontenac Agricultural Centre As our local food industry grows and benefits recent activities, further developments could include a feasibility study for a Frontenac Agricultural Centre. This might form one of the multiple activities that could occur in a multi-use public facility.
2.10 Feasibility of Establishing Food Processing Facilities Another avenue for investigation in the food sector would be to continue to assess the establishment of food processing facilities. The difficulties associated with distance to processing and the regulations associated with farm-gate sales have continually been raised as a cause for concern.
2.11 e-Commerce The broadband infrastructure roll out by the Eastern Ontario Regional Network (EORN) will have increasingly positive impacts on current and future business development. With improved internet communications, more opportunities for e-commerce are becoming apparent. 16
2013-213 Sustainability
Sustainable Actions
Page 110 of 281
AgendaItem#10h)
2.12 Sustainability-minded Business Attraction The modernization of existing electronic infrastructure, including increased access to smart metering and debit/credit machines are attracting sustainability-minded businesses to the region, which is, and will remain, a priority for economic development in the County.
2.13 Green/Business Park The possibility of developing a business park, preferably green, would be very beneficial in overcoming any infrastructure concerns held by businesses considering relocation and it would also offer tremendous synergy benefits by grouping businesses in a central hub. Such a development could also incorporate shared green energy, thereby lowering the cost of business and increasing the appeal of this region.
2.14 Services: Hydro Transmission Capacity; Natural Gas Service Expansion Additional infrastructure developments have been suggested that will benefit economic development in the area. Many industries would require increases in Hydro transmission capacity and expansion of natural gas service before they could open in Frontenac County. However, these amenities are controlled by Hydro One and other companies such as Union Gas and opportunities for partnerships between these businesses and various levels of government would need to be explored. Additional stakeholder assessment and discussion may also need to occur regarding the type of industries that will align with our vision of sustainability.
2.15 Regional Signage For the tourism industry in particular, uniformity of regional signage infrastructure will provide a more consistent branded message for tourists and will help them navigate more successfully.
2.16 Renewable Energy Training As provincial funding for green energy changes, it may become necessary to seek training partnerships to develop professional training on renewable energy for inspection and planning staff. Outreach and connections with educational partners such as St. Lawrence College should continue to be developed and existing connections enhanced.
2.17 County-wide Rural Community Energy Plan The need to move away from fossil fuel energy sources was touched upon earlier and continues to frame energy development in the County for the foreseeable future. Although County Council disbanded its Green Energy Task Force Advisory Committee which was on track to lead the development of a County-wide Rural Community Energy Plan looking at renewable energy and conservation, community support remains for the project. 17
2013-213 Sustainability
Page 111 of 281
AgendaItem#10h)
Near Zero Energy Importation; Community Capacity Building for Renewable Energy; County-wide Municipal Energy Conservation Plan; Micro-hydro and Biomass Operations The current grid configuration leaves users vulnerable to service disruptions that may happen in other regions. A more local source of supply would help to mitigate such circumstances and increase energy resilience. Encouraging local production may lead to increased community capacity with renewable energy. At a community level, there may be options for micro-hydro and biomass operations and these suggestions should continue to be examined. Alongside developments in local energy production, everyone can get involved in energy conservation. A subsection of the community energy plan could address a County-wide Municipal Energy Conservation Plan showcasing an assessment and successful reduction in energy demand by local government.
- Cultural Pillar of Sustainability Culture provides context for human communities and, as such, acts as a pillar for sustainability. Frontenac County has helped shape the people who live here and those who spend time in this area contribute to our rich and colorful history. We develop a deep sense of connection as we learn about and identify with those who have gone before us and there is a strong interest in the cultural heritage of the County. Supporting and enhancing the culture of our community is critical to the long-term sustainability of Frontenac County. It is critical to ensure the availability of places for a diverse demographic to meet, socialize and celebrate our strong sense of community, our talents and heritage. Along with these, striving to enhance the capacity of the community and the strength of local governments’ commitment to cultural sustainability including landscapes, land use, design and services are key elements of this pillar.
3.01 Festivals and Events There is a full calendar of festivals and events in Frontenac County. This year saw a number of events including, but not limited to, another successful Cattail Festival and Jamboree in Verona, a winter Heritage Festival at both Crow and Sharbot Lakes, and the ever-popular Wolfe Island Music Festival. A number of these events benefitted from a small funding contribution from the County of Frontenac. Alongside these annual events, there are a vast number of yearround clubs and associations covering a variety of interests, from ATV clubs to YAPS (Youth Active Program for Students). Additionally, for the musically inclined, the area boasts a number of jam sessions and various music nights throughout the year.
18
2013-213 Sustainability
Sustainable Actions
Page 112 of 281
AgendaItem#10h)
3.02 Youth Retention Decreasing and aging populations pose a number of challenges in rural regions everywhere and specific concerns have been raised in the Frontenac community regarding youth retention. At the County level, efforts to begin forming a Youth Committee progressed this year. Increasing the number of young adult residents will have a positive impact on a number of areas, including volunteerism.
3.03 Volunteerism A great number of the exciting annual events that happen in the County are run by dedicated teams of volunteers, without whom, such events would not be possible. Volunteer groups around the County have identified a decline in volunteerism and expressed a pressing need for new members to join and take on leadership roles. This would provide a respite for long-term volunteers, with the hopes that such renewal and rejuvenation will allow everyone to get more out of their volunteer experience. Looking forward, continued development of the use of social and electronic media to create a system where volunteers can connect with each other, as well as find organizations that match their particular interests. This could also become a portal through which local high school students could research and obtain opportunities to fulfill their graduation requirement of 40 volunteer hours. Creating a volunteer centre to support volunteers has also been mentioned.
3.04 County Official Plan, Growth Management, Strategic Planning Intrastrucure and Municipal Asset Management In order to ensure a cohesive approach to sustainable development within the County, an overarching County Official Plan is in development. This important document will provide particular guidance and direction on cross boundary issues not covered in Township Official Plans. The initial background research (Phase one) and public information and consultation sessions (Phase two) were completed last year and a draft went through a thorough consultation in 2013 and a final draft will be before Council early in 2014. A Growth Management Strategy has informed the Official Plan, and will ensure that future development in the Frontenacs adheres to the vision of sustainability outlined in Directions for Our Future. County Council continues its ongoing strategic planning process of liaising with Senior Staff to assess and map a forward-thinking plan to provide direction for County efforts. Asset Management Plans are expected to be before each of the municipal councils before year-end.
3.05 Infrastructure and Municipal Asset Management Significant investments are made locally in infrastructure, including roads and bridges, buildings (offices, libraries, emergency and transportation service garages, etc.) and in vehicles, equipment, etc. Sustainable infrastructure and municipal asset management has been prioritized to ensure good stewardship of these community resources.
19
2013-213 Sustainability
Page 113 of 281
AgendaItem#10h)
3.06 Comprehensive Asset Mapping The ongoing comprehensive asset mapping at the County of Frontenac continues and new layers are being added to the existing Frontenac Maps application (www.frontenacmaps.ca) at the request of the Townships. Cemetery mapping along with other Township-identified priorities continued with the assistance of a GIS summer student this year. Ongoing efforts are being made to incorporate as much data as possible from an extensive list of data sources.
3.07 Community Improvement Plans There has been great interest in the work currently underway in a number of communities as a result of Community Improvement Plans (CIP). This project, jointly funded by the County of Frontenac and the Townships, has been started in a number of areas: in both South and Central Frontenac, the villages of Verona and Sharbot Lake respectively have taken the initiative and are currently implementing their CIPs; in Frontenac Islands, the Marysville plan has been approved. Public meetings held by County staff will begin in North Frontenac to assess the program’s suitability for this rural area. Work will continue in the upcoming year.
3.08 Sustainable Spending Policies and Best Practices Review Directions for Our Future provides for ongoing efforts to assess sustainable spending policies and best practices review. This creates a solid foundation upon which to review and incorporate best practices and ensure sustainability-driven municipalities which realize the triple bottom line.
3.09 Sustainability Training and Education Programs for Public Representatives and the Public at Large Training initiatives have been discussed under all pillars however, it is also important to incorporate general and specific sustainability training and education programs for public representatives and the public at large. This could develop as an umbrella initiative, tied in with local post-secondary partners, to promote training and education about sustainability planning and projects. Specific partnerships with St. Lawrence College in the Sharbot Lake area are under investigation.
3.10 Support Lifestyle Options The attraction of new residents to the area, especially young people, may be enhanced by the promotion of the unique lifestyle options in the Frontenacs. Our strong tourism sector indicates that many travel great distances to spend time here, while residents can reap those benefits year-round. Many opportunities for outdoor adventure exist in all seasons and for many, nature can be reached at their back doors.
20
2013-213 Sustainability
Sustainable Actions
Page 114 of 281
AgendaItem#10h)
3.11 Enhance Youth Opportunities The 2007 County of Frontenac Business Retention and Expansion Plan contained recommendations to enhance promotion of youth intern positions and the engagement of willing seniors in the workforce. Further developments of these ideas would be beneficial as it impacts youth engagement and retention.
3.12 Municipal Fleet One sustainability exercise proposed for local governments is to undertake municipal fleet vehicle analyses to ascertain where energy savings and improvements might be made. It may also encompass an assessment for the use of electric or alternatively powered vehicles. The County monitors its ambulance fleet and has integrated several hybrid vehicles into its fleet.
3.13 Web-based Applications for Community Involvement As mentioned earlier, an increasing amount of our daily lives involve internet-based interactions. As many social websites have illustrated, there is tremendous power in connecting people. From a sustainability perspective, this manifests itself through web-based applications for community involvement. Volunteer forums can be used for recruiting. The County continues to actively use Twitter, FaceBook and survey tools to engage the community. Regular e-newsletters and e-Agenda applications ensure easy access to all Council and Committee agendas, reports and other documents along will all recent updates.
3.14 Multi-use Public Facilities There have been many discussions from a diverse range of interest groups that support developing more or enhancing existing community facilities. Partnerships may also be fostered to assess the development of new County or Township Administration buildings. This space, if designed or properly retro-fitted in the case of an existing building, could also incorporate multi-use public facilities. They could house a number of already suggested applications, such as a centre of excellence in water management, a trailhead tourism information space, a Frontenac Agricultural Centre, a car pool lot, a cultural centre and possibly a re-use site to name a few. The County’s redevelopment of the Fairmount Auditorium will ensure broader availability to accessible community meeting space. In the event that a single multi-use facility proves undesirable, there may be scope for the development of a network of multi-use buildings and cultural centres. These could possibly be sited along the trails network to facilitate tourism and local recreational use.
21
2013-213 Sustainability
Page 115 of 281
AgendaItem#10h)
- Social Pillar of Sustainability Much like a house, sustainability will collapse without dedicated efforts to each of its pillars. The social element is the final pillar of sustainability and plays a key role in developing a cohesive, yet diverse society. Effective social sustainability ensures adequate housing options, amenities, transportation and care for all age groups. The impacts of our aging populace will continue to dominate our social sustainability agenda for the foreseeable future.
4.01 Healthcare and Social Services Healthy individuals make healthy communities and healthcare and social services have been put forth as an ongoing priority for all stakeholders in Frontenac County. An aging population demographic presents increasingly complex healthcare concerns that pose unique challenges in a rural setting. Additionally, rural communities have always benefitted from close social networks and maintaining and developing these has been, and will continue to be, a priority. The County strives to promote inclusive communities and supports charitable organizations such as New Leaf Link. Services for the Aging The need to increase health care services available in the community has been acknowledged for a number of years. There continues to be a need to complete an independent assessment of the need for additional long term care beds. As an increasing number of the workforce retires, there will be a need for professionals to fill roles in the healthcare, social services and community services sectors. One response to this need continues to be work on a Health/Social/Community Services Development and Retention Program which should be devised with multiple partners. Greater networking using the internet are anticipated taking advantage of e-Health web portals and the introduction of Home Health initiatives will provide citizens with greater access to information regarding their health.
4.02 Community Paramedicine Interest in and evidence of the value of community Paramedicine is growing. Community paramedicine is premised on a preventive approach, aiming to assist County residents. Forward planning has projected a significant increase in call volume as the ‘baby-boomer’ generation enters its senior years, as well as a subsequent increase in associated healthcare costs. This more patient-focused level of care will relieve some of the pressures and costs of the emergency system by diverting non-emergency medical issues. This progressive idea has further developed with research conducted into various models in use in Ontario. A County pilot is underway on Wolfe Island and the data obtained will provide the basis for future endeavours. It is also hoped that this initiative may also become a platform for connecting residents with other community services that may already be in place to further meet their needs. 22
2013-213 Sustainability
Sustainable Actions
Page 116 of 281
AgendaItem#10h)
4.03 Housing Needs Our aging population has changing housing needs. An extensive study undertaken through 2012 included eight public meetings and several stakeholder meetings before the County of Frontenac Seniors Housing Study was completed and submitted to County Council. Issues around ownership vs rental, cooperative, affordable, assisted and independent were all assessed and apply to seniors needs as well as the broader community. For seniors, retirement and long term care options are added. The Housing and Homelessness work is progressing at the municipal level but the communities and various levels of government need to come together. Progress will be achieved, one project at a time. The first concrete project needs to come forward to begin alleviating the housing challenges being experienced by all demographic groups within the County.
4.04 Frontenac Transportation Collaborative The Frontenac Transportation Collaborative Initiative is an ongoing initiative that partners Northern and Southern Frontenac Community Services, with some assistance from the County of Frontenac. The service aims to provide transportation for medical appointments, shopping excursions and other necessary trips for those who would otherwise be unable to arrange travel. This program looks to continue its work in the future.
4.05 Transportation Options Rural transportation concerns are calling for a greater level of availability and support for community carpooling, bus and ride share programs, and accessible transportation options. Investigations of successes being experienced in other areas, including the success in the north part of Hastings County, are the first steps towards the development of a comprehensive plan. Suggestions also arose this year that County businesses could assess the return on investment of supporting a “shop in Frontenac” transporation service.
4.06 Healthy Building Materials A continuing suggestion is for education on healthy building materials. With the growing popularity of do-it-yourself (DIY) projects, homeowners need to be informed about the implications of their materials decisions. Subsequently, Township building inspectors will continue to assess such materials as their prevalence increases.
4.07 Re-Use Stores Another project undertaken by local social services has been the development and operation of re-use stores. The Hartington Community Caring Centre, the Treasure Trunk in Sharbot Lake and the Northbrook Clothing Depot have both had a successful year.
23
2013-213 Sustainability
Page 117 of 281
AgendaItem#10h)
4.08 Public Outreach/Education and Community Self-Help Further efforts to educate the public regarding sustainability, ongoing initiatives and how they can get involved may be incorporated into community web portals. Further, the value of seniors groups in all communities has been heard clearly as have the suggestions to create mentoring relationships between youth and retirees to ensure opportunities exist to pass along knowledge and skills that help us all live more sustainably.
24
2013-213 Sustainability
Sustainable Actions
Page 118 of 281
AgendaItem#10h)
Guiding Statements to Direct our Actions Throughout the development of Directions for Our Future, Values and Principles statements have helped us to work towards establishing communities as sustainable places now and for future generations. The statements (found on pages 12 and 13 of Directions for Our Future) are high level and help us better understand the four pillars of sustainability. The need to bridge the Values and Principles statements and priority projects became obvious in 2012. After consideration, it became apparent that some priority “projects” identified in the 2009, 2010 and 2011 reports were not projects at all – they had no real timeline, no specific budget requirements, no identifiable leader. These were statements of intangible quality and once they were acknowledged as such we began to see them in a more useful way, as guiding statements that help steer the way we work towards sustainability in our day-to-day. More specific than our Values and Principles and outside of our priority projects, these guiding statements allow us to pull into tighter focus the practices which will lead us to a sustainable future.
a. Sustainability Planning ‘If you fail to plan, you plan to fail’ is an old adage of particular significance. Community-wide sustainability planning across the region provides the vital vision for our future. Without this guidance, we risk ad-hoc decisions and not seeing the integrated repercussions that may not occur immediately, but will impact our lives, and those of our children, down the road.
b. Support Green Local Businesses While there has been much debate over economic growth versus conserving natural resources, economic development is the key driving force behind our capitalist social system. In light of our continuing need for some form of economic development, it is our imperative responsibility to ensure that we foster new development in a sustainable direction. This is sometimes referred to as a ‘triple bottom line’ and providing support for green local businesses will continue to enhance our communities and our lives in a positive and responsible way.
c. Promote and Support the Creative Economy In much the same way as economic development, we should be actively striving to support the creative abilities of our community members. Promoting and supporting the creative economy not only fosters local businesses but enhances our region as a culturally flourishing place to be.
d. Ensure Environmental Protection The biosphere forms the basis of all life, and while its overall health is intrinsically important to us for personal reasons, nature should be acknowledged to have value in its own right. Respect 25
2013-213 Sustainability
Page 119 of 281
AgendaItem#10h)
for nature requires us to consider the impacts of each of our actions on the natural world around us and to not proceed if such actions irrevocably diminish the natural world in which we live. This shift in our interaction with the natural world acknowledges our place as only one component in the web that makes up life on this planet.
e. Re-purpose Public Buildings Looking for, and being open to, opportunities to re-purpose public buildings can be thought of as large-scale recycling. Re-using such buildings decreases pressures on untouched natural areas and provides for renewal and rejuvenation within our communities. These opportunities may not occur often, but keeping them in mind is key to being able to take advantage of such situations when they do arise.
f. Work Collaboratively with First Nations The wealth of knowledge and unique cultural outlook held by our First Nations community members is an invaluable resource. Working collaboratively with First Nations representatives broadens our perspectives and ensures that this important aspect of our community voice is heard and included.
g. Support Libraries Libraries play a special role in the community. They act as meeting places, internet hotspots and a local portal to a large host of materials. Reading can impart knowledge, provide relaxation and generally take us to places we might not otherwise see. The continuing support of libraries in the County is important to ensure on-going access to this valuable service.
h. Build Sustainable Partnerships with Local School Boards Our children are our future and in many ways our responsibilities to them provide the impetus to do things sustainably. The key feature of sustainable development is to only take actions now that do not reduce the future for others. Sustainable partnerships with local school boards are, and will continue to be, an important element of responsible, sustainable behaviour.
i. Strong Communications Strong communications not only provide for transparency and accountability, but also foster networks of like minded groups which can minimize duplication of efforts. It also provides a motivational force for people to connect over issues and projects.
j. Leed® for Neighborhood Standards Our housing and transportation frames how we interact with our environment and it can foster sustainability or impede it. LEED® for neighbourhood standards is an initiative that aims to 26
2013-213 Sustainability
Sustainable Actions
Page 120 of 281
AgendaItem#10h)
create more sustainable environments, thereby making it easier for individual citizens to live more fully within their ecological footprint.
k. Support ‘Build Green’ In rural communities, it may not always be practical to design totally new green neighborhoods, but providing support and/or incentives to ‘build green’ can have a positive cumulative effect as new buildings and renovations require less energy and are done with sustainably sourced materials.
l. Support Agriculture The development and support of local sustainable agriculture, including the horticulture industry, can assist in creating local jobs and may have less unsustainable farming impacts. It may also aid the further developing of energy from biomass.
m. Age-Friendly Rural and Remote Communities Age-friendly rural and remote communities should be supported so that residents can live fulfilled lives without having to relocate to urban centres. Rural-urban migration depletes the countryside, increases unsustainable urban sprawl and diminishes traditional rural culture. It can also separate families and friends, removing supports and creating alienation.
n. Promote Nature-based Recreation and Leisure Activities The promotion of nature-based recreation and leisure activities can foster increased community cohesion and improved physical health. It also counteracts the increasing psychological distance from nature that many experience in today’s society. The intimate knowledge and familiarity of the natural world fosters a greater sense of responsibility towards the rest of the planet and can begin to affect individual behavior in a positive way.
o. Encourage Sustainability Sustainable development involves action from everyone. It is an outline for daily life and not simply an exercise for ‘someone else’ to do. To this end, it is important for those who do wish to take initiative to receive adequate support and encouragement. In the following instances, the term ‘support’ may entail acknowledgement, encouragement, partnership, administrative help and finally, occasional financial support from the private or public sectors. This can include interest groups from all pillars and it is acknowledged that it is important to support their activities. It should be noted that the following lists are not exhaustive.
Environment Support community groups working towards the protection of natural areas, which can include: 27
2013-213 Sustainability
Page 121 of 281
AgendaItem#10h)
The Model Forest Network and other Community Networks Adopt a Highway Program A Seedling Planting Program The Rideau Waterway Land Trust Queen’s University Biological Station The Frontenac Arch Biosphere
Culture and Heritage Support community groups and initiatives having a culture and heritage focus, which can include: Central Frontenac Railway Museum Glendower Hall Bedford Museum South Frontenac Hartington Old School Museum Project Wolfe Island Canal County Heritage Museum Live Theatre
Health, Social Services, and Housing Support community groups in health, social services and housing field, which can include: New Leaf Link Program Transitional/Assisted Living Environments Transitional Housing Initiatives Affordable Housing and Living Needs Initiatives
Tourism Support existing and new tourism initiatives, which may arise through these organizations and others: Land O’ Lakes Tourism Association Great Waterway Tourism Region Ontario’s Highland Tourism Region
Recycling Support recycling initiatives from all community groups.
p. Review Best Practices Learning from and connecting with other organizations ensures that efforts at the County of Frontenac remain fresh and cutting-edge. As part of our sustainability mandate we are committed to regular reviews of best practice. Contact with qualified firms or individuals ensures objectivity in assessing best practices throughout the County. 28
2013-213 Sustainability
Sustainable Actions
Page 122 of 281
AgendaItem#10h)
Current Sustainable Actions and Initiatives Community Plans, Programs and Projects As progress is made through the sustainable planning process, stakeholders continue to share information about the actions they are taking to support community sustainability. Once known as the “Community Asset Map”, the following list attempts to capture some of the sustainability-related plans, projects and activities that are currently being undertaken or planned. This list is compiled directly from information provided by community members. The list of Current Sustainable Actions and Initiatives is an ever-growing database which helps identify and facilitate potential linkages between similar projects in the region. The list currently boasts 65 initiatives which are deemed as ongoing sustainable projects in the Frontenacs.
Organization
Primary Focus Area
Plan, Program or Project Name
Wintergreen Renewable Energy Co-op
Energy
Working to develop and invest in community-based renewable energy projects in the KFL&A area
County of Frontenac/ Eastern Ontario Wardens’ Caucus
Economic Development
Regional Economic Sustainability Plan under development
County of Frontenac Trails Advisory Committee
Economic Development/ Recreation and Leisure
Rail-to-Trail Activities:
Lafarge Canada/ Natural Resources Canada, Queen’s Institute for Energy & Environmental Policy/ Carbon Management Canada
Energy
Investing over $8M to develop innovative solutions to power the cement plant in Bath by re-using local surplus materials as low carbon fuels
- Implementing Frontenac K&P Trail Plan including trail and loop development
- Develop Phase 2 Implementation Plan
- Developing Concept Plan
29
2013-213 Sustainability
Page 123 of 281
AgendaItem#10h)
Organization
Primary Focus Area
Plan, Program or Project Name
Wintergreen Renewable Energy Community Working Groups
Energy
Building capacity in the development of green energy Addressing renewable energy issues:
- Municipal energy efficiency & conservation
- Potential funding supports
- Off-grid enterprises
- Communications
Greater Bobs & Crow Lakes Association/ Centre for Sustainable Watersheds
Protection of Natural Areas
All shoreline properties on the lakes have been surveyed and the reports printed.
Frontenac Arch Biosphere Network
Economic Development and Culture and Heritage
Local Flavours - Regional Culinary Taste Trail
- Building a culinary trail & identity for region www.frontenacarchbiosphere.ca
Frontenac Arch Biosphere Network
Culture and Heritage
Establishing FAB Arts as the regional arts and culture network
- creating an arts trail on www.frontenacarchbiosphere.ca and www.FABExperiences.ca
Frontenac Arch Biosphere Network
Economic Development/ Recreation and Leisure/ Sustainable Tourism/ Communications
Constructing a broad regional trails strategy through the Biosphere Trails Council
- Completing GIS work and mapping recreational trails on www.frontenacarchbiosphere.ca and www.FABExperiences.ca
Frontenac Arch Biosphere Network
Recreation and Leisure/ Culture and Heritage
Extending the Environmental Educators Network of parks, museums, sites, programmers
Frontenac Arch Biosphere Network
Communications/ Economic Development
Developing a visitor itinerary website at www.FABExperiences.ca
30
2013-213 Sustainability
Sustainable Actions
Page 124 of 281
AgendaItem#10h)
Organization
Primary Focus Area
Plan, Program or Project Name
Frontenac Arch Biosphere Network
Economic Development
Continuing work on sustainable tourism education
Frontenac Arch Biosphere Network/ Queen’s University
Culture and Heritage
Researching value of our creative economy
South Frontenac Community Services Corporation
Health and Social Services
Delivering 9 seniors health programs to more than 725 local seniors
South Frontenac Community Services Corporation
Health and Social Services
Providing financial assistance for those less fortunate in our communities; includes a Food Bank that is serving more than 70 individuals or families each month
South Frontenac Community Services Corporation, VON Canada
Health and Social Services
The Grace Centre is now home to the VON SMART program, 2 Tai Chi sessions, 3 yoga sessions and a weeking meeting place for Sparks, Brownies, and Girl Guides
South Frontenac Community Services Corporation
Health and Social Services
Renovation of Grace Church, Sydenham, to house all services, programs and staff including new accessible ramp and entranceway; enlarged community garden and greenhouse provide fresh vegetables to the Adult Day program participants and food bank
South Frontenac Community Services Corporation
Health and Social Services
The Grace Centre now displays local artists and their works and hosts local shows
National Farmers Union Local 316
Economic Development
New Farm Project, 2008-2012 – building farm capacity and farm community Collaborative Regional Alliance for Farmer Training (CRAFT) – ongoing network of local farmers mentoring interns
31
2013-213 Sustainability
Page 125 of 281
AgendaItem#10h)
Organization
Primary Focus Area
Plan, Program or Project Name
Sharbot Lake Farmers Market
Economic Development
Providing local products, benefiting local restaurants (300+ patrons/Saturday)
Conservation Authorities/ Frontenac Arch Biosphere Network
Land Use Planning and Management
Creating new soil maps to assist in protecting agriculture lands; project stalled due to funding cutbacks; other partners may be needed to continue
New Leaf Link
Health and Social Services
Aiding adults with developmental disabilities develop skills to contribute to society
Howe Island community group
Culture and Heritage
Howe Island Proclamation Day to become annual event
Fairmount Home/ Community Members
Health and Social Services
Outside the Box Theatre program
County of Frontenac/ Ministry of Municipal Affairs and Housing
Capacity Building/ Governance/ Protection of Natural Areas
Developing/ supporting the County Official Plan
Community Foundation of Kingston
Capacity Building and Governance
Vital Signs Annual Report
National Farmers Union Local 316
Economic Development/ Land Use Planning and Management
Food Down the Road – for more information see www.fooddowntheroad.ca
Frontenac Stewardship Foundation
Protection of Natural Areas
Projects include:
Conservation Authority
Land Use Planning and Management/ Protection of Natural Areas
Tree Planting
32
2013-213 Sustainability
- “Naturally Rich Frontenacs” published
- Held workshop with landscape planning specialists
- Supporting development of a countywide stewardship plan
Sustainable Actions
Page 126 of 281
AgendaItem#10h)
Organization
Primary Focus Area
Plan, Program or Project Name
Frontenac Stewardship Foundation
Culture and Heritage Protection of Natural Areas
Re-establishing prairie grasses on Wolfe Island to bring back song birds
Frontenac Employment Resource Centre
Health and Social Services
Upgrade adults’ skills, connect people with employers
KFL&A Public Library
Economic Development and Communications
Providing free wi-fi at all branches
Central Frontenac Economic Development Committee
Economic Development
Annual Heritage Festival
Township of Central Frontenac Economic Development Committee
Economic Development
Sharbot Lake Farmers Market support
Township of Central Frontenac Economic Development Committee
Economic Development
Friends of Arden Clean Up
Thousand Islands Region Workforce Development Board
Health and Social Services
Partner with organizations to implement projects, identify employment trends, Green Energy Guide
KFL&A Public Health
Health and Social Services
Eating Properly Group
KFL&A Public Health/ County of Frontenac/ City of Kingston/ other partners
Health and Social Services
Food Charter in place and Food Council formed
Frontenac CFDC
Transportation
Ride-share web based program
Frontenac CFDC
Economic Development
Interest-free loans for septic retrofits
Frontenac CFDC/ South Frontenac Township
Economic Development
Support buy local initiative
St. Lawrence College Sustainable Energy Applied Research Centre
Energy
Assisting small businesses with research on sustainable energy products and processes
33
2013-213 Sustainability
Page 127 of 281
AgendaItem#10h)
Organization
Primary Focus Area
Plan, Program or Project Name
Eagle Lake Property Owners Association
Protection of Natural Areas
Stewardship of Eagle Lake through education of property owners
Sustainable Kingston
All Aspects of Sustainability
Implementing the Sustainable Kingston Plan
Rudy & Joan Hollywood
Health and Social Services
Physical fitness initiatives to encourage healthy living, often with funds raised going to support local causes including food bank and transportation needs
Local Conservation Authorities/ Lake Associations
Protection of Natural Areas
Annual Lake Links Workshop and Learning Session
St. Lawrence College Employment Service
Economic Development
Providing training incentives to employers and skills development to improve employability
- improving public areas as part of skills development
Frontenac Islands Township Council
Transportation
Howe Island Transportation Study
Verona & Area Historical Society
Heritage
Leasing the old School House in Hartington
Verona Community Association
Waste
Central Recycling Initiative
Sharbot Lake Multi-Use Centre Committee
Culture
Progressing with plans to construct a Multi-Use Centre at the Trailhead in Sharbot Lake
Central Frontenac Housing
Health and Social Services
Constructed a five unit seniors housing building in Sharbot Lake with a Common Room used by residents and community
Cataraqui Region Conservation Authority
Recreation/ Economic Development
Trailhead planned for junction of K&P and Cataraqui Trails in Harrowsmith
34
2013-213 Sustainability
Sustainable Actions
Page 128 of 281
AgendaItem#10h)
Organization
Primary Focus Area
Plan, Program or Project Name
SWITCH Kingston
Capacity Building & Governance
Helping Municipal Councils to understand importance of Green Energy projects
Limestone District School Board
Energy/ Social
Energy Management Plan, Recycling Programs, Green Bin Pilot Project
West Devils Lake Association
Protection of Natural Areas
Dealing with invasion of Eurasian Milfoil
North Frontenac Township
Economic Development
Dark Skies Initiative completed; further marketing projects underway
Frontenac CFDC/ Food Down the Road
Economic Development
Support Local Food Initiative through assistance to small businesses
Robinson Group
Economic Development
Financing small local farming operations
Ompah Community Library
Recreation and Leisure
Providing internet access to local residents and seasonal tourists
Sharbot Lake Property Owners Association
Protection of Natural Areas
Developed a Lake Plan
Friends of Arden
Economic Development
Ongoing beautification of Arden
Township of Central Frontenac
Economic Development
Providing free WIFI at Oso Beach during summer months
Wolfe Island Medical Centre
Health and Social Services
Community Paramedicine – Wellness Clinic
County of Frontenac/ Frontenac Stewardship Foundation/ Queen’s
Protection of Natural Areas/ Culture/ Recreation
Development of the Frontenac Centre
Joint Frontenac Accessibility Advisory Committee
Social
Development of the County Accessibility Logo, County Accessibility Statement and International Day of Persons with Disabilities Awards Program
35
2013-213 Sustainability
Page 129 of 281
AgendaItem#10h)
Community Participation The County of Frontenac recognizes that an Integrated Community Sustainability Plan can be a living document only if it is developed and maintained with strong community participation. A renewed commitment to acknowledging and formalizing partnerships through 2013 has allowed a greater level of celebration and even more momentum of community participation. By the 2014 Spring Celebration Breakfast, the County expects to have five new Community Partnership Agreements formalized with another five for announcement and celebration at the 2014 Fall Workshop. These goals were exceeded in 2013. Community Partnership Agreement This formal commitment towards a sustainable future through a general agreement of ongoing support of Directions for Our Future and commitment to actively support and further sustainability projects and initiatives is expected to have several outcomes including: Agreement of a common understanding of sustainability. Provision of monitoring.
Commitment to follow a vision, principles or specific actions
Commitment to communicate with clients, customers, employees and visitors about sustainability using common messages.
Samples of these two documents along with a list of the Partners are included on the following pages.
2013-213 Sustainability
to
support
Common ownership of a project or program
indicator
36
data
Memorandum of Understanding This formal document is executed between an individual, community group or organization and the County of Frontenac. It is a projectspecific tool that outlines the working relationship between two or more parties to complete an initiative that supports sustainability and will also ensure:
Sustainable Actions
Page 130 of 281
AgendaItem#10h)
Our Community Partners A plaque has been established to remind us of our partnerships. To date, 15 partnerships have been established with:
2013
2012
2011
2010
37
2013-213 Sustainability
Page 131 of 281
AgendaItem#10h)
38
2013-213 Sustainability
Sustainable Actions
Page 132 of 281
AgendaItem#10h)
Directions for Our Future
Memorandum of Understanding Between the County of Frontenac and
Targets Measure
Completion Date
Accountable Partner [Insert partner &
Whereas: The parties to this MOU share a common understanding of sustainability as set out in Directions for Our Future; and The parties to this MOU have agreed to work together to implement an initiative that will contribute towards sustainability in the Frontenacs; We agree that we will work together to: [insert description of initiative and/or actions]
contact name}
Resource Contributions The successful completion of the initiative or actions contemplated in this agreement will depend on the timely provision of the following resources. Financial or Resource Contribution
Provision Date
Accountable Partner [Insert partner &
Roles and Responsibilities The County of Frontenac agrees that it will be responsible for: Role Description
Responsible Party [Insert contact name]
And
contact name}
Additional Documentation Please consult the following additional documents which are appended to this MOU for further clarification of the MOU relationship. List any documents that are appended
Agreement between: agrees that it will be responsible for: Role Description
Responsible Party [Insert contact name]
Accountability The successful completion of the above described action or initiative will involve the achievement of the following targets. Each target includes the measure and completion date, and the accountability for the completion of this target has been assigned.
The County of Frontenac
Name of organization
Per: [insert name of
Per: [insert name of
signatory]
signatory]
Dated:
Dated:
39
2013-213 Sustainability
Page 133 of 281
AgendaItem#10h)
Indicators Sustainability Explained The terms sustainability, sustainable, and sustainable development are used to describe innovative and holistic approaches towards planning and decision making. Many organizations and municipalities have embraced this concept, which is described as: Development that meets the needs of the present without compromising the ability of future generations to meet their own needs (from 1987 Brundtland Report). In the County of Frontenac, sustainability is defined as: Reaching a desired future state that incorporates values - identified by community members and organizations which integrate social, cultural, economic and environmental issues. These issues are known as the four pillars of sustainability. Sustainable community planning will be unique to our region since our priorities, pressures, values and opportunities are defined by our community members themselves. Through this process, community sustainability is achieved most effectively. Monitoring Our Success How do we track how sustainable and positive our actions are in the Frontenacs? If we undertake a project or initiative which contributes to a healthier community, how do we measure its success? In other words, we need some indication of what we are striving for within each of the four pillars. Strong public policy and a commitment to accountability are necessary to keep sustainability planning current and fresh in 40
2013-213 Sustainability
the Frontenacs. Sustainability indicators are a useful tool to monitor and track progress. They go beyond traditional measures and indices to incorporate factors which contribute to community capacity and development. Appropriate sustainability indicators should be based on the four pillars (social, cultural economic and environmental) to capture the close relationship between the core sustainability principles selected by the residents of the Frontenacs and the focus areas. They are useful in gauging and monitoring the effectiveness of various initiatives as they relate to federal and provincial benchmarks and/or local baseline information. Benchmarks and baselines allow for comparison and help determine our extent of progress. Within the four pillars of sustainability, broad indicators of sustainability include: Social Reduce poverty Sufficient gainful employment Higher education levels Increase/enhance access to social services Increase/enhance access to medical services Cultural Recognize and support existing rural culture Protect natural and historic heritage Support and encourage the development and growth of local arts and artists Support cultural diversity Advance the library system Economic Increased standard of living Diversity and stability of local job base
Sustainable Actions
Page 134 of 281
AgendaItem#10h)
Varied skill levels required for jobs Increased level of entrepreneurship Investment in skills and knowledge Investment in public and private infrastructure Promote innovation New collaborative opportunities Environmental Cleaner air Cleaner water Reduced GHG emissions Safe, reliable transportation options Efficient and sustainable energy systems Unfortunately, the thorough review of the indicators identified as required in Sustainable Actions 2012 has not been completed. Resources have been limited and this work has simply not been done. However, it remains relevant, and work can be picked up from the initial reporting cycles that were completed to regain both relevance and usefulness. Although challenges in compiling and reporting on indicators continue, we continue to appreciate that any indicator adopted must be calculable from available data and/or resources. The progress made of the five years cannot be dismissed. Though none of the official 96 indicators were developed to showcase the specific work that has been done, it seems a shame to abstain from reporting simply because the data is outside of the prescribed realm. And so, in the spirit of ‘living documents’, the following are the unofficial indicators adopted and reported last year that demonstrate that work the County has led is moving us in a positive
direction down the road of sustainability within the Frontenacs. (Please see www.directionsforourfuture.ca for more on sustainability indicators). Smaller Scale Community Sustainability Initiatives Seven grants have been approved to date for a funding value of $41,941.15 and a total investment in the community of $114,478. Strong Communications Over the course of 8 public meetings held by County staff throughout the County during 2013, total attendance reached approximately 213. In addition to public meetings, approximately 176 responses have been received through online surveys. Just over 720 active contacts now populate our electronic newsletter distribution list, many of whom received the 19 enewsletters sent out this year. We regularly keep in touch with our 481 followers on Twitter and the 77 people who like us on Facebook. Community Improvement Plans (CIPs) Joint County/Township CIPs continue to roll out across the Frontenacs. The Verona plan, the first CIP approved in the County, has helped to encourage a number of successful projects. As of August 2013, 25 projects were underway or complete, with $60,050 in grants and $66,069 in loans provided through the plan and the total value to the community to is $719,453. The Sharbot Lake CIP has begun to receive applications with $5,395 in grants approved to date. Another CIP was approved for Marysville in October 2013. The County has provided $210,000 overall to the CIP program.
41
2013-213 Sustainability
Page 135 of 281
AgendaItem#10h)
Official Plan The first draft of the Official Plan was received by County Council at its meeting held on June 19, 2013 and subsequently released to the public. Public consultation on the first draft consisted of five open houses that were held in each Township in August and September 2013 to formally present the first draft of the County’s Official Plan to residents. Over 60 people attended these sessions, and additional comments have been submitted by other citizens, public groups/organizations, as well as formal comments from Township Councils. Following these public meetings a second draft is being presented to Council in November 2013. Frontenac K&P Trail: Phase 2 In the fall of 2013, Phase 2 of the Frontenac Kingston & Pembrooke Trail includes the reconstruction of a bridge over Hardwood Creek in Verona and the development of an additional 9.2 km of trail – for a total of approximately 18km – by year end it will be available for public use. User groups such as walkers, runners, skiers/snowshoers, cyclists, horseback riders and for a portion, snowmobilers, can plan to travel the Frontenac K&P Trail from Orser Road to north of Verona.
42
2013-213 Sustainability
Sustainable Actions
Page 136 of 281
AgendaItem#10h)
Appendices
43
2013-213 Sustainability
Page 137 of 281
AgendaItem#10h)
Appendix A/ 2013 Update The Annual Sustainability Workshops provide the opportunity to review the original and successive documents with a room full of committed and dedicated friends. This year it was held on September 20th at the Verona Free Methodist Church. With facilitation assistance from Don Grant, the stakeholder participants focused attention during four working sessions on each of the sustainability pillars. Each pillar discussion kicked off with knowledgable speakers, progressed to roundtable discussions and reports back. Speakers through the day included: Gord Rodgers, Frontenac Stewardship Foundation; Carolyn Bonta, Queen’s University; Ron Ruttan, Habitat for Humanity; Hugh Cowan, Wolfe Island Paramedicine Pilot Project; Brooke Glimour, Hearthmakers Energy Cooperative; Nicole Van Camp, Nicole’s Gifts; Christina Bonner, RKY Camp; and Chief Doreen Davis, Obaadjiwan First Nation. There was representation from across the County and beyond, and success stories abounded. Thank you to all of the participants – your contributions confirmed we are on the right path and we all left with renewed enthusiasm. As always, the Sustainability Workshop is just one part of the ongoing consultation which continues at community events and meetings. These opportunities can offer perfect settings to talk at length with many people. For the fourth year, the County’s Sustainability Advisory Committee also reviewed the draft Sustainable Actions document and offered important comments. Part of our ongoing commitment is to share the sustainability message and to gain both input and feedback. To this end, we are always pleased to have many community members join us for the mid-
44
2013-213 Sustainability
year Sustainability Breakfast in May. We share our progress with each other and appreciate both the small and large projects and activities moving us forward. It is also an opportunity to reaffirm the community commitment to sustainability as detailed in Directions for Our Future. Also, throughout the year staff and Council and Committee members capitalize on opportunities to share sustainability messages. At each, we meet many like-minded residents, business people and others with whom shared ideas and excitement often grow into meaningful relationships. Finally, recognizing that strong communications are key elements of successful sustainability efforts, www.directionsforourfuture.ca, the County’s sustainability web site was completely refreshed in early 2012. Unfortunately resources have not been available through 2013 to keep it up to date although the site still provides a focus for stakeholders and also provides a platform to ensure accountability and transparency. We are interested in your thoughts and impressions of the site. Please let us know what you think. The lists of Priority Projects for 2009-2010, 2011, 2012 and 2013 follow here. Where progress has been/is being made or work is complete, you will find the project has been highlighted. Priority Project Lists follow in Appendices D-G. Not all projects on one year’s priority list make it to the next – projects are completed, some projects evolve and take on new names, some get folded into other projects, and some lose priority status due to lack of resources or because other work is identified that must be completed before they can begin. The lists are included here as benchmarks of the progress we have made.
Sustainable Actions
Page 138 of 281
AgendaItem#10h)
Appendix B/ 2014 County-Led Sustainability Opportunities Opportunity
Budget
Trail Network Development (FGT): Frontenac K&P Trail – Construction of the bridge at White Creek and abutment preparation for a bridge at Elbow Creek; maintenance for the existing 18 km of developed trail; development of the next 9.8 km from Craig Road to White Lake Road; provisions for land acquisition
$535,000
Concept Plan Implementation – Implement actions in the Trails Concept Plan for connecting local trails in North Frontenac and Frontenac Islands as well as the rest of the County to focus on making our communities more livable and improving our economy through tourism and civic improvement
$30,000
Small Events (FGT): Support to community events in each township. In the past, this has included the Central Frontenac Heritage Festival, Wolfe Island Celebrity Ploughing Match and Village Beautiful Festival of Trees
$2,000
Support for Smaller Scale Community Sustainability Initiatives program (FGT): A continuation of existing program
$75,000
Signage Strategy Implementation: Pending successful obtainment of funding (CFDC) and collaborative partnership with all four townships in developing a signage strategy, this project will allow for the installation of signs
$50,000
45
2013-213 Sustainability
Page 139 of 281
AgendaItem#10h)
Marketing & Promotion: Initiating and/or supporting partnerships for marketing initiatives that promote the County as a place to visit, live, work and play (examples: Land O’ Lakes Tourist Association User Guide, Frontenac Arch Biosphere Trails Map)
$10,000
Support to Land O Lakes (FISH TV Project): Implement recommendations from Business Retention and Expansion program
$10,000
Official Plan (FGT): The first draft of the first County Official Plan was presented to Council, and consultations and open houses were held over the summer. A second draft was presented to Council in November and adoption is anticipated in early 2014. The balance of the the $30,000 approved in 2012 will cover costs anticipated through 2014. Community Improvement Plan #4 (FGT):
$30,000
$75,000
Council has endorsed $75,000 to prepare and implement a CIP for North Frontenac Township beginning in late 2013 to ensure each municipality has at least one CIP in place. This is the fourth County investment in CIPs. Population, Housing and Employment Projections Update (FGT):
$20,000
Council endorsed an update to the work done in 2011 so it can incorporate the most recent Census Canada and MPAC data. It contains growth and employment projections by Township for the period 2011 to 2036. The resulting growth projections will in included in the final draft of the County Official Plan in early 2014. Additional ICSP Initiatives (FGT): To be identified through Sustainable Actions 2013
46
2013-213 Sustainability
$100,000
Sustainable Actions
Page 140 of 281
AgendaItem#10h)
Appendix C/ Application for Funds from Federal Gas Tax Agreement: Guidelines Purpose: To provide Federal Gas Tax funds for eligible initiatives: a project included in the County of Frontenac’s Integrated Community Sustainability Plan and annual implementation updates Eligible Recipients Non profit organizations, including municipalities, municipal organizations and aboriginal organizations. Eligible Projects To be eligible for project funding, a project must fit into one of the following categories. Public transit (rapid transit; transit buses; intelligent transport system or technologies; capital investments in support of public transit; para transit; active transportation infrastructure) Water (drinking water supply; drinking water purification and treatment systems; drinking water distribution systems; water metering systems) Wastewater (wastewater systems including sanitary and combined sewer systems; separate storm water systems) Solid Waste (waste diversion; material recovery facilities; organics management; collection depots; waste disposal landfills; thermal treatment and landfill gas recuperation) Community Energy Systems (cogeneration; district heating and cooling) Roads and Bridges (local roads, bridges and tunnels; active transportation infrastructure that enhance sustainability outcomes) Capacity Building Project (projects and activities that strengthen the ability of municipalities to develop and implement integrated community sustainability plans) Eligible Costs Eligible costs may include only the following: the capital costs of acquiring, constructing, renovating or rehabilitating a tangible
capital asset and any debt financing charges related thereto; the fees paid to professionals, technical personnel, consultants and contractors specifically engaged to undertake the surveying, design, engineering, manufacturing or construction of a project infrastructure asset and related facilities and structures; the costs of environmental assessments, monitoring, and follow-up programs as required by the Canadian Environmental Assessment Act; or a provincial equivalent; Costs which are not eligible Services or works that are normally provided by the Applicant or a related party; Salaries and other employment benefits of any employees of the applicant or related party. An applicant’s overhead costs, its direct or indirect operating or administrative costs, and, more specifically, its costs related to planning, engineering, architecture, supervision, management and other activities normally carried out by its applicant’s staff; Costs of feasibility and planning studies for individual Eligible Projects; Costs of land or any interest therein, and related costs; Cost of leasing of equipment by the municipality Routine repair and maintenance costs; Legal fees; Administrative costs incurred by the municipality as a result of implementing a funding agreement, subject to 1.2; and Audit and evaluation costs.
47
2013-213 Sustainability
Page 141 of 281
AgendaItem#10h)
Appendix D/ Priority Projects for 2013 This list is brought forward from Sustainable Actions 2012. Note that the yellow highlighting indicates projects that were underway as of December 2013. 18 Smaller Scale Community-led Sustainability 01 Protection of Natural Areas Initiatives 02 County-wide Stewardship Plan 19 Festivals and Events 03 Natural Heritage Study 20 Youth Retention 04 Resource Assessments and Rejuvenation 21 Volunteerism 05 Waste 22 County Official Plan, Growth Management, 06 Solid Waste Management Plan Strategic Planning 07 Diversion Planning and Education 23 Infrastructure and Municipal Asset Planning 08 Lake Management Planning 24 Comprehensive Asset Mapping 09 Septic System Alternatives 25 Community Improvement Plans 10 Water Conservation 26 Sustainable Spending Policies and Best 11 Sustainable Tourism Strategy Practices Review 12 Employability Service Training Plan 27 Sustainability Training and Education 13 Trails Network Programs for Public Representatives 14 Local Food 28 Healthcare and Social Services 15 Cellular Service 29 Frontenac Transportation Collaborative 16 Green Energy 30 Re-Use Stores 17 Transportation Management Plan 31 Community Paramedicine 32 Seniors Housing Study
48
2013-213 Sustainability
Sustainable Actions
Page 142 of 281
AgendaItem#10h)
Appendix E/ Priority Projects for 2012 This list is brought forward from Sustainable Actions 2011. Note that the yellow highlighting indicates projects that were underway as of December 2012. 01
Support the Ban Plastic Bags Project
02
Support for Lake Management Planning
25
Investigate and Present for Council’s Consideration a “Legal Rights for Nature” Bylaw *
Professional Training and Development for Planning and Inspection Staff to Respond Effectively to Renewable Energy
03
26
Develop Strategies to Emphasize the Importance of Conservation *
04
County Official Plan
27
05
Natural Heritage Study
Investigate Opportunities for Micro-Hydro and Biomass Operations in the County *
06
Community Improvement Plans
07
Main Street Revitalization
08
Growth Management Strategy
09
28
Investigate/Pilot Alternatives to Traditional Septic Services
29
Support Septic System Inspections including Education on Septic Awareness
Support for Green Local Businesses
30
Develop Waste Management Strategies *
10
Comprehensive Sustainable Tourism Strategy and Training Plan
31
Municipal Fleet Vehicle Analysis
11
Frontenac Centre
32
Transportation Management Plan
12
Trail Network Development
33
Regional Salt Management Plan
13
Support Local Food and Local Farms
34
Regional Signage
14
Support for Smaller Scale Community Sustainability Initiatives
35
Expansion of Hydro Transmission Capacity
36
Expansion of Natural Gas Service *
37
Frontenac Transportation Collaborative Initiative
15
e-Commerce Activities
16
Tele-Medicine and e-Health Networks for Medical Facilities
38
Support for Health Promotion
17
Promote and Support the Creative Economy *
39
Support Community Paramedicine *
40
18
Attract Sustainability-Minded Businesses to the Region *
Implement the Recommendations of the Municipal Housing Strategy
41
Support for Seniors Community Housing
19
Look for Opportunities to Re-purpose Public Buildings *
42
Work Collaboratively with First Nations Representatives
20
Green Business Park
43
21
Community Capacity Building for Renewable Energy
Promote and Support Local Festivals, Events and Attractions
44
Support Libraries
22
Residential/Commercial/Industrial Green Initiatives for New Developments
45
Sustainability Planning
46
Support the Reduction of Greenhouse Gas Emissions
23
Develop Partnerships with St. Lawrence College
47
24
County-Wide Municipal Energy Conservation Plan
Sustainable Partnerships with Local School Boards
48
Comprehensive Asset Mapping
49
2013-213 Sustainability
Page 143 of 281
AgendaItem#10h)
49
Community Training Seminars for New Technology
50
Web-Based Applications Supporting Community Involvement
51
Strong Communications
52
Sustainability Spending Policies and Best Practices Review
50
2013-213 Sustainability
53
Sustainability Training and Education Programs for Municipal and Public Representatives
54
Infrastructure and Municipal Asset Management
55
Best Practices Review
56
Facilitate Access to Official Plan and Zoning Bylaw Information *
Sustainable Actions
Page 144 of 281
AgendaItem#10h)
Appendix F/ Priority Projects for 2011 This list is brought forward from Sustainable Actions 2010. Note that the highlighting indicates projects that were underway as of December 2011.
Endangered Species Protection and Education
Watershed Management and Protection of Non-Municipal Water Sources
Stewardship Plan
Lake Management Plan Support
Growth Management Strategy
Natural Heritage Study
Inventory and Mapping of Land Use and Community, Natural and Built Heritage Assets
Sustainability Planning
Community Improvement Plans
Support to Businesses/Industries
Green Business Park
Trail Network Development
Broadband Access and Support
Support for Local Food and Local Farms
Business Case for Local Abattoir
Business Case for Milk Processing Plant
Support for Smaller Scale Community Sustainability Initiatives
Residential/Commercial/Industrial Green Initiatives for New Developments
Professional Training and Development for Planners and Inspection Staff to Respond Effectively to Renewable Energy Projects
Community Capacity Building for Renewable Energy
Seniors Community Housing Pilot Project
Investigate/Pilot Alternatives to Traditional Septic Services
Septic System Inspection Support Including Education on Septic Alternations
Consistent Waste Diversion Planning and Education/Zero Waste Pilot Project
Transportation Management Plan
Regional Signage
Expansion of Hydro Transmission Capacity
Mandatory LEED® Standard for CountyFunded New Construction
Health/Social/Community Services Development, Maintenance and Retention Program
Frontenac Transportation Collaborative Initiative
Municipal Housing Strategy
Retention of Young People/Families
Library Support
Infrastructure and Municipal Asset Management
51
2013-213 Sustainability
Page 145 of 281
AgendaItem#10h)
\Appendix G/ Priority Projects for 2009-2010 This list is brought forward from Sustainable Actions 2009. Note that the highlighting indicates projects that were underway as of December 2010.
- Social Services Development Plan for the County of Frontenac
- Act on Homelessness and Housing Study Recommendations
- Review the Need for Long-Term Beds in the Frontenacs
- Act on Recommendations of Frontenac Transportation Collaborative
- County-Wide Sustainability Planning
- Land Use Planner, Sustainability
- Inventory of Community Assets (Natural and Built)
- Community Improvement Plans
- Integrated GIS Mapping
- Brownfield Identification/Feasibility Study
- Main Street Revitalization Project
- County of Frontenac Official Plan
- Network of Multi-Purpose Cultural and Recreation Facilities
- Local Food Summit
- Support for Smaller Scale Community Sustainability Initiatives
- Completion of Culture-Related Business Retention and Expansion Initiatives
- Frontenac Agricultural Centre Feasibility Study
- Municipal Best Practice Review
- Broadband Access and Support
- Broadband Community Outreach and Education
- Identify the Frontenacs as a Renewable Energy Region
- Renewable Energy Website/Green Business Directory
- Trails Master Plan and Trail Network Development and Marketing
- County-Wide Eco-Tourism Strategy
- County-Wide Tourism Strategy
- Green Business Park
- Mandatory LEED® Rating for New Municipal Buildings 52
2013-213 Sustainability
- Updated Frontenac Centre Feasibility Study and Enabling Steps
- On-Site Renewable Energy Systems for Municipal Buildings
- Develop a business Case for an Abattoir
- Transportation Management Plan
- Salt Management Plan
- Cost/Benefit Analysis of Uploading Specific Roads to the County of Frontenac
- County-Wide Stewardship Plan
- The Naturally Rich Frontenacs Booklet
- Assessment of Renewable Energy Potential in Frontenacs
- County-Wide Rural Community Energy Plan
- Develop a Common Energy Management Plan for All Five Municipalities
- County-Wide Solid Waste Management Plan
- Municipal Water Systems – Long-Term, Integrated Management and Investment Plan
Sustainable Actions
Page 146 of 281
AgendaItem#10h)
Appendix H/ The History of the ICSP How We Began In September 2007, after a number of months of learning and discussion (some stretching back as early as 2005), the County of Frontenac formally initiated the development of a Countywide ICSP. The first phase was completed early in 2008 with presentations to County Council of the Framework for the Integrated Community Sustainability Plan and the Community Consultation Plan. Framework for the Integrated Community Sustainability Plan Provides a detailed description of the process recommended for the development of the ICSP Community Consultation Plan Describes lessons learned from other communities on community consultation and provides a menu of options for consideration by the Frontenacs The second phase of the ICSP began in October 2008 and culminated with the presentation to County Council of the ICSP documents – Directions for Our Future and Sustainable Actions. The consultation process used a number of tools to ensure a broad engagement of interested stakeholders. We did this because we understood and believed from the conversations and discussions with, and words of wisdom from, other Canadian municipalities further along the sustainability path that the level of success of the community consultation would determine the success of the ICSP. And, by consultation, they stressed that it needed to be very broad consultation. For our purposes, municipal councillors and staff, our permanent and
seasonal populations, and other stakeholders were targeted. This consultation effort required tools and we looked to both traditional and non-traditional opportunities. Tools used by the County for public consultation include the following: Sustainability Web Site Council and Consultation
Appointed
Officials
Community Consultation Permanent and Seasonal Population Engagement Community Workshop
Consultation
Planning
Task Force Meetings Consultation Results Final Public Consultation From this consultation, the County was able to complete Directions for Our Future with confidence that it accurately presents a shared sustainability vision for the Frontenacs over the next 50 years. With the same confidence, we have compiled the recommended actions.
Sustainability Web Site Acknowledging the myriad challenges facing small rural communities to balance the need for a complete community planning process with available resources, the benefits of a sustainability web site were quickly appreciated. The County’s original sustainability web site provided regular updates and all reports on sustainability in the Frontenacs leading up to the adoption of the documents by the County and played a lead role in communications with stakeholders, the public and interested parties from both inside and outside the County. It provided an ongoing record of stakeholder responses including 53
2013-213 Sustainability
Page 147 of 281
AgendaItem#10h)
The History of the ICSP, continued feedback, project suggestions and contact information from more than 300 stakeholders who were actively engaged. All documents prepared, as well as any interesting information found were posted for review and comment.
Council and Appointed Officials Consultation Meetings were held with Joint Councils, each Township Council and the Frontenac Chief Administrative Officers (CAOs) working group to provide an overview of the project and to ask for opinions on how to make sustainability a reality within the Frontenacs. Without exception, each session provided valuable insight into the needs of the community and the characteristics that make the Frontenacs unique. The next major step was the completion of a questionnaire with each member of County Council and the CAOs of the four Townships by December 2007. Each participant invested an hour on average into a data collection process that provided the project team with an understanding of various sustainability factors within each Township and the County overall. This information provided the foundation of the development of the ICSP framework. Thereafter, the Members of County Council, local Township Councillors and municipal staff remained involved through updates provided at Council meetings and engagement with other elements of the consultation process. For example, all County Councillors and many Township Councillors and staff members participated in the Community Consultation, Community Sustainability Planning Workshop and/or the Task Forces.
Community Consultation 54
2013-213 Sustainability
In spring 2007, a website, a series of storyboards and surveys were developed to introduce the ICSP project to the public and to gather feedback and input. The website, found at www.directionsforourfuture.ca, continues to act as the hub for Frontenac ICSP news, updates and project information. Working from the assumption that all residents and stakeholders share a desire to create a healthy, prosperous and sustainable community, the Frontenac Sustainability Survey was set up to gather input on the use of principles to represent the values of the community and to guide decision-making as it pertains to sustainability. In an effort to encourage public participation in sustainability planning, the County of Frontenac developed the website and storyboards to briefly describe the current state of the four pillars of sustainability: social, cultural, economic and environmental. Using a list of guiding principles drawn from a number of sources, participants were invited to select the principles they believed were the most appropriate to guide planning and decision-making in the County. The final principles are included in Directions for Our Future and are posted on the web site. Shortly after, a County newsletter, Municipal Matters, introduced the ICSP to each household in the Frontenacs by direct mail. By early 2009, over 80 submissions through the website provided insight and additional voice to the community consultation process. The website acts as an ongoing mechanism to provide updates and encourage participation in the ICSP process. Moving forward, local residents and stakeholders will continue to be directed to the website to stay up to date on the ICSP. From November 25 through December 11, 2008 the County hosted a series of open public Sustainable Actions
Page 148 of 281
AgendaItem#10h)
The History of the ICSP, continued meetings for residents and all those interested in sustainability in the Frontenacs. The meetings were advertised through various media including posters, newspapers and web sites. Two meetings were held in each Township and were located in highly populated centres to encourage attendance (Plevna & Cloyne, Sharbot Lake & Arden, Sydenham & Sunbury, Howe Island & Wolfe Island). The sessions were well attended by municipal representatives, local organizations and interested residents every night with the exception of one evening when foul weather interfered with attendance. Each stakeholder who attended a meeting offered valuable insight into the challenges faced by the Frontenacs and also shared hopes and desires for their community’s future. The information from each of these two hour sessions was used to inform the development of Task Force backgrounders and a number of community members volunteered to participate in one or more Task Forces. The findings from the meetings describe the feelings expressed by participants: A strong desire to be relatively selfsufficient and independent. Support for retaining the best of local traditions, stories and roots, but moving forward with progress, growth and development in a balanced way. High resonance with the collaboration/working together theme in the vision. A sense of kinship with rural/agricultural communities.
other
Need to further explore a vision for the future relationship with the City of Kingston
and also the east/west nature of interactions with neighbouring jurisdictions. Desired population level/growth/mix is a fundamental determinant of the vision. Need to resolve the “chicken and egg” spiral for growth (need people to support services, and services to attract people) Need to achieve critical mass (young families and schools, seniors and medical clinics, home-based businesses and broadband). Support for the “network of unique communities” theme. Frequently expressed desire for a focal point or gathering place (“town square/hall”) in each community, supported by social structure (teams/churches/ community organizations), where special events can be celebrated and/or community social life enjoyed. “Eco + Economic” has been a strong economic development theme -developing green industries, growing biomass on low-grade land, tying the wind farm in with tourism, developing local expertise in environmental issues. Tourism is frequently mentioned as an ecofriendly and viable development approach. Move to agriculture on a smaller (25-acre or less) or market-garden scale, not commodity-based agribusiness. Concern about larger threats to the natural environment (low levels of ground water supply, insect destroying forests, need to approach zero waste like Annapolis Royal NS and spare the landfills). Other issues: local food, broadband, protecting “natural splendour”, future water capacity/services, affordable housing to support diversity of age/income, and transportation to medical services.
55
2013-213 Sustainability
Page 149 of 281
AgendaItem#10h)
recruited to assist in the development of an action plan to drive sustainability in the Frontenacs forward. This low-cost part of the Communication Strategy yielded positive results since more residents became aware of the ICSP, as tracked by the twofold increase in project website visits.
The History of the ICSP, continued As a final note, a number of collaborative relationships have been developing since the November 18, 2008 workshop. Dozens of cottage and lake associations were contacted before that session with Township offices aiding contacts with these groups. As a result, at least 12 lake associations passed along a poster (electronically) to their respective contact lists. An advertisement appeared in local newspapers and on the website of the Frontenac News, a popular site for seasonal residents to visit during the off-season.
Permanent and Seasonal Population Engagement To be confident that the whole population of Frontenac had been touched by our ICSP process, and in particular to ensure that we engaged our seasonal residents during the offseason, a one-page poster was created. It was mailed in March 2009 to over 7,900 seasonal residents (whose permanent address was outside of the Frontenac region) with the intent of not only providing information, but to encourage and solicit feedback. The poster guides readers towards the project website (www.directionsforourfuture.ca) to learn more and encourages those without internet access to contact the County directly. The posters were also published in full-page information advertisements in our area newspapers to ensure our permanent population also
Another advertisement opportunity for the ICSP was enabled through property owners associations and community groups. A poster campaign saw 32 posters encouraging ICSP involvement distributed in high pedestrian traffic areas throughout the community. From North Frontenac to the Islands, libraries, corner stores, municipal buildings, recreation centres, message boards, a ferry, and other high profile areas kindly provided space to advertise the initiative. The poster invited residents and stakeholders to a series of public meetings. Subsequently, Task Force members were
Project website hits and trends throughout the past year. Important dates, publications, and meetings explain the spikes in the graph.
Figure 1: Web Hits on Directions for Our Future Web Site
300 250 200
Views Visitors
150 100 50
2013-213 Sustainability
2008.05.24
2008.06.16
2008.07.09
2008.08.01
2008.08.24
2008.09.16
2008.10.09
2008.11.01
2008.11.24
2008.12.17
2009.01.09
2009.02.01
2009.02.24
2009.03.19
2009.04.11
56
2009.05.04
0
Sustainable Actions
Page 150 of 281
AgendaItem#10h)
The History of the ICSP, continued benefited from the effort. By June 2009, over 50 responses from across Canada, the US and England were submitted through the online form, and by email, fax and posted mail. Visits to the website have reached and sustained record highs and site visits and page views remain two to three times above levels prior to the implementation of the ICSP Communication Strategy as can be seen in Figure 1 above. The Frontenac ICSP has engaged a number of media sources to date. The Kingston/Frontenac EMC, Frontenac News and Westport Mirror Review have provided coverage of the ICSP through interviews, participation in public meetings and attention to the project website. The Frontenac ICSP project is currently advertised through links on the following types of websites: Municipality websites Cottage, community and lake association directories Local sustainability-focused organizations’ websites AMO website
Community Sustainability Planning Workshop The Framework for the Integrated Community Sustainability Plan outlined the final process for completing the ICSP. The final phase kicked off publicly with a one-day workshop held on November 18, 2008. Over 100 stakeholders were invited to the workshop. It began with an introduction of the County’s ICSP process to the participants and resulted in:
Meaningful discussion around and a suggested vision statement for each of the 13 identified Focus Areas Further definition of: Where we are now? Where do we want to be? How do we get there? Beginning point for the formation of a set of values and principles to help in the design of desired sustainable future end states By the end of the session, stakeholders had successfully connected with each other and contributed a great deal of local knowledge and experience. It also provided a starting point for developing the membership of the Task Forces as stakeholders and community groups began inquiring about the next steps to follow. A tentative commitment was made by the majority (75%) of attendees to continue to participate in the ICSP as a Task Force member.
Task Force Meetings A group of over 80 local residents, elected officials, municipal staff members and subject matter experts were invited to participate in five task forces. These task forces were responsible for consideration of the 13 focus areas. They were grouped into the 5 task groups as follows: (1) Land Use Planning; (2) Protection of Natural Areas; (3) Economic Development and Communications; (4) Energy, Waste, Water, Transportation and Infrastructure; and (5) a group emerged called Quality of Life consisting of Health and Social Services, Housing, Recreation and Leisure, Culture and Heritage, and Capacity Building and Governance. Task force members were invited to attend a half-day orientation session either at the County office on January 12, 2009 or in Sharbot Lake on January 16, 2009. Information packages were provided beforehand to allow participants to come prepared. In total 82 individuals participated in these meetings. The orientation meetings were followed by three additional meetings held at the County offices 57
2013-213 Sustainability
Page 151 of 281
AgendaItem#10h)
The History of the ICSP, continued where each task force discussed vision statements, desired future states and possible actions. Updates between meetings were provided based on the input of task force members.
Parham Fair the following Saturday and the Silver Lake Pow Wow the next day; chatting with Howe Islanders as they waited for the Frontenac-Howe Islander ferry one Thursday afternoon; a Saturday at the Ardoch Algonquin First Nations Manoomin Festival; and finally a Saturday at the Wolfe Island Plowing Match.
The task force process provided a clear opportunity for engaged residents to have an influence on the process through discussion and the movement towards a consensus position on each focus area. Task force members were recognized at a special event on June 11, 2009. Certificates of appreciation were presented.
Consultation Results All of the contributions made through the consultation and communications efforts provided invaluable input into the ICSP process. From the web site, through conversations and meetings to public sessions and the task force groups, the input was without exception thoughtful and measured. All of this was compiled into summaries prepared for each of the Focus Areas and were included as Appendix B of the original Sustainable Actions document.
Final Public Consultation Following the presentation to County Council of Directions for Our Future and Sustainable Actions in June 2009, staff was asked to consult with the public one final time before their final adoption. Rather than organize public meetings or open houses, staff determined that more people could be reached if we went to activities already organized within the community. As a result, we met with and discussed the plans with over 100 attendees at these events. At each, we set up a display table, and had information pamphlets and copies of the documents available for people to review. The venues included the Frontenac Farmers’ Market in Verona one Saturday morning, a visit to the 58
2013-213 Sustainability
Sustainable Actions
Page 152 of 281
AgendaItem#10h)
Acknowledgements We continue to appreciate the generosity of those other communities that are committed to a vision of sustainability and the journey it entails. Their willingness to continue to share successes and the lessons learned along the way offers important insights. They know who they are and we continue to offer our thanks. The commitment and leadership offered by County Council and its Advisory Committees’ members are also critical to the success of this journey. County Council Warden Janet Gutowski Deputy Warden Bud Clayton Councillor Gary Davison Councillor Denis Doyle Councillor John Inglis Councillor David Jones Councillor John McDougall Councillor John Purdon
Sustainability Advisory Committee Geoff Sandiford, Chair Ron Hipfner, Deputy Chair (resigned in October) Warden Janet Gutowski Councillor John McDougall Councillor Denis Doyle Don Ross
150th Anniversary Advisory Committee Marcel Giroux, Chair Warden Janet Gutowski Councillor Gary Davison Phil Leonard Jim Vanden Hoek Barbara Sproule
Trails Advisory Committee Allan McPhail, Chair Councillor Denis Doyle, Deputy Chair Councillor John Inglis Councillor Gary Davison Derrick Spafford Joan Hollywood Marc Moeys Dieter Eberhardt
County of Frontenac Sustainability Team Elizabeth Savill, Chief Administrative Officer Anne Marie Young, Manager of Economic Sustainability Joe Gallivan, Manager of Planning Sustainability Peter Young, Community Planner Alison Vandervelde, Communications Officer Kristin Mullin, Communications Officer Kieran Williams, Municipal Intern
Contact Information County of Frontenac 2069 Battersea Road Glenburnie ON K0H 1S0 Tel: 613-548-9400 Fax: 613-548-8460 sustainability@frontenaccounty.ca www.directionsforourfuture.ca
You are encouraged to provide your insights and suggestions. We are interested in knowing what sustainability means to you and how the Frontenacs can become the most sustainable County in all four pillars. Please take a few minutes and get in touch.
59
2013-213 Sustainability
Page 153 of 281
AgendaItem#10h)
© 2013 County of Frontenac
2013-213 Sustainability
Photography by Bernard Clark and Frontenac Residents
Page 154 of 281
AgendaItem#10i)
Report 2013-217 ADMINISTRATIVE REPORT To:
Warden and Council of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared By:
Anne Marie Young Manager of Economic Sustainability
Date Prepared:
November 15, 2013
Date of Meeting:
November 20, 2013
Re:
Administrative Services – FCM 2014 Sustainable Communities Conference and Trade Show
Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac receive this Administrative Services – FCM Sustainable Communities Conference (SCC) and Trade Show report; AND FURTHER THAT the Council of the County of Frontenac authorize the Manager of Economic Sustainability to attend the annual FCM 2014 Sustainable Communities Conference in Charlottetown, Prince Edward Island from February 11 to February 13, 2014; AND FINALLY THAT the Council of the County of Frontenac determine and authorize other possible attendees for the aforementioned conference.
Background The FCM Sustainable Communities Conference (SCC) and Trade Show is an annual national conference held each year in different locations across Canada. Here municipal leaders can find out how they can make their communities safer, stronger and greener come and join hundreds of municipal colleagues as they meet to discuss how to adapt for extreme weather events and overcome today’s challenges to local sustainability. Administrative Report Administrative Services – FCM SCC Conference November 20, 2013
2013-217 Administrative Services
Page 1 of 2
Page 155 of 281
AgendaItem#10i)
County representatives have attended this conference for the past four years. At the 2013 FCM Conference held in Windsor, Ontario Deputy Warden Bud Clayton gave a well received presentation.
Comment This year the conference is being held in Charlottetown, Prince Edward Island from February 11 to February 13, 2014. The theme this year’s SCC is Sink or Swim: New Approaches to Adaptation and Resilience, and for the first time, the conference will offer full-day advanced training sessions to help build knowledge and skills around specific sustainability challenges. It is three days where attendees can talk and experience municipal sustainability with the leaders who are making it happen in their communities. The following programs streams will be offered to delegates: • Building resilient, adaptive communities • Optimizing our assets and infrastructure • Collaboration and innovation
Sustainability Implications By attending the FCM Sustainable Communities Conference, the County of Frontenac continues to gain the knowledge and insight needed to identify challenges, analyze options and develop effective ways to overcome the issues it faces to support the main focus areas adopted in Directions for Our Future.
Financial Implications Costs for these conferences are included in the 2014 Corporate Training, Travel and Conference Fees budget. The FCM 2014 costs for the full registration, which includes all conference materials and access to all plenary and workshop sessions, breakfast and lunch is $715 per person if registered prior to December 9, 2013 (after December 9, 2013 registration will cost $870 per person). Costs for flights and accommodations of between the amounts of $1000 to $1200 per person will also be incurred. Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Treasurer
Administrative Report Administrative Services – FCM SCC Conference November 20, 2013
2013-217 Administrative Services
Page 2 of 2
Page 156 of 281
AgendaItem#11a)
Report 2013-195 ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared by:
Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services
Date prepared:
November 4, 2013
Date of meeting:
November 20, 2013
Re:
Emergency and Transportation Services - Robertsville Station Construction Progress Report #1
Recommendation That the Council of the County of Frontenac accept this Emergency and Transportation Services – Robertsville Station Construction Progress Report #1 report for information only.
Construction Update The report prepared by our Project Manager, Patrick Thompson of TCMS, for the period is attached. Change Orders – No change orders are being brought forward. Other Matters – See attached.
Organizations, Departments and Individuals Consulted and/or Affected Patrick Thompson, Project Manager, TCMS Marian VanBruinessen, County Treasurer
Administrative Report Emergency and Transportation Services – Robertsville Station Construction Progress Report #1 November 20, 2013
2013-195 Emergency and
Page 1 of 6
Page 157 of 281
AgendaItem#11a)
CONSTRUCTION OF THE ROBERSTVILLE LAND AMBULANCE
PROGRESS REPORT # 1
Prepared by TCMS
November 4, 2013
Administrative Report Emergency and Transportation Services – Robertsville Station Construction Progress Report #1 November 20, 2013
2013-195 Emergency and
Page 2 of 6
Page 158 of 281
AgendaItem#11a)
NEW ROBERTSVILLE LAND AMBULANCE STATION PROGRESS REPORT #1
INDEX PROGRESS SUMMARY……………………………………………………………………4, 5 CONTRACT CHANGE SUMMARY…………………………………………………..attached PROPOSED AND ACTUAL CASHFLOW – CONSTRUCTION …………………….attached
Administrative Report Emergency and Transportation Services – Robertsville Station Construction Progress Report #1 November 20, 2013
2013-195 Emergency and
Page 3 of 6
Page 159 of 281
AgendaItem#11a)
NEW ROBERTSVILLE LAND AMBULANCE STATION PROGRESS REPORT #1 PROGRESS SUMMARY
The following activities have been completed during the current report period. •
• • •
• • • • • •
A Call for Expression of Interest (EOI) document was issued in July, 2013. The purpose of this process was to short list a total of four (4) qualified design-build contractors, who are then invited to participate in the RFP stage of contractor selection. Eight (8) firms responded to the EOI ad by submitting a completed EOI document. The four firms short listed were Argue Construction (Carleton Place), BelCon (Belleville), Mettko (Toronto) and Wemp and Smith (Kingston). An RFP was issued to the four firms in August, 2013. A total of four (4) addenda were issued prior to the closing date for RFP submissions, Thursday September 5, 2013. All four firms who were shortlisted responded to the RFP, with detailed submissions. Scoring of the four proposals received was completed by an evaluation team consisting of David Gemmill and Patrick Thompson as detailed evaluators, and Paul Charbonneau and Marian Vanbruinessen as supervising evaluators. Clarifications to proposals were required for three of the four proposals received. Following receipt of those clarifications, evaluations were completed and Proposal Forms, containing the project cost information, were opened. Argue Construction of Carleton Place were selected as the preferred proponent and a recommendation was made to contract with that firm, for the amount of $503,650. A pre-construction start meeting was held at the FPS headquarters on September 23, 2013. Representatives from Argue Construction – Owner Shawn Argue and Project manager Dave Weir - were in attendance. County planning staff have been working with Township of North Frontenac staff to address any site plan and building permit concerns for the new station site, located at 15405 Road 509, Robertsville. Building siting, including an alignment for future solar project potential, and preliminary site clearing/excavation was completed on October 25, 2013. Concrete footings were placed on October 28, 2013. Concrete foundation walls were placed on October 29, 2013. A project announcement sign was installed at the site entrance on October 29, 2013.
Administrative Report Emergency and Transportation Services – Robertsville Station Construction Progress Report #1 November 20, 2013
2013-195 Emergency and
Page 4 of 6
Page 160 of 281
AgendaItem#11a)
Project announcement sign located at entrance to site.
New building siting and foundation layout.
Concrete footings placed.
Foundation walls placed.
Administrative Report Emergency and Transportation Services – Robertsville Station Construction Progress Report #1 November 20, 2013
2013-195 Emergency and
Page 5 of 6
Page 161 of 281
AgendaItem#11a)
Administrative Report Emergency and Transportation Services – Robertsville Station Construction Progress Report #1 November 20, 2013
2013-195 Emergency and
Page 6 of 6
Page 162 of 281
AgendaItem#11b)
Report 2013-197 ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared by:
Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services
Date prepared:
September 17, 2013
Date of meeting:
November 20, 2013
Re:
Emergency & Transportation Services –Transport of Dangerous Goods - Frontenac Howe Islander II
Recommendation BE IT RESOLVED THAT Council of the County of Frontenac receive this Emergency and Transportation Services – Township of Frontenac Islands’ Resolution Concerning Transportation of Dangerous Goods on the Frontenac Howe Islander II report for information only.
Background At its meeting on September 9, 2013, the Township of Frontenac Islands Council passed the following resolution:
That the Township of Frontenac Islands support the recommendation of Paul Charbonneau in his email of August 22, 2013 regarding the transport of Dangerous Goods on the Frontenac Howe Islander ferry (Change 6 cars to 8 and still maintain 1 metre set-back).
Administrative Report Emergency and Transportation Services – Township of Frontenac Islands’ Resolution Concerning Transport of Dangerous Goods on the Frontenac Howe Islander II November 20, 2013 Page 1 of 2
2013-197 Emergency & Transportation
Page 163 of 281
AgendaItem#11b)
Comment The issue of transportation of dangerous goods was raised several months ago from multiple stakeholders. The train derailment in Quebec focused Transport Canada’s efforts for safe conveyance methods and protocols and local stakeholders questioned the current regime at the County ferry of having to transport ONLY the dangerous goods vehicle. Several discussions occurred, and through those discussions and investigation of legislation, it was discovered that the County ferry has exception status regarding the transport of dangerous goods. The exemption is due to the fact that we operate on inland waterways and have less than three (3) kilometres in travel distance. The vessel is permitted to transport dangerous goods, subject to the Regulations concerning quantities, with other vehicles as long as the following are in place: • • •
the dangerous goods unit is stowed at either end of the ferry and is separated from all other mobile units or vehicles by a distance of at least 1 m; access to, smoking and the use of naked lights or spark producing equipment is prohibited in the vicinity of the unit; and parking brakes, where fitted on the unit, are securely set.
Although the Township of Frontenac Island’s resolution speaks to specific numbers of cars, we cannot guarantee this will be met. What we can commit to is that once the dangerous goods vehicle is set in place, the Marine Services operators will load as many vehicles as legally allowed on the vessel. This solution is a win/win as it will move traffic more freely and eliminate the need for scheduled dangerous goods voyages that may have precipitated increase costs to consumers due to higher transportation costs of dangerous goods suppliers.
Financial Implications None
Organizations, Departments and Individuals Consulted and/or Affected David Jones, Deputy Mayor, Township of Frontenac Islands Carol Dwyre, Deputy Clerk, Treasurer, Township of Frontenac Islands Stuart Jones, MTO Marian VanBruinessen, Treasurer, County of Frontenac
Administrative Report Emergency and Transportation Services – Township of Frontenac Islands’ Resolution Concerning Transport of Dangerous Goods on the Frontenac Howe Islander II November 20, 2013 Page 2 of 2
2013-197 Emergency & Transportation
Page 164 of 281
AgendaItem#11c)
REPORT 2013-201 ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared by:
Anne Marie Young Manager of Economic Sustainability
Date prepared:
October 28, 2013
Date of meeting:
November 20, 2013
Re:
Sustainability – Frontenac K&P Trail Development Update
Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Sustainability – Frontenac K&P Trail Development Update report for information.
Background The unopened portion of the K&P rail bed, acquired by the County of Frontenac in 2008, runs through the Township of South Frontenac and part of the Township of Central Frontenac. The County’s acquisition of the land was undertaken as part of its economic stimulation efforts. The development of this multi-use trail offers an alternative transportation network for our residents and visitors, links us into the Trans Canada Trail system, connects our communities, and provides healthy lifestyle and recreational opportunities. County Council adopted the Implementation Plan of the Frontenac K&P Trail at its October 2009 regular meeting. In 2010 a bridge was reconstructed over Millhaven Creek and in 2012 Phase 1 development work was completed on the trail from Orser Road to the K&P/Cataraqui Split near Harrowsmith.
Comment The Province of Ontario recently announced a funding partnership with Trans Canada Trial (TCT) Ontario as part of the Pan Am Games Legacy. While the details of the funding allocation and delivery of the program are still being worked out, the plan is to use the additional funding to complete the TCT in southern Ontario by 2015 in time for Administrative Report Sustainability – Frontenac K&P Trail Development Update November 20, 2013
2013-201 Sustainability
Page 1 of 2
Page 165 of 281
AgendaItem#11c)
the games. This new funding will be available for trail building projects, which meet the TCT funding guidelines. This is in addition to the current TCT funding opportunities which fund up to 50% of trail building costs, which in the case of the County could be as much $750,000, to complete the Frontenac K&P Trail to Sharbot Lake. However, this additional funding, as well as the current funding model, will not be available to the County, since the Frontenac K&P Trail section north of Verona does not meet the TCT Greenways vision and funding guidelines. TCT does not contribute funding to trails where All Terrain Vehicles (ATV) use is permitted.
Sustainability Implications This project supports a number of focus areas adopted in Directions for Our Future and is directly identified in Sustainable Actions 2012 under the economic pillar of sustainability as Trail Network Development. The project supports the development of a network of trails in the County facilitating recreation and transportation networks and promoting active lifestyles.
Financial Implications The Development of the Frontenac K&P Trail – Phase 2 falls within the budget allotment for 2013.
Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Cataraqui Region Conservation Authority Quinte Region Conservation Authority Residents of County of Frontenac Trans Canada Trail
Administrative Report Sustainability – Frontenac K&P Trail Development Update November 20, 2013
2013-201 Sustainability
Page 2 of 2
Page 166 of 281
AgendaItem#11d)
Report 2013-203 ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared by:
Julie Shillington Administrator of Fairmount Home
Date prepared:
November 4, 2013
Date of meeting:
November 20, 2013
Re:
Additions and Alterations to Fairmount Home Auditorium Construction Progress Report #1
Recommendation That the Council of the County of Frontenac accept this Additions and Alterations to Fairmount Home Auditorium Construction Progress Report #1 report for information only.
Construction Update The report prepared by our Project Manager, Patrick Thompson of TCMS, for the period is attached. Change Orders –The contract is to be awarded November 20th, so no construction is not yet underway. Other Matters – See attached.
Organizations, Departments and Individuals Consulted and/or Affected Patrick Thompson, Project Manager, TCMS Marian VanBruinessen, County Treasurer
Administrative Report
Additions and Alterations to Fairmount Home Auditorium Construction Progress Report #1 November 20, 2013
2013-203 Fairmount Home
Page 1 of 4
Page 167 of 281
AgendaItem#11d)
Additions and Alterations Fairmount Home Auditorium
PROGRESS REPORT # 1
Prepared by TCMS
November 4, 2013
Administrative Report
Additions and Alterations to Fairmount Home Auditorium Construction Progress Report #1 November 20, 2013
2013-203 Fairmount Home
Page 2 of 4
Page 168 of 281
AgendaItem#11d)
Additions and Alterations to Fairmount Home Auditorium PROGRESS REPORT #1
INDEX PROGRESS SUMMARY………………………………………………………………………4 CONTRACT CHANGE SUMMARY…………………………………………………..attached PROPOSED AND ACTUAL CASHFLOW – CONSTRUCTION …………………….attached
Administrative Report
Additions and Alterations to Fairmount Home Auditorium Construction Progress Report #1 November 20, 2013
2013-203 Fairmount Home
Page 3 of 4
Page 169 of 281
AgendaItem#11d)
Additions and Alterations to Fairmount Home Auditorium PROGRESS REPORT #1 PROGRESS SUMMARY
The following activities have been completed during the current report period. •
• •
•
•
•
•
•
JL Richards and Associates, a local Engineering and Architectural design firm, were selected through an open process in the fall of 2012. They were awarded a contract to provide an update to the concept design for renovations to the Fairmount Home Auditorium. Following County Council approval to proceed with the project, a project manager was selected – Patrick Thompson of TCMS - and the JL Richards contract was extended, as anticipated, to the contract documents phase. County staff, JL Richards and Patrick Thompson worked through the summer of 2013 to complete a set of tender documents for the renovation project. A call for Pre-qualification of General Contractors document was issued September 16, 2013. The purpose of the process was to develop a list of qualified general contractors who are capable of successfully completing this renovation project. Submissions were accepted up until September 24, 2013 at 3:00 PM. A total of fifteen (15) submissions were received from contractors located in the cities of Kingston, Belleville, Ottawa and Toronto. An evaluation of the pre-qualification documents was completed by Project Manager Patrick Thompson and the results were reviewed with Marian VanBruinessen. Three (3) firms were excluded from the list on the basis that they did not have the necessary experience and qualifications to complete the work. Two (2) additional firms were excluded because of improper documentation in their submissions. A total of ten (10) firms made it on to the list of pre-qualified General Contractors. The Tender call period started on October 11, 2013. Tender documents were issued electronically through the design consultant’s FTP (file transfer protocol) website. A total of three (3) addenda were issued during the tender call period, in response to various questions received from pre-qualified general contractors. Three (3) general contractors advised during the tender call period that they would not be submitting a tender, due to other project commitments. One (1) general contractor failed to attend a mandatory site visit and was disqualified from submitting a tender on that basis. Tenders closed on Thursday, October 31, 2013 at 3:00 PM. A total of six (6) bids were received. At the time of preparing this report, the bid documents are still under review by the project team. A recommendation to award the contract is anticipated to be available by mid-November, 2013. Work is expected to commence on site in late November, 2013, subject to approval by County Council.
Administrative Report
Additions and Alterations to Fairmount Home Auditorium Construction Progress Report #1 November 20, 2013
2013-203 Fairmount Home
Page 4 of 4
Page 170 of 281
2013-203 Fairmount Home
ADDITIONS AND ALTERATIONS TO FAIRMOUNT HOME AUDITORIUM Revised
CHANGE NOTICE SUMMARY SHEET General Contractor To be determined Original Contract Value = Change Orders to Date = Current Contract Value = Other Anticipated Changes = Expected Final Value =
$1,800,000.00 $0.00 $1,800,000.00 $0.00 $1,800,000.00
Current Funding (Original Contract Value + Contingency - 5%) = Remaining Contingency = CHANGE ID #
DESCRIPTION OF CHANGE
04-Nov-13
$1,890,000.00
DATE OF ISSUE
ESTIMATE/FINAL VALUE
CHANGE ORDER #
DATE OF ISSUE
CURRENT STATUS
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 18 19 20
AgendaItem#11d)
Page 171 of 281
17
2013-203 Fairmount Home
ADDITIONS AND ALTERATIONS TO FAIRMOUNT HOME AUDITORIUM Proposed and Actual Cash Flow - Construction Only
Month 31-Oct-13 30-Nov-13 31-Dec-13 31-Jan-14 28-Feb-14 31-Mar-14 30-Apr-14 31-May-14 30-Jun-14 31-Jul-14
Proposed Proposed Actual Actual Monthly Bill (P) Cumulative Bill (P) Monthly Bill (A) Cumulative Bill (A) $25,000 $25,000 $50,000 $75,000 $75,000 $150,000 $150,000 $300,000 $200,000 $500,000 $250,000 $750,000 $400,000 $1,150,000 $350,000 $1,500,000 $250,000 $1,750,000 $50,000 $1,800,000
04-11-2013
AgendaItem#11d)
Page 172 of 281
2013-203 Fairmount Home
Proposed and Actual Cash Flow Auditorium - Construction Only $2,000,000
Cumulative Bill
$1,600,000 $1,400,000
Cumulative Bill (P) Cumulative Bill (A)
$400,000
Monthly Bill (P)
$350,000
Monthly Bill (A)
$300,000
$1,200,000 $250,000 $1,000,000 $200,000 $800,000 $600,000 $400,000 $200,000
$100,000 $50,000 $0
AgendaItem#11d)
Page 173 of 281
$0
$150,000
Monthly Bill
$1,800,000
$450,000
AgendaItem#11e)
REPORT 2013-204 ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared by:
Marian VanBruinessen Acting CAO / Treasurer
Date prepared:
October 30, 2013
Date of meeting:
November 20, 2013
Re:
Financial Services – 2013 3rd Quarter Financial Summary
Recommendation RESOLVED THAT Council of the County of Frontenac receive this Financial Services – 2013 3rd Quarter Financial Summary report for information.
Background The County of Frontenac Financial Summary for the 3rd Quarter of 2013 is attached.
Comment Revenue Municipal Transfers: Transfers from the City of Kingston have been adjusted to reflect the City share of the third quarter surplus for Fairmount Home and Land Ambulance. Federal and Provincial Transfers: The Provincial funding for Land Ambulance and Fairmount Home was not finalized until later in the year and exceeded the amount budgeted. Fees and Service Charges: Fairmount resident revenues are under budget, but are reconciled at year end against Provincial revenue so that the total amount received from the Province and the residents is within the prescribed Ministry of Health funding for Fairmount Home. Provincial Offences net revenue is higher than budget. Administrative Report Financial Services – 2013 3rd Quarter Financial Summary November 20, 2013
2013-204 Financial Services
Page 1 of 7
Page 174 of 281
AgendaItem#11e)
Other Income: Includes the revenue received for the defibrillators from the Heart and Stroke Foundation. Expenses General Government: Budget to actual variance is primarily due to timing. Capital projects and new expenses were deferred until budget approval. Protection to Persons and Property: Defibrillators were purchased through the Heart and Stroke Foundation program. The expense is completely offset with funding. Transportation Services: The contingency carried for transportation services has not to date been utilized. Other variance is due to timing. Ambulance Services: Timing differences account for under expenditure in operating. The Robertsville Road Land Ambulance Station project is just getting underway in the last quarter of the year as the process was postponed pending budget approval. Fairmount Home: Overall wages are under budget by $299 and severance not yet expensed in the amount of $40,923. Benefits are under budget by $118,340. NEER has not been expensed in the amount of $33,750. This totals $196,055 under budget. As there have been far fewer injuries, occupational injury treatment is under budget $9,775. High intensity needs expenses are under budget by $30,121. There is $49,449 in equipment still to be purchased. Incontinence products are under budget by $4000 (new vendor). $35,000 contingency not expensed. The $20,000 under expenditure in raw food will be spent prior to year end. Social & Family Services: The City is invoicing based on its budget, but Ministry funding announcements were acknowledged in the County budget. Amounts will be reconciled at year end. Social Housing: Timing difference accounts for variance. Planning and Development: Projects were deferred pending budget approval. Recreation and Culture: On budget. Other: Includes grants which have not yet been released.
Sustainability Implications Within Directions for Our Future, the vision statement associated with Capacity Building and Governance states that “Government decision-making processes are clear, forward thinking and focused on the longer term”. By reviewing quarterly financial statements, Council can assure itself that the direction given through the 2013 budget is being carried out. At the same time, this information is being shared publicly. Administrative Report Financial Services – 2013 3rd Quarter Financial Summary November 20, 2013
2013-204 Financial Services
Page 2 of 7
Page 175 of 281
AgendaItem#11e)
Organizations, Departments and Individuals Consulted and/or Affected Senior Management Team
Administrative Report Financial Services – 2013 3rd Quarter Financial Summary November 20, 2013
2013-204 Financial Services
Page 3 of 7
Page 176 of 281
AgendaItem#11e)
COUNTY OF FRONTENAC 2013 Variance to September 30, 2013 Summary of Revenue and Expenditure 2013 Budget $
to date Budget $
to date Actual $
Variance $
REVENUE Requisition on Municipalities Federal and Provincial Transfers Investment Income Fees and Service Charges Other Revenue Recoveries Municipal contribution
8,161,907 13,922,838 144,102 3,362,122 509,370 161,766 10,010,435
6,053,655 10,501,132 109,102 2,483,925 216,570 75,230 7,848,408
6,055,732 11,038,685 126,728 2,489,940 186,323 57,781 6,319,295
2,077 537,553 17,626 6,015 -30,247 -17,449 -1,529,113
74.20% 79.28% 87.94% 74.06% 36.58% 35.72% 63.13%
Subtotal Revenue before Requisition
28,110,633
21,234,367
20,218,752
-1,015,615
71.93%
Subtotal Revenue With Requisition
36,272,540
27,288,022
26,274,484
-1,013,538
72.44%
Transfer From Reserves/Reserve Funds
4,227,883
874,089
223,233
-650,856
5.28%
Total Revenue and Reserve Transfers
40,500,423
28,162,111
26,497,717
-1,664,394
65.43%
Planning and Development Other Expenditures
3,053,382 -222,217 2,831,165 17,650 909,399 16,893,880 -903,396 15,990,484 690,736 13,626,283 -540,852 13,085,431 1,531,350 1,248,704 769,467 819,356 0 819,356 1,648,647 958,034
1,829,707 -166,663 1,663,044 16,475 664,957 12,229,341 -677,547 11,551,794 518,052 9,460,892 -405,639 9,055,253 1,148,513 936,528 558,353 551,097 0 551,097 1,050,345 140,300
1,762,710 -143,375 1,619,335 89,859 648,454 11,528,903 -661,457 10,867,446 518,049 8,031,265 -405,674 7,625,591 1,112,236 832,784 609,940 585,560 -34,463 551,097 366,906 85,491
-66,997 23,288 -43,709 73,384 -16,503 -700,438 16,090 -684,348 -3 -1,429,627 -35 -1,429,662 -36,277 -103,744 51,587 34,463 -34,463 0 -683,439 -54,809
57.73% 64.52% 57.20% 509.12% 71.31% 68.24% 73.22% 67.96% 75.00% 58.94% 75.01% 58.28% 72.63% 66.69% 79.27% 71.47% 0.00% 67.26% 22.25% 8.92%
Total Expense
40,500,423
27,854,711
24,927,188
-2,927,523
61.55%
0
307,400
1,570,529
1,263,129
0.00%
EXPENSE General Government Less: Non-Cash Items Net: General Government Protection to Persons and Property Transportation Services Land Ambulance Less: Non-Cash Items Net: Land Ambulance Health Services Fairmount Home Less: Non-Cash Items Net: Fairmount Home Fairmount Home Debenture Social and Family Services Social Housing Recreation and Cultural Services Less: Non-Cash Items Net: Recreation and Cultural Services
Accumulated Net Revenue (Deficit)
Administrative Report Financial Services – 2013 3rd Quarter Financial Summary November 20, 2013
2013-204 Financial Services
% Total Annual Budget
Page 4 of 7
Page 177 of 281
AgendaItem#11e)
COUNTY OF FRONTENAC 2013 Variance to September 30, 2013 Summary of Revenue and Expenditure 2013 Budget $
to date Budget $
to date Actual $
REVENUE Requisition on Municipalities Federal and Provincial Transfers Investment Income Fees and Service Charges Other Revenue Municipal contribution
8,161,907 13,922,838 144,102 3,362,122 509,370 10,010,435
6,053,655 10,501,132 109,102 2,483,925 216,570 7,848,408
6,055,732 11,038,685 126,728 2,489,940 186,323 6,319,295
2,077 537,553 17,626 6,015 -30,247 1,529,113
74.20% 79.28% 87.94% 74.06% 36.58% 63.13%
Subtotal Revenue before Requisition
28,110,633
21,234,367
20,218,752
1,015,615
71.93%
Subtotal Revenue With Requisition
36,272,540
27,288,022
26,274,484
1,013,538
72.44%
Transfer From Reserves/Reserve Funds
4,227,883
874,089
223,233
-650,856
5.28%
Total Revenue and Reserve Transfers
40,500,423
28,162,111
26,497,717
1,664,394
65.43%
Planning and Development Other Expenditures
3,053,382 -222,217 2,831,165 17,650 909,399 16,893,880 -903,396 15,990,484 690,736 13,626,283 -540,852 13,085,431 1,531,350 1,248,704 769,467 819,356 0 819,356 1,648,647 958,034
1,829,707 -166,663 1,663,044 16,475 664,957 12,229,341 -677,547 11,551,794 518,052 9,460,892 -405,639 9,055,253 1,148,513 936,528 558,353 551,097 0 551,097 1,050,345 140,300
1,762,710 -143,375 1,619,335 89,859 648,454 11,528,903 -661,457 10,867,446 518,049 8,031,265 -405,674 7,625,591 1,112,236 832,784 609,940 585,560 -34,463 551,097 366,906 85,491
-66,997 23,288 -43,709 73,384 -16,503 -700,438 16,090 -684,348 -3 1,429,627 -35 1,429,662 -36,277 -103,744 51,587 34,463 -34,463 0 -683,439 -54,809
57.73% 64.52% 57.20% 509.12% 71.31% 68.24% 73.22% 67.96% 75.00% 58.94% 75.01% 58.28% 72.63% 66.69% 79.27% 71.47% 0.00% 67.26% 22.25% 8.92%
Total Expense
40,500,423
27,854,711
24,927,188
2,927,523
61.55%
0
307,400
1,570,529
1,263,129
0.00%
EXPENSE General Government Less: Non-Cash Items Net: General Government Protection to Persons and Property Transportation Services Land Ambulance Less: Non-Cash Items Net: Land Ambulance Health Services Fairmount Home Less: Non-Cash Items Net: Fairmount Home Fairmount Home Debenture Social and Family Services Social Housing Recreation and Cultural Services Less: Non-Cash Items Net: Recreation and Cultural Services
Accumulated Net Revenue (Deficit)
Administrative Report Financial Services – 2013 3rd Quarter Financial Summary November 20, 2013
2013-204 Financial Services
Variance $
% Total Annual Budget
Page 5 of 7
Page 178 of 281
AgendaItem#11e)
COUNTY OF FRONTENAC 2013 Variance to September 30, 2013 Summary Of Revenue and Expenditure 2013 Budget $
to date Budget $
to date Actual $
7,541,214 0 0 0 0 7,541,214
5,655,910 0 0 0 0 5,655,910
5,734,716 0 0 -22 11,970 5,746,664
78,806 0 0 -22 11,970 90,754
76.04% 0.00% 0.00% 0.00% 0.00% 76.20%
9,115,868 2,883,643 101,000 317,000 92,900 13,100 69,500 180,021 150,875 230,336 658,740 232,074 79,960 233,768 0 5,500 903,396 15,267,681 -903,396 14,364,285
6,836,901 2,162,771 81,175 237,753 70,125 9,825 52,125 166,021 113,156 172,752 496,790 174,055 59,970 175,326 0 4,125 677,547 11,490,417 -677,547 10,812,870
6,889,087 2,160,614 41,790 233,816 51,473 2,350 24,792 157,658 133,282 165,020 415,112 150,866 61,810 155,845 -14,741 697 676,198 11,305,669 -661,457 10,644,212
52,186 -2,157 -39,385 -3,937 -18,652 -7,475 -27,333 -8,363 20,126 -7,732 -81,678 -23,189 1,840 -19,481 -14,741 -3,428 -1,349 -184,748 16,090 -168,658
75.57% 74.93% 41.38% 73.76% 55.41% 17.94% 35.67% 87.58% 88.34% 71.64% 63.02% 65.01% 77.30% 66.67% 0.00% 12.67% 74.85% 74.05% 73.22% 74.10%
737,275 15,101,560
0 10,812,870
0 10,644,212
0 -168,658
0.00% 70.48%
Capital Revenue City of Kingston Contribution From Reserves Total revenue and reserve transfers
24,135 861,662 885,797
24,135 861,662 885,797
0 223,233 223,233
-24,135 -638,429 -662,564
0.00% 25.91% 25.20%
Capital Expense Vehicle New Vehicle Replacement Equipment New Equipment Replacement Prior Year Capital Building Total Capital Expenditure
0 237,000 15,264 171,660 15,000 450,000 888,924
0 237,000 15,264 171,660 15,000 300,000 738,924
0 130,409 0 92,824 0 0 223,233
0 -106,591 -15,264 -78,836 -15,000 -300,000 -515,691
0.00% 55.02% 0.00% 54.07% 0.00% 0.00% 25.11%
Total Ambulance Expenditure
15,990,484
11,551,794
10,867,445
-684,349
67.96%
Net Operating Expense Net Capital Expense Total Expense
7,560,346 3,127 7,563,473
5,156,960 -146,873 5,010,087
4,897,548 0 4,897,548
-259,412 146,873 -112,539
64.78% 0.00% 64.75%
City of Kingston Frontenac
6,013,649 1,549,824
3,983,475 1,026,612
3,893,996 1,003,552
-89,479 -23,060
64.75% 64.75%
LAND AMBULANCE SERVICES Provincial Funding Special Projects Revenue Sale of Vehicle & Equipment Recoveries Other Total Revenue Salaries Benefits Office Supplies and Repair Medical Supplies and Repair Equipment Supplies and Repair Public Relations Travel, Training, Conference fees Professional, Contracted Service, Insurance Building Maintenance Communications Supplies, Service and Equipment Vehicle Service and Supplies Rentals, Leases, Penalties and Interest Utility Costs External Transfers Gain/Loss on Sale of Fixed Asset Other Depreciation Current Expenditures Subtotal Less: Non Cash Items Net: Service Delivery Reserve for Vehicle, Equip, Replacement & Other Projects Total Direct Service Expense
Administrative Report Financial Services – 2013 3rd Quarter Financial Summary November 20, 2013
2013-204 Financial Services
Variance $
% Total Annual Budget
Page 6 of 7
Page 179 of 281
AgendaItem#11e)
COUNTY OF FRONTENAC 2013 Variance to September 30, 2013 Summary Of Revenue and Expenditure 2013
to date
to date Variance
Total Annual Budget %
Budget $
Budget $
Actual $
$
FAIRMOUNT HOME FOR THE AGED Revenue Provincial/Federal Funding Other Revenue Recoveries Residents - Accommodation Fees
5,101,205 1,000 85,395 2,967,670
3,921,046 750 64,046 2,138,961
4,007,345 780 45,188 2,101,186
86,299 30 -18,858 -37,775
78.56% 78.00% 52.92% 70.80%
Revenue Subtotal Before Municipal Contribution
8,155,270
6,124,803
6,154,499
29,696
75.47%
61,000
5,000
0
-5,000
0.00%
Total Revenue and Reserve Transfer
8,216,270
6,129,803
6,154,499
24,696
74.91%
Program and Support Services Direct Nursing and Personal Care Nurse Practitioner Nursing and Personal Care Administration Raw Food Dietary Services Housekeeping Services Laundry and Linen Services Building and Property Facility Costs General and Administrative Less: Non-Cash Items Net: General and Administrative
415,853 4,438,717 137,895 1,436,551 391,619 998,721 600,150 252,113 509,311 278,805 1,599,616 -540,852 1,058,764
311,890 3,327,961 103,196 1,077,795 293,714 749,541 450,539 189,085 383,281 224,230 1,148,360 -405,639 742,721
299,841 3,227,758 93,151 955,085 267,472 699,560 452,673 177,925 393,799 235,588 1,082,546 -405,674 676,872
-12,049 -100,203 -10,045 -122,710 -26,242 -49,981 2,134 -11,160 10,518 11,358 -65,814 -35 -65,849
72.10% 72.72% 67.55% 66.48% 68.30% 70.05% 75.43% 70.57% 77.32% 84.50% 67.68% 75.01% 63.93%
Operating Expense Subtotal
10,518,499
7,853,953
7,479,724
-374,229
71.11%
Fairmount Capital City Contribution to Capital Capital Donations City Contributions to Capital - Prior Year Reserve transfer
1,623,794 200,000 95,200 608,938
1,623,794 0 0 0
104,017 50,000 0 0
-1,519,777 50,000 0 0
6.41% 25.00% 0.00% 0.00%
Total revenue and reserve transfers
2,527,932
1,623,794
154,017
-1,469,777
6.09%
Total Capital Expenditure
2,527,932
1,162,300
106,599
-1,055,701
4.22%
Total expense Reserve transfer
13,046,431 39,000
9,016,253 39,000
7,586,323 39,000
-1,429,930 0
58.15% 100.00%
Total Expense and Reserve transfer
13,085,431
9,055,253
7,625,323
-1,429,930
58.27%
Municipal Contribution City of Kingston Share County of Frontenac Share
4,060,223 3,262,633 797,590
3,045,167 2,446,975 598,193
1,316,807 868,909 447,898
-1,728,360 -1,578,066 -150,295
32.43% 26.63% 56.16%
Transfers - Reserves/Reserve Funds
Administrative Report Financial Services – 2013 3rd Quarter Financial Summary November 20, 2013
2013-204 Financial Services
Page 7 of 7
Page 180 of 281
AgendaItem#11f)
Report 2013-208 ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared by:
Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner
Date prepared:
November 8, 2013
Date of meeting:
November 20, 2013
Re:
Sustainability – Willowbrook Estates Draft Plan of Subdivision Complete Application – County File 10T-2013/001
Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Willowbrook Estates Draft Plan of Subdivision Complete Application – County File 10T2013/001 report for information only.
Background On May 16, 2010, County Council approved a draft plan of subdivision (File No. 10T2009/001) for a business park in Inverary located in the southwest portion of the village along Perth Road. The previous subdivision included six blocks for development, an environmental protection area block, and an internal road with two access points into Perth Road. Given market constraints approvals were allowed to lapse by the proponent as a new plan was prepared. On October 16, 2013 the County of Frontenac received a new application for a proposed draft plan of subdivision on the same site. On November 1, 2013 the application was deemed complete pursuant to the Planning Act. Administrative Report Sustainability – Willowbrook Estates Draft Plan of Subdivision Complete Application – County File 10T-2013/001 November 20, 2013 Page 1 of 2
2013-208 Sustainability
Page 181 of 281
AgendaItem#11f)
Comment The proposed development is for 16 residential lots for single detached dwellings on private services, and one (1) block of Environmental Protection (EP) lands. The lands affected are a 27.8 hectare (68.7 acre) portion of a 34.5 hectare (85.2 acre) parcel located in the southwest corner of the Inverary settlement area, fronting on Perth Road. Access to the proposed subdivision lots is proposed through an interior road that connects to Perth Road. The plan of subdivision does not include three (3) blocks of commercial land in the north end of the property, which are proceeding through a concurrent consent application with the Township of South Frontenac. A separate rezoning application has also been submitted to the Township proposing site-specific Urban Residential zoning that would recognize reduced minimum lot areas and frontages. The application will be circulated to public agencies, the Township, and neighbouring property owners for comment. Once any major issues have been resolved through the circulation process, a public meeting will be held by the Township. The Township and agencies will submit proposed draft conditions of approval to the County. Based on an evaluation of the plan and the input received, County staff will prepare a report to County Council recommending draft approval, deferral, or refusal of the subdivision. Some of the potential aspects the review of this plan will focus on include floodplain/wetland setbacks, the layout of the subdivision, the reduced lot sizes and frontages, the hydrogeological study, and conformity with the Township’s Official Plan.
Financial Implications The required fees and deposit to process draft approval of the plan of subdivision have been paid to the County by the proponent to date.
Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is Land Use Planning and Management. From a sustainability perspective, this involves an approach that ensures a clean and healthy environment, a strong economy, and long term viability. The complete application process ensures relevant information is available up front instead of not being ready until later in the development process.
Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Commenting Agencies
Administrative Report Sustainability – Willowbrook Estates Draft Plan of Subdivision Complete Application – County File 10T-2013/001 November 20, 2013 Page 2 of 2
2013-208 Sustainability
Page 182 of 281
AgendaItem#11f)
²)
2013-208 Sustainability
Page 183 of 281
AgendaItem#11g)
Report 2013-216 ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Marian VanBruinessen Acting CAO
Prepared by:
Joe Gallivan Manager of Sustainability Planning
Date prepared:
November 18, 2013
Date of meeting:
November 20, 2013
Re:
Sustainability – County Official Plan – Second Draft
Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – County Official Plan – Second Draft report, including the Second Draft of the County Official Plan dated June 2013; AND FURTHER THAT Council hold a working session on the review of the draft Official Plan as part of a Committee of the Whole meeting on December 4th, 2013; AND FURTHER THAT Council direct the Manager of Sustainability Planning to formally present a copy of Second Draft to each Township Council in December 2013 or January 2014.
Background County Council endorsed the initiation of a County Official Plan process almost two years ago. At the meeting held on December 14, 2011 the following resolution was passed: RESOLVED THAT the Council of the County of Frontenac receive this Sustainability – County Official Plan report; Administrative Report Sustainability – County Official Plan – Second Draft November 20, 2013
2013-216 Sustainability
Page 1 of 5
Page 184 of 281
AgendaItem#11g)
AND FURTHER that Council endorse the initiation of the development of a County Official Plan with the goal to having a draft plan to be considered by Council for adoption within its current term; AND FURTHER that Council direct staff to prepare a detailed work plan and consultation program to be presented to Council in early 2012; AND FURTHER that a County Official Plan be prepared under the following parameters: (1) That the Official Plan be prepared as a ‘high level’ planning document using a regional planning perspective, recognizing that detailed planning policies are now in place for the four Townships’ Official Plans; (2) That the Official Plan use a systems-based approach and act as a guide for dealing with cross-boundary and cross-jurisdictional planning issues; (3) Ensure that the Official Plan is consistent with the Provincial Policy Statement while offering a solutions-oriented planning approach to deal with land use planning issues that are common to the Frontenacs; and (4) That community consultation regarding the vision and content of the Official Plan be extensive. At a Council Meeting held on February 20, 2013, Council passed a further resolution on the County Official Plan that endorsed the policy sections that should be contained in the Plan and for staff to use that template to prepare the first draft. The first draft of the Official Plan was presented to County Council and released to the public on June 19th, 2013. Open houses for the Official Plan were held across the County in the summer of 2012 (to generate ideas and comments on a regional plan) and the summer of 2013 (to present the first draft of the Plan and receive public comment). Citizens have provided written and oral comments throughout this period, and written comments have also been received from the Townships of North, Central, and South Frontenac. Also, comments have been submitted from organizations including the Nature Conservancy of Canada, Parks Canada, the Frontenac Stewardship Foundation, and the Kingston Coalition for Active Transportation.
Comment The second draft of the Frontenac County Official Plan will be handed out at the meeting and will be available on the County’s website for review. The draft document has been highlighted to identify sections of the plan that have been removed or added. A detailed review of the changes that have been made to the draft Plan, section by section, are attached as Appendix “1” Written comments submitted are attached as Appendix “2”. Administrative Report Sustainability – County Official Plan – Second Draft November 20, 2013
2013-216 Sustainability
Page 2 of 5
Page 185 of 281
AgendaItem#11g)
Many useful suggestions have been provided and have resulted in the majority of the changes to the plan, and reflect the need to have a regional plan rather than a prescriptive plan. The changes can be summarized by three categories:
- More Discretionary Wording – the County Official Plan contains policy direction for cross-jurisdictional issues that County Council may choose to act upon in the future, based on needs and resources. Therefore some of the action words have been changed from “will” and “shall”, to “may” or “could” or “might”. This will allow Council flexibility in determining what planning issues should be prioritized, and also recognizes that the County Plan, like all Official Plans, has a twenty year vision and that priorities likely need to be adjusted over time.
- Details Moved to Appendix – the following details have been removed from the body of the Official Plan and placed in the Appendices: (i) the Natural Heritage System mapping is now in Appendix 1 of the Second Draft as it is very general in nature and is intended to serve as a ‘high level’ illustration of the linkages of the system throughout the Frontenacs; (ii) the list of lake trout lakes in the County that are currently identified as being ‘at capacity’ by the Province and which are subject to stringent development rules has been placed in Appendix 2; and (iii) the scope of the work that would be required as part of an Environmental Impact Study (which is sometimes needed as part of development proposal) are now in Appendix 3. In all three cases, having this information in the Appendix will allow for the information to be kept up to date and revised without needing a formal Official Plan Amendment.
- Focus on Regional Perspective – The first draft of the Official Plan had a number of policy sections that had too much detail regarding land use policy, especially in the context of Council’s direction to adopt a ‘high level’ plan. This was reinforced following discussions with Township planning staff of both North Frontenac and South Frontenac where there was agreement that these types of policies are better placed in the Township Official Plans. As a result, a number of policy sections have been revised to reflect this regional perspective, including Agriculture (Section 2.1.1), Mineral Aggregates (2.1.2.2), Archaeological Resources (6.2), Wetlands (7.1.4.1), and Significant Areas of Natural and Scientific Interest (7.1.4.2). Two new maps have also been added to clearly identify boundaries of areas described in Section 6 (Heritage and Culture). Figure 6 illustrates the Algonquin Land Claim (Section 6.2) traditional territory which is subject to the ongoing land claim with the federal and provincial governments. Figure 7 illustrates the portion of the Frontenac Arch Biosphere Reserve (Section 6.5) that covers lands in the County.
Administrative Report Sustainability – County Official Plan – Second Draft November 20, 2013
2013-216 Sustainability
Page 3 of 5
Page 186 of 281
AgendaItem#11g)
Summary and Conclusions The proposed revisions contained in the Second Draft of the County Official Plan are designed to better meet Council’s direction to establish a regional plan that will support collaborative, watershed-based planning throughout the Frontenacs over the next twenty years. The policies are now more discretionary in nature to allow County Council to establish regional priorities as necessary. It is the opinion of planning staff that this Second Draft meets the balance of establishing a vision for a regional plan for the Frontenacs and at the same time being consistent with the Provincial Policy Statement. It is hoped that this vision will provide the Ministry of Municipal Affairs and Housing (MMAH) with a clear understanding of how County Council will be involved in regional planning issues to help with the stability and growth of the Frontenacs, and curb any need by MMAH to propose a more standardized and more detailed plan. Next Steps County Council will review the second draft in detail at a Committee of the Whole meeting set for Wednesday, December 4th. Following these discussions there may be additional changes made to the draft. The Manager of Sustainability Planning is proposing to meet with each Township Council in December, 2013 or January, 2014 to formally present the revised draft Official Plan and request comments. The Plan also needs to be presented to the Ministry of Municipal Affairs and Housing so that Council can receive the Ministry’s first set of comments from all Ministries as part of MMAH’s ‘One Window’ review. It is important to allow MMAH to get engaged at this point so that Council has an understanding of the Province’s expectations and is able to respond to them. The second draft of the Official Plan will be posted on the County website and notices will be given on the County and Township websites as well as through local advertising to request any additional public comment. At this time no additional public open houses are proposed however Council can decide to hold additional sessions if necessary. Once a ‘final draft’ is prepared Council will be in position to hold the required Public Meeting as required by the Planning Act and can then decide to adopt the plan and send to MMAH for approval. This meeting is scheduled to be held in Spring 2014. This schedule can still meet Council’s goal of having a County Official Plan approved and in place during this term. The one significant intangible is the time that will be needed by MMAH to respond to the draft plan. The Ministry is aware of Council’s work plan and that may be helpful in preparing for their review. Also, as Council is aware, MMAH has established its own deadline that requires all County governments to have Administrative Report Sustainability – County Official Plan – Second Draft November 20, 2013
2013-216 Sustainability
Page 4 of 5
Page 187 of 281
AgendaItem#11g)
adopted Official Plans by the end of March, 2015, and this deadline may help in the efficiency of the Ministry’s review process. Sustainability Implications This project is specifically highlighted in the County’s Sustainability Plan. It touches on all four pillars of the plan: social, cultural, economic, and environmental. The development of a County Official Plan should be considered as one of the cornerstone efforts in the implementation of Directions for Our Future. It will serve as the County’s land use planning document that can be used to implement a number of regional studies such as the Municipal Housing Strategy, the Natural Heritage Study, Community Improvement Planning, Population Projections, the Seniors Housing initiative, and a number of economic development programs. Also, it will promote local decision-making and ‘Made in the Frontenacs’ solutions as County Council will become the approval authority for local Official Plan Amendments and five year updates to Official Plans. From a broader perspective, the County Official Plan will serve as a regional plan to help deal with some of the issues affecting the Frontenacs over the next twenty-five years. Financial Implications The 2012 budget included an allocation of $30,000 for the preparation of a County Official Plan. The unspent balance was carried forward in the 2013 budget. This budget has been developed to cover meeting costs, printing, and public consultation. To date, approximately $5,755.05 has been spent.
Organizations, Departments and Individuals Consulted and/or Affected All Four Townships Ministry of Municipal Affairs & Housing Attachments Appendix 1 – Detailed review of the changes to the draft plan Appendix 2 – Comments received to date
Administrative Report Sustainability – County Official Plan – Second Draft November 20, 2013
2013-216 Sustainability
Page 5 of 5
Page 188 of 281
AgendaItem#11g)
Appendix 1
Section 2 – Economic Sustainability 2.1 Natural Resources 2.1.1 Agriculture – detailed policies that are better placed in Township Official Plans have been removed, including permitted uses for ‘secondary uses’ and ‘small scale commercial and industrial uses’, as these are local issues.
2.1.22 Mineral Aggregates – the permitted and prohibited uses have been removed for inclusion in the Township Official Plans.
2.2 Built Resources 2.2.1(a) Commercial – “highway commercial” has been added to permitted uses.
2.2.2.1 Tourism – “resorts” have been added as a tourism use.
2.2.3 Business Parks – significant revisions have been made to establish development and location criteria, as well as possible municipal tools to assist in the creation of a business park.
Section 3 – Growth Management 3.2.2.2 Settlement Area Boundary Expansion – wording has been added to clarify that a settlement area study is required for any boundary expansion. 3.3.3 Rural Areas – wording has been added to describe how new rural residential needs to be designed to fit into the existing landscape.
2013-216 Sustainability
Page 189 of 281
AgendaItem#11g)
Appendix 1 – policy added to allow consideration of new rural servicing methods (e.g., new technologies, communal servicing, etc.) – wording added to clarify that Township Official Plans rather than the County Official Plan are responsible for establishing a base minimum lot size. – policy added to attempt to minimize any impact of new residential development on existing farming operations.
3.4 Waterfront Areas – wording has been added to clarify that the intention of establishing a waterfront boundary is to define a general area around a waterbody that recognizes that there is a need to consider possible impacts on the lake or river. 3.4.4 Policies – policy added to encourage lake stewardship planning by lake associations.
Section 4 – Community Building 4.1.3 Pedestrians – construction of sidewalks beside new roads in settlement areas has been changed from “be required” to “encouraged” to allow each Township to determine the timing of construction. 4.2.1 Municipal Services – minor word changes have been made to the ‘Objectives’ and ‘Policies’ sections for clarification. 4.2.2 Storm Water Management Planning – the policy section wording has been changed to allow the Township Official Plans to have discretion in determining the requirements and necessity of a storm water management plan. 4.3.4 Waste Management Policies – minor word changes have been made to clarify that the County and the Townships may work together should there be opportunity and rationale to do so. 4.4 Utility and Communications Facilities – 4.4.1 – wording has been added to recognize that there are underwater utilities that service some waterfront properties in the County.
2013-216 Sustainability
Page 190 of 281
AgendaItem#11g)
Appendix 1 4.6 Parks and Open Space – 4.6.1 – paragraph has been added to recognize that the Rideau Canal lockstations also provide public open space.
Section 5 – Housing and Social Services 5.1.2 Municipal Housing Strategy – specific targets have been deleted as it has been recognized that the housing needs over the twenty year time frame of this Plan will change, in part due to an aging population. 5.6 Secondary Suites – wording has been changed to allow Township Official Plans to determine the methods of implementation. – specific wording has been added to state that ‘secondary suites’ are not to be considered to sleeping cabins (‘bunkies’) on waterfront properties.
Section 6 – Heritage and Culture 6.1 Policies – wording has been added to clarify the need to prepare a heritage impact assessment on lands adjacent to cultural heritage resources that have already been identified. 6.2 Archaeological Resources – marine archaeological policies have been removed as the detailed policy set is more appropriate to be implemented through the Township Official Plans. 6.3 Algonquin . . . – a map has been added to illustrate the boundaries of the Algonquin land claim area and to highlight the lands that are affected in the Frontenacs to clarify where those policies apply. – 6.3.1 – necessary consultation with the Algonquins has been changed from “will” to “may” in order for County and the Townships to determine whether or not there is a ‘duty to consult’ on a particular development application. – 6.3.1(b) – the word “undertaking” has been changed to “development” for clarity purposes.
2013-216 Sustainability
Page 191 of 281
AgendaItem#11g)
Appendix 1
6.4 Rideau Canal – wording has been added to clarify that the Rideau Canal is managed by Parks Canada, and to also clarify the area of the canal jurisdiction within the actual waterbody. 6.5 Frontenac Arch Biosphere – a map has been added to illustrate the location of the biosphere reserve within the Frontenacs.
Section 7 – Environmental Sustainability 7.1.4 Wetlands – wording has been added in the Introduction section to help illustrate the connectivity of wetlands within the entire water system of the Frontenacs. – 7.1.4.1 Policies – the Natural Heritage System map has been moved to Appendix “1” for two reasons: (i) the high level perspective that is generalized and serves more as an illustration of the natural heritage system rather than a detailed ‘snapshot’; and (ii) it is easier to update when new information is provided as no Official Plan Amendment will be required for changes to the Appendices. – the detailed policies have been removed as they are already included in all of the Township Official Plans and are consistent with the Provincial Policy Statement (note: this also applies to ANSIs per Section 7.1.4.2) – 7.1.4.4 Fish Habitat – 7.1.4.4.1 Lake Trout Lakes – new wording has been added to emphasize the importance of protecting the lake trout. – the list of ‘at capacity’ lake trout lakes has been removed and moved to Appendix “2” so that it will be possible to update and revise the list on a regular basis with information supplied by the Ministry of Natural Resources and the Ministry of Environment without an Official Plan Amendment. – policies have been revised to require lake trout lake protection policies be included in Township Official Plans.
2013-216 Sustainability
Page 192 of 281
AgendaItem#11g)
Appendix 1
– 7.1.4.5 Endangered and Threatened Species – the preamble wording has been added to explain the rationale for not identifying the location of endangered and threatened species on a map in the Official Plan. – an additional policy has been added to attempt to place the protection of endangered and threatened species within the context of the largely rural and undeveloped nature of Frontenac County – 7.1.4.7 Significant Valleylands – wording has been revised to allow the detailed policies to be included in the Township Official Plans. – 7.1.4.10 Environmental Impact Study – policy added to recognize that an EIS, where necessary, may be reduced in scoped or eliminated where the potential impact is reduced or non-existent. – 7.1.4.13 Lake Management Plans – a new section has been added to recognize lake management plans, the general components that should be part of such plan, and also policies to note that the Township Official Plans may include policies to identify lake management plans and their stewardship value. 7.3.2 Hazard Lands – 7.3.2.3 – ‘Special Policy Areas’ policies have been removed as they are not required in Frontenac County.
Section 8 – Implementation 8.5 Zoning By-laws – a new section has been added to make it clear that Zoning By-laws and their associated amendments and interpretation are the responsibility of each Township. 8.6 Subdivisions and Condominiums – a sentence has been added for clarity to describe the types of subdivisions that are subject to approval by County Council (e.g., residential, commercial, business park, etc.) 8.7 Planning Applications
2013-216 Sustainability
Page 193 of 281
AgendaItem#11g)
Appendix 1 – complete applications – revisions clarify that this section only applies to planning applications where County Council is the approval authority (subdivision approval).
2013-216 Sustainability
Page 194 of 281
AgendaItem#11g)
Appendix 2
Comments Received to Date County of Frontenac Draft Official Plan
- Correspondence received from Bob Garrett, dated August 6, 2013 (Schedule Pages 1 – 6)
- Correspondence received from James Osborne, dated August 8, 2013 (Schedule Pages 7 – 8)
- Correspondence received from James Osborne, dated August 9, 2013 (Schedule Pages 9 – 12)
- Correspondence received from Susan Millar, dated August 12, 2013 (Schedule Pages 13 – 17)
- Correspondence received from Phil Somers, dated August 28, 2013 (Schedule Page 18)
- Correspondence received from the Frontenac Stewardship Foundation, dated September 4, 2013 (Schedule Pages 19 – 20)
- Correspondence received from Bob Garrett, dated August 6, 2013 (Schedule Pages 21 – 24)
- Correspondence received from Tara Mieske, Deputy Clerk, Township of North Frontenac, regarding the Township of North Frontenac Council resolution and the comments from North Frontenac’s Planning Consultant and its Committee of Adjustment dated September 24, 2013 (Schedule Pages 25 – 32)
- Correspondence received from Cathy MacMunn, Deputy Clerk/Planning Coordinator, Township of Central Frontenac, providing the comments from Central Frontenac’s Planning Consultant, dated September 26, 2013 (Schedule Pages 33 – 35)
- Correspondence received from Gary P. Bell, Program Manager – Eastern Ontario, Nature Conservancy Canada Ontario Region, undated (Schedule Pages 36 – 38)
- Correspondence received from the Kingston Coalition for Active Transportation (KCAT), undated (Schedule Page 39)
2013-216 Sustainability
Page 195 of 281
AgendaItem#11g)
1
2013-216 Sustainability
Page 196 of 281
AgendaItem#11g)
2
2013-216 Sustainability
Page 197 of 281
AgendaItem#11g)
3
2013-216 Sustainability
Page 198 of 281
AgendaItem#11g)
4
2013-216 Sustainability
Page 199 of 281
AgendaItem#11g)
5
2013-216 Sustainability
Page 200 of 281
AgendaItem#11g)
6
2013-216 Sustainability
Page 201 of 281
AgendaItem#11g)
7
2013-216 Sustainability
Page 202 of 281
AgendaItem#11g)
8
2013-216 Sustainability
Page 203 of 281
AgendaItem#11g)
9
2013-216 Sustainability
Page 204 of 281
AgendaItem#11g)
10
2013-216 Sustainability
Page 205 of 281
AgendaItem#11g)
11
2013-216 Sustainability
Page 206 of 281
AgendaItem#11g)
12
2013-216 Sustainability
Page 207 of 281
AgendaItem#11g)
13
2013-216 Sustainability
Page 208 of 281
AgendaItem#11g)
14
2013-216 Sustainability
Page 209 of 281
AgendaItem#11g)
15
2013-216 Sustainability
Page 210 of 281
AgendaItem#11g)
16
2013-216 Sustainability
Page 211 of 281
AgendaItem#11g)
17
2013-216 Sustainability
Page 212 of 281
AgendaItem#11g)
18
2013-216 Sustainability
Page 213 of 281
AgendaItem#11g)
19
2013-216 Sustainability
Page 214 of 281
AgendaItem#11g)
20
2013-216 Sustainability
Page 215 of 281
AgendaItem#11g)
21
2013-216 Sustainability
Page 216 of 281
AgendaItem#11g)
22
2013-216 Sustainability
Page 217 of 281
AgendaItem#11g)
23
2013-216 Sustainability
Page 218 of 281
AgendaItem#11g)
24
2013-216 Sustainability
Page 219 of 281
AgendaItem#11g)
25
2013-216 Sustainability
Page 220 of 281
AgendaItem#11g)
26
2013-216 Sustainability
Page 221 of 281
AgendaItem#11g)
27
2013-216 Sustainability
Page 222 of 281
AgendaItem#11g)
28
2013-216 Sustainability
Page 223 of 281
AgendaItem#11g)
29
2013-216 Sustainability
Page 224 of 281
AgendaItem#11g)
30
2013-216 Sustainability
Page 225 of 281
AgendaItem#11g)
31
2013-216 Sustainability
Page 226 of 281
AgendaItem#11g)
32
2013-216 Sustainability
Page 227 of 281
AgendaItem#11g)
33
2013-216 Sustainability
Page 228 of 281
AgendaItem#11g)
34
2013-216 Sustainability
Page 229 of 281
AgendaItem#11g)
35
2013-216 Sustainability
Page 230 of 281
AgendaItem#11g)
36
2013-216 Sustainability
Page 231 of 281
AgendaItem#11g)
37
2013-216 Sustainability
Page 232 of 281
AgendaItem#11g)
38
2013-216 Sustainability
Page 233 of 281
AgendaItem#11g)
39
2013-216 Sustainability
Page 234 of 281
AgendaItem#12a)
MINUTES OF THE COMMITTEE OF THE WHOLE November 6, 2013 A regular meeting of the Committee of the Whole was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, November 6, 2013 at 9:00 a.m. PRESENT: REGRETS: ALSO PRESENT:
Deputy Warden Bud Clayton , Councillors Gary Davison, David Jones, John Purdon, John McDougall, Denis Doyle and John Inglis Warden Janet Gutowski County: Liz Savill, CAO/Clerk; Marian VanBruinessen, Treasurer; Paul Charbonneau, Director of Emergency & Transportation Services; Julie Shillington, Administrator of Fairmount Home; Jannette Amini, Deputy Clerk; Angelique Tamblyn, Executive Assistant; Colleen Hickey, Human Resources Specialists/Labour Relations Media: Jeff Green, The Frontenac News; Elliot Ferguson, The Whig
CALL TO ORDER
Councillor McDougall, Chair, called the meeting to order at 9:03 a.m. 2.
ADOPTION OF AGENDA
Motion #: COW30-13
Moved By: Seconded By:
Councillor Jones Councillor Doyle
RESOLVED THAT the agenda for the November 6, 2013 meeting of the Committee of the Whole be adopted as amended to consider Reports b) and c) directly following the Closed Meeting. CARRIED 3.
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
The Chair requested the Clerk to record that in accordance with the Municipal Conflict of Interest Act no disclosures of pecuniary interest were declared. 4.
DEPUTATIONS AND/OR PRESENTATIONS – Nil
Regular Meeting of Council Minutes November 6, 2013
Minutes of Meeting held November 6, 2013
Page 1 of 5
Page 235 of 281
AgendaItem#12a)
CLOSED MEETING
Motion #: COW31-13
Moved By: Seconded By:
Councillor Jones Councillor Doyle
RESOLVED THAT the Committee of the Whole enter into a closed meeting as authorized under Section 239 of the Municipal Act, to consider: d) Labour Relations or employee negotiations. CARRIED Motion #: COW32-13
Moved By: Seconded By:
Councillor Doyle Councillor Jones
THAT Committee of the Whole rise from Closed Meeting and report to the November 20, 2013 Closed Meeting of County Council. CARRIED The Committee recessed at 9:50 a.m. The Committee reconvened at 10:00 a.m. The Committee of the Whole proceeded to consider items b) and c) and Motion #COW33-13 was made and CARRIED See Pages 3 – 4 6.
REPORTS a)
2013-165 Request for Proposals – County of Frontenac Strategic Plan
Motion #: COW34-13
Moved By: Seconded By:
Councillor Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac receive the Request for Proposals – County of Frontenac Strategic Plan report for information; AND FURTHER THAT the Council of the County of Frontenac authorize the CAO/Clerk to issue a Request for Proposals for a Strategic Plan for the County of Frontenac, the terms of which have been authorized by Council. CARRIED Councillor Doyle and Deputy Warden Clayton will work with staff through the RFP process and development of recommendations for to Council on a preferred candidate.
Regular Meeting of Council Minutes November 6, 2013
Minutes of Meeting held November 6, 2013
Page 2 of 5
Page 236 of 281
AgendaItem#12a)
b)
Consultant Briefing: Bruce Peever, KPMG, will brief the Committee of the Whole on Report 2013-205, KPMG Report – Chief Administrative Officer Position Review
Mr. Peever provided an overview of the CAO Recruitment Strategy, including steps taken by KPMG in its review of both the CAO and Clerk positions. A copy of the CAO Recruitment Strategy presentation was attached to Report 2013-205 and formed part of the agenda. With respect to the comparator salaries noted on page 10 of the presentation, Mr. Peever addressed concerns expressed regarding why the City of Sudbury would be included in the list of comparators or why the Muskoka District and Hastings County would be included given the level of service and responsibility that those municipalities provide is far greater than those of the County of Frontenac. He advised that these were included with the comparators to provide Council with the perspective of what larger municipalities are currently offering as a compensation package to their respective COA’s. The Committee discussed the differences in salary between all employees in the County and questioned the rationale between the significance in range from the lowest paid employee to the highest paid employee. It was explained to the Committee that the range between those two groups is approximately 4 to 1 and that many employees are currently at the top level of their respective salary grids with the only increases being receive is the annual cost of living. With respect to an Executive Search Firm, Council has the ability to decide where the search firm will advertise and can stipulate that the position is advertised locally. He noted that the Executive Search Firm will be able to advise County Council on what media outlets would provide a good investment for attracting suitable candidates. Council’s wishes were questioned with respect to how the RFP to select an Executive Search Firm will be managed by Council and it was suggested that all of Council be involved in this process as opposed to setting a separate committee, to which the Committee agreed. With respect to the time frame of having a new CAO in place, Mr. Peever did advise that it is standard practice of any candidate taking up to one month to be in place once he/she has accepted an offer of employment. With respect to the Strategic Plan, it is the responsibility of the CAO to assist Council in its strategic planning and it was felt that this might be clarified to changing “developing” to updating.
Regular Meeting of Council Minutes November 6, 2013
Minutes of Meeting held November 6, 2013
Page 3 of 5
Page 237 of 281
AgendaItem#12a)
c)
2013-205 KPMG Report – Chief Administrative Officer Recruitment Strategy
Motion #: COW33-13
Moved By: Seconded By:
Councillor Doyle Councillor Jones
THAT the Committee of the Whole receive the Administrative Services – KPMG Report – Chief Administrative Recruitment Strategy report for information. AND FURTHER THAT the County of Frontenac retain the services of an executive search consultant to conduct the search for a new Chief Administrative Officer; AND FURTHER THAT the County of Frontenac retain the services of an external consultant to advise and manage the RFP for an executive search firm; AND FURTHER THAT KPMG be requested to take on the latter role and bring forward the terms of reference for the executive search firm to the November 20th Council meeting at a cost no greater than $7,000. CARRIED Council now considered to item a) and Motion #COW34-13 was made and CARRIED. See Page 2 7.
RISE AND REPORT
Motion #: COW35-12
Moved By: Seconded By:
Councillor Jones Councillor Doyle
THAT the Committee of the Whole Council rise; AND FURTHER THAT the report of the Committee of the Whole Council be forwarded to County Council for Adoption. CARRIED 8.
COMMUNICATIONS i.
Minutes of the Committee of the Whole Meeting held September 4, 2013
NOTICE OF MOTION – Nil
OTHER BUSINESS
Councillor Doyle apologized for previous commitments that kept him from attending the farewell gathering for Ms. Savill. He offered Ms. Savill his congratulations and wished her well in her new position with the County of Northumberland. Regular Meeting of Council Minutes November 6, 2013
Minutes of Meeting held November 6, 2013
Page 4 of 5
Page 238 of 281
AgendaItem#12a)
PUBLIC QUESTION PERIOD
ADJOURNMENT
Motion #: COW36-12
Moved By: Seconded By:
Councillor Doyle Councillor Jones
RESOLVED THAT the meeting hereby adjourn at 11:00 a.m. CARRIED
Councillor John McDougall, Chair
Jannette Amini, Deputy Clerk
Regular Meeting of Council Minutes November 6, 2013
Minutes of Meeting held November 6, 2013
Page 5 of 5
Page 239 of 281
AgendaItem#12b)
COMMITTEE OF THE WHOLE REPORT TO COUNTY COUNCIL To:
Warden and Council Members of the County of Frontenac
From:
Jannette Amini Deputy Clerk
Date prepared:
November 7, 2013
Date of meeting:
November 20, 2013
Re:
Committee of the Whole Report to County Council
All items listed on the Committee of the Whole Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Committee of the Whole Report to be separated from that motion and considered separately, whereupon the Committee of the Whole Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.
Recommendations: a) RESOLVED THAT the Council of the County of Frontenac authorize the Acting Clerk to issue a Request for Proposals for a Strategic Plan for the County of Frontenac, the terms of which have been authorized by Council. b) RESOLVED THAT the County of Frontenac retain the services of an executive search consultant to conduct the search for a new Chief Administrative Officer; AND FURTHER THAT the County of Frontenac retain the services of an external consultant to advise and manage the RFP for an executive search firm; AND FURTHER THAT KPMG be requested to take on the latter role and bring forward the terms of reference for the executive search firm to the November 20th Council meeting at a cost no greater than $7,000.
Committee of the Whole – Report to County Council November 20, 2013
Report of the Committee of the Whole
Page 1 of 1
Page 240 of 281
AgendaItem#13a)
MINUTES Regular Meeting #2013-07 Kingston Frontenac Public Library Board September 25, 2013 - 4:00 PM Delahaye Room, Central Library Present: Paige Cousineau, Patricia Enright (Chief Librarian/CEO), Ralph Gatfield, Erik Knutsen, Councillor Jim Neill (left at 5:45 PM), Floyd Patterson, Councillor John Purdon, Claudette Richardson (Chair), Somnath Sinha, Monica Stewart Staff Present: Mary Glenn (Recording Secretary), Shelagh Quigley (Director, Human Resources), Chris Ridgley (Budget / HR Analyst) Regrets: Barbara Aitken, Wilma Kenny Guests: Wes Bridges (CUPE Local 2202), Marilyn Birmingham (Delegation, Art Exhibition Committee Chair), Matthew Gventer, Margaret Hughes (Art Exhibition Committee member)
- CALL TO ORDER Ms. Richardson called the meeting to order at 4:00 PM, and introduced and welcomed all guests.
- ADOPTION OF THE AGENDA The agenda was accepted as distributed.
- DECLARATIONS OF CONFLICT OF INTEREST There were no declarations of conflict of interest.
- DELEGATION - Marilyn Birmingham, Chair, KFPL Art Committee (Correspondence 6.1.4) Ms. Birmingham had asked to attend as a delegation to voice her concerns regarding a recent incident where an artist was asked to take down a painting of a nude displayed in the foyer of the Wilson Room. Ms. Birmingham stated that she has two main concerns. One is with the issue of censorship and her other concern is that she believes the policy was not followed in that she, as Chair of the Art Committee, was not consulted in the decision to have the painting taken down. It was explained by a staff member that the artwork was not taken down immediately and that the artwork was not removed until the day after the Acting Chief Librarian contacted Ms. Birmingham. A Board member noted that during the selection process when the particular artist brought forward a sample of his materials to be displayed, they were mostly landscapes and there were no nudes. Ms. Birmingham felt that this is irrelevant, and reported that the Committee does not look at every piece but looks at the quality of the work in general. A board member stated that he believes that everyone on this Board understands the issues regarding censorship, and that the issue here is not with censorship but with the fact that we are a public building. This is different from books and DVDs which are not displayed in the same way, and when dealing with public spaces we need to find the right balance. Ms. Birmingham, Mr. Gventer and Ms. Hughes were thanked for attending, and left the meeting at this time (4:25 PM). After further discussion, a decision was made to bring this forward to the November board meeting for further discussion when the annual review of the Art Exhibit policy is on the agenda.
Kingston Frontenac Library Board Update - Councillor Purdon
Page 241 of 281
AgendaItem#13a)
Minutes of Regular Meeting #2013-07 September 25, 2013 Kingston Frontenac Public Library Board
Page 2
- ACCEPTANCE OF MINUTES 5.1 Kingston Frontenac Public Library Meeting #2013-06 held June 26, 2013 2013-39 GATFIELD - STEWART That the minutes of Regular Meeting #2013-06 of the Kingston Frontenac Public Library Board held June 26, 2013 be approved as circulated. CARRIED 5.2 Kingston Frontenac Public Library Special Meeting held August 20, 2013 2013-40 STEWART - NEILL That the minutes of the Special meeting of the Kingston Frontenac Public Library held August 20, 2013 be approved as circulated. CARRIED CONSENT AGENDA It was requested that 7.1.1 be removed from the approval of the consent agenda and discussed separately.
- INFORMATION ITEMS 6.1 Correspondence / Information Received and Sent 6.1.1
From the Ministry of Tourism, Culture and Sport, a letter received July 30, 2013 informing us that our Public Library Operating Grant for the 2013-14 fiscal year of $297,138, which includes library pay equity funding, has been approved. 6.1.2 From the Office of the Mayor, City of Kingston, a letter dated August 27, 2013 to extend congratulations to KFPL on the announcement of the inaugural Writer in Residence program. 6.1.3 To the City of Kingston, the County of Frontenac, and to the four Townships, a letter dated September 11, 2013 asking them to proclaim the month of October 2013 as Canadian Library Month 2013 and the week of October 20-26 as Ontario Public Library Week. 6.1.4 From Marilyn Birmingham, Chair, KFPL Art Committee, a letter dated August 30, 2013 to express her protest of the decision to have a piece of art removed from the foyer of the Wilson Room, and requesting that she attend the next board meeting as a delegation. 6.1.5 To Lanie Hurdle, Commissioner, Community Services, City of Kingston, a letter dated August 22, 2013 to report on the motion that was approved at the August 20, 2013 Special Meeting regarding the proposed Rideau Heights Community Complex development. With regards to 6.1.3, Councillor Purdon reported that the Township of Central Frontenac and the County have passed motions for the proclamation. Councillor Neill reported that the City has passed a motion as well.
- MONITORING REPORTS 7.1 Communication and Counsel 7.1.1 Chief Librarian’s Report (attached) 7.1.2 2nd Quarter Statistical Report (attached) 7.2 Financial Condition, 2nd quarter (attached) 7.3 Financial Planning and Budgeting - postponed until October
- Motion to Accept Consent Agenda 2013-41 PURDON - PATTERSON To accept the Consent Agenda, thereby accepting the materials on the consent agenda. CARRIED With regards to 7.1.1, a board member wanted to compliment staff on all the outreach and programming that took place during the summer.
Kingston Frontenac Library Board Update - Councillor Purdon
Page 242 of 281
AgendaItem#13a)
Minutes of Regular Meeting #2013-07 September 25, 2013 Kingston Frontenac Public Library Board
Page 3
ACTION AGENDA 9. Business Arising from the Minutes There was no business arising from the minutes. 10. Action Items 10.1 Budget Approval Consent (postponed until October) ITEMS FOR DISCUSSION / EXPLORATION - postponed until October OTHER BUSINESS 11. Michael and Betty Dicketts Donation (report attached) 2013-42 PATTERSON– PURDON That the donation be used to upgrade an area of the Central Library and that the Library Board acknowledge the gift by naming the area in memory of Mr. Dicketts. CARRIED 12. Update – Bargaining (motion to go In Camera / rise from In Camera) 2013-43 COUSINEAU – PURDON That the Board go In Camera to discuss labour relations (4:50 PM) CARRIED Mr. Bridges left the meeting at this time. 2013-44 STEWART – GATFIELD That the Board rise from In Camera. (5:30 PM) CARRIED Mr. Bridges returned to the meeting at this time. 13. Update – Strategic Planning Although the Board was pleased with how the Strategic Planning process was developing initially, it was felt that the most current draft did not reflect all the discussion which took place at the July 18 Strategic Planning meeting, particularly with regards to the vision and mission statement. A decision was made to meet on Wednesday, October 16 to continue work on Strategic Planning and the document. Mr. Neill left the meeting at this time (5:45 PM). 14. Update – Community Complex Development – North End of Kingston A report regarding this was to go to City Council in September, however that date has been moved to October 15. 15. Report on Board Yearly Self-Evaluation Seven completed yearly evaluation forms were received. There were comments regarding the sound quality in the Delahaye Room, otherwise there were no concerns or suggestions. NEXT MEETING DATE AND ADJOURNMENT The COW meeting scheduled for Wednesday, October 9 will be cancelled as the Negotiations Committee will be meeting that day. The next regular Board Meeting will be held at 4:00 PM, Wednesday, October 23, 2013, in the Delahaye Room, Central Library. There being no further business, the meeting was adjourned at 5:55 PM.
Claudette Richardson, Chair
Kingston Frontenac Library Board Update - Councillor Purdon
Mary Glenn, Recording Secretary
Page 243 of 281
AgendaItem#13g)
Rideau Corridor Landscape Strategy Steering Committee Meeting #17 October 18th, 2013 Smiths Falls Memorial Community Centre Steering Commitee Members in Attendance: Doug Struthers, Scott Bryce, Dan Grunig, Karen Currie, Susan Freeman, Aubrey Churchill, Mary Kirkham, Mike Dwyer, Sandra Candow, Dennis Staples, Judy Brown, Karl Grenke, Noelle Reeve, John Fenik, Lynn Clouthier, Peter Young, Michael Dakin, Robin Jones, Steve Knechtel, Eric Cosens, Niki McKernan Secretariat: Susan Millar Observers: Regrets: David Chernushenko, David Jones, Bill Dobson, Jewel Cunningham
- Welcome by Chair Doug Struthers and Dennis Staples
- Approval of May 3rd, 2013 meeting minutes a. MOVED by Aubrey Churchill b. SECONDED by Frank Kinsella CARRIED.
- Business Arising from May 3rd, 2013 meeting minutes None
- Planners Group: Implementation Tools and Activities Work Plan - Recap Susan Millar, Parks Canada Secretariat On behalf of the Planners Technical Advisory Group, Susan provided a brief overview of the various implementation tools that the Planners Group proposed at the last Steering Committee meeting and highlighted the activities the Group is currently moving forward with. These activities are discussed in detail later in the agenda.
- 10 Principles of Good Shoreline Development Phil Gerrard, Municipality of North Grenville; Chair, Planners Technical Advisory Group On behalf of the Planners Technical Advisory Group, Phil provided an overview of the 10 principles and accompanying best management practices the Group has been working on to support good waterfront development that protects and enhances the Rideau Canal. This document is an amalgamated and revised version of the original Rideau Canal 10 Principles and the draft Trent Severn Waterway Principles. A simplified, user friendly version will be prepared as a folded pamphlet for use by waterfront property owners. The RVCA has offered to prepare this pamphlet at a cost. A second version contains more technical language which will be appropriate for use by planning staff and developers when looking at development opportunities along the waterway. The documents will be accessible online as well as in hard copy from the member jurisdictions 1
Rideau Corridor Landscape Steering Committee Update
Page 244 of 281
AgendaItem#13g)
Comments ‐ Will the Planners Group discuss the draft document once completed with the lake associations? ‐ The photo containing the large houses and poor shoreline management should be changed to an image which reflects good waterfront development, in keeping with the other images. ‐ Add “septic safe products” to principle 10 to help protect water quality ‐ The RCLS banner could be changed to include the document’s title ‐ Send electronically for feedback to the lake associations ‐ Is “shoreline” the right word for the title? Perhaps “waterfront” as the principles address waterfront property as a whole and not just the shoreline ‐ The title could be changed to “10 Principles for Good Development along the Rideau Canal” ‐ The document is easy to read and understand. The Planners Group has been making good progress ‐ The Municipality of North Grenville may be able to provide production services instead at no cost to the Strategy. Motion: That the Steering Committee recommends that the Planners Technical Advisory Group circulate the recommended final draft of the “10 Principles” document to the Steering Committee, lake associations and other stakeholders for their review and comment. a. MOVED by Frank Kinsella b. SECONDED by Mike Dwyer
CARRIED.
- Who to Call table Michael Dakin, CRCA; Planners Technical Advisory Group The Who to Call table is a Parks Canada, RVCA and CRCA collaboration to develop a communications and education tool to help navigate the approvals process for shoreline alteration and related activities, which can be confusing. It will also provide helpful information for potential new property owners; can reduce infractions, such as undertaking shoreline work without a permit, and improve understanding and awareness of the corridor, that the canal is protected and why. The Table links to more detailed documents, such as the 10 Principles for Good Development, the Landscape Character Assessment report, etc. Mike provided an overview of the components of the document and gave some examples of types of work and who you may want to call for approval. The document provides contact information for each of the jurisdictions involved, and will be available in both official languages. The RVCA will produce the document and Parks Canada will translate it. The document will be posted on the RVCA, CRCA, and Parks Canada websites and will be available as a handout. Comments ‐ The Tay Canal is not included on the map ‐ Change title to “waterfront” not shoreline 2
Rideau Corridor Landscape Steering Committee Update
Page 245 of 281
AgendaItem#13g)
‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Remove footnote indicators as there are no footnotes (left over from original version) What does “ribbon of life” mean? Perhaps this can be clearer Is there better wording for “fish timing” Spell out acronyms of CA and MNR Smiths Falls is missing an “s” on the map Add in a few fish species as examples for the warm, mixed, and cold water fish communities Make the language tighter in the Fish Timing Window paragraph May be good to show this to the lake associations for their feedback
- Official Plan Policy Repository for Official Plan Reviews Susan Millar, Parks Canada Secretariat On behalf of the Planners Technical Advisory Group, Susan briefly discussed the repository of strong official plan components and policies that recognize, protect, promote and enhance the Rideau Canal. These are drawn from recently approved municipal Official Plans and would serve as direction for municipalities and counties when undergoing current or upcoming official plan review. This tool will aid in information sharing across municipalities along the canal.
- Landscape Character Assessment GIS Database Susan Millar, Parks Canada Secretariat Susan presented the draft web-based GIS database the RVCA is working on, which will provide access to the GIS information gathered during the landscape character assessment project to the RCLS members to support land use planning and development along the canal.
- Next Steps for the Planners Technical Advisory Group Susan Millar, Parks Canada Secretariat On behalf of the Planners Technical Advisory Group, Susan provided an overview of the next steps for the Planners Group. This includes: ‐ Complete the 10 Principles for Good Development; circulating the final draft to lake associations for their feedback; and producing a pamphlet ‐ Finalize and producing the Who to Call Table ‐ Finish compiling good official plan policies for the repository ‐ Work with the RVCA for the completion of the GIS database ‐ Work with Industry Canada to address the recognition and protection of the Rideau Corridor for communication tower project proposals ‐ Commence research into landscaping and site design guidelines for green energy infrastructure, such as the City of Kingston’s guidelines for largescale, ground-oriented solar energy facilities ‐ Speak with the Rideau Roundtable regarding their interest in running a Rideau Award for good stewardship of the landscape
- Visitor Experience Opportunities Concept initiative Susan Millar, Parks Canada Secretariat 3
Rideau Corridor Landscape Steering Committee Update
Page 246 of 281
AgendaItem#13g)
On behalf of Jewel Cunningham, Director Ontario Waterways, Parks Canada, Susan provided an overview of this initiative currently underway. Developed by the Partnership Group of the Rideau Canal Heritage Corridor, a series of workshops are being held across the corridor during the month of October to engage stakeholders to help enhance and diversify experiential tourism opportunities throughout the Rideau Heritage Route. This initiative stems from the Rideau Futures Forum idea presented by the Rideau Roundtable at the May 3rd meeting of the Steering Committee. 11. RCLS presentation to World Canals Conference and Club of Rome AGM Doug Struthers, Village of Merrickville-Wolford; Chair, Steering Committee Doug Struthers provided an overview of two RCLS presentations he recently gave at the World Canals Conference in France and the Club of Rome AGM site visit to Merrickville. Both presentations were well received by conference participants, including praise from delegates from Norway, Scotland, the US (Erie Canal), France and Michel Cotte of ICOMOS, who visited the Rideau Canal during the evaluation of the UNESCO world heritage site nomination in 2007, on the Strategy’s ability to work cooperatively.
- Correspondence The Steering Committee was copied on a letter to Parks Canada from the ICOMOS International Scientific Committee on Cultural Landscapes, which expressed concerns about the negative impact of the digital screen on the canal, which was proposed to be installed on the Ottawa Convention Centre in Ottawa. Susan Millar confirmed that Parks Canada has responded to ICOMOS and has confirmed that the 3 year pilot project for a digital screen was cancelled in April 2012, and digital signage will not be included in the Ottawa Convention Centre’s current naming rights and sponsorship program.
- Roundtable a. The Energy East Pipeline will cross the canal where the existing natural gas pipeline is located south of Manotick. The Steering Committee will not be submitting any comments on the proposal as it is outside the mandate of the group. b. The Frontenac Arch Biosphere Reserve won the bid to host the 2013 EuroMAB conference. This acclaimed international event is being held in Brockville from October 15th-19th. The four day conference features delegates from international UNESCO-designated Biosphere Reserves. EuroMAB is the largest and oldest of the Man and the Biosphere (MAB) Regional Networks. The EuroMAB program is made up of 52 countries, including Canada and the USA, and 284 biosphere reserves within Europe. c. The media is interested in boat traffic along the canal and are contacting the municipalities for their data. Boat mooring in Smiths Falls increased this year and is still strong in Merrickville. It is noted that there are many factors which affect boat traffic, including the weather. Beveridges Lockstation was affected by the reduced hours during the shoulder season 4
Rideau Corridor Landscape Steering Committee Update
Page 247 of 281
AgendaItem#13g)
and boat traffic on the Tay Canal is down this year. Perth is looking at options to help address this matter. d. Rideau Lakes Township note that there are approximately 3500 properties on the Rideau, however only a few properties are zoned for higher use than residential, such as commercial, etc, which could have an influence on economic activities. e. Westport reports approximately 5-10% reduction in boat traffic in the harbour. 14. Next meeting: The Township of Leeds and the Thousand Islands has offered to host the next Steering Committee meeting in Seeleys Bay. The next meeting will be at the call of the Chair based on the scheduling and progress of the Planners Technical Advisory Group.
5
Rideau Corridor Landscape Steering Committee Update
Page 248 of 281
AgendaItem#13g)
Rideau Corridor Landscape Steering Committee Update
Page 249 of 281
AgendaItem#13g)
Rideau Corridor Landscape Steering Committee Update
Page 250 of 281
AgendaItem#13g)
Rideau Corridor Landscape Steering Committee Update
Page 251 of 281
AgendaItem#13g)
Rideau Corridor Landscape Strategy Steering Committee Meeting of October 18, 2013 Communiqué The seventeenth meeting of the Rideau Corridor Landscape Strategy (RCLS) Steering Committee was held on October 18, 2013 and hosted by the Town of Smiths Falls. A list of participants is attached. Stemming from the recommendations contained within the Landscape Character Assessment and Planning and Management Recommendations Report, the Planners Technical Advisory Group provided an update on a variety of tools and activities currently under development, including: 10 Principles for Good Waterfront Development along the Rideau Canal, a land use planning and public education tool; a Who to Call table, which outlines who to contact when undertaking typical in-water and shoreline activities, such as docks and shoreline alterations; a repository of Official Plan policies that recognize, protect and enhance the Rideau Canal, to assist with municipal Official Plan reviews; and a web-based GIS database compiled during the landscape character assessment to support land use planning and development along the waterway. The Planners Group will continue to refine these implementation tools, based on feedback received from the Steering Committee. Parks Canada provided a brief presentation on the Visitor Experience Opportunities Concept, an initiative of the Partnership Group of the Rideau Canal Heritage Corridor currently underway, to engage stakeholders to help enhance and diversify experiential tourism opportunities throughout the Rideau Heritage Route. The meeting concluded with highlights from the Rideau Corridor Landscape Strategy presentations at the Club of Rome Annual General Meeting in Ottawa and the World Canals Conference in France, which received high praise from many represented countries for the Strategy’s ability and dedication to work collaboratively in support of the Rideau Canal World Heritage Site. The date of the next Steering Committee meeting is to be determined, pending the scheduling of the next Planners Technical Advisory Group meeting. For further information on the Rideau Corridor Landscape Strategy, please contact: Doug Struthers Chair mayor@merrickville-wolford.ca / 1-613-269-4791
Rideau Corridor Landscape Steering Committee Update
Page 252 of 281
AgendaItem#13g)
Rideau Corridor Landscape Strategy Steering Committee Meeting Attendance October 18, 2013
Organization Alderville First Nation Algonquins of Ontario
Cataraqui Region Conservation Authority Drummond North Elmsley, Township of Frontenac, County of Kingston, City of Lanark, County of Leeds and Thousand Islands, Township of Merrickville-Wolford, Village of Montague, Township of National Capital Commission North Grenville, Municipality of Ottawa, City of Parks Canada Perth, Town of Prov. Of Ontario (rep. by Min. of Municipal Affairs & Housing) Rideau Lakes, Township of Rideau Valley Conservation Authority Smiths Falls, Town of South Frontenac, Township of Tay Valley, Township United Counties of Leeds and Grenville Westport, Village of Parks Canada Secretariat
Rideau Corridor Landscape Steering Committee Update
Name D=delegate, A=alternate
James Marsden (D) Dave Mowat (D) Doreen Davis (D) Lynn Clouthier (D) Randy Malcolm (D) Cliff Meness (D) Steve Knechtel (D) Jim Neill (A) Aubrey Churchill (D) Karl Grenke (A) David Jones (D) Elizabeth Savill (A) Mark Gerretson (D) Jeff Scott (A) John Fenik (D) Mary Kirkham (A) Frank Kinsella (D) Milena Avramovic (A) Doug Struthers (D) Bill Dobson (D) François Lapointe (D) Sandra Candow (A) Terry Butler (D) Phil Gerrard (A) Doug Thompson (Rural) (D) David Chernushenko (Urban) (D) Jewel Cunningham (D) Judy Brown (D) Jim Graff (A) Mike Elms (D) Karen Currie (A) Ron Holman (D) Mike Dwyer (A) Ed Hand (D) Dennis Staples (D) Niki McKernan (A) Gary Davison (D) Larry York (A) Susan Freeman (D) Noelle Reeve (A) Dan Grunig (D) Scott Bryce (D) Robin Jones (A) Susan Millar
Attendance
Present
Present Present Present
Present Present Present Present
Present Present
Present
Present Present Present Present
Present Present Present Present Present Present
Page 253 of 281
AgendaItem#14a)
Minutes of the 150th Anniversary Planning Advisory Committee Meeting October 30, 2013 A meeting of the 150th Anniversary Planning Advisory Committee was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, October 30, 2013 at 10:00 AM In attendance: • Marcel Giroux, Chair • Councillor Gary Davison • Barbara Sproule • Warden Janet Gutowski, Ex-Officio Via Teleconference: • Jim Vanden Hoek Regrets • Phil Leonard Staff: • Elizabeth Savill, CAO/Clerk • Jannette Amini, Deputy Clerk • Kristin Mullin, Communications Officer • Angelique Tamblyn, Executive Assistant • Anne Marie Young, Manager of Economic Sustainability 1.
Call to order
Mr. Giroux, Chair, called the meeting to order at 10:03 a.m. 2.
Adoption of the agenda
Moved By: Seconded By:
Councillor Davison Ms. Sproule
THAT the agenda for the October 30th, 2013 150th Anniversary Planning Advisory Committee be adopted as circulated. CARRIED
150th Anniversary PAC Meeting Minutes October 30, 2013
150th Anniversary Planning Advisory Committee -
Page 1 of 6
Page 254 of 281
AgendaItem#14a)
Disclosure of pecuniary interest and general nature thereof
The Chair instructed the recording secretary to record that, in accordance with the Municipal Conflict of Interest Act, no disclosures of pecuniary interest were declared. 4.
Adoption of minutes
Moved By: Seconded By:
Ms. Sproule Warden Gutowski
THAT the minutes of the 150th Anniversary Planning Advisory Committee meeting held August 28, 2013 be approved as circulated. CARRIED 5.
Deputations and/or presentations – Nil
Communications i.
Correspondence received from Steven Davidson, Deputy Minister, Ministry of Tourism, Culture and Sport, regarding the 2014 Premier’s Awards for Excellence in the Arts
The Committee noted many possible candidates that would be worthy of this award and individual members will take this information to their respective communities for any individual recommendations. 7.
150th Anniversary Advisory Committee (AAC) Work Plan 2013-194 2013 Work Plan Update
Moved By: Seconded By:
Councillor Davison Mr. Sproule
RESOLVED THAT the 150th Anniversary Planning Advisory Committee accept this 2013 Work Plan Update report for information. AND FURTHER THAT the Council of the County of Frontenac approved the 150th Anniversary Planning Advisory Committee 2014 Work Plan; AND FURTHER THAT the proposed 2014 Draft 150th Anniversary Planning Advisory Committee budget be forwarded to staff for inclusion in the 2014 Budget presentation to County Council as amended to include a $30,000 allocation to the appropriate Reserve Fund. CARRIED 150th Anniversary PAC Meeting Minutes October 30, 2013
150th Anniversary Planning Advisory Committee -
Page 2 of 6
Page 255 of 281
AgendaItem#14a)
Suggestions in the survey by community members indicate that events should include the rail history of Frontenac County and Ms. Savill noted an old rail book titled “In Search of the K & P Trail” which the County has in its possession. This book could be sold at events or the publishers of the book could be invited to attend events. Ms. Savill noted the suggestion made to her regarding opportunities for a 150th Anniversary quilt that could travel around the County. The Committee discussed who could possibly pick up this project and it was suggested that each community could produce it’s own small quilt that would then form part of a larger County quilt. Warden Gutowski will provide the contact information of a quilter in Harrowsmith and work with staff to investigate the potential of developing a 150th Anniversary quilt and report back to the Committee on recommendations, including any budget requirements, at its next meeting. Councillor Davison provided an overview of his Canada Day activities, including having displays at the Verona Lions Club Jamboree. Mr. Vanden Hoek provided an overview ofthe Wolfe Island Ploughing match which included 30 ploughers and 6 celebrities. The Committee discussed upcoming opportunities in November/December including the Festival of Trees in Sharbot Lake where a 150th tree could be entered. This event will take place December 12th to 14th and Warden Gutowski could provide the contact information of the organizers to staff. The tree is purchased at Sharbot Lake and decorating takes place on the Wednesday evening with prizes awarded on the Thursday to kick off the event. Ms. Young will take this project on as well as open this up to other staff members at the County. There are sufficient funds in the 150th Anniversary Planning Advisory Committee budget to accommodate a cost of less than $200. It was noted that there is a different theme each year for the event and the Chair will send a formal letter to the organizers to see if the theme for 2014 could be the 150th Anniversary. Warden Gutowski and Mr. Giroux will assist with this event and Warden Gutowski will send an email to the organizers indicating that the 150th Anniversary Planning Advisory Committee would like to participate in this event. The Committee also discussed a float in the Santa Claus parade. It was also suggested that a float be developed that could be used for various parades throughout the year. Councillor Davison will take the lead on this project with assistance from Mr. Vanden Hoek and Ms. Young with a budget to be determined. Mr. Vanden Hoek advised that he will contact Councillor Davison regarding the ploughing demonstration. He also spoke of the work done to date with respect to the 150th Passport and advised that he has not received a great response from merchants on this. He suggested there needs to be support for this in the business community. Warden Gutowski advised that there is enthusiasm in Central Frontenac and she could provide that contact information to Mr. Vanden Hoek. Staff will also forward information to Mr. Vanden Hoek on others that might champion this project.
150th Anniversary PAC Meeting Minutes October 30, 2013
150th Anniversary Planning Advisory Committee -
Page 3 of 6
Page 256 of 281
AgendaItem#14a)
The Committee discussed possible 150th Anniversary magnets that could be placed on vehicles as a means of advertisement. To this, staff noted the sign applicates (skins) that are being considered for the signs along the K & P Trail that would have the 150th logo on them and this could also be purchased for application on a vehicle. Staff discussed the number of Santa Claus parades coming up including the Kingston parade scheduled for November 23rd and it was questioned if anyone could pick this event up. Participants could also go in period costume as there are a number of organizations in the area that provide period costumes. Councillor Davison committed to doing this parade as the County past Warden. There is no cost for dignitaries to enter this parade. Warden Gustowski noted her attendance at a Grade 5 class during Local Government Week where 150th Anniversary stickers were provided to the students. Ms. Young noted the current employment program she had investigated is for those currently on unemployment and it is a program that becomes very time consuming for the employer as well as difficult to monitor. Staff have been instructed to develop a terms of reference for a possible intern. Ms. Mullin noted the program currently available through St. Lawrence College that would provide a co-op student for a few days a week and this is currently being investigated by Human Resources. Working Group Updates Costume Ball Mr. Giroux noted he currently has 2 people working with him on the costume ball, one regarding costumes and one regarding the music. He did note that this event was low on the list of responses from the survey; however it was felt that support for this event will grow. Mr. Giroux does have contacts in the community that are willing to assist him with the planning of this event, including obtaining period costumes. Formal letters from this Committee should be provided to those who have assisted in this event. Mr. Giroux will provide names to staff. Staff suggested that a Committee might be considered to start focusing on this event as Fort Henry and the Sir John A. Bicentennial Commission might be interested to partner. It was also suggested that the City of Kingston Cultural Services Department could be contacted. The Committee discussed a volunteer application being posted to the website with a list of volunteer opportunities for people to choose from. Scholarship Project Ms. Mullin advised, through discussions with the Limestone Scholarship program, that the County could utilize this scholarship program which would be set up as the County chooses and the interest earned from the fund would be used each year as a student scholarship. It was questioned if there would be an appetite from County Council to allocate $25,000 for this project. There is the potential to generate funding from the various 150th events to be held and that revenue could be put towards this program or it could also be done through a donation program. It was noted that this needs to be a larger discussion as many County students do not attend the high schools located
150th Anniversary PAC Meeting Minutes October 30, 2013
150th Anniversary Planning Advisory Committee -
Page 4 of 6
Page 257 of 281
AgendaItem#14a)
within the County and a criteria for nominations would need to be established. Warden Gutowski will work on some criteria and bring this to the next meeting. Central Celebration Councillor Davison overviewed his conversations regarding the site for the central celebration and any work that might be required at the site including the need for temporary fencing around the site. Staff will prepare a formal thank you letter to those assisting Councillor Davison in the site location work. Legacy Projects Ms. Young noted the funding opportunities through the Canada “Building Communities Through Arts and Heritage”. One component of the funding is that applicants can apply for up to $200,000 in funding, with up to $25,000 being allocated towards capital expenses providing that the capital gain is movable and could be used for other events. In addition, one may also apply for Legacy Project funding of 50% up to a maximum of $500,000. The deadline for funding applications for 2015 is January 30th 2014. Staff suggested that a facilitator could come and assist the Committee to formulate what it would like to purse as this application will require formal documentation to accompany it. Ms. Young will proceed with further investigating this funding opportunity Moved by Councillor Davison Seconded by Ms. Sproule THAT Council of the County of Frontenac authorize staff to proceed with contracting services to develop the comprehensive plan and all necessary details to support a funding application in support of the150th Anniversary to Building Communities Through Arts and Heritage which offers funding up to a maximum of $700,000; AND FURTHER THAT the costs for the contracting services not exceed $5,000. CARRIED
2014 Draft Work Plan Moved by Ms. Sproule Seconded by Councillor Davison THAT the 2014 150th Anniversary Planning Advisory Committee budget be amended to include a $30,000 allocation to the appropriate Reserve Fund. CARRIED
150th Anniversary PAC Meeting Minutes October 30, 2013
150th Anniversary Planning Advisory Committee -
Page 5 of 6
Page 258 of 281
AgendaItem#14a)
2013-196 Frontenac County Advisory Committees – Code of Conduct for Members of County Council and Committees Moved By: Seconded By:
Mr. Gutowski Mr. Sproule
THAT the 150th Anniversary Planning Advisory Committee receive Report 2013-196, Frontenac County Advisory Committees – Code of Conduct for Members of County Council and Committees for information only. CARRIED 8.
Other business
Next meeting date
The next regular meeting of the 150th Anniversary Planning Advisory Committee is scheduled for Wednesday, December 11, 2013 at the County Administrative Building. 10.
Adjournment
The meeting adjourned at 12:06 p.m.
150th Anniversary PAC Meeting Minutes October 30, 2013
150th Anniversary Planning Advisory Committee -
Page 6 of 6
Page 259 of 281
AgendaItem#14b)
COMMITTEE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Jannette Amini Deputy Clerk
Date prepared:
October 31, 2013
Date of meeting:
November 20, 2013
Re:
150th Anniversary Planning Advisory Committee – Report to Council
All items listed on the 150th Anniversary Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the 150th Anniversary Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the 150th Anniversary Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.
Recommendation a) 2013-194 2013 Work Plan Update RESOLVED THAT the 150th Anniversary Planning Advisory Committee accept this 2013 Work Plan Update report for information. AND FURTHER THAT the Council of the County of Frontenac approved the 150th Anniversary Planning Advisory Committee 2014 Work Plan; AND FURTHER THAT the proposed 2014 Draft 150th Anniversary Planning Advisory Committee budget be forwarded to staff for inclusion in the 2014 Budget presentation to County Council as amended to include a $30,000 allocation to the appropriate Reserve Fund;
150th Anniversary Planning Advisory Committee – Report to County Council November 20, 2013
150th Anniversary Planning Advisory Committee -
Page 1 of 2
Page 260 of 281
AgendaItem#14b)
b) Funding Application Building Communities through Arts and Heritage THAT Council of the County of Frontenac authorize staff to proceed with contracting services to develop the comprehensive plan and all necessary details to support a funding application in support of the150th Anniversary to Building Communities through Arts and Heritage which offers funding up to a maximum of $700,000; AND FURTHER THAT the costs for the contracting services not exceed $5,000
150th Anniversary Planning Advisory Committee – Report to County Council November 20, 2013
150th Anniversary Planning Advisory Committee -
Page 2 of 2
Page 261 of 281
AgendaItem#15a)
Posted Cheque Listing for the Period of: October 10,
Page 262 of 281
AgendaItem#15a)
Posted Cheque Listing for the Period of: October 10,
Page 263 of 281
AgendaItem#15a)
Posted Cheque Listing for the Period of: October 10,
Page 264 of 281
AgendaItem#15a)
Posted Cheque Listing for the Period of: October 10,
Page 265 of 281
AgendaItem#15a)
Posted Cheque Listing for the Period of: October 10,
Page 266 of 281
AgendaItem#15a)
Posted Cheque Listing for the Period of: October 10,
Page 267 of 281
AgendaItem#15a)
Posted Cheque Listing for the Period of: October 10,
Page 268 of 281
AgendaItem#15a)
Posted Cheque Listing for the Period of: October 10,
Page 269 of 281
AgendaItem#18a)
2013 AMO Conference Report from Warden Gutowski I attended the Association of Municipalities of Ontario (AMO) annual AMO Conference in Ottawa from August 18 to 21, 2013 as part of the responsibilities and obligations of membership of the Eastern Ontario Wardens’ Caucus (EOWC). On the afternoon of Sunday August 18th accompanied by the CAO, I attended the meeting of the Eastern Ontario Wardens’ Caucus. The Joint EOWC/WOWC Meeting followed. (The CAO arrived in Ottawa on Saturday August 17th, to attend board meetings of the Association of Municipalities of Ontario on both Saturday afternoon and Sunday morning in addition to attending to other Board obligations during the conference.) EOWC responsibilities continued on Monday August 19th with the EOWC Ministerial Panel held from 10 am to 11 am. The preparation for and debrief from filled the balance of that morning. EOWC responsibilities resumed on Tuesday August 20th with a delegation with the Minister of Health and Long Term Care. Frontenac’s CAO presented material on behalf of the EOWC. The morning ended with another EOWC delegation with the leader and other members of the Conservative Party. Immediately thereafter, the Joint EOWC/EOMC meeting was held from 12:30 pm to 2 pm. Following this stretch of meetings, a further debriefing was held. Between all of these meetings, I attended with the CAO the Utilizing Energy Conservation to Save Money session on Tuesday. It was at this session that Andrew Pride, Vice President, Conservation of the Ontario Power Authority honoured the County of Frontenac by formally recognizing it as a finalist for its annual award to be announced this fall [see photo on left]. The addresses of AMO President Russ Powers, Ontario Premier Kathleen Wynne and Colonel (Retired) Chris Hatfield [see photo on right] were also attended on Monday morning. The final session on Tuesday afternoon, the Ministers’ Forum was also attended. A complete copy of all presentations made at the conference is available on the AMO website. http://www.amo.on.ca/AMO-Content/Events/AMO-Conference2013-Ottawa.aspx
AMO Conference Report by Warden Gutowski
Page 270 of 281
AgendaItem#18b)
AMO Strategic Planning Symposium Notes October 24 & 25, 2013 (By Walter Knott, Bud Clayton & Denis Doyle) General Comments Most of the material was for the major regional governments, due to the complexity and substance of the presentations. While all were quite brief, considering their materiality and importance to regional and upper tier structures, it was clear that the issues were of significance to all who work at providing direct services at the local level. Comments are based on how we saw each presentation as being germane to Frontenac County and its member townships, who actually deliver the services to their communities. • AMO Introduction: President Russ Powers briefly commented that the purpose of the 2 day Symposium was to share some practical ideas and best practices across all municipalities and other countries to help us with strategic planning. He went on to say that this is a constant process as the speed of change in Provincial Policy is always increasing. • Update from MMAH. There were only general comments and were focused on potential changes to land use into the future. This will become more important as such changes are put forward. • Value of Communications-Community Emergency. The key points made in this presentation were for a local government to anticipate what can happen and if it did, what could be done in response. How to inform people, and our sense is that on rural areas, this is not easily answered, unless thought is given in advance (i.e. would a siren work?) What and who would response to major damages to our township infrastructure. Do we have any plans for that or if another ice storm wiped out power or other natural disasters? • Time for Housing Advocacy. It is NOW! This was focused on the current and upcoming crisis in providing social housing, i.e. low cost and seniors housing in local communities. Some suggestions were to provide free or low cost municipal lands, waive building fees and demolition fees, etc., and possibly accept rezoning. Our sense was that there was a tendency to build high density units, and as happened in Kingston it could lead to ghettos and the resulting social problems. But the idea is to start thinking and setting processes in place to open the communities to this need. We must continue to Lobby upper levels of government for funding.
AMO Strategic Planning Symposium Notes Walter Knott, Bud Clayton & Denis Doyle
AMO Strategic Planning Symposium Notes
Page 1 of 4
Page 271 of 281
AgendaItem#18b)
• Attracting Immigrants to Communities. The direction of the presentation was to ensure fairness in assessing qualifications gained in the home countries of immigrants. The application for our communities would be to ensure thorough background checks on all potential employees to ensure such fairness to all who make applications.
• The Durham/York Energy from Waste Story. This, of course, was the some $250 to $300 million capital project to process up to 140,000 tonnes of residual waste (after recycling) by incineration and recovering metals and energy. Such a plant into the future could be useful in Eastern Ontario, but it must be clear that the capital cost would be a sunk cost. The operating costs of some $15 to $20 million per year will be offset by the recovers possibly totalling $10 million in the future, and even more if they are allowed by MOE to take garbage from other municipalities. The purpose of the facility is to virtually eliminate landfill waste. Maybe in the near future, before any such plant was built in the area, local communities such as ours could truck our no-recycled waste to that facility for a price, with again the goal being to eliminate or significantly reduce landfill waste. Longer term Eastern Ontario should look to build such a plant to handle garbage, say from Trenton to Cornwall area! A tour of the plant under construction just south of 401 about 5 KM east of Oshawa was impressive. Out of every 100 tons of garbage they end up with 15 tons that still needs to be put in some kind of Land Fill Site. • Community Branding for Revitalization. An excellent and fun video was presented by the Mayor Grand Rapids Michigan (check out on the web). Basically the idea was to promote the community by stating the positives and energies within a community. And, secondly, to be ready to listen to local ideas, as was done in that city. We sensed that the GTA doesn’t need this, but probably any community more than 100 miles from the GTA would benefit from the approach. Perhaps we could get some of our local artists to look at such a production for Frontenac County. • Housing Options that Adapt to Changing Demographics. This is a huge area of concern for all, and in my opinion not enough time was allowed for it. The statistics are unnerving as in 20 years the over 65 years of age group will double, and the over 85 year’s group will multiply by a factor of 4. Further that 14% now have dementia and that will increase to 40% for those over 90 years of age. Many will be polymorbidic (living with over 4 chronic illnesses). Added to these factors is that the province downloaded to municipalities the cost and administration of long term care, with funding reduced. Further that home care and long term care placement is handled by C.C.A.C.’s funded by the province. That there is no overall provincial plan, unlike those in all other provincial/territorial jurisdictions. Somehow the county/townships have to work AMO Strategic Planning Symposium Notes Walter Knott, Bud Clayton & Denis Doyle
AMO Strategic Planning Symposium Notes
Page 2 of 4
Page 272 of 281
AgendaItem#18b)
with others to change this approach. This will be a very important area to discuss in our strategic plan • Municipal Role in Social Service Delivery. Basically three points were made, all negative in substance. The province has to stop leaving housing to the municipalities. As noted in the above item, Ontario remains alone in this. The province also downloaded early years learning, social assistance, and employment services without sufficient, if any funding. There was an optimistic discussion by the leaders of changes coming which may lead to an easement and more funding. Considering the provincial deficit and debt this is unlikely. • Youth and Civic Engagement. A very pleasant presentation by the student councillor and the Mayor of Marathon was involved about how it came about and how it works. Other comments were made about the lack of women in politics as wasting a valuable resource, and somehow bringing youth issues forward. One idea was the mentoring approach to young persons which have led to higher successes in that area. We should look at appointing a student councillor in our Municipalities as they have done in Marathon. • Municipal Government Relations. The focus was to ensure CAO’s know the local provincial staff, and that mayors must continue contacts with the local MPP’s to ensure local concerns are front and centre. Party politics have no place in this, and the local MPP should “never be surprised” by local issues or statements. Further that none of the local parties should be ignored. Thus there should be a local plan and focus of who to contact, and what should be the critical township issue. During an election, all candidates should be given a letter identifying the priorities of a municipality. In the County Strategic Plan there should be a strategy of how collectively all Townships will ensure that the local MPP’s, MP’s and various Ministry staff is kept up to date with local issues, and plans developed on how to effectively lobby for support. • Capital and Social Legacies of Major Sporting Events. This was a dual presentation of telling all of the upcoming Pan-AM and Para Games in Toronto in 2015, and how Hamilton has blended those into their Neighbourhood Development Strategies. The latter was very well done as it used a grassroots (bottom-up) approach to bring about improvements and incorporating the PanAm games into their plans. Basically a very heavy volunteer need and response for community involvement was key. • Creating an Accessible Ontario: With an estimate 4.1 million people over 65 by 2036, we all need to focus on accessibility concerns throughout our municipalities. That is in parks, on trails, in buildings etc. While some progress has been made we need a lot more focus in this area, and any strategic plan must address these concerns and take responsibility in all municipalities to improve. AMO Strategic Planning Symposium Notes Walter Knott, Bud Clayton & Denis Doyle
AMO Strategic Planning Symposium Notes
Page 3 of 4
Page 273 of 281
AgendaItem#18b)
• Creating an Accessible Ontario. A very dynamic presentation made the case for changes. Some 15% of Ontario citizens are disabled (1.85million) and this will grow to 20% by 2017, when seniors will outnumber those under 14 years of age. By improving accessibility there is a potential increase of revenues for facilities by 4 fold. The one most important concern for those with handicaps is transportation. If you can’t get to work, an appointment or to shop, it is an overwhelming problem. The focus should be that there are citizens with handicaps, rather than handicapped citizens, and that should apply to employment and commercial areas. Disabled persons are 3 times more likely to unemployed, and that is a waste of skills. Also as people retire earlier, second careers may bring about better accommodation in the workplace. Such things as free admission for support persons, and harmonization of laws are important, along with just general rethinking of space and access layouts to reduce access problems, such a parking, walkways, counter levels, cueing areas, beach access etc. • Municipal Leadership, Public Opinion. A public opinion specialist discussed what was the underlying situation in the county. It is fragile, in his opinion. There are two economies…one in the west based on energy which is positive, and the rest of the county where the outlook is much lower and unsure. In Ontario, the key issue is Health rather than the Economy, and the ballot measure is one of high volatility, with a very high “unsure” as the response to who would you vote for.
AMO Strategic Planning Symposium Notes Walter Knott, Bud Clayton & Denis Doyle
AMO Strategic Planning Symposium Notes
Page 4 of 4
Page 274 of 281
AgendaItem#20a)
BY-LAW NO. 2013-0039 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2014 WHEREAS Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended authorizes a municipality to impose fees or charges on persons: (a) (b) (c)
for services or activities provided or done by or on behalf of it; for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and for the use of its property including property under its control.
AND WHEREAS the Corporation of the County of Frontenac operates a ferry to and from Howe Island known as the Frontenac-Howe Islander Ferry; AND WHEREAS the Council of the County of Frontenac deems it expedient to adopt the following fees and fares in relation to the Frontenac-Howe Islander Ferry operation for the year 2014; NOW THEREFORE the Council of the County of Frontenac hereby adopts the following fees and fares structure in relation to the Frontenac-Howe Islander Ferry operation for the year 2014:
- Definitions: (i) Single Vehicle: Single vehicle will include a car, motorcycle, van, SUV, or pickup truck. (ii) Heavy Vehicle: Heavy vehicle will include any vehicle greater than 6,000 kgs and/or 7 metres (23 feet).
- The 2014 pass shall provide access to both the County and Township operated ferries.
- A common fee structure shall apply for both the County and Township operated ferries.
- Fees shall only be collected when vehicles are coming onto Howe Island from either the County or Township operated ferry.
By-law No. 2013-0039 – To Establish Frontenac Howe Islander Ferry Fees and Fares for 2014 November 20, 2013
By-Law No. 2013-0039 - To Establish 2014 Howe
Page 1 of 3
Page 275 of 281
AgendaItem#20a)
- Annual pass for a single vehicle
- $240.00 One additional annual pass for a single vehicle per household ** * $60.00 Two way trip for single vehicle $5.00 Two way trip for single vehicle with trailer in tow $10.00 Additional charges for annual pass holder with trailer in tow $5.00 Two way trip for any heavy vehicle $12.00 Replacement fee per annual pass (Charged for every replacement) $25.00 Definitions Single Vehicle Single vehicle will include a car, motorcycle, van, SUV, or pickup truck Heavy Vehicle Any vehicle greater than 6000 kgs and/or 7 metres (23 feet) *These fees will be discounted by 10% for applicants who can show documentation indicating they are 65 years of age or older during 2014 ** A second pass for $60 will only be available if the second vehicle involved is registered to: • The same individual who purchased the first full-price 2014 annual pass • An individual who is married to or is in a common-law relationship with the full-price 2014 annual pass purchaser • The dependent child of a full-price 2014 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is under the age of 18 • The dependent child of a full-price 2014 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is over the age of 18 only if the dependent child has both the same permanent address as the full-price 2014 annual pass purchaser and is attending school full-time
- Documentation must be provided that satisfies the staff person issuing the passes.
- A third pass at a reduced rate is not available.
- Township of Frontenac Islands’ vehicles and vehicles which, through previous notification, the Township of Frontenac Islands identifies as undertaking Township business are exempted.
- A Memorandum of Understanding addressing the details of this arrangement has been executed to address the sharing of revenues between the County of Frontenac and the Township of Frontenac Islands.
- That this by-law shall come into force and take effect on the date of final passing.
By-law No. 2013-0039 – To Establish Frontenac Howe Islander Ferry Fees and Fares for 2014 November 20, 2013
By-Law No. 2013-0039 - To Establish 2014 Howe
Page 2 of 3
Page 276 of 281
AgendaItem#20a)
Read a first and second time this 20th day of November, 2013. Read a third time and finally passed this 20th day of November, 2013. The Corporation of the County of Frontenac
Janet Gutowski, Warden
Jannette Amini, Acting Clerk
By-law No. 2013-0039 – To Establish Frontenac Howe Islander Ferry Fees and Fares for 2014 November 20, 2013
By-Law No. 2013-0039 - To Establish 2014 Howe
Page 3 of 3
Page 277 of 281
AgendaItem#20b)
BY-LAW NO. 2013-0040 OF THE CORPORATION OF THE COUNTY OF FRONTENAC Being a by-law to amend By-law No. 2013-0017 (being a by-law to adopt the estimates for the sums required during the year 2013 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac) WHEREAS on May 2, 2013, the Council of the County of Frontenac adopted By-law No. 2013-0017, being a by-law to adopt the estimates for the sums required during the year 2013 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac; AND WHEREAS at the regular meeting of County Council held on November 20, 2013, Council adopted Resolutions No.___-13 as follows resulting in an amendment to the 2013 County Budget: WHEREAS the Council of the County of Frontenac is the Board of Management for Fairmount Home; AND WHEREAS the Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS) is offering an educational session designed for long term care Board and Committee of Management members to gain insights into the current long term care environment and understand the government’s expectations for the sector. THEREFORE BE IT RESOLVED THAT Councillor Gary Davison be authorized to attend the Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS) Education on Long Term Care Governance and Leadership to be held in Toronto December 1 & 2, 2013; AND FURTHER THAT the Council of the County of Frontenac pass a by-law later in the meeting to amend the 2013 budget to increase the operating budget by $1,000 for the Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS) Education on Long Term Care Governance and Leadership and transfer $1,000 from the FRC Working Fund Reserve to cover this cost. NOW THEREFORE, the Council of The Corporation of the County of Frontenac deems it expedient to enact the following amendment to the 2013 County of Frontenac budget as follows:
County of Frontenac By-law No. 2013-0040 - To Amend By-law No. 2013-0017 (2013 Budget) November 20, 2013
By-law No. 2013-0040 - To amend the 2013 Budget By-
Page 1 of 2
Page 278 of 281
AgendaItem#20b)
THAT a transfer from reserves be included in the 2013 budget as follows: Expenditures:
Increase in the operating budget for the Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS) Education on Long Term Care Governance and Leadership $1,000 Revenue: Transfer from the Frontenac Working Funds Reserve
$1,000
THAT this By-law shall come into force and take effect as of the date of final passing thereof.
Read a First and Second Time this 17th day of July, 2013. Read a Third Time and Finally Passed, Signed and Sealed this 17th day of July, 2013.
The Corporation of the County of Frontenac
Janet Gutowski, Warden
Jannette Amini, Acting Clerk
County of Frontenac By-law No. 2013-0040 - To Amend By-law No. 2013-0017 (2013 Budget) November 20, 2013
By-law No. 2013-0040 - To amend the 2013 Budget By-
Page 2 of 2
Page 279 of 281
AgendaItem#20c)
BY-LAW NO. 2013-0041 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on November 20, 2013 WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF FRONTENAC hereby enacts as follows:
- THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on November 20, 2013 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on November 20, 2013 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on November 20, 2013 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
By-law No. 2013-0041 – To confirm all actions and proceedings of County Council on November 20, 2013
By-Law No. 2013-0041 Confirmation of Proceedings
Page 1 of 2
Page 280 of 281
AgendaItem#20c)
- THAT this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 20th day of November, 2013. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of November,
The Corporation of the County of Frontenac
Janet Gutowski, Warden
J. Amini, Acting Clerk
By-law No. 2013-0041 – To confirm all actions and proceedings of County Council on November 20, 2013
By-Law No. 2013-0041 Confirmation of Proceedings
Page 2 of 2
Page 281 of 281
