Body: Council Type: Agenda Meeting: Regular Date: November 20, 2024 Collection: Council Agendas Municipality: Frontenac County
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Frontenac County Council Meeting Wednesday, November 20, 2024 – 9:30 a.m. County of Frontenac Administration Building, 2069 Battersea Road, Glenburnie, ON https://youtube.com/live/kLngv5dNPs8?feature=share
Agenda Page Call to Order We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation. Roll Call Closed Session Election of Warden and Deputy Warden a) Election of Warden b)
Election of Deputy Warden
Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof
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Adoption of Minutes a) Minutes of Meeting held October 16, 2024 Resolved That the minutes of the regular Council meeting held October 16, 2024 be adopted. Minutes of Meeting held October 16, 2024
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b)
Minutes of Committee of the Whole Budget meetings held October 29 and 30, 2024 Resolved That the minutes of the Committee of the Whole budget
Page meetings held October 29 and 30, 2024 be adopted. Minutes of Committee of the Whole Budget meetings held October 29 and 30, 2024
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Delegations and/or Presentations a) Jim Knapp, President/Chief Warden, Frontenac ATV Club, will address County Council regarding its contributions to the K&P Trail and its proposed amendments to its Memorandum of Understanding with the County.
OFATV presentation Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.
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Briefings a) Mr. Kevin Farrell, Chief Administrative Officer, will provide Council with his monthly CAO briefing. CAO Monthly Report Unfinished Business Consent Reports from the Chief Administrative Officer Committee of Management of Fairmount Home a) That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair.
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b)
2024-118 Request for Proposal 2024-014 Fairmount Home Management of Dietary and Support Services – Contract Award Recommendation: Resolved That Council pass a by-law authorizing the Warden and Clerk to execute an agreement with Sodexo Canada for the management of dietary and support services at Fairmount Home for a six-year term with an option to renew for up to three-years. Request for Proposal 2024-014 Fairmount Home Management of Dietary and Support Services – Contract Award
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Page c)
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That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council.
Recommend Reports from the Chief Administrative Officer a) 2024-119 K&P Trail Requirement for all motorized off-road trail users to hold a membership with an authorized partner organization Recommendation: Be It Resolved That staff be directed to amend Bylaw No. 2022-0033 as follows: That Section 7 – Regulations regarding motorized vehicle use on the K&P Trail be amended to add a new 7.3 as follows:
- No person shall permit any motorized vehicle noted in Section 5 i and ii, to enter upon or utilize the Trail unless that person is registered with an authorized partner organization as noted in Schedule 2; That Section 7 be re-numbered accordingly; That a new Schedule 2, Authorized Partner Organizations be added, to include the Frontenac ATV Club, the L&A Ridgerunners Snowmobile Club, and the Snow Road Snowmobile Club. And Further That the Warden and Clerk be authorized to complete a revised memorandum of understanding with the Frontenac ATV Club for non-exclusive use of the K&P Trail that outlines the following:
- The requirement for all motorized trail users to be licensed and insured.
- The 2025 minimum contribution commitment of $15,000 towards trail maintenance.
- The requirement for all motorized off-road recreational vehicles using the K&P Trail to have proof of membership, such as a permit or pass, with the Frontenac ATV Club or with another authorized partner organization. And Further That staff present a Memorandum of Understanding to the Eastern Ontario Trails Alliance (EOTA) for non-exclusive use of the K&P Trail that outlines the following:
- The requirement for all motorized trail users to be licensed and insured.
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Page 2. The 2025 minimum contribution commitment of $15,000 towards trail maintenance. 3. The requirement for all motorized off-road recreational vehicles using the K&P Trail to have proof of membership, such as a permit or pass, with the EOTA or with another authorized partner organization. And Further That the K&P Trail Management Plan be updated to reflect the changes outlined in this report. Requirement for all motorized off-road trail users to hold a membership with an authorized partner organization Appendix A - Correspondence From Frontenac ATV Club 64 - 66
b)
2024-120 Corporate Services 2025 Frontenac-Howe Islander Ferry Fees and Fares Schedule Recommendation: Resolved That a by-law be introduced later in the meeting to adopt the 2025 Frontenac-Howe Islander Ferry Fees and Fares Schedule. 2025 Frontenac-Howe Islander Ferry Fees and Fares Schedule
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c)
2024-122 Corporate Services Appointment to the Frontenac Joint Accessibility Advisory Committee Recommendation: Be It Resolved That Council of the County of Frontenac accepts the resignation of Mr. Kurt Halliday from the Frontenac Joint Accessibility Advisory Committee and thanks him for his nine years of dedicated service to the County of Frontenac; And Further That Policy A09-ADM-001, Citizen Appointments to Committees – Procedures for Vacancy, public notice and advertisement of vacancies, be waived; And Further That Council appoints Mr. David Yerxa to the Frontenac Joint Accessibility Advisory Committee as the Representative for the Township of Central Frontenac, whose term expires November 15, 2026. Appointment to the Frontenac Joint Accessibility Advisory Committee
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d)
2024-123 Corporate Services
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Page 2025 Draft Budget Revision Recommendation: Be it Resolved That the Council of the County of Frontenac receive the Corporate Services - 2025 Draft Budget Revision Report, And Further That Council amend the budget to reflect the adjustments outlined in the report. And Finally That the Council of the County of Frontenac pass a by-law later in the meeting approving the 2025 Budget. 2025 Draft Budget Revision
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Information Reports from the Chief Administrative Officer a) 2024-121 Corporate Services Rural and Southern Frontenac Community Services Q3-2024 Transportation Report Rural and Southern Frontenac Community Services Q3-2024 Transportation Report Appendix A RFCS Transportation Services Q3 2024 report Appendix B SFCS Transportation Services Q3 report Reports from Advisory Committees of County Council Return to Council a) That Council revert from Committee of the Whole Council, to Council.
Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given a) Call for Support of EOWC Motion: Municipal Infrastructure Investment Moved by Councillor Smith Seconded by Councillor Vandewal Whereas EasternOntario’s small rural municipalities face insurmountable challenges to fund both new growth-related
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Page infrastructure and ongoing maintenance of their capital assets including local roads and bridges, clean water, wastewater, waste facilities, and municipally owned buildings including recreational facilities and libraries; and Whereas the Federation of Canadian Municipalities has calculated that Municipal Governments across Canada are responsible for approximately 60 percent of public infrastructure that supports our economy and quality of life, but only receive 10 cents of every tax dollar; and Whereas the Eastern Ontario Wardens’ Caucus (EOWC) region’s capital infrastructure deficit has increased by 58 percent since 2011 and is now at $6 billion, and growing; and Whereas in 2018, the Ontario Government mandated all Ontario municipalities to develop and fully fund capital asset management plans by July 2025; and Whereas the EOWC has released a regional Municipal Infrastructure Policy Papershowing key infrastructure data, opportunities and challenges in small rural municipalities across Eastern Ontario; and Whereas Eastern Ontario is a growing economy that can grow more with sustainable, innovative infrastructure partnership and investment from the Federal and Ontario Governments; and Whereas the infrastructure deficit forsmall rural municipalities cannot be adequately addressed through property tax revenue, restricted municipal borrowing capacity, and municipalities limited ability to generate revenue; and Whereas small rural taxpayers cannot afford dramatic increases to pay for the current and future infrastructure. Now Therefore Be It Resolved That the County of Frontenac joins the Eastern Ontario Wardens’ Caucus, the Association of Municipalities of Ontario, and the Federation of Canadian Municipalities in calling on the Federal and Ontario Governments to immediately and sustainably partner with Municipal Governments by investing in both the new and ongoing maintenance and repairs of municipal infrastructure in Eastern Ontario’s small rural municipalities; and And Further That the Federal and Ontario Governments immediately review data and work together to implement solutions based on the
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Page EOWC’s Municipal Infrastructure Policy Paper in partnership with small rural municipalities; and And Further That this resolution be forwarded to The Honourable Justin Trudeau, Prime Minister of Canada, The Honourable Sean Fraser, Minister of Housing, Infrastructure and Communities of Canada; The Honourable Doug Ford, Premier of Ontario; The Honourable Kinga Surma, Ontario Minister of Infrastructure; The Honourable Paul Calandra, Ontario Minister of Municipal Affairs and Housing; The Honourable Lisa Thompson, Ontario Minister of Rural Affairs; The Honourable Peter Bethlenfalvy, Ontario Minister of Finance; The Honourable Prabmeet Sakaria, Ontario Minister of Transportation; The Honourable Victor Fedeli, Ontario Minister of Economic Development, Job Creation and Trade; Scott Reid, MP, Lanark-Frontenac-Kingston; Mark Gerretsen, MP, Kingston and the Islands, John Jordan MPP, Lanark-Frontenac-Kingston, Ted Hsu, Kingston and the Islands;Federation of Canadian Municipalities; Association of Municipalities of Ontario; Canada Mortgage and Housing Corporation; Rural Ontario Municipal Association; Eastern Ontario Wardens’ Caucus. Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From the Municipality of Southwest Middlesex regarding a Resolution on the Municipal Elections Act [Distributed to Members of County Council October 18,2024] b)
From the Town of Bracebridge regarding a Resolution on the Municipal Elections Act [Distributed to Members of County Council October 18,2024]
c)
From the Town of Smiths Falls regarding a Resolution on Updates to the Municipal Elections Act [Distributed to Members of County Council October 18,2024]
d)
From the Township of Nairn and Hyman regarding a Resolution formally Opposing That Radioactive Material being Transported to [Distributed to Members of County Council October 18,2024]
e)
From the Township of Southgate regarding a Resolution on the Establishment of an Ontario Rural Road Safety Program [Distributed to Members of County Council October 18,2024]
f)
From Kingston Frontenac Public Library providing its September 25, 2024 Library Board minutes, confirmed [Distributed to Members of County Council October 25,2024]
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Page g)
From the Town of Bracebridge regarding a Resolution on the Municipal Elections Act [Distributed to Members of County Council October 18,2024]
h)
From the County of Northumberland regarding a Resolution on ‘Public Sector Salary Disclosure’ [Distributed to Members of County Council October 25,2024]
i)
From the Municipality of St. Charles regarding a Resolution concerning Family Doctors [Distributed to Members of County Council October 25,2024]
j)
From the County of Northumberland regarding a Resolution on ‘Public Sector Salary Disclosure’
k)
From the Municipality of St. Charles regarding a Resolution on Asset Retirement Obligations [Distributed to Members of County Council October 25,2024]
l)
From the Municipality of St. Charles regarding a Resolution on Immediate Action Needed to Support Ontario’s Forest Sector [Distributed to Members of County Council October 25,2024]
m)
From the Municipality of St. Charles regarding a Resolution on Sustainable Funding for OPP in Small Rural Muncipalities [Distributed to Members of County Council October 25,2024]
n)
From the Municipality of St. Charles regarding a Resolution on The Canada Community-Building Fund [Distributed to Members of County Council October 25,2024]
o)
From the Municipality of St. Charles regarding a Resolution on the Green Roads Pilot Project [Distributed to Members of County Council October 25,2024]
p)
From the Municipality of St. Charles regarding a Resolution to Resume Assessment Cycle [Distributed to Members of County Council October 25,2024]
q)
From the Municipality of St. Charles regarding Radioactive Material being Transported to the Township of Nairn and Hyman [Distributed to Members of County Council October 25,2024]
r)
From the Town of Blue Mountains regarding a Resolution asking the Province to implement a rural road safety program [Distributed to Members of County Council October 25,2024]
s)
From the Township of Brudenell, Lyndoch and Raglan regarding a Resolution to Resume Assessment Cycle [Distributed to Members of County Council October 25,2024]
t)
From the Township of Clearview regarding a Resolution concerning Tile Drain Loan Limit [Distributed to Members of County Council October 25,2024]
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Page u)
From the Township of Larder Lake regarding a Resolution for government regulations of nicotine pouches [Distributed to Members of County Council October 25,2024]
v)
From the Township of Larder Lake regarding a Resolution on the CBBF funding agreement [Distributed to Members of County Council October 25,2024]
w)
From the EOWC providing its News Release on its Response to the 2024 Fall Economic Statement [Distributed to Members of County Council November 1,2024]
x)
From the EOWC providing its October 2024 Newsletter [Distributed to Members of County Council November 1,2024]
y)
From the Town of Petawawa regarding a Resolution on OPP costs [Distributed to Members of County Council November 1,2024]
z)
From the Whitewater Region regarding a Resolution OPP Funding [Distributed to Members of County Council November 1,2024]
aa) From the City of Cambridge regarding a Resolution concerning LithiumIon Importation and Safe Use [Distributed to Members of County Council November 8, 2024] ab) From the City of Cambridge regarding a Resolution on the Homelessness, Mental Health, Safety and Addiction Crisis [Distributed to Members of County Council November 8, 2024] ac)
From the Rural Frontenac Community Services advising of the discontinuation of the Community Carpool [Distributed to Members of County Council November 8, 2024]
ad) From the Town of Midland regarding a Resolution concerning OPP Billing Model [Distributed to Members of County Council November 8, 2024] ae) From the Town of Parry Sound regarding a Resolution asking the Province to implement a rural road safety program [Distributed to Members of County Council November 8, 2024] af)
From the Township of Georgian Bay regarding a Resolution Supporting AMCTO Updates to Municipal Elections Act [Distributed to Members of County Council November 8, 2024]
ag) From the Township of Georgian Bay regarding a resolution Urging the Government to Promptly Resume Assessment Cycle [Distributed to Members of County Council November 8, 2024] ah) From the Township of North Glengarry regarding a Resolution calling on updates to the Municipal Elections Act [Distributed to Members of County Council November 8, 2024] ai)
From Peterborough County regarding a Resolution concerning Rural
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Page Road Safety [Distributed to Members of County Council November 15, 2024] aj)
From the Municipality of Leamington regarding a Resolution on OPP Detachment Billing Increases [Distributed to Members of County Council November 15, 2024]
ak)
From the Neighbours Saving Neighbours volunteers regarding proposed staffing enhancement for FP Performance Standards [Distributed to Members of County Council November 15, 2024]
al)
From the Township of Horton regarding a Resolution on OPP Sustainable Funding [Distributed to Members of County Council November 15, 2024]
am) From the Township of Howick regarding a Resolution on the OPP Cost Increase [Distributed to Members of County Council November 15, 2024] an) From the Township of Larder Lake regarding a Resolution on the redistribution of Land Transfer Tax and GST [Distributed to Members of County Council November 15, 2024] ao) From the Township of Larder Lake regarding a Resolution to support the resuming of the Assessment Cycle [Distributed to Members of County Council November 15, 2024] ap) From the Township of McGarry regarding a Resolution on transferring a portion of land transfer tax to municipalities [Distributed to Members of County Council November 15, 2024] Other Business By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through i) that have been circulated to all Members of County Council and that by-laws a) through i) be read a first and second time. b)
Third Reading Resolved That by-laws a) through i) be read a third time, signed, sealed and finally passed.
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By-Laws a) To appoint the Warden and the Deputy Warden for the County of Frontenac [Proposed By-law No. 2024-036] To appoint the Warden and the Deputy Warden for the County of Frontenac
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Page 84
b)
To Appoint a Deputy Clerk [Proposed By-law No. 2024-037] To Appoint a Deputy Clerk
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c)
To establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2025 [Proposed By-law No. 2024-038] To establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2025
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d)
To amend By-law No. 2022-0026 (Appointment to the Joint Frontenac Accessibility Advisory Committee) [Proposed By-law No. 2024-039] To amend By-law No. 2022-0026 (Appointment to the Joint Frontenac Accessibility Advisory Committee)
90
e)
To adopt the estimates for the sums required during the year 2025 for the purposes of the County of Frontenac. [Proposed By-law No. 2024-040] To adopt the estimates for the sums required during the year 2025 for the purposes of the County of Frontenac.
91
f)
To Authorize the Warden and Clerk to Execute an agreement with Sodexo Canada to provide the management of dietary and support services for Fairmount Home [Proposed By-law No. 2024-041] To Authorize the Warden and Clerk to Execute an agreement with Sodexo Canada to provide the management of dietary and support services for Fairmount Home
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g)
To amend Bylaw No. 2022-0033 to require that all motorized offroad vehicles using the K&P Trail be registered with an authorized partner organization. [Proposed By-Law No. 2024-042] To amend Bylaw No. 2022-0033 to require that all motorized offroad vehicles using the K&P Trail be registered with an authorized partner organization.
95
h)
To Authorize the Warden and Clerk to Execute a Memorandum of Understanding with the Frontenac ATV Club for the nonexclusive use of the K&P Trail [Proposed By-law No. 2024-043] To Authorize the Warden and Clerk to Execute a Memorandum of Understanding with the Frontenac ATV Club for the nonexclusive use of the K&P Trail
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i)
To confirm all actions and proceedings of County Council on November 20, 2024 [Proposed By-law No. 2024-044] To confirm all actions and proceedings of County Council on
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Page November 20, 2024 Adjournment
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Minutes of the Regular Meeting of Council October 16, 2024 A regular meeting of the Council of the County of Frontenac was held in the Council Chamber of the County Administration Building, 2069 Battersea Road, Glenburnie on Wednesday, October 16, 2024 at 9:00 AM There was a “Closed Meeting” of the Committee of the Whole from 9:00 am to 9:20 am, with regular business commencing at 9:30 am. Present:
Warden Fran Smith, Deputy Warden Ron Vandewal, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty, and Bill Saunders
Also Present:
County: Jannette Amini, Manager of Legislative Services/Clerk Susan Brant, Administrator-Fairmount Home Rob Dillabough, Manager of Marine Services Kevin Farrell, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development Marc Goudie, Chief/Director of Emergency & Transportation Services Alex Lemieux, Director of Corporate Services/Treasurer Brieanna McEathron, Deputy Clerk Barb McCulloch, Director of Human Resources
Call to Order We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation. Closed Session Motion #: 152-24
Moved By: Seconded By:
Councillor Lichy Councillor Greenwood-Speers
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
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1. Adoption of Closed Minutes of Meetings held September 18, 2024. 2. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board - as it relates to the litigation around the Howe Island Ferry. 3. Personal matters about an identifiable individual, including municipal or local board employees; - as it relates to current contract negotiations with a third-party supplier Carried Motion #: 153-24
Moved By: Seconded By:
Deputy Warden Vandewal Councillor Gowdy
Resolved That Council rise from Committee of the Whole closed session without reporting Carried Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)
Minutes of Meeting held September 18, 2024
Motion #: 154-24
Moved By: Seconded By:
Councillor Fowler Councillor Saunders
Resolved That the minutes of the regular Council meeting held September 18, 2024, be adopted. Carried Delegations and/or Presentations Proclamations a)
GIS Day November 20, 2024 Motion #: 155-24 Moved By: Seconded By:
Councillor Leonard Councillor Lichty
Whereas Geography Awareness Week is November 13 – 17, 2024; And Whereas International Geographic Information System (GIS) Day is November 20, 2024; Regular Meeting of Council Minutes October 16, 2024
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And Whereas Geography Awareness Week promotes GIS and geographic literacy; And Whereas GIS is an important part of geography awareness; And Whereas the County of Frontenac is committed to expanding GIS awareness throughout the County in order to showcase real-world applications with GIS. Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims November 20, 2024 as GIS Day in Frontenac County. Carried Move into Committee of the Whole Motion #: 156-24
Moved By: Seconded By:
Councillor Greenwood-Speers Deputy Warden Vandewal
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)
Dr. Piotr Oglaza, Medical Officer of Health, KFL&A Public Health, presented to County Council, highlights of Public Health programs and services along with an overview of its draft 2025 budget.
b)
Ms. Laura Carter, CEO/Chief Librarian, Kingston Frontenac Public Library, presented to County Council, highlights of the library programs and services along with an overview of the library’s draft 2025 budget.
c)
Mr. Kevin Farrell, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business Consent Reports from the Chief Administrative Officer Committee of Management of Fairmount Home
Motion #: 157-24
Moved By: Seconded By:
Councillor Gowdy Councillor Fowler
That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair. Carried Regular Meeting of Council Minutes October 16, 2024
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b)
2024-108 Fairmount Home Q3 Quarterly Update Report
This report was for information purposes only Motion #: 158-24
Moved By: Seconded By:
Councillor Saunders Councillor Leonard
That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council. Carried Recommend Reports from the Chief Administrative Officer a)
2024-103 Office of the CAO Marine Services Passenger Code of Conduct Motion #: 159-24 Moved By: Councillor Lichty Seconded By: Warden Smith Be It Resolved That By-law 2022-0032, being a by-law to Regulate the Use of the Frontenac Howe Islander Ferry, be amended as follows:
- That Section 2 – Definitions be amended to add the following: i.
Harassment: engaging in a course of vexatious comment or conduct that is known or ought to be reasonably to be known to be unwelcome (Ontario Human Rights Code).
ii.
Vandalism: The deliberate destruction, damage or defacing of the ferry, ferry buildings or property owned or leased by the County.
iii.
Violence: The exercise of physical force, or attempt to exercise physical force, by a person, against another, that causes or could cause physical injury; Examples include verbal threats; threatening notes or emails; shaking a fist in an individual’s face, wielding a weapon, hitting or trying to hit someone, throwing an object at someone, or sexual violence.
- That section 4 – Interpretation be amended to add: i.
The Passenger Code of Conduct and conditions of carriage should be considered supplementary, in full or in part, to pre-existing legislation and their future amendments, including: a. The Marine Liability Act (S.C. 2001, c. 6) b. The Canada Shipping Act, 2001 (S.C. 2001, c. 26) c. The Transportation of Dangerous Goods Act, 1992 (S.C. 1992, c. 34) d. Highway Traffic Act, R.S.O. 1990, c. H.8
Regular Meeting of Council Minutes October 16, 2024
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ii.
e. Smoke-Free Ontario Act, 2017 The code of conduct and conditions of carriage apply directly to all persons who board the ferry operated by the County of Frontenac inclusive of staff, contractors, and members of the public.
- That section 5 – General Ferry Use Regulations be amended to add: Passenger Code of Conduct 5.6
No person shall cause a disturbance, act contrary to the public peace, or display other behavior that is deemed to be unsafe or disruptive, including but not limited to: • Harassment • Violence • behaving in an indecent or offensive manner • fighting • behaving in a manner which would interfere with the ordinary enjoyment of persons using the service
5.7 The improper disposal of garbage, litter or waste is prohibited, and no person shall: • discard any item overboard • litter or deposit any household, industrial or commercial waste within or outside of the ferry 5.8
No passenger shall act in an unsafe or uncontrolled manner throughout the voyage, including: • ride, hang or stand on any exterior portion of the ferry • sit, stand, jump, lay, or climb on, over or across any exterior or interior railings or other protective barriers • tamper with Fire Fighting or Life Saving Equipment
5.9
No person shall, without authorization, handle, interfere with or operate any part of the mechanical, electrical, electronic or safety equipment of the ferry or dock facility
5.10
No Person shall smoke or hold lighted tobacco, lighted cannabis, use an electronic cigarette or any other lighted smoking equipment or material while in or on the ferry Carried
Regular Meeting of Council Minutes October 16, 2024
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b)
2024-104 Corporate Services Amendments to Procedural By-law 2022-0026 to delete Schedule B-5, Procedural By-law Review Committee and to establish a new Schedule B-5, Governance Policies Review Committee Motion #: 160-24 Moved By: Councillor Fowler Seconded By: Councillor Greenwood-Speers Be It Resolved That Procedural By-law 2022-0026, as amended, be further amended to delete Schedule B-5 – Procedural By-law Review Committee; And Further That a new Schedule B-5 – Governance Policies Review Committee be added, attached to this report as Appendix A And Further That the following members of Council be appointed to the Governance Policies Review Committee for the term ending November 15, 2026:
- Councillor Smith
- Councillor Lichty
- Councillor Greenwood-Speers
- Councillor Fowler Carried c)
2024-105 Office of the CAO Approval of the Application to Expropriate Lands for the Purposes of the K&P Trail at Part of Lots 13 and 14, Concession 10, Geographic Township of Palmerston, Township of North Frontenac, being Part 1 on the Draft Plan of Expropriation and being part of PIN 36211-0081 Motion #: 161-24 Moved By: Councillor Leonard Seconded By: Councillor Gowdy Whereas County Staff have determined that expropriation of these lands is necessary for the purpose of linking two sections of the Frontenac K&P Trail for the reason of ensuring its continued long-term viability as a public trail within the Frontenac County Trail System; And Whereas the property owner at Part of Lots 13 and 14, Concession 10, Geographic Township of Palmerston, Township of North Frontenac, being Part 1 on the Draft Plan of Expropriation and being part of PIN 36211-0081 on the Draft Plan of Expropriation has withdrawn their request for a hearing of necessity, and that the previously scheduled hearing regarding the planned taking at the property has been cancelled by the Ontario Land Tribunal; Therefore Be It Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Approval of the Application to Expropriate Lands for the Purposed of the K&P Trail at Part of Lots 13 and 14, Concession 10,
Regular Meeting of Council Minutes October 16, 2024
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Geographic Township of Palmerston, Township of North Frontenac, being Part 1 on the Draft Plan of Expropriation and being part of PIN 36211-0081; And Further That County Council approve the expropriation of the lands legally described as Part of Lots 13 and 14, Concession 10, Geographic Township of Palmerston, Township of North Frontenac, being Part 1 on the Draft Plan of Expropriation and being part of PIN 36211-0081; And Further That the Warden and Chief Administrative Officer be authorized to execute the Certificate of Approval in the prescribed form pursuant to section 8(3) of the Expropriations Act R.S.O 1990. Carried d)
2024-106 Frontenac Paramedics 2025 Legislated Response Time Performance Plan Motion #: 162-24 Moved By: Councillor Saunders Seconded By: Councillor Lichty Be it Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services –2025Legislated Response Time Performance Plan report for information; And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the 2025 Response Time Performance Plan. Carried e)
2024-107 Frontenac Paramedics Replacement of Cardiac Monitors and Defibrillators (ZOLL One Program) Motion #: 163-24 Moved By: Councillor Greenwood-Speers Seconded By: Councillor Fowler Be it Resolved That the Council of the County of Frontenac receive the report Frontenac Paramedics – Replacement of Cardiac Monitors and Defibrillators (ZOLL One Program); And Further That Council authorize staff to enter into a Lease agreement with ZOLL; And Further That a one-time transfer of 50% of the lease value be taken from the Frontenac Paramedics Joint Capital Reserve. Carried
Regular Meeting of Council Minutes October 16, 2024
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f)
2024-109 Office of the CAO Joint Application for Municipal Housing Infrastructure Program Motion #: 164-24 Moved By: Councillor Gowdy Seconded By: Councillor Leonard Whereas the Township of South Frontenac is applying for funding through the Housing Enabling Core Services stream of the Municipal Housing Infrastructure Program; And Whereas the Township of South Frontenac has requested the County be named as a Joint Applicant to support their Road 38 reconstruction project; Therefore, Be It Resolved That the Council of the County of Frontenac authorize the County to be named as a Joint Applicant on the Housing Enabling Core Services application to the Province; And Further That the County’s financial contribution would come from the transfer of Canada Community Building Fund (CCBF) already allocated to the Township of South Frontenac. Carried g)
2024-110 Planning & Economic Development County Support for New Floodplain Mapping Motion #: 165-24 Moved By: Councillor Saunders Seconded By: Warden Smith Be It Resolved That the Council of the County of Frontenac receive the report Planning & Economic Development – County Support for New Floodplain Mapping; And That the Council of the County of Frontenac support the request from the Cataraqui Region Conservation Authority to be part of a partnership to support an update of floodplain mapping, and that the County invest $12,099 as a share of the total project cost; And Further That Council authorize the use of the Sustainability Reserve to offset the County’s portion of the cost of the new floodplain mapping. Carried Information Reports from the Chief Administrative Officer Reports from Advisory Committees of County Council
Regular Meeting of Council Minutes October 16, 2024
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Return to Council Motion #: 166-24
Moved By: Seconded By:
Councillor Lichty Warden Smith
That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 167-24
Moved By: Seconded By:
Deputy Warden Vandewal Councillor Greenwood-Speers
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c) d) e) f) g) h)
From Diane Kelly regarding the need for an ambulance on Wolfe Island [Distributed to Members of County Council September 27, 2024] From Perth County regarding a Resolution of support for County of Frontenac resolution on Physician Shortage [Distributed to Members of County Council September 27, 2024] From the EOWC providing its September 2024 Newsletter [Distributed to Members of County Council September 27, 2024] From the Kingston Frontenac Public Library Board providing the June 26, 2024 Library Board minutes [Distributed to Members of County Council September 27, 2024] From the Municipality of Casselman regarding a Resolution Supporting AMCTO Provincial Updates to the Municipal Elections Act [Distributed to Members of County Council September 27, 2024] From the Municipality of East Ferris regarding a Resolution on the Combined ROMA and AMO Conference [Distributed to Members of County Council September 27, 2024] From the Regional Municipality of Waterloo regarding a Resolution supporting the Solve the Crisis Campaign [Distributed to Members of County Council September 27, 2024] From the Town of Kirkland Lake regarding a Resolution concerning Exotic
Regular Meeting of Council Minutes October 16, 2024
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i) j) k) l) m) n) o) p) q) r) s) t) u) v) w) x)
Animals [Distributed to Members of County Council September 27, 2024] From the Township of Amarnth regarding a Resolution on the Municipal Elections Act Update [Distributed to Members of County Council September 27, 2024] From the Township of Hilliard regarding a Resolution sustainable funding for OPP costs [Distributed to Members of County Council September 27, 2024] From the Township of Lake of Bays regarding a Resolution on the Municipal Elections Act Update [Distributed to Members of County Council September 27, 2024] From the City of Temiskaming Shores regarding a Resolution concerning Alcohol Sales & Provincial Alcohol Strategy [Distributed to Members of County Council October 4, 2024] From the Municipality of St. Charles regarding a Resolution concerning Asset Retirement Obligation PS 3280 [Distributed to Members of County Council October 4, 2024] From the Municipality of St. Charles regarding a Resolution regarding Regulations of Nicotine Pouches [Distributed to Members of County Council October 4, 2024] From the Municipality of St. Charles regarding a Resolution -Sustainable Infrastructure Funding for Small Rural Municipalities [Distributed to Members of County Council October 4, 2024] From the Municipality of St. Charles regarding AMO - OMA Joint Resolution Campaign on Physician Shortage [Distributed to Members of County Council October 4, 2024] From the Municipality of St. Charles Supporting Plympton-Wyoming Request to Increase the Tile Drain Loan Limit [Distributed to Members of County Council October 4, 2024] From the Town of Cobourg regarding a Resolution on Involuntary Care for Individuals with Severe Mental Health and Addictions [Distributed to Members of County Council October 4, 2024] From the Town of Cobourg regarding a Resolution on Regulations for the Importation of Sale of Use Lithium-ion Batteries [Distributed to Members of County Council October 4, 2024] From the Town of Parry Sound regarding a Resolution on updates to the Municipal Elections Act [Distributed to Members of County Council October 4, 2024] From the Township of Brock regarding a Resolution on Rideshare Services [Distributed to Members of County Council October 4, 2024] From Margaret Dochoda regarding Paramedic Response Times on Wolfe Island and requesting an ambulance be put on the Island [Distributed to Members of County Council October 11, 2024] From the Ontario Big City Mayors requesting municipal support for the SolvetheCrisis.ca Campaign [Distributed to Members of County Council October 11, 2024] From the Town of Bradford West Gwillimbury regarding a Resolution on the Ontario Deposit Return Program
Regular Meeting of Council Minutes October 16, 2024
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y) z) aa)
[Distributed to Members of County Council October 11, 2024] From the Township of Clearview regarding a Resolution on the Updates to the Municipal Elections Act [Distributed to Members of County Council October 11, 2024] From the Township of Springwater regarding a Resolution on the AMO OMA Joint Health Resolution Campaign [Distributed to Members of County Council October 11, 2024] From the Town of Plympton-Wyoming regarding a Resolution on Solving the Humanitarian Crisis [Distributed to Members of County Council October 11, 2024]
Other Business By-Laws – General By-laws and Confirmatory By-law a)
First and Second Reading
Motion #: 168-24
Moved By: Seconded By:
Councillor Fowler Councillor Gowdy
Resolved That leave be given the mover to introduce by-laws a) through e) that have been circulated to all Members of County Council and that by-laws a) through e) be read a first and second time. Carried b)
Third Reading
Motion #: 169-24
Moved By: Seconded By:
Councillor Fowler Councillor Gowdy
Resolved That by-laws a) through e) be read a third time, signed, sealed and finally passed. Carried By-Laws a)
b)
c)
To amend By-law No. 2022-0026 (Establishment of a Governance Review Committee and Disbandment of the Procedural By-law Review Committee) [Proposed By-law No. 2024-029] To amend Howe Island Ferry By-law No. 2022-0032 (to add a Passenger Code of Conduct) [Proposed By-law No. 2024-030] To execute the Certificate of Approval under the Expropriations Act R.S.O 1990, Regulation 363 for lands legally described as Part of Lots 13 and 14, Concession 10, Geographic Township of Palmerston, Township of North
Regular Meeting of Council Minutes October 16, 2024
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Frontenac, being Part 1 on the Draft Plan of Expropriation and being part of PIN 36211-0081 d)
[Proposed By-law No. 2024-031} To adopt a 2025 Legislated Land Ambulance Response Time Performance Plan
e)
[Proposed By-law No. 2024-032] To confirm all actions and proceedings of County Council on October 16, 2024 [Proposed By-law No. 2024-033] Adjournment
Motion #: 170-24
Moved By: Seconded By:
Councillor Leonard Councillor Saunders
That the meeting hereby adjourn at 11:01 a.m. Carried
Frances Smith, Warden
Regular Meeting of Council Minutes October 16, 2024
Page 24 of16, 972024 Minutes of Meeting held October
Jannette Amini, Clerk
Page 12 of 12
Minutes of the Committee of the Whole Council October 29 and 30, 2024 A meeting of the Committee of the Whole Council of the County of Frontenac was held at the County Administration Building, 2069 Battersea Road, Glenburnie, on Tuesday, October 29, 2024 and was called to order at 9:00 a.m. The meeting reconvened on Wednesday, October 30, 2024 at 9:00 a.m. Present:
Warden Fran Smith, Deputy Warden Ron Vandewal, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty and Bill Saunders
Also Present:
County: Jannette Amini, Manager of Legislative Services/Clerk Susan Brant, Administrator, Fairmount Home Kristy Elderhorst, Manager of GIS Kevin Farrell, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development Marc Goudie, Chief/Director of Emergency & Transportation Services Payton Hunt, Assistant Director of Care - Infection, Prevention, and Control Alex Lemieux, Director of Corporate Services/Treasurer Barb McCulloch, Director of Human Resources Brieanna McEathron, Executive Assistant David Millard, Manager of FMIS Phil Piasetzki, Deputy Treasurer
Call to Order Deputy Warden Vandewal called the meeting to order at 9:00 a.m. We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.
Page of 97Budget meetings held October 29 and 30… Minutes of Committee of the25 Whole
Adoption of the Agenda Moved By: Seconded By:
Councillor Lichty Councillor Fowler
Resolved That the agenda for the October 29 and 30, 2024 meeting of the Committee of the Whole be approved. Carried Disclosure of Pecuniary Interest and General Nature Thereof There were none. Delegations and/or Presentations Reports 2024-113 2025 Draft Budget Business Plans and Project Proposals Moved By: Councillor Lichty Seconded By: Councillor Fowler That Council approve the 2025-2029 Business Plans as presented; And Finally That Council include the following Project Proposals for inclusion in the 2025 Draft Budget deliberations: Corporate Services
Electronic Document Records Management System
Planning and Economic Development
Community Development Officer Population, Housing, and Employment Projections
Fairmount Home
Occupational Therapist – Full Time
Frontenac Paramedic Services
Enhanced Paramedic Resource Carried
Mr. Farrell welcomed everyone.
Committee of the Whole Council Minutes October 29 and 30, 2024
Page of 97Budget meetings held October 29 and 30… Minutes of Committee of the26 Whole
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Mr. Lemieux provided an overview of County services and their funding allocations and sources and, the 2025 Draft Budget, Budget Challenges, and the 2025 Budget Context containing the draft tax rate increases and responded to questions on same. Legislative Services Ms. Amini provided an overview of the Legislative Services 2025-2029 Business Plan and the Electronic Documents Records Management System project proposal and responded to questions on same. The Committee of the Whole recessed at 10:17 a.m. The Committee of the Whole reconvened at 10:29 a.m. Frontenac Paramedics Chief Goudie provided an overview of the Frontenac Paramedics 2025-2029 Business Plan and responded to questions on same, specifically around the change in dispatch systems as currently Township Fire Departments are having to attend all calls. To reduce those lower acuity calls will help with this. Chief Goudie provided an overview of the Frontenac Paramedics Enhanced Paramedic Resource project proposal and responded to questions on same. In terms of questions raised regarding services for Wolfe Island, Chief Goudie advised that it was the direction of Council to relocate that resource to the City of Kingston. He also pointed to the ORH study which shows the low call volume for Wolfe Island. In terms of Howe Island, residents there are serviced by 2 ferries and responses can also come from Leeds Grenville. Chief Goudie noted that this enhanced resource would begin in the New Year. Mr. Lemieux confirmed the correct numbers for this project proposal which only covers the cost of the positions, and not the cost of the vehicle. He noted that in year 1, any new position is fully funded by the municipal levy. In future years, the provincial grant covers 50% of the cost. Chief Goudie provided an overview of the Frontenac Paramedics Superintendent of Performance Standards – Training project proposal and responded to questions on same. It was asked if this program is approved, would this position also assist in joint training with Township fire departments. Mr. Farrell confirmed that these conversations have already begun with Township CAO’s. It was asked if there is any future potential to get a standing order that would allow fire departments to move patients in the absence of an ambulance, to which Chief Goudie noted that this is beyond the County’s decision-making authority. He is not aware if central dispatch has the authority to authorize this. The Coast Guard and Air Ornge are bound by different legislation. He also noted that there are certain circumstances that are termed “rescue” which adhere to different criteria in terms of ability to transport.
Committee of the Whole Council Minutes October 29 and 30, 2024
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GIS Ms. Elderhorst provided an overview of the GIS 2025-2029 Business Plan and responded to questions on same. Finance Mr. Piasetzki provided an overview of the Financial Services 2025-2029 Business Plan and responded to questions on same. In terms of insurance costs, it was asked if there is potential for self insurance and pooling with other municipalities to which Mr. Lemieux responded that the County itself is a very small player in this and if you are in a pool and there is a larger claim from a larger municipality, we are then paying for this. Information Services Mr. Millard provided an overview of the Information Services 2025-2029 Business Plan and responded to questions on same. The Committee of the Whole recessed at 11:52 a.m. The Committee of the Whole reconvened at 12:30 p.m. Fairmount Home Ms. Brant provided an overview of Fairmount Homes 2025-2029 Business Plan and responded to questions on same. In terms of the 68% funded by the Province, this is dependent on what costs are submitted. If they are eligible costs, the Province covers it, regardless of your cost per bed. In terms of comments made regarding City Transit coming to Fairmount Home, staff are currently in conversations with City staff regarding this matter. In terms of water and sewer, the City’s focus on growth is on the west end, and not focused on north of the 401. Ms. Hunt provided an overview of Fairmount Homes Occupational Therapist – Full Time project proposal and answered questions on same. In terms of what has been done in the past, Ms. Hunt noted that additional costs were incurred to contract this out. The Committee of the Whole recessed at 1:10p.m. The Committee of the Whole reconvened on Wednesday, October 30th at the County Administrative Building, and was called to order at 9:00 a.m. Present:
Warden Fran Smith, Deputy Warden Ron Vandewal, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty and Bill Saunders
Also Present:
County: Richard Allen, Manager of Economic Development Jannette Amini, Manager of Legislative Services/Clerk Sonya Bolton, Manager of Community Planning Susan Brant, Administrator, Fairmount Home
Committee of the Whole Council Minutes October 29 and 30, 2024
Page of 97Budget meetings held October 29 and 30… Minutes of Committee of the28 Whole
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Kevin Farrell, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development Marc Goudie, Chief/Director of Emergency & Transportation Services Alex Lemieux, Director of Corporate Services/Treasurer Barb McCulloch, Director of Human Resources Brieanna McEathron, Executive Assistant Planning and Economic Development Mr. Gallivan provided a high-level overview of the Planning and Economic Development Department and responded to questions raised. Mr. Allen provided an overview of the Economic Development 2025-2029 Business Plan and project proposals and responded to questions on same. Mr. Allen provided an overview of the Economic Development Project Proposals for a Community Development Officer and responded to questions on same. In terms of questions regarding how much staff time is allocated to maintaining the trail, Mr. Allen advised that 50% of his time is allocated to the trail; however, this includes procurement and monitoring of the trail. He noted that there are systems for oversite and reporting and staff continue to find efficiencies, including partnerships with ATV clubs that have allowed him to reduce his time on the trail compared to passed years. In terms of questions regarding if this position would also support the Townships, Mr. Allen confirmed that this new position would work with the Townships where goals align and would support projects in this respect, but the position would not provide direct support to the Townships. To questions regarding why the Community Futures Development Corporation would not have the resources for this and why are they pushing the County to pay for this, Mr. Allen noted that the Frontenac CFDC is the smallest in Ontario and is based on population and businesses it services. Their funding is based on how much lending they provide to the business community. As such, they are not able to grow to add that additional staff. In addition, their mandate is directly providing advise and funding to businesses to help them grow. They are an incredible resource to our community but their ability to expand or grow is limited. Ms. Bolton provided an overview of the Planning Units 2025-2029 Business Plan and responded to questions on same. In terms of questions around communal services, staff are currently working with the Ministry of the Environment to streamline the process that recognizes this MSC will be overseeing these systems. Currently, it is a 3year red tape process for each system that goes into the ground. Ms. Bolton provided an overview of the Planning Project Proposal for Population, Housing, and Employment Projections and responded to questions on same.
Committee of the Whole Council Minutes October 29 and 30, 2024
Page of 97Budget meetings held October 29 and 30… Minutes of Committee of the29 Whole
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Human Resources Ms. McCulloch provided an overview of the Human Resources 2025-2029 Business Plan and responded to questions raised. The Committee of the Whole recessed at 10:42 a.m. The Committee of the Whole reconvened at 10:52 a.m. K&P Trail Mr. Allen provided an overview of the K&P Trail 2025-2029 Business Plan and responded to questions on same. In terms of whether the County has made use of grant matching, Mr. Allen advised that the County has not yet pursued this. It was noted that partnerships with the EOTA can offset some of these costs. In terms of whether other organizations could help pick up some of the operating costs, Mr. Allen noted that there are discussions with Townships that may have the equipment to do this; however, they are already working to capacity to keep their own roads kept up. With the Frontenac ATV Club, they are looking to increase maintenance funding. Snowmobile clubs have their own equipment, so we do not get involved in winter maintenance. There are number of different models of trail governance, and strengthening signage revenue without making it a stretch for businesses is also being considered. It was asked if old rail cars could be used for bridges on the trail, to which Mr. Allen advised that staff are looking at this. Deliberations The Committee of the Whole considered each project proposal. Mr. Lemieux provided the Committee of the Whole with an overview of the budget costs and the effects on the budget which each project proposal. Through show of hands, the Committee of the Whole opted to include all but the Frontenac Paramedics Superintendent of Performance Standards – Training project proposals in the draft budget. 2024-114 Corporate Services Grants to Others - Public Meeting Budget Comments Moved By: Warden Smith Seconded By: Councillor Lichty That the Council of the County of Frontenac receive the Corporate Services – Grants to Others – Funding Requests from Outside Agencies/Member Municipalities report for information;
Committee of the Whole Council Minutes October 29 and 30, 2024
Page of 97Budget meetings held October 29 and 30… Minutes of Committee of the30 Whole
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And Further That Council forward the funding requests from outside agencies/member municipalities for final budget consideration as follows: Food Policy Council of KFL&A
$2,500 Carried
Communications Motions, Notice of Which has Been Given Other Business Adjournment Motion #:
Moved By: Seconded By:
Councillor Leonard Councillor Smith
That the meeting hereby adjourn at 11:43 a.m. Carried
Committee of the Whole Council Minutes October 29 and 30, 2024
Page of 97Budget meetings held October 29 and 30… Minutes of Committee of the31 Whole
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4934 Wallace Rd. Harrowsmith, ON K0H 1V0 frontenacatvc@gmail.com ~ 613-484-1142 Dear Warden and Council The Frontenac ATV Club is an OFATV chapter club and a not for profit organization dedicated to fostering responsible, safe, legal, and environmentally-friendly use of trails for all-terrain vehicle riding in Frontenac County. Our mission is to build and maintain positive relationships between all users of the K&P Trail as well as the broader community. Our Contributions to the K&P Trail We continuously work year-round to maintain the condition and safety of the trail for the enjoyment of all users. Our contributions include both financial support and in-kind service hours for the following:
- Trail repairs, tree removal and storm cleanup
- Culvert maintenance and ditching
- Regular Patrols by OFATV Certified Trail Wardens We also provide and maintain the following amenities:
- Restroom Comfort Stations. Located at Bellrock Trailhead as well as Fish Creek Road, available from May 1 to December 1 each year. Our comfort stations are intended for all trail users at a cost of $2761.16 per season.
- Previously we installed trash and recycling receptacles at Bellrock Trailhead & Godfrey. These are emptied and cleaned on a regular basis at a cost of $900 annually.
- We also previously purchased and installed two bicycle repair stations at a cost of around $8,000 to the Club. In 2023 we provided $12,000.00 toward the replacement of the Elbow Creek Bridge and in 2024 we have provided $5,000.00 toward the County’s dust suppression efforts and a further commitment of $5,000.00 for trail development of Mississippi Station. Insurance We carry 15 million liability insurance at all times Trail Warden Program Through our OFATV Certified Trail Warden Program, we train and certify Trail Wardens who regularly patrol the Trail, often working hand –in –hand with the O.P.P SAVE Team. Our trained Wardens help to keep the trails enjoyable and safe for all of our members. Our Wardens interact with all Trail users, whether they are hikers, cyclists,
Page 32 of 97Frontenac ATV Club, will address Coun… Jim Knapp, President/Chief Warden,
atv’rs or horseback riders, providing a friendly and welcoming presence. They educate users on local bylaws and trail etiquette while also acting as a deterrent to those who may abuse the trails. Our Wardens have been invaluable in assisting lost, injured or stranded trail users. In addition to patrol duties, our Wardens perform many hours of trail maintenance. We are currently in the process of training all 12 Wardens in First Aid, which is always a welcomed skill to have on the Trail. When the Frontenac ATV Club organizes rides, our Wardens ensure the safety and compliance of all participants and while patrolling we document and report irresponsible behavior to local authorities for further action. We assist the County, at times, by helping with the Trail Counter maintenance and providing transportation for various County events, when we are asked. We have most recently been asked by Mike Gorman of the Gravel Cup Canada Event to provide four Trail Wardens to assist with this 108 kilometer event. Proposal to amemd our Memorandum of Understanding As part of our proposal, the Frontenac ATV Club commits to the following:
- a minimum annual contribution of $10,000.00, payable in four equal installments in exchange for amending our Memorandum of Understanding for our 2025 season that will allow us to require motorized trail users to have permits or membership in a recognized trail organization on the K&P Trail from Verona Trailhead to Clarendon Station.
a further contribution of $5,000.00 annually, payable in four equal installments, to assist with dust suppression
the Frontenac ATV Club will continue to supply and maintain the comfort stations at Bellrock Trailhead and Fish Creek Road
ongoing funding for garbage and recycling receptacles
expansion of our Trail Warden Program at our own expense with potential collaboration with County Bylaw to assist with enforcement of permit use with any funds of a result of Administrative Monetary Penalties (AMP) going directly to the County. We have a plan we would like to bring forward, another time, regarding enforcement.
Finally, should our club continue to grow, in part due to the requirement of club membership, through the purchase of permits, the Frontenac ATV Club proposes a further contribution of $32.50 for every permit sold over the 300-permit mark each year.
Altogether, these commitments represent a total financial contribution of at least $21,160.00, and an in-kind contribution of at least $14,160.00, resulting in a minimum
Page 33 of 97Frontenac ATV Club, will address Coun… Jim Knapp, President/Chief Warden,
contribution of over $35,320.00 of value provided each year to the K&P Trail and the County of Frontenac.
Page 34 of 97Frontenac ATV Club, will address Coun… Jim Knapp, President/Chief Warden,
Why Club Membership and Trail Permits We believe that the future of utilizing a trail in the outdoors is directly related to how clubs and its members use it today. Our guidelines will promote safe and responsible riding on trails and protect our environment at the same time. Purchasing a Trail Permit will give the rider membership in the Frontenac ATV Club and all of the benefits of our association with the OFATV and will, most importantly, allow us to continue our valuable work throughout the County of Frontenac. Jim Knapp Jim Knapp – President Frontenac ATV Club jim.knapp@quadon.ca
Page 35 of 97Frontenac ATV Club, will address Coun… Jim Knapp, President/Chief Warden,
November 20, 2024 Report 2024-10
Page 36 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
Administrative Report
Page 37 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
CAO Schedule – November • • • • • • • • • • • •
CF NG-911 Presentation – November 4th EOWC CAOs Housing Meeting – November 6th Senior Leadership Team Meeting – November 6th EOWC CAOs Planning Meeting – November 15th FMSC Technical Support Meeting – November 18th NF Trail Tour – November 19th Frontenac County Council Meeting – November 20th Old House Staff Meeting – November 21st Leadership Team Meeting – November 21st Warden’s Wine and Cheese – November 21st New Hire Orientation – November 25th FLA-OHT Health Home – November 27th
Page 38 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
AMO Communications Education Opportunities Municipal officials can now request delegation meetings through MMAH for the ROMA Conference. Details on how to request a delegation meeting is here (Deadline Nov 27 @ 5:00 pm): https://t.e2ma.net/click/tc4dnh/xra4w1rc/5h0r71 AMO’s Two Keys to Municipal Success: Sustainability & Engagement https://t.e2ma.net/click/tc4dnh/xra4w1rc/hv2r71 workshop is a specially designed session focusing on strategies for planning your organizations financial sustainability and how to successfully communicate to and engage your community on your plan and efforts. Take advantage of the discounted rate to engage with colleagues from across the province. Session offered at the ROMA Conference on Saturday, January 18 from 2:00pm-5:00pm onsite.
Page 39 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
Human Resources Update – Key Activity •
Recruitment
•
Labour Relations
o 279 postings as of November 14 o Superintendent of Operations posted – Lindsay Esford o CUPE 2290 – ongoing preparations o OPSEU 462 and CUPE 109 – preparations and research o Day to day communication and resolution of employee and labour relations issues and grievances
o Miscellaneous
• Vairkko scheduling software – update to their software in the new year and therefore will delay implementation • Star Garden Succession Management module tested and ready for go live • 360 - 3 cycles in progress; 4th cycle roll out next week; 1:1 feedback provided through remainder of the year • Investigations workshop hosted for various municipalities with 25 attendees
Page 40 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
Howe Island Ferry: Third quarter comparison 2023 & 2024 Crossing Numbers for the Frontenac Howe Islander County Ferry Service – July 1 – September 30 Small Vehicle
Large Vehicle
Bikes
Passengers
Vehicles Left
Voyages
83,965
3069
12,448
79,806
3,672
12,024
2023 49,421
1,940
824 2024
46,536
2,105
515
Page 41 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
Howe Island Ferry: 2 Year Comparison for 2023 to 2024 Third Quarters • Small Vehicles are down – 5.84% • Large Vehicles up by – 8.51% • Bikes are down by – 37.50% • Passengers are down by – 4.95% • Vehicles left are up by – 19.65% • Voyages are down by – 3.41% The vehicles left have increased during the 3rd Quarter due to the increase of Heavy Vehicles displacing smaller vehicles.
Page 42 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
Fairmount Home Halloween Celebration
Many thanks to residents and staff who dressed up to celebrate Halloween including an afternoon music performance for residents
Page 43 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
Fairmount Home Remembrance Day Ceremony
With the support of officer cadets from the Royal Military College of Canada, Fairmount veterans were honoured with a Remembrance Day wreath ceremony and musical performances.
Page 44 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
Congratulations to Payton Hunt and Fairmount Home. The October issue of “The Spoke” recognized the h a r d wo r k a n d dedication that we n t i n t o t h e development and implementation of I PA C b e s t practices.
Page 45 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
Frontenac Paramedics Update – October 2024 • New Superintendent of Operations. New CP Schedule implementation s t a r t i n g N o v. 1 8 t h . • LEADS Learning Series • Leadership rounds. • Boot Drive
• O ff - L o a d N u r s e • Ontario Association of Paramedic Chiefs (OAPC) Fall Symposium
Page 46 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
Communications update, October 2024
Page 47 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
Planning Applications – Townships (October and November)
• Applications and inquiries have been busier in October and early November than they were in September. • To date, approximately 40% of the 2024 applications are consents that are being processed under delegated authority to staff.
Page 48 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
2024 Business Retreat & Awards • • • •
• •
Tuesday, November 5 at RKY Camp in Parham 66 participants 6 panel discussions – Marketing, Storytelling and Experiences, Business Supports, Doing Business on Wolfe Island, Ambassador Program and Thinking Local, Living Local, Supporting Local Industry Support: Frontenac Business Services, Invest Kingston, Ontario’s Highlands, Southeastern Ontario Tourism, Ministry of Economic Development and Trade, Township of South Frontenac, Frontenac County Planning & Economic Development Networking throughout the day 2024 Business Award Winners Announced (details on next slide)
Page 49 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
2024 Frontenac County Business Awards Business of the Year:
Maple Ridge Farm – Becky Williams & Mark McCrady
New Business:
White Lake Pickleball – Kelli McRobert
Partnership & Collaboration:
Perry Farm / Local Family Farms – Kim & Dave Perry
Sustainability:
Back Forty Artisan Cheese – Jeff, Jenna & Beatrix Fenwick
Women-Led Business:
Blue Moose B&B – Kate Slagle This years award was designed and crafted by Cathy Owen of Red Dragon Gallery in North Frontenac
Page 50 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
K&P Trail Phase 6 Development Clarendon Station to Mississippi River • •
Rehabilitation work on the trail surface is now complete. Bridge work planned to take place in the spring.
Page 51 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
Improvements to K&P Trail Gates • • •
15 Gates were rehabilitated to improve safety and accessibility. Full details included in Report 2024-116 to the Frontenac Accessibility Advisory Committee Signs and visibility enhancements will be added later this month.
Before
After
Page 52 of 97 Officer, will provide Council w… Mr. Kevin Farrell , Chief Administrative
GIS Day (November 20th, 2024) • •
25 th anniversary of GIS Day, celebrating GIS excellence worldwide How Frontenac County is celebrating: Relaunch of Frontenac Maps with improved performance and design GIS Team representing Frontenac County at the Queen’s GIS Day celebrations • Engaging with students through a booth display and Career Panel Find Yourself #inFrontenac geographic guessing game distributed on social media
Report 2024-118 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kevin Farrell, Chief Administrative Officer
Prepared by:
Susan Brant, Administrator, Fairmount Home
Date of meeting:
November 20, 2024
Re: Request for Proposal 2024-014 Fairmount Home Management of Dietary and Support Services – Contract Award Recommendation Resolved That Council pass a by-law authorizing the Warden and Clerk to execute an agreement with Sodexo Canada for the management of dietary and support services at Fairmount Home for a six-year term with an option to renew for up to three-years. Background Fairmount Home (“Fairmount”) currently has an agreement with Sodexo Canada (“Sodexo”) to provide the management of dietary and support services. Amending agreements were made January 1, 2022, to extend the services for a further three-year term to December 31, 2024. On August 26, 2024, Fairmount issued a Request for Proposal (RFP) for the management of dietary and support services. The RFP closed on October 11, 2024. Comment Fairmount and County staff conducted the RFP process for the management of dietary and support services, which included a mandatory tour of Fairmount, review of the submissions, interviews and reference checks. There were two (2) submissions for the RFP.
Page 53 of 97 2024-118 Request for Proposal 2024-014 Fairmount Home Management of Diet…
The term of the agreement will be six (6) years with an option to renew for up to three (3) years and will include a termination clause. Based on Fairmount’s 2024 budget for the management of dietary and support services, Sodexo’s budget included in the RFP proposal is reasonable. See the Financial Implications section for details. Strategic Priorities Implications 3. Strengthen Quality of Life through Enhanced Service Delivery •
Focus on Fairmount Home o Improve the quality of care and services provided to residents.
Financial Implications Fairmount’s 2024 budget includes $323,793 for the management of dietary and support services. As requested in the RFP, Sodexo provided a three-year budget for management of dietary and support services is $344,466, $354,800 and $365,444. In addition, Sodexo’s proposal includes a $348,803 investment for a six-year term, which can be used towards strategic projects including renovations to resident home areas, interior painting, resident engagement fund and the implementation of new food services information technology. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer Emily Shoniker, Director of Resident Care
Recommend Report to Council Request for Proposal 2024-014 Fairmount Home Management of Dietary and Support Services – Contract Award November 20, 2024 Page 2 of 2
Page 54 of 97 2024-118 Request for Proposal 2024-014 Fairmount Home Management of Diet…
Report 2024-119 Council Recommend Report To:
Warden and County Council
From:
Kevin Farrell, Chief Administrative Officer
Prepared by:
Richard Allen, Manager of Economic Development
Date of meeting:
November 20, 2024
Re:
K&P Trail – Requirement for all motorized off-road trail users to hold a membership with an authorized partner organization
Recommendation Be It Resolved That staff be directed to amend Bylaw No. 2022-0033 as follows: That Section 7 – Regulations regarding motorized vehicle use on the K&P Trail be amended to add a new 7.3 as follows: 7.3
No person shall permit any motorized vehicle noted in Section 5 i and ii, to enter upon or utilize the Trail unless that person is registered with an authorized partner organization as noted in Schedule 2;
That Section 7 be re-numbered accordingly; That a new Schedule 2, Authorized Partner Organizations be added, to include the Frontenac ATV Club, the L&A Ridgerunners Snowmobile Club, and the Snow Road Snowmobile Club. And Further That the Warden and Clerk be authorized to complete a revised memorandum of understanding with the Frontenac ATV Club for non-exclusive use of the K&P Trail that outlines the following:
- The requirement for all motorized trail users to be licensed and insured.
- The 2025 minimum contribution commitment of $15,000 towards trail maintenance.
- The requirement for all motorized off-road recreational vehicles using the K&P Trail to have proof of membership, such as a permit or pass, with the Frontenac ATV Club or with another authorized partner organization. And Further That staff present a Memorandum of Understanding to the Eastern Ontario Trails Alliance (EOTA) for non-exclusive use of the K&P Trail that outlines the following:
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1. The requirement for all motorized trail users to be licensed and insured. 2. The 2025 minimum contribution commitment of $15,000 towards trail maintenance. 3. The requirement for all motorized off-road recreational vehicles using the K&P Trail to have proof of membership, such as a permit or pass, with the EOTA or with another authorized partner organization. And Further That the K&P Trail Management Plan be updated to reflect the changes outlined in this report. Background At its regular meeting on January 19, 2022, following a presentation from Mr. Wayne Robinson, County Council considered Report 2022-005 and directed staff to enter into negotiations between the Ontario Federation of Snowmobile Clubs, the Eastern Ontario Trails Alliance and the Ontario Federation of ATV Clubs on the development of a Joint Usage Agreement for the K&P Trail. Subsequently, staff presented Council with Report 2022-087 - Planning and Economic Development – Operational Update and requirement for trail passes on the Frontenac K&P Trail which contained the recommendation to implement the requirement for a “Trail pass” or club membership for motorized off-road use. The recommendation from staff was postponed through the following motion: Motion #: 132-22
Moved By:
Warden Doyle
Seconded By:
Deputy Warden Higgins
Be It Resolved That Report 2022-087, Operational Update and requirement for trail passes on the Frontenac K&P Trail, be postponed to a later date pending staff negotiating a draft agreement for consideration; And Further That the same offer be extended to the Eastern Ontario Trials Alliance (EOTA); And Further That a public meeting may be held at Council’s discretion. The Frontenac ATV Club has provided the County with a letter outlining its ongoing financial and volunteer support for the operations of the Frontenac K&P Trail in return for the County to implement a requirement for permits and/or club membership on the Trail. A summary of the club’s offer is as follows: •
a minimum annual contribution of $10,000 towards trail operations;
•
a further contribution of $5,000 annually to assist with dust suppression;
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•
the Frontenac ATV Club will continue to supply and maintain the comfort stations at Verona Trailhead and Fish Creek Road;
•
ongoing management of the garbage and recycling receptacles in Verona and Godfrey;
•
expansion of the Trail Warden Program to monitor the activity on the K&P Trail and to assist with the reporting and management of maintenance concerns;
•
should the club membership grow, in part due to the requirement of club membership on the K&P Trail, the Frontenac ATV Club proposes a further contribution of $32.50 for every membership sold over the 300-permit mark each year.
The Frontenac ATV Club estimates that these commitments represent a total financial contribution of at least $21,160, and an in-kind contribution of at least $14,160, resulting in a minimum contribution of over $35,320 of value provided each year to the K&P Trail and the County of Frontenac through this partnership. It is the recommendation of this report that the requirement for membership be implemented for summer motorized use on the K&P Trail between KM 39 (Bellrock Road) and KM 98 (Mississippi River). Comment Since the inception of the Frontenac K&P Trail, County Council has sought to balance the need for operational recoveries with the desire to make the trail a free amenity, especially for users with lower impacts on the trail infrastructure. In Eastern Ontario, almost all multi use trails require permits or passes for summer motorized use, either through a local club affiliated with the Ontario Federation of ATV Clubs (OFATV) or through the Eastern Ontario Trails Alliance (EOTA). The Counties of Renfrew and Lanark require summer motorized users such as ATV and Side-by-Sides to hold a membership or permit with the OFATV. This is significant with respect to the K&P Trail, as a permit is required for any motorized trail users leaving Frontenac County along the K&P Trail to visit Calabogie, Renfrew or other communities located on connecting rail trails operated by other municipalities. Existing Agreement The Frontenac ATV Club (formerly the Verona District ATV Club) is an OFATV affiliated Club in good standing and has had a partnership agreement with Frontenac County to permit trail access for club members on the K&P Trail since 2019. This agreement allows for the club to advertise the K&P Trail on the OFATV provincial network, provides access to members, and host events along the trail, such as group rides. Since 2019, staff have seen increasing benefits from this partnership:
Recommend Report to Council K&P Trail– Requirement for all motorized off-road trail users to hold a membership with an authorized partner organization November 20, 2024 Page 3 of 6
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•
The Frontenac ATV Club provides two portable washroom facilities on the trail each year.
•
It has purchased and installed two bicycle repair stations, one in Verona and one in Sharbot Lake.
•
It has provided financial contributions towards bridge replacements, trail development and dust suppression.
•
In 2024, the Frontenac ATV club began to coordinate the presence of trained “Trail Wardens” to monitor the activity on and condition of the trail each weekend. These wardens serve as “eyes on the trail” and report any deficiencies or issues observed on the trail. They also serve as community ambassadors, helping trail users find useful information, amenities, or support.
The Frontenac ATV Club has 365 members in 2024, up from 120 members in 2020. To see more growth, and to provide education and leadership to more of the local motorized trail community, the Frontenac ATV club would like to see the County require membership or a permit for summer motorized use, consistent with other trails in Eastern Ontario. The club would benefit from the collection of additional fees, which would in turn result in additional recoveries for the County. Trail Maintenance & Management Frontenac County now operates 78 kilometres of the K&P Trail, with an additional 12 kilometres expected to be added in the coming years. 59 kilometres or 76% of this trail is available for use by ATV’s and Side-by-Sides, which creates a more significant annual maintenance need when compared to the 19 kilometres of non-motorized trail, specifically with respect to grading and dust suppression. Regular maintenance costs for the operation of just 70 kilometres of trail infrastructure during 2024 include:
- Brushing & Mowing (70 km): $23,782
- Dust Suppression (30 km): $24,786
- Grading & Aggregate Replacement (59 km): $33,563 As the Frontenac K&P Trail grows in length and popularity these costs will continue to increase. A consistent and predictable annual contribution from the Frontenac ATV Club will assist staff in budgeting and planning for future maintenance. By entering into a formal agreement with the Frontenac ATV Club, the County can expect to recover a minimum of $15,000 towards these costs in 2025. Additional Benefits The Frontenac ATV Club provides invaluable “in-kind” contributions which support the oversight and administration of the trail, and the club also creates significant economic activities on the trail. Some of these intangible benefits include: Recommend Report to Council K&P Trail– Requirement for all motorized off-road trail users to hold a membership with an authorized partner organization November 20, 2024 Page 4 of 6
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•
Trained Club “Wardens” patrol the K&P Trail every weekend from May until November. These wardens provide a presence and safety service on the trail when use is typically highest. This presence has also been observed to improve overall etiquette and reduce dangerous behaviours in trail users.
•
The wardens and other club members keep the trail clear of trees and other debris after storms. One of the club members is a certified arborist and has assisted in the removal of some difficult and dangerous tree limbs.
•
The hosting of trail ride events, attracting visitors to Frontenac County from across the province. In 2024, the Frontenac ATV Club has hosted 6 formal group ride events, with 25 -155 individuals travelling from across Eastern Ontario to participate in each event.
•
Washrooms are highly sought after amenities by all trail users, and the two currently provided by the club are amenities that are frequently used.
The volunteer “eyes” on the trail are of immense value to County staff, saving countless hours of patrols and investigations for the Manager of Economic Development. The same can be said of the minor repairs and culvert clearing. This work, if not completed by volunteers, would require additional seasonal staff or contractors to support trail operations. In the case of contractors, the jobs are often too small and the process of obtaining quotes too long, for the work to be completed in a timely manner. Examples of Similar Agreements In 2024, and for several year prior, the Township of North Frontenac has entered into separate agreements with the Ottawa Valley ATV Club (an OFATV affiliate), the Eastern Ontario Trails Alliance, and the Bytown Motorcycle Association to provide their members with access to 58 kilometres of Crown Roads managed by the Township during the summer months. In 2024, both the Eastern Ontario Trails Alliance and the Ottawa Valley ATV Club provided contributions of $20,000 to support the maintenance of these roads. Winter Motorized Use The entire Frontenac K&P Trail (78 kilometres) is made available for winter motorized use by Snowmobiles from December 1st until March 31st each season. As per the Motorized Snowmobiles Act RSO, all motorized trail users must hold a pass issued by the Ontario Federation of Snowmobile Clubs to use the K&P Trail and other connected snowmobile trails. Implementing the same requirement for summer motorized use will improve consistency between seasons and motorized uses on the same shared use trail. Summary County staff recommend that Frontenac County Bylaw No. 2022-0033 be updated to include the requirement for all motorized users to hold a club membership and that the
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Memorandum of Understanding with the Frontenac ATV Club for 2025 be amended to include the following clauses:
- The requirement for all motorized trail users to be licensed and insured.
- The 2025 minimum contribution commitment of $15,000 towards trail maintenance.
- The requirement for all motorized off-road recreational vehicles using the K&P Trail to have proof of membership, such as a permit or pass, with the Frontenac ATV Club or with another authorized partner organization. As directed by County Council in resolution #132-22, the same offer will be made to the Eastern Ontario Trails Alliance to recognize the pass provided by that organization on the K&P Trail as well and to establish a similar Memorandum of Understanding for access and partnership. Financial Implications The recommendation, if approved, will result in a minimum cost recovery of $15,000 towards trail maintenance from the Frontenac ATV Club in 2025, and for each year the agreement remains in place. If the Eastern Ontario Trails Alliance wishes to sign a similar agreement, it should be expected to provide an additional $15,000 recovery towards trail maintenance, and for each year the agreement remains in place. Organizations, Departments and Individuals Consulted and/or Affected Lanark County Renfrew County Frontenac ATV Club Ottawa Valley ATV Club Eastern Ontario Trails Alliance Township of North Frontenac
Recommend Report to Council K&P Trail– Requirement for all motorized off-road trail users to hold a membership with an authorized partner organization November 20, 2024 Page 6 of 6
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4934 Wallace Rd. Harrowsmith, ON K0H 1V0 frontenacatvc@gmail.com ~ 613-484-1142
Dear Warden and Council The Frontenac ATV Club is an OFATV chapter club and a not for profit organization dedicated to fostering responsible, safe, legal, and environmentally-friendly use of trails for all-terrain vehicle riding in Frontenac County. Our mission is to build and maintain positive relationships between all users of the K&P Trail as well as the broader community. Our Contributions to the K&P Trail We continuously work year-round to maintain the condition and safety of the trail for the enjoyment of all users. Our contributions include both financial support and in-kind service hours for the following:
- Trail repairs, tree removal and storm cleanup
- Culvert maintenance and ditching
- Regular Patrols by OFATV Certified Trail Wardens We also provide and maintain the following amenities:
- Restroom Comfort Stations. Located at Bellrock Trailhead as well as Fish Creek Road, available from May 1 to December 1 each year. Our comfort stations are intended for all trail users at a cost of $2,761.16 per season.
- Previously we installed trash and recycling receptacles at Bellrock Trailhead & Godfrey. These are emptied and cleaned on a regular basis at a cost of $900 annually.
- We also previously purchased and installed two bicycle repair stations at a cost of around $8,000 to the Club. In 2023 we provided $12,000.00 toward the replacement of the Elbow Creek Bridge and in 2024 we have provided $5,000.00 toward the County’s dust suppression efforts and a further commitment of $5,000.00 for trail development of Mississippi Station.
Insurance We carry 15 million liability insurance at all times Trail Warden Program Through our OFATV Certified Trail Warden Program, we train and certify Trail Wardens who regularly patrol the Trail, often working hand –in –hand with the O.P.P SAVE Team. Our trained Wardens help to keep the trails enjoyable and safe for all of our members. Our Wardens interact with all Trail users, whether they are hikers, cyclists, atv’rs or horseback riders, providing a friendly and welcoming presence. They educate users on local bylaws
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and trail etiquette while also acting as a deterrent to those who may abuse the trails. Our Wardens have been invaluable in assisting lost, injured or stranded trail users. In addition to patrol duties, our Wardens perform many hours of trail maintenance. We are currently in the process of training all 12 Wardens in First Aid, which is always a welcomed skill to have on the Trail. When the Frontenac ATV Club organizes rides, our Wardens ensure the safety and compliance of all participants and while patrolling we document and report irresponsible behavior to local authorities for further action. We assist the County, at times, by helping with the Trail Counter maintenance and providing transportation for various County events, when we are asked. We have most recently been asked by Mike Gorman of the Gravel Cup Canada Event to provide four Trail Wardens to assist with this 108 kilometer event. Proposal to amend our Memorandum of Understanding As part of our proposal, the Frontenac ATV Club commits to the following:
- a minimum annual contribution of $10,000.00, payable in four equal installments in exchange for amending our Memorandum of Understanding for our 2025 season that will allow us to require motorized trail users to have permits or membership in a recognized trail organization on the K&P Trail from Verona Trailhead to Clarendon Station.
a further contribution of $5,000.00 annually, payable in four equal installments, to assist with dust suppression.
the Frontenac ATV Club will continue to supply and maintain the comfort stations at Bellrock Trailhead and Fish Creek Road.
ongoing, year round funding for garbage and recycling receptacles at Verona and Godfrey.
Finally, should our club continue to grow, in part due to the requirement of club membership, through the purchase of permits, the Frontenac ATV Club proposes a further contribution of $32.50 for every permit sold over the 300-permit mark each year.
Altogether, these commitments represent a total financial contribution of at least $21,160.00, and an in-kind contribution of at least $14,160.00, resulting in a minimum contribution of over $35,320.00 of value provided each year to the K&P Trail and the County of Frontenac.
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Why Club Membership and Trail Permits We believe that the future of utilizing a trail in the outdoors is directly related to how clubs and its members use it today. Our guidelines will promote safe and responsible riding on trails and protect our environment at the same time. Purchasing a Trail Permit will give the rider membership in the Frontenac ATV Club and all of the benefits of our association with the OFATV and will, most importantly, allow us to continue our valuable work throughout the County of Frontenac. Jim Knapp Jim Knapp – President Frontenac ATV Club jim.knapp@quadon.ca
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Report 2024-120 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kevin Farrell, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/Treasurer
Date of meeting:
November 20, 2024
Re:
Corporate Services – 2025 Frontenac-Howe Islander Ferry Fees and Fares Schedule
Recommendation Resolved That a by-law be introduced later in the meeting to adopt the 2025 FrontenacHowe Islander Ferry Fees and Fares Schedule. Background The County of Frontenac establishes its fees and fares schedule for the FrontenacHowe Islander Ferry operation annually. The ferry links the west end of Howe Island with the mainland at Kingston. The County has in past discussions indicated that the operation of the ferry should not be a financial burden to the County. The current agreement has the Ministry of Transportation covering 80% of eligible costs to operate the ferry, with the remaining 20% municipal share coming from Howe Island. Within this framework, there are a number of ways to realize the municipal funding required to operate the ferry through different fee and fare scenarios. The agreement between the County of Frontenac and the Ministry of Transportation allows for a ferry revenue reserve to be maintained up to 5% of the current operating expenditures. A structure for fees and fares was instated beginning in 2005 which standardized the rates charged for both the Township Ferry and the Frontenac-Howe Islander Ferry and created a common revenue account.
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Comment Consistent with previous years, the 2025 pass is proposed to provide access to both the County and the Township ferries. The common fee structure for the Township and the County ferries is proposed to continue. 2025 Fees and Fares Staff propose that fees should only be collected when vehicles are coming on to Howe Island from either ferry. The County and the Township will continue to make available temporary passes to provide for short term requirements, which can be arranged at the Frontenac-Howe Islander Ferry office or the Township of Frontenac Islands’ municipal office on Howe Island. It is proposed that the following changes to the prices of the annual passes or tickets occur in 2025. The fee structure in place is projected to satisfy Howe Island’s revenue requirements to offset their share of operating expenses. The 2025 fees below were presented to the Council of the Township of Frontenac Islands on November 12th and will be considered at their November 25th meeting. No passes will be sold until the Township of Frontenac Islands adopts the schedule of fees and fares. Should any changes occur, a revised by-law will be brought forward to County Council in December. Fee Type Annual pass for a single vehicle **One additional annual pass for a single vehicle in same name *Discounted annual pass for a single vehicle (65+) Discounted additional annual pass for a single vehicle in the same name (65+) Trailer pass (Island resident who has purchased a vehicle pass) Two-way trip for a single vehicle Two-way trip for single vehicle with trailer in tow Additional charges for annual pass holder with trailer in tow Two-way trip for any heavy vehicle Replacement fee per annual pass (Charged for every replacement) Book of 10 discounted tickets per pass holder (Friends and Family) Cyclist
2024 $300.00 $100.00 $270.00 $90.00
2025 $300.00 $100.00 $270.00 $90.00
$300.00 $8.00 $17.00 $8.00 $17.00 $25.00
$300.00 $10.00 $20.00 $8.00 $20.00 $25.00
$60.00
$75.00
$2.00
$2.00
Definitions Single Vehicle Single vehicle will include a car, motorcycle, van, SUV, or pickup truck. Heavy Vehicle Any vehicle greater than 6,000 kgs and/or 7 metres (23 feet). Recommend Report to Council Corporate Services – 2025 Frontenac-Howe Islander Ferry Fees and Fares Schedule November 20, 2024
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* These discounted fees apply to applicants who can show documentation indicating they are 65 years of age or older during 2025. ** A second pass for $100.00 will only be available if the second vehicle involved is registered to: •
The same individual who purchased the first full-price 2025 annual pass;
•
An individual who is married to or is in a common-law relationship with the fullprice 2025 annual pass purchaser;
•
The dependent child of a full-price 2025 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is under the age of 18;
•
The dependent child of a full-price 2025 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is over the age of 18, only if the dependent child has both the same permanent address as the full-price 2025 annual pass purchaser and is attending school full-time.
Documentation must be provided that satisfies the staff person issuing the passes. A third pass at a reduced rate is not available. •
Township of Frontenac Islands vehicles and vehicles which, through previous notification, the Township of Frontenac Islands identifies as undertaking Township business are exempted.
A memorandum of understanding addressing the details of this arrangement has been executed to address the sharing of revenues between the County and the Township. Financial Implications Under its agreement with the Ministry of Transportation, the County can reserve up to 5% of operating expense in a reserve to mitigate ferry revenue fluctuations. As of the end of 2023, the County held a reserve balance of $0. The proposed fee structure in this report is projected to be sufficient to meet Howe Island’s revenue needs to cover its portion of operating expenses for 2025. Organizations, Departments and Individuals Consulted and/or Affected Vanessa Latimer, CAO/Clerk, Township of Frontenac Islands Jesse Collins, Treasurer, Township of Frontenac Islands
Recommend Report to Council Corporate Services – 2025 Frontenac-Howe Islander Ferry Fees and Fares Schedule November 20, 2024
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Report 2024-122 Recommend Report to Council To:
Warden and Council of the County of Frontenac
From:
Kevin Farrell, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
November 20, 2024
Re:
Corporate Services – Appointment to the Frontenac Joint Accessibility Advisory Committee
Recommendation Be It Resolved That Council of the County of Frontenac accepts the resignation of Mr. Kurt Halliday from the Frontenac Joint Accessibility Advisory Committee and thanks him for his nine years of dedicated service to the County of Frontenac; And Further That Policy A09-ADM-001, Citizen Appointments to Committees – Procedures for Vacancy, public notice and advertisement of vacancies, be waived; And Further That Council appoints Mr. David Yerxa to the Frontenac Joint Accessibility Advisory Committee as the Representative for the Township of Central Frontenac, whose term expires November 15, 2026. Background By-law No. 2022-0026, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings (short titled Procedural By-law), was adopted by County Council on July 20, 2022. The by-law sets out the County of Frontenac Advisory Committees to Council, including the appointments of its members.
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Schedule B-1 to the by-law sets out the establishment of the Joint Accessibility Advisory Committee, including its mandate/terms of reference, and its composition, which includes: ▪
2 Members of County Council
▪
4 Members of the Community who are persons with disabilities (one representative from each Township)
▪
1 Member from the Community at large
who shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council. Comments Appointments to all County Advisory Committees, including the Joint Accessibility Advisory Committee, for this Council term were made at the January 18, 2023, Council meeting through By-law 2023-002. Mr. Kurt Halliday was appointed as the Township of Central Frontenac representative. Due to personal reasons, Mr. Halliday has submitted his resignation on the Committee. Policy A09-ADM-001, Citizen Appointments to Committees, sets out the procedures for when a vacancy occurs, and states: Vacancies: Where a vacancy occurs as a result of resignation or other reasons, the Clerk shall notify the previous unsuccessful candidates to determine whether they wish to let their name be reconsidered for appointment and arranges for a public notice and advertisement of vacancies and descriptions of roles and responsibilities of Committee members appointed. The Appointment process noted above is then followed. During the 2023 appointment process, 6 applications were received to fill the 5 appointments positions to the Committee. Staff have reached out to Mr. David Yerxa who was the unsuccessful applicant, who has confirmed his willingness to be considered for appointment. Mr. Yerxa was a member of the Joint Accessibility Advisory Committee for the previous 2 terms of Council (2017-2022) and was involved and active with the committee. Mr. Yerxa is a resident of the Township of Central Frontenac, though his past appointments were as a Member from the Community at large. Staff are recommending that Council waive the requirements to arrange for public advertisements and appoint Mr. Yerxa to the Joint Accessibility Advisory Committee for the remainder of the term of Council (November 2026).
Recommend Report to Council Corporate Services – Appointment to the Frontenac Joint Accessibility Advisory Committee November 20, 2024
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Strategic Priorities Implications Priority 4 4.2 4.3
Maximize Administrative Leadership within the County Administration
Ensure transparency and accountability of the governance of the County of Frontenac. Ensure community engagement remains a continued priority and to develop dynamic solutions to improve citizen awareness/involvement in County of Frontenac activities and to promote collaboration with member municipalities.
Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Neil Allen, Chair, Joint Accessibility Advisory Committee Alex Lemieux, Director of Corporate Services/Treasurer
Recommend Report to Council Corporate Services – Appointment to the Frontenac Joint Accessibility Advisory Committee November 20, 2024
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Report 2024-123 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kevin Farrell, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/ Treasurer
Date of meeting:
November 20, 2024
Re:
Corporate Services - 2025 Draft Budget Revision
Recommendation Be it Resolved That the Council of the County of Frontenac receive the Corporate Services - 2025 Draft Budget Revision Report, And Further That Council amend the budget to reflect the adjustments outlined in the report. And Finally That the Council of the County of Frontenac pass a by-law later in the meeting approving the 2025 Budget. Background The Committee of the Whole considered the budget during meetings on October 29th and October 30th, 2024. The adjustments below reflect the changes in direction provided by the Committee of the Whole following the meeting. Comment This report brings to Council’s attention, the directed budget amendments and information received after budget deliberations and the budget implications. Financial Implications After adjusting for the proposed phase-ins and updated expense figures provided by our service delivery providers, the proposed levy increase for the County for 2025 has been reduced from the 6.07% presented in the 2025 draft budget to 5.48%. These proposed adjustments would bring the total County Levy for 2025 to $13,530,849. To maintain the service delivery as recommended by the Committee of the Whole at the budget deliberations, the following adjustments are proposed:
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Remove Project Proposal for added Frontenac Paramedics Superintendent, Performance Standards & Training – Committee of the Whole did not vote in the project proposal to add an additional Superintendent in 2025. This results in a $197,196 reduction in operating costs and $40,015 for the levy in 2025 compared to the draft budget presented to the Committee of the Whole.
•
Changes in costs for shared services with the City – Updated guidance on the costs for Social Services, Social Housing, and Provincial Offenses was provided by the City of Kingston following the budget meeting. The City of Kingston will be bringing its budget to its Council in January 2025, so the figures presented are still draft figures. As a reminder, these services are governed under the Local Services Realignment agreement with the City of Kingston, and the County will pay its share of the actual costs to manage those services based on the terms of the agreement. The changes in projected costs are summarized below: Service
Updated 2025 Draft Budget
Difference ($)
Difference (% Levy)
(100,000)
(69,292)
30,708
0.24%
821,446
763,553
(57,893)
-0.45%
Children’s Services/Ontario Works
1,287,090
1,275,793
(11,297)
-0.09%
Total Requisition
2,008,536
1,970,054
(38,482)
-0.30%
Provincial Offences Net Revenue
2025 Draft Budget
Social Housing
•
Add $2,500 External Transfer to Food Policy Council – This represents a 0.02% increase to the levy.
•
Add three capital projects – Three capital projects due for replacement for 2025 were erroneously omitted from the capital listing within the 2025 draft budget. All were scheduled for replacement in 2025 and will be funded from asset replacement reserves. Project
Cost
Fairmount Satellite Replacement
30,000
Website Refresh
20,000
Remote Application Delivery Upgrade
15,000
2026 Implications Some of the service level enhancements proposed may result in additional levy increases above inflation beyond 2025 as these enhancements become fully phased-in. The chart below highlights the estimated increase to the 2026 annual levy relating to Recommend Report to Council Corporate Services – 2025 Draft Budget Revision November 20, 2024
712025 of 97 2024-123 Corporate Page Services Draft Budget Revision
Page 2 of 3
service level enhancements that have either been previously agreed upon or have been proposed in the 2025 draft budget. Operating Levy Community Development Officer Phase-In (Year 2 of 3) Total Operating Levy 1.6% Capital Levy (Year 2 of 10) Estimated Total Phased-In Commitments, 2026
Est. 2026 Amount ($) Est. 2026 Amount (%) $43,000 0.32% $43,000 $217,109 $260,109
0.32% 1.60% 1.92%
Organizations, Departments and Individuals Consulted and/or Affected
Recommend Report to Council Corporate Services – 2025 Draft Budget Revision November 20, 2024
722025 of 97 2024-123 Corporate Page Services Draft Budget Revision
Page 3 of 3
Report 2024-xxx Information Report to Council To:
Warden and Council of the County of Frontenac
From:
Kevin Farrell, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
November 20, 2024
Re:
Corporate Services – Rural and Southern Frontenac Community Services Q3-2024 Transportation Report
Recommendation This report is for information purposes only. Background In 2010, the County of Frontenac provided $80,000 to Frontenac Transportation Services (FTS) to support drives totaling over 500,000 kms. In 2011, FTS sought County of Frontenac support in the amount of $86,000. In 2014, this was increased by an additional $10,000 to $96,000 to support senior transportation services in the County. The grant was in support of the prior Council’s strategic priority namely: “Addressing the existing gap in Seniors Affordable Housing stock by leveraging and/or funding the construction of a project in each of the four Frontenac Townships – to be accomplished by the end of the 2015-18 term of Council.” In prior years, the entire grant was provided to Frontenac Transportation Services (FTS) who in turn supported transportation services provided by Southern Frontenac Community Services (SFCS); however, in 2019, the grant was split between the two organizations, with both services now reporting to Council. It was identified that given this grant was and continues to be supported annually by County Council, there was a need to standardize reporting for Council to be able to evaluate performance against stated objectives. As a result, at its regular meeting held October 16, 2019, Council passed the following resolution, being Recommend Reports from the Chief Administrative Officer, clause f):
73Rural of 97and Southern Frontenac Community Servi… 2024-121 Corporate Page Services
f)
2019-121 Office of the Chief Administrative Officer Transportation Services – Reporting Document
Motion #: 179-19
Moved By: Seconded By:
Councillor Martin Councillor Higgs
Be It Resolved That the Council of the County of Frontenac receive for information the Office of the Chief Administrative Officer – Transportation Services – Reporting Document report; And Further That County Council approve the Transportation Reporting Document, to be used by Southern Frontenac Community Services and Rural Frontenac Community Services when submitting quarterly reports on the use of the County grant funding in support of their respective Transportation Services. Carried The standard reporting form compiled quarterly by each agency is to be submitted within 15 days of the end of each quarter. Comments The purpose of this report is to provide County Council with the Q3-2024 reports of Rural and Southern Frontenac Community Services, which are attached to this report as Appendices A and B respectively. These reports were provided to Council previously through its weekly distribution package, however a quarterly report to Council provides better transparency and accountability on how County funds are being utilized. Strategic Priorities Implications Priority 1 1.2
Develop strategies to improve regional transportation connectivity and accessibility.
Priority 4 4.1 4.2
Develop a Regional Approach to Overcome Infrastructure Issues and Maximize Infrastructure Development Opportunities
Maximize Administrative Leadership within the County Administration
Ensure efficient and responsible financial management of County resources. Ensure transparency and accountability of the governance of the County of Frontenac.
Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Nicki Gowdy, Rural Frontenac Community Services Heather Rogers, Southern Frontenac Community Services Alex Lemieux, Director of Corporate Services/Treasurer Information Report to Council Corporate Services – Rural and Southern Frontenac Community Services Q2-2024 Transportation Report November 20, 2024 Page 2 of 2
74Rural of 97and Southern Frontenac Community Servi… 2024-121 Corporate Page Services
Rural Frontenac Community Services Transportation Reporting - 2024
6-Nov-24
DATA Reporting CFCS Funding County Funding (Annual) Row
1 2 3 4 5 6 7 9 10 11 12
Column1 Base Informtation
of Drives
of KMs Driven
of Clients Driven
of New Clients
of Seniors Driven
Total # Subsidized Seniors % Subsidized Total Fees Charged for Rides $ Paid to Drivers
of Drivers
of New Drivers
13 14 15 16 17 18 19 20 21 22 23 24
Reason for ride Appointments non medical Employment Groups/Programs/Classes Hospital appointments/treatments Medical Appointment Miscellaneous School/Daycare Shopping/Errands Social Visits/Events Deliveries of food/pharmacy/other Delivery of Meals On Wheels Check
Row
26 27 28 29 30 31 32
33 34 35 36 37
$
48,000
Expense Summary Salaries, Wages & Benefits (SWB) Mileage Paid to Volunteers Drivers Allocation of Overhead Advertising Bad Debt Volunteer Recognition Expenditure Total
Input Cells Q4
Q1
Q2
Q3
2,210 132,682 118 18 45 45 100% 77,017 63,986 26 2
2,316 144,926 114 11 45 45 100% 84,160 69,629 26 1
2,146 133,392 108 11 43 43 100% 77,927 64,499 25 2
10 0 234 390 1,014 0 0 152 32 88 290 2,210
8 0 230 366 1,094 0 0 164 46 116 292 2,316
10 0 232 290 1,014 0 0 160 34 104 302 2,146
0
28 0 696 1,046 3,122 0 0 476 112 308 884 6,672
Good
Good
Good
Good
Good
Q1 Revenue Summary County of Frontenac Grant 12,000 Client Fees Collected for Rides 40,964 Min of Health transportation funding for seniors 21,128 Ride Subsidies 2,776 Meals on Wheels Deliveries 8,122 Revenue Total
Indicates ->
Total 6,672 411,000
All Drives Provided by the Agency All Drives Provided by the Agency
0
0 100%
2 239,104 198,114
Q2
Q3
Q4
Total
12,000 50,213 21,686 2,873 8,233
12,000 45,211 23,124 2,498 8,033
12,000
84,990
95,005
90,866
12,000
48,000 136,388 65,938 8,147 24,388 0 282,861 0
13,899 63,986 7,928 726 2,113
19,313 69,629 6,100 523
22,975 64,499 6,615 406
692 96,257
94,495
88,652
Comment
0
56,187 198,114 20,643 1,655 2,113 692 279,404
based on billing system
developmental disabilities group programs in SF
Good if Row 1 - Row = 0, Otherwise ERR
Comment
adjustments in Q2, wage increase
Net (Cost) or Profit $3,662 $1,252 $3,629 $12,000 $3,457 Attestation: I, Nicki Gowdy FTS Supervisor, hereby attest the above submission is a true representation of Frontenac Transportation Services during the reporting period. I understand the information is subject to audit by the County of Frontenac. October 30 2024 Date
Nicki Gowdy Signature
75Rural of 97and Southern Frontenac Community Servi… 2024-121 Corporate Page Services
Rural Frontenac Community Services Transportation Reporting - 2024
76Rural of 97and Southern Frontenac Community Servi… 2024-121 Corporate Page Services
6-Nov-24
77Rural of 97and Southern Frontenac Community Servi… 2024-121 Corporate Page Services
Southern Frontenac Community Services Transportation Reporting - 2019
6-Nov-24
DATA Reporting CFCS Funding County Funding (Annual) Row
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
$
Note: Working Password = Transportation Indicates -> Input Cells
48,000 Q1
Q2
Q3
Base Informtation
of Drives
of KMs Driven
of Unique Clients
% of Seniors
of Unique Seniors
Total # Subsidized % Subsidized
of KMs Driven/Client
$’s/KM Charged to Client $’s/KM Paid to Drivers
of Drivers
1,486 38,805 114 92.0% 105 14 12.3% 340 9,378 16,838 47
1,469 53,743 119 90.0% 107 18 15.1% 452 8,882 19,824 46
1,217 44,350 116 94.0% 109 26 22.4% 382 8,610 15,647 40
Destination Information Hospital GSAC Programs Adult Day Programs Medical Shopping Miscellaneous Meals on Wheels Routes Diners
75 62 652 281 123 28 234 31
125 78 536 297 91 69 243 30
113 54 382 266 75 82 221 24
1,486
1,469
1,217
0
4,172
Good
Good
Good
Good
Good
Total Check
Q4
0 0.0% 0
Total
Comment
4,172 136,898 349
All Drives Provided by the Agency All Drives Provided by the Agency Cumulative Total
321 58 16.6% 392 26,870 52,309 133
Row 3 x Row 4
313 194 1,570 844 289 179 698 85
Row 3/Row 6 Row 2/Row 3
Social Diners & SALT
Good if Row 1 - Row 23 = 0, Otherwise ERR
78Rural of 97and Southern Frontenac Community Servi… 2024-121 Corporate Page Services
Southern Frontenac Community Services Transportation Reporting - 2019 Row
Revenue Summary
25 County of Frontenac Grant 26 Total Fees Collected 27 Subsidy from LHIN 28 Subsidy from 3rd Party 29 County of Frontenac monies not received 30 31 Revenue Total
32 33 34 35 36 37 38 39 40 41
Expense Summary Salaries, Wages & Benefits (SWB) Paid to Volunteers Allocation of Overhead Advertising Bad Debts Written Off Expenditure Total
Net (Cost) or Profit
6-Nov-24 Q1
Q2
Q3
Q4
Total
12,000 8,879 23,063 4,365
12,000 8,883 14,998
12,000 7,314 14,996
12,000
-12,000
12,000
48,306
23,881
46,310
48,000 25,075 53,057 4,365 0 0 130,497 0
23,701 21,035 665 156 179.1
14,455 19,611 338
16,465 15,613 562
45,736
34,404
32,639
$2,570
$10,523
$13,671
12,000
Comment County Grant/4
LHIN subsidy adjusted due to Commom Basket of Services reconfiguratio
Insert Salary Allocated to the Program All Expenses Paid to Volunteers In Accordance with Your Budget Policy
0
54,621 56,259 1,564 156 179 0 112,779
$12,000
$17,718
Row 31 - Row 38
Attestation: I, _______________________________________, representing Southern Frontenac Community Services (SFCS), hereby attest the above submission is a true representation of the transportation services provided by SFCS during the reporting period. I understand the information is subject to audit by the County of Frontenac.
Date
Signature
79Rural of 97and Southern Frontenac Community Servi… 2024-121 Corporate Page Services
Southern Frontenac Community Services Transportation Reporting - 2019
6-Nov-24
GRAPHS (To Date)
of Drives
1,600 1,400 1,200 1,000 800 600
1,486
of Unique Clients
of KMs Driven
1,469
60,000 1,217
50,000 40,000
120 119 118 117 116 115 114 113 112 111
53,743 44,350 38,805
30,000 20,000
400 200 0
10,000 0 Q1
Q2
Q3
Q4
Q1
Q2
Q3
Q2
Q1
Q2
Q3
Q4
0 382
0 Q1
114
Destination
452 340
116
Q4
of KMs Driven/Client
500 450 400 350 300 250 200 150 100 50 0
119
Q3
Q4
Diners Meals on Wheels Routes Miscellaneous Shopping Medical Adult Day Programs GSAC Programs Hospital
85 698 179 289 844 1,570 194 313 0
200
400
600
800
1,000
1,200
1,400
1,600
1,800
6-Nov-24 Transportation Reporting - 2019
80Rural of 97and Southern Frontenac Community Servi… 2024-121 Corporate Page Services
Southern Frontenac Community Services
April: 3,405 Med/other 2,274 ADP = 5,679 May: 3,679 med/other 2,895 ADP =6,547 June: 4,168 med/other 3,102 ADP = 7,270
81Rural of 97and Southern Frontenac Community Servi… 2024-121 Corporate Page Services
By-Law No. 2024-036 Of The Corporation of the County of Frontenac being a by-law to appoint the Warden and the Deputy Warden for the County of Frontenac
Whereas Section 5 of the Municipal Act provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council and by by-law, unless the municipality is specifically authorized to do otherwise; And Whereas Section 11 of the Municipal Act provides that an upper-tier municipality may pass by-laws respecting its governance structure of the municipality; And Whereas Section 233 of the Municipal Act provides that if the term of office of an appointed head of council of an upper-tier municipality is one year, the council of the upper-tier municipality shall, in each year of its term, appoint the head of council at its first meeting; And Whereas Procedural By-law 2022-0026 states that the term of office for the Warden and Deputy Warden are for a one-year term during the term of Council; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.
That Councillor , be and is hereby appointed as the Warden for the County of Frontenac whose term will expire November 15, 2025.
That Councillor , be and is hereby appointed as the Deputy Warden for the County of Frontenac whose term will expire November 15, 2025.
That all previous by-laws or parts of by-laws that conflict with this by-law are hereby rescinded.
That this by-law shall take effect on the date of its final passing.
Page 97 Warden for the County of Frontenac … To appoint the Warden and 82 the of Deputy
Read a first and second time this 20th day of November, 2024. Read a third time and finally passed this 20th day of November, 2024.
The Corporation of the County of Frontenac
, Warden
Jannette Amini, Clerk
By-law No.2023-051 – To Appoint the Warden and the Deputy Warden for 2024 December 20, 2023
Page 97 Warden for the County of Frontenac … To appoint the Warden and 83 the of Deputy
Page 2 of 2
By-Law No. 2024-036 Of The Corporation of the County of Frontenac being a by-law to Appoint a Deputy Clerk Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; And Whereas Section 11 (2) of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions; And Whereas Section 5 (3) of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; And Whereas Section 228 (2) of the Municipal Act and amendments thereto authorizes the appointment of a Deputy Clerk: Now Therefore Be It Resolved That the Council of The Corporation of the County of Frontenac hereby enacts as follows: 1.
That Kevin Farrell be and is hereby appointed Deputy Clerk for the County of Frontenac.
That this by-law shall come into force and take effect on its passing thereof.
Read a First and Second Time this 20th day of November, 2024. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of November, 2024. The Corporation of the County of Frontenac
, Warden
84 of 97 By-law No. 2024-037] To Appoint a Deputy Page Clerk [Proposed
Jannette Amini, Clerk
By-Law No. 2024-038 of The Corporation of the County of Frontenac being a by-law to establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2025 Whereas Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended authorizes a municipality to impose fees or charges on persons: (a)
for services or activities provided or done by or on behalf of it;
(b)
for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and
(c)
for the use of its property including property under its control.
And Whereas the Corporation of the County of Frontenac operates a ferry to and from Howe Island known as the Frontenac-Howe Islander Ferry; And Whereas the Council of the County of Frontenac deems it expedient to adopt the following fees and fares in relation to the Frontenac-Howe Islander Ferry operation for the year 2025; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby adopts the following fees and fares structure in relation to the Frontenac-Howe Islander Ferry operation for the year 2025:
- The 2025 pass shall provide access to both the County and Township operated ferries.
- A common fee structure shall apply for both the County and Township operated ferries.
- Fees shall only be collected when vehicles are coming onto Howe Island from either the County or Township operated ferry.
- The County and the Township will continue to make available temporary passes to provide for short term requirements, which can be arranged at the Frontenac-Howe Islander Ferry office or the Township of Frontenac Islands’ municipal office on Howe Island.
- The 2025 fees are as follows: Fee Type Annual pass for a single vehicle
Page 85schedule of 97 for the Frontenac-Howe Islander … T o establish a fees and fares
2025 $300.00
Fee Type Annual pass for a single vehicle **One additional annual pass for a single vehicle in same name *Discounted annual pass for a single vehicle (65+) Discounted additional annual pass for a single vehicle in the same name (65+) Trailer pass (Island resident who has purchased a vehicle pass) Two way trip for a single vehicle Two way trip for single vehicle with trailer in tow Additional charges for annual pass holder with trailer in tow Two way trip for any heavy vehicle Replacement fee per annual pass (Charged for every replacement) Book of 10 discounted tickets per pass holder (Friends and Family) Cyclist
2025 $300.00 $100.00 $270.00 $90.00 $300.00 $10.00 $20.00 $8.00 $20.00 $25.00 $75.00 $2.00
Definitions Single Vehicle Single vehicle will include a car, motorcycle, van, SUV, or pickup truck. Heavy Vehicle Any vehicle greater than 6,000 kgs and/or 7 metres (23 feet).
- These discounted fees apply to applicants who can show documentation indicating they are 65 years of age or older during 2025. ** A second pass for $100.00 will only be available if the second vehicle involved is registered to: •
The same individual who purchased the first full-price 2025 annual pass;
•
An individual who is married to or is in a common-law relationship with the full-price 2025 annual pass purchaser;
•
The dependent child of a full-price 2025 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is under the age of 18;
•
The dependent child of a full-price 2025 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is over the age of 18, only if the dependent child has both the same permanent address as the full-price 2025 annual pass purchaser and is attending school full-time.
Documentation must be provided that satisfies the staff person issuing the passes. A third pass at a reduced rate is not available.
By-law No. 2024-038 – To Establish Frontenac Howe Islander Ferry Fees and Fares for 2025 November 20, 2024
Page 86schedule of 97 for the Frontenac-Howe Islander … T o establish a fees and fares
Page 2 of 3
•
Township of Frontenac Islands vehicles and vehicles which, through previous notification, the Township of Frontenac Islands identifies as undertaking Township business are exempted.
- That By-law 2023-047 is hereby rescinded.
- That this by-law shall come into force and take effect on the date of final passing. Read a first and second time this 20th day of November, 2024. Read a third time and finally passed this 20th day of November, 2024.
The Corporation of the County of Frontenac
, Warden
Jannette Amini, Clerk
By-law No. 2024-038 – To Establish Frontenac Howe Islander Ferry Fees and Fares for 2025 November 20, 2024
Page 87schedule of 97 for the Frontenac-Howe Islander … T o establish a fees and fares
Page 3 of 3
BY-LAW NO. 2024-039 OF The Corporation of the County Of Frontenac being a by-law to amend By-law No. 2022-0026 (Appointment to the Joint Frontenac Accessibility Advisory Committee) Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas By-law No. 2022-0026, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings, was adopted by the Council of the Corporation of the County of Frontenac on July 20, 2022; And Whereas By-law No. 2022-0026 sets out the County of Frontenac Advisory Committees to Council, including the appointments of its members; And Whereas the Council of the Corporation of County of Frontenac deems it expedient to amend By-law No. 2022-0026; Now Therefore Be It Resolved That the Council for The Corporation of the County of Frontenac hereby enacts as follows: That Procedural By-law 2022-0026, as amended, be further amended as follows: 1.
That Schedule B-1, Joint Accessibility Advisory Committee be amended to delete Kurt Halliday Community representative from Central Frontenac and add David Yerxa as the Community representative from Central Frontenac, whose term shall expire November 14, 2026; That this amending by-law shall come into force and take effect on the date of final passing.
Read a First and Second Time this 20th day of November, 2024. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of November, 2024. The Corporation of the County of Frontenac
, Warden
Jannette Amini, Clerk
88 of(Appointment 97 To amend By-law No.Page 2022-0026 to the Joint Frontenac Access…
By-Law No. 2015-0037 – To Amend By-law No. 2013-0020 (Term of Appointments to Committees) September 23, 2015
89 of(Appointment 97 To amend By-law No.Page 2022-0026 to the Joint Frontenac Access…
Page 2 of 2
By-Law No. 2024-040 Of The Corporation of the County of Frontenac being a by-law to adopt the estimates for the sums required during the year 2025 for the purposes of the County of Frontenac.
Whereas pursuant to Section 289 of the Municipal Act, S.O. 2001, and amendments thereto (‘the Municipal Act’), the County of Frontenac shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the County of Frontenac; And Whereas it is necessary for the County of Frontenac to raise for the year 2025 certain sums; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.
That the 2025 budget of the County of Frontenac, which is set out as Schedule A attached hereto and forming part of this by-law $67,285,314 and estimates for expenditures in the amount of $67,285,314 be approved and adopted by the Council of the County of Frontenac.
That this by-law shall come into force and take effect as of the date of final passing. Read a First and Second Time this 20th day of November, 2024. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of November, 2024. The Corporation of the County Of Frontenac
, Warden
Jannette Amini, Clerk
Page 90sums of 97required during the year 2025 for th… To adopt the estimates for the
By-Law Number 2024-041 of The Corporation of the County of Frontenac being a by-law to Authorize the Warden and Clerk to Execute an agreement with Sodexo Canada to provide the management of dietary and support services for Fairmount Home Whereas Sections 5 of the Municipal Act, 2001, as amended (hereinafter the Act) provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council by by-law, unless the municipality is specifically authorized to do otherwise; and, Whereas the County of Frontenac wishes to enter into an Agreement with Sodexo Canada (“Sodexo”) to provide the management of dietary and support services for Fairmount Home; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.
That the Council of the County of Frontenac authorize the Warden and Clerk to Execute an agreement with Sodexo Canada to provide the management of dietary and support services for Fairmount Home.
That this By-law shall come into force and take effect upon the date of final passing.
Read a First and Second Time this 20th day of November, 2024. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of November, 2024.
The Corporation of the County of Frontenac
, Warden
Jannette Amini, Clerk
Page 91Clerk of 97 To Authorize the Warden and to Execute an agreement with Sodexo Ca…
BY-LAW NO. 2024-042 OF The Corporation of the County Of Frontenac being a by-law to amend Bylaw No. 2022-0033 to require that all motorized off-road vehicles using the K&P Trail be registered with an authorized partner organization. Whereas, section 9 of the municipal Act, 2001, S.O. 2001, c. 25 as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority; Whereas. Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended, provides that sections 9 and 11 shall be interpreted broadly so as to confer broad authority on municipalities to enable municipalities to govern their affairs as they consider appropriate and to enhance their ability to respond to municipal issues; and, And Whereas the Council of the Corporation of County of Frontenac passed By-law 2022-0033 on September 21, 2022, being a By-Law to Regulate and Govern the Use of the Frontenac K&P Trail; And Whereas the Council of the Corporation of County of Frontenac deems it expedient to amend By-law No. 2022-0033; Now Therefore Be It Resolved That the Council for The Corporation of the County of Frontenac hereby enacts as follows: That Trails By-law 2022-0033, be amended as follows: That Section 7 – Regulations regarding motorized vehicle use on the K&P Trail be amended to add a new 7.3 as follows: 7.3
No person shall permit any motorized vehicle noted in Section 5 i and ii, to enter upon or utilize the Trail without proof of membership, such as a permit or pass, with an authorized partner organization as noted in Schedule 2;
That Section 7 be re-numbered accordingly. That a new Schedule 2, Authorized Partner Organizations, be added, to include the Frontenac ATV Club, the L&A Ridgerunners Snowmobile Club, and the Snow Road Snowmobile Club, attached to the By-law as Appendix A. 2.
That this amending by-law shall come into force and take effect on the date of final passing.
Page 92 of to97require that all motorized off-road veh… T o amend Bylaw No. 2022-0033
Read a First and Second Time this 20th day of November, 2024. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of November, 2024. The Corporation of the County of Frontenac
, Warden
Jannette Amini, Clerk
By-Law No. 2024-042 – to amend Bylaw No. 2022-0033 to require that all motorized off-road vehicles using the K&P Trail be registered with an authorized partner organization November 20, 2024 Page 2 of 3
Page 93 of to97require that all motorized off-road veh… T o amend Bylaw No. 2022-0033
Schedule “2” Corporation of the County of Frontenac By-Law Number 2022-0033: Trails By-law, as amended Authorized Partner Organizations Column 1 Authorized Partner Organization Frontenac ATV Club L&A Ridgerunners Snowmobile Club
Column 2 Permit Issuer Ontario Federation of ATV Clubs (OFATV) Ontario Federation of Snowmobile Clubs (OFSC)
Snow Road Snowmobile Club
Ontario Federation of Snowmobile Clubs (OFSC)
By-Law No. 2024-042 – to amend Bylaw No. 2022-0033 to require that all motorized off-road vehicles using the K&P Trail be registered with an authorized partner organization November 20, 2024 Page 3 of 3
Page 94 of to97require that all motorized off-road veh… T o amend Bylaw No. 2022-0033
By-Law Number 2024-043 of The Corporation of the County of Frontenac being a by-law to Authorize the Warden and Clerk to Execute a Memorandum of Understanding with the Frontenac ATV Club for the non-exclusive use of the K&P Trail Whereas Sections 5 of the Municipal Act, 2001, as amended (hereinafter the Act) provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council by by-law, unless the municipality is specifically authorized to do otherwise; and, Whereas the County of Frontenac wishes to enter into a Memorandum of Understanding with the Frontenac ATV Club; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That the Warden and Clerk be authorized to complete a revised memorandum of understanding with the Frontenac ATV Club for non-exclusive use of the K&P Trail that outlines the following:
- The requirement for all motorized trail users to be licensed and insured.
- The 2025 minimum contribution commitment of $15,000 towards trail maintenance.
- The requirement for all motorized off-road recreational vehicles using the K&P Trail to have proof of membership, such as a permit or pass, with the Frontenac ATV Club or with another authorized partner organization.
- That this By-law shall come into force and take effect upon the date of final passing. Read a First and Second Time this 20th day of November, 2024. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of November, 2024. The Corporation of the County of Frontenac
, Warden
Jannette Amini, Clerk
Page 95Clerk of 97 To Authorize the Warden and to Execute a Memorandum of Understandi…
By-Law No. 2024-044 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on November 20, 2024
Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on November 20, 2024, be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on November 20, 2024, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on November 20, 2024, except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
96 of 97 of County Council on November 20,… To confirm all actionsPage and proceedings
4. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 20th day of November 2024 Read a Third Time and Finally Passed, Signed and Sealed this 20th day of November 2024.
The Corporation of the County of Frontenac
, Warden
Jannette Amini, Clerk
By-Law No. 2024-044 – To Confirm all Actions and Proceedings of County Council November 20, 2024
97 of 97 of County Council on November 20,… To confirm all actionsPage and proceedings
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