Published January 21, 2015

Word Count 63985 words

Reading Time 301 min read

Body: Council Type: Agenda Meeting: Regular Date: January 21, 2015 Collection: Council Agendas Municipality: Frontenac County

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Document Text

County Council Meeting January 21, 2015 – 9:00 a.m. The Kingston Frontenac Rotary Auditorium, 2069 Battersea Road, Glenburnie, ON Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 am.

AGENDA Page

CALL TO ORDER
CLOSED MEETING

a) Enter into Closed Session RESOLVED THAT Council enter into closed meeting as authorized under Section 239 of The Municipal Act, to consider; (a) Adoption of the November 19, 2014 County Council Closed Meeting Minutes. (b) personal matters about an identifiable individual, including municipal or local board employees - as it relates to the recommendations from the Service Delivery and Organization Review with respect to staffing changes (c) labour relations or employee negotiations - as it relates to ongoing arbitration and contract negotiations with OPSEU and CUPE b) Rise from Closed Session RESOLVED THAT Council rise from closed session with/without the Warden reporting. 3. ADOPTION OF AGENDA 4. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 5. ADOPTION OF MINUTES 22-37

a) November 19, 2014 Regular County Council Meeting Minutes THAT the minutes of the regular Council meeting held November 19, 2014 be adopted as circulated.

Page 1 of 250

Page 5. ADOPTION OF MINUTES 38-48

b) December 17, 2014 Inaugural County Council Meeting Minutes THAT the minutes of the Inaugural Council meeting held December 17, 2014 be adopted as circulated. 6. DEPUTATIONS AND/OR PRESENTATIONS

a) Presentation of the County of Frontenac 2013 International Day of Persons with Disabilities Access Award This presentation will be made at 12:00 Noon.

PROCLAMATIONS

a) County of Frontenac 150th Anniversary WHEREAS the dissolution of the union with Lennox & Addington Counties on January 1, 1865 makes 2015 the County of Frontenac’s 150th Anniversary; AND WHEREAS regardless of political boundaries, the County remains an enviable place to call home, from every foot of shoreline in Frontenacs Islands, across the beautiful farmland of South Frontenac, skirting every lake through Central Frontenac, and through acres of lush forest in North Frontenac, residents of Frontenac County ought to be proud to live in this diverse, natural environment: BE IT RESOLVED THAT the Council of the County of Frontenac hereby proclaim 2015 as the year of the County of Frontenac’s 150th Anniversary and encourage all citizens of Frontenac County to promote and participate in the celebrations that will be held throughout the County, especially the Frontenac 150th Showcase: August 28-30, 2015, which will be a great opportunity to join with friends and family to celebrate the County’s heritage and bright future. 8. BRIEFINGS 9. UNFINISHED BUSINESS 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

Page 2 of 250

Page 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 49-94

a) 2015-001 Corporate Services Storage and Management Agreement with Queen’s University for the Archival Records of Frontenac County Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac receive the Corporate Services – Storage and Management Agreement with Queen’s University for the Archival Records of Frontenac County report; AND FURTHER THAT the Warden and Clerk be authorized to execute a three-year agreement between the Corporation of the County of Frontenac and Queen’s University at Kingston commencing January 1, 2015, for the management and storage of the collection of County of Frontenac archival records located at Queen’s University, attached as Exhibit A, to this Report.

95-97

[Addenda] b) 2015-002 Corporate Services 2015 Tax Ratios and Tax Rate Reductions Recommendation RESOLVED THAT Council of the County of Frontenac accept this Corporate Services – 2015 Tax Ratios and Tax Rate Reductions report; AND FURTHER THAT Council consider a by-law, introduced later in the meeting, to re-confirm for 2015 the tax ratios and tax rate reductions currently in place.

98-100

c) 2015-003 Corporate Services Transfer Ownership of Sydenham Library to the Corporation of the Township of South Frontenac Recommendation RESOLVED THAT Council of the County of Frontenac accept this Corporate Services – Transfer of Ownership of Library to the Corporation of the Township

Page 3 of 250

Page 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER of South Frontenac report;

AND FURTHER THAT Council direct staff to forward the attached Notice of Transfer of Ownership to the Ministry of Agriculture and Rural Affairs (OMAFRA); AND FURTHER THAT Council consider a by-law, introduced later in the meeting, to transfer ownership of the Sydenham Branch Library to the Corporation of the Township of South Frontenac effective November 2, 2015. 101-103

d) 2015-004 Corporate Services 2014 Fairmount Home Accounts Receivable Write-Offs Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Corporate Services – 2014 Fairmount Home Accounts Receivable Write-Offs report; AND FURTHER that Council authorize the Treasurer to write off accounts totalling $18,699.94.

104-155

e) 2015-005 Corporate Services Amendments to County of Frontenac Procedural By-law Recommendation RESOLVED THAT By-law 2013-0020, being a by-law for governing the calling, place and proceedings of meetings for the County of Frontenac, as amended, be further amended as follows: THAT Section 11.1 be deleted in its entirety and replaced with: 11.1

The business of Council shall be taken in the order in which it stands upon the agenda as follows: l l

Call to Order Closed Meeting

Page 4 of 250

Page 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER l Adoption of the Agenda l Disclosure of Pecuniary Interest and General Nature Thereof l Adoption of Minutes l Deputations and/or Presentations l Proclamations l Move into Committee of the Whole l Briefings l Unfinished Business l Recommend Reports from the Chief Administrative Officer Agenda l Information Reports from the Chief Administrative Officer Order l Reports from Council Liaison appointees l Reports from External Boards and Committees l Reports from Advisory Committees of County Council l Return to Council l Adoption of the Report of the Committee of the Whole l Motions, Notice of Which has Been Given l Giving Notice of Motion l Communications l Other Business l Public Question Period l By-laws – General By-laws and Confirmatory By-law l Adjournment

THAT a new Section 14. Duties of Deputy Warden be added:

Duties of the Deputy Warden 14.1 In addition to the responsibilities of performing the duties of the Head of Council in the absence of the Warden:

Responsibilities

a. Act as Chair of the Committee of the Whole. b. Be prepared to assume the duties of the Warden. c. Meet regularly with the Warden to be briefed on political matters such as the work of the

Page 5 of 250

Page 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER Eastern Ontario Wardens Caucus. d. Support and attend meetings of a political nature at the request of the Warden. e. Be generally familiar with executive requirements of the County.

14.2

Clarification

The duties of the Deputy Warden do not include ex officio responsibilities on Committees.

Other than noted above, appointment to the position of Deputy Warden does not confer any additional powers or duties upon the incumbent in the general execution of duties defined as a County Councillor.

THAT Section 6.5 – Election of Chair and Vice-Chair of the Committee of the Whole be deleted in its entirety THAT the remainder of the By-law be renumbered accordingly;

THAT a new Schedule D – Council Liaison be added as follows: Schedule D – Council Liaisons Term: Eligibility: Description:

Appointed by Council for a four (4) year term, at the pleasure of Council. Only second member County Councillors are eligible to be appointed to a Council Liaison position. A total of four (4) appointments will be made by Council to act as a Council Liaison with Directors and the Chief Administrative Officer. The four positions are as follows:

Council Liaison – Emergency and Transportation Services l Council Liaison – Long-term Care (Fairmount Home) l Council Liaison – Corporate Services l Council Liaison – Planning & Economic Development l

Page 6 of 250

Page 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

Participate on ad hoc committees and related operations teams as follows: Emergency and Transportation Services n Emergency Management Program Committee ¡ Council Liaison – Long-term Care (Fairmount Home) n Quality Assurance and Assessment Committee ¡ Council Liaison – Corporate Services n Joint Accessibility Advisory Committee ¡ Council Liaison – Planning & Economic Development n Trails Advisory Committee n Sustainability Advisory Committee

THAT Schedule B-1, Joint Accessibility Advisory Committee, Composition of the Committee be amended to delete Two (2) Members of County Council and add Council Liaison to Corporate Services and One (1) Member of County Council; THAT Schedule B-2, Trails Advisory Committee, Composition of the Committee be amended to delete Three (3) Members of County

Page 7 of 250

Page 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER Council and add Council Liaison to Planning and Economic Development and Two (2) Members of County Council;

THAT Schedule B-3, Sustainability Advisory Committee, Composition of the Committee be amended to delete Two (2) Members of County Council and add Council Liaison to Planning and Economic Development and One (1) Member of County Council;

156-157

[Addenda] f) 2015-007 Corporate Services Investing in Ontario Redirection Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Corporate Services – Investing in Ontario redirection report; AND FURTHER that Council pass a bylaw later in the meeting to redirect the remaining Investing in Ontario funds to the K&P Trail.

158-160

g) 2015-008 Corporate Services Submission of Application to the Age-Friendly Community Planning Grant Program Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac receive the Corporate Services – Submission of Application to the Age-Friendly Community Planning Grant Program report; AND FURTHER THAT Council authorize staff to take the necessary steps to complete and submit an application to the Age-Friendly Community Planning Grant Program by the January 30, 2015 deadline for the development of an Age-Friendly Action Plan for the County of Frontenac.

161-163

h) 2014-009 Transportation Services Wolfe Island Ambulance Response and Ferry Disruption Pilot Project Update

Page 8 of 250

Page 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac accept this Emergency and Transportation Services –Wolfe Island Ambulance Response and Ferry Disruption Pilot Project Update report for information; AND FURTHER BE IT RESOLVED THAT the Council of the County of Frontenac hereby recommends to the Ministry of Transportation (MTO) the approval, on a permanent basis, the Wolfe Islander III travel times during ambulance calls as follows: • For all land ambulance response calls, on Wolfe Island, where the Wolfe Islander III is enroute to Kingston and has passed the Point Fredrick Buoy (KH2), the vessel will continue its voyage, disembark cars and passengers in Kingston; load cars and passengers and return to the Marysville dock. • When a request for ambulance response is made, the FPS supervisor is to be notified by dispatch and the supervisor will initiate direct contact with the Captain of the Wolfe Islander III to ascertain and coordinate ferry movements. 164-170

i) 2015-010 Planning & Economic Development Shared Planning Services Models Recommendation THAT County Council receive Report 2015-010 and direct staff to draft a bylaw for consideration at their February 18, 2015 meeting that reflects Option ___ of the shared planning services models outlined in the chart contained in Appendix ‘A of the report’.

171-180

2015-011 Transportation Services Community Paramedicine Research Project - Queens University Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac accept this Emergency and Transportation Services –Community Paramedicine Research Project – Queens University report for information;

Page 9 of 250

Page 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

AND FURTHER BE IT RESOLVED THAT the Council of the County of Frontenac authorize the Warden and CAO to execute an agreement with Queen’s University, Centre for Studies in Primary Care to conduct the research project as outlined in the attached proposal. [Addenda] 11. INFORMATION REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 181-184

a) 2015-006 Corporate Services Monthly Absenteeism Report Card - DECEMBER

ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL
REPORTS FROM EXTERNAL BOARDS AND COMMITTEES

a) Kingston Frontenac Library Board Update - Councillor Vandewal Kingston Frontenac Public Library Board Minutes of Meeting held October 22, 2014 [Distributed to Members of County Council December 5, 2014] Kingston Frontenac Public Library Board Minutes of Meeting held November 26, 2014 [Distributed to Members of County Council January 9, 2015]

b) KFL&A Public Health Board Update - Warden Doyle KFL&A Board of Health Minutes of Meeting held October 22 2014 [Distributed to Members of County Council December 5, 2014]

c) RULAC, LSR and Other Updates

d) Algonquin Land Claim Update - Councillor Inglis

Page 10 of 250

Page 13. REPORTS FROM EXTERNAL BOARDS AND COMMITTEES

e) Frontenac County Youth Justice Advisory Committee Update - Councillor Nossal

f) Housing and Homelessness Committee Update - Deputy Warden Smith

g) Rideau Corridor Landscape Steering Committee Update - Councillor McDougall

h) Eastern Ontario Warden’s Caucus Update - Warden & CAO

REPORTS FROM ADVISORY COMMITTEES OF COUNTY COUNCIL 185-187

188-192

193-194

a) December 8, 2014 Frontenac Accessibility Advisory Committee Meeting Minutes

b) December 10, 2015 150th Anniversary Advisory Committee Meeting Minutes

c) December 10, 2014 150th Anniversary Planning Advisory Committee Report to Council All items listed on the 150th Anniversary Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the 150th Anniversary Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the 150th Anniversary Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. Recommendations: THAT the Report received from the 150th Anniversary Planning Advisory Committee be received and adopted. Report of the 150th Anniversary Planning Advisory Committee a) Change in Location of County Council Meetings THAT the Council of the County of Frontenac change the location of its regular

Page 11 of 250

Page 14. REPORTS FROM ADVISORY COMMITTEES OF COUNTY COUNCIL meeting of April to North Frontenac Township, of May to Central Frontenac Township, of June to Frontenac Islands Township, and of July to South Frontenac Township to help promote the County of Frontenac’s 150th Anniversary.

b) Amendments to the 150th Anniversary Planning Advisory Committee Mandate – Committee Composition THAT the Council of the County of Frontenac amend the mandate of Schedule B-4 the 150th Anniversary Planning Advisory Committee to increase the number of community representatives from five to seven. AND FURTHER THAT all previous members who have applied to serve on the 150th Anniversary Planning Advisory Committee be reappointed in order to maintain continuity of leadership for the imminent 150th Anniversary Celebrations. 195-198

d) December 1, 2014 Sustainability Advisory Committee Meeting Minutes

199-214

e) December 1, 2014 Sustainability Advisory Committee Report to Council Recommendation: THAT the Report received from the 150th Anniversary Planning Advisory Committee be received and adopted. Report of the Sustainability Advisory Committee WHEREAS a group of community members came together on September 18, 2014 with the goal of establishing short-term priorities for sustainability in the Frontenacs and were successful in identifying 23 opportunities for priority action,

AND WHEREAS, the Sustainability Advisory Committee (SAC) is responsible for providing input and recommendations regarding the implementation of Directions for Our Future, in particular to help meet the “Commitment Towards a Sustainable Future” and the “Community Input” elements,

AND WHEREAS, some of the County-led differences made through the ICSP

Page 12 of 250

Page 14. REPORTS FROM ADVISORY COMMITTEES OF COUNTY COUNCIL process over the past five years include: l

Community Improvement Plans are underway in every Township.

31kms of the Frontenac K&P Trail have been developed. An additional 8kms are currently being developed. The ultimate goal is for the K&P to reach Sharbot Lake by 2017.

County Council adopted its first ever Official Plan in October, 2014.

A 2012 community paramedicine pilot project lead to ongoing Wellness Clinics in Marysville. In October 2014 Frontenac Paramedic Services received a grant of $156,800 from the Ministry of Health and Long-Term Care to establish a framework for future community paramedicine programs in the County of Frontenac and the City of Kingston.

A Natural Heritage Study

The Seniors Housing Pilot Project completed in 2012 laid the groundwork for the establishment of Council’s Seniors Housing Task Force.

$240,010 to date distributed through Small Scale Community Sustainability Initiatives Funding to such projects as: ¡

Frontenac Islands Tourist Information Centre Refurbish - $15,000

North Frontenac Dry Hydrant - $5,000

Cataraqui Trail Rutledge Rd Bridge Improvements - $11,000

Central Frontenac Multi-Use Project Trail Improvements - $10,000

New Leaf Link E-applications for Special Needs Persons - $5,500

Friends of Arden Kissing Bridge - $ 9,400

AND WHEREAS the SAC reviewed the community-identified 23 priorities at its October and December meetings and agreed that the following six should be priority goals:

Priority Goal 1 Develop low-

Strategies

Leader

Focusing on user needs, develop

To be lead by

Page 13 of 250

Page 14. REPORTS FROM ADVISORY COMMITTEES OF COUNTY COUNCIL impact tourism to associated services and support the County with attract a new business growth along trails some generation of community tourists involvement

2 Restore farming in a way suitable to the varied environments in the County

3 Implement County Council’s Strategic Goals (developed in 2014)

Improve public restrooms and visitor information facilities

To be lead by the County with some community involvement

Help the small market farmer overcome capacity limitations by supporting local food production, processing and distribution chain development

To be lead by the community with some County involvement

Support Farmers’ Markets

To be lead by the community with some County involvement

Goal 1: Seniors Develop a transportation system that meets the needs of County residents

To be lead by County Council

Assist the elderly to age safely in their homes through the development of Community Paramedicine Projects, social services and senior’s housing options

To be lead by County Council

Goal 2: Waste Management Develop long-term waste management plans

To be lead by the community with some County involvement

Goal 3: Costs & Revenues Develop a strategy to attract and support more small retail

To be lead by the community

Page 14 of 250

Page 14. REPORTS FROM ADVISORY COMMITTEES OF COUNTY COUNCIL stores/groceries with some County involvement

Create more youth employment opportunities; promote youth employment & entrepreneurship.

To be lead by the County with some community involvement

Expand senior population by encouraging retirees to move to the County, while keeping sight of the importance of youth retention

To be lead by the County with some community involvement

4 Continue / Expand Support for Small Scale Community Sustainability Initiatives Funding

In the 2015 budget, support the allocation of $50,000 from Federal Gas Tax to the SSSCSI Funding. Commit to long-term financial support for the program.

To be lead by County Council

5 Support Local Improvement Charges to permit citizen house retrofits for energy conservation

The Sustainability Advisory Committee should develop a “made in Frontenac” solution by pursuing options in assisting homeowners in energy retrofits with support and collaboration from the County of Frontenac

To be lead by the County with some community involvement

6 Support the protection, maintenance and improvement of lake quality and water table

Through partnership with the Frontenac Stewardship Foundation:

To be lead by the community with some County involvement

Develop a Frontenac Stewardship Plan l Support continued efforts to educate citizens l Support the development of Lake and Shoreline Management Plans l

Page 15 of 250

Page 14. REPORTS FROM ADVISORY COMMITTEES OF COUNTY COUNCIL forwarded to: (1) the member municipalities for their discussion and use during Township strategic planning sessions, (2) the March 4 & 5 Frontenac Economic Development Days, and (3) the Budget Process for resource allocation consideration. 215-218

f) December 4, 2014 Trails Advisory Committee Meeting Minutes

219

g) December 4, 2014 Trails Advisory Committee Report to Council Recommendation: THAT County Council approve the diversion of ATV traffic from the K&P Trail between where it conjuncts with Oclean Lane and the access north of Fish Creek Bridge, with diverted traffic using Oclean Lane and Fish Creek Road; subject to confirmation of ownership of Oclean Lane and a formal maintenance agreement with Central Frontenac for the right-of-way. 15. ACCOUNTS

220-227

228-237

a) Posted Cheque Listing for the Period of: November 13, 2014 to December 8, 2014

b) Posted Cheque Listing for the Period of: December 9, 2014 to January 13, 2015

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN a) Warden and Deputy Warden 2016-2018

Moved by Warden Doyle Seconded by Councillor Nossal WHEREAS it is desirous and prudent to plan for succession, workload and geographical location of the Warden and Deputy Wardens in each year of the Council term; AND WHEREAS the Municipal Act, 2001 S. 218 (4) permits the Council of an Upper

Page 16 of 250

Page 16. MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN Tier municipality to establish a term for its head of Council; AND WHEREAS Frontenac County By-law No. 2013-0020 (as amended), being a by-law to govern the proceedings of the Council and its Committee, the Conduct of Members and the Calling of Meetings (hereafter the Procedural By-law) stipulates that the term for the head of Council (Warden) be established as one year, with the election of Warden taking place in December of each year; AND WHEREAS the By-law stipulates that the Warden be selected from the four (4) members of Council elected as mayor of their respective municipalities; AND WHEREAS Council, in accordance with terms of the Procedural By-law has already passed a By-law appointing the Warden and Deputy Warden for 2015; NOW THEREFORE BE IT RESOLVED THAT Council, by this resolution, hereby states its intention to consider the following appointments for the balance of their term:

Warden Deputy Warden

2016 Councillor Frances Smith Councillor Ron Vandewal

2017 Councillor Ron Vandewal Councillor Ron Higgins

2018 Councillor Ron Higgins Councillor Denis Doyle

[Addenda] 17. GIVING NOTICE OF MOTION 18. COMMUNICATIONS

That Council consent to the following communications of interest to Council listed below be received and filed: a) From Quinte Conservation providing its Municipal Update Newsletter [Distributed to Members of County Council December 5, 2014]

b) From the Minister Responsible for Seniors Affairs advising of the Age Friendly Grant Program [Distributed to Members of County Council December 5, 2014]

c) From the Rural Ontario Municipal Association Requesting for Nominations to the 2015 - 2019 ROMA Board

Page 17 of 250

Page 18. COMMUNICATIONS [Distributed to Members of County Council December 5, 2014]

d) From the Township of Pelee advising of its Council resolution requesting that Canada Post continue with home to home delivery. [Distributed to Members of County Council December 5, 2014]

e) From the TransCanada PipeLines providing Pipeline Safety Information [Distributed to Members of County Council December 5, 2014]

f) Kingston Frontenac Housing Corporation Minutes of Minutes held October 20 2014 [Distributed to Members of County Council December 5, 2014]

g) From the Eastern Ontario Rural Network providing its Final Report 2014 [Distributed to Members of County Council December 12, 2014]

h) Invitation from Randy Hillier, MPP, to his annual Christmas Hootenanny and New Years Levee [Distributed to Members of County Council December 12, 2014]

i) From AMO providing the LAS Fall-Winter Newsletter [Distributed to Members of County Council December 19, 2014]

From the Ministry of Natural Resources regarding its mandate of ensuring the sustainability of the Provinces wildlife population [Distributed to Members of County Council December 19, 2014]

Page 18 of 250

Page 18. COMMUNICATIONS

k) From Martin Quinn, Chair, extending an invitation to the 2015 Communities in Bloom Ontario [Distributed to Members of County Council January 9, 2015]

From the Ministry of Energy providing overview of initiatives being taken to provide municipalities with more control around local energy planning [Distributed to Members of County Council January 9, 2015]

m) From the Ontario Good Roads Association (OGRA) Board of Directors advising of Slate of Candidates to the Board of Directors [Distributed to Members of County Council January 9, 2015]

n) From the University Hospitals Kingston Foundation thanking the County of Frontenac for its pledge [Distributed to Members of County Council January 9, 2015]

OTHER BUSINESS

a) Consideration of applications submitted for appointments to the following committees: [Applications distributed separately from the agenda.]

Sustainability Advisory Committee (SAC) Two (2) members of County Council; and Four (4) Community Representatives
Trails Advisory Committee (TAC) Three (3) members of County Council; Two (2) adjacent land owners; Two (2) representative from major user groups; and One (1) CRCA representative
150th Anniversary Planning Advisory Committee (PAC) Two (2) members of County Council; and Five (5) Community Representatives

Page 19 of 250

Page 19. OTHER BUSINESS

Joint Frontenac Accessibility Advisory Committee (JAAC) Two (2) members of County Council; Four (4) members of the Community who are persons with disabilities (one from each Township); and One (1) member of the Community at large

b) Appointments to External Boards/Committees; Rural Urban Liaison Advisory Committee; One (1) Member of County Council

PUBLIC QUESTION PERIOD
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW

a) First and Second Reading RESOLVED THAT leave be given the mover to introduce by-laws a) through e) that have been circulated to all Members of County Council and that by-laws a) through e) be read a first and second time. b) Third Reading RESOLVED THAT by-laws a) through e) be read a third time, signed, sealed and finally passed. By-Laws 238-239

240

By-Law to Authorize the Transfer of the Sydenham Public Library to the Township of South Frontenac [Proposed By-Law No. 2015-0001] b) By-Law to Authorize the Re-distribution of the Investing in Ontario Funds [Proposed By-Law No. 2015-0002] a)

241

By-Law to Amend By-law 2013-0020 [Proposed By-Law No. 2015-0003]

242

By-law to Amend By-law 2013-0020 (150th Anniversary Planning Advisory Committee Mandate)

Page 20 of 250

Page By-Laws [Proposed Number 2015-0004]

243-248

By-law to Authorize an Archival Record Storage Agreement with Queen’s University [Proposed Number 2015-0005]

[Addenda] f)

249-250

By-law to Appoint Members of Council and Members of the Community to Frontenac County Advisory Committees [Proposed No. 2015-0006]

[Addenda] g) By-law to Confirm the Proceedings of Council [Proposed By-Law No. 2014-0007] 22. ADJOURNMENT

Page 21 of 250

AgendaItem#5a)

MIN NUTES OF F THE REG GULAR MEE ETING OF COUNCIL Novem mber 19, 20 014 A regula ar meeting of o the Coun ncil of the County C of Frrontenac was w held in the t Fronten nac Room off the Countty Administrative Office e, 2069 Battersea Roa ad, Glenburnie on Wednes sday, Novem mber 19, 20 014 at 9:02 2 AM. Regu ular busines ss commen nced at 9:30 0 a.m. w a closed d meeting of o Council from 9:04 a.m. to 9:20 a.m. and re econvened There was back into o closed se ession from 11:15 a.m. to 12:24 p.m. p PRESEN NT:

Warden Denis Do oyle, Deputy y Warden Gary G Daviso on, Councilllors David Jones, J John Purdon, John J McDo ougall, Jane et Gutowski, John In nglis and Frred Perry

ALSO PRESENT: P

County y: Kelly Pender, P Chief Administtrative Offic cer Marian n VanBruine essen, Director of Corp porate Serv vices/Treas surer Paul Charbonnea au, Director of Emergency & Tran nsportation Service es Jannettte Amini, Manager M of Legislative Services/C Clerk Anne Marie M Young, Manager of Econom mic Develop pment Joe Ga allivan, Man nager of Su ustainability y Planning Peter Young, Y Com mmunity Pla anner Kayla Blakely, B Co o-op Studen nt with Plan nning and Economic E Develo opment Media:: Jeff Green n, The Fron ntenac New ws, Elliot Fe erguson, Th he Kingsto on Whig Sta andard and d Craig Bac ckay, Fronte enac EMC

C CALL TO ORDER O

Warden Doyle calle ed the mee eting to orde er at 9:02 a.m. C CLOSED MEETING

Enter in nto Closed Session

Motion #:

230-14

Moved By y: Seconded d By:

Co ouncillor Jones Co ouncillor Pu urdon

RESOLV VED THAT T Council en nter into clo osed meetin ng as autho orized unde er Section 239 2 of The Municipal M Act, to consider;

November 19, 2014 Regular County Council Meeting

Page 22 of 250

AgendaItem#5a)

(a) (b) (c)

Adoption of the June 18, 2014 County Council Closed Meeting Minutes. advice that is subject to solicitor-client privilege - as it relates to the Medical Tier Response Grievance personal matters about an identifiable individual, including municipal or local board employees - as it relates to the recommendations from the Service Delivery and Organization Review with respect to staffing changes. CARRIED b)

Rise from Closed Session

Motion #: 231-14

Moved By: Seconded By:

Councillor Gutowski Deputy Warden Davison

RESOLVED THAT Council rise from closed session and reconvene following item 20. CARRIED 3.

ADOPTION OF AGENDA

Motion #: 232-14

Moved By: Seconded By:

Councillor Inglis Councillor Perry

RESOLVED THAT the agenda for the November 19, 2014 meeting of the Council of the County of Frontenac be adopted as amended. CARRIED AS AMENDED (See Motion to Amend below which was CARRIED) Motion #: 233-14

Moved By: Seconded By:

Councillor McDougall Deputy Warden Davison

RESOLVED THAT the November 19, 2014 Agenda be amended to defer Item 10 (a), Report 2014-159 - 2014 Year-End Transfer of Excess Funds into Reserve; and Item 10 (d), Report 2014-162, Sustainability Planning Vehicle to the 2015 budget. CARRIED 4.

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

The Warden requested the Clerk to record that in accordance with the Municipal Conflict of Interest Act no disclosures of pecuniary interest were declared. 5.

ADOPTION OF MINUTES a)

Minutes of Meeting held October 15, 2014

Motion #: 234-14

Moved By: Seconded By:

Regular Meeting of Council Minutes November 19, 2014

November 19, 2014 Regular County Council Meeting

Councillor Jones Councillor Purdon

Page 2 of 16

Page 23 of 250

AgendaItem#5a)

THAT the minutes of the regular Council meeting held October 15, 2014 be adopted as circulated. CARRIED b)

Minutes of Special Meeting held October 29, 2014

Motion #: 235-14

Moved By: Seconded By:

Deputy Warden Davison Councillor McDougall

THAT the minutes of the Special Council meeting held October 29, 2014 be adopted as circulated. CARRIED 6.

DEPUTATIONS AND/OR PRESENTATIONS a)

Warden Doyle presented Appreciation Gifts to outgoing Councillors Gary Davison, Township of South Frontenac, Janet Gutowski, Township of Central Frontenac, John Purdon, Township of Central Frontenac and David Jones, Township of Frontenac Islands. He provide each Councillor with an opportunity to reflect on their experiences over their term of Council. PROCLAMATIONS

GIS DAY November 19, 2014

Motion #: 236-14

Moved By: Seconded By:

Councillor Perry Councillor Inglis

WHEREAS Geography Awareness Week is November 16-22; AND WHEREAS National Geographic Information System (GIS) Day is November 19th, 2014; AND WHEREAS Geography Awareness Week promotes GIS and geographic literacy; AND WHEREAS GIS is an important part of geography awareness; AND WHEREAS the County of Frontenac is committed to expanding GIS awareness throughout the County in order to showcase real-world applications with GIS. NOW THEREFORE BE IT RESOLVED THAT the Council of the County of Frontenac hereby proclaims November 19th, 2014 as GIS DAY and urges all citizens to participate in GIS Day activities. CARRIED 8.

BRIEFINGS

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Ms. Anne Marie Young introduced Ms. Kayla Blakely, Co-Op Student with Planning and Economic Development. Ms. Blakely provided a brief PowerPoint presentation on her research and analysis of industry and occupations for the County of Frontenac as well as took the opportunity to answer questions from the floor. A copy of the PowerPoint Presentation is attached to the record in the Clerk’s office and is available to each Township.

Ms. Kathy Wood, Natural Capital Resources, provided Council with a brief PowerPoint presentation on the Eastern Ontario Warden’s Caucus (EOWC) 2014 Eastern Ontario Economic Development Strategy as well as took the opportunity to answer questions from the floor. A copy of the PowerPoint Presentation is attached to the record in the Clerk’s office and is available to each Township.

Chief Paul Charbonneau, Director of Emergency and Transportation Services/Chief, provided a PowerPoint presentation to County Council on the current Ebola situation as well as took the opportunity to answer questions from the floor. A copy of the PowerPoint Presentation is attached to the record in the Clerk’s office and is available to each Township.

UNFINISHED BUSINESS [[[[[[[[[[[\\\\\\

RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

Clause a) was deferred at the adoption of the agenda to the 2015 Budget. a)

2014-159 Corporate Services 2014 Year-End Transfer of Excess Funds into Reserve

2014-160 Corporate Services Interim Approval of 2015 Expenditures

Motion #: 237-14

Moved By: Seconded By:

Councillor Gutowski Councillor Purdon

RESOLVED THAT Council of the County of Frontenac receive the Corporate Services – Interim Approval of 2015 Expenditures report;

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AND FURTHER, Council direct the Treasurer to continue to pay 2015 accounts and payroll in accordance with amounts approved for the 2014 budget until such time as the 2015 budget has been adopted. CARRIED

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2014-161 Corporate Services 2015 Frontenac-Howe Islander Ferry Fees and Fares Schedule

Motion #: 238-14

Moved By: Seconded By:

Councillor Jones Councillor Perry

RESOLVED THAT Council of the County of Frontenac accept the Corporate Services – 2015 Frontenac-Howe Islander Ferry Fees and Fares Schedule report; AND FURTHER that a by-law be introduced later in the meeting to adopt the 2015 Frontenac-Howe Islander Ferry Fees and Fares Schedule. CARRIED Clause d) was deferred at the adoption of the agenda to the 2015 Budget d)

2014-162 Corporate Services Sustainability Planning Vehicle

2014-169 Corporate Services Request to Enter into Partnership Agreement for Source Protection Municipal Implementation Fund Grant Expenditure

Motion #: 239-14

Moved By: Seconded By:

Councillor Inglis Councillor McDougall

THAT the Council of the County of Frontenac authorize staff to take the necessary steps to enter into a partnership agreement with one or more appropriate parties to allow for the expenditure of the grant received by the County of Frontenac through the Source Protection Municipal Implementation Fund; AND FURTHER THAT the grant of up to $61,426, of which $15,000 is collaboration incentive funding, be utilized for the implementation of the Source Water Protection Plan as it relates to the County of Frontenac. CARRIED f)

2014-171 Corporate Services Applewood Draft Plan of Vacant Land Condominium – County File #10T-2014/001

Motion #: 240-14

Moved By: Seconded By:

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Deputy Warden Davison Councillor Gutowski

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RESOLVED THAT the Council of the County of Frontenac approve the draft plan of vacant land condominium submitted by FOTENN Consultants on behalf of 1324789 Ontario Limited, being part of Lots 20 & 21, Concession 5, Geographic Township of Loughborough, former Municipal Township of Storrington, Township of South Frontenac, County of Frontenac, County File No. 10T-2014/001: subject to the Conditions of Draft Approval contained in the County Planning Report dated November 14, 2014 noted as Appendix B to this report; AND FINALLY THAT the Clerk be authorized to issue draft approval by signing the required documents and making any technical corrections to the conditions as needed. CARRIED g)

2014-172 Fairmount Home Governance Quality Performance Roadmap Accreditation 2015

Motion #: 241-14

Moved By: Seconded By:

Councillor Purdon Councillor Jones

RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – Governance Quality Performance Roadmap for information; AND FURTHER THAT the Council of the County of Frontenac confirm the performance measures on which to be reported to Council by the Administrator; AND FINALLY THAT the Council of the County of Frontenac consider a plan to formally evaluate their performance on a regular basis. CARRIED h)

2014-174 Fairmount Home EXSM230C 65lb Washers - Replacement

Motion #: 242-14

Moved By: Seconded By:

Councillor Perry Councillor Inglis

RESOLVED THAT the Council of the County of Frontenac accept the Fairmount Home – EXSM230C 65lb Washers - Replacement report; AND FURTHER THAT the Council of the County of Frontenac direct staff to replace both 65lb EXSM230C washing machines this year (2014) to take advantage of the Electrolux rebate program, approval required prior to December 10, 2014. CARRIED

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INFORMATION REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER a)

2014-163 Corporate Services 2014 3rd Quarter Activity Update

2014-165 Corporate Services Disability Management Program Report

2014-166 Corporate Services Monthly Absenteeism Report Card – OCTOBER

2014-167 Corporate Services 2014 3rd Quarter Financial Summary

2014-168 Emergency and Transportation Services 2014 3rd Quarter Activity Update

2014-170 Corporate Services Sustainability Planning Services Work Allocation 2014

Motion #: 243-14

Moved By: Seconded By:

Councillor McDougall Deputy Warden Davison

RESOLVED THAT the Council of the County of Frontenac confirm that a policy with respect to Planning Services be brought forward prior to the 2015 Budget being finalized, outlining options for service delivery and costing. CARRIED g)

2014-173 Fairmount Home 2014 3rd Quarter Consolidated Statistical Update ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL [[[[[[[[[[[\\\\\\

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REPORTS FROM EXTERNAL BOARDS AND COMMITTEES a)

Kingston Frontenac Library Board Update - Councillor Purdon

Councillor Purdon noted that the Board adopted its 2015 Budget at its October meeting which has been submitted to the City of Kingston and to the County of Frontenac indicating an increase of over 2 percent. A meeting is scheduled for next week where more work will take place on reviewing and updating policies as well as further deliberations on the Central Library renovations. b)

KFL&A Public Health Board Update - Councillor Gutowski

Councillor Gutowski advised that the Boards 2015 budget was not on the agenda for the last meeting. The Board did review its Multi Year Accessibility Plan and the KFL&A Public Health website has now been updated which includes copies of Board minutes. c)

RULAC, LSR and Other Updates [[[[[[[[[[[\\\\\\

Algonquin Land Claim Update - Councillor Inglis [[[[[[[[[[[\\\\\\

Frontenac County Youth Justice Advisory Committee Update Councillor Davison [[[[[[[[[[[\\\\\\

Housing and Homelessness Committee Update - Councillor McDougall

Councillor McDougall distributed a copy of the addendum from the September 11th City of Kingston Housing and Homelessness Committee meeting. The addendum indicates that the City is closely looking at some of the processes to ensure shelters are not being closed prematurely as well as advises that there will be full time positions dedicated to rural homelessness g)

Rideau Corridor Landscape Steering Committee Update - Councillor Jones [[[[[[[[[[[\\\\\\

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Eastern Ontario Warden’s Caucus Update - Warden & CAO

Mr. Pender advised that the Eastern Ontario Regional Network (EORN) has made an announcement that it will now look at cell phone coverage for the area. Its final area wrap up took place last month in Picton. 14.

REPORTS FROM ADVISORY COMMITTEES OF COUNTY COUNCIL a)

Sustainability Advisory Committee Minutes of Meeting held November 6, 2014. ACCOUNTS

Posted Cheque Listing: For the Period of: October 10, 2014 - November 12, 2014 MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN [[[[[[[[[[[\\\\\\

GIVING NOTICE OF MOTION [[[[[[[[[[[\\\\\\

COMMUNICATIONS

Council consented to the following communications of interest to Council listed below being received and filed: a)

From AECOM advising of the County of Lennox and Addington Transportation Master Plan Notice of Completion. [Distributed to Members of County Council October 17, 2014]

Invitation to the Independent Living Centre Kingston Pie Social United Way fundraiser 2014 [Distributed to Members of County Council October 17, 2014]

From the Eastern Ontario Warden’s Caucus (EOWC) providing an updated Briefing Note for EOWC Eastern Ontario Municipalities 3500 Spectrum Oct 15 2014 [Distributed to Members of County Council October 17, 2014]

From Ken Hall, Enbridge Pipelines Inc. regarding Enbridge Pipelines Inc. Line 9 Reversal - Update on NEB Condition 16 - Intelligent Valve Placement [Distributed to Members of County Council October 24, 2014]

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From the Municipality of Wawa and it’s letter to the Premier of Ontario regarding the Power Dam Special Payment Program [Distributed to Members of County Council October 24, 2014]

Letter to the National Energy Board from Enbridge Pipelines Inc providing an updated Submission from Enbridge - Condition 16 [Distributed to Members of County Council October 24, 2014]

From Jannette Amini, Manager of Legislative Services-Clerk advising County Council that it is now subject to the restricted acts set ou in Section 275(2) of the Municipal Act regarding [Distributed to Members of County Council October 31, 2014]

From the Association of Municipalities of Ontario, administrator of the federal Gas Tax Fund, sharing its 2013 Annual Expenditure Report [Distributed to Members of County Council October 31, 2014]

From the Minister of State acknowledging County Council Resolution that supports FCM’s Housing Campaign, Fixing Canada’s Housing Crunch [Distributed to Members of County Council October 31, 2014]

From the Ministry of Citizenship and Immigration calling for nominations for the June Callwood Outstanding Achievement Award for Volunteerism in Ontario [Distributed to Members of County Council October 31, 2014]

From the Ministry of the Environment & Climate Change acknowledging receipt of Council’s resolution regarding concerns over Enbridge Line 9B Reversal [Distributed to Members of County Council October 31, 2014]

From the Ontario Good Roads Association calling for nominations to its Board of Directors [Distributed to Members of County Council October 31, 2014]

From the Kingston Frontenac Housing Corporation providing its Board Meeting Agenda for October 20 2014 [Distributed to Members of County Council October 31, 2014]

From the Kingston Frontenac Housing Corporation providing its Board Minutes of Meeting held September 23, 2014 [Distributed to Members of County Council October 31, 2014]

From the Kingston Frontenac Housing Corporation providing its Board Minutes of Meeting held September 29, 2014 [Distributed to Members of County Council October 31, 2014]

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From the Kingston Frontenac Housing Corporation providing its Proposed Capital Budget 2015 [Distributed to Members of County Council October 31, 2014]

From Kingston Frontenac Housing Corporation providing its Summary Report - October 2014 [Distributed to Members of County Council October 31, 2014]

From the Ministry of the Environment and Climate Change thanking the County for its letter expressing concerns over the Enbridge Line 9B Expansion Project [Distributed to Members of County Council November 7, 2014]

From Ernie Hardeman, M.P.P. Oxford advising of his letter to Premier Kathleen Wynne with respect to the Power Dams Special Payment Program [Distributed to Members of County Council on November 14, 2014]

From Matt Mertins, Mazinaw-Lanark Forest Inc. providing comments on the County of Frontenac Official Plan [Distributed to Members of County Council on November 14, 2014]

From the Kingston Coalition for Active Transportation providing comments on the County of Frontenac Official Plan [Distributed to Members of County Council November 14, 2014]

From the Kingston, Frontenac, and Lennox & Addington Health Unit providing The Cost of Eating Healthy 2014 [Distributed to Members of County Council November 14, 2014]

From the Ontario Good Roads Association (OGRA) advising that the deadline for submitting nominations to the 2015-16 Board of Directors of the Ontario Good Roads Association has been extended [Distributed to Members of County Council November 14, 2014] OTHER BUSINESS

Councillor Jones read a prepared statement of apology to the rate payers of Frontenac County and the Township of Frontenac Islands regarding previous statements made by him during his term on County Council that may have been perceived in a negative way. 20.

PUBLIC QUESTION PERIOD [[[[[[[[[[[\\\\\\

Council recessed at 11:03 a.m.

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Council reconvened at 11:15 a.m.

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Motion #: 244-14

Moved By: Seconded By:

Councillor Jones Councillor Purdon

RESOLVED THAT Council re-enter into closed session as authorized under Section 239 of the Municipal Act to conclude the closed session of item Clause (c) (c)

personal matters about an identifiable individual, including municipal or local board employees - as it relates to the recommendations from the Service Delivery and Organization Review with respect to staffing changes. CARRIED

Motion #: 245-14

Moved By: Seconded By:

Councillor Perry Councillor Inglis

RESOLVED THAT Council rise from closed session with the Warden Reporting CARRIED Motion #: 246-14

Moved By: Seconded By:

Deputy Warden Davison Councillor Jones

RESOLVED THAT approve the following staff recommendations based on the six month review of the Service Delivery and Organizational review:

THAT a non-union compensation review be referred to the 2015 budget for further discussion.
THAT the Manager of Sustainability Planning be appointed to the position of Director of Planning and Economic Development effective January 1, 2015.
THAT the Manager of Economic Development report to the Director of Planning and Economic Development effective January 1, 2015. CARRIED

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW a)

First and Second Reading

Motion #: 247-14

Moved By: Seconded By:

Councillor McDougall Deputy Warden Davison

RESOLVED THAT leave be given the mover to introduce by-laws b) and d) that have been circulated to all Members of County Council and that by-laws b) and d) be read a first and second time. CARRIED

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Third Reading

Motion #: 248-14

Moved By: Seconded By:

Councillor Purdon Councillor Gutowski

RESOLVED THAT by-laws a); b); and d) be read a third time, signed, sealed and finally passed. CARRIED 1.

By-Laws a)

To Declare Lands Surplus for the Purposing of Granting a Right of Way Over the K&P Trail Third Reading Proposed Number 2014-0045

To Establish 2015 HI Ferry Fees and Fares Three Readings

Proposed Number 2014-0049

To Authorize Transfer of any Surplus or Deficit from 2014 Budget to Reserve for Working Funds WITHDRAWN

Confirmation of Actions and Proceedings Three Readings

Proposed Number 2014-0050

ADJOURNMENT

Motion #: 249-14

Moved By: Seconded By:

Councillor McDougall Councillor Perry

RESOLVED THAT the meeting hereby adjourn at 12:32 p.m. CARRIED

Denis Doyle, Warden

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Jannette Amini, Clerk

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Regular Meeting of Council Minutes November 19, 2014

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MINUTES OF THE T INAUG GURAL ME EETING OF F COUNCIL L Decem mber 17, 20 014 The Inau ugural mee eting of the Council of the t County y of Fronten nac was held in the Fairmou unt Home Kingston K Fro ontenac Ro otary Audito orium of the e County Ad dministrativ ve Office, 2069 2 Batterrsea Road, Glenburnie e on Wedne esday, December 17, 2014 at 9:0 00 AM PRESEN NT:

Councillors Denis s Doyle, Fra ances Smith h, Ron Higg gins, Ron Vandew wal, Natalie e Nossal, Tom T Dewey y, John Ingliis and John n McDou ugall

ALSO PRESENT: P

County y Staff: Kelly Pender, P Chief Administtrative Offic cer Jannettte Amini, Manager M of Legislative Services/C Clerk Paul Charbonnea C au, Director of Emerge ency & Tran nsportation Service es Mary Lake, L Acting g Administrrator-Fairmo ount Home Joe Ga allivan, Dire ector of Plan nning and Economic E D Developme nt Media: Elliot Ferguson, F T Kingsto The on Whig Sta andard Jeff Grreen, The Frontenac F N News Craig Backay, B Fro ontenac EM MC

D Declaration n of Office to Councilllors

nourable Madam Justice Anne Trrousdale ad dministered d the Declarration of Offfice The Hon to Countty Councillo ors in uniso on. 2.

E Election of Warden

or nominatio ons of the Office O of Wa arden The Clerk called fo Motion #:

1-15

Moved By y: Seconded d By:

Co ouncillor Mc cDougall Co ouncillor Ing glis

RESOLV VED THAT T Councillorr Denis Doy yle be nomiinated for th he position of Warden for the County of Frontenac for th he term end ding Decem mber 31, 2015. RIED CARR

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Motion #: 2-15

Moved By: Seconded By:

Councillor Smith Councillor Dewey

RESOLVED THAT nominations for the Warden of the County of Frontenac are hereby closed CARRIED Councillor Doyle accepted the nomination and was confirmed as Warden for 2016. 3.

Election of Deputy Warden

The Clerk called for nominations of the Office of Deputy Warden Motion #: 3-15

Moved By: Seconded By:

Councillor Dewey Councillor Higgins

RESOLVED THAT Councillor Frances Smith be nominated for the position of Deputy Warden for the County of Frontenac for the term ending December 31, 2015. CARRIED Motion #: 4-15

Moved By: Seconded By:

Councillor Nossal Councillor Vandewal

RESOLVED THAT nominations for the Deputy Warden of the County of Frontenac are hereby closed CARRIED Councillor Smith accepted the nomination and was confirmed as Deputy Warden for 2016. 4.

Declaration of Office to Warden and Deputy Warden

The Honourable Madam Justice Anne Trousdale administered the Declaration of Office to the Warden and Deputy Warden. 5.

Dressing of Chain of Office

The Honourable Madam Justice Anne Trousdale placed the Chain of Office on Warden Doyle.

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Warden’s Inaugural Address

Thank You • Thank you to everyone for being here today… Honour Guard, the Honourable Madam Justice Anne Trousdale, MPs, MPPs, Mayor of Kingston, etc… • Regrets – MPP for Kingston & Islands, Sophie Kiwala; however Ms. Kiwala’s partner Chris Van DerVyer is here on her behalf • Thank you to mover and seconder • Thank you to Council for their confidence 150th • Being Warden, in this our 150th year as an order of government, is an honour and a privilege. I pledge to you that this Council will respect our past as we make decisions over the next year that will affect our citizens for generations to come. • 150th Anniversary – time to look back and a time to look forward… o Looking back: 150th – Historical perspective o Proud heritage – United Empire Loyalists, proud agriculture heritage, logging and tourism o Aboriginal presence – important that we remember we inherited this land from the first inhabitants of Frontenac, including the Algonquin, Mohawk, Iroquois and Huron First Nations people, and the role that aboriginal people have played in our history and the ongoing partnerships we have built. Over this term of council we will continue to be involved in the Treaty Negotiations of the historic Algonquin Territory that lies within the northern half of the County. In the interim, the County will seek opportunities for mutually beneficial engagement with the Algonquins on matters that affect aboriginal history and culture. o In 1865, there were originally 20 townships in the County of Frontenac, and although Kingston has always been a separated city, in 1865, Portsmouth Village actually was in the County, and as we all know until amalgamation in 1998, the former Kingston Township and former Pittsburgh Township were part of the County. The historical connection between the County and the City go beyond geography, to our country’s first prime minister. Sir. John A. Macdonald was a major driver in the development of the City and indirectly, the Frontenacs. MacDonald was heavily involved in land development, buying and selling significant parcels of urban and rural land, and through much of his early political career, he worked hard to promote Kingston-area businesses like road and railway companies, insurance companies, financial institutions, and gas and water companies. Though his riding may

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never have included the County, he certainly impacted the way of life in our region. Connection to Wolfe Island Canal He had an interest in the development of the K&P Railway and when he died in 1891, after his body lay in state at Ottawa, it was the K&P that transported his coffin through the County and to Kingston. According to the local publication, In Search of the K&P, “farmers working in their fields stood hat in hand with bowed heads as the train passed them” and crowds gathered at stations all along the railway. o While Mayor Paterson is here – on behalf of Frontenac County and all the Eastern Ontario Warden’s Caucus, I am pleased to confirm a pledge of $3,000 to assist the City of Kingston with the celebration of Sir John A. Proud of Frontenac’s contribution to our first Prime Minister. o Join us for a Homecoming to celebrate the 150th Anniversary – invite friends and family back to celebrate… August 28, 29, 30 at Centennial Park in Harrowsmith for a parade, historical re-enactment, family activities, fireworks, a heritage ball, the Frontenac County Plowing match and more, plus the Canadian Plowing Championships and the Wolfe Island Plowing Match are being held on Wolfe Island during the week leading up to the Anniversary Showcase. It will be a great weekend to come together and bring your friends and family to celebrate the County’s heritage and bright future. High-level themes for next term / first year… • Looking forward: o It has been said that “the measure of a society is how it treats its weakest citizens” • Our role as Council is to set the tone for leadership, stewardship and respect o As colleagues who have been entrusted with making decisions on behalf of all of Frontenac County, we do not have to always agree. o Respectful discourse is a part of a responsible political process. But we should always take each vote as it comes, set aside petty issues and rise to the challenge of improving the lives of all County citizens and support the decisions made by the majority. •

•

Leadership: o Setting the example for responsible governance. o Providing thoughtful direction to staff. o Being leaders in our community. o Listening to citizen concerns. o Representing all County residents when we sit around this table. Stewardship: o Ensuring the highest quality of services, while being mindful of our taxpayers’ abilities to pay o Building a sustainable and resilient community to cope with whatever is thrown at us o Making tough decisions in a compassionate manner

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•

Respect: o Respect for taxpayers, o Respect for each other as elected representatives, o Respect for staff who will ultimately be entrusted with carrying out the wishes of Council; and o Respect for other Governments – we need to work with the Townships, City of Kingston L&A, the Province and the Feds… o Finally, respect for the political process by supporting the decisions of the majority of council.

Strategic Priorities (leading into Partnerships) The course for the next four years includes three strategic priorities • Meeting the Aging Tsunami Challenge for Frontenac Seniors. • Meet the emerging “post landfill” Solid Waste Management challenge for Frontenac residents. • Respect for the taxpayer and focused economic development to bring in more non-residential tax revenue.

•

o Rationalize costs through shared services across the Townships and County – this is a theme that emerged during the last term of Council and it will remain a top priority for us. Partnerships will be increasingly important to the vitality of our region as we continue to face tough challenges in the years ahead. We need to make the sharing of services across the County a priority; promoting closer working relationships with the Townships and initiating County-wide programs where they can help us achieve economies of scale. We also need to continue strengthening partnerships with our neighbouring municipalities, especially the City of Kingston. Our delivery of services is interconnected and so too are our constituents – many County residents work in the City and many City residents spend their recreational time in the County. It’s for the benefit of the whole region that this mutually beneficial relationship should flourish. In addition to Townships and City of Kingston, acknowledgement and thanks to our partners: o Library Board o Health Unit o Community Futures Development Corporation, Land O’Lakes Tourist Association, Great Waterway Tourist Region, Frontenac Arch Biosphere. o Northern and Southern Frontenac Community Services o Eastern Ontario Wardens Caucus… an important group that allows us to effectively lobby upper levels of government o Volunteer and Citizen appointees to committees

Warden/Deputy Warden Appointments • Keeping our strategic goals in mind, and thinking especially about providing good governance to and respect for the taxpayer, I will suggest at our January meeting that we pass a motion early in 2015 setting out the Warden and Deputy Warden Regular Meeting of Council Minutes December 17, 2014

December 17, 2014 Inaugural County Council

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appointments for each year for the remainder of our term. I hope that my fellow Council members will consider this a smart and prudent approach to succession planning and support the motion in order to have well-prepared Heads of Council for the entire 2015-2018 term. Council and staff • Collegial, respectful and professional, looking out for the greater good … by working together and fostering good relations at this table, and with staff, we will be better equipped to efficiently develop creative solutions. • Part of striving for healthy working relationships, includes adopting a “trust but verify” approach. For example, as Fairmount Home’s Board of Directors, we are ultimately responsible for providing oversight of the home. We need to get informed and involved to ensure we remain accountable. I have asked staff to include in their January report on amendments to the procedural by-law the appointment of Council liaisons for each of the four main areas of County operation: Fairmount Home, Corporate Services, Emergency and Transportation Services and Planning & Economic Development. With Council’s support, this new direction will allow us to mindfully become more in-tune with our areas of responsibility. • In addition to embracing accountability, we have a responsibility as a good employer to ensure mental health programs and other supports are in place for staff. We’ve looked internally and recognized through tracking of absenteeism rates that we have a problem. Some initial steps are being taken to address this issue, and we need to prioritize those programs in order to dutifully look after the health of our employees, remain an employer of choice and continue attracting talented staff. o More work is required and staff will be reporting to us in February. • Our previous Council made some very good progress implementing recommendations through the Service Delivery & Organizational Review. We need to continue encouraging staff to streamline processes to ensure the efficient and effective delivery of services (for example through Lean Six Sigma Reviews). o These changes have set us up for success in our term and we will continue to stress continuous improvement and fiscal responsibility. Conclusion • Finally, the test of whether we achieve these objectives together will not be as much at the ballot box in four years, rather if we can look each other in the eyes, shake hands and say that all of Frontenac County is better for our efforts and teamwork. That we made ethical decision while providing strong leadership to our community, proper stewardship of our resources and respect for this 150 year old institution and the people we serve. • Special thanks to Betty and family • Thank you all for coming. Please stay after the meeting to partake in some refreshments, initiate some dialogue and start making connections. • 2015 will be a wonderful year for Frontenac County.

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Greetings from Local Dignitaries

The following local dignitaries offered greetings to the new County Council:

Ted Hsu, MP, Kingston and the Islands
Scott Reid, MP, Lanark, Frontenac, Lennox and Addington
Randy Hillier, MPP, Lanark, Frontenac, Lennox and Addington
Bryan Paterson, Mayor, City of Kingston
Chris Van DerVyer, on behalf of Sophie Kiwala, MPP, Kingston and the Islands

Appointments to External Boards and Committees a)

Consideration of appointments to the following External Boards and Committees:

Motion #: 5-15

Moved By: Seconded By:

Councillor Higgins Councillor Vandewal

THAT Council make the following appointments to external boards and committees for the term of council: BOARD/COMMITTEE Kingston Frontenac Public Library Board

KFL&A Public Health Board Algonquin Land Claim Municipal Advisory Committee Frontenac County Youth Justice Advisory Committee Housing and Homelessness Advisory Committee Rideau Corridor Landscape Strategy Steering Committee

NUMBER OF APPOINTEES 1 Member of County Council: • Councillor Ron Vandewal 2 Members from the Community: • John Purdon and Annie PeaceFast 1 Member from County Council: • Councillor Denis Doyle 1 Member from County Council: • Councillor John Inglis 1 Member from County Council: • Councillor Natalie Nossal 1 Member from County Council: • Councillor Frances Smith 1 Member from County Council: • Councillor John McDougall CARRIED

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Nominations to the 2014-2016 AMO Board of Directors a)

The follow County vacancy is available on the AMO Board’s Caucuses: • County Caucus – three elected official vacancies to be filled

Motion #: 6-15

Moved By: Seconded By:

Councillor Inglis Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac support the nomination of Councillor Doyle to the County Caucus of the AMO Board of Directors 2014 – 2016 CARRIED 10.

Warden’s Closing Remarks

Warden Doyle thanked all those who participated in this Inaugural County Council Meeting. He invited all to remain after the meeting to join the new County Council in light refreshments and take the opportunity to meet individually with members. 11.

By-Laws a) b) c)

By-law for Appointments to External Boards and Committees [Proposed No. No. 2014-0051] By-law To Appoint the Warden and the Deputy Warden [Proposed No. No. 2014-0052] By-law to Confirm the Proceedings of Council [Proposed No. No. 2014-0053]

Motion #: 7-15

Moved By: Seconded By:

Councillor Dewey Councillor Nossal

RESOLVED THAT leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. CARRIED Motion #: 8-15

Moved By: Seconded By:

Deputy Warden Smith Councillor Higgins

RESOLVED THAT by-laws a) through c) be read a third time, signed, sealed and finally passed. CARRIED Regular Meeting of Council Minutes December 17, 2014

December 17, 2014 Inaugural County Council

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Regular Meeting of Council Minutes December 17, 2014

December 17, 2014 Inaugural County Council

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Adjournment

Motion #: 9-15

Moved By: Seconded By:

Councillor Vandewal Councillor Inglis

RESOLVED THAT the meeting hereby adjourn at 10:07 a.m. CARRIED

Denis Doyle, Warden

Regular Meeting of Council Minutes December 17, 2014

December 17, 2014 Inaugural County Council

Jannette Amini, Clerk

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Report 2015-001 RECOMMEND REPORT TO COUNCIL To:

Warden and Council of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Jannette Amini Manager of Legislative Services/Clerk

Date prepared:

October 7, 2014

Date of meeting:

October 15, 2014

Re:

Corporate Services – Storage and Management Agreement with Queen’s University for the Archival Records of Frontenac County

Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac receive the Corporate Services – Storage and Management Agreement with Queen’s University for the Archival Records of Frontenac County report; AND FURTHER THAT the Warden and Clerk be authorized to execute a three-year agreement between the Corporation of the County of Frontenac and Queen’s University at Kingston commencing January 1, 2015, for the management and storage of the collection of County of Frontenac archival records located at Queen’s University, attached as Appendix A, to this Report.

Background The County’s archival records are housed at Queen’s University, in Kathleen Ryan Hall, home of Queen’s University Archives. These archival records, formerly located at the Frontenac County Court House, were sent to Queen’s University for archival purposes in 1998 following the amalgamation of the City of Kingston and the County of Frontenac and include County Council minutes and by-laws, correspondence dating from 1837 to 1970, administrative, legal and financial records, engineering reports, census records, Recommend Report to Council Corporate Services – Storage and Management Agreement with Queen’s University for the Archival Records of Frontenac County January 21, 2015 Page 1 of 3

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County planning records, taxation records, architectural drawings, maps, photographs and education records dated 1842 to 1975, including those of Sydenham High School.

Comment The County is required under the Municipal Act, 2001, to preserve those records in its custody and under its control which are deemed to have legal, fiscal, evidential, and/or archival value, regardless of their physical form. Individuals making use of the County’s archival records housed at Queen’s University include staff, citizens, both local and out of County, the legal community, academic scholars, students at Queen’s, genealogists, and with the 150th Anniversary of the County of Frontenac this year, use and access of these records is anticipated to increase. The QUA estimates that on average the County’s archival records are accessed two or three times a month that generally involve a discussion with an archivist and can vary from a simple query to an extremely complex research question that can stretch over lengthy periods of time. The County’s current holdings occupy 31.5 square feet of space of the QUA in Kathleen Ryan Hall. An index of current holdings at QUA is attached to this report as Appendix B. The said Agreement will allow County records to occupy up to a maximum of 50 square feet of space as it has been discovered that there are a number of historical documents/records currently housed in the basement of the County Administrative Building which will be transferred to QUA sometime in 2015. This is being done to protect and conserve these documents as the current location does not meet professional archival standards with respect to humidity and temperature control. To consult the County’s records, researchers use the public reading room maintained by the QUA, and are assisted by the archival records staff who work in the adjacent offices. The records holding spaces in Kathleen Ryan Hall adhere to archival standards for environmental controls, security, shelving and disaster plans, and ongoing monitoring is provided. Staff has held meetings with representatives of Queen’s University, and both parties have acknowledged that while the records have been cared for by Queen’s University Archives free of charge, the status quo is no longer feasible nor sustainable. Subsequently, it was agreed that it was both reasonable and necessary to forge a new agreement between the two parties to ensure ongoing care of the County’s records. As part of the agreement, Queen’s University will undertake periodic conservation reviews of the collection. Such assessments will not include conservation treatment of the collection. If conservation treatment of items of the collection is undertaken, the conservation treatment will be with the permission and approval of, and at the expense of, the County and such conservation treatment will be undertaken only by recognized, accredited conservators employed or hired by the County.

Recommend Report to Council Corporate Services – Storage and Management Agreement with Queen’s University for the Archival Records of Frontenac County January 21, 2015 Page 2 of 3

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Sustainability Implications As noted in Directions for our Future, the County celebrates the arts and local history, and demonstrates the value it places on its artifacts and built heritage. This agreement with Queen’s University Kingston will ensure that the County’s archival records are maintained and managed for future generations.

Financial Implications The proposed storage and management agreement for the Queen’s University Archives to store and manage at present 31.5 square feet of archival records up to a maximum of 50 square feet, entails a $1,000 annual fee for three years (2015 to 2017 inclusive) – a total of $3,000 plus applicable taxes over the three-year term of the agreement. This amount has been included in the annual operating budget for Corporate Services. Archival records that will require conservation attention will be identified by the Queen’s University Archives. Funds to undertake any necessary conservation measures will be included in the annual operating budget Corporate Services during the annual budget process which will require Council approval.

Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Director of Corporate Services/Treasurer Paul Banfield, University Archivist, Queen’s University Archives Attachments Appendix A: Archival Storage Agreement with Queen’s University Archives Appendix B: List of County of Frontenac holdings with Queen’s University Archives

Recommend Report to Council Corporate Services – Storage and Management Agreement with Queen’s University for the Archival Records of Frontenac County January 21, 2015 Page 3 of 3

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This Agreement made on 1st Day of January, 2015

Between: Queen’s University at Kingston (hereinafter “Queen’s”) And The Corporation of the County of Frontenac (hereinafter “the County”) WHEREAS, and in accordance with the Province of Ontario’s Municipal Act, 2001 the County is the Owner of a collection of archival records, hereafter referred to as “the collection”; and WHEREAS Queen’s owns and operates Queen’s University Archives (“the Archives”) which is designated as the part of Queen’s to provide the services under this Agreement, and: NOW THEREFORE in consideration of the mutual covenants set out herein, the parties agree as follows: 1.

Queen’s hereby undertakes to manage and make accessible the collection at the Archives (hereinafter collectively known as “the Services”). Queen’s shall provide the services independently and shall not be deemed to be an employee or agent of the County for any purposes except as set out herein.

The Services shall be conducted according to professional archival standards with respect to processing (arrangement and description), preservation and conservation, accessibility, and reprography; storage facilities; environmental controls; and security while in the possession of Queen’s.

The administration of the collection shall include: a. Responding to research inquiries; and b. Dealing with correspondents concerning the collection.

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Queen’s shall also: a. Provide annual reports to the County confirming the condition of the collection and any loans made from the collection as well as any other activities related to the collection including, but not limited to, photo requests and research requests; And b. Ensure public access to the collection;

Queen’s shall undertake periodic conservation reviews of the collection. Such assessments shall not include conservation treatment of the collection.

If conservation treatment of items of the collection is undertaken, such conservation treatment shall be with the permission of, and at the expense of the County. Such conservation treatment shall be undertaken only by recognized, accredited conservators employed or hired by the County.

Queen’s shall have the right to display any or all of the records in the collection within Kathleen Ryan Hall (Archives); or in other suitable venues on the University campus, as approved by Queen’s at the expense of Queen’s.

Should the County wish to remove records in the collection from the Archives for display or other purposes, it is understood that the County will be responsible for their well-being during the entire time they are outside the precincts of the Archives, and will in no way hold the Archives liable for any damage that may occur while in the external custody of the County.

When displayed, either by Queen’s or a third-party, records shall be accompanied by a label bearing the ownership inscription: “the Corporation of the County of Frontenac”

The County shall pay to Queen’s University Archives an annual fee of $1,000.00 Dollars, plus applicable taxes for a period of three (3) years, for storage and administration of the collection at the Archives, commencing on the 1st day of January 2015 to and including 31 December 2017.
This amount is the maximum amount the County shall be obligated to pay to Queen’s during the term of this Agreement unless otherwise agreed to in writing between the parties hereto.
The annual fee will be re-evaluated prior to each renewal of the Agreement.

Archival Storage Agreement Queen’s University

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An appropriate level of insurance coverage for the collection shall be purchased and maintained by the County. Such insurance shall not be cancelled or materially altered without giving thirty (30) days prior notice to Queen’s in writing.
The County shall provide Queen’s with a copy of any insurance contract entered into in relation to this Agreement.
The County shall pay all costs of assessments of the collection for the purpose of establishing the appropriate level of insurance coverage.
The term of this Agreement shall be three (3) years from 1 January 2015 to 31 December 2017 and may be renewed for a further three (3) year period on the consent of the parties hereto. Such consent shall be deemed given by the parties should no notice of refusal to renew be granted by one party to another in writing no later than ninety (90) days prior to the end of the term of this Agreement or a renewal of this Agreement. In the event of a termination notice being given by the County in accordance with this Agreement, Queen’s shall be entitled to be paid, or reimbursed, on a pro-rated basis by the County.
Either party may terminate or amend this Agreement on consent. Either party may terminate this Agreement on giving the other party ninety (90) days’ notice in writing. No amendment to the Agreement shall be binding unless it is incorporated into the Agreement by written amendment executed by the authorized representatives of the County and Queen’s.
Prior to, or upon termination, the parties shall negotiate in good faith an agreed process for return of the collection to the County in accordance with current archival standards.
This Agreement constitutes the entire and sole Agreement between the parties with respect to the subject matter of the Agreement and supersedes all previous negotiations, communications, and other agreements, whether written, or oral, relating to it, unless they are incorporated by reference in the Agreement. There are no terms, covenants, representations, statements, or conditions binding the parties other than those contained in the Agreement.
This Agreement shall be construed and governed in accordance with the laws of the Province of Ontario and the Federal Government of Canada. This Agreement is subject to provisions of all applicable law, including the Freedom of Information and Protection of Privacy Act, RSO 1990, and the Municipal Freedom of Information and Protection of Privacy Act, RSO 1990, and other applicable privacy legislation.
This Agreement shall be binding upon and endure to the benefit of the parties and their respective successors and assigns.

Archival Storage Agreement Queen’s University

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IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals as duly attested by the hands of their proper signing officers authorized in that behalf.

SIGNED, SEALED AND DELIVERED

) THE CORPORATION OF THE COUNTY OF ) FRONTENAC ) ) )

)Per:__________________________________ ) Name: Denis Doyle ) Title: Warden ) )

)Per: _________________________________ ) Name: Jannette Amini ) Title: Clerk (We Have the Authority to Bind the Corporation) ) ) ) )QUEEN’S UNIVERSITY AT KINGSTON ) )

) Per: _______________________________ ) Name: Martha Whitehead ) Title: Vice Provost and University Librarian

) Per: ________________________________ ) Name: Alan Harrison ) Title: Provost and Vice-Principal (Academic)

Archival Storage Agreement Queen’s University

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“APPENDIX A”

To the County of Frontenac Proposed Annual Fee as part of the Agreement between Queen’s University and the Corporation of the County of Frontenac

Effective 1 January 2015 through to and including 31 December 2017 As per Clause 10 of the Agreement, annual fee at the following fixed rate: 

Archival Storage fee:

$1,000.00 per annum for

area of County holdings at Queen’s University Archives up to 50 ft.²

Annual Fee =

$1,000.00

Archival Storage Agreement Queen’s University

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FRONTENAC COUNTY FONDS LOCATOR 5079

Box

File #

Title

Correspondence series: General sub-series: 1 1 Correspondence 1 2 Correspondence 1 3 Correspondence 1 4 Correspondence 1 5 Correspondence 1 6 Correspondence 1 7 Correspondence 1 8 Correspondence 1 9 Correspondence 1 10 Correspondence 1 11 Correspondence 1 12 Correspondence 1 13 Correspondence 1 14 Correspondence 1 15 Correspondence 1 16 Correspondence 1 17 Correspondence 1 18 Correspondence 1 19 Correspondence 1 20 Correspondence 1 21 Correspondence 1 22 Correspondence 1 23 Correspondence 1 24 Correspondence 1 25 Correspondence 1 26 Correspondence 1 27 Correspondence 1 28 Correspondence 1 29 Correspondence 1 30 Correspondence 1 31 Correspondence 1 32 Correspondence 1 33 Correspondence 1 34 Correspondence 1 35 Correspondence 1 36 Correspondence 1 37 Correspondence 1 38 Correspondence 1 39 Correspondence 1 40 Correspondence 1 41 Correspondence 1 42 Correspondence 1 43 Correspondence 1 44 Correspondence 1 45 Correspondence 1 46 Correspondence 1 47 Correspondence

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Date

1837 1843 1844 1846 1948 1849 1850 1851 1852 1853 1854 1855 1856 1857 1858 1859 1860 1862 1863 1864 1867 1872 1873 1874 1875 1876 1877 1878 1879 1880 1881 1882 1884 1885 1886 1887 1888 1889 1890 1891 1892 1893 1894 1895 1896 1897 1898

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FRONTENAC COUNTY FONDS LOCATOR 5079 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2

48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence

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1899 1900 1901 1902 1903 1904 1905 1906 1907 1908 1909 1910 1911 1912 1913 1914 1915 1916 1917 1918 1919 1920 1921 1922 1923 1924 1925 1926 1927 1928 1929 1930 1931 1932 1933 1934 1935 1936 1937 1938 1939 1940 1941 1942 1943 1944 1945 1946 1947 1948 1949 1950

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FRONTENAC COUNTY FONDS LOCATOR 5079 2 2 2 2 2 2 2 2 2 2 2 2 2 2

21 22 23 24 25 26 27 28 29 30 31 32 33 34

1951 1954 1955 1957 1958 1959 1960 1961 1962 1963 1964 1965 1970 undated

Correspondence, address Correspondence, Canadian National Institute for the Blind Correspondence, Canadian Red Cross Correspondence, regarding map of county Correspondence, Municipal World Correspondence, Ontario Bridge Company Correspondence, Ontario Municipal Association Correspondence, Navy League of Canada, The includes British Sailor’s Relief Fund Correspondence, prints Vandyke prints Correspondence, Saint John Ambulance Correspondence, Salvation Army, The Correspondence, utilities regarding Correspondence, winter works program includes applications for work on court house Correspondence, Women’s Institute Frontenac district and others

no date 1923 to 1947 1928, 1931 1911 to 1965 1900 to 1957 1909 to 1932 1910 to 1962

By title sub-series: 2 2 2 2 2 2 2

35 36 37 38 39 40 41

2 2 2 2 2

42 43 44 45 46

2 2

47 48

1917 to 1955 1910 to 1910 1947 to 1965 1947 to 1965 1852, 1910 1961 to 1964 1918 to 1943

Financial Records series:

3 3 3 3 3 3

49 1 2 3 4 5 6

Accounts includes receipts Accounts Accounts Accounts Accounts Accounts Accounts

3 3 3 3 3 3

Assessment includes appointments to assessors, and evaluators, bylaws to raise money for county purposes, declarations of 7&8 assessors, reports of equalization committee and statistical returns 9 & 10 Assessment 11 & 12 Assessment (includes By-Laws) 13 Assessment (includes By-Laws) 14 Assessment (includes By-Laws) 15 & 16 Assessment (includes By-Laws)

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1847 to 1879 1880 to 1899 1900 to 1919 1920 to 1939 1940 to 1959 1960 to 1963 Undated

1853 to 1869 1870 to 1879 1880 to 1889 1890 to 1899 1900 to 1909 1910 to 1919

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FRONTENAC COUNTY FONDS LOCATOR 5079 3 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

4 4 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5

17 1 2 3 4 5

Assessment (includes By-Laws) 1920 to 1929 Assessment (includes By-Laws) 1930 to 1939 Assessment (includes By-Laws) 1940 to 1949 Assessment (includes By-Laws) 1950 to 1959 Assessment (includes By-Laws) 1960 to 1965 Assessment (includes By-Laws) undated Budget includes various statements of account sets, and 6 expenditure 1851 to 1879 7 Budget 1880 to 1899 8 Budget 1900 to 1919 9 Budget 1920 to 1939 10 Budget 1940 to 1959 11 Budget undated Budget includes bylaws to borrow money and grants to borrow 12 money and grants to charitable institutions 1853 to 1919 13 Budget/Bylaws 1920 to 1956 14 Correspondence regarding finance 1856 to 1879 15 Correspondence 1880 to 1899 16 Correspondence 1900 to 1919 17 Correspondence 1920 to 1939 18 Correspondence 1940 to 1959 19 Correspondence 1960 to 1965 20 Correspondence undated Reports, auditor’s includes applications for position, appointments of auditors and to board of audit, declarations of auditors, and reports 21 of board of audit 1863 to 1879 22 Reports, auditors 1880 to 1899 1 Reports, auditors 1900 to 1919 2 Reports, auditors 1920 to 1939 3 Reports, auditors 1940 to 1959 4 Reports, auditors 1960 5 Reports, auditors undated 6 Reports, finance mostly finance Committee 1843 to 1879 7 Reports, finance 1880 to 1899 8 Reports, finance 1900 to 1919 9 Reports, finance 1920 to 1939 10 Reports, finance 1940 to 1959 11 Reports, finance 1960 to 1964 12 Reports, finance undated Salary includes bylaws to fix or adjust salaries pay requisitions, and 13 travel expenses 1853 to 1879 14 Salary 1880 to 1899 15 Salary 1900 to 1919 16 Salary 1920 to 1939 17 Salary 1940 to 1959 18 Salary 1960 to 1965 19 Salary undated Tax includes dog tax, sale of lands for arrears in taxes, and tax 20 & 21 deeds 1851 to 1879 22 Tax 1880 to 1899 23 Tax 1900 to 1919 24 Tax 1920 to 1939

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FRONTENAC COUNTY FONDS LOCATOR 5079 5 5

25 26

5 5 5 5 5 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 7 7 7 7 7 7 7 7 7 7

27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 1 2 3 4 5 6 7 8 9 10

Tax Tax Treasurer includes applications, appointment reports, and resignations of treasurers Treasurer Treasurer Treasurer Treasurer Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound Reports, auditor’s - bound

1940 to 1959 1960 to 1965 1863 to 1879 1880 to 1899 1900 to 1919 1920 to 1939 1940 to 1959 1920 1921 1922 1923 1924 1925 1926 1927 1928 1929 1932 1933 1934 1935 1936 1937 1938 1941 1942 1943 1944 1945 1946 1961 1962 1964 1965

County Bylaws series: 8 8 8 8 8 8 8 8 8 8 8 8 8 8

1 2 3 4 5 6 7 8 9 10 11 12 13 14

Bylaws, general includes bylaws to separate and joint townships Bylaws, general Bylaws, general Bylaws, general Bylaws, general Bylaws, general Bylaws, general Bylaws, general Bylaws, general Bylaws, general Bylaws, general Bylaws, general Bylaws, general Bylaws, general, various counties

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1850 to 1859 1860 to 1869 1870 to 1879 1880 to 1880 1890 to 1899 1900 to 1909 1910 to 1919 1920 to 1929 1930 to 1939 1940 to 1949 1950 to 1959 1960 to 1966 undated 1860 to 1869

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FRONTENAC COUNTY FONDS LOCATOR 5079 8 8 8 8 8 8 8 8

15 16 17 18 19 20 21 22

Bylaws, general, various counties Bylaws, general, various counties Bylaws, general, various counties Bylaws, general, various counties Bylaws, general, various counties Bylaws, general, various counties Bylaws, general, various counties Bylaws, general, various counties

1880 to 1889 1900 to 1909 1910 to 1919 1920 to 1929 1930 to 1939 1940 to 1949 1960’s undated

County Council Minutes series: 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8

23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54

Minutes, printed November Minutes, printed November Minutes, printed November Minutes, printed January Minutes, printed January Minutes, printed January Minutes, printed November Minutes, printed January Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed includes special occasion Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed Minutes, printed

1909 1910 1911 1913 1914 1915 1915 1916 November, 1916 May, June 1917 November 1917 January 1918 June 1918 June 1919 November 1919 June 1920 January 1921 January 1928 March, June 1937 October 1942 January 1942 March, June 1942 January 1943 March, June 1943 October, 1944 March, June 1945 January, 1950 March, June 1951 October 1952 October 1953 March, June 1955 October 1955

Roads and Bridges series:

8 8 8 8 8

55 56 57 58 59

Appointments include applications, appointments and resignations of county engineers and superintendents 1886 to 1961 Bridge, Bath Road 1910 Bridge, Bedford Mill 1912, 1916, 1918 Bridge, Bell Rock 1904-1940 Bridge, Bolton Creek 1905, 1914

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FRONTENAC COUNTY FONDS LOCATOR 5079 8 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9

60 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9

32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50

Bridge, Boss Marsh Bridge, Buck Creek Bridge, Cataraqui Bridge, Collin’s Bay Bridge, Cross Lake Bridge, Dog Lake Bridge, Fermoy Bridge, Fish Creek Bridge, “Floating Bridge” Ernestown Township Bridge, Grass Creek Bridge, Indian Lake Bridge, International Cape Vincent to Kingston Bridge, International, Acres Engineering Firm Bridge, International book on promotion Bridge, International book on Delaware Memorial Bridge Bridge, International, brief on Bridge, International, committee on Bridge, International, correspondence Bridge, International, cost estimate Bridge, International, petition Bridge, International, “Proposed International Bridge” Report Bridge, International, proposals Bridge, International, report on Bridge, International, report on Bridge, International, report on Bridge, International, report to the County Bridge committee Bridge, International, resolutions on Bridge, International, statistics Bridge, International, submission from City of Kingston Bridge, International, submission from townships Bridge, International, submission from townships Bridge, International, “The Kingston Ferry Access”, report Bridge, International - report from the Safe Island Crossing Committee Bridge, Kaladar Bridge, Long Lake Bridge, Loughborough Lake Bridge, Manson (also spelled Mansen) Bridge, Marsh Bridge, McGinnis Swamp Bridge, Mill Creek Bridge, Mississippi lake Bridge, Mud Lake Bridge, Napanee Bridge, Opinicon Lake Bridge, Palmerston Bridge, Petworth Bridge, Rush Bay Bridge, Sharbot Lake Bridge, Snider Depot Bridge, Stone’s Bridge, Stub Creek

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1917, 1918 1910 to 1964 1910 1914 to 1922 1915, 1916 1903 to 1914 1905, 1912 1913 1852 1907 1917 to 1924 1963 to 1964 January 1963 undated 1953 January 22, 1968 1962 1963 to 1968 March 1963 c.1968 Sept, 25, 1968 1966 1963 to 1964 March 1968 April 1969 ca. 1968 1963 January 1968 c.1968 1968 1968 ca.1962 March 16, 1972 1918 1904 to 1943 1905 to 1908 1960 1905 1854 1853, 1854 1890, 1913 1892, 1932 1856 1906 1891 1899 to 1933 undated 1904 to 1920 1963 to 1965 1940 to 1965 1917

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FRONTENAC COUNTY FONDS LOCATOR 5079 9 9 9 9 9 9 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11

51 52 53 54 55 56 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Bridge, Tannery Bridge, T-Marsh Bridge, Tryon Bridge, Webb’s Bridge, Wolf Swamp Bylaws and resolutions Bylaws and resolutions Bylaws and resolutions Bylaws and resolutions Bylaws and resolutions Bylaws and resolutions Bylaws and resolutions Bylaws and resolutions Bylaws and resolutions Bylaws and resolutions Claims against county for roads in disrepair Claims against county Claims against county Closure of roads Correspondence regarding roads and bridges Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence Correspondence with government includes departments of public 25 highways, public works, and deputy minister’s office 26 Correspondence with government 27 & 28 Correspondence with government 1 Correspondence with government 2 Correspondence with government 3 Correspondence with government 4 Correspondence with government 5 Correspondence with government 6 Drainage, culverts, ditches, etc. Expenditure and development includes bylaws to raise money for 7&8 highway purposes 9 Expenditure and development 10 Expenditure and development 11 Expenditure and development 12 Expenditure and development 13 & 14 Expenditure and development 15 Expenditure and development 16 Expenditure and development 17 Expenditure and development 18 Expenditure and development 19 Expenditure and development

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1903 1962 1955 1921 1927, 1928 1858 to 1879 1880 to 1899 1900 to 1909 1910 to 1919 1920 to 1929 1930 to 1939 1940 to 1949 1950 to 1959 1960 to 1969 undated 1854 1880 to 1899 1900 to 1921 1871 to 1958 1850 to 1879 1880 to 1889 1890 to 1899 1900 to 1909 1910 to 1919 1920 to 1929 1930 to 1939 1940 to 1949 1950 to 1959 1960 to 1969 undated 1900 to 1909 1910 to 1919 1920 to 1929 1930 to 1939 1940 to 1949 1950 to 1959 1960 to 1969 undated 1863 to 1964 1837 to 1879 1880 to 1899 1900 to 1909 1910 to 1914 1915 to 1919 1920 to 1924 1925 to 1929 1930 to 1934 1935 to 1939 1940 to 1949 1950 to 1954

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FRONTENAC COUNTY FONDS LOCATOR 5079 11 11 11 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 13 13 13 13 13 13 13 13 13 13 13 13 13 13

20 21 22

Expenditure and development Expenditure and development Expenditure and development Financial responsibility for roads includes laws to designate county 1 and development roads 2 Financial responsibility for roads 3 Land, compensation for 4 List of good roads by-laws 5 Machinery, purchasing of 6 Marine navigation includes ferries and waterways 7 Marine navigation, Wolfe Island Ferry 8 Miscellaneous Reports, general includes reports from county engineer and 9 & 10 superintendent as well as various road companies 11 & 12 Reports, general 13 Reports, Good Roads Committee 14 Reports, Good Roads Committee 15 Reports, Good Roads Committee 16 Reports, Good Roads Committee 17 Reports, Good Roads Committee 18 Reports, Good Roads Committee 19 Reports, Roads and Bridges Committee 20 Reports, Roads and Bridges Committee 21 Reports, Roads and Bridges Committee 22 Reports, Roads and Bridges Committee 23 Reports, Roads and Bridges Committee 24 Reports, Roads and Bridges Committee 25 Reports, Roads and Bridges Committee 26 Reports, Roads and Bridges Committee 1 Reports, Roads and Bridges Committee 2 Reports, Roads and Bridges Committee 3 Reports, Roads and Bridges Committee 4 Reports, Roads and Bridges Committee 5 Reports, Roads and Bridges Committee 6 Reports, Suburban Roads and Highway Committee 7 Reports, rights of way 8 Road tax 9 Snow removal 10 & 11 Toll roads includes leases and resolutions to abolish toll roads 12 & 13 Toll roads 14 Toll roads 15 Toll roads 16 Traffic Laws

1955 to 1959 1960 to 1964 1965 to 1969 1851 to 1919 1920 to 1965 1863 to 1965 1918 1851 to 1921 1878 to 1965 1850 to 1961 undated 1851 to 1899 1900 to 1963 1900 to 1909 1910 to 1919 1920 to 1929 1930 to 1939 1940 to 1949 undated 1853 to 1869 1870 to 1879 1880 to 1889 1890 to 1899 1900 to 1909 1910 to 1919 1920 to 1929 1930 to 1939 1940 to 1949 1950 to 1959 1960 to 1969 1972 undated 1900 to 1965 1920 1846 1973 1850 to 1869 1870 to 1899 1900 to 1907 undated 1912 to 1964

Education series: 13 13 13 13 13 13

17 18 19 20 21 22

Education Education Education Education Education Education

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1842 1843 1844 1845 1846 1847

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FRONTENAC COUNTY FONDS LOCATOR 5079 13 13 13 13 13 13 13 13 13 13 13 13 13 13 13 13 13 13 13 13 13 13 13 13 13 13 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14

23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education Education

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1848 1849 1850 1851 1852 1853 1854 1855 1856 1857 1858 1859 1860 1865 1866 1867 1868 1869 1870 1871 1872 1873 1874 1875 1876 1877 1878 1879 1880 1881 1882 1883 1884 1885 1886 1887 1888 1889 1890 1891 1892 1893 1894 1895 1896 1897 1898 1899 1900 1901 1902 1903

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FRONTENAC COUNTY FONDS LOCATOR 5079 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15

27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37

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1904 1905 1907 1908 1909 1910 1911 1912 1913 1914 1915 1916 1917 1918 1919 1920 1921 1922 1923 1924 1925 1926 1927 1928 1929 1930 1931 1932 1933 1935 1936 1937 1938 1939 1940 1941 1942 1943 1944 1945 1946 1947 1948 1949 1950 1951 1952 1953 1954 1955 1956 1957

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FRONTENAC COUNTY FONDS LOCATOR 5079 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 16 16 16 16 16 16 16

38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 1 2 3 4 5 6 7&8

Education Education Education Education Education Education Education Education Education Education Education Education, Collins Bay High School Education, Sharbot Lake High School Education, Sydenham High School (1) Education, Sydenham High School (2) Education, Sydenham High School (3) Education, Sydenham High School (4) Education, Sydenham High School (5) Education, Sydenham High School (6) Education, Sydenham High School (7) Education, Sydenham High School (8) Education, Sydenham High School (9) Education, Sydenham High School (10) Education, Sydenham High School (11) Education, Sydenham High School, financial records

1958 1959 1960 1961 1962 1963 1964 1965 1972 1975 undated 1963 to 1964 1919 to 1964 1872 to 1962 1872 to 1962 1872 to 1962 1872 to 1962 1872 to 1962 1872 to 1962 1872 to 1962 1872 to 1962 1872 to 1962 1872 to 1962 1872 to 1962 1879 to 1895

Advertising of tenders Air compresor rock drill Bank account interest Cement Contracts, incomplete Copper measures Debentures and bonds Extension ladder Furniture Heating fuel, coal and wood Heating fuel, coal and wood Notice of tender Physical alterations, court house and jail Physical alterations, court house and jail Physical alterations, court house and jail Physical alterations, registry office Physical alterations, Sydenham High School Physical alterations, toll gates Printing and office supplies Printing and office supplies Printing and office supplies Provisions for jail - includes bread, groceries and meat Provisions for jail Provisions for jail

1928 to 1930 March 1928 October 1897 1908 to 1968 undated July 1856 1880 to 1936 1942 1857 to 1865 1858 to 1899 1900 to 1945 Dec. 1857 1855 to 1899 1900 to 1965 undated 1875 to 1965 1911 1855 1850 to 1899 1900 to 1942 undated 1862 to 1899 1900 to 1954 undated

Tenders series: 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 17 17 17

9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 1 2&3 4

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FRONTENAC COUNTY FONDS LOCATOR 5079 17 17 17 17 17 17 17 17

5 6 7 8 9 10 11 12

Roads and bridges includes materials, work and machinery Roads and bridges Roads and bridges Reports mostly County Property Committee Sale of county property Straw Tile supplies sand and gravel Tussablock machine

1837 to 1899 1900 to 1969 undated 1863 to 1885 1853 to 1898 1858 to 1877 1909 to 1945 1961

Elections Elections Elections Elections (Poll Books from vote on Duncan Act) Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections

1850 to 1859 1860 to 1869 1870 to 1879 1876 1880 to 1889 1890 to 1899 (1) 1890 to 1899 (2) 1900 to 1902 1901 1903 1904 1905 1906 1907 1909 1910 1911 1912 1913 1914 1915 1916 1917 1918 1919 1920 1921 1922 1923 1924 1925 1926 1927 1928 1929 1930 1931 1932 1933 1934 1935

Elections series: 17 17 17 17 17 17 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18

13 14 15 16 17 & 18 19 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35

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FRONTENAC COUNTY FONDS LOCATOR 5079 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 19 19 19 19 19 19

36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 1 2 3 4 5 6

Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Elections Voter’s list, Barrie, Township of Voter’s list, Barrie, Township of Voter’s list, Bedford, Township of Voter’s list, Bedford, Township of Voter’s list, Bedford, Township of Voter’s list, Clarendon and Miller, Townships of Voter’s list, Clarendon and Miller, Townships of Voter’s list, Clarendon and Miller, Townships of Voter’s list, Hichinbrooke, Township of Voter’s list, Hichinbrooke, Township of Voter’s list, Hichinbrooke, Township of Voter’s list, Howe Island, Township of Voter’s list, Kennebec, Township of Voter’s list, Kennebec, Township of Voter’s list, Kennebec, Township of Voter’s list, Kingston, City of Voter’s list, Kingston, City of Voter’s list, Kingston, City of Voter’s list, Kingston, Township of Voter’s list, Kingston, Township of Voter’s list, Kingston, Township of

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1936 1937 1938 1939 1940 1941 1942 1943 1944 1945 1946 1947 1948 1949 1950 1951 1952 1953 1954 1955 1956 1957 1958 1959 1960 1961 1962 1963 1964 1965 undated 1974 1978 1974 1976 1978 1974 1976 1978 1974 1976 1978 1978 1974 1976 1978 1974 1976 1978 1974 1976 1978

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FRONTENAC COUNTY FONDS LOCATOR 5079 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 21 21 21 21 21

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 1 2 3 4 5

Voter’s list, Loughborough, Township of Voter’s list, Loughborough, Township of Voter’s list, Loughborough, Township of Voter’s list, Olden, Township of Voter’s list, Olden, Township of Voter’s list, Olden, Township of Voter’s list, Oso, Township of Voter’s list, Oso, Township of Voter’s list, Oso, Township of Voter’s list, Palmerston & North and South Canonto, Townships of Voter’s list, Palmerston & North and South Canonto, Townships of Voter’s list, Palmerston & North and South Canonto, Townships of Voter’s list, Pittsburgh, Township of Voter’s list, Pittsburgh, Township of Voter’s list, Pittsburgh, Township of Voter’s list, Portland, Township of Voter’s list, Portland, Township of Voter’s list, Portland, Township of Voter’s list, statement of changes various townships Voter’s list, statement of changes Voter’s list, Storrington, Township of Voter’s list, Storrington, Township of Voter’s list, Storrington, Township of Voter’s list, Wolfe Island, Township of includes Garden Island Voter’s list, Wolfe Island, Township of Voter’s list, Wolfe Island, Township of

1974 1976 1978 1974 1976 1978 1974 1976 1978 1974 1976 1978 1974 1976 1978 1974 1976 1978 1974 1976 1974 1976 1978 1974 1976 1978

Agriculture includes exhibitions Agriculture Agriculture Agriculture Agriculture Agriculture Agriculture Agriculture Agriculture Agriculture Agriculture Agriculture Agriculture Agriculture Agriculture, report, Committee on Agriculture Agriculture, Kingston Exhibition Bounties, fox and wolf Children’s Aid Society administrative matters only Children’s Aid Society Children’s Aid Society Children’s Aid Society Children’s Aid Society Children’s Aid Society

1843 1850 to 1859 1860 to 1869 1870 to 1879 1880 to 1889 1890 to 1899 1900 to 1909 1910 to 1920 1920 to 1929 1930 to 1939 1940 to 1949 1950 to 1959 1960 to 1969 undated 1938 1916 to 1935 1920 to 1965 1870 to 1879 1890 to 1899 1900 to 1909 1910 to 1919 1920 to 1929 1930 to 1939

Subject Files series: 21 21 21 21 21 21 21 21 21 21 21 21 21 21 21 21 21 21 21 21 21 21 21

6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

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FRONTENAC COUNTY FONDS LOCATOR 5079 21 21 21 21 21 21 21 21 21 21 21 21 21 21 21 21 21 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22

29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 1 2 3 4 5 6 7 8 9 10 11

Children’s Aid Society 1940 to 1949 Children’s Aid Society 1950 to 1959 Children’s Aid Society 1960 to 1969 Children’s Aid Society undated Children’s Aid Society, auditor’s report Dec. 31, 1965 County property mostly County property Committee reports 1850 to 1859 County property - Committee reports 1860 to 1869 County property - Committee reports 1870 to 1879 County property - Committee reports 1880 to 1889 County property - Committee reports 1890 to 1899 County property - Committee reports 1900 to 1909 County property - Committee reports 1910 to 1919 County property - Committee reports 1920 to 1929 County property - Committee reports 1930 to 1939 County property - Committee reports 1940 to 1949 County property 1960 to 1969 County property undated County property, correspondence regarding 1852 to 1869 County property, correspondence 1870 to 1879 County property, correspondence 1880 to 1889 County property, correspondence 1890 to 1899 County property, correspondence 1900 to 1909 County property, correspondence 1910 to 1919 County property, correspondence 1920 to 1929 County property, correspondence 1930 to 1939 County property, correspondence 1940 to 1949 County property, correspondence 1950 to 1959 County property, correspondence 1960 to 1965 County property, court house and jail includes physical aspects of jail 12 and renovations and repairs to court house and jail 1850 to 1869 13 County property, court house and jail 1870 to 1879 14 County property, court house and jail 1880 to 1889 15 County property, court house and jail 1890 to 1899 16 County property, court house and jail 1900 to 1909 17 & 18 County property, court house and jail 1910 to 1919 19 County property, court house and jail 1920 to 1929 20 County property, court house and jail 1930 to 1939 21 County property, court house and jail 1940 to 1949 22 County property, court house and jail 1950 to 1959 23 County property, court house and jail 1960 to 1965 County property, court house and jail, new court house includes 24 tenders for 1856 25 & 26 County property, court house and jail, rebuilding court house 1931 27 County proprty, registry office 1872 to 1963 28 Development and trade 1910 to 1919 29 Development and trade 1920 to 1929 30 Development and trade 1940 to 1949 31 Development and trade 1950 to 1959 32 Development and trade 1960 to 1965 33 Development and trade undated 34 Emergency Measures Civil Defence Organization, budget 1962 to 1965

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FRONTENAC COUNTY FONDS LOCATOR 5079

22 22 22 22 22 22 22 22 22 22 22 22 22 22 22

39 40 41 42 43 44 45 46 47 48 49 50 51 52 53

23 23 23 23 23 23 23 23 23 23 23

1 2 3 4 5 6 7 8 9 10 11

23 23 23 23 23 23 23 23 23 23 23 23 23 23 23

12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

Emergency Measures Civil Defence Organization, correspondence regarding

1958 to 1962

Emergency Measures Civil Defence Organization, correspondence Emergency Measures Civil Defence Organization, establishment of bylaws Emergency Measures of Civil Defence Organization, questionnaire for volunteer guard Forestry includes correspondence regarding fires, logging and reforestation Game and fisheries includes bird sanctuaries and fishing seasons Health and Welfare - health Health and Welfare - health Health and Welfare - health Health and Welfare - health Health and Welfare - health Health and Welfare - health Health and Welfare - health Health and Welfare - health Health and Welfare - health Health and Welfare - health Health and Welfare - health Health and Welfare - health Health and Welfare - health

1963 to 1965

Health and Welfare - welfare includes accounts for indigent patients Health and Welfare - welfare Health and Welfare - welfare Health and Welfare - welfare Health and Welfare - welfare Health and Welfare - welfare Health and Welfare - welfare Health and Welfare - welfare Health and Welfare - welfare Health and Welfare - welfare Health and Welfare - welfare Health and Welfare, death and cemeteries includes inspection of cemeteries Health and Welfare, death and cemeteries Health and Welfare, death and cemeteries Health and welfare, institutions includes hospitals and sanatoriums Health and welfare, institutions Health and welfare, institutions Health and welfare, institutions Health and welfare, institutions Health and welfare, institutions Health and welfare, institutions Health and welfare, institutions Health and welfare, institutions Health and welfare, institutions Health and welfare, institutions Health and welfare, public health includes public health unit

1855 to 1859 1870 to 1879 1890 to 1899 1900 to 1909 1910 to 1919 1920 to 1929 1930 to 1939 1940 to 1949 1950 to 1959 1960 to 1965 undated

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1956 to 1961 c. 1960 1885 to 1963 1921 to 1964 1846 to 1849 1852 to 1859 1860 to 1869 1870 to 1879 1890 to 1899 1900 to 1909 1910 to 1919 1920 to 1929 1930 to 1939 1940 to 1949 1950 to 1959 1960 to 1965 undated

1920 to 1929 1930 to 1939 1940 to 1949 1850 to 1859 1870 to 1879 1880 to 1889 1890 to 1899 1900 to 1909 1910 to 1919 1920 to 1929 1930 to 1939 1940 to 1949 1950 to 1959 1960 to 1965 1900 to 1919

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FRONTENAC COUNTY FONDS LOCATOR 5079 23 23 23

27 28 29

23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23

30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63

23 23 23 23 23 24 24 24 24 24

64 65 66 67 68 1 2 3 4 5

Health and welfare, public health Health and welfare, public health Health and welfare, public health Homes for aged and indigent includes authorization form to admit persons to homes for the aged; houses of industry, providence refuge, and Rideaucrest Homes for aged and indigent Homes for aged and indigent Homes for aged and indigent Homes for aged and indigent Homes for aged and indigent Homes for aged and indigent Homes for aged and indigent Homes for aged and indigent Homes for aged and indigent Homes for aged and indigent Insurance mostly property insurance Insurance Insurance Insurance Insurance Insurance Insurance Insurance Insurance Insurance Insurance Insurance Insurance, bonds mostly bonds for county employees Insurance, bonds Insurance, bonds Insurance, bonds Insurance, bonds Insurance, bonds Insurance, bonds Insurance, unemployment insurance Insurance, unemployment insurance Insurance, unemployment insurance Jail, centralized Quinte Detention Centre, Napanee Jail, employees includes applications and resignations for jailor, surgeon and matron Jail, employees Jail, operations of (includes Grand Jury reports) Jail, operations of (includes Grand Jury reports) Jail, operation of Jail, operation of Jail, tile manufacturing includes accounts Jail, tile manufacturing Jail, tile manufacturing Jail, tile manufacturing

Labour and construction safety

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1940 to 1949 1950 to 1959 1960 to 1965

1855 to 1859 1880 to 1889 1890 to 1899 1900 to 1909 1910 to 1919 1920 to 1929 1930 to 1939 1940 to 1949 1950 to 1959 1960 to 1964 undated 1843 to 1849 1850 to 1859 1870 to 1879 1880 to 1889 1890 to 1899 1900 to 1909 1910 to 1919 1920 to 1929 1930 to 1939 1940 to 1949 1959 to 1965 undated 1849 1880 to 1889 1890 to 1899 1910 to 1919 1920 to 1929 1930 to 1939 1960 to 1969 1930 to 1939 1940 to 1949 1960 to 1969 1962 to 1965 1863 to 1899 1900 to 1965 1843 to 1879 1880 to 1889 1900 to 1919 1920 to 1963 1909 to 1919 1920 to 1929 1930 to 1939 1940 to 1964 undated, 1957 to 1963

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FRONTENAC COUNTY FONDS LOCATOR 5079

24 24 24 24

7 8 9 10

24 24 24 24 24 24 24 24 24 24 24

12 13 14 15 16 17 18 19 20 21 22

24 24 24 24

23 24 25 26

24 24 25 25 25 25 25 25 25 25

27 28 1 2 3 4 5 6 7 8

25 25 25 25 25 25 25 25 25 25 25 25 25 25

9 10 11 12 13 14 15 16 17 18 19 20 21 22

Labour and construction safety, construction, safety inspector appointment of Land includes annexation of land, deeds, and mortgages Land includes annexation of land, deeds, and mortgages Land includes annexation of land, deeds, and mortgages Land includes annexation of land, deeds, and mortgages Legal matters, administration of justice includes court (1) proceedings, expenditure, subpoenas, and verdict Legal matters, administration of justice (2) Legal matters, administration of justice Legal matters, administration of justice Legal matters, administration of justice Legal matters, administration of justice Legal matters, administration of justice Legal matters, affidavits Legal matters, correspondence regarding legal matters Legal matters, correspondence Legal matters, correspondence Legal matters, law enforcement includes appointments and declarations of constables Legal matters, Ontario Municipal Board Legal matters, Ontario Municipal Board Legal matters, police villages also see petition regarding Legal matters, report on includes Committee on Lawsuits (against county) Licenses Licenses, auctioneer’s Licenses, liquor includes applications for Licenses, peddlar’s and hawker’s Newspaper clippings Newspaper clippings Newspaper clippings Newspaper clippings Newspaper clippings Old age pension and mother’s allowance includes applications for, material from old age pension commission and mother’s allowance commission, and pension plans for county employees Old age pension and mother’s allowance Old age pension and mother’s allowance Old age pension and mother’s allowance Petition, census petition for Portsmouth Village Petition, compensation Petition, compensation, broken toll gate Petition, disability Petition, correspondence Petition, correspondence regarding Sharbot Lake police village Petition, court house in Adolphustown regarding maintenance Petition, court house, use of Petition, education, common schools construction of Petition, education, continuation school construction of

2015-001 Corporate Services

1963 1849 to 1879 1880 to 1899 1900 to 1919 1920 to 1965 and undated 1863 to 1879 1863 to 1879 1880 to 1899 1900 to 1919 1920 to 1939 1940 to 1965 undated 1855 to 1859 1857 to 1869 1870 to 1899 1900 to 1961 1885 to 1929 1948 to 1959 1960 to 1965 1939, 1965 1852 to 1918 1887 to 1891 1859 to 1929 1850 to 1923 1888 to 1937 1856 1900 to 1919 1920 to 1928 1960 to 1965 undated

1920 to 1929 1930 to 1939 1940 to 1949 1960 to 1965 1858 1847 1852 1931 1852 1936 1852 1857 to 1859 1849 to 1927 1911 to 1923

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25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25

23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44

Petition, education, model school (teacher’s college) construction of Petition, education, school section, boundaries of Petition, education, school section, changing of Petition, education, school section, separation from Garden Island Petition, education, school section, new Township of Oso Petition, education, superintendent, appointment of Petition, exhibitions establishment of Petition, game warden, appointment of Petition, immigration, regarding settlement in Frontenac County Petition, incorporation Portsmouth Village Petition, joint stock company establishment of Petition, licenses, liquor Petition, licenses, pedlar’s Petition, “lock up house” construction of Petition, market (new) Petition, police (constables) petition from for handcuffs Petition, policy village construction of in Sharbot Lake village Petition, report on Petition, roads and bridges, boardwalks Petition, roads and bridges, bridge Petition, roads and bridges, drainage Petition, roads and bridges, ferry Wolfe Island

25 25 25 25 25 25 25 25 25 25 25

45 46 47 48 49 50 51 52 53 54 55

25 25 25 25 25 25

57 58 59 60 61 62

Petition, roads and bridges, roads requests for building and repair of 1842 to 1849 Petition, roads and bridges, roads 1850 to 1859 Petition, roads and bridges, roads 1863 Petition, roads and bridges, roads 1870 to 1879 Petition, roads and bridges, roads 1886 Petition, roads and bridges, roads 1910, 1918 Petition, roads and bridges, roads petition to not close a road 1924 Petition, roads and bridges, roads 1927 Petition, roads and bridges, roads 1936 Petition, roads and bridges, roads 1962, 1965 Petition, roads and bridges, roads undated Petition, roads and bridges, toll roads and booths includes petition for abolition of toll roads 1844 to 1910 Petition, separation and union of counties, municipalities, and townships 1854 to 1863 Petition, telephone in court house 1881 Petition, temperance 1859, 1879 Petition, town hall petition for construction of in Kingston Township 1856 Petition June 1854 Pollution includes air pollution and sewage 1912, 1960 to 1965 Pipelines, Board of Transport Commissions for Canada includes orders and regulations 1949, 1952 Pipelines, Lakeland Natural Gas Limited regarding installation of gas lines 1958 to 1960

Pipelines, plans for main through Pittsburgh township includes map Pipelines, report, Trans-Canada Pipelines regarding natural gas industry in Canada

2015-001 Corporate Services

1852 1843 1899, 1912 1893 1901 1852 to 1859 1854 to 1889 1886 undated 1858 1851 1883 to 1884 1863, 1911 1853, 1859 1855 undated 1936 1846 to 1872 1859, 1878 1844 to 1893 1846 to 1863 1852, undated

1955 to 1958 1955

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FRONTENAC COUNTY FONDS LOCATOR 5079

25 25 25 25 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26

69 70 71 72 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26

16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42

Pipelines, report, Trans-Canada Pipelines regarding Alberta-Quebec pipelines 1955 to 1957 Pipelines, Trans-Northern Pipeline Company regarding installation of pipelines 1952 Railways includes plans for new tracks, railroad crossing, and removal of track 1833 to 1857 Railways 1870 to 1879 Railways 1880 to 1889 Railways 1890 to 1899 Railways 1900 to 1909 Railways 1910 to 1919 Railways 1920 to 1929 Railways 1930 to 1939 Railways 1940 to 1949 Railways 1950 to 1959 Railways 1960 to 1965 Railways undated Railways, Board of Railway Commissioners 1900 to 1909 Railways, Board of Railway Commissioners 1910 to 1919 Railways, Board of Railway Commissioners 1920 to 1929 Railways, Board of Railway Commissioners 1940 to 1949 Railways, Board of Railway Commissioners 1950 to 1959 Railways, Board of Railway Commissioners 1960 to 1965 Railways, Ontario Railway and Municipal Board 1909 to 1929 Statistics, agriculture regarding aerable land and crop production in 1931, 1932 and Storrington Township undated Statistics, census, Portsmouth Village 1858, 1941 Statistics, council representation 1880 Statistics, hospitals 1872 Statistics, house of refuge 1912 Statistics, labour 1910 Statistics, population and acerage 1881 to 1914 Statistics, stone, sand and gravel 1965 Statistics 1910, 1961 Surveys mostly for roads 1850 to 1879 Surveys 1940 to 1959 Telephone includes accounts 1881 to 1925 Telephone 1932 to 1934 Tourism 1920 to 1929 Tourism 1940 to 1949 Tourism 1960 to 1965 Tourism undated Tourism, Frontenac: the county of a thousand lakes (pamphlet) undated Weed control 1925 to 1965 Weed control, inspector, appointment of 1946 to 1959 Workman’s compensation 1870 to 1879 Workman’s compensation 1920 to 1929 Workman’s compensation 1930 to 1939 Workman’s compensation 1963 Workman’s compensation - S. Alport 1921 Workman’s compensation - Roy Milligan 1916 Workman’s compensation - Richard Smith 1921

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FRONTENAC COUNTY FONDS LOCATOR 5079 26 26 26

43 44 45

workman’s Compensation World wars World wars

undated 1916 to 1918 1940 to 1945

26 26 26 26 26 26 26 26 26 26 26 26 26

46 47 48 49 50 51 52 53 54 55 56 57 58

1942 1916 1943 1917 1945 1941 1942 to 1947 1916 to 1943 undated 1942 1916 1917 1917 to 1918

26 26 26 26 26 26

59 60 61 62 63 64

World wars, Bible teaching in schools resolution from Grey county World wars, British Red Cross Appeal World wars, Canadian Aid to Russia World wars, Canadian Siberian Relief Fund World wars, Canadian United Allied Relief Fund World wars, Chinese War Service Fund World wars, Chinese War Relief Fund World wars, council expenditure World Wars, epidemic overseas World wars, gasoline rations World wars, grants World wars, greater production of food World wars, greater production of food, seed potato purchase World wars, honour roll Frontenac county residents who gave their lives World wars, meat ration resolution from Norfolk county World wars, Memorial Committee World wars, memorial monument Napanee court house World wars, memorial window Frontenac county court house World wars, prohibition World wars, returning soldiers includes employment for returning soldiers

26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26

67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89

1920 to 1921 1945 1917 to 1923 c.1920 1919 to 1921 1919

World wars, revenue, collecting of includes loans and war tax World wars, transportation for members of armed forces resolutions regarding Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports

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1944 1915 to 1918, 1942 to 1943 1940 to 1943 1844 1846 1849 1850 1851 1852 1854 1855 1856 1857 1858 1859 1860 1863 1873 1874 1875 1876 1877 1878 1879 1880

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FRONTENAC COUNTY FONDS LOCATOR 5079 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 27 27 27 27 27 27 27 27 27 27 27 27 27 27 27 27 27 27 27 27

90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports Reports

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1881 1882 1883 1884 1885 1886 1888 1889 1890 1891 1892 1893 1894 1895 1896 1897 1898 1902 1905 1906 1909 1910 1911 1912 1913 1914 1915 1916 1917 1918 1920 1921 1922 1923 1924 1925 1928 1930 1931 1932 1933 1934 1935 1936 1937 1938 1939 1946 1947 1948 1957 1958

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FRONTENAC COUNTY FONDS LOCATOR 5079 27 27 27

21 22 22.1

Reports Reports Miscellaneous blank forms

1959 undated

Canadian Patriotic Fund series: 27 27 27 27 27 27 27 27 27 27 27 27 27 27 27 27 27 27 27 27 28 28 28 28 28 28 28 28 28 28 28 28

23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 1 2 3 4 5 6 7 8 9 10 11 12

28 28 28 28 28 28 28 28 28 28 28 28 28

13 14 15 16 17 18 19 20 21 22 23 24 25

Account book, Bank of Montreal Casualties Claim forms Correspondence Correspondence Correspondence (1) Correspondence (2) Correspondence (1) Correspondence (2) Correspondence (3) Correspondence (1) Correspondence (2) Correspondence (1) Correspondence (2) Correspondence Correspondence (1) Correspondence (2) Correspondence (1) Correspondence (2) Correspondence Discharge sheets Discharge sheets Discharge sheets Discharge sheets Discharge sheets (1) Discharge sheets (2) Financial records Financial records Financial records Financial records Financial records Financial records Frontenac county council minutes relating to Canadian Patriotic Fund Leonard, Sergeant George T. Miscellaneous Outstanding cheques Pay lists Pay lists Pay lists Pay lists (includes minutes of meetings) Pay lists (includes minutes of meetings) Pensions granted and refused Pensions granted and refused Pensions granted and refused Pensions granted and refused

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1918 to 1920 1914 to 1915 1920 1914 1914 to 1920 1915 1915 1916 1916 1916 1916 to 1917 1916 to 1917 1917 1917 1917 to 1918 1918 1918 1919 1919 1920 1915 1916 1917 1918 1919 1919 1914-1916 1915-1916 1916 1916 1916-1917 1916-1919 1914 to 1917 1916 to 1918 ca. 1919 1917 to 1919 1915 to 1916 1916 1917 1918 1919 1915 1916 1917 1918

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FRONTENAC COUNTY FONDS LOCATOR 5079 28 28 28 28 28 28 29 29 29 29 29 29

26 27 28 29 30 31 1 2 3 4 5 6

Pensions granted and refused Printed material Promotion and transfer Promotion and transfer Promotion and transfer Promotion and transfer Receipt books Separation allowance Visitor’s record cards (1) Visitor’s record cards (2) Visitor’s record cards (3) Visitor’s record cards (4)

1919 c.1915 to 1919 1916 1917 1918 1919 c.1915 to 1919 1916 to 1919 1915 to 1919 1915 to 1919 1915 to 1919 1915 to 1919

Oversize - Financial (bound assessment rolls) series: 30 30 30 30 30 30 30 30 30 30 30 31 31 31 31 31 31 31 31 31 31 31 31 32 32 32 32 32 32 32 32 32 32 32 33 33 33

F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C10 F5 C10 F5 C10 F5 C10 F5 C10 F5 C10 F5 C10 F5 C10 F5 C10 F5 C10 F5 C10 F5 C10 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11

Barrie, Township of - Assessment Rolls Barrie, Township of - Assessment Rolls Barrie, Township of - Assessment Rolls Barrie, Township of - Assessment Rolls Barrie, Township of - Assessment Rolls Barrie, Township of - Assessment Rolls Barrie, Township of - Assessment Rolls Barrie, Township of - Assessment Rolls Barrie, Township of - Assessment Rolls Barrie, Township of - Assessment Rolls Barrie, Township of - Assessment Rolls Bedford, Township of - Assessment Rolls Bedford, Township of - Assessment Rolls Bedford, Township of - Assessment Rolls Bedford, Township of - Assessment Rolls Bedford, Township of - Assessment Rolls Bedford, Township of - Assessment Rolls Bedford, Township of - Assessment Rolls Bedford, Township of - Assessment Rolls Bedford, Township of - Assessment Rolls Bedford, Township of - Assessment Rolls Bedford, Township of - Assessment Rolls Bedford, Township of - Assessment Rolls Clarendon and Miller, Townships of - Assessment Rolls Clarendon and Miller, Townships of - Assessment Rolls Clarendon and Miller, Townships of - Assessment Rolls Clarendon and Miller, Townships of - Assessment Rolls Clarendon and Miller, Townships of - Assessment Rolls Clarendon and Miller, Townships of - Assessment Rolls Clarendon and Miller, Townships of - Assessment Rolls Clarendon and Miller, Townships of - Assessment Rolls - 2 vols. Clarendon and Miller, Townships of - Assessment Rolls Clarendon and Miller, Townships of - Assessment Rolls Clarendon and Miller, Townships of - Assessment Rolls Hitchinbrooke, Township of - Assessment Rolls Hitchinbrooke, Township of - Assessment Rolls Hitchinbrooke, Township of - Assessment Rolls

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1881 1898 1900 1904 1907 1913 1916 1919 1922 1927 1928 1880 1883 1884 1885 1886 1889 1904 1907 1913 1916 1919 1922 1902 1903 1904 1906 1907 1908 1910 1913 1916 1919 1922 1895 1900 1901

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FRONTENAC COUNTY FONDS LOCATOR 5079 33 33 33 33 33 33 33 34 34 34 34 34 34 34 34 34 34 34 34 34 35 35 35 35 35 35 35 36 36 36 36 36

F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 A10.1 F5 B9.1 F5 B9.1 F5 B9.1 F5 B9.1 F5 B9.1

Hitchinbrooke, Township of - Assessment Rolls Hitchinbrooke, Township of - Assessment Rolls Hitchinbrooke, Township of - Assessment Rolls Hitchinbrooke, Township of - Assessment Rolls Hitchinbrooke, Township of - Assessment Rolls Hitchinbrooke, Township of - Assessment Rolls Hitchinbrooke, Township of - Assessment Rolls

1902 1907 1910 1913 1916 1919 1922

Howe Island, Township of - Assessment Rolls

1909

Howe Island, Township of - Assessment Rolls

1916

Howe Island, Township of - Assessment Rolls

1919

Howe Island, Township of - Assessment Rolls

1922

Kennebec, Township of - Assessment Rolls

1901

Kennebec, Township of - Assessment Rolls

1902

Kennebec, Township of - Assessment Rolls

1903

Kennebec, Township of - Assessment Rolls

1907

Kennebec, Township of - Assessment Rolls

1910

Kennebec, Township of - Assessment Rolls

1913

Kennebec, Township of - Assessment Rolls

1916

Kennebec, Township of - Assessment Rolls

1919

Kennebec, Township of - Assessment Rolls

1922

Kingston, Township of - Assessment Rolls

1893

Kingston, Township of - Assessment Rolls

1894

Kingston, Township of - Assessment Rolls

1907

Kingston, Township of - Assessment Rolls

1910

Kingston, Township of - Assessment Rolls

1913

Kingston, Township of - Assessment Rolls

1916

Kingston, Township of Loughborough, Township of - Assessment Rolls Loughborough, Township of - Assessment Rolls Loughborough, Township of - Assessment Rolls Loughborough, Township of - Assessment Rolls Loughborough, Township of - Assessment Rolls

1919 1902 1903 1907 1910 1912 (2)

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AgendaItem#10a)

FRONTENAC COUNTY FONDS LOCATOR 5079 36 36 37 37 37 37 37 37 37 37 37 37 37 38 38 38 38 38 38 38 38 38 38

F5 B9.1 F5 B9.1 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10 F5 B10

F5 B10

38 39 39 39 39 39 39 39 39 40 40 40 40 40

F5 B10 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 C11 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10

Loughborough, Township of - Assessment Rolls 1913 Loughborough, Township of - Assessment Rolls 1916 Olden, Township of - Assessment Rolls 1885 Olden, Township of - Assessment Rolls 1894 Olden, Township of - Assessment Rolls 1899 Olden, Township of - Assessment Rolls 1901 Olden, Township of - Assessment Rolls 1904 Olden, Township of - Assessment Rolls 1907 Olden, Township of - Assessment Rolls 1910 Olden, Township of - Assessment Rolls 1913 Olden, Township of - Assessment Rolls 1916 Olden, Township of - Assessment Rolls 1919 Olden, Township of - Assessment Rolls 1922 Oso, Township of - Assessment Rolls 1893 Oso, Township of - Assessment Rolls 1894 Oso, Township of - Assessment Rolls 1895 Oso, Township of - Assessment Rolls 1904 Oso, Township of - Assessment Rolls 1910 Oso, Township of - Assessment Rolls 1913 Oso, Township of - Assessment Rolls 1916 Oso, Township of - Assessment Rolls 1919 Oso, Township of - Assessment Rolls 1922 Oso, Township of - Assessment Rolls 1893 Palmerston and North & South Canonto, Townships of - Assessment Rolls 1894 Palmerston and North & South Canonto, Townships of - Assessment Rolls 1895 Palmerston and North & South Canonto, Townships of - Assessment Rolls 1904 Palmerston and North & South Canonto, Townships of - Assessment Rolls 1910 Palmerston and North & South Canonto, Townships of - Assessment Rolls 1913 Palmerston and North & South Canonto, Townships of - Assessment Rolls 1916 Palmerston and North & South Canonto, Townships of - Assessment Rolls 1919 Palmerston and North & South Canonto, Townships of - Assessment Rolls 1922 Portland, Township of - Assessment Rolls 1900 Portland, Township of - Assessment Rolls 1901 Portland, Township of - Assessment Rolls 1907 Portland, Township of - Assessment Rolls 1910 Portland, Township of - Assessment Rolls 1913 Portland, Township of - Assessment Rolls 1916 Portland, Township of - Assessment Rolls 1919 Portland, Township of - Assessment Rolls 1922 Portsmouth, Village of - Assessment Rolls 1901 Portsmouth, Village of - Assessment Rolls 1902 Portsmouth, Village of - Assessment Rolls 1903 Portsmouth, Village of - Assessment Rolls 1904 Portsmouth, Village of - Assessment Rolls 1907

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AgendaItem#10a)

FRONTENAC COUNTY FONDS LOCATOR 5079 40 40 40 40 40 40 40 40 40 40 40 41 41 41 41 41 41 41 41 41 42 42 42 42 42 42 42 42 42 42 42 42 42 42 42 42

F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 D10 F5 E7 F5 E7 F5 E7 F5 E7 F5 E7 F5 E7 F5 E7 F5 E7 F5 E7 F5 E7 F5 E7 F5 E7 F5 E7 F5 E7 F5 E7 F5 E7

Portsmouth, Village of - Assessment Rolls Portsmouth, Village of - Assessment Rolls Portsmouth, Village of - Assessment Rolls Pittsburgh, Township of - Assessment Rolls Pittsburgh, Township of - Assessment Rolls Pittsburgh, Township of - Assessment Rolls Pittsburgh, Township of - Assessment Rolls Pittsburgh, Township of - Assessment Rolls Pittsburgh, Township of - Assessment Rolls Pittsburgh, Township of - Assessment Rolls Pittsburgh, Township of - Assessment Rolls Storrington, Township of Storrington, Township of Storrington, Township of Storrington, Township of Storrington, Township of Storrington, Township of Storrington, Township of Storrington, Township of Storrington, Township of Wolfe Island, Township of Wolfe Island, Township of Wolfe Island, Township of Wolfe Island, Township of Wolfe Island, Township of Wolfe Island, Township of Wolfe Island, Township of Wolfe Island, Township of Wolfe Island, Township of Wolfe Island, Township of Wolfe Island, Township of Wolfe Island, Township of (Garden Island) Wolfe Island, Township of (Garden Island) Wolfe Island, Township of (Garden Island) Wolfe Island, Township of (Garden Island) Wolfe Island, Township of (Garden Island)

1910 1913 1916 1887 1904 1907 1910 1913 1916 1919 1922 1897 1898 1899 1907 1910 1913 1916 1919 1922 1899 1900 1901 1902 1903 1907 1910 1913 1916 1919 1922 1910 1911 1912 1913 1919

Miscellaneous bound volumes series: 43 43 43 43 43 43 44 44 44 44 44 44 44

1 2 3 4 5 6 1 2 3 4 5 6 7

Accounts Accounts Journal Agriculture Society, minutes Assessment Log Assessment - Equalizations - Judges Notes Assessment - Tax Receipt Book Assessment Log Assessment Committee Minutes Assessment - Report of the County Assessor Assessment - Report of the County Assessor Assessment - Report of the County Assessor Assessment - Report of the County Assessor Assessment - Report of the County Assessor

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1847 to 1866 1898 to 1900 1852 to 1884 1820 to 1863 1877 to 1879 1910 to 1935 1929 to 1937 1953 1964 1966 1967 1968 1969

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AgendaItem#10a)

FRONTENAC COUNTY FONDS LOCATOR 5079 45 45 45 45 45 45 45 45 46 47

1 2 3 4 5 6 7 8

48 48 48 48 48 48

1 2 3 4 5 6

48 48

7 8

48 48 49 50 50 51 52 52 53 53 53 53 53 53 53 53 53 53 54 54 54 54 54 54 54 54 55 56 57 58 59

9 1 2 1 2 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8

Auditor’s report Auditor’s report Auditor’s report Auditor’s report Auditor’s report Auditor’s report Auditor’s report Agriculture Society, report Births, Record Cash Book Bylaws and reports adopted at the Feb., May & August sessions of the District Council of the Midland District Bylaws of the Municipal Council of the Midland District By-laws Bylaws of the County Council Bylaw Index C.A.S. records Jail Inspectors report book

Inventory record for the County Court House
Financial ledger for the House of Industry etc. re: the care of the county poor Gael Punishment Book Gael Register Fee Book Lands Patented Record of Deaths Farmer’s Creditors Account Book Jurors Book County Clerk Memoranda (includes by-laws) a) Clerks Letters and memoranda b) Proceedings of the Committee on District Property Various Committee Minutes (Comm. On County Property etc.) Finance Committee Minutes Finance Committee Minutes Letters of Midland District Council and memoranda of by-laws Midland District Municipal Council. Minutes Midland District Municipal Council. Minutes Midland District Municipal Council. Minutes Waterloo and Sydenham Road Co. Minutes County Property Committee. Minutes Reports of Committees Mothers Allowance Board. Minutes Old Age Pension Board. Minutes Old Age Pension and Mothers Allowance Board. Minutes Mothers Allowance Book. Record of Payments Postage Account Book Minutes of the Municipal Council Minutes of the Municipal Council Minutes of the Municipal Council Minutes of the Municipal Council Minutes of the Municipal Council

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1887 1897-1900 1901-1904 1905-1907 1908-1910 1912 1913 1936-1950 1870-1873 1861-1875 1842 1842 to 1849 1850 to 1864 1865 to 1886 1963 to 1970 Sept. 25, 1884 to Jan. 14, 1919 1909 to 1920 1914 to 1958 1866 to 1946 1873 to 1882(?) 1915 to 1922 1870 to 1872 1934 to 1939 1886 ca.1916-1958 1847 to 1873 1848 to 1861 1875 to 1899 1915 to 1935 1935 to 1959 1842 to 1846 1842, 1843 1844 to 1846 1847 to 1849 1867 to 1902 1915 to 1935 1910 to Jan. 1915 1920 to 1940 1931 to 1934 1940 to 1948 1933 to 1937 1914 to 1922 1850 to 1864 1865 to 1874 1875 to 1886 1887 to 1900 1901 to 1913

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AgendaItem#10a)

FRONTENAC COUNTY FONDS LOCATOR 5079 60

Minutes of the Municipal Council

62 63 64 65

Minutes of the Municipal Council Minutes of the Municipal Council Maps Appended to Report of Commissioner of Crown Lands Frontenac County Roads and Bridges Committee. Minutes

65 65

2 3

Frontenac County Highways Committee. Minutes Good Roads Committee. Minutes

Good Roads Committee. Minutes

Tile Account Book - Cash

65 66 67 68 69

Warrant Book Resolutions and Reports of the M.D. Council Record of Marriages Financial Ledger District Rates and Road Tax

1914 to March 1927 June 1927 to Dec. 1937 Jan. 1938 to Oct. 1953 1954 to 1967 1857 1915 to 1955 Dec. 5, 1945 to Dec. 19, 1957 1915 to 1936 Jan. 21, 1937 to Nov. 19, 1945 Oct. 12, 1880 to Dec. 1923 Jan. 1877 to Dec. 1906 1843 to 1849 1869 to 1873 1868 to 1879 1828 to 1839

5th Fl Vault North Wall Vol. 1

Cash Book

June 1905 to June 1910

5th Fl Vault North Wall Vol. 2

Cash Book

Jan. 1, 1888 to August 1893

5th Fl Vault North Wall Vol. 3

Journal

1922 to 1925

5th Fl Vault North Wall Vol. 4

Cash Book

Jan. 1876 - Dec. 1879

5th Fl Vault North Wall Vol. 5

Day Book

Sept. 1906 to 1907

5th Fl Vault North Wall Vol. 6

Bonds and Debenture Register

1848 to 1877

5th Fl Vault North Wall Vol. 7

School Monies Journal

1853 to 1858

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FRONTENAC COUNTY FONDS LOCATOR 5079

5th Fl Vault North Wall Vol. 8

Trial Balance

1895 to 1916

5th Fl Vault North Wall Vol. 9

Cash Book

1881 to 1886

5th Fl Vault North Wall Vol. 10

Cash Journal

1888 to 1904

5th Fl Vault North Wall Vol. 11

Treasurer’s Day Book

1872 to 1879

5th Fl Vault North Wall Vol. 12

Cash Book

Jan. 1956 to Dec. 1956

5th Fl Vault North Wall Vol. 13

Account Directory

5th Fl Vault North Wall Vol. 14

Account Directory

5th Fl Vault North Wall Vol. 15

Canada Directory

1857 to 1858

5th Fl Vault North Wall Vol. 16

Warrant Book

1938 to 1944

5th Fl Vault North Wall Vol. 17

County Atlas

1878

5th Fl Vault North Wall Vol. 18

Journal

1868 to 1873

5th Fl Vault North Wall Vol. 19

Arrears of Taxes Journal

1877 to 1880

5th Fl Vault North Wall Vol. 20

Day Book

1838 to 1840

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FRONTENAC COUNTY FONDS LOCATOR 5079

5th Fl Vault North Wall Vol. 21

Day Book

1881 to 1887

5th Fl Vault North Wall Vol. 22

Cash Book

1901 to 1915

5th Fl Vault North Wall Vol. 23

County Council Minutes Book

Nov. 1893

5th Fl Vault North Wall Vol. 24

County Council Minutes Book

June 1895

5th Fl Vault North Wall Vol. 25

County Council Minutes Book

Nov. 1901

5th Fl Vault North Wall Vol. 26

County Council Minutes Book

June 1903

5th Fl Vault North Wall Vol. 27

County Council Minutes Book

June 1900

5th Fl Vault North Wall Vol. 28

County Council Minutes Book

June 1897

5th Fl Vault North Wall Vol. 29

County Council Minutes Book

Nov. 1899

5th Fl Vault North Wall Vol. 30

Frontenac County Auditor’s Report

1899

5th Fl Vault North Wall Vol. 31

Cash Book

Jan. 1916 to 1937

5th Fl Vault North Wall Vol. 32

Cash Book

1848 to 1853

5th Fl Vault North Wall Vol. 33

Cash Book # 2

1886 to 1888

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AgendaItem#10a)

FRONTENAC COUNTY FONDS LOCATOR 5079

5th Fl Vault North Wall Vol. 34

Cash Book

June 1937 to Aug. 1944

5th Fl Vault North Wall Vol. 35

Cash Book

Sept. 1929 - June 1937

5th Fl Vault North Wall Vol. 36

Kingston Township Tax Arrears

1853 to 1888

5th Fl Vault North Wall Vol. 37

Cash Book

1884 to 1889

5th Fl Vault North Wall Vol. 38

Tax Ledgers

1842 to 1853

5th Fl Vault North Wall Vol. 39

Cash Book

1884 to 1889

5th Fl Vault North Wall Vol. 40

Kingston Police Acc. Payable

1822 to 1837

5th Fl Vault North Wall Vol. 41

Day Book

1880

5th Fl Vault North Wall Vol. 42

Accts. Rec. & Payable Ledger

1880 to 1887

5th Fl Vault North Wall Vol. 43

Audit Journal

1873 to 1879

5th Fl Vault North Wall Vol. 44

Midland District Day Book

Jan. 1840 to 1847

5th Fl Vault North Wall Vol. 45

Clarendon Township Tax Book

1890 to 1938

5th Fl Vault North Wall Vol. 46

Tax Sale Ledger

1898 to 1947

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FRONTENAC COUNTY FONDS LOCATOR 5079

5th Fl Vault North Wall Vol. 47

Debenture Book

1855 to 1868

5th Fl Vault North Wall Vol. 48

South Canonto Township Book

1890 to 1938

5th Fl Vault North Wall Vol. 49

Hinchinbrooke Township Book

1879 to 1938

5th Fl Vault North Wall Vol. 50

North Canonto Township Book

1890 to 1910

5th Fl Vault North Wall Vol. 51

Cash Book

1893 to 1900

5th Fl Vault North Wall Vol. 52

Cash Book

1917 to 1918

5th Fl Vault North Wall Vol. 53

Midland District Tax Ledger

1841 to 1846

5th Fl Vault North Wall Vol. 54

Tax Sale Ledger

1879 to 1936

5th Fl Vault North Wall Vol. 55

Oso Township Tax Book

1865 to 1877

5th Fl Vault North Wall Vol. 56

Hinchinbrooke Township Book

1865 to 1877

5th Fl Vault North Wall Vol. 57

Barrie Township Tax Book

1871 to 1878

5th Fl Vault North Wall Vol. 58

Palmerston Township Tax Book

1862 to 1878

5th Fl Vault North Wall Vol. 59

Bank of Montreal Pass Book

1884 to 1885

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FRONTENAC COUNTY FONDS LOCATOR 5079

5th Fl Vault North Wall Vol. 60

Account Directory

5th Fl Vault North Wall Vol. 61

General Ledger

1854 to 1860

5th Fl Vault North Wall Vol. 62

Day Book

1860

5th Fl Vault North Wall Vol. 63

Midland District Tax Book

1840

5th Fl Vault North Wall Vol. 64

Miller Township Tax Book

1892 to 1932

5th Fl Vault North Wall Vol. 65

Palmerston Township Tax Book

1880 to 1938

5th Fl Vault North Wall Vol. 66

Wolfe Island Township Book

1880 to 1938

5th Fl Vault North Wall Vol. 67

Accounts Payable Ledger

1887 to 1895

5th Fl Vault North Wall Vol. 68

Warrant Book

1929 to 1937

5th Fl Vault North Wall Vol. 69

Cash Book

1898 to 1903

5th Fl Vault North Wall Vol. 70

Portsmouth Tax Book

1866 to 1938

5th Fl Vault North Wall Vol. 71

Kennebec Township Book

1854 to 1867

5th Fl Vault North Wall Vol. 72

Storrington Township Book

1853 to 1878

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FRONTENAC COUNTY FONDS LOCATOR 5079

5th Fl Vault North Wall Vol. 73

Cash Book

1898 to 1903

5th Fl Vault North Wall Vol. 74

Pittsburgh Township Tax Book

1879 to 1937

5th Fl Vault North Wall Vol. 75

Pittsburgh Township Tax Book

1855 to 1879

5th Fl Vault North Wall Vol. 76

Portland Township Tax Book

1879 to 1937

5th Fl Vault North Wall Vol. 77

Olden Township Tax Book

1853 to 1878

5th Fl Vault North Wall Vol. 78

Storrington Township Tax Book

1879 to 1937

5th Fl Vault North Wall Vol. 79

Tax Sale Ledger

1883 to 1900

5th Fl Vault North Wall Vol. 80

Accts Receivable and Disbursed

1916 to 1920

5th Fl Vault North Wall Vol. 81

Loughborough Township Tax Book

1853 to 1878

5th Fl Vault North Wall Vol. 82

Cash Book

1897 to 1905

5th Fl Vault North Wall Vol. 83

Day Book

1922 to 1929

5th Fl Vault North Wall Vol. 84

General Journal

Jan. 1908-1915

5th Fl Vault North Wall Vol. 85

Olden Township Tax Book

1879 to 1917

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FRONTENAC COUNTY FONDS LOCATOR 5079

5th Fl Vault North Wall Vol. 86

Cash Book Ledger

1855 to 1879

5th Fl Vault North Wall Vol. 87

Cash Book

1910 to 1916

5th Fl Vault North Wall Vol. 88

Warrant Book

Dec. 1921 to 1929

5th Fl Vault North Wall Vol. 89

Cash Book

1900 to 1916

5th Fl Vault North Wall Vol. 90

Loughborough Township Tax Book

1879 to 1922

5th Fl Vault North Wall Vol. 91

Oso Township Tax Book

1879 to 1936

5th Fl Vault North Wall Vol. 92

Bedford Township Tax Book

1859 to 1878

5th Fl Vault North Wall Vol. 93

Portland Township Tax Book

1879 to 1936

5th Fl Vault North Wall Vol. 94

Kennebec Township Tax Book

1879 to 1936

5th Fl Vault North Wall Vol. 95

School Accounts

1863 to 1867

5th Fl Vault North Wall Vol. 96

General Ledger

1868 to 1878

5th Fl Vault North Wall Vol. 97

General Ledger

1880 to 1886

5th Fl Vault North Wall Vol. 98

Debenture Register

1871 to 1925

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FRONTENAC COUNTY FONDS LOCATOR 5079

5th Fl Vault North Wall Vol. 99 Trial Balance 5th Fl Vol. 100 Warrant Book

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1917 to 1954 1915 to 1921

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AgendaItem#10b)

REPORT 2015-002 RECOMMEND REPORT TO COUNCIL To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Marian VanBruinessen, Director of Corporate Services/Treasurer Paul Charbonneau, Director of Emergency and Transportation Services

Date Prepared:

December 12, 2014

Date of Meeting:

January 21, 2015

Re:

Corporate Services – 2015 Tax Ratios and Tax Rate Reductions

Recommendation RESOLVED THAT Council of the County of Frontenac accept this Corporate Services – 2015 Tax Ratios and Tax Rate Reductions report; AND FURTHER THAT Council consider a by-law, introduced later in the meeting, to reconfirm for 2015 the tax ratios and tax rate reductions currently in place.

Background Under the Municipal Act, subsection 308 (2) requires that the County establish tax ratios. Tax ratios are defined in subsection 308 (3) as “the ratios that the tax rate for each property class must be to the tax rate for the residential property class where the residential property class tax ratio is 1”. The County is required under section 308 (5) of the Act to pass a by-law on or before April 30th each year to establish tax ratios for that year for the upper-tier municipality and its lower tiers. The tax ratio for the managed forests property class prescribed under the Assessment Act is 0.25. Recommend Report Corporate Services – 2015 Tax Ratios and Tax Rate Reductions January 21, 2015

2015-002 Corporate Services

Page 1 of 3

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AgendaItem#10b)

The tax ratio for the farm property class prescribed under the Assessment Act is 0.25 or such lower tax ratio as the upper-tier municipality or single-tier municipality may establish. Vacant commercial property is assessed at 70% of the commercial rate and vacant industrial property is taxed at 65% of the industrial as prescribed in the Act. In 1998 after consultation with elected representatives of the four Townships, the County deemed it expedient to establish tax ratios that are within the “range of fairness”.

Comment It is necessary to review the tax ratio by-law each year prior to the presentation of a new budget. In 1998 it was agreed that all assessment classes should be taxed equally, excluding those for which special consideration must be given according to legislation. At that time, and it continues, this acceptance of fair taxing practices can be implemented without having significant implications for any one property class. The current tax ratios and tax rate reductions are:

ASSESSMENT CLASS

TAX RATIO

Residential & Farm Residential 1.0000 Multi-Residential 1.0000 Commercial Occupied 1.0000 Industrial Occupied 1.0000 Pipeline 0.7000 Farmland 0.2500 Managed Forests 0.2500

SUBCLASSES Vacant Land, Vacant Units and Excess Land in the Commercial Property Class Vacant Land, Vacant Units and Excess Land Subclasses in the Industrial Property Class First Subclass of Farmland Awaiting Development for all Property Classes Second Subclass of Farmland Awaiting Development for all Property Classes

Recommend Report Corporate Services – 2015 Tax Ratios and Tax Rate Reductions January 21, 2015

2015-002 Corporate Services

TAX RATE REDUCTION 30% 35% 65% 30%

Page 2 of 3

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AgendaItem#10b)

Sustainability Implications Within Directions for Our Future, the vision statement associated with Capacity Building and Governance states that “Government decision-making processes are clear, forward thinking and focused on the longer term”. In 1998 County Council decided to tax all classes equally and maintain a competitive tax structure.

Organizations, Departments and Individuals Consulted and/or Affected Township of North Frontenac Township of South Frontenac Township of Central Frontenac Township of Frontenac Islands

Recommend Report Corporate Services – 2015 Tax Ratios and Tax Rate Reductions January 21, 2015

2015-002 Corporate Services

Page 3 of 3

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AgendaItem#10c)

REPORT 2015-003 RECOMMEND REPORT TO COUNCIL To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Marian VanBruinessen, Director of Corporate Services/Treasurer Paul Charbonneau, Director of Emergency and Transportation Services

Date Prepared:

December 12, 2014

Date of Meeting:

January 21, 2015

Re:

Corporate Services – Transfer Ownership of Sydenham Library to the Corporation of the Township of South Frontenac

Recommendation RESOLVED THAT Council of the County of Frontenac accept this Corporate Services – Transfer of Ownership of Library to the Corporation of the Township of South Frontenac report; AND FURTHER THAT Council direct staff to forward the attached Notice of Transfer of Ownership to the Ministry of Agriculture and Rural Affairs (OMAFRA); AND FURTHER THAT Council consider a by-law, introduced later in the meeting, to transfer ownership of the Sydenham Branch Library to the Corporation of the Township of South Frontenac effective November 2, 2015.

Background The County of Frontenac was successful in its application to the Province for the Build Canada fund to support the construction of a new Sydenham Branch Library. The final cost of the building was $2,136,000. Funding from the Provincial and Federal governments under the program totaled $1,432,811. The Township of South Frontenac provided the remaining funding to complete the project. Recommend Report Corporate Services – Transfer Ownership of Library to the Corporation of the Township of South Frontenac January 21, 2015 Page 1 of 2

2015-003 Corporate Services

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AgendaItem#10c)

The County was required to sign an agreement which specified ownership of the asset was to be maintained for 10 years after the project’s completion.

Comment The funding agreement indicates that unless agreed to by the Government of Canada and Ontario, the County must retain ownership for a minimum ten (10) years or repay a proportionate amount of the Financial Assistance; however the funding agreement also indicates that repayment of the Financial Assistance will be waived if transfer of ownership is to Canada, Ontario, a Local Government or a Crown Corporation of Ontario meeting certain criteria. Given that the County did not contribute financially to the project and is currently not providing for its replacement in its asset management plan, it is appropriate to transfer ownership of the library to the Township of South Frontenac. In the interest of determining the appropriate process, OMAFRA was contacted. The Ministry indicated that Notice of the intent to transfer the asset must be made at least 180 Business Days’ before the transfer is made. The attached Notice includes the information prescribed by the Ministry.

Financial Implications The legal costs related to the transfer of ownership will be covered by the Township. The County currently has the library in its asset management system, but does not provide for its replacement as part of the capital management plan.

Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac

Recommend Report Corporate Services – Transfer Ownership of Library to the Corporation of the Township of South Frontenac January 21, 2015 Page 2 of 2

2015-003 Corporate Services

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AgendaItem#10c)

NOTICE OF TRANSFER OF OWNERSHIP OF THE SYDENHAM BRANCH LIBRARY BCF-CC-File #27848 FROM THE COUNTY OF FRONTENAC TO THE TOWNSHIP OF SOUTH FRONTENAC The Sydenham Branch Library was built starting in October 2009 in the village of Sydenham. The County of Frontenac entered into an Agreement with Ontario under the Build Canada Fund (BCF-CC-File #27848) on the 29th of October 2009. The County of Frontenac is transferring the Sydenham Branch Library to the Corporation of the Township of South Frontenac, which, as a local government, falls within the requirements of the Agreement with respect to eligible transferees. The Sydenham Branch Library will be transferred to the Corporation of the Township of South Frontenac on November 2, 2015, to meet the required 180 business day notification period required by the Ministry.

Date: January 21, 2015 Authorized by

Denis Doyle, Warden

Jannette Amini, Clerk

2015-003 Corporate Services

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AgendaItem#10d)

Report 2015-004

RECOMMEND REPORT To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Marian VanBruinessen Director of Corporate Services/ Treasurer

Date prepared:

November 10, 2014

Date of meeting:

January 21, 2015

Re:

Corporate Services – Receivable Write-Offs

2014

Fairmount

Home

Accounts

Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Corporate Services – 2014 Fairmount Home Accounts Receivable Write-Offs report; AND FURTHER that Council authorize the Treasurer to write off accounts totalling $18,699.94. Background The Ministry of Health and Long Term Care provides funding to Long Term Care Facilities and sets standard rates for resident payments. Residents are billed monthly for their share of the rent and any other miscellaneous expenditures that have occurred in that month. Overdue accounts are assessed regularly and payment notices forwarded to residents and responsible family members. When the overdue amount exceeds $5,000 legal action is taken to recoup funds. Comment Legal action was pursued against the estate in relation to an overdue account of $14,063.93, but was unsuccessful. The other recommended write-off is $4,663.01, as the resident is deceased and there is no family or estate to pursue. Recommend Report Corporate Services – 2014 Fairmount Home Accounts Receivable Write-Offs January 21, 2015

2015-004 Corporate Services

Page 1 of 3

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AgendaItem#10d)

Recommend Report Corporate Services – 2014 Fairmount Home Accounts Receivable Write-Offs January 21, 2015

2015-004 Corporate Services

Page 2 of 3

Page 102 of 250

AgendaItem#10d)

Financial Implications At this time, the Treasurer is requesting Council approval to write off those revenues deemed to be uncollectible in the total amount of $18,699.94.

Organizations, Departments and Individuals Consulted and/or Affected Julie Shillington, Administrator, Fairmount Home

Recommend Report Corporate Services – 2014 Fairmount Home Accounts Receivable Write-Offs January 21, 2015

2015-004 Corporate Services

Page 3 of 3

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AgendaItem#10e)

Report 2015-005 RECOMMEND REPORT TO COUNCIL To:

Warden and Council Members of the County of Frontenac

From:

Kelly Pender Chief Administrative Officer

Prepared by:

Jannette Amini Manager of Legislative Services/Clerk

Date prepared:

December 3, 2014

Date of meeting:

January 21, 2015

Re:

Corporate Services – Amendments to By-law 2013-0020 – County of Frontenac Procedural By-law

Recommendation RESOLVED THAT By-law 2013-0020, being a by-law for governing the calling, place and proceedings of meetings for the County of Frontenac, as amended, be further amended as follows:

THAT Section 11.1 be deleted in its entirety and replaced with: 11.1 The business of Council shall be taken in the order in which it stands upon the agenda as follows:

Call to Order
Closed Meeting
Adoption of the Agenda
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes Agenda Order
Deputations and/or Presentations
Proclamations
Move into Committee of the Whole
Briefings
Unfinished Business
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Information Reports from the Chief Administrative Officer Reports from Council Liaison appointees Reports from External Boards and Committees Reports from Advisory Committees of County Council Return to Council Adoption of the Report of the Committee of the Whole Motions, Notice of Which has Been Given Giving Notice of Motion Communications Other Business Public Question Period By-laws – General By-laws and Confirmatory By-law Adjournment

THAT a new Section 14. Duties of Deputy Warden be added:
Duties of the Deputy Warden 14.1

Responsibilities

14.2 Clarification

In addition to the responsibilities of performing the duties of the Head of Council in the absence of the Warden: a) Act as Chair of the Committee of the Whole. b) Be prepared to assume the duties of the Warden. c) Meet regularly with the Warden to be briefed on political matters such as the work of the Eastern Ontario Wardens Caucus. d) Support and attend meetings of a political nature at the request of the Warden. e) Be generally familiar with executive requirements of the County. • The duties of the Deputy Warden do not include ex officio responsibilities on Committees. Other than noted above, appointment to the position of Deputy Warden does not confer any additional powers or duties upon the incumbent in the general execution of duties defined as a County Councillor.

THAT Section 6.5 – Election of Chair and Vice-Chair of the Committee of the Whole be deleted in its entirety
THAT the remainder of the By-law be renumbered accordingly;

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THAT a new Schedule D – Council Liaison be added as follows: Schedule D – Council Liaisons Term: Eligibility: Description:

Expectations:

Council Liaison – Emergency and Transportation Services Council Liaison – Long-term Care (Fairmount Home) Council Liaison – Corporate Services Council Liaison – Planning & Economic Development

The purpose of the Council Liaison will be to act as a conduit between Council and senior leadership. The Council Liaison will be the primary spokesperson for issues related to the operation of the department and direction. In particular, working with the Director and Chief Administrative Officer with respect to regulatory compliance and alignment with Council strategic direction. • Meet with the Director and CAO at a minimum of once per month. o Meeting to be scheduled for the first Wednesday of each month. • Become familiar with the legislative framework, operations, projects, reports, budgets and risks of the Department. • Monthly, provide an overview of the Departmental activities to County Council. • Meet with Warden as required to provide background and insight. • Participate in meetings, workshops and events related to the Department. • Participate on ad hoc committees and related operations teams as follows: o Emergency and Transportation Services Emergency Management Program Committee o Council Liaison – Long-term Care (Fairmount Home) Quality Assurance and Assessment Committee o Council Liaison – Corporate Services Joint Accessibility Advisory Committee o Council Liaison – Planning & Economic Development Trails Advisory Committee Sustainability Advisory Committee

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THAT Schedule B-1, Joint Accessibility Advisory Committee, Composition of the Committee be amended to delete Two (2) Members of County Council and add Council Liaison to Corporate Services and One (1) Member of County Council;
THAT Schedule B-2, Trails Advisory Committee, Composition of the Committee be amended to delete Three (3) Members of County Council and add Council Liaison to Planning and Economic Development and Two (2) Members of County Council;
THAT Schedule B-3, Sustainability Advisory Committee, Composition of the Committee be amended to delete Two (2) Members of County Council and add Council Liaison to Planning and Economic Development and One (1) Member of County Council;

Background Section 238 (2) of the Municipal Act, 2001 requires that every municipality must pass a procedure by-law for governing the calling, place and proceedings of meetings. The Council of the County of Frontenac, at its regular meeting held May 15, 2013 adopted By-law 2013-0020, being a by-law to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings.

Comment In December 2013, County Council received its final report from KPMG regarding the Service Delivery and Organization Review of the County of Frontenac. As part of the recommendations contained within the report, staff were tasked with continual ongoing review of procedures to find efficiencies by utilizing best practices and looking at alternative ways of doing business. In May of 2014, the County also hired its new Chief Administrative Officer who again was tasked by Council to find more efficient and effective ways for the County to do business. After a comprehensive review by staff of the proceedings of Council and in an effort to streamline and provide for more efficiency within the process, for Council’s consideration, the following is a summary of proposed amendments to the procedural by-law:

Section 11 – Order of Business • Amend Section 11.1 to add moving into Committee of the Whole following Proclamations and to Rise and Report following Reports from Advisory Committees. In June, 2013, after amendments were made to the Procedural By-law, County Council began utilizing the Committee of the Whole system to permit more open and informal discussions around specific reports that Council felt warranted a more in-depth review. A review of these meetings indicate that very few reports are actually being deliberated at Committee of the Whole meetings. Given the amount of staff time required to meet deadlines and produce a separate agenda, Recommend Report to Council Corporate Services – Amendments to County of Frontenac Procedural By-law January 21, 2015

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• •

as well as the delay in Council authorization, which on a number of occasions required the calling of a Special Council meeting, staff are recommending that Council move into Committee of the Whole at each regular Council meeting for the majority of its business and then rise and revert back into Council. This will permit more relaxed discussions being sought by Council while at the same time expediting the process and the required Council authorization. Staff will continue to reserve the first Wednesday of each month should a separate Committee of the Whole meeting be required. Amend Section 11.1 to add the Report of Council Liaison appointees; (Please note bullet 4.) Amend Section 11.1 to delete Accounts The Accounts is a listing of all cheques issued and payroll incurred for the month. The cheques are for expenditures made within the approved budget for which the Treasurer has delegated authority to pay. As noted by the County Auditor, this is an administrative function that is not typically found on a municipal Council Agenda. The listing comes out with the name of the payee on the cheque and for confidential reasons, individual names should not be made public on a public agenda. This has caused issues in the past where confidential information was inadvertently listed on the agenda and as such, the Corporation incurred a cost because of it. The Treasurer does provide to Council quarterly variance reports that identify the status of the budget and any issues or concerns would be identified in these reports.

Add a new Section 13 Duties of Deputy Warden In order to ensure continuity in the absence of the Warden as well as provide training to the Deputy Warden, it is being recommended that a new section be added that identifies the Duties of the Deputy Warden, which includes regular briefing sessions with the Warden and attendance at meetings of a political nature at the request of the Warden. This will ensure that the Deputy Warden becomes familiar with the executive requirements of the County. It is also being recommended that the Deputy Warden be appointed as the Chair of the Committee of the Whole which would provide preliminary training prior to assuming the role of Warden.
Delete Section 6.5 – Election of Chair and Vice-Chair of the Committee of the Whole This has now been added to the Duties of the Deputy Warden.
Add a new Schedule D – Council Liaisons Through discussions with the Warden, and in an attempt to enhance Council/staff relations, it is being recommended that Council Liaison’s be appointed for each of the County’s four (4) departments, those being Emergency and Transportation Services; Fairmount Home; Corporate Services; and Planning and Economic Development. The purpose of the Council Liaison will be to act as a conduit between County Council and the Senior Leadership Team and will be the primary spokesperson at Council for issues related to the operation of the department.
Amend Schedule B1 – B3 Advisory Committees to County Council Because the Council Liaisons will be greatly involved with their respective Departments, staff are further recommending that the Council Liaisons also be Recommend Report to Council Corporate Services – Amendments to County of Frontenac Procedural By-law January 21, 2015

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appointed to the County Advisory Committees that fall under the jurisdiction of those Departments. As such, staff are recommending that the Composition of the Committee be amended to reduce the Member of Council appointees by one (1) and replace that reduced Member with the Council Liaison for the respective Department. Given that the 150th Anniversary Planning Advisory Committees Mandate has been fulfilled and that the celebrations and the planning thereof are well underway, it is not being recommended that this Committees Composition be amended. A copy of County of Frontenac Procedural By-law 2013-0020, as amended, is attached to this report as Appendix A for Councils reference.

Sustainability Implications Good governance is critical to the sustainability of a community. A Procedure By-law that provides the necessary framework to guide members of Council fairly and courteously through meetings of Council and Committees aids good decision-making.

Financial Implications There are no financial implications directly associated with this report; however implementation of the proposed staff recommendations will streamline processes and result in a savings of staff time.

Organizations, Departments and Individuals Consulted and/or Affected All County Departments

Attachments: Appendix A – County of Frontenac Procedural By-law 2013-0020 (Consolidated Copy)

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BY-LAW NO. 2013-0020 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings WHEREAS Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; AND WHEREAS Section 238 (2.1) of the Act provides that the procedure by-law shall provide for public notice of meetings; AND WHEREAS By-law No. 2010-0028, being a bylaw to provide for governing the proceedings of the Council, the conduct of members and the calling of meetings was adopted by The Corporation of the County of Frontenac on November 17, 2010; AND WHEREAS The Corporation of County of Frontenac deems it expedient to repeal By-law No. 2010-0028 and all amendments thereto; NOW THEREFORE the Council for The Corporation of the County of Frontenac hereby enacts as follows:

That the proceedings of all Council and Committee meetings, the conduct of members and the calling of meetings shall be in accordance with the procedures and rules as set out in Schedule A attached hereto and forming part of this bylaw;
That By-law No. 2010-0028 and any amendments thereto are hereby repealed;
That By-law No. 2012-0021 being a by-law to establish a Finance Committee and any amendments thereto are hereby repealed;
That By-law No. 2011-0007 being a by-law to establish a Sustainability Advisory Committee and any amendments thereto are hereby repealed;
That By-law No. 2011-0020 being a by-law to establish a Trails Advisory Committee and any amendments thereto are hereby repealed;
That By-law No. 2011-0008 being a by-law to establish a 150th Anniversary Planning Advisory Committee and any amendments thereto are hereby repealed;
That By-law No. 2011-0006 being a by-law to establish a Green Energy Task Force Advisory Committee and any amendments thereto are hereby repealed; By-law No. 2013-0020 –County of Frontenac Procedure By-law May 15, 2013

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That By-law No. 2011-0022 being a by-law to establish a Joint Accessibility Advisory Committee and any amendments thereto are hereby repealed;
That this by-law shall come into force and take effect on the date of final passing. Read a First and Second Time this 15th day of May, 2013. Read a Third Time, Signed, Sealed and Finally Passed this 15th day of May, 2013. The Corporation of the County of Frontenac

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

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Consolidated Copy Amendments 2013-0024, Appointment of Service Delivery and Organization Review Committee By-law 2014-0003, Establishment of a Seniors Task Force 2014-0007, Township appointments to the Seniors Housing Task Force 2014-0012, Township appointments to the Seniors Housing Task Force 2014-0019, Updates and Housekeeping amendments 2014-0033, Term of Appointments to Committees

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CORPORATION OF THE COUNTY OF FRONTENAC BY-LAW NO. 2013-0020 – SCHEDULE A PROCEDURE BY-LAW INDEX

.. Interpretation ……………………………………………………………………………………….. 6-8
.. Application …………………………………………………………………………………………… 8-9
.. Locations, Meeting Times and Notice of Regular Council Meetings ………………… 9
.. Membership on Council ……………………………………………………………………….. 9-10
.. Election of Warden ……………………………………………………………………………. 10-11
.. Meetings of Council …………………………………………………………………………… 11-13
.. Special Meetings of Council ……………………………………………………………………. 13
.. Emergency Meetings of Council ………………………………………………………….. 13-14
.. Quorum for Council ……………………………………………………………………………….. 14
Agenda ………………………………………………………………………………………………… 15
Order of Business ……………………………………………………………………………… 15-16
Council Minutes …………………………………………………………………………………….. 16
Duties of the Warden …………………………………………………………………………. 16-17
Duties of Members ……………………………………………………………………………. 17-18
Disclosures of Pecuniary Interest …………………………………………………………….. 19
Deputations and/or Presentations ……………………………………………………….. 19-20
Rules of Debate ………………………………………………………………………………… 20-21
Motions ……………………………………………………………………………………………. 21-22
Specific Motions ……………………………………………………………………………….. 22-24
Notices of Motion ………………………………………………………………………………. 24-25
Voting ……………………………………………………………………………………………… 25-26
Public Question Period …………………………………………………………………………… 26
Other Business ……………………………………………………………………………………… 27
By-Laws …………………………………………………………………………………………… 27-28
Committees ……………………………………………………………………………………… 28-31
Amendment to the By-law ………………………………………………………………………. 31
Conflict ………………………………………………………………………………………………… 31 By-law No. 2013-0020 – County of Frontenac Procedure By-law May 15, 2013

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Advisory Committees of County Council – Schedule B …………………………… 32-41 Schedule B1 – Joint Accessibility Advisory Committee …………………………… 32-33 Schedule B2 – Trails Advisory Committee ……………………………………………. 34-35 Schedule B3 – Sustainability Advisory Committee ……………………………………… 36 Schedule B4 – 150th Anniversary Planning Advisory Committee………………. 37-38 Schedule B5 – Service Delivery and Organization Review Committee ………….. 39 (Repealed by By-law 2014-0019 passed April 16, 2014) Schedule B5 – Seniors Housing Task Force …………………………………………. 40-41
External Boards and Committees – Schedule C ……………………………………. 42-43 Schedule C1 – Kingston Frontenac Public Library Board …………………………….. 42 Schedule C2 – Kingston, Frontenac, Lennox & Addington Public Health, Board of Health ……………………………………………………………….. 42 Schedule C3 – Rural/Urban Liaison Advisory Committee (RULAC) ………………. 42 Schedule C4 – Algonquin Land Claim Municipal Advisory Committee …………… 42 Schedule C5 – Frontenac County Youth Justice Advisory Committee …………… 42 Schedule C6 – Rideau Corridor Landscape Strategy Steering Committee …….. 42 Schedule C7 – Housing and Homelessness Advisory Committee…………………. 43

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Interpretation Use of Pronouns Headings

1.1 1.2 1.3

Definitions

Throughout this by-law, the words “he” and “his” shall, where appropriate, be deemed to read “she” and “her” Headings are inserted in this by-law for ease of reference only and are not to be used as interpretation aids In this by-law: (a) “Agenda” means the Order of the Day (b) “Briefings” A verbal update to County Council or Committees of County Council by County Staff or consultants to the County or someone with expertise who has been invited by County Council or Committee; briefings are limited to 10 minutes (c) “CAO” means the Chief Administrative Officer of The Corporation (d) “Chair” means the person presiding at a meeting (e) “Clerk” means the Clerk of The Corporation, or the Deputy Clerk acting in the Clerk’s absence or, in the absence of both the Clerk and the Deputy Clerk, another Department Head appointed by Council resolution, except in the context of Committee activities where the Clerk may delegate responsibility to another member of County staff (f) “Closed Meeting” means a meeting or a part of a meeting of Council or a Committee, which is not open to the public in accordance with the Municipal Act, 2001 and any amendments thereto (g) “Closed Meeting Investigator” means the body authorized by Council to investigate requests for a closed meeting investigation (h) “Committee” means any standing committee, subcommittee, advisory committee or task force established by County Council (i) “Committee Chair” means the person presiding at a Committee meeting (j) “Committee of the Whole” means a meeting of Council at which the rules in this by-law with respect to the number of times a member may ask a question or speak to an issue do not apply, with the exception to Delegations (k) “Committee Vice-Chair” means the Vice-Chair of a Committee, who shall act in the Chair’s absence (l) “Council” means the Council of the Corporation (m)“Corporation “means the Corporation of the County of Frontenac (n) “Deputant” means the presenter for the deputation in attendance at a Council or Committee meeting

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(o) “Deputation” means an address to Council or Committee made at the request of a person wishing to speak (p) “Deputy Warden” means the position appointed to fulfill the responsibilities of the Warden in his absence (q) “Ex Officio” means the Warden who by virtue of office shall be a member of all Committees and shall have the same rights and privileges as other members of the respective committee (r) “Holiday” means: New Year’s Day, Family Day, Good Friday, Easter Monday, Victoria Day, Canada Day, Civic Holiday, Labour Day, Thanksgiving, Christmas Day, Boxing Day (s) “In Writing” means handwritten, typewritten or electronically displayed (t) “Majority Vote” means an affirmative vote of more than one half of the Members present and voting. The Mayor of South Frontenac’s vote counts as 2 votes. (u) “Meeting” means a majority of the Members of Council or Committee that comes together for the purpose of exercising the power or authority of the Council or Committee or for the purpose of doing the groundwork necessary to exercise that power or authority (v) “Member” means a Councillor of the Corporation and for Committees as defined in 1(f), shall mean a person appointed to the Committee (w) “Minutes” means a record, without note or comment, of all resolutions, decisions and other proceedings of Council and Committee Meetings (x) “Motion to Call the Question” means a motion to close debate and bring Council to a vote on a pending question (y) “Motion to Defer” means a motion to delay consideration of a matter until later in the same meeting or to a future meeting of Council or a Committee (z) “Motion to Receive” means a motion to acknowledge the particular item, report or recommendation under consideration and to have it placed in the records of Council with no additional action being taken (aa) “Motion to Refer” means a motion to dispose of a question under consideration, with or without any proposed amendment, in order to seek consideration by, and, if deemed desirable, one or more reports from any designated committee, body or official (bb) “Motion to Table” means a motion to postpone without setting a definite date as to when the matter will be considered again (cc) “Pecuniary Interest” means a direct or indirect By-law No. 2013-0020 – County of Frontenac Procedure By-law May 15, 2013

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pecuniary interest of a Member of Council within the meaning of the Municipal Conflict of Interest Act, R.S.O. 1990, c.M.50, as amended (dd) “Point of Order” means a question by a Member with a view to calling attention to any issue relating to the Procedure By-law or the conduct of Council’s business or in order to assist the Member in understanding Council’s procedures, making an appropriate motion, or understanding the effect of a motion (ee) “Point of Privilege” or “Personal Privilege” means a question by a Member who believes that another Member has spoken disrespectfully towards that Member or another Member or who considers that his integrity or that of a Member or County official has been impugned or questioned by the Member (ff) “Present” means physically in attendance at the meeting (gg) “Presentation” means an address to Council or Committee at the request of Council, a Committee or staff (hh) “Quorum” as it relates to Council and its Committees means a majority of the members (ii) “Recorded Vote” means a written record to be included in the minutes of the meeting of the name and vote of every Member voting on any matter or question (jj) “Resolution” means the decision of Council or its Committees on any motion (kk) “Time Sensitive Items” means those items on the agenda or addendum where action must be taken prior to the next regularly scheduled meeting of County Council; (ll) “Two-thirds majority vote” means an affirmative vote of at least two-thirds of the Members present. The Mayor of South Frontenac would count as 2 votes. (mm) “Warden” means the Head of Council of The Corporation 2. Application 2.1 General

2.2 Statutory Requirements

The rules of procedure set out in this by-law shall govern all proceedings of Council and its Committees. Any part or parts of this by-law may be suspended, by resolution clearly indicating the purpose and intent of the suspension, if agreed upon by two-thirds majority vote of the Members present, provided the motion is in order. Notwithstanding anything in this by-law, where Council or a Committee convenes for the purpose of holding a meeting as required by any statute, the provisions of the statute and the Statutory Powers Procedure Act, as

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Rules of Order not Covered

Date of Inaugural Session

Clerk to Act as Chair

Council Meeting Dates & Locations

applicable, shall govern the proceedings. Any provision not made in this by-law shall be decided in accordance with Robert’s Rules of Order and the Chair shall submit the ruling without debate. 3. Locations, Meeting Times and Notice of Regular Meetings of Council 3.1 The Council shall, in accordance with this by-law, hold its first Meeting on the third Wednesday in December at 9:00 a.m., unless otherwise directed by a resolution of Council. 3.2 The election of Warden and Deputy Warden shall be the first Agenda items of the inaugural Meeting of Council, and the Clerk shall act as Chair until the Warden and Deputy Warden are elected. (Amended by By-law 2014-0019 passed April 16, 2014) 3.3 Subsequent regular Council Meetings, not otherwise specially provided for, shall be held on the third Wednesday of each month at 9:00 a.m. unless a closed meeting is required at which point regular meetings shall commence at 9:30 a.m.at the County Administrative Offices, 2069 Battersea Road, Glenburnie unless otherwise directed by a resolution of Council. 2.3

3.4

Notice to Members

3.5 Notice to Media, Constituent Municipalities and Public

No regular Council meeting shall be held in August. (Amended by By-law 2014-0019 passed April 16, 2014) Notice of regular Meetings, including agendas, minutes, and supporting documents shall be provided via electronic mail by the Friday preceding the date of the Council Meeting. Alternative formats shall be made available upon request of the member. Notice may be provided by telephone or personal contact in case of an emergency. Notice of regular Meetings shall be given by posting agendas and supporting documentation on the County’s web site. In the event an agenda is amended, it shall be reposted as an amended agenda. To meet accessibility needs, alternative formats shall be made available upon request.

Membership on Council 4.1 Certificate of Election 4.2 Declaration of Office

No person shall take a seat on Council until the Clerk has received the certificate of election from the Clerk of the lower tier municipality as established by Section 232 of the Municipal Act, 2001 and amendments thereto. In accordance with the provisions of Section 232 of the Municipal Act, 2001 and amendments thereto, no person shall take a seat on Council until the person takes the Declaration of Office in the form established by the

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4.3

Appointment of Alternate Member

Minister for that purpose. The Clerk shall administer the Declarations of Office. Pursuant to Section 267 of the Municipal Act, 2001 and amendments thereto, if a Member of County Council is unable to act as a Member of County Council for a period exceeding one month, the local municipal council may appoint one of its Members as an Alternate Member of County Council to act in place of the Member until the Member is able to resume acting as a Member of County Council. The Alternate Member shall not take his seat on County Council until the Clerk of the County has received a certified copy of the appointment by-law passed by the lower tier municipality naming the Alternate.

Election of Warden and Deputy Warden 5.1 Term of Office Eligibility to hold office of Warden and Deputy Warden Presiding Officer Nominations Candidates Stand for Election

5.2

5.2 5.3 5.4

5.5 Nominators to Speak 5.6 Candidates to Speak Secret Ballot

5.7 5.8

Number of Votes 5.9 Tie for Lowest Member of Votes

The term of office of the Warden and Deputy Warden shall be 1 year unless re-elected to remain in Office by Council. Only the Mayors of the Townships are eligible to hold the office of Warden and Deputy Warden. The election of the Warden shall be conducted by the Clerk. Nominations shall be received until Council by Motion closes the nominations. Once nominations have been closed, the Clerk shall determine the willingness of each candidate nominated to stand for election. Each mover and seconder of those candidates who stand for election shall be entitled to speak once in support of their candidate for a maximum of five minutes. Each candidate who stands for election may make a presentation to Council, not to exceed five minutes in duration. The election of the Warden shall be by secret ballot under the authority and the direction of the Clerk. Pursuant to Section 233 of the Municipal Act, 2001 and amendments thereto, for the purposes of election of Warden, each Member of County Council shall have one vote. If no candidate for Warden receives a majority of the votes cast, the candidate receiving the fewest votes shall be eliminated from the next secret ballot. In the case of a tie for the fewest votes, there will be a second vote of the candidates that tied to determine which candidate will be eliminated from the ballot.

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5.10 Equality of Votes

5.11 Acclamation of Warden Election of Deputy Warden Destruction of Ballots

5.12 5.13

In the case of an equality of votes for Warden, the successful candidate shall be determined by the Clerk placing the names of the candidates on equal size pieces of paper in a receptacle and one name shall be drawn by a person named by the Clerk. The successful candidate shall be the one whose name was drawn. Where only one person is nominated for Warden and nominations have been closed by resolution, the Chair shall declare that person elected to the office in question, by acclamation. The same process shall be followed for the election of the Deputy Warden as for the Warden. All ballots shall be destroyed by shredding them following the election of Warden and Deputy Warden.

Meetings of Council 6.1

Protocols for Beginning Session

Clerk to be in Attendance at all Meetings of Council

6.2

6.3 Recording of Council Meetings

6.4

Committee of the Whole

Election of Chair and

6.5

At the hour appointed, when a Quorum is present, the Warden shall take the Chair and call Council to order. The Clerk shall record in the minutes attendance of Members of County Council, County Staff, Members of Township Councils, Township Staff and Media. If a Member of Council arrives late or leaves before final adjournment, the Clerk shall note the time of arrival or departure in the minutes. The Clerk shall be in attendance at all times for a Meeting of Council to be properly constituted. In addition, the Clerk shall be free of potential conflicts and independent of the proceedings. Members of the public, including accredited and other representatives of any news media, may use cameras, recording equipment, television cameras, and any other devices of a mechanical, electronic, or similar nature to transcribe or record Council Meetings. These devices may not be used in such a way as to obstruct the proceedings of the Meeting. Council may meet as Committee of the Whole to consider any matter it decides. Council may meet as Committee of the Whole during a regular Meeting of Council if included on the agenda. Council may meet as Committee of the Whole during a regular Meeting when it is not included on the agenda by way of motion and a 2/3 vote of the members who are present and voting. Council may also hold a separate Meeting to meet as Committee of the Whole should the need arise. If a separate meeting is required, Committee of the Whole meetings will be held on the first Wednesday of the month. The Chair and Vice-Chair of the Committee of the Whole

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Vice-Chair of the Committee of the Whole

shall be elected on an annual basis by the Committee of the Whole.

6.6

Closed Meetings

6.7 Written Resolution for Closed Meetings 6.8 Introducing New Business at a Closed Meeting

Only second member Councillors from each Township are eligible to be elected Chair and Vice-Chair (Added by By-law 2014-0019 passed April 16, 2014) All regular and special Meetings of Council shall be open to the public, except that a Meeting or part of a Meeting may be closed to the public if the subject matter being considered relates to: a) The security of the property of the municipality or local board; b) Personal matters about an identifiable individual, including municipal or local board employees; c) A proposed or pending acquisition or disposition of land by the municipality or local board; d) Labour relations or employee negotiations; e) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; f) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; g) A matter in respect of which a council, board, committee or other body may hold a closed Meeting under another Act; h) The Meeting is held for the purposed of educating or training the members and at the Meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee. A Meeting shall be closed to the public if the subject matter relates to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act if the Council is the head of the institution for the purposes of the Act. A written resolution outlining the general nature of the subject matter is required before going into a closed Meeting and in the case of a closed Meeting held under 6.5(h), the resolution shall state the general nature of the subject matter to be discussed. If a member of Council wishes to introduce new business at a closed Meeting, it must be introduced in open session at the confirmation of the agenda. When the Council resolves into a closed session, the Council member advise on the nature of the new business and the County Council, by majority vote, will determining if

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Closed Meeting Documentation to Remain Confidential Closed Meeting Investigations

6.9

6.10

the matter will be dealt with in the closed session. No debate on the issue will take place until the motion to deal with the new business has been decided in the majority. All information, documentation and/or deliberations received, reviewed or taken in a closed Meeting, including agendas and minutes shall, remain confidential and shall not be released to the public. Upon receipt of a request for a closed Meeting investigation, the Clerk shall refer the matter to the Closed Meeting Investigator.

Special Meetings of Council Warden’s Request

7.1 7.2

Request by Members Responsibility for Notice

7.3 7.4

Minimum Notice Items of Business

7.5 7.6

Validity of Meeting 7.7 Notice to Media, Constituent Municipalities and Public 7.8 Joint Council Meetings

The Warden may, at any time summon a Special Meeting of Council. The Clerk shall, upon receipt of a written petition of the majority of the Members, call a Special Meeting for the purpose and time mentioned in the petition. The Clerk shall provide all Members with at least fortyeight (48) hours notice of a Special Meeting. Minimum Notice shall consist of a telephone message to all Members followed by an electronic Notice and Agenda. The only business to be dealt with at a Special Meeting is that which is identified in the Notice of the Meeting. The lack of receipt of a Notice or of an Agenda for a Special Meeting by any Member shall not affect the validity of the Meeting or any action taken thereat. Notice for Special Meetings of Council shall be posted as soon as practical after being established on the County’s web site. Agendas and supporting documentation shall be posted as soon as practical prior to the Special Meeting and in the event an agenda is amended, it shall be re-posted as an amended agenda. County Council may host a joint Meeting of the constituent lower tier Municipal Councils and County Council for a topic(s) that is common to all municipalities within the County. These Meetings shall be considered Special Meetings of County Council and procedural rules as outlined in this by-law shall apply.

Emergency Meetings of Council 8.1 Warden’s Authority

Notwithstanding any other provision of the By-Law, an Emergency Meeting to deal with an emergency or extraordinary situation may be called by the Warden without written notice, provided that an attempt has been made by the Clerk to notify the Members about the Meeting as soon as possible and in the most expedient

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8.2 Items of Business 8.3 Validity of Meeting Notice to Media and Public

8.4

manner available. No business except business dealing directly with the emergency or extraordinary situation shall be considered at the Emergency Meeting. The lack of receipt of a Notice or of an Agenda for an Emergency Meeting by any Member shall not affect the validity of the Meeting or any action taken thereat. Notice and supporting documentation shall be posted on the County’s web site as soon as practical.

Quorum for Council 9.1 Quorum – Council 9.2 No Quorum at Beginning

Loss of Quorum During Meeting

9.3

9.4 No Quorum Possible

Responsibility of Notice

9.5 9.6

Municipal Conflict of Interest Act

Quorum as it relates to Council shall consist of a majority of the members. (Quorum for Frontenac County Council is 5 members) If a quorum is not present at a scheduled Meeting fifteen (15) minutes after the scheduled commencement time, the Meeting shall stand adjourned until the date of the next regular Meeting and the Clerk, shall record the names of the Members present. If a quorum is lost during a Meeting then the Meeting shall stand adjourned and all unfinished business shall be carried forward to the next Meeting. Should it become known in advance of a regularly scheduled or special Meeting of Council that a quorum of members will not be present, or due to inclement weather, the Warden shall cancel the Meeting and reschedule it for the earliest possible time. The Clerk shall provide all Members with at least fortyeight (48) hours notice of a rescheduled Meeting. Notwithstanding Section 9.3, where the number of Members, who by reason of the provisions of the Municipal Conflict of Interest Act, are prohibited from participating in a Meeting is such that, at that Meeting, the remaining Members are not of sufficient number to constitute a quorum, then the remaining number of Members shall be deemed to constitute a quorum.

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Agenda 10.1 General

Agenda Items due to Clerk

10.2

The Clerk, in consultation with the Warden, shall have prepared and delivered to the Members a minimum of five days prior to the Meeting of Council an electronic agenda, including staff reports, by-laws and background information, for their review and consideration in accordance with Section 3.4 of this By-Law. All items of business for the agenda of a regular Meeting of Council shall be received by the Clerk’s Department by 4:00 p.m. 12 days prior to the date of the meeting.

Order of Business 11.1

Agenda Order

Unfinished Business

11.2

The business of Council shall be taken in the order in which it stands upon the agenda as follows:

Closed Meeting
Call to Order
Adoption of the Agenda
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes
Deputations and/or Presentations
Proclamations
Briefings
Unfinished Business
Recommend Reports from the Chief Administrative Officer
Information Reports from the Chief Administrative Officer
Reports from External Boards and Committees
Reports from Advisory Committees of County Council
Accounts
Motions, Notice of Which has Been Given
Giving Notice of Motion
Communications
Other Business
Public Question Period
By-laws – General By-laws and Confirmatory By-law
Adjournment (Amended by By-law 2014-0019 passed April 16, 2014) When any business matter from an agenda is left

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11.3

Briefings

unresolved of at the time of adjournment, either for want of a quorum or otherwise, such business shall be taken up in succession at the next Meeting of the Council as unfinished business, or at a Special Meeting of Council as summoned by the Warden pursuant to Section 7.1. Briefings are allowed at the beginning of the Meeting or when the issue arises on the agenda. Briefings are limited to 10 minutes, unless an extension has been recommended by the Chief Administrative Officer due to the importance of the subject and approved by Council by a simple majority. (Amended by By-law 2014-0019 passed April 16, 2014)

Council Minutes 12.1 Minutes Content 12.2

Adoption of Minutes

The minutes of Council as taken by the Clerk, shall consist of a record of all proceedings taken in the Council and pursuant to the Municipal Act, 2001 and any amendments thereto, shall be without note or comment. Minutes of all open Meetings of Council shall be adopted at the next regular Meeting of Council and the Warden and Clerk shall then sign such minutes. Minutes of all closed Meetings of Council shall be adopted at the next closed Meeting of Council and the Warden and Clerk shall then sign such minutes. Members of County Council may ask questions of clarification of the minutes.

Duties of the Warden 13.1

Responsibilities

In addition to the responsibilities of the head of council as set out in the Municipal Act, 2001 and any amendments thereto, it shall be the duty of the Warden: a) To preserve order and decorum and decide all questions of order, subject to an appeal to the Council b) To receive and submit, in the proper manner, all motions presented to the Members of the Council c) To put to vote all questions which are properly brought before Council or necessarily arise in the course of proceedings, and announce the results d) To rule on all procedural matters, without debate or comment e) To decline to put to a vote motions which do not comply with the rules of procedure, or which are not within the jurisdiction of Council f) To restrain the Members, within the rules of order, when engaged in debate g) To call by name any Member persisting in breach of the rules of order of the Council and may order the Member to vacate the Council Chamber

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13.2 Expulsion 13.3

Warden to Participate in Discussion

13.4 Absence of Warden

13.5 Absence of Warden and Deputy Warden 13.6 Voting

h) To adjourn or suspend the Meeting if the Warden considers it necessary because of grave disorder i) To authenticate, by signature, all by-laws, resolutions and minutes of the Council; j) To represent and support the Council, declaring its will and implicitly obeying its decisions in all things. The Warden may expel or exclude from any Meeting any person or Member whom the Warden feels has exhibited improper conduct during a Meeting of Council. a) The Warden (or Chair) may ask or answer questions and comment in a general way without ceding the chair. b) If the Warden (or Chair) wishes to speak on a motion or take a definite position and try to persuade Council to support that position, then the Warden (or Chair) must call on the Deputy Warden (or ViceChair of a Committee) to take over the chairing of the Meeting until the Warden has finished speaking. c) If the Warden (or Chair) wishes to make a motion, then the Warden (or Chair) must call on the Deputy Warden (or Vice-Chair) to chair the Meeting until the motion has been resolved. If the Warden does not attend a Meeting of Council within fifteen (15) minutes after the time appointed, the Deputy Warden shall preside until the arrival of the Warden and the Deputy Warden shall have vested in him all the powers as given by this by-law to the Warden while presiding at the Meeting. In the absence of the Warden and the Deputy Warden, the Clerk shall convene the Meeting until a Chair, chosen by the Council shall preside during such absence and shall while in the Chair have vested in him all the powers as given by this By-Law to the Warden. The Warden may vote on any matter at his discretion with the exception of a recorded vote at which time voting is required.

Duties of Members 14.1

Legislative Responsibilities

It is the role of Members of County Council: a) To represent the public and to consider the wellbeing and interests of the County; b) To develop and evaluate the policies and programs of the County; c) To determine, as applicable, which services the County provides; d) To ensure that administrative policies, practices

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14.2

Prohibitions

and procedures and controllership policies, practices and procedures are in place to implement the decisions of Council; e) To ensure the accountability and transparency of the operations of the County, including the activities of the senior management of the County; f) To maintain the financial integrity of the County; and g) To carry out the duties of Council under the Municipal Act or other Act. No Member shall: a) Speak disrespectfully of any Member of Federal or Provincial parliaments, the Council, any constituent municipality, any member or any official or employee of the County; b) Use offensive words or unparliamentary language; c) Speak in a manner that is discriminatory in nature on the basis of the individual’s race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability; d) Engage in private conversation while in the Council Meeting or use electronic devices (including but not limited to BlackBerrys, cellular phones or pagers) in a manner which interrupts the proceeding of the Council; e) Leave his seat or make any noise or disturbance while a vote is being taken and until the result of the vote is announced; f) Speak on any subject other than the subject under debate; g) Where a matter has been discussed in a closed Meeting, and where the matter remains confidential, disclose the content of the matter or the substance of deliberations of the closed Meeting; h) Criticize any decision of the Council except for the purpose of moving that the question be reconsidered; or i) Disobey the rules of the Council or a decision of the Chair or of the Council on questions of order or practice or upon the interpretation of the rules of the Council. In case a Member persists in any such disobedience, after having been called to order by the Warden, the Warden shall not recognize that Member, except for the purpose of receiving an apology from the Member tendered at the Meeting or any subsequent Meeting.

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Disclosures of Pecuniary Interest 15.1

Method of Disclosure

15.2 Closed Meetings

15.3 Absence – Disclosure at Next Meeting

15.4 Record of Disclosure

Where a Member, either on his own behalf or while acting for, by, with or through another, has any pecuniary interest, direct or indirect, in any matter and is present at a Meeting at which the matter is the subject of consideration, the Member shall, in accordance with the Municipal Conflict of Interest Act: a) Prior to any consideration of the matter at the Meeting, disclose the Member’s interest and the general nature thereof; and b) Not take part in the discussion of, or vote on any question in respect of the matter, and c) Not attempt in any way whether before, during or after the Meeting to influence the voting on the matter. Where a Meeting is not open to the public, in addition to complying with the requirements of the Municipal Conflict of Interest Act, the Member shall forthwith leave the Meeting or the part of the Meeting during which the matter is under consideration. Where the interest of a Member has not been disclosed by reason of the Member’s absence from a particular Meeting, the Member shall disclose the Member’s interest and otherwise comply at the first Meeting of the Council or Committee, as the case may be, attended by the Member after the particular Meeting. The Clerk shall record in reasonable detail the particulars of any disclosure of pecuniary interest made by a Member, and this record shall appear in the Minutes of that Meeting.

Deputations and/or Presentations 16.1 Request for Deputation

16.2 Deputation Material 16.3 Authority to Approve or Deny New Information Only

16.4

Any person desiring to present information orally on matters of fact or to make a request of Council shall give notice and disclose the subject matter to the Clerk not less than ten days preceding the Council Meeting at which such person desires to be heard. In order to be scheduled as a deputation before Council, a person shall submit to the Clerk written and/or electronic documentation concerning the presentation not less than seven days preceding the Council Meeting. The Clerk, in consultation with the Warden, shall have the authority to deem a deputation inappropriate or outside the scope of Council authority and deny the item a place on the agenda. Except as required by law, any person appearing before Council or a Committee who has previously appeared

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Exceptions to Ten Days’ Notice Requirement

16.5

16.6 Time Limits Number of Deputations Number of Speakers Addressing the Warden

16.7 16.8 16.9 16.10

Behaviour

16.11 Curtailment of Time

16.12 Conduct

before Council or the same Committee on the same subject matter shall be limited to providing only new information in their second and subsequent appearances. Under extenuating circumstances, exceptions to the ten days’ notice required in 16.1 may be approved by the Clerk. Each deputation shall be limited to not more than a total of ten (10) minutes. Extensions to these limits will be at the discretion of the Warden. A maximum of two (2) deputations may address Council per Meeting. The number of speakers for one deputation shall be limited to two, unless authorized by Council resolution. All deputants shall address the Warden, shall state their name and whom they represent. No deputant shall: a) Speak disrespectfully of any person; b) Use offensive language; c) Speak on any subject other than the subject for which he has received approval to address Council; d) Disobey the rules of procedure or a decision of the Warden or Council. The Warden may curtail any deputation, any questions of a deputant or debate during a deputation for disorder or any other breach of this by-law, and, if the Warden rules that the deputation is concluded, the person or persons appearing shall withdraw. Members of the public who constitute the audience at a Meeting, shall not: a) Address Council or Committee without permission; b) Bring signage, placards or banners into such Meetings and refrain from any activity or behaviour that would affect the Council deliberations.

Rules of Debate 17.1 Recognition of Member 17.2 Order of Speakers 17.3 Interruptions Read Motion

17.4

To address Council, a Member shall request to speak, be recognized by the Warden and direct all comments through the Warden. When two or more Members indicate their desire to speak at the same time, the Warden shall designate the order of speakers. When a Member is speaking, no other Member shall interrupt the Member speaking, except to raise a point of order, privilege or personal privilege. Any Member may require a motion or question under discussion to be read at any time during the debate, but

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Five Minutes

17.5 17.6

Speak Once 17.7 Questions

17.8 Points of Order and Privilege

Warden to Rule on Point Challenge Decision Final Idem

17.9

17.10 17.11 17.12

not so as to interrupt the Member speaking. No Member shall speak for longer than five minutes on a question without Council’s permission. No Member shall speak more than once to the same question without Council’s permission, except that a reply shall be permitted only from a Member who has presented the main motion. A Member may ask a question only for the purpose of obtaining information relating to the matter under discussion and the question shall be stated succinctly and asked only of the Warden, the previous speaker or County staff. When a Member rises on a point of order, point of privilege or point of personal privilege, the Member shall ask leave of the Warden to raise the point. After leave is granted, the Member shall state the point to the Warden and then remain silent until the Warden has ruled upon the point. Subject to being overruled by Council on a vote which shall be taken immediately and without debate, the Warden shall rule on the point. Any Member may challenge the ruling of the Warden immediately following the ruling. The Warden’s ruling is final unless it is challenged. Council’s decision is final if the Warden is challenged.

Motions 18.1 Jurisdiction 18.2

Putting a motion on the agenda

Motions for which Notice has not been given

18.3

18.4 Withdrawal of Motions

Motions Introduced

18.5

A motion or notice of motion in respect of a matter which is not within the jurisdiction of Council shall not be in order and shall not be considered by Council. a) Motions introducing new matters must be in the hands of the Clerk by Noon on the Friday prior to the regular County Council or Committee Meeting for inclusion on the agenda. b) Every motion must be in writing and have a mover and seconder before being submitted to the Clerk for inclusion on the agenda. c) All motions will be placed in the order in which they are received. Motions for which notice has not been previously given shall only be considered if agreed upon by a two-thirds majority vote of the Members present. After a motion has been proposed and seconded, and placed in the hands of the Warden, it shall be considered to be in the possession of Council but may be withdrawn with the consent of the mover and the support of a majority of Council. The following may be introduced orally without written

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Orally

Motions to be in Writing Motions to be Seconded Motion to Refer Takes Precedence over Amendments

18.6 18.7

18.8

18.9 Mover May Vote in Opposition 18.10

Motion to continue past 1 p.m.

notice and without leave of Council: a) A point of order, privilege or personal privilege b) Presentation of petitions c) A motion to waive or suspend the rules of procedure d) A motion to recess e) A motion to adjourn f) A motion to call the question g) A motion to separate the question h) A motion that Council resolve itself into a closed Meeting i) A motion to receive an item j) A motion to table an item k) A motion to lift from the table l) A motion to refer m) A motion to defer n) A motion to amend, and o) A motion to adopt a recommendation. Except as provided in Section 18.5, all motions and notices of motion shall be in writing. A motion shall be moved and seconded before being open for discussion and consideration. Motions under Sections 18.5 (a) and (b) do not require a seconder. A motion to refer, until it is decided, shall precede all amendments of the main question. A member may move a motion in order to initiate discussion and debate and that Member may vote in opposition to the motion. A seconder of a motion may also vote in opposition to the motion. a) A motion carried by a two-third vote of the members present and voting will extend the meeting. The Mayor of South Frontenac shall have two votes. b) At 12:45 p.m. the Warden will ask if Council wishes to proceed beyond 1:00 p.m. A motion put forward must stipulate the purpose of the extension (i.e. to complete the agenda in its entirety, or a certain portion of the agenda, or that the extension is for a specific period of time). c) If a two-thirds vote is not achieved to extend the meeting, Council will consider the time sensitive items, and at 12:55 p.m. Council will move directly to by-laws.

Specific Motions 19.1 Recess

a) A motion to recess is debatable; however debate is restricted to the length of time of the recess only. b) A motion to recess is amendable; however any

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19.2

Adjourn

19.3 Call the Question

19.4

Motion to Table (postpone indefinitely)

19.5

Refer

19.6 Defer (postpone to a certain time)

19.7 Amendment

amendment shall refer to the length of time of the recess only.

A motion to adjourn the Council Meeting is not debatable and shall always be in order except: a) when another Member is in possession of the floor; b) when a vote has been called; c) when the Members are voting, or d) when a Member has indicated to the Warden his desire to speak on the matter before Council.
A motion to adjourn shall take precedence over any other motion. a) A motion to call the question is not debatable and shall be put immediately. b) A member who moved a motion to call the question shall not be allowed to speak to the question again if the motion is decided in the negative. A motion to table: a) is not amendable; b) shall apply to the motion and any amendments under debate when the motion to table is made; c) is debatable; however debate may go into only the reasons why the motion should or should not be dealt with at this time; d) if the motion to table carries, in the absence of any direction from Council, the matter may not be discussed until a Member through a Notice of Motion, brings it forward to a subsequent Meeting. A motion to refer: a) is amendable; b) is debatable; c) shall include the name of the Committee or official to whom the motion or amendment is to be referred; and d) shall include the terms upon which it is to be referred and time or period, if any, on or within which the matter is to be returned. A motion to defer: a) is debatable; b) is amendable; c) shall include the time to or period within which, consideration of the matter is to be deferred; and d) shall include an explanation to demonstrate the purpose of the motion to defer. A motion to amend: a) is debatable b) only one motion to amend a motion shall be on the floor at any one time

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19.8 Receive 19.9

Reconsideration

19.10

Reconsideration General

c) shall receive disposition of Council before a previous amendment to the question d) shall not be amended more than once before voting e) shall be relevant to the question to be received f) shall not be received proposing a direct negative to the question g) may propose a separate and distinct disposition of a question h) shall be put in the reverse order to that in which it is moved. A motion to receive, moved after the main motion, is debatable and shall be treated as an amendment to the main motion. A motion to reconsider a matter within one year following the decision of the Council shall be in order to permit correction of hasty, ill-advised or erroneous action or to take into account added information or a changed situation that has developed since the taking of the vote. A motion to reconsider is not in order if the provisions of the original motion have been partly carried out or involve a contract were the party to the contract has been notified on the outcome. a) A motion to reconsider is debatable; b) No discussion of the main question shall be allowed until the motion for reconsideration is carried by a two-thirds majority vote of the members present; c) Once the question is reopened, it is reopened in its entirety unless the reopening motion specifies otherwise; d) If the question is reopened, all previous decisions of the Council remain in force unless the Council decides otherwise; e) No motion to reconsider may, itself, be the subject of a motion to reconsider.

Notices of Motion 20.1 Timing of Notice

Notice of Motion Disclosure of Subject Matter

20.2

20.3 Committees

A notice of motion shall be given in accordance with the Agenda of Council and shall be in writing and shall include the name of the mover and seconder. The Clerk will read any notices of motion at the designated point on the Agenda; however they will form part of the Agenda for the subsequent Meeting of Council. Any Member giving a Notice of Motion shall disclose the subject matter of the motion. Any notice of motion, the subject matter of which falls within the mandate of a Committee, shall be referred directly to that Committee by the Council unless the

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Council determines that it should not be first considered by the Committee, for reasons of emergency, health, safety or legal deadline. 21. Voting 21.1

Order of Votes

21.2 Members Shall Vote 21.3

Number of Votes

Warden to State the Question

21.4

21.5 Method of Voting 21.6

Actions During Vote

21.7 Split Votes

Motions relating to an item under consideration shall be voted on in the following order: a) A motion to waive or suspend the rules of procedure b) A motion to adjourn c) A motion to recess d) A motion to receive an item e) A motion to call the question f) A motion to defer g) A motion to refer h) A motion to amend, in reverse order of its being placed i) A motion to table an item j) The main motion. Every Member present at a Meeting of Council where a question is put shall vote on the question, unless prohibited by statute, in which case the Clerk shall so record. Subject to the exception under Section 5,8 above, every Member present at a Meeting of Council where a question is put shall have 1 vote except for the Mayor of South Frontenac who shall have 2 votes. If the Mayor of South Frontenac is absent at a Meeting, the other Councillor representing South Frontenac shall only have 1 vote. Immediately preceding the taking of a vote, the Warden shall state, if requested, the question in the precise form in which it will be recorded in the minutes. A Member shall vote by raising a hand or otherwise indicating the Member’s vote, except where a recorded vote is requested. When the Warden calls for the vote on a question, a) Each Member shall occupy his seat and shall remain in place until the result of the vote has been declared by the Warden, and b) During this time no Member shall walk across the room or make any other motion or speak to the question or any other Member or make any noise or disturbance. Upon the request of any Member, and when the Warden is satisfied that a matter under consideration contains distinct proposals, the vote upon each proposal shall be taken separately.

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21.8 No Vote Deemed Negative

Warden Majority Vote Equality of Votes

21.9 21.10 21.11 21.12

Two-Thirds

21.13

Recorded Vote

Clerk to Announce Results of Vote

21.14 21.15

Request for Further Vote

If any Member present does not vote at a Meeting of the Council where a question is put and a recorded vote taken, he shall be deemed to vote in the negative except where the Member is prohibited from voting by statute. The Warden may vote on any question and shall vote in the case of recorded votes. All decisions of Council shall require a majority vote except as otherwise set out in this By-Law. Any motion that receives a tie vote shall be deemed to have been decided in the negative. The following decisions of Council require a two-thirds majority vote: a) A motion to consider a report or by-law that does not relate to a matter listed on the Agenda; b) A motion to consider a matter previously postponed indefinitely or to a time or eventuality that has not been reached or occurred under Section 19.4 of this By-Law; c) A motion to reconsider a question decided within the previous year under Section 19.10 of this ByLaw; d) A motion to suspend the provisions of the ByLaw under Section 2.1 of this By-Law; e) A motion to call the question under Section 19.3 of this By-law. A request for a recorded vote by a Member present at the Meeting shall be made prior to the commencement of the vote being taken or immediately thereafter. When a recorded vote is requested by a Member, the Clerk shall record the name and vote of every Member on the question using alphabetical order by last name for order of voting with the Warden voting last. The Clerk shall announce the result of the vote. If a Member doubts the results of a vote as announced by the Clerk, the Member may call for the vote to be taken again and the Warden shall request that the Members shall vote again.

Public Question Period 22.1 Questions/Comments from the Public

Council will entertain questions and/or comments from the public at each Meeting at the designated point on the agenda as time permits. Questions and/or comments must pertain to an item on the agenda for that meeting unless Council directs otherwise by resolution.

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Other Business 23.1 Items to be Considered for Other Business with Prior Notice 23.2

Items to be Considered for Other Business without Prior Notice

Miscellaneous Business/Motions that do not warrant a staff report may be placed on the agenda under Other Business provided that the business is posted on the agenda with supporting documentation. (Added by By-law 2014-0019 passed April 16, 2014) Statement by Members – When a Councillor(s) wishes to inform Council of a matter that does not require action or consideration by Council, such information may be announced under Other Business. Matters of Urgency – When a Councillor(s) wishes to inform Council of a matter that must be considered immediately, due to extreme time constraints, Council shall determine if the matter is admissible and requires immediate action by Council, by a two-thirds majority vote. Only matters of urgency, ruled admissible by Council, shall be considered by Council without prior notice.

By-Laws Introduction Three Readings By-Laws Taken as Read Separate Vote Pass at One Meeting

24.1 24.2 24.3

24.4 24.5 24.6

Confirmatory By-law

24.7 Amendments 24.8 Authorization

All by-laws shall be introduced by motion specifying the title thereof. Every by-law shall have three readings prior to being passed. By-laws shall be taken as read for the first, second and third readings unless otherwise decided by a majority vote of Council. By request of any Member, any by-law(s) may be discussed or voted on individually. A by-law may be passed through all its stages and be finally passed at one Meeting. The proceedings of every Meeting of Council shall be confirmed by by-law at each Meeting in order that every decision of Council in that year and every resolution thereof shall be of the same force and effect as if each and every one of them had been the subject matter of a separate by-law duly enacted. All amendments to any by-laws approved by Council shall be deemed to be incorporated into the by-law and if the by-law is enacted by Council, the amendments shall be recorded by the Clerk. Every by-law once passed shall be numbered with a progressive number in the following form: four digits for the year, dash, four digits for the by-law number, (e.g. By-law No. 2010-0001 shall be the first by-law number in the year 2010), dated, duly signed by the Warden and Clerk and the Clerk shall affix the seal of the

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Corporation thereto. 25. Committees 25.1 Council’s Role 25.2

Advisory Committees of County Council – Schedule B

25.3 External Boards and Committees – Schedule C 25.4 Appointment/Nominees to Other Boards 25.5 Eligible Appointees

25.6

Term of Appointment

25.7 Election of Chairs and Vice-Chairs

Council shall determine the appropriate number of Committees, their membership, mandates and reporting practices. The composition and terms of reference for Advisory Committees are in accordance with Schedule B, attached hereto and forming a part of this By-Law as follows: Schedule B-1 Joint Frontenac Accessibility Advisory Committee Schedule B-2 Trails Advisory Committee Schedule B-3 Sustainability Advisory Committee Schedule B-4 150th Anniversary Planning Advisory Committee Schedule B-5 Seniors Housing Task Force (Amended by By-law 2014-0019) The Committees to which County Council makes appointments, but are not Committees of County Council, is included in Schedule C. These Committees are bound by the rules established by their governing body and do not abide by the County’s Procedural Bylaw. Appointments and nominees to other boards, such as the KFL&A Public Health Board and the Kingston Frontenac Public Library Board, shall be appointed directly by Council. Every member of a Committee must be either a member of Council or a person eligible to be elected as a member of the Council, in accordance with the Municipal Elections Act, unless approved by a majority resolution of Council. The Term of Appointment for Members of Committees shall be in accordance with the Terms of Reference of the Committees set out in Schedule B to this By-law. Committee members will continue to serve on a committee past the expiration of their term until they are replaced. All Council membership on all Committees end on November 30 of a municipal election year. (By-law 2014-0033) Chair and Vice-Chair of each Committee shall be elected on an annual basis by the Committee from its Members: a) Each candidate for Chair and Vice-Chair who stands for election may make a presentation to the Committee;

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Removal of Chair or Vice-Chair Warden’s Membership on Committees

25.8

25.9 25.10

Clerk shall be Secretary

25.11 Delegation of Clerk’s Duties 25.12 Committee Meeting Dates & Locations

25.13 Notice to Members

25.14 Notice to Media and Public

General Role of

25.15

b) The Committee shall elect a Vice-Chair to chair the proceeding in the absence of the Committee Chair; c) The Warden shall not be eligible to be the Chair or Vice-Chair of a committee; d) The Chair and Vice-Chair of committees may hold their respective positions for a maximum of four consecutive years if re-elected to do so.; e) Each Chair and/or Vice-Chair shall preside at every Meeting of their Committee, may vote on every question submitted for consideration and may require that resolutions be in writing. The Chair or Vice-Chair can only be removed by a vote of the majority of Members of the Committee or by resolution of Council. The Warden shall be an Ex-officio Member of all Committees and Task Forces. The Clerk or designate shall be the Secretary of all Committees of Council and shall be present at all Meetings. The Clerk shall record the proceedings of all Committees of Council in the form of minutes. All Committee minutes shall be directed to Council for adoption and shall be signed by the Chair and Secretary at the next Committee Meeting. Despite Section 25.9, the Clerk may delegate to any employee in the Administrative Services Department duties related to the preparation of the Agendas, giving of notice of the Meetings, recording of the minutes and general administrative support to the Committees. Committees shall establish regular Meetings dates, times and location at the beginning of each year. Meetings will be held in the County of Frontenac Administration Building. Alternative locations shall only be considered where staff capacity and resources are deemed sufficient. Notice of Meetings including agendas, minutes and supporting documentation to the Members shall be via electronic mail, regular mail, courier or facsimile. Notice may also be provided by telephone or personal contact in case of an emergency. Notice of Meetings shall be given by posting agendas and supporting documentation on the County’s website. Notice of Meetings shall be posted as soon as practical after being established by Committees. Agendas and supporting documentation shall be posted three days prior to the Meeting and in the event an agenda is amended it shall be reposted as an amended agenda. The role of Committees shall generally be to:

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Committees

25.16 Responsibility to Act on Recommendations 25.17

Committee Procedures

25.18 Members’ Rights

25.19

Absence of Chair and Vice Chair

Meeting Limitation Agendas

25.20 25.21

a) make recommendations to Council on matters which are in their jurisdiction; b) guide and request staff to provide reports on the direction and nature of policy development, fact finding, analysis and generation of public policy matters; c) receive public deputations and establish mechanisms to receive further public input on vital public policy matters. No action shall be taken on Committee recommendations until approved by Council unless: a) the responsibility has been delegated to the Committee by Council. The rules governing the procedure of the Council and the conduct of Members at Council shall be observed as far as they are applicable, and, subject to the specific rules for Committees set out in this section including: a) the number of times of speaking on any question shall not be limited; b) a majority vote shall be required to decide any matter before the Committee; c) recorded votes shall not be weighted and members shall be called to vote by last name in alphabetic order; Members who are not Members of a specific Committee may attend Meetings of that Committee and may, with consent of the Chair of that Committee, take part in the discussion, but shall not be counted in the quorum or entitled to make motions or to vote at these Meetings. In the event of the Chair of a Committee not attending the Committee at which he is to preside within fifteen (15) minutes after the time appointed for the commencement of the Meeting, the Committee Vice Chair shall call the Meeting to order and preside until the arrival of the Committee Chair. Should the Committee Vice-Chair not be in attendance at the Meeting, then, those Members in attendance shall appoint one of the Members to act in place of the Committee Chair for that Meeting. Such Member shall then call the Members to order and shall preside until the arrival of the Committee Chair or the Committee Vice-Chair. No Committee Meeting shall be held while Council is in session. The Clerk shall prepare for distribution Committee agendas.

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25.22 Additional Agenda Items 25.23

Deputations

25.24 Closed Meetings Declarations of Pecuniary Interest Quorum Right to Expel

25.26

25.27 25.28 25.29

Reconsideration

Any matter, which is within the Committee’s mandate and which is not on the Committee agenda or does not relate to a matter on the agenda, may be considered by the Committee if it agrees to add the matter to the agenda through a majority vote. Any person desiring to present information to a Committee may do so subject to the following: a) The request shall be in writing and the information to be presented shall be on matters of fact or to make a request of the Committee; b) Requests shall be made not less than ten days preceding the Committee Meeting at which such person desires to be heard; c) Exceptions to the ten days’ notice requirement required in (b) above may be approved by the Committee Chair; d) Any person who is scheduled to appear as a deputation before a Committee is requested to submit written documentation for the Committee’s consideration to the Clerk’s Department not less than five (5) days preceding the Committee Meeting; e) The rules relating to time limits, behaviour, curtailment of time and conduct shall be as set out in Section 16. No Meeting of a Committee shall be held as a closed Meeting except in accordance with Sections 6.4, 6.5 and 6.6. Members of Committees shall adhere to Section 15 with respect to declarations of pecuniary interest in Committees. A quorum as it relates to Committees of Council shall consist of a majority of the members.. The Chair has the right to expel or exclude any person from any Meeting for improper conduct. No Committee shall reconsider any question decided by the Council within a year after the Council decision, nor consider any other matter which could involve a decision inconsistent with a Council decision.

Amendment to the By-Law Majority Vote

26.1

This By-law shall not be amended or repealed except by a majority vote of Council.

Conflict 27.1 Conflict with Statute

If there is any conflict between this By-law or any portion thereof and any statute, the provisions of the statute shall prevail.

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This is Schedule A to By-law No. 2013-0020 passed by the Council of the County of Frontenac this 15th day of May, 2013 [Original Signed] Janet Gutowski, Warden [Original Signed] K. Elizabeth Savill, Clerk

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SCHEDULE B-1 ADVISORY COMMITTEE TO COUNTY COUNCIL COMMITTEE NAME:

Joint Accessibility Advisory Committee

ESTABLISHMENT OF THE COMMITTEE (i) That a Committee to be known as the County of Frontenac Joint Accessibility Advisory Committee be hereby established. (ii) That the Committee shall be comprised of not more than 7 members as follows:   

2 Members of County Council 4 Members of the Community who are persons with disabilities (one representative from each Township) 1 Member from the Community at large

who shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council. (iii) That Committee shall adhere to the County’s Procedural By-law No. 2013-0020 and any amendments thereto, specifically Section 25 – Committees to govern all proceedings of the Accessibility Advisory Committee Meetings. (iv) The Committee shall hold a minimum of four (4) and a maximum of six (6) Meetings per year. MANDATE OF THE COMMITTEE To assist the County and Township Councils in the County of Frontenac in enabling persons with disabilities to have equal access to all opportunities within the County. DUTIES OF THE COMMITTEE The committee shall: (a) advise the councils about the legislative requirements and implementation of the accessibility standards and the preparation of accessibility reports and such other matters for which the council may seek its advice; (b) review in a timely manner the site plans and drawings described in section 41 of the Planning Act that the committee selects in terms of how they address the accessibility needs of persons with disabilities; (c) perform all other functions as specified by legislation. (d) in consultation with Council and Municipal Staff, review new and existing municipal by-laws and policies as applicable; (e) work with Council and the community at large to identify and address the needs of persons with disabilities within the community; (f) provide recommendations to Councils on the promotion of public awareness and understanding of the needs of persons with disabilities. By-law No. 2013-0020 –Schedule B - County of Frontenac Procedure By-law May 15, 2013

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SCHEDULE B-1 ADVISORY COMMITTEES continued RESPONSIBILITIES OF COUNCIL Council shall: (a) establish the Accessibility Advisory Committee and appoint its members; (b) seek advice from the Committee regarding accessibility plans and reports required to be submitted to the province; (c) seek advice from the Committee on the accessibility for persons with disabilities to a building, structure or premises, or part of a building, structure or premises, (i) that the council purchases, constructs or significantly renovates; (ii) for which the council enters into a new lease; or (iii) that a person provides as municipal capital facilities under an agreement entered into with the council in accordance with the Municipal Act, 2001; and (d) when the committee selects site plans and drawings described in section 41 of the Planning Act to review, supply them to the Committee in a timely manner for the purpose of the review; and (e) have regard to the accessibility for persons with disabilities in deciding to purchase goods and services through the procurement process for the use of it by itself, by the Townships, its’ employees or the public. GENERAL (a) That Administrative Support shall be provided by the Clerk or Designate. (b) That the records of the Accessibility Advisory Committee shall be retained and preserved in accordance with the provisions of the County Records Retention bylaw. COMPOSITION OF THE COMMITTEE The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Joint Accessibility Advisory Committee: Two (2) Members of County Council:  John McDougall  Gary Davison Four (4) Representatives from the Community who are Persons with Disabilities One (1) from each of the Four (4) Townships:  Township of North Frontenac – vacant  Township of Central Frontenac – Danka Brewer  Township of South Frontenac – Neil Allen  Township of Frontenac Islands vacant One (1) Representative from Community at Large:  Francine Arsenault

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SCHEDULE B-2 - ADVISORY COMMITTEE TO COUNTY COUNCIL COMMITTEE NAME:

Trails Advisory Committee

ESTABLISHMENT OF THE COMMITTEE (i) The County of Frontenac TAC shall be comprised of seven (7) members appointed by County Council as follows:  Three (3) members of County Council;  Two (2) Adjacent Landowners;  Two (2) Representatives from Major User Groups; and  One (1) CRCA Representative. (ii) The members of the County of Frontenac TAC shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council. (iii) That the Committee shall hold bi-monthly Meetings or less frequently if Meetings are not required to fulfill the mandate of the TAC. (iv) The County of Frontenac TAC shall adhere to the County’s Procedural By-law No. 2010-0028 and any amendments thereto, specifically Section 25 – Committees for the conduct of all Meetings. TERMS OF REFERENCE (i) Goal/Vision The vision of the County of Frontenac stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places. Within this context, the Vision shared in the Frontenac Trails Master Plan can be read: Trails in the County of Frontenac promote sustainable and healthy communities by encouraging residents and visitors to get active while appreciating the natural beauty and rich heritage of Frontenac County. (ii) Mandate   

To provide input and suggestions regarding the execution of Implementation Plan for the Frontenac K&P Trail, To provide input and suggestions regarding other trails initiatives throughout the County including the Townships of North, Central, South Frontenac and Frontenac Islands, and To report periodically to County Council on progress on the committee’s work.

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SCHEDULE B-2 - ADVISORY COMMITTEE TO COUNTY COUNCIL COMPOSITION OF THE COMMITTEE The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Trails Advisory Committee: Three (3) Members of County Council:   

John Inglis Denis Doyle Gary Davison

Two (2) Adjacent Landowners:  

Marc Moyes, South Frontenac Resident Joan Hollywood, Central Frontenac Resident

Two (2) Representatives from Major User Groups:  

Dieter Eberhardt, President, L & A Ridge Runners Snowmobile Club Derrick Spafford, Spafford Health & Adventure and Director of the Sydenham Fall Trail Run 1 CRCA Representative: 

Allan McPhail

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SCHEDULE B-3 - ADVISORY COMMITTEE TO COUNTY COUNCIL COMMITTEE NAME:

Sustainability Advisory Committee

ESTABLISHMENT OF THE COMMITTEE (i) The County of Frontenac SAC shall be comprised of up to six (6) members appointed by County Council as follows:  two (2) members of County Council; and  four (4) community representatives. (ii) The members of the County of Frontenac SAC shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council and who shall be named in Schedule “A” to this By-law; (iii) That the Committee shall hold one meeting each year of their term in order to establish an annual work plan and thereafter hold e-Meetings as required. (iv) The County of Frontenac SAC shall adhere to the County’s Procedural By-law No. 2010-0028 and any amendments thereto, specifically Section 25 – Committees for the conduct of all Meetings. TERMS OF REFERENCE (i) Goal/Vision The vision of the County of Frontenac stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places. Within the context of the Values and Principles detailed, SAC will endeavour to assist the Frontenacs reach sustainability overall and ensure strong community engagement. (ii) Mandate  

To provide input and suggestions regarding the implementation of Directions for Our Future, in particular to help meet the “Commitment Towards a Sustainable Future” and the “Community Input” elements. To report periodically to County Council and to produce an annual work plan for adoption by Council.

COMPOSITION OF THE COMMITTEE The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Sustainability Advisory Committee: Two (2) Members of County Council:  John McDougall]  Denis Doyle Four (4) Community Representatives:  Geoff Sandiford  Don Ross  Barrie Gilbert  Tracy John By-law No. 2013-0020 –Schedule B - County of Frontenac Procedure By-law May 15, 2013

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SCHEDULE B-4 - ADVISORY COMMITTEE TO COUNTY COUNCIL COMMITTEE NAME:

150th Anniversary Planning Advisory Committee

ESTABLISHMENT OF THE COMMITTEE (i) The County of Frontenac 150th Anniversary PAC shall be comprised of up to five (5) members appointed by County Council as follows:  two (2) members of County Council; and  three (3) community representatives. (ii) The members of the County of Frontenac 150th Anniversary PAC shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council and who shall be named in Schedule “A” to this By-law; (iii) That the Committee shall hold 2 Meetings each year of their term in order to establish an annual work plan and confirm activities and thereafter hold e-Meetings as required. (iv) The County of Frontenac 150th Anniversary PAC shall adhere to the County’s Procedural By-law No. 2010-0028 and any amendments thereto, specifically Section 25 – Committees for the conduct of all Meetings. TERMS OF REFERENCE (i) Goal/Vision The vision of the County of Frontenac stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places. Within the context of the Values and Principles detailed, the 150 th Anniversary PAC will be guided by the Culture and Heritage Vision Statement: The County celebrates the arts and local history, and demonstrates the value it places on its artifacts and built heritage. Residents are part of a vibrant community that enjoys a wide range of formal and informal festivals, programs, and opportunities to create and enjoy the arts. It fosters opportunities to showcase local cultures and the values of sustainability (reflecting an integration of social, cultural, economic and environmental values) throughout the Frontenacs. (ii) Mandate  To assist County Council with the provision of suitable community-wide celebrations of the County’s 150th Anniversary.  To report periodically to County Council and to produce an annual work plan for adoption by Council.

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SCHEDULE B-4 ADVISORY COMMITTEES continued COMPOSITION OF THE COMMITTEE The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac 150th Anniversary Planning Advisory Committee: Two (2) Member of County Council:  Gary Davison  Janet Gutowski Five (5) Community Representatives:  Philip Leonard  Pat Barr  Jim Vanden Hoek  Barbara Sproule  Dave Woodman

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SCHEDULE B-5 - ADVISORY COMMITTEES COMMITTEE NAME:

Service Delivery and Organization Review Committee (Repealed by By-law 2014-0019 passed April 16, 2014)

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SCHEDULE B-5 - ADVISORY COMMITTEES COMMITTEE NAME:

Seniors Housing Task Force

ESTABLISHMENT OF THE COMMITTEE (I)

The County of Frontenac Seniors Housing Task Force shall be comprised of four (4) members as follows: (a) Three members of County Council, specifically:  One (1) member of County Council which sits on the City of Kingston Housing and Homelessness Advisory Committee  One (1) additional member of County Council  The Mayor of the Township in which the housing matter is being considered; and (b) One Township Council representative in which the housing matter is being considered

(ii)

The members of the County of Frontenac Seniors Housing Task Force shall hold office from the date of their appointment, at the pleasure of the Council of the County of Frontenac, not to extend past the term of Council.

(iii)

The Committee shall hold meetings as required.

TERMS OF REFERENCE: The vision of the County of Frontenac stated in Directions for Our Future is that “government decision making processes need to be clear, transparent, forward thinking and focused on the longer term, all of which depend on a strong organizational structure. There is a clear direction for land use planning, economic development, physical, social and cultural infrastructure and investment in community capacity.” The Mission and Vision Statements, adopted by County Council in January 2013 read: Mission:

The County of Frontenac’s mission is the effective, efficient and sustainable delivery of services to citizens

Vision:

The County of Frontenac is recognized for its unique pristine natural environment and lifestyle choices and commitment to - and promotion of strong, resilient, diverse, rural communities

The Seniors Housing Task Force will be guided by these statements during its deliberations and subsequent recommendations to County Council on Seniors Housing.

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Mandate: Members of the Committee will work to ensure that there is a comprehensive understanding of affordable housing and appropriate forms of housing in the County of Frontenac as it relates to seniors housing, with a mandate to:     

To engage and consult with the local citizens to ensure local issues are brought forward to the Task Force; Provide information and advice to Council on seniors housing; Provide advice regarding the implementation of the Municipal Housing Strategy for the City of Kingston and the County of Frontenac with respect to the need for more affordable housing options for seniors living in the Frontenacs; Provide advice regarding the Seniors Housing Pilot Project Study carried out by the County of Frontenac in 2012 which provided detailed research and background information to assist in developing seniors housing pilot projects; Provide advice regarding the draft County Official Plan regarding the regional housing policies that support new seniors housing projects;

COMPOSITION OF THE COMMITTEE The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Seniors Housing Task Force: Three (3) members of County Council   



member of County Council which sits on the City of Kingston Housing and Homelessness Advisory Committee One (1) additional member of County Council The Mayor of the Township in which the housing matter is being considered

Councillor John McDougall

Councillor John Purdon Deputy Warden Denis Doyle (A) Councillor Gary Davison (A) Councillor Janet Gutowski (A) Warden Bud Clayton (A) One Township Council representative in which Councillor Wayne Grant (A) FI Councillor Pat Barr (A) SF the housing matter is being considered Councillor Betty Hunter (A) NF Councillor Frances Smith (A) CF

(A) – Means alternate and will attend only if meeting is concerning their respective Township. (By-law 2014-0003 passed January 15, 2014) (By-law 2014-0007 passed February 19, 2014) (By-law 2014-0012 passed March 19, 2014)

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SCHEDULE C - EXTERNAL BOARDS AND COMMITTEES WITH COUNTY COUNCIL APPOINTEES

The Kingston Frontenac Public Library Board - one member of Council and two members of the community, appointed for the term of County Council. Provides for the information, education and leisure needs of the citizens of the City of Kingston and the Townships of Frontenac through its 5 urban and 12 rural branches; establishes policies and appoints the Chief Librarian/CEO, who administers the library under the guidance of established board policies.
The Kingston, Frontenac, Lennox & Addington Public Health, Board of Health - one member of County Council, appointed for the term of County Council. This body provides advice and makes recommendations to KFLA Public Health on the programs and services to be offered, sets the annual budget and oversees expenditures.
The Rural/Urban Liaison Advisory Committee (RULAC) – The Warden, Deputy Warden and the County Councillor appointed to the City of Kingston Housing and Homelessness Advisory Committee for the term of Council, three members of Kingston City Council, the Mayor and two members of Council. The Rural/Urban Liaison Advisory Committee was established by the order of the Minister of Municipal Affairs under Section 25.2(4) of the Municipal Act. The Committee shall meet at least quarterly with the Chief Administrative Officer of the City and the Frontenac Management Board for the purposes of discussing issues arising from joint agreements and recommending solutions to matters of common concern (effective December 1, 2014). (Amended by By-law 2014-0019 passed April 16, 2014)
The Algonquin Land Claim Municipal Advisory Committee - one members of County Council, appointed for the term of Council. This Committee represents local, County and district governments across and adjacent to the land claim area. The Committee consists of heads of Council, or their designates, for each of the member municipalities. It provides advice to the Ontario negotiation team regarding the municipal implications of the potential transfer of crown lands to Algonquin ownership and the nature of future relationships facing the Algonquins and local municipal governments.
The Frontenac County Youth Justice Advisory Committee – one member of County Council appointed for the term of Council. The purpose of the Youth Justice Advisory Committee is to support the objectives of ensuring there is effective communication and collaboration among key partners working within Youth Justice Services, both informally and at regular meetings held quarterly; sharing youth justice information regarding programs and services, trends and issues with intent to provide creative solutions to address service system gaps; developing Youth Justice protocols, practices and guidelines to ensure optimal navigation through the system, and to promote the provision of effective services for young persons in conflict with By-law No. 2013-0020 –Schedule C - County of Frontenac Procedure By-law May 15, 2013

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the law; and increasing capacity through educational opportunities, training events and professional development through localized community events. (As amended by By-law 2014-0037) 6. The Rideau Corridor Landscape Strategy Steering Committee - one member of County Council appointed for the term of Council. This Committee works to identify key features and values of the Rideau Corridor in order to support more effective planning and management of the Rideau Corridor’s landscape into the future. SCHEDULE C EXTERNAL BOARDS AND COMMITTEES continued 7. The Housing and Homelessness Advisory Committee (formerly the Affordable Housing Development Committee) - one member of County Council, appointed for the term of Council. This is an Advisory Committee of the City of Kingston who acts as the Local Service Realignment body for the County of Frontenac. This Committee works to ensure that there is a comprehensive understanding of housing, affordable housing and homelessness issues, initiatives and developments, with a mandate to provide advice to Kingston City Council Council on housing, publicly assisted affordable housing and homelessness policies, provide advice regarding the implementation of the Municipal Housing Strategy, Homelessness Plan and other municipal housing strategies, policies and directives, provide information and input on housing matters as related to poverty reduction through the appointment of one member of the Housing and Homelessness Advisory Committee to the Poverty Reduction Group, for a term of two years and two members of Housing and Homelessness Advisory Committee to the Poverty Reduction Housing Sub Working Group for a term of two years and to maintain close linkages with other City of Kingston Committees and working groups to ensure co-ordination of housing, affordable housing and homelessness initiatives. That Council make the following appointments to external boards and committees for the term of Council: BOARD/COMMITTEE

Kingston Frontenac Public Library Board

KFL&A Public Health Board RULAC (Rural Urban Liaison Advisory Committee) with City of Kingston

NUMBER OF APPOINTEES 1 Member of County Council:  John Purdon 2 Members from the Community:  Wilma Kenny and Paige Cousineau 1 Member from County Council:  Bud Clayton 3 Members from County Council:  Gary Davison  Bud Clayton  Denis Doyle

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Algonquin Land Claim Municipal Advisory Committee Frontenac County Youth Justice Advisory Committee Affordable Housing Development Committee Rideau Corridor Landscape Strategy Steering Committee

1 Member from County Council:  John Inglis 1 Member from County Council:  Gary Davison 1 Member from County Council:  John McDougall 1 Member from County Council:  David Jones

By-law No. 2013-0020 –Schedule C - County of Frontenac Procedure By-law May 15, 2013

2015-005 Corporate Services

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AgendaItem#10f)

REPORT 2015-007 RECOMMEND REPORT TO COUNCIL To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Marian VanBruinessen Director of Corporate Services/Treasurer

Date prepared:

December 30, 2014

Date of meeting:

January 21, 2015

Re:

Corporate Services – Investing in Ontario Redirection

Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Corporate Services – Investing in Ontario Redirection report; AND FURTHER that Council pass a bylaw later in the meeting to redirect the remaining Investing in Ontario funds to the K&P Trail. Background In May 2008, the government passed the Investing in Ontario Act. The Act allows the government to use a portion of any unanticipated year-end surplus to address priority public needs as well as reduce the province’s accumulated deficit. Prior to the passage of the Act, all year-end surpluses went towards the reduction of the province’s accumulated deficit. Through regulation, the government designated municipalities as the eligible recipients of payments resulting from the 2007-08 surplus. Ontario municipalities received $1.1 billion in additional funding to support infrastructure investments while the province’s accumulated deficit was reduced by $600 million The municipal allocation was shared among all municipalities, primarily on a per capita basis, based on their 2006 census population. Where two levels of municipal government (e.g. upper tier municipalities such as regions and counties and lower Recommend Report to Council 2015 Corporate Services – Investing in Ontario redirection January 21, 2015

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tier cities, towns and townships) exists, the per capita allocation was shared between the upper-tier and lower tier municipalities. The County was notified that it would receive $1,281,033 in Investing in Ontario funding and before the end of 2008 was required to pass a resolution and the following allocations were made: Broadband funding $500,000 Green initiatives $250,000 K&P Trail $250,000 Fairmount Capital projects $200,000 Land Ambulance $ 80,000 In 2010 Council adopted a revised bylaw for distribution of the Investing in Ontario funds as follows. Land Ambulance Fairmount Capital projects K&P Trail Green initiatives Broadband funding

0 $200,000 $300,000 $416,000 $365,000

Comment To date all amounts allocated have been spent other than $248,477 of the amount allocated to Green initiatives. The County has undertaken three microfit solar projects, Palace Road Ambulance Station – roof mounted, Fairmount Home – roof mounted and Sydenham Ambulance Base – ground mounted all of which were funded from the Investing in Ontario reserve. The process to apply and receive approval for projects and subsequently release projects for competitive tender is long and there is no guarantee that projects will be approved. Given that the Investing in Ontario can be used for any capital projects, and given that the K&P trail is an ongoing County project, it would be beneficial to apply the remaining $248,477 to the trail project to utilize the Investing in Ontario fund in a more timely manner. Financial Implications Utilizing the Investing in Ontario reserve for the Trail will leave capacity within the Federal Gas Tax fund for future trail requirements. Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac Planning and Economic Development Recommend Report to Council 2015 Corporate Services – Investing in Ontario redirection January 21, 2015

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AgendaItem#10g)

Report 2015-008 RECOMMEND REPORT TO COUNCIL To:

Warden and Council of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Jannette Amini Manager of Legislative Services/Clerk Peter Young Community Planner

Date prepared:

January 6, 2015

Date of meeting:

January 21, 2015

Re:

Corporate Services – Submission of Application to the AgeFriendly Community Planning Grant Program

Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac receive the Corporate Services – Submission of Application to the Age-Friendly Community Planning Grant Program report; AND FURTHER THAT Council authorize staff to take the necessary steps to complete and submit an application to the Age-Friendly Community Planning Grant Program by the January 30, 2015 deadline for the development of an Age-Friendly Action Plan for the County of Frontenac.

Background Ontario is accepting applications to help communities address the needs of an aging population through the new Age-Friendly Community Planning Grant Program. Part of Ontario’s Action Plan for Seniors, the program provides municipalities with funding to plan services and programs that help seniors live in a secure environment, enjoy good health and participate more fully in their communities. Recommend Report to Council Corporate Services – Submission of Application to the Age-Friendly Community Planning Grant Program January 21, 2015 Page 1 of 3

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Comment An age-friendly community is a one where policies, services and structures related to the physical and social environments are designed to support and enable older people to live in a secure environment, enjoy good health and continue to participate fully in their communities. Age-friendly planning helps communities assess their needs and can eventually lead to local improvements such as installing automatic doors, adding benches in parks and roadways, increasing accessibility of businesses. Municipalities across the province have been developing these plans in recent years, including the County of Haliburton and the City of Kingston, and other communities worldwide are also looking at this issue through a World Health Organization initiative. The County’s population projections anticipate that from 2011 to 2036, the percentage of the County population aged 55+ will increase from 30% to 36% of the total population. This will be driven by a 44.7% population increase for the 75+ age group. The new Age-Friendly Community Planning Grant will offer a total of up to $1.5 million over two years for short and longer-term projects that take place between June 15, 2015 and March 31, 2017. Funding will support local governments and community organizations to undertake strategic planning with a focus on seniors as outlined in the Age-Friendly Community Planning Guide and lead to the development of local aging plans that will eventually be implemented, evaluated and improved upon. Projects that result in planning, implementation and evaluation of activities that contribute to the creation and ongoing development of age-friendly communities. It should be noted that capital projects are not eligible for grant funding. Grants will be available for amounts up to: $25,000 for small communities (populations under 20,000 residents) $35,000 for medium-sized communities (between 20,000 to 99,999 residents) $50,000 for larger communities (more than 100,000 residents).

• • •

Priority will be given to projects that target small municipalities and communities with diverse populations, and those in rural and remote areas of Ontario. Priority will also be given to communities that have not yet begun age-friendly community planning work or do not have a local age-friendly action plan. One way of building age-friendly communities is to develop an action plan that considers the physical and social environments of seniors. Action plans that take the needs of seniors into consideration translate into the development of policies, programs and services that benefit everyone in a community. An age-friendly plan would also support Council’s strategic direction of addressing transportation and affordable housing for seniors. Future grant programs could also be based on implementing age-friendly plans, similar to other initiatives such as the Integrated Community Sustainability Plan (ICSP) and asset management plans. Staff are recommending that a grant application be completed prior to the January 30, 2015 deadline in order to determine if provincial funding would be available to complete this plan. Should the grant application be successful, a consultant would be retained to Recommend Report to Council Corporate Services – Submission of Application to the Age-Friendly Community Planning Grant Program January 21, 2015 Page 2 of 3

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complete the plan. The consultant would potentially consult with social service agencies, municipal staff, seniors’ groups, and other service providers to develop the plan. As part of the eligibility requirements for this grant program, it was indicated that municipalities should consider working together with their accessibility advisory committee (AAC) if one has been established as these committees make a real difference for people with disabilities in their communities. A report was taken to the Joint Accessibility Advisory Committee at its meeting held December 8, 2014 outlining this grant program. As a result, the following resolution was passed by the Committee: Moved By: Seconded By:

Ms. Arsenault Mr. Allen

THAT Committee support the submission of an application to the Age-Friendly Community Planning Grant Program for the development of an Age-Friendly Community Plan for the County of Frontenac. CARRIED Sustainability Implications Directions for our Future supports the provision services for all ages, and the needs of seniors are particularly emphasized. Seniors’ needs were identified as a priority in the most recent version of Sustainable Actions under the Social Pillar, including the need to increase seniors housing and to reach out to seniors’ community groups. Financial Implications The maximum grant available is $35,000. Should the grant application be successful, it is proposed that a consultant would be hired to complete the project using funding from this grant. Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Director of Corporate Services/Treasurer Frontenac Joint Accessibility Advisory Committee Townships

Recommend Report to Council Corporate Services – Submission of Application to the Age-Friendly Community Planning Grant Program January 21, 2015 Page 3 of 3

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AgendaItem#10h)

Report 2015-009 RECOMMEND REPORT To:

Warden and Council Members of the County of Frontenac

From:

Kelly Pender Chief Administrative Officer

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

December 30, 2014

Date of meeting:

January 21, 2015

Re:

Emergency and Transportation Services – Wolfe Island Ambulance Response and Ferry Disruption Pilot Project Update

•

For all land ambulance response calls, on Wolfe Island, where the Wolfe Islander III is enroute to Kingston and has passed the Point Fredrick Buoy (KH2), the vessel will continue its voyage, disembark cars and passengers in Kingston; load cars and passengers and return to the Marysville dock. When a request for ambulance response is made, the FPS supervisor is to be notified by dispatch and the supervisor will initiate direct contact with the Captain of the Wolfe Islander III to ascertain and coordinate ferry movements.

Recommend Report Emergency and Transportation Services – Wolfe Island Ambulance Response and Ferry Disruption Pilot Project Update January 21, 2015 Page 1 of 3

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Background At its meeting of May 21, 2014 Council received a report regarding ferry disruptions due to paramedic responses to land ambulance calls on Wolfe Island. The Council adopted the following resolution: 2014-034 Emergency and Transportation Services Wolfe Island Ambulance Response and Ferry Disruption Pilot Project Motion #: 120-14

Moved By: Seconded By:

Deputy Warden Doyle Councillor Inglis

BE IT RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services –Wolfe Island Ambulance Response and Ferry Disruption Pilot Project report for information; AND FURTHER THAT the Council of the County of Frontenac hereby approve a pilot project for six (6) months commencing June 1, 2014 as set out in this report. CARRIED

Comment The pilot project protocol has run from June 1, 2014 and has proven to reduce the disruptions to ferry service when paramedics are responding to ambulance calls on Wolfe Island. The protocol is: •

•

During the period of June 1st to November 30th, 2014 paramedics responded to sixtytwo (62) requests for service on Wolfe Island that resulted in forty-five (45) ambulance transports off the island. Of the forty-five (45) transports, 60% of those met the protocol parameters; this resulted in twenty-seven (27) ferry trips not being interrupted and service being continued to the public. MTO has reported that the Captains of the Wolfe Islander III support the program as a permanent solution.

Recommend Report Emergency and Transportation Services – Wolfe Island Ambulance Response and Ferry Disruption Pilot Project Update January 21, 2015 Page 2 of 3

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Sustainability Implications Directions for Our Future, under Capacity Building and Governance on page 36, states: “Strong links ensure seamless relationships between community and municipalities”. This work also contributes to the sustainability indicator – number of collaborative projects developed and implemented with two or more municipalities.

Financial Implications None

Organizations, Departments and Individuals Consulted and/or Affected The Township of Frontenac Islands Canada Coast Guard, Prescott Marine Communications and Traffic Service (MCTS) Stuart Jones, MTO Mark Halladay, Kingston CACC

Recommend Report Emergency and Transportation Services – Wolfe Island Ambulance Response and Ferry Disruption Pilot Project Update January 21, 2015 Page 3 of 3

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AgendaItem#10i)

Report 2015-010 RECOMMEND REPORT TO COUNCIL To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Joe Gallivan Director, Planning & Economic Development

Date prepared:

January 16, 2015

Date of meeting:

January 21, 2015

Re:

Planning & Economic Development – Shared Planning Services Models

Recommendation That County Council receive Report 2015-010 and direct staff to draft a by-law for consideration at their February 18, 2015 meeting that reflects Option ___ of the shared planning services models outlined in the chart contained in Appendix ‘A of the report’. Background In November, 2014, County Council passed the following resolution: Motion # 243-14 Corporate Services Sustainability Planning Services Work Allocation 2014 RESOLVED THAT the Council of the County of Frontenac confirm that a policy with respect to Planning Services be brought forward prior to the 2015 Budget being finalized, outlining options for service delivery and costing. CARRIED The purpose of this report is to provide County Council with a variety of options to consider for implementing a planning services cost model prior to the start of the 2015 budget deliberations. Recommend Report to Council Planning and Economic Development – Shared Planning Services Models 2015 January 21, 2015

2015-010 Planning & Economic

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AgendaItem#10i)

Previous Council Direction The County Planning and Economic Development Department is currently providing land use planning services to three Townships: • • •

Frontenac Islands since October, 2011; Central Frontenac since January, 2014; and North Frontenac since May, 2014.

The idea of the County providing land use planning services to the Townships was first raised by Frontenac County Council during the 2011 budget discussions. Subsequently, staff provided two reports to Council that reviewed planning services provided by other Counties in Eastern Ontario and a proposal to use a cost recovery approach to review all privately initiated applications. Frontenac Islands subsequently was the first Township to enter into a contract with the County at the end of 2011. Four staff reports were presented to County Council during the last term that dealt with the County providing land use planning services to the Townships. All four reports can be read at this web link: http://goo.gl/UbSqwS .

Current Planning Services Model 2011-2014 The County has been using a ‘community benefit model’ in providing planning services to the Townships. This model is used by other County planning departments in Eastern Ontario and based on the premise that a regional government has the ability to overcome disparities based on geography and/or tax base and tax assessment in order to provide equitable services. This is particularly relevant to Frontenac County which has a large physical area with limited fiscal and human resources in local government. Using this model, planning services and billing has been as follows: •

Day to Day Planning Work - no charge to the Townships, citizens, and developers on day-to-day planning issues, including Township meeting attendance, consultation, and telephone inquiries.

•

Planning Applications - All privately-initiated applications (e.g., minor variance, severance, rezoning) are charged for the time involved in the preparation of planning reports and any additional peer review work that may to be completed.

•

Land Use Policy - no charge for policy planning work for the Township such as Official Plan and Zoning By-law updates and major planning studies (e.g., growth management, agricultural assessment, municipal capital facilities by-law). These projects are considered to be in the public interest and benefit the community as a whole. As an example, planning staff are working with Frontenac Islands to completely revise the existing Zoning By-law – a project which began last year and will continue through 2015.

Recommend Report to Council Planning and Economic Development – Shared Planning Services Models 2015 January 21, 2015

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Shared Planning Services – Delivery Options Staff has prepared a chart that provides a list of options for providing planning services to the Townships. Seven different scenarios have been provided:

No Shared Services - all municipalities do their own land use planning, with no County planning assistance. This is essentially the type of planning service that was in place before County Council approved planning staff to work for three Townships.
Incremental Cost Model - existing level of service where only private planning applications are billed for service.
Flat Fee Model - same as (2) however the Townships receiving County planning services would pay an annual ‘retainer’ to the County to cover general costs such as responding to planning inquiries, travel, meeting attendance, etc.
Shared Staff Model - one planner would be assigned to each municipality and costs associated – all or in part – would be paid by that municipality.
Partial Cost Recovery Model - planning staff would be employed by the County but would be assigned to work certain days in each municipality based on workload.
Planning Board - A regional planning board would be established to govern land use planning with members from each municipality. Under this scenario the cost of all planning services would be aggregated and shared.
Full Contract - all planning services would be contracted out to a consulting firm for the entire County. These scenarios are explained in more detail on the planning services chart, with examples of their use in other jurisdictions in Ontario. There are both qualitative and quantitative differences for each service model. Planning Service Contract Renewal Dates Each contract with the three Townships is renewed on an annual basis. The renewal dates are as follows: • • •

Central Frontenac – January 1st North Frontenac – May 1st Frontenac Islands – October 1st

There is a termination clause in each agreement that either party may at any time, on not less than six months written notice to the other party, terminate the contract without cause. Recommend Report to Council Planning and Economic Development – Shared Planning Services Models 2015 January 21, 2015

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Sustainability Implications The proposal for the Frontenac County planners to provide professional planning services to the three of the Townships can result in cost savings and efficiencies for the municipal planning application process. It also supports the economic and environmental pillars of Directions for Our Future, and will more closely align economic development with land use planning across the region. It will also promote collaboration between the Townships and the County.

Financial Implications Planning services revenue in 2014 was $4,294.05.

Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Director of Corporate Services/ Treasurer All Townships

Recommend Report to Council Planning and Economic Development – Shared Planning Services Models 2015 January 21, 2015

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2015-010 Planning & Economic

County of Frontenac Appendix ‘A’ – Shared Planning Services – Delivery Options – 21 JANUARY 15

Planning services for the County and member municipalities is a mandatory service under the Planning Act. The purpose of this matrix is to develop an assessment tool for delivery and costing options.

A No Shared Service •

•

Discussion

All municipalities complete planning on their own. May hire staff or an outside consultant

B Incremental Cost Model •

• •

• • •

Current participating municipalities1 will need time to transition.

•

Costs associated with the preparation of all planning reports associated with a private application (hourly billing). No costs for preconsultation, inquiries by citizens or Township staff. No cost for municipal initiated planning work, including Official Plan and Zoning By-law updates. GIS services at no charge No overhead costs attributed. Current program

E Partial Cost Recovery Model

Shared Staff Model •

•

Identical to ‘B’ (Incremental Cost Model) except a flat fee or retainer is charged for those municipalities that are using County planning services. Recognizes time spent on general planning issues (inquiries, meetings, preconsultation)

•

Agreement required.

•

One planner is assigned to deal with local applications and costs associated with the planner, including costs such as I.T. and professional development. Director responsible for signing off on County interest.

Agreement required.

•

• •

•

Planning staff are employed by the County but work specified days in individual municipalities based upon workload. Recognized District and local benefit. Director responsible for signing off on County interest.

Works best if all municipalities are participating.

Planning Board •

•

Full Contract

The cost of all planning is aggregated and shared. Planning is governed by a separate board appointed by the member municipalities. May require approval from Ministry of Municipal Affairs and Housing to establish board.

•

All planning services are contracted out to a third party provider for the entire County.

Likely time consuming to establish and receive approval at the outset.

•

Agreement required by all four Townships and County. Transition time required.

Currently Frontenac Islands, Central Frontenac and North Frontenac. Member municipalities still employ front line staff to complete intake, processing, scheduling etc.

AgendaItem#10i)

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Ease of Implementation

C Flat Fee Model

2015-010 Planning & Economic

•

Costs

•

• •

Local Control & Input

•

Risks

Increased costs for participating municipalities. County staff will need to be re-structured.

•

Hiring of own staff provides most control. Hiring of a consultant may provide less control, but service can be terminated by providing notice. Potential loss of ‘solutionsoriented’ planning approach and ties with County economic development programs.

•

Each municipality approves a 2 year planning workplan to ensure priorities are addressed.

•

South Frontenac Township not part of the integrated County-wide planning program.

•

Status quo

•

One planner would be specifically assigned to deal with all Township Planning applications and available for meetings.

•

Work plans could be approved by all Townships to ensure local control.

Flat fee is inelastic and hours of general planning work in each municipality will differ.

•

If one or municipality pulls out, costs to others will increase or staff termination costs may be incurred. Service delivery to other municipalities may be jeopardized. Workload will likely vary by Township or by quarter and will reduce flexibility to respond across the County.

•

Workload will likely vary annually and this model may not have the flexibility to adjust to variations.

• •

Either status quo or flat fee options could apply (i.e., options B or C).

• •

Increased costs for participating municipalities. X% of costs attributed to local planning matters, balance paid by County.

•

A cost model would need to be developed by County Council and endorsed by all Townships. Potential reduction in overall administration costs.

•

Highest cost option

•

Local representation on the planning board but overall less local control (i.e., each municipality on its own will have a minority of votes).

•

Contracted planners would have limited availability for on-site meetings, preconsultation, etc. compared to current model.

•

Planning decisions will be made by a majority of the planning board that does not represent the local Township.

•

Cost control may be difficult depending on the planning workload. Planners may not be familiar with the rural issues affecting the Frontenacs.

•

AgendaItem#10i)

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Status quo of Incremental Cost Model plus “X” amount charged to each participating municipality on an annual basis. Flat fee to be determined by County Council. No change from status quo. Planning priorities and workplan to be approved by municipality.

2015-010 Planning & Economic

•

Examples

•

Very similar to planning service models used in Renfrew, Peterborough, Haliburton, and Stormont Dundas & Glengarry Counties

•

None known

•

Somewhat similar to Renfrew County which assigns planners to individual Townships.

•

District of Muskoka2

District assumes 75% of costs, member municipality pays 25%, plus costs of office and I.T. and transportation. Planner is employed by the District.

•

Similar to Land Division Committees in other Counties (deal only with consents and variances) Pine Ridge Municipal Planning Authority (Northumberland – defunct as of 2014)

•

None known.

AgendaItem#10i)

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Frontenac County prior to entering into a shared services model. Lanark County

AgendaItem#10j)

Report 2015-011 RECOMMEND REPORT To:

Warden and Council Members of the County of Frontenac

From:

Kelly Pender Chief Administrative Officer

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

January 16, 2015

Date of meeting:

January 21, 2015

Re:

Emergency and Transportation Services – Community Paramedicine Research Project – Queen’s University

Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac accept this Emergency and Transportation Services –Community Paramedicine Research Project – Queens University report for information; AND FURTHER BE IT RESOLVED THAT the Council of the County of Frontenac authorize the Warden and CAO to execute an agreement with Queen’s University, Centre for Studies in Primary Care to conduct the research project as outlined in the attached proposal. Background At its meeting of May 21, 2014 Council received a report regarding submission of an application for community paramedicine initiatives funding under the Community Paramedicine in Ontario Application Process. The Council adopted the following resolution: c)

2014-059 Emergency and Transportation Services Community Paramedicine in Ontario Application Process

Recommend Report Emergency and Transportation Services – Community Paramedicine Research Project – Queen’s University January 21, 2015 Page 1 of 3

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AgendaItem#10j)

Motion #: 93-14

Moved By: Seconded By:

Councillor Inglis Deputy Warden Doyle

BE IT RESOLVED THAT the Council of the County of Frontenac accept this Emergency and Transportation Services – Community Paramedicine in Ontario Application report for information; AND FURTHER THAT the Council of the County of Frontenac hereby approve the submission of the attached application for community paramedicine initiatives funding under the Community Paramedicine in Ontario Application Process; AND FINALLY THAT that the Council of the County of Frontenac commit to ongoing operational support of the Community Paramedicine wellness clinics in Frontenac at a cost of approximately $5,600 per year. CARRIED

Comment The County was successful in its application and received funding in the amount of $156,800. A portion of that funding was allocated to: The goal of the proposed Community Paramedicine Project by the County of Frontenac is to establish a solid framework for future core Community Paramedicine Programs within the geographical areas of the County of Frontenac and the City of Kingston. Of critical importance is the development of a comprehensive communication plan, within the framework, between Paramedics and other healthcare providers. The County released a Request for Proposal (RFP) on November 17th, 2014. The County received no applications to that RFP. Subsequent to the closing date the County was approached by Queen’s University, Centre for Studies in Primary Care to ascertain what services they may be able to provide in meeting the goal of the project. Queen’s has provided a proposal (Attachment A) that meets the needs of the RFP and is within the budget allocation received from the Province of Ontario. The deliverables listed in the proposal will provide the basis of the report “for future core Community Paramedicine Programs within the geographical areas of the County of Frontenac and the City of Kingston”.

Sustainability Implications Directions for Our Future, under Capacity Building and Governance on page 36, states: “Strong links ensure seamless relationships between community and municipalities.” This work also contributes to the sustainability indicator – number of collaborative projects developed and implemented with two or more municipalities and many outside stakeholders in the primary health care field.

Recommend Report Emergency and Transportation Services – Community Paramedicine Research Project – Queen’s University January 21, 2015 Page 2 of 3

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AgendaItem#10j)

Financial Implications The proposed budget of $81,055 is within the funding envelope provided by the Province of Ontario for this initiative.

Organizations, Departments and Individuals Consulted and/or Affected Rural Kingston Health Link Kingston Health Link South East Community Care Access Centre (SECCAC) Southern Frontenac Community Services Corporation (SFCSC) North Frontenac Community Services (NFCS) South East Local Health Integrated Network (SELHIN) Kingston General Hospital (KGH) Kingston Frontenac Lennox & Addington (KFL&A) Health Unit

Recommend Report Emergency and Transportation Services – Community Paramedicine Research Project – Queen’s University January 21, 2015 Page 3 of 3

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AgendaItem#10j)

Principal Investigator: Jyoti Kotecha, MPA, CChem

January 6th, 2015

Centre for Studies in Primary Care Proposal Queen’s University Research Team: Principal Investigator

Jyoti Kotecha, Assistant Professor, Adjunct, Department of Family Medicine

Jyoti.kotecah@dfm.queensu.ca Dr Richard Birtwhistle, Professor Department of Family Medicine & Public Health Science.

Co-Investigator

Mary Martin, Research Associate, Department of Family Medicine Han Han, Research Associate, Department of Family Medicine

richard.birtwhistle@dfm.queensu.ca

Organization

Centre for Studies in Primary Care

Address

220 Bagot St, Ontario, K7L 5E9

Phone

613-533-6000 etn 73970

Knowledge User Contacts: Knowledge User Organization

County of Frontenac Paramedic Services

Primary Contact Name

Gale Chevalier

Title and Department

Deputy Chief of Performance Standards

Address

2069 Battersea Road, Glenburnie, ON, KOH 1S0

Phone

613-548-9400, extension 420

gchevalier@frntenaccounty.ca

Deadline

End of September 2015

2015-011 Transportation Services

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AgendaItem#10j)

Principal Investigator: Jyoti Kotecha, MPA, CChem

January 6th, 2015

SUMMARY OF REQUEST/RESEARCH QUESTION The goal of the Community Paramedicine Project of the County of Frontenac is to establish a solid framework for future core Community Paramedicine Programs within the geographical areas of the County of Frontenac and the City of Kingston, aimed at healthy aging in the home. Of critical importance is the development of a comprehensive communication and collaboration plan within the framework, between Paramedics and other healthcare providers in the region. This will ensure that all healthcare workers involved in the care of patients within the community are informed so that patients receive the right care, in the right place, at the right time, in a fiscally responsible manner with no duplication of services. There are four primary components of this project: 

Paramedic referrals. A process, and policies and procedures must be developed to initiate a Paramedic Referral (e.g. CREMS/PERIL) Program.



Development of communication links between Paramedics and other healthcare providers involved with the patient.



Home visits by Paramedics. Processes, policies and procedures will be developed to identify appropriate patients and to set guidelines for Community Paramedic Home Visits.



Wellness Clinics. The opportunities to provide Wellness Clinics in appropriate locations will be investigated.

The Community Paramedicine project will be set up in a way that meets the requirements of the local partners and ensures effective communication. To this end the Centre for Studies in Primary Care collaborating with County of Frontenac Paramedic Services to:

Undertake an environmental scan to document current community paramedicine programs across Canada and in particular Ontario, USA, Australia, and the UK to learn about enablers and barriers to implementing a program in the County of Frontenac and the City of Kingston.
Support County of Frontenac Paramedic Services to investigate the needs and opportunities for the initiation of a Wellness Clinics in the County of Frontenac and the City of Kingston.
Support the County of Frontenac Paramedic Services to identify community healthcare providers that can collaborate in the implementation of a paramedicine community wellness program in the County of Frontenac and the City of Kingston.

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AgendaItem#10j)

Principal Investigator: Jyoti Kotecha, MPA, CChem

January 6th, 2015

Support the development of a communication plan with healthcare partners, and recommend a primary care referral pathway.
Develop a logic model to support the roll out and evaluation of a demonstration home visit/wellness program aimed at healthy aging in the home across the geographical area of the County of Frontenac and the City of Kingston.

QUEEN’S UNIVERSITY PROPOSAL Objectives The objectives our proposal will address include:

To examine research evidence to inform the development of a demonstration home visit/wellness program aimed at healthy aging in the home across the geographical area of the County of Frontenac and the City of Kingston.
Support County of Frontenac Paramedic Services to identify the needs and opportunities for the initiation of wellness clinics in the County of Frontenac and the City of Kingston.
To identify healthcare partners and facilitate the development of a framework for engaging community healthcare providers to collaborate in the development of a demonstration paramedicine wellness program in the County of Frontenac and the City of Kingston.
Develop a logic model to support the roll out and evaluation of a demonstration home visit/wellness program aimed at healthy aging in the home across the geographical area of the County of Frontenac and the City of Kingston. Method Objective 1& 2: A systemic review of research literature and grey literature published within the last 10 years (2004-2014) will be conducted using the following search engines; PubMed, Medline; and EMBASE. Search terms may include; healthcare, paramedicine, case management, community care coordination, homecare, wellness clinics. Additionally, we will be searching the World Wide Web, to review grey literature that is publicly available. These may include policy and service documents available on national and international government and private organization websites. We will also use Government of Ontario documents and policy papers as starting point for building the literature review.

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AgendaItem#10j)

Principal Investigator: Jyoti Kotecha, MPA, CChem

January 6th, 2015

All of the literature retrieved form the above search engines will be first examined by a research associate and a bibliography will be compiled using Ref Manager. Screening inclusion and exclusion criteria will be developed in consultation with a representative of the County of Frontenac Paramedic Services to ensure inclusion of relevant material. The full bibliography will then be screened by the investigators based on the title and abstract using the inclusion and exclusion criteria developed. The screening process will result in the formation of a short list of most relevant articles for more rigorous review. This short list of literature will then be critically appraised by the research associate and investigators to produce a summary report that will include discussion and recommendations for developing a suitable demonstration home visit/wellness program aimed at addressing the needs of the community and to support healthy aging in the home across the geographical area of the County of Frontenac and the City of Kingston. Objective 3: During our environmental scan and working with the CSPC network of healthcare providers and care provider agencies in the SE LHIN region, we will identify and provide a list of potential key healthcare partners. In consultation with a representative of the County of Frontenac Paramedic Services we will finalize this list and we will participate in discussion with these partners to support the development of communication and referral pathway framework for a demonstration home visit/wellness program aimed at addressing the needs of the community, and to support healthy aging in the home across the geographical area of the County of Frontenac and the City of Kingston. Objective 4: Our team will work in consultation with the County of Frontenac Paramedic Services to establish a demonstration program steering committee. We will engage in discussions with this committee and the programs healthcare partners to develop a program logic model. The logic model will document; the over all goal and expected outcomes, the resources required to implement the program, activities that need to be undertaken and the outputs for each activity documented. This logic model will also support the future evaluation of the demonstration program implemented in the region. Research Impact The findings of our systematic review will allow County of Frontenac Paramedic Services to develop an informed demonstration home visit/wellness program aimed at addressing the needs of the community, and

2015-011 Transportation Services

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AgendaItem#10j)

Principal Investigator: Jyoti Kotecha, MPA, CChem

January 6th, 2015

to support healthy aging in the home across the geographical area of the County of Frontenac and the City of Kingston. Further it will ensure that the program developed links with existing resources in our region by ensuring that key partners in the region are identified and consulted. Deliverables Objective 1 & 2:

A bibliography of literature review
Final report of environmental scan with recommendations that will inform the development of a demonstration program. Objective 3:
List of healthcare partners
Referral pathway process document Objective 4:
A demonstration program logic model to guide implantation and evaluation of a demonstration home visit/wellness program aimed at addressing the needs of the community, and to support healthy aging in the home across the geographical area of the County of Frontenac and the City of Kingston. Knowledge translation activites planned A number of KT activities are planned and include:
The investigators and research associates will attend face to face meetings with the County of Frontenac Paramedic Services and stakeholders to present the findings provided in our environmental scan report – i.e., in a consultative role.
The finding of the environmental scan will be published in peer review journals.
The findings will be presented at an appropriate scientific health research conference, such as the Canadian Health Service Research Conference.

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AgendaItem#10j)

Principal Investigator: Jyoti Kotecha, MPA, CChem

January 6th, 2015

Timelines 2015

Jan-end

Mar-end

May-

July-end

Sep-

of Feb

of April

end of

of August

end of

June

Oct.

ACTIVITY Scope of work and Agreement

REB applications

REB approval

Initial literature scan and bibliography Develop inclusion and exclusion criteria for evidence Critical appraisal of literature

x x x x

Environmental scan report with

recommendations List of healthcare partners in SELHIN

Initiate contact and support consolations to develop partnerships,

and referral process maps Initiate development of demonstration

program logic model Produce final logic model Knowledge Translation actives

x x

Above times lines are subject to change based on availability of partners that will need to be consulted for the development of the referral pathways, and demonstration program logic model.

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AgendaItem#10j)

Principal Investigator: Jyoti Kotecha, MPA, CChem

January 6th, 2015

Budget Request & Justification ITEM

$Total

JUSTIFICATION

Research Associate -Queen’s salary grade 8 step 6 including benefits.

$67,595

The research associate (RA) will be required for 9 months to work with the investigators. The RA and will be responsible for seeking REB approval, conducting the literature scan, and supporting the investigators with developing the final report, and development of the healthcare provider list and contact details, developing the logic model and final l supporting the KT activites. The KT actives will continue post delivery outlined deliverables.

Supplies

$300

Office supply costs include, ink cartridges, paper and printing costs.

Communication & travel cost for meeting attendance,

$500

This cost is to offset the costs associated with conducting a serious of teleconferences, web conferences with healthcare partners, and the need for our team to need to travel locally to participate in consultations.

KT activity

$3000

The research team will submit the systematic review for publication in open access journal. The cost is based on current published costs for peer review journals. As well we will also submit the findings to one health care research conference. The cost is estimated on 1 attendees and includes, travel, hotel room one-night, and food costs for attendees

Queen’s University Administration costs

$9660

This is to off-set overheads at the institutional level. It includes cost incurred by administrators within the CSPC, Department of family medicine, financial services department, Ethics office and office of research services at Queen’s University.

Total budget request:

$81,055

In Kind Funds provided Investigator: Jyoti Kotecha and Dr Birtwhistle time: Valued at approximately over $30,000 over the course of the project.

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AgendaItem#11a)

Report 2015-006 INFORMATION REPORT TO COUNCIL To:

Warden and Council Members of County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared By:

Colleen Hickey Manager of Human Resources

Date prepared:

January 2, 2015

Date of meeting:

January 21, 2015

Re:

Corporate Services – Monthly Absenteeism Report Card - DECEMBER

Recommendation This report is for information only. Background For the purpose of this report Absenteeism is defined as sick time. All job protected leaves covered under the Employment Standards Act such as emergency, maternity, parental and compassionate leave are not recorded in this report. Council directed that management provide a monthly report indicating the following information:

The efforts management staff is taking to ensure employee absenteeism due to illness is managed.
Hours of absenteeism due to illness for Emergency and Transportation Services, Fairmount Home and Corporate Services.
Cost of paid absenteeism for Emergency and Transportation Services, Fairmount Home and Corporate Services.

Information Report to Council Corporate Services – Monthly Attendance Report Card to Council January 21, 2015

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Comment The report reflects the financial cost when an employee is to be replaced albeit through collective agreement language or operational needs of the Corporation. Management continues to monitor employee absenteeism on a daily basis and works within legislation, County policies, procedures and collective agreements.

Total Hours of Absenteeism for 2012, 2013 & 2014. (100%, 75% and Unpaid Sick Time) A. Total Hours of Absenteeism for Fairmount Home Month January February March April May June July August September October November December Annual Total

2014 2012 2013 998.58 1620.50 1273.50 832.00 1599.83 772.02 716.22 1648.59 531.75 859.20 1396.47 358.25 1035.34 1141.00 398.19 1956.25 1016.25 808.25 1925.50 847.50 1402.84 1543.00 677.25 1618.33 1817.50 1243.50 1266.75 1657.42 1488.42 1031.08 1489.00 1052.50 1079.90 1210.00 1068.33 978.40 14800.14 11519.26 16040.01

B. Total Hours of Absenteeism for Emergency & Transportation Services Month January February March April May June July August September October Nov Dec Annual Total

2014 2012 2013 2150.50 1253.50 1484.42 1574.25 1562.12 1168.11 1207.41 1378.83 1309.87 923.00 1980.88 1432.59 1245.22 1512.83 1754.05 1433.25 1848.67 1789.37 1137.00 1685.13 1607.87 1467.43 1489.00 1839.00 1824.14 1689.22 2019.85 1653.50 2167.25 2250.75 1968.33 2276.70 2485.85 1829.75 1866.28 2223.17 19652.53 21913.19 18923.37

Information Report to Council Corporate Services – Monthly Attendance Report Card to Council January 21, 2015

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AgendaItem#11a)

C. Total Hours of Absenteeism for Corporate Services Month Jan Feb March April May June July Aug Sept Oct Nov Dec Annual Total

2012 67.00 37.00 22.50 21.50 90.75 29.50 30.00 37.50 25.00 59.50 31.50 29.50 481.25

2013 63.25 22.50 82.00 44.50 195.50 160.50 183.75 136.50 22.58 21.50 15.00 29.50 977.08

2014 16.87 94.00 7.50 22.50 37.50 93.25 11.00 3.50 34.92 26.00 37.50 15 399.54

Operational cost of paid sick leave for Emergency & Transportation Services, Fairmount Home and Corporate Services A.

2012 2013 2014 Total January February March April May June July August September October November December

Emergency & Corporate Transportation Services Services $ $ 16,999.13 608,289.23 23,142.00 654,142.96 10,343.08 584,263.90 503.70 2,782.45 228.23 490.89 793.15 2,064.59 447.56 68.64 735.38 599.41 1296.83 332.25

66,818.75 42,704.38 26,556.51 44,460.64 40,097.99 48,701.82 38,037.14 51,383.36 59,249.02 53,862.75 62,260.46 50,131.08

Information Report to Council Corporate Services – Monthly Attendance Report Card to Council January 21, 2015

2015-006 Corporate Services

Fairmount $ 309,617.67 203,232.24 291,941.00 13,919.04 12,410.92 12,645.12 16,575.55 24,250.93 40,281.72 36,825.26 27,899.63 33,099.90 26,979.73 26,678.05 20,375.15

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AgendaItem#11a)

Replacement cost (for positions that require replacement) for Emergency & Transportation Services, Fairmount Home and Corporate Services B. Emergency & Corporate Transportation 2014 Services Services Fairmount $ $ $ May 0 40,879.56 16,556.05 June 0 47,959.99 25,357.35 July 0 37,446.74 23,012.41 August 0 34,798.60 16,005.80 September 0 56,038.01 22,892.93 October 0 48,656.36 20,059.50 November 0 56,513.22 16,615.76 December 0 41,130.75 15,606.23 Sustainability Implications Working together to identify and reduce absenteeism and maintain key policies and best practices consistently will create a renewed awareness in the overall improvement required in this area. Financial Implications Using consistent policies and practices will assist to create awareness in the need to minimize the impact on high absenteeism and associated cost. Absenteeism is a significant cost to the Employer and must be managed to ensure fiscal responsibility. Organizations, Departments and Individuals Consulted and/or Affected Sherry Corneil, Human Resources Generalist Susan Brant, Deputy Treasurer

Information Report to Council Corporate Services – Monthly Attendance Report Card to Council January 21, 2015

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AgendaItem#14a)

Jointt Accessib bility Advisory Comm mittee Meetting Minute es Decem mber 8, 2014 A meetin ng of the Frrontenac Jo oint Access sibility Advis sory Comm mittee (FAAC C) was held d at the Tow wnship of So outh Fronte enac’s Coun ncil Chambe er, 4432 Ge eorge Stree et, Sydenha am on Mond day, Decem mber 8, 2014 at 10:00 AM

Also Present:

Neil Allen, Township of South Frontenac Representative - Cha air Francine e Arsenault, Community at Large Representtative - Vice eChair John Mc cDougall, County Coun ncil Incumb bent

Regrets s:

Danka Brewer, B Tow wnship of Central C Fron ntenac Reprresentative e

Staff:

Jannette e Amini, Ma anager of Le egislative Services/Cle S erk, County y of Fronte enac Peter Yo oung, Comm munity Plan nner, Countty of Fronte enac Donna Longmire, L E Executive A Assistant – Township T o Central of Frontena ac Steve Riiddell, Fire Chief – Tow wnship of North N Fronte enac

Presentt:

C to orde Call er

The Cha air called th he meeting to order at 10:01 a.m. 2.

A Adoption off the agend da

B Moved By: Seconde ed By:

Ms. M Arsenau ult Mr. M Allen

RESOLV VED THAT T the agend da for the December 8, 2014 Fron ntenac Acce essibility Advisory y Committe ee be adoptted. RIED CARR 3.

D Disclosure of pecunia ary interes st and gene eral nature e thereof

The Cha air requeste ed the Reco ording Secrretary to ma ake note in the minute es that no memberrs of the committee dis sclosed any y pecuniary y interests.

December 8, 2014 Frontenac Accessibility

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AgendaItem#14a)

Adoption of minutes

Moved By: Seconded By:

Ms. Arsenault Mr. Allen

RESOLVED THAT the minutes of the Frontenac Accessibility Advisory Committee meeting held August 15, 2014 be amended on page 3 last paragraph regarding Accessibility Mapping to note that this was also done by Independent Living Kingston as a tourism guide and the City of Kingston provided the mapping, and as amended be adopted. CARRIED 5.

Deputations and/or presentations [[[[[[[[[[[\\\\\\

Accessibility Advisory Committee Work Plan Consideration of nominations submitted for the 2014 International Day of Persons with Disabilities Access Award

Moved By: Seconded By:

Ms. Arsenault Mr. Allen

RESOLVED THAT Joe Ryan & Brenden Hicks of Accessible Living be selected as the 2014 recipient of the County of Frontenac International Day of Persons with Disabilities Access Award. CARRIED 2014-178 Age-Friendly Community Planning Grant Program Mr. Young provided an overview of the Age-Friendly Community Planning Grant Program. He specifically noted that only planning aspects are eligible for this grant funding and that it does not apply to capital projects. There is a handbook on how to create age friendly communities which he will forward to the committee and paid tribute to the County of Halliburton which has created a falls prevention program and expanded this to address street fixtures such as benches. He noted this could include evaluation of municipal facilities and business, gaps in services such as transportation, housing social services, or it could focus on businesses through Community Improvement Plans (CIP’s) and advise businesses of grants available through the Provincial and Federal governments. County of Frontenac Joint Accessibility Advisory Committee December 8, 2014

December 8, 2014 Frontenac Accessibility

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AgendaItem#14a)

Based on population, the County is eligible to apply for grant up to a maximum of $35,000 which would cover the cost of a consultant. It could also look at other counties such as Stratford and Haliburton who have already done this. The Grant Program identifies implementation and evaluation and the creation of action plans which could identify awareness programs and programs that are lacking in the community. Unfortunately the Program does not include the actions but more the Plan and setting things up for the long term. It was noted that an Action Plan would prove beneficial in the future when grants become available as projects would already be identified. Mr. Young added that future grants may now be tied to municipalities who have Age Friendly plans. Moved By: Seconded By:

Ms. Arsenault Mr. Allen

Communications [[[[[[[[[[[\\\\\\

Other business [[[[[[[[[[[\\\\\\

Next meeting date

The next meeting will be at the call of the Chair. 10.

Adjournment

Moved By: Seconded By:

Ms. Arsenault Mr. Allen

RESOLVED THAT the meeting hereby adjourn at 10:47 a.m. CARRIED

County of Frontenac Joint Accessibility Advisory Committee December 8, 2014

December 8, 2014 Frontenac Accessibility

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AgendaItem#14b)

Minutes of th he 150th Anniversary y Planning Advisory Committee e Meeting Decem mber 10, 20 014 A meetin ng of the 15 50th Annive ersary Plan nning Adviso ory Committee was he eld in the Bud Clayton Memorial Room R of the e County Administrativ A ve Office, 2069 2 Batterrsea Road, Glenburrnie on Wed dnesday, December D 10, 2014 at 10:00 AM In attendance: W Den nis Doyle • Warden • Jim Vanden Hoek • Barbara B Sprroule • Phil P Leonard d • Pat P Barr • David D Wood dman • Gary G Daviso on Regrets s: • Janet Gutow wski (joined by telecon nference) Staff: • Alison A Vandervelde, Co ommunications Officerr • Anne A Marie Young, Ma anager of Economic Developmen nt 1.

C to orde Call er

As the Chair C is no longer l a me ember of th he committe ee, the Vice e Chair calle ed the mee eting to order at 10:02 2.

A Adoption off the agend da

Moved By: B Seconde ed By:

Ms. M Sproule e Ms. M Barr

he agenda for f the Dec cember 10, 2014 150th h Anniversa ary Planning g Advisory THAT th Committtee meeting g be adopte ed. CARR RIED 3.

D Disclosure of pecunia ary interes st and gene eral nature e thereof

The Cha air requeste ed the recording secre etary to reco ord that in accordance a e with the Municipa al Conflict of o Interest Act A no discllosures of pecuniary p in nterest werre declared..

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AgendaItem#14b)

Adoption of minutes

Moved By: Seconded By:

Mr. Woodman Ms. Sproule

THAT the minutes of the 150th Anniversary Planning Advisory Committee meeting held October 8, 2014 be amended to include a roll call and be adopted as amended. CARRIED 5.

Deputations and/or presentations Ken Keyes representing the Canadian Plowing Association will provide the Committee with an overview of the Canadian Champion Match on Wolfe Island which is being held during the week of the 150th Anniversary showcase.

150th Anniversary Advisory Committee (AAC) Work Plan 2014-177 150th Anniversary Planning Advisory Committee 2014 Work Plan Update

Moved By: Seconded By:

Mr. Leonard Mr. Woodman

THAT the Council of the County of Frontenac change the location of its regular meeting of April to North Frontenac Township, of May to Central Frontenac Township, of June to Frontenac Islands Township, and of July to South Frontenac Township to help promote the County of Frontenac’s 150th Anniversary. CARRIED Committee discussed the compilation of the committee and the desire to maintain the current membership. Moved By: Seconded By:

Mr. Leonard Ms. Sproule

THAT the Council of the County of Frontenac amend the mandate of Schedule B4 the 150th Anniversary Planning Advisory Committee to increase the number of community representatives from five to seven.

150th Anniversary PAC Meeting Minutes December 10, 2014

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AgendaItem#14b)

AND FURTHER THAT all previous members who have applied to serve on the 150th Anniversary Planning Advisory Committee be reappointed in order to maintain continuity of leadership for the imminent 150th Anniversary Celebrations. CARRIED Pam Morey & Dan Bell provided updates on the showcase event including: • An overview of rentals • Health & Safety Requirements: St. John’s Ambulance or FPS • The Heritage Ball will be run by the Rebeccas and Odd Fellows at the Golden Links Hall in Harrowsmith. • Rebeccas and Odd fellows will also look after the bingo. • Verona Lions Club will look after parking and the vendors. • S&A Club will run the beer tent and canteen. • St. Paul’s Church in Harrowsmith is interested in running the Sunday Brunch. The preliminary Entertainment schedule includes: • Rob Carnegie as Friday night headliner • Vintage Canons for a five gun salute before Opening Ceremonies, a group which will also participate in the parade and perform a re-enactment on Sunday, for an approximate cost of $4,000 • Dan will engage fire department for the fireworks on Friday night. • Working to secure Emily Fennel for Saturday night, and then backfill around the headliners. • Saturday also have the Ontario Championship Strongman/Strongwoman competition, which includes a bus pull • Making connections to negotiate a rate lower than $25,000 to secure Sarah Harmer on Sunday. • Looking to hire a different band for the Saturday Heritage Ball. The committee recommended Don Cochrane in Kingston who hires a bunch of studio guys… could be a low cost option. Mr. Davison provided an update on South Frontenac Township’s work at Centennial Park. Mr. Davison suggests that $3,000 - $4,000 will need to be allocated in the budget for further improvements and ground maintenance at the park. Nick Gilmour at Gilmours Meats has agreed to supply free of charge the 150 feet of sausage for the South Frontenac Family Day, which usually draws about 1,500 people and will act as the Launch Event for the 150th Anniversary. This will be a great promotion to get people talking about the 150th. County staff will look at promoting this event and invite the Warden and rest of County Council to participate. Warden Doyle mentioned some celebrity presence might help beef up the event and suggested Mr. Davison could talk to Dan Akroyd about attending. The Committee asked Morey & Bell to provide a detailed event plan at the next meeting.

150th Anniversary PAC Meeting Minutes December 10, 2014

December 10, 2015 150th Anniversary Advisory

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AgendaItem#14b)

Ken Keyes – Canadian Ploughing Championships Canadian Plowing Organization is the overseeing body of all other plowing associations in Canada. CPO is responsible to hold championships with the top plowmen from across the province, and the 2015 match will be held on Wolfe Island during the last week in August. Plowers will come in on Sunday, August 23 with plowing taking place Thursday – Saturday (Aug 27 - 29). The Wolfe Island Plowmen’s Association (WIPA) will hold its match on Wednesday, August 26). The CPO and the WIPA believe this will complement the 150th Anniversary celebrations. Mr. Vanden Hoek suggested that this is a great opportunity for partnership – the partners of the plowmen might like to attend the 150th Showcase on the Saturday… and perhaps people from the mainland Townships would like to attend the Wolfe Island match on the Wednesday. He suggested that we could provide transportation to the ferry dock on Wednesday and from the ferry dock to Harrowsmith on Saturday. Ms. Anne Marie Young will follow-up on this. If there is a 150th promotional publication produced, the CPO would like the CPC highlighted. Staff should connect with Mr. Keyes on this. Mr. Keyes would also like to present to County Council in January to ask for sponsorship. Moved By: Seconded By:

Mr. Leonard Ms. Sproule

THAT the 150th Anniversary Planning Advisory Committee supports the Canadian Plowing Competition through inclusion in any 150th advertising material. CARRIED Ms. Gutowski mentioned that the Central Frontenac Heritage Festival will be over Family Day weekend and the Warden and Council should be invited out to the Opening Ceremonies on Friday evening. There’s also an opportunity for cross promotion of the SF Family Day event in the Heritage Fest promotional material. Morey & Bell should connect with Ms. Gutowski on this idea. Moved By: Seconded By:

Mr. Leonard Mr. Woodman

THAT the 150th Anniversary Planning Advisory Committee accepts the judges’ recommendation of the design of Ms. Debbie Emery being chosen as the winning quilt design for the County of Frontenac 150th Anniversary Design contest. CARRIED Mr. Keyes mentioned that a plow belonging to Don Greenlees’ was donated to WIPA. It was completely chromed and the plow is still in Ken’s possession. It will be used at the WI match and could be used in the Frontenac Match as well. The original idea was that 150th Anniversary PAC Meeting Minutes December 10, 2014

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AgendaItem#14b)

it could be mounted here at the County office as a tribute to the Greenlees family (it should be moved here permanently at some point). The committee discussed the Scholarship and directed staff to expand the essay to 1,000 words instead of 250. The committee discussed the postcards and agreed that staff should order another 5,000 to get started, and reminded staff to connect with the Townships about getting a blurb into their tax bills. The committee supported the purchase of the signs for Centennial Park at an approximate cost of $700.00 The committee discussed promoting the 150th at community events throughout the year and agreed the Wolfe Island Family Ball Tournament (August long eekend) and horse show (mid-July), plus the Canada Day run in Sharbot Lake and the South Frontenac Family Day event should all be added to the list. 7.

Communications [[[[[[[[[[[\\\\\\

Other business [[[[[[[[[[[\\\\\\

Next meeting date

The next meeting of the 150th Anniversary Planning Advisory Committee is scheduled for February 11th, 2015 at 10 a.m. at the County Administrative Building. 10.

Adjournment

Moved By: Seconded By:

Mr. Leonard Mr. Woodman

THAT the meeting hereby adjourn at 12:00 CARRIED

150th Anniversary PAC Meeting Minutes December 10, 2014

December 10, 2015 150th Anniversary Advisory

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AgendaItem#14c)

COMMITTEE REPORT TO COUNCIL To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini Manager of Legislative Services/Clerk

Date prepared:

January 14, 2015

Date of meeting:

January 21, 2015

Re:

150th Anniversary Planning Advisory Committee – Report to Council

All items listed on the 150th Anniversary Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the 150th Anniversary Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the 150th Anniversary Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.

Recommendations: a)

Change in Location of County Council Meetings THAT the Council of the County of Frontenac change the location of its regular meeting of April to North Frontenac Township, of May to Central Frontenac Township, of June to Frontenac Islands Township, and of July to South Frontenac Township to help promote the County of Frontenac’s 150th Anniversary.

Amendments to the 150th Anniversary Planning Advisory Committee Mandate – Committee Composition THAT the Council of the County of Frontenac amend the mandate of Schedule B-4 the 150th Anniversary Planning Advisory Committee to increase the number of community representatives from five to seven.

150th Anniversary Planning Advisory Committee – Report to County Council January 21, 2015

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AgendaItem#14c)

150th Anniversary Planning Advisory Committee – Report to County Council January 21, 2015

December 10, 2014 150th Anniversary Planning

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AgendaItem#14d)

Minuttes of the Sustainabi S lity Adviso ory Commiittee Meeting Decem mber 1, 2014 A meetin ng of the Sustainability y Advisory Committee e (SAC) was s held in the e Bud Clay yton Memoria al Room of the County y Administra ative Office e, 2069 Batttersea Roa ad, Glenburnie on Mond day, Decem mber 1, 2014 at 10:00 a.m. Roll Calll: Tracy Jo ohn, Chair Don Ros ss Barrie Gilbert G Warden Doyle, Ex–Officio Staff: Anne Ma arie Young, Manager of Economic Developm ment Alison Vandervelde V e, Commun nications Offficer (Reco ording Secrretary) Kelly Pe ender, CAO O Peter Yo oung, Community Plan nner Regrets s: Geoff Sa andiford, Vice Chair

C to orde Call er The Cha air called th he meeting to order at 10:05 A Adoption off the agend da Moved By: B Seconde ed By:

Warden W Doy yle Mr. M Gilbert

THAT th he agenda for f the Dec cember 1, 2014 2 Sustainability Adv visory Com mmittee mee eting be adop pted. CARR RIED D Disclosure of pecunia ary interes st and gene eral nature e thereof The Cha air requeste ed the recording secre etary to reco ord that in accordance a e with the Municipa al Conflict of o Interest Act; A no disc closures of pecuniary interest i were declared d.

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AgendaItem#14d)

Adoption of minutes Moved By: Seconded By:

Mr. Gilbert Mr. Ross

THAT the minutes of the Sustainability Advisory Committee meeting held November 6, 2014 be amended to include a roll call and be adopted as amended. CARRIED Deputations and/or presentations [[[[[[[[[[[\\\\\\ Reports/Topics for Discussion 2014-175 Sustainability Advisory Committee – 2014 Work Plan Update Mr. Young provided a verbal update on the staff research into Local Improvement Charges. • Mr. Young has met with Utilities Kingston who has met with Ontario Hydro regarding on-bill financing. They have a pilot project set for early 2015 with potential roll out in 2016. The City of Kingston is planning to report progress in the fourth quarter. • Toronto has over 100 in the process, but several are being held up because of bank sign-off issues. • In Durham the program was originally moved forward by one committee, but the finance department raised many concerns and it has not yet been launched. The • City of Halifax focused on solar hot water only, in order to make it administratively easy. Many municipalities are waiting to evaluate Toronto’s program. The committee discussed possible ideas for Frontenac, suggesting that we should start simple and add to the program as residents start taking advantage of it. Mr. Young also reported that North Frontenac Township is looking at accomplishing similar goals through the use of a Community Improvement Plan. Moved By: Seconded By:

Mr. Ross Warden Doyle

THAT the incoming 2015-2018 Sustainability Advisory Committee pursues options in assisting homeowners in energy retrofits with support and collaboration from the County of Frontenac. CARRIED Sustainability Advisory Committee Meeting Minutes December 1, 2014

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AgendaItem#14d)

Mr. Pender led a high-level discussion regarding the nature of Directions for Our Future and Sustainable Actions. He reported that Council has directed that Sustainable Actions needs to be more Community / Committee / Council driven than it has been in the past, it needs to be a bottom-up, not top-down process, and it needs to be more focused. Though the content of Sustainable Actions is community-driven, the SAC has a duty to recommend priorities to Council that reflect the Committee’s priorities. The Committee needs to look at viable next steps, to ensure it is recommending priorities for which the County has capacity to influence, and remember that accountability is a big piece of this committee’s role. The committee discussed the need to start transitioning over the next few years away from using the word sustainability, toward resiliency. The notion of restoration was also mentioned. A holistic and forward-thinking approach could fit into how the Frontenacs are branded as well… environmentally conscious planning will speak for itself. The committee discussed the need to brand Frontenac County and Ms. Young provided a verbal outline of the March 4 & 5 Frontenac Economic Development Days. Ms. John suggested that establishing small working groups comprised of two or three members each could achieve progress on particular priorities. The committee supported this idea and suggested that the groups could potentially be based on the pillars, and incorporate some of the very passionate community members who have been long involved in the ICSP process. Committee members agreed that the members of those working groups could not be expected to take on administrative responsibilities, and the SAC meetings would become the formal reporting mechanism. The committee reviewed Sustainable Actions 2014/15 and indicated opportunities to be recommended as priority to County Council. The committee directed staff to further group opportunities into an implementation plan for Council’s consideration, with the longer version becoming and appendix. Moved By: Seconded By:

Mr. Gilbert Mr. Ross

THAT staff consolidate the draft Sustainable Actions 2014/2015 report in a manner that reflects committee input. Staff will circulate the revised report to the committee by email and unless the committee feels the need to discuss the revised report as a group, it will go directly to County Council for its consideration. CARRIED Moved By: Seconded By:

Warden Doyle Mr. Gilbert

THAT the SAC adopt the 2015 Workplan to include the amendments as per the committee conversation today. CARRIED Sustainability Advisory Committee Meeting Minutes December 1, 2014

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Communications [[[[[[[[[[[\\\\\\ Other business [[[[[[[[[[[\\\\\\ Next meeting date

Adjournment Moved By: Seconded By:

Warden Doyle Mr. Ross

THAT the meeting hereby adjourn at 12:11 CARRIED

Sustainability Advisory Committee Meeting Minutes December 1, 2014

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AgendaItem#14e)

COMMITTEE REPORT To:

Deputy Warden and Council Members of the County of Frontenac

From:

Jannette Amini Manager of Legislative Services/Clerk

Date prepared:

January 16, 2015

Date of meeting:

January 21, 2015

Re:

Sustainability Advisory Committee – Report to Council

The Sustainability Advisory Committee at its meeting held December 1, 2014 passed the following motion: THAT staff consolidate the draft Sustainable Actions 2014/2015 report in a manner that reflects committee input. As part of the discussion, staff were asked to circulate the revised report to the committee by email and unless the committee felt the need to discuss the revised report as a group, it would go directly to County Council. As a result, the following recommendation is being presented for Council’s consideration: Recommendation: WHEREAS a group of community members came together on September 18, 2014 with the goal of establishing short-term priorities for sustainability in the Frontenacs and were successful in identifying 23 opportunities for priority action, AND WHEREAS, the Sustainability Advisory Committee (SAC) is responsible for providing input and recommendations regarding the implementation of Directions for Our Future, in particular to help meet the “Commitment Towards a Sustainable Future” and the “Community Input” elements, AND WHEREAS, some of the County-led differences made through the ICSP process over the past five years include: 9 Community Improvement Plans are underway in every Township. 9 31kms of the Frontenac K&P Trail have been developed. An additional 8kms are currently being developed. The ultimate goal is for the K&P to reach Sharbot Lake by 2017.

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AgendaItem#14e)

9 County Council adopted its first ever Official Plan in October, 2014. 9 A 2012 community paramedicine pilot project lead to ongoing Wellness Clinics in Marysville. In October 2014 Frontenac Paramedic Services received a grant of $156,800 from the Ministry of Health and Long-Term Care to establish a framework for future community paramedicine programs in the County of Frontenac and the City of Kingston. 9 A Natural Heritage Study 9 The Seniors Housing Pilot Project completed in 2012 laid the groundwork for the establishment of Council’s Seniors Housing Task Force. 9 $240,010 to date distributed through Small Scale Community Sustainability Initiatives Funding to such projects as: o Frontenac Islands Tourist Information Centre Refurbish - $15,000 o North Frontenac Dry Hydrant - $5,000 o Cataraqui Trail Rutledge Rd Bridge Improvements - $11,000 o Central Frontenac Multi-Use Project Trail Improvements - $10,000 o New Leaf Link E-applications for Special Needs Persons - $5,500 o Friends of Arden Kissing Bridge - $ 9,400 AND WHEREAS the SAC reviewed the community-identified 23 priorities at its October and December meetings and agreed that the following six should be priority goals:

Priority Goal

Strategies

Leader

Develop low-impact tourism to attract a new generation of tourists

Focusing on user needs, develop associated services and support business growth along trails

To be lead by the County with some community involvement

Improve public restrooms and visitor information facilities

To be lead by the County with some community involvement

Restore farming in a way suitable to the varied environments in the County

Help the small market farmer overcome capacity limitations by supporting local food production, processing and distribution chain development

To be lead by the community with some County involvement

Support Farmers’ Markets

To be lead by the community with some County involvement

Implement County Council’s Strategic Goals (developed

December 1, 2014 Sustainability Advisory

Goal 1: Seniors Develop a transportation system

To be lead by County

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AgendaItem#14e)

in 2014)

that meets the needs of County residents

Council

Assist the elderly to age safely in their homes through the development of Community Paramedicine Projects, social services and senior’s housing options

To be lead by County Council

Goal 2: Waste Management Develop long-term waste management plans

To be lead by the community with some County involvement

Goal 3: Costs & Revenues Develop a strategy to attract and support more small retail stores/groceries

To be lead by the community with some County involvement

Create more youth employment opportunities; promote youth employment & entrepreneurship.

To be lead by the County with some community involvement

Expand senior population by encouraging retirees to move to the County, while keeping sight of the importance of youth retention

To be lead by the County with some community involvement

Continue / Expand Support for Small Scale Community Sustainability Initiatives Funding

In the 2015 budget, support the allocation of $50,000 from Federal Gas Tax to the SSSCSI Funding. Commit to long-term financial support for the program.

To be lead by County Council

Support Local Improvement Charges to permit citizen house retrofits for energy conservation

To be lead by the County with some community involvement

Support the protection, maintenance and

Through partnership with the Frontenac Stewardship

To be lead by the community with some

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AgendaItem#14e)

improvement of lake quality and water table

Foundation: • • •

County involvement

Develop a Frontenac Stewardship Plan Support continued efforts to educate citizens Support the development of Lake and Shoreline Management Plans

NOW THEREFORE, BE IT RESOLVED THAT the Council of the County of Frontenac endorse these six priority goals for consideration during the budget process and implementation in 2015, and that this approved motion be forwarded to: (1) the member municipalities for their discussion and use during Township strategic planning sessions, (2) the March 4 & 5 Frontenac Economic Development Days, and (3) the Budget Process for resource allocation consideration.

For Council’s reference, a draft copy of Sustainable Actions 2014/2015 which was considered at the December 1, 2014 Sustainability Advisory Committee is attached and identifies all priorities that were established by the community at the ICSP Workshop in September 2014

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AgendaItem#14e)

Sustainable Actions Frontenac County Guide to Sustainability

2014-2015

DRAFT DRAFT SUSTAINABLE ACTIONS 2014/2015

December 1, 2014 Sustainability Advisory

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AgendaItem#14e)

What is this guide?

Where did it start?

You now hold in your hands the condensed version of Sustainable Actions 2014/2015, which includes two parts: (1) the list of community-generated opportunities for sustainability in the Frontenacs, identified as priority and nonpriority, and (2) the Community Partnership Agreement, representing the community involvement that is crucial to the realization of a sustainable Frontenacs, 50 years into the future.

In 2009, after two years of extensive community consultation, the Council of the County of Frontenac adopted the Integrated Community Sustainability Plan (ICSP), Directions for Our Future, as its 50 year vision for a sustainable future in the Frontenacs. Every year since then, Council’s Sustainability Advisory Committee has developed an implementation plan, Sustainable Actions, based on community input to guide short-term actions toward long-term sustainability.

Who is responsible? We all are. Over the past five years, significant, tangible differences have been made through the ICSP process. Continued positive momentum relies on:   

County Council’s ongoing support for the process The County’s Sustainability Advisory Committee’s community liaison and engagement efforts and facilitation and encouragement of community priorities Citizens’ innovative leadership of priority opportunities and involvement in the process to ensure sustainability efforts continue to reflect current community interests

What’s next? After careful consideration of the 23 community-identified priorities, the Sustainability Advisory Committee recommended County Council endorsement for the following six priority goals for consideration during the 2015 budget process and implementation in 2015:

Develop low-impact tourism to attract a new generation of tourists
Restore farming in a way suitable to the varied environments in the County
Implement County Council’s Strategic Goals (developed in 2014)
Continue / Expand Support for Small Scale Community Sustainability Initiatives Funding
Support Local Improvement Charges to permit citizen house retrofits for energy conservation
Support the protection, maintenance and improvement of lake quality and water table

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Some of the County-led differences made through the ICSP process over the past five years:  Community Improvement Plans are underway in every Township.  31kms of the Frontenac K&P Trail have been developed. An additional 8kms are currently being developed. The ultimate goal is for the K&P to reach Sharbot Lake by 2017.  County Council adopted its first ever Official Plan in October, 2014.  A 2012 community paramedicine pilot project lead to ongoing Wellness Clinics in Marysville. In October 2014 Frontenac Paramedic Services received a grant of $156,800 from the Ministry of Health and Long-Term Care to establish a framework for future community paramedicine programs in the County of Frontenac and the City of Kingston.  A Natural Heritage Study  The Seniors Housing Pilot Project completed in 2012 laid the groundwork for the establishment of Council’s Seniors Housing Task Force.  $240,010 distributed through Small Scale Community Sustainability Initiatives Funding to such projects as: o Frontenac Islands Tourist Information Centre Refurbish - $15,000

o Central Frontenac Multi-Use Project Trail Improvements - $10,000

o North Frontenac Dry Hydrant - $5,000

o New Leaf Link E-applications for Special Needs Persons - $5,500

o Cataraqui Trail Rutledge Rd Bridge Improvements - $11,000

o Friends of Arden Kissing Bridge - $ 9,400

The community continues to affect great positive change. A list of 109 ongoing, community-led sustainable actions was reported at the September 18th ICSP Workshop. Please visit www.frontenaccounty.ca to see that full list.

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Priority Opportunities for 2014/2015 The group of community members who gathered at the 2014 Sustainability Workshop identified 23 opportunities as priority for 2014/2015. Grouped into seven topics – (1) Tourism & Marketing, (2) Community Development, (3) Business Growth, (4) Housing & Transportation, (5) Waste, (6) Water, and (7) Population Building – those priorities are listed in the next three pages with accompanying information: a leader(s), next steps, sustainaibility pillar, resources required, timeframe, and votes received and colour assigned at the 2014 ICSP Workshop. 7 Red Priorities 11 Yellow Priorities 3 Blue Prirorities

to be lead by the community with some County involvement to be lead by the County with some community involvement to be completely driven by County Council

1| Tourism & Marketing PRIORITY

Public Restroom Low Impact Tourism Associated Services Active Transportation New Gen Tourists Signature Identity PRIORITY PRIMARY LEAD NEXT STEP

PRIORITY PRIMARY LEAD NEXT STEP

PRIORITY

PRIMARY LEAD

NEXT STEP

PRIORITY

PRIMARY LEAD NEXT STEP

RESOURCES $$

TIME FRAME Short Term

VOTES REC’D & COLOUR ASSIGNED AT ICSP WORKSHOP 12

Economic

Medium Term

Economic

Short Term

Economic

Medium Term

Economic

Short Term

Economic

Medium Term

PILLAR Economic

Improve public restrooms and information facilities for visitors Township, County, Province Rent & service port-a-potties or build/improve permanent restrooms Develop low impact tourism experiences County / Municipalities Identify inventory and gaps Focusing on user needs, develop associated services and support business growth along trails County; 2nd: CRCA, EOTA, Tourism Associations, MTO, FA, Rec Clubs, etc Priority projects include parking, trailheads, washrooms, and signage. Use County data to support business cases as required. Develop active transportation destinations County, Public Works Managers Group; 2nd: KFL&A Health Unit, Community Develop an Active Transportation Plan

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December 1, 2014 Sustainability Advisory

1 2 3 4 Priorities naturally fell into 7 topics. Tallying votes for all priorities within each topic makes community interests obvious.

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5 6 7

AgendaItem#14e)

PRIORITY PRIMARY LEAD

NEXT STEP

PRIORITY PRIMARY LEAD NEXT STEP

Encourage a new generation of tourists LOLTA, Farmers Markets, Artists, Artisans; 2nd: County and Townships (for funding) (1) Move, improve & staff Sharbot Lake Tourist Booth, (2) Continue to develop social media advertising Build a signature identity for the County – a “necklace” of connected communities & activities County Council; 2nd: LOLTA, FAB, CFDC A meeting to establish a cohesive, “made in Frontenac” approach

2| Community Development PRIORITY

Restore Farming Support SSCSI Support LICs Re-purpose Schools PRIORITY PRIMARY LEAD NEXT STEP

PRIORITY PRIMARY LEAD NEXT STEP

PILLAR Economic

RESOURCES $

TIME FRAME Long Term

VOTES REC’D & COLOUR ASSIGNED AT ICSP WORKSHOP 14

Social

Short Term

Economic

Medium Term

Social

$$$

Long Term

Restore farming in a way suitable to the varied environments in the County Local farmers (existing and potential), FCFDC, Ag Groups, Townships Encourage fairs and farmers markets. Create more favourable regulations for microfarming. Review Township planning regulations Continue / Expand Support for Small Scale Community Sustainability Initiatives Funding County Council Improve promotion of this project to the community. Review evaluation tool to align with sustainability priorities. County Council to discuss long-term funding. Support Local Improvement Charges to permit citizen house retrofits for energy conservation Townships, County, Province Business plan and pilot project. Considerable discussion already done. Re-purpose Hinchinbrooke & Sharbot Lake Public Schools as a hub for social services, green business, social activities and sports Community group for Hinchinbrooke PS, CF TWP, Recreation Committees, County Construct a timeline for action re: tendering. Review the possibility of improving the buildings through the Community Improvement Program.

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3| Business Growth PRIORITY

Support Local Food More Retail Stores TWP Ec Dev Ctte’s Youth Employment Extend Services PRIORITY PRIMARY LEAD NEXT STEP

PRIORITY PRIMARY LEAD NEXT STEP

PRIORITY

PRIMARY LEAD NEXT STEP

PRIORITY PRIMARY LEAD NEXT STEP

RESOURCES $

TIME FRAME Medium Term

VOTES REC’D & COLOUR ASSIGNED AT ICSP WORKSHOP 8

Eco

Medium Term

Eco

Medium Term

Eco

$$$

Long Term

PILLAR Eco

Eco

Support local food processing, production and distribution chain development Frontenac Arch Biosphere, Food Council, KEDCO; 2nd: Farmers, local food retailers October 8th CFDC Co-op Workshop Develop a strategy to attract and support more small retail stores/groceries CFDC, County, Citizens Assemble group to perform current state analysis Establish Economic Development Committees at each Township and at the County Township Councils, County Council Investigate the steps / implications involved Create more youth employment opportunities; promote youth employment & entrepreneurship, addressing physical infrastructure gaps as req’d FCFDC, St. Lawrence College, Townships, Residents, County Develop a strategy

Economic Development Committees have been established in Central and North Frontenac Townships

Extend services from Kingston (i.e., water, transit, sewer) City, Townships, County, Utilities Kingston, Kingston Transit Explore opportunities for long term planning with Kingston

4| Housing & Transportation PRIORITY

Transportation System Community Paramedicine Secondary Suites PRIORITY PRIMARY LEAD

NEXT STEP

RESOURCES $$$

TIME FRAME Long Term

VOTES REC’D & COLOUR ASSIGNED AT ICSP WORKSHOP 11

Social

Medium Term

Social

$$$

Long Term

PILLAR Social

Develop a transportation system that meets the needs of County residents County Council; 2nd: Southern and Northern Frontenac Community Services, Townships Conduct a Needs Assessment by category, including seniors, to understand the focus and scope of needs and determine an appropriate service model

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PRIORITY PRIMARY LEAD NEXT STEP

Assist the frail/elderly to age (remain) safely in their homes through the development of Community Paramedicine Projects County (FPS); 2nd: Local Townships, Rural Kingston Health Links Complete framework for future community paramedicine programs in the County of Frontenac and the City of Kingston and report-back in 2015. Promote / Allow secondary suites in homes to increase housing stock CAOs Group (Townships and County), Planning Staff Investigate the steps / implications involved

5| Waste PRIORITY

Waste Mgmt Plans Study Energy from Waste Waste Mgmt/Energy PRIORITY PRIMARY LEAD NEXT STEP

PRIORITY PRIMARY LEAD NEXT STEP

RESOURCES $$$

TIME FRAME Long Term

VOTES REC’D & COLOUR ASSIGNED AT ICSP WORKSHOP 6

Environmental

Long Term

Environmental

$$$

Long Term

PILLAR Environmental

Develop long-term waste management plans Townships; 2nd: County, City of Kingston Review actual volumes, waste practices and life spans of all site Study the feasibility of producing energy from waste County, EOWC, City of Kingston Secure a commitment from neighbouring communities

Township Public Works Managers are collaborating to analyze waste disposal sites across the County.

Develop program of efficient, ecologically sensitive waste mgmt that produces energy County, Township Public Works, CAO Group; 2nd: EOWC and City of Kingston Complete OP, Complete Stewardship Plan

6| Water PRIORITY

Lakes & Water Table PRIORITY PRIMARY LEAD NEXT STEP

PILLAR Environmental

RESOURCES $$

TIME FRAME Long Term

VOTES REC’D & COLOUR ASSIGNED AT ICSP WORKSHOP 7

Support the protection, maintenance and improvement of lake quality and water table CRCA, Stewardship Foundation; 2nd: Residents, Townships, County Education / Lake Management Plans

7| Population Building PRIORITY

Senior Population PRIORITY PRIMARY LEAD NEXT STEP

PILLAR Economic

RESOURCES $$

TIME FRAME Long Term

VOTES REC’D & COLOUR ASSIGNED AT ICSP WORKSHOP 1

Expand senior population by encouraging retirees to move to the County LOLTA, Townships, County Economic Dev., Real Estate Agents Start plans for retirement complex; Develop marketing plan

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AgendaItem#14e)

Other Opportunities Results from the September 18th workshop indicate the following 33 opportunities will also contribute to the sustainability of Frontenac County, but are considered lower priority than those above. 1| Community Development PRIORITY PRIMARY LEAD NEXT STEP

PRIORITY PRIMARY LEAD NEXT STEP

Support local historical associations in their effort to protect and display our collective history Townships, County, Historical Associations, First Nations Connection with associations and Ontario heritage Ministries Support existing arts / music festivals and/or develop new cultural events County, interested individuals, the new Frontenac Arts Council Find a champion. Research where artists are & facilities for a festival Establish a Frontenac Arts Council Township & County Councils, Arts Organizations & individuals Work with FAB & Kingston Arts Council for information Farm Sitting Residents / Municipalities Build a co-op / market it Expand the definition of the social and cultural pillars, to increase activity in these areas County of Frontenac & municipalities / interested individuals Focused discussion / brainstorming Community collaboration / networking Resident / Municipalities BLANK Conduct a Seminar Series – public evenings with speakers Frontenac Stewardship Foundation & SAC Obtain funding ($8 - $10,000 for 4 – 5 seminars) Local energy policy Municipalities Renewable energy, conservation Build Car Charging Stations Municipalities / County Identify locations, marketing

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Other Opportunities

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AgendaItem#14e)

PRIORITY PRIMARY LEAD NEXT STEP

Educate citizens regarding the importance of light abatement Townships, County Develop and deliver a program

2| Business Growth PRIORITY PRIMARY LEAD NEXT STEP

PRIORITY PRIMARY LEAD NEXT STEP

Increase and diversify tourism opportunities CFDC and potential entrepreneurs Advertise business opportunities

Commercial Rentals, Facilities CFDC / Small Business / Monieson Centre Feasibility Study Recognize that local small businesses are essential to the health of our communities through the development and/or support of shop-local initiatives Townships / County Economic Development / FCFDC / Local Businesses Support existing “shop local” programs and add to the promotion efforts Support local food initiatives BLANK Define “local”. Research and develop a marketing plan. Develop a food tour. Look into OMFA Small Market Development (i.e. Tamworth) Obtain provincial funding for water and sewer services in the hamlets Province, County, Townships Meet with provincial politicians / staff Assist small businesses to remain compliant with MOL requirements County, St. Lawrence College Employment Services Develop an information package for small businesses, deliver mobile workshops Hire an experienced person to advise/support associations and organizations County Council Pilot Project (deliver workshops: volunteer / organizational management, grant applications, etc.)

3| Planning PRIORITY PRIMARY LEAD NEXT STEP

Map & define Frontenac County Watersheds Other County Planners, OMNR, Frontenac Stewardship Foundation Locate current databases (MNR) and gaining access to this data Opportunities

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PRIORITY PRIMARY LEAD NEXT STEP PRIORITY PRIMARY LEAD NEXT STEP

PRIORITY PRIMARY LEAD NEXT STEP

PRIORITY

PRIMARY LEAD NEXT STEP

PRIORITY PRIMARY LEAD NEXT STEP

Monitor, measure and map crop pesticides that are decimating pollinators (eg neonicotinoids) through organic farms (tax breaks) BLANK BLANK Develop a Stewardship Plan for Frontenac County (flowing from OP) Frontenac County / Frontenac Stewardship Complete OP, Complete Stewardship Plan Develop a landscape connectivity plan to respond to global warming, movement barriers and to connect parks, wildlife refuges County Planning with Province Meet with appropriate provincial ministry staff Monitor and map invasive species with emphasis on citizen involvement, GIS locations and rapid response communication, web-based County; 2nd: Ontario Ministries, Frontenac Stewardship Foundation, Ducks Unlimited Canada BLANK Map endangered species and species of concern County; 2nd: Province and NGOs BLANK

4| Housing & Transportation PRIORITY PRIMARY LEAD NEXT STEP

PRIORITY PRIMARY LEAD NEXT STEP

Increase the diversity in size and affordability of housing stock Townships (and County) Review zoning by-laws / Official Plans Support the development of affordable seniors housing and assisted living County / municipalities / community services / City of Kingston Finding sites Develop a Nursing / Long Term Care Home north of Verona County & Province BLANK Establish a program of sustainable funding for Frontenac Transportation Services County Council 4-5 year funding plan in budget Other

Opportunities DRAFT SUSTAINABLE ACTIONS 2014/2015

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AgendaItem#14e)

5| Tourism & Marketing PRIORITY PRIMARY LEAD NEXT STEP

PRIORITY PRIMARY LEAD NEXT STEP

Develop a strategy to collaboratively market clusters in the County Residents, business owners, County Establish a committee of volunteers to lead Expand hiking trails and integrate associated marketing BLANK County App for Trails

6| Water PRIORITY PRIMARY LEAD NEXT STEP

PRIORITY PRIMARY LEAD NEXT STEP

Water table resilience Resident / Municipalities / Province Strategy Source water protection of private settlements CCA, Gov’t Review zoning by-laws / Official Plans

7| Population Building PRIORITY PRIMARY LEAD NEXT STEP

PRIORITY

PRIMARY LEAD NEXT STEP

Repurpose existing buildings to create affordable rentals for young people Real Estate, Entrepreneurs, NFP Conduct a needs assessment and Identify best practices (i.e. Haliburton Highlands) Leverage high speed internet to attract new businesses and young people through the development of business parks and/or support for home based businesses CFDC / County / Townships / Private Sector Determine infrastructure gaps. Research solutions to attract young population + promote area

Other Opportunities DRAFT SUSTAINABLE ACTIONS 2014/2015

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AgendaItem#14e)

Become a Community Partner The County of Frontenac recognizes that an Integrated Community Sustainability Plan can be a living document only if it is developed and maintained with strong community participation. The County is committed to growing its list of Community Partners to ensure progress continues towards a sustainable future in the Frontenacs. The following 19 organizations have formalized their commitment to operate according to sustainability principles and support Directions for Our Future through partnerships with the County of Frontenac. Contact the County to learn more about becoming a Community Partner. Frontenac Arch Biosphere Network New Leaf Link Kingston Frontenac Public Library Verona Lions Club Limestone Organic Creamery Seed to Sausage W.A. Robinson Asset Management Ltd. Kingston Frontenac Lennox & Addington Public Health Limestone District School Board Desert Lake Gardens Friends of Arden Sharbot Lake Farmers Market Frontenac Stewardship Foundation Land O Lakes Tourism Association National Farmers Union, Local 316 Hearthmakers Southern Frontenac Community Services Corporation Northern Frontenac Community Services Corporation Mountain Grove Seed Company For more information contact: Kelly Pender, Chief Administrative Officer Marian VanBruinessen, Director of Corporate Services / Treasurer Joe Gallivan, Director of Planning & Economic Development Anne Marie Young, Manager of Economic Development Peter Young, Community Planner Alison Vandervelde, Communications Officer sustainability@frontenaccounty.ca 613-548-9400 County of Frontenac 2069 Battersea Road Glenburnie ON K0H 1S0

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AgendaItem#14f)

TR RAILS ADVISORY CO OMMITTEE M MINUTES Decem mber 4, 2014 A meetin ng of the Trrails Adviso ory Committtee (TAC) was w held in n the Bud Clayton C Memoria al Room of the County y Administra ative Office e, 2069 Batttersea Roa ad, Glenburnie on Thurs sday, Dece ember 4, 20 014 at 10:00 0 AM. Roll Calll: • Allan A McPha ail, Chair • Warden W Den nis Doyle, Vice-Chair V • Dieter D Eberh hardt • Derrick D Spaffford • Joan Hollyw wood • Marc M Moeys s Staff: • Anne A Marie Young, Ma anager of Economic Developmen nt • Kayla K Blakely, Recording Secretary

C to orde Call er

The Cha air called th he meeting to order at 9:59 a.m. 2.

A Adoption off the agend da

B Moved By: Seconde ed By:

Mr. M Moeys Mr. M Eberharrdt

he agenda for f the Dec cember 4, 2014 2 Trails Advisory A C Committee b approved be d. THAT th CARR RIED 3.

D Disclosure of pecunia ary interes st and gene eral nature e thereof

No mem mbers of the e Committee declared any disclos sures of pe ecuniary inte erest.

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AgendaItem#14f)

Adoption of minutes

Moved By: Seconded By:

Warden Doyle Mr. Spafford

THAT the minutes of the Trails Advisory Committee meeting held October 2, 2014 be adopted as circulated. CARRIED 5.

Deputations and/or presentations

There were none. 6.

Reports/Topics for Discussion 2014-176 Trails Advisory Committee – 2014 Work Plan Update

Ms. Young explained that since the last Committee meeting, significant work has been completed related to producing the Partnership Agreement with the Eastern Ontario Trails Alliance (EOTA) and releasing the Bridge RFP. Work on the trail has begun and has been moving along quickly. Ms. Young stated that Fish Creek Bridge should have been completed prior to Elbow Creek Bridge in order to gain access to this detached part of the trail, therefore a solution to the access issue was included as an addendum to the RFP. The funding received for the development of the Trail applies to the section of the trail from the White Lake Road access to the southernmost point of Oclean Lane, and therefore does not cover the north section that would surpass the Fish Creek Bridge. It will be determined at a later date how this section of the trail will be developed. The trucking and materials are under the EOTA’s role in trail construction, and the bridge(s) is/are the County’s responsibility. Currently the contractor has completed the trail to Elbow Creek. The Geotechnical Investigation report determined that there is 12 feet of gravel at the base of the Creek, and the 6 existing wooden pylons are in fair to good condition and extend 13.5 meters downward to the bedrock. The beaver damn at the site has been removed to prepare for the awarded contractor to construct the Elbow Creek Bridge. Mr. Eberhardt informed the Committee that the L&A Ridge Runners Snowmobile Club has opened all of the gates along the Trail from Harrowsmith to the south access at Craig Road as per the protocol that went to Council. The gates have been unlocked and relocked open so they cannot be closed by the public. Committee members mentioned that trees and debris have been falling onto the trail, however it seems the user have been removing the brush as they come upon it.

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Regarding a County Trails meeting she had attended, Ms. Young suggested that potential partnerships with Lanark County and Renfrew County could be established once the trail is completed to connect to their existing trail networks. Central Frontenac staff will be a good resource for future development of the K&P Trail for their local representation, for approaching adjacent landowners and for suggesting alternatives routes where needed. Mr. Eberhardt suggested that a barrier be put in place once the construction of the bridge commences to prevent snowmobiles and ATVs from using this unopened section of the trail and disturbing the construction process during the winter. Ms. Young addressed an adjacent landowner’s concern about ATV’s using the section of the trail along Duncan Lake south of Fish Creek Road which is an environmental sensitive area. An alternative route was suggested to detour ATV’s onto Township roads Oclean Lane and Fish Creek Road then westward back onto the Trail. Mr. McPhail began discussion on who would maintain Oclean Lane if the County were to divert ATV’s to these Township roads. He suggested that a formal agreement with the Township of Central Frontenac be established to delegate maintenance responsibilities and costs, and liabilities. The County should set precedence for the off-trail rerouting that will be encountered in the future development. Warden Doyle expressed the benefits of Kingston completing its portion of the K&P south to connect to the Waterfront Trail, in order to have a corridor from Lake Ontario to Sharbot Lake and beyond in the future. Moved By: Seconded By:

Mr. Eberhardt Mrs. Hollywood

THAT the Trails Advisory Committee receive this 2014 Work Plan Update report for information. AND FURTHER THAT County Council approve the diversion of ATV traffic from the K&P Trail between where it conjuncts with Oclean Lane and the access north of Fish Creek Bridge, with diverted traffic using Oclean Lane and Fish Creek Road; subject to confirmation of ownership of Oclean Lane and a formal maintenance agreement with Central Frontenac for the right-of-way. CARRIED 7.

Communications i.

Correspondence from Bill Murnighan regarding specific usages of the K&P Trail

Ms. Young explained that she would respond to Mr. Murnighan once she had informed the Committee and gathered their input. Mr. Eberhardt stated that the snowmobile club Trails Advisory Committee Meeting Minutes December 4, 2014

December 4, 2014 Trails Advisory Committee

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has Snowmobile Trail Officer Patrol (STOP) Officers and Trail Patrollers that will enforce proper trail use, along with Ontario Provincial Police officers.

Other business

Ms. Young acknowledged the need for regulations and standards for placing signage on the trail. Committee members recognized the importance of local businesses promoting their amenities and location; however sign pollution should be avoided. Mr. Eberhardt also mentioned that the snowmobile club places information and kilometer signs along the trail indicating upcoming destination points. Mr. Eberhardt approached the committee regarding the Snowmobile Club’s interest in constructing a “comfort station” on the north end of the trail (approximately one kilometer south of White Lake Road) to provide a rest stop for trail users. The groomer operators will maintain the small building during winter months; however it will continue to be available for use year-round. It could be explored that EOTA assume responsibility during the summer, or eventually a “Friends of the K&P” group. The Committee agreed the project is beneficial to the trail users and Mr. Eberhardt informed that the club will install it within the coming weeks. 9.

Next meeting date

The next meeting date will be determined when County Council reappoints the Committee. 10.

Adjournment

Moved By: Seconded By:

Warden Doyle Mr. Moeys

THAT the meeting hereby adjourn at 10:57 a.m. CARRIED

Trails Advisory Committee Meeting Minutes December 4, 2014

December 4, 2014 Trails Advisory Committee

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AgendaItem#14g)

COMMITTEE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini Manager of Legislative Services/Clerk

Date prepared:

January 16, 2015

Date of meeting:

January 21, 2015

Re:

Trails Advisory Committee – Recommendations to Council

Use of ATV’s in Environmental Sensitive Areas Recommendation: THAT County Council approve the diversion of ATV traffic from the K&P Trail between where it conjuncts with Oclean Lane and the access north of Fish Creek Bridge, with diverted traffic using Oclean Lane and Fish Creek Road; subject to confirmation of ownership of Oclean Lane and a formal maintenance agreement with Central Frontenac for the right-of-way.

December 4, 2014 Trails Advisory Committee Report

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AgendaItem#15a)

Posted Cheque Listing for the Period of: November 13,

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AgendaItem#21a)

BY-LAW NO. 2015-0001 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to authorize the transfer of the Sydenham Public Library to the Township of South Frontenac WHEREAS Sections 5 of the Municipal Act, 2001, as amended (hereinafter the Act) provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council by by-law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The County of Frontenac entered into an Agreement with the Province of Ontario under the Build Canada Fund (BCF-CC-File #27848) on the 29th of October 2009 for the construction of the Sydenham Branch Library which began construction in October 2009 in the village of Sydenham; AND WHEREAS the funding agreement indicates that unless agreed to by the Government of Canada and Ontario, the County must retain ownership for a minimum ten (10) years or repay a proportionate amount of the Financial Assistance; AND WHEREAS the funding agreement also indicates that repayment of the Financial Assistance will be waived if transfer of ownership is to Canada, Ontario, a Local Government or a Crown Corporation of Ontario; AND WHEREAS the Notice of the intent to transfer the asset must be made to the Ministry of Agriculture and Rural Affairs (OMAFRA) at least 180 Business Days’ prior to the transfer being made; AND WHEREAS the County of Frontenac did not contribute financially to the project and is currently not providing for its replacement in its asset management plan: THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County of Frontenac deems it expedient to enact as follows: 1.

THAT the County of Frontenac forward a Notice of Transfer of Ownership to the Ministry of Agriculture and Rural Affairs (OMAFRA) to transfer ownership of the Sydenham Public Library from the County of Frontenac to the Township of South Frontenac; and,

By-law No. 2015-0001 – To Authorize the transfer of the Sydenham Public Library to the Township of South Frontenac January 21, 2015 Page 1 of 2

By-Law to Authorize the Transfer of the Sydenham

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THAT upon agreement by the Government of Canada and Ontario, the County of Frontenac transfer ownership of the Sydenham Public Library from the County of Frontenac to the Township of South Frontenac, effective November 2, 2015; and,

THAT this by-law shall come into force and take effect as of the date of final passing. Read a first and second time this 21st day of January, 2015. Read a third time, signed, sealed and finally passed this 21st day of January, 2015.

The Corporation of the County of Frontenac

Denis Doyle, Warden

Jannette Amini, Clerk

By-law No. 2015-0001 – To Authorize the transfer of the Sydenham Public Library to the Township of South Frontenac January 21, 2015 Page 2 of 2

By-Law to Authorize the Transfer of the Sydenham

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AgendaItem#21b)

BY-LAW NO. 2015-0002 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to Authorize the Re-Distribution of Investing In Ontario Funds WHEREAS in May 2008, the Government of Ontario passed the Investing in Ontario Act which allows the government to use a portion of any unanticipated year-end surplus’ to address priority public needs; AND WHEREAS the Province designated municipalities as the eligible recipients of payments resulting from the 2007-08 surplus with $1.1 billion in additional funding being provided to municipalities to support infrastructure investments; AND WHEREAS the County of Frontenac received $1,281,033 in Investing in Ontario funding; AND WHEREAS to date all amounts allocated have been spent with the exception of $248,477 allocated to Green Initiatives: THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County of Frontenac enacts as follows:

THAT the remaining Investing in Ontario funds in the amount of $248,477 be redirected the to the K&P Trail;
THAT this by-law shall come into force and take effect on the date of final passing. Read a first and second time this 21st day of January, 2015. Read a third time and finally passed this 21st day of January, 2015.

The Corporation of the County of Frontenac

Denis Doyle, Warden

Jannette Amini, Clerk

By-law No. 2015-0002 – To Establish Frontenac Howe Islander Ferry Fees and Fares for 2015 January 21, 2015

By-Law to Authorize the Redistribution of the Investing in

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BY-LAW NO. 2015-0004 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) WHEREAS Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; AND WHEREAS By-law No. 2013-0020, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings, was adopted by the Council of the Corporation of the County of Frontenac on May 15, 2013; AND WHEREAS The Corporation of County of Frontenac deems it expedient to amend By-law No. 2013-0020; NOW THEREFORE BE IT RESOLVED THAT the Council for The Corporation of the County of Frontenac hereby enacts as follows:

THAT the mandate of Schedule B-4, 150th Anniversary Planning Advisory Committee to increase the number of community representatives from five to seven.
THAT this amending by-law shall come into force and take effect on the date of final passing. Read a First and Second Time this 21st day of January, 2015. Read a Third Time, Signed, Sealed and Finally Passed this 21st day of January, 2015.

The Corporation of the County of Frontenac

Denis Doyle, Warden

By-law No. 2015-0004 – To Amend By-law No. 2013-0020 January 21, 2015

By-Law to Amend By-law 2013-0020

Jannette Amini, Clerk

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THAT the mandate of Schedule B-4, 150th Anniversary Planning Advisory Committee to increase the number of community representatives from five to seven.
THAT this amending by-law shall come into force and take effect on the date of final passing. Read a First and Second Time this 21st day of January, 2015. Read a Third Time, Signed, Sealed and Finally Passed this 21st day of January, 2015. The Corporation of the County of Frontenac

Denis Doyle, Warden

By-law No. 2015-0004 – To Amend By-law No. 2013-0020 January 21, 2015

By-law to Amend By-law 20130020 (150th Anniversary Planning

Jannette Amini, Clerk

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AgendaItem#21e)

BY-LAW NO. 2015-0005 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to Authorize an Archival Record Storage Agreement with Queen’s University

WHEREAS Sections 5 of the Municipal Act, 2001, as amended (hereinafter the Act) provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council by by-law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS AND WHEREAS Queen’s University has agreed to provide Archival Storage for certain County of Frontenac Archival Records; NOW THEREFORE the Council of the Corporation of the County of Frontenac deems it expedient to authorize the following:

THAT the Warden and Clerk be hereby authorized to execute an Archival Storage Agreement with Queen’s University, attached as Schedule “A” to this by-law, which states the terms and conditions that have been agreed to by the Queen’s University and the County of Frontenac; and
THAT Schedule “A” shall form part of this by-law; and
THAT this By-law shall come into force and take effect upon the date of final passing. Read a first and second time this 21st day of January, 2015. Read a third time, signed, sealed and finally passed this 21st day of January, 2015.

The Corporation of the County of Frontenac

Denis Doyle, Warden

Jannette Amini, Clerk

By-law No. 2015-0005 – To Authorize an Archival Storage Agreement with Queen’s University January 21, 2015 Page 1 of 1

By-law to Authorize an Archival Record Storage Agreement with

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This Agreement made on 1st Day of January, 2015

The administration of the collection shall include: a. Responding to research inquiries; and b. Dealing with correspondents concerning the collection.

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Queen’s shall undertake periodic conservation reviews of the collection. Such assessments shall not include conservation treatment of the collection.

When displayed, either by Queen’s or a third-party, records shall be accompanied by a label bearing the ownership inscription: “the Corporation of the County of Frontenac”

The County shall pay to Queen’s University Archives an annual fee of $1,000.00 Dollars, plus applicable taxes for a period of three (3) years, for storage and administration of the collection at the Archives, commencing on the 1st day of January 2015 to and including 31 December 2017.
This amount is the maximum amount the County shall be obligated to pay to Queen’s during the term of this Agreement unless otherwise agreed to in writing between the parties hereto.
The annual fee will be re-evaluated prior to each renewal of the Agreement.

Archival Storage Agreement Queen’s University

By-law to Authorize an Archival Record Storage Agreement with

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AgendaItem#21e)

An appropriate level of insurance coverage for the collection shall be purchased and maintained by the County. Such insurance shall not be cancelled or materially altered without giving thirty (30) days prior notice to Queen’s in writing.
The County shall provide Queen’s with a copy of any insurance contract entered into in relation to this Agreement.
The County shall pay all costs of assessments of the collection for the purpose of establishing the appropriate level of insurance coverage.
The term of this Agreement shall be three (3) years from 1 January 2015 to 31 December 2017 and may be renewed for a further three (3) year period on the consent of the parties hereto. Such consent shall be deemed given by the parties should no notice of refusal to renew be granted by one party to another in writing no later than ninety (90) days prior to the end of the term of this Agreement or a renewal of this Agreement. In the event of a termination notice being given by the County in accordance with this Agreement, Queen’s shall be entitled to be paid, or reimbursed, on a pro-rated basis by the County.
Either party may terminate or amend this Agreement on consent. Either party may terminate this Agreement on giving the other party ninety (90) days’ notice in writing. No amendment to the Agreement shall be binding unless it is incorporated into the Agreement by written amendment executed by the authorized representatives of the County and Queen’s.
Prior to, or upon termination, the parties shall negotiate in good faith an agreed process for return of the collection to the County in accordance with current archival standards.
This Agreement constitutes the entire and sole Agreement between the parties with respect to the subject matter of the Agreement and supersedes all previous negotiations, communications, and other agreements, whether written, or oral, relating to it, unless they are incorporated by reference in the Agreement. There are no terms, covenants, representations, statements, or conditions binding the parties other than those contained in the Agreement.
This Agreement shall be construed and governed in accordance with the laws of the Province of Ontario and the Federal Government of Canada. This Agreement is subject to provisions of all applicable law, including the Freedom of Information and Protection of Privacy Act, RSO 1990, and the Municipal Freedom of Information and Protection of Privacy Act, RSO 1990, and other applicable privacy legislation.
This Agreement shall be binding upon and endure to the benefit of the parties and their respective successors and assigns.

Archival Storage Agreement Queen’s University

By-law to Authorize an Archival Record Storage Agreement with

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AgendaItem#21e)

IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals as duly attested by the hands of their proper signing officers authorized in that behalf.

SIGNED, SEALED AND DELIVERED

) THE CORPORATION OF THE COUNTY OF ) FRONTENAC ) ) )

)Per:__________________________________ ) Name: Denis Doyle ) Title: Warden ) )

)Per: _________________________________ ) Name: Jannette Amini ) Title: Clerk (We Have the Authority to Bind the Corporation) ) ) ) )QUEEN’S UNIVERSITY AT KINGSTON ) )

) Per: _______________________________ ) Name: Martha Whitehead ) Title: Vice Provost and University Librarian

) Per: ________________________________ ) Name: Alan Harrison ) Title: Provost and Vice-Principal (Academic)

Archival Storage Agreement Queen’s University

By-law to Authorize an Archival Record Storage Agreement with

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AgendaItem#21e)

“APPENDIX A”

To the County of Frontenac Proposed Annual Fee as part of the Agreement between Queen’s University and the Corporation of the County of Frontenac

Effective 1 January 2015 through to and including 31 December 2017 As per Clause 10 of the Agreement, annual fee at the following fixed rate: 

Archival Storage fee:

$1,000.00 per annum for

area of County holdings at Queen’s University Archives up to 50 ft.²

Annual Fee =

$1,000.00

Archival Storage Agreement Queen’s University

By-law to Authorize an Archival Record Storage Agreement with

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AgendaItem#21g)

BY-LAW NO. 2015-0007 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on January 21, 2015

WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County of Frontenac hereby enacts as follows:

THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on January 21, 2015 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on January 21, 2015 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on January 21, 2015 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

By-law to Confirm the Proceedings of Council

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AgendaItem#21g)

THAT this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 21st day of January 2015. Read a Third Time and Finally Passed, Signed and Sealed this 21st day of January

The Corporation of the County of Frontenac

Denis Doyle, Warden

Jannette Amini, Clerk

By-law No. 2015-0007–To Confirm all Actions and Proceedings of County Council on January 21, 2015 Page 2 of 2

By-law to Confirm the Proceedings of Council

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