Body: Council Type: Minutes Meeting: Regular Date: December 21, 2022 Collection: Council Minutes Municipality: Frontenac County
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Document Text
MINUTES OF THE REGULAR MEETING OF COUNCIL December 21, 2022
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, December 21, 2022 at 9:30 AM
Present:
Warden Fran Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Denis Doyle, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Susan Brant, Administrator-Fairmount Home Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM
Closed Session
Motion #: 207-22
Moved By:
Councillor Gowdy
Seconded By:
Councillor Leonard
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held September 21, 2022
- Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them - as it relates to the Howe Island Ferry Operations;
- A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; - as it relates to the Howe Island Ferry Operations. Carried
Motion #: 208-22
Moved By:
Councillor Fowler
Seconded By:
Councillor Lichty
Resolved That Council rise from Committee of the Whole closed session without reporting Carried
Approval of Addendum
Disclosure of Pecuniary Interest and General Nature Thereof
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 2 of 23
Adoption of Minutes
a)
Minutes of Special Meeting held October 17, 2022
Motion #: 209-22
Moved By:
Deputy Warden Smith
Seconded By:
Warden Vandewal
Resolved That the minutes of the special Council meeting held October 17, 2022 be adopted. Carried
b)
Minutes of Meeting held October 19, 2022
Motion #: 210-22
Moved By:
Deputy Warden Smith
Seconded By:
Warden Vandewal
Resolved That the minutes of the regular Council meeting held October 19, 2022 be adopted. Carried
c)
Minutes of Inaugural Meeting held November 30, 2022
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 3 of 23
Motion #: 211-22
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Saunders
Resolved That the minutes of the Inaugural Council meeting held November 30, 2022 be adopted. Carried
Deputations and/or Presentations
Proclamations
Move into Committee of the Whole
Motion #: 212-22
Moved By:
Councillor Leonard
Seconded By:
Councillor Gowdy
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried
Briefings
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 4 of 23
a)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing.
Unfinished Business
Recommend Reports from the Chief Administrative Officer
a)
2022-128 Corporate Services Amendments to By-law 2018-0032 regarding Remuneration of Members of Council and Non-Council Appointees to Statutory Boards and Commissions
Motion #: 213-22
Moved By:
Councillor Saunders
Seconded By:
Councillor Greenwood-Speers
Be It Resolved Thatthe Council of the County of Frontenac receive the Corporate Services – Amendments to By-law 2018-0032 regarding Remuneration of Members of Council and Non-Council Appointees to Statutory Boards and Commissions report for information; And Further That the Council of the County of Frontenac pass a by-law later in the meeting to amend By-law 2018-0032, being “A By-Law to authorize the payment of remuneration to Members of Council and Non-Council Appointees to Statutory Boards and Committees”, to delete Schedule A in its entirety and add a new Schedule A attached to this report. Carried
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 5 of 23
b)
2022-129 Office of the Chief Administrative Officer Approval to retain Consulting Services for the 2023-2026 Council Strategic Plan
Motion #: 214-22
Moved By:
Councillor Lichty
Seconded By:
Councillor Fowler
Be It Resolved That the Warden and Clerk be authorized to enter into an agreement with Explorer Solutions to lead the 2023-2026 Council Strategic Plan; And Further That the Administration Committee be responsible for providing direction and feedback to the consultants during the 2023-2026 development process. Carried
c)
2022-130 Corporate Service 2022 Fairmount Home Accounts Receivables Write-Offs
Motion #: 215-22
Moved By:
Councillor Gowdy
Seconded By:
Councillor Saunders
Resolved That the Council of the County of Frontenac receive this Corporate Services – 2022 Fairmount Home Accounts Receivable Write-Offs report; And Further That Council authorize the Treasurer to write off accounts totalling $1,067.78.
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 6 of 23
Carried
d)
2022-131 Corporate Services Interim Approval of 2022 Expenditures
Motion #: 216-22
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Leonard
Resolved That the Council of the County of Frontenac receive the Corporate Services – Interim Approval of 2022 expenditures report; And Further That Council direct the Treasurer to continue to pay payroll and discretionary expenses in accordance with the amounts approved for the 2022 budget and non-discretionary 2023 accounts as invoiced, until such time as the 2023 budget has been adopted. Carried
e)
2022-132 Corporate Services 2022 Canada Community-Building Fund Allocation
Motion #: 217-22
Moved By:
Councillor Fowler
Seconded By:
Councillor Lichty
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 7 of 23
Resolved That the Council of the County of Frontenac accept the Corporate Services – 2022 Canada Community-Building Fund Distribution By-law report; And Further That the Clerk be directed to bring forward a by-law to authorize the distribution of the Canada Community-Building Fund allocation to the Townships for 2022. Carried
f)
2022-133 Corporate Services Delegation of Authority of certain Powers and Duties under the Municipal Act and Planning Act
Motion #: 218-22
Moved By:
Councillor Leonard
Seconded By:
Councillor Gowdy
Resolved That the Council of the County of Frontenac receive the Corporate Services – Delegation of Authority of certain Powers and Duties under the Municipal Act and Planning Actreport; And Further That the Clerk be authorized to bring forward a by-law later in the meeting to amend By-law 2016-0006, authorizing the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts, by deleting Schedule B in its entirety and replacing with the following:
Officer or Position
Description of Delegated Authority
Warden
Head of the Municipality for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act (Granted through By-law 2016-0008 passed March 16, 2016)
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 8 of 23
Clerk
Delegated the power or duty granted or vested in the head pursuant to Section 49(1) of the Municipal Freedom of Information and Protection of Privacy Act; (Granted through By-law 2016-0008 passed March 16, 2016)
Director of Planning and Economic Development
Delegated the authority to authorize Final Approval of Plans of Subdivision and Plans of Condominium (Granted through By-law 2016-0012 passed March 16, 2016)
Director of Planning and Economic Development
Delegated the authority to authorize Applications for Part-Lot Control – Approval (Granted through By-law 2019-0022 passed May 15, 2019)
Clerk
Designated as the Contact Person of the Municipality for the Purposes of the Personal Health Information Protection Act (PHIPA) and the Ombudsman Act; (Granted through By-law 2016-0025 passed July 20, 2016)
Integrity Commissioner
Delegation of authority of Council’s powers to impose penalties for a contravention of the Code of Conduct (Granted through By-law 2019-0014 passed Feb. 20, 2019) Carried
g)
2022-134 Corporate Services Approval of County of Frontenac Emergency Management Program and Emergency Response Plan
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 9 of 23
Motion #: 219-22
Moved By:
Councillor Saunders
Seconded By:
Councillor Greenwood-Speers
Resolved That the Council of the County of Frontenac receive the Corporate Services – Approval of County of Frontenac Emergency Management Program and Emergency Response Plan report; And Further That the Council of the County of Frontenac pass a by-law later in the meeting to adopt an Emergency Management Program and Emergency Response Plan and to meet other requirements under the Emergency Management and Civil Protection Act, attached to this report as Appendix A. Carried
h)
2022-135 Office of the CAO Authorization to enter into an agreement with Apexpro Consulting on behalf of EOWC Members
Motion #: 220-22
Moved By:
Councillor Lichty
Seconded By:
Councillor Fowler
Be It Resolved That the Council of the County of Frontenac receive for recommendation the Office of the CAO – Authorization to enter into an agreement with Apexpro Consulting on behalf of EOWC Members report. And Further That County Council authorize staff to enter into an agreement with Apexpro Consulting to provide a partial refresh of the 2019 EOWC Paramedic Services Situational Review Carried
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 10 of 23
i)
2022-136 Fairmount Home Authorization for the use of the Capital Replacement Reserve to purchase a 50,000L water storage tank
Motion #: 221-22
Moved By:
Councillor Gowdy
Seconded By:
Councillor Saunders
Be It Resolved that $16,000 from the Capital Replacement Reserve is to be allocated for the County of Frontenac’s portion of the purchase of a 50,000L water storage tank. Carried
Information Reports from the Chief Administrative Officer
Reports from External Boards and Committees
Reports from Advisory Committees of County Council
a)
Report of the Planning Advisory Committee
Motion #: 222-22
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Leonard
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 11 of 23
That the Report received from the Planning Advisory Committee be received and adopted. Report of the Planning Advisory Committee The Planning Advisory Committee reports and recommends as follows: 2022-125 Planning Advisory Committee Official Plan Amendment – County of Frontenac Official Plan Administrative Amendments to Address Bills 13 and 109 Be It Resolved That the draft by-law, included as Attachment 1 to Report Number 2022-125, adopting Official Plan Amendment Number 2 to the County of Frontenac Official Plan, to implement Bills 13 and 109, be approved; and, That the Official Plan of the County of Frontenac, as amended, be further amended as per the draft by-law in Attachment 1 to Report Number 2022-125, being Official Plan Amendment Number 2 for the County of Frontenac Official Plan.
Carried
b)
Report of the Frontenac Accessibility Advisory Committee
Motion #: 223-22
Moved By:
Councillor Fowler
Seconded By:
Councillor Lichty
That the Report received from the Frontenac Accessibility Advisory Committee be received and adopted. Report of the Frontenac Accessibility Advisory Committee The Frontenac Accessibility Advisory Committee reports and recommends as follows:
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 12 of 23
2022-126 Frontenac Accessibility Advisory Committee Approval of the Joint Frontenac 2023-2027 Multi-Year Accessibility Plan Be It Resolved That the Council of the County of Frontenac pass a by-law adopting the 2023-2027 Multi-Year Accessibility Plan attached to this report as Appendix A. Carried
Return to Council
Motion #: 224-22
Moved By:
Councillor Leonard
Seconded By:
Councillor Gowdy
That Council revert from Committee of the Whole Council, to Council.
Carried
Adoption of the Report of the Committee of the Whole Council
Motion #: 225-22
Moved By:
Councillor Saunders
Seconded By:
Deputy Warden Smith
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted.
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 13 of 23
Carried
Motions, Notice of Which has Been Given
a)
Improved Howe Island Ferry Communications and Accessibility
Motion #: 226-22
Moved By:
Councillor Greenwood-Speers
Seconded By:
Deputy Warden Smith
Whereas Howe Island in the Township of Frontenac Islands has approximately 600 full time residents, plus seasonal residents and visitors; Whereas the residents and visitors depend upon the County operated Frontenac Howe Island Ferry at the west end of the Island that operates 24 hours per day, and the Township owned ferry that operates 16 hours per day at the east end of the Island; Whereas both ferries are subject to routine and emergency operational interruptions; Whereas residents are now advised of interruptions for both ferries via the following:
- Immediate email notification through Constant Contact (currently 485 active subscribers) – managed by the County of Frontenac
- Immediate Twitter notification (@HICountyFerry – currently 1,216 active subscribers) – managed by the County of Frontenac
- Accessible webcam – managed by the Township of Frontenac Islands
- Live animated traffic signs – managed by the Township of Frontenac Islands Whereas the Mayor of Frontenac Islands (Councillor Greenwood-Speers) desires to see improved ferry communications and accessibility for those with low vision, low technology savvy, and low cognitive ability; Now Therefore the Council of Frontenac County directs the Chief Administrative Officer and the Communications Officer in consultation with the Frontenac Accessibility Advisory Committee to prepare a report identifying options and costing, including but not limited to, issuing a media release, advising traditional local media such as radio stations and CKWS news line when the interruption has been brought to the Counties attention and when known more than 3 days in advance then advising the whig
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 14 of 23
Standard of expected interruptions, for addressing the concerns of Councillor Greenwood Speers. Carried
Giving Notice of Motion
Communications
That Council consent to the following communications of interest to Council listed below be received and filed:
a)
From Minister Clark regarding the More Homes Built Faster-Ontario’s Housing Supply Action Plan [Distributed to Members of County Council December 2, 2022]
b)
From Norfolk County regarding a resolution on Bill 23 “More Homes Built Faster Act, 2022” [Distributed to Members of County Council December 2, 2022]
c)
From the FACSFLA regarding its Annual Report 2021-2022 [Distributed to Members of County Council December 2, 2022]
d)
From the Town of Aurora regarding a resolution on Modifications to York Region Official Plan
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 15 of 23
[Distributed to Members of County Council December 2, 2022]
e)
From the Town of Petrolia regarding a resolution supporting on strengthening Integrity Commissioner powers [Distributed to Members of County Council December 2, 2022]
f)
From the Township of Central Frontenac regarding a resolution on Federal Electoral Districts Redistribution 2022 [Distributed to Members of County Council December 2, 2022]
g)
From the Township of Warwick regarding CN Rails contributions under the Drainage Act [Distributed to Members of County Council December 2, 2022]
h)
From Mayor Greenwood-Speers regarding email correspondence related to Low Water Pipe Exposure [Distributed to Members of County Council December 9, 2022]
i)
Follow up from Mayor Greenwood-Speers regarding permits for insulating exposed water pipes [Distributed to Members of County Council December 9, 2022]
j)
From the City of Toronto regarding a resolution on Bill 23, More Homes Built Faster Act
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 16 of 23
[Distributed to Members of County Council December 9, 2022]
k)
From the County of Lanark regarding a resolution concerning Violence Against Women [Distributed to Members of County Council December 16, 2022]
l)
From the Ministry of Infrastructure regarding Frontenac County OCIF Funding [Distributed to Members of County Council December 16, 2022]
m)
From the Ministry of Infrastructure regarding OCIF Funding [Distributed to Members of County Council December 16, 2022]
n)
From the Town of Petrolia sending holiday greetings to Council [Distributed to Members of County Council December 16, 2022]
Other Business
a)
Consideration of Councillor appointments to the following committees:
1.Administration Committee
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 17 of 23
Two (2) members of County Council - one (1) from the Township of North Frontenac and one (1) from the Township of Frontenac Islands
Planning and Economic Development Advisory Committee Four (4) members of County Council - one from each Township
Joint Frontenac Accessibility Advisory Committee (JAAC) Two (2) members of County Council
Administrative Building Design Task Force Four (4) Members of County Council
External Boards
Housing and Homelessness Advisory Committee [City of Kingston] One (1) Member of County Council
KFL&A Public Health Board One (1) Member of County Council
Food Policy Council of KFL&A One (1) Member of County Council
Kingston Frontenac Public Library One (1) Member of County Council
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 18 of 23
[Citizen appointees to these Boards and Committees are done through the recommendation of the Administration Committee, scheduled to meet January 11, 2022 at 10:00 a.m.]
Motion #: 227-22
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Lichty
That Councillors Gerry Lichty and Judy Greenwood-Speers be appointed to the Administration Committee for 2023 That Councillors Fran Smith, Fred Fowler, Judy Greenwood-Speers and Ron Vandewal be appointed to the Planning and Economic Development Advisory Committee That Councillors Bill Saunders and Nicki Gowdy be appointed to the Joint Frontenac Accessibility Advisory Committee (FAAC) That Councillors Gerry Lichty, Fran Smith, Fred Fowler and Ray Leonard be appointed to the Administrative Building Design Task Force That Councillor Nicki Gowdy be appointed to the City of Kingston Housing and Homelessness Advisory Committee That Councillor Judy Greenwood-Speers be appointed to the KFL&A Public Health Board That Councillor Bill Saunders be appointed to the Food Policy Council of KFL&A That Councillor Ray Leonard be appointed to the Kingston Frontenac Public Library Carried
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 19 of 23
Public Question Period
By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 228-22
Moved By:
Councillor Fowler
Seconded By:
Councillor Leonard
Resolved That leave be given the mover to introduce by-laws a) through h) that have been circulated to all Members of County Council and that by-laws a) through h) be read a first and second time. Carried
b)
Third Reading
Motion #: 229-22
Moved By:
Councillor Fowler
Seconded By:
Councillor Leonard
Resolved That by-laws a) through f) and h) be read a third time, signed, sealed and finally passed. Carried
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 20 of 23
Motion #: 230-22
Moved By:
Councillor Fowler
Seconded By:
Councillor Leonard
Resolved That by-law g) be read a third time, signed, sealed and finally passed. Carried
By-Laws
a)
To Amend the County of Frontenac Official Plan (Amendment Number 2, Bills 13 and 109) [Proposed By-law No. 2022-0046]
b)
To Adopt the 2023-2027 Multi-Year Accessibility Plan [Proposed By-law No. 2022-0047]
c)
To adopt an Emergency Management Program and Emergency Response Plan and to meet other requirements under the Emergency Management and Civil Protection Act [Proposed By-law No. 2022-0048]
d)
To authorize the Warden and Clerk to enter into an agreement with Explorer Solutions for the development of the 2023-2026 County Strategic Plan
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 21 of 23
[Proposed By-law No. 2022-0049]
e)
To amend By-law 2016-0006 to establish a Delegation of Authority Policy and to authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts [Proposed By-law No. 2022-0050]
f)
To authorize the Corporation of the County of Frontenac to distribute the Canada Community Building Fund amongst its four lower-tier municipalities [Proposed By-law No. 2022-0051]
g)
To amend By-law No. 2018-0032 (Council Remuneration By-law) as it relates to the Council Compensation Review [Proposed By-law No. 2022-0052]
h)
To confirm all actions and proceedings of County Council on December 21, 2022 [Proposed By-law No. 2022-0053]
Adjournment
Motion #: 231-22
Moved By:
Councillor Gowdy
Seconded By:
Councillor Saunders
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 22 of 23
That the meeting hereby adjourn at 10:42 a.m. Carried
Regular Meeting of Council Minutes December 21, 2022 -9:30 AM Page 23 of 23
