Published February 21, 2018

Word Count 60931 words

Reading Time 287 min read

Body: Council Type: Agenda Meeting: Regular Date: February 21, 2018 Collection: Council Agendas Municipality: Frontenac County

[View Document (PDF)](/docs/frontenac-county/Published Agendas/Regular Council/2018/Regular Council - 21 Feb 2018 - Agenda.pdf)

Document Text

Frontenac County Council Meeting Wednesday, February 21, 2018 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m.

AGENDA Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held December 20, 2017;
Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board as it relates to the litigation around the Howe Island Ferry lifting of heavy vehicle restrictions that support agricultural operations;
Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board – as it relates to OMB File PL160674 – Brougham v. South Frontenac (Township);
A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the acquisition of lands for an ambulance base;
Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to benchmarking of Fairmount Home
A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the ongoing land acquisitions for the K&P Trail. Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof

Page

15 - 27

Adoption of Minutes a) Minutes of Meeting held January 17, 2018 Resolved That the minutes of the regular Council meeting held January 18, 2018 be adopted. Deputations and/or Presentations Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

28 - 45

Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business

46 - 48

Recommend Reports from the Chief Administrative Officer a) 2018-016 Corporate Services 2017 Howe Islander Petition for Subsidy Recommendation: Resolved That the Council of the County of Frontenac accept the Corporate Services –2017 Frontenac-Howe Islander Ferry Petition for Subsidy report; And FurtherThatCouncil authorize the Clerk to petition the Ministry of Transportation for $859,263.50.

49 - 60

2018-017 Corporate Services Setting of the 2019 County Budget Deliberations and Solicitation of Public Input Recommendation: Resolved That the Council of the County of Frontenac receive the Corporate Services – Setting of the 2019 County Budget Deliberations and Solicitation of Public Input report for information;

Page 2 of 324

Page

And Further That the Council of the County of Frontenac confirm the following dates for the 2019 Budget Deliberations:

Thursday, January 17, 2019

Friday, January 18, 2019

Wednesday, February 6, 2019

Thursday, February 7, 2019

Wednesday, February 13, 2019

61 - 109

Council Orientation – Introduction to Council and the County of Frontenac Council Orientation – Introduction to External Agencies Public Meeting for the Solicitation of Public Input into the 2019 budget. Council Presentation – 2018 KPIs, 2019 Business Plans & Project Proposals Detailed Budget Presentation Council Presentation – 2018 KPIs, 2019 Business Plans & Project Proposals Detailed Budget Presentation Council Presentation – Detailed Budget Presentation

2018-018 Fairmount Home 2018-19 Long-Term Care Home Service Accountability Agreement (LSAA) Agreement Update Recommendation: Resolved That Council of the County of Frontenac received the Fairmount Home – 2016-2019 Long-Term Care Home Service Accountability Agreement (LSAA) Agreement update for information; And Further That the Council of the County of Frontenac authorize the Warden and Clerk to execute the 2018-19 Long-Term Care Home Service Accountability Agreement and return to the Local Health Integration Network as required under the Local Health System Integration Act.

110 - 113

2018-019 Fairmount Home Long-Term Care Home Service Accountability Agreement (LSAA) Schedule E - Form of Compliance Declaration Recommendation:

Page 3 of 324

Page

Resolved That Council of the County of Frontenac receive the Fairmount Home Long-Term Care Home Service Accountability Agreement – Schedule E – Form of Compliance Declaration Report; And Further That the Council of the County of Frontenac direct the Clerk to sign the Long-Term Care Home Service Accountability Agreement Schedule E – Form of Compliance Declaration and return to the Local Health Integration Network as required under the Local Health System Integration Act. 114 - 127

Staff Briefing: Lisa Hirvi, Administrator, Fairmount Home will brief Council with respect to the Fairmount Home Strategic Plan. [See Recommend Reports from the Chief Administrative Officer, clause f)]

128 - 133

2018-020 Fairmount Home Strategic Plan 2018-2022 Recommendation: Whereas the Long-Term Care Homes Act, 2007 requires a mission statement for each of the licensee’s long-term care homes that sets out the principles, purpose and philosophy of care of the home and that the mission statement is put into practice in the day-to-day operation of the long-term care home; Resolved That Council of the County of Frontenac accept the Fairmount Home Strategic Plan 2018-2022; And Further That Council direct staff to implement the Fairmount Home Strategic Plan 2018-2022 in the day-to-day operations of the long-term care home.

134 - 136

2018-021 Office of the Chief Administrative Officer Expropriation of Lands for the Purposes of the K&P Trail Recommendation: Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Expropriation of Lands for the Purposes of the K&P Trailreport; And Further That the Clerk be directed to introduce a by-law later in the meeting to authorize an Application to Approve the Expropriation of Lands for the purposes of the K&P Trail.

Page 4 of 324

Page 137 - 141

2018-022 Office of the Chief Administrative Officer Rural Urban Liaison Advisory Committee (RULAC) Meetings Recommendation: Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Rural Urban Liaison Advisory Committee (RULAC) Meetingsreport; And Further That Council direct that further meetings of RULAC only be held at the request of the County of Frontenac or the City of Kingston should the need arise for RULAC to fulfill its primary responsibilities as set out in the Amalgamation Order and the Local Services Realignment Agreement with respect to recommending solutions to matters of common concern and/or dispute resolution; And Further That By-law Procedural By-law 2013-0020, as amended, be further amended by amended Schedule C – to reflect this change in RULAC meetings; And Further That a copy of this resolution be forwarded to the City of Kingston.

142 - 148

2018-023 Corporate Services 2018 User Fees and Charges By-law Schedule C Tariff of Fees for Land Use Planning Review Recommendation: Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – 2018 User Fees and Charges for Services By-law Schedule C Tariff of Fees for Land Use Planning review report; And Further That By-law 2013-0010, being a By-law to Impose User Fees and Charges for Services, as amended be further amended by deleting Schedule C in its entirety and replacing with Schedule C attached as Appendix A.

149 - 150

2018-028 Office of the Chief Administrative Officer Long Term Care Bed Capacity Recommendation: Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Long Term Care Bed

Page 5 of 324

Page Capacityreport; And Further That the Administrator, Chief Administrative Officer and Director of Corporate Services/Treasurer further investigate proceeding with an application for increased Long-Term Care Bed Capacity in response to the recent call for submissions from the Ministry of Health and Long-Term Care; And Further That if feasible, submit an application for consideration by the Ministry prior to the March 2, 2018 dead line. And Further That is understood that the application does not commit the County to further expenditures without further reporting from staff and direction from Council. 151 - 153

2018-029 Planning and Economic Development Authorization to enter into an agreement with the Minister of Transportation for the Ontario Municipal Commuter Cycling Program for the 2017-2018 year Recommendation: Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Authorization to enter into an agreement with the Minister of Transportation for the Ontario Municipal Commuter Cycling Program for the 2017-2018 year report; And Further That the Council of the County of Frontenac pass a by-law authorizing the Warden and Clerk to enter into an agreement with the Minister of Transportation for the Province of Ontario for funding under the dedicated Ontario Municipal Commuter Cycling Program (OMCC) for the 2017-2018 funding year.

154 - 155

Information Reports from the Chief Administrative Officer a) 2018-024 Emergency and Transportation Services High Value Asset Management and Tracking

156 - 166

2018-025 Fairmount Home Quarterly Update Activity Report

167 - 171

2018-026 Planning and Economic Development Needs Assessment for Senior’s Housing in the Township of North

Page 6 of 324

Page Frontenac 172 - 173

2018-027 Emergency and Transportation Services Kingston and Region Interoperability Safety and Security (KISS) Project - Update

Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Nossal b)

Long Term Care (Fairmount Home) - Councillor Inglis

Corporate Services - Councillor Dewey

Planning and Economic Development - Councillor McDougall

Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Councillor Nossal

174 - 185

KFL&A Public Health Board Update - Deputy Warden Doyle

RULAC, LSR and other Updates

Algonquin Land Claim Update - Councillor Inglis

Frontenac County Youth Justice Advisory Committee Update Councillor Nossal

Housing and Homelessness Committee Update - Councillor McDougall

Rideau Corridor Landscape Steering Committee Update - Councillor McDougall

Mississippi Rideau Tay Rural Health Hub Organizing Committee Councillor Smith

Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle

Reports from Advisory Committees of County Council a) Report of the Community Development Advisory Committee All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. That the Report received from the Community Development Advisory Committee be received and adopted.

Page 7 of 324

Page

Report of the Community Development Advisory Committee The Community Development Advisory Committee reports and recommends as follows: 1.

2018-011 Community Development Advisory Committee Verona Trailhead Design Concept That staff proceed with detailed design work for the Verona Trailhead concept, incorporating feedback from the committee; And Further That staff be directed to seek an agreement with the Verona Community Association to add amenities purchased by the VCA to the Verona Trailhead site and to assist with site maintenance; And Further That staff be directed to further investigate a public art installation and community engagement process; And Further That staff be directed to review options for permitted parking uses on the Verona Trailhead property; And Further That any costs associated with the implement of the Verona Trail Head as noted in this report will be brought back to Council for approval prior to any development.

2018-012 Community Development Advisory Committee Event Incentive Pilot Program Implementation THAT the Council of the County of Frontenac approve the Event Incentive Pilot Program implementation Plan attached to this report as Appendix A.

186 - 308

Report of the Planning Advisory Committee All items listed on the Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered

Page 8 of 324

Page immediately thereafter. That the Report received from the Planning Advisory Committee be received and adopted. Report of the Planning Advisory Committee The Planning Advisory Committee reports and recommends as follows: 1.

2018-014 Planning Advisory Committee Draft Plan of Subdivision Approval 10T-2017/001: Revised Draft Conditions Request from South Frontenac Whereas the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; And Whereas the County of Frontenac received revised South Frontenac Township draft plan conditions for Plan of Subdivision 10T-2017/001 in correspondence dated December 14, 2017, with a request for a road widening to be incorporated into the County’s draft plan conditions, deletion of Township condition #13 requiring direct access to the Cataraqui Trail, and change to Township condition #14 to reduce the setback to the two westernmost wetlands. Therefore Be It Resolved That the Council of the County of Frontenac approve a minor revision to the County Draft Conditions of Approval for 10T-2017/001 for the inclusion of “condition 14. General conditions E.” for a road widening along McFadden Road; And Further That the Council of the County of Frontenac does not change County “condition 5. Access B. of County Draft Conditions of Approval for 10T-2017/001 providing direct access to the Cataraqui Trail; And Further That the Council of the County of Frontenac approve the removal condition 5. Access C. (easement) of County Draft Conditions of Approval for 10T-2017/001 providing direct access to the Cataraqui Trail; And Further That the Council of the County of Frontenac support the change of Township Condition #14 for the reduced setback of the two westernmost wetlands to reflect “condition 9. Environment B.” of the County Draft Conditions of Approval for 10T-2017/001;

Page 9 of 324

Page

And Further That Council directs staff to forward a copy of the resolution to the Township of South Frontenac and the applicant. 2.

2018-015 Planning Advisory Committee Amendment Number 4 to the Township of Frontenac Islands Official Plan to include private road (lane) policies and update existing transportation policies – Frontenac Islands Bylaw No. 2017A Whereas the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped Council to make an informed decision; Be It Resolved That the Council of the County of Frontenac approve Frontenac Islands Official Plan Amendment No. 4 to the Township of Frontenac Islands Official Plan, as contained in Bylaw No. 2017A attached to this report as Appendix A.

Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted.

30 931 2

a )

Motions, Notice of Which has Been Given Review of Procedural By-law Moved by: Warden Higgins Seconded by: Councillor McDougall That By-law 2013-0020, being a by-law to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings, as amended, be further amended as follows: 1.

That the term of office of Warden be amended from 1 year to

years

That the eligibility to be appointed as Deputy Warden be amended to include all members of Council;

Page 10 of 324

Page 3. That Schedule C, External Boards and Committees with County Council Appointees be amended by deleting: • The Algonquin Land Claim Municipal Advisory Committee • The Rideau Corridor Landscape Strategy Steering Committee • The Housing and Homelessness Advisory Committee 4. That Schedule D, Council Liaisons, be a) deleted in its entirety, or b) be amended to delete Expectations:

• • • • • •

Meet with the Director and CAO at a minimum of once per month. o Meeting to be scheduled for the first Wednesday of each month. Become familiar with the legislative framework, operations, projects reports, budgets and risks of the Department. Monthly, provide an overview of the Departmental activities to County Council. Meet with Warden as required to provide background and insight. Participate in meetings, workshops and events related to the Department. Participate on ad hoc committees and related operations teams as follows: o Emergency and Transportation Services ▪ Emergency Management Program Committee o Council Liaison – Long-term Care (Fairmount Home) ▪ Quality Assurance and Assessment Committee o Council Liaison – Corporate Services ▪ Joint Accessibility Advisory Committee o Council Liaison – Planning & Economic Development ▪ Trails Advisory Committee ▪ Sustainability Advisory Committee

And Further That the Clerk be directed to bring forward a by-law at the March 21, 2018 Council meeting reflecting these amendments. Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From the Town of Lakeshore regarding resolution on Infrastructure Funding for Storm Water Management and Drainage Improvements [Distributed to Members of County Council January 19, 2018] b)

From the International Joint Commission providing its first Triennial Assessment of Progress report on Great Lakes Water Quality

Page 11 of 324

Page [Distributed to Members of County Council January 19, 2018] c)

From the Town of Amherstburg regarding Tax Changes Proposed by the Federal Government for Farmers [Distributed to Members of County Council January 19, 2018]

From Morrison Hershfield providing the Study Design and Environmental Assessment for Wolfe Island Ferry Dock Improvements [Distributed to Members of County Council January 26, 2018]

From the Association of Ontario Road Supervisors advising of the 2018 AORS Trade Show [Distributed to Members of County Council January 26, 2018]

From the KFL&A Board of Health Minutes of its meeting held November 15 2017 [Distributed to Members of County Council January 26, 2018]

Resolution from the Town of Lakeshore regarding Marijuana Tax Revenue [Distributed to Members of County Council January 26, 2018]

Resolution from the Town of Lakeshore regarding Population Growth [Distributed to Members of County Council January 26, 2018]

From the Centre for Studies in Health & Aging regarding upcoming conference on Empowering Older Adults [Distributed to Members of County Council February 2, 2018]

From the Ontario Farmland Trust noting the 2018 Farmland Forum Program [Distributed to Members of County Council February 2, 2018]

From Abundant Solar Energy Inc. regarding a 250-kw ground mount solar array in Central Frontenac [Distributed to Members of County Council February 16, 2018]

From Abundant Solar Energy Inc. regarding a solar array project in Central Frontenac [Distributed to Members of County Council February 16, 2018]

From Hydro One regarding its Vegetation Maintenance Program [Distributed to Members of County Council February 16, 2018]

From the Kingston Frontenac Housing Corporation providing its Public Agenda 01-2018 [Distributed to Members of County Council February 16, 2018]

From the Kingston Frontenac Public Library advising the new Vice-Chair of the Board [Distributed to Members of County Council February 16, 2018]

From the United Way of KFL&A thanking County of Frontenac Staff for their Contributions

Page 12 of 324

Page [Distributed to Members of County Council February 16, 2018] q)

Resolution from the Township of North Frontenac supporting additional planning staff [Distributed to Members of County Council February 16, 2018]

Resolution from the Township of Norwhich regarding Ontario Building Code Amendments [Distributed to Members of County Council February 16, 2018]

Resolution from the Township of South Frontenac supporting additional planning staff [Distributed to Members of County Council February 16, 2018]

From Abundant Solar Energy regarding solar array project, 3090 Forest Rd [Distributed to Members of County Council February 16, 2018]

From Abundant Solar Energy regarding solar array Project 5206 [Distributed to Members of County Council February 16, 2018]

Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through f) that have been circulated to all Members of County Council and that by-laws a) through f) be read a first and second time. b)

Third Reading Resolved That by-laws a) through f) be read a third time, signed, sealed and finally passed. By-Laws

313 - 314

To authorize an application to approve the Expropriation of Land [Proposed By-law No. 2018-0006]

315

To authorize the Warden and Clerk to execute the 2018-19 Long-Term Care Home Service Accountability Agreement with the South East Local Health Integration Network as required under the Local Health System Integration Act. [Proposed By-law No. 2018-0007]

316 - 317

To amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) as it relates to amendments to RULAC

Page 13 of 324

Page meetings [Proposed By-law No. 2018-0008] 318 - 320

To Amend By-law 2013-0010, being a By-law to Impose User Fees and Charges for Services as it relates to Schedule C Tariff of Fees for Land Use Planning [Proposed By-law No. 2018-0009]

321 - 322

To authorize the execution of an agreement with Her Majesty the Queen in Right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario – Ontario Municipal Commuter Cycling Program – 2017- 2018 [Proposed By-law No. 2018-0010]

323 - 324

Confirmation of Proceedings [Proposed By-law No. 2018-0011]

Adjournment

Page 14 of 324

AGENDA ITEM #a)

Minutes of the Regular Meeting of Council January 17, 2018 A regular meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, January 17, 2018 at 9:30 a.m. Present:

Warden Ron Higgins, Deputy Warden Denis Doyle, Councillors Ron Vandewal, Fran Smith, Natalie Nossal, John Inglis and John McDougall

Regrets

Councillor Tom Dewey

Also Present:

County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Deputy Chief of Performance Standards Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Richard Allen, Manager of Economic Development Alison Vandervelde, Community Development Officer Megan Rueckwald, Community Planner Marco Smits, Communications Officer

Closed Session  Approval of Addendum  Disclosure of Pecuniary Interest and General Nature Thereof There were none.

Page 15 of17, 324 Minutes of Meeting held January 2018

AGENDA ITEM #a)

Adoption of Minutes a)

Minutes of Meeting held December 20, 2017

Motion #: 1-18

Moved By: Seconded By:

Councillor Vandewal Councillor Inglis

Resolved That the minutes of the regular Council meeting held December 20, 2017 be adopted. Carried Deputations and/or Presentations Warden Higgins asked that Deputy Warden Doyle assume the Chair during his presentation. a)

Warden Higgins provided County Council with a presentation on the North Frontenac Self Sustainability One Small Town Implementation Plan. Proclamations  Move into Committee of the Whole

Motion #: 2-18

Moved By: Seconded By:

Councillor McDougall Councillor Nossal

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business 

Regular Meeting of Council Minutes January 17, 2018

Page 16 of17, 324 Minutes of Meeting held January 2018

Page 2 of 13

AGENDA ITEM #a)

Recommend Reports from the Chief Administrative Officer a)

2018-006 Office of the Chief Administrative Officer Planning Staff Resources Motion #: 3-18 Moved By: Councillor Nossal Seconded By: Councillor Smith Be It Resolved That the Council of the County of Frontenac authorize the addition of a Senior Planner position; And Further That the costs associated with the County Planning Department’s three positions be apportioned based upon a three year rolling average of utilization based on local planning issues; And Further That the costs be phased in over a three year period; And Further That the phase in costs be taken from the County’s stabilization reserve for 2018; And Further That funding for subsequent years be determined by the next term of council, it being clearly understood that phase-in costs will not be subject to a levy based weighted assessment; And Further That the CAO’s group draft an agreement to reflect this resolution; And Further That a copy of this resolution be forwarded to Township Councils for consideration no later than the end of February 2018. Carried As Amended (See motion to Amend below which was Carried) Motion to Amend Motion #: 4-18

Moved By: Seconded By:

Councillor Vandewal Councillor McDougall

Be It Resolved That the motion be amended to add at the end of clause 5: , it being clearly understood that phase-in costs will not be subject to a levy based weighted assessment. Carried

Regular Meeting of Council Minutes January 17, 2018

Page 17 of17, 324 Minutes of Meeting held January 2018

Page 3 of 13

AGENDA ITEM #a)

Moved By: Seconded By:

Councillor Vandewal Councillor Smith

Be It Resolved That the motion be amended to remove Schedule C; And Further That staff be directed to bring forward a report to the February Council meeting outlining planning fees charged by comparator municipalities. Carried c)

2018-002 Corporate Services – Finance 2018 Vendor of Record (VOR) List Motion #: 7-18 Moved By: Councillor Nossal Seconded By: Councillor McDougall Resolved That County Council receive this Corporate Services – Finance - 2018 Vendor of Record List report; And Further That Council approve the 2018 Vendor of Record List attached as Appendix A. Carried

Regular Meeting of Council Minutes January 17, 2018

Page 18 of17, 324 Minutes of Meeting held January 2018

Page 4 of 13

AGENDA ITEM #a)

2018-003 Corporate Services Amendments to Procedural By-law 2013-0020 Resulting from Bill 68 Motion #: 8-18 Moved By: Councillor Smith Seconded By: Councillor Nossal Resolved That the Council of the County of Frontenac receive the Corporate Services – Amendments to Procedural By-law 2013-0020 resulting from Bill 68 report; And Further That Procedural By-law 2013-0020 as amended be further amended as follows: 1.

That Section 1 – Interpretation, 1.3 Definitions (v) be amended by deleting: “Meeting” means a majority of the Members of Council or Committee that comes together for the purpose of exercising the power or authority of the Council or Committee or for the purpose of doing the groundwork necessary to exercise that power or authority. And replacing with: “Meeting” means a quorum of the Members of Council or Committee that are present and discuss issues in a way that materially advances the business or decision making of Council or Committee.

That a Section 4 – Membership on Council, 4.3 be deleted in its entirety and replaced with: (1)

Pursuant to Section 267 of the Municipal Act, 2001 and amendments thereto, if a Member of County Council is unable to act as a Member of County Council for a period exceeding one month, the local municipal council may appoint one of its Members as an Alternate Member of County Council to act in place of the Member until the Member is able to resume acting as a Member of County Council.

(2)

Pursuant to Section 268 of the Municipal Act, 2001 and amendments thereto, the council of a local municipality may appoint one of its members as an alternate member of County council, to act in place of a person who is a member of County Council, when the person is unable to attend a meeting of County Council for any reason.

Subsection (2) does not authorize: (a)

the appointment of more than one alternate member during the term of council;

(b)

the appointment of an alternate member to act in place of an alternate member appointed under subsection 267 (1) or (2); or

(c)

the appointment of an alternate head of council of the County of Frontenac.

Regular Meeting of Council Minutes January 17, 2018

Page 19 of17, 324 Minutes of Meeting held January 2018

Page 5 of 13

AGENDA ITEM #a)

Despite clause (2)(a), if the seat of the member who has been appointed as an alternate member under subsection (1) becomes vacant, the council of a local municipality may appoint another of its members as an alternate member for the remainder of the council term.” 3.

That Section 4 – Membership on Council, be amended by adding a new 4.4, Alternate Members of County Council, as follows: An Alternate Member shall not take his seat on County Council until the Clerk of the County has received a certified copy of the appointment by-law passed by the lower tier municipality naming the alternate. An alternate appointed under Section 267 of the Municipal Act shall be limited to representing the municipality at a meeting of County Council with the exception of the annual Inaugural Meeting, and Council Liaison meetings, should the alternate be appointed to represent a second member Councillor but not at a meeting of an advisory or special committee, board or agency to which the member of Council has been appointed. An alternate appointed under Section 268 of the Municipal Act shall be limited to representing the municipality at a meeting of County Council with the exception of the annual Inaugural Meeting, and not at a meeting of an advisory or special committee, board or agency to which the member of Council has been appointed. If appointed under Section 268 of the Municipal Act, it is the responsibility of the Member of Council upon whose behalf an alternate will be serving to ensure that a copy of the meeting agenda is provided to the alternate in advance of the meeting. The remuneration and/or reimbursement of appropriate costs incurred by an alternate while serving in this capacity shall be the responsibility of the constituent municipality. An alternate shall not be eligible to attend a convention or seminar on behalf of the County. An alternate attending a meeting of County Council as an observer only, shall leave the meeting room when the meeting is closed to the public.

That Section 6 – Meetings of Council, 6.6 Closed Meetings be amended by adding the following: i)

information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them;

a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the

Regular Meeting of Council Minutes January 17, 2018

Page 20 of17, 324 Minutes of Meeting held January 2018

Page 6 of 13

AGENDA ITEM #a)

contractual or other negotiations of a person, group of persons, or organization; k)

a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or

a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

That Section 6 – Meetings of Council, 6.10 Closed Meeting Investigations be amended by adding an additional paragraph as follows:

Should the County receive a report from the County’s Closed Meeting Investigator reporting his or her opinion, and the reasons for it, that a meeting or part of a meeting that was the subject-matter of an investigation appears to have been closed to the public contrary to section 239 of the Municipal Act or to the County’s procedure by-law under subsection 238 (2), the County of Frontenac, shall pass a resolution stating how it intends to address the report. Carried Council recessed at 10:54 a.m. Council reconvened at 11:04 a.m. e)

2018-004 Corporate Services Consideration of Applications for Appointment to the Planning Advisory Committee and the Community Development Advisory Committee Motion #: 9-18 Moved By: Councillor Vandewal Seconded By: Councillor Smith Resolved That Ella Vanderburgt be appointed to the Community Development Advisory Committee whose term shall expire November 30, 2018; And Further That Barbara Sproule be appointed to the Planning Advisory Committee whose term shall expire November 30, 2018; And Further That By-law 2013-0020, Schedules B-3 and B-4 be amended accordingly to reflect these appointments. Carried

Regular Meeting of Council Minutes January 17, 2018

Page 21 of17, 324 Minutes of Meeting held January 2018

Page 7 of 13

AGENDA ITEM #a)

2018-005 Corporate Services – Finance 2018 Temporary Borrowing By-Law Motion #: 10-18 Moved By: Councillor Inglis Seconded By: Councillor Nossal Resolved That Council of the County of Frontenac accept the Corporate Services 2018 Temporary Borrowing By-law report; And Further That the Clerk be directed to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2018. Carried Information Reports from the Chief Administrative Officer a)

2018-007 Office of the Chief Administrative Officer Council Strategic Priorities Status Report 2018-008 Emergency and Transportation Services Emergency Management Program Annual Report 2018-009 Corporate Services Non-Union Pay Equity Maintenance Plan Reports from Council Liaison Appointees

Emergency and Transportation Services - Councillor Nossal

Councillor Nossal provided an overview of the Emergency and Transportation Services liaison activities since the last Council meeting. b)

Long Term Care (Fairmount Home) - Councillor Inglis

Councillor Inglis provided an overview of the Fairmount Home liaison activities since the last Council meeting. c)

Corporate Services - Councillor Dewey

In Councillor Dewey’s absence, Councillor Smith provided an overview of the Corporate Services liaison activities since the last Council meeting.

Regular Meeting of Council Minutes January 17, 2018

Page 22 of17, 324 Minutes of Meeting held January 2018

Page 8 of 13

AGENDA ITEM #a)

Planning and Economic Development - Councillor McDougall

Councillor McDougall provided an overview of the Planning and Economic Development liaison activities since the last Council meeting. Reports from External Boards and Committees a)

Kingston Frontenac Library Board Update - Councillor Nossal

No Report. b)

KFL&A Public Health Board Update - Deputy Warden Doyle

Deputy Warden Doyle provided an overview of the Kingston, Frontenac Lennox and Addington Board of Health activities since the last Council meeting. c)

RULAC, LSR and other Updates

No Report. d)

Algonquin Land Claim Update - Councillor Inglis

No Report. e)

Frontenac County Youth Justice Advisory Committee Update Councillor Nossal

No Report. f)

Housing and Homelessness Committee Update - Councillor McDougall

No Report. g)

Rideau Corridor Landscape Steering Committee Update - Councillor McDougall

No Report.

Regular Meeting of Council Minutes January 17, 2018

Page 23 of17, 324 Minutes of Meeting held January 2018

Page 9 of 13

AGENDA ITEM #a)

Mississippi Rideau Tay Rural Health Hub Organizing Committee Councillor Smith

No Report. i)

Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle

No Report. Reports from Advisory Committees of County Council  Return to Council Motion #: 11-18

Moved By: Seconded By:

Councillor McDougall Councillor Smith

That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 12-18

Moved By: Seconded By:

Councillor Nossal Councillor Inglis

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given  Giving Notice of Motion Warden Higgins advised that he will be bringing forward a motion to the next Council meeting to review the Procedural By-law regarding the election of Warden and Deputy Warden Council Liaisons and External Boards and Committees.

Regular Meeting of Council Minutes January 17, 2018

Page 24 of17, 324 Minutes of Meeting held January 2018

Page 10 of 13

AGENDA ITEM #a)

Communications That Council consent to the following communications of interest to Council listed below be received and filed: a)

From the Hon. Bob Chiarelli wishing Warden and Council Merry Christmas [Distributed to Members of County Council December 21, 2017]

From the Federated Women’s Institute of Ontario AGM organizing Committee thanking the Warden and County its contribution to the event. [Distributed to Members of County Council December 21, 2017]

From Ernie Hardeman MPP regarding the Ontario PC Platform - Peoples Guarantee Information [Distributed to Members of County Council December 21, 2017]

From the Association of Municipalities of Ontario (AMO) regarding an upcoming session in Brockville on the Local Share Information Session Invitation [Distributed to Members of County Council December 21, 2017]

From Patrick Brown MPP Simcoe North wishing Warden and Council a Merry Christmas [Distributed to Members of County Council December 21, 2017]

From the Finance Minister providing a letter to Heads of Council on preparing for legalization of Cannabis [Distributed to Members of County Council January 5, 2018]

From 2f2f Canada regarding Marijuana Use Among Drivers in Canada [Distributed to Members of County Council January 5, 2018]

From County Auditor Allan Partners providing the County’s Audit Planning Letter for the Year Ending December 31, 2017 [Distributed to Members of County Council January 5, 2018]

Regular Meeting of Council Minutes January 17, 2018

Page 25 of17, 324 Minutes of Meeting held January 2018

Page 11 of 13

AGENDA ITEM #a)

From the University Hospitals Kingston Foundation thanking the County of Frontenac for its contribution [Distributed to Members of County Council January 5, 2018] Other Business

Councillor Vandewal raised questions regarding the timeline of the RFP for Communal Services as the location of the Seniors Housing Project in South Frontenac may not be on services and this report could prove useful to that project. Staff will work with South Frontenac. Public Question Period There were no questions from the public. By-Laws – General By-laws and Confirmatory By-law a)

First and Second Reading

Motion #: 13-18

Moved By: Seconded By:

Councillor McDougall Councillor Smith

Resolved That leave be given the mover to introduce by-laws a) through e) that have been circulated to all Members of County Council and that by-laws a) through e) be read a first and second time. Carried b)

Third Reading

Motion #: 14-18

Moved By: Seconded By:

Councillor Smith Councillor McDougall

Resolved That by-laws a) through e) be read a third time, signed, sealed and finally passed. Carried

Regular Meeting of Council Minutes January 17, 2018

Page 26 of17, 324 Minutes of Meeting held January 2018

Page 12 of 13

AGENDA ITEM #a)

By-Laws a)

To amend By-law No. 2013-0010 (to impose user fees and charges for services) (Proposed By-law No. 2018-0001)

To amend By-law No. 2013-0020 resulting from Bill 68 This by-law was amended to exclude Schedule C (Proposed By-law No. 2018-0002)

To amend By-law No. 2013-0020 (Appointments to the Planning Advisory Committee and the Community Development Advisory Committee) (Proposed By-law No. 2018-0003)

To authorize temporary borrowing for current expenditures for the year 2018 (Proposed By-law No. 2018-0004)

To Confirm All Actions and Proceedings of Council (Proposed By-law No. 2018-0005) Adjournment

Motion #: 15-18

Moved By: Seconded By:

Councillor McDougall Councillor Vandewal

That the meeting hereby adjourn at 11:24 a.m. Carried

Ron Higgins, Warden

Regular Meeting of Council Minutes January 17, 2018

Page 27 of17, 324 Minutes of Meeting held January 2018

Jannette Amini, Clerk

Page 13 of 13

F e b r u a ry, 2 0 1 8 Report 2018-02

Page 28 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Report

AGENDA ITEM #a)

Page 29 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Updates Provincial Matters Ontario announces new $26 million Main Street Revitalization Fund for revitalizing main streets. The fund will be administered by AMO . Program design details such as eligible activities and reporting are yet to be completed as part of the Transfer Payment Agreement between AMO and OMAFRA.

LAS The HISA rate has increased 0.25% to 1.915% as of January 17, 2018 - Bank of Canada. January will pay a blended rate on existing deposits to reflect the increase.

AGENDA ITEM #a)

Proposed cannabis regulations on storefronts, places of use, medical cannabis and impaired-driving are now on the Regulatory Registry. Municipal governments are encouraged to respond. Stay tuned to the AMO website for forthcoming analysis

Page 30 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Planning Update • Direction received from all four member municipalities to proceed with an agreement for planning services • CAOs met on February 20th to review and discuss. Update to be provided AGENDA ITEM #a)

Page 31 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

EOLC: Regional Collaboration and Partnership Award • Received from the Economic Developers Council of Ontario Awards for their regional and cross-boarder collaboration.

AGENDA ITEM #a)

Page 32 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

What is the Eastern Ontario Leadership Council?

Presentation for Elected Officials, Administrative and Economic Development staff members across Eastern Ontario

AGENDA ITEM #a)

January 2018

Page 33 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

History: why and when the EOLC began

AGENDA ITEM #a)

• Following the completion and adoption in 2014 of the Eastern Ontario Economic Development Strategy by both the Eastern Ontario Wardens’ Caucus and the Eastern Ontario Mayors’ Caucus, a key action item of the strategy was the creation of a regional economic governance model, tasked with coordinating strategic, regional, economic development in Eastern Ontario.

Page 34 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

History: why and when the EOLC began

AGENDA ITEM #a)

• Over the course of 2015 and 2016, the EOLC developed into a partnership between five regional organizations, representing both the municipal and economic development sectors: • Eastern Ontario Wardens’ Caucus • Eastern Ontario Mayors’ Caucus • Eastern Ontario Regional Network • Ontario East Economic Development Commission • Community Futures (CFDCs) Ontario East

Page 35 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Role and Mandate of the EOLC

AGENDA ITEM #a)

• The EOLC’s mandate is to lead the implementation of the regional economic development strategy. Each member organization contributes financially to provide the funding required to advance projects as well as the creation of three working groups, being: • Integrated, Intelligent Transportation System • Workforce Development and Deployment • Technology Integration and Innovation

Page 36 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Governance Model Formalized and Operating

AGENDA ITEM #a)

• Approved Terms of Reference (revised early 2018) • Representation from five regionally-minded groups • Initial funding obtained to get the EOLC operating • Unincorporated, collaborative, ‘pay to play’ model • EOLC board responsible for oversight of strategy implementation, identifying & responding to issues affecting regional economic development

Page 37 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

EOLC Board / Membership Composition

AGENDA ITEM #a)

• Co-chairs: One EOWC Warden and one EOMC Mayor • EOWC: Two staff members from the EOWC CAOs group • EOMC: Two staff members from the EOMC CAOs group • EORN: Two staff members from the EORN administration • OEEDC: One staff member and one board member • CFDCs: One staff member and one board member • Staff: Support staff hired on a contract basis

Page 38 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

The EOLC is represented by five regional partners, ready to help set the table for all of your success – and the success of Eastern Ontario!

AGENDA ITEM #a)

Page 39 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Role and Mandate of the Working Groups

AGENDA ITEM #a)

• Guide EOLC’s deliberations and offer recommendations on implementation priorities and directions • Build broader collaborations across the region • Draw on widespread expertise, to suit the task at hand • Provide opportunities for cross-regional, cross-sectoral participation (e.g. private sector, post-secondary education) • Multiple EOLC members sit on Working Groups • Chaired by EOLC member (or designate)

Page 40 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Link Between EOLC and Working Groups Through the working groups, the EOLC also serves to:

AGENDA ITEM #a)

• Act as a conduit for information and policy positions with various stakeholders, including the Province of Ontario; • Track and report on the performance of the Eastern Ontario economy, as it relates to the priorities of the Economic Development Strategy; • Undertake advocacy on key economic issues; and • Identify resources and provide recommendations on funding opportunities.

Page 41 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Two Collaboration-Based Funding Applications

Application submitted September 2017 to OMAFRA through the Rural Economic Development (RED) Program

Funds would advance major projects in 2018-19

Eastern Ontario considered a “leader” due to its extensive experience in researching and preparing a regional strategy

AGENDA ITEM #a)

Application submitted January 2018 to MEDG to refresh initial 2014 strategy, update implementation plan, and release first Ministry-sponsored plan across Ontario

Page 42 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

RED Application: Three-Part Technology Integration Project • Goal: to accelerate the integration of technology into targeted sectors, strengthen competitiveness and increase businesses’ operational efficiency, via:

AGENDA ITEM #a)

– A regional marketplace event, connecting innovators and start-ups with receptor organizations to share information on technologies and factors influencing successful entry into marketplace; the event would be live-streamed. – The creation and launch of a web-based portal for the region’s growing artisan food and beverage sector, to connect local producers with their supply chain, building on the initial data gathering work being undertaken through OEEDC. – The creation and launch of a web-based portal for an Eastern Ontario Training Network, providing “one-window” access to all training and education services across the region, for jobseekers, employees

Page 43 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Projects Ongoing and On the Horizon

AGENDA ITEM #a)

• EORN has completed and submitted (to both levels of government) the business case for a cellular and mobile broadband project • Collaborating with MTO to explore opportunities for data, technology and infrastructure integration • Following VIA Rail’s plans for a dedicated passenger service connecting Toronto and Ottawa through Eastern Ontario • Exploring opportunities for becoming a regional test bed for zero emission and other technologies; including seamless, efficient freight movement

Page 44 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Other Projects through the EOLC Working Groups

AGENDA ITEM #a)

• Work with Magnet as platform for regional labour force matching (employers and jobseekers) and providing close-to-real time data on regional labour market • Planning for succession for small businesses in multiple sectors, currently a major issue across the region • Work with Ontario East to secure Sector Planning grant to design and build support for a ‘rapid response’ system for region’s manufacturing sector

Page 45 of 324 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Questions? Comments? Let the EOLC know how it can help you. For further discussion or information: • Project Coordinator: Kathryn Wood 613-376-6006 kwood4297@gmail.com

AGENDA ITEM #a)

• Communications Coordinator: Justin Bromberg 613-307-0187 jbromberg@prescott-russell.on.ca

AGENDA ITEM #a)

Report 2018-016 Recommend Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

February 21, 2018

Re:

Corporate Services – 2017 Howe Islander Petition for Subsidy

Recommendation Resolved That the Council of the County of Frontenac accept the Corporate Services – 2017 Frontenac-Howe Islander Ferry Petition for Subsidy report; And Further That Council authorize the Clerk to petition the Ministry of Transportation for $859,263.50. Background The operating agreement with the Ministry of Transportation (MTO) for the FrontenacHowe Islander Ferry came into effect in January 2004. The terms of the agreement require the County of Frontenac to prepare and deliver a statement reconciling the actual operating costs and revenues for each calendar year by February 15th of the following year. Comment The financial information forwarded to MTO is presented in Appendix A to this report. The contract with MTO authorizes the County to retain a reserve to which ticket and pass revenue over the 20% of expenditures can be allocated annually. The reserve balance cannot exceed 5% of the operating expenditures.

462017 of 324 2018-016 Corporate Page Services Howe Islander Petition for Subsidy

AGENDA ITEM #a)

Sustainability Implications The operation of the Frontenac-Howe Islander Ferry ensures the long term viability of the community on Howe Island. Financial Implications In accordance with the agreement, the Provincial subsidy totals $859,263 for 2017. This is calculated as 80% of the gross expenditure in 2017 of $1,074,079. Organizations, Departments and Individuals Consulted and/or Affected Marine Services Township of Frontenac Islands Ministry of Transportation

Recommend Report to Council Corporate Services –2017 Howe Islander Ferry Petition for Subsidy February 21, 2018

472017 of 324 2018-016 Corporate Page Services Howe Islander Petition for Subsidy

Page 2 of 3

AGENDA ITEM #a)

Appendix A Operating Costs Salaries, Wages & Benefits Wages Benefits WSIB / EHT Materials & Supplies: Repairs/Maintenance Supplies Tickets Fuel Cables Services: Hydro Phone, Cell Phones Insurance Audit Fee Legal Costs Sundry, Health & Safety Machine Rental Mileage Lease Subtotal ** Administration costs ** Total Operating Costs ** 80% of Eligible Operating Costs ** Revenues: Ferry Passes Ferry Fares Other Revenue Total Revenues **

Eligible Expenditures

752,984.00 169,943.00 63,227.00 19,074.00 1,711.00 547.00

1,830.00 8,686.00 1,740.00 24,044.00 8,984.00 249.00 1,053,019.00 21,060.38 1,074,079.38 859,263.50

110,140.00 119,454.77 229,594.77

20% of Operating Costs **

214,815.88

Revenues in excess of 20% of operating costs **

14,778.89

FERRY REVENUE RESERVE: To Revenue Reserve 2017 Balance in Reserve TOTAL FERRY RESERVE ** 5%OF OPERATING COSTS ** Ferry Revenue Reserve in excess of 5% of Operating ** Subsidy Payable:

14,778.89 26,629.20 41,408.09 53,703.97 41,408.09 0.00

80% of Operating Costs ** Less: Revenues in excess of 20% of Operating Costs Total Annual Subsidy Prior year adjustment

859,263.50

TOTAL SUBSIDY PAYABLE -

859,263.50

Recommend Report to Council Corporate Services –2017 Howe Islander Ferry Petition for Subsidy February 21, 2018

482017 of 324 2018-016 Corporate Page Services Howe Islander Petition for Subsidy

0.00 859,263.50 0.00

Page 3 of 3

AGENDA ITEM #b)

Report 2018-017 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

February 21, 2018

Re:

Corporate Services – Setting of the 2019 County Budget Deliberations and Solicitation of Public Input

Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Setting of the 2019 County Budget Deliberations and Solicitation of Public Input report for information; And Further That the Council of the County of Frontenac confirm the following dates for the 2019 Budget Deliberations: Thursday, January 17, 2019

Council Orientation – Introduction to Council and the County of Frontenac

Friday, January 18, 2019

Council Orientation – Introduction to External Agencies Public Meeting for the Solicitation of Public Input into the 2019 budget.

Wednesday, February 6, 2019

Council Presentation – 2018 KPIs, 2019 Business Plans & Project Proposals Detailed Budget Presentation

Thursday, February 7, 2019

Council Presentation – 2018 KPIs, 2019 Business Plans & Project Proposals Detailed Budget Presentation

Wednesday, February 13, 2019

Council Presentation – Detailed Budget Presentation

Background Under the Municipal Act, 2001, as amended, Section 289(1) states an upper-tier municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the upper-tier municipality.

49Setting of 324of the 2019 County Budget Deliberati… 2018-017 Corporate Page Services

AGENDA ITEM #b)

Comment The Finance unit annually sets a budget schedule early in the year for the following years budget. This schedule sets out both staff meeting dates and timelines with respect to departmental budget submissions as well as meeting dates for presentation to Council Liaisons and Council. Once this schedule has been developed, it is shared with the Council Liaisons for input and ultimately shared with County Council early in the spring. The budget process schedule begins in September of the year prior to the budget year with a public meeting to solicit public input followed in October by presentations to Liaisons and Council on departmental KPIs and the following years Business Plans & Project Proposals. The full budget deliberations are then done at a Committee of the Whole meeting in November, with the passage of the budget taking place at either the November or December Council meeting. With respect to the 2019 budget deliberations, Section 289(1.1) states: Exception (1.1) Despite subsection (1), a budget for a year immediately following a year in which a regular election is held, may only be adopted in the year to which the budget applies. 2006, c. 32, Sched. A, s. 119 (2). Given that 2018 will be an election year for Ontario municipalities, the budget cannot be considered during the previous year and as such, a separate timeline needs to be established. Although staff recognize that this Council cannot commit the next term of Council to specific dates, staff would like to have the proposed budget dates supported by this Council and provided to the Townships so that these dates can be included in any orientation packages being provided so that these dates can be put into new councilors calendars. This recommendation aligns with the County of Frontenac budget policy which is attached to this report as Appendix A. Sustainability Implications Governance – appropriate stewardship of County resources. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Alex Lemieux, Deputy Treasurer Recommend Report to Council Corporate Services – Setting of the 2019 County Budget Deliberations and Solicitation of Public Input February 21, 2018

50Setting of 324of the 2019 County Budget Deliberati… 2018-017 Corporate Page Services

Page 2 of 2

AGENDA ITEM #b)

By-Law No. 2015-0026 Of The Corporat io n of the County Of Fro ntenac Being a By-Law to Adopt a Budget Policy

Whereas Sectio n 289(1 ) of the Municipal Act, 200 1 provides that for each year , an upper-tier municipality shall, in the year or the immed iately preceding year , prepare and adopt a budget including estimates of all sums required during the year fo r the purposes of the upper-tier municipality, including, (a) amounts sufficient to pay all debts of the upper-tier municipality falling due with in the year; (b) amounts required to be raised for sinking funds or retirement funds; (c) amounts in respect of debenture debt of lower-tier municipalities for the payment of which the upper-tier municipality is liable ; and

(

(d) amounts required by law to be provided by the upper-tier municipality for any of its local boards , exclud ing school boards; and, Whe reas the Council of the County of Frontenac deems it expedient to pass a Budget policy; Now Th erefore be it Resolved That the Council of the Corporation of the County of Frontenac authorizes the following:

That Council herby adopts the Budget Policy for the County of Frontenac attached hereto as Schedule “A” to this by-law.
That this By-law shall come into force and take effect upon the date of final passing . Read a First and Second Time this 17th day of June , 2015. Read a Third Time , Signed, Sealed and Finally Passed this 17th day of June, 2015 . The Corp oration of th e County of Frontenac

Denis Do Ie, Warden

51Setting of 324of the 2019 County Budget Deliberati… 2018-017 Corporate Page Services

AGENDA ITEM #b)

(

52Setting of 324of the 2019 County Budget Deliberati… 2018-017 Corporate Page Services

AGENDA ITEM #b)

COUNTY of

[Appendix

rontenac FIN A NC E Po licy & Procedure Man u al SUbject : 01

Budget Policy

Index Number: FIN-1-

Page 1 of 8 Effecti ve :

Ap proved:

Policy Statement The development of a budget is the financial expression of the priorities of the organization . As a public entity the County of Frontenac has also recognized that " respect for the taxpayer" is of paramount importance. In order to provide Council with the tools to make informed financial decisions, the County of Frontenac has adopted a Long Ra nge Financial Planning (LRFP) framework. The LRFP builds upon recommendations received as part of our service delivery review, municipal best practice and the advice of our auditor. Objective: The intent of this budget policy is to : • Enhance the quality of decisions by promoting consistency; •

Establish a timeline for the budget process;

•

Ensure that Council has adequate information to exercise its due dil igence in assessing the budget; and

•

Integrate with other long term planning, financial and management objectives of the County

Princi ples It is recommended that the County of Frontenac budget process be developed based upon the following principles:

•

Transparency: Business plans, budget planning and budget s will be discussed and approved in open meetings of County Council except as permitted by the Municipal Act .

•

Fiduciary Responsibility: It is the fiduciary responsibility of Council and st aff to develop and approve budgets that balance both the short term and long term needs of the County and our cit izens. This difficult balance requires that we use best estimates, likely scenarios, and evaluate risk. Where a risk is known to staff, that risk will be identified to Council in a factual manner for

Council consideration. In this regard, staff will use the following t erminology in communicating to Council and taxpayers:

53Setting of 324of the 2019 County Budget Deliberati… 2018-017 Corporate Page Services

AGENDA ITEM #b)

COUNTY of

!Appendix

rontenac

(

FINANCE Policy & Procedure Manual Budget Policy

Subject: 01

Index Number: FIN-1-

Page 2 of8 Effective:

Approved: 1.

Risk: an imminent or likely scenario requiring a strong change in course or a dramatic

action. Caution: a known fact or recommended change of direction that mayor will have future

impact on budget or future decisions. 3. Advisement: a minor change in direction or scope. •

Accountability: Within legislative limits, Council is ultimately accountable for the approval of business plans, budget policy and budgets , in particular the establishment and evaluation of service levels. Staff are accountable for providing technical advice to Council, presenting options, identifying risk and ultimately implementing the decisions of Council. As an overall strategy, the staff member responsible for making procurement decisions will be responsible for developing the budget , for review by their director. At the staff level, staff responsibilities are as fo llows : 1.

Chief Administrative Officer and Treasurer: • Establishing the tone and direction of budget and reflecting the wishes of • •

Council Recommending financial policy and overall oversight of the budget process Conducting a line by line review of all budgets and only allowing realistic

budgets to be presented to Council 2. Senior Leadership Team (Directors) : • •

Ensuring alignment with Council direction Reviewing all service level change reque sts and establishing priorities

• • • •

Providing guida nce and direction to managers Conducting in-depth reviews of budgets Nomin at ing budgets for review by the CAO/Treasurer Review ing quarterly reports and budget variances and develop ing miti gation

strategies 3. Managers: •

Develop ing budgets that are reflec tive of best practices, carefully considered options and in alignment with t he poli cy dire ction prov ided by Council

54Setting of 324of the 2019 County Budget Deliberati… 2018-017 Corporate Page Services

(

AGENDA ITEM #b)

COUNTY of

!Appendix AI

rontenac FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-

01 Page 3 of S Approved:

Effective: • • •

Presenting budgets to t he senior leadership team and Council Continuous review of budgets and procurement to ensure they are completed within the budget and in accordance with procurement policies Reporting budget variances as they are identified

•

Alignment: Projects that support and align with the Strategic priorities of Councilor as required by legislation will receive the highest priority for Council consideration.

•

Citizen Input and Custome r Satisfaction: Citizen input will be welcome throughout the budget process, including but not limited to, strategic planning, business planning, budget development and service level changes. Consultation will include input from member municipalities. Council will be the primary conduit for such consultations. Support will be provided by the CAO and Treasurer where approp riate. Customer satisfaction will be measured and reported regularly. Surveys of customer satisfaction will be implement ed by an objective third party in the second year of Council’s fou r year te rm .

•

Timing: An annual budget will be passed by December 31" of the year proceeding, with staff providing a prediction of a four (4) years beyond the budget year.

In an election year, the budget will be passed by February 28’h of the budget year .

•

Target Levy Increase: The target operational levy increase is Ontario CPI as calculated in August of the year prior to the budget

The rate used for predicted years will be Sank of Canada’s target inflati on, whe re appropriate, but will adjusted annually
While the target levy is Ontario CPI, it is important to recognize that many parts of a mun icipal budget are composed of items that may fluctuate above or below CPI (e.g., fuel).

•

Business Planning: Business plans will be developed and approved by Council. The planning hori zon will generally be five years. At a minimum, the business plans will identify ant icipated changes in service level, funding considerations, key performance indicators. risk and customer service objectives.

•

Total Cost of Ownership: Proper stewardship of scarce resources requires that Council and staff evaluate budget and procurement decisions based upon the total cost of ownership concept.

55Setting of 324of the 2019 County Budget Deliberati… 2018-017 Corporate Page Services

AGENDA ITEM #b)

COUNTY of

[Appendix AI

rontenac

(

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-

01 Page 4 of 8 Approved :

Effective:

•

Sustainability and Resilience: Sustainability and resilience principles will be considered by Council and staff in budget and procurement decisions.

•

Unit Cost: Budgets will be developed based upon unit costs wherever possible. It is understood that, in the absence of a legislative requirement, the number of units is reflective of Council’s service level decision, while the unit cost will be developed by staff based upon a careful analysis of the following factors:

Historical costs
Economic and market conditions
Costs incurred by others
Professional estim ates prepared by a competent professional (e.g., Engineer)

•

Budget Presentation: The budget will be presented to Council at a departmental level in a manner that reflects the Provincial Financial Information Return (FIR) categories, namely:

Salaries
Materials and Supplies
Contracted Services
Rents and Financial S. Capital
Reserves Notes appended to the budget will focus on service level changes, inflationary increases above the CPI target and identified risks. More detailed information is available at the request of Council.

•

Status Quo Budget: The status quo budget is defined as last year’s service at th is year’s priceLast year’s one t ime commitments + Previous year’s commitments + mandatory service level changes + Council directed changes spanning more than one year.

•

Service Level Changes: In non-election years, service level changes (SLC) (both posit ive and negative) will be presented prior to the formal budget process for Council considerat ion.

It is recognized that service level changes (except where mandated by legislation) are the sole prerogative of County Council.
Ranking of SLCs will be completed by the senior leadership team based upon the following factors : • Safety to persons or property

56Setting of 324of the 2019 County Budget Deliberati… 2018-017 Corporate Page Services

(

AGENDA ITEM #b)

[Appendix

COUNTY of

rontenac

FINANCE Policy & Procedure Ma nual Subject: 01

Budget Policy

Index Number: FIN-1-

Page 5 of 8 Approved:

•

Effective:

• legislat ive requirements • Policy strategic direction • Operational efficiency Capital: Capital sustainability will be achieved by an additional amount being added to the budget in each year for ten years from 2015 to 2024.'

As assets are added, sold or re-furbished staff will report on the impact to sustainability projection as part of the budget requisition process.

•

Deviation from Target (Above): Where the operating levy projection is above the inflation target, the County will consider the following in order:

Assessment growth where available;
The stabilization reserve where available;
A levy increase above the target.

•

Deviation from Target (Below): Whe re the operating levy projection is below the inflation target, the County will consider the following in order:

levy for the inflation target with the excess targeted for capital sustainability if sustainability has not been achieved;
levy for the inflation target with the excesstargeted for the stabilization reserve if the reserve is less than its target balance;
Other projects of priority to th e community and/or Council;
A levy amount below the target.

•

levy Stabilization (One TIme Items): One t ime operational items should be considered fo r funding from reserves wh ere available .

•

levy Stabilization (Periodic large Items): In order to minimize levy fluctuation, large periodic operating items should be budgeted based upon the total cost/frequency. (e.g., expensive HVAC duct cleaning requ ired every five years)

•

Services Provided by Others and Reconciliation: Budgets for services provided to County residents by the City of Kingst on and other agencies [i.e., Social Services, POA, Health Unit, MPAC and library) are presented as estimates based upon submissions provided by the delivery organization and are subject to final reconciliation after the budget is approved .

1 This amount was set by Council in 2014 at 0.65% and is subject to regular review.

57Setting of 324of the 2019 County Budget Deliberati… 2018-017 Corporate Page Services

AGENDA ITEM #b)

COUNTY of

!Appendix

rontenac

( \

FINANCE Poli cy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-

01 Page 6 of B Approved:

Effecti ve:

Council (including Council representatives) will annually communicate to outside agencies the ir expectations with respect to budget targets. •

Assessment: In Ont ario taxes are calculated based upon the assessed value of a property as calculated by the Municipal Property Assessment Corporation (MPAC) on behalf of each mu nicipality. For the County portion of the tax bill it is important to remember that every dollar of assessment in each of th e four member municipalities pays exactly the same amount in ta x.

Assessment Growth/ Decline: the year-over-year change in assessment. Whi le genera lly posit ive due to new construction, in periods of economic downturn assessme nt may be a negative .

•

Supplement als and Omits: During t he year M PAC will make adjustments based upon assessment appeals and commercial/ind ustria l vacancy. These items are diffic ult to predict but do have an impact on the amount of levy collected.

•

Grants: It is the policy of the County to maxim ize funding from grants from senior levels of government and other grant ing agencies. It is recognized that in order to maxim ize the likelihood of receiving grants that partnerships and pre-plann ing are necessary.

•

Budget Reporting: Budget reporting will be provided on a quarterly basis. In the event of an unexpected expenditure or revenue short fall, Council will be advised at th e earliest possible meeting. Budget reporting will align wi th t he budget presentation. In assessing budget performa nce Council and st aff will consider th e following in order :

The effective delivery of services
The overall bottom line for the municipality a. Bottom line for budgets wi t hin the control of th e municipality b. Bottom line for budgets cont rolled by external delivery agencies
The performance of divisions
The performance of departments S. Unit cost - budget to actual
The performance of departments within the FIR categories.

58Setting of 324of the 2019 County Budget Deliberati… 2018-017 Corporate Page Services

(

AGENDA ITEM #b)

[Appendix

COUNTY of

rontenac

.: \

FINANCE Policy & Proc edure Manual Bu dget Poli cy

Subject:

Index Number : FIN-1-

01 Page 7 of 8 Approved :

Effective:

Key Performance Indicators: key performance indicators will be developed for business unit s and reported to Council at minim um annually.

•

KPls will also be developed based upo n measuring outcomes ant icipated fro m Coun ty strategic plan and the departmental business plans. •

Operational Surplus/ Deficit s: It is recognized that in Ontari o municipalit ies are required to have a balanced budget. As such, County staff will make every effort to manage budget s within th e Council approved allocations. However, within a multi-million dollar budget it is inevitable that unforeseen circumstances will arise, or that decision s made by others (e.g., City or MPAC) will affect the bottom line. Best practice would suggest th at planning for budget surpluses/ deficits is a prudent fiscal management. For the purpose of budget pol icy it is important t o distinguish between budget lines w ithin our control and those beyond our control. In all instances varian ces will be reported at the earliest opportunity to Council. Wh ere an opera tional deficit occurs that is less than 1% (+/ -) of the tota l operat ional budget, staff w ill recom mend th e follow ing in order:

•

A withdrawal from th e levy stabilization reserve if the withdrawal leaves the reserve within its target balance;

A withdrawal fro m another reserve that may be in a surplus posit ion;
A tax levy above the levy targe t in the following year/or years. •

Whe re an operational surplus occurs that is less than 1% (+/-) of the total operational budget, st aff will recommend th e following in order:

Transferred to th e levy stabilization reserve where the reserve balance is below the target;
Transferred to th e capit al repl acement reserve whe re the reserve is below the t arget level;
Transferred to another reserve that is that is below the target level;
Transferred to the capital replacement reserve with the intent of reducing future borrowing;
A levy in a future year(s) below th e levy target .

59Setting of 324of the 2019 County Budget Deliberati… 2018-017 Corporate Page Services

AGENDA ITEM #b)

COUNTY of

[Appendix

rontenac

r \

FINANCE Policy & Procedure Manual Subject: 01

Budget Policy

Index Number: FIN-1-

Page 8 of 8 Approved: •

•

Effective:

Where an operational surplus/deficit occurs above the 1%+/- tolerance level a full report will be provided to Council with an evaluation of the above options presented and a recommendation provided. Carried Over Projects: While it is the intention of the County to complete projects within the year they are budgeted, in some circumstances it may be necessary to carry over a project to a future year.

Where levy dollars are being used for a capital project, unexpended capital levy dollars will be temporarily transferred to the capital replacement reserve for use in the subsequent year. This will avoid levying the taxpayer again for an approved project.
Where reserve dollars are being used for the capital project, dollars will be transferred from the reserve that were not expended in the calendar year.
Where levy dollars are being used for an incomplete operating project, unexpended levy dollars will be temporarily transferred to the working fund reserve for use in the subsequent year. This will avoid levying the taxpayer again for an approved expense.

CapitalSustainability: The capital sustainability of the assetsof the County is integral to maintaining our commitment to taxpayers as well as a requirement of public sector accounting. Capital sustainability must be viewed in the context of proper capital asset planning, levy planning, as well as our debt and reserve policies. Council established a target of an additional 0.65% tax for the 10 year period from 2015 to 2024. This amount will be reviewed annually and presented to Council at the time of budget . The County will not be a slave to replacement schedules, rather will maintain accurate maintenance logs and condition assessment to ensure that replacement decisions are made at the most appropriate time.

60Setting of 324of the 2019 County Budget Deliberati… 2018-017 Corporate Page Services

(

AGENDA ITEM #c)

Report 2018-018 Council Recommend Report To:

Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Lisa Hirvi, Administrator, Fairmount Home

Date of meeting:

February 21, 2018

Re:

Fairmount Home – 2018-19 Long-Term Care Home Service Accountability Agreement (LSAA) Agreement Update

Recommendation Resolved That Council of the County of Frontenac received the Fairmount Home – 2016-2019 Long-Term Care Home Service Accountability Agreement (LSAA) Agreement update for information; And Further That the Council of the County of Frontenac authorize the Warden and Clerk to execute the 2018-19 Long-Term Care Home Service Accountability Agreement and return to the Local Health Integration Network as required under the Local Health System Integration Act. Background The Long-Term Care Home Service Accountability Agreement (LSAA) is the service accountability agreement between a long-term care home licensee and the Local Health Integration Network (LHIN) and is required by the Local Health Systems Integration Act (LHSIA). It assists the LHIN in fulfilling its obligations to the Ministry of Health and LongTerm Care (MOHLTC), the Province and the taxpayers in respect of funding as well as its obligations under LHSIA to plan, fund and integrate the local health system. The current LSAA covers a three-year period ending March 31, 2019 and includes reporting requirements. Comment The South East Local Health Integration Network (SE LHIN) prepared a new LSAA for 2018-19 that includes a revised template agreement. Changes to the template agreement mostly reflect changes due to the new and amended legislation resulting from the passing of the Patient First Act, 2016 and changes to make some language

of 324 2018-018 FairmountPage Home 61 2018-19 Long-Term Care Home Service Accountabili…

AGENDA ITEM #c)

consistent across all three SAAs (MSAA-Community Agencies, HSAA-Hospitals and LSAA-Long Term Care Homes). Please see the attached 2016-19 LSAA Template Agreement Updates document for a complete summary of the changes. Also, attached is the LSAA that includes the required financial, service activity and performance expectations for the 2018-19 fiscal year. Sustainability Implications The LSAA aligns with the health systems priorities of the province, which are to keep people healthy, provide faster access to family health care and to provide the right care, at the right time, in the right place. Financial Implications If the LSAA is not signed, the LHIN will discontinue the flow of funds to Fairmount Home. Organizations, Departments and Individuals Consulted and/or Affected Consulted  Fairmount Home, Management  Director of Corporate Services/Treasurer Affected  Fairmount Home  Local Health Integration Network  Ministry of Health and Long-Term Care

Recommend Report to Council Fairmount Home – 2018-19 LSAA Agreement Update February 21, 2018

of 324 2018-018 FairmountPage Home 62 2018-19 Long-Term Care Home Service Accountabili…

Page 2 of 2

AGENDA ITEM #c)

2016-19 LSAA TEMPLATE AGREEMENT UPDATE: DUE TO LEGISLATIVE CHANGES CONTEXT In the fall of 2017, LHIN Legal reviewed each of the current SAAs (H-SAA, LSAA and MSAA) to ensure alignment with recent legislative changes necessitated by the Patients First Act. This summary, intended as education for the LHINs, outlines the changes for the 2016-19 LSAA and their rationale. Note that changes unrelated to significant content updates (i.e., updating dates, alphabetizing lists) are not indicated below.

Please contact Joe Sherman, Senior Consultant Contracts, at joe.sherman@lhins.on.ca with any questions about this document. SECTION Background

DIFFERENCE REASON FOR CHANGE Updated for all SAA (H-SAA, Updated section will be consistent across all SAA LSAA and MSAA) templates templates. ARTICLE 1. ARTICLE 1.0 - DEFINITIONS & INTERPRETATION 1.1 Definitions Added the term Active Offer New section (3.6) on French Language Services and its definition has been added. Active Offer is noted within this section. Removed the term CFMA and Under updated legislation, CFMA (Commitment to its definition the Future of Medicare Act, 2004) is no longer applicable. All references to CFMA have been removed from the document and replaced with LHSIA. Updated term and definition, More detailed definition of Digital Health. from e-Health to Digital Health Added the term Designated New section (3.6) on French Language Services and its definition has been added. Designated is noted within this section. Added the term FLSA and its New section (3.6) on French Language Services definition has been added. FLSA is noted within this section. Added the term Identified and New section (3.6) on French Language Services its definition has been added. Identified is noted within this section. Added the term LHIN Cluster Updated section (3.4) on Digital Health has been and its definition made. LHIN Cluster is referenced within this section. Added the term Mandate New section (3.5) on Minister’s Mandate Letter Letter and its definition Language has been added. Mandate Letter is noted within this section. ARTICLE 3. ARTICLE 3.0 - PROVISION OF SERVICES 1

of 324 2018-018 FairmountPage Home 63 2018-19 Long-Term Care Home Service Accountabili…

AGENDA ITEM #c)

3.4 Digital Health 3.4 Digital Health (a) 3.4 Digital Health (e) 3.5 Minister’s Mandate Letter language

Updated title and references from e-health to Digital and/or LHIN Cluster Digital Health Addition of the terms or replaced Capitalized first letters of the term Planning Submission Added new section

Updated to Digital Health for consistency with name of provincial strategy through 3.4. Also referenced Cluster (defined in 1.1). Clarifies that provincial e-health priorities and Accountability Agreements may not only be amended but also replaced from time to time. Updated to indicate name of document.

New section about the expectations set out in the Mandate Letter. The LHIN will share the Mandate Letter with the HSP and may add local obligations to Schedule D to advance priorities in the Mandate letter. 3.6 French Added new section New section about French Language Services that Language sets out the roles, responsibilities and obligations Services of HSPs depending on whether they are Identified, Designated or neither. The LHIN will provide the Ministry’s Guide to the HSP. ARTICLE 6. ARTICLE 6.0 - PLANNING & INTEGRATION 6.2, Added reference to HSP Update includes reference to geographic subCommunity mechanisms to engage families regions, and clarified approach to reporting. Engagement and patients in planning. Also & Integration clarified that HSPs will report Activities (a) on community engagement and and (c) integration activities using any template provided by the LHIN. ARTICLE 8. ARTICLE 8.0 - REPORTING, ACCOUNTING AND REVIEW 8.1 Reporting Updated section pertaining to Clarified LHINs’ right to collect personal health (b) and (d) personal health information information for purposed that relate to their new and LHSIA. Also updated mandate to provide home and community care section on reporting related to and do long-term care home placements. Also Health Quality Ontario. clarified expectations for HSPs regarding quality improvement. ARTICLE 10. ARTICLE 10.0 - REPRESENTATIONS, WARRANTIES AND COVENANTS 10.3 Updated section on code of Clarified that the group to which one or more Governance conduct related to ethical codes of conduct should apply. (a) obligations ARTICLE 15. ARTICLE 15.0 - ADDITIONAL PROVISIONS 15.7 Express Removed reference to CFMA Removal of reference to CFMA as it is no longer Rights and applicable. Remedies Not Limited 15.10 Survival Added one article to list of Added 10.5 (Supporting Documentation) to the provisions to remain in effect list.

of 324 2018-018 FairmountPage Home 64 2018-19 Long-Term Care Home Service Accountabili…

AGENDA ITEM #c)

of 324 2018-018 FairmountPage Home 65 2018-19 Long-Term Care Home Service Accountabili…

AGENDA ITEM #c)

71 Adam Street Belleville, ON K8N 5K3 Tel: 613 967-0196 Fax: 613 967-1341 Toll Free: 1 866 831-5446 www.southeastlhin.on.ca

71 Adam Street Belleville, ON K8N 5K3 Téléphone: 613 967-0196 Télécopieur: 613 967-1341 Sans frais: 1 866 831-5446 www.southeastlhin.on.ca

2018-19 LONG-TERM CARE HOME SERVICE ACCOUNTABILITY AGREEMENT BETWEEN: South East Local Health Integration Network (the “LHIN”) AND County of Frontenac (the “HSP”) IN RESPECT OF SERVICES PROVIDED AT: Fairmount Home for the Aged located at 2069 Battersea Road, Glenburnie,ON,K0H 1S0 (the “Home”)

of 324 2018-018 FairmountPage Home 66 2018-19 Long-Term Care Home Service Accountabili…

AGENDA ITEM #c)

TEMPLATE LONG-TERM CARE HOME SERVICE ACCOUNTABILITY AGREEMENT April 1, 2018 to March 31, 2019

SERVICE ACCOUNTABILITY AGREEMENT with County of Frontenac Effective Date: April 1, 2018 Index to Agreement

ARTICLE 1.0 - DEFINITIONS & INTERPRETATION ARTICLE 2.0 - TERM AND NATURE OF THIS AGREEMENT ARTICLE 3.0 - PROVISION OF SERVICES ARTICLE 4.0 - FUNDING ARTICLE 5.0 - ADJUSTMENT AND RECOVERY OF FUNDING ARTICLE 6.0 - PLANNING & INTEGRATION ARTICLE 7.0 - PERFORMANCE ARTICLE 8.0 - REPORTING, ACCOUNTING AND REVIEW ARTICLE 9.0 - ACKNOWLEDGEMENT OF LHIN SUPPORT ARTICLE 10.0 - REPRESENTATIONS, WARRANTIES AND COVENANTS ARTICLE 11.0 - LIMITATION OF LIABILITY, INDEMNITY & INSURANCE ARTICLE 12.0 – TERMINATION ARTICLE 13.0 - NOTICE ARTICLE 14.0 - INTERPRETATION ARTICLE 15.0 - ADDITIONAL PROVISIONS ARTICLE 16.0 - ENTIRE AGREEMENT Schedules A - Description of Home and Beds B - Additional Terms and Conditions Applicable to the Funding Model C - Reporting Requirements D - Performance E - Form of Compliance Declaration

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 67 2018-19 Long-Term Care Home Service Accountabili…

1 of 43

AGENDA ITEM #c)

THIS SERVICE ACCOUNTABILITY AGREEMENT effective as of April 1, 2018 BETWEEN: South East Local Health Integration Network (the “LHIN”) AND County of Frontenac (the “HSP”) IN RESPECT OF: Fairmount Home for the Aged located at 2069 Battersea Road Glenburnie,ON,K0H 1S0 (the “Home”) Background: This service accountability agreement, entered into pursuant to the Local Health System Integration Act, 2006 (“LHSIA”), reflects and supports the commitment of the LHIN and the HSP to, separately, jointly, and in cooperation with other stakeholders, work diligently and collaboratively toward the achievement of the purpose of LHSIA, namely “to provide for an integrated health system to improve the health of Ontarians through better access to high quality health services, coordinated health care in local health systems and across the province and effective and efficient management of the health system at the local level by local health integration networks”. The HSP and the LHIN, being committed to a health care system as envisioned by LHSIA and the Patient’s First: Action Plan for Health Care (“Patients First”), intend to cooperate to advance the purpose and objects of LHSIA and the further development of a patient-centered, integrated, accountable, transparent, and evidence-based health system contemplated by LHSIA and Patients First. They will do so by such actions as: supporting the development and implementation of sub-regions and Health Links to facilitate regional integrated health care service delivery; breaking down silos that inhibit the seamless transition of patients within the health care system; striving for the highest quality and continuous improvement in the delivery of health services and in all aspects of the health system, including by identifying and addressing the root causes of health inequities, and by improving access to primary care, mental health and addiction services and wait times for specialists; and otherwise striving for the highest quality and continuous improvement in the delivery of health services and in all aspects of the health system. The HSP and the LHIN are committed to working together, and with others, to achieve evolving provincial priorities described: in mandate letters from the Minister of Health and Long-Term Care to the LHIN, from time to time; in the provincial strategic plan for the health system; and, in the LHIN’s Integrated Health Services Plan. In this context, the HSP and the LHIN agree that the LHIN will provide funding to the HSP on the terms and conditions set out in this Agreement to enable the provision of services to the local health system by the HSP.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 68 2018-19 Long-Term Care Home Service Accountabili…

2 of 43

AGENDA ITEM #c)

In consideration of their respective agreements set out below, the LHIN and the HSP covenant and agree as follows: ARTICLE 1. ARTICLE 1.0 - DEFINITIONS & INTERPRETATION 1.1

Definitions. In this Agreement the following terms will have the following meanings. “Accountability Agreement” refers to the Agreement in place between the Minister and the LHIN pursuant to the terms of section 18 of LHSIA. “Act” means the Long-Term Care Homes Act, 2007 and the regulations made under the Long Term Care Homes Act, 2007 as it and they may be amended from time to time. “Active Offer” means the clear and proactive offer of service in French to individuals, from the first point of contact, without placing the responsibility of requesting services in French on the individual; “Agreement” means this agreement and includes the Schedules and any instrument amending this agreement or the Schedules. “Annual Balanced Budget” means that, in each calendar year of the term of this Agreement, the total expenses of the HSP in respect of the Services are less than or equal to the total revenue of the HSP in respect of the Services. “Applicable Law” means all federal, provincial or municipal laws, orders, rules, regulations, common law, licence terms or by-laws, and includes terms or conditions of a licence or approval issued under the Act, that are applicable to the HSP, the Services, this Agreement and the Parties’ obligations under this Agreement during the term of this Agreement. “Applicable Policy” means any orders, rules, policies, directives or standards of practice issued or adopted by the LHIN, by the MOHLTC or by other ministries or agencies of the province of Ontario that are applicable to the HSP, the Services, this Agreement and the Parties’ obligations under this Agreement during the term of this Agreement. Without limiting the generality of the foregoing, Applicable Policy includes the Design Manual and the Long Term Care Funding and Financial Management Policies and all other manuals, guidelines, policies and other documents listed on the Policy Web Pages as those manuals, guidelines, policies and other documents may be amended from time to time. “Approved Funding” has the meaning ascribed to it in Schedule B. “Beds” means the long term care home beds that are licensed or approved under the Act and identified in Schedule A, as the same may be amended from time to time. “Board” means in respect of an HSP that is: (a) (b)

a corporation, the board of directors; A First Nation, the band council;

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 69 2018-19 Long-Term Care Home Service Accountabili…

3 of 43

AGENDA ITEM #c)

(e) (f)

a municipality, the committee of management; a board of management established by one or more municipalities or by one or more First Nations’ band councils, the members of the board of management; a partnership, the partners; and a sole proprietorship, the sole proprietor.

“BPSAA” means the Broader Public Sector Accountability Act, 2010, and the regulations made under the Broader Public Sector Accountability Act, 2010 as it and they may be amended from time to time. “CEO” means the individual accountable to the Board for the provision of the Services in accordance with the terms of this Agreement, which individual may be the executive director or administrator of the HSP, or may hold some other position or title within the HSP. “Compliance Declaration” means a compliance declaration substantially in the form set out in Schedule “E”. “Confidential Information” means information that is (i) marked or otherwise identified as confidential by the disclosing Party at the time the information is provided to the receiving Party; and (ii) eligible for exclusion from disclosure at a public board meeting in accordance with section 9 of LHSIA. Confidential Information does not include information that (a) was known to the receiving Party prior to receiving the information from the disclosing Party; (b) has become publicly known through no wrongful act of the receiving Party; or (c) is required to be disclosed by law, provided that the receiving Party provides Notice in a timely manner of such requirement to the disclosing Party, consults with the disclosing Party on the proposed form and nature of the disclosure, and ensures that any disclosure is made in strict accordance with Applicable Law. “Conflict of Interest” in respect of an HSP, includes any situation or circumstance where: in relation to the performance of its obligations under this Agreement (a) (b) (c)

the HSP; a member of the HSP’s Board; or any person employed by the HSP who has the capacity to influence the HSP’s decision,

has other commitments, relationships or financial interests that: (a) (b)

could or could be seen to interfere with the HSP’s objective, unbiased and impartial exercise of its judgement; or could or could be seen to compromise, impair or be incompatible with the effective performance of its obligations under this Agreement.

“Construction Funding Subsidy” has the meaning ascribed to it in Schedule B. “controlling shareholder” of a corporation means a shareholder who or which holds (or another person who or which holds for the benefit of such shareholder), other than by way of security only, voting securities of such corporation carrying more than 50% of the votes for the election of directors, provided that the votes carried by such securities are

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 70 2018-19 Long-Term Care Home Service Accountabili…

4 of 43

AGENDA ITEM #c)

sufficient, if exercised, to elect a majority of the board of directors of such corporation. “Days” means calendar days. “Design Manual” means the MOHLTC design manual or manuals in effect and applicable to the development, upgrade, retrofit, renovation or redevelopment of the Home or Beds subject to this Agreement. “Digital Health” has the meaning ascribed to it in the Accountability Agreement, and means the coordinated and integrated use of electronic systems, information and communication technologies to facilitate the collection, exchange and management of personal health information in order to improve the quality, access, productivity and sustainability of the healthcare system. “Designated” means designated as a public service agency under the FLSA; “Director” has the same meaning as the term “Director” in the Act. “Effective Date” means April 1, 2018. “Explanatory Indicator” means a measure of HSP performance for which no Performance Target is set. Technical specifications of specific Explanatory Indicators can be found in the “L-SAA 2016-19 Indicator Technical Specifications” document. “FIPPA” means the Freedom of Information and Protection of Privacy Act, (Ontario) and the regulations made under the Freedom of Information and Protection of Privacy Act, (Ontario), as it and they may be amended from time to time. “FLSA” means the French Language Services Act and the regulations made under the French Language Services Act, as it and they may be amended from time to time; “Funding” means the amounts of money provided by the LHIN to the HSP in each Funding Year of this Agreement. Funding includes Approved Funding and Construction Funding Subsidy. “Funding Year” means in the case of the first Funding Year, the period commencing on the January 1 prior to the Effective Date and ending on the following December 31, and in the case of Funding Years subsequent to the first Funding Year, the period commencing on the date that is January 1 following the end of the previous Funding Year and ending on the following December 31. “Home” means the building where the Beds are located and for greater certainty, includes the Beds and the common areas and common elements which will be used at least in part, for the Beds, but excludes any other part of the building which will not be used for the Beds being operated pursuant to this Agreement. “HSP’s Personnel and Volunteers” means the controlling shareholders (if any), directors, officers, employees, agents, volunteers and other representatives of the HSP. In addition to the foregoing HSP’s Personnel and Volunteers shall include the

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 71 2018-19 Long-Term Care Home Service Accountabili…

5 of 43

AGENDA ITEM #c)

contractors and subcontractors and their respective shareholders, directors, officers, employees, agents, volunteers or other representatives. “Identified” means identified by the LHIN or the Ministry to provide French language services; “Indemnified Parties” means the LHIN and its officers, employees, directors, independent contractors, subcontractors, agents, successors and assigns and her Majesty the Queen in Right of Ontario and her Ministers, appointees and employees, independent contractors, subcontractors, agents and assigns. Indemnified Parties also includes any person participating on behalf of the LHIN in a Review. “Interest Income” means interest earned on the Funding. “LHIN Cluster” has the meaning ascribed to it in the Accountability Agreement and is a grouping of LHINs for the purpose of advancing Digital Health initiatives through regional coordination aligned with the MOHLTC’s provincial priorities. “LHSIA” means the Local Health System Integration Act, 2006 and the regulations under the Local Health System Integration Act, 2006 as it and they may be amended from time to time. “Licence” means one or more of the licences or the approvals granted to the HSP in respect of the Beds at the Home under Part VII or Part VIII of the Act. “Mandate Letter” has the meaning ascribed to it in the Memorandum of Understanding between MOHLTC and the LHIN, and means a letter from the Minister to the LHIN establishing priorities in accordance with the Premier’s mandate letter to the Minister. “Minister” means the Minister of Health and Long-Term Care. “MOHLTC” means the Minister or the Ministry of Health and Long-Term Care, as is appropriate in the context. “Notice” means any notice or other communication required to be provided pursuant to this Agreement, LHSIA or the Act. “Party” means either of the LHIN or the HSP and “Parties” mean both of the LHIN and the HSP. “Performance Agreement” means an agreement between an HSP and its CEO that requires the CEO to perform in a manner that enables the HSP to achieve the terms of this Agreement. “Performance Corridor” means the acceptable range of results around a Performance Target. “Performance Factor “means any matter that could or will significantly affect a Party’s ability to fulfill its obligations under this Agreement, and for certainty, includes any such

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 72 2018-19 Long-Term Care Home Service Accountabili…

6 of 43

AGENDA ITEM #c)

matter that may be brought to the attention of the LHIN, whether by PICB or otherwise. “Performance Indicator” means a measure of HSP performance for which a Performance Target is set; Technical specifications of specific Performance Indicators can be found in the “L-SAA 2016-19 Indicator Technical Specifications” document. “Performance Standard” means the acceptable range of performance for a Performance Indicator or a Service Volume that results when a Performance Corridor is applied to a Performance Target. “Performance Target” means the level of performance expected of the HSP in respect of a Performance Indicator or a Service Volume. “PICB” means Performance Improvement and Compliance Branch of MOHLTC, or any other Branch or organizational unit of MOHLTC that may succeed or replace it. “Planning Submission” means the planning document submitted by the HSP to the LHIN. The form, content and scheduling of the Planning Submission will be identified by the LHIN. “Policy Web Pages” means the web pages available at www.health.gov.on.ca/lsaapolicies, and at www.health.gov.on.ca/erssldpolitique or such other URLs or Web pages as the LHIN or the Ministry may advise from time to time. Capital policies can be found at Http://www.health.gov.on.ca/english/providers/program/ltc_redev/awardeeoperator.html. “RAI MDS Tools” means the standardized Resident Assessment Instrument – Minimum Data Set (“RAI MDS”) 2.0, the RAI MDS 2.0 User Manual and the RAI MDS Practice Requirements, as the same may be amended from time to time. “Reports” means the reports described in Schedule C as well as any other reports or information required to be provided under LHSIA, the Act or this Agreement. “Resident” has the meaning ascribed to the term “resident” under the Act. “Review” means a financial or operational audit, investigation, inspection or other form of review requested or required by the LHIN under the terms of LHSIA or this Agreement, but does not include the annual audit of the HSP’s financial statements. “Schedule” means any one of, and “Schedules” mean any two or more, as the context requires, of the schedules appended to this Agreement and includes: Schedule A. Schedule B. Schedule C. Schedule D. Schedule E.

Description of Home and Beds; Additional Terms and Conditions Applicable to the Funding Model; Reporting Requirements; Performance; and Form of Compliance Declaration.

“Services” means the operation of the Beds and the Home and the accommodation, care, programs, goods and other services that are provided to Residents (i) to meet the requirements of the Act; (ii) to obtain Approved Funding; and (iii) to fulfill all commitments made to obtain a Construction Funding Subsidy.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 73 2018-19 Long-Term Care Home Service Accountabili…

7 of 43

AGENDA ITEM #c)

“Service Volume” means a measure of Services for which a Performance Target is set. 1.2

Interpretation. Words in the singular include the plural and vice-versa. Words in one gender include all genders. The headings do not form part of this Agreement. They are for convenience of reference only and will not affect the interpretation of this Agreement. Terms used in the Schedules shall have the meanings set out in this Agreement unless separately and specifically defined in a Schedule in which case the definition in the Schedule shall govern for the purposes of that Schedule. ARTICLE 2. ARTICLE 2.0 - TERM AND NATURE OF THIS AGREEMENT

2.1

Term. The term of this Agreement will commence on the Effective Date and will expire on the earlier of (1) March 31, 2019 or (2) the expiration or termination of all Licences, unless this Agreement is terminated earlier or extended pursuant to its terms.

2.2

A Service Accountability Agreement. This Agreement is a service accountability agreement for the purposes of section 20(1) of LHSIA.

2.3

Notice. Notice was given to the HSP that the LHIN intended to enter into this Agreement. The HSP hereby acknowledges receipt of such Notice in accordance with the terms of LHSIA.

2.4

Prior Agreements. The Parties acknowledge and agree that all prior agreements for the Services are terminated. ARTICLE 3. ARTICLE 3.0 - PROVISION OF SERVICES

3.1

Provision of Services. (a)

The HSP will provide the Services in accordance with, and otherwise comply with: (1) (2) (3)

3.2

the terms of this Agreement; Applicable Law; and Applicable Policy.

(b)

Unless otherwise provided in this Agreement, the HSP will not reduce, stop, start, expand, cease to provide or transfer the provision of the Services except with Notice to the LHIN and if required by Applicable Law or Applicable Policy, the prior written consent of the LHIN.

(c)

The HSP will not restrict or refuse the provision of Services to an individual, directly or indirectly, based on the geographic area in which the person resides in Ontario.

Subcontracting for the Provision of Services. (a)

The Parties acknowledge that, subject to the provisions of the Act and LHSIA, the HSP may subcontract the provision of some or all of the Services. For the purposes of this Agreement, actions taken or not taken by the subcontractor and

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 74 2018-19 Long-Term Care Home Service Accountabili…

8 of 43

AGENDA ITEM #c)

Services provided by the subcontractor will be deemed actions taken or not taken by the HSP and Services provided by the HSP. (b)

When entering into a subcontract the HSP agrees that the terms of the subcontract will enable the HSP to meet its obligations under this Agreement. Without limiting the foregoing, the HSP will include a provision that permits the LHIN or its authorized representatives, to audit the subcontractor in respect of the subcontract if the LHIN or its authorized representatives determines that such an audit would be necessary to confirm that the HSP has complied with the terms of this Agreement.

(c)

Nothing contained in this Agreement or a subcontract will create a contractual relationship between any subcontractor or its directors, officers, employees, agents, partners, affiliates or volunteers and the LHIN.

3.3

Conflict of Interest. The HSP will use the Funding, provide the Services and otherwise fulfil its obligations under this Agreement without an actual, potential or perceived Conflict of Interest. The HSP will disclose to the LHIN without delay any situation that a reasonable person would interpret as an actual, potential or perceived Conflict of Interest and comply with any requirements prescribed by the LHIN to resolve any Conflict of Interest.

3.4

Digital Health. The HSP agrees to:

3.5

(a)

assist the LHIN to implement provincial e-health priorities for 2017-18 and thereafter in accordance with the Accountability Agreement, as may be amended or replaced from time to time;

(b)

comply with any technical and information management standards, including those related to data, architecture, technology, privacy and security set for health service providers by MOHLTC or the LHIN within the timeframes set by MOHLTC or the LHIN, as the case may be;

(c)

implement and use the approved provincial Digital Health solutions identified in the LHIN Digital Health plan;

(d)

implement technology solutions that are compatible or interoperable with the provincial blueprint and with the LHIN Cluster Digital Health plan; and

(e)

include in its annual Planning Submission, plans for achieving Digital Health priority initiatives.

Minister’s Mandate Letter. The LHIN will receive a Mandate Letter from the Minister annually. Each Mandate Letter articulates areas of focus for the LHIN, and the Minister’s expectation that the LHIN and health service providers it funds will collaborate to advance these areas of focus. To assist the HSP in its collaborative efforts with the LHIN, the LHIN will share each relevant Mandate Letter with the HSP. The LHIN may also add local obligations to Schedule D as appropriate to further advance any priorities set out in a

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 75 2018-19 Long-Term Care Home Service Accountabili…

9 of 43

AGENDA ITEM #c)

Mandate Letter. 3.6

French Language Services.

3.6.1 The LHIN will provide the MOHLTC “Guide to Requirements and Obligations of LHIN French Language Services” to the HSP and the HSP will fulfill its roles, responsibilities and other obligations set out therein. 3.6.2

If Not Identified or Designated. If the HSP has not been Designated or Identified it will: (a) develop and implement a plan to address the needs of the local Francophone community, including the provision of information on services available in French; (b) work toward applying the principles of Active Offer in the provision of services; (c) provide a report to the LHIN that outlines how the HSP addresses the needs of its local Francophone community; and, (d) collect and submit to the LHIN as requested by the LHIN from time to time, French language service data.

3.6.3

If Identified. If the HSP is Identified it will: (a) work toward applying the principles of Active Offer in the provision of services; (b) provide services to the public in French in accordance with its existing French language services capacity; (c) develop, and provide to the LHIN upon request from time to time, a plan to become Designated by the date agreed to by the HSP and the LHIN; (d) continuously work towards improving its capacity to provide services in French and toward becoming Designated within the time frame agreed to by the parties; (e) provide a report to the LHIN that outlines progress in its capacity to provide services in French and toward becoming Designated; (f) annually, provide a report to the LHIN that outlines how it addresses the needs of its local Francophone community; (g) collect and submit to the LHIN, as requested by the LHIN from time to time, French language services data.

3.6.4 If Designated. If the HSP is Designated it will: (a) apply the principles of Active Offer in the provision of services; (b) continue to provide services to the public in French in accordance with the provisions of the FLSA ; (c) maintain its French language services capacity; (d) submit a French language implementation report to the LHIN on the date specified by the LHIN, and thereafter, on each anniversary of that date, or on such other dates as the LHIN may, by notice, require; (e) collect and submit to the LHIN as requested by the LHIN from time to time, French language services data.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 76 2018-19 Long-Term Care Home Service Accountabili…

10 of 43

AGENDA ITEM #c)

ARTICLE 4. ARTICLE 4.0 - FUNDING 4.1

Funding. Subject to the terms of this Agreement, and in accordance with the applicable provisions of the Accountability Agreement, the LHIN will provide the Funding by depositing the Funding in monthly instalments over the Term, into an account designated by the HSP provided that the account resides at a Canadian financial institution and is in the name of the HSP.

4.2

Conditions of Funding. (a)

The HSP will: (1)

(2) (3) (4) (5) (b)

4.3

use the Funding only for the purpose of providing the Services in accordance with Applicable Law, Applicable Policy and the terms of this Agreement; not use the Funding for compensation increases prohibited by Applicable Law; meet all obligations in the Schedules; fulfill all other obligations under this Agreement; and plan for and achieve an Annual Balanced Budget.

Interest Income will be reported to the LHIN and is subject to a year-end reconciliation. The LHIN may deduct the amount equal to the Interest Income from any further funding instalments under this or any other agreement with the HSP or the LHIN may require the HSP to pay an amount equal to the unused Interest Income to the Ministry of Finance.

Limitation on Payment of Funding. Despite section 4.1, the LHIN: (a)

will not provide any funds to the HSP until this Agreement is fully executed;

(b)

may pro-rate the Funding if this Agreement is signed after the Effective Date;

(c)

will not provide any funds to the HSP until the HSP meets the insurance requirements described in section 11.4;

(d)

will not be required to continue to provide funds, (1) (2) (3)

(e)

if the Minister or the Director so directs under the terms of the Act; while the Home is under the control of an Interim Manager pursuant to section 157 of the Act; or in the event the HSP breaches any of its obligations under this Agreement until the breach is remedied to the LHIN’s satisfaction; and

upon notice to the HSP, may adjust the amount of funds it provides to the HSP in any Funding Year pursuant to Article 5.

4.4

Additional Funding. Unless the LHIN has agreed to do so in writing, the LHIN is not required to provide additional funds to the HSP for providing services other than the Services or for exceeding the requirements of Schedule D.

4.5

Appropriation. Funding under this Agreement is conditional upon an appropriation of moneys by the Legislature of Ontario to the MOHLTC and funding of the LHIN by the MOHLTC pursuant to LHSIA. If the LHIN does not receive its anticipated funding the

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 77 2018-19 Long-Term Care Home Service Accountabili…

11 of 43

AGENDA ITEM #c)

LHIN will not be obligated to make the payments required by this Agreement. 4.6

4.7

Procurement of Goods and Services. (a)

If the HSP is subject to the procurement provisions of the BPSAA, the HSP will abide by all directives and guidelines issued by the Management Board of Cabinet that are applicable to the HSP pursuant to the BPSAA.

(b)

If the HSP is not subject to the procurement provisions of the BPSAA, the HSP will have a procurement policy in place that requires the acquisition of supplies, equipment or services valued at over $25,000 through a competitive process that ensures the best value for funds expended. If the HSP acquires supplies, equipment or services with the Funding it will do so through a process that is consistent with this policy.

Disposition. The HSP will not sell, lease or otherwise dispose of any assets purchased with Funding, except as may be required by Applicable Law or otherwise in accordance with Applicable Policy. ARTICLE 5. ARTICLE 5.0 - ADJUSTMENT AND RECOVERY OF FUNDING

5.1

Adjustment of Funding. (a)

The LHIN may adjust the Funding in any of the following circumstances: (1) (2) (3) (4) (5)

in the event of changes to Applicable Law or Applicable Policy that affect Funding; on a change to the Services; if required by either the Director or the Minister under the Act; in the event that a breach of this Agreement is not remedied to the satisfaction of the LHIN; and as otherwise permitted by this Agreement.

(b)

Funding recoveries or adjustments required pursuant to 5.1(a) may be accomplished through the adjustment of Funding, requiring the repayment of Funding and/or through the adjustment of the amount of any future funding installments. Approved Funding already expended properly in accordance with this Agreement will not be subject to adjustment. The LHIN will, at its sole discretion, and without liability or penalty, determine whether the Funding has been expended properly in accordance with this Agreement.

(c)

In determining the amount of a funding adjustment under 5.1 (a) (4) or (5), LHIN shall take into account the following principles: (1) (2) (3) (4)

Resident care must not be compromised through a funding adjustment arising from a breach of this Agreement; the HSP should not gain from a breach of this Agreement; if the breach reduces the value of the Services, the funding adjustment should be at least equal to the reduction in value; and the funding adjustment should be sufficient to encourage subsequent compliance with this Agreement,

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 78 2018-19 Long-Term Care Home Service Accountabili…

12 of 43

AGENDA ITEM #c)

and such other principles as may be articulated in Applicable Law or Applicable Policy from time to time. 5.2

Provision for the Recovery of Funding. The HSP will make reasonable and prudent provision for the recovery by the LHIN of any Funding for which the conditions of Funding set out in section 4.2(a) are not met and will hold this Funding in an interest bearing account until such time as reconciliation and settlement has occurred with the LHIN.

5.3

Settlement and Recovery of Funding for Prior Years.

5.4

5.5

(a)

The HSP acknowledges that settlement and recovery of Funding can occur up to seven years after the provision of Funding.

(b)

Recognizing the transition of responsibilities from the MOHLTC to the LHIN, the HSP agrees that if the Parties are directed in writing to do so by the MOHLTC, the LHIN will settle and recover funding provided by the MOHLTC to the HSP prior to the transition of the funding for the Services to the LHIN, provided that such settlement and recovery occurs within seven years of the provision of the funding by the MOHLTC. All such settlements and recoveries will be subject to the terms applicable to the original provision of funding.

Debt Due. (a)

If the LHIN requires the re-payment by the HSP of any Funding, the amount required will be deemed to be a debt owing to the Crown by the HSP. The LHIN may adjust future funding instalments to recover the amounts owed or may, at its discretion, direct the HSP to pay the amount owing to the Crown and the HSP shall comply immediately with any such direction.

(b)

All amounts repayable to the Crown will be paid by cheque payable to the “Ontario Minister of Finance” and mailed or delivered to the LHIN at the address provided in section 13.1.

Interest Rate. The LHIN may charge the HSP interest on any amount owing by the HSP at the then current interest rate charged by the Province of Ontario on accounts receivable. ARTICLE 6. ARTICLE 6.0 - PLANNING & INTEGRATION

6.1

Planning for Future Years. (a)

Advance Notice. The LHIN will give at least sixty Days’ Notice to the HSP of the date by which a Planning Submission, approved by the HSP’s governing body, must be submitted to the LHIN.

(b)

Multi-Year Planning. The Planning Submission will be in a form acceptable to the LHIN and may be required to incorporate (1) prudent multi-year financial forecasts; (2) plans for the achievement of Performance Targets; and (3) realistic risk management strategies. It will be aligned with the LHIN’s then current Integrated Health Service Plan and will reflect local LHIN priorities and initiatives. If the LHIN has provided multi-year planning targets for the HSP, the Planning

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 79 2018-19 Long-Term Care Home Service Accountabili…

13 of 43

AGENDA ITEM #c)

Submission will reflect the planning targets.

6.2

6.3

(c)

Multi-year Planning Targets. Parties acknowledge that the HSP is not eligible to receive multi-year planning targets under the terms of Schedule B in effect as of the Effective Date. In the event that Schedule B is amended over the Term and the LHIN is able to provide the HSP with multi-year planning targets, (the HSP acknowledges that these targets are: (1) targets only, (2) provided solely for the purposes of planning, (3) are subject to confirmation and (4) may be changed at the discretion of the LHIN. The HSP will proactively manage the risks associated with multi-year planning and the potential changes to the planning targets. The LHIN agrees that it will communicate any material changes to the planning targets as soon as reasonably possible.

(d)

Service Accountability Agreements. Subject to advice from the Director about the HSP’s history of compliance under the Act and provided that the HSP has fulfilled its obligations under this Agreement, the Parties expect that they will enter into a new service accountability agreement at the end of the Term. The LHIN will give the HSP at least six months’ Notice if the LHIN does not intend to enter into negotiations for a subsequent service accountability agreement because the HSP has not fulfilled its obligations under this Agreement. The HSP acknowledges that if the LHIN and the HSP enter into negotiations for a subsequent service accountability agreement, subsequent funding may be interrupted if the next service accountability agreement is not executed on or before the expiration date of this Agreement.

Community Engagement & Integration Activities (a)

Community Engagement. The HSP will engage the community of diverse persons and entities in the area where it provides health services when setting priorities for the delivery of health services and when developing plans for submission to the LHIN including but not limited to the HSP’s Planning Submission and integration proposals. As part of its community engagement activities, the HSPs will have in place, and utilize, effective mechanisms for engaging families and patients to help inform the HSP plans, including the HSP’s contribution to the establishment and implementation by the LHIN of geographic sub-regions in its local health system.

(b)

Integration. The HSP will, separately and in conjunction with the LHIN and other health service providers, identify opportunities to integrate the services of the local health system to provide appropriate, co-coordinated, effective and efficient services.

(c)

Reporting. The HSP will report on its community engagement and integration activities, using any templates provided by the LHIN, as requested by the LHIN.

Planning and Integration Activity Pre-proposals. (a)

General: A pre-proposal process has been developed to (1) reduce the costs incurred by an HSP when proposing operational or service changes; (2) assist the HSP to carry out its statutory obligations; and (3) enable an effective and efficient response by the LHIN. Subject to specific direction from the LHIN, this pre-proposal process will be used in the following instances:

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 80 2018-19 Long-Term Care Home Service Accountabili…

14 of 43

AGENDA ITEM #c)

(1) (2) (3) (4)

the HSP is considering an integration, or an integration of services, as defined in LHSIA between the HSP and another person or entity; the HSP is proposing to reduce, stop, start, expand or transfer the location of Services; to identify opportunities to integrate the services of the local health system, other than those identified in (A) or (B) above; or if requested by the LHIN.

(b)

LHIN Evaluation of the Pre-proposal: Use of the pre-proposal process is not formal Notice of a proposed integration under section. 27 of LHSIA. LHIN consent to develop the project concept outlined in a pre-proposal does not constitute approval to proceed with the project. Nor does the LHIN consent to develop a project concept presume the issuance of a favourable decision, should such a decision be required by section 25 or 27 of LHSIA. Following the LHIN’s review and evaluation, the HSP may be invited to submit a detailed proposal and a business plan for further analysis. Guidelines for the development of a detailed proposal and business case will be provided by the LHIN.

(c)

Where an HSP integrates its services with those of another person and the integration relates to services funded in whole or in part by the LHIN, the HSP will follow the provisions of section 27 of LHSIA. Without limiting the foregoing, a transfer of services from the HSP to another person or entity is an example of an integration to which section 27 may apply.

6.4

Proposing Integration Activities in the Planning Submission. No integration activity described in section 6.3 may be proposed in a Planning Submission unless the LHIN has consented, in writing, to its inclusion pursuant to the process set out in section 6.3.

6.5

Termination of Designation of Convalescent Care Beds. (a)

Notwithstanding section 6.3, the provisions in this section 6.5 apply to the termination of a designation of convalescent care Beds.

(b)

The HSP may terminate the designation of one or more convalescent care Beds and revert them back to long-stay Beds at any time provided the HSP gives the Ministry and the LHIN at least six months’ prior written Notice. Such Notice shall include: (1)

(2)

a detailed transition plan, satisfactory to the LHIN acting reasonably, setting out the dates, after the end of the six month Notice period, on which the HSP plans to terminate the designation of each convalescent care Bed and to revert same to a long-stay Bed; and, a detailed explanation of the factors considered in the selection of those dates.

The designation of a convalescent care Bed will terminate and the Bed will revert to a long-stay Bed on the date, after the six month Notice period, on which the Resident who is occupying that convalescent care Bed at the end of the six month Notice period has been discharged from that Bed, unless otherwise agreed by the LHIN and the HSP. (c)

The LHIN may terminate the designation of the convalescent care Beds at any time by giving at least six months’ prior written Notice to the HSP. Upon receipt

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 81 2018-19 Long-Term Care Home Service Accountabili…

15 of 43

AGENDA ITEM #c)

of any such Notice, the HSP shall, within the timeframe set out in the Notice, provide the LHIN with: (1)

(2)

a detailed transition plan, satisfactory to the LHIN acting reasonably, setting out the dates, after the end of the six month Notice period, on which the HSP plans to terminate the designation of each convalescent care Bed and, if required by the Notice, to revert same to a long-stay Bed; and, a detailed explanation of the factors considered in the selection of those dates.

The designation of a convalescent care Bed will terminate, and if applicable revert to a long-stay Bed on the date, after the six month Notice period, on which the Resident who is occupying that convalescent care Bed at the end of the Notice period has been discharged from that Bed, unless otherwise agreed by the LHIN and the HSP. 6.6

In this Article 6, the terms “integrate”, “integration” and “services” have the same meanings attributed to them in section 2(1) and section 23 respectively of LHSIA, as it and they may be amended from time to time. (a)

“service” includes; (1) (2)

(3) (b)

a service or program that is provided directly to people, a service or program, other than a service or program described in clause (1), that supports a service or program described in that clause, or a function that supports the operations of a person or entity that provides a service or program described in clause (1) or (2).

“integrate” includes; (1) (2) (3) (4) (5)

to co-ordinate services and interactions between different persons and entities, to partner with another person or entity in providing services or in operating, to transfer, merge or amalgamate services, operations, persons or entities, to start or cease providing services, to cease to operate or to dissolve or wind up the operations of a person or entity,

and “integration” has a similar meaning. ARTICLE 7. ARTICLE 7.0 - PERFORMANCE 7.1 Performance. The Parties will strive to achieve on-going performance improvement. They will address performance improvement in a proactive, collaborative and responsive manner. 7.2

Performance Factors.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 82 2018-19 Long-Term Care Home Service Accountabili…

16 of 43

AGENDA ITEM #c)

(a)

Each Party will notify the other Party of the existence of a Performance Factor, as soon as reasonably possible after the Party becomes aware of the Performance Factor. The Notice will: (1) (2) (3) (4)

7.3

7.4

describe the Performance Factor and its actual or anticipated impact; include a description of any action the Party is undertaking, or plans to undertake, to remedy or mitigate the Performance Factor; indicate whether the Party is requesting a meeting to discuss the Performance Factor; and address any other issue or matter the Party wishes to raise with the other Party.

(b)

The recipient Party will provide a written acknowledgment of receipt of the Notice within seven Days of the date on which the Notice was received (“Date of the Notice”).

(c)

Where a meeting has been requested under section 7.2(a), the Parties agree to meet and discuss the Performance Factors within fourteen Days of the Date of the Notice, in accordance with the provisions of section 7.3. PICB may be included in any such meeting at the request of either Party.

Performance Meetings. During a meeting on performance, the Parties will: (a)

discuss the causes of a Performance Factor;

(b)

discuss the impact of a Performance Factor on the local health system and the risk resulting from non-performance; and

(c)

determine the steps to be taken to remedy or mitigate the impact of the Performance Factor (the “Performance Improvement Process”).

The Performance Improvement Process. (a)

The Performance Improvement Process will focus on the risks of nonperformance and problem-solving. It may include one or more of the following actions: (1) (2) (3) (4)

a requirement that the HSP develop and implement an improvement plan that is acceptable to the LHIN; the conduct of a Review; a revision and amendment of the HSP’s obligations; and an in-year, or year end, adjustment to the Funding,

among other possible means of responding to the Performance Factor or improving performance. (b)

Any performance improvement process begun under a prior service accountability agreement that was not completed under the prior agreement will continue under this Agreement. Any performance improvement required by a LHIN under a prior service accountability agreement will be deemed to be a requirement of this Agreement until fulfilled or waived by the LHIN. ARTICLE 8. ARTICLE 8.0 - REPORTING, ACCOUNTING AND REVIEW

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 83 2018-19 Long-Term Care Home Service Accountabili…

17 of 43

AGENDA ITEM #c)

8.1

Reporting. (a)

Generally. The LHIN’s ability to enable its local health system to provide appropriate, co-ordinated, effective and efficient health services as contemplated by LHSIA, is heavily dependent on the timely collection and analysis of accurate information. The HSP acknowledges that the timely provision of accurate information related to the HSP, its Residents and its performance of its obligations under this Agreement, is under the HSP’s control.

(b)

Specific Obligations. The HSP: (1)

(2)

(3) (4)

(5)

will provide to the LHIN, or to such other entity as the LHIN may direct, in the form and within the time specified by the LHIN, the Reports other than personal health information as defined in LHSIA, that the LHIN requires for the purposes of exercising its powers and duties under this Agreement or LHSIA or for the purposes that are prescribed under any Applicable Law; will comply with the applicable reporting standards and requirements in both Chapter 9 of the Ontario Healthcare Reporting Standards and the RAI MDS Tools; will fulfil the specific reporting requirements set out in Schedule C; will ensure that every Report is complete, accurate, signed on behalf of the HSP by an authorized signing officer where required and provided in a timely manner and in a form satisfactory to the LHIN; and agrees that every Report submitted by or on behalf of the HSP, will be deemed to have been authorized by the HSP for submission.

For certainty, nothing in this section 8.1 or in this Agreement restricts or otherwise limits the LHIN’s right to access or to require access to personal information as defined in LHSIA, in accordance with Applicable Law for purposes of carrying out the LHIN’s statutory objects to achieve the purposes of LHSIA, including to provide certain services, supplies and equipment in accordance with section 5(m.1) of LHSIA and to manage placement of persons in accordance with section 5(m.2). (c)

RAI MDS. Without limiting the foregoing, the HSP (1)

(2) (3)

(4)

(d)

will conduct quarterly assessments of Residents, and all other assessments of Residents required by the RAI MDS Tools, using the RAI MDS Tools; will ensure that the RAI MDS Tools are used correctly to produce an accurate assessment of the HSP’s Residents (RAI MDS Data); will submit the RAI MDS Data to the Canadian Institute for Health Information in an electronic format at least quarterly in accordance with the submission guidelines set out by CIHI; and acknowledges that if used incorrectly, the RAI MDS Tools can increase Funding beyond that to which the HSP would otherwise be entitled. The HSP will therefore have systems in place to regularly monitor, evaluate and where necessary correct the quality and accuracy of the RAI MDS Data.

Health Quality Ontario. The HSP will submit a Quality Improvement Plan to

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 84 2018-19 Long-Term Care Home Service Accountabili…

18 of 43

AGENDA ITEM #c)

Health Quality Ontario that is aligned with this Agreement and supports local health system priorities. (e)

French Language Services. If the HSP is required to provide services to the public in French under the provisions of the French Language Services Act, the HSP will be required to submit a French language services report to the LHIN. If the HSP is not required to provide services to the public in French under the provisions of the French Language Service Act, it will be required to provide a report to the LHIN that outlines how the HSP addresses the needs of its local Francophone community.

(f)

Declaration of Compliance. On or before March 1 of each Funding Year, the Board will issue a Compliance Declaration declaring that the HSP has complied with the terms of this Agreement. The form of the declaration is set out in Schedule E and may be amended from time to time through the term of this Agreement.

(g)

Financial Reductions. Notwithstanding any other provision of this Agreement, and at the discretion of the LHIN, the HSP may be subject to a financial reduction if any of the Reports are received after the due date, are incomplete, or are inaccurate where the errors or delay were not as a result of either LHIN actions or inaction or the actions or inactions of persons acting on behalf of the LHIN. If assessed, the financial reduction will be taken from funding designated for this purpose in Schedule B as follows: (1)

(2) 8.2

if received within 7 days after the due date, incomplete or inaccurate, the financial penalty will be the greater of (1) a reduction of 0.02 percent (0.02%) of the Funding; or (2) two hundred and fifty dollars ($250.00), and for every full or partial week of non-compliance thereafter, the rate will be one half of the initial reduction.

Reviews. (a)

During the term of this Agreement and for seven years after the term of this Agreement, the HSP agrees that the LHIN or its authorized representatives may conduct a Review of the HSP to confirm the HSP’s fulfillment of its obligations under this Agreement. For these purposes the LHIN or its authorized representatives may, upon twenty-four hours’ Notice to the HSP and during normal business hours enter the HSP’s premises to: (1)

(2)

(b)

inspect and copy any financial records, invoices and other financerelated documents, other than personal health information as defined in LHSIA, in the possession or under the control of the HSP which relate to the Funding or otherwise to the Services, and inspect and copy non-financial records, other than personal health information as defined in LHSIA, in the possession or under the control of the HSP which relate to the Funding, the Services or otherwise to the performance of the HSP under this Agreement.

The cost of any Review will be borne by the HSP if the Review (1) was made necessary because the HSP did not comply with a requirement under the Act or this Agreement; or (2) indicates that the HSP has not fulfilled its obligations under

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 85 2018-19 Long-Term Care Home Service Accountabili…

19 of 43

AGENDA ITEM #c)

this Agreement, including its obligations under Applicable Law or Applicable Policy.

8.3

8.4

(c)

To assist in respect of the rights set out in (b) above the HSP shall disclose any information requested by the LHIN or its authorized representatives, and shall do so in a form requested by the LHIN or its authorized representatives.

(d)

The HSP may not commence a proceeding for damages or otherwise against any person with respect to any act done or omitted to be done, any conclusion reached or report submitted that is done in good faith in respect of a Review.

(e)

HSP’s obligations under this section 8.2 will survive any termination or expiration of this Agreement.

Document Retention and Record Maintenance. The HSP will (a)

retain all records (as that term is defined in FIPPA) related to the HSP’s performance of its obligations under this Agreement for seven (7) years after the termination or expiration of the term of this Agreement. The HSP’s obligations under this section will survive any termination or expiry of this Agreement;

(b)

keep all financial records, invoices and other finance-related documents relating to the Funding or otherwise to the Services in a manner consistent with either generally accepted accounting principles or international financial reporting standards as advised by the HSP’s auditor; and

(c)

keep all non-financial documents and records relating to the Funding or otherwise to the Services in a manner consistent with all Applicable Law.

Disclosure of Information. (a)

FIPPA. The HSP acknowledges that the LHIN is bound by FIPPA and that any information provided to the LHIN in connection with this Agreement may be subject to disclosure in accordance with FIPPA.

(b)

Confidential Information. The Parties will treat Confidential Information as confidential and will not disclose Confidential Information except with the consent of the disclosing Party or as permitted or required under FIPPA, the Municipal Freedom of Information and Protection of Privacy Act, the Personal Health Information Protection Act, 2004, the Act, court order, subpoena or other Applicable Law. Notwithstanding the foregoing, the LHIN may disclose information that it collects under this Agreement in accordance with LHSIA.

8.5.

Transparency. The HSP will post a copy of this Agreement and each Compliance Declaration submitted to the LHIN during the term of this Agreement in a conspicuous and easily accessible public place at the Home and on its public website if the HSP operates a public website.

8.6

Auditor General. For greater certainty the LHIN’s rights under this article are in addition to any rights provided to the Auditor General under the Auditor General Act (Ontario). ARTICLE 9. ARTICLE 9.0 - ACKNOWLEDGEMENT OF LHIN SUPPORT

9.1

Publication. For the purposes of this Article 9, the term “publication” means any

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 86 2018-19 Long-Term Care Home Service Accountabili…

20 of 43

AGENDA ITEM #c)

material on or concerning the Services that the HSP makes available to the public, regardless of whether the material is provided electronically or in hard copy. Examples include a web-site, an advertisement, a brochure, promotional documents and a report. Materials that are prepared by the HSP in order to fulfil its reporting obligations under this Agreement are not included in the term “publication”. 9.2

Acknowledgment of Funding Support. (a)

The HSP agrees all publications will include (1)

(2)

(b)

an acknowledgment of the Funding provided by the LHIN and the Government of Ontario. Prior to including an acknowledgement in any publication, the HSP will obtain the LHIN’s approval of the form of acknowledgement. The LHIN may, at its discretion, decide that an acknowledgement is not necessary; and a statement indicating that the views expressed in the publication are the views of the HSP and do not necessarily reflect those of the LHIN or the Government of Ontario.

The HSP shall not use any insignia or logo of Her Majesty the Queen in right of Ontario, including those of the LHIN, unless it has received the prior written permission of the LHIN to do so.

ARTICLE 10. ARTICLE 10.0 - REPRESENTATIONS, WARRANTIES AND COVENANTS 10.1

10.2

10.3

General. The HSP represents, warrants and covenants that: (a)

it is, and will continue for the term of this Agreement to be, a validly existing legal entity with full power to fulfill its obligations under this Agreement;

(b)

it has the experience and expertise necessary to carry out the Services;

(c)

it holds all permits, licences, consents intellectual property rights and authorities necessary to perform its obligations under this Agreement;

(d)

all information that the HSP provided to the LHIN in its Planning Submission or otherwise in support of its application for funding was true and complete at the time the HSP provided it, and will, subject to the provision of Notice otherwise, continue to be true and complete for the term of this Agreement;

(e)

it has not and will not for the term of this Agreement, enter into a non-arm’s transaction that is prohibited by the Act; and

(f)

it does, and will continue for the term of this Agreement to, operate in compliance with all Applicable Law and Applicable Policy.

Execution of Agreement. The HSP represents and warrants that: (a)

it has the full power and authority to enter into this Agreement; and

(b)

it has taken all necessary actions to authorize the execution of the Agreement.

Governance.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 87 2018-19 Long-Term Care Home Service Accountabili…

21 of 43

AGENDA ITEM #c)

(a)

The HSP represents, warrants and covenants that it has established, and will maintain for the period during which this Agreement is in effect, policies and procedures: (1)

(2) (3) (4)

(5) (6)

(7) (8) (9) (b)

The HSP represents and warrants that it: (1) (2) (3)

10.4

has, or will have within 60 days of the execution of this Agreement, a Performance Agreement with its CEO; will take all reasonable care to ensure that its CEO complies with the Performance Agreement; and will enforce the HSP’s rights under the Performance Agreement.

Funding, Services and Reporting. The HSP represents warrants and covenants that: (a)

the Funding is, and will continue to be, used only to provide the Services in accordance with the terms of this Agreement:

(b)

the Services are and will continue to be provided: (1) (2)

(c)

10.5

that set out one or more codes of conduct for, and that identify, the ethical obligations for all persons at all levels of the HSP’s organization; to ensure the ongoing effective functioning of the HSP; for effective and appropriate decision-making; for effective and prudent risk-management, including the identification and management of potential, actual and perceived conflicts of interest; for the prudent and effective management of the Funding; to monitor and ensure the accurate and timely fulfillment of the HSP’s obligations under this Agreement and compliance with the Act and LHSIA; to enable the preparation, approval and delivery of all Reports; to address complaints about the provision of Services, the management or governance of the HSP; and to deal with such other matters as the HSP considers necessary to ensure that the HSP carries out its obligations under this Agreement.

by persons with the expertise, professional qualifications, licensing and skills necessary to complete their respective tasks; and in compliance with Applicable Law and Applicable Policy; and

every Report is, and will continue to be, accurate and in full compliance with the provisions of this Agreement, including any particular requirements applicable to the Report.

Supporting Documentation. Upon request, the HSP will provide the LHIN with proof of the matters referred to in this Article.

ARTICLE 11. ARTICLE 11.0 - LIMITATION OF LIABILITY, INDEMNITY & INSURANCE 11.1

Limitation of Liability. The Indemnified Parties will not be liable to the HSP or any of the HSP’s Personnel and Volunteers for costs, losses, claims, liabilities and damages howsoever caused arising out of or in any way related to the Services or otherwise in

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 88 2018-19 Long-Term Care Home Service Accountabili…

22 of 43

AGENDA ITEM #c)

connection with this Agreement, unless caused by the negligence or wilful act of any of the Indemnified Parties. 11.2

Same. For greater certainty and without limiting section 11.1, the LHIN is not liable for how the HSP and the HSP’s Personnel and Volunteers carry out the Services and is therefore not responsible to the HSP for such Services. Moreover the LHIN is not contracting with or employing any HSP’s Personnel and Volunteers to carry out the terms of this Agreement. As such, it is not liable for contracting with, employing or terminating a contract with or the employment of any HSP’s Personnel and Volunteers required to carry out this Agreement, nor for the withholding, collection or payment of any taxes, premiums, contributions or any other remittances due to government for the HSP’s Personnel and Volunteers required by the HSP to carry out this Agreement.

11.3

Indemnification. The HSP hereby agrees to indemnify and hold harmless the Indemnified Parties from and against any and all liability, loss, costs, damages and expenses (including legal, expert and consultant costs), causes of action, actions, claims, demands, lawsuits or other proceedings (collectively, the “Claims”), by whomever made, sustained, brought or prosecuted, including for third party bodily injury (including death), personal injury and property damage, in any way based upon, occasioned by or attributable to anything done or omitted to be done by the HSP or the HSP’s Personnel and Volunteers in the course of the performance of the HSP’s obligations under, or otherwise in connection with, this Agreement, unless caused by the negligence or wilful misconduct of any Indemnified Parties.

11.4

Insurance. (a)

Generally. The HSP shall protect itself from and against all claims that might arise from anything done or omitted to be done by the HSP and the HSP’s Personnel and Volunteers under this Agreement and more specifically all claims that might arise from anything done or omitted to be done under this Agreement where bodily injury (including personal injury), death or property damage, including loss of use of property is caused.

(b)

Required Insurance. The HSP will put into effect and maintain, with insurers having a secure A.M. Best rating of B+ or greater, or the equivalent, all the necessary and appropriate insurance that a prudent person in the business of the HSP would maintain including, but not limited to, the following at its own expense. (1)

Commercial General Liability Insurance. Commercial General Liability Insurance, for third party bodily injury, personal injury and property damage to an inclusive limit of not less than two million dollars per occurrence and not less than two million dollars products and completed operations aggregate. The policy will include the following clauses: A. The Indemnified Parties as additional insureds, B. Contractual Liability, C. Cross-Liability, D. Products and Completed Operations Liability, E. Employers Liability and Voluntary Compensation unless the HSP complies with the Section below entitled “Proof of WSIA Coverage,

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 89 2018-19 Long-Term Care Home Service Accountabili…

23 of 43

AGENDA ITEM #c)

F. Tenants Legal Liability (for premises/building leases only), G. Non-Owned automobile coverage with blanket contractual coverage for hired automobiles, and H. A thirty-Day written notice of cancellation, termination or material change. (2)

(3)

(4) (5)

(c)

Proof of WSIA Coverage. Unless the HSP put into effect and maintains Employers Liability and Voluntary Compensation as set out above, the HSP will provide the LHIN with a valid Workplace Safety and Insurance Act, 1997 (WSIA) Clearance Certificate and any renewal replacements, and will pay all amounts required to be paid to maintain a valid WSIA Clearance Certificate throughout the term of this Agreement. All Risk Property Insurance on property of every description, for the term, providing coverage to a limit of not less than the full replacement cost, including earthquake and flood. All reasonable deductibles and self-insured retentions are the responsibility of the HSP. Comprehensive Crime insurance, Disappearance, Destruction and Dishonest coverage. Errors and Omissions Liability Insurance insuring liability for errors and omissions in the provision of any professional services as part of the Services or failure to perform any such professional services, in the amount of not less than two million dollars per claim and in the annual aggregate.

Certificates of Insurance. The HSP will provide the LHIN with proof of the insurance required by this Agreement in the form of a valid certificate of insurance that references this Agreement and confirms the required coverage, on or before the commencement of this Agreement, and renewal replacements on or before the expiry of any such insurance. Upon the request of the LHIN, a copy of each insurance policy shall be made available to it. The HSP shall ensure that each of its subcontractors obtains all the necessary and appropriate insurance that a prudent person in the business of the subcontractor would maintain and that the Indemnified Parties are named as additional insureds with respect to any liability arising in the course of performance of the subcontractor’s obligations under the subcontract. ARTICLE 12. ARTICLE 12.0 - TERMINATION

12.1

Termination by the LHIN. (a)

Immediate Termination. The LHIN may terminate this Agreement immediately upon giving Notice to the HSP if: (1) (2)

the HSP is unable to provide or has discontinued the Services in whole or in part or the HSP ceases to carry on business; the HSP makes an assignment, proposal, compromise, or arrangement for the benefit of creditors, or is petitioned into bankruptcy, or files for the appointment of a receiver;

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 90 2018-19 Long-Term Care Home Service Accountabili…

24 of 43

AGENDA ITEM #c)

(3) (4) (5)

the LHIN is directed, pursuant to the Act, to terminate this Agreement by the Minister or the Director; the Home has been closed in accordance with the Act; or as provided for in section 4.6, the LHIN does not receive the necessary funding from the MOHLTC.

(b)

Termination in the Event of Financial Difficulties. If the HSP makes an assignment, proposal, compromise, or arrangement for the benefit of creditors, or is petitioned into bankruptcy, or files for the appointment of a receiver the LHIN will consult with the Director before determining whether this Agreement will be terminated. If the LHIN terminates this Agreement because a person has exercised a security interest as contemplated by section 107 of the Act, the LHIN would expect to enter into a service accountability agreement with the person exercising the security interest or the receiver or other agent acting on behalf of that person where the person has obtained the Director’s approval under section 110 of the Act and has met all other relevant requirements of Applicable Law.

(c)

Opportunity to Remedy Material Breach. If an HSP breaches any material provision of this Agreement, including, but not limited to, the reporting requirements in Article 8 and the representations and warranties in Article 10 and the breach has not been satisfactorily resolved under Article 7, the LHIN will give the HSP Notice of the particulars of the breach and of the period of time within which the HSP is required to remedy the breach. The Notice will advise the HSP that the LHIN will terminate this Agreement: (1) (2)

at the end of the Notice period provided for in the Notice if the HSP fails to remedy the breach within the time specified in the Notice; or prior to the end of the Notice period provided for in the Notice if it becomes apparent to the LHIN that the HSP cannot completely remedy the breach within that time or such further period of time as the LHIN considers reasonable, or the HSP is not proceeding to remedy the breach in a way that is satisfactory to the LHIN; and

the LHIN may then terminate this Agreement in accordance with the Notice. 12.2

Termination of Services by the HSP. (a)

Except as provided in 12.2(b) and (c) below, the HSP may terminate this Agreement at any time, for any reason, upon giving the LHIN at least six months’ Notice.

(b)

Where the HSP intends to cease providing the Services and close the Home, the HSP will provide Notice to the LHIN at the same time the HSP is required to provide notice to the Director under the Act. The HSP will ensure that the closure plan required by the Act is acceptable to the LHIN.

(c)

Where the HSP intends to cease providing the Services as a result of an intended sale or transfer of a License in whole or in part, the HSP will comply with section 6.3 of this Agreement. Notice under section 27 of LHSIA will not be effective unless accompanied by a transition plan that is acceptable to the LHIN, if such a transition plan is requested pursuant to section 6.3.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 91 2018-19 Long-Term Care Home Service Accountabili…

25 of 43

AGENDA ITEM #c)

12.3

Consequences of Termination. (a)

If this Agreement is terminated pursuant to this Article, the LHIN may: (1) (2) (3) (4)

(b)

cancel all further Funding instalments; demand the repayment of any Funding remaining in the possession or under the control of the HSP; determine the HSP’s reasonable costs to wind down the Services; and permit the HSP to offset the costs determined pursuant to section (3), against the amount owing pursuant to section (2).

Despite (a), if the cost determined pursuant to section 12.3(a) (3) exceeds the Funding remaining in the possession or under the control of the HSP the LHIN will not provide additional monies to the HSP to wind down the Services.

12.4

Effective Date. Termination under this Article will take effect as set out in the Notice.

12.5

Corrective Action. Despite its right to terminate this Agreement pursuant to this Article, the LHIN may choose not to terminate this Agreement and may take whatever corrective action it considers necessary and appropriate, including suspending Funding for such period as the LHIN determines, to ensure the successful completion of the Services in accordance with the terms of this Agreement. ARTICLE 13. ARTICLE 13.0 - NOTICE

13.1

Notice. A Notice will be in writing; delivered personally, by pre-paid courier, or sent by facsimile or email with confirmation of receipt, or by any form of mail where evidence of receipt is provided by the post office. When a Notice is sent by email, a confirmation of receipt shall include acknowledgment by the Notice recipient of an automated request for receipt, or a written email reply from the Notice recipient acknowledging receipt. A Notice will be addressed to the other Party as provided below or as either Party will later designate to the other in writing:

To the LHIN:

To the HSP:

South East Local Health Integration Network 71 Adam Street, Belleville,ON, K8N 5K3

County of Frontenac 2069 Battersea Road Glenburnie,ON K0H 1S0

Attention: Paul Huras, CEO

Attention: Kelly Pender, CAO Lisa Hirvi, Interim Administrator

13.2

Notices Effective From. A Notice will be effective at the time the delivery is made if the Notice is delivered personally or by pre-paid courier. If delivered by mail, a Notice will be effective five business days after the day it was mailed. A Notice that is delivered by facsimile or by email will be effective when its receipt is acknowledged as required by this Article.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 92 2018-19 Long-Term Care Home Service Accountabili…

26 of 43

AGENDA ITEM #c)

ARTICLE 14. ARTICLE 14.0 - INTERPRETATION 14.1

Interpretation. In the event of a conflict or inconsistency in any provision of this Agreement, the main body of this Agreement will prevail over the Schedules.

14.2

Jurisdiction. Where this Agreement requires compliance with the Act, the Director will determine compliance and advise the LHIN. Where the Act requires compliance with this Agreement, the LHIN will determine compliance and advise the Director.

14.3

Determinations by the Director. All determinations required by the Director under this Agreement are subject to an HSP’s rights of review and appeal under the Act.

14.4

The Act. For greater clarity, nothing in this Agreement supplants or otherwise excuses the HSP from the fulfillment of any requirements of the Act. The HSP’s obligations in respect of LHSIA and this Agreement are separate and distinct from the HSP’s obligations under the Act. ARTICLE 15. ARTICLE 15.0 - ADDITIONAL PROVISIONS

15.1

Currency. All payment to be made by the LHIN or the HSP under this Agreement shall be made in the lawful currency of Canada.

15.2

Invalidity or Unenforceability of Any Provision. The invalidity or unenforceability of any provision of this Agreement will not affect the validity or enforceability of any other provision of this Agreement and any invalid or unenforceable provision will be deemed to be severed.

15.3

Terms and Conditions on Any Consent. Any consent or approval that the LHIN may grant under this Agreement is subject to such terms and conditions as the LHIN may reasonably require.

15.4

Waiver. A Party may only rely on a waiver of the Party’s failure to comply with any term of this Agreement if the other Party has provided a written and signed Notice of waiver. Any waiver must refer to a specific failure to comply and will not have the effect of waiving any subsequent failures to comply.

15.5

Parties Independent. The Parties are and will at all times remain independent of each other and are not and will not represent themselves to be the agent, joint venturer, partner or employee of the other. No representations will be made or acts taken by either Party which could establish or imply any apparent relationship of agency, joint venture, partnership or employment and neither Party will be bound in any manner whatsoever by any agreements, warranties or representations made by the other Party to any other person or entity, nor with respect to any other action of the other Party.

15.6

LHIN is an Agent of the Crown. The Parties acknowledge that the LHIN is an agent of the Crown and may only act as an agent of the Crown in accordance with the provisions of LHSIA. Notwithstanding anything else in this Agreement, any express or implied reference to the LHIN providing an indemnity or any other form of indebtedness or contingent liability that would directly or indirectly increase the indebtedness or

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 93 2018-19 Long-Term Care Home Service Accountabili…

27 of 43

AGENDA ITEM #c)

contingent liabilities of the LHIN or of Ontario, whether at the time of execution of this Agreement or at any time during the term of this Agreement, will be void and of no legal effect. 15.7

Express Rights and Remedies Not Limited. The express rights and remedies of the LHIN are in addition to and will not limit any other rights and remedies available to the LHIN at law or in equity. For further certainty, the LHIN has not waived any provision of any applicable statute, including the Act and LHSIA, nor the right to exercise its right under these statutes at any time.

15.8

No Assignment. The HSP will not assign either this Agreement or the Funding in whole or in part, directly or indirectly, without the prior written consent of the LHIN which consent shall not be unreasonably withheld. No assignment or subcontract shall relieve the HSP from its obligations under this Agreement or impose any liability upon the LHIN to any assignee or subcontractor. The LHIN may assign this Agreement or any of its rights and obligations under this Agreement to any one or more of the LHINs or to the MOHLTC.

15.9

Governing Law. This Agreement and the rights, obligations and relations of the Parties hereto will be governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein. Any litigation arising in connection with this Agreement will be conducted in Ontario unless the Parties agree in writing otherwise.

15.10 Survival. The provisions in Articles 1.0, 5.0, 8.0, 10.5, 11.0, 13.0, 14.0 and 15.0 and sections 2.4, 4.6, 10.4, 10.5 and 12.3 will continue in full force and effect for a period of seven years from the date of expiry or termination of this Agreement. 15.11 Further Assurances. The Parties agree to do or cause to be done all acts or things necessary to implement and carry into effect this Agreement to its full extent. 15.12 Amendment of Agreement. This Agreement may only be amended by a written agreement duly executed by the Parties. 15.13 Counterparts. This Agreement may be executed in any number of counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. ARTICLE 16. ARTICLE 16.0 - ENTIRE AGREEMENT 16.1

Entire Agreement. This Agreement together with the appended Schedules constitutes the entire Agreement between the Parties with respect to the subject matter contained in this Agreement and supersedes all prior oral or written representations and agreements.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 94 2018-19 Long-Term Care Home Service Accountabili…

28 of 43

AGENDA ITEM #c)

The Parties have executed this Agreement on the dates set out below.

South East Local Health Integration Network By:

Hersh Sehdev, Chair

a Date

And by:

Paul Huras, CEO

Date

County of Frontenac By:

Kelly Pender, CAO,

Date

I have authority to bind the HSP And by:

Lisa Hirvi, Interim Administrator

Date

I have authority to bind the HSP

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 95 2018-19 Long-Term Care Home Service Accountabili…

29 of 43

AGENDA ITEM #c) Long Term Care Accountability Agreement Facility #: Legal Name / Licensee: Site Common Name:

H11094 Frontenac County Fairmount Home for the Aged

Schedule A: Description of Home and Beds

A.1 General Information Address: 2069 Battersea Road City: Glenburnie Geography Served: (catchment area)

Postal Code: K0H 1S0

Kingston, Frontenac Lennox & Addington

Accreditation organization: Accreditation Canada Date of Last Accreditation: Jan-2015 French Language Services (FLS): Identified (Y/N): N

Years Rewarded: 4 Year Exemplary Designated (Y/N): N

A.2 Licensed or Approved Beds & Classification / Bed Type Bed Types

Regular Long Stay Beds

Total # of Beds C D

New

Term of License

Comments/Additional Information

126

Convalescent Care Beds Respite Beds Beds in Abeyance ELDCAP Beds Interim Beds Veterans’ Priority Access Beds

Other beds * Sub Total # 128 0 0 0 0 all Bed types Total # 128 all Bed types

Other beds available under a Temporary Emergency License or Short-Term Authorization

A.3 Structural Information Type of Room (this refers to structural layout rather than what is charged in accomodations

100

Number of rooms with 1 Bed: Number of rooms with 3 Bed:

Number of rooms with 2 Bed: Number of rooms with 4 Bed:

2 114

Number of Floors: Total # of Rooms:

Original Construction Year: 1968 Renovations: Please list 2002 - 2004 redevelopment to meet Class A Standard 1) year and details (unit/resident home area, design stantards, # of beds, reason for renovating)

Number of Units/Resident Home Areas and Beds

1 North - Secure 1 South 2 North 2 South

32 32 32 32

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 96 2018-19 Long-Term Care Home Service Accountabili…

30 of 43

AGENDA ITEM #c) Long Term Care Accountability Agreement Legal Name / Licensee:

Frontenac County

Schedule B: Additional Terms and Conditions Applicable to the Funding Model (Part 1)

1.0 Background. The LHINs provide subsidy funding to long-term care home health service providers pursuant to a funding model set by MOHLTC. The current model provides estimated per diem funding that is subsequently reconciled. The current funding model is under review and may change during the Term (as defined below). As a result, and for ease of amendment during the Term, this Agreement incorporates certain terms and conditions that relate to the funding model in this Schedule B. 2.0 Additional Definitions. Any terms not otherwise defined in this Schedule have the same meaning attributed to them in the main body of this Agreement. The following terms have the following meanings: “Approved Funding” means the allowable subsidy for the Term determined by reconciling the Estimated Provincial Subsidy (as defined below) in accordance with Applicable Law and Applicable Policy “Construction Funding Subsidy” or “CFS” means the funding that the MOHLTC agreed to provide, or to ensure the provision of, to the HSP, in an agreement for the construction, development, redevelopment, retrofitting or upgrading of beds (a “Development Agreement”). “CFS Commitments” means (a) commitments of the HSP related to a Development Agreement, identified in Schedule A of the service agreement in respect of the Home, in effect between the HSP and the LHIN on June 30, 2010, and (b) commitments of the HSP identified in a Development Agreement in respect of beds that were developed or redeveloped and opened for occupancy after June 30, 2010, (including, without limitation, any commitments set out in the HSP’s Application as defined in the Development Agreement, and any conditions agreed to in the Development Agreement in respect of any permitted variances from standard design standards.) “Envelope” is a portion of the Estimated Provincial Subsidy that is designated for a specific use. There are four Envelopes in the Estimated Provincial Subsidy as follows: (a) the “Nursing and Personal Care” Envelope; (b) the “Program and Support Services” Envelope; (c) the “Raw Food” Envelope; and (d) the “Other Accommodation” Envelope. “Estimated Provincial Subsidy” means the estimated provincial subsidy calculated in accordance with Applicable Policy. “Reconciliation Reports” means the reports required by Applicable Policy including the Long-term Care Home Annual Report and, the In-Year Revenue/Occupancy Report. “Term” means the term of this Agreement. 3.0 Provision of Funding. 3.1 In each Funding Year, the LHIN shall advise the HSP of the amount of its Estimated Provincial Subsidy. The amount of the Estimated Provincial Subsidy shall be calculated on both a monthly basis and an annual basis and will be allocated among the Envelopes and other funding streams applicable to the HSP, including the CFS. 3.2 The Estimated Provincial Subsidy shall be provided to the HSP on a monthly basis in accordance with the monthly calculation described in 3.1 and otherwise in accordance with this Agreement. Payments will be made to the HSP on or about the twentysecond (22nd) day of each month of the Term. 3.3 CFS will be provided as part of the Estimated Provincial Subsidy and in accordance with the terms of the Development Agreement and Applicable Policy. This obligation survives any termination of this Agreement.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 97 2018-19 Long-Term Care Home Service Accountabili…

31 of 43

AGENDA ITEM #c) Long Term Care Accountability Agreement Legal Name / Licensee:

Frontenac County

Schedule B: Additional Terms and Conditions Applicable to the Funding Model (Part 2)

4.0 Use of Funding. 4.1 Unless otherwise provided in this Schedule B, the HSP shall use All Funding allocated for a particular Envelope only for the use or uses set out in the Applicable Policy. 4.2 The HSP shall not transfer any portion of the Estimated Provincial Subsidy in the “Raw Food” Envelope to any other Envelope: 4.3 The HSP may transfer all or any of the part of the Estimated Provincial Subsidy for the Other Accommodation Envelope to any other Envelope without the prior written approval of the LHIN, provided that the HSP has complied with the standards and criteria for the “Other Accommodation” Envelope as set out in Applicable Policy. 4.4 The HSP may transfer any part of the Estimated Provincial Subsidy in the (a) Nursing and Personal Care” Envelope; or (b) the “Program and Support Services Envelope; to any Envelope other than the Other Accommodation Envelope without the prior written approval of the LHIN provided that the transfer is done in accordance with Applicable Policy. 4.5 In the event that a financial reduction is determined by the LHIN, the financial reduction will be applied against the portion of the Estimated Provincial Subsidy in the “Other Accommodation” Envelope. 5.0 Construction Funding Subsidies. 5.1 Subject to 5.2 and 5.3 the HSP is required to continue to fulfill all CFS Commitments, and the CFS Commitments are hereby incorporated into and deemed part of the Agreement. 5.2 The HSP is not required to continue to fulfill CFS Commitments that the MOHLTC has agreed in writing: (i) have been satisfactorily fulfilled; or (ii) are no longer required to be fulfilled; and the HSP is able to provide the LHIN with a copy of such written agreement. 5.3 Where this Agreement establishes or requires a service requirement that surpasses the service commitment set out in the CFS Commitments, the HSP is required to comply with the service requirements in this Agreement. 5.4 MOHLTC is responsible for monitoring the HSP’s on-going compliance with the CFS Commitments. Notwithstanding the foregoing, the HSP agrees to certify its compliance with the CFS Commitments when requested to do so by the LHIN. 6.0 Reconciliation. 6.1 The HSP shall complete the Reconciliation Reports and submit them to MOHLTC in accordance with Schedule C. The Reconciliation Reports shall be in such form and containing such information as required by Applicable Policy or as otherwise required by the LHIN pursuant this Agreement. 6.2 The Estimated Provincial Subsidy provided by the LHIN under section 3.0 of this Schedule shall be reconciled by the LHIN in accordance with Applicable Law and Applicable Policy to produce the Approved Funding. 6.3 In accordance with the Applicable Law and Applicable Policy, if the Estimated Provincial Subsidy paid to the HSP exceeds the Approved Funding for any period, the excess is a debt due and owing by the HSP to the Crown in right of Ontario which shall be paid by the HSP to the Crown in right of Ontario and, in addition to any other methods available to recover the debt, the LHIN may deduct the amount of the debt from any subsequent amounts to be provided by the LHIN to the HSP. If the Estimated Provincial Subsidy paid for any period is less than the Approved Funding, the LHIN shall provide the difference to the HSP.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 98 2018-19 Long-Term Care Home Service Accountabili…

32 of 43

AGENDA ITEM #c) Long Term Care Accountability Agreement Legal Name / Licensee:

Frontenac County

Schedule C: Reporting Requirements (Part 1)

In-Year Revenue/Occupany Report Estimated Due Dates1 By October 15, 2016 By October 15, 2017 By October 15, 2018

Reporting Period 2016 - Jan 01-16 to Sept 30-16 2017 - Jan 01-17 to Sept 30-17 2018 - Jan 01-18 to Sept 30-18 2. Long-Term Care Home Annual Report

Estimated Due Dates1 By September 30, 2017 By September 30, 2018 By September 30, 2019

Reporting Period 2016 - Jan 01-16 to Dec 30-16 2017 - Jan 01-17 to Dec 30-17 2018 - Jan 01-18 to Dec 30-18 3. French Language Services Report Fiscal Year 2016-17 - Apr 01-16- to March 31- 17 2017-18 - Apr 01-16- to March 31- 18 2018-19 - Apr 01-16- to March 31- 19

Due Dates 28-Apr-2017 30-Apr-2018 30-Apr-2019

OHRS/MIS Trial Balance Submission 2016-17 Q2 – Apr 01-16- to Sept 30-16 (Fiscal Year) Q2 – Jan 01-16 to Jun 30-16 (Calendar Year) Q3 – Apr 01-16- to Dec 31-16 (Fiscal Year) Q3 – Jan 01-16 to Sept 30-16 (Calendar Year) Q4 – Apr 01-16- to March 31-17 (Fiscal Year) Q4 – Jan 01-16 to Dec 31-16 (Calendar Year) 2017-17 Q2 – Apr 01-17- to Sept 30-17 (Fiscal Year) Q2 – Jan 01-17 to Jun 30-17 (Calendar Year) Q3 – Apr 01-17- to Dec 31-17 (Fiscal Year) Q3 – Jan 01-17 to Sept 30-17 (Calendar Year) Q4 – Apr 01-17- to March 31-18 (Fiscal Year) Q4 – Jan 01-17 to Dec 31-17 (Calendar Year) 2016-17 Q2 – Apr 01-18- to Sept 30-18 (Fiscal Year) Q2 – Jan 01-18 to Jun 30-18 (Calendar Year) Q3 – Apr 01-18- to Dec 31-18 (Fiscal Year) Q3 – Jan 01-18 to Sept 30-18 (Calendar Year) Q4 – Apr 01-18- to March 31-19 (Fiscal Year) Q4 – Jan 01-18 to Dec 31-18 (Calendar Year)

Due Dates (Must pass 3c Edits) 31-Oct-2016 January 31, 2017 - Optimal Submission 31-May-2017 Due Dates (Must pass 3c Edits) 31-Oct-2017 January 31, 2018 - Optimal Submission 31-May-2018 Due Dates (Must pass 3c Edits) 31-Oct-2018 January 31, 2019 - Optimal Submission 31-May-2019

Compliance Declaration Fiscal Year January 1, 2016 – December 31, 2016 January 1, 2017 – December 31, 2017 January 1, 2018 – December 31, 2018

Due Dates 01-Mar-2017 01-Mar-2018 01-Mar-2019

These are estimated dates provided by the MOHLTC and are subject to change. If the due date falls on a weekend, reporting will be due the following business day.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 99 2018-19 Long-Term Care Home Service Accountabili…

33 of 43

AGENDA ITEM #c) Long Term Care Accountability Agreement Legal Name / Licensee:

Frontenac County

Schedule C: Reporting Requirements (Part 2)

Continuing Care Reporting System (CCRS)/RAID MDS Reporting Period 2016-2017 Q1 2016-2017 Q2 2016-2017 Q3 2016-2017 Q4

Estimated Due Dates1 31-Aug-16 30-Nov-16 28-Feb-17 31-May-17

2017-2018 Q1 2017-2018 Q2 2017-2018 Q3 2017-2018 Q4

31-Aug-17 30-Nov-17 28-Feb-18 31-May-18

2018-2019 Q1 2018-2019 Q2 2018-2019 Q3 2018-2019 Q4

31-Aug-18 30-Nov-18 28-Feb-19 31-May-19

Staffing Report Reporting Period Estimated Due Dates1 January 1, 2016 – December 31, 2016 07-Jul-2017 January 1, 2017 – December 31, 2017 06-Jul-2018 January 1, 2018 – December 31, 2018 05-Jul-2019
Quality Improvement Plan (Submitted to Health Quality Ontario (HQO) & sedatateam@lhins.on.ca) Planning Period Due Dates April 1, 2016 – March 31, 2017 01-Apr-2016 April 1, 2017 – March 31, 2018 01-Apr-2017 April 1, 2018 – March 31, 2019 01-Apr-2018

These are estimated dates provided by the MOHLTC and are subject to change. If the due date falls on a weekend, reporting will be due the following business day.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 100 2018-19 Long-Term Care Home Service Accountabili…

34 of 43

AGENDA ITEM #c) Long Term Care Accountability Agreement Legal Name / Licensee:

Frontenac County

Schedule D: Provincial Performance Indicators

1.0 Performance Indicators The HSP’s delivery of the Services will be measured by the following Indicators, Targets and where applicable Performance Standards. In the following table: n/a means ‘not-applicable’, that there is no defined Performance Standard for the indicator for the applicable year. tbd means a Target, and a Performance Standard, if applicable, will be determined during the applicable year. INDICATOR

INDICATOR CATEGORY

P= Performance Indicator E= Explanatory Indicator

Organization Health and Financial Indicators

Coordination and Access Indicators

Quality and Resident Safety Indicators

2018 / 19 Performance Target Standard

Debt Service Coverage Ratio (P)

1

Total Margin (P)

0

Percent Resident Days – Long Stay (E)

n/a

Wait Time from LHIN Determination of Eligibility to LTC Home Response (E)

n/a

Long-Term Care Home Refusal Rate (E)

n/a

Percentage of Residents Who Fell in the Last 30 days (E) Percentage of Residents Whose Pressure Ulcer Worsened (E) Percentage of Residents on Antipsychotics Without a Diagnosis of Psychosis (E) Percentage of Residents in Daily Physical Restraints (E)

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 101 2018-19 Long-Term Care Home Service Accountabili…

35 of 43

AGENDA ITEM #c) Long Term Care Accountability Agreement Legal Name / Licensee: Frontenac County

Schedule D: Local Obligations

Obligation Name: Health Links Type: OBLIGATION (Not Reportable)

Category: Regional (All Sectors) Reporting Frequency: Not Reportable OBLIGATION DETAILS

Agencies will work with Health Links by contributing to coordinated care planning and participating in performance measurement.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 102 2018-19 Long-Term Care Home Service Accountabili…

36 of 43

AGENDA ITEM #c) Long Term Care Accountability Agreement Legal Name / Licensee: Frontenac County

Schedule D: Local Obligations

Obligation Name: Integrated Falls Prevention & Management Strategy – Implementation Type: OBLIGATION (Quantitative & Reportable)

Category: Regional (All Sectors) Reporting Frequency: Quarterly & Semi-Annually

OBLIGATION DETAILS Community agencies will work collaboratively with hospitals, LTCH, primary care providers and the LHIN to design and implement a regional falls prevention & management strategy. Collaboration in implementation of the strategy objectives will work towards impacting the system-level indicators aligned with the strategy.

OBLIGATION INTENT Participate in implementation towards achieving the 2018-2019 work plan goals for the following strategy pillars: • Public Awareness & Education • Provider Skill Development & Education • Service Navigation & System Integration • Assessment & Management • Engagement & Advocacy

OBLIGATION MEASURES Meet the provincial average by 2019-2020 (three-year goal) for the following measures: • Rate of falls-related admissions to inpatient care • Rate of falls-related ED visits • Rate of Repeat ED visits for falls in the past 12 monthsOBLIGATION REPORTING DETAILS / GUIDELINES

Provide input to quarterly reports (where required) to LHIN Lead
Provide a narrative on contributions and progress to date semi-annually (via the South East Data Centre)
System-level data to be extrapolated through dashboards on the South East Data Centre on semi-annual basis

DATA SOURCES FOR REPORTING LHIN Lead and South East Data Centre.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 103 2018-19 Long-Term Care Home Service Accountabili…

37 of 43

AGENDA ITEM #c) Long Term Care Accountability Agreement Legal Name / Licensee: Frontenac County

Schedule D: Local Obligations

Obligation Name: Implementation of Sub-Regions Type: OBLIGATION (Quantitative & Reportable)

Category: Regional (All Sectors) Reporting Frequency: Not Reportable

OBLIGATION DETAILS Health Service Provider’s (HSP) will work collaboratively within specified sub-region geographies to create an integrated service delivery network that includes primary care providers, inter-professional health care teams, hospitals, public health, mental health and addictions and home and community care to ensure a more seamless patient experience. This will include development of sub-region planning committees, population based data analysis, collaborative identification of potential opportunities to improve the health care system for patients, and active participation in implementation efforts for initiatives identified for sub-regions.

OBLIGATION INTENT This obligation is intended to communicate requirement for HSPs to participate in sub-region planning and implementation of intiatives identified provincially, by the SE LHIN, and locally within the sub-region that would benefit patients.

OBLIGATION REPORTING DETAILS / GUIDELINES Sub-region directors will monitor HSP participation and identify any potential concerns to senior leadership.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 104 2018-19 Long-Term Care Home Service Accountabili…

38 of 43

AGENDA ITEM #c) Long Term Care Accountability Agreement Legal Name / Licensee: Frontenac County

Schedule D: Local Obligations

Obligation Name: System Patient Flow Type: OBLIGATION (Qualitative & Reportable)

Category: Sector- Long Term Care Reporting Frequency: Semi-Annual

OBLIGATION DETAILS To ensure patients receive the right care, at the right time, in the right place, all providers are to collaborate to optimize patient flow internal to their organizatin and system wide. Long Term Care Homes (LTCH) will optimize patient flow by: i) reducing the number of low acuity Hospital Emergency Department visits of their residents that can be managed by community resources such as Behaviour Supports Ontario, Nurse Practitioner Nurse Led Outreach Teams, Palliative Pain and Symptom Management Consultants, and other services. ii)decreasing the number of LTCH application refusals, specifically the refusals where the reason given is a lack of nursing and staff expertise in the home to meet the applicant’s needs.

OBLIGATION INTENT For both of the above obligations, the LHIN already has the data to monitor the refusal rates and the Hospital Emergency Room utilization by CTAS level. We are not asking Homes to do this data collection.What we are asking for is that the homes indicate what they are doing to reduce the number of people sent to EMERG for low acuity issues (CTAS 4s and 5s), as well as to reduce the refusals that they have. I expect that we will look at our own data, and then ensure that the activities reported by the home reflect the amount of improvement required in that home.

OBLIGATION MEASURES No data is required. Narrative is required.

OBLIGATION REPORTING DETAILS / GUIDELINES Through the SE Data centre Performance Indicator Initiative (PII) process

DATA SOURCES FOR REPORTING The LHIN Lead will be consolidating the information from H&CC - refusal rates and with DSU for Emerg visits

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 105 2018-19 Long-Term Care Home Service Accountabili…

39 of 43

AGENDA ITEM #c) Long Term Care Accountability Agreement Legal Name / Licensee: Frontenac County

Schedule D: Local Obligations

Obligation Name: Older Adult Strategy Type: OBLIGATION (Not Reportable)

Category: Regional (All Sectors) Reporting Frequency: Not Reportable OBLIGATION DETAILS

The Strategy encompasses the realignment and further development of the local health system to better meet the needs of older adults in the south east into the future. This vision has been informed by desired health system attributes which will also be used to guide its implementation. To make the vision a reality, five key themes for action have been identified: • Promoting and preserving wellness and functionality of older adults in the community • Enhancing caregiver wellbeing • Enhancing the care experience • Early identification of high-risk older adults with targeted upstream interventions • Supporting older adults that are affected by dementias, behavioural issues, and addictions and mental health challenges In 2018-19, the following initiatives will be the focus of Older Adult Strategy efforts:

Development and implementation of a common basket of services across CSS Home Support agencies
Expansion and further development of Assisted Living for High Risk Seniors
Implement initiatives outlined in MOHLTC Dementia Stragegy aimed at improving caregiver support
Review care coordination within the community to better align resources with needs of older adults

OBLIGATION INTENT Identify initial actions for implementation in 2018-19 that will begin formal Older Adult Strategy work within the South East LHIN region, building on expert panel advice, engagement of patients, and MOHLTC initiatives.

OBLIGATION REPORTING DETAILS / GUIDELINES Information will be obtained through OAS work by SE LHIN staff - no formal reporting

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 106 2018-19 Long-Term Care Home Service Accountabili…

40 of 43

AGENDA ITEM #c) Long Term Care Accountability Agreement Legal Name / Licensee: Frontenac County

Schedule D: Local Obligations

Obligation Name: End of Life Implementation Plan Type: OBLIGATION (Not Reportable)

Category: Sector- Long Term Care Reporting Frequency: Not Reportable OBLIGATION DETAILS

LTCHs are expected to provide quality end of life care in the setting of the resident’s choice by accessing available services (including Palliative Pain and Symptom Management Consultants, Palliative Care Nurse Practitioners, and other community resources) and developing an End of Life Plan within the LTCH setting.

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 107 2018-19 Long-Term Care Home Service Accountabili…

41 of 43

AGENDA ITEM #c) Long Term Care Accountability Agreement Legal Name / Licensee:

Frontenac County

Schedule E: Form of Compliance Declaration (Part1)

DECLARATION OF COMPLIANCE Issued pursuant to the Long Term Care Service Accountability Agreement To: The Board of Directors of the South East Local Health Integration Network (the “LHIN”).

Attn: Board Chair.

From: The Board of Directors (the “Board”) of the Frontenac County (the “HSP”) For: ___________________________________________ (the “Home”) Date: ________________ [insert date] Re: [January 1, 2018 – December 31, 2018] (the “Applicable Period”)

The Board has authorized me, by resolution dated _______________[insert date], to declare to you as follows: After making inquiries of the [insert name and position of person responsible for managing the Home on a day to day basis, e.g. the Chief Executive Office or the Executive Director] and other appropriate officers of the HSP and subject to any exceptions identified on Appendix 1 to this Declaration of Compliance, to the best of the Board’s knowledge and belief, the HSP has fulfilled, its obligations under the long-term care service accountability agreement (the “Agreement”) in effect during the Applicable Period. Without limiting the generality of the foregoing, the HSP confirms that (i) it has complied with the provisions of the Local Health System Integration Act, 2006 and with any compensation restraint legislation which applies to the HSP; and (ii) every Report submitted by the HSP is accurate in all respects and in full compliance with the terms of the Agreement; Unless otherwise defined in this declaration, capitalized terms have the same meaning as set out in the Agreement between the LHIN and the HSP effective April 1, 2017.

[insert name of individual authorized by the Board to make the Declaration on the Board’s behalf], [insert title]

Name

Title

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 108 2018-19 Long-Term Care Home Service Accountabili…

42 of 43

AGENDA ITEM #c) Long Term Care Accountability Agreement Legal Name / Licensee:

Frontenac County

Schedule E: Form of Compliance Declaration (Part2)

Appendix 1 - Exceptions [Please identify each obligation under the LSAA that the HSP did not meet during the Applicable Period, together with an explanation as to why the obligation was not met and an estimated date by which the HSP expects to be in compliance.]

2018-2019 Long-Term Care Home Service Accountability Agreement

of 324 2018-018 FairmountPage Home 109 2018-19 Long-Term Care Home Service Accountabili…

43 of 43

AGENDA ITEM #d)

Report 2018-019 Council Recommend Report To:

Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Lisa Hirvi, Administrator, Fairmount Home

Date of meeting:

February 21, 2018

Re:

Fairmount Home – Long-Term Care Home Service Accountability Agreement (LSAA) - Schedule E - Form of Compliance Declaration

Recommendation Resolved That Council of the County of Frontenac receive the Fairmount Home LongTerm Care Home Service Accountability Agreement – Schedule E – Form of Compliance Declaration Report; And Further That the Council of the County of Frontenac direct the Clerk to sign the Long-Term Care Home Service Accountability Agreement Schedule E – Form of Compliance Declaration and return to the Local Health Integration Network as required under the Local Health System Integration Act. Background The Long-Term Care Home Service Accountability Agreement (LSAA) is the service accountability agreement between a long-term care home licensee and the Local Health Integration Network (LHIN) and is required by the Local Health Systems Integration Act (LHSIA). It assists the LHIN in fulfilling its obligations to the Ministry of Health and LongTerm Care (MOHLTC), the Province and the taxpayers in respect of funding as well as its obligations under LHSIA to plan, fund and integrate the local health system. The current LSAA covers a three-year period ending March 31, 2019 and includes reporting requirements.

of 324Care Home Service Accountability Agree… 2018-019 FairmountPage Home 110 Long-Term

AGENDA ITEM #d)

Comment The LSAA reporting requirements include annual completion of Schedule E – Form of Compliance Declaration that is attached. After consultation with the appropriate officers and management, the Administrator believes that Fairmount Home has fulfilled its obligations during the reporting period from January 1, 2017 to December 31, 2017. Sustainability Implications Not applicable Financial Implications If the LSAA Schedule E – Form of Compliance Declaration is not signed, the LHIN will discontinue the flow of funds to Fairmount Home. Organizations, Departments and Individuals Consulted and/or Affected Consulted  Fairmount Home, Management  Director of Corporate Services/Treasurer  Deputy Treasurer Affected  Fairmount Home  Local Health Integration Network  Ministry of Health and Long-Term Care

Recommend Report to Council Fairmount Home – LSAA Schedule E – Form of Compliance Declaration February 21, 2018

of 324Care Home Service Accountability Agree… 2018-019 FairmountPage Home 111 Long-Term

Page 2 of 2

AGENDA ITEM #d)

Schedule E – Form of Compliance Declaration

DECLARATION OF COMPLIANCE

Issued pursuant to the Long Term Care Service Accountability Agreement To:

The Board of Directors of the South East Local Health Integration Network (the “LHIN”). Attn: Board Chair.

From:

The Board of Directors (the “Board”) of the Corporation of the County of Frontenac (the “HSP”)

For:

Fairmount Home (the “Home”)

Date:

February 21, 2018

Re:

January 1, 2017 – December 31, 2017 – (the “Applicable Period”)

The Board has authorized me, by resolution dated February 21, 2018, to declare to you as follows: After making inquiries of the Administrator, Lisa Hirvi, and other appropriate officers of the HSP and subject to any exceptions identified on Appendix 1 to this Declaration of Compliance, to the best of the Board’s knowledge and belief, the HSP has fulfilled, its obligations under the long-term care service accountability agreement (the “Agreement”) in effect during the Applicable Period. Without limiting the generality of the foregoing, the HSP confirms that (i)

it has complied with the provisions of the Local Health System Integration Act, 2006 and with any compensation restraint legislation which applies to the HSP; and

(ii)

every Report submitted by the HSP is accurate in all respects and in full compliance with the terms of the Agreement;

Unless otherwise defined in this declaration, capitalized terms have the same meaning as set out in the Agreement between the LHIN and the HSP effective April 1, 2016.

Jannette Amini, Manager of Legislative Services/Clerk

of 324Care Home Service Accountability Agree… 2018-019 FairmountPage Home 112 Long-Term

AGENDA ITEM #d)

Schedule E – Form of Compliance Declaration Cont’d.

APPENDIX 1 - EXCEPTIONS

[Please identify each obligation under the LSAA that the HSP did not meet during the Applicable Period, together with an explanation as to why the obligation was not met and an estimated date by which the HSP expects to be in compliance.] Not applicable.

of 324Care Home Service Accountability Agree… 2018-019 FairmountPage Home 113 Long-Term

Page 114 of 324Fairmount Home will brief Co… Staff Briefing : Lisa Hirvi, Administrator,

February 21, 2018

Fairmount Home Strategic Plan 2018-2022

AGENDA ITEM #e)

County Council

Page 115 of 324Fairmount Home will brief Co… Staff Briefing : Lisa Hirvi, Administrator,

Why strategic plan? • Long-Term Care Homes Act, 2007 Mission statement that sets out principles, purpose and philosophy of care of the home

• Accreditation Canada Standard for governance – develop clear direction defining the mission and long-term vision including broad goals and values

Fairmount Home Strategic Plan 2018-2022

AGENDA ITEM #e)

• Best practice for governance and operations management

Page 116 of 324Fairmount Home will brief Co… Staff Briefing : Lisa Hirvi, Administrator,

Planning Process • Environmental scan provided context in planning process • Engaged with stakeholders in valuable and meaningful process • Created strategic plan with shared vision and direction • Developed plan that provides foundation for future action AGENDA ITEM #e)

Fairmount Home Strategic Plan 2018-2022

Page 117 of 324Fairmount Home will brief Co… Staff Briefing : Lisa Hirvi, Administrator,

Key Stakeholders Engaged How?

Who?

• • • •

• Internal

Interviews Focus groups Survey Workshop

Councils – County, Residents’ and Family Management and staff Volunteers Union president

• External

Fairmount Home Strategic Plan 2018-2022

AGENDA ITEM #e)

AdvantAge Ontario SE LHIN

Page 118 of 324Fairmount Home will brief Co… Staff Briefing : Lisa Hirvi, Administrator,

Fairmount Home Word Cloud

AGENDA ITEM #e)

Fairmount Home Strategic Plan 2018-2022

Page 119 of 324Fairmount Home will brief Co… Staff Briefing : Lisa Hirvi, Administrator,

Key Findings

Fairmount Home Strategic Plan 2018-2022

“Helpful staff” – resident “I love my job and working with residents, I love Gentlecare ” – staff “Friendly, caring environment” – volunteer

“I know that in this place my mom will get the chance to smile, to be happy…” – family member

AGENDA ITEM #e)

Our strengths Dedication to Gentlecare philosophy Home -like and family environment Caring and professional staff Broad range of programs and services Progressive initiatives Community support

Page 120 of 324Fairmount Home will brief Co… Staff Briefing : Lisa Hirvi, Administrator,

Key Findings • Our challenges Staffing levels Changing food preferences and dietary needs Changes in senior management Planning activities to meet residents’ abilities Finding and retaining staff

AGENDA ITEM #e)

Fairmount Home Strategic Plan 2018-2022

Page 121 of 324Fairmount Home will brief Co… Staff Briefing : Lisa Hirvi, Administrator,

Key Findings • Our opportunities

Fairmount Home Strategic Plan 2018-2022

AGENDA ITEM #e)

Enhanced activities for residents Strong commitment to Gentlecare philosophy Opportunities to expand e.g. specialized care Improvements to food services Emphasis on staff wellness An employer of choice Enhanced community engagement Accessing resources e.g. government initiatives and programs, fundraising Staying progressive e.g. technology

Page 122 of 324Fairmount Home will brief Co… Staff Briefing : Lisa Hirvi, Administrator,

Our Plan • Our Vision – to be the home of choice for our residents, staff and volunteers

• Our Mission – guided by the Gentlecare® philosophy, we provide exceptional residentcentered quality care in a safe, respectful and compassionate home AGENDA ITEM #e)

Fairmount Home Strategic Plan 2018-2022

Page 123 of 324Fairmount Home will brief Co… Staff Briefing : Lisa Hirvi, Administrator,

Our Plan • Our Values

Fairmount Home Strategic Plan 2018-2022

AGENDA ITEM #e)

Gentlecare® – we are committed to the Gentlecare philosophy; resident-focused care which empowers residents to make individual choices Excellence – we are committed to be a leader in the provision of exceptional quality care through team work, innovation and continuous learning Collaboration – we are committed to strong partnerships with our residents, staff, volunteers, community and health care system partners Inclusion – we are committed to the treatment of our residents, staff and volunteers with dignity; embracing diversity and demonstrating inclusion and equity

Page 124 of 324Fairmount Home will brief Co… Staff Briefing : Lisa Hirvi, Administrator,

Our Goals

2 : To b e t h e p r e f erre d

p l a c e t o w o r k a n d v o l u n t e er in the local health care s e c t or

Action • C o n t i n u ous c o m m i tm ent a n d p r o mo ti o n o f G e n t l e c ar e® p h i l o s o p hy

Action • I d e n t i f y g e n e r at i ona l n e e d s o f s t a ff a n d i n c o r pora te f l e x i b i l i t y i n s t a ff i ng m o d e l a s a p p r op ri at e • S t r e n g the n i n t e r na l c o m m un i c at i on t o p r o m ot e g r e a ter t r a n s pa renc y • Advocate for higher s t a ff i ng l e ve l s

Fairmount Home Strategic Plan 2018-2022

AGENDA ITEM #e)

#1: to provide quality care and meet the diverse and unique needs of our r e s i d en ts

Page 125 of 324Fairmount Home will brief Co… Staff Briefing : Lisa Hirvi, Administrator,

Our Goals

3 : To e x p a n d e n g a g e men t

w i t h b r o a de r c o m m un i ty a n d s ys t e m p a r t ners Action • I n c r eas e p r o m o ti o n a n d m a r k e ti n g o f F a i r m o un t Home

Action • C o n t i n u e a c t i ve p a r t i c i p at i on i n C o u n t y ’s LEAN initiative to identify o p p o rt un i ti e s f o r f u r t her e ff i c i e nc i e s a n d b e s t u s e o f r e s o urce s • S e e k o p p o r tu ni t i es t o i n c r e as e r e s o urc es ( i . e . f u n d ra i s i n g, d o n a t i o ns , c o m m un i ty g r a n ts , p r o vi n ci a l r e s o urce s)

AGENDA ITEM #e)

Fairmount Home Strategic Plan 2018-2022

4 : To e n s u re F a i r m o unt

o p e r at es e ff i c i e nt l y w h i l e s t r i v i n g f o r c o n t i n uo us i m p r o v em ent

Page 126 of 324Fairmount Home will brief Co… Staff Briefing : Lisa Hirvi, Administrator,

Next Steps • County Council approval of plan • Communicate – Residents’ Council – Family Council – Staff and volunteers – Key external stakeholders

Fairmount Home Strategic Plan 2018-2022

AGENDA ITEM #e)

• Implement plan • Report to stakeholders

Page 127 of 324Fairmount Home will brief Co… Staff Briefing : Lisa Hirvi, Administrator,

Questions?

AGENDA ITEM #e)

AGENDA ITEM #f)

Report 2018-020 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Lisa Hirvi, Administrator, Fairmount Home

Date of meeting:

February 21, 2018

Re:

Fairmount Home – Strategic Plan 2018-2022

Recommendation Whereas the Long-Term Care Homes Act, 2007 requires a mission statement for each of the licensee’s long-term care homes that sets out the principles, purpose and philosophy of care of the home and that the mission statement is put into practice in the day-to-day operation of the long-term care home; Resolved That Council of the County of Frontenac accept the Fairmount Home Strategic Plan 2018-2022; And Further That Council direct staff to implement the Fairmount Home Strategic Plan 2018-2022 in the day-to-day operations of the long-term care home. Background According to the Long-Term Care Homes Act, 2007 (LTCHA), at least once every five years after a mission statement is developed, the licensee shall consult with the Residents’ Council and the Family Council, if any, as to whether revisions are required, and shall invite the staff of the long-term care home and volunteers to participate. Accreditation Canada’s standard for governance includes developing a clear direction for the organization that includes defining the organization’s mission and long-term vision, including broad organizational goals and values. Fairmount Home was accredited by Accreditation Canada in 2015 for a four year period.

of 324 2018-020 FairmountPage Home 128 Strategic Plan 2018-2022

AGENDA ITEM #f)

Comment As Fairmount Home’s current strategic plan expired in 2017, the vision, mission and values as well as goals and actions are needed to guide Fairmount during the next five years. J Consulting Group was contracted to lead the strategic planning, which included an environmental scan, engaging with stakeholders, creating the strategic plan update and developing a plan to provide a foundation for future action. Stakeholder engagement was critical to informing the planning process and in setting the overall direction of the plan. Stakeholder engagement included interviews, focus groups, survey and workshop. Over 50 individuals including residents, staff, volunteers, family members, County staff and Council and community partners participated in the development of the plan. The attached document, Fairmount Home Strategic Plan 2018-2022 - Executive Summary, shares our vision, mission, values, goals and key action items. Sustainability Implications An updated mission is required to meet the requirements of the LTCHA. Furthermore, a strategic plan is needed to maintain accreditation status with Accreditation Canada as well as for effective management of the home and its limited resources. Financial Implications Ongoing funding is contingent on meeting the requirements of the LTCHA. Furthermore, accreditation by a ministry approved accreditation body is needed to be eligible for ongoing premium funding from the Ministry of Health and Long-Term Care. Organizations, Departments and Individuals Consulted and/or Affected Consulted  Consultant o J Consulting Group  Internal stakeholders: o Fairmount Home – residents, staff, volunteers, family members, union o Frontenac County – Council and management  External stakeholders o AdvantAge Ontario o South East Local Health Integration Network Affected  Fairmount Home

Recommend Report to Council Fairmount Home Strategic Plan 2018-2022 February 21, 2018

of 324 2018-020 FairmountPage Home 129 Strategic Plan 2018-2022

Page 2 of 2

AGENDA ITEM #f)

FAIRMOUNT HOME STRATEGIC PLAN 2018-2022 A RENEWED PATH EXECUTIVE SUMMARY

JANUARY 2018

PREPARED FOR:

of 324 2018-020 FairmountPage Home 130 Strategic Plan 2018-2022

PREPARED BY:

AGENDA ITEM #f)

EXECUTIVE SUMMARY

As described by staff, residents, volunteers, family members and community partners, Fairmount is home, it is resident-centered care, it is friendly, it is professional, it is caring, it is quality care, and it is family. Built in 1968 on 100 acres in the community of Glenburnie Ontario, Fairmount Home is a 128-bed longterm care home providing 24-hour nursing care. Support services provided at Fairmount include physiotherapy, occupational therapy, restorative therapy, social work, recreational activities, dietary, housekeeping, laundry, and maintenance services. Fairmount is funded through the Ministry of Health & Long-Term Care, the South East Local Health Integration Network (LHIN), resident accommodation fees, the City of Kingston, the County of Frontenac and donations from the community. Fairmount is guided by the Gentlecare® philosophy; a resident-focused care which empowers residents to make as many choices as possible. This philosophy of care ensures everyone is treated with dignity and respect. Staff and volunteers show a strong commitment and passion for this philosophy, embracing it as a culture and attitude. It is a way of life at Fairmount. As the current Strategic Plan for Fairmount has come to an end, it is time to renew Fairmount Home’s vision, mission and values as well as establish goals and actions that will guide Fairmount over the next five years. This Plan sets out this direction. Building on Fairmount’s passion for the Gentlecare® philosophy and strong reputation for quality care, residents, staff, volunteers, family members, County staff, and community partners have come together to set a renewed path for Fairmount Home.

FAIRMOUNT HOME STRATEGIC PLAN: EXECUTIVE SUMMARY

of 324 2018-020 FairmountPage Home 131 Strategic Plan 2018-2022

AGENDA ITEM #f)

OUR VISION To be the home of choice for our residents, staff and volunteers

OUR MISSION Guided by the Gentlecare® philosophy, we provide exceptional resident-centered quality care in a safe, respectful, and compassionate home

OUR VALUES Gentlecare® - we are committed to the Gentlecare philosophy; resident-focused care which empowers residents to make individual choices Excellence – we are committed to be a leader in the provision of exceptional quality care through team work, innovation, and continuous learning Collaboration – we are committed to strong partnerships with our residents, staff, volunteers, community and health care system partners Inclusion – we are committed to the treatment of our residents, staff and volunteers with dignity; embracing diversity and demonstrating inclusion and equity

OUR GOALS The following goals incorporate four broad building blocks aimed at providing overarching direction in achieving Fairmount Home’s shared vision. STRATEGIC GOAL 1: To provide quality care and meet the diverse and unique needs of our residents (including social, physical, emotional, spiritual, mental and cultural) Action  Continuous commitment and promotion of Gentlecare® philosophy STRATEGIC GOAL 2: To be the preferred place to work and volunteer in the local health care sector Action  Identify generational needs of staff and incorporate flexibility in staffing model as appropriate  Strengthen internal communication to promote greater transparency  Advocate for higher staffing levels STRATEGIC GOAL 3: To expand engagement with broader community and system partners Action  Increase promotion and marketing of Fairmount Home STRATEGIC GOAL 4: To ensure Fairmount operates efficiently while striving for continuous improvement Action  Continue active participation in the County of Frontenac LEAN initiative to identify opportunities for further efficiencies and best use of resources  Seek out opportunities to increase resources (i.e. fundraising, donations, community grants, provincial resources)

FAIRMOUNT HOME STRATEGIC PLAN: EXECUTIVE SUMMARY

of 324 2018-020 FairmountPage Home 132 Strategic Plan 2018-2022

AGENDA ITEM #f)

of 324 2018-020 FairmountPage Home 133 Strategic Plan 2018-2022

AGENDA ITEM #g)

Report 2018-021 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk Kevin Farrell, Manager of Continuous Improvement/GIS

Date of meeting:

February 21, 2018

Re:

Office of the Chief Administrative Officer – Expropriation of Lands for the Purposes of the K&P Trail

Recommendation Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Expropriation of Lands for the Purposes of the K&P Trail report; And Further That the Clerk be directed to introduce a by-law later in the meeting to authorize an Application to Approve the Expropriation of Lands for the purposes of the K&P Trail. Background In the fall of 2013, County Council approved the Frontenac Trail K&P Trail Implementation Plan from Tichborne to Sharbot Lake. In March of 2016, recognizing that a negotiation process was necessary with current landowners of the abandoned rail bed between Tichborne and Sharbot Lake Council directed staff to initiate the procurement process based upon the cost estimate/appraisal values provided for the 31 properties required to move the trail forward. Council has been updated on a number of occasions on the progress of land negotiations and have authorize, by by-law, a majority of the purchases required; however three properties have been identified as difficult and require expropriation. Section 6(1) of the Municipal Act, 2001 provides that the power of a municipality to acquire land includes the power to expropriate in accordance with the Expropriations Act.

Page of 324 Officer Expropriation of Lan… 2018-021 Office of the Chief134 Administrative

AGENDA ITEM #g)

Comment The County’s efforts to purchase three sections of privately owned lands at market value for the purpose of connecting the Frontenac K&P Trail have been unsuccessful and staff have determined that it is now necessary and in the public interest to apply for approval to expropriate these private lands. The purpose of acquiring these three parcels of land is to link two sections of the Frontenac K&P Trail and thereby ensure its continued longterm viability as a public trail within the Frontenac County Trail System in accordance with the County of Frontenac Trails Master Plan. Before an expropriation can occur, the Expropriating Authority must make an application to the Approval Authority for approval to expropriate land. In some cases, as is the case with the County of Frontenac, the Expropriating Authority and the Approval Authority are the same entity. Section 5(1) of the Expropriation Act states that: Approving authority 5 (1) Subject to subsections (4), (5) and (6), the approving authority in respect of an expropriation shall be the Minister responsible for the administration of the Act in which the power to expropriate is granted, except that, (a) where a municipality or a local board thereof, other than an elected school board, expropriates lands for municipal purposes, the approving authority shall be the council of the municipality. Pursuant to Section 6(1) of the Expropriations Act, upon applying for approval, a Notice of Intention for approval to expropriate must be served on each registered owner. The Notice of Application for Approval to Expropriate must also be published in a local newspaper for three consecutive weeks. Once the landowner receives a Notice of Application for Approval to Expropriate they have 30 days in which to exercise the option of requesting a Hearing of Necessity. A Notice of Possession indicating the date on which the expropriating authority requires possession of the lands, and a Notice of Election, which permits the owner to select one of three dates upon which compensation for the lands expropriated will be based are also required. The purpose of this report is to seek from the Approval Authority (that being County Council) approval to expropriate three (3) parcels of land being legally described as: a. Part of Lot 9, Concession 11, Olden, being part of PIN 36225-0340; b. Part of Lot 3, Concession 1, Bedford, being part of PIN 36238-0293; c. Part of Lot 3, Concession 1, Oso, being part of Part 2, 13R-2410 Except OA154 MRO; S/T FR550114, OD2735, being part of PIN 36327-0158; Upon approval, staff, in consultation with the County’s solicitors will commence the expropriation process.

Recommend Report to Council Office of the Chief Administrative Officer – Expropriation of Lands for the Purposes of the K&P Trail February 21, 2018

Page of 324 Officer Expropriation of Lan… 2018-021 Office of the Chief135 Administrative

Page 2 of 3

AGENDA ITEM #g)

Sustainability Implications The completion of the K&P trail to Sharbot Lake is a key economic objective for the County and included in the Directions for our Future, the Economic Development Charter and has been the subject of four studies since 2009. Financial Implications There is the presumption of full compensation for all losses caused by an expropriation. The Expropriations Act provides for the following with respect to costs afforded the landowner: Compensation 13 (1) Where land is expropriated, the expropriating authority shall pay the owner such compensation as is determined in accordance with this Act. R.S.O. 1990, c. E.26, s. 13 (1). Idem (2) Where the land of an owner is expropriated, the compensation payable to the owner shall be based upon, (a) the market value of the land; (b) the damages attributable to disturbance; (c) damages for injurious affection; and (d) any special difficulties in relocation, but, where the market value is based upon a use of the land other than the existing use, no compensation shall be paid under clause (b) for damages attributable to disturbance that would have been incurred by the owner in using the land for such other use. R.S.O. 1990, c. E.26, s. 13 (2). Market value 14 (1) The market value of land expropriated is the amount that the land might be expected to realize if sold in the open market by a willing seller to a willing buyer. R.S.O. 1990, c. E.26, s. 14 (1).

Based on survey and appraisal reports performed on behalf of the County to date, the market value of the lands falls within the parameters of negotiation authorized by Council at its March 2016 meeting. Appraisal and expropriation plan fees for the properties are estimated to total $7,500. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Joe Gallivan, Director of Planning and Economic Development Richard Allen, Manager of Economic Development Tony Fleming and David Munday, Cunningham Swan Recommend Report to Council Office of the Chief Administrative Officer – Expropriation of Lands for the Purposes of the K&P Trail February 21, 2018

Page of 324 Officer Expropriation of Lan… 2018-021 Office of the Chief136 Administrative

Page 3 of 3

AGENDA ITEM #h)

Report 2017-022 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

February 21, 2018

Re:

Office of the Chief Administrative Officer – Rural Urban Liaison Advisory Committee (RULAC) Meetings

Recommendation Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Rural Urban Liaison Advisory Committee (RULAC) Meetings report; And Further That Council direct that further meetings of RULAC only be held at the request of the County of Frontenac or the City of Kingston should the need arise for RULAC to fulfill its primary responsibilities as set out in the Amalgamation Order and the Local Services Realignment Agreement with respect to recommending solutions to matters of common concern and/or dispute resolution; And Further That By-law Procedural By-law 2013-0020, as amended, be further amended by amended Schedule C – to reflect this change in RULAC meetings; And Further That a copy of this resolution be forwarded to the City of Kingston. Background The Amalgamation Order of 1998 that restructured the County of Frontenac, Its Constituent Municipalities and the City of Kingston Section 11.1 required that a Rural/Urban Liaison Advisory Committee be established, to be comprised of the Mayor and two members of the Board of Control and the Chair and two members of the Frontenac Management Board (FMB). The Committee is required to meet a least quarterly with CAOs of the City and the FMB to discuss issues arising from Joint Agreements; and, to recommend solutions to matters of common concern. The following background information is provided for Council: Amendments to the Amalgamation Order •

Order essentially silent on issue of amendments to the Order;

Page of 324 Officer Rural Urban Liaison … 2018-022 Office of the Chief137 Administrative

AGENDA ITEM #h)

•

Section 13 of the Order deals with dispute resolution – matters may be referred to respective Councils for resolution.

Frontenac Kingston LSR/CMSM Service Protocol Detail (May 3, 2000) •

RULAC to review recommendations and reports from Joint Management Group on all issues of joint concern in the areas of broad policy and budget;

•

RULAC to consider and incorporate issues affecting each individual entity and forward recommendations to the Service Delivery Agent Council (Kingston City Council) for approval and to the Client Council (Frontenac County Council) for information;

•

Reports reviewed by RULAC to include standard phrase to indicate if the report was endorsed or returned for further review;

•

RULAC to be final mechanism for dispute resolution before arbitration.

Local Services Realignment Agreement (October 18, 2000) •

If a dispute about any matter in the Agreement cannot be resolved by the CAOs in a reasonable time, the dispute to be referred to RULAC – RULAC to submit its findings to the respective Councils.

Composition of RULAC Amended (October 30, 2000) •

Composition amended to delete two Controllers and replace with two Councillors.

Agreement Re: Expansion of Fairmount Home, Sections 10 and 11 (August 7, 2002) •

Functions of RULAC as set out in Amalgamation Order expanded to include the operations of Fairmount Home as a facility subject to the Frontenac Kingston LSR/CMSM Service Protocol ;

•

Protocol to clarify application to procedural and substantive matters raised in respect of any service or matter affecting Fairmount Home, subject only to the restrictions of the Order that RULAC is an advisory vehicle;

•

RULAC to act as Project Management Committee until substantial completion of the Project and to receive status reports on fundraising efforts, project construction and any change orders or additional project costs for consideration and recommendation – RULAC to comment in a timely fashion (within 48 hours) on the advisability of any change, variance or cost.

Local Services Realignment Agreement (2005) •

If a dispute about any matter in the Agreement cannot be resolved by the CAOs in a reasonable time, the dispute to be referred to RULAC – RULAC to submit its findings to the respective Councils.

Recommend Report to Council Office of the Chief Administrative Officer – Suspension of Rural Urban Liaison Advisory Committee (RULAC) Meetings February 21, 2018 Page 2 of 5

Page of 324 Officer Rural Urban Liaison … 2018-022 Office of the Chief138 Administrative

AGENDA ITEM #h)

RULAC/Joint Management Meetings Year

RULAC

Joint Management Meeting

2017

0 Meetings

2016 2015 2014 2013 2012 2011 2010 2009

0 Meetings

1 Meeting (Sept. 12) 3 Meetings (June 18, Sept. 9 and Dec. 3)

1 Meeting (June 12)

2 Meetings (May 5 and Oct. 6)

2 Meetings (April 23 and Aug. 27)

3 Meetings (May 6, Sept. 9 and Nov. 25)

3 Meetings (April 23, Aug. 28 and Nov. 14)

4 Meetings (Feb. 13, June 11, Sept. 10 & Dec. 3)

4 Meetings (Jan. 30, May 30, Sept. 4, & Nov. 19)

3 Meetings (Mar. 31, June 13 & Oct. 31)

3 Meetings (Mar. 28, June 9 & Oct. 24)

3 Meetings (Apr. 12, June 28, & Sept. 27)

3 Meetings (Mar. 17, June 16 & Sept. 15)

5 Meetings (Jan. 12, Feb. 9, Jun 8, Sep. 14 & Nov. 30)

4 Meetings (Jan. 29, May 27, Aug. 26, & Oct. 28)

In 2015 the CAOs of the City of Kingston and Frontenac County mutually agreed that meetings of the Joint Management Group (comprised of the CAOs and staff of the City and County) were no longer required. Since December 2015, only one RULAC meeting has been held due to a lack of business for the Committee. As a result, the CAOs have mutually agreed to present a report to their respective Councils recommending that future meetings of RULAC only be held at the request of either party, if required, to address a matter of mutual concern or for dispute resolution purposes. Recognizing the dispute resolution role of RULAC as established in the Amalgamation Order and the Local Services Realignment Agreement, it is also being recommended that the County’s Procedural By-Law Schedule C, which automatically appoints members to RULAC be amended to reflect the new meeting requirements of RULAC. Comment As an advisory committee, RULAC does not have any decision making authority and is mandated to provide advice only to the respective municipal councils. The Committee has only met once in the past two years and based on a review of the Meeting Notes, the meetings appear to have been primarily for information sharing purposes with regular reporting by the City and County on such matters as Fairmount Home, Provincial Recommend Report to Council Office of the Chief Administrative Officer – Suspension of Rural Urban Liaison Advisory Committee (RULAC) Meetings February 21, 2018 Page 3 of 5

Page of 324 Officer Rural Urban Liaison … 2018-022 Office of the Chief139 Administrative

AGENDA ITEM #h)

Offences, Housing, Land Ambulance and Social Programs. Up until 2015, the RULAC meetings were generally preceded by a Joint Management Group meeting. Very few action items resulted from the RULAC meetings and from 2009 to the present there were no motions or reports from RULAC to County Council. Although all meeting notes could not be located, based on a review of meeting notes found (13 meetings) there were a few action items identified at some meetings requiring that staff from either the City or County report back to RULAC at a future meeting. There were no RULAC motions to the respective Councils of either the City or County and any reporting of RULAC at County Council is a verbal update under Reports from External Boards and Committees. Discussions with the City of Kingston found that based on a review of City Council minutes from 2009 to present, there were no reports received from RULAC. Next Steps Based on the information above, there no longer appears to be the need for regular RULAC meetings (Amalgamation Order required RULAC to meet quarterly) and the Local Services Realignment (LSR) is essentially complete and is subject to the LSR Agreement, which Agreement is still in full force and effect. Based on the LSR Agreement, RULAC’s role is primarily one of dispute resolution where issues cannot be resolved by the respective CAOs. The City of Kingston and the County of Frontenac have a well-established working relationship based on trust and a mutual respect for their respective ratepayers. Both City and County staff make themselves available to answer concerns, work with their respective counterparts and attend council meetings when requested to ensure both municipalities are well informed and kept apprised of local issues and concerns that affect residents or impact future budgets. The CAOs for the City of Kingston and the County of Frontenac have met to discuss the future of RULAC and it was recognized that based on the provisions of the LSR Agreement, RULAC’s role is primarily one of dispute resolution where an issue of joint concern cannot be resolved by the CAOs. Based on a demonstrated lack of business for RULAC, it was therefore agreed that the CAOs would present a report to their respective Councils recommending that future meetings of RULAC only be held at the request of either the City or the County, if needed, to address a matter of mutual concern or a matter that is in dispute with respect to the delivery of joint services. This would necessitate that the respective Councils continue to appoint members to RULAC on an annual basis so as to avoid any delays should a meeting of RULAC be required; however it should be noted that the County’s Procedural By-law, Schedule C automatically appoints the Warden, Deputy Warden and the County Councillor appointed to the City of Kingston’s Housing and Homelessness Advisory Committee as the County representatives to RULAC. It is noted that Kingston City Council will receive a similar report/recommendation at its meeting on February 20th, 2018. Sustainability Implications Good governance is critical to the sustainability of a community.

Recommend Report to Council Office of the Chief Administrative Officer – Suspension of Rural Urban Liaison Advisory Committee (RULAC) Meetings February 21, 2018 Page 4 of 5

Page of 324 Officer Rural Urban Liaison … 2018-022 Office of the Chief140 Administrative

AGENDA ITEM #h)

Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Gerard Hunt, Chief Administrative Officer, City of Kingston John Bolognone, City Clerk, City of Kingston Paul Charbonneau, Chief/Director of Emergency and Transportation Services Lisa Hirvi, Administrator, Fairmount Home Susan Brant, Director of Corporate Services/Treasurer

Recommend Report to Council Office of the Chief Administrative Officer – Suspension of Rural Urban Liaison Advisory Committee (RULAC) Meetings February 21, 2018 Page 5 of 5

Page of 324 Officer Rural Urban Liaison … 2018-022 Office of the Chief141 Administrative

AGENDA ITEM #i)

Report 2018-023 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Megan Rueckwald, Community Planner

Date of meeting:

February 21, 2018

Re:

Corporate Services – 2018 User Fees and Charges By-law – Schedule C Tariff of Fees for Land Use Planning Review

Recommendation Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – 2018 User Fees and Charges for Services By-law Schedule C Tariff of Fees for Land Use Planning review report; And Further That By-law 2013-0010, being a By-law to Impose User Fees and Charges for Services, as amended be further amended by deleting Schedule C in its entirety and replacing with Schedule C attached as Appendix A. Background The Tariff of Fees for land use planning applications was approved in 2000 through Council resolution. In 2015, the rates were adjusted based on a review of the workload associated with applications, comparable fees in other municipalities, and costs to the municipality. The rates have not been adjusted since 2015. Section 69(1) Tariff of fees of the Planning Act, R.S.O. 1990, c. P.13 as amended, states that the council of a municipality, by by-law, and a planning board, by resolution, may establish a tariff of fees for the processing of applications made in respect of planning matters, which tariff shall be designed to meet only the anticipated cost to the municipality or to a committee of adjustment or land division committee constituted by the council of the municipality of to the planning board in respect of the processing of each type of application provided for in the tariff. Section 69(2) Reduction of waiver of fees of the Planning Act, states that despite a tariff of fees established under subsection (1), the council of a municipality, a planning board,

142 of 324 2018-023 Corporate Page Services 2018 User Fees and Charges By-law Schedule C…

AGENDA ITEM #i)

a committee of adjustment or a land division committee in processing an application may reduce the amount of or waive the requirements for the payment of a fee in respect of the application where the council, planning board or committee is satisfied that it would be unreasonable to require payment in accordance with the tariff. A resolution was passed at the January 17th, 2018, Council meeting directing staff to bring forward a report with regard to Schedule C of the User Fees and Charges Bylaw. The resolution read as follows: b)

2018-001 Corporate Services 2018 User Fees and Charges By-law Motion #: 5-18 Moved By: Councillor Inglis Seconded By: Councillor Vandewal Resolved That County Council receive the Corporate Services – 2018 User Fees and Charges for Services By-law report; And Further That By-law 2013-0010, being a By-law to Impose User Fees and Charges for Services, as amended be further amended by deleting Schedules A, B and D through F in their entirety and replacing them with Schedules A, B and D through F attached to this report; And Further That staff be directed to bring forward a report to the February Council meeting outlining planning fees charged by comparator municipalities. Carried As Amended Fee Schedule Review As part of the review process of the current fees, planning staff created a comparative table of the County’s current Tariff of Fees for Land Use Planning Services with similar rural development services (attached). Comparative counties considered in the review include: Lanark County, Renfrew County, United Counties of Leeds and Grenville, United Counties of Stormont, Dundas and Glengarry, County of Lennox and Addington, Elgin County, Norfolk County, Haliburton County and Peterborough County. The most recent information obtained from each County’s website is summarized in tabular format (see attached). The review concluded that the County of Frontenac’s Tariff of Fees for Land Use Planning Services was comparable, if not slightly higher, than other upper-tier municipalities in the region. The intent of the fee structure is to recover the processing costs while maintaining consistency with neighbouring upper-tier municipalities. County staff recommend a modest increase in the fee structure to reflect rising costs and increasing work associated with planning application processing and review. The fee structure has not been updated in the last three years to reflect these costs. It is also being recommended that the County retain a deposit for any additional costs (e.g. recirculation, legal fees) beyond the price of the application fee and make this standard (as opposed to the current where it may be requested). Further, it is recommended that Recommend Report – Corporate Services – 2018 User Fees and Charges for Services By-law Schedule C Tariff of Fees for Land Use Planning Services Review February 21, 2018 Page 2 of 4

143 of 324 2018-023 Corporate Page Services 2018 User Fees and Charges By-law Schedule C…

AGENDA ITEM #i)

County Council increase the fees for re-circulation to accommodate holding an additional meeting. It is proposed that the fees be adjusted as follows: 

Subdivision/condominium application for less than 21 lots: Increase from $3,000 to $3,250



Subdivision/condominium application for 21-50 lots: Increase from $4,500 to $4,750



Subdivision/condominium application for more than 50 lots: Increase from $6,000 to $6,250



Major plan revision: Increase from $1,250 to $1,500



Deposit for subdivision/condominium applications: New $5,000 deposit



Requirement for an additional public meeting (excluding major plan revision): New fee of $750



County Official Plan Amendment (Site or Area Specific): New $1,750

Planning staff are of the opinion that a comprehensive review of land use planning fees (including review of comparator municipalities) should be completed every two years. This will ensure that the fee meets only the anticipated costs of processing the application and that the County remains competitive with neighbouring municipalities. Setting a timeline for review of the fees will create a transparent process where the applicant is aware of when changes may occur. A set schedule for increases in fees is consistent with other agencies associated with planning applications (e.g. public health, conservation authorities). Comment User fees collected for land use planning are to recover the processing costs associated with each application. As such, user fees do not consider the costs of development sales (such as housing costs) or profit. It is advised that planning fees are consistent with comparative municipalities to not deter future development in the County; the proposed fees are slightly higher but consistent with comparative upper-tier municipalities. County planning fees are primarily collected for Plans of Subdivision and Condominium, services for these types of applications are a County responsibility and as such, these costs/fees are not passed along to the Township. However, the Township is responsible for setting fees for lower-tier planning applications such as severances, minor variances, and zoning by-law amendments. Sustainability Implications Governance – Financial planning must be linked to the goals of the County’s Directions for Our Future, and must also be utilized to appropriately allocate resources in line with Council’s strategic priorities.

Recommend Report – Corporate Services – 2018 User Fees and Charges for Services By-law Schedule C Tariff of Fees for Land Use Planning Services Review February 21, 2018 Page 3 of 4

144 of 324 2018-023 Corporate Page Services 2018 User Fees and Charges By-law Schedule C…

AGENDA ITEM #i)

Financial Implications The user fees and charges for services rates have been reflected in the 2018 Budget to the extent these could be estimated. Planning fees are not subject to applicable taxes. Developers may express concern with the increases of the Tariff of Fees for Land Use Planning Services. The increases proposed are modest and reflect rising costs of processing applications. Organizations, Departments and Individuals Consulted and/or Affected Joe Gallivan, Director of Planning and Economic Development Jannette Amini, Manager of Legislative Services/Clerk Susan Brant, Director of Corporate Services/Treasurer Comparative Upper-Tier Municipalities

Recommend Report – Corporate Services – 2018 User Fees and Charges for Services By-law Schedule C Tariff of Fees for Land Use Planning Services Review February 21, 2018 Page 4 of 4

145 of 324 2018-023 Corporate Page Services 2018 User Fees and Charges By-law Schedule C…

146 of 324 2018-023 Corporate Page Services 2018 User Fees and Charges By-law Schedule C…

Table 1. Tariff of Fees Review with Comparative Counties County

Plan of Subdivision and Condominium Condo Developable Lots/Blocks/Units Revision Fees Draft Approval Exemption Up to 20 20 to 50 50+ Major Minor Extension Registration

Part Lot Control

Official Plan Amendment Private

County of Frontenac

$3,000

$4,500

$6,000

$1,250

$500

$600

$1,000

$300

$1,000

County of Lanark

$2,500

$4,500

$6,000

$1,750

$750

$2,000

$750

$1,200

Leeds and Grenville

$2,000

$4,000

$6,000 $1,000S/$600C

$600

$1,000

$600

Counties of SDG

$2,110

$4,225

$6,330

$1,055

$420

$630

$525

$315

$3,160

Lennox and Addington

$2,000

$3,000

$4,000

$1,250

$500

$300

$1,000

$1055 +$500 recirc

$954

$1,226

$500

50% of intial

$550

Norfolk County

$3, 881 (plus $75 per lot)

Elgin County

$4,000

Renfrew County* Haliburton County Peterborough County

$3,500 (6-10)

$6,000 (11-30)

$8,000 (30+)

$3,000 (plus $150 per lot) $4,500

$6,500

$8,500

$1,500

$800

$1,600

$500

$13,300

$1,250

$500

$800

$1,975

AGENDA ITEM #i)

Fees are averaged for comparison to Frontenac County

$3, 2013/$5,723

AGENDA ITEM #i)

Schedule C Tariff of Fees for Land Use Planning

Plan of Subdivision or Plan of Condominium Initial Application Fee For any proposed plan of subdivision submitted to the County of Frontenac for approval: Up to 20 developable lots/blocks/units

$3,250

21 to 50 developable lots/blocks/units

$4,750

More than 50 developable lots/blocks/units

$6,250

Deposit In addition to the Initial Application Fee, the applicant shall provide to the County of Frontenac a $5,000 deposit against which the County may, from time to time, charge any professional fees and expenses incurred related to peer review. Any remaining balance of the deposit will be refunded at the time of registration. Refund Sixty per cent (60%) of the Initial Application Fee shall be returned if an application is rejected by the County of Frontenac as being deemed incomplete or is withdrawn prior to circulation. Major Plan Revision (re-circulation) Minor Plan Revision (no recirculation required)

$1,500 $500

Draft Approval Extension For each one (1) year extension beyond the usual three (3) years

$500

Final Plan for Registration

$600

Public Meeting held by Planning Advisory Committee Outside of Major Plan Revision (re-circulation)

$750

Condominium Exemption Application Fee

$1,000

For any plan of condominium submitted to the County of Frontenac for exemption under Section 50 of The Condominium Act, R.S.O. 1990, C26, as amended.

147 of 324 2018-023 Corporate Page Services 2018 User Fees and Charges By-law Schedule C…

AGENDA ITEM #i)

Part Lot Control Final Approval

$300

Payable prior to the by-law being given final approval by the Council of the County of Frontenac. 4. Official Plan Amendment County Official Plan Amendment (General)

$1,000

County Official Plan Amendment (Site or Area Specific)

$1,750

County or Local Official Plan Amendment Initiated by Municipality

No fee

Other Charges The applicant shall provide the County of Frontenac, upon request, a deposit against which the County may, from time to time, charge any professional fees and expenses incurred related to peer review. If such fees and expenses exceed the deposit, the Applicant shall pay the difference upon being billed by the County with interest at a rate of 1.25% per month on accounts overdue more than thirty (30) days. Municipal Planning Services Fees Preparation of all planning reports associated with a private application. Director of Planning and Economic Development

$87.00/hour

Community Planner

$50.00/hour

Recommend Report – Corporate Services – 2018 User Fees and Charges for Services By-law February 21, 2018 Page 7 of 11

148 of 324 2018-023 Corporate Page Services 2018 User Fees and Charges By-law Schedule C…

AGENDA ITEM #j)

Report 2018-028 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Kelly Pender, Chief Administrative Officer

Date of meeting:

February 21, 2018

Re:

Office of the Chief Administrative Officer – Long Term Care Bed Capacity

Recommendation Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Long Term Care Bed Capacity report; And Further That the Administrator, Chief Administrative Officer and Director of Corporate Services/Treasurer further investigate proceeding with an application for increased Long-Term Care Bed Capacity in response to the recent call for submissions from the Ministry of Health and Long-Term Care; And Further That if feasible, submit an application for consideration by the Ministry prior to the March 2, 2018 dead line. And Further That is understood that the application does not commit the County to further expenditures without further reporting from staff and direction from Council. Background Last November, the Government of Ontario launched Aging with Confidence: Ontario’s Action Plan for Seniors (Aging with Confidence) that outlines the government’s vision to help seniors remain independent, healthy, active, safe and socially connected. Aging with Confidence includes commitments related to increased LTC capacity, quality and staffing as part of the care continuum. Specifically, the strategy commits to having 5,000 new LTC beds open by 2022 with a total of 30,000 new beds in the next decade. New LTC bed capacity will prioritize those with the highest need as well as those within hospitals who are ready to be discharged and require a LTC home. New LTC bed capacity will also prioritize culturally specific needs, francophone, and Indigenous populations. The deadline for submission was announced on February 13, 2018 with a deadline for consideration by the Ministry is March 2, 2018.

Page of 324 Officer Long Term Care Bed C… 2018-028 Office of the Chief149 Administrative

AGENDA ITEM #j)

The Long-Term Care Home Act, S.O. 2007, Section 119 requires every single tier Southern Ontario municipality to maintain a municipal long-term care home. Comment Recognizing the growing demand for LTC beds in Frontenac and Kingston and the high demand for placement at Fairmount, staff believe that there may be an opportunity to begin the process of entering into discussions with the LHIN, the City and the community, with a view towards an expansion in the early to mid-2020’s. This effort would support Council’s goal with respect to seniors, in particular providing more opportunity to age in the community. Fairmount Home was substantially re-developed and expanded in 2002. The debenture for this project will be expiring in 2022. While applying for bed expansion has not been discussed with Council, the opportunity to participate now presents itself. It is also recognized that this is likely a multi-round exercise. For example, in the lead up to the 2002 reconstruction, the County was successful in their third submission. Staking our position early and working with MOHLTC and the LHIN will be helpful in the long run. In speaking with CAO’s from other Counties and other Long-Term Care facilities, it is anticipated that the process, from funding approval to construction will likely be 3-5 years and as long as 5-7 years for the completion of construction. Clearly this is a long-range project. Preparation for making the submission would include discussions with the LHIN and with engineering resources. But it is not a certainty that staff could meet the deadline. Our interest at this point is to seek direction from Council on whether or not to pursue the opportunity. Should the direction be provided to investigate, staff will ensure that if the submission is made, that it can be completed as an expression of interest, rather than a commitment to proceed. An expansion of 32 or 64 beds would make the most economical/efficient use of resources and fixed costs. Sustainability Implications Ensuring care for our vulnerable seniors’ population will help ensure that our citizens have viable options for their long-term care needs. Financial Implications The engineering support required to complete the application is anticipated to be $2,000 – $3,000. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer

Recommend Report to Council Office of the Chief Administrative Officer – Long Term Care Bed Capacity February 21, 2018

Page of 324 Officer Long Term Care Bed C… 2018-028 Office of the Chief150 Administrative

Page 2 of 2

AGENDA ITEM #k)

Report 2018-029 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Richard Allen, Manager of Economic Development

Date of meeting:

February 21, 2018

Re:

Planning and Economic Development – Authorization to enter into an agreement with Minister of Transportation for the Ontario Municipal Commuter Cycling Program for the 2017-2018 year

Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Authorization to enter into an agreement with the Minister of Transportation for the Ontario Municipal Commuter Cycling Program for the 2017-2018 year report; And Further That the Council of the County of Frontenac pass a by-law authorizing the Warden and Clerk to enter into an agreement with the Minister of Transportation for the Province of Ontario for funding under the dedicated Ontario Municipal Commuter Cycling Program (OMCC) for the 2017-2018 funding year. Background The Council of the County of Frontenac at its regular meeting held September 20, 2017, received Report 2017-116, Planning and Economic Development – Participation in Ontario Commuter Cycling Program (OMCCP), which advised Council of an active transportation funding opportunity through the Ontario Municipal Commuter Cycling Program. This allocation based funding program provides dedicated annual support for the implementation of commuter cycling infrastructure in order to encourage more people to get out of their cars for daily commuting or other frequent trips, such as regular visits to friends, family, or to local retailers such as grocers, the pharmacy, etc.

Page 151 ofDevelopment 324 2018-029 Planning and Economic Authorization to enter into a…

AGENDA ITEM #k)

At that same meeting, the following resolution was passed: Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Participation in Ontario Commuter Cycling Program (OMCCP) report for information; And Further That the Warden and Clerk be authorized to sign a declaration of interest to participate in the Ontario Municipal Commuter Cycling Program for 2017; And Further That Council direct staff to develop terms of reference and issue a Request for Proposals (RFP) for the Active Transportation Master Plan and Trails Master Plan Update; And Further That Council direct County staff to consult with Township Public Works staff on a coordinated approach to implementation and commuter cycling infrastructure project management. Staff have been advised via email that, based on the updated funding amount available, the 2017 OMCC allocation for the County of Frontenac is $120,177.19. This funding can be used to cover up to 80% of the eligible costs of the projects on the list that the County submitted with its application. The OMCC program provides only capital funding and does not provide funding for maintenance, operational costs or planning (other than the development of cycling plans). Prior to investment in commuter cycling infrastructure projects, a cycling or active transportation plan must be in process, or in place. The province will provide 50% funding for an Active Transportation Master Plan (ATMP) from the amount allocated above. The remaining dollars may roll over to future years and combined with future applications to address infrastructure projects identified in the ATMP and on the MTO approved a list of commuter cycling projects. An RFP for the Active Transportation Master Plan was issued on February 12, 2018. In order to receive the funding, the execution of a Transfer Payment Agreement (TPA) is required as the final step in the approval process and will confirm the conditions under which funding would be provided. If a TPA is not signed, the province will not reimburse any costs incurred in relation to the projects identified in the County’s application. In addition, a by-law authorizing the TPA will need to be passed by Council prior to receipt of the funding. A copy of the by-law must be provided to OMCC program staff before funding flows. Comment Council granted the Warden and Clerk authorization to complete this agreement through bylaw at its meeting on December 20, 2017, however MTO has since communicated that

Recommend Report to Council Planning and Economic Development – Authorization to enter into an agreement with Minister of Transportation for the Ontario Municipal Commuter Cycling Program for the 2017-2018 year February 21, 2018 Page 2 of 3

Page 152 ofDevelopment 324 2018-029 Planning and Economic Authorization to enter into a…

AGENDA ITEM #k)

additional provisions must be included in the authorizing bylaw, as drafted in Appendix A, which must be submitted to MTO by March 15th, 2018. Sustainability Implications By investing in safe cycling infrastructure, on and off road, the County encourages healthy habits in our community members in addition to promoting the reduction of GHG gases emitted through the reduction of trips made by motor vehicle. Safe recreational cycling routes can increase and sustain active lifestyle tourism, attracting new visitors and residents to our region who seek a recreational, rural lifestyle. Financial Implications As noted in the report, the OMCC allocation for the County of Frontenac is $120,177.19. The County will use these funds for an Active Transportation Master Plan and funding for a segment of the K&P Trail. Organizations, Departments and Individuals Consulted and/or Affected Central Frontenac Township Public Works Department South Frontenac Township Public Works Department North Frontenac Township Public Works Department Township of Frontenac Islands Public Works Department Ontario Ministry of Transportation, Cycling Division

Page 153 ofDevelopment 324 2018-029 Planning and Economic Authorization to enter into a…

AGENDA ITEM #a)

Report 2018-024 Council Information Report To:

Warden and Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Paul J. Charbonneau, Chief Paramedic/Director Emergency and Transportation Services

Date of meeting:

February 21, 2018

Re:

Emergency and Transportation Services – High Value Asset Management and Tracking

Recommendation This report is for information purposes only. Background It has recently been determined that two (2) high value assets within Frontenac Paramedic Services (FPS) have been lost/stolen. The items are one (1) LP15 Monitor/Defibrillator (value ~$33,000) and one (1) Panasonic CF19 tablet (value ~$4500). The losses have been reported to police and insurance claims submitted. Comment The management and tracking of high value assets has been on the priority list at FPS each budget year for some time. However, due to competing priorities, it has not made the list to proceed to a budget proposal at Council. FPS is now exploring options for tracking of high value assets through radio-frequency identification (RFID) tags. Sustainability Implications Regular review of replacement schedules ensures the County is managing its capital assets by controlling both capital investments and maintenance expenses. Financial Implications A new Panasonic CF19 tablet and LP15 Monitor/Defibrillator will have to be replaced and purchased at an estimated cost of $4,500 and $33,000 respectively. It is our expectation that these costs will be covered through the insurance claim.

Page 154 of 324 Services High Value Asset Manageme… 2018-024 Emergency and Transportation

AGENDA ITEM #a)

There is a $2,500 deductible associated with the aforementioned insurance claim. This deductible will be charged to the FPS Equipment Replacement Reserve. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer

Page 155 of 324 Services High Value Asset Manageme… 2018-024 Emergency and Transportation

AGENDA ITEM #b)

Report 2018-025 Council Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Lisa Hirvi, Administrator

Date of meeting:

February 21, 2018

Re:

Fairmount Home – Quarterly Update Activity Report

Recommendation This report is for information purposes only. Background The following information is an update regarding the activities/challenges at Fairmount Home from October 1, 2017 to December 31, 2017 as well as significant updates in January 2018. Comment Ministry of Health and Long-Term Care During the fourth quarter, there were no complaints logged with the Ministry of Health and Long-Term Care (MOHLTC). In January 2018, the MOHLTC conducted its annual resident quality inspection (RQI), which resulted in three (3) Written Notifications (WNs) and two (2) Voluntary Plan of Correction (VPC). The WNs were regarding plans of care, administration of drugs and medication incidents. The VPCs were for plans of care and administration of drugs. Management has acted or will be acting on the findings of non-compliance. The ministry inspectors also inspected two (2) outstanding critical incident logs. Thank you to the management and staff who worked professionally and cooperatively with the ministry inspectors. The public versions of the reports were posted at Fairmount Home and provided to the Residents’ Council president and Family Council chairperson. The inspection report is also posted on the Long-Term Care Homes.net website.

of 324 2018-025 FairmountPage Home 156 Quarterly Update Activity Report

AGENDA ITEM #b)

Outbreaks On December 27, 2017, a respiratory outbreak (Influenza A) was declared, which ended on January 13, 2018. There were 22 residents affected and one (1) staff member. Unfortunately, on January 15, 2018 another respiratory outbreak (Influenza B) was declared, which ended on January 25, 2018. Seven (7) residents were affected but no staff were affected. As these outbreaks were confirmed to be influenza, the staff immunization policy was initiated. Thank you to the management and staff who were diligent in managing the outbreak. The legislated reporting was completed to the required Ministries including the Ministry of Health & Long-Term Care (MOHLTC), Ministry of Labour (MOL) as well as Kingston, Frontenac, Lennox & Addington (KFL&A) Public Health. Fire Drill Scenario – Vulnerable Occupancy In accordance with the Fire Code (O. Reg. 213/07), long-term care homes are required to conduct a fire drill at least once every year to determine the adequacy of staffing levels for a scenario that has been approved by the Chief Fire Official. This drill is in addition to other required fire drills. On December 5, 2017, the annual fire drill was held that was attended by the Fire Service. The fire drill was successful in both the time to respond to the room of the fire origin and the time to evacuate the residents from the zone or floor area to the point of safety. Congratulations to the management and staff who prepared for and participated in the fire drill scenario. Resident Family Satisfaction Survey According to the Long-Term Care Homes Act, 2007 (s. 85), long-term care homes shall ensure that, at least once in every year, a survey is taken of the residents and their families to measure their satisfaction with the home and the care, services, programs and goods provided at the home. Fairmount was one of eight (8) LTC homes that worked together to develop a common satisfaction survey that meets the homes’ requirements as well as accreditation standards. There were separate survey questions for residents and POA/family members/friends of residents. The questions remained unchanged from the previous year’s satisfaction survey. For 2017, the participating homes developed a common scoring system for questions that allows for comparison among the homes. Respondents were able to complete the survey using SurveyMonkey or a paper copy. There were 603 survey responses (residents – 364; POA/family member/friend – 239) for among the eight (8) LTC homes, which is a response rate of 0.60 per bed. The overall average score was 90 percent. At Fairmount, there were 61 survey responses, which is a response rate of 0.48 per bed. Although the response rate is less than the homes’ overall average, it increased by 79 percent when compared to 2016 (34 responses; 0.27 response rate). Overall, the satisfaction survey results at 88% were consistent with the previous year at 90%. The Information Report to Council Fairmount Home – Quarterly Update Report February 21, 2018

of 324 2018-025 FairmountPage Home 157 Quarterly Update Activity Report

Page 2 of 5

AGENDA ITEM #b)

satisfaction rate previously reported for 2016 was 97% based on the former scoring system. The Management has reviewed the survey responses including the comments and will ensure that action is taken, as appropriate. The satisfaction survey results will be shared with the Resident’s Council, Family Council and staff. The Resident/Family Annual Satisfaction Survey Response Summary for 2017 is attached. Key Performance Indicators (KPI) The following are the KPI results for the period January 1, 2017 to December 31, 2017: Indicator

Goal

2017 Results

Comment

% of Residents Fallen

Below provincial average 15.2%

2017 – 21.5% (2016 – 21.0%; 2015 – 23.6%)

Fairmount is consistently above provincial average due to GentlecareTM philosophy; strive for minimal restraints may result in increased falls

% of Residents Using Restraints

Below provincial average 6%

2017 – 13% (2016 – 14% 2015 – 18.4%)

RN students created restraint decision aid to increase awareness of least restraint policy. RNAO best practice education session scheduled for Mar-18 to further assess our home referral process and reach our goal of minimal use of restraints

Resident Length of Stay

N/A

2017 – 824 days (2016 – 598 days 2015 – 988 days)

Resident length of stay is no longer reported to the ministry; it will not be reported in 2018 as a KPI

Resident/Family Satisfaction Survey

95% satisfaction level

2017 – 88% (2016 – 90%)

Overall satisfaction rating re-stated based on new

Quality of Care

Information Report to Council Fairmount Home – Quarterly Update Report February 21, 2018

of 324 2018-025 FairmountPage Home 158 Quarterly Update Activity Report

Page 3 of 5

AGENDA ITEM #b)

Indicator

Goal

2017 Results

Ministry Annual Resident Quality Inspection

No Compliance Orders 2017 – 0 (2016, 2015 – 0)

RQI conducted in Feb-17

Accreditation Level Awarded

Maintain “Exemplary” level

Next Accreditation survey Jan-19

No change

Comment scoring method adopted by the participating LTC homes

Healthy Workforce Reduce sick time costs

80% of employees meeting the target for absenteeism

Reported by Corporate Services along with other departments’ results

Revenue Sources Case Mix Index (CMI) – Home

Increase CMI revenue by 1%

2016-17 – 1.0301 or 2.1% decrease

Ministry fiscal yearend March 31

(2015-16 – 1.0521;

CMI decrease due to fewer residents in high resource utilization groups (RUG) e.g. IV fluids when compared to fiscal 2016

2014-15 – 1.0326)

Other revenue sources

Increase other revenue sources with municipal contributions increased by < inflation rate (CPI Ontario Aug-17 1.5%)

Other revenue sources – $65,967 YTD, representing 2.8% of municipal contributions Municipal contributions – 3.6% increase over 2016

SE LHIN BSO PSW funding – $54,700 (partial year) Behavioural Supports Funding – $6,290 for training Royal Canadian Legion Poppy Fund – $3,687 for wheelchair ramp weigh scale Dementia Society of America - $1,290 for residents on secure

Information Report to Council Fairmount Home – Quarterly Update Report February 21, 2018

of 324 2018-025 FairmountPage Home 159 Quarterly Update Activity Report

Page 4 of 5

AGENDA ITEM #b)

Indicator

Goal

2017 Results

Comment unit to celebrate Canada 150th through song & seated dance

Outreach Program Community Information Sessions

50 Participants

105 participants – Behavioural Supports training sessions (3) (Mar-17) (2016 – 60 participants) 6 occurrences for external stakeholders attending Fairmount committee meetings (falls; palliative care)

Training sessions funded by SELHIN for Behavioural Supports in longterm care homes

Telemedicine system

Increase use of telemedicine system

2017 – 10 (2016 – 38 encounters)

Overall demand is less this year

Sustainability Implications Not applicable Financial Implications As previously reported on May 17, 2017, Ministry of Health and Long-Term Care Annual Resident Quality Inspection (RQI) included a written notification (WN) and voluntary plan of correction (VPC) for lighting in the corridors, residents’ ensuite washrooms and common washrooms. The Manager of Environmental Services, Tom Mercer, is actively working with Lighting FX to source LED bulbs and fixtures, as well as, with CLEAResult that is contracted by Ontario Hydro to manage and promote energy conservation efforts for rebates. The financial implications are outstanding. Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home Management Team Fairmount Staff Frontenac County Staff Residents Volunteers

Information Report to Council Fairmount Home – Quarterly Update Report February 21, 2018

of 324 2018-025 FairmountPage Home 160 Quarterly Update Activity Report

Page 5 of 5

of 324 2018-025 FairmountPage Home 161 Quarterly Update Activity Report

Resident / Family Annual Satisfaction Survey - 2017 Survey Summary and Scoring Points

Questions Q1 I am completing the survey for the following home: Fairmount Home Q2 I am a resident Q2 I am a POA/family member/friend

Fairmount Resident/Family Satisfaction Survey - Summary Scoring

Score 2016

Variance

All LTC Homes (8) Score 2017 Variance

61 28 33

34 18 16

27 10 17

603 364 239

86% 88% 97%

89% 89% 94%

-3% -1% 3%

88% 91% 96%

-2% -3% 1%

89% 84%

81% 89%

8% -5%

90% 90%

-1% -6%

87% 84% 92% 88% 91% 92% 88% 86% 82%

84% 92% 98% 93% 92% 91% 85% 90% 88%

3% -8% -6% -5% -1% 1% 3% -4% -6%

88% 89% 92% 89% 90% 93% 86% 91% 87%

-1% -5% 0% -1% 1% -1% 2% -5% -5%

83%

89%

-6%

87%

-4%

88%

90%

-2%

89%

-1%

87% 91% 87% 94%

93% 97% 91% 94%

-6% -6% -4% 0%

87% 94% 88% 93%

0% -3% -1% 1%

86%

85%

87%

-1% Page 1

AGENDA ITEM #b)

Q3 I am involved as much as I want to be in decisions about care. Q4 I am comfortable approaching staff with my concerns. Q5 The Home respects the individuals cultural values. Q6 As POA/SDM, I am provided with enough information regarding changes in medication, physical condition and plan of care in order to provide my informed consent. Q7 The Home responds to my questions and concerns in a timely manner. Q9 I am aware of how I could access external healthcare services (ie. Dental, advanced foot care, hearing services) Q10 I am satisfied with the respect and emotional support given to my individual. Q12 I would recommend this Home to others. Q13 All staff treat me with kindness, courtesy, respect and dignity. Q14 My personal privacy is maintained. Q15 Staff take into consideration my cultural values. Q16 I am encouraged and / or involved in decisions about my care. Q18 I can express my opinion without fear of consequences. Q19 The Home responds to my questions and concerns in a timely manner. Q20 I am provided with enough information regarding changes in my medication, physical condition and plan of care in order to provide my informed consent. Q22 I am given timely information on how I could access external healthcare services when I require them. (ie. dental, advanced foot care, hearing services) Q23 I am satisfied with the medical attention provided by my Physician. (and Nurse Practitioner if applicable) Q25 I feel safe and secure with Staff. Q26 I feel safe and secure with my fellow Residents. Q27 I feel safe and secure in my home environment. Q28 Staff answer when I call. (using a respectful manner - knock on my door, introduce themselves etc)

Fairmount Home Score 2017

of 324 2018-025 FairmountPage Home 162 Quarterly Update Activity Report

Points

Questions Q29 Meal Preferences (likes / dislikes) Q30 Bathing Preference (day / time / bath or shower) Q31 Time I prefer to get up. Q32 Time I prefer to go to bed. Q33 Temperature of the Food. Q34 Taste of the Food. Q35 Variety of the Food Q36 Portion size of the meals. Q37 Programs during the Day. Q38 Programs during the Evening. Q39 Programs during the weekend. Q40 The assistance I am provided to enjoy a program. Q41 The programs meet my needs. Q43 I am satisfied with the Restorative Care and physiotherapy services. Q44 I am satisfied with the incontinence products provided in the Home. Q45 I am satisfied with the cleanliness and upkeep of the of the Home (interior) Q46 I am satisfied with the cleanliness and upkeep of the of the Home (exterior) Q47 I am satisfied with the laundry services provided over the past year. Q48 I am satisfied with the religious and spiritual services. Q49 I am satisfied with my involvement and / or the work of the Residents Council in the Home. Q50 I would recommend this Home to others. Total

Score 2017

Score 2016

Variance

All LTC Homes (8) Score 2017 Variance

88% 89% 85% 87% 77% 78% 76% 92% 87% 87% 75% 88% 81% 89% 94% 96% 99% 89% 94%

84% 90% 85% 96% 85% 81% 78% 87% 88% 81% 86% 92% 89% 90% 91% 99% 96% 91% 92%

4% -1% 0% -9% -8% -3% -2% 5% -1% 6% -11% -4% -8% -1% 3% -3% 3% -2% 2%

87% 90% 91% 92% 83% 80% 82% 91% 89% 87% 83% 93% 87% 92% 93% 95% 96% 91% 93%

1% -1% -6% -5% -6% -2% -6% 1% -2% 0% -8% -5% -6% -3% 1% 1% 3% -2% 1%

90% 93% 88%

94% 97% 90%

-4% -4% -2%

92% 93% 90%

-2% 0% -2%

Page 2

AGENDA ITEM #b)

Fairmount Resident/Family Satisfaction Survey - Summary Scoring

Fairmount Home

of 324 2018-025 FairmountPage Home 163 Quarterly Update Activity Report

Resident / Family Annual Satisfaction Survey - 2017 Responses - Comments

Responses - Comments Section - POA/Family/Friend Satisfaction Survey Q11. Do you have any additional comments you would like to add? Resident X is so content here . I am really happy to see this. Thank you. We appreciate the experience of the Fairmount team and openness to answer all of our questions and concerns. We also appreciate the generally positive cheerful attitude of staff and the many activities arranged for the family participation. We appreciate the full time nurse practitioner and access to an experienced physician. I’m very pleased with my mother’s care The PSW’s need more supervision. Their mistakes are rarely corrected. RN’s should regularly observe care and provide feedback to PSW’s. My individual’s room is not kept tidy i.e. clean briefs, gloves, dirty clothes left strewn about the bedroom this does not respect that the room is my individual’s home. Fairmount is a wonderful home with wonderful staff. We are so lucky to have found this home. They try very hard to communicate and provide information. There is also some responsibility on the part of the family to get to know the staff and fill in the occasional gaps in communication. If there is ever a problem I have most often been told that the worker must have been a part-timer.

File name: Fairmount Summary Data - 2017 Comments

All All Nursing All Nursing

All

All Nursing Programming Volunteer Program Nursing

All Nursing

Page 1

AGENDA ITEM #b)

More funding for more recreational programs that are intimate and inclusive-with trained professionals that know how to engage a small group of residents with a variety of disabilities. Programs tend to be designed to help just those that are higher functioning-when really everyone can be a welcomed participant-not necessarily active-just included! Second floor does not have enough support to ensure all residents have access to fresh air- most can’t negotiate the open and close door systemsthey need to be upgraded Volunteers need to be given the coaching on how to work with individuals that have limited mobility and communication challenges so they feel more comfortable working with those who are often isolated. Technology can help-better communication systems for nurses, better quality and size television-smart tv’s at nurses stations with wireless headsets…tv screens in Physio rooms can help with demonstrations of exercises freeing the physio up to assist those participating in lunchrooms a large high definition tv with rotating programs-outdoors, seasons, travel, cooking, nature etc. would make the space more enjoyable…residents arrive or are moved there earlier and leave later for practical and social reasons….. be with others …the television could be helpful. Overall- Fairmont is doing its best, needs more recreation funding, always more PSW support….and an upgrade in access and support to get to the outdoors, fresh air and technology can help alleviate loneliness and being alone. Decisions that are made are sometimes difficult to reverse when the situation changes. In regard to question #6 we are always promptly informed about changes in medication but not always promptly informed when there is a deterioration in the physical condition of our family member. It seems that sometimes issues requiring medical attention go unnoticed. Overall we are very pleased with the care being received.

Dept./ Program

of 324 2018-025 FairmountPage Home 164 Quarterly Update Activity Report

Responses - Comments Section - POA/Family/Friend Satisfaction Survey For the most part staff have been very kind to my mother. The biggest issue I see is the lack of communication between staff individuals. It doesn’t appear that there is any cross over or discussion about how each shift went. there has been numerous times when I would mention something that the staff did not seem to be aware of. The other concern I have encountered is frequent clothing missing from my mothers room either via laundry or it seems someone has come in and taken things that have been hanging on her hook. Lastly I am very surprised that staff don’t have more knowledge about Alzheimers patients. On a positive note there are many wonderful staff that do care and want to be employed. I know it can be a very difficult job at times. Everything at the Fairmount home is excellent. I appreciate how clean it is and that it doesn’t smell of urine like so many other homes.

File name: Fairmount Summary Data - 2017 Comments

Nursing Laundry

All All Nursing All Nursing Nursing All All All All All All

All Nursing Environmental Nursing All

Page 2

AGENDA ITEM #b)

Staff are great but more are needed. I would like them to wear visible name tags. the frontline staff seem unfailingly kind to the residents but THERE ARE NOT ENOUGH OF THEM! The staffing levels really need to be improved. I would like my parent to be encouraged more to use their walker instead of transporting them to meals in a wheelchair. Concerned about their mobility decreasing. thankful my mom is at Fairmount My Mom is on 1 South and everyone from dietary, housekeeping, maintenance and nursing of course are all respectful and caring individuals!! It can vary from employee to employee. Blind residents should have more individual assistance your staff is doing amazing job We have been very happy with the care that has been provided to our family member! Section - respecting client values, expressed needs and preferences Q17. Additional Comments: I don’t feel like I belong because when addressing me they don’t talk to me like I hear them talk to others like “how are you today”. everything is ok. I don’t have any complaints except instead of the curtain I’d like a door. At night the light shines through on my bed. Bathroom door often left open when toileting Please learn how to communicate with me. Speak slower, more clearly, look at me face-to-face. I don’t think you understand me. Section - sharing information, communication and education Q21. Additional Comments: No responses

Dept./ Program

of 324 2018-025 FairmountPage Home 165 Quarterly Update Activity Report

Responses - Comments Section - POA/Family/Friend Satisfaction Survey Section - enhancing quality of life in the care environment and in activities of daily living Q42. Comments would be helpful, especially if you have responded with “sometimes” or “never”: Food often served cold. Meat size too small. Variety not nice at noon. Sandwiches only buttered on one side!! Why? Bake potato served one half. Never heard of that. Are we downsizing? weekends are really boring I got one woman who comes into my room and I like my privacy. I pay for my room. I have a wife who doesn’t live here and she wouldn’t like to hear of a woman coming into my room. Sometimes I get cold vegetables. For programming, they never have anything planned for the weekend. I would like a bigger portion of food please. I don’t go to the night time programs. The French fries are always cold. Resident X is very shy and does not generally like to participate in something with which she’s unfamiliar There could offered more movies on weekends, perhaps making decorations Little/ no programming in evenings, weekends, or holidays. Most programs are better enjoyed by residents who are able bodied and who can communicate without difficulty. Section - end of survey Q51. Additional comments. If you complain at Residents council - Nothing happens. the church services don’t often represent my religion. Last week is was . I don’t attend church. The main drawback is it’s out of the city and there are no buildings around. We are isolated up here from Kingston for services. The only way we can get things is to have someone by them and bring them into me. In Prescott they had a tuck shop.

File name: Fairmount Summary Data - 2017 Comments

Food services Programming Nursing Programming Food Services Programming Food Services Programming Programming Programming Programming

Residents' Council Religious Services Religious Services Volunteer Services Food Services Religious Services All All All Nursing All Page 3

AGENDA ITEM #b)

Pastor Lewis is fantastic. Some days he just makes the days. Resident’s Council is when I get my nails done. The staff are very pleasant. And I enjoyed the Gardens this summer and the place is very clean and I enjoy the music and entertainment. This is a great place to live. I am happy at Fairmount The only complaint is there are not enough PSWs at times because the government is not giving us enough money for what is needed. I am independent, I speak my mind.

Dept./ Program

of 324 2018-025 FairmountPage Home 166 Quarterly Update Activity Report

Responses - Comments Section - POA/Family/Friend Satisfaction Survey would tell them about the meals - not enough variety and could be warmer. I like physio - riding bike etc. helps with shaking. I am happy with the staff and the way they care for me and most are very thoughtful and sincere. Restorative care needs to be more progressive Would like to see a weekly Anglican Service but this may not be able to happen. Missing a real sermon at church services

Food Services Rec Therapy All Rec Therapy Religious Services Religious Services

Page 4

AGENDA ITEM #b)

File name: Fairmount Summary Data - 2017 Comments

Dept./ Program

AGENDA ITEM #c)

Report 2018-026 Council Recommend Report To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

February 21, 2018

Re:

Planning and Economic Development – Needs Assessment for Senior’s Housing in the Township of North Frontenac

Recommendation This report is for information purposes only. Background At the June 18, 2014 County Council meeting, Council authorized the following resolution: c)

2014-102 Senior’s Housing Task Force (Wolfe Island) – Request for Proposals and Preliminary Pro Forma Cash Flow Motion #: 149-14

Moved By: Seconded By:

Councillor Purdon Councillor Gutowski

Resolved That the Council of the County of Frontenac receive report 2014103 - Senior’s Housing Task Force (Wolfe Island) – Request for Proposals and Preliminary Pro-Forma Cash Flow; And Further That staff be directed to issue a Request for Proposals for a Business Plan for the Frontenac Islands Senior’s Housing Business Plan, (to a maximum upset of $25,000) plus costing for second and subsequent iterations and that the Warden and Clerk be authorized to sign a contract with the successful consultant; And Further That funding for the business plan be taken from monies allocated by County Council for Senior’s projects based upon the formula noted in the report;

Page 167 ofDevelopment 324 2018-026 Planning and Economic Needs Assessment for Senior’s…

AGENDA ITEM #c)

And Finally That the successful Consultant report back to County Council on the project by October 15, 2014. CARRIED SHS Consulting was the successful proponent of the RFP and within its submission identified that, as per the terms of reference of the RFP, would be prepared to undertake subsequent business plans for each of the Townships at a maximum upset rate of $5,000. Comment The Seniors Housing Task Force – North Frontenac had its first meeting on January 9th, 2018 with Ken Foulds of Re/fact consulting in order to best determine what is required in North Frontenac as well as how to best determine what the needs are in the community. Warden Higgins noted at the meeting that the Township of North Frontenac is in the process of currently updating its Strategic Plan, which includes seniors housing as a priority item for 2018. He noted that public input would indicate a portion of seniors would prefer to stay in their own homes and a portion would prefer the development of a senior’s complex so the Township would like to look at a study to determine what the want and need is in the community. The questions being considered by North Frontenac at this time are:  Should the Township consider in-home care, the funding provided by the County will run out over time.  A physical building will require a mortgage and the Township already has one existing mortgage as a result of the recent construction/addition of its Township offices and it is questionable if the Township can afford another mortgage.  The Township is also looking at the possibility of the community wellness centre that could provide in home care. The Township would like to have a formal study to find out what its residents prefer and then take a strategic approach based on that input. Residents in North Frontenac are unique as many live on a minimal fixed income so if seniors housing units are based on market value it would be unaffordable. To add to this, North Frontenac does not have amenities or a tax base to support subsidizing a project. The Council of the Township of North Frontenac received an update report on the project scope from both the Chief Administrative Officer of the Township of North Frontenac as well as Task Force members Warden Higgins and Mr. Vernon Hermer, North Frontenac Council representative and supports the direction of the Task Force and at its meeting held January 26, 2018 passed the following resolution, which is attached to this report as Appendix A: Be It Resolved That Council receives Mayors Higgins, Councillor Hermer and the Chief Administrative Officer’s Administrative Report entitled “Seniors Housing” for information purposes;

Recommend Report to Council Planning and Economic Development - Needs Assessment for Senior’s Housing in the Township of North Frontenac February 21, 2018 Page 2 of 4

Page 168 ofDevelopment 324 2018-026 Planning and Economic Needs Assessment for Senior’s…

AGENDA ITEM #c)

And That Council have identified affordable Seniors Housing as a priority for 2018 and Council supports moving forward with the development of a Needs Assessment (study/analysis) to identify our local needs and affordability, prior to a Business Plan; And That Council request the County to fund the Needs Assessment for North Frontenac Township from the County funds earmarked for senior’s projects. Carried SHS has advised staff that following the discussion at the January 9th meeting of the North Frontenac Task Force, that it was evident that North Frontenac is not 100% clear on the needs and eventual solution it may need, and as such, the content of the business plan may not just be a replication of the Frontenac Islands 5 pod approach and may even consider a non-brick and mortar approach. Since it is unknown what the needs will reflect and the direction that North Frontenac will set for a concept, the consultants have suggested that the County work on the $5K business plan assumption and proceed to execute the needs survey. Based on what this reveals and what the Township decides it wants to do housing-wise, will determine if a scope adjustment will be required in terms of completing the business plan. If the business plan is markedly departing from the 5 pod concept and results in additional work for the consultants, an upward adjustment would be warranted and they would need to go through a scope/budget adjustment process with the Township and County at that time. Should this occur, a report will need to come back to Council for approval and a letter of engagement would be required from the consultants. Sustainability Implications As noted in Directions for our Future, Housing Vision Statement, the County of Frontenac has a diversity of housing types, tenures, and price ranges to meet the needs of permanent residents at different income levels. Seniors, youth, rural poor and others have options to stay in their communities if they choose, perhaps living in their homes with support services, or in long-term care or transition/assisted living facilities. Financial Implications As noted, the senior’s objective of the strategic plan, including financial implications was approved by Council during the 2014 budget deliberations. The preliminary amount assigned to this objective was $1.5M, with $100k dedicated to transportation related objectives, and the remaining $1.4M to be split evenly between each municipality for senior’s housing after the cost of each feasibility study. The following expenses have been dispensed by the County of Frontenac as of January 31, 2018: Construction Costs - Amount Incurred by Township Opening Balance

1,400,000.00

Recommend Report to Council Planning and Economic Development - Needs Assessment for Senior’s Housing in the Township of North Frontenac February 21, 2018 Page 3 of 4

Page 169 ofDevelopment 324 2018-026 Planning and Economic Needs Assessment for Senior’s…

AGENDA ITEM #c)

North Frontenac Central Frontenac South Frontenac Frontenac Islands County of Frontenac* Total Expenses Remaining

0.00 0.00 0.00 337,500.00 30,561.07 368,061.07 1,031,938.93

*County to incur 100% of planning fees, with the remainder of the $1,400,000 allocated evenly amongst each township. The $30,561.07 includes the fees for the preliminary studies for Frontenac Islands and South Frontenac; however the $7,500 earmarked for Central Frontenac is not included in this figure. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Alex Lemieux, Deputy Treasurer Joe Gallivan, Director of Planning and Economic Development Township of North Frontenac SHS Consulting Seniors Housing Task Force – North Frontenac

Recommend Report to Council Planning and Economic Development - Needs Assessment for Senior’s Housing in the Township of North Frontenac February 21, 2018 Page 4 of 4

Page 170 ofDevelopment 324 2018-026 Planning and Economic Needs Assessment for Senior’s…

AGENDA ITEM #c)

Date

January 26, 2018

Resolution Number

/77

-18

kowNet, RESOLUTION OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF NORTH FRONTENAC Moved by:

BE IT RESOLVED THAT Council receives ayors Higgins, Councillor Hermer and the Chief Administrative Officer’s Administrative Report entitled “Seniors Housing” for information purposes; AND THAT Council have identified affordable Seniors Housing as a priority for 2018 and Council supports moving forward with the development of a Needs Assessment (study/analysis) to identify our local needs and affordability, prior to a Business Plan; AND THAT Council request the County to fund the Needs Assessment for North Frontenac Township from the County funds earmarked for senior’s projects.

Carried

Page 171 ofDevelopment 324 2018-026 Planning and Economic Needs Assessment for Senior’s…

AGENDA ITEM #d)

Report 2018-027 Council Information Report To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Paul J. Charbonneau, Chief Paramedic/Director of Emergency and Transportation Services

Date of meeting:

February 21, 2018

Re:

Emergency and Transportation Services – Kingston and Region Interoperability Safety and Security (KISS) Project Update

Recommendation This report is for information purposes only. Background At its February 15th, 2017 meeting County Council received a report and briefing regarding the Kingston and Region Interoperability Safety and Security (KISS) Project. The KISS project is focused on establishing a central information hub between Dispatch Centres and regional first responders, in order to allow for key incident data to be shared in real time, in order to optimize response times and capabilities during an emergency situation. As a result, County Council passed the following motion: Motion #:28-17

Moved by: Warden Vandewal Seconded by: Councillor Doyle

Be It Resolved That the Council of the County of Frontenac accept the Emergency and Transportation Services – Kingston and Region Interoperability Safety and Security (KISS) Project report; And Further That the Council of the County of Frontenac authorize Warden Vandewal, ETS Council Liaison Natalie Nossal, CAO Kelly Pender and Chief Paul Charbonneau to engage Sophie Kiwala, MPP for Kingston and The Islands, Randy Hillier, MPP for Lanark-Frontenac-Lennox & Addington, Mark Gerretsen, MP for Kingston and The Islands and Scott Reid, MP for Lanark—Frontenac— Kingston in discussions regarding this important initiative to ensure Frontenac

Page 172 of 324 Services Kingston and Region Inter… 2018-027 Emergency and Transportation

AGENDA ITEM #d)

Paramedic Services (FPS) participation through the Kingston Central Ambulance Communication Centre (KCACC). CARRIED Comment A meeting was held, after several postponements and cancellations, on Thursday November 9th, 2017 with MPP Sophie Kiwala. In attendance were Warden Ron Vandewal, Councillor Natalie Nossal and Chief Paul Charbonneau. The County briefed Ms. Kiwala regarding our frustration of having received conflicting answers and no approval, from the government, regarding our participation in the KISS project. It was discussed that cost was not a factor for the government as the project is supported by $1.5 million in funding from the Canadian Safety and Security Program of Defence Research and Development Canada in partnership with Public Safety Canada. MPP Kiwala committed to speaking with the Minister of Health on behalf of the County of Frontenac. The project information and copies of all correspondence between Chief Charbonneau and Director Donna Piasentini of the Emergency Health Program Management and Delivery Branch were shared with Ms. Kiwala’s office on November 11th, 2017. As of this date, no formal response has been received from MPP Kiwala’s office nor Emergency Health Program Management and Delivery Branch. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Sophie Kiwala, MPP, Kingston and The Islands Donna Piasentini, Director, Emergency Health Program Management & Delivery Branch Denis Leger, Commissioner, City of Kingston Chief Shawn Armstrong, Kingston Fire & Rescue

Information Report Emergency and Transportation Services – Kingston and Region Interoperability Safety and Security (KISS) Project Update February 21, 2018 Page 2 of 2

Page 173 of 324 Services Kingston and Region Inter… 2018-027 Emergency and Transportation

AGENDA ITEM #a)

Committee Report To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

February 21, 2018

Re:

Community Development Advisory Committee – Report to Council

All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Community Development Advisory Committee reports and recommends as follows: 1.

PageDevelopment 174 of 324Advisory Committee All items listed … Report of the Community

AGENDA ITEM #a)

PageDevelopment 175 of 324Advisory Committee All items listed … Report of the Community

AGENDA ITEM #a)

Corporate Policy & Procedure Manual

Revision Date:

Subject:

Events Incentive Program

Index Number A09-P&ED-004 Page 1 of 3

Approved:

February 21, 2018

Policy:

The Event Incentive Pilot program will be used to help event promoters and organizers reach new markets and attract visitors to the Frontenac region to participate in new and expanding events. The incentive program will also encourage the development of new events #InFrontenac, especially those that take place in winter, spring, and fall.

Objective:

The program will:

Effective Date: February 21, 2018



Establish a clear process for the County to provide financial support to Frontenac events and maximize the economic impact of the County’s investment.



Enable better year-over-year tracking of visitors to Frontenac. Visitor is defined as an individual who has travelled 40 km or more to experience a destination.



Encourage new and existing events to reach for new visitor markets, increasing exposure of the region to new audiences.



Encourage new and existing events to enhance programming in an effort to appeal to a more visitor-oriented audience.



Provide support to third party event organizers, relieving pressure from municipal staff to facilitate new events.

Procedure: The incentive will be granted as follows: $10 per tourist attracted to Frontenac

“Tourist” is defined as anyone who does not live in Frontenac or Kingston and who has to travel 40km or further to participate in the event.
Events must seek to attract a minimum of 50 tourists ($500).
A maximum incentive for 500 tourists ($5000) is possible if no other requests have been authorized. Maximum requests will be limited to funds remaining in the budget year.
Events must be widely promoted outside of Frontenac County to qualify.

PageDevelopment 176 of 324Advisory Committee All items listed … Report of the Community

AGENDA ITEM #a)

Corporate Policy & Procedure Manual Subject:

Events Incentive Program

Approved:

February 21, 2018

Revision Date: Index Number A09-P&ED-004 Page 2 of 3 Effective Date: February 21, 2018

Event attendees travelling from within Frontenac or the City of Kingston but over 40km can be considered for the incentive but at a lower value because they are less likely to stay in local accommodations or visit restaurants, retailers or other merchants in the area as a part of their event attendance. The value of the lower incentive will be determined based on other event priorities such as season, type of event, and whether it is an existing event or not.
Additional considerations to support a request for incentive funding include:

The event is in its first year

The event takes place in an off-peak season (Sept – June)

Event organizers will be required to provide the County with anonymous visitor data including: a. Number of attendees b. Geographic distribution of attendees c. Known spending of attendees (such as ticket sales) d. Marketing efforts and audience metrics (social media, website visits) e. Other relevant visitor data (event-dependent)
Successful applicants will receive a letter of understanding (LOI) from Frontenac County outlining the terms of the incentive agreement.
The incentive agreement will be in place prior to the execution of the event, however funds will not be distributed until after the event, when the organizer submits the event report demonstrating the target defined in the agreement has been reached. Events that do not reach their defined target will still receive a portion of incentive funding, based on a sliding scale. This requirement is to ensure the incentive dollars are used to meet the target attraction level and not used for regular operations of an event.
County staff will accept applications for incentive funding on an ongoing, first come, first served basis. Information about the program

PageDevelopment 177 of 324Advisory Committee All items listed … Report of the Community

AGENDA ITEM #a)

Corporate Policy & Procedure Manual Subject:

Events Incentive Program

Approved:

February 21, 2018

Revision Date: Index Number A09-P&ED-004 Page 3 of 3 Effective Date: February 21, 2018

and PDF request forms will be made available on the Frontenac Economic Development Website, www.infrontenac.ca. Event organizers seeking to take part in the Frontenac Event Incentive will be encouraged to contact the Manager of Economic Development directly to discuss their proposal after completing the request form. 11. County staff will review requests for incentive funding, approve requests, and manage follow-up reporting requirements with event organizers. 12. Staff will report to County Council on program funds dispersed, estimated economic impact, number of visitors and other relevant information on an annual basis. 13. The primary goal of incentive funding is to inspire new events focused on attracting visitors to Frontenac. However, events with established annual audiences may be able to access incentive funding, but must demonstrate an overall increase of visitors to the region through the proposed initiative.

PageDevelopment 178 of 324Advisory Committee All items listed … Report of the Community

AGENDA ITEM #a)

Minutes of the Community Development Advisory Committee Meeting February 8, 2018 A meeting of the Community Development Advisory Committee was held in the Bud Clayton Memorial Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Thursday, February 8, 2018 at 10:00 AM Present: Robert Clinton Barrie Gilbert Betty Hunter Wilma Kenny Ella Vanderburgt Councillor John McDougall, Council Liaison Warden Ron Higgins Regrets: Tracy John Staff Present: Richard Allen, Manager of Economic Development Kelly Pender, Chief Administrative Officer Alison Vandervelde, Communications Officer Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) 1.

Call to Order

Ms. Amini called the meeting to order at 10:33 a.m. and proceeded to the Election of Officers. 2.

Election of Officers a)

Election of Chair

Moved By: Seconded By:

Ms. Hunter Mr. Gilbert

That Bob Clinton be elected Chair of the Community Development Advisory Committee for 2018. Carried

PageDevelopment 179 of 324Advisory Committee All items listed … Report of the Community

AGENDA ITEM #a)

Moved By: Seconded By:

Councillor McDougall Warden Higgins

THAT nominations for Chair be closed. Carried b)

Election of Vice-Chair

Moved By: Seconded By:

Warden Higgins Mr. Gilbert

THAT Betty Hunter be elected Vice-Chair of the Community Development Advisory Committee for 2018. Carried Moved By: Seconded By:

Warden Higgins Councillor McDougall

THAT nominations for Vice-Chair be closed. Carried Mr. Clinton assumed the Chair. 3.

Adoption of the Agenda

Moved By: Seconded By:

Warden Higgins Mr. Gilbert

That the agenda and addendum for the February 8, 2018 meeting of the Community Development Advisory Committee be adopted. Carried 4.

Disclosure of Pecuniary Interest and General Nature Thereof

Betty Hunter declared a pecuniary interest on item 7 c – Event Incentive Pilot Program Implementation report as she is part of the Backroads Studio Tour and could potentially apply for this grant.

Community Development Advisory Committee Meeting Minutes February 8, 2018

PageDevelopment 180 of 324Advisory Committee All items listed … Report of the Community

Page 2 of 7

AGENDA ITEM #a)

Adoption of Minutes a)

Minutes of Meeting held December 14, 2017

Moved By: Seconded By:

Councillor McDougall Warden Higgins

That the minutes of the Community Development Advisory Committee meeting held December 14, 2017 be adopted. Carried 6.

Deputations and/or Presentations a)

Mr. Jonas Bonnetta addressed the Community Development Advisory Committee regarding his proposal for the County of Frontenac to create a Frontenac Arts Fund to help boost arts and culture in the Frontenacs, a copy of which was attached to the agenda. He noted numerous examples of artists that have visited his studio who have also had interactions with the community at large through local restaurants and how this contributes to the local economy. He noted funding that he has received over the years from upper levels of government that has allowed him the time to create and write and how other municipalities such as Peterborough are starting to offer micro grants at the municipal level. He is suggesting that the grant have an intake of twice per year, during the spring and the fall and that successful artists could sit as jurists for future grants. A recipient would be required to report on the benefit of the grant and how that money was used, such as the number of songs written, or the number of hours of studio time that led to a successful recording. Mr. Bonnetta stated that he is planning on starting a Frontenac Arts Council and is hoping that the County will partner with this as this is a necessity in starting an arts hub in the County. Ms. Hunter noted the arts studios in North Frontenac and the various artists in the County. She cautioned that we not duplicate what is already being offered through the CFDC. Regarding questions on how this would be phased in and submissions prioritized, Mr. Bonnetta visualizes a single intake form that would include the amount being requested, an overview of the proposal, and where the grant funding would be spent. He is suggesting a jury of a few artists, possibly a few CDAC members, with a one month intake time followed by an approval period. Artists would be given 6 months to a year to complete their final

Community Development Advisory Committee Meeting Minutes February 8, 2018

PageDevelopment 181 of 324Advisory Committee All items listed … Report of the Community

Page 3 of 7

AGENDA ITEM #a)

report and any material publicized would be required to have the Frontenac logo on it, as this material has the potential to go around the world. Councillor McDougall cautioned that as presented, this appears to be less encompassing and lacks a creative energy from the community. Mr. Bonnetta noted that an arts council needs to happen and an arts fund pulls people out of the woodwork. In addition, an arts council is able to apply for other funding and would stand a higher chance of receiving it than if he alone were to apply on behalf of the County. He noted arts councils in other municipalities that not only receive grants but also received discounts at local businesses. Mr. Allen noted that this is a Community Development Advisory Committee and this is part of that larger community. The structure and function is what we are trying to figure out. He wants to ensure that what staff come up with is in line with the discussions taking place today. Staff will continue to work on the motion passed by council. b)

Mr. Wayne Conway, The Verona Community Association addressed the Community Development Advisory Committee to present a statement regarding the development of the Verona Trail Head. He provided an overview of his submission which was distributed at the meeting, a copy of which is attached to the record in the Clerk’s Office. He noted that his priority is the kiosk as he committed to the car dealership where it is currently located that the kiosk would be removed. Councillor McDougall reminded Mr. Conway about the accessibility requirements of any features being placed on the site and it was questioned if there is any coordination taking place as it appears the VCA is acting on its own to add enhancements to the site. Mr. Allen noted that most enhancements have been suggested during the public meeting and the report later in the meeting recommends formalizing the coordination with the VCA.

Reports to the Community Development Advisory a)

2018-010 Community Development Advisory Committee Arts Fund 2018 Budget Proposal

This report is for information purposes only and feedback and input from the Committee was gathered during the deputation of Mr. Bonnetta.

Community Development Advisory Committee Meeting Minutes February 8, 2018

PageDevelopment 182 of 324Advisory Committee All items listed … Report of the Community

Page 4 of 7

AGENDA ITEM #a)

2018-011 Community Development Advisory Committee Verona Trailhead Design Concept Moved By: Warden Higgins Seconded By: Ms. Vanderburgt That staff proceed with detailed design work for the Verona Trailhead concept, incorporating feedback from the committee; And Further That staff be directed to seek an agreement with the Verona Community Association to add amenities purchased by the VCA to the Verona Trailhead site and to assist with site maintenance; And Further That staff be directed to further investigate a public art installation and community engagement process; And Further That staff be directed to review options for permitted parking uses on the Verona Trailhead property; And Further That any costs associated with the implement of the Verona Trail Head as noted in this report will be brought back to Council for approval prior to any development. Carried as Amended (See motion to Amend below which was Carried) Motion to Amend Moved By: Seconded By:

Ms. Hunter Warden Higgins

That the third clause be amended to delete the words “with Stefan Duerst, sculpture artist” Carried Mr. Allen provided an overview of the report and presented a draft drawing of the proposed parking lot. Mr. Pender noted that these are just preliminary drawings and discussion as this will be required to go to the Accessibility Advisory Committee and any designs will need to comply with the AODA. On a larger scale, this is the first of four trail heads, with the plan to have one in each township so what is set here is setting the groundwork for future sites. Through the public consultation process, staff have heard loud and clear that there needs to be flexible parking for trucks and trailers. Preliminary discussions with the Township of South Frontenac Public Works also requires that sightlines need to be maintained and unobstructed. The design will be finalized over the next few weeks but changes will likely be required as the initial drawings were done based on the ground currently being snow covered. The recommended concept will be subject to review Community Development Advisory Committee Meeting Minutes February 8, 2018

PageDevelopment 183 of 324Advisory Committee All items listed … Report of the Community

Page 5 of 7

AGENDA ITEM #a)

from Public Works in South Frontenac and by the Accessibility Advisory Committee. Either option will provide the same number of parking spaces. Ms. Hunter cautioned that the picnic area have one accessible picnic table, and feels that the format would need to be paved or parking will be all over the place. After discussion of both options, Option 1 appeared to be the preferred option for the parking lot. With respect to costs and where such costs will be allocated, Mr. Allen advised that staff have not yet allocated implementation dollars for this project but suspects a budget project submission will be included in the 2019 budget. That being said, the County does have a capital budget line and a trails maintenance budget line and any capital dollars will not come from the maintenance budget. It was suggested that there could be a potential partnership with the Ministry of Natural Resources as they could have wildlife regulations posted on the kiosk. Mr. Allen provided an overviewed of the public art installation discussions, noting that this attempts to link this trail head with Mr. Duerst’s sculpture park. It was noted that there is no recognition of the uniqueness of Verona, and that the art should reflect the heritage of Verona. It was questioned if there are other artisans in the area that might want to contribute. Staff will need to ensure that any procurement of art falls within the County’s Procurement Policy but staff could pursue conversations with other artists. c)

2018-012 Community Development Advisory Committee Event Incentive Pilot Program Implementation Moved By: Ms. Kenny Seconded By: Mr. Gilbert THAT the Council of the County of Frontenac approve the Event Incentive Pilot Program implementation Plan attached to this report as Appendix A. Carried Mr. Allen provided an overview of the report. It was questioned how it will be determined who will be considered a tourist as many who reside outside of the community such as in Ottawa, own seasonal cottages in the Frontenacs and the Committee would want to ensure that these individuals are not counted when determining the number of those attracted to the event. Warden Higgins exited the meeting at 12:30

Community Development Advisory Committee Meeting Minutes February 8, 2018

PageDevelopment 184 of 324Advisory Committee All items listed … Report of the Community

Page 6 of 7

AGENDA ITEM #a)

2018-013 Community Development Advisory Committee K&P Trail Construction Update Q4 2017

This report is for information purposes only. 8.

Communications a)

Teeny Tiny Summit 2017 Summary of Content

Ontario Revitalizing Main Streets, Helping Small Businesses Grow Other Business 

Next Meeting The next meeting of the Community Development Advisory Committee is scheduled for Thursday, April 12, 2018 at 10:30 a.m. at the County Administrative Building.

Adjournment

Moved By: Seconded By:

Mrs. Hunter Mr. Gilbert

That the meeting hereby adjourn at 12:44 p.m. Carried

Community Development Advisory Committee Meeting Minutes February 8, 2018

PageDevelopment 185 of 324Advisory Committee All items listed … Report of the Community

Page 7 of 7

AGENDA ITEM #b)

COMMITTEE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

February 21, 2018

Re:

Planning Advisory Committee – Report to Council

All items listed on the Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Planning Advisory Committee reports and recommends as follows: 1.

Page 186 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

And Further That the Council of the County of Frontenac does not change County “condition 5. Access B. of County Draft Conditions of Approval for 10T2017/001 providing direct access to the Cataraqui Trail; And Further That the Council of the County of Frontenac approve the removal condition 5. Access C. (easement) of County Draft Conditions of Approval for 10T-2017/001 providing direct access to the Cataraqui Trail; And Further That the Council of the County of Frontenac support the change of Township Condition #14 for the reduced setback of the two westernmost wetlands to reflect “condition 9. Environment B.” of the County Draft Conditions of Approval for 10T-2017/001; And Further That Council directs staff to forward a copy of the resolution to the Township of South Frontenac and the applicant. 2.

2018-015 Planning Advisory Committee Amendment Number 4 to the Township of Frontenac Islands Official Plan to include private road (lane) policies and update existing transportation policies – Frontenac Islands Bylaw No. 2017A Whereas the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped Council to make an informed decision; Be It Resolved That the Council of the County of Frontenac approve Frontenac Islands Official Plan Amendment No. 4 to the Township of Frontenac Islands Official Plan, as contained in By-law No. 2017A attached to this report as Appendix A.

Planning Advisory Committee Report to Council September 20, 2017

Page 187 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Page 2 of 2

AGENDA ITEM #b)

Page 188 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 189 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 190 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 191 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 192 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 193 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 194 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 195 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 196 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 197 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 198 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 199 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 200 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 201 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

mo:

::m:

u_m:

:_m~

:m_.._u

m?m

Qm_

Page 202 Committee of 324 All items listed on the Planni… Report of the Planning Advisory Em

moz

AGENDA ITEM #b)

Page 203 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 204 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 205 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 206 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 207 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 208 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

oca:

mam o:

._.:m

mc_m 8

Em” :. _u_m:

o_m

Em mm

403

Em mam

omo:

Page 209 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

a8 mma

AGENDA ITEM #b)

Em mag .

Page 210 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

&m.r\

AGENDA ITEM #b)

§.

./.

Page 211 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 212 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 213 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Page 214 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Proposed Official Plan Amendment Private Lanes Policies Frontenac October

Islands Public Meeting #2 10”‘, 2017 (Howe Island)

AGENDA ITEM #b)

Page 215 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Private Roads (Lanes) Study: Final Report and Recommendations County at Frontonac.Ontario. Canada

EEK

L/rontenac COUNTY

colntyblfromanae 2069BauaseaRan¢

ONKIH IS] Tel. E13518-MW Fax6l3-558-8-160

Gaunie.

IE] Jpn toll?ihll? IDEIGAEWS lzlrlemmuni Drwe.PeivIauke.on1mo. r.si3.7352su7 i=.sia.7:ssAsia Jpag nqea Na. 2|57591A in assocmlon um

umnwso Asucsnu GIN

ronpmnam Manama u.v .l|l\O

—

Private Lanes Policies

AGENDA ITEM #b)

Frontenac Islands Public Meeting

1|.

Page 216 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Background to Study

Historic waterfront development
Evolution from ‘seasonal’ to ‘permanent’
Future development

problematic

—

MAH

opposed

Islands Public Meeting

—

Private Lanes Policies

AGENDA ITEM #b)

Frontenac

Page 217 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

History Impact of cottage road development on municipal services became a matter of provincial interest in the late 1970s and early 1980s.

Increasing conversions and new lots = pressure on roads only intended to be seasonaL

—

Private Lanes Policies

AGENDA ITEM #b)

Frontenac Islands Public Meeting

Page 218 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

History

More permanent

residential = more demand for services, safety issues.

Potential major impact on municipal financial well-being.
Note: Frontenac Islands has highest % of permanent residential on private lanes in the County.

—

Private Lanes Policies

AGENDA ITEM #b)

Frontenac Islands Public Meeting

Page 219 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Map 2: of Permanent Resldentlal (RU) Development on Lakesllslunds

Percentage

mmu

5’’.,*’‘,‘ ‘,f_’.‘§..,

South Frontenac

Counci|—

January 24”‘, 2017

smummu

20.000

aoma _

conlullnnh Jarlpzy mu-..u..um…m.m….u..

Inn.

AGENDA ITEM #b)

Wgnmumnam-mm awn»

Page 220 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Private Lanes Policies —

Frontenac Islands Public Meeting

lI.‘5‘L.I!.-IIIED T

Page 221 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Private Lanes Policies —

Frontenac Islands Public Meeting

Page 222 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Private lanes

AGENDA ITEM #b)

Private Lanes Policies ~

Frontenac Islands Public Meeting

Page 223 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Private Lanes Policies —

Islands Public Meeting Frontenac

Page 224 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Private Lanes Policies —

Frontenac Islands Public Meeting

Islands Private lanes on Frontenac

Page 225 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Private Lanes Policies —

Frontenac Islands Public Meeting

Page 226 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

kilometres

AGENDA ITEM #b)

Private Lanes Policies —

Frontenac Islands Public Meeting

Page 227 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Private Lanes Policies —

Frontenac Islands Public Meeting

Islands Kilometres on Frontenac

Page 228 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Howe Island Simcoe Island Wolfe Island

—

Private Lanes Policies

5.0 km

—

31.4 AGENDA ITEM #b)

Frontenac Islands Public Meeting

7.6 km

—

dwellings

Page 229 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

5,795

AGENDA ITEM #b)

Private Lanes Policies —

Islands Public Meeting Frontenac

Page 230 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Private Lanes Policies —

Frontenac Islands Public Meeting

Islands dwellings on Frontenac

Page 231 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Howe Island

Simcoe Island

65 dwellings

—

33 dwellings

Wolfe Island

Islands Public Meeting

—

Private Lanes Policies

316 AGENDA ITEM #b)

Frontenac

—

assessment

Page 232 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

$1.8 billion

AGENDA ITEM #b)

Private Lanes Policies ~

Frontenac Islands Public Meeting

assessment

Page 233 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

$163 million

AGENDA ITEM #b)

Private Lanes Policies —

Frontenac Islands Public Meeting

Page 234 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Table 1: County of Frontenac —Numberand Percentage of Private Lanes, Dwelling Units and Lane Length (km) for Each Municipality in the County of Frontenac . Number of Number of Pnvate Lane Length (km) Residential _ _ _ ““‘“°5

M“"’¢‘Pa”*Y

Dwelling Units

197.3

155.6

25.7 20.2

2774

372.7

48.5

.§.’L.

.415.

L1.

ALL

.51

100

5795

100

769.4

100

189 166

19.3 16.9

1401 1206

545

55.6

imnmaalilan?.

£1.

TOTAL

981

Private Lanes Policies

AGENDA ITEM #b)

—

24.2 20.8 47.9

North Frontenac Central Frontenac South Frontenac

Frontenac Islands Public Meeting

Page 235 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

es‘

Table 2: Permanent and Seas

“°""“t:?:?;s;“e”‘a’ ?:3::‘r“""

km»

North Frontenac

135

9.6

1266

90.4

1401

100.0

Central Frontenac

229

977

81 .0

1206

100.0

South Frontenac

804

19.0 29.0

1970

71.0

2774

100.0

Frontenac Islands

100.0

TOTAL

1316

5795

100.0

22.7

—

Private Lanes Policies

4479

77.3

AGENDA ITEM #b)

Frontenac Islands Public Meeting

Page 236 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Table 7: Mggjgig?Assggsmgnton Private Lanes by Unit Class Codes ($ Millions) Sum: Municipality

VL3

RU2

RDU1 1

53:5 18.0

25.1

% 3.4 8.5

336.6 63.2

36.3 38.8

79.3 20.0

8.6 12.3

391.1 297.0 927.2 162.7

496.8

28.1

156.8

8.9

1778.0

North Frontenac Central Frontenac

313.0 218.4

% 30.3 73.5

442

South Frontenac Frontenac islands

511.2 79.5

55.1 48.8

63.0 1113.7 TOTAL DwellingUnit ‘RDUmeans Recreational ZRUmeans Residential Unit 3VLmeans Vacant Land

—

Private Lanes Policies

33.0

Sum I All

/glztlsglt Codes

Codes

W 921.5 956.8 3206.4

42.2 31.0 28.9

566.6 5651.13

28.7

31.5

AGENDA ITEM #b)

Frontenac Islands Public Meeting

% 11.2

Page 237 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

“Good Planning” Best management practices

Promote lane improvements
Develop policies for Township Official Plans

—

Private Lanes Policies

AGENDA ITEM #b)

Frontenac Islands Public Meeting

Page 238 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Private Lane Standards

AGENDA ITEM #b)

FRONTENAC

Page 239 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Private Lanes Policies —

Frontenac islands Public Meeting

Page 240 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AppuhlxD:ReoclnnembdPtlvntoLnmComI1\Ic?olIMhiIIlnstmauns Rlmlt-of-Wlyvdl?l

20.Dm(6?Il)

Wlmflofchuil?.

9.0ll|(3M|)

SIl1acaW|@.

E?mlw?)

Surlaoenmrlnl

Clushadsime

Dop1.hofSIl1’IcOMlt9flnl.(GIllI.“A”)

‘lllllmlll II)

mmrmmmww DapmolBasoMato?aII(GmL“B")

3WnllI(12II)

Grnntlatsnmldunllcluahu Roundlna

1.0m(3|h

Cntmlhlnlnllnuln

Crow Culvon

4mnIII(16

culvanuararlal

Ahniilzadccrnlgmsdslnelphal?qhdetnsly

I1)-300mm(12h)Ir?nInnwvor

Im91fwm(dum:Iovm Maxlnumvu?edsndo

12%(1:8) Nlllmmvan?zlulvelemmsubjacxbneslm spaedraullume?s

Honznnln?umlnakndlus

mimmcermrnuadusI2.0m(40.Dll)—

Ontslo?ll?lacudoruqliunems

Saiepassmduriemoncyvehldes Maxmmm-angadgndemriotn\aomm1h I?.5(B96)uvaraninhIun\istarIeeof15m(50

stbloctwdaslmsoaedloqunnum

ll). hmuummmadaupa?audlnsndnue ltIaI9O.Om[295ll)|mg.

—

0.5m(15l|JnrD.15m(6h)bIk7«bo\1nnId

C?ltllllnlo?oltolllol?it?l

qrauaravmluwvatlsluwnr

ovuimdclnranoo?olom

5.Dm(1Ml)I’n?nun

Private Lanes Policies

Q FRONTENAC

AGENDA ITEM #b)

Frontenac Islands Public Meeting

Dl?:hII.MhinIllIDImhfmlnRnad

Potential Page 241 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Development

AGENDA ITEM #b)

FRONTENAC

Page 242 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

_ _

North Frontenac Central Frontenac South Frontenac

TOTAL

Potential 5 Lots

5 Lots

°/..

4 Lots %

168

88.9

2.1

1.1

1.5

3.2

121

72.9

3.6

9.0

3.0

1.8

7.8

5.5

2.4

0.9

1.1

2.0

M""’°"°a"ty

F’°“t°"°°

Table 5: 0 Lots 1 Lot

2 Lots

3 Lots

°/..

Total

100

76.5

1.2

4.9

3.7

2.5

7.4

100

811

83.0

4.2

4.0

2.4

1.3

1.4

3.7

977

100

—

Private Lanes Policies

FRONTENAC

AGENDA ITEM #b)

Frontenac Islands Public Meeting

Page 243 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Table 6: Vacant Lots by Municipality Vacant Lots (VL) 0.4 ha to _ _ _ Munlclpallty 2_o ha

North Frontenac Central Frontenac South Frontenac

111 241

18.8

40.8

.E.|’.9.|ilI§D3£HiD§§.

Total

—

Private Lanes Policies

AGENDA ITEM #b)

Frontenac Islands Public Meeting

Page 244 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Table 8: Lot Development Potential and Projected Future Demand by Township (# LotsIUnits) . . Total Total Potential Lot Supply on Demand Potential seasonal + Lanes, By Development Type New Units on . . . Lot Municipality Units to Private 20351 Lanesz Extensions In?ll

Private:

Total

:t_1pp|y

Pe?nanent 234$’

°,’_‘an::§§° VEEE“

15 380 1449 3490 North Frontenac 23 480 1217 4010 Central Frontenac 123 1720 2774 9970 South Frontenac 1320 Frontenac Islands _2L :1; 189 4322 5852 18790 TOTAL ‘Source: Watson and Associates Economists Ltd., Po ulation Housin

209 185

51 101

178 111 241

465

1:8

964 590 186 and Em Io ment Pro’ections for the

Frontenacs (2014)

2Source: Private Lanes Inventory and Constraint Analysis, Jp2g Consultants Inc. 3|ncIudes in?llingup to 3 lots, extensions up to 3 lots and existing vacant lots 0.4 to 2.0 ha.

—

Private Lanes Policies

AGENDA ITEM #b)

Frontenac Islands Public Meeting

Page 245 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Official Plan Policies

AGENDA ITEM #b)

Private Lanes Policies —

Frontenac Islands Public Meeting

Page 246 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Policies Cottage road construction standards

Infilling and/or extension for new lots
New cottage roads common elements condominium
Township assumption of cottage roads

—

Monitoring

—

Private Lanes Policies

AGENDA ITEM #b)

Frontenac Islands Public Meeting

Page 247 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Next Steps / Planning Approval Process

Public Meetings

on Wolfe and Howe Islands Potential Adoption by Township Council

November 2017

Review by Frontenac Committee

January

Planning Advisory

2018

Frontenac Islands Public Meeting

—

Private Lanes Policies

County Council AGENDA ITEM #b)

Approval by Frontenac
February 2018
(20 day appeal period)

Page 248 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

0 Private Lanes Policies —

Frontenac Islands Public Meeting

Page 249 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

I FRONTENACCOUNTYMAPS ® FRONTENAC

“mam

mu:

mm’

Au-omum

mmn

“"““”’$ “""”” max»

rusvm

““’“’

‘”""”

MAI

mam:

HUDLIMTA “"“"”

unnsu numb

mmcuuuv uunn nammx

. :

, »

‘

mam)

zmnru

Mmm

‘“."‘°

(350

‘"“’”

C‘

‘

“

‘“““m,,

umrnurx

:4 “We

mum

3-726

4;,"‘e

;,‘ 4-LN.

moron ‘“‘”

‘

wmum tmnn

FRONTENAC

AGENDA ITEM #b)

Page 250 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Coun of Frantenac

AGENDA ITEM #b)

Q FRONTENAC

Sign out

Search…

1 FRONTENACCOUNT‘( MAPS ®FRoNTENAc

Page 251 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Grass

“crack Park

1} HIE‘.

Google C:m:1a mugery;2Dl7(‘ocg‘e,L‘:pd:n.:;YU1I(7<>c<]\e

mm: s:.vn¢m-quark

scanuj:

FRONTENAC

AGENDA ITEM #b)

S116‘.-/ren;5/frvu

‘

,\Qr_

Page 252 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

u.LNH.,

, ‘

.031.

m,S.,

..r, N+.£

AGENDA ITEM #b)

Page 253 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 254 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 255 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Page 256 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Frontenac Islands Open House Lot Creation Policies in the Rural Area —

20 June 2017

FRONTENAC

AGENDA ITEM #b)

Howe Island

Page 257 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Frontenac Islands Open House Official Plan Lot Creation Policies

Purpose: To receive comments from citizens to consider allowing more residential lots to be created in the Rural Area designation of the Township.

AGENDA ITEM #b)

Page 258 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

‘Frontenac Islands Open House Official Plan

–

Lot Creation Policies

Direction (Council Resolution): “That the C.A.O. confirm that (the) County Planner will be in attendance at the April meeting to provide information requested concerning the background study necessary to commence the process to change the date for severance allowance.” (March 13*“,2017 Council meeting).

AGENDA ITEM #b)

Page 259 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Frontenac Islands Open House Official Plan Lot Creation Policies

Current Official Plan Policy: Section 6.3 Criteria for Assessing Land Division Applications —

When considering a severance, “Council shall haveiregard to the amount of existing developed and vacant lots on the islands, as well as population projections” Consents to be considered on a ‘‘limited basis”

AGENDA ITEM #b)

Page 260 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Frontenac Islands Open House Lot Creation Policies Official Plan —-

Current Official Plan Policy: Non-Farm Severances Section 6.3.3 Designation —

in Rural

if land is New lot creation for residential only to be consideredl deemed poor agricultural. No more than 3 severances shall be granted from any lot as it existed on January 15*,1985.

AGENDA ITEM #b)

FRONTENAC

Page 261 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Frontenac Islands Open House Lot Creation Policies Official Plan

Planning History: Pre-Amalgamation (1998)

Howe Island Township no Official Plan
Wolfe Island Township Official Plan, but noseverance restrictions. working
Frontenac County Land Division Committee policy of 3 severances per lot of record (Jan 13*,1985) across the County. —

—

AGENDA ITEM #b)

Page 262 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Frontenac Islands Open House Lot Creation Policies Official Plan —-

County Official Plan: Section 3.3 Rural Lands

“…intended to guide rural type development whileat the same time protecting the rural character, lheritage, and natural resources of the County.” —

Permitted Uses include . . .

Rural residential “at a limited scale”
Rural recreational AGENDA ITEM #b)

Page 263 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Frontenac Islands Open House Lot Creation"Policies Official Plan -—

Provincial Policy Statement: Section 3.3 Rural Lands —

areas shall be the focus of growth “settlement and their vitality and regeneration development be promoted.”

and shall

Section 1.1.4.2

“in rural areas, focus of growth

rural settlement and development

areas

sha/ll be the

AGENDA ITEM #b)

FRONTENAC

-—

Page 264 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Frontenac Islands Open House Official Plan Lot Creation Policies

AGENDA ITEM #b)

FRONTENAC

Page 265 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Frontenac Islands Open House Official Plan Lot Creation Policies Population Projections 2011 to 2036 Background: —

Cou nty wide population POPULATION, HOUSING AND EMPLOYMENTPROJECTIONS FOR THE FRONTENACS

projections

—

2011 Ce nS US d ata

Population,

Housing, Employment

Permanent

and Seasonallprojections

Township

AGENDA ITEM #b)

FRONTENAC

Page 266 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Frontenac Islands Open House Official Plan Lot Creation Policies Population Projections ~—

Frontenac County Allocation of Permanent Population ,2011-2036 b Municiali

Growth

Frontenac Islands,

9.3%

North Frontenac. 7.2%

l§3J£L1iI_lP?3i1ElmI5, L-1al.=¥.‘3

FRONTENAC

AGENDA ITEM #b)

Source:Walson &Associates Economists Ltd. , 2014 Note:Population growth is based on population excluding the net Census undenzount.

Page 267 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Permanent

Table F-3a Howe Island Population and Household Forecast by Municipality. 2011-2036 Households

Population (Excluding Census Undercount)‘

Population (Including Census Undercount)‘

Low Density

Conversions Net (From Seasonal to Permanent)

Medium Density

Persons Per Unit’

High Density

2005-2011 2011 -2016 2011-2021

2011-2026 2011-2031 2011-2036 Percentage Household Growth by Unit Type. 2011-2036

100.0%

1 00.0%

Source: Watson 5.Associates Economists Ltd., 2014.

Note: Numbers may not add precisely due to rounding.

FRONTENAC

AGENDA ITEM #b)

Census Unclercountis estimated at approximately 2.5%.
PPU Calculation based on Population Including the Census UndercounL

Page 268 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Permanent

Population

Table F-3b Wolfe Island and Household Forecast

by Municipality. 2011-2036 Households

Population (Excluding Census Undercount)’

Population (Including Census Undercount)’

Low Density

Conversions Net (From Seasonal to Permanent)

Medium Density

High Density

Persons Per Unit’

2005-2011 201 1-2015 2011-2021

2011-2026 2011-2031 2011-2036 Household Growth by Unit Type. 2011-2036

Percentage

100.0%

Source: Watson 3. Associates Economists Ltd..2014.

Note: Numbers may not add precisely due to rounding.

FRONTENAC

AGENDA ITEM #b)

Census Undercount is estimated at approximately 2.5%.
PPU Calculation based on Population Including the Census Undercaunt

Page 269 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Tmnspnnauan

AZCOM

Township 01 Fronlenac Islands

Howe Island Transportation

Study

PnznmeulDv: AECOM

102- I I50 Mamsun Urwe

61: B208282 I51

Ottawa. ON. Canada KZH839

613 520 8338

wwwgecum

com

Pmym Nmulmr:

602804Is Date: Septemher.

2013

ra-

FRONTENAC

AGENDA ITEM #b)

Page 270 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

. Frontenac Islands Open House Official Plan Lot Creation Policies ——

Howe Island Transportation

Study

County Ferry Vehicles waiting for more than two ferries

AM PM

2026

2031

2036

FRONTENAC

AGENDA ITEM #b)

Figure 6 - County Ferry Future Peak Demand

Page 271 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Severances

in Rural Designation GIS Anlalysis —

6.3.3 Special Policies for Non-Farm Residentiall Severances in the Rural Designation

Methodology: Zoning within Rural Area designation was identified. Vacant lands suitable for development were identified. Lands were identified for potential consents if the date was reset to June 1, 2017. Number of consents from 1985 2016.

AGENDA ITEM #b)

Page 272 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Rural Area Designation Zoning

GIS Analysis

—

Zones identified as being within the Rural Area designation: Rural (RU) Rural Residential (RR) Seasonal Residential (RS) Wolfe Only Limited Service Residential (LSR) Shoreline Residential Type 1 (SR1)— Howe Only Shoreline Residential Type 2 (SR2) Howe Only —

—

AGENDA ITEM #b)

Page 273 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Vacant Land

—

GIS Analysis

Vacant Lands Suitable for Development: Rural Area designation 1-3 acres in size (suitable for residential dwelling) Vacant

AGENDA ITEM #b)

FRONTENAC

Page 274 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

(Vacant Land

—

GIS Analysis

Zoning

Howe

Rural (RU) Limited Service Residential (LSR) Rural Resird-e=n’ti.a:|-(RR) Sho-reline Rees-ide-n;tiaIType 1 (SR1) Shorevline Re:s:ide:n1t.ia| Type 2 (S R2) Seas=onal Re‘~siden»’ti-a»| (RS) TOTAL

6 5 12 14 2 N/A 39

’

AGENDA ITEM #b)

Page 275 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

I‘SLi/S.*NiD[— LAN‘i:)”’(i”—3 H6wE VACANT AcREé;RURAL) M

gmomemc

\‘IIIo1'h.mk Curl IS

Mountain

”’

//”—-’-5"”

St Lnwlcntc

North

Fum ans Poml

Tndem

Point

Groqlslavld

0 Grass Creek Park Beach

Cassldy Pom!

9°

I-lowcl5|.1ml

Dans:-::n

nuxv unnn.

Clntn

AMI In.

um um…

nanny

-. :v-on..-..m-…-.-.:….u.a

.m.:..-u

P1 m-an

a a.o=.;.an,.¢.-nu.

am.-,.mc….:.

.«»,«.m=.=.»..

nu:-u-an,

=|’|‘Y’ Rd _,\awe’|sIand-F—.!oym:ville

L. 7

-49-.

mum

.. . mu…

__._/

plsuzvaxun

AGENDA ITEM #b)

Kilometres Sources: Bri, HERE.DeLarme.lntermap, Increment P Corp.. GEBCO, USGS.FAO.NPS.NRCAN. Geoaase. IGN, Kadaster NL.Ordnance Survey. E511Japan, METI, Esrl China (Hong Kong). swlsstopo, Mapmylndla, ® 0penSlreetMap nontrlbutors,and the GIS User Cornmunjty

Page 276 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Future Consent Potential

—

GIS Analysis

How many severances may occur if the date was reset to June 1, 2017? Calculated potential new lots for 1, 2, and 3

severances.

Methodology: Minimum lot area for each zone in Rural Area Minimum lot frontage for each zone in Rural Area To sever off one lot, required to have twice the minimum lot area and frontage General analysis that did not consider placement oftexisting buildings AGENDA ITEM #b)

Page 277 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Future Consent Potential —At Least One Consent Minimum

—

Minimum Frontage for One Parcel 45 m 45 m

Minimum 9 Frontage to 3 Permit One Consent I 90 m 90 m 1

0.405 ha 0.405 ha

0.81 ha 0.81 ha

45 m 45 m

90 m 90 m

0.405 ha

0.81 ha

45 m

90 m

haX20.4 ha

30 m

60 m

0.2

‘

AGENDA ITEM #b)

Rural (RU) Limited Service Residential (LSR) Rural Residential (RR) Shoreline Residential Type 1 (SR1 ) Shoreline Residential Type 2 (SR2) Seasonal Residential! (RS) Wolfe lsla nd

Minimum Lot Area Lot Area to for One Permit One Parcel Consent 0.405 ha 0.81 ha 0.405 ha 0.81 ha

Page 278 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Future Consent Potential —At Least One Consent ‘r'7_.’.“T°S”“;-“

;~~n;;~~<_

LOT ‘R?TA‘IN_E[J

AGENDA ITEM #b)

FRONTENAC

Page 279 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

gmomemc

HOWEISLAND—PO+EN;fiAlyFOR17CC5f\i7$EbiT ((RUR/3.7!”

W} ll

S! L aw: en cc Nor lh

Tndem Point

oIvKv.1B§’,.‘-,_‘-\

Flllllans Porn! Groglsland

Grass Creek Park Beach

TITL-

Kilometres

GEBCEO.

Uillitv?

nan: um m.:..-..

.1 um.-..

:..-.1

;..-.

um =u- luluurn

r»……a.u».¢.m,.m.«.‘….o.¢.u….»-..

nee»

.: -..D-tun

Sources: Esri, HERE. DeLom1e, Intermap, Increment PCorp.. USGS. FAO.NPS. NRCAN. Geo?asa, IGN, Kadastar NL, Ordnance Survey, Esrl Japan. METI.E511China (Hong Kong). swlsstopo. Community Mapmylndla, 0 0pcnStreelMap cantrlbutors.and the GIS User Luann-1

am an»…

m :…n. .1».-».»…….-n

.n..mx=n.

Rd _.\?Vlt:‘l5lal'1d’F|‘:YIY’

ux.-u…-…..,~..

. ….. –a-nan

…u.=…

AGENDA ITEM #b)

Howe Island

Page 280 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Future Consent Potential —At Least One Consent Zoning

Howe

Rural (RU) (LSR) Limited Service Residential Rural Res:ident:ia:| (RR) Shoreline Re‘s.identilai| Type 1 (SR1) Shoreline Reside-ntial Type 2 (SR2) Seasonal Residential (RS) TOTAL

91 6 16 28 4 N/A 145

AGENDA ITEM #b)

Resetting the date to June 1, 2017 and allowing one consent, would create 145 new lots and 145 retained lots.

‘RE’wAnNED5Lo’r '

~ r—

]-:v“«(’

,¢

Page 281 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Future Consent Potential —At Least Two Consents

AGENDA ITEM #b)

Page 282 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

lvS.I;Z€:t;iD POTEN’l;lAL ‘HOWE “c;“T<3ZI\7ITsEN{fs7‘T(R1»‘JiiAL) Fo*R”2”

® FRONTENAC

AT I

IV”:llnwlnmk

/,.é—-——«\

z 2

SI L aw: on to

No: II)

‘”

/* ‘

‘

Tndem Pom!

}

Fvrmans Pom!

xsrmfnsland

Grass

Creek Park Beach

Cnssucty Point

GEBC6.

Sources: Esri. HERE.DeLorme.lntermap. increment PCorp.. USGS, FAO, NPS. NRCAN. Geu?ase, IGN. Kadaster NL.Ordnance Survey. Esrl Japan. METI, China (Hong Kong). swisstopo. Mapmylndia. ® 0penSlreelMap contributors. and the GIS User Community

Es:rl

s…—..

mun. mu

7:. nor;

:1 nm…

cum:

mum

lulu:-vw

ha-al

-mmm-,

tlrmnu-u-at

nu -.-an

.mn=m-

:, Mlmbla elm =.o..a…….u

I-any

I-an-vn

<,’;\ovI¢

nu.-u.».u..u-..

.-.. mm:-. Urvsandu

.-….=m-,1:

‘

I;I § -—JayccvilIe / Island-Fernv’“Rd”’

-an

_/I

Mum

AGENDA ITEM #b)

Kilome res

Page 283 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Future Consent Potential —At Least Two Consents Zoning Rural (RU) Limited Service Residential (LSR) Rural Residential (RR) Shoreline Residentia-lType 1 (SR1) Shoreline Residential Type 2 (SR2) Seasonal Resildzential(RS) TOTAL

Howe 73 1 11 15

1 N/A 95

FRONTENAC

AGENDA ITEM #b)

Resetting the date to June 1, 2017 and allowing a maximum of two consents would create 240 new lots and 145 retained.

Consente Three —

Future Consent Potential

“RE”-’l’A’lNEp LOT

Page 284 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

FRONTENAC

Page 285 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Curl Is

Mountsll’l

S! L aw: on to N

FurmansPom!

mdem Pom!

Grog Island

Grass Creek Park Beach

ya.

2-.

an-. uu=m…..=.».

nun-un=LtA:uvaI.

.-u»—.,-.

N ..-Jaycevule <J\aowe-IslandFcrry-RG7 Ra.“

.-.=……

.___/

.- nu. ma.’

AGENDA ITEM #b)

Kilometres Sources: Esri. HERE, DeLarma.Inlermap. increment P Corp.. FAO, NPS, NRCAN. ‘USGS. GeoBase. IGN.Kadaster NL.Ordnance Survey, Esrl Japan. GEBCO, METI.Esrl phina (Hong Kong), swisstopo, Maprnylndia, C) Openstreetmap contributors. and the GIS User Commu n?v

Page 286 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Future Consent Potential

—

Zoning Rural (RU) Lim’it.e’dSezrvice Residential (LSR) Rural Res:ide»ntia~li(RR) Shorel-ine Residential Type 1 (SR1) Shoreline Residential Type 2 (SR2) Seasonail Ressidaentiarl (RS) TOTAL

Three Consents Howe 63 0 1 8 1 N/A 73

AGENDA ITEM #b)

Resetting the date to June 1, 2017 and allowing up to 3 consents would create 313 new lots and 145 retained‘ lots.

Page 287 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Land Analysis

—

Summary Howe Island

Vacant Land: 39 lots of record

Future Consent Potential: New Lots RetainaedLots

1 Ctornskent

2 Consents

145 145

240 145

Cdnsents 313 W45

AGENDA ITEM #b)

FRONTENAC

Page 288 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

‘Severancesfrom 1985-2016 How many severances occurred

from 1985-2016?

Methodology: Requested spreadsheets from the Township showing consents from 1985-2016. Removed lot additions when identified.

AGENDA ITEM #b)

Page 289 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Frontenac Islands Severances (1985

—

120

100

1985 1986 1937 1988 1989 1990 1991 1992 1993 1994 1995 1995 1997 1998 1999 2000 2001

-I

l.III

2002 2003 2004 2005 2006 2007 2005 2009 2010 20112012 2013 2014 2015 2016

Year

FRONTENAC -I: D

Number of D01SeverancesDon

AGENDA ITEM #b)

III “II

Page 290 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Howe Island Severances (1985

—

q, <2: 9 Q bx V0 Q1 ’
‘b 9 QQ°’\Q"1z6bQb«Q93°Q)Q’\‘bQ 3%3%3%3% 3b 39 3%3°) 39'6 3% 3%3%3%3%3% ‘19n9’:9w9w,°‘19'19"a9w9°=1?°q9n9n9n9'19*19q9

‘Z:

Year

FRONTENAC Number of Severances

AGENDA ITEM #b)

”m’. .

Page 291 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Public Meeting

—

Official Plan Amendment

Comments received at the Open Houses will provide direction for

how (or if) the policy may be amended.

Opportunity to provide comments at the formal Public Meeting to be held in August or early Fall. At the Public Meeting, received at the Open Houses will be incorporated intocomments the policy direction. Questions or comments may be sent to the Township Offices in the meantime.

Watch for the notice of the Public Meeting later Summer! AGENDA ITEM #b)

Page 292 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

What are your thoughts? How would you like to see Howe Island and Frontenac Islands continue to develop in the Rural Area designation? What are your thoughts on changing the severance date in the Official Plan? Is changing the date premature

or is this needed?

What are your concerns with not changing the date? AGENDA ITEM #b)

FRONTENAC

Page 293 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Questions/Comments?

FRONTENAC

AGENDA ITEM #b)

Comments or Questions may be directed to the Township Offices after the Open Houses. A public notice will be sent out regarding the time and location of the Public Meeting.

Page 294 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 295 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 296 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 297 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

um_

Page 298 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

. .

..mm

Page 299 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 300 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 301 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 302 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Page 303 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Minutes of the Planning Advisory Committee Meeting February 12, 2018 A meeting of the Planning Advisory Committee was held in the Bud Clayton Memorial Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Monday, February 12, 2018 at 10:00 AM Present: Councillor Smith, Chair Councillor Vandewal, Vice-Chair Warden Higgins Councillor Doyle Phil Leonard Jim McIntosh Barbara Sproule Staff Present: Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) Megan Rueckwald, Community Planner Joe Gallivan, Director of Planning and Economic Development 1.

Call to Order

Ms. Amini called the meeting to order at 10:01 a.m. and proceeded to Election of Officers. 2.

Election of Officers a)

Election of Chair

Moved By: Seconded By:

Councillor Vandewal Warden Higgins

That Councillor Frances Smith be elected Chair of the Planning Advisory Committee for 2018. Carried Moved By: Seconded By:

Councillor Doyle Mr. McIntosh

That nominations for Chair be closed. Carried

Page 304 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

AGENDA ITEM #b)

Election of Vice Chair

Moved By: Seconded By:

Warden Higgins Councillor Doyle

That Councillor Ron Vandewal be elected Vice-Chair of the Planning Advisory Committee for 2018. Carried Moved By: Seconded By:

Councillor Smith Mr. McIntosh

That nominations for Vice-Chair be closed. Carried Councillor Smith assumed the Chair. 3.

Adoption of the Agenda

Moved By: Seconded By:

Councillor Doyle Mr. McIntosh

That the agenda and addendum for the February 12, 2018 meeting of the Planning Advisory Committee be adopted. Carried 4.

Disclosure of Pecuniary Interest and General Nature Thereof

There were none. 5.

Adoption of Minutes a)

Minutes of Meeting held December 5, 2018

Moved By: Seconded By:

Warden Higgins Councillor Doyle

That the minutes of the Planning Advisory Committee meeting held December 5, 2018 be adopted. Carried 6.

Deputations and/or Presentations a)

Mr. Sean Marshall addressed the Planning Advisory Committee with respect to the Draft Plan of Subdivision Approval 10T-2017/001: Revised

Planning Advisory Committee Meeting Minutes February 12, 2018

Page 305 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Page 2 of 5

AGENDA ITEM #b)

Draft Conditions Request from South Frontenac. He noted with respect to access to the Cataraqui Trail, the CRCA does not provide public access to abutting properties.. To provide all lots access to the trail an easement is required across lots 1-3; this easement would need to be located in the protected setback of the rear wetland. From a practical point of view this does not make sense. He noted that this is not Council’s jurisdiction, this is a private matter and there is no public interest. The only practical place to put the easement is in the setback of the water bodies (wetland). He stated that this is setting a precedence as the County will be going against the intent of the Township of South Frontenac. He is asking that this condition be deleted. 7.

Briefings a)

Mr. Joe Gallivan, Director of Planning and Economic Development provided the Planning Advisory Committee with his regular Director’s briefing. Reports to the Planning Advisory Committee

2018-014 Planning Advisory Committee Draft Plan of Subdivision Approval 10T-2017/001: Revised Draft Conditions Request from South Frontenac Moved By: Councillor Doyle Seconded By: Councillor Vandewal Whereas the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; And Whereas the County of Frontenac received revised South Frontenac Township draft plan conditions for Plan of Subdivision 10T-2017/001 in correspondence dated December 14, 2017, with a request for a road widening to be incorporated into the County’s draft plan conditions, deletion of Township condition #13 requiring direct access to the Cataraqui Trail, and change to Township condition #14 to reduce the setback to the two westernmost wetlands. Therefore Be It Resolved That the Council of the County of Frontenac approve a minor revision to the County Draft Conditions of Approval for 10T-2017/001 for the inclusion of “condition 14. General conditions E.” for a road widening along McFadden Road; And Further That the Council of the County of Frontenac does not change County “condition 5. Access B. of County Draft Conditions of Approval for 10T-2017/001 providing direct access to the Cataraqui Trail;

Planning Advisory Committee Meeting Minutes February 12, 2018

Page 306 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Page 3 of 5

AGENDA ITEM #b)

And Further That the Council of the County of Frontenac approve the removal condition 5. Access C. (easement) of County Draft Conditions of Approval for 10T2017/001 providing direct access to the Cataraqui Trail; And Further That the Council of the County of Frontenac support the change of Township Condition #14 for the reduced setback of the two westernmost wetlands to reflect “condition 9. Environment B.” of the County Draft Conditions of Approval for 10T2017/001; And Further That Council directs staff to forward a copy of the resolution to the Township of South Frontenac and the applicant. Carried As Amended (See motion to Amend below which was Carried) Motion to Amend Moved By: Seconded By:

Mr. McIntosh Councillor Doyle

That the motion be amended to remove Access C from clause 4; And Further That a new clause be added after clause 4 as follows: And Further That the Council of the County of Frontenac approve the removal of “condition 5. Access C. (easement) of County Draft Conditions of Approval for 10T-2017/001 providing direct access to the Cataraqui Trail; Carried Councillor Vandewal provided an overview of why the Township chose to delete the condition regarding access to the Cataraqui Trail. b)

2018-015 Planning Advisory Committee Amendment Number 4 to the Township of Frontenac Islands Official Plan to include private road (lane) policies and update existing transportation policies – Frontenac Islands Bylaw No. 2017A Moved By: Warden Higgins Seconded By: Mr. Leonard Whereas the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped Council to make an informed decision; Be It Resolved That the Council of the County of Frontenac approve Frontenac Islands Official Plan Amendment No. 4 to the Township of Frontenac Islands Official Plan, as contained in By-law No. 2017A attached to this report as Appendix A. Carried Planning Advisory Committee Meeting Minutes February 12, 2018

Page 307 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Page 4 of 5

AGENDA ITEM #b)

Communications 

Other Business

At the request of Mr. Leonard, Mr. Gallivan provided an update on the Hardington OMB appeal. Councillor Vandewal made a statement regarding subdivision approvals and that they are appealed to the Ontario Municipal Board. 11.

Next Meeting a)

The next meeting of the Planning Advisory Committee is scheduled for Monday, April 9, 2018 at 10:00 a.m. at the County Administrative Building. Adjournment

Moved By: Seconded By:

Councillor Doyle Mr. McIntosh

That the meeting hereby adjourn at 11:01 a.m. Carried

Planning Advisory Committee Meeting Minutes February 12, 2018

Page 308 Committee of 324 All items listed on the Planni… Report of the Planning Advisory

Page 5 of 5

AGENDA ITEM #a)

Resolution Moved by: Warden Higgins Seconded by: Councillor McDougall At the February 2018 Council meeting Warden Higgins provided a notice of motion regarding election of Warden and Deputy Warden, Council Liaisons and External Boards and Committees. Overview The following represents the current procedural bylaw process for election of the Warden and Deputy Warden, Council Liaisons and External Boards and Committees. I would like to have a Council discussion and possible amendments to ensure the next Council has an updated procedural bylaw related to these items. The intent is not to discontinue or amend any current items for the remaining term of this Council 5. Election of Warden and Deputy Warden The items highlighted in yellow are the items I would like have a Council discussion and possible procedural amendment. This term we identified each Warden for each year right after the municipal elections and then went through the formality of elections each year. As a new Councillor at that time I did not understand the process, the Warden responsibilities and commitments that well and went along with the suggestion at that time. Term of Office

5.1

Election of Warden and Deputy Warden

5.2

Eligibility to hold office of Warden and Deputy Warden Presiding Officer

5.3

Nominations

5.5

Candidates Stand for Election

5.6

Nominators to Speak

5.7

Candidates to Speak

5.8

309 of 324 Review of ProceduralPage By-law

5.4

The term of office of the Warden and Deputy Warden shall be 1 year unless re-elected to remain in Office by Council. The election of the Warden and Deputy Warden shall be held each year at the December County Council meeting (Amended by By-law 2015-0044 passed October 21, 2015) Only the Mayors of the Townships are eligible to hold the office of Warden and Deputy Warden. The election of the Warden shall be conducted by the Clerk. Nominations shall be received until Council by Motion closes the nominations. Once nominations have been closed, the Clerk shall determine the willingness of each candidate nominated to stand for election. Each mover and seconder of those candidates who stand for election shall be entitled to speak once in support of their candidate for a maximum of five minutes. Each candidate who stands for election may make a

AGENDA ITEM #a)

Secret Ballot

5.9

Number of Votes

5.10

Tie for Lowest Member of Votes

5.11

Equality of Votes

5.12

presentation to Council, not to exceed five minutes in duration. The election of the Warden shall be by secret ballot under the authority and the direction of the Clerk. Pursuant to Section 233 of the Municipal Act, 2001 and amendments thereto, for the purposes of election of Warden, each Member of County Council shall have one vote. If no candidate for Warden receives a majority of the votes cast, the candidate receiving the fewest votes shall be eliminated from the next secret ballot. In the case of a tie for the fewest votes, there will be a second vote of the candidates that tied to determine which candidate will be eliminated from the ballot. In the case of an equality of votes for Warden, the successful

For 5.1, 5.2 and 5.3 above I would like to propose that we change this to reflect my thoughts below.  That we elect a Warden for either a 2 year or a 4 year term of office versus a one year to allow for improved consistency for staff, residents, businesses and the EOWC alike.  That we elect a Deputy Warden on an annual basis to give everyone an opportunity to experience this role and share the responsibility.  Change 5.3 to allow any member from Council to be the Deputy Warden (not just the Mayors). Schedule D – Council Liaisons I would like to suggest that these appointments be eliminated. My rationale is that I the input from the Liaisons are duplication of admin reports and I personally find myself not paying attention to the reports for the most part due to the repetition and/or information that I do not find of value. There has also been some confusion about what are the parameters of a Council Liaison. From my perspective it would avoid utilizing staff time with a Councillor in this role and allow them to focus more on their jobs at hand. Another option is that we could keep the Liaison position in place (redefined) and utilize that Council position to address issues as needed through the term. This would allow us to have Council Liaison in place if the need should arise. The Committees from our procedural bylaw are listed below and I would like to have a discussion on each one and determine if they should continue or not. Schedule C – External Boards And Committees With County Council Appointees

The Kingston Frontenac Public Library Board – one member of Council and two members of the community, appointed for the term of County Council. Provides for the

310 of 324 Review of ProceduralPage By-law

AGENDA ITEM #a)

information, education and leisure needs of the citizens of the City of Kingston and the Townships of Frontenac through its 5 urban and 12 rural branches; establishes policies and appoints the Chief Librarian/CEO, who administers the library under the guidance of established board policies. 2. The Kingston, Frontenac, Lennox & Addington Public Health, Board of Health – one member of County Council, appointed for the term of County Council. This body provides advice and makes recommendations to KFLA Public Health on the programs and services to be offered, sets the annual budget and oversees expenditures. 3. The Rural/Urban Liaison Advisory Committee (RULAC) – The Warden, Deputy Warden and the County Councillor appointed to the City of Kingston Housing and Homelessness Advisory Committee for the term of Council, three members of Kingston City Council, the Mayor and two members of Council. The Rural/Urban Liaison Advisory Committee was established by the order of the Minister of Municipal Affairs under Section 25.2(4) of the Municipal Act. The Committee shall meet at least quarterly with the Chief Administrative Officer of the City and the Frontenac Management Board for the purposes of discussing issues arising from joint agreements and recommending solutions to matters of common concern (effective December 1, 2014). To my knowledge this committee needs to be in place as per the Ministry. However I do not believe this is a functioning committee as defined above (Amended by By-law 2014-0019 passed April 16, 2014) 4. The Algonquin Land Claim Municipal Advisory Committee – one member of County Council, appointed for the term of Council. This Committee represents local, County and district governments across and adjacent to the land claim area. The Committee consists of heads of Council, or their designates, for each of the member municipalities. It provides advice to the Ontario negotiation team regarding the municipal implications of the potential transfer of crown lands to Algonquin ownership and the nature of future relationships facing the Algonquins and local municipal governments. The committee consists of Councilor Inglis only and we appear to be non compliant with the committee makeup. It is also a non functioning committee in that during this term of Council in that no advice is now required due to the agreement in principal. Councillor Inglis is the member at the Township level and can provide updates to County as needed. 5. The Frontenac County Youth Justice Advisory Committee – one member of County Council appointed for the term of Council. The purpose of the Youth Justice Advisory Committee is to support the objectives of ensuring there is effective communication and collaboration among key partners working within Youth Justice Services, both informally and at regular meetings held quarterly; sharing youth justice information regarding programs and services, trends and issues with intent to provide creative solutions to address service system gaps; developing Youth Justice protocols, practices and guidelines to ensure optimal navigation through the system, and to promote the provision of effective services for young persons in conflict with the law;

311 of 324 Review of ProceduralPage By-law

AGENDA ITEM #a)

and increasing capacity through educational opportunities, training events and professional development through localized community events. Value? Meeting objectives and intent? (As amended by By-law 2014-0037) By-law No. 2013-0020 County of Frontenac Procedure By-law May 15, 2013 Page 46 of 47 6. The Rideau Corridor Landscape Strategy Steering Committee – one member of County Council appointed for the term of Council. This Committee works to identify key features and values of the Rideau Corridor in order to support more effective planning and management of the Rideau Corridor’s landscape into the future. Eliminate this one 7. The Housing and Homelessness Advisory Committee (formerly the Affordable Housing Development Committee) – one member of County Council, appointed for the term of Council. This is an Advisory Committee of the City of Kingston who acts as the Local Service Realignment body for the County of Frontenac. This Committee works to ensure that there is a comprehensive understanding of housing, affordable housing and homelessness issues, initiatives and developments, with a mandate to provide advice to Kingston City Council on housing, publicly assisted affordable housing and homelessness policies, provide advice regarding the implementation of the Municipal Housing Strategy, Homelessness Plan and other municipal housing strategies, policies and directives, provide information and input on housing matters as related to poverty reduction through the appointment of one member of the Housing and Homelessness Advisory Committee to the Poverty Reduction Group, for a term of two years and two members of Housing and Homelessness Advisory Committee to the Poverty Reduction Housing Sub Working Group for a term of two years and to maintain close linkages with other City of Kingston Committees and working groups to ensure co-ordination of housing, affordable housing and homelessness initiatives. Do not see the value in keeping this one?

Be it resolved; That County Council, at the February 21, 2018 Committee of the Whole, review the Procedural By-Law as it affects the following: # 5. Election of Warden and Deputy Warden; Schedule C- External Boards and Committees and Schedule DCouncil Liaisons. And That; Council amends the procedural bylaw to……………….

312 of 324 Review of ProceduralPage By-law

AGENDA ITEM #a)

By-Law No. 2018-0006 Of The Corporation of the County of Frontenac Being a By-Law to Authorize an Application to Approve the Expropriation of Land

Whereas the Governments of Canada and Province of Ontario support and promote the establishment and maintenance of public trails for the purpose of providing important recreational, cultural, health, economic and transportation opportunities and linkages within and between communities; And Whereas The Corporation of the County of Frontenac (the “County”) acquired a substantial portion of the former Kingston & Pembroke Railway bed lying within the County of Frontenac for the purpose of operating it as a public trail system (the “Frontenac K&P Trail”); And Whereas the Frontenac K&P Trail is part of a larger network of public trails throughout Ontario and across Canada; And Whereas the County and its constituent municipalities adopted the County of Frontenac Master Trails Plan in 2009 for the purpose of articulating a shared vision among the various stakeholders and making recommendations for the management and design of trails within the County of Frontenac; And Whereas the County has undertaken a program of upgrading and improving the Frontenac K&P Trail for the purpose of promoting sustainable and healthy communities by encouraging residents and visitors to get active while appreciating the natural beauty and rich heritage of Frontenac County; And Whereas the County’s efforts to purchase three sections of privately owned lands at market value with clear and unencumbered title for the purpose of connecting the Frontenac K&P Trail have been unsuccessful; And Whereas the County has determined that it is now necessary and in the public interest to apply for approval to expropriate these private lands for the purpose of linking the two sections of the Frontenac K&P Trail and thereby ensuring its continued long-term viability as a public trail within the Frontenac County Trail System in accordance with the County of Frontenac Trails Master Plan.

Page 313 of 324the Expropriation of Land [Propo… To a uthorize an application to approve

AGENDA ITEM #a)

Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.

That the Corporation of the County of Frontenac be and is hereby authorized to apply for approval to expropriate the following lands: a. Part of Lot 9, Concession 11, Olden, being part of PIN 36225-0340; b. Part of Lot 3, Concession 1, Bedford, being part of PIN 36238-0293; c. Part of Lot 3, Concession 1, Oso, being part of Part 2, 13R-2410 Except OA154 MRO; S/T FR550114, OD2735, being part of PIN 36327-0158;

That the purpose of the application to expropriate the lands described in Section 1 shall be to link two sections of the Frontenac K&P Trail and thereby ensure its continued long-term viability as a public trail within the Frontenac County Trail System in accordance with the County of Frontenac Trails Master Plan

That the Chief Administrative Officer be and is hereby authorized to submit the application for approval to expropriate to the approving authority and to take all other actions necessary to complete the expropriation of the foregoing lands in accordance with the requirements of the Expropriations Act.

That this By-Law shall come into force and take effect on the day it is passed.

Read a First and Second Time this 21st day of February, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 21st day of February, 2018. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini Clerk

By-law No. 2018-0006 – To authorize an application to approve the expropriation of land February 21, 2018

Page 314 of 324the Expropriation of Land [Propo… To a uthorize an application to approve

Page 2 of 2

AGENDA ITEM #b)

By-Law Number 2018-0007 of The Corporation of the County of Frontenac being a by-law to Authorize the Warden and Clerk to execute the 2018-19 Long-Term Care Home Service Accountability Agreement with the South East Local Health Integration Network as required under the Local Health System Integration Act. Whereas the Long-Term Care Home Service Accountability Agreement (LSAA) is required by the Local Health Systems Integration Act (LHSIA); and, Whereas The South East Local Health Integration Network (SE LHIN) has prepared a new LSAA for 2018-19 that includes a revised template agreement; and, Whereas an LSAA is required in order for Fairmount Home to continue to receive funding from the LHIN: Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.

That the Council of the County of Frontenac authorize the Warden and Clerk to execute the 2018-19 Long-Term Care Home Service Accountability Agreement with the South East Local Health Integration Network as required under the Local Health System Integration Act.

That this By-law shall come into force and take effect upon the date of final passing.

Read a First and Second Time this 21st day of February, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 21st day of February, 2018.

The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

Page 315 of to 324 To authorize the Warden and Clerk execute the 2018-19 Long-Term Care …

AGENDA ITEM #c)

By-Law Number 2018-0008 of The Corporation of the County of Frontenac being a by-law to amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) as it relates to amendments to RULAC meetings Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas By-law No. 2013-0020, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings, was adopted by the Council of the Corporation of the County of Frontenac on May 15, 2013; And Whereas Schedule C to By-law No. 2013-0020 outlines External Boards and Committees with County Council Appointees, one of which is the Rural/Urban Liaison Advisory Committee (RULAC); And Whereas the Corporation of County of Frontenac deems it expedient to amend Bylaw No. 2013-0020 Schedule C as it relates to amendments to the Rural/Urban Liaison Advisory Committee (RULAC) meetings as approved by both the Frontenac County Council and Kingston City Council: Now Therefore Be It Resolved That the Council for The Corporation of the County of Frontenac hereby enacts as follows:

That By-law 2013-0020, Schedule C, clause 3, The Rural/Urban Liaison Advisory Committee (RULAC), be hereby amended by deleting the last sentence, that being: The Committee shall meet at least quarterly with the Chief Administrative Officer of the City and the Frontenac Management Board for the purposes of discussing issues arising from joint agreements and recommending solutions to matters of common concern and replacing with a new sentence, that being: The Committee shall meet at the request of the County of Frontenac or the City of Kingston should the need arise for RULAC to fulfill its primary responsibilities as set out in the Amalgamation Order and the Local Services Realignment Agreement with respect to recommending solutions to matters of common concern and/or dispute resolution

316 of To amend By-law No.Page 2013-0020 (to324 govern the proceedings of the Council …

AGENDA ITEM #c)

That this amending by-law shall come into force and take effect on the date of final passing. Read a First and Second Time this 21st day of February, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 21st day of February, 2018.

The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-law No. 2018-0008 – to amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) as it relates to amendments to RULAC meetings February 21, 2018 Page 2 of 2

317 of To amend By-law No.Page 2013-0020 (to324 govern the proceedings of the Council …

AGENDA ITEM #d)

By-Law No. 2018-0009 of The Corporation of the County of Frontenac being a by-law to Amend By-law 2013-0010, being a By-law to Impose User Fees and Charges for Services as it relates to Schedule C - Tariff of Fees for Land Use Planning

Whereas Sections 391 (1) and (3) of the Municipal Act, 2001 S.O. 2001, c. 25, as amended authorize a municipality to impose fees or charges including costs incurred by the municipality related to administration, enforcement and the establishment, acquisition and replacement of capital assets, on persons, (a) for services or activities provided or done by or on behalf of it; (b)

for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and

(c) for the use of its property including property under its control. And Whereas the Council of the County of Frontenac adopted By-law No. 2013-0010, being a by-law to impose user fees and charges for services, on March 20, 2013; And Whereas the Council of the County of Frontenac deems it expedient to amend Bylaw No. 2013-0010, Schedule C – Tariff of Fees for Land Use Planning; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows:

That By-law 2013-0010, as amended be further amended by deleting Schedule C and replacing with Schedules C attached hereto; and
That this By-law shall come into force and take effect upon the date of final passing. Read a First and Second Time this 21st day of February, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 21st day of February, 2018. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

Page 318 of 324 To Amend By-law 2013-0010, being a By-law to Impose User Fees and Charge…

AGENDA ITEM #d)

Schedule C Tariff of Fees for Land Use Planning

Plan of Subdivision or Plan of Condominium Initial Application Fee For any proposed plan of subdivision submitted to the County of Frontenac for approval: Up to 20 developable lots/blocks/units

$3,250

21 to 50 developable lots/blocks/units

$4,750

More than 50 developable lots/blocks/units

$6,250

$1,500

Minor Plan Revision (no recirculation required)

$500

Draft Approval Extension For each one (1) year extension beyond the usual three (3) years

$500

Final Plan for Registration

$600

Public Meeting held by Planning Advisory Committee Outside of Major Plan Revision (re-circulation)

$750

Condominium Exemption Application Fee

$1,000

For any plan of condominium submitted to the County of Frontenac for exemption under Section 50 of The Condominium Act, R.S.O. 1990, C26, as amended. By-law No. 2018-0009 – To Amend By-law No. 2013-0010 (To Impose User Fees and Charges for Services) Schedule C - Tariff of Fees for Land Use Planning February 21, 2018 Page 2 of 3

Page 319 of 324 To Amend By-law 2013-0010, being a By-law to Impose User Fees and Charge…

AGENDA ITEM #d)

Part Lot Control Final Approval

$300

Payable prior to the by-law being given final approval by the Council of the County of Frontenac. 4. Official Plan Amendment County Official Plan Amendment (General)

$1,000

County Official Plan Amendment (Site or Area Specific)

$1,750

County or Local Official Plan Amendment Initiated by Municipality

No fee

Other Charges The applicant shall provide the County of Frontenac, upon request, a deposit against which the County may, from time to time, charge any professional fees and expenses incurred related to peer review. If such fees and expenses exceed the deposit, the Applicant shall pay the difference upon being billed by the County with interest at a rate of 1.25% per month on accounts overdue more than thirty (30) days. Municipal Planning Services Fees Preparation of all planning reports associated with a private application. Director of Planning and Economic Development

$87.00/hour

Community Planner

$50.00/hour

By-law No. 2018-0009 – To Amend By-law No. 2013-0010 (To Impose User Fees and Charges for Services) Schedule C - Tariff of Fees for Land Use Planning February 21, 2018 Page 3 of 3

Page 320 of 324 To Amend By-law 2013-0010, being a By-law to Impose User Fees and Charge…

AGENDA ITEM #e)

By-Law Number 2018-0010 of The Corporation of the County of Frontenac Being a by-law to authorize the execution of an agreement with Her Majesty the Queen in Right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario – Ontario Municipal Commuter Cycling Program – 2017- 2018 Whereas the Province of Ontario provides grants through the Ontario Municipal Commuter Cycling Program; and, Whereas the County of Frontenac received an OMCC allocation in the amount of $120,177.19; and, Whereas a requirement of receiving the OMCC Funding requires a by-law authorizing municipal representatives to enter into a Transfer Payment Agreement with the Province of Ontario; and, Whereas it is deemed expedient to authorize the execution of an Agreement with Her Majesty the Queen in right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario for funding under the dedicated Ontario Municipal Commuter Cycling Program (OMCC). Now Therefore Be It Resolved That the Council of the County Of Frontenac hereby enacts as follows:

That the Warden and Clerk are hereby authorized to execute on behalf of the County of Frontenac a Transfer Payment Agreement (Agreement) with Her Majesty the Queen in right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario for 2017-2018 funding under the OMCC;
That Warden and Clerk have the delegation of authority to execute any and all required documentation on behalf of the County of Frontenac as required by the OMCC for 2017-2018.
That the County of Frontenac commits to providing funding equivalent in 2017-2018 to twenty percent of funding provided to the County of Frontenac under the OMCC.
That the County of Frontenac commits to implementing projects and spending OMCC 2017-2018 funding in accordance with all provisions specified in the Agreement.

Page of 321 of 324 with Her Majesty the Queen in… To authorize the execution an agreement

AGENDA ITEM #e)

That the County of Frontenac commits to spending OMCC 2017-2018 funding only on the following approved projects:  Active Transportation Master Plan  K&P Trail Connection to Sharbot Lake
That the County Of Frontenac commits that it will obtain all required approvals have been obtained for each project prior to use of OMCC funding. Read a First and Second Time this 21st day of February, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 21st day of February, 2018.

The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-law No. 2018-0010 - to authorize the execution of an agreement with Her Majesty the Queen in Right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario – Ontario Municipal Commuter Cycling Program – 2017- 2018 February 21, 2018 Page 2 of 2

Page of 322 of 324 with Her Majesty the Queen in… To authorize the execution an agreement

AGENDA ITEM #f)

By-Law No. 2018-0011 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on February 21, 2018

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on February 21, 2018 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on February 21, 2018 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on February 21, 2018 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Page 323 of 324By-law No. 2018-0011] Confirmation of Proceedings [Proposed

AGENDA ITEM #f)

That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 21st day of February 2018. Read a Third Time and Finally Passed, Signed and Sealed this 21st day of February

The Corporation of the County Of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-Law No. 2018-0012 – To Confirm all Actions and Proceedings of County Council February 21, 2018

Page 324 of 324By-law No. 2018-0011] Confirmation of Proceedings [Proposed

Page 2 of 2

Help support independent journalism

If NFNM’s reporting matters to you, Buy Me a Coffee is a simple way to help keep local watchdog coverage going.