Body: Council Type: Minutes Meeting: Regular Date: November 20, 2024 Collection: Council Minutes Municipality: Frontenac County
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MINUTES OF THE REGULAR MEETING OF COUNCIL November 20, 2024
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, November 20, 2024 at 9:30 AM
Present:
Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty, and Bill Saunders
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Susan Brant, Administrator-Fairmount Home Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM
Call to Order
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.
Roll Call
Closed Session
Election of Warden and Deputy Warden
a)
Election of Warden
Motion #: 1-25
Moved By:
Councillor Smith
Seconded By:
Councillor Fowler
Resolved That Councillor Gerry Lichty be nominated for the position of Warden for the County of Frontenac. Carried
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 2 of 24
Motion #: 2-25
Moved By:
Councillor Vandewal
Seconded By:
Councillor Greenwood-Speers
Resolved That nominations for the Warden of the County of Frontenac are hereby closed. Carried
b)
Election of Deputy Warden
Motion #: 3-25
Moved By:
Councillor Vandewal
Seconded By:
Councillor Gowdy
Resolved That Councillor Bill Saunders be nominated for the position of Deputy Warden for the County of Frontenac. Carried
Motion #: 4-25
Moved By:
Councillor Smith
Seconded By:
Councillor Leonard
Resolved That nominations for the Deputy Warden of the County of Frontenac are hereby closed. Carried
Approval of Addendum
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 3 of 24
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes
a)
Minutes of Meeting held October 16, 2024
Motion #: 5-25
Moved By:
Councillor Smith
Seconded By:
Councillor Greenwood-Speers
Resolved That the minutes of the regular Council meeting held October 16, 2024 be adopted. Carried
b)
Minutes of Committee of the Whole Budget meetings held October 29 and 30, 2024
Motion #: 6-25
Moved By:
Councillor Gowdy
Seconded By:
Deputy Warden Saunders
Resolved That the minutes of the Committee of the Whole budget meetings held October 29 and 30, 2024 be adopted. Carried
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 4 of 24
Delegations and/or Presentations
a)
Jim Knapp, President/Chief Warden, Frontenac ATV Club, addressed County Council regarding its contributions to the K&P Trail and its proposed amendments to its Memorandum of Understanding with the County.
Proclamations
Move into Committee of the Whole
Motion #: 7-25
Moved By:
Councillor Leonard
Seconded By:
Councillor Fowler
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried
Briefings
a)
Mr. Kevin Farrell, Chief Administrative Officer, provided Council with his monthly CAO briefing.
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 5 of 24
Unfinished Business
Consent Reports from the Chief Administrative Officer
Committee of Management of Fairmount Home
Motion #: 8-25
Moved By:
Councillor Vandewal
Seconded By:
Warden Lichty
That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair. Carried
b)
2024-118 Request for Proposal 2024-014 Fairmount Home Management of Dietary and Support Services – Contract Award
Motion #: 9-25
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Smith
Resolved That Council pass a by-law authorizing the Warden and Clerk to execute an agreement with Sodexo Canada for the management of dietary and support services at Fairmount Home for a six-year term with an option to renew for up to three-years.
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 6 of 24
Carried
Motion #: 10-25
Moved By:
Councillor Fowler
Seconded By:
Councillor Gowdy
That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council. Carried
Recommend Reports from the Chief Administrative Officer
a)
2024-119 K&P Trail Requirement for all motorized off-road trail users to hold a membership with an authorized partner organization
Motion #: 11-25
Moved By:
Councillor Fowler
Seconded By:
Councillor Leonard
Be It Resolved That staff be directed to amend Bylaw No. 2022-0033 as follows: That Section 7 – Regulations regarding motorized vehicle use on the K&P Trail be amended to add a new 7.3 as follows:
- No person shall permit any motorized vehicle noted in Section 5 i and ii, to enter upon or utilize the Trail unless that person is registered with an authorized partner organization as noted in Schedule 2; That Section 7 be re-numbered accordingly;
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 7 of 24
That a new Schedule 2, Authorized Partner Organizations be added, to include the Frontenac ATV Club, the L&A Ridgerunners Snowmobile Club, and the Snow Road Snowmobile Club. And Further That the Warden and Clerk be authorized to complete a revised memorandum of understanding with the Frontenac ATV Club for non-exclusive use of the K&P Trail that outlines the following:
- The requirement for all motorized trail users to be licensed and insured.
- The 2025 minimum contribution commitment of $15,000 towards trail maintenance.
- The requirement for all motorized off-road recreational vehicles using the K&P Trail to have proof of membership, such as a permit or pass, with the Frontenac ATV Club or with another authorized partner organization. And Further That staff present a Memorandum of Understanding to the Eastern Ontario Trails Alliance (EOTA) for non-exclusive use of the K&P Trail that outlines the following:
- The requirement for all motorized trail users to be licensed and insured.
- The 2025 minimum contribution commitment of $15,000 towards trail maintenance.
- The requirement for all motorized off-road recreational vehicles using the K&P Trail to have proof of membership, such as a permit or pass, with the EOTA or with another authorized partner organization. And Further That the K&P Trail Management Plan be updated to reflect the changes outlined in this report.
Postponed
Motion #: 12-25
Moved By:
Warden Lichty
Seconded By:
Councillor Greenwood-Speers
Be It Resolved That the motion be postponed pending staff investigate and report back to Council the possibility of the County issuing permits as well as including an EOTA agreement and the price of user fees. Carried
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 8 of 24
b)
2024-120 Corporate Services 2025 Frontenac-Howe Islander Ferry Fees and Fares Schedule
Motion #: 13-25
Moved By:
Councillor Vandewal
Seconded By:
Warden Lichty
Resolved That a by-law be introduced later in the meeting to adopt the 2025 Frontenac-Howe Islander Ferry Fees and Fares Schedule. Carried
c)
2024-122 Corporate Services Appointment to the Frontenac Joint Accessibility Advisory Committee
Motion #: 14-25
Moved By:
Councillor Smith
Seconded By:
Councillor Greenwood-Speers
Be It Resolved That Council of the County of Frontenac accepts the resignation of Mr. Kurt Halliday from the Frontenac Joint Accessibility Advisory Committee and thanks him for his nine years of dedicated service to the County of Frontenac; And Further That Policy A09-ADM-001, Citizen Appointments to Committees – Procedures for Vacancy, public notice and advertisement of vacancies, be waived; And Further That Council appoints Mr. David Yerxa to the Frontenac Joint Accessibility Advisory Committee as the Representative for the Township of Central Frontenac, whose term expires November 15, 2026.
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 9 of 24
Carried
d)
2024-123 Corporate Services 2025 Draft Budget Revision
Motion #: 15-25
Moved By:
Councillor Gowdy
Seconded By:
Councillor Smith
Be it Resolved That the Council of the County of Frontenac receive the Corporate Services - 2025 Draft Budget Revision Report, And Further That Council amend the budget to reflect the adjustments outlined in the report. And Finally That the Council of the County of Frontenac pass a by-law later in the meeting approving the 2025 Budget. Carried as Amended
Motion #: 16-25
Moved By:
Councillor Vandewal
Seconded By:
Councillor Leonard
Be It Resolved That the additional Community Development Officer position, when implemented, be a 3 year contract position to allow Council to see the impact of the position, to be reviewed at the end of the 3 years. Carried
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 10 of 24
Information Reports from the Chief Administrative Officer
a)
2024-121 Corporate Services Rural and Southern Frontenac Community Services Q3-2024 Transportation Report
Reports from Advisory Committees of County Council
Return to Council
Motion #: 17-25
Moved By:
Councillor Leonard
Seconded By:
Councillor Fowler
That Council revert from Committee of the Whole Council, to Council.
Carried
Adoption of the Report of the Committee of the Whole Council
Motion #: 18-25
Moved By:
Deputy Warden Saunders
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 11 of 24
Seconded By:
Councillor Leonard
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
Motions, Notice of Which has Been Given
a)
Call for Support of EOWC Motion: Municipal Infrastructure Investment
Motion #: 19-25
Moved By:
Councillor Smith
Seconded By:
Councillor Vandewal
Whereas EasternOntario’s small rural municipalities face insurmountable challenges to fund both new growth-related infrastructure and ongoing maintenance of their capital assets including local roads and bridges, clean water, wastewater, waste facilities, and municipally owned buildings including recreational facilities and libraries; and, Whereas the Federation of Canadian Municipalities has calculated that Municipal Governments across Canada are responsible for approximately 60 percent of public infrastructure that supports our economy and quality of life, but only receive 10 cents of every tax dollar; and, Whereas the Eastern Ontario Wardens’ Caucus (EOWC) region’s capital infrastructure deficit has increased by 58 percent since 2011 and is now at $6 billion, and growing; and, Whereas in 2018, the Ontario Government mandated all Ontario municipalities to develop and fully fund capital asset management plans by July 2025; and,
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 12 of 24
Whereas the EOWC has released a regional Municipal Infrastructure Policy Papershowing key infrastructure data, opportunities and challenges in small rural municipalities across Eastern Ontario; and, Whereas Eastern Ontario is a growing economy that can grow more with sustainable, innovative infrastructure partnership and investment from the Federal and Ontario Governments; and, Whereas the infrastructure deficit forsmall rural municipalities cannot be adequately addressed through property tax revenue, restricted municipal borrowing capacity, and municipalities limited ability to generate revenue; and, Whereas small rural taxpayers cannot afford dramatic increases to pay for the current and future infrastructure; Now Therefore Be It Resolved That the County of Frontenac joins the Eastern Ontario Wardens’ Caucus, the Association of Municipalities of Ontario, and the Federation of Canadian Municipalities in calling on the Federal and Ontario Governments to immediately and sustainably partner with Municipal Governments by investing in both the new and ongoing maintenance and repairs of municipal infrastructure in Eastern Ontario’s small rural municipalities; and, And Further That the Federal and Ontario Governments immediately review data and work together to implement solutions based on the EOWC’s Municipal Infrastructure Policy Paper in partnership with small rural municipalities; and, And Further That this resolution be forwarded to The Honourable Justin Trudeau, Prime Minister of Canada, The Honourable Sean Fraser, Minister of Housing, Infrastructure and Communities of Canada; The Honourable Doug Ford, Premier of Ontario; The Honourable Kinga Surma, Ontario Minister of Infrastructure; The Honourable Paul Calandra, Ontario Minister of Municipal Affairs and Housing; The Honourable Lisa Thompson, Ontario Minister of Rural Affairs; The Honourable Peter Bethlenfalvy, Ontario Minister of Finance; The Honourable Prabmeet Sakaria, Ontario Minister of Transportation; The Honourable Victor Fedeli, Ontario Minister of Economic Development, Job Creation and Trade; Scott Reid, MP, Lanark-Frontenac-Kingston; Mark Gerretsen, MP, Kingston and the Islands, John Jordan MPP, Lanark-FrontenacKingston, Ted Hsu, Kingston and the Islands;Federation of Canadian Municipalities; Association of Municipalities of Ontario; Canada Mortgage and Housing Corporation; Rural Ontario Municipal Association; Eastern Ontario Wardens’ Caucus. Carried
Giving Notice of Motion
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 13 of 24
a)
Councillor Greenwood-Speers advised that she will be bringing forward a motion at the next Council meeting to support the resolutions calling for OPP funding support.
Communications
That Council consent to the following communications of interest to Council listed below be received and filed:
a)
From the Municipality of Southwest Middlesex regarding a Resolution on the Municipal Elections Act [Distributed to Members of County Council October 18,2024]
b)
From the Town of Bracebridge regarding a Resolution on the Municipal Elections Act [Distributed to Members of County Council October 18,2024]
c)
From the Town of Smiths Falls regarding a Resolution on Updates to the Municipal Elections Act [Distributed to Members of County Council October 18,2024]
d)
From the Township of Nairn and Hyman regarding a Resolution formally Opposing That Radioactive Material being Transported to [Distributed to Members of County Council October 18,2024]
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 14 of 24
e)
From the Township of Southgate regarding a Resolution on the Establishment of an Ontario Rural Road Safety Program [Distributed to Members of County Council October 18,2024]
f)
From Kingston Frontenac Public Library providing its September 25, 2024 Library Board minutes, confirmed [Distributed to Members of County Council October 25,2024]
g)
From the Town of Bracebridge regarding a Resolution on the Municipal Elections Act [Distributed to Members of County Council October 18,2024]
h)
From the County of Northumberland regarding a Resolution on ‘Public Sector Salary Disclosure’ [Distributed to Members of County Council October 25,2024]
i)
From the Municipality of St. Charles regarding a Resolution concerning Family Doctors [Distributed to Members of County Council October 25,2024]
j)
From the County of Northumberland regarding a Resolution on ‘Public Sector Salary Disclosure’
k)
From the Municipality of St. Charles regarding a Resolution on Asset
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 15 of 24
Retirement Obligations [Distributed to Members of County Council October 25,2024]
l)
From the Municipality of St. Charles regarding a Resolution on Immediate Action Needed to Support Ontario’s Forest Sector [Distributed to Members of County Council October 25,2024]
m)
From the Municipality of St. Charles regarding a Resolution on Sustainable Funding for OPP in Small Rural Muncipalities [Distributed to Members of County Council October 25,2024]
n)
From the Municipality of St. Charles regarding a Resolution on The Canada Community-Building Fund [Distributed to Members of County Council October 25,2024]
o)
From the Municipality of St. Charles regarding a Resolution on the Green Roads Pilot Project [Distributed to Members of County Council October 25,2024]
p)
From the Municipality of St. Charles regarding a Resolution to Resume Assessment Cycle [Distributed to Members of County Council October 25,2024]
q)
From the Municipality of St. Charles regarding Radioactive Material
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 16 of 24
being Transported to the Township of Nairn and Hyman [Distributed to Members of County Council October 25,2024]
r)
From the Town of Blue Mountains regarding a Resolution asking the Province to implement a rural road safety program [Distributed to Members of County Council October 25,2024]
s)
From the Township of Brudenell, Lyndoch and Raglan regarding a Resolution to Resume Assessment Cycle [Distributed to Members of County Council October 25,2024]
t)
From the Township of Clearview regarding a Resolution concerning Tile Drain Loan Limit [Distributed to Members of County Council October 25,2024]
u)
From the Township of Larder Lake regarding a Resolution for government regulations of nicotine pouches [Distributed to Members of County Council October 25,2024]
v)
From the Township of Larder Lake regarding a Resolution on the CBBF funding agreement [Distributed to Members of County Council October 25,2024]
w)
From the EOWC providing its News Release on its Response to the
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 17 of 24
2024 Fall Economic Statement [Distributed to Members of County Council November 1,2024]
x)
From the EOWC providing its October 2024 Newsletter [Distributed to Members of County Council November 1,2024]
y)
From the Town of Petawawa regarding a Resolution on OPP costs [Distributed to Members of County Council November 1,2024]
z)
From the Whitewater Region regarding a Resolution OPP Funding [Distributed to Members of County Council November 1,2024]
aa)
From the City of Cambridge regarding a Resolution concerning Lithium-Ion Importation and Safe Use [Distributed to Members of County Council November 8, 2024]
ab)
From the City of Cambridge regarding a Resolution on the Homelessness, Mental Health, Safety and Addiction Crisis [Distributed to Members of County Council November 8, 2024]
ac)
From the Rural Frontenac Community Services advising of the discontinuation of the Community Carpool [Distributed to Members of County Council November 8, 2024]
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 18 of 24
ad)
From the Town of Midland regarding a Resolution concerning OPP Billing Model [Distributed to Members of County Council November 8, 2024]
ae)
From the Town of Parry Sound regarding a Resolution asking the Province to implement a rural road safety program [Distributed to Members of County Council November 8, 2024]
af)
From the Township of Georgian Bay regarding a Resolution Supporting AMCTO Updates to Municipal Elections Act [Distributed to Members of County Council November 8, 2024]
ag)
From the Township of Georgian Bay regarding a resolution Urging the Government to Promptly Resume Assessment Cycle [Distributed to Members of County Council November 8, 2024]
ah)
From the Township of North Glengarry regarding a Resolution calling on updates to the Municipal Elections Act [Distributed to Members of County Council November 8, 2024]
ai)
From Peterborough County regarding a Resolution concerning Rural Road Safety [Distributed to Members of County Council November 15, 2024]
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 19 of 24
aj)
From the Municipality of Leamington regarding a Resolution on OPP Detachment Billing Increases [Distributed to Members of County Council November 15, 2024]
ak)
From the Neighbours Saving Neighbours volunteers regarding proposed staffing enhancement for FP Performance Standards [Distributed to Members of County Council November 15, 2024]
al)
From the Township of Horton regarding a Resolution on OPP Sustainable Funding [Distributed to Members of County Council November 15, 2024]
am)
From the Township of Howick regarding a Resolution on the OPP Cost Increase [Distributed to Members of County Council November 15, 2024]
an)
From the Township of Larder Lake regarding a Resolution on the redistribution of Land Transfer Tax and GST [Distributed to Members of County Council November 15, 2024]
ao)
From the Township of Larder Lake regarding a Resolution to support the resuming of the Assessment Cycle [Distributed to Members of County Council November 15, 2024]
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 20 of 24
ap)
From the Township of McGarry regarding a Resolution on transferring a portion of land transfer tax to municipalities [Distributed to Members of County Council November 15, 2024]
Other Business
By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 20-25
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Gowdy
Resolved That leave be given the mover to introduce by-laws a) through d), f) and i) that have been circulated to all Members of County Council and that by-laws a) through d), f) and i) be read a first and second time. Carried
b)
Third Reading
Motion #: 21-25
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Gowdy
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 21 of 24
Resolved That by-laws a) through d), f) and i) be read a third time, signed, sealed and finally passed. Carried
c)
First and Second Reading of By-law e)
Motion #: 22-25
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Gowdy
Resolved That leave be given the mover to introduce by-law e) that has been circulated to all Members of County Council and that by-law e) be read a first and second time. Carried
d)
Third Reading of By-law e)
Motion #: 23-25
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Gowdy
Resolved That by-law e) be read a third time, signed, sealed and finally passed. Carried
By-Laws
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 22 of 24
a)
To appoint the Warden and the Deputy Warden for the County of Frontenac [Proposed By-law No. 2024-036]
b)
To Appoint a Deputy Clerk [Proposed By-law No. 2024-037]
c)
To establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2025 [Proposed By-law No. 2024-038]
d)
To amend By-law No. 2022-0026 (Appointment to the Joint Frontenac Accessibility Advisory Committee) [Proposed By-law No. 2024-039]
e)
To adopt the estimates for the sums required during the year 2025 for the purposes of the County of Frontenac. [Proposed By-law No. 2024-040]
f)
To Authorize the Warden and Clerk to Execute an agreement with Sodexo Canada to provide the management of dietary and support services for Fairmount Home [Proposed By-law No. 2024-041]
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 23 of 24
g)
To amend Bylaw No. 2022-0033 to require that all motorized off-road vehicles using the K&P Trail be registered with an authorized partner organization. [Proposed By-Law No. 2024-042]
h)
To Authorize the Warden and Clerk to Execute a Memorandum of Understanding with the Frontenac ATV Club for the non-exclusive use of the K&P Trail [Proposed By-law No. 2024-043]
i)
To confirm all actions and proceedings of County Council on November 20, 2024 [Proposed By-law No. 2024-044]
Adjournment
Motion #: 24-25
Moved By:
Councillor Fowler
Seconded By:
Councillor Leonard
That the meeting hereby adjourn at 11:22 a.m. Carried
Regular Meeting of Council Minutes November 20, 2024 -9:30 AM Page 24 of 24
