Published March 21, 2012

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Body: Council Type: Document Meeting: Regular Date: March 21, 2012 Collection: Documents Municipality: Frontenac County

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Document Text

County Council Meeting – Regular Session March 21, 2012 – 9:00 a.m. The Frontenac Room, 2069 Battersea Road, Glenburnie, On

AGENDA Page 1.

CALL TO ORDER

ADOPTION OF THE AGENDA

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

DEPUTATIONS AND/OR PRESENTATIONS a) Tommy Leblanc-Beaudoin, Supervisor Performance Standards Re: Paramedic Response Unit Research Project b) Liz Savill, CAO Re: EOWC Report: Facing Our Fiscal Challenges: A Report on the Financial Sustainability of Local Government in Eastern Ontario

CLOSED MEETING As Authorized under Section 239 of The Municipal Act, to consider: a) Adoption of Closed Meeting Minutes

ADOPTION OF MINUTES

4-17 18-24

a) Adoption of Regular Meeting Minutes b) Adoption of Special Meeting Minutes

BUSINESS ARISING FROM THE MINUTES

COMMUNICATIONS FOR INFORMATION

25-28

a) Communications Report

COMMUNICATIONS FOR ACTION

REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

10.1. Administrative Services 10.1.1.Administration

Page 1 of 113

Page 10.1.2.Sustainability 29-34 35-39 40-42

a) County of Frontenac Official Plan: Work Plan and Consultation Plan b) Summary of Applications for Plans of Subdivision and Condominium c) Natural Heritage Study Update

10.1.3.Human Resources 10.2. Financial Services a)

2012 Preliminary Budget

43-44

North Frontenac Joint Land Ambulance/Fire Station Project Manager Award of Contract

45-48

2011 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees

EOWC Report on the Financial Sustainability of Local Government in Eastern Ontario

10.3. Emergency and Transportation Services 49-53 54-56

Legislated Ambulance Response Time Performance Plans

2012 Ontario Special Olympics Provincial Spring Games, Kingston Ontario

10.4. Fairmount Home 57-58 59-73

2011 Fairmount Home Year in Review

2012 Accreditation Results

ACCOUNTS

74-82

a) Accounts For The Period of: February 9 - March 9, 2012

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN

GIVING NOTICE OF MOTION

OTHER BUSINESS

14.1. External Boards and Committees a)

Kingston Frontenac Library Update - Councillor Purdon

KFL&A Public Health Board Update - Councillor Clayton

RULAC, LSR and Other Updates– Susan Beckel

Algonquin Land Claim Update - Councillor Inglis

Frontenac County Youth Justice Advisory Committee Update - Councillor Davison

Affordable Housing Development Committee Update - Councillor McDougall

Rideau Corridor Landscape Steering Committee Update - Councillor Jones

Page 2 of 113

Page 14.2. Advisory Committees of County Council 83-88 89-94 95-101 102-108

Sustainability Advisory Committee

Green Energy Task Force

150th Anniversary of County Advisory Committee

Trails Advisory Committee

Accessibility Advisory Committee

14.3. Other Updates 15.

PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW

109-111 112-113

a) By-Law No. 2012-0009 - To Adopt 2012 Budget b) By-Law No. 2012-0010 - Confirmation of Proceedings

ADJOURNMENT Confirmation of time, date and location for upcoming County Council Meetings:

Page 3 of 113

Agenda Item # 6•

MINUTES M O THE REG OF GULAR MEE ETING OF COUNCIL C Febru uary 15, 201 12

A regularr meeting off the Councill of the Coun nty of Fronte enac was he eld in the Fro ontenac Roo om of the Coun nty Administtrative Office e, 2069 Batttersea Road d, Glenburnie on Wedn nesday, February 15, 2012 at 9:00 a.m m. PRESEN NT:

Warden n Gary Davison, Deputty Warden Janet J Gutow wski, Counc cillors David Jones, J Denis s Doyle, John Purdon, John McDoug gall, Bud Cla ayton and Joh hn Inglis

ALSO PR RESENT:

County y: Liz Savill, CAO/Clerk; Marian Van nBruinessen, Treasurer; Paul Charbonneau, Dire ector of Eme ergency & Transportatio on Services; Julie Shillington, Adminiistrator of Fairmount F H Home; Anne Marie Yo oung, Manage er of Econ nomic Susttainability; Joe J Galliva an, Manage er of Sustain nability Plann ning; Casey y Buchanan, Executive Assistant; A S Susan Beckel, Deputy Cle erk Media: Jeff Green and a Craig Backay

C CALL TO OR RDER

Warden Gutowski G ca alled the mee eting to orde er at 9:07 a.m m. 2.

A ADOPTION OF O THE AGENDA

Motion #25-12

Moved By y: Seconded d By:

ouncillor Clay yton Co Co ouncillor McD Dougall

RESOLV VED THAT the agenda for f the February 15, 2012 meeting of the Coun ncil of the Co ounty of Fronte enac, be ado opted as ame ended: To Add: Under Re eports from the CAO: Financial F Serrvices - 2012 2 OMPF Soc cial Services s Upload Notice CARR RIED 3.

D DISCLOSUR RES OF PEC CUNIARY IN NTEREST AN ND GENERA AL NATURE E THEREOF F

The Warrden reques sted the Cle erk to record d that, in ac ccordance with w the Mun nicipal Confllict of Interest Act, A Councillor Inglis declared a con nflict of intere est regarding the 2012 budget b alloc cation Regular Me eeting of Council Minutes February 15, 2012

a) Adoption of Regular Meeting Minutes

Page 1 of 14

Page 4 of 113

Agenda Item # 6•

to the Frontenac Transportation Service. 4.

DEPUTATIONS AND/OR PRESENTATIONS a) Presentation to the Township of Frontenac Islands Re: County of Frontenac Maintain Not Gain Challenge 2011 - 1st Prize

Bonnie Carter, Occupational Health Nurse, advised that over the last three years the County and Townships have unofficially participated in the KFL&A Public Health program, “Maintain Not Gain” challenge. The goal of this program is to maintain not gain weight over the holiday season. Ms. Carter advised that the 2011 challenge was won by the team from the Township of Frontenac Islands and presented the 1st prize plaque to Deputy Warden Denis Doyle, Mayor of the Township. Motion #26-12

Moved By: Seconded By:

Councillor Clayton Councillor McDougall

RESOLVED THAT the presentation to the Township of Frontenac Islands for the 2011 Maintain Not Gain Challenge, 1st prize be received. CARRIED b) Mr. John Matheson Re: History of the Canadian Flag and His Role in its Development and Singing of “O Canada” As February 15th is Flag Day in Canada, Mr. John Matheson, a resident at Fairmount Home, was in attendance to provide Council with some history of the Canadian Flag, including his key advisory role in its development. Mr. Matheson advised that he had been studying flags all of his life and was one of the strongest supporters of a new flag when Prime Minister Lester B. Pearson committed to bringing in a flag for Canada after he was elected in 1963. Mr. Matheson was an MP and worked on the committee that developed the flag design. The flag design was a combination of the best ideas from the Royal Military College flag, which has three vertical bars of red, white and red, a design by George M. Bist, that used a stylized maple leaf on a white background; and a pre-1921 design by Sir Eugene Fiset having one red leaf on a white background. Mr. Matheson refined the flag design, taking out a bend in the leaf’s stem and insisting on the whitest white and the purest red before it was presented to the Prime Minister and parliament. On December 15, 1964, the flag was accepted by parliament and subsequently proclaimed by Her Majesty Queen Elizabeth II to take effect on February 15, 1965. Mr. Matheson posed for a picture with County Council. “O Canada” was sung by all present. Motion #27-12

Moved By: Seconded By:

Councillor Clayton Councillor McDougall

RESOLVED THAT the presentation by Mr. John Matheson regarding the history of the Canadian Flag and his role in its development be received for information. CARRIED

Regular Meeting of County Council Minutes February 15, 2012

a) Adoption of Regular Meeting Minutes

Page 2 of 14

Page 5 of 113

Agenda Item # 6•

c) Alex Palilionis, CRCA, Source Water Protection Committee and Christine Woods, Source Protection Planner Re: Source Water Protection Update Mr. Alex Palilionis introduced Ms. Christine Woods who presented the Source Water Protection Update on behalf of the Cataraqui, Mississippi-Rideau and Quinte source protection areas. Ms. Woods provided the following information in her presentation: Definition of source water and the reasons to protect it Overview of the source protection program initiated by the Province Review of Frontenac County’s watershed regions: Cataraqui in the south; Quinte to the west; and Mississippi-Rideau to the north Presentation of maps showing the intake protection zones; the only municipal drinking water intakes that affect the County are the intake in Sydenham and the two intakes for the City of Kingston Examples of draft policies that will result from the source protection plan Anticipated time line for the source protection plan: o The draft source protection plan will be posted for at least 35 days for public comment in February/March 2012 o Revisions will be made based on comments and the proposed plan will then be posted for 30 days o Source protection authority receives plan and comments and submission to the Minister of the Environment for approval in August 2012 Motion #28-12

Moved By: Seconded By:

Councillor Clayton Councillor McDougall

RESOLVED THAT the presentation by Alex Palilionis, CRCA, Source Water Protection Committee and Christine Woods, Source Water Planner regarding a Source Water Protection Update be received for information. CARRIED 5.

CLOSED MEETING As Authorized under Section 239 of The Municipal Act, to consider: a) Adoption of Closed meeting minutes dated January 27, 2012; and b) OPSEU and CUPE Contract Updates

Motion #29-12

Moved By: Seconded By:

Councillor Clayton Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac enter into a closed meeting as authorized under Section 239 of The Municipal Act, to consider: a) Adoption of Closed Meeting Minutes dated January 27, 2012; and b) OPSEU and CUPE contract updates. Motion #30-12

Moved By: Seconded By:

Regular Meeting of County Council Minutes February 15, 2012

a) Adoption of Regular Meeting Minutes

CARRIED

Councillor Clayton Councillor McDougall

Page 3 of 14

Page 6 of 113

Agenda Item # 6•

RESOLVED THAT Council of the County of Frontenac rise from the closed meeting with no report. CARRIED Warden Gutowski called a recess of the meeting at 10:07 a.m. Warden Gutowski reconvened the meeting at 10:17 a.m. 6.

ADOPTION OF MINUTES a) Adoption of Regular Meeting Minutes dated January 27, 2012

Motion #31-12

Moved By: Seconded By:

Councillor Clayton Councillor McDougall

RESOLVED THAT the minutes of the regular meeting of County Council held January 27, 2012 be adopted as circulated. CARRIED 7.

BUSINESS ARISING FROM THE MINUTES

COMMUNICATIONS FOR INFORMATION a) Communications of Interest to Council

Motion #32-12

Moved By: Seconded By:

Councillor Clayton Councillor Davison

RESOLVED THAT the items listed in the Communications of Interest to County Council dated February 15, 2012 be received and filed for information purposes, including EOWC meeting minutes dated October 21, 2011 and Kingston, Frontenac Public Library Board meeting minutes dated December 14, 2011. CARRIED 9.

COMMUNICATIONS FOR ACTION a) Ontario 9-1-1 Advisory Board - Request for Financial Assistance

Motion #33-12

Moved By: Seconded By:

Councillor Clayton Councillor Davison

RESOLVED THAT the correspondence from the Ontario 9-1-1 Advisory Board requesting financial assistance be received; AND FURTHER THAT the Council of the County of Frontenac authorize financial assistance of $100. CARRIED b) Girl Guides - Scout Week February 19 to February 26, 2012 Motion #34-12

Moved By:

Regular Meeting of County Council Minutes February 15, 2012

a) Adoption of Regular Meeting Minutes

Councillor Clayton Page 4 of 14

Page 7 of 113

Agenda Item # 6•

Seconded By:

Councillor Davison

RESOLVED THAT the correspondence from the Girl Guides of Canada requesting that February 19 to February 26, 2012 be declared Guide-Scout Week; AND WHEREAS the Mission of Girl Guides of Canada is to enable girls to be confident, resourceful and courageous, and to make a difference in the world; AND WHEREAS for 100 years, Girl Guides of Canada has been a trailblazing organization advocating for girls and women, offering them opportunities to learn valuable leadership skills and meet the challenges that they face in their lives head on; BE IT RESOLVED THEREFORE that the County of Frontenac gratefully recognizes Girl Guides of Canada’s valuable contribution to the well-being of our community by proclaiming the week of February 19 to 26, 2012, to be Guide-Scout Week. CARRIED 10.

REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 10.1 Administrative Services 10.1.1 Administration 10.1.2 Sustainability 10.1.3 Human Resources a) Ratification of Collective Agreement with OPSEU Local 462 Representing the Frontenac Paramedic Services Paramedics

Motion #35-12

Moved By: Seconded By:

Councillor Clayton Councillor Davison

RESOLVED THAT Council of the County of Frontenac accept the Human Resources – Ratification of the Collective Agreement with OPSEU Local 462 representing the Frontenac Paramedic Services Paramedics report; AND FURTHER Council authorize the Warden and Clerk to execute the Collective Agreement effective from January 1, 2011 to December 31, 2013. CARRIED b) Ratification of Collective Agreement with CUPE Local 109 Representing the Frontenac-Howe Islander Ferry Workers Motion #36-12

Moved By: Seconded By:

Regular Meeting of County Council Minutes February 15, 2012

a) Adoption of Regular Meeting Minutes

Councillor Clayton Councillor Davison

Page 5 of 14

Page 8 of 113

Agenda Item # 6•

RESOLVED THAT Council of the County of Frontenac accept the Human Resources – Ratification of Collective Agreement with CUPE Local 109 representing the Frontenac-Howe Islander Ferry Workers report; AND FURTHER Council authorize the Warden and Clerk to execute the Collective Agreement effective from January 1, 2012 to December 31, 2014. CARRIED c) Community Planner Position Colleen Hickey spoke to the Community Planner position advising that the current contract expires at the end of this month. Motion #37-12

Moved By: Seconded By:

Councillor Clayton Councillor Davison

RESOLVED THAT Council of the County of Frontenac receive the Human Resources – Community Planner Position report dated February 15, 2012; AND FURTHER THAT Council authorize the creation of a permanent Community Planner position. DEFERRED d) Communications Specialist Position Motion #38-12

Moved By: Seconded By:

Councillor Clayton Councillor Davison

RESOLVED THAT Council of the County of Frontenac receive the Human Resources – Communications Specialist Position report; AND FURTHER THAT Council authorize the creation of a permanent Communications Specialist position. DEFERRED 10.2 Financial Services a) 2011 Frontenac-Howe Islander Ferry Petition for Subsidy Motion #39-12

Moved By: Councillor Clayton Seconded By: Councillor Davison RESOLVED THAT the Council of the County of Frontenac accept the Financial Services – 2011 Frontenac-Howe Islander Ferry Petition for Subsidy report; AND FURTHER Council authorize the Clerk to petition the Ministry of Transportation for $676,279.74 CARRIED b) 2012 Case Mix Index (CMI) for Fairmount Home Motion #40-12

Moved By: Seconded By:

Regular Meeting of County Council Minutes February 15, 2012

a) Adoption of Regular Meeting Minutes

Councillor Clayton Councillor Davison Page 6 of 14

Page 9 of 113

Agenda Item # 6•

RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – 2012 Case Mix Index (CMI) report for information only. CARRIED c) 2012 OMPF Social Services Upload Notice Marian VanBruinessen reviewed the report in detail advising that the notice which the Townships receive regarding the impact of the provincial social services upload is based on calculations done by the Ministry of Finance, which differ from the County’s actual costs as calculated by the City of Kingston. Ms. VanBruinessen will provide further clarification to Council as it is available. In past years, the realized savings have been provided back to the Townships through budget transfers. Motion #41-12

Moved By: Seconded By:

Councillor Clayton Councillor Davison

RESOLVED THAT the Council of the County of Frontenac accept the Financial Services – 2012 OMPF Social Services Upload Notice Subsidy report for information only. CARRIED d) 2012 Preliminary Budget Motion #42-12

Moved By: Seconded By:

Councillor Clayton Councillor Davison

RESOLVED THAT County Council accept the Financial Services – 2012 Preliminary Budget report dated February 15, 2012 for consideration and discussion. CARRIED Marian VanBruinessen provided the following information to Council:

As currently drafted, the 2012 preliminary budget would result in an increased requisition to the Townships of $65,941 or a 0.79% overall increase from 2011.

The projected surplus of $500,000 is comprised of approximately $300,000 in projects ongoing but not completed in 2011 and therefore are being brought forward to 2012.

In response to questions as to whether the current levels of reserves held by the County and are too high, Ms. VanBruinessen committed to providing an overview of reserves and reserve funds by department in preparation for next year’s budget.

General Government

The Special Projects budget line is for a Municipal Intern position.

In response to questions regarding the 2011 actual expenditures for Ontarians with Disabilities being significantly under budget and whether the 2012 budget figure of $7,000 should be reduced, Susan Beckel explained that: (1) the Accessibility Advisory Committee is currently short two members; the committee held two of the four meetings anticipated in 2011; and training costs were lower than anticipated. Council will consider

Regular Meeting of County Council Minutes February 15, 2012

a) Adoption of Regular Meeting Minutes

Page 7 of 14

Page 10 of 113

Agenda Item # 6•

taking the $6,000 unused 2011 budget amount from the Working Funds Reserve for the 2012 budget. Motion #43-12

Moved By: Seconded By:

Councillor Davison Councillor Clayton

RESOLVED THAT the 2012 preliminary budget be amended to remove the 2.9% increase to Council remuneration. CARRIED Motion #44-12

Moved By: Seconded By:

Councillor Doyle Councillor Inglis

RESOLVED THAT the 2012 preliminary budget be amended to reduce Council Committees from $60,000 to $45,000. CARRIED

Colleen Hickey spoke to the full time Communications Specialist position included in the budget advising that it aligns with Council’s strategic priority of improved communications and that doing this work in house rather than by a consultant would realize cost savings. Some projects which this position would assist with would include: media releases, surveys, community improvement plans, County official plan; Fairmount Home communications plan for accreditation; social media and web site updates, as well as assisting the Townships with their communications needs.

Motion #45-12

Moved By: Seconded By:

Councillor Davison Councillor Clayton

RESOLVED THAT Council of the County of Frontenac receive the Human Resources Communications Specialist Position report; AND FURTHER THAT Council authorize the creation of a permanent Communications Specialist position. CARRIED With the above-noted amendments, the General Government portion of the budget was considered final. Warden Gutowski called a recess at 11:56 a.m. Warden Gutowski reconvened the meeting at 12:05 p.m. Emergency Management

Paul Charbonneau reviewed the allocation for the Joint Emergency Preparedness Program (JEPP) projects. The 2011 project to purchase and install a radio system in the County Emergency Operations Centre (EOC) project was not completed until early 2012. A 2012 application has been made for additional audio visual equipment in the EOC. This project will only proceed if JEPP funding is approved.

After review, the Emergency Management portion of the budget was considered final. Regular Meeting of County Council Minutes February 15, 2012

a) Adoption of Regular Meeting Minutes

Page 8 of 14

Page 11 of 113

Agenda Item # 6•

Transportation Services

Upon review, the Transportation Services portion of the budget was considered final.

Land Ambulance

Paul Charbonneau provided the following information regarding the land ambulance budget:

He does not recommend extending the life of the ambulance vehicles past our current policy of a six year rotation; other services have a five year rotation. Mr. Charbonneau will be monitoring the new technology on the ambulance vehicles for efficiencies. Re-decaling of the existing ambulances is a health and safety issue ensuring the vehicles are more visible during the day and night. The net cost is $7,000. The next vehicle replacements are scheduled for 2015. The proposed logistics clerk position would: replace the need to hire contractors to do building maintenance; eliminate the use of paramedics to inspect stretchers and oxygen equipment; and, cover vacation time of the current Logistics Clerk.

Motion #46-12

Moved By: Seconded By:

Councillor Davison Councillor Doyle

RESOLVED THAT the 2012 preliminary budget be amended to remove the additional Logistics Clerk position from land ambulance service delivery and reallocate the budget amount to contracted services. CARRIED With the above-noted amendment, the Land Ambulance portion of the budget was considered final; however in the future, Council would like to have a more detailed breakdown of the Land Ambulance service delivery budget. Sustainability

Joe Gallivan spoke to the full time Community Planner position included in the budget, noting that the work has changed since this contract position was created 18 months ago. The work has become more varied, for example the County is now providing planning services for the Township of Frontenac Islands. Subdivision applications have increased and are complex. This position has been the lead on the Community Improvement Plans (CIPs) and will allow the CIPs to continue to be done in house, saving $60,000 in consulting fees. Over the next 3 years, this position will assist with the Official Plan project and moving forward with the approval of Township official plan amendments. Cost savings will also be realized for development in processing development applications.

Deputy Warden Doyle noted that the full time position is needed to assist with the development of the County official plan and to continue with the provision of planning services for the Township of Frontenac Islands. Warden Gutowski requested that Deputy Warden Doyle take the chair at 12:33 p.m. Regular Meeting of County Council Minutes February 15, 2012

a) Adoption of Regular Meeting Minutes

Page 9 of 14

Page 12 of 113

Agenda Item # 6•

Warden Gutowski noted that good planning is important. This position is assisting the Townships and provides a cost-effective service to residents. Warden Gutowski took the Chair at 12:35 p.m. Councillor Clayton noted that the Townships have need for the County federal gas tax funds to offset infrastructure costs rather than spending it on future planning for sustainability. Councillor Inglis requested copies of a current County organizational chart as well as previous organizational charts from the last ten years. Councillor McDougall requested that more detail for the ICSP projects in the Sustainability operations budget line. Motion #47-12

Moved By: Seconded By:

Councillor Davison Councillor Clayton

RESOLVED THAT the contract for the Community Planner position be extended for a further 18 months in order to address current projects; AND FURTHER THAT an assessment be completed at the end of that term to determine if the position is needed on a full time basis. LOST Motion #48-12

Moved By: Seconded By:

Councillor Davison Councillor Clayton

RESOLVED THAT Council of the County of Frontenac receive the Human Resources Community Planner Position report dated February 15, 2012; AND FURTHER THAT Council authorize the creation of a permanent Community Planner position. CARRIED e) Motion #49-12

2012 Vendor of Record Moved By: Seconded By:

Councillor Clayton Councillor Davison

RESOLVED THAT Council of the County of Frontenac receive the Financial Services – 2012 Vendor of Record Listing report; AND FURTHER Council accept the 2012 Vendor of Record List as presented.

CARRIED

10.3 Emergency and Transportation Services – No reports 10.4 Fairmount Home a) 2011 Review of Volunteer Services at Fairmount Home Motion #50-12

Moved By:

Regular Meeting of County Council Minutes February 15, 2012

a) Adoption of Regular Meeting Minutes

Councillor Clayton Page 10 of 14

Page 13 of 113

Agenda Item # 6•

Seconded By:

Councillor Davison

RESOLVED THAT the Council of the County of Frontenac receive the 2011 Review of Volunteer Services at Fairmount Home report for information. CARRIED b) Volunteer Newsletter - January 2012 Motion #51-12

Moved By: Seconded By:

Councillor Clayton Councillor Davison

RESOLVED THAT the Council of the County of Frontenac receive the Fairmount January 2012 Volunteer Newsletter for information. CARRIED c) Property Easement Motion #52-12

Moved By: Seconded By:

Councillor Clayton Councillor Davison

RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – Property Easement report; AND FURTHER THAT Council of the County of Frontenac authorize the Warden and Clerk to execute the Property Easement agreement with the Kingston Municipal Non-Profit Housing Corporation. CARRIED d) Fairmount Grapevine Gazette - February 2012 Edition Motion #53-12

Moved By: Seconded By:

Councillor Clayton Councillor Davison

RESOLVED THAT the Council of the County of Frontenac receive the February 2012 edition of the Fairmount Grapevine Gazette for information. CARRIED 11.

ACCOUNTS •

Accounts for the Period of: January 10, 2012 - February 8, 2012

Marian VanBruinessen advised that staff will work on revising this report to relate the accounts to departmental budgets and bring the new format forward for Council’s review in May or June. Motion #54-12

Moved By: Seconded By:

Councillor Davison Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac receive for information the following accounts for the period of January 10 to February 8, 2012:

Regular Meeting of County Council Minutes February 15, 2012

a) Adoption of Regular Meeting Minutes

Page 11 of 14

Page 14 of 113

Agenda Item # 6•

• Payroll dated between December 26, 2011 and January 29, 2012 in the amount of $823,495.94; and, • Cheque listing in the amount of $1,651,032.51.

CARRIED

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN

GIVING NOTICE OF MOTION

OTHER BUSINESS 14.1 External Boards and Committees a) Kingston Frontenac Library Update - Councillor Purdon - no report b) KFL&A Public Health Update - Councillor Clayton

Councillor Clayton attended the ALPHA (Association of Local Public Health Agencies) winter symposium in Toronto. He advised that KFL&A Public Health has initiated a “Make Death Wait” branding campaign and that each public health unit is now required to execute a letter of accountability with the Province. c) RULAC, LSR and Other Updates - Susan Beckel Susan Beckel advised that RULAC met on February 13, 2012. Lanie Hurdle, Commissioner of Community Services – City of Kingston, has offered to present an update to County Council on housing and community and family services programs, which are administered by the City on behalf of the County. Ms. Hurdle will be scheduled as a delegation for the April and May County Council meetings. d) Algonquin Land Claim Update - Councillor Inglis Councillor Inglis advised that no meetings have been held, however spring meetings are being scheduled. A new provincial negotiator is being hired. e) Frontenac County Youth Justice Advisory Committee Update - Councillor Davison Councillor Davison advised that the next meeting will be held in April. f) Affordable Housing Development McDougall - no report

Committee

Update

Councillor

g) Rideau Corridor Landscape Steering Committee Update - Councillor Jones

no report 14.2 Advisory Committees of County Council Regular Meeting of County Council Minutes February 15, 2012

a) Adoption of Regular Meeting Minutes

Page 12 of 14

Page 15 of 113

Agenda Item # 6•

a) Sustainability Advisory Committee Liz Savill advised that the committee meets next on March 1, 2012. b) Green Energy Task Force Liz Savill advised that the task force meets next on March 7, 2012. c) 150th Anniversary of County Advisory Committee Liz Savill advised that the committee meets next on March 1, 2012. d) Trails Advisory Committee Anne Marie Young advised that the committee meets next on April 5, 2012. 14.3 Other Updates Warden Gutowski advised that a letter has been received from the Ministry of Transportation, advising that they will be addressing three main operational needs of the Frontenac HoweIslander Ferry in 2012: (i) the dry docking of the ferry; (ii) the replacement of the existing winch with the new double bull wheel; and (iii) the rehabilitation of the transfer bridges. The replacement of the existing diesel engine with high efficiency battery power will be deferred. Liz Savill advised that the Eastern Ontario Wardens’ Caucus will be meeting with the Honourable Brad Duguid, Minister of Economic Development and Innovation, regarding the Eastern Ontario Development Fund (EODF) and economic development in Eastern Ontario. Councillor Davison advised that the Township of South Frontenac has a meeting scheduled at the OGRA/ROMA conference with the Minister of Transportation regarding funding for the rural roads system. Warden Gutowski advised that The Monieson Centre at Queen’s University School of Business is currently conducting a study on rural transportation using the Prince Edward County model and there will be research coming out of the study at that may be beneficial to Frontenac. 15.

PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW

Motion #55-12

Moved By: Seconded By:

Councillor Clayton Councillor Davison

RESOLVED THAT leave be given the mover to introduce the following by-laws that have been circulated to all members of County Council and that these by-laws be read a first and second time: Regular Meeting of County Council Minutes February 15, 2012

a) Adoption of Regular Meeting Minutes

Page 13 of 14

Page 16 of 113

Agenda Item # 6•

• • • •

By-Law No. 2012-0004 -To Authorize the Warden and Clerk to Execute Agreement with OPSEU Local 462 By-Law No. 2012-0005 - To Authorize the Warden and Clerk to Execute Agreement with CUPE Local 109 By-Law No. 2012-0006 - To Enter into an Easement Agreement with Kingston Municipal Non-Profit Housing Corporation By-Law No. 2012-0007 - Confirmation of Proceedings CARRIED

Motion #56-12

Moved By: Seconded By:

Councillor Clayton Councillor Davison

RESOLVED THAT the following by-laws be read a third time, signed, sealed and finally passed: • • • •

ADJOURNMENT •

Confirmation of time, date and location for upcoming County Council Meetings: • Regular meeting of Council March 21, 2012

Council scheduled a special County Council meeting to address the 2012 budget on March 13, 2012 at 9:00 a.m. Motion #57-12

Moved By: Seconded By:

Councillor Clayton Councillor Davison

RESOLVED THAT the meeting hereby adjourn at 1:05 p.m.

CARRIED

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

Regular Meeting of County Council Minutes February 15, 2012

a) Adoption of Regular Meeting Minutes

Page 14 of 14

Page 17 of 113

Agenda Item # 6•

MINUTES OF THE SPECIAL MEETING OF COUNCIL March 13, 2012

A special meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Tuesday, March 13, 2012 at 9:00 a.m. PRESENT:

Warden Janet Gutowski, Deputy Warden Denis Doyle, Councillors David Jones, John Purdon, John McDougall and Bud Clayton

REGRETS:

Councillor John Inglis

ALSO PRESENT:

County: Liz Savill, CAO/Clerk; Marian VanBruinessen, Treasurer; Paul Charbonneau, Director of Emergency & Transportation Services; Julie Shillington, Administrator of Fairmount, Anne Marie Young, Manager of Economic Sustainability; Joe Gallivan, Manager of Sustainability Planning; David Millard, Manager of Information Systems; Casey Buchanan, Executive Assistant; Susan Beckel, Deputy Clerk Media: Julie Druker and Craig Backay

CALL TO ORDER

The Warden called the special meeting of Council to order at 9:08 a.m. for the purposes of the 2012 budget deliberations. 2.

ADOPTION OF THE AGENDA •

Adoption of the Agenda

Motion #58-12

Moved By: Seconded By:

Councillor Jones Deputy Warden Doyle

RESOLVED THAT the agenda for the March 13, 2012 special meeting of the Council of the County of Frontenac be adopted as amended to add a reference to the Eastern Ontario Wardens’ Caucus (EOWC) report, Facing our Fiscal Challenges: A Report on the Financial Sustainability of Local Government in Eastern Ontario. CARRIED Warden Gutowski spoke to the recently released EOWC report, Facing our Fiscal Challenges: A Report on the Financial Sustainability of Local Government in Eastern Ontario which she Special Meeting of Council Minutes March 13, 2012

b) Adoption of Special Meeting Minutes

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noted is relevant to the County’s budget deliberations. The report outlines the following challenges: (i) limited tax base to pay for services and maintain existing infrastructure; (ii) rising debt levels; and (iii) growing and critical need to maintain existing infrastructure and meet future needs. Warden Gutowski noted that in order to address these challenges, increased collaboration and cooperation across municipal boundaries is needed; the status quo is not sustainable. 3.

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

The Warden requested the Clerk to record that, in accordance with the Municipal Conflict of Interest Act, no Member of Council declared a conflict of interest for any items on the agenda. 4.

DEPUTATIONS AND/OR PRESENTATIONS a) Geoff Sandiford, Chair, Sustainability Advisory Committee Re: 2012 Sustainability Projects

Mr. Sandiford distributed a document listing the proposed sustainability projects classified as multi-year projects or 2012 projects and priority ranked by the Sustainability Advisory Committee for Council’s consideration. Motion #59-12

Moved By: Seconded By:

Councillor Jones Deputy Warden Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Geoff Sandiford, Chair of the Sustainability Advisory Committee regarding 2012 Projects. CARRIED b) Marian VanBruinessen, Treasurer Re: Reserve and Reserve Funds Additional Discussion Ms. VanBruinessen provided an overview of reserve and reserve funds advising that there is not Council policy dealing with general reserves. Motion #60-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Jones

RESOLVED THAT Council of the County of Frontenac receive the presentation by Marian VanBruinessen regarding Reserve and Reserve Funds Additional Discussion. CARRIED Motion #61-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor McDougall

RESOLVED THAT given the complications and time spent on budget deliberations each year it is recommended that the Council of the County of Frontenac establish a Finance Committee to improve the process; AND FURTHER THAT in order to determine the scope and guidelines for this committee, and to recommend how many and who the members should be, it is further recommended that Special Meeting of Council Minutes March 13, 2012

b) Adoption of Special Meeting Minutes

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Councillors Bud Clayton and David Jones be appointed to draft such guidelines, working with staff and others as necessary; AND FURTHER THAT their report is to be presented at the regular County Council meeting in May for County Council review and decision. CARRIED 5. 6. 7. 8. 9. 10.

CLOSED MEETING ADOPTION OF MINUTES BUSINESS ARISING FROM THE MINUTES COMMUNICATIONS FOR INFORMATION COMMUNICATIONS FOR ACTION REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 

Administrative Services



Financial Services 

2012 Preliminary Budget

Marian VanBruinessen circulated a response to a question regarding the Working Fund Reserve. She emphasized that staff must have direction from Council before transferring to or from this reserve. Ms. VanBruinessen further noted that based on the questions received from County Council this year, the presentation of the budget will be reviewed in order to make the document more transparent for Council. A revised template will be brought forward for the 2013 budget. Ms. VanBruinessen circulated revised pages of the budget and reviewed the changes as follows:  Page 2 – Requisition to Municipalities changed to $8,481,074  Page 10 – County Council: Remuneration and Benefits reduced from $99,951 to $96,837; Council Committees reduced from $60,000 to $45,000  Page 18 – Land Ambulance: City of Kingston share reduced from $6,132,186 to $6,096,212; County share increased from $1,489,413 to $1,525,387 due to an increase in the County’s weighted assessment  Page 20 – Fairmount Home: provincial funding increased due to the home’s Case Mix Index (CMI) from $5,151,975 to $5,155,407  Page 24 – Sustainability: Reserve Transfer-Federal Gas Tax Fund reduced from $679,000 to $668,171 due to $10,829 of expenses incurred for the Seniors Housing project in 2011; Expense-Projects reduced from $979,000 to $968,171 Fairmount Home Budget Julie Shillington presented the 2012 Fairmount Home draft budget highlighting the following points:  Staff do a line by line review of the budget  Additional provincial funding of over $200,000; lower than budgeted expenses in the areas of health and benefits, legal and maintenance costs, resulted in an increased surplus;  No increase to the 2012 budget  2012 revenue reflects the increase in provincial funding due to the increased CMI Special Meeting of Council Minutes March 13, 2012

b) Adoption of Special Meeting Minutes

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  

Cost increases include: OMERS rate; social work contract; nursing agency for RPNs and contract management Dietary work flow review is included in the budget Reserve allocation of $39,000 was detailed: $30,000 for severance reserve; $9,000 set aside for project expenses incurred every 4 years including duct work cleaning and well inspections

Ms. VanBruinessen advised that the estimated year end 2011 figures presented in the budget continue to be estimates as final 2011 invoices are still being processed. Warden Gutowski called a recess of the meeting at 10:27 a.m. Warden Gutowski reconvened the meeting at 10:41 a.m. Ms. VanBruinessen continued with the review:  Page 22 - Social Services: County’s weighted assessment has increased; budget numbers provided by City of Kingston are based on previous weighted assessment; there is a reduction in Ontario Works and a small reduction in Child Care  Page 24 – Sustainability: Anne Marie Young and Joe Gallivan reviewed the multi-year sustainability projects and the projects/activities scheduled for 2012 The following projects were recommended to remain in the 2012 budget:  Small Events $2,000  Trade Show and Youth Day $3,000  New Energy Project $25,000 (no funds will be advanced until an update on the project is provided to Council)  Support for Smaller Scale Community Sustainability Initiatives $50,000 (reduced from $75,000)  Business Retention & Expansion (BR&E) Program $40,000 (subject to securing OMAFRA funding of $20,000)  Signage Strategy $10,000 (staff was instructed to reenact the work that was commenced in 2007)  Signage Implementation (replacement of perimeter signs) $25,000 (reduced from $50,000) and staff was directed to ensure that the signage strategy is adopted by Council before any sign replacement work begins  Marketing/Public Relations $10,000  K&P Trail $260,000 (brushing, surfacing, bridge, remainder of signage and to open from Orser Road to Harrowsmith; Trans Canada Trails will fund up to one-half of the cost of the bridge if application approved)  Transportation Study $10,000 (reduced from $75,000)  Natural Heritage Study $60,000  Seniors Community Housing Pilot Project $40,000  Community Improvement Plans $224,000  Official Plan Review $30,000 (cost for two years to complete project)  Joint Waste Management Review $5,000 The following reserve transfers were recommended to remain in the 2012 budget:  EORN Project Allocation $328,140 (project is ahead of schedule and under budget)  Land Acquisition Reserve Transfer $20,000  Land Use Planning Reserve $50,000 (for potential OMB appeals) Special Meeting of Council Minutes March 13, 2012

b) Adoption of Special Meeting Minutes

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

GIS Projects Reserve $11,000 (aerial imagery project)

The following projects and reserve transfer were recommended to be removed from the 2012 budget:  Available Land & Buildings Inventory and Business Needs Assessment $30,000  Green Business Park $10,000  Business Case for Milk Processing Plant $15,000  Sustainable Tourism Strategy $30,000  Strategic Projects Reserve Transfer $50,000 Warden Gutowski called a recess of the meeting at 12:13 p.m. for lunch Warden Gutowski reconvened the meeting at 12:50 p.m. Marian VanBruinessen reviewed the following pages of the budget document:  Page 6 – Public Health allocation  Page 8 – Library budget includes $31,000 to reserve for capital costs; library will be going through pay equity process that was not accounted for in the budget estimate provided so may require future consideration  Page 8 – Grant to Service Providers: in response to a question from Councillor Clayton it was noted that there is no donation included in the budget for Pine Meadow Nursing Home. Council recommended that staff speak with representatives from the Frontenac Transportation Service to determine if there is a possibility of expansion of the service to include the western part of the Township of North Frontenac and the Township of Frontenac Islands; or to share their expertise with others who may be able to provide the service in areas currently not serviced Warden Gutowski advised that all areas of the budget had now been reviewed. The capital budget and the reserve and reserve fund levels will come forward to the March 21, 2012. Motion #62-12

Moved By: Seconded By:

Councillor McDougall Councillor Davison

RESOLVED THAT the Council of the County of Frontenac receive the 2012 preliminary budget for further consideration and discussion. CARRIED Motion #63-12

Moved By: Seconded By:

Councillor Clayton Deputy Warden Doyle

WHEREAS the Townships of North Frontenac and Frontenac Islands do not receive a direct benefit from the K&P Trail; NOW THEREFORE the Council of the County of Frontenac hereby authorizes the following: (i)

That an additional $0.26 for every $1 budgeted for investment in the Frontenac K&P Trail in 2012 shall be allocated to the Townships of North Frontenac and Frontenac Islands, $0.16 and $0.10 respectively, for eco-tourism projects.

(ii)

That the allocation shall be funded through the County Federal Gas Tax funds and the projects shall meet the Federal Gas Tax criteria.

Special Meeting of Council Minutes March 13, 2012

b) Adoption of Special Meeting Minutes

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(iii)

That the transfer of these funds will be made based on paid invoices submitted by the Townships representing investments in eco-tourism projects that meet the Federal Gas Tax criteria.

(iv)

That for 2012, the amount to be budgeted for this allocation shall be $67,600 to provided as a reimbursement of costs incurred by the Townships. CARRIED

Motion #64-12

Moved By: Seconded By:

Councillor Clayton Deputy Warden Doyle

RESOLVED THAT the Council of the County of Frontenac increase the Infrastructure Allocation in the 2012 budget, which represents the transfer of County Federal Gas Tax funds to the Townships, from $510,000 to $625,000. CARRIED 11. 12. 13. 14. 15.

ACCOUNTS MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN GIVING NOTICE OF MOTION OTHER BUSINESS PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW a) By-Law No. 2012-0008 – To Confirm Proceedings

Motion #65-12

Moved By: Seconded By:

Councillor Davison Councillor McDougall

RESOLVED THAT leave be given the mover to introduce the following by-law that has been circulated to all members of County Council and that this by-law be read a first and second time: 

By-Law No. 2012-0008 – To Confirm Proceedings of the special meeting of Council held on March 13, 2012. CARRIED

Motion #66-12

Moved By: Seconded By:

Councillor Purdon Deputy Warden Doyle

RESOLVED THAT the following by-law be read a third time, signed, sealed and finally passed: •

By-Law No. 2012-0008 – To Confirm Proceedings of the special meeting of Council held on March 13, 2012. CARRIED ADJOURNMENT

•

Confirmation of time, date and location for upcoming County Council Meetings:  Regular Meeting of County Council on March 21, 2012 at 9:00 a.m.

Special Meeting of Council Minutes March 13, 2012

b) Adoption of Special Meeting Minutes

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Motion #67-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Purdon

RESOLVED THAT the meeting hereby adjourn at 2:30 p.m.

CARRIED

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

Special Meeting of Council Minutes March 13, 2012

b) Adoption of Special Meeting Minutes

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ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Casey Buchanan Executive Assistant

Date Prepared:

March 12, 2012

Date of Meeting:

March 21, 2012

Re:

Communications of Interest to County Council

It is recommended that the following communications of interest to the County listed under the headings A, B, and C be received and filed (copies are available upon request). A

Ministries, Other Municipalities, etc:

The City of Kingston Community & Family Services, January, 2012 – Newsletter highlights fee subsidy update noting the fee subsidy expenditures totalled 100% of the total fee subsidy allocation for 2011. Based on current funding patterns and waiting list data: No surplus fee subsidy funding is available for 2011 one-time health and safety requests or reallocation to wage subsidy; it is anticipated that the wait list will continue to grow and may reach its peak in August, before the implementation of 9 new FDK sites in September of 2012; based on this projection, parents wanting to access fee subsidies for future care needs should be encouraged to place their name on the wait list for fee subsidy as well as the Centre’s wait list for space and the next date anticipated for approval of new fee subsidies to wait list families is the end of February 2012.
Ministry of Transportation, February 15, 2012 – Correspondence in response to the County’s resolution passed on December 20, 2011 to the Honourable Bob Chiarelli, Minister of Transportation. The letter, signed by the Regional Director, notes the Ministry will be focusing its resources on maintaining existing infrastructure. This means it will be addressing three main operational needs of the Frontenac-Howe Islander ferry over the next year: its dry docking in 2012; the replacement of the existing winch; and, the rehabilitation of its transfer bridges. The replacement of the existing diesel engine with a high efficiency battery has been deferred.
Parks Canada, February 16, 2012 – Information bulletin regarding the Rideau Corridor Landscape Character Assessment to identify key features and values of the Corridor in order to support more effective planning and management of its

Administrative Report Communications of Interest to County Council March 21, 2012

a) Communications Report

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landscape into the future. Workshops will be held on March 6, 7 and 8, 2012. For further information is available at www.rcls-sacr.ca. 4. Ontario Human Rights Commission, February 21, 2012 – Circulation of the new Ontario Human Rights Commission guide In the Zone, human rights and municipal planning. The guide offers information about legal obligations, and about the tools and best practices one can apply to connect human rights and housing when making zoning and planning decisions. Copies of the guide are available through the Deputy Clerk. The new guide, along with many other relevant publications is also available at www.ohrc.on.ca. 5. Ministry of Natural Resources, February 27, 2012 – Electronic correspondence regarding the proposed habitat regulation for pale-bellied frost lichen. According to information and research gathered, this particular endangered species is found within the County of Frontenac. The letter is primarily to inform Council that MNR has proposed a habitat regulation for Pale-bellied Frost Lichen and is contacting specific landowners and land managers within the County who may have habitat for Pale-bellied Frost Lichen on or in the vicinity of their properties. In addition, MNR will be placing notices regarding this regulation proposal in major Ontario newspapers. Finally, the Ministry is requesting Council’s comments and suggestions regarding the proposed regulation. The proposed habitat regulation under the ESA for Pale-bellied Frost Lichen is currently available on the Environmental Registry for public comment at www.ebr.gov.on.ca 6. Minister of International Trade and Minister for the Asia-Pacific Gateway, February 29, 2012 – Letter of thanks for correspondence received from County Council on January 31, 2012 regarding Canada’s negotiations with the European Union (EU) toward a Comprehensive Economic and Trade Agreement (CETA). The letter gives detailed information on the status and scope of the negotiations noting that updates can be found on the Foreign Affairs and International Trade Canada website at www.international.gc.ca. 7. Minister Responsible for Seniors, March 1, 2012 – Correspondence inviting Council to participate in the 2012 Senior of the Year Award to honour one outstanding local senior. Recipients are individuals who after age 65 have enriched the social, cultural or civic life of the community without thought of personal or financial gain. The Ontario Senior of the Year Award nomination forms are available on the Ministry of Citizenship and Immigration’s website at www.ontario.ca/honoursandawards. Other Correspondence:

Ontario Onsite Wastewater Association , February 10, 2012 – Invitation to attend Ontario Onsite Wastewater Conference & Exhibition on April 15 to 17, 2012 in Cobourg. The conference will provide insight on how innovations in today’s onsite wastewater industry provide sustainable solutions to growth, economic development and environmental protection. For further information or to register, visit www.oowa.org.
New Leaf Link, February 13, 2012 – Correspondence directed to the Chair of the Sustainability Advisory Committee regarding special adults and sustainability in Frontenac County. The letter presents questions, issues and recommendations concerning adults with developmental disabilities who reside in the Frontenac’s and suggests that the County should partner with New Leaf Link for various workshops and functions that focus on sustainability. Additionally the letter requests that the Administrative Report Communications of Interest to County Council March 21, 2012

a) Communications Report

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County endorse New Leaf Link’s sustainability efforts by recognizing the various ways the need to support adults with developmental disabilities and NeLL’s ongoing efforts to address this need. 3. SunEdison, March 6, 2012 – Notice of public meeting for SunE Westbrook Solar Farm Project located on Part of Lots 4 and 5 Concession 5, Western Division of the City of Kingston (Westbrook), Ontario on Thursday, May 3, 2012 at 5:30pm to 8:00pm. The format of the meeting will be a drop-in centre/open house at the INVISTA Centre (Meeting Rooms A&B), 1350 Gardiners Road, Kingston. 4. KFL&A Healthy Eating Working Group, March 6, 2012 – invitation to Food Charter for Kingston, Frontenac and Lennox & Addington event held on Thursday, March 22, 2012 from 9:30 a.m. to 11:30 a.m. The event will provide an opportunity for decision makers and leaders in various organizations to share their input on the Food Charter. 5. Association of Municipal Clerks and Treasurers, March 12, 2012 – Letter of congratulations to the County on being selected as a host municipality for the AMCTO Municipal Internship Program for 2012-2013. AMO Member Communications:

News Releases • AMO Welcomes ‘Producer Responsibility’ Focus of Ontario’s Latest Waste Management Initiatives (February 9, 2012) • Drummond Commission Offers Opportunities To Solve Shared Fiscal Challenges (February 15, 2012)
AMO Breaking News • MOE’s Direction to Waste Diversion Ontario (February 9, 2012) • Drummond Recommendations (February 15, 2012) • Drummond Recommendations that may have a municipal impact or interest: An Inventory (February 16, 2012) • AMO Economic Development Task Force Update (February 21, 2012) • Bills Introduced Since (February 21, 2012) • Bills Introduced Since (February 23, 2012) • Premier Re-Commits to Honour Upload Agreement (February 27, 2012) • A Few Early Signals Related To Provincial Budget 2012-2013 (March 14, 2012)
Watch Files • February 9, 16, 23, 29 and March 8, 2012 FCM Communications:
News Releases • Ministerial correspondence - Government of Canada Responds to concerns over the potential impact of CETA on municipalities (February 15, 2012) • FCM to deliver municipal campaign training workshop for women, March 2 and 3 in Fredericton, NB (February 21, 2012) • FCM awarded funding for national mentorship program targeting young women interested in municipal politics (February 23, 2012) • FCM celebrates international women’s day and recent successes in closing gender gap in municipal politics (March 8, 2012) Administrative Report Communications of Interest to County Council March 21, 2012

a) Communications Report

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Eastern Ontario Wardens’ Caucus (EOWC) Meeting Minutes/News Releases: • • •

Facing our Fiscal Challenges Report (March 5, 2012) Facing our Fiscal Challenges PowerPoint Presentation (March 5, 2012) Media Release - Landmark Analysis Reveals Rocky Road Ahead for Local Governments in Eastern Ontario

Agency/Board Minutes:

Kingston Frontenac Public Library Board – January 25, 2012

The following items of correspondence require action:

United Way Success By 6, February 13, 2012 – Correspondence thanking the County of Frontenac for its ongoing partnership with the annual Success By 6 Week which is held in May. The organization is requesting that County Council proclaim the week of May 7, 2012 as United Way Success By 6 Week to raise awareness about the importance of early childhood development and care.
United Way, February 13, 2012 – Letter requesting County Council proclaim April 1521 as National Volunteer Week to recognize and appreciate our hard-working volunteers within the community and encourage individuals and families to commit to future volunteers service opportunities.

Administrative Report Communications of Interest to County Council March 21, 2012

a) Communications Report

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Agenda Item # 101011012•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Joe Gallivan Manager of Sustainability Planning

Date prepared:

February 29, 2012

Date of meeting:

March 21, 2012

Re:

Sustainability – County of Frontenac Official Plan: Work Plan and Consultation Plan

Background At the County Council meeting held on December 14, 2011 the following resolution was passed: Motion #344-11

Moved By: Seconded By:

Councillor McDougall Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – County Official Plan report; AND FURTHER that Council endorse the initiation of the development of a County Official Plan with the goal to having a draft plan to be considered by Council for adoption within its current term; AND FURTHER that Council direct staff to prepare a detailed work plan and consultation program to be presented to Council in early 2012; AND FURTHER that a County Official Plan be prepared under the following parameters: (1) That the Official Plan be prepared as a ‘high level’ planning document using a regional planning perspective, recognizing that detailed planning policies are now in place for the four Townships’ Official Plans; (2) That the Official Plan use a systems-based approach and act as a guide for dealing with cross-boundary and cross-jurisdictional planning issues; (3) Ensure that the Official Plan is consistent with the Provincial Policy Statement while offering a solutions-oriented planning approach to deal with land use planning issues that are common to the Frontenacs; and (4) That community consultation regarding the vision and content of the Official Plan be extensive. CARRIED Administrative Report Sustainability – County of Frontenac Official Plan: Work Plan and Consultation Plan March 21, 2012

a) County of Frontenac Official Plan: Work Plan and Consultation Plan

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The purpose of this report is to provide Council with an outline of the proposed work plan and consultation program.

Comment Work Plan and Consultation Plan Council has endorsed the beginning of work on the first Official Plan for Frontenac County. Staff has put together a proposed work plan and consultation plan with the goal of having a draft Official Plan document that can be considered by Council for adoption within the next two years. A chart of the proposed work plan and consultation plan are outlined in Appendix A of this report. For this year, work is proposed as follows: • Initial Phase (January to April, 2012) – The primary goal for 2012 is to complete necessary background work and an extensive public consultation. It is proposed that the first quarter of this year involve research and analysis. Initial meetings have now been held with staff of all four Townships as well as the Ministry of Municipal Affairs and Housing to provide them with the background and direction of the proposed Official Plan based on the direction of County Council. A ‘basis’ document will be prepared and released to the public to provide a better understanding of why the plan is being done and to outline some of the regional planning issues that may be included in the Plan. • Consultation Phase (April, 2012 and ongoing) – The County is committed to public involvement at the same high level as was done for Directions for Our Future in 2008 and 2009. Widespread discussions will begin once the ‘basis’ document is released and the public has had an opportunity to think about what issues should be part of the County Official Plan. Direct consultation will take place with all four Township Councils, stakeholder groups such as the Frontenac Stewardship Council, CFDC, conservation authorities, cottage associations, lake associations and the First Nations. A number of open houses are also proposed to be held throughout the County this year, and information will be available at the County information booths that will be at events throughout the year. It is hoped that the consultations will help to develop a ‘homegrown’ regional strategy that is shaped by the citizens who have a vested interest in the future of the Frontenacs. Whether formal or informal, the goal is to allow for public sessions that will help work out common problems. ‘Watershed Approach’ to the County Plan Council has directed that the County Official Plan take a ‘high level’ approach recognizing that all of the Township Official Plans have detailed policies. Frontenac County is very fortunate to have a vast number of lakes, rivers, and streams which, with other resources, facilities, and services support both the natural environment and our hamlets and villages. Traditionally, the management of our water bodies has not been done on a watershed basis. Many of the practices associated with their management have been issuedriven with responsibility divided between different jurisdictions and agencies, some of which are concerned with only one resource. Integrating land use and watershed planning at the regional level can allow for the opportunity to effectively interconnect the relationship between the development of land and the protection of our water resources in a proactive and cooperative manner. Watershed planning and land use planning consider the same environmental issues but from different perspectives and levels of Administrative Report Sustainability – County of Frontenac Official Plan: Work Plan and Consultation Plan March 21, 2012

a) County of Frontenac Official Plan: Work Plan and Consultation Plan

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detail. The integration of watershed and land use planning together can be achieved through a watershed management plan. A map of the Frontenacs illustrating the watershed approach is attached. There are six distinct areas (north to south), the majority of which are areas managed by Conservation Authorities: • • • • • •

Madawaska Mississippi Quinte Rideau Cataraqui St. Lawrence

This watershed approach is based on the direction of Council to create a ‘high-level’ regional plan. It is also consistent with the intent of Directions for our Future to integrate land use planning with cross-boundary planning issues. Council Direction/Endorsement At the end of the first phase of public consultation (expected to be the end of this year), it is hoped that a list of key regional planning issues will have been developed that should form the basis of the group of planning policies that will form the County Official Plan. Issues that staff has highlighted to date that fit into the watershed/cross-boundary approach include: • • • • • • • •

Natural Environment Economic Sustainability Growth, Settlement, and Housing Community Services Tourism Green Energy Transportation Sustainable Agriculture

Council will consider these issues and then direct staff to prepare a set of draft policies. Once that step in completed, a first draft will be presented and reviewed by Council before beginning public consultation on a draft Official Plan. Council Official Plan Working Sessions The development of the first Official Plan for Frontenac County will be a milestone for Council as it will be dealing with one of Council’s top priorities for its term. It is very important that Council is informed and makes decisions at key steps in this process. To ensure that Council members are well-versed, staff will be providing updates to Council through a series of information reports and presentations. More than that, staff is recommending that Council agree to hold periodic working sessions to review the plan in detail at key decision-making stages. The ‘ownership’ of the County Official Plan belongs to both Council and its citizens and it is essential that Council members are supportive of the final document.

Administrative Report Sustainability – County of Frontenac Official Plan: Work Plan and Consultation Plan March 21, 2012

a) County of Frontenac Official Plan: Work Plan and Consultation Plan

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Sustainability Implications The County Official Plan is specifically highlighted in the County’s Sustainability Plan. It touches on all four pillars of the plan: social, cultural, economic, and environmental.

Financial Implications Council has approved $30,000 as a budget envelope for the preparation of the Official Plan. This budget has been developed to cover meeting costs and the possible need for help in the extensive public consultation program.

Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – County Official Plan: Work Plan and Consultation Plan report; AND FURTHER that Council endorse the work plan and consultation plan outlined in the report for the preparation of the County Official Plan, with the continuing goal of having a draft plan to be considered by Council for adoption within its current term.

Administrative Report Sustainability – County of Frontenac Official Plan: Work Plan and Consultation Plan March 21, 2012

a) County of Frontenac Official Plan: Work Plan and Consultation Plan

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Agenda Item # 101011012•

PHASE 1

January to April 2012 Conduct Research and Analysis to prepare Basis Document

Consultation: Meet with • Staff in each Township • City of Kingston • Ministry of Municipal Affairs • CFDC

PHASE 2

April to December 2012 ‘Basis Document’ Published Public Consultation – Open Houses and Sustainability Outreach Issues Report to Council – Endorse Issues and direction to prepare draft Plan

Consultation: Meet with • Township Councils • Stakeholder groups o Conservation Authorities o Cottage Associations o Frontenac Arch Biosphere Reserve o LOL Tourism o Stewardship Council Other Consultation • Hold open houses in each Township • Conduct on-line questionnaire • Attend community events (e.g., farmers market)

PHASE 3

January to September 2013 Draft Official Plan

Consultation: • Council Review • Host Open Houses

PHASE 4

Appendix 1 – Frontenac County Official Plan Work Plan

Early 2014 Draft Official Plan Adoption

a) County of Frontenac Official Plan: Work Plan and Consultation Plan

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a) County of Frontenac Official Plan: Work Plan and Consultation Plan

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ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Joe Gallivan, MCIP, RPP Manager of Sustainability Planning Peter Young Community Planner

Date prepared:

March 9, 2012

Date of meeting:

March 21, 2012

Re:

Sustainability – Summary of Applications for Plans of Subdivisions and Condominiums

Background The County of Frontenac is responsible for granting subdivision and condominium approvals. This report will provide Council with a summary of the current planning application activity in process.

Comment The County requires mandatory pre-consultation prior to applications being submitted. The preconsultation process follows two steps: (i) Pre-consultation meeting with the proponent, the Township and County to review the proposal, the County application process and the requirements for a complete application. (ii) On-site pre-consultation meeting between the County’s hydrogeologist/engineer and the proponent’s hydrogeologist/engineer to review the requirements of the hydrogeological study. Once a formal application is made and the application is deemed “complete” (i.e. all of the studies identified in pre-consultation have been submitted), it is circulated to the Township, Conservation Authority, and other agencies such as Bell Canada and Hydro One for comment. These agencies give advice to the County on technical issues and provide conditions of draft approval should the development be approved by County Council. Administrative Report Sustainability – Summary of Applications for Plans of Subdivisions and Condominiums March 21, 2012

b) Summary of Applications for Plans of Subdivision and Condominium

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Agenda Item # 101011012•

A public meeting is held in front of Township Council where the applicant and interested members of the public have an opportunity to present their comments. A member of the public may also make a written submission at any time prior to the decision by County Council. Throughout the process an applicant will typically revise their plans and supporting studies in response to agency and public comments. Planning staff at the County prepare a report to County Council recommending approval or refusal of the draft plan of subdivision or condominium. The decision on whether to approve or refuse a proposed development is made by County Council, and this decision is appealable to the Ontario Municipal Board. A recommendation for draft approval includes a list of conditions provided by the County, Township, and other agencies that the applicant must fulfill in order to receive final approval. Once the applicant fulfills the conditions and the development receives Final Approval from County Council, the lots may be registered and sold. The following chart lists plans of subdivision and plans of condominium that are currently part of the County’s approvals process. A location map of the applications is attached in Appendix A. County of Frontenac Plan of Subdivision/Condominium Applications

APPLICATION

NUMBER OF UNITS/LOTS

DEVELOPMENT STATUS

Township of South Frontenac Cranberry Cove Condominium

13 units

Pre-consultation October 2011; application deemed incomplete March 2012; expected to move forward later in 2012

Collins Lake Subdivision

10 lots

Draft approved May 2011

Wilfield Estates Subdivision

24 lots

Pre-consultation November 2011

Inverary Business Park Subdivision

6 blocks for Business Draft approved May 2010 Park

Valleyview Subdivision

20 lots and 1 block for seniors’ housing

Draft approved November 2012

Sands Road Subdivision

16 lots

Pre-consultation meeting held in December 2009; application submitted November 2011; follow-up meeting March 2012, plans to be revised

Zanet Subdivision

11 lots

Pre-consultation meeting held in December 2009

Sunbury Subdivision

24 lots and 1 block

Pre-consultation meeting held in January 2011

Administrative Report Sustainability – Summary of Applications for Plans of Subdivisions and Condominiums March 21, 2012

b) Summary of Applications for Plans of Subdivision and Condominium

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Page 36 of 113

Agenda Item # 101011012•

Township of Central Frontenac 14 lots and 1 block; Bridgen’s Island 10 lots developed; 4 Subdivision lots vacant for more than 10 years

Kennebec Lake Subdivision

24 lots and 5 blocks

Application under review; on hold due to OMB appeal of Official Plan Amendment Pre-consultation meeting held in December 2010; complete application March 2011; public meeting June 2011; subsequent consultation meeting December 2011; revised plan submitted and second public meeting expected Spring 2012

Township of North Frontenac Ardoch Lake Condominium

45 lots and 6 blocks

Pre-consultation meeting held in September 2010; application submitted December 2011; deemed complete January 2012; public meeting expected Spring 2012

Financial Implications The County’s Fees for Services By-law No. 2010-0019 includes the following fees for subdivision and condominium applications in its Schedule B: Tariff of Fees for Land Use Planning Subdivisions/Condominiums Initial Application Fee: For any proposed plan of subdivision submitted to the County of Frontenac for approval: Up to 20 developable lots/blocks/units ……………………………………. $2,600 21 to 50 developable lots/blocks/units ……………………………………. $4,000 More than 50 developable lots/blocks/units ……………………………… $6,000 Refund: Sixty per cent (60%) of the Initial Application Fee shall be returned if an application is rejected by the County of Frontenac as being deemed incomplete or is withdrawn prior to circulation. Major Plan Revision (re-circulation) …………………………………………… $1,000 Minor Revision or Emergency Extension ……………………………………… $ 400 For minor revisions to the draft plan and/or draft conditions, which do not require major re-circulation and for each three (3) month emergency extension to draft approval. Draft Approval Extension For each one (1) year extension of draft approval beyond the usual three (3) years draft approval ………………………….………………………$ 600 Final Plans for Registration ……………………………………………………… $ 600 Administrative Report Sustainability – Summary of Applications for Plans of Subdivisions and Condominiums March 21, 2012

b) Summary of Applications for Plans of Subdivision and Condominium

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Agenda Item # 101011012•

Condominiums Exemption Application Fee …………………………………………………….………………$1,000 For any plan of condominium submitted to the County of Frontenac for exemption under The Condominium Act. Part Lot Control Final Approval ……………………………………………………………………. $ 300 Payable prior to the by-law being given final approval by the Council of the County of Frontenac. Other Charges The applicant shall provide the County of Frontenac, upon request, a deposit against which the County may, from time to time, charge any professional fees and expenses incurred related to peer review. If such fees and expenses exceed the deposit, the Applicant shall pay the difference upon being billed by the County with interest at a rate of 1.25% per month on accounts overdue more than thirty (30) days.

Sustainability Implications The existing subdivision application process in place at the County is efficient and promotes timely and thorough review of development applications. As a result, it is expected that many applications dealt with by County Council – once determined to be ‘good planning’ – can be approved promptly and new construction can take place. The application process promotes both good land use planning and the economic development pillar of Directions for Our Future.

Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Land Use Planning – Summary of Applications for Plans of Subdivisions and Condominiums for information only.

Organizations, Departments and Individuals Consulted and/or Affected Deputy Clerk Townships of Frontenac

Administrative Report Sustainability – Summary of Applications for Plans of Subdivisions and Condominiums March 21, 2012

b) Summary of Applications for Plans of Subdivision and Condominium

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Agenda Item # 101011012• APPENDIX A: DEVELOPMENT APPLICATIONS MARCH 2012

TT O OW WN NS SH H II P P O O FF G GR RE EA ATT E ER R M MA AD DA AW WA AS SK KA A

TT O OW WN NS SH H II P P O O FF LL A AN NA AR RK K H I G H L A N D H I G H L A N DS S TT O OW WN NS SH H II P P O O FF N NO OR R TT H H FF R RO ON N TT E EN NA AC C

TT O OW WN NS SH H II P P O O FF A AD DD D II N NG G TT O ON N H H II G GH H LL A AN ND DS S

Ardoch Lake Condominium

H !

TTA AY Y V VA A LL LL E EY Y TT O OW WN NS SH H II P P

Kennebec Lake Subdivision

H !

Bridgen’s Island Subdivision

H !

TT O OW WN NS SH H II P P O O FF C CE EN N TT R RA A LL FF R RO ON N TT E EN NA AC C

TT O OW WN NS SH H II P P O O FF R R II D DE EA AU U LL A AK KE ES S

TT O OW WN NS SH H II P P O O FF S SO OU U TT H H FF R RO ON N TT E EN NA AC C TT O OW WN NS SH H II P P O O FF LL E EE ED DS S A AN ND D TT H HE E TT H HO OU US SA AN ND D II S S LL A AN ND DS S S S TT O ON NE E M M II LL LL S S TT O OW WN NS SH H II P P

WilfieldEstates Subdivision

H !

Zanet H! ! H Subdivision

Valleyview Subdivision

H H ! ! H !

Inverary Business Park Subdivision

H !

Under review

LL O OY YA A LL II S S TT TT O OW WN NS SH H II P P

Pre-application 5

! ! !

H !

Draft Approved

SunburySubdivision

Collins Lake Subdivision

TT O OW WN NS SH H II P P O O FF FF R RO ON N TT E EN NA AC C II S S LL A AN ND DS S !

H !

G GR RE EA ATT E ER R N NA AP PA AN NE EE E

H !

Status

CranberryCove Condominium

SandsRoad Subdivision

U US SA A (( N N ee w w Y Yoo rr kk S S tt aa tt ee ))

Kilometres Data Source: OGDE, MPAC & The County of Frontenac. Created: March 8th, 2012 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication.

b) Summary of Applications for Plans of Subdivision and Condominium

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Agenda Item # 101011012•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner

Date prepared:

March 9, 2012

Date of meeting:

March 21, 2012

Re:

Sustainability – Natural Heritage Study Update

Background The Natural Heritage Study will include a comprehensive evaluation of natural heritage features such as wetlands, forest cover, and wildlife habitat and the mapping of a connected system of these features. The mapping will be accompanied with policy used by planners to protect significant natural features from development. A County-wide Natural Heritage Study will go beyond the individual Township boundaries and create cross-boundary linkages and corridors. This comprehensive regional review of natural heritage mapping and policies will be a foundation piece of the County Official Plan. The Natural Heritage Study was approved as part of the 2011 budget. An RFP was developed with input from a consultant, the Ministry of Municipal Affairs and Housing, the Frontenac Stewardship Council, and the Ministry of Natural Resources. Dillon Consulting was retained for the project in December 2011 after a competitive process with many excellent submissions.

Comment The project is currently in the initial stages. A project start-up meeting took place in February with Township, Provincial, and Conservation Authority staff. Dillon outlined their work plan and schedule for the project and received valuable local input from those around the table. County staff has also meet with Township and Conservation Authority staff that were unable to attend the start-up meeting. The work plan for the Natural Heritage Study is attached as Appendix A. Dillon is currently in the process of gathering data that will feed into the mapping of the regional natural heritage features as well as doing a review of existing Township Official Plan policy. A series of public meetings has been planned for the Spring and Summer to outline the study and its importance for guiding future development in the Frontenacs, review preliminary mapping, Administrative Report Sustainability – Natural Heritage Study Update March 21, 2012

c) Natural Heritage Study Update

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Agenda Item # 101011012•

and give residents an opportunity for input. Local knowledge will be a key part of informing Dillon’s work in providing the mapping and developing policy that protects significant natural features and identifies new opportunities for stewardship, while continuing to support sustainable economic development and opportunities for recreation. The tentative public meeting dates are as follows: • Phase 1 South – Wednesday, April 25 • Phase 1 North – Thursday, April 26 • Phase 2 South – Wednesday, July 25 • Phase 2 North – Thursday, July 26 More details on the exact times, dates, and facilities will be announced closer to the events.

Sustainability Implications The Natural Heritage Study was recognized in Sustainable Actions 2010 as a priority project for 2011. The project will help to support the cultural, economic, and environmental pillars of Directions for our Future as well as the Protection of Natural Areas focus area.

Financial Implications County Council allocated $60,000 in the 2011 budget for the Natural Heritage Study.

Recommendation RESOLVED THAT County Council receive the Sustainability – Natural Heritage Study Update report for information only.

Organizations, Departments and Individuals Consulted and/or Affected Ministry of Municipal Affairs and Housing Ministry of Natural Resources Frontenac Stewardship Council Local Conservation Authorities Townships of Frontenac

Administrative Report Sustainability – Natural Heritage Study Update March 21, 2012

c) Natural Heritage Study Update

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Page 41 of 113

c) Natural Heritage Study Update

Appendix A County of Frontenac Natural Heritage Study

Schedule Year Month Day

2012 January 23 30

March 5 12

April 2 9

May 7 14

June 4 11

July 2 9

August 6 13

S P R/C

S/C

R/C S P R/C

Legend

Steering Committee Meeting

Public Consultation

Reporting

County Council liaison by Staff (RFP Section 4.1.11)

Agenda Item # 101011012•

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Tasks Project Start-Up and Meeting Contract, documents, and data Project initiation meeting with Steering Committee Phase 1 - Background Review and Scoping Collection of background information and consultation with agencies Natural heritage system mapping Local studies and key reference material defining significance Policy review Outline methodology for the natural heritage study Steering Committee meeting Public consultation session (x2) to review methodology Background Information Summary Report Phase 2 - Natural Heritage Review Assessment Natural heritage system mapping Natural heritage system analysis and evaluation Quantity and quality analysis Aerial photo imagery interpretation Gap analysis Compatibility mapping Applying significance criteria Field work to confirm natural heritage feature mapping Recommendations for improving conservation measures Steering Committee meeting Phase 3 - Policy Development Define regional NH planning issues Develop strategy, tools, and policy directions Draft report Steering Committee meeting Public consultation session (x2) Final report

February 7 13 20

Agenda Item # 10102b)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Marian VanBruinessen Treasurer Paul Charbonneau Director of Emergency and Transportation Services/Chief of Paramedics

Date prepared:

March 14, 2011

Date of meeting:

March 21, 2011

Re:

Financial Services – North Frontenac Joint Land Ambulance/Fire Station Project Manager Award of Contract

Background At its meeting of January 27, 2012 County Council received the Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Update report and passed the following resolution:

Motion #16 - 12

Moved by: Councillor Clayton Seconded by: Councillor Purdon

That the Council of the County of Frontenac accept this Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Update report for information; AND FURTHER, that Council authorize the Warden and Clerk to execute the agreement between the County of Frontenac and the Township of North Frontenac; AND FURTHER, that Council authorize the release of the Request for Proposal (RFP) for Project Management, awarding of the RFP and authorize the Warden and Clerk to execute the agreement between the County of Frontenac and the successful proponent; AND FINALLY, that Council authorize the release of the Request for Proposal of a Design Build Project, awarding of the RFP and authorize the Administrative Report Financial Services – North Frontenac Joint Land Ambulance/Fire Station Project Manager Award of Contract March 21, 2012 Page 1 of 2

North Frontenac Joint Land Ambulance/Fire Station Project Manager Award of Contract

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Agenda Item # 10102b)

Warden and Clerk to execute the agreement between the County of Frontenac and the successful proponent. Comment The Request for Proposals (RFP), prepared by the County and reviewed by Township staff, was released on February 6th. Two proposals were received for the Project Manager contract for the project. Company Name TCMS GD Jewell

Contract Price $56.972 + HST $63,055 + HST

Interviews were held on February 17th, with S. Riddell and G. Gorrie representing the Township and P. Charbonneau and M. VanBruinessen representing the County making up the interview panel. After an assessment of the proposals and the interview, TCMS was deemed to be the successful proponent.

Financial Implications The low bid is reasonable for the project

Recommendation THAT County Council receive this Financial Services – North Frontenac Joint Land Ambulance/Fire Station Project Manager Award of Contract for information only.

Organizations, Departments and Individuals Consulted and/or Affected Cheryl Robson, CAO, Township of North Frontenac Steve Riddell, Chief of Fire Services, Township of North Frontenac George Gorrie, Chief Building Officer, Township of North Frontenac

Administrative Report Financial Services – North Frontenac Joint Land Ambulance/Fire Station Project Manager Award of Contract March 21, 2012 Page 2 of 2

North Frontenac Joint Land Ambulance/Fire Station Project Manager Award of Contract

Page 44 of 113

Agenda Item # 10102c)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Marian VanBruinessen Treasurer

Date prepared:

March 5, 2012

Date of meeting:

March 21, 2012

Re:

Financial Services – 2011 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees

Background Section 284 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, states:

The treasurer of a municipality shall in each year on or before March 31 provide to the Council of the municipality an itemized statement on remuneration and expenses paid in the previous year to, (a) each member of Council in respect of his or her services as a member of the Council or any other body, including a local board, to which the member has been appointed by Council or on which the member holds office by virtue of being a member of Council; (b) each member of Council in respect of his or her services as an officer or employee of the municipality or other body described in clause (a); and (c) each person, other than a member of Council, appointed by the municipality to serve as a member of any body, including a local board, in respect of his or her services as a member of the body. 2001, c. 25, s. 284 (1). On April 20, 2011 County Council adopted By-law No 2011-0017 being a by-law to adopt the estimates for the sums required during the year 2011 for the purposes of the County of

Administrative Report Financial Services – 2011 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees March 21, 2012 Page 1 of 4

2011 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees

Page 45 of 113

Agenda Item # 10102c)

Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac.

Comment By-law No. 2010-0010 outlined the remuneration to be paid to Councillors and Non-Council Appointees of the County. The following tables summarize the amounts disbursed in 2011:

Council Member Janet Gutowski Gary Davison Denis Doyle David Jones John McDougall Bud Clayton John Inglis John Purdon

Compensation as Council Expenses Member or $ Appointee $ 5,094.25 2,509.08 10,805.85 8,143.08 4,806.97 3342.60 4,806.97 2,667.60 4,806.97 3,092.60 4,806.97 2,499.10 4,806.97 2,367.60 4,806.97 2,367.60

Mileage Net of GST $ 96.00 1,240.80 329.76 544.88 540.48 1,726.12 1,278.24 524.64

Library Board Appointees Paige Cousineau Wilma Kenny John Purdon

Per Mileage Diem Net of GST $ $ 1,800.00 727.56 1,800.00 412.81 825.00 831.84

Ontarians with Disabilities Appointees Gary Davison* John McDougall Francine Arsenault Danka Brewer Neil Allen

Per Diem $ 75.00 150.00 75.00 150.00

Mileage Net of GST $ 25.92 25.66 33.86 8.55

Administrative Report Financial Services – 2011 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees March 21, 2012 Page 2 of 4

2011 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees

Page 46 of 113

Agenda Item # 10102c)

Green Energy Task Force Appointees Maris Krumins David Hahn John Kittle Brad Leonard Janet Gutowski* Denis Doyle* John Inglis

Sustainability Advisory Committee Appointees Geoff Sandiford Ron Hipner John McDougall* Don Ross John Kittle John Inglis Denis Doyle Gary Davison

Trails Advisory Committee Appointees Denis Doyle* John Inglis* Allan McPhail Dieter Eberhardt Derrick Spafford Joan Hollywood Marc Moyes Janet Gutowski* 150th Anniversary Committee Appointees Marcel Giroux Janet Gutowski* Gary Davison* Stan Johnston Phil Leonard Jim Vanden Hoek 

Mileage Net of GST $ 129.66 84.29

227.52 Mileage Net of GST $ 159.94 90.24

113.76 86.40 21.60 Mileage Net of GST $

171.17

Mileage Net of GST $

Mileage amounts for Council members are not always delineated by committee, but are included in the Council mileage reimbursement

Administrative Report Financial Services – 2011 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees March 21, 2012 Page 3 of 4

2011 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees

Page 47 of 113

Agenda Item # 10102c)

Financial Implications Amounts paid to County Council and other Board and Committee members were within budget. Sustainability Implications Governance – appropriate stewardship of County resources. Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Financial Services – 2011 Remuneration of Expenses to Council Members and Non-Council Appointees report for information only.

Organizations, Departments and Individuals Consulted and/or Affected Susan Beckel, Deputy Clerk

Administrative Report Financial Services – 2011 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees March 21, 2012 Page 4 of 4

2011 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees

Page 48 of 113

Agenda Item # 10103a)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

February 23, 2012

Date of meeting:

March 21, 2012

Re:

Emergency and Transportation Services – Legislated Response Time Performance Plans

Background In 2006, in conjunction with the Association of Municipalities of Ontario (AMO), the provincial government established a Land Ambulance Committee (LAC) to review ambulance response time standards. On July 31, 2008 changes were made to the Ambulance Act, Ontario Regulation 267/08, amending O. Reg. 257/00 with the heading Section 22: Part VIII, Response Time Performance Plans, Sections 22 and 23. PART VIII – RESPONSE TIME PERFORMANCE PLANS 23. (1) In this section, “response time” means the time measured from the time a notice is received to the earlier of the following: a) The arrival on-scene of a person equipped to provide any type of defibrillation to sudden cardiac arrest patients. b) The arrival on-scene of the ambulance crew. O. Reg. 267/08, s. 1 (2). (2) No later than October 1 in each year after 2011, every upper-tier municipality and every delivery agent responsible under the Act for ensuring the proper provision of land ambulance services shall establish, for land ambulance service operators selected by the upper-tier municipality or delivery agent in accordance with the Act, a performance plan for the next calendar year respecting response times. O. Reg. 267/08, s. 1 (2); O. Reg. 368/10, s. 1 (1). (3) An upper-tier municipality or delivery agent to which subsection (2) applies shall ensure that the plan established under that subsection sets response time targets for responses to notices respecting patients categorized as Canadian Triage Acuity Scale (“CTAS”) 1, 2, 3, 4 and 5, and that such targets are set for each land ambulance service operator

Administrative Report Emergency and Transportation Services – Legislated Response Time Performance Plans March 21, 2012

Legislated Ambulance Response Time Performance Plans

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Agenda Item # 10103a)

selected by the upper-tier municipality or delivery agent in accordance with the Act. O. Reg. 267/08, s. 1 (2). (4) An upper-tier municipality or delivery agent to which subsection (2) applies shall ensure that throughout the year the plan established under that subsection is continuously maintained, enforced and evaluated and, where necessary, updated, whether in whole or in part. O. Reg. 267/08, s. 1 (2). (5) An upper-tier municipality or delivery agent to which subsection (2) applies shall provide the Director with a copy of the plan established under that subsection no later than October 31 in each year, and a copy of any plan updated, whether in whole or in part, under subsection (4) no later than one month after the plan has been updated. O. Reg. 267/08, s. 1 (2). (6) An upper-tier municipality or delivery agent to which subsection (2) applies shall report to the Director, as required from time to time by the Director and on forms or in a manner provided or determined by the Director, on any matter relating to, a) the nature and scope of the plan established under that subsection or updated under subsection (4); and b) the establishment, maintenance, enforcement, evaluation and updating of the plan. O. Reg. 267/08, s. 1 (2). (7) Without limiting the generality of subsection (6), no later than March 31 in each year after 2013, an upper-tier municipality or delivery agent to which subsection (2) applies shall report to the Director on the following matters for the preceding calendar year:

The percentage of times that a person equipped to provide any type of defibrillation has arrived on-scene to provide defibrillation to sudden cardiac arrest patients within six minutes of the time notice is received.
The percentage of times that an ambulance crew has arrived on-scene to provide ambulance services to sudden cardiac arrest patients or other patients categorized as CTAS 1 within eight minutes of the time notice is received respecting such services.
The percentage of times that an ambulance crew has arrived on-scene to provide ambulance services to patients categorized as CTAS 2, 3, 4 and 5 within the response time targets set by the upper-tier municipality or delivery agent under its plan established under subsection (2). O. Reg. 267/08, s. 1 (2); O. Reg. 368/10, s. 1 (2). (8) Without limiting the generality of subsection (6), an upper-tier municipality or delivery agent to which subsection (2) applies shall report to the Director on the performance of each land ambulance service operator selected by the upper-tier municipality or delivery agent in accordance with the Act in respect of the targets set for that operator under subsection (3). O. Reg. 267/08, s. 1 (2).

The municipality is to submit its Response Time Plan to the Ministry of Health and Long-Term Care (MOHLTC), Emergency Health Services Branch (EHSB) Director no later than October 31 of each year, after 2011 (Section 23 (5)), which are to include performance targets for sudden cardiac arrest, CTAS 1, CTAS 2, 3, 4 and 5. By March 31 of each year the same table with the actual times achieved in the year previous will be reported to the MOHLTC. Canadian Triage and Acuity Scale (CTAS), is a priority setting scale to describe the severity of a patient’s condition. In this scale, “CTAS 1” is the most serious, and CTAS 5 the least.

Administrative Report Emergency and Transportation Services – Legislated Response Time Performance Plans March 21, 2012

Legislated Ambulance Response Time Performance Plans

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Agenda Item # 10103a)

Comment The previous emergency response time standard had been based on 1996 performance that differed for each upper tier. Since then, the ambulance system and associated demands have changed. The new regulation provides flexibility for each municipality to establish its own percentages of time that it expects to meet its target times considering local resources. In some categories, municipalities can establish their own targets in both time and percentage. The County of Frontenac’s 90th percentile response time measurement in 1996, 14 minutes 52 seconds, establishes that 90 of 100 calls were responded to in under 14:52. The new reporting process simply restates this performance in relation to a set time, as a percentage of calls. Specifically:

Sudden Cardiac Arrest calls will have a target percentage of the calls having a Defibrillator on scene within 6 minutes;
Sudden Cardiac Arrest and CTAS 1 calls will have a target percentage of the calls where a paramedic resource is on scene within 8 minutes;
CTAS 2, 3, 4, and 5 will have a target percentage of the calls where a paramedic resource is on scene in a determined timeframe. Under both the old and the new process, the times identified to the Province are applicable to the entire service area of the County of Frontenac. There are no provisions in the regulations to provide for variations in population or call volume density. It is important to note that response time performance is increased in densely populated areas. The response time performance reported is an amalgamation of calls throughout the service area, and expectations should be tempered as such. Under this regulation, municipalities will be credited when any defibrillator is used to assist a victim of sudden cardiac arrest including a public access defibrillator or a tiered response agency. In addition, Emergency Response Vehicles with one paramedic will continue to be calculated in the response time calculations. With the new standard, the response time will be measured based on the severity of the call, as found by the paramedic (vs. how it was dispatched), which is in keeping with how medical evaluations are conducted. It is intended to propel the stakeholders to continue to pursue system improvements to more accurately identify patients in the greatest need through the ambulance dispatch call interrogation process. It is suggested that the Response Time Plan reflect current performance elements, so that a year over year benchmarking of response times can be evaluated. Possible options are to ‘under-promise and over-deliver’, or conversely establish targets in excess of the current performance and enhance service to meet those targets. Municipalities under the Eastern Ontario Warden’s Caucus (EWOC) are working together to identify opportunities regarding the new Response Time Performance Plans and further reports will come to County Council over the next several months with the final recommendation for adoption of a Plan coming within the timeframes dictated by the Province.

Sustainability Implications

Administrative Report Emergency and Transportation Services – Legislated Response Time Performance Plans March 21, 2012

Legislated Ambulance Response Time Performance Plans

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Agenda Item # 10103a)

Good stewardship of the County’s financial resources and most appropriate care of our residents and visitors when in need of paramedic services.

Administrative Report Emergency and Transportation Services – Legislated Response Time Performance Plans March 21, 2012

Legislated Ambulance Response Time Performance Plans

Page 4 of 5

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Agenda Item # 10103a)

Financial Implications None at this time.

Recommendation That the Council of the County of Frontenac accept this Emergency and Transportation Services – Legislated Response Time Performance Plans report for information only;

Organizations, Departments and Individuals Consulted and/or Affected

Administrative Report Emergency and Transportation Services – Legislated Response Time Performance Plans March 21, 2012

Legislated Ambulance Response Time Performance Plans

Page 5 of 5

Page 53 of 113

Agenda Item # 10103b)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

March 11, 2012

Date of meeting:

March 21, 2012

Re:

Emergency and Transportation Services – 2012 Ontario Special Olympics Provincial Spring Games, Kingston Ontario

Background Birth of Special Olympics in Canada In the early sixties, testing of children with intellectual disabilities revealed that they were only half as physically fit as their non-disabled peers. It was assumed that their low fitness levels were a direct result of their disabilities. A Toronto researcher and professor, Dr. Frank Hayden, questioned this assumption. Working with a control group of children on an intense fitness program, he demonstrated that given the opportunity, intellectually disabled people could become physically fit and acquire the skills necessary to participate in sport. His research proved that low levels of fitness and lack of motor skills development in people with intellectual disabilities were a result of nothing more than a sedentary life style. Mission Statement To provide year-round sports training and athletic competition for individuals with intellectual disabilities. Special Olympics promotes opportunities to develop physical fitness, demonstrate courage, experience joy, and develop skills and friendship with their families, other Special Olympic athletes and the community. Over the past 40 years Special Olympics has grown from a modest program serving local athletes to become the world’s largest movement dedicated to promoting respect, acceptance, inclusion, and human dignity for people with intellectual disabilities through sports.

Administrative Report Emergency and Transportation Services – 2012 Ontario Special Olympics Provincial Spring Games, Kingston Ontario March 21, 2012 Page 1 of 3

2012 Ontario Special Olympics Provincial Spring Games, Kingston Ontario

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Agenda Item # 10103b)

Comment The 2012 ONTARIO SPECIAL OLYMPICS PROVINCIAL SPRING GAMES are being hosted by Special Olympics Ontario Region 12 and held in Kingston from May 31-June 3, 2012. The lead agencies for the games are the OPP and Kingston Police Force. The theme this year is “Side by Side”. Dr. Andrew Reed, our associate base hospital medical director from the Regional Paramedic Program of Eastern Ontario (RPPEO) and the OPP Physician, has accepted the position of Medical Lead for the games. In his capacity, as Medical Lead, Dr. Reed as contacted Frontenac Paramedic Services (FPS) regarding paramedic coverage of the games. Dr. Reed states, “I truly believe this is an important public service but also a fantastic opportunity to show how FPS supports the community”. As the Special Olympics rely on sponsorship to hold these games, they are requesting that FPS provide this service for no fee. In exchange, the Spring Games Committee is willing to provide a Bronze Sponsorship Benefits package in exchange for the services provided. This will include: • • • • • • • •

An opportunity to showcase the County’s vehicle(s) at the opening ceremonies An opportunity for a representative of the County’s service to escort one of the regional teams into the opening ceremonies Opportunities for members of Frontenac EMS to present medals to athletes during medal ceremonies The County’s logo on the Games Website A Commemorative 2012 Spring Games Plaque Recognized support of two Adopt an Athlete participants VIP Honoured guest passes to events for Frontenac EMS participants Recognition at the Opening Ceremonies

Dr. Reed has also requested he be allowed to invite the other EMS providers in our region to come to Kingston to provide an EMS unit to the Opening Ceremonies, and one event on Friday and Saturday each. These partner services would be Hastings-Quinte EMS, Lennox & Addington EMS, and Leeds and Grenville EMS. This would facilitate paramedic coverage at all venues and events without placing the financial burden on the County of Frontenac.

Sustainability Implications Good stewardship of the County’s financial resources and most appropriate care of our residents and visitors when in need of paramedic services.

Financial Implications The cost to provide one (1) paramedic unit for the Opening Ceremonies on Thursday, one (1) sporting event venue on Friday, the social event on Friday night, one sporting event venue on Saturday and the Closing Ceremonies on Saturday will be $3,552. These costs can be covered within the current 2012 budget allocation and will require no special funding request to County Council.

Administrative Report Emergency and Transportation Services – 2012 Ontario Special Olympics Provincial Spring Games, Kingston Ontario March 21, 2012 Page 2 of 3

2012 Ontario Special Olympics Provincial Spring Games, Kingston Ontario

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Agenda Item # 10103b)

Recommendation That the Council of the County of Frontenac accept this Emergency and Transportation Services – 2012 Ontario Special Olympics Provincial Spring Games, Kingston Ontario report for information only.

Organizations, Departments and Individuals Consulted and/or Affected Dr. Andrew Reed - OPP Physician Chief Steve Tanner - Kingston Police Force Chief Doug Socha - Hastings-Quinte EMS Chief Mark Schjerning - County of Lennox and Addington EMS Chief Chris Lloyd - United Counties of Leeds and Grenville EMS

Administrative Report Emergency and Transportation Services – 2012 Ontario Special Olympics Provincial Spring Games, Kingston Ontario March 21, 2012 Page 3 of 3

2012 Ontario Special Olympics Provincial Spring Games, Kingston Ontario

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Agenda Item # 10104a)

ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared By:

Julie Shillington Administrator of Fairmount

Date Prepared:

February 17, 2012

Date of Meeting:

March 21, 2012

Re:

Fairmount Home – 2011 Year in Review

Background In order to preserve the Home’s history, an annual pictorial review of resident, staff and volunteer activities is assembled and shared.

Comment 2011 was another exciting year at Fairmount Home with new opportunities and challenges presenting themselves to staff, volunteers and residents. The Fairmount Home 2011 Year in Review CD is attached.

Sustainability Implications By viewing the Year in Review, one can be assured that Fairmount provides quality care for our residents and offers a valuable social and cultural hub for our community of residents, staff, family members, volunteers and other stakeholders.

Financial Implications None.

Recommendation That Council of the County of Frontenac receive this Fairmount Home – 2011 Year in Review report for information only.

Administrative Report Fairmount Home – 2011 Year in Review March 21, 2012

2011 Fairmount Home Year in Review

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Agenda Item # 10104a)

Organizations, Departments and Individuals Consulted and/or Affected Residents Staff Volunteers

Administrative Report Fairmount Home – 2011 Year in Review March 21, 2012

2011 Fairmount Home Year in Review

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Agenda Item # 10104b)

ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared By:

Julie Shillington Administrator of Fairmount

Date Prepared:

March 2, 2012

Date of Meeting:

March 21, 2012

Re:

Fairmount Home – 2012 Accreditation Results

Background The Accreditation Canada surveyors were on site at Fairmount Home on January 23, 24 and 25, 2012. During that time they spoke to staff, volunteers, residents, family members, community partners and the Warden of Frontenac County.

Comment Fairmount is once again accredited. We met 93% (374 out of 401) of the accreditation standards and fulfilled 90% (28 out of 31) of the Required Organizational Practices. By July 12, 2012 we will have to report to Accreditation Canada on our progress in meeting the three Required Organizational Practices in order to maintain our accreditation. I have listed them below along with some commentary:

The organization has identified and implemented a list of abbreviations, symbols and dose designations that are not to be used in the organization. The Home does have policy on abbreviations, symbols and dose designations which was in the policy manual provided to the surveyors. Unfortunately, the staff interviewed during the survey were not aware of the policy. Our plan is to re-educate and ensure the policy is easily accessible in each dispensary.
The organization’s leaders implement an effective preventative maintenance program for medical devices, medical equipment and medical technology. The Home does have a preventative maintenance program and most of the nursing equipment such as lifts, tubs chairs, commodes, etc. is on the program however some items such as SPOT machines, bladder scanner, etc. have not been included in the program as the preventative maintenance for those items is not conducted by our Administrative Report Fairmount Home – 2012 Accreditation Results March 21, 2012

2012 Accreditation Results

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Agenda Item # 10104b)

maintenance staff. Moving forward we are identifying all medical equipment and entering it into our program regardless of who maintains it. 3. The organization evaluates its compliance with accepted hand-hygiene practices. Fairmount has participated in the “Just Wash Your Hands” project which requires hand hygiene auditing on a semi-annual basis. In the Fall of 2011 we started to audit hand hygiene more frequently as our hand hygiene compliance needed improvement. The surveyors felt that as long as we continue the more frequent audits we will easily meet this required practice. By January, 2013 we must report on progress on meeting the high priority standards that the surveyors did not feel that we met. I have listed them, with some commentary, as follows:

Customized Effective Organization – Standard 2.4 The organization’s leaders develop and implement an ethics framework. The home has a complete ethics policy and framework and had provided some training to staff on the policy in December, 2011 however the surveyors noted that most staff they spoke to were not familiar with identifying what constitutes an “ethical issue”. Further training will be provided to enhance the awareness of staff.
Patient Safety – Standard 16.6 The team identifies reports, records and monitors, in a timely way, sentinel events, near misses and adverse events. The home has a comprehensive policy on the identification and reporting of these events however the surveyors noted that the staff they spoke to were not able to readily identify or define a sentinel event. Further training will be provided to enhance the awareness of staff.
Customized Effective Organization – 9.3 The organization stores client records safety and securely. The resident records are stored in cupboards at the care stations. The surveyors would like to see the cupboards locked. We are currently investigating options. Please note that reporting progress not only includes advising the actions taken but also providing an audit trail which will provide proof to Accreditation Canada that our actions taken have been effective. A copy of the Accreditation Report Executive Summary is attached.

Sustainability Implications Achieving our accreditation confirms for Council, residents, staff, volunteers and our greater community that we provide high quality programs and services for our residents.

Administrative Report Fairmount Home – 2012 Accreditation Results March 21, 2012

2012 Accreditation Results

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Financial Implications With accreditation status we will continue to receive $0.33 per resident per day from the Ministry of Health and Long-Term Care.

Recommendation That Council of the County of Frontenac receive this Fairmount Home – 2012 Accreditation Results report for information only.

Organizations, Departments and Individuals Consulted and/or Affected Accreditation Canada Residents Staff Volunteers

Administrative Report Fairmount Home – 2012 Accreditation Results March 21, 2012

2012 Accreditation Results

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Executive Summary Fairmount Home for the Aged Glenburnie, ON

On-site survey dates: January 23, 2012 - January 25, 2012 Report issued: February 24, 2012

Accredited by ISQua

2012 Accreditation Results

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Agenda Item # 10104b)

QMENTUM PROGRAM About the Accreditation Report Fairmount Home for the Aged (referred to in this report as “the organization”) is participating in Accreditation Canada’s Qmentum accreditation program. As part of this ongoing process of quality improvement, an on-site survey was conducted in January 2012. Information from the on-site survey as well as other data obtained from the organization were used to produce this Accreditation Report. Accreditation results are based on information provided by the organization. Accreditation Canada relies on the accuracy of this information to plan and conduct the on-site survey and produce the Accreditation Report. Any alteration of this Accreditation Report compromises the integrity of the accreditation process and is strictly prohibited.

Confidentiality This report is confidential and is provided by Accreditation Canada to the organization only. Accreditation Canada does not release the report to any other parties. In the interests of transparency and accountability, Accreditation Canada encourages the organization to disseminate its Accreditation Report to staff, board members, clients, the community, and other stakeholders.

Accreditation Canada is a not-for-profit, independent organization that provides health services organizations with a rigorous and comprehensive accreditation process. We foster ongoing quality improvement based on evidence-based standards and external peer review. Accredited by the International Society for Quality in Health Care, Accreditation Canada has helped organizations strive for excellence for more than 50 years. © Accreditation Canada, 2012

2012 Accreditation Results

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QMENTUM PROGRAM A Message from Accreditation Canada’s President and CEO On behalf of Accreditation Canada’s Board and staff, I extend my sincerest congratulations to your board, your leadership team, and everyone at Fairmount Home for the Aged on your participation in the Qmentum accreditation program. Qmentum is designed to integrate with your quality improvement program. By using it to support and enable your quality improvement activities, its full value is realized. This Executive Summary is part of the Accreditation Report, but can also be used as a stand-alone document to inform stakeholders. It shows your accreditation decision and highlights some of your accreditation activities and on-site survey results. Your Accreditation Specialist is available if you have questions or need guidance. Thank you for your leadership and for demonstrating your ongoing commitment to quality by integrating accreditation into your improvement program. We welcome your feedback about how we can continue to strengthen the program to ensure it remains relevant to you and your services.

Wendy Nicklin President and Chief Executive Officer

A Message from Accreditation Canada’s President and CEO

2012 Accreditation Results

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QMENTUM PROGRAM Table of Contents 1.0 Executive Summary

1.1 Accreditation Decision

1.2 About the On-site Survey

1.3 Overview by Quality Dimensions

1.4 Overview by Standards

1.5 Overview by Required Organizational Practices

1.6 Summary of Surveyor Team Observations

Accreditation Report

Table of Contents

2012 Accreditation Results

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QMENTUM PROGRAM Section 1

Executive Summary

Accreditation Canada is an independent, not-for-profit organization that sets standards for quality and safety in health care and accredits health organizations in Canada and around the world. Organizations that are accredited by Accreditation Canada undergo a rigorous evaluation process. Following a comprehensive self-assessment, trained surveyors from accredited health organizations conduct an on-site survey to evaluate the organization’s performance against Accreditation Canada’s standards of excellence. Fairmount Home for the Aged (referred to in this report as “the organization”) is participating in Accreditation Canada’s Qmentum accreditation program. This Accreditation Report shows the results to date and is provided to guide the organization as it continues to incorporate the principles of accreditation and quality improvement into its programs, policies, and practices. Fairmount Home for the Aged is commended on its commitment to using accreditation to improve the quality and safety of the services it offers to its clients and its community.

1.1 Accreditation Decision Fairmount Home for the Aged has earned the following accreditation decision.

Accredited (Report)

Accreditation Report

Executive Summary

2012 Accreditation Results

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QMENTUM PROGRAM

1.2 About the On-site Survey • On-site survey dates: January 23, 2012 to January 25, 2012 • Location The following location was assessed during the on-site survey. 1

Fairmount Home

• Standards The following sets of standards were used to assess the organization’s programs and services during the on-site survey. System-Wide Standards 1

Customized Effective Organization

Sustainable Governance

Service Excellence Standards 3

Infection Prevention and Control

Long Term Care Services

Customized Managing Medications

Accreditation Report

Executive Summary

2012 Accreditation Results

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Agenda Item # 10104b)

QMENTUM PROGRAM

1.3 Overview by Quality Dimensions Accreditation Canada defines quality in health care using eight dimensions that represent key service elements. Each criterion in the standards is associated with a quality dimension. This table lists the quality dimensions and shows how many of the criteria related to each dimension were rated as met, unmet, or not applicable during the on-site survey.

Quality Dimension

Met

Unmet

N/A

Total

Population Focus (Working with communities to anticipate and meet needs)

Accessibility (Providing timely and equitable services)

104

121

Worklife (Supporting wellness in the work environment)

Client-centred Services (Putting clients and families first)

Continuity of Services (Experiencing coordinated and seamless services)

Effectiveness (Doing the right thing to achieve the best possible results)

141

160

374

418

Safety (Keeping people safe)

Efficiency (Making the best use of resources)

Total

Accreditation Report

Executive Summary

2012 Accreditation Results

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QMENTUM PROGRAM

1.4 Overview by Standards The Qmentum standards identify policies and practices that contribute to high quality, safe, and effectively managed care. Each standard has associated criteria that contribute to achieving the standard as a whole. System-wide standards address quality and safety at the organizational level in areas such as governance and leadership, while population-specific and service excellence standards address specific populations, sectors, and services. The sets of standards used to assess an organization’s programs are based on the type of services it provides. This table shows the sets of standards used to evaluate the organization’s programs and services, and the number and percentage of criteria that were rated met, unmet, or not applicable during the on-site survey.

High Priority Criteria

Total Criteria (High Priority + Other)

Other Criteria

Met

Unmet

N/A

Met

Unmet

N/A

Met

Unmet

N/A

(%)

Sustainable Governance

20 (87%)

3 (13%)

61 (91%)

6 (9%)

81 (90%)

9 (10%)

Customized Effective Organization

43 (84%)

8 (16%)

12 (80%)

3 (20%)

55 (83%)

11 (17%)

Standards Set System-Wide Standards

Service Excellence Standards Infection Prevention and Control

38 (95%)

2 (5%)

39 (98%)

1 (3%)

77 (96%)

3 (4%)

Customized Managing Medications

33 (97%)

1 (3%)

13 (100%)

0 (0%)

46 (98%)

1 (2%)

Long Term Care Services

35 (92%)

3 (8%)

80 (100%)

0 (0%)

115 (97%)

3 (3%)

Total

169 (91%)

17 (9%)

205 (95%)

10 (5%)

374 (93%)

27 (7%)

Accreditation Report

Executive Summary

2012 Accreditation Results

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Agenda Item # 10104b)

QMENTUM PROGRAM

1.5 Overview by Required Organizational Practices In Qmentum, a Required Organizational Practice (ROP) is defined as an essential practice that an organization must have in place to enhance client safety and minimize risk. Each ROP has associated tests for compliance, categorized as major and minor. All tests for compliance must be met for the ROP as a whole to be rated as met. This table shows how the applicable ROPs were rated during the on-site survey.

Required Organizational Practice

Overall rating

Test of Compliance Rating Major Met

Minor Met

Patient Safety Goal Area: Safety Culture Adverse Events Disclosure (Customized Effective Organization)

Met

3 of 3

0 of 0

Adverse Events Reporting (Customized Effective Organization)

Met

1 of 1

Client Safety As A Strategic Priority (Customized Effective Organization)

Met

1 of 1

Client Safety Quarterly Reports (Customized Effective Organization)

Met

1 of 1

2 of 2

Client Safety Related Prospective Analysis (Customized Effective Organization)

Met

1 of 1

Client And Family Role In Safety (Long Term Care Services)

Met

2 of 2

0 of 0

Dangerous Abbreviations (Customized Managing Medications)

Unmet

2 of 4

1 of 3

Information Transfer (Long Term Care Services)

Met

2 of 2

0 of 0

Medication Reconciliation As An Organizational Priority (Customized Effective Organization)

Met

4 of 4

0 of 0

Medication Reconciliation At Admission (Long Term Care Services)

Met

4 of 4

1 of 1

Patient Safety Goal Area: Communication

Accreditation Report

Executive Summary

2012 Accreditation Results

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Agenda Item # 10104b)

QMENTUM PROGRAM

Required Organizational Practice

Overall rating

Test of Compliance Rating Major Met

Minor Met

Patient Safety Goal Area: Communication Medication Reconciliation at Transfer or Discharge (Long Term Care Services)

Met

4 of 4

1 of 1

Two Client Identifiers (Customized Managing Medications)

Met

1 of 1

0 of 0

Two Client Identifiers (Long Term Care Services)

Met

1 of 1

0 of 0

Verification Processes For High-Risk Activities (Long Term Care Services)

Met

2 of 2

1 of 1

Concentrated Electrolytes (Customized Managing Medications)

Met

1 of 1

0 of 0

Heparin Safety (Customized Managing Medications)

Met

4 of 4

0 of 0

Infusion Pumps Training (Long Term Care Services)

Met

1 of 1

0 of 0

Narcotics Safety (Customized Managing Medications)

Met

3 of 3

0 of 0

Client Safety Plan (Customized Effective Organization)

Met

0 of 0

2 of 2

Client Safety: Education And Training (Customized Effective Organization)

Met

1 of 1

0 of 0

Client Safety: Roles And Responsibilities (Customized Effective Organization)

Met

1 of 1

2 of 2

Preventive Maintenance Program (Customized Effective Organization)

Unmet

2 of 3

1 of 1

Workplace Violence Prevention (Customized Effective Organization)

Met

5 of 5

3 of 3

Patient Safety Goal Area: Medication Use

Patient Safety Goal Area: Worklife/Workforce

Accreditation Report

Executive Summary

2012 Accreditation Results

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Agenda Item # 10104b)

QMENTUM PROGRAM

Required Organizational Practice

Overall rating

Test of Compliance Rating Major Met

Minor Met

Patient Safety Goal Area: Infection Control Hand Hygiene Audit (Infection Prevention and Control)

Unmet

1 of 2

Hand Hygiene Education And Training (Infection Prevention and Control)

Met

2 of 2

0 of 0

Infection Control Guidelines (Infection Prevention and Control)

Met

1 of 1

0 of 0

Infection Rates (Infection Prevention and Control)

Met

1 of 1

3 of 3

Influenza Vaccine (Infection Prevention and Control)

Met

3 of 3

0 of 0

Pneumococcal Vaccine (Long Term Care Services)

Met

2 of 2

0 of 0

Met

3 of 3

2 of 2

Met

3 of 3

2 of 2

Patient Safety Goal Area: Falls Prevention Falls Prevention Strategy (Long Term Care Services) Patient Safety Goal Area: Risk Assessment Pressure Ulcer Prevention (Long Term Care Services)

Accreditation Report

Executive Summary

2012 Accreditation Results

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QMENTUM PROGRAM

1.6 Summary of Surveyor Team Observations During the on-site survey, the surveyor team made the following observations about the organization’s overall strengths, opportunities for improvement, and challenges. Fairmount Home for the Aged is a 128-bed home that is committed to providing quality care and services to those within its community. The home is a presence within the local community and is well respected and supported through its large volunteer base and fundraising efforts. The physical environment is pleasant, odour-free and spacious, situated on a scenic property in a rural setting. Fairmount Home is a department of the County of Frontenac and governed by an elected County Council. Within the last year, the structure of the Council has changed, with an increase in membership and representation. The Administrator reports performance indicators quarterly, with monthly updates. Accreditation Canada’s previous survey with the home was able to verify a strategic plan with a corresponding operating plan in place. Since that point, there has been limited progress in that area. The County Council and home are currently in discussion on a go-forward basis to improve the strategic direction of the home, its long term goals and its operations. Along with the community partners, the County Council reiterates that the home is well respected within the community, with many residents making this home their first choice. Occupancy is not an issue and the home has a long waiting list. The community partners provide favourable comments, acknowledging a person-centred approach to care. Fairmount Home now enjoys the benefits of a stable management team. Both the Administrator and Director of Care are long standing employees of the home. In fact, many of the employees have worked there most of their career. The home experiences little staff turnover. Succession planning is strongly encouraged for key positions within the management team along with results based performance measures and reviews. Recently, the home experienced a reduction in frontline staffing. This occurred after discussion with the County Council in consideration of fiscal responsibility and other factors, for example, a reduction of case mix index, high absenteeism and sick time, and changes in legislative requirements. Layoffs occurred after consideration of the least disruption to the home. The impact on staff morale and communication is noted. It is observed and noted that staff continue to go above and beyond in ensuring quality care and service delivery. RAI-MDS, technology (intranet) and new Ontario Ministry of Health and Long Term Care regulations and Long Term Care Act have had significant impact on the home’s ability to manage change. Only recently has the home been able to position itself and prepare for the required changes. Since July 2011, there is marked evidence that the home has embraced its responsibilities in the areas of patient safety and quality improvement. Fairmount Home implemented the Worklife Pulse Tool in preparation for accreditation. The home is encouraged to actively seek input from all stakeholders to gather data regarding perceptions of satisfaction on a regular basis using a quality framework. An environmental scan should be undertaken based on community needs and pressures within the changing landscape of health care to be responsive to future client needs. This, in addition to an updated strategic plan, will assist the home in maintaining its positive profile and culture of safety and quality care within the long term care sector.

Accreditation Report

Executive Summary

2012 Accreditation Results

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a) Accounts For The Period of: February 9 - March 9, 2012

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Agenda Item # 14142a)

Minutes of the Sustainability Advisory Committee Meeting December 7, 2011

A meeting of the Sustainability Advisory Committee (SAC) was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie, on Wednesday, December 7, 2011 at 1:30 pm.

Call to Order Chair Sandiford called the meeting to order at 1:35 pm. Members Present: Chair Geoff Sandiford; Vice Chair Ron Hipfner; Councillor John McDougall; and John Kittle via teleconference Staff: Elizabeth Savill, CAO/Clerk; Anne Marie Young, Manager of Economic Sustainability; Alison Vandervelde, Sustainability Assistant; Casey Buchanan, Executive Assistant (Recording Secretary)
Adoption of the Agenda Moved by: John McDougall Seconded by: Ron Hipfner RESOLVED THAT the agenda of the December 7, 2011 meeting of the SAC be adopted as circulated. CARRIED
Disclosure of Pecuniary Interest and General Nature Thereof The Chair requested the Clerk to record that, in accordance with the Municipal Conflict of Interest Act, no Member of the SAC declared a conflict of interest for any items on the agenda.
Deputations and/or Presentations: nil
Closed Meeting: nil
Adoption of the Minutes Moved by: John McDougall Seconded by: Ron Hipfner RESOLVED THAT the minutes of the October 25, 2011 meeting of SAC be adopted as amended. CARRIED Sustainability Advisory Committee Meeting Minutes December 7, 2011

Sustainability Advisory Committee

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Business Arising from the Minutes: 7.1 Discussion John Kittle spoke to the Fed Dev announcement that the committee was informed about at the previous meeting. John noted that CFDC discussed the funding and the board has now approved and started to process EODP Loans against the multi-year allocation. John expects the contracts to be approved shortly and an announcement to follow in early January. Anne Marie noted that there have already been a couple rounds of applications and that the next deadline is February 6, 2012. Following a question from the committee regarding the amount Frontenac could expect, John confirmed it would be close to $2 million. John Kittle made reference to the GETF communications plan and noted that Deputy Warden Gutowski and John Jackson had met this week to discuss the plan. Don Ross arrived at 1:45pm. 7.2 Review of Draft Sustainability Actions 2011 The committee reviewed the structure of the document and made note that section four was limited to 2012 items. In response to a question from Councillor McDougall regarding the proposed audience for the document, Liz confirmed that the purpose of the document is to review the projects that are on-going and recognized as furthering sustainability in the area and to assist stakeholders in the community to find partners and identify projects in which they have an interest. The document will be of interest to County Council, to the advisory committees and to community groups as well. Councillor McDougall expressed concerns that if the document is intended for public use, it is too complex and he is concerned that there is not enough energy to struggle through reading it to fully understand the document. The committee agreed that if the document is to be a communication tool with the general public, the executive summary needs to read more easily for both the general public and Township Councils’ use. Councillor McDougall suggested simplifying the executive summary might make the difference and may entice people to review the entire document in more detail. To make the document more decipherable for community members, Ron suggested making the document more specific and concise. In response to questions from the committee regarding the goals for the document, John Kittle suggested to the committee that the document is to be used more as a planning tool from the ICSP process. Liz confirmed that it is a static document and action updates and dialogue will be happening through the DFOF website; the intention with the printed document is to have an annual published piece showing progress. Anne Marie noted that internally the document gives staff direction and Alison added that it is used outside of the corporation to indicate accountability for various projects. Don noted there is an element of follow through and congratulated staff on a clean looking and well written document. Liz noted that the executive summary has offered challenges. Ron confirmed he would be happy to sit with Alison and work through a revised executive summary. Liz noted that the report will be going to County Council on Wednesday. Ongoing suggestions can be incorporated into the 2012 edition. Geoff challenged the committee to make any suggestions for changes within the next 24 hours to Liz given the time constraints to take the document to Council on Wednesday.

Sustainability Advisory Committee Meeting Minutes December 7, 2011

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The committee discussed the dollar values that had been removed from the document. Liz noted that the priority projects for sustainability will be considered for funding through the 2012 budget process by County Council. Don asked about the report regarding the green house gas. Anne Marie noted that Peter Young will be providing a report and noted there is an opportunity to partner there. Liz requested that Don provide staff with additional information so we do not lose track of the opportunity. I DON’T UNDERSTAND THIS PARAGRAPH Liz informed the committee that the County anticipates the installation of solar panels at the ambulance/fire base going forward in North Frontenac. Staff is now getting reports for the Sydenham base which are showing some output periods in excess of 10 kilowatts. 7.3 2012 Work Plan 7.3.1 Activities Liz circulated the draft work plan. John Kittle noted that Limestone District School Board has just started a sustainability committee and we will need to include it in the work plan as well. Don suggested there is a piece missing that would help connect the dots for some of the things that have potential as economic generators whereas others are simply investments in the community and that we should consider separating the investments vs. the revenue generating projects; Councillor McDougall added that for the purposes of strategic planning, it would be interesting to look at the bridges. Geoff suggested that as people are developing their strategic plans, they should use the sustainable actions document to consider priorities of the community. John noted when considering the projects, we need to consider the townships and their link, as in those with Frontenac Islands and North Frontenac. The Committee agreed that every attempt needs to be made to be politically careful with our priorities in terms of spreading out the work evenly across the County. The committee agreed that the first step in this piece would be to have Chair Geoff Sandiford meet with Mayor Denis Doyle of the Islands to discuss projects in more detail. 7.3.2 Indicator Review The committee discussed the indicators and noted that it is important to consider how we are making an impact and that the challenge put forth for this particular committee is to ensure progress is being made. Ron suggested a small working group needs to be established to go through each pillar and break down the indicators to the next level to ensure that work is being done. The committee agreed and plans to borrow ideas from such sources as the Whistler Model to move forward. Don suggested if there were particular research needs that could be done by the Queen’s University class that he is working with, it would be a useful task for them. The committee requested that Don provide further information in regards to projects the Queen’s students would be able to assist on. Councillor McDougall referred to HUME Planning scheme that is bench mark program specific to the environment. Councillor McDougall committed to finding more information on that particular program. The link to the Hume City (Australia) Pathways to Sustainability Framework can be found at:

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http://www.hume.vic.gov.au/files/7554d525-4522-4e7f-80eb9e1400b8fcdc/Pathways_To_Sustainability_Framework.pdf and the Pathways to Sustainability Action Plan can be accessed at: http://www.hume.vic.gov.au/files/d753473b-d3ab-4e33-9dbb9e1400b8fc70/Pathways_To_Sustainability_Action_Plan_2009-2013.pdf The committee discussed the requirements for developing an ICSP document. Ron asked staff if there was a list available of all the websites of municipalities that have ICSP documents. Don confirmed that the Federation of Canadian Municipalities has a link to each sustainability planning document. Ron noted that by April 4, 2012 he can commit to providing additional research on other ICSP Indicators. 7.3.3 Other Opportunities Liz suggested the committee consider the 2012 budget. The committee, as previously agreed to, discussed sending two committee members to the FCM Conference in February and that each committee member would be attending one conference per year. Additionally, the committee considered a consultation piece with the indicators. Liz confirmed that the ball park figure for the committee is $20,000 to cover all costs. The committee confirmed that they were accepting of that amount. 7.4 Draft Communications Plan Progress Report The committee discussed the communication plan and Liz noted staff has been brainstorming how to meet the requests from the advisory committees to explore opportunities for more dialogue. Alison has identified a new tool that will allow all the committees to communicate and overlap through a password protected site. Liz confirmed it would be operational early in 2012. Staff is also looking at initiating facebook and twitter accounts also. 8. Communications: nil 9. Reports/Topics for Discussion 9.1 Putting Community Back into the ICSP- Ron Ron circulated document and the committee reviewed and agreed that small steps were necessary. The committee is satisfied that things are moving forward. 10. Other Business 10.1 Minutes of Other Advisory Committees: nil 10.2 County Council Updates: nil 10.3 County Staff Updates: nil 10.3.1 Update of Meeting with City Sustainability Staff 10.4 Upcoming Calendar of Opportunities Geoff plans to attend Kingston’s Sustainability session on January 28, 2012. Staff to send information on the event to all committee members. 11. Next meeting Sustainability Advisory Committee Meeting Minutes December 7, 2011

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Wednesday, February 1, 2012 at 1:30pm County of Frontenac Administration Building (This meeting has been rescheduled to Thursday, March 1, 2012 at 1pm) 12. Adjournment Moved By Ron Hipfner Seconded By John McDougall The meeting was adjourned at 3:31pm CARRIED

Geoff Sandiford, Chair

Elizabeth Savill, Clerk

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Sustainability Advisory Committee of the County of Frontenac Work Plan for 2012 (i) Goal/Vision The vision of the County of Frontenac stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places . Within the context of the Values and Principles detailed, SAC will endeavour to assist the Frontenacs reach sustainability overall and ensure strong community engagement. (ii) Mandate To provide input and suggestions regarding the implementation of Directions for Our Future , in particular to help meet the “Commitment Towards a Sustainable Future” and the “Community Input” elements. To report periodically to County Council and to produce an annual work plan for adoption by Council. The key activities will be: 1 Provide input into the community engagement plan including: partnership opportunities; recruitment of volunteers; communications plan, etc. 2 Assist in the development of the 2012 Sustainability Workshop agenda. 3 Recommend to County Council by December 2012 a revised Sustainable Actions 2012 and review with Council the prioritiy and budget impact of key elements of the plan

Proposed Activities for 2012 1 Contribute to the development of a communications plan for the SAC including the strengthening of communications with all stakeholders 2 Consider opportunities to further engage communities including: Community Sessions Annual Breakfast Community Events Awards Event 3 Contribute to the web site evolution 4 Seek opportunities to engage and liaise with other extermal groups 5 Offer input into the development of a budget allocation considering all activities and educational opportunities 6 Assist with the preparations for the Annual Workshop 7 Review and assess the contributions made by the current indicators and consider additional/replacement indicators 8 Contribute to the development and presentation of the annual report to Council ‐ Sustainable Actions 2012 9 Seek opportunities to meet with Councils and community groups 10 Seek opportunties to gain insights into Sustainability 11 Review the Townships’ Strategic Plans to stimulate relationships and synergies 12 Review the list of projects to identify collaborative opportunities

Sustainability Advisory Committee

1st Q

2nd Q

3rd Q

4th Q

9 9 9 9 9 9

9 9 9 9

9 9

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Minutes of the Green Energy Task Force Meeting January 11, 2012

A meeting of the Green Energy Task Force was held in the Frontenac Administrative Boardroom, at the County of Frontenac, 2069 Battersea Road, Glenburnie, at 10:00 am.

Call to Order David Hahn called the meeting to order at 10:09am. Present: David Hahn, Chair; John Kittle, Vice Chair; Maris Krumins, Community member; Brad Leonard, Community Member, Janet Gutowski, Warden; Denis Doyle, Deputy Warden; John Inglis, County Councillor; Liz Savill, CAO-Clerk; Casey Buchanan, Executive Assistant (Recording Secretary).
Adoption of the Agenda Moved by:

Denis Doyle

Seconded by: John Kittle RESOLVED THAT the agenda for the January 11, 2012 meeting of the Green Energy Task Force be adopted as amended. CARRIED 3. Disclosure of Pecuniary Interest and General Nature Thereof: Nil 4. Deputations and/or Presentations: •

Rob Miller, SunEdison Maris introduced Rob as the director of development at SunEdision, where he previously worked for Actual Power and with the Canadian Power Developers. Rob spoke to the committee about a number of projects SunEdision is developing including 6 projects locally in Prince Edward County, Loyalist, Odessa, Kingston and Frontenac County. In discussing the specifics of each project, Rob highlighted the features of products SunEdision uses such as a made in Ontario mandate.

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Rob spoke to the Unity Road project, noting it is North West and kitty corner to the quarry. Rob discussed with the committee that there is tension in the industry right now related to money being spent on nuclear energy repairs by government, rather than renewable energy repairs to things like transformer upgrades. In response to a question from Councillor John Inglis about the future of the MicroFit System Rob confirmed that with the fit program review coming, the overall price will be lower but will still provide a fair and reasonable return for people who want to do solar at 10-11% projection rate. Rob discussed with the committee the challenges SunEdision faces when moving into a new community with a project noting that property owners are concerned about property value, noise, visual effects and privacy. Rob circulated project list with links to each project that is currently underway. He noted that 25-30% will be locally sourced labor, equipment and materials. Rob completed his presentation at 11:11AM. 5. Closed meeting: Nil 6. Adoption of the Minutes: Moved by:

Janet Gutowski

Seconded by:

Maris Krumis

RESOLVED THAT the minutes for the November 29, 2011 meeting of the Green Energy Task Force be adopted as circulated. CARRIED 7. Business Arising from the Minutes: •

Microfit Media Release Elizabeth spoke to a draft and noted that staff wanted to ensure the document is complete and therefore will defer presentation of the document until the next meeting.

•

Work Plan Discussion (Energy Audit, Energy Plan, Workshops) David noted it may be appropriate to re-circulate the previous draft work plan for committee members to review prior to the next meeting.

•

Letter to the Minister Re: Solar Panel Placement Elizabeth confirmed that a letter had already been sent and indicated that staff will circulate the letter that had been sent in 2011 from County Council.

•

FIT Program Submission Elizabeth confirmed the submission was sent on December 14, 2011.

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Communications: •

Save the Date and Help Save the Planet With WWF-Canada Janet spoke to events and activities previously hosted by the County for Earth day and noted that there is value in making a bigger deal out of our involvement in saving the environment. Janet noted that the sweater day is not necessarily suited for the area, but the earth hour is along the lines of something that could easily be organized. The committee agreed that a small event would be a good idea, and the committee would be interested in launching a communication campaign for Earth Hour.

Reports/Topics for Discussion and Other Business •

Solar Array Site Energy Production Report Document circulated in agenda package for Sydenham Ambulance Base. Brad noted that it was a good November. Elizabeth confirmed that once staff start receiving reports on the other bases, they will also be circulated.

•

Meeting with John Gerretsen Deputy Warden Denis Doyle spoke to a meeting on December 3, 2011 with John Gerretsen. Denis noted that the meeting was a worthwhile and supportive meeting addressing the Fit Program. Denis noted if there were other issues that the committee would like addressed, the committee should get back in front to advance the MicroFit and fit programs.

•

Wintergreen Initiative David noted the Wintergreen selected a steering committee and the committee has held a meeting recently on December 19 where a report was given on the Community Power Conference. David added the focus was on the approach and level of involvement the group would like to take on for community based projects and there was strong support for community based energy co-operative. David noted that they discussed particular projects located in Wolfe Island, partnership with the Limestone School Board and the Sharbot Lake area. The group discussed the advantage of a co-op project noting that the advantage would be to provide people and the community an opportunity to invest in green energy. The committee discussed the new working group out of the Wintergreen imitative and presented some concerns about various working groups losing steam and focus. The committee agreed that it would be valuable to have each working group report back on progress.

•

Auditor General of Ontario Report on Renewable Energy David spoke to the report and noted both the criticisms and responses are available in the report. Priorities outlined in the report were to reduce green house gas submission and reduce health harming emissions, create green energy jobs.

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Janet commented on the report and noted that the committee should not issue any statements, rather note in the minutes we have reviewed the report and support the decisions that were made and continue in the direction to support green energy initiative and sustainability within the County of Frontenac. •

Communications Newsletter Elizabeth confirmed that all committee members received the first set of the communications newsletter. Janet added that the new piece presents an excellent opportunity for the GETF to be represented and ensure people know that the committee is working towards a goal.

•

Sustainable Actions 2012 Elizabeth circulated a hard copy of the document to each committee member and noted it is available on the website as well. David left the meeting at 11:50AM.

•

Green Profit Conference Elizabeth spoke to the conference noting that sponsorship is $1000 for a table and two admission passes. The committee discussed the possibility for a display noting that it would have an Economic Development focus, while highlighting green energy as well. The committee requested that staff prepare a marketing piece such as a pamphlet for the Green Energy Task Force to be circulated at the conference.

Moved by:

Denis Doyle

Seconded by:

Brad Leonard

RESOLVED THAT the Green Energy Task Force Committee request financial support from the Council of the County of Frontenac in support of sponsoring the Green Profit Conference in the amount of $1000. CARRIED Both Denis and John Kittle volunteered to attend the conference on behalf of the committee. Elizabeth requested that the committee members brainstorm together via email to decide what would be included in the display at the conference and bring forward to the next meeting 10. Next Meeting Date •

Wednesday, March 7, 2012, 10:00 AM County of Frontenac Administrative Building

•

OPA Review to be included on the next agenda as discussion item. Brad discussed the review with the committee and its expected release.

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Adjournment Moved by:

Denis Doyle

Seconded by:

Brad Leonard

RESOLVED THAT the Green Energy Task Force Committee meeting be adjourned at 12:06 PM. CARRIED

David Hahn, Chair

K. Elizabeth Savill, Clerk

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Green Energy Task Force ‐ An Advisory Committee of the County of Frontenac Work Plan for 2012 (i) Goal/Vision The vision of the County of Frontenac stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places . Within the context of the Values and Principles, the GETF will be guided by the Energy Vision Statement: The County of Frontenac is a leader among rural communities in the development, conservation, generation and efficient use of clean, renewable energy that fulfils the community’s energy needs. The County of Frontenac’s diverse energy systems reduce emissions and externalities on air, water, and the climate. (ii) Mandate To further the community’s vision of the Energy Focus Area of Directions for Our Future. To report periodically to County Council and to produce an annual work plan for adoption by Council. Proposed Activities for 2012

1st Q

2nd Q

3rd Q

4th Q

1 Contribute to the development of a communications plan for the GETF including the strengthening of communications with all stakeholders, including County and Township Councils and community groups 2 Continue working with County and Townships on Municipal Solar Installation Projects 3 Continue work towards Economic Development of the Energy Sector in the Frontenacs 4 Continue to liaise with key groups ‐ County’s SAC, New Energy Project, SWITCH, EcoPerth, TREK, 401 Energy, Wintergreen, LDSB/ESAC, etc 5 Seek opportunities to gain insights into Green Energy through webinars, conferences, workshops, etc 6 Energy Efficiencies ‐ Research and advise County‐level response to Green Energy Act Regulation 397/11; explore possible coordination between Townships and County, continue public promotion of energy conservation 7 Explore possibilities surrounding a Community Energy Plan and ways to approach initial phases 8 Continue to lobby Hydro One on behalf of the Frontenac Region in regards to grid capacity and connection issues Major 2012 Calendar Events: SWITCH conference* Wintergreen Renewable Energy Workshop OSEA Community Power Conference* (* County funding requested)

Green Energy Task Force

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Minutes of the 150th Anniversary Planning Advisory Committee Meeting December 5, 2011 A meeting of the 150th Anniversary Planning Advisory Committee was held at The Sharbot Lake Country Inn, Highway 38, Sharbot Lake on Tuesday, December 5, 2011 at 12:00pm. 1.

Call to Order

Chair Marcel Giroux called the meeting to order at 12:21pm Present: Warden Gary Davison, Deputy Warden Janet Gutowski, Community Members Marcel Giroux and Stan Johnston, Liz Savill, CAO-Clerk; Anne Marie Young, Manager of Economic Development; Casey Buchanan, Executive Assistant (Recording Secretary). 2.

Adoption of the Agenda

Moved by: Gary Davison Seconded by: Stan Johnston RESOLVED THAT the agenda for the December 5, 2011 meeting of the 150th Anniversary PAC be adopted as circulated. CARRIED 3.

Disclosure of Pecuniary Interest and General Nature Thereof: Nil

Closed meeting: Nil

Adoption of the Minutes: Nil

Moved by: Janet Gutowski Seconded by: Gary Davison RESOLVE THAT the minutes for the September 19, 2011 meeting of the 150th Anniversary PAC be adopted as circulated. CARRIED 6.

Deputations and/or Presentations: •

Warden Bob Sweet: Renfrew County’s 150th Anniversary Celebration i. Chair Marcel Geroux welcomed Warden Bob Sweet from the County of Renfrew. Warden Sweet circulated a package to each committee member which contained the program, site review matrix, organization chart, site map, exhibitors package, terms of reference, sponsorship package and schedule of events for the County of Renfrew Expo 150. Additionally,

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each committee member was given a bag which contained an Expo 150 souvenir, cd, news flyer and wrap up report. Warden Sweet discussed Expo 150 and highlighted key events such as involvement with representatives from Scotland, letters for the queen, ceremonial presentations, special performances and attendance of cabinet ministers. ii.

Theme Warden Sweet explained to the committee that the vision for the Expo was to cover the past, the present and the future of Renfrew County and ensure that all areas of interested within the county were covered such as agriculture, forestry, transportation, events and also target all age groups. He noted that it is key to determine what the committee would like the festival to be in terms of our target audience and intentions behind the event.

iii.

Site Location Warden Sweet noted it is very important for the committee to establish a location early on. In Renfrew’s case, the location was chosen by a group of independent community members with no political overturn. What resulted was a choice of location that was easily defendable, with over 26 acres available for exhibits and special events. The County hosted a ‘white- board’ session where ideas regarding site location were discussed as well as theme, time and special events. The group consisted of about 10-12 individuals who eventually decided responsibility and roles for each committee member and set up working groups to handle each focus. When considering the site, Warden Sweet recommended the committee consider parking requirements for the expected number of attendees, as well as the number of entrances and exists to ensure traffic flows accordingly.

iv.

Timing For Renfrew’s Expo 150, the key timing consideration was attracting school age youth. The event was scheduled for mid June, which meant elementary and high school age children were able to attend on behalf of the schools and families were still in the area vs. on summer vacation outside of the County. The festival itself was four days in length, which was beneficial given the central location needing to service all 19 lower tier municipalities of the County.

Funding and Finances Warden Sweet stressed that it is important to consider the budget of the event right away, as this will determine the overall size of the event. The County of Renfrew put $200,000 in the budget for their event with a promise from the Federal Government to match the dollars. Unfortunately, the funding dollars were not matched by the government as the festival was a onetime event. Luckily, Warden Sweet informed the

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committee that CFDC came through with funding and matched the dollars. Warden Sweet noted that sponsorships and donations were key to the event. Specifically, Renfrew had the site donated at no charge, three entertainment stages donated, sponsorships in the amount of $252,000 and in kind donations worth $150,000. The whole cost of the event was roughly $600,000 to $700,000, yet it only cost the County $200,000. In the end, there was a surplus of approximately $61,000, which the committee will be using to plant a legacy forest with 150 trees. vi.

Working Groups and Sub Committees Once working groups with specific focuses were established, both the committee and the groups met monthly. Warden Sweet noted that there was tremendous buy in from the community and there was active participation from community members within the working groups.

vii.

Attendance Over 450,000 people attended the Expo over 4 days despite the committee only anticipating 20,000 attendees. Warden Sweet attributed the high attendance to no entry fee, affordable vendors and concession stands, opportunity for families to picnic on the ground rather than buy lunch and prohibiting raffles, draws or guessing games which required a financial contribution.

viii.

Exhibits and Attractions Warden Sweet spoke to the committee about the various presentations, events and attractions that were at the festival which included things such as: military displays, classic cars, Guinness book of world record’s presentation, extension of the Freedom of the County to the Military and the Cadets, Renfrew County Idol, musical talent, hospitality tent and more.

ix.

Recommendations Warden Sweet made the following recommendations to the committee in planning their 150th event. Do not spend time on things that are unattainable or those of which distract your time too much; Keep a countdown and strict timeline; Don’t get discourage by the amount of work that is required; Consider an event that is central rather that hosting in the different lower tiers as it will not attract the same numbers; Consider various permits that are required such as electrical authority permits, tent permits from the building department, liquor licenses, special event permits etc.; and Get funding through CFDC and hire one staff member that only focuses on the 150th event.

Chair Marcel Geroux called a recess of the meeting at 1:40 p.m. Chair Marcel Geroux reconvened the meeting at 1:50 p.m. th

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Business Arising from the Minutes: •

Review of Work Plan Development Items i. Deferred

•

Selection of a Vice Chair i. Deferred until the next meeting when all members are present.

•

Meeting with Brian Osborne i. Marcel to meet with Brian Osborne this week to discuss opportunities to work together for events leading up to the 150th.

•

Involvement of LOLTA i. The committee discussed involving the Land O’Lakes Tourism Association and felt that there were a number of groups that need to be considered and contacted as partners and stakeholders and that there was not an immediate need to contact LOLTA immediately.

Communications: Nil

Other Business

•

List of Assignments i. Chair Marcel Geroux circulated a list of assignments and the committee discussed the following items as priorities that the committee will need to consider: • Existing Events to partner with to increase excitement and awareness of the event; • Creating sub committees to discuss site, theme and date; • Level of involvement from the City of Kingston; • Central location vs. traveling celebration across the townships; • Modeling the 150th event to something similar to the Plowing Match; • County budget decision’s and how they will impact the event; • Creating a history of the county book special for the event; • Applying for various grants such as the funding available through Queen’s Jubilee; • Setting up a scholarship fund in honor of the 150th; and • The school schedule for 2015 (Gary to follow up with Limestone).

•

Winter Weather i. In regards to traveling in winter weather conditions, Chair Marcel Geroux noted that committee members should consider joining the meeting by teleconference or skype when unable to drive, rather than cancel or miss the meeting.

Next Meeting Date

The next meeting will be held during the last week of January 2012. th

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Adjournment

The meeting adjourned at 2:23pm

Marcel Giroux, Chair

K. Elizabeth Savill, Clerk

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Agenda Item # 14142c)

150th Anniversay Planning Advisory Committee of the County of Frontenac Work Plan for 2012 (i) Goal/Vision The vision of the County of Frontenac stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places . Within the context of the Values and Principles detailed, the 150th APAC will be guided by the Culture and heritage Vision Statement: The County of Frontenac celebrates the arts and local history, and demonstrates the value it places on its artifacts and built heritage. Residents are part of a vibrant community that enjoys a wide range of formal and informal festivals and programs. (ii) Mandate To provide input and suggestions regarding the planning for the Sesquicentennial celebration of the County of Frontenac that will commence January 1, 2015 To report periodically to County Council and to produce an annual work plan for adoption by Council. The key activities will be: 1 Plan the celebration to include community engagement; partnership opportunities; recruitment of volunteers; communications plan, etc. 2 Assist in the development of a major event and/or several smaller events 3 Recommend to County Council, by October 2012, the plan for the celebration Proposed Planning Activities for 2012

1st Q

2nd Q

3rd Q

4th Q

1 Determine the logistics of the event ‐ consider community engagement (survey for preference) ‐ decide a main event and/ or several smaller events ‐ investigate location(s) ‐ establish date(s) (Enlist working groups for following activities) 2 Event coordinating: ‐ develop a draft schedule of events ‐ consider speakers, invitees, entertainment 3 Research: ‐ scutinize books/articles; origins of the County; maps, etc ‐ list and enlist historians ‐ ask community for stories and items ‐ examine contributions in education, arts and music 4 Marketing and Promotion: ‐ create a draft communications lan ‐ assist in creating branding (logo) packages ‐suggest merchandising materials/souvenirs 5 Finance: ‐ explore sponsorship prospects

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‐ investigate grant opportunities

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JOINT ACCESSIBILITY ADVISORY COMMITTEE MEETING MINUTES December 9, 2011 A meeting of the Frontenac Joint Accessibility Advisory Committee (FAAC) was held at the Township of South Frontenac’s Council Chambers, 4432 George Street, Sydenham on Friday, December 9, 2011 at 10:00 a.m. Neil Allen, Township of South Frontenac Representative – Chair Francine Arsenault, Community at Large Representative – Vice-Chair Danka Brewer, Township of Central Frontenac Representative John McDougall, County Council Representative Gary Davison, County Council Representative Susan Beckel, County of Frontenac

Present:

Also in Attendance: Edward Kellar, Independent Living Centre Evan Sepa, IT Technician/GIS Coordinator - Township of North Frontenac Charlene Godfrey, IT/911 Coordinator/GIS Technician - Township of Central Frontenac Angela Maddocks, Confidential Secretary - Township of South Frontenac David Millard, IT Supervisor - County of Frontenac Alison Vandervelde, Sustainability Assistant - County of Frontenac

CALL TO ORDER 

Selection of Chair and Vice Chair:

The election of Chair and Deputy Chair commenced. Susan Beckel called upon members interested in holding the position of Chair to identify themselves. Neil Allen did so. The same request was made for the position of Vice Chair. Francine Arsenault identified an interest. Both Neil Allen and Francine Arsenault accepted the positions of Chair and Vice Chair respectively. Committee Recommendation That Neil Allen be appointed Chair of the Frontenac Accessibility Advisory Committee and that Francine Arsenault be appointed as Vice-Chair of the Frontenac Accessibility Advisory Committee for the year 2012. CARRIED Neil Allen assumed the Chair.

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ADOPTION OF THE AGENDA Committee Recommendation

THAT the Agenda for the December 9, 2011 meeting be hereby adopted as presented. CARRIED 3.

APPROVAL OF THE MINUTES – nil

BUSINESS ARISING FROM THE MINUTES - nil

CORRESPONDENCE/INFORMATION ITEMS (i)

Edward Kellar, Independent Living Centre Re: Accessible Web site Design

Mr. Allen introduced Mr. Edward Kellar. Mr. Kellar was in attendance to provide a presentation on Accessible Web site Design. Mr. Kellar presented information regarding:

essential components of web accessibility
Web Content Accessibility Guidelines (WCAG) 2.0
AODA standards
Assistive technology
Evaluation tools
Links to resources Mr. Kellar answered questions and provided a CD containing additional resource material which will be circulated to all four townships. Committee Recommendation THAT the presentation by Mr. Edward Kellar regarding Accessible Web site Design be received for information. CARRIED

ACCESSIBILITY PLAN FOR 2012 Accessibility Advisory Committee Work Plan for 2012 – deferred to next meeting

OTHER BUSINESS (i)

Next meeting date

The next meeting will be held on January 27, 2012 at 10:00 a.m. at the Township of South Frontenac Municipal Office.

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ADJOURNMENT Committee Recommendation

THAT the meeting adjourn at 12:00 p.m. CARRIED

Neil Allen, Chair

Susan Beckel, Deputy Clerk

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Accessibility Advisory Committee

FRONTENAC JOINT ACCESSIBILITY ADVISORY COMMITTEE 2012 DRAFT WORK PLAN Mandate of the Committee (By-law No. 2011-0022) To assist the County and Township Councils in the County of Frontenac in enabling persons with disabilities to have equal access to all opportunities within the County. Proposed Activities for 2012

Committee awareness amongst the Townships
Accessible picnic table project

Details of the Activity

1st Quarter

2nd Quarter

3rd Quarter

4th Quarter

letter to Township Councils outlining committee’s mandate, membership, etc.
request to be delegation at each Council meeting
project was not completed in 2011, carried over to provide one accessible picnic table for each Township (subject to grant funding)
assists with Activity No. 1
County of Frontenac Front Entrance renovations (subject to 2012 budget approval)
Township of South Frontenac municipal office renovations

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Make recommendations to Councils regarding compliance with AODA, specifically the requirements to meet the Integrated Accessibility Standard Regulation and ongoing compliance with AODA Customer Service Standard.

multi-year accessibility plan
required policies and procedures

Recruitment of Members

Members required for Frontenac Islands and North Frontenac

Agenda Item # 14142e)

Comment on any Township or County building projects or site plans regarding accessibility.

Accessibility Advisory Committee

Agenda Item # 14142e)

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Accessibility Advisory Committee

Agenda Item # 14142e)

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Accessibility Advisory Committee

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Agenda Item # 16•

BY-LAW NO. 2012-0009 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to adopt the estimates for the sums required during the year 2012 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac WHEREAS pursuant to Section 289 of the Municipal Act, S.O. 2001, Chapter 25, and amendments thereto (‘the Municipal Act’), the County of Frontenac shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the County of Frontenac; AND WHEREAS it is necessary for the County of Frontenac to raise for the year 2012 certain sums; AND WHEREAS all property assessment rolls on which the 2012 taxes are to be levied have been returned and revised pursuant to the provisions of the Assessment Act, R.S.O. 1990, Chapter A.31 and amendments thereto, subject to appeals at present before the Assessment Review Board, the Ontario Municipal Board and the District Court; AND WHEREAS the “Residential/Farm Assessment”, “Multi-Residential Assessment”, “Commercial Assessment”, “Industrial Assessment”, “Pipe Line Assessment”, “Farmlands Assessment” and “Managed Forests Assessment” and the applicable subclasses pursuant to Section 7 of the Assessment Act have been determined on the basis of the aforementioned property assessment rolls; AND WHEREAS pursuant to Section 311(2) of the Municipal Act, for purposes of raising the general upper-tier levy, the sums required by taxation in the year 2012 are to be levied by separate rates by the Townships for the estimated current annual expenditures for County of Frontenac purposes after deduction of other revenue as directed by County of Frontenac bylaw; AND WHEREAS the tax ratios and tax rate reductions for prescribed property subclasses on the aforementioned property for the 2012 taxation year have been set out in County of Frontenac By-law Number 2011-0036 passed by Council on the 16th day of November, 2011; AND WHEREAS the tax rates on the aforementioned “Residential/Farm Assessment”, “MultiResidential Assessment”, “Commercial Assessment”, “Industrial Assessment”, “Pipe Line Assessment” (where applicable), “Farmlands Assessment” and “Managed Forests Assessment” and the applicable subclasses have been calculated pursuant to the provisions of the Municipal Act, in the manner set out herein;

By-law No. 2012-0009 – To Adopt the 2012 Budget March 21, 2012 Page 1 of 3

a) By-Law No. 2012-0009 - To Adopt 2012 Budget

Page 109 of 113

Agenda Item # 16•

NOW THEREFORE, the Council of the Corporation of the County of Frontenac enacts as follows: 1.

THAT the 2012 budget of the County of Frontenac, which is set out as Schedule A attached hereto and forming part of this by-law and which incorporates estimates for revenue and reserve transfers in the amount of $ and estimates for expenditures in the amount of $ be approved and adopted by the Council of the County of Frontenac.

THAT having duly adopted the gross estimates set out in Schedule A to this by-law and having deducted there from the estimated revenue from sources other than property taxes for the year 2012, the County of Frontenac hereby adopts the sum of $ as per the line titled “From Taxation” on Page 4 of Schedule A to this by-law as its estimate of the Property Tax Levy required during the year 2012 for the purposes of the County of Frontenac.

THAT for the year 2012 in the area coming under the jurisdiction of the County of Frontenac, the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac shall levy upon the Residential/Farm Assessment, Multi-Residential Assessment, Commercial Assessment, Industrial Assessment, Pipe Line Assessment (if applicable), Farmlands Assessment and Managed Forests Assessment and applicable subclasses, the tax rates for County of Frontenac purposes as determined in accordance with the calculations as detailed on Page 36 of Schedule A to this by-law.

THAT the County of Frontenac hereby directs that the Council of each Township levy the general rates as specified herein and more particularly detailed on Page 36 of Schedule A to this by-law.

THAT the County of Frontenac hereby directs that the property tax levy for general purposes as levied against each Township be paid to the Treasurer of the County of Frontenac in the installments set out in the agreement dated the 22nd day of April, 1998 attached hereto as Schedule B and forming part of this by-law.

THAT the County of Frontenac hereby directs that the County’s portion of Right-of-Way Acreage payments and the County’s portion of Payments in Lieu of Taxation be paid to the Treasurer of the County of Frontenac in the installments set out in the agreement dated the 22nd day of April, 1998 attached hereto as Schedule B to this by-law.

THAT this by-law shall come into force and take effect as of the date of final passing. Read a First and Second Time this 21st day of March, 2012. Read a Third Time and Finally Passed, Signed and Sealed this 21st day of March, 2012.

By-law No. 2012-0009 – To Adopt the 2012 Budget March 21, 2012 Page 2 of 3

a) By-Law No. 2012-0009 - To Adopt 2012 Budget

Page 110 of 113

Agenda Item # 16•

THE COUNTY OF FRONTENAC

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

By-law No. 2012-0009 – To Adopt the 2012 Budget March 21, 2012 Page 3 of 3

a) By-Law No. 2012-0009 - To Adopt 2012 Budget

Page 111 of 113

Agenda Item # 16•

BY-LAW NO. 2012-0010 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on March 21, 2012 WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF FRONTENAC hereby enacts as follows:

THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on March 21, 2012 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on March 21, 2012 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on March 21, 2012 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
THAT this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 21st day of March, 2012. Read a Third Time and Finally Passed, Signed and Sealed this 21st day of March, 2012.

By-law No. 2012-0010 – To confirm all actions and proceedings of County Council on March 21, 2012 Page 1 of 2

b) By-Law No. 2012-0010 - Confirmation of Proceedings

Page 112 of 113

Agenda Item # 16•

The Corporation of the County of Frontenac

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

By-law No. 2012-0010 – To confirm all actions and proceedings of County Council on March 21, 2012 Page 2 of 2

b) By-Law No. 2012-0010 - Confirmation of Proceedings

Page 113 of 113

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