Published November 20, 2019

Word Count 18086 words

Reading Time 85 min read

Body: Council Type: Agenda Meeting: Regular Date: November 20, 2019 Collection: Council Agendas Municipality: Frontenac County

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Document Text

Frontenac County Council Meeting Wednesday, November 20, 2019 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m.

AGENDA Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held October 16, 2019
Labour relations or employee negotiations - as it relates to the contract with the Ministry of Transportation (MTO) for the Howe Island Ferry
Labour relations or employee negotiations - as it relates to attendance management
Labour relations or employee negotiations - as it relates to potential staffing at Fairmount Home
Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to a request made under the Municipal Freedom of Information and Protection of Privacy Act for legal opinions provided to Council and received by Council in Closed Session Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof

10 - 20

Adoption of Minutes a) Minutes of Meeting held October 16, 2019 Resolved That the minutes of the regular Council meeting held October 16, 2019 be adopted.

Page

Deputations and/or Presentations Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

21 - 34

Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business

35 - 39

Recommend Reports from the Chief Administrative Officer a) 2019-133 Corporate Services Declaration of Surplus Lands for the purpose of transferring portions of the K&P Trail to the Township of South Frontenac to aid the Township’s development of affordable seniors’ housing Recommendation: Be It Resolved That the Council of the County of Frontenac accept the Corporate Services – Declaration of Surplus Lands for the purpose of transferring portions of the K&P Trail to the Township of South Frontenac to aid the Township’s development of affordable seniors’ housing report; And Further That in accordance with By-law 17-1995 the Council of the County of Frontenac pass a by-law later in the meeting to declare lands identified by PIN#361460591, legally described as Portland CON 1 PT Lots 1 and; 2 CON 2 PT Lots 2 AND 3 CON; 3 PT Lots 3 and 4 CON 4 PT; Lots 3 TO 7 CON 5 PT Lots 7; and 8 CON 6 PT Lot 7 CON 7 surplus for the

purpose of transferring portions of the former K&P to the Township of South Frontenac to aid the Township’s development of affordable seniors’ housing; And Further That staff be directed to negotiate the terms of a land sale with South Frontenac for part of the County owned property located in Verona from Bank Street to the Prince Charles Public School; legally described as Portland CON 1 PT Lots 1 and; 2 CON 2 PT Lots 2 AND 3 CON; 3 PT Lots 3 and 4 CON 4 PT; Lots 3 TO 7 CON 5 PT Lots 7; and

Page 2 of 92

Page 8 CON 6 PT Lot 7 CON 7; subject to the following conditions: •

Purchase part of the said property for the purposes of aiding the Township’s development of affordable seniors’ housing;

•

The Township maintaining public access to the K&P Trail along the subject lands, including the construction of a multi-use pathway, the configuration of which would be determined through the housing development process;

•

Grant an Easement in the favour of the County of Frontenac over the lands to the County of Frontenac for the purpose of access to the K&P Trail;

•

Purchase the said property for $2.00, in addition to covering all legal, surveying and/or other closing costs, including easement and registration costs.

And Further That the Clerk be directed to give public notice of Council’s intention in accordance with By-law No. 17-1995. 40 - 41

2019-134 Corporate Services Authorization to enter into an Agreement with the Eastern Ontario Regional Network (EORN) for improvements of cellular coverage in Eastern Ontario Recommendation: Be It Resolved That the Council of the County of Frontenac receive for information the Corporate Services – Authorization to enter into an Agreement with the Eastern Ontario Regional Network (EORN) for improvements of cellular coverage in Eastern Ontario report; And Further That County Council authorize the Warden and Clerk to enter into an Agreement with the Eastern Ontario Regional Network (EORN) to provide $389,750 in funding for improvements of cellular coverage in Eastern Ontario.

42 - 43

2019-135 Corporate Services Termination of Agreement with Local Authority Services (LAS) for the provision of Closed Meeting Investigator Services Recommendation: Resolved That the Council of the County of Frontenac receive the Corporate Services – Termination of Agreement with Local Authority

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Page Services (LAS) for the provision of Closed Meeting Investigator Services report; And Further That the County of Frontenac terminate the contract with Local Authority Services (LAS) for the provision of Closed Meeting Investigator Services for the County of Frontenac, reverting to the Ontario Ombudsman as the County’s default Closed Meeting Investigator. 44 - 48

2019-136 Emergency and Transportation Services Queen’s Homecoming Resources Recommendation: Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – Queen’s Homecoming Resources report for information; And Further That Council direct staff to enter into discussions with Queen’s University to request reimbursement for resources required to staff for Queen’s Homecoming annually.

49 - 51

2019-137 Office of the Chief Administrative Officer Fairmount Home - Bed Expansion Recommendation: Resolved That the Council of County of Frontenac receive the Office of the Chief Administrative Officer – Fairmount Home – Bed Expansion Decision Report; And Further That a decision with respect to the expansion of Fairmount Home be deferred pending the completion of the Long Term Care Report in 2020 and a better understanding of the direction of the Province of Ontario with respect to the governance and operation of long term care in the context of Provincial health care reform, including the establishment of Ontario Health Teams; And Further That the scope of the Long Term Care review be amended to include a high level analysis of the budget implication of adding an additional 32 beds to Fairmount Home.

52 - 53

2019-144 Corporate Services Authorization to Complete a Joint Expression of Interest for Municipal

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Page Modernization Program Recommendation: Be It Resolved That the Council of the County of Frontenac receive for information the Corporate Services – Authorization to complete a Joint Expression of Interest for Municipal Modernization Program; And Further That County Council authorize staff to complete a joint submission of an expression of interest to the Municipal Modernization Program with the member municipalities in Frontenac. 54 - 55

2019-145 Planning and Economic Development Authorization to Complete an Expression of Interest for the Municipal Modernization Program Recommendation: Be It Resolved That the Council of the County of Frontenac receive for information the Planning and Economic Development – Authorization to Complete an Expression of Interest for the Municipal Modernization Program; And Further That County Council authorize staff to complete a submission of an expression of interest to the Municipal Modernization Program to complete a third party review of the Frontenac County Economic Development program.

56 - 73

74 - 80

Information Reports from the Chief Administrative Officer a) 2019-138 Planning and Economic Development Release of Environmental Benefit Permit – Johnston Point – County File 10CD-2014/002 b)

2019-139 Corporate Services 2019 Third Quarter Financial Summary

Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Higgs b)

Long Term Care (Fairmount Home) - Councillor Martin

Corporate Services - Councillor MacDonald

Planning and Economic Development - Councillor Revill

Reports from External Boards and Committees

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Page

81 - 86

Kingston Frontenac Library Board Update - Councillor Revill

KFL&A Public Health Board Update - Councillor Doyle

Housing and Homelessness Committee Update - Deputy Warden Smith

Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Higgs

Reports from Advisory Committees of County Council a) Report of the Community Development Advisory Committee (CDAC) That the Report received from the Community Development Advisory Committee be received and adopted. Report of the Community Development Advisory Committee The Community Development Advisory Committee reports and recommends as follows:

2019-031 Community Development Advisory Committee Open Farms in Frontenac 2019 Be It Resolved That the County of Frontenac maintain its commitment to Open Farms on an annual basis. Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) Letter from Ontario’s Highlands Tourism Organization Regarding the OH!Tourism Summit 2019, OHTO’s 9th Annual Tourism Conference and

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Page AGM. [Distributed to Members of County Council October 18, 2019] b)

From the Ministry of Municipal Affairs and Housing regarding the County’s Financial Indicator Review [Distributed to Members of County Council October 18, 2019]

From the Municipality of West Elgin regarding resolution comments on the Provincial Policy Statement [Distributed to Members of County Council October 18, 2019]

Letter of Support from The Municipality of West Elgin Regarding the Resolution of the Town of the Blue Mountains [Distributed to Members of County Council October 25, 2019]

Letter of Support from The Municipality of West Elgin Regarding the Resolution of the Town of Penetanguishene [Distributed to Members of County Council October 25, 2019]

Letter from the Township of Puslinch Regarding the 2019 Provincial Policy Statement Review [Distributed to Members of County Council October 25, 2019]

Letter from the Township of Springwater Regarding Nottawasaga Valley Conservation Authority Levy [Distributed to Members of County Council October 25, 2019]

Letter from the Township of Springwater Regarding Conservation Authority Levies [Distributed to Members of County Council October 25, 2019]

Letter from the Town of Ingersoll Regarding the Support for Continuation of Mandatory and Non-Mandatory Programs of the Upper Thames River Conservation Authority (UTRCA) [Distributed to Members of County Council October 25, 2019]

Letter from the Corporation of the Township of Schreiber Regarding Budget Cuts to the Ontario Library Service-North [Distributed to Members of County Council October 25, 2019]

Email from the Condominium Authority of Ontario Regarding the MPs, MPPs and Municipal Leaders Information Kit [Distributed to Members of County Council October 25, 2019]

Letter from the Lanark Animal Welfare Society Regarding a Request for a Community Services Grant in the Amount of $1,000 for 2020 [Distributed to Members of County Council November 1, 2019]

Letter from the Corporation of the Town of KingsvilleRegarding the Support of Local Health Care Services [Distributed to Members of County Council November 1, 2019]

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Page n)

Invitation from Queen’s University Regarding the Principal’s Community Breakfast on Friday, November 22, 2019. [Distributed to Members of County Council November 1, 2019]

Letter from the Municipality of Prescott Regarding Provincial Consultation on the Transformation of Building Services in Ontario [Distributed to Members of County Council November 1, 2019]

Letter from the Grey Sauble Conservation Authority Board of Directors Regarding Resolution No. FA-19-116 [Distributed to Members of County Council November 8, 2019]

Letter from the Township of Stirling-Rawdon Regarding Municipal Liability and Insurance Costs [Distributed to Members of County Council November 8, 2019]

Letter from the Town of Wasaga Beach Regarding the Resolution from the Township of Springwater – Nottawasaga Valley Conservation Authority Levy [Distributed to Members of County Council November 15, 2019]

Letter from the Township of Perry Regarding Transforming and Modernizing the Delivery of Ontario’s Building Code [Distributed to Members of County Council November 15, 2019]

Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. b)

Third Reading Resolved That by-laws a) and c) be read a third time, signed, sealed and finally passed. By-Laws

87 - 88

To Authorize the Warden and Clerk to Execute and Agreement for the Use of Reserves for the Eastern Ontario Regional Network (EORN) improvements of Cellular Coverage in Eastern Ontario [Proposed By-law No. 2019-0038]

89 - 90

To declare lands legally described as Portland CON 1 PT Lots 1

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Page and; 2 CON 2 PT Lots 2 AND 3 CON; 3 PT Lots 3 and 4 CON 4 PT; Lots 3 TO 7 CON 5 PT Lots 7; and 8 CON 6 PT Lot 7 CON 7 surplus

the purpose of transferring portions of the former K&P to the Township of South Frontenac for the development of affordable seniors housing [Proposed By-law No. 2019-0039] 91 - 92

To Confirm All Actions and Proceeding of County Council at its Meeting on November 20, 2019 [Proposed By-law No. 2019-0040]

Adjournment

Page 9 of 92

AGENDA ITEM #a)

Minutes of the Regular Meeting of Council October 16, 2019 A regular meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium of the County Administrative Building, 2069 Battersea Road, Glenburnie on Wednesday, October 16, 2019 and was called to order at 9:00 a.m. Regular business commenced at 9:30 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:00 a.m. to 9:24 a.m. Present:

Warden Ron Higgins, Deputy Warden Fran Smith, Councillors Ron Vandewal, Denis Doyle, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill

Also Present:

County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Marco Smits, Communications Officer

Closed Session Motion #: 168-19

Moved By: Seconded By:

Councillor Martin Deputy Warden Smith

Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held September 18, 2019;
Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to benchmarking of Fairmount Home;
Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to enforcing the 2005 Agreement with the City of Kingston for the Apportionment of Costs for Joint Services;
Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board - as it relates to enforcing the 2005 Agreement with the City of Kingston for the Apportionment of Costs for Joint Services. Carried

Page 10 of16, 922019 Minutes of Meeting held October

AGENDA ITEM #a)

Motion #: 169-19

Moved By: Seconded By:

Councillor Revill Councillor Higgs

Resolved That Council rise from Committee of the Whole closed session without reporting Carried Approval of Addendum  Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)

Minutes of Meeting held September 18, 2019

Motion #: 171-19

Moved By: Seconded By:

Councillor MacDonald Councillor Doyle

Resolved That the minutes of the regular Council meeting held September 18, 2019 be adopted. Carried Deputations and/or Presentations a)

Presentation to Alison Vandervelde, Community Development Officer Economic Developer’s Association of Canada 2019 Marketing Canada Award – Frontenac County for Best Event - Open Farms in Frontenac

Dr. Moore, Medical Officer of Health, KFL&A Public Health, presented to County Council, highlights of Public Health programs and services along with an overview of the its draft 2020 budget.

Mr. Lester Webb, Chief Librarian/CEO, Kingston Frontenac Public Library, presented to County Council, highlights of the library programs and services along with an overview of the Library’s draft 2020 budget.

Ms. Ruth Noordegraaf provided County Council with a presentation of the draft Housing and Homelessness Plan update and Early Years System Plan.

Regular Meeting of Council Minutes October 16, 2019

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AGENDA ITEM #a)

Proclamations a)

GIS Day November 13, 2019 Motion #: 172-19 Moved By: Seconded By:

Councillor Vandewall Deputy Warden Smith

Whereas Geography Awareness Week is November 10 - 16, 2019; And Whereas International Geographic Information System (GIS) Day is November 13, 2019; And Whereas Geography Awareness Week promotes GIS and geographic literacy; And Whereas GIS is an important part of geography awareness; And Whereas the County of Frontenac is committed to expanding GIS awareness throughout the County in order to showcase real-world applications with GIS. Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims November 13, 2019 as GIS Day in Frontenac County. Carried Move into Committee of the Whole Motion #: 173-19

Moved By: Seconded By:

Councillor Higgs Councillor Martin

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Council recessed at 10:31 a.m. Council reconvened at 10:37 a.m. Briefings a)

Consultant Briefing: Jared Sunderland, J. L. Richards & Associates Limited briefed County Council on the County of Frontenac Asset Condition Assessment - Building Condition Assessment Report and the Ontario Structure Inspection Manual (OSIM) K&P Trail Bridge Report. [See Information Reports from the Chief Administrative Officer, clause a)]

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing.

Ms. Megan Rueckwald, Manager of Community Planning, briefed Council on Bill 108 regarding changes to the Planning Act and Local Planning Appeal Tribunal Act. [See Chief Administrative Officer Information Reports, clause c)]

Regular Meeting of Council Minutes October 16, 2019

Page 12 of16, 922019 Minutes of Meeting held October

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AGENDA ITEM #a)

Unfinished Business  Recommend Reports from the Chief Administrative Officer a)

2019-118 Corporate Services Frontenac-Howe Islander Ferry Fees and Fares Schedule

Motion #: 174-19

Moved By: Seconded By:

Councillor Revill Councillor MacDonald

Resolved That Council of the County of Frontenac receive the Corporate Services – Frontenac-Howe Islander Ferry Fees and Fares Schedule report; And Further That a by-law be introduced later in the meeting to adopt the 2020 Frontenac-Howe Islander Ferry Fees and Fares Schedule. Carried b)

2019-119 Corporate Services Support of the Association of Municipalities of Ontario (AMO) Submission to the Attorney General on Liability and Insurance Cost Reforms

Motion #: 175-19

Moved By: Seconded By:

Councillor Doyle Warden Higgins

Be It Resolved That the Council of the County of Frontenac receive for information the Corporate Services – Support of the Association of Municipalities of Ontario (AMO) Submission to the Attorney General on Liability and Insurance Cost Reforms report; And Further That the Council of the County of Frontenac endorse the report and its recommendations, those being:

The provincial government adopt a model of full proportionate liability to replace joint and several liability.
Implement enhancements to the existing limitations period including the continued applicability of the existing 10-day rule on slip and fall cases given recent judicial interpretations, and whether a 1-year limitation period may be beneficial.
Implement a cap for economic loss awards.
Increase the catastrophic impairment default benefit limit to $2 million and increase the third-party liability coverage to $2 million in government regulated automobile insurance plans.
Assess and implement additional measures which would support lower premiums or alternatives to the provision of insurance services by other entities such as non-profit insurance reciprocals.

Regular Meeting of Council Minutes October 16, 2019

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AGENDA ITEM #a)

Compel the insurance industry to supply all necessary financial evidence including premiums, claims, and deductible limit changes which support its, and municipal arguments as to the fiscal impact of joint and several liability.
Establish a provincial and municipal working group to consider the above and put forward recommendations to the Attorney General. And Further That a copy of this resolution be forwarded to The Honourable Doug Downey, Attorney General of Ontario and the Association of Municipalities of Ontario (AMO). Carried c)

2019-120 Corporate Services Authorization of the Use of Reserves for the Eastern Ontario Regional Network improvements of cellular coverage in Eastern Ontario

Motion #: 176-19

Moved By: Seconded By:

Councillor Higgs Councillor Vandewal

Be It Resolved That the Council of the County of Frontenac receive for information the Corporate Services – Authorization of the Use of Reserves for the Eastern Ontario Regional Network improvements of cellular coverage in Eastern Ontario report; And Further That County Council authorize staff to expense the County of Frontenac’s remaining share amount of $139,750 for the EORN improvements of cellular coverage project from reserves (with $250,000 already authorized from the use of the Municipal Modernization Fund); Carried d)

2019-122 Frontenac Paramedic Services 2020 Legislated Response Time Performance Plan

Motion #: 177-19

Moved By: Seconded By:

Councillor Martin Councillor MacDonald

Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services –2020Legislated Response Time Performance Plan report for information; And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report. Carried e)

2019-123 Fairmount Home Bruce County’s Long-Term Care Home

Motion #: 178-19

Moved By: Seconded By:

Councillor Revill Councillor Doyle

Resolved That the Council of the County of Frontenac (“County Council”) received the Fairmount Home –Bruce County’s Long-Term Care Home report for approval; Regular Meeting of Council Minutes October 16, 2019

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AGENDA ITEM #a)

And Further That County Council, as the licensee for Fairmount Home for the Aged (“Fairmount”), shall ensure compliance with the Long-Term Care Homes Act, 2007 (“LTCHA”) that requires homes meet the staffing and care standards provided for in Ontario Regulation 79/10 (“Regulations”); And Further That County Council shall ensure compliance with the Regulations that includes the requirement for a nursing and personal support services staffing plan that provides for a staffing mix that is consistent with the residents’ assessed care and safety needs; And Further That County Council, as the licensee for Fairmount, support Fairmount’s five-year business plan that includes the plan for service level changes towards a minimum four hours of care per resident per day to ensure that residents’ assessed care and safety needs are met. Carried f)

2019-121 Office of the Chief Administrative Officer Transportation Services – Reporting Document

Motion #: 179-19

Moved By: Seconded By:

Councillor Martin Councillor Higgs

Be It Resolved That the Council of the County of Frontenac receive for information the Office of the Chief Administrative Officer – Transportation Services – Reporting Document report; And Further That County Council approve the Transportation Reporting Document, to be used by Southern Frontenac Community Services and Rural Frontenac Community Services when submitting quarterly reports on the use of the County grant funding in support of their respective Transportation Services. Carried Information Reports from the Chief Administrative Officer a)

2019-117 Corporate Services County of Frontenac Asset Condition Assessment - Building Condition Assessment Report and the Ontario Structure Inspection Manual (OSIM) K&P Trail Bridge Report 2019-124 Planning and Economic Development Bill 108 – Changes to the Planning Act and Local Planning Appeal Tribunal Act 2019-125 Office of the Chief Administrative Officer Cataraqui Region Conservation Authority (CRCA) authorization to proceed with a Shared Administrative Facility and Work Plan update report

Regular Meeting of Council Minutes October 16, 2019

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AGENDA ITEM #a)

2019-128 Office of the Chief Administrative Officer Canadian Infrastructure Report Card 2019 Reports from Council Liaison Appointees

Emergency and Transportation Services - Councillor Higgs

Councillor Higgs provided an overview of the Emergency and Transportation Services liaison activities since the last Council Meeting. b)

Long Term Care (Fairmount Home) - Councillor Martin

Councillor Martin provided an overview of Long Term Care (Fairmount Home) liaison activities since the last Council Meeting. c)

Corporate Services - Councillor MacDonald

Councillor MacDonald provided an overview of the Corporate Services liaison activities since the last Council meeting. d)

Planning and Economic Development - Councillor Revill

Councillor Revill provided an overview of the Planning and Economic Development liaison activities since the last Council meeting. Reports from External Boards and Committees a)

Kingston Frontenac Library Board Update - Councillor Revill

Councillor Revill provided an overview of the Kingston Frontenac Library Board activities since the last Council meeting. b)

KFL&A Public Health Board Update - Councillor Doyle

Councillor Doyle provided an overview of the KFL&A Public Health Board activities since the last Council meeting. c)

Housing and Homelessness Committee Update - Deputy Warden Smith

No Report.

Regular Meeting of Council Minutes October 16, 2019

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AGENDA ITEM #a)

Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Higgs

Councillor Higgs provided an overview of the Food Policy Council, Kingston, Frontenac Lennox and Addington activities since the last Council meeting. Reports from Advisory Committees of County Council  .

Return to Council

Motion #: 180-19

Moved By: Seconded By:

Councillor Vandewal Warden Higgins

That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 181-19

Moved By: Seconded By:

Deputy Warden Smith Councillor Higgs

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given a)

Future Format of the Annual Warden’s Reception

Motion #: 182-19

Moved By: Seconded By:

Deputy Warden Smith Councillor MacDonald

Whereas municipalities across Ontario, including the County of Frontenac are faced with provincial funding cuts and budget constraints; And Whereas other important and Continuing County Priorities noted in the County of Frontenac Strategic Priorities include Respect the taxpayer and keep tax increases close to the rate of inflation; And Whereas the County of Frontenac is facing annual budget increases beyond the rate of inflation: Now Therefore Be It Resolved That the format of the annual Warden’s Reception be changed from a banquet to less formal wine and cheese reception more in line with budget constraints Carried

Regular Meeting of Council Minutes October 16, 2019

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AGENDA ITEM #a)

Reducing Litter and Waste in our Communities

Motion #: 183-19

Moved By: Seconded By:

Councillor Doyle Deputy Warden Smith

That the Corporation of the County of Frontenac endorse and supports the resolution of the Town of Halton Hills calling upon the Province of Ontario, through the discussion paper entitled “Reducing Litter and Waste in our Communities”, to review and implement a deposit/return program for all single use plastic, aluminum and metal drink containers; And Further That the Province of Ontario review current producer requirements and look for extended producer responsibility for all packaging; And Further That the Province of Ontario request producers to prioritize the implementation of their new requirements in Rural Ontario as five years is too long to wait; And Further That a copy of this motion be sent to the Honourable Doug Ford, Premier of Ontario; the Honourable Jeff Yurek, Minister of the Environment, Conservation, and Parks; the Honourable Steve Clark, Minister of Municipal Affairs; the Association of Municipalities of Ontario; and the Town of Halton Hills. Lost Giving Notice of Motion  Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c) d) e) f)

Letter from the Town of Newmarket Regarding Bill 108 – More Homes, More Choice Act, 2019. [Distributed to Members of County Council September 20, 2019] Letter from Kingston Frontenac Public Library Regarding Minutes of Regular Meeting – June 19, 2019 [Distributed to Members of County Council September 20, 2019] Letter from the Municipality of Mississippi Mills Regarding Reducing Litter & Waste in Our Communities [Distributed to Members of County Council September 20, 2019] Correspondence from Dawne Marshall regarding road safety and speed limits. [Distributed to Members of County Council September 27, 2019] Correspondence from AMHS-KFLA Partner providing Transformation Update #10. [Distributed to Members of County Council September 27, 2019] From Frontenac Transportation Services providing additional statistical data requested County Council during its budget presentation.

Regular Meeting of Council Minutes October 16, 2019

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AGENDA ITEM #a)

g) h) i) j) k) l) m) n) o) p) q) r)

[Distributed to Members of County Council September 27, 2019] From Minister Steve Clark regarding Building Code Services Transformation. [Distributed to Members of County Council September 27, 2019] From the Township of North Glengarry regarding Pupil Accommodation Review Guideline. [Distributed to Members of County Council September 27, 2019] From the Township of Springwater regarding Joint and Several Liability. [Distributed to Members of County Council September 27, 2019] Thank you card from Wayne Orr for gifts received on the occasion of his retirement as CAO of South Frontenac. [Distributed to Members of County Council September 27, 2019] From the City of St. Catharines regarding resolution providing for free menstrual products in City Facilities. [Distributed to Members of County Council October 11, 2019 From the Town of Penetanguishene regarding resolution concerning Municipal Amalgamation. [Distributed to Members of County Council October 4, 2019] News release - EOLC launches 2019 Refresh of Regional Economic Strategy. [Distributed to Members of County Council October 4, 2019] From the City of St. Catharines regarding resolution providing for free menstrual products in City Facilities. [Distributed to Members of County Council October 11, 2019] From the Town of Blue Mountains regarding resolution asking Minister Clark to create searchable database of Integrity Commissioner matters. [Distributed to Members of County Council October 11, 2019] Invitation from the Friends of Salmon River regarding a Phragmites Workshop. [Distributed to Members of County Council October 11, 2019] From the Municipality of East Ferris regarding the provision of child care at conferences. [Distributed to Members of County Council October 11, 2019] From the Municipality of Grey Highlands regarding resolution in support of Conservation Authority. [Distributed to Members of County Council October 11, 2019] Other Business  Public Question Period 

Regular Meeting of Council Minutes October 16, 2019

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AGENDA ITEM #a)

By-Laws – General By-laws and Confirmatory By-law a)

First and Second Reading

Motion #: 184-19

Moved By: Seconded By:

Councillor Martin Councillor Revill

Resolved That leave be given the mover to introduce by-laws a) through d) that have been circulated to all Members of County Council and that by-laws a) through d) be read a first and second time. Carried b)

Third Reading

Motion #: 185-19

Moved By: Seconded By:

Councillor Martin Councillor Revill

Resolved That by-laws a) through d) be read a third time, signed, sealed and finally passed. Carried By-Laws a)

b) c) d)

To amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) as it relates to the reading of motions at Council meetings. [Proposed By-law No. 2019-0034] To Establish 2020 Howe Islander Ferry Fees and Fares [Proposed By-law No. 2019-0035] To Adopt a 2020 Legislative Response Time Performance Plan. [Proposed By-law No. 2019-0036] Confirmatory By-law [Proposed By-law No. 2019-0037] Adjournment

Motion #: 186-19

Moved By: Seconded By:

Councillor Doyle Councillor Vandewal

That the meeting hereby adjourn at 11:34 a.m. Carried

Ron Higgins, Warden

Regular Meeting of Council Minutes October 16, 2019

Page 20 of16, 922019 Minutes of Meeting held October

Jannette Amini, Clerk

Page 11 of 11

November 20, 2019 Report 2019-10

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Administrative Report

AGENDA ITEM #a)

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CAO Schedule •

Eastern Ontario Wardens Caucus Meeting, October 18, 2019 Lindsay

•

Council Budget Presentations, October 23 and 24, County of Frontenac

•

Regional Roads Interviews October 25, County of Frontenac

•

RULAC, October 30, City of Kingston

•

Eastern Ontario Wardens Caucus CAO’s Meeting, November 14 and 15, County of Lanark, Perth

•

County Council, November 20

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, November 20, 2019

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EOWC Updates • EOWC CAO’s Meeting November 14 and 15 – County of Lanark, Perth EOLC Update

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, November 20, 2019

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AMO Province Releases Fall Economic Statement The government’s deficit projection for 2019 -2020 has improved by $1.3 billion. A deficit of $9 billion is now forecast .

•

Deficits of $6.7 billion for 2020-2021 and $5.4 billion in 2021 -2022 are projected for future years.

•

Ontario’s net debt is now projected to reach $353.7 billion by the end of 2019-2020.

•

The value of previously announced changes to support public health and land ambulance for 2019-2020 is quantified in the background papers as $41 million for public health and $26 million for land ambulance. As previously announced at the AMO Conference in August, these are valuable investments in the current year, for these two key provincial municipal cost-share programs.

•

Applications are open for the Green Infrastructure stream and the Community, Culture, and Recreation stream of the Investing in Canada Infrastructure Program (ICIP) as previously announced.

•

At the Rural Ontario Municipal Association conference in January 2020, the government will convene discussions on rural economic development and regional opportunities

Administrative Report, Frontenac County Council, November 20, 2019

AGENDA ITEM #a)

•

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AMO Provincial Matters •

The Ontario government’s Regional Development Program will invest more than $100 million over four years supporting business growth in eastern and southwestern Ontario communities. The program supports eligible small and medium-sized businesses investing in new equipment and training to expand operations in these regions, and also provides support to municipalities and not-for-profit organizations investing in economic development projects. For general inquiries and questions, contact rdp@ontario.ca

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, November 20, 2019

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AMCTO Legislative Updates •

Government has introduced Bill 132, Better for People, Smarter for Business Act, 2019, which aims to simplify and modernize regulations to lower the costs of doing business and make it easier to interact with the government.

•

Government has introduced Bill 136, Provincial Animal Welfare Services Act, 2019. If passed, it would create a new enforcement regime resulting in the toughest penalties in the country for those who violate animal welfare laws. If passed, the PAWS Act would go into effect on January 1, 2020.

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, November 20, 2019

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AMCTO Updates •

Ontario Opens up Funding Applications for Green Infrastructure Stream Communities in Ontario with populations under 100,000 can apply for funding to help them rehabilitate infrastructure critical water, wastewater, and storm water infrastructure. Approximately $200 million dollars is available in federal and provincial funding. Applications were due by November 12, 2019.

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, November 20, 2019

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November 11, 2019 Frontenac Paramedics laid a wreath during the 2019 Remembrance Day services at the Cross of Sacrifice in the City of Kingston .

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, November 20, 2019

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Remembrance Day November 11, 2019

C ARF accreditation survey November 14 and 15, 2019

Administrative Report, Frontenac County Council, November 20, 2019

AGENDA ITEM #a)

Left photo: CARF surveyors, Linda Adamson and Matthew Bombardier.

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Communications Update Highlights

• Hosted the first ever Eastern Ontario Communications Conference October 17 80 attendees (sold out!) - 16 speakers • Media relations and social media monitoring during Queen’s University Homecoming 2019 • Media relations regarding Heart Lake with local and national media including CTV National News Live • Participated in international social media trend #TetrisChallenge featuring emergency services vehicles and staff through innovative photography Website traffic October • www.frontenaccounty.ca 17,705 page views • www.infrontenac.ca 5,573 page views • www.frontenacmaps.ca 5,103 page views

Social media audience on October 31

Increase since Sept 30

3,859 2,442 1,119 4,560 563 942 13,485 247 followers

Administrative Report, Frontenac County Council, November 20, 2019

AGENDA ITEM #a)

County Facebook County Twitter County Instagram FPS Twitter Fairmount Home Facebook Howe Island Ferry Twitter

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Frontenac County goes to the Royal Winter Fair November 1 – 10, 2019 Staff returned last week from a long but successful week working with Frontenac Ambassadors to promote Frontenac County and local food opportunities. The County display was shared with with RTO 9 and built around a Trousdales General Store theme.

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, November 20, 2019

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The County was successful in its application to the Frank Cowan Company Home Town program, receiving $5500 towards a park bench / rest area to be constructed on the K&P Trail.

Administrative Report, Frontenac County Council, November 20, 2019

AGENDA ITEM #a)

There is potential that this may set the standard for private donors to purchase and place similar infrastructure in the near future.

Insert Photo

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Planning Update 6

Department Highlights October 5

North Frontenac

Central Frontenac

Committee of Adjustment

Administrative Report, Frontenac County Council, November 20, 2019

Frontenac Islands

Township Council

AGENDA ITEM #a)

LEAN Implementation Team meeting in Central Frontenac
Budget deliberations
Attending site visits prior to the snow to move forward with development applications
Working on complex development files:
Multiple easements
Commercial development

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Staff Updates •

Congratulations to Ryan Dixon, new Business Analyst with Corporate Services. Ryan commenced work in his new position October 21, 2019.

•

Congratulations to Alison Shorey of Frontenac Paramedics who retired after 19 years of service.

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, November 20, 2019

AGENDA ITEM #a)

Report 2019-133 Council Recommend Report To:

Warden and Members of Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

November 20, 2019

Re:

Corporate Services – Declaration of Surplus Lands for the purpose of transferring portions of the K&P Trail to the Township of South Frontenac to aid the Township’s development of affordable seniors’ housing

Recommendation Be It Resolved That the Council of the County of Frontenac accept the Corporate Services – Declaration of Surplus Lands for the purpose of transferring portions of the K&P Trail to the Township of South Frontenac to aid the Township’s development of affordable seniors’ housing report; And Further That in accordance with By-law 17-1995 the Council of the County of Frontenac pass a by-law later in the meeting to declare lands identified by PIN#361460591, legally described as Portland CON 1 PT Lots 1 and; 2 CON 2 PT Lots 2 AND 3 CON; 3 PT Lots 3 and 4 CON 4 PT; Lots 3 TO 7 CON 5 PT Lots 7; and 8 CON 6 PT Lot 7 CON 7 surplus for the purpose of transferring portions of the former K&P to the

Township of South Frontenac to aid the Township’s development of affordable seniors’ housing; And Further That staff be directed to negotiate the terms of a land sale with South Frontenac for part of the County owned property located in Verona from Bank Street to the Prince Charles Public School; legally described as Portland CON 1 PT Lots 1 and; 2 CON 2 PT Lots 2 AND 3 CON; 3 PT Lots 3 and 4 CON 4 PT; Lots 3 TO 7 CON 5 PT Lots 7; and 8 CON 6 PT Lot 7 CON 7; subject to the following conditions: •

Purchase part of the said property for the purposes of aiding the Township’s development of affordable seniors’ housing;

•

the Township maintaining public access to the K&P Trail along the subject lands, including the construction of a multi-use pathway, the configuration of which would be determined through the housing development process;

•

Grant an Easement in the favour of the County of Frontenac over the lands to the County of Frontenac for the purpose of access to the K&P Trail;

35Declaration of 92 2019-133 Corporate Page Services of Surplus Lands for the purpose…

AGENDA ITEM #a)

•

Purchase the said property for $2.00, in addition to covering all legal, surveying and/or other closing costs, including easement and registration costs.

And Further That the Clerk be directed to give public notice of Council’s intention in accordance with By-law No. 17-1995. Background Since 2009, The County of Frontenac has developed approximately 55 km of the former Kingston and Pembroke rail corridor to a multi-use trail stretching from the City of Kingston to the Village of Sharbot Lake. The subject property was acquired by the County in order to provide continuous trail infrastructure through the village of Verona in South Frontenac, however the subject property resembles a roadway constructed of asphalt rather than the multi-use gravel trail that defines the Frontenac K&P Trail to the north and south of the subject property. Frontenac County’s vision is that the K&P Trail form a connecting spine that establishes regional connections for Frontenac communities. The residents of Verona are avid trail users, with many individuals engaging in walking, cycling, commuting or other activities along the corridor. The County has a partnership with the Verona Community Association who have contributed to the development of the Verona Trailhead access point, located south of the lands that are subject to this report. Comment The Township of South Frontenac is proposing to develop affordable seniors housing in Verona. The project is contingent upon South Frontenac acquiring a portion of the K&P Trail in Verona from Bank Street to the Prince Charles Public School from the County of Frontenac, over which the Township currently has a vehicular right of way. With the proposed land transfer South Frontenac will take possession and maintenance of the property. A copy of the request by the Township of South Frontenac is attached to this report as Appendix A. Pursuant to Section 2 a) and c) of By-law 17-1995, being a by-law to Establish Procedures Governing the Sale of Real Property, prior to the sale of any real property owned by the County, Council is required to pass a by-law or resolution in open session to declare the property surplus. In order to meet the notice provisions of Section 3 of the By-law, third reading of the proposed by-law to declare the lands surplus will take place at the December 18, 2019 Council meeting. Section 2 b), being the requirement to obtain no sooner than one year before the sale at least one appraisal of the fair market value of the land is not required when selling land to any municipality, or when the lands were formally used for railway branch lines if sold to an owner of abutting lands. This portion of the K&P Trail being requested by South Frontenac is essentially a road, and is currently maintained as a road by the Township. A copy of the site map of the lands is attached to this report as Appendix B. Staff have no issue with transferring the property to South Frontenac provided that the County retains the right of access by South Frontenac granting an easement to the County, including the registration of said easement. Staff have recommended that one of the conditions subject to the sale of these lands to the Township is that the Township re-establish and maintain the K&P Council Recommendation Report Corporate Services – Declaration of Surplus Lands for the purpose of transferring portions of the K&P Trail to the Township of South Frontenac to aid the Township’s development of affordable seniors’ housing November 20, 2019 Page 2 of 3

36Declaration of 92 2019-133 Corporate Page Services of Surplus Lands for the purpose…

AGENDA ITEM #a)

Trail as a multi-use pathway on the said lands and that the County is able to make the appropriate trail “enhancements” including ones supported by Trans Canada Trail as required. Strategic Priorities Implications Priority 2 2.1

To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies.

Priority 3

3.1

Explore new funding sources and invest wisely in critical long-term infrastructure.

Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach of individual mandates and jurisdictions.

Work with the townships, other municipalities and levels of government on broad infrastructure issues — ranging from environmental concerns to regional transportation strategies for residential, social and economic purposes, and access to funding.

Financial Implications All costs associated with the property transaction will be covered by the Township of South Frontenac. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Richard Allen, Manager of Economic Development Kevin Farrell, Manager of Continuous Improvement/GIS Susan Brant, Director of Corporate Services/Treasurer Trans Canada Trail (The Great Trail) Residents of Verona

Council Recommendation Report Corporate Services – Declaration of Surplus Lands for the purpose of transferring portions of the K&P Trail to the Township of South Frontenac to aid the Township’s development of affordable seniors’ housing November 20, 2019 Page 3 of 3

37Declaration of 92 2019-133 Corporate Page Services of Surplus Lands for the purpose…

AGENDA ITEM #a)

TOWNSHIP OF SOUTH FRONTENAC OFFICE OF THE CAO 4432 George St, Box 100 Sydenham ON, K0H 2T0 613-376-3027 Ext 2225 or 1-800-559-5862 ncarbone@southfrontenac.net

Monday, November 4, 2019 Jannette Amini Manager of Legislative Services/Clerk County of Frontenac VIA EMAIL

Dear Ms. Amini, RE: Request to Acquire Portion of K&P Trail in Verona In follow up to our meeting on Friday, October 25, 2019, please accept this letter as the Township’s formal expression of interest in acquiring a portion of the K&P Trail in Verona from Bank Street to the Prince Charles Public School, to aid in the Township’s development of affordable seniors’ housing. The attached mapping shows the subject property, identified by PIN#102908009020900, with the legal description: Portland CON 1 PT Lots 1 and; 2 CON 2 PT Lots 2 AND 3 CON; 3 PT Lots 3 and 4 CON 4 PT; Lots 3 TO 7 CON 5 PT Lots 7; and 8 CON 6 PT Lot 7 CON 7. The Township proposes acquiring the land for the purchase price of $2.00, in addition to covering all legal, surveying and/or other closing costs. The acquisition would also be subject to the Township maintaining public access to the K&P Trail, the configuration of which would be determined through the housing development process, and to the granting of an easement over the lands to the County of Frontenac for that purpose. Please don’t hesitate to contact me should you have any questions about this proposal. The Township looks forward to working with the County of Frontenac on this valuable initiative, and to undertaking the next steps in this process. Sincerely,

Neil Carbone Chief Administrative Officer Township of South Frontenac cc.

Ron Vandewal, Mayor, Township of South Frontenac Angela Maddocks, Clerk, Township of South Frontenac Kelly Pender, Chief Administrative Officer, County of Frontenac

Encl.

www.southfrontenac.net Our strength is our community.

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AGENDA ITEM #a)

39Declaration of 92 2019-133 Corporate Page Services of Surplus Lands for the purpose…

AGENDA ITEM #b)

Report 2019-134 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

November 20, 2019

Re:

Corporate Services – Authorization to enter into an Agreement with the Eastern Ontario Regional Network (EORN) for improvements of cellular coverage in Eastern Ontario

Recommendation Be It Resolved That the Council of the County of Frontenac receive for information the Corporate Services – Authorization to enter into an Agreement with the Eastern Ontario Regional Network (EORN) for improvements of cellular coverage in Eastern Ontario report; And Further That County Council authorize the Warden and Clerk to enter into an Agreement with the Eastern Ontario Regional Network (EORN) to provide $389,750 in funding for improvements of cellular coverage in Eastern Ontario. Background At its regular meeting held May 16, 2018, Council supported the funding request from the Eastern Ontario Regional Network (EORN) for the Cell Gap Capacity Expansion Project in the 2019 County budget in the amount of $400,000, with the final funding to be determined as part of the 2019 budget process. On July 17, 2019, Council, through the consideration of Report 2019-089, passed resolution 131-19 which, among other things, approved $250,000 in 2019 to the EORN Cell Gap Project from the Municipal Modernization Fund. On October 16, 2019, Council, through the consideration of Report 2019-120 Council passed resolution 176-19 which approved the remaining $139,750 in funding to be funded from the Stabilization reserve. Comment As part of resolution 176-19, Council approved the Prepayment Option being offered by EORN which would see the County receiving an interest payment on the declining balance

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AGENDA ITEM #b)

for a period of three years (3) at the rate of 5% per annum from the date of the investment to the date that the payment would otherwise be due. EORN has been advised of the County’s decision on its choice of payment option and is currently working on finalizing agreements to be sent to all participating municipalities for execution. Staff are bringing this report to Council as authorization is required by Council to enter into an agreement with EORN regarding this matter. Strategic Priority Implications 1.1 1.2

Provide committed leadership and continuing support to the long-term regional plan to enhance broadband and cell service. Refine and invest in efforts to accelerate economic development – to grow businesses, attract more visits and expand the tax base.

Financial Implications There are no financial implications directly associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer

Recommend Report to Council Corporate Services – Authorization to enter into an Agreement with the Eastern Ontario Regional Network (EORN) for improvements of cellular coverage in Eastern Ontario November 20, 2019 Page 2 of 2

41Authorization of 92 2019-134 Corporate Page Services to enter into an Agreement wit…

AGENDA ITEM #c)

Report 2019-135 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

November 20, 2019

Re:

Corporate Services – Termination of Agreement with Local Authority Services (LAS) for the provision of Closed Meeting Investigator Services

Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Termination of Agreement with Local Authority Services (LAS) for the provision of Closed Meeting Investigator Services report; And Further That the County of Frontenac terminate the contract with Local Authority Services (LAS) for the provision of Closed Meeting Investigator Services for the County of Frontenac, reverting to the Ontario Ombudsman as the County’s default Closed Meeting Investigator. Background Under Section 239 of the Municipal Act, 2001, as amended, any person is able to request that an investigation be undertaken with respect to whether a municipality has complied with closed meeting rules. Municipalities may appoint a closed meeting investigator or in the absence of an appointee the Ontario Ombudsman will assume the role. In 2008 when this requirement came into force, County Council appointed an independent investigator for three concurrent two year terms. Since 2014 the County has contracted with AMO’s Local Authority Services (LAS) for Closed Meeting Investigation Services. The cost to contract with LAS is approximately $350 per year with an additional charge of $225 per hour investigation fee. Comment On October 18, 2019, the LAS Board approved LAS to enter into a service partnership agreement with a new partner in the provision of Closed Meeting Investigative Services, effective January 1, 2020 and are currently in the process of developing an

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AGENDA ITEM #c)

agreement with its new partner, as well as working on a transition plan with its current provider Amberley Gavel. LAS has advised its current participants that once the contract with the new provider is finalized, it will provide more details including, announcing the name of provider as well as any changes in retainer. At a recent meeting of the EOWC Clerks group, closed meeting investigation services were discussed. It was noted that most have now terminated agreements with LAS and are defaulting to the Ontario Ombudsman, with Lennox and Addington noting that one of its lower-tier municipalities sent a complaint to the LAS for investigation in 2018 and has yet to receive any type of response. Currently, of the County’s four member municipalities, the Township of North Frontenac and the Township of Central Frontenac currently default to the Ontario Ombudsman. The Township of Frontenac Islands, similar to the County, used LAS; however will be terminating the agreement and defaulting to the Ontario Ombudsman starting January 1, 2020. The Township of South Frontenac uses the services of LAS. The County of Frontenac has not had any closed meeting complaints in the time that the legislation has been in effect. Strategic Priorities Implications Good governance and legislative compliance falls under Other Important and Continuing County Priorities, specifically:  Continually improve customer and financial services.  Maintain a strong organization and positive work culture through leadership, human resources, training and development, physical and IT infrastructure, and partnerships. Financial Implications There is no cost associated with defaulting to the Ontario Ombudsman. In addition, should a request be made for a closed meeting investigation, there is no hourly investigation costs to the County. This saves the County $350 annually in the operating budget and eliminates the need for allocating $5,200 to cover the cost of an investigation should one be requested. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer EOWC Clerk’s Group Member Municipalities

Recommend Report to Council Corporate Services – Termination of Agreement with Local Authority Services (LAS) for the provision of Closed Meeting Investigator Services November 20, 2019 Page 2 of 2

43Termination of 92 2019-135 Corporate Page Services of Agreement with Local Authorit…

AGENDA ITEM #d)

Report 2019-136 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Gale Chevalier, Chief/Director Emergency and Transportation Services

Date of meeting:

November 20, 2019

Re:

Queen’s Homecoming Resources

Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – Queen’s Homecoming Resources report for information; And Further That Council direct staff to enter into discussions with Queen’s University to request reimbursement for resources required to staff for Queen’s Homecoming annually. Background Each October, Queen’s University hosts its annual Homecoming weekend. Every year Frontenac Paramedics upstaffs Paramedics and Superintendent resources in order to provide adequate coverage for both the Homecoming events, as well as the regular call volume that occurs during this time. The antics that occur in the University District during this event are well documented in the media and include individuals on roof tops, damaging vehicles, climbing telephone poles, and crowd-surfing. In many cases excessive amounts of alcohol are consumed and there are increased calls for Paramedic assistance for injuries and intoxicated individuals. Despite attempts by Kingston Police to mitigate parties, including the use of the new City of Kingston’s Nuisance Party Bylaw and the University District Safety Initiative, the ambulance call volume during Homecoming remains high.

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AGENDA ITEM #d)

Additional costs were incurred in 2018 when a student urinated in one of our equipment bags. In 2019, a Paramedic was physically assaulted by an allegedly intoxicated student. This picture was taken during the Saturday afternoon of the 2019 Homecoming at Kingston General Hospital.

Comment Call volumes are significantly increased during Homecoming Weekend. The charts below depict all calls done in the University District, by hour of the day, related to Homecoming from Friday afternoon until Sunday morning for both 2018 and 2019. Call volume begins to rise late evening Friday and increases significantly on Saturday throughout the day related to events including the “Pancake Keggers”, the football game and the Aberdeen Street party. Call volume remains increased into the early morning hours of Sunday.

Recommendation Report to Council Emergency and Transportation Services – Queen’s Homecoming Resources November 20, 2019

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AGENDA ITEM #d)

Recommendation Report to Council Emergency and Transportation Services – Queen’s Homecoming Resources November 20, 2019

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Page 3 of 5

AGENDA ITEM #d)

The graph below shows the percentage of overall call volume, by hour, related to Queen’s Homecoming. It illustrates a significant amount of call volume, particularly on Saturday, is directly related to Queen’s Homecoming.

Every year, Frontenac Paramedics incurs significant expenses related to Homecoming. It is necessary to up-staff ambulances to meet the increased call volume. Meal breaks are frequently missed due to high call volumes resulting in meal premiums being paid as per the Collective Agreement. As well, shift overruns occur due to crews not being able to get back to their station at the end of shift. The expenses incurred are not reimbursed by Queen’s University and come out of the annual overtime budget, impacting Frontenac Paramedic’s ability to cover overtime shifts for occurrences such as adverse weather, long-distance transfers or other community events. The costs incurred for 2019 are shown below:

Queen’s University has been providing funding to Kingston Police to help cover the costs of Homecoming. Due to the significant recurrent expenses incurred by Frontenac Paramedics each year, it is recommended that the County enter into discussions with Queen’s University to request funding to support the required resources. Recommendation Report to Council Emergency and Transportation Services – Queen’s Homecoming Resources November 20, 2019

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AGENDA ITEM #d)

Strategic Priorities Implications 3) Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach of individual mandates and jurisdictions: 

Continue to pursue collaborative opportunities to achieve service and cost efficiencies and other economies through cost-sharing and shared services.

Other Important and Continuing County Priorities: 

Respect the taxpayer and keep tax increases close to the rate of inflation.

Financial Implications None at this time. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Alex Lemieux, Deputy Treasurer Marc Goudie, Deputy Chief of Performance Standards

Recommendation Report to Council Emergency and Transportation Services – Queen’s Homecoming Resources November 20, 2019

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AGENDA ITEM #e)

Report 2019-137 Council Recommend Report To:

Warden and Members of Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Kelly Pender, Chief Administrative Officer Lisa Hirvi, Administrator Fairmount Home

Date of meeting:

November 20, 2019

Re:

Office of the Chief Administrative Officer – Fairmount Home – Bed Expansion

Recommendation Resolved That the Council of County of Frontenac receive the Office of the Chief Administrative Officer – Fairmount Home – Bed Expansion Decision Report; And Further That a decision with respect to the expansion of Fairmount Home be deferred pending the completion of the Long Term Care Report in 2020 and a better understanding of the direction of the Province of Ontario with respect to the governance and operation of long term care in the context of Provincial health care reform, including the establishment of Ontario Health Teams; And Further That the scope of the Long Term Care review be amended to include a high level analysis of the budget implication of adding an additional 32 beds to Fairmount Home. Background At the February 21, 2018 meeting of County Council, Report 2018-028 was provided to Council that resulted in the following motion being approved: Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Long Term Care Bed Capacity report; And Further That the Administrator, Chief Administrative Officer and Director of Corporate Services/Treasurer further investigate proceeding with an application for

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increased Long-Term Care Bed Capacity in response to the recent call for submissions from the Ministry of Health and Long-Term Care; And Further That if feasible, submit an application for consideration by the Ministry prior to the March 2, 2018 deadline. And Further That is understood that the application does not commit the County to further expenditures without further reporting from staff and direction from Council. An application for an additional 32 beds was subsequently completed and submitted to the Province in accordance with the direction provided by Council. On October 1, 2019 we were provided with formal notice from the Ministry of Long Term Care that this application will not be considered. On October 30, 2019 we were again contacted by the Ministry and asked if the County would be interested in re-submitting the application. The Province of Ontario has committed to the development of 15,000 new long term care beds in the Province. Comment The addition of 32 new beds would expand Fairmount Home to 160 beds and bring a number of efficiencies to the operation of the Home. Most particularly the distribution of administrative and facility operations staff across a larger number of beds. Since the initial application in 2018, the future of health care and long term care in Ontario has been under significant review and the subject of uncertainty, including the future of funding and the role of Ontario health teams. Given the long delay in the funding announcement and ultimately the rejection of our application, staff recommended a review of Fairmount Home in 2020. At the July 17, 2019 meeting of County Council, a motion was approved regarding a number of projects to be funded through the Provincial Municipal Modernization Fund (MMF), including this project:

Long Term Care Review Description: Review current Fairmount Home operations and compare against long term care best practices for resident care and staffing models. Benchmark against similar size homes. Provide recommendations regarding changes to operating model. Review progress related to the goal of four hours of care per resident and make recommendations. Investigate efficiencies related to expansion. Analysis of administration and support services costs. Prepare Fairmount for dealing with increased acuity of residents and recommend potential area(s) for specialization. Review/recommend alternative funding and partnership

Recommend Report to Council Office of CAO – Fairmount Home – Bed Expansion November 20, 2019

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opportunities. Develop a five (5) year pro forma budget incorporating preferred operations model. We suggest that an invitation be extended to the City of Kingston (Rideaucrest) to participate in the review (at their own expense), in order to share learning and best practices. Cost: $70,000 – entirely funded by the MMF Time Frame: 2020 (subject to reconsideration depending upon Provincial direction) Provincial Target Area: Service delivery review, efficiency While the need is still present and the demand for long term care is only increasing, it is the recommendation of staff that further consideration of an expansion application be deferred pending the outcome of the 2020 Long Term Care Review of Fairmount Home. It will also be important to have a clear understanding of the intent and direction of long term care governance and operations under the new Ontario Health Team model currently being implemented by the Province. Staff recommend that the scope of the review be expanded to include budget analysis of the efficiencies to be gained through the addition of 32 new beds. This will provide Council with a better idea of the implications of an expansion. Strategic Priority Implications 1.1 To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies 1.2 Design a framework, explore options and initiate plans for development of a longterm care facility that will meet Fairmount Home’s mandate 2.3 Continue to pursue collaborative opportunities to achieve service and cost efficiencies and other economies Financial Implications There are no financial implications with this report if the staff recommendation is accepted. Should Council wish to make an application for additional beds, some expenses are anticipated in revising the application. Organizations, Departments and Individuals Consulted and/or Affected Ministry of Long-Term Care

Recommend Report to Council Office of CAO – Fairmount Home – Bed Expansion November 20, 2019

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Report 2019-144 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

November 20, 2019

Re:

Corporate Services – Authorization to Complete a Joint Expression of Interest for Municipal Modernization Program

Recommendation Be It Resolved That the Council of the County of Frontenac receive for information the Corporate Services – Authorization to complete a Joint Expression of Interest for Municipal Modernization Program; And Further That County Council authorize staff to complete a joint submission of an expression of interest to the Municipal Modernization Program with the member municipalities in Frontenac. Background On November 1st 2019, the Honourable Steve Clark, Minister of Municipal Affairs and Housing announced the opening of the new Municipal Modernization Program. This program is available to the 405 small and rural municipalities that received a Municipal Modernization payment in March 2019, Further information was received on November 12th on the program. The program is to be available until 2023 with the first intake of the program being focused on municipal service delivery expenditures by independent third-party reviewers. The work on the first intake needs to be completed by June 30, 2020. Future intakes of the program will provide an opportunity to implement projects aimed at service delivery efficiencies and cost savings. Eligible municipalities can apply individually or collectively with other eligible municipalities. Below is a summary of the program timelines: • •

November 22nd – Deadline to advise Municipal Service Office of intention to apply December 6th – Deadline for submission of Expression of Interest

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• • •

January-February 2020 – If approved, enter into a transfer payment agreement June 15th, 2020 – Submit third-party draft report to the ministry June 30th, 2020 – Post final third-party report on website and submit to ministry

Comment A service delivery review focused on taking a regional approach in reviewing operational services to identify efficiencies and best use of limited resources. County and lower tier staff met on Friday, November 15 to consider a joint application and although the specific terms of reference for a joint Request for Proposal would need to be further discussed, the group was supportive of a joint submission. Strategic Priority Implications 3.1 3.3

Work with townships, other municipalities and levels of government on broad infrastructure issues – ranging from environmental concerns to regional transportation strategies for residential, social and economic purposes, and access to funding. Continue to pursue collaborative opportunities to achieve service and cost efficiencies and other economies through cost-sharing and shared services.

Financial Implications There are no financial implications directly associated with this report. Organizations, Departments and Individuals Consulted and/or Affected County Chief Administrative Officers Louise Fragnito, Director of Corporate Services/Treasurer Michael McGovern, Treasurer Kelly Watkins, Treasurer

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Report 2019-145 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Richard Allen, Manager of Economic Development

Date of meeting:

November 20, 2019

Re:

Planning and Economic Development – Authorization to Complete an Expression of Interest for the Municipal Modernization Program

Recommendation Be It Resolved That the Council of the County of Frontenac receive for information the Planning and Economic Development – Authorization to Complete an Expression of Interest for the Municipal Modernization Program; And Further That County Council authorize staff to complete a submission of an expression of interest to the Municipal Modernization Program to complete a third party review of the Frontenac County Economic Development program. Background On November 1st 2019, the Honourable Steve Clark, Minister of Municipal Affairs and Housing announced the opening of the new Municipal Modernization Program. This program is available to the 405 small and rural municipalities that received a Municipal Modernization payment in March 2019, Further information was received on November 12th on the program. The program is to be available until 2023 with the first intake of the program being focused on municipal service delivery expenditures by independent third-party reviewers. The work on the first intake needs to be completed by June 30, 2020. Future intakes of the program will provide an opportunity to implement projects aimed at service delivery efficiencies and cost savings. Eligible municipalities can apply individually or collectively with other eligible municipalities. Below is a summary of the program timelines: • •

November 22nd – Deadline to advise Municipal Service Office of intention to apply December 6th – Deadline for submission of Expression of Interest

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• • •

Comment A service delivery review focused on the existing regional approach to Economic Development in order to make best use of limited resources. The County’s Economic Development Department has taken several new responsibilities in recent years including development and management of the Frontenac K&P Trail, Tourism and Visitor Attraction, the Frontenac Brand and the Frontenac Ambassador program. A third party review will establish benchmarks and Key Performance Indicators as well as well as create a roadmap to achieving clear service priorities across the region, as well as the roles of the County, the Townships and other partners in achieving those goals. Strategic Priority Implications Priority 1: Build community vitality and resilience Sub-Priority 1.2 focuses on refining and investing in efforts to accelerate economic development — to grow businesses, attract more visits and expand the tax base. Part of the operational direction for this priority is to continue with current economic development programs including Trail Asset programs. Financial Implications There are no financial implications directly associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Planning and Economic Development Frontenac County Member Municipalities Frontenac Community Futures Development Corporation

Recommend Report to Council Planning and Economic Development – Authorization to Complete an Expression of Interest for the Municipal Modernization Program November 20, 2019 Page 2 of 2

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Report 2019-138 Information Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director, Planning & Economic Development Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

November 20, 2019

Re:

Planning and Economic Development – Release of Environmental Benefit Permit – Johnston Point – County File 10CD-2014/002

Recommendation This report is for information only. The intent of the report is to provide a copy of the recently obtained Benefit Permit #PT-C-001-16 to the members of County Council; the issuance of a benefit permit was a required condition of draft plan approval of the Johnston Point plan of vacant land condominium. Background On June 28, 2016, the Ontario Municipal Board (OMB) issued a formal order approving Johnston Point plan of vacant land condominium. The order approved the creation of 15 residential units with four blocks on a 91 acre peninsula of land located along the north shore of the east basin of Loughborough Lake in the Township of South Frontenac (OMB Case # PL150246). One of the conditions of draft plan approval requires that the owners consult with the Ministry of Natural Resources and Forestry on species at risk and incorporate all recommendations of a benefit permit, if required. The condition read as follows: D.

The owner shall confirm that MNRF have been consulted on all species at risk issues and that the Declaration and the Vacant Land Condominium Agreement shall incorporate all recommendations from the MNRF included in any Benefit Permit, if issued, related to Gray Rat Snakes and Blandings Turtles or any other species at risk identified.

The environmental benefit permit for the draft approved plan of condominium was issued by the Ministry of Natural Resources and Forestry on November 14, 2018 (Permit

PT-C-001-16). When the County approached the Ministry and requested a copy of the

permit, the County was informed that the Ministry procedures did not permit the permit

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to be shared with the County nor the Township of South Frontenac. As such, the County filed a Freedom of Information and Protection of Privacy Act request to obtain a copy of the permit. In January, 2019 the County formally requested a copy of Permit #PT-C-001-16 under the Freedom of Information and Protection Privacy Act (FIPPA). A redacted version of the Benefit Permit was released to the County of Frontenac on October 29, 2019 (attached). Since the approval of the Benefit Permit in 2018, the approval authority for permits has shifted from the Ministry of Natural Resources and Forestry to the Ministry of the Environment, Conservation and Parks. The permit provided to the County of Frontenac by the Ministry is a redacted version of the complete permit. The County has been informed by the Ministry that redacted sections in the permit are a combination of those redacted by the Ministry and by a third party with an interest in the permit. It is planning staff’s understanding that the Ministry redacted information that could indicate the placement of species at risk or their habitat. Additional information related to Freedom of Information requests can be found on the Province’s How to make a Freedom of Information request webpage. For further questions the Ministry can be contacted by phone at 1-800-668-9933 or through the online portal. Endangered Species Act Submission Standards The Endangered Species Act, 2007, S.O. 2007 provides a scientific based assessment of species across Ontario to provide legal protection for endangered or threatened species and their habitat. Section 17 Permits of the Endangered Species Act permits the Minster to issue a permit to a person that, with respect to a species specified in the permit that is listed on the Species at Risk in Ontario List as an extirpated, endangered or threatened species, authorizes the person to engage in an activity specified in the permit that would otherwise be prohibited. Overall benefit is grounded in protection and recovery of the species at risk and must include more than steps to minimize adverse effects on the protected species or habitats. More information about the benefit permit can be found in the Ministry’s Endangered Species Act Submission Standards. Enforcement Benefit Permit #PT-C-001-16 is issued under the Endangered Species Act. While the permit is referenced in the conditions of draft plan approval for the Johnston Point plan of vacant land condominium, compliance and enforcement of the permit is under the Endangered Species Act. The County and the Township of South Frontenac do not have the statutory authority to enforce benefit permits. Only the Minister of the Environment, Conservation and Parks or their designates can issue, inspect and/or enforce benefit permits. The applicant is aware that it is their sole responsibility to comply with the conditions of permit #PT-C-001-16 issued November 14, 2018.

Information Report to Council Planning and Economic Development – Release of Environmental Benefit Permit– Johnston Point – County File 10CD-2014/002 November 20, 2019 Page 2 of 3

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The Ministry of Environment, Conservation and Parks have provided to the County the contact information for reporting concerns with potential impact to species at risk and there habitat by contacting the reporting hotline at 1-866-MOETIPS (6638477), available 24/7. More information can be found on the Ministry’s Information webpage, including the information that will be collected and assessed by an Environmental Officer. General inquiries related to species at risk in Ontario can be sent to sarontario@ontario.ca. Conclusion It is the responsibility of the owner to ensure that the conditions of Benefit Permit #PT-C001-16 are met and that the conditions of draft plan approval are fulfilled. The Ministry of the Environment, Conservation and Parks is the Ministry responsible for the enforcement of the permit; the County and Township of South Frontenac do not have the statutory authority to enforce benefit permits. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac (The agenda with the report has been forwarded to the Township) Ministry of Environment, Conservation and Parks Information and Privacy Commissioner of Ontario Attachment Benefit Permit #PT-C-001-16

Information Report to Council Planning and Economic Development – Release of Environmental Benefit Permit– Johnston Point – County File 10CD-2014/002 November 20, 2019 Page 3 of 3

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Report 2019-139 Council Information Report To:

Warden and Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

November 20, 2019

Re:

Corporate Services – 2019 Third Quarter Financial Summary

Recommendation This report is for information purposes only. Background The County of Frontenac financial summary for the third quarter of 2019 is attached. Comment Variances can be due to timing with additional context provided below. Revenue User Charges •

• • •

Resident revenues are over budget by $11,317, with private long stay and semiprivate long stay $34,837 over budget and basic resident fees $23,520 under budget. Fees are reconciled at year end against Provincial revenue, so that the total amount received from the Province and the residents is within the prescribed Ministry of Health funding for Fairmount Home. Fairmount Home has unbudgeted donations in the amount of $10,814. Frontenac Paramedics have received $20,810 in unbudgeted event revenue. Ferry ticket sales are $12,176 under budget, while pass sales are $6,299 over budget through to September. High water in 2019 has caused a reduction in ferry capacity due to ballast used to weigh down the ferry until early summer.

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•

Planning fees are under budget by $16,850. The planning department does not anticipate any further planning fees to be received in 2019.

Taxation •

Taxation from Other Governments and Payments in Lieu of taxes will be reconciled at year end.

Federal and Provincial Funding • •

•

There is uncertainty in funding from the current provincial government and budget estimates may be difficult to achieve in the upcoming year. Fairmount funding is under budget by $56,951. Based on Provincial funding announcements dated April 1, 2019 and August 1, 2019, Fairmount Home’s funding is anticipated to be $55,945 under budget for 2019. Funding for a paramedic research project has resulted in $208,000 in unbudgeted revenue. The County acts as a flow-through between the federal government and the research organization for this project, and there is an associated $208,000 unbudgeted expense. Unbudgeted paramedic funding has been received from Kingston Community Health Centre (KCHC) in the amount of $106,248. This is funding for a paramedic to be stationed at the Street Health Centre with costs included in salaries and wages. The Paramedic Provincial subsidies was under budget by $17,201. Based on the Provincial funding announcement issued August 20, 2019, Frontenac Paramedics funding is anticipated to be $22,937 under budget for 2019. In addition, the Province has not confirmed the 2019 Offload Nursing funding budgeted at the prior year funding amount of $233,854. It is currently under budget by $117,564, with payments received January through March 2019. Frontenac Paramedics Community Paramedicine program is under budget by $58,491. A payment was received in June and one in October which will bring funding up to budgeted levels. The County of Frontenac has received an unbudgeted $50,000 from the Ontario Community Infrastructure Fund (OCIF). This is a formula-based allocation of the funding from the province. Economic Development is over budget by $20,108 for payments from the Rural Economic Development (RED) program that ended in March 2019. These payments were for 2019 costs that were unbudgeted. Unbudgeted funding was received from the Trans Canada Trail in the amount of $24,000. The Provincial transfer for the ferry is under budget in the amount of $122,835, but will be reconciled at year end. The Provincial payment for the 2018 ferry subsidy reconciliation has not been received.

Provincial Offences •

Provincial offences revenue is under budget by $2,718, but will be reconciled at year end with the City of Kingston.

Information Report to Council Corporate Services - Finance – Third Quarter Financial Summary November 20, 2019

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Investment Income •

Investment income is over budget by $73,439. The higher than anticipated returns have been the result of the County diversifying its holdings into a high interest savings account with The Investment One Program as well as Guaranteed Investment Certificates and bonds in accordance with Ontario Regulation 438/97.

Other Income •

Other income is under budget by $47,302 due to timing in the general recoveries accounts.

Expenses Salaries and Benefits •

•

• • •

Fairmount Home is $140,013 under budget for salaries and benefits through the second quarter. It is comprised of overtime costs that are over budget by $94,897 due to vacant positions; staffing shortfalls are covered by overtime staff and sick time is over budget by $29,791. This is offset by regular salaries and benefits which are under budget by $264,701. Frontenac Paramedics is $697,451 over budget in salaries and benefits, substantially as a result of sick leave, overtime, alternate and modified work. As Frontenac Paramedics is WSIB Schedule 2, WSIB costs of approximately $97,000 will be offset by a reserve transfer at year end. Marine Services is $73,717 over budget primarily due to wages, modified work and overtime. Economic Development is over budget by $19,202 due to salaries and benefits. The balance is expense reimbursements paid for through payroll to be recovered.

Materials • • •

Frontenac Paramedics basic life support medical supplies is over budget year-todate by $40,435. Janitorial and Maintenance Costs are over budget by $15,300. Timing for purchases account for most of the variances.

Contracted Service • •

An unbudgeted expense of $208,000 under Contracted Services is offset by unbudgeted revenue for the paramedic research project as discussed under the Provincial and Federal Funding section. Timing for purchases accounts for most of the variances.

Rents and Financing •

Rents and Financing are under budget by $11,619. Rental payments on the Parham Paramedic Base have ended in April with the County purchase of this base.

Information Report to Council Corporate Services - Finance – Third Quarter Financial Summary November 20, 2019

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Other •

The County has paid a donation in the amount of $300 from the Bridget Fowler fund.

Net Capital Expense • •

• • • •

Frontenac Paramedics have purchased four new vehicles in 2019 as budgeted. Frontenac County has purchased the Parham Ambulance Base as approved by Council in March 2019. In addition, basement waterproofing has been done to the base. The funds for the Parham repair costs come from the County asset replacement reserve. Frontenac County has purchased a new telephone system as budgeted, as well incurring additional costs towards the implementation of Thinkdox Laserfiche, an electronic records management system. Marine Services has purchased a truck to be used for snowplowing and administrative duties. The purchase will be reimbursed by MTO based on the annual depreciation. Fairmount Home has replaced beds, mattresses, and lifts, as budgeted. The net capital expense includes a net loss of $3,068 on the sale of a Frontenac Paramedic vehicle and lights.

City of Kingston Contribution •

City of Kingston has advised their contributions will be under budget in the amount of $206,565. The City of Kingston’s contributions to Fairmount Home will be $162,261 under budget and Frontenac Paramedics will be $44,304 under budget.

Strategic Plan Implications The mission of Frontenac County is “the effective, efficient and sustainable delivery of services to citizens”. Increasing demand for health services along with inflationary, contracted and mandated costs as well as new provincial government policies is causing budgetary pressures. By publishing the quarterly financial report, the County ensures Council and the public is aware of the costs incurred by the County in relationship to the budget at a given point in time during the year. This enables the County to be accountable for its revenues and expenditures and ensures respect for the taxpayer. The quarterly financial report assists with the goal of the Strategic Plan “to anchor the County’s activities in the municipality’s mission and vision, adapt to the latest evidence and best practices, and respond effectively to circumstances”. Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team Alex Lemieux, Deputy Treasurer Kathie Shaw, Senior Financial Analyst Information Report to Council Corporate Services - Finance – Third Quarter Financial Summary November 20, 2019

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Minutes of the Community Development Advisory Committee Meeting November 14, 2019

A meeting of the Community Development Advisory Committee was held in the Bud Clayton Memorial Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Thursday, November 14, 2019 at 10:00 AM Present: Betty Hunter, Chair Lisa Henderson Barrie Gilbert Mary Kloosterman Councillor Alan Revill, Council Liaison Councillor Denis Doyle Gregory Rodgers Regrets: Wilma Kenny, Vice Chair Staff Present: Joe Gallivan, Director of Planning and Economic Development Richard Allen, Manager of Economic Development Brieanna Saunders, Administrative Clerk (Recording Secretary) 1.

Call to Order

The Chair called the meeting to order at 10:02 a.m. 2.

Adoption of the Agenda

Moved By: Seconded By:

Councillor Doyle Councillor Revill

That the agenda for the November 14, 2019 meeting of the Community Development Advisory Committee be adopted. Carried

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Disclosure of Pecuniary Interest and General Nature Thereof

There were none. 4.

Adoption of Minutes a)

Minutes of Meeting held September 12, 2019

Moved By: Seconded By:

Councillor Revill Mr. Gilbert

That the minutes of the Community Development Advisory Committee meeting held September 12, 2019 be adopted. Carried 5.

Deputations and/or Presentations 

Reports to the Community Development Advisory a)

Community Briefing: Ella Vanderburgt and Katie Ross, Vandeross ltd. briefed the Community Development Advisory Committee Regarding the Coworking Takeover Week Challenge. A copy of the Vandeross presentation is attached to the record in the Clerk’s Office. [See Reports to the Community Development Advisory Committee, clause b)]

2019-032 Community Development Advisory Committee Coworking Takeover Week Challenge

This report is for information only. Lisa Henderson entered 10:06 a.m. Mr. Gilbert asked a question about how Mr. Vanderburgt and Ms. Ross went about advertising the Coworking Takeover Week Challenge. Ms. Ross noted that the County of Frontenac, Ms. Vanderburgt and Ms. Ross posted on social media as well as bringing a presentation to council. Mr. Gallivan asked about the quote provided by the Holiday County Manor business owner that they would have liked to see the project run over a longer span of time.

Community Development Advisory Committee Meeting Minutes November 14, 2019

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Ms. Ross noted that this was not a funded project which is why the duration of this project was shorter in length but, they still wanted to see what benefits it could bring to a county setting. Councillor Revill was interested about how data was collected after the event and also wants to know how many businesses offered to help and what information was provided to these businesses. He mentioned that there may be businesses that are available to provide this service all year round and wants to know what recommendations can be provided to keep the initiative alive. Ms. Ross answered that unless these businesses answered the surveys they do not have feedback from those businesses. She also offered services to implement a pay structure for businesses that want to make this a longer term project. Mr. Gilbert expressed that there should be should be a lecture provided to make the public aware of this initiative. Mr. Gallivan notes that we do not have the capacity in Economic Development to continue to this project but, it will be brought back to council at a later date and we can look to see if it can be possible at the township level. c)

2019-030 Community Development Advisory Committee Heart Lake Photography

This report is for information only. It is intended to inform the committee with regard to the impacts of Social Media and solicit discussion and advice with regard to the phenomenon. Members expressed concern about the implications of posting the Heart Lake photograph on social media and that the Township of North Frontenac wants to ensure that their community is perceived as welcoming to visitors. It was noted that many citizen of North Frontenac have hunting camps located by this lake and that the there is a safety risk for people visiting and wandering around on Crown Lands. Mr. Allen noted that it is not only county residents that are visiting Heart Lake but individuals from across Ontario. d)

2019-031 Community Development Advisory Committee Open Farms in Frontenac 2019 Moved By: Councillor Revill Seconded By: Ms. Henderson Be It Resolved That the County of Frontenac maintain its commitment to Open Farms on an annual basis. Carried

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In response to questions regarding the anticipated cost of Open Farms, Mr. Allen indicated that the total budget was just over $5000 dollars which was largely taken up by print advertising (maps, pamphlets, billboards). Mr. Allen stated that the most costly part of Open Farms is County staff time. He will be looking into partnerships and other funding methods and wants to see the event grow to the North Frontenac and Wolfe Island (currently accomplishing this through Taste of Wolfe Island). He stated that the amount of County staff time will decrease in 2020 due to less of a marketing focus on video and content being made and produced by staff. Mr. Gallivan stated that the time provided from the County staff included: •

Community Development Officer – 200 Hours

•

Communication Officer – 90 Hours

•

Manager of Continuous Improvement - 25 hours

•

Digital Marketing Summer Student - 100 hours

Members expressed concern that the County of Frontenac is spending significant County resources on Open Farms and this includes resources supporting farms that our outside the municipal boundary. He wants to know if it possible for outside organizations to supply additional funding if they are located outside of the County of Frontenac. Members of the committee also expressed concerns about the addition of farms outside of the County. It was noted that if we are going to continue to fund Open Farms perhaps the marketing of souvenirs and ticket sales can offset the cost of this event. Councillor Doyle noted that with the downloading from the province he does not believe that County Council will have the appetite to expand the budget for more resources in Economic Development. Ms.Henderson asked about the reusing of the information and content from 2019 for the 2020 Open Farms. Mr. Allen indicated that additional efforts were made in 2019 to ensure content would be available to support marketing efforts in 2020. Mr. Gilbert mentioned that we should partner with Queen’s University and utilize the time and resources that students may be able to provide at no cost. Councillor Doyle exited at 11:07 a.m. 7.

Communications 

Other Business 

Community Development Advisory Committee Meeting Minutes November 14, 2019

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Next Meeting a)

The meeting schedule for 2020 is as follows: Thursday, February 13 at 10 a.m. Thursday, April 9 at 10 a.m. Thursday, June 11 at 10 a.m. Thursday, August 13 at 10 a.m. Thursday, October 8 at 10 a.m. Thursday, December 10 at 10 a.m.

Moved By: Seconded By:

Adjournment Mr. Gilbert Mr. Rodgers

That the meeting hereby adjourn at 11:38 a.m. Carried

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Committee Report To:

Warden and Council Members of the County of Frontenac

From:

Brieanna Saunders, Administrative Clerk

Date of meeting:

November 20, 2019

Re:

Community Development Advisory Committee – Report to Council

All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Community Development Advisory Committee reports and recommends as follows: 1.

2019-031 Community Development Advisory Committee Open Farms in Frontenac 2019 Be It Resolved That the County of Frontenac maintain its commitment to Open Farms on an annual basis.

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AGENDA ITEM #a)

By-Law Number 2019-0038 of The Corporation of the County of Frontenac A By-Law to Authorize the Warden and Clerk to Execute and Agreement for the Use of Reserves for the Eastern Ontario Regional Network (EORN) improvements of Cellular Coverage in Eastern Ontario Whereas the Eastern Ontario Regional Network, on behalf of the Eastern Ontario Wardens’ Caucus has received approval from the Federal and Provincial Governments for funding of a project to provide additional cell call service levels, invest in increased capacity and 5G network enhancements in high density, high network utilization areas; and Whereas the Project is expected to cost approximately Two Hundred and Thirteen Million ($213,000,000.00) Dollars; and Whereas the Province of Ontario and the Government of Canada have both approved the funding for the Project and are providing funding of Seventy-One Million ($71,000,000.00) Dollars each; and Whereas members of the Eastern Ontario Wardens’ Caucus and the Eastern Ontario Mayors’ Caucus have agreed to contribute Ten Million, One Hundred and Forty-One Thousand, One Hundred and Eighty-Eight ($10,141,188.00) Dollars; and Whereas the balance of the contribution of Sixty Million, Eight Hundred and Fifty-Eight Thousand, Eight Hundred and Twelve Thousand ($60,858,812.00) Dollars will come from the private sector participants in the Project; and Whereas the County of Frontenac is desirous of entering into a Municipal Contribution Agreement with the Eastern Ontario Wardens’ Caucus, the Eastern Ontario Regional Network and the Eastern Ontario Mayors Caucus; and Whereas the Council of The County of Frontenac has committed to its municipal contribution of Three Hundred and Eighty-Nine Thousand, Seven Hundred and Fifty ($389,750); and Whereas the Council of the County of Frontenac has approved the Prepayment Option to assist Eastern Ontario Regional Network with the cash flow for the Project and will earn interest at the rate of 5% per annum; and Whereas all parties have agreed to the terms and conditions set out in the agreement.

Page 87Clerk of 92 To Authorize the Warden and to Execute and Agreement for the Use o…

AGENDA ITEM #a)

Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.

That the Warden and Clerk are hereby authorized to execute the Municipal Contribution Agreement between the County of Frontenac, the Eastern Ontario Wardens’ Caucus, the Eastern Ontario Regional Network and the Eastern Ontario Mayors’ Caucus.

That the County of Frontenac commits to prepaying the municipal contribution in the amount of $389,750, and earn interest at the rate of 5% per annum.

That the details of the Municipal Contribution Agreement are attached to this by-law as Appendix A.

That any by-laws or parts of by-laws contrary to or inconsistent with this by-law are hereby repealed.

That this By-law shall come into force and take effect upon the date of final passing.

Read a First and Second Time this 20th day of November, 2019. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of November, 2019. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-Law No. 2019-0038 – to Authorize the Warden and Clerk to Execute and Agreement for the Use of Reserves for the Eastern Ontario Regional Network (EORN) improvements of Cellular Coverage in Eastern Ontario November 20, 2019 Page 2 of 2

Page 88Clerk of 92 To Authorize the Warden and to Execute and Agreement for the Use o…

AGENDA ITEM #b)

By-Law No. 2019-0039 Of The Corporation of the County OF Frontenac Being a by-law to declare lands legally described as Portland CON 1 PT Lots 1 and; 2 CON 2 PT Lots 2 AND 3 CON; 3 PT Lots 3 and 4 CON 4 PT; Lots 3 TO 7 CON 5 PT Lots 7; and 8 CON 6 PT Lot 7 CON 7 surplus the purpose of transferring portions of the former K&P to the Township of South Frontenac for the development of affordable seniors housing

Whereas County of Frontenac By-law No. 17-1995 establishes procedures governing the sale of real property; And Whereas Section 2(a) requires that prior to the sale of any real property Council shall pass a by-law or resolution at a meeting open to the public to declare the real property to be surplus; And Whereas Section 3(a) requires that notice to the public of a proposed sale of real property shall be given prior to the date of sale by publication in a newspaper that is, in the Clerk’s opinion, of sufficiently general paid or unpaid circulation within the municipality to give the public reasonable notice of the sale; And Whereas the Council for the Corporation of the County of Frontenac considers it desirable and expedient sell certain lands to the Township of South Frontenac for the development of affordable seniors housing; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac does hereby declare the following: 1.

THAT lands legally described as Portland CON 1 PT Lots 1 and; 2 CON 2 PT Lots 2 AND 3 CON; 3 PT Lots 3 and 4 CON 4 PT; Lots 3 TO 7 CON 5 PT Lots 7; and 8 CON 6 PT Lot 7 CON 7, be declared surplus for the purpose of transferring portions of

the former K&P to the Township of South Frontenac for the development of affordable seniors housing, subject to the following conditions:  Purchase part of the said property for the purposes of aiding the Township’s development of affordable seniors’ housing;  the Township maintaining public access to the K&P Trail along the subject lands, including the construction of a multi-use pathway, the configuration of which would be determined through the housing development process;  Grant an Easement in the favour of the County of Frontenac over the lands to the County of Frontenac for the purpose of access to the K&P Trail;

Page 89 of 92 To declare lands legally described as Portland CON 1 PT Lots 1 and; 2 CO…

AGENDA ITEM #b)

 Purchase the said property for $2.00, in addition to covering all legal, surveying and/or other closing costs, including easement and registration costs. 2.

THAT pursuant to By-law No. 17-1995, third reading of this by-law be given at the December 18, 2019 County Council meeting to accommodate public notice requirements

THAT this by-law shall come into force and take effect upon the date of final passing.

Read a first and second time this 20th day of November, 2019. Read a third time, signed, sealed and finally passed this 18th day of December, 2019. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-law 2019-0040 – to declare lands legally described as Portland CON 1 PT Lots 1 and; 2 CON 2 PT Lots 2 AND 3 CON; 3 PT Lots 3 and 4 CON 4 PT; Lots 3 TO 7 CON 5 PT Lots 7; and 8 CON 6 PT Lot 7 CON 7 surplus the purpose of transferring portions of the former K&P to the Township of South Frontenac for the development of affordable seniors housing November 20, 2019

Page 90 of 92 To declare lands legally described as Portland CON 1 PT Lots 1 and; 2 CO…

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AGENDA ITEM #c)

By-Law No. 2019-0040 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on November 20, 2019

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on November 20, 2019 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on November 20, 2019 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on November 20, 2019 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Page 91 of 92 of County Council at its Meeting o… To Confirm All Actions and Proceeding

AGENDA ITEM #c)

That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 20th day of November 2019. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of November,

The Corporation of the County Of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-Law No. 2019-0040 – To Confirm all Actions and Proceedings of County Council November 20, 2019

Page 92 of 92 of County Council at its Meeting o… To Confirm All Actions and Proceeding

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