Body: Council Type: Agenda Meeting: Regular Date: November 21, 2018 Collection: Council Agendas Municipality: Frontenac County

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Frontenac County Council Meeting Wednesday, November 21, 2018 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m.

AGENDA Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

1. Adoption of Closed Minutes of Meetings held October 17, 2018
2. Labour relations or employee negotiations - as it relates to contract negotiations with CUPE Local 109
3. A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to future property acquisitions for Paramedic Stations Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof

7 - 15

Adoption of Minutes a) Minutes of Meeting held October 17, 2018 Resolved That the minutes of the regular Council meeting held October 17, 2018 be adopted. Deputations and/or Presentations a)

Presentation to Outgoing Members of Council

Proclamations

Page Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

16 - 34

Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business

35 - 38

Recommend Reports from the Chief Administrative Officer a) 2018-132 Corporate Services Implementation of a Seniors Get a GRIP program Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Implementation of a Seniors GRIP program report for information; And Further That the County of Frontenac not implement a Seniors GRIP program at this time.

39 - 52

b)

2018-133 Fairmount Home Long-Term Care Homes Accountability Planning Submission (LAPS) Report Recommendation Resolved That Council of the County of Frontenac receive the Fairmount Home – Long-Term Care Homes Accountability Planning Submission (LAPS) Report; And Further That Council of the County of Frontenac approve the LAPS documents as appended to this report; And Finally That the Council of the County of Frontenac authorize the Administrator to submit the approved LAPS documents to the South East Local Health Integration Network.

53 - 63

Information Reports from the Chief Administrative Officer a) 2018-130 Corporate Services

Page 2 of 77

Page Four Month Attendance Management Report Card 64 - 69

b)

2018-131 Corporate Services 2018 Third Quarter Financial Summary

Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Nossal b)

Long Term Care (Fairmount Home) - Councillor Inglis

c)

Corporate Services - Councillor Dewey

d)

Planning and Economic Development - Councillor McDougall

Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Councillor Nossal

70 - 73

b)

KFL&A Public Health Board Update - Deputy Warden Doyle

c)

RULAC, LSR and other Updates

d)

Algonquin Land Claim Update - Councillor Inglis

e)

Housing and Homelessness Committee Update - Councillor McDougall

f)

Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle

Reports from Advisory Committees of County Council a) Report of the Chief Administrative Officer Performance Appraisal Review Panel That the Report received from the Chief Administrative Officer Performance Appraisal Review Panel be received and adopted. Report of the Chief Administrative Officer Performance Appraisal Review Panel The Chief Administrative Officer Performance Appraisal Review Panel reports and recommends as follows:

1. Review of Proposals for 2019-2022 Council Strategic Plan That 8020 Info Inc. be retained to lead the 2019-2022 Council Strategic Plan; And Further That the Chief Administrative Officer Performance Appraisal Review Panel be responsible for providing direction and feedback to the consultants during the 2019-2022 development

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Page process. Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From the Township of Amaranth an Resolution Licencing Process to Take Water for Commercial Water Bottling Facilities [Distributed to Members of County Council October 19;2018] b)

You and your family are invited to the launch of the 2018 Tree of Hope Holiday Appeal with Tree lighting November 11. [Distributed to Members of County Council October 19. 2018]

c)

From the Ministry of Tourism, Culture and Sport regarding a nomination for the Ontario Medal for Good Citizenship [Distributed to Members of County Council October 19,2018]

d)

From the City of Kingston Housing and Social Services Department regarding Exhibit A - 2018 Rural Homelessness Enumeration Report. [Distributed to Members of County Council October 19,2018]

e)

From the Premier of Ontario regarding Council’s resolution dealing with NAFTA [Distributed to Members of County Council October 26, 2018]

f)

From the Kingston & Frontenac Housing Corporation Agenda for 092018 [Distributed to Members of County Council October 26, 2018]

g)

From the Kingston Frontenac Public Library regarding Minutes of Regular Meeting 2018-07 [Distributed to Members of County Council October 26, 2018]

h)

From the Board of Health regarding General Minutes of Meeting

Page 4 of 77

Page September 26, 2018 [Distributed to Members of County Council November 2, 2018] i)

From the Office of the Fire Marshall advising the County’s compliance in Emergency Management [Distributed to Members of County Council November 9, 2018]

j)

From the Association of Municipalities Ontario regarding an editorial published in the Toronto Star on the matter of Bill 31 [Distributed to Members of County Council November 16, 2018]

k)

From the Ministry of Indigenous Affairs regarding a Settlement of Williams Treaties Land Claim [Distributed to Members of County Council November 16, 2018]

l)

From the Township of McKellar regarding the Resolution passed on October 1, 2018 at a Regular Council Meeting [Distributed to Members of County Council November 16, 2018]

m)

From the Township Prince regarding an Resolution 2018-317 - Gov’t of Ontario & AMO - Governance Models [Distributed to Members of County Council November 16, 2018]

Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. b)

Third Reading Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed. By-Laws

74

a)

To authorize the execution of an Agreement with the Canadian Union of Public Employees, Local 109 – Ferry Operators [Proposed By-Law No. 2018-0036]

75

b)

To authorize the Warden and Clerk to enter into an agreement with 8020 Info Inc. for the development of the 2019-2022 County Strategic Plan. [Proposed By-Law No. 2018-0037]

76 - 77

c)

To confirm all actions and proceedings of County Council on November 21st, 2018.

Page 5 of 77

Page [Proposed By-Law No. 2018-0038] Adjournment

Page 6 of 77

AGENDA ITEM #a)

Minutes of the Regular Meeting of Council October 17, 2018 Unconfirmed A regular meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, October 17, 2018 and was called to order at 9:00 a.m. Regular business commenced at 9:30 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:00 a.m. to 9:16 a.m. Present:

Warden Ron Higgins, Deputy Warden Denis Doyle, Councillors Ron Vandewal, Fran Smith, Natalie Nossal, Tom Dewey, John Inglis (late 9:05 a.m.) and John McDougall

Also Present:

County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Chief/Director of Emergency & Transportation Services Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Richard Allen, Manager of Economic Development Marco Smits, Communications Officer

Closed Session Motion #: 175-18

Moved By: Seconded By:

Councillor McDougall Councillor Vandewal

Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

1. Adoption of Closed Minutes of Meetings held September 19, 2018
2. Labour relations or employee negotiations - as it relates to ongoing contract negotiations with CUPE Local 109
3. A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to Pending Property Acquisition for Paramedic Stations Carried

Page 7 of 77 Minutes of Meeting held October 17, 2018

AGENDA ITEM #a)

Motion #: 176-18

Moved By: Seconded By:

Councillor Vandewal Deputy Warden Doyle

Resolved That Council rise from Committee of the Whole closed session without reporting Carried Approval of Addendum Motion #: 177-18

Moved By: Seconded By:

Councillor McDougall Councillor Inglis

Resolved That the addendum for the October 17, 2018 meeting of the Council of the County of Frontenac be approved. Carried Disclosure of Pecuniary Interest and General Nature Thereof There were none Adoption of Minutes a)

Minutes of Meeting held September 19, 2018

Motion #: 178-18

Moved By: Seconded By:

Councillor Smith Councillor Nossal

Resolved That the minutes of the regular Council meeting held September 19, 2018 be adopted. Carried Deputations and/or Presentations a)

Ms. Kim Hockey of the United Way of KFL&A and Ms. Ruth Noordegraaf, Manager of Housing and Child Care, City of Kingston provided County Council with a presentation on the work that has been done for rural homelessness as part of this years United Way campaign. Proclamations

a)

GIS Day November 14, 2018

Motion #: 179-18

Moved By: Seconded By:

Councillor Dewey Councillor McDougall

Whereas Geography Awareness Week is November 11 - 17, 2018;

Regular Meeting of Council Minutes October 17, 2018

Page 8 of 77 Minutes of Meeting held October 17, 2018

Page 2 of 9

AGENDA ITEM #a)

And Whereas International Geographic Information System (GIS) Day is November 14, 2018; And Whereas Geography Awareness Week promotes GIS and geographic literacy; And Whereas GIS is an important part of geography awareness; And Whereas the County of Frontenac is committed to expanding GIS awareness throughout the County in order to showcase real-world applications with GIS. Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims November 14, 2018 as GIS Day in Frontenac County. Carried Move into Committee of the Whole Motion #: 180-18

Moved By: Seconded By:

Councillor Inglis Councillor Vandewal

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business  Recommend Reports from the Chief Administrative Officer

a)

2018-125 Corporate Services Frontenac-Howe Islander Ferry Fees and Fares Schedule

Motion #: 181-18

Moved By: Seconded By:

Councillor Smith Warden Higgins

Resolved That Council of the County of Frontenac receive the Corporate Services – Frontenac-Howe Islander Ferry Fees and Fares Schedule report; And Further That a by-law be introduced later in the meeting to adopt the 2019 Frontenac-Howe Islander Ferry Fees and Fares Schedule. Carried Regular Meeting of Council Minutes October 17, 2018

Page 9 of 77 Minutes of Meeting held October 17, 2018

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AGENDA ITEM #a)

b)

2018-126 Frontenac Paramedic Services Sole Source Purchase of Emergency Sheltering Tent

Motion #: 182-18

Moved By: Seconded By:

Councillor Nossal Councillor Dewey

Resolved That the Council of the County of Frontenac accept the Frontenac Paramedic Services – Sole Source Purchase of Emergency Sheltering Tent report; And Further That Council approve the purchase by sole source from Hamisco Industrial Sales Inc. for a Zumro Air Shelter Model 400. Carried c)

2018-127 Corporate Services Amendments to Procedural By-law 2013-0020 to Change the Name and Mandate of the CAO Performance Appraisal Review Panel to the Executive Committee

Motion #: 183-18

Moved By: Seconded By:

Councillor McDougall Councillor Inglis

Be It Resolved That the Council of the County of Frontenac receive the Corporate Services –Amendments to Procedural By-law 2013-0020 to Change the Name and Mandate of the CAO Performance Appraisal Review Panel to the Executive Committee report for information; And Further That Procedural By-law 2013-0020, be amended as follows: That Schedule B-6, Chief Administrative Officer Performance Appraisal Review Panel be deleted in its entirety and replaced with Schedule B-6, Council Executive Committee attached to this report as Appendix B. Deferred to the 2019 Strategic Planning Process (See Motion to Defer below which was Carried) Motion to Defer Motion #: 184-18

Moved By: Seconded By:

Councillor McDougall Councillor Dewey

Be It Resolved That Report 2018-127, Amendments to Procedural By-law 2013-0020 to Change the Name and Mandate of the CAO Performance Appraisal Review Panel to the Executive Committee, be deferred to the 2019 Strategic Planning Process. Carried

Regular Meeting of Council Minutes October 17, 2018

Page 10 of17, 772018 Minutes of Meeting held October

Page 4 of 9

AGENDA ITEM #a)

Information Reports from the Chief Administrative Officer  Reports from Council Liaison Appointees a)

Emergency and Transportation Services - Councillor Nossal

Councillor Nossal provided an overview of the Emergency and Transportation Services liaison activities since the last Council meeting. b)

Long Term Care (Fairmount Home) - Councillor Inglis

Councillor Inglis provided an overview of the Long Term Care (Fairmount Home) liaison activities since the last Council meeting. c)

Corporate Services - Councillor Dewey

Councillor Dewey provided an overview of the Corporate Services liaison activities since the last Council meeting. d)

Planning and Economic Development - Councillor McDougall

No report as all items are covered under the Report of the Community Development Advisory Committee. Reports from External Boards and Committees a)

Kingston Frontenac Library Board Update - Councillor Nossal

The minutes of the previous meeting of the Kingston Frontenac Library Board were distributed to members of Council. b)

KFL&A Public Health Board Update - Deputy Warden Doyle

Deputy Warden Doyle provided an overview of the Kingston, Frontenac Lennox and Addington Board of Health activities since the last Council meeting. c)

RULAC, LSR and other Updates

No Report.

Regular Meeting of Council Minutes October 17, 2018

Page 11 of17, 772018 Minutes of Meeting held October

Page 5 of 9

AGENDA ITEM #a)

d)

Algonquin Land Claim Update - Councillor Inglis

No Report. e)

Housing and Homelessness Committee Update - Councillor McDougall

Councillor McDougall provided an overview of the Housing and Homelessness Committee activities since the last Council meeting. f)

Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle

No Report. Reports from Advisory Committees of County Council a)

Report of the Community Development Advisory Committee All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.

Motion #: 185-18

Moved By: Seconded By:

Councillor Vandewal Warden Higgins

That the Report received from the Community Development Advisory Committee be received and adopted. Report of the Community Development Advisory Committee The Community Development Advisory Committee reports and recommends as follows: 1.

2018-122 Community Development Advisory Committee Open Farms in Frontenac 2018 Be It Resolved That the County of Frontenac continue to coordinate the “Open Farms in Frontenac” event in 2019; And Further That $4,000 be included in the 2019 Economic Development budget to address costs associated with coordinating and marketing the Open Farms event.

Regular Meeting of Council Minutes October 17, 2018

Page 12 of17, 772018 Minutes of Meeting held October

Page 6 of 9

AGENDA ITEM #a)

And Further That given the success and projected growth of the open farms and its alignments with the Economic Development Charter, that the Open Farms be considered a priority in the 2019-2022 Economic Development Work plan 2.

2013-123 Community Development Advisory Committee Ferry by Foot Be It Resolved That the County of Frontenac continue with the Ferry by Foot Campaign in 2019; And Further That Social Media Marketing of $250 for the Ferry by Foot program be incorporated into the 2019 Economic Development tourism development budget; And Further That the County of Frontenac seek partners to operate the Big Sandy Bay Shuttle Bus on weekends through July and August of 2019 and report back to Council in Q2 of 2019.

2018-124 Community Development Advisory Committee Investigation into the Establishment of a Frontenac Arts Fund Recommend That staff continue to coordinate with the Kingston Arts Council in regard to the development of a program to support the arts in Frontenac and report back with recommendations as part of the 2020 budget process. Carried Return to Council

Motion #: 186-18

Moved By: Seconded By:

Councillor Smith Councillor Nossal

That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 187-18

Moved By: Seconded By:

Deputy Warden Doyle Councillor Dewey

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried

Regular Meeting of Council Minutes October 17, 2018

Page 13 of17, 772018 Minutes of Meeting held October

Page 7 of 9

AGENDA ITEM #a)

Motions, Notice of Which has Been Given  Giving Notice of Motion  Communications That Council consent to the following communications of interest to Council listed below be received and filed: a)

From the Kingston and Frontenac Housing Corporation with an Agenda 082018 [Distributed to Members of County Council September 21, 2018]

b)

From Karin Steiner, New Leaf Link, Thanking the Warden and others for the Access Award [Distributed to Members of County Council September 28, 2018] From the KFL&A Board of Health providing its minutes of meeting held June 27, 2018 [Distributed to Members of County Council September 28, 2018] From the Township of Amaranth regarding Licensing Process to Take Water for Commercial Water Bottling Facilities [Distributed to Members of County Council October 5, 2018] From the Township of Montague regarding resolution passed at the regular meeting on September 4, 2018 [Distributed to Members of County Council October 5, 2018] From the Kingston Frontenac Public Library regarding Minutes of Regular Meeting 2018-06 [Distributed to Members of County Council October 5, 2018] City of Hamilton letter supporting the Township of Amaranth re NAFTA Dairy Supply Management Program (002) [Distributed to Members of County council October 12, 2018] From the Ministry of Transportation regarding AMO Conference [Distributed to Members of County Council October 12, 2018]

c)

d)

e)

f)

g)

h)

Other Business  Public Question Period 

Regular Meeting of Council Minutes October 17, 2018

Page 14 of17, 772018 Minutes of Meeting held October

Page 8 of 9

AGENDA ITEM #a)

By-Laws – General By-laws and Confirmatory By-law a)

First and Second Reading

Motion #: 188-18

Moved By: Seconded By:

Councillor McDougall Councillor Inglis

Resolved That leave be given the mover to introduce by-laws a) and c) that have been circulated to all Members of County Council and that by-laws a) and c) be read a first and second time. Carried b)

Third Reading

Motion #: 189-18

Moved By: Seconded By:

Councillor Inglis Councillor McDougall

Resolved That by-laws a) and c) be read a third time, signed, sealed and finally passed. Carried By-Laws a)

b)

c)

To establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2019. [Proposed By- Law No. 2018-0034] To amend By-law No. 2013-0020 (Procedural By-law) to Change the Name and Mandate of the CAO Performance Appraisal Review Panel to the Executive Committee. Withdrawn To confirm all actions and proceedings of County Council on October 17, 2018. [Proposed By-Law No. 2018-0035] Adjournment

Motion #: 190-18

Moved By: Seconded By:

Councillor Vandewal Deputy Warden Doyle

That the meeting hereby adjourn at 10:45 p.m. Carried

Ron Higgins, Warden

Regular Meeting of Council Minutes October 17, 2018

Page 15 of17, 772018 Minutes of Meeting held October

Jannette Amini, Clerk

Page 9 of 9

November 21, 2018 November 21, Report 2018 -9 Report 2018-9

Page 16 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Report

Advise

Report

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AGENDA ITEM #a)

Do

Page 17 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

CAO Schedule OMAA Conference Conference October October 23-26 Council County Council Strategic Strategic Plan Interviews October 29, County Joint Council Orientation, Joint New Council Orientation, November November 1, Verona County County Council, Council, November November 21 Joint Joint Council Council Orientation, Orientation, November November 22, County of Frontenac EOWC’s CAO Meeting, Meeting, November November 23 EOWC’s CAO 23 Frontenac Accessibility Accessibility Advisory Advisory Committee, Committee, November November 27 City of Kingston, Kingston, December 11 Community Community Development Development Advisory Advisory Committee, Committee, December December 13 Council County of Frontenac Council Inaugural, Inaugural, December 19, County

Administrative Report, Administrative Report, Frontenac Frontenac County County Council, Council,November November21, 21, 2018 2018

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AGENDA ITEM #a)

•• •• •• •• •• •• •• •• •• ••

Page 18 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

EOWC and and EOLC EOLC Updates Updates EOWC •• EOWC CAOs Meeting, November November 23, Perth 23, 2018, Perth •• Anticipate Anticipate re-fresh Ontario re-fresh of of the the EOLC Eastern Ontario Economic Development Economic Development around around year end

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AGENDA ITEM #a)

Administrative Report, Administrative Report, Frontenac Frontenac County County Council, Council,November November21, 21, 2018 2018

Page 19 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Update: Provincial Government Releases Fall Economic Statement The Minister of Finance, the Honourable Victor Fedeli, released released the the 2018 2018 Fall Economic Economic The November 15, 2018. Statement on November Items of particular note note to to municipal municipal governments governments include: •• Amendments Amendments will will be be tabled tabled to to “enable “enable municipalities municipalities to to employ employ full-time full-time firefighters who doublewho volunteer volunteer in their own or other communities”. This is a reference to doublehatter protection. The The statement statement also also indicates indicates the the intention intention to to “reform “reform collective bargaining arbitration between between municipalities municipalities and and firefighting associations to make it more transparent, efficient and accountable”.

••

payments to municipalities, “the “the government government is With respect to provincial transfer payments committed and value value for for money. money. This commitment commitment will committed to to driving greater efficiencies and also be be required required from from all partners, including municipalities”.

••

AMO sought AMO sought the the municipal municipal authority to determine rules regarding the consumption of cannabis government intends cannabis and and the the provincial government intends to to grant grant this authority.

••

The and Housing will launch launch a a Housing Housing Supply Supply Action The Ministry of Municipal Affairs and 2019. Consultations with municipal municipal governments, governments, the public, Plan in the spring of 2019. and immediately to and stakeholders stakeholders will will begin immediately to inform inform this plan.

Administrative Report, Administrative Report, Frontenac Frontenac County County Council CouncilNovember November21, 21, 2018 2018

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AGENDA ITEM #a)

••

Page 20 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Provincial Government Releases Fall Economic Statement In addition:

••

Rural and northern northern areas will will welcome welcome the the commitment commitment to expand access to and broadband. broadband. to natural gas and

••

The government government remains committed committed to to addressing addressing delays delays with with the the Ring of Fire and “helping “helping Northern towns towns and Indigenous communities communities share in the benefits aggregates”. benefits of resource development from mining, forestry and aggregates”.

••

The statement also also contains contains references to to the the potential potential consolidation consolidation of electricity distribution, rent electricity distribution, rent control control exemptions exemptions for for new new units, units, and the canceling Program saving saving $100 canceling of of the the Development Development Charges Charges Rebate Program million.

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AGENDA ITEM #a)

Administrative Report, Administrative Report, Frontenac Frontenac County County Council CouncilNovember November21, 21, 2018 2018

Page 21 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMCTO Update The government government announced announced that that it it would would repeal repeal elements elements of of Bill Bill 148, 148, the Fair Workplaces Better Jobs Jobs Act Act passed by the previous previous government. government. This government announced This week the government announced that that it it would would repeal repeal elements elements of of Bill Bill 148, the Fair Workplaces Workplaces Better Better Jobs Jobs Act, Act, passed by the previous previous government. government. Specifically, it will will maintain maintain Ontario’s Ontario’s minimum minimum Specifically, the government announced that it wage at $14 per per hour hour (until (until 2020 2020 when when increases increases will will be be tied tied to to inflation), inflation), wage eliminate two mandatory personal emergency emergency leave days, eliminate two mandatory paid paid sick sick days days and and 10 personal replacing them days for for personal personal illness, two two for for bereavement and replacing them with with three three days three for family responsibilities. responsibilities. The bill also eliminates pay-equity pay -equity for part-time The bill also eliminates and casual workers. workers .

Administrative Report, Administrative Report, Frontenac Frontenac County County Council, Council,November November21, 21, 2018 2018

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AMCTO Updates Federal Matters Matters AMCTO Updates–Federal Revenue Agency (CRA) and the •• The Canada Revenue Federation of Canadian Municipalities Municipalities (FCM) (FCM) have both sent communications communications regarding the implementation implementation of of tax changes for elected officials starting officials starting in in 2019. 2019.

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AGENDA ITEM #a)

Administrative Report, Administrative Report, Frontenac Frontenac County County Council, Council,November November21, 21, 2018 2018

Page 23 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Updates – Provincial AMCTO Updates Provincial Matters •• The Ministry of Environment, Conservation and Parks (MOECP) is proposing proposing to extend the current current (MOECP) is moratorium permits for moratorium on on new new or or increased permits for water bottling bottling operations operations until until January January 1, 1, 2020. 2020. Changing and droughts droughts raised concerns concerns weather patterns and regarding regarding secure access to potable water for Ontarians leading to the moratorium. moratorium. The ministry ministry will complete its policy governments policy review in the interim. Municipal governments are encouraged to to submit submit comments comments to the ministry ministry through Rights . through the Environmental Bill of Rights.

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Administrative Report, Administrative Report, Frontenac Frontenac County County Council, Council,November November21, 21, 2018 2018

Page 24 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMCTO Bills Bills and Lawmaking AMCTO 4, the the Cap and and Trade Trade Cancellation Cancellation Act Act passed third third reading and Bill 4, received Royal Royal Assent. Assent. Bill Bill 4 4 formally formally cancels cancels the the province’s province’s capcapreceived and-trade program. program.

••

34, the the Green Energy Repeal Act Act passed second second reading and Bill 34, was Standing Committee on Social Policy. Policy. Bill Bill 34 was referred to the Standing would Energy Act. Act. would rescind the Green Energy

••

36, the the Cannabis Statute Law Law Amendment Amendment Act Act passed third third Bill 36, reading and received Royal Assent. Bill 36 implements implements the reading government’s and regulation regulation of of recreational recreational government’s plan plan for for the the sale sale and cannabis.

••

47, the the Making Ontario Open Open for for Business Business Act Act is currently being Bill 47, debated second reading. Bill Bill 47 would would repeal elements of the Fair debated at second Jobs Act. Act. Workplaces Better Jobs ,,,………,

Administrative Report, Administrative Report, Frontenac Frontenac County County Council CouncilNovember November21, 21, 2018 2018

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AMCTO Policy Policy Updates AMCTO Government Regulation: The The Government Repeals Repeals Firefighter Certification Regulation: government under the Fire government has has repealed repealed a new regulation, enacted under Protection and Prevent Act, Act, that would would have Protection have created new requirements for mandatory firefighter training and certification. certification. requirements

••

Government to Repeal Repeal Labour Labour Reforms: Reforms:The Thegovernment government announced announced that that it it would would repeal repeal elements elements of of Bill Bill 148, 148, the Fair Jobs Act, Act, passed by the previous previous government. government. Workplaces Better Jobs

••

1/3 Tax Exemption to to End End in in2019: 2019:The TheCanada CanadaRevenue Revenue Agency Agency (CRA) has has provided provided an update on changes changes to the 1/3 tax tax exemption exemption that some municipal councillors councillors receive.

••

Changes to Blanket and and Bazaar Bazaar Lottery LotteryLicences: Licences:The TheAlcohol Alcohol and Gaming Commission Commission of number of of changes changes of Ontario Ontario has made a number to lottery lottery licencing designed to provide provide greater licencing policies policies that that are designed flexibility for the administrative administrative burden. burden. flexibility for charities charities and and ease the

,,,……….,

Administrative Report, Administrative Report, Frontenac Frontenac County County Council CouncilNovember November21, 21, 2018 2018

FRONTENAC

AGENDA ITEM #a)

••

Page 26 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Update Regulations Released Released— – November Cannabis Retail Regulations November 14, 2018 The Ministry of the Attorney General has released proposed regulations governing governing The private cannabis cannabis retail in Ontario. Ontario. We We understand understand that private retail in that the the regulations regulations define define ‘public ‘public interest’ for for the the purposes purposes of of municipal municipal input input and and commentary commentary to to the the Alcohol Alcohol and and Gaming Gaming interest’ Commission of Commission of Ontario Ontario (AGCO) (AGCO) on on proposed proposed retail retail sites in communities allowing cannabis For the the purposes purposes of will cannabis retail. retail. For of municipal municipal and and community community input input ‘public ‘public interest’ interest’ will safety, protecting youth and and restricting youth pertain to promoting public health and safety, access to to cannabis cannabis sales. access to cannabis cannabis and and preventing preventing illicit illicit activities in relation to ••

These These regulations regulations provide provide aa clearer clearer picture picture of of how how storefront storefront cannabis cannabis retail will work governments a sense of the anticipated work in Ontario and gives municipal governments a better sense community community impacts impacts of of allowing allowing stores within a municipality.

••

AMO is template [anticipated the week week of AMO is working working to to provide provide a a draft policy statement template th ] to November circumstances and November 19 19th] toassist assist municipal municipal councils councils in in identifying identifying local circumstances interests with with proposed proposed cannabis interests cannabis store store sites sites using using the the definition definition of of ‘public ‘public interest’. interest’. provide input to the If adopted by council, municipal staff can use this statement to provide AGCO within comment window AGCO within the the 15-day 15-day statutory comment window for for approval approval of of sites.

………….

Administrative Report, Administrative Report, Frontenac Frontenac County County Council, Council,November November21, 21, 2018 2018

i 4

FRONTENAC

AGENDA ITEM #a)

The The regulations also set out: •• How How municipal municipal governments governments must must inform inform the the AGCO AGCO of of aa decision decision to to opt opt out out of cannabis stores within the municipality municipality — – as hosting retail cannabis asofofJanuary January 22, 22, 2019

Page 27 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Cannabis November 14, 14, 2018 Cannabis Retail Retail Regulations RegulationsReleased Released–November •• •• •• •• ••

••

•• ••

,,,……….,

Administrative Report, Administrative Report, Frontenac Frontenac County County Council, Council,November November21, 21, 2018 2018

i 4

FRONTENAC

AGENDA ITEM #a)

••

Store requirements and and hours hours — – stand 9:00 — – 23:00 stand alone alone stores stores can can operate operate between 9:00 sell only only cannabis cannabis products, products, accessories accessories and and shopping shopping bags bags Able to sell Distances of retail locations locations from from schools schools (150 from the property property line for for Distances of (150 m measured from stand-alone schools) schools) Eligibility education requirements requirements for operators, managers, and and Eligibility for for licensing licensing as as well well as education for operators, staff The AGCO will will be be consulting consulting further further on the regulations, regulations, licensing licensing processes processes and and proposed of webinars. For For more more proposed operational operational standards standards for for stores stores through through aa series series of information watch: www.agco.ca information www.agco.ca.. AMO understands understands these webinars will these webinars will start start later in November encourages municipal municipal staff to participate in in order order to to better better inform inform council council November and and encourages staff to decisions. W hile the AGCO will will begin begin accepting accepting operator While operator license license applications applications in in December December 2018, understands that proposed proposed store store location location approvals approvals for for individual individual retail sites sites will will AMO understands come councils have If aa council council does does not not opt opt come after after councils have made made decisions decisions by by January January 22, 22, 2019. If out, retail cannabis cannabis sales are allowed. allowed. out, Municipal regulations, the AMO template template Municipal governments governments are are encouraged encouraged to to review review the regulations, policy with other other AMO AMO documents documents such policy statement statement when when available available along with such as as the the October October 3, 2018 AMO AMO Briefing Briefing to to inform inform local local decisions decisions regarding regarding cannabis cannabis retail. Councils opting out Councils and and staff staff should should recall recall that that opting out of of allowing allowing cannabis cannabis retail retail in their communities cannabis from from the Ontario Ontario communities will will affect affect funding funding for for the the transition transition to to recreational recreational cannabis government and sharing sharing in in any any surplus cannabis revenues revenues over over $100 million. government and surplus cannabis million. AMO AMO expects further details regarding regarding cannabis cannabis funding funding to to municipal municipal governments governments in the the expects further coming coming weeks. AMO will will review review these these regulations regulations in in greater greater detail detail and and continue continue to to advocate advocate on on members’ members’ AMO concerns policy statement statement will be distributed distributed soon soon by by email and and concerns and and input. input. The The template policy posted web site. posted on on the the AMO AMO web

Page 28 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Staff Updates Emergency and Transportation Services •• Congratulations Melissa Pedlar, Executive Assistant

FRONTENAC

AGENDA ITEM #a)

Administrative Report, Frontenac County Council, November 21, 2018

Page 29 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Kingston Crushes Kingston Crushes 2020 2020 Brier Cup Bid

292

KINGSTON

BRIER-BID

– March Brier Cup will take place in Kingston February 29 — March 8, 8, 2020 2020 Overnights expected to to fill fill hotels km radius radius Overnights are are expected hotels & & B&B’s B&B’s for for 100 100 km Frontenac County is 1 of of about about 30 30 groups groups that that financially financially supported the bid to come come after the 2019 Brier More information information to Brier has finished in Brandon, MB

Administrative Report, Administrative Report, Frontenac Frontenac County County Council, Council,November November21, 21, 2018 2018

FRONTENAC

AGENDA ITEM #a)

•• •• •• ••

Page 30 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

FRONTENAC ECONOMIC DEVELOPMENT

Unique Ambassador Event November 21, aa group group of of Frontenac Frontenac On November Ambassadors will gathering at the Ambassadors will be be gathering Rockhill B&B in Sharbot Lake Lake to participate Rockhill featuring in a unique local food experience featuring curated meal by by Mike Mckenzie Mckenzie of of Seed a curated to Sausage and and a special dessert by Ludwig Ratzinger Ludwig Ratzinger of of Fine Chocolate by Ludwig. This This event event is is sold sold out. out. Ludwig.

……”…..,

Administrative Report, Administrative Report, Frontenac Frontenac County County Council, Council,November November21, 21, 2018 2018

FRONTENAC

AGENDA ITEM #a)

Seed to Sausage Retail Expansion In September, September, Seed to Sausage launched launched a retail food food experience experience in in the Upper Canada as part part of of aa new, new, upscale upscale Mall (Newmarket) as food court. Congratulations!

Page 31 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

FRONTENAC ECONOMIC DEVELOPMENT

K&P Construction Update Additional work Additional work has has taken taken place in October on the K&P Trail between Bradshaw Road on and Vinkle This opens opens a key key and Vinkle Road. Road. This segment between Tichborne Tichborne and Sharbot segment Lake. Approximately Approximately 1.5 1.5 km km remains remains to develop from from Crow Shibley develop Crow Lake Road to Shibley Road.

Administrative Report, Administrative Report, Frontenac Frontenac County County Council, Council,November November21, 21, 2018 2018

CUIAL lad

Legend Corm.. To be Comp.. Temporary Road Route l5

nraddRtn 2

Kik,.fres

Smirti Cm REF…Lome. interreep. increment Peep, GEBCO. OBGG. FAO, !Inter:CM. PrettE br. Kalmar uL OrMence Swim. Est Japan, Mina IMMOOncel.

FRONTENAC

AGENDA ITEM #a)

Winter is Coming in accordance accordance with with the On December 1, in with the Ontario license agreement with Federation of Snowmobile Snowmobile Clubs, K&P Trail will be maintained by by local local Snowmobile Snowmobile will Clubs and it’s entire entire length length open open for for Clubs and it’s snowmobile use. snowmobile

Floodin

Page 32 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Planning Applications Applications – October

[

12 11 10

North Frontenac Zoning Bylaw

8

Central Frontenac Official Plan

6

5

5

4

2

2

I

2

• 1

0

North Central Frontenac Frontenac South South Frontenac Frontenac Frontenac FrontenacIslands Islands North Frontenac Frontenac Central a Committee of Adjustment

Communal Services Study Private Roads Study Implementation

■ Township Council

Note: County Planning does not bring reports to to South Frontenac Council Meetings

Administrative Report, Administrative Report, Frontenac Frontenac County County Council, Council,November November21, 21, 2018 2018

i4 \t/

FRONTENAC

AGENDA ITEM #a)

• 1

0

Ongoing Policy Work:

Page 33 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Communications Update Highlights

Media relations: relations: Two front •• Media front page page articles articles in in two two days. days. Coverage Coverage of Whig Standard reporter ride out on Halloween. 23,000printed printed copies. copies. Tens Tens of of thousands thousands of social media impressions 23,000 •• Homecoming tweets inform public public and and media media about about FPS FPS involvement posts: 5K impressions impressions on •• Seven Frontenac Five posts: on Twitter Twitter and and 17.3K 17.3K people reached on Facebook Three jobs jobs posted posted across all channels •• Human Resources: Three

Website traffic October •• www.frontenaccounty.ca •• www.infrontenac.ca

County of Frontenac ;I County of Frantenac Iii;; Published by Marco Smits I?, • October 9 • a

19,019 page views views Average time on page 1:47 19,019 page 3,363 page views views Average time on page 2:00 3,363 page 410 Steph Crosier IrthcWhig

So weird coming home to a picture I feel like I took an hour ago… but it was actually close to 12 hrs ago. #ygk

SYDENHAM FALL TRAIL RUN October 21

#L,FRONTENAC

N DAY val ye Star Farm, Fla rrowsmith

•

•er Family Fun Day aryest Mb Farm, Battersea AC

:1AM-1 Nov 2018 3,880 Feeble Reached

Administrative Report, Administrative Report, Frontenac Frontenac County County Council, Council,November November21, 21, 2018 2018

354 Engagemels

Boost Rost

FRONTENAC

AGENDA ITEM #a)

Social media audience October 31 3,140 County Facebook 2,214 County Twitter 588 County Instagram FPS Twitter 3,844 FPS Twitter Fairmount Home Facebook 393 Howe Island Ferry Twitter 826 +11,005 161 followers Monthly increase 161 followers

Looking for some fun things to do trinFrontenee this October? Check out the tfrFronlenacFive htlpsliwww.infrontenoc.cal…/ ..Ifrontenac-five–october.aspx . Farm Fun Day 11 el Harvest Mill Faun Five Star Farm Pumpkin Festival do 131 https://www farehookhornigroups/1496639283872001 Sydenham Trail Run A, 1:51 Spofford Health and Adventure

Page 34 of 77 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

United Way Workplace Campaign Update United Way . . Kingston, Frontenac, Lennox and Addington

Our 2018 Campaign Campaign Goal this this year and to Our year is is $6000 and staff payroll payroll deductions. deductions. increase staff November 16 our workplace workplace campaign As of November campaign is is $4175 $4175 and at 4% employee employee participation participation rate. Every dollar counts!

Administrative Report, Administrative Report, Frontenac Frontenac County County Council, Council,November November21, 21, 2018 2018

FRONTENAC

AGENDA ITEM #a)

Thank you for for your your support, support, Richard Allen Allen and Angelique Angelique Tamblyn Tamblyn (Co-Chairs) (Co-Chairs) Team members: Lori Woodcox, Jacqueline Rochon Rochon

AGENDA ITEM #a)

Report 2018-132 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services

Date of meeting:

November 21, 2018

Re:

Corporate Services – Implementation of a Seniors Get a GRIP program

Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Implementation of a Seniors GRIP program report for information; And Further That the County of Frontenac not implement a Seniors GRIP program at this time. Background At its regular meeting held March 21, 2018, Warden Higgins provided County Council with an information sheet regarding a program where seniors receive free ice grippers in Lanark County. As a result, Council passed the following resolution, being Motions, Notice of Which has Been Given, clause a): Motions, Notice of Which has Been Given a)

Get a GRIP Program for Seniors

Motion #: 53-18

Moved By: Seconded By:

Warden Higgins Councillor Inglis

Be It Resolved That the Council of the County of Frontenac investigate if a Get a Grip Program for seniors could be implemented throughout Frontenac County in 2018. Carried

35Implementation of 77 2018-132 Corporate Page Services of a Seniors Get a GRIP progr…

AGENDA ITEM #a)

Comment The Seniors Get a Grip program in Lanark County is a program run by Mills Community Support with the purpose of meeting a community need. There were no start-up funds for the program and the organizations own operating funds were used for all purchases. The grippers (which are winter Ice Grips for Shoes and Boots) are free to anyone over 65 and at a set fee for those under 65; however in all cases it is advocated that people pay it forward so someone who would benefit from the grippers but would encounter financial hardship paying for them. Discussions with Mills Community Support indicate that the number of free and paid grippers are not tracked as the cost of tracking would exceed the benefits derived, meaning the program inherently has very poor internal controls. It is the Mills Community Support staff that arrange for distribution of the grippers to different community offices (libraries, home support offices, etc) and the revenues for paid grippers would be forwarded to the Mills Community Support office. Since many of the grippers were provided free of charge, Mills Community Support staff solicited donations from individuals/community clubs/United Way/etc to help make the project financially viable. The program experienced a small operating surplus of approximately $1,600; however it was noted that private (individuals participating in “pay forward”) and other organizational donations were key to the project being financially viable, with the County of Lanark being its largest supporter with a donation of $5,000. Funding for the program relies on grants, donations from service organizations and interest groups, purchases by community members, and generous individual donations. In total, the Mills Community Support funded the program through the following revenue streams: Donations Revenue from its Operating Funds Grant from Lanark County Total Revenues

$1,645 $19,460 $5,000 $26,105

The expenses for the program, as of March, 2018 were as follows: Program Supplies Advertising $ Stationary, Postage, Courier Total Expenses

$24,246 $181 $81 $24,508

It is the intent of Mills Community Support to continue to run the program annually (unless demand drops off significantly) and believes that demand will increase this year due to the exposure created last year. It was stressed that while cost is important, donations from the municipality, the United Way and the general public who participated in the pay back/pay forward initiative were critical to the program’s financial success. Lanark County has a population of 62,495 people, compared to 26,600 in the County of Frontenac. Given that Lanark County’s population is 2.3 times that of Frontenac Recommend Report to Council Corporate Services – Implementation of a Seniors GRIP program November 21, 2018

36Implementation of 77 2018-132 Corporate Page Services of a Seniors Get a GRIP progr…

Page 2 of 4

AGENDA ITEM #a)

County, it can be estimated that the start-up cost of a seniors grip program would be approximately $10,655. The Get a Grip program would fall outside of the core services provided by the County of Frontenac. The administration of this service would include irregular operating transactions, as well as tracking and distribution of inventory for which the County does not have a staff resource available to dedicate to operate the program. If Council wishes to implement the program within the County of Frontenac, it would be more operationally sound if it were able to partner with a community organization and act as a funding partner similar to that in County of Lanark. Staff reached out to Southern Frontenac Community Services (as the agency responsible for seniors) to see if it and Rural Frontenac Community Services would be interested in leading such a program here in Frontenac County. There is interest; however at this point there is no capacity to add it to their existing services. There was also a concern that this would create a competing aspect with the organizations current fundraising initiatives/activities. Southern Frontenac Community Services has approached the United Way to help fund a position that could do programs such as this and anticipates a response sometime in the New Year; however at this time it is unable to take on such a program. Given that grips can be purchased at most local hardware and department stores, and given that County staff do not have the capacity to add such a program to their work plan, staff are recommending at this time that the County not proceed with attempting to implement a Seniors Grip program. Should the situation with Southern Frontenac Community Services change and an additional position be funded, Council could re-visit the opportunity to provide a grant to the program. Sustainability Implications Good governance is critical to the sustainability of a community and provides the necessary framework to guide members of council fairly and courteously through meetings of council and committees aids good decision-making. Financial Implications There are no financial considerations associated with this report; however should Council wish to implement a Seniors Grip Program, staff estimate an investment cost of $11,000 for the first year, based on costs experienced by Lanark County, with costs in future years being somewhat less. Administrative costs (travel, delivery, staff time) are not known at this time. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Alex Lemieux, Deputy Treasurer Recommend Report to Council Corporate Services – Implementation of a Seniors GRIP program November 21, 2018

37Implementation of 77 2018-132 Corporate Page Services of a Seniors Get a GRIP progr…

Page 3 of 4

AGENDA ITEM #a)

Leslie Drynan, Clerk and Deputy CAO, County of Lanark Jeff Mills, Mills Community Support David Townsend, Southern Frontenac Community Services

Recommend Report to Council Corporate Services – Implementation of a Seniors GRIP program November 21, 2018

38Implementation of 77 2018-132 Corporate Page Services of a Seniors Get a GRIP progr…

Page 4 of 4

AGENDA ITEM #b)

Report 2018-133 Recommend Report To:

Warden and Council of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Lisa Hirvi, Administrator, Fairmount Home

Date of meeting:

November 21, 2018

Re:

Fairmount Home – Long-Term Care Homes Accountability Planning Submission (LAPS) Report

Recommendation Resolved That Council of the County of Frontenac receive the Fairmount Home – LongTerm Care Homes Accountability Planning Submission (LAPS) Report; And Further That Council of the County of Frontenac approve the LAPS documents as appended to this report; And Finally That the Council of the County of Frontenac authorize the Administrator to submit the approved LAPS documents to the South East Local Health Integration Network. Background Every three years long-term care homes must submit a planning submission to the Local Health Integration Network (LHIN). The LAPS is a planning document that provides information about an individual long-term care home (LTCH) that in turn supports the negotiation of the Long-Term Care Home Service Accountability Agreement (L-SAA) with the LHIN. Each LTCH owns the LAPS document and is responsible for providing accurate and complete information to the LHIN. If at any time information within the LAPS document changes, the LTCH is responsible for updating the LAPS.

Recommend Report to Council Fairmount Home – Long-Term Care Homes Accountability Planning Submission (LAPS) Report November 21, 2018

2018-133 Fairmount Home Long-Term Care Homes Accountability Page 39 of 77 Planning Sub…

AGENDA ITEM #b)

County Council is responsible for reviewing and approving the information provided in the LAPS before submission to the LHIN. Comment This LAPS document is for the three-year period (2019 – 2021) and consists of two components: Description of Homes and Services; and Service Plan Narrative. The first part of the LAPS is the Description of Home and Services (Appendix I) in which current information is provided about Fairmount Home and its services. The second part of the LAPS is the Service Plan Narrative (Appendix II) in which Fairmount Home provides an overview of the home including unique features of the home, description of the population that the home serves and services that the home provides to meet the needs of its resident group and community. Sustainability Implications Submission of the LAPS is required to maintain funding flow from the LHIN. Financial Implications Failure to submit an approved LAPS may result in suspension of funding from the LHIN. Organizations, Departments and Individuals Consulted and/or Affected LHIN, Residents, Staff, Volunteers

Recommend Report to Council Fairmount Home – Long-Term Care Homes Accountability Planning Submission (LAPS) Report November 21, 2018 Page 2 of 2

2018-133 Fairmount Home Long-Term Care Homes Accountability Page 40 of 77 Planning Sub…

AGENDA ITEM #b)

2019·2021 Description of Home and Services LTCH Name: Fairmount Home for the Aged

Name of Licensee: (as referred to on your Long-Term Care Home Licence)

The Corporation of the County of Frontenac

Name of Home: (as referred to on your Long-Term Care Home Licence)

Fairmount Home for the Aged

LTCH Master Number (e.g. NH9898)

H11094

Address

2069 Battersea Road

City

Glenburnie

Accreditation organization

Accreditation Canada (until Jan 31-19) CARF Canada (post Jan 31-19)

Date of Last Accreditation (Award Date - e.g. May 31, 2019)

January 31,2015

Year(s) Awarded (e.g. 3 years)

4

French Language Services (FLS)

Identified (YIN)

Designated YIN

N

2018-133 Fairmount Home Long-Term Care Homes Accountability Page 41 of 77 Planning Sub…

Postal Code

N

KOH 1S0

AGENDA ITEM #b)

2019·2021 Description of Home and Services LTCH Name: Fairmount Home for the Aged

Total # ofBeds

1. Licence Type

A

B

C

Upgraded

Comments/Additional Information

New

D

Note: Each individual licence should be on a separate row. Please add additional rows as required. Add total of all beds AB,C, U 0, New

Licence C’Regular” or Municipal Approval)

128

Please include information specific to the following types of licenses on a separate line below. Temporary Licence, Temporary Emergency Licence, or Short-Term Authorization

Comments/Additional Information

2. Licence Type Total # ofBeds

Temporary Temporary Emergenc Short-Term Authorization TOTAL BEDS 2 TOTAL # OF ALL LICENSED BEDS

Usage Type

Long Stay Beds (not including beds below) Convalescent Care Beds

Note: Each individual licence should be on a separate row. Please add additional rows as re uired.

Add total of all beds Add total # of all licenced beds captured under (1) and 2 above

Total # ofBeds

126

e.. Ma 31,2025

Comments/Additional Information

Not applicable to municipal homes

Input number of regular long sta beds

Expiry Date

Respite Beds ELDCAP Beds Interim Beds

2

2018-133 Fairmount Home Long-Term Care Homes Accountability Page 42 of 77 Planning Sub…

AGENDA ITEM #b)

2019-2021 Description of Home and Services LTCH Name: Fairmount Home for the Aged

Veterans’ Priority Access beds

2

Not applicable to municipal homes Expiry date represents the end date ofthe BIA A reement

Beds in Abeyance (BIA) Designated specialized unit beds Other beds * Total # of all Bed Types (3)

128

Not applicable to municipal homes

Add total number of beds by usage type

*Other beds available under a Temporary Emergency Licence or Short-Term Authorization

3

2018-133 Fairmount Home Long-Term Care Homes Accountability Page 43 of 77 Planning Sub…

AGENDA ITEM #b)

2019-2021 Description of Home and Services LTCH Name: Fairmount Home for the Aged

.• . . . . .·.‘7

·.~· r~~c

-,;".7’<’

.•.’." "

I!U"’·I’·"’"""

……………… …………..<………….,./..…..

.. …<

Type of Room (this refers to structural layout rather than what ischarqed in accommodations). Room Type Number of rooms with 1 bed Number of rooms with 2 beds Number of rooms with 3 beds Number of rooms with 4 beds Total Number of Rooms

Rooms 100 14

Multiplier x1 x2 x3 x4 Total Number of Beds*

Number ofbeds

100 28

128

*Ensure the “Total Number ofBeds” above matches “Total # of all Bed Types (3)” from Table A.2

Original Construction Date 1968 (Year) Renovations: Please list

1. 2002-2004 re-development to meet Class A Standard year and details (unit/resident

home area, design 3) standards, # beds, reason for 4) renovating) Number of Units/Resident Home Areas and Beds Unit/Resident Home Area 1 North - secure unit 1 South 2 North 2 South Total Number of Beds (Ensure total matches “Total # of all Bed Types (3)” from Table A.2

Number of Beds 32 32 32 32 128

4

2018-133 Fairmount Home Long-Term Care Homes Accountability Page 44 of 77 Planning Sub…

AGENDA ITEM #b)

2019-2021 Description of Home and Services LTCH Name: Fairmount Home for the Aged ~Ci’:i’f‘iSi:Si.A:"

••••’) ~UU!l L 1 \ . » «

1«

t,..",.

Service Provided Yes No X X X X X X

Nurse Practitioner Physiotherapy Occupational therapy Ophthalmology/ Optometry Audiology Dental Respiratory Technology Denturist IV Therapy (antibiotics or hydration) Peritoneal Dialysis (PO) Support for hemodialysis (HD) French Language Services Secure residential home area(s) II ‘( Dementia Care unit(s) {"\

!-.4

H ‘L’

X X X

Can access if needed

X X

X X X X .:

.1 .’~ … ! . . . . . . .1I(eoijt’a) lal~~I"I"’~“FI"“l!i·”’’’’’’’’’’

Designated smoking room(s) Specialized unit for younger physically disabled adults Support for Feeding Tubes Specialized Behavioural treatment unit(s) Transportation Services Additional service commitments for new bed awards (1987 to 1998) Other (specify) Other (specify) Other (specify) Other (specify)

<

.,….

,

..’

..

,•…. .. '

X X

X X X

Can access if necessary

X

Designated Yes

Religious Ethnic Linguistic French Language Service Designation Aboriginal

Explanation if applicable

X

X X

1.-11

Jf

Contract for Service Yes No

No X

Comments

X X

X X

5

2018-133 Fairmount Home Long-Term Care Homes Accountability Page 45 of 77 Planning Sub…

AGENDA ITEM #b)

2019·2021 Description of Home and Services LTCH Name: Fairmount Home for the Aged

Other (specify) Other (specify) Other (specify)

Service Provided Yes No

x x x

Comments

x

x x x

x

6

2018-133 Fairmount Home Long-Term Care Homes Accountability Page 46 of 77 Planning Sub…

AGENDA ITEM #b)

2019-2021 Description of Home and Services LTCH Name: Fairmount Home for the Aged

Service Provided Yes No

Comments

x x

x x

x

Initiative Lean Implementation Frontenac Team (LIFT)

Quality Assessment & Assurance Committee (QAAC)

Quality improvement - team level

Annual work plan

Comments Frontenac County is committed to continuous improvement and has implemented the LI FT. Management and staff (including Fairmount Home) are trained in lean methodology and are assigned to projects to improve processes and gain efficiencies Fairmount Home has a structured quality improvement program to allow the organization and management of quality initiatives. QAAC iscloseI linked to LIFT Fairmount team agendas include quality improvement initiatives for discussion at meetings. This information isshared with QAAC. Fairmount Home has a work plan in place for the management team, which establishes dates for program and policy review during the year. It also establishes dates for reporting, training, strategic planning and testing ofoperational plans such as the fire and emer enc lans

7

2018-133 Fairmount Home Long-Term Care Homes Accountability Page 47 of 77 Planning Sub…

AGENDA ITEM #b)

2019-2021 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative

LTCH Name: Facility Number:

Fairmount Home for the Aged H11094

Service Plan Narrative - Part A: 2019·21

1. Strategic Goals and Priorities: On February 21, 2018, Frontenac County Council approved Fairmount Home’s strategic plan, which will guide us for the next 5 years. The following are our vision, mission, values and key strategic goals: OUR VISION To be the home of choice for our residents, staff and volunteers OUR MISSION Guided by the Gentlecare® philosophy, we provide exceptional resident-centered quality care in a safe, respectful, and compassionate home OUR VALUES GENTLECARE® We are committed to the Gentlecare philosophy; resident-focused care which empowers residents to make individual choices EXCELLENCE We are committed to be a leader in the provision of exceptional quality care through team work, innovation and continuous learning COLLABORATION We are committed to strong partnerships with our residents, staff, volunteers, community and health care system partners INCLUSION We are committed to the treatment of our residents, staff and volunteers with dignity; embracing diversity and demonstrating inclusion and equity

Our Strategic Goals GOAL 1: To provide quality care and meet the diverse and unique needs of our residents (including social, physical, emotional, spiritual, mental and cultural) Key Action • Continuous commitment and promotion of Gentlecare® philosophy GOAL 2: To be the preferred place to work and volunteer in the local health care sector Key Actions • Identify generational needs of staff and incorporate flexibility in staffing model as appropriate • Strengthen internal communication to promote greater transparency • Advocate for higher staffing levels

2018-133 Fairmount Home Long-Term Care Homes Accountability Page 48 of 77 Planning Sub…

AGENDA ITEM #b)

2019-2021 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative Service Plan Narrative - Part A: 2019·21 GOAL 3: To expand engagement with broader community and system partners Key Actions • Increase promotion and marketing of Fairmount Home GOAL 4: To ensure Fairmount operates efficiently while striving for continuous improvement Key Actions • Continue active participation in the County of Frontenac LEAN initiative to identify opportunities for further efficiencies and best use of resources • Seek out opportunities to increase resources (i.e. fundraising, donations, community grants, provincial resources)

2. Advancement ofthe IHSP: Fairmount recognizes the value of Nurse Practitioners (NP) in long-term care. We are pleased to employ a full-time NP. The NP alleviates some of the medical director/physician’s (MD) responsibilities, which allows the MD more time to assess and treat our residents. Having the MD and NP as the clinicians responsible for the residents, allows for more consistent and quality medical care. With an in-house NP, it ensures the following: • Quicker response to medical concerns of residents • Preventative health information provided to staff, residents and volunteers • Help to facilitate and organize telemedicine consults in the home thereby decreasing specialist appointment wait times and reducing resident hospital/doctor’s office visits • Time to develop end-of-life decision-making and pain and symptom management toolkits, which have been shared with other homes • Time to act as the home’s Palliative End of Life Liaison • Active participation on various teams e.g. wound care, responsive behaviors and palliative care • Opportunity to provide therapy/hyperdermoclysis training to RNs for antibiotic therapy, hydration, etc. • Opportunity to mentor and provide guidance to NP students and fourth year nursing students All of these activities support advancement of the LHINs IHSP, particularly in reducing visits to the ER and hospital admissions. Telemedicine is available at Fairmount, and presently it is used by staff and community partners primarily for education and meeting purposes. It has also been used for clinic appointments such as dermatology, cardiology and access to geriatric specialties. This service helps support the advancement of the IHSP in reducing visits to the ER and hospital admissions. We will continue to promote the availability of this service to the community. Fairmount continues to meet 100% response time for responding to LTC admission applications within five days. The daily use of our internal behavioral support PSW has allowed Fairmount to accept complex admissions. This newly funded position helps to

2

2018-133 Fairmount Home Long-Term Care Homes Accountability Page 49 of 77 Planning Sub…

AGENDA ITEM #b)

2019-2021 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative

Service Plan Narrative - Part A: 2019-21 successfully transition new admissions to the home. These PSWs also work 1:1 with residents who have responsive behaviours, which decreases transfers to other facilities including the hospital/emergency department. Fairmount partners with Providence Mental Health Services to provide geriatric support (e.g. MRT). Our SSO Liaison is a Gentle Persuasion Approach (GPA) certified coach and will provide training to our employees as well as individuals in other organizations. Fairmount management and staff continue to participate on a variety of committees, task forces and collaborative organizations. Through these venues, we have the opportunity to network with our peers to identify further opportunities to work together. Fairmount has partnered with the H’art Center Kingston to offer high quality opportunities for people with disabilities and those facing barriers to create, study, and produce works in the arts. Fairmount has a vibrant volunteer program. We have partnered with other LTC homes and organizations (e.g. Kingston and Area Association of Administrators of Volunteers (KAAAV)) to provide education on a variety of topics to our volunteers. Fairmount’s auditorium is a modern large accessible space, which is available to our residents and the community as a whole. Fairmount regularly advertises and hosts community and networking events.

3. Partnership/Integration Opportunities: Fairmount partners with other organizations in order to meet our residents’ needs. Examples of these organizations include the following: • AGE Inc. - Fairmount’s behavioural support liaison is a Gentle Persuasion Approach (GPA) certified coach and will provide training to our employees as well as individuals in other organizations • Elginburg Public School - partnership to provide an intergenerational program, Grandfriends, for elementary students and our residents • H’art Centre Kingston - contract to provide art programs for our residents including residents with disabilities • Providence Care - partnership to address the needs of our residents with behavioural issues, which are more complex than our behavioural support team can manage Our residents also benefit from Fairmount’s connection with other key organizations, for example, Alzheimer Society of Kingston, CNIS, Dementia Society of America, Diabetes Society and Veterans’ Affairs. Fairmount is committed to working with other LTC homes for assistance in policy, program development and information sharing. Fairmount is an active member of AdvantAge Ontario including regional activities, which advance seniors’ issues.

3

2018-133 Fairmount Home Long-Term Care Homes Accountability Page 50 of 77 Planning Sub…

AGENDA ITEM #b)

2019-2021 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative

Service Plan Narrative - Part A: 2019·21 4. Situation Analysis: Fairmount anticipates that our bed occupancy will remain consistent, as there is a long waiting list (up to two years) for our home. Also, there is a need for LTC services in our community. Based on Fairmount’s 5-year business plan, the top three significant budgetary and operational risks that may affect Fairmount’s ability to meet compliance standards, resident care needs, operational objectives and/or financial objectives are as follows: •

Provincial base funding - provincial base funding increases have been insufficient to cover increases in operating costs. Municipal contributions have historically been available to ensure that Fairmount meets legislative requirements and local goals. Changes in County Council and the political environment, however, may change such that municipal contributions may not be available. Mitigation strategies include diligently managing operating expenditures, participating in LIFT initiatives to ensure processes are effective and efficient, documentation to ensure that case mix index (CMI) properly reflects the resident population, seeking new and/or alternative funding sources and supporting AdvantAge Ontario and other key stakeholders for increases in provincial base funding

•

Staffing levels versus increased resident care levels - residents’ higher needs and more care increases staff time needed to complete duties and properly chart activity. Insufficient time for care and documentation may result in decreases in quality of care and funding/revenue (CMI). In turn, inspection results may be poor leading to Administrative Monetary Penalties (AMP) for non-compliance and/or change the home’s LPA Performance Rating on the public website. Mitigation strategies include striving to maintain a proper balance between resident care and administrative duties (charting), providing education and in-services for staff, conducting audits regularly and following up with staff. Also, Fairmount will continue to support AdvantAge Ontario and other key stakeholders in issues affecting health care/LTC e.g. human health resource (HHR) planning, 4 hours of care, alternative funding strategies, etc.

•

Staff recruitment and retention - Fairmount will experience a higher staff turnover than historical averages due to retirements, a shrinking workforce and heavier resident care requirements. Staff retention will continue to be a challenge due to staff illness and poor attendance, which will result in additional operating costs and reduce staff availability. The mitigation strategies for staff recruitment and retention include participating in health human resource initiatives both internally and externally, regular and consistent approach to monitoring and following up on employee attendance, focus on civility and respect in the workplace, implementation of Collaborative Culture of SafetyTM to identify system issues and risk mitigation.

5. Evaluation of Prior Year Performance (optional):

4

2018-133 Fairmount Home Long-Term Care Homes Accountability Page 51 of 77 Planning Sub…

AGENDA ITEM #b)

2019-2021 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative

Service Plan Narrative - Part A: 2019·21 6. Changes to Operations Summary (optional):

7. Risks & Mitigations: Type of Risk (i.e. Financial, Program, Operational, etc.)

Level of Potential Risk (low, medium, high)

Mitigating Strategy

See Situation Analysis section

8. Impact of Redevelopment Project (if any)

Frontenac County Council will be developing its strategic plan beginning in 2019. The strategic priorities may include changes to Fairmount Home but decisions are pending at this time.

NOTE: PLEASE DELETE THESE INSTRUCTIONS BEFORE SUBMITTING· http://www.fimdata.com/LTCHome

(Source - Long Term Care Homes Accountability Planning Submissions (LAPS) Guidelines, sect/on 4.2 Service Plan)

5

2018-133 Fairmount Home Long-Term Care Homes Accountability Page 52 of 77 Planning Sub…

AGENDA ITEM #a)

FRONTENAC Report 2018-130 Information Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Kathie Shaw, Senior Financial Analyst Alex Lemieux, Deputy Treasurer

Date of meeting:

November 21, 2018

Re:

Corporate Services Services — – Four FourMonth Month Attendance Attendance Management Management Report Card

Recommendation This report is for information purposes only. Background The County of Frontenac expects expects regular regular attendance attendance at at work work from from all all employees. employees. Since June 2013 when staff identified the challenge of increasing sick time, regular reports have been provided to Council. Improving Improving attendance attendance has has been been a key priority for County staff and Council. The The revised revised Employee Employee Attendance Attendance Awareness Awareness Program (EAAP) was implemented at Fairmount in 2014 and in 2015 for the Frontenac Paramedic Service, due to an outstanding group grievance. Comment We previously reported that changes in leadership at the County and Fairmount Home has brought a renewed commitment to consistent monitoring and implementation of the EAAP with the goal of improving attendance attendance and and reducing reducing the the costs costs of of absenteeism. absenteeism. This report reflects the benchmark information provided to Council in previous reports. On January 1, 2018, Ontario Bill 148, the Fair Workplaces, Better Jobs Act, came into effect. Among other items in this bill was the Personal Emergency Leave (PEL) which states that all employees are entitled to two paid paid days days of of leave leave each each year. year. This includes part-time and casual workers who were not not subject subject to to this this entitlement entitlement previously. previously. As a result of this legislation, these these costs costs are are now now included included in in the the “Cost “Cost of of Absenteeism” Absenteeism” in in the the tables tables below. below. Note that the casual employees are not included in the assessment of the percentage of employees meeting the attendance target. Key Performance Indicator (KPI)

53Four of 77 2018-130 Corporate Page Services Month Attendance Management Report Card

AGENDA ITEM #a)

Given the lack of directly comparable absenteeism statistics statistics from from Statistics Statistics Canada Canada and other its own statistics for KPIs. organizations, the County established its The County’s KPI KPI objective objective will will be be to to bring bring this the The County’s this indicator indicator to to80% 80% of of employees employees meeting meeting the County’s attendance targets are based on on aa rolling rolling 12 target. The The County’s attendance targets are based 12 month month average. average. Attendance Targets Paramedics (OPSEU Paramedics (OPSEU 462) Nursing Nursing (CUPE (CUPE 2290) 2290) Non-Nursing/ Marine Services / Non-union

12 days 10 days 7 days

In general, absenteeism has has remained remained steady steady for for most most departments departments in in the current period as compared to the previous Some departments departments may may show show an an increase increase in in the cost of previous period. period. Some absenteeism which can be due to an increase increase in in remuneration, absent staff being replaced, inclusion of As shown shown in in the the first first table below, or the inclusion of part-time part-time and and casual casual employees. employees. As Corporate Services Non-Union, Fairmount Fairmount Non-Union, Non-Union, and ETS Non-Union departments are meeting the departmental KPI of 80% 80% for for the the number number of staff members meeting attendance targets while other departments continue to lag behind this target. Meanwhile, the the actual actual sick sick time used, as as shown shown in the graphs below, continues to be above Therehas hasbeen beenaamarked markedincrease increasefor forETS ETSnon-union non-unionstaff staff and and this this department has target. There now been added to the graphical Being above above the the absenteeism absenteeism target target for for actual graphical data data below. below. Being days can generally be the result of many staff taking taking aa few days or a few members taking many days in sick leave.

Information Report to Council Services —Four –Four Month Corporate Services Month Attendance Attendance Management Management Report Card November 21, 2018

54Four of 77 2018-130 Corporate Page Services Month Attendance Management Report Card

Page 2 of 11

AGENDA ITEM #a)

Table 1: Percentage of staff meeting attendance attendance targets targets –- May 2017August 2018 Period 2 - 2017

Period 3 - 2017

Period 1 - 2018

Period 2 - 2018

*Corporate Services CUPE 2290 2290 -–CUPE

83.3% 83.3%

91.0%

75.0%

72.7%

*Corporate Services -–Non-union Non-union

78.6%

93.0%

93.3%

100%

ETS OPSEU

58.8%

59.0%

65.4%

66.7%

*ETS Non-union

76.5%

81.0%

70.6%

82.4%

*Fairmount CUPE 2290 Nursing

62.0%

59.5%

64.2%

58.5%

Fairmount CUPE 2290 Non-Nursing

79.4% 79.4%

73.5%

71.0%

74.2%

*Fairmount Nonunion

100.0%

100.0%

100.0%

100.0%

*Marine Services CUPE109

55.6% 55.6%

44.4%

50.0%

50.0%

*Due to the small number of employees in some departments, one or two employees can have a significant impact on the percentages. Alternate Work Alternate work is an additional component of the attendance statistic, which is provided to employees who can be accommodated in the workplace and if not accommodated, would continue to be accounted for in the attendance statistics. The Human Rights Code identifies that employees with disabilities have the right to accommodation in the workplace, even when those accommodations are only required on a temporary basis. Returning Returning to to work work as as soon soon as as possible possible has has been been proven to promote a more The County County offers offers alternate work on a complete and faster recovery for for many many employees. employees. The temporary basis, to employees who have incurred an injury or illness outside of the workplace (classified as non-occupational) and wish to return to work prior to complete recovery. Alternate work is only provided if and when there is sufficient meaningful and purposeful work Factors considered considered are are the the individual’s individual’s precautions/limitations for the employee to perform. perform. Factors and the number of other employees on accommodated work who may have similar precautions, which causes the volume of available suitable work to be scarce. Information Report to Council Month Attendance Attendance Management Report Card Corporate Services –Four -Four Month November 21, 2018

55Four of 77 2018-130 Corporate Page Services Month Attendance Management Report Card

Page 3 of 11

AGENDA ITEM #a)

Those employees on alternate work work are not reflected reflected in in the the absenteeism absenteeism statistics. statistics. The The yearto-date cost of alternate work work in in Frontenac Frontenac Paramedic Paramedic Services through through October October 2018 2018 is $156,523 (April 2018 reported reported $67,702). $156,523 (April $67,702). Mitigation In previous reports, staff committed to providing Council with mitigation strategies if there is not a marked improvement in the absenteeism trends. Fairmount management staff continue to to monitor monitor and and meet meet with with employees employees who who have have repeat absences, and if patterns are apparent, a medical certificate certificate is is required required for forany anysick sickleave. leave. In accordance with or 33 letters letters are are required required to with the the EAAP, EAAP, employees who receive EAAP Step 22 or meet with the Occupational Occupational Health Health Nurse, Nurse, and management meets with employees at EAAP Step 4 or 5. Furthermore, Furthermore,employees employees who who have have been been at at Step Step55for for more more than than one one four-month four-month period are now moved from from the the EAAP EAAP to the discipline disciplineprocess. process. The attendance for these employees is monitored monitored on on a more frequent basis and addressed, as appropriate. Frontenac Paramedic Services has implemented the process agreed to at the arbitration/mediation The following following questions are now being arbitration/mediation meeting meeting on on August August 1, 1, 2017. 2017. The asked consistently consistently when staff staff are are booking booking off off sick: sick:

1. Is this work related?
3. Is this absence due to to aa documented documented chronic chronic illness illness on file with the Occupational Health Nurse?
4. How long do you think you will be off work?
5. Is this the first day off of your block? Meetings with those staff not meeting the goals are are continuing continuing and are more more structured structured with the presence of Human Resources staff. Staff are currently currently working with a third party disability disability management management company to actively manage the the more more complex complex absenteeism absenteeism cases cases for for which which managers and and directors directors have neither the skill skill or or time time to to properly properlymanage manage these these cases.

Information Report to Council Services —Four –Four Month Corporate Services Month Attendance Attendance Management Management Report Card November 21, 2018

56Four of 77 2018-130 Corporate Page Services Month Attendance Management Report Card

Page 4 of 11

AGENDA ITEM #a)

Corporate (Union and Non-Union) Corporate Services Services (Union 2017

Year Quarter

May-Aug

Total Employees Employees Meeting Target Percentage Meeting Target Variance Cost of Absenteeism

2018 Sep-Dec

25 20 80% 0% $

Jan-Apr

26 24 92% 12%

$

May-Aug

27 23 85% 5% $

14,010

28 25 89% 9% $

•

On average corporate corporate services staff have have met met the the attendance attendancetarget target and and improved improved to to services staff 89% meeting the the attendance attendance target target in The 89% of of employees employees meeting in the the most most recent recent period. period. The majority periods are are of of aa low low frequency frequency and and low low majorityof ofCorporate CorporateServices Servicesstaff’s staff’sabsence absence periods duration.

•

The cost of absenteeism absenteeism is is minimal minimal for forCorporate CorporateServices Servicessince sincemost mostabsences absences are not In early early 2018 2018 aa temporary temporary employee not replaced replaced outside outside of of longer-term longer-termabsences. absences. In employee was brought brought in for and has hascontinued continuedin inthe theposition positionthrough through to to the the current current was for coverage coverage and period.

•

The rate was steady steadythrough through the the summer summer months months for for 2018 but was rate of of absenteeism absenteeism was 2018 but was above the the target target in Notethat thatthis this graph graph reflects reflects the the hours hours recorded in all all cases. cases. Note recorded as as sick percentageof ofworking working hours hours but but there may not be an an actual actual dollar dollar cost to time as as aa percentage this leave. this Corporate Services Absenteeism Percentage by Month 8.0% 7.0% 15.0% 5.0% 4.0% 10% 2.0% 10% 0.0% :!kr

‘5’ 01’ .4° o 1off`q1P.

*?-

N%

Actua I % -Target = 3.04%-Rolling 4-rnonth average

Information Information Report Report to Council Corporate Services—Four –Four Month Corporate Services MonthAttendance AttendanceManagement Management Report Card November 21, 2018

57Four of 77 2018-130 Corporate Page Services Month Attendance Management Report Card

Page of 11 Page 55 of

01;

AGENDA ITEM #a)

Frontenac Paramedic Services (Union, OPSEU 462) Year Quarter Total Employees Employees Meeting Target Percentage Meeting Target Variance Cost of Absenteeism

2017 May-Aug

$

2018 Sep-Dec

70 45 571% -22% 210,573 $

Jan-Apr

80 40 60.0% -20% 303,310 $

01 53 65.4% -15% 253,149 $

May-Aug 81 54 66.7% -13% 261,098

•

Like other departments in the County of Frontenac, Frontenac Paramedic Services has seen an increase in days of absenteeism and the costs through the summer of 2018, although down from a peak in December 2017.

•

Improvement to Collective Agreement language, a decline in musculoskeletal injuries due to the power load stretchers and progressive management of attendance will continue to be monitored to effectively effectively manage manage the the issue. issue. However, a focus on paramedic mental wellness will continue to be supported and monitored. FPS Union Absenteeism Percentage by Month 20.0% 18.0% 16.0% 14.0% 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0% A A

•41,

“s.

•

t'4 N51’

Actua I % -Ta rget = 7.69%

!%, 1 v.4

te

N%

R al ling 4-nrionth average

Information Report to Council Services —Four –Four Month Corporate Services Month Attendance Attendance Management Management Report Report Card November 21, 2018

58Four of 77 2018-130 Corporate Page Services Month Attendance Management Report Card

Page 6 of 11

AGENDA ITEM #a)

Frontenac Paramedic Services (Non-Union) Year Quarter Total Employees Employees Meeting Target Percentage Meeting Target Variance Cost of Absenteeism

• •

2018 Jan-Apr

$

May-Aug

17 12 70.6% -9% 15,711 $

17 14 82.4% 2% 27,724

introduction, Frontenac As noted in the introduction, Frontenac Paramedic Paramedic Services, non-union, non-union, has been added to reported data for attendance targets starting starting in in January January 2018. 2018. There has been been aa marked marked increase increase in in days days of of absenteeism absenteeism and and the the costs costs since the start of Thiscan canbe beaareflection reflectionof of few fewstaff staff taking taking many many sick sick days. of 2018. 2018. This FPS Non-Union Absenteeism Percentage by Month 20.0% 18.0% 16.0% 14.0% 12.0% 10.0% 8.0% 6.0% 4.0% 2.0%

ao% Jan-18

Feb-18

Mar-18

Apr-18

.olkctua I % -Target =4.49%

Jun-18

Jul-18

Aug-18

Rolling 4-month average

Information Report to Council Services —Four –Four Month Corporate Services Month Attendance Attendance Management Management Report Card November 21, 2018

59Four of 77 2018-130 Corporate Page Services Month Attendance Management Report Card

Page 7 of 11

AGENDA ITEM #a)

Marine Services (Union, CUPE 109) Year Quarter Total Employees Employees Meeting Target Percentage Meeting Target

2017 May-Aug 9 5 55_6%

Variance $

9,238

Jan-Apr

9 4 44.4%

-24%

Cost of Absenteeism

•

2018 Sep-Dec

-36% $

10,743

May-Aug

8 4 50.0%

8 4 50.0%

-30% $

19,161

-30% $

26,009

There was aa marked marked improvement improvement in in attendance starting starting in March and April April of of 2018 2018 but summer has shown with a 36% increase in in costs costs over the shown an increase once again with 36% increase previous the last last month of previous period, period, and and also also an an increase increase in in sick sicktime timetaken. taken. However, the summer shows a sharp decline, almost meeting the target of 4.5% sick time to 4.5% sick working hours. Marine Services Absenteeism Percentage by Month 30.0% 25.0%

i

20.0% 15.0%

10.0% 50%

•

‘C\

:C‘

0.0% A A N, N, .‹ Ar \

4

•

,.:p1 :•’•
!: 4> 49 O& 04 ‘41C’

I Nc6

,N,

1 4s 49’ 1 V4

Actual % —Target = 4.49%

I

N N’’ ‘“j̀i

Rolling 4-month average

Information Report to Council –Four Month Corporate Services —Four MonthAttendance AttendanceManagement Management Report Report Card November 21, 21, 2018 November

60Four of 77 2018-130 Corporate Page Services Month Attendance Management Report Card

Page 8 of 11

AGENDA ITEM #a)

Fairmount Full-Time and Part-Time (Union, Nursing) Year Quarter Total Employees Employees Meeting Target Percentage Meeting Target Variance Cost of Absenteeism

2017 May-Aug

2018 Sep-Dec

79 49 62.0% -18% $

64,722

Jan-Apr

79 47 59.5% -21% 71,765 $

$

May-Aug

82 53 64.6% -15% 64,243 $

82 48 58.5% -21% 90,106

•

Fairmount nursing started out out the current current period period with with aa decline in in absenteeism but it has steadily increased over the summer months and continues to trend above target.

•

There is is criteria in place to determine whether nursing staff staff are replaced for sick leave, which is different for for nursing nursing staff staff on on day, day, evening and night shifts and for registered nursing nursing staff. staff. This is is not not aa new practice. Fairmount Nursing Absenteeism Percentage by Month 14.0% 12.0% 10.0% 8.0% EC% 4.0% 2.0%

Pli!,

maim.. En • • • WE • • • • • g •

••••• • • •• ••• •• •• ••• •• •

0.0% ▪ ▪

. %4b

▪ AIL

▪

AIL

..N ‘#

k49

fi Actual % —Target = 4.33%

Cb

1 3 40

T?•-

Rolling 4-month average

Information Report to Council Corporate Services —Four –Four Month MonthAttendance AttendanceManagement Management Report Report Card November 21, 21, 2018 November

61Four of 77 2018-130 Corporate Page Services Month Attendance Management Report Card

Page 9 of 11

AGENDA ITEM #a)

Fairmount Full-Time and Part-Time (Union, Non-Nursing) Year Quarter Total Employees Employees Meeting Target Percentage Meeting Target Variance

Cost of Absenteeism

•

2018

2017

May-Aug

Sep-Dec

34 27 7P.4% -1?

$

7,822 $

Jan-Apr

May-Aug

34 25 73.5%

31 22 7t0%

31 23 74.2%

-6% 8,013 $

-9% 13,406 $

-6% 29,288

The upward trend in the rate of absenteeism noted since January 2018 has continued There has has been a sharp increase in the costs of to rise through the summer months. months. There this absenteeism, reflected in the 118.5% increase in costs over the previous period. Fairmount Union, Non-Nursing, Absenteeism Percentage by Month 12_0%

laux. 8_0% 6.0% 4_0% 2_0% 0_0%

e Actual %

<c{3)

Vfit 4.0 N%C%

Tfr

= 3.04% -Rolling 4-month average

Information Report to Council Services —Four –Four Month Corporate Services Month Attendance Attendance Management Management Report Card November 21, 2018

62Four of 77 2018-130 Corporate Page Services Month Attendance Management Report Card

Page 10 of 11

AGENDA ITEM #a)

Table 2: Occupational Occupational Health Health from from January January to April 2018 Number of Cases

Corporate Services

ETS

Fairmount

Chronic Conditions

0

4

3

Non Occupational Injury/Hospitalization

0

2

3

Employees are not required to divulge divulge the the reason reason for for their their absence. absence. These numbers are based on information that has been shared with the Occupational Health Nurse. Hospitalization is any illness or condition that requires hospitalization such as surgery Chronic is any condition that will never go away but can be managed with treatment. These will flare up and remain as is or worsen with time such as arthritis, mental health illness, substance abuse, cancer, cancer, chronic chronic dermatitis, dermatitis, etc. etc. Chronic conditions may require a few days off every few months for treatments, periods of absence periodically for weeks at a time such as if they are exacerbated seasonally, or occasional extended periods of absence. Non-occupational illness/injury are cases of illness, injury or medical conditions of both a physical and psychological nature incurred by an employee outside of his/her work. Sustainability Implications It is acknowledged that costs related to attendance management are challenging. Management is pursuing attendance management programs and the audit of its processes to mitigate the financial impact. Financial Implications Absenteeism has has a a direct direct impact impact on Absenteeism on the the County’s County’s budget budget and and staffing staffing levels. levels. With ongoing attendance management, it is the expectation of managers to regularly monitor employee attendance in order to reduce costs, increase productivity and morale. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator of Fairmount Home Paul Charbonneau, Chief Paramedic/Director of Emergency Transportation Services Bonnie Carter, Occupational Health Nurse Lisa Moreland, Human Resources Generalist/Attendance Management Specialist Information Report to Council Services —Four –Four Month Corporate Services Month Attendance Attendance Management Management Report Card November 21, 2018

63Four of 77 2018-130 Corporate Page Services Month Attendance Management Report Card

Page 11 of 11

AGENDA ITEM #b)

FRONTENAC Report 2018-131 Council Information Report To:

Warden and Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

November 21, 2018

Re:

Services — – 2018 Corporate Services 2018 Third Third Quarter Quarter Financial Financial Summary

Recommendation This report is for information purposes only. Background The County of Frontenac financial summary for the third quarter of 2018 is attached. Comment The County has benefited from additional funding from several sources which has resulted in an increase to both budgeted revenue and expenses. Most variances are primarily due to timing with additional context provided below: Revenue User Charges •

•

Resident revenues are currently over budget but are reconciled at year end against Provincial revenue, so that the total amount received from the Province and the residents is within the prescribed Ministry of Health funding for Fairmount Home. Ferry ticket sales are $24,594 over budget through September. The Howe Island Ferry (locally (locally known as the the “Foot “Foot Ferry”) Township Ferry known as Ferry”) operated operated by by Frontenac Frontenac Islands Islands Township was out of service for a 3-month period earlier this year. The abovebudget revenue is largely a function of the increased traffic to the County-operated Howe Island County Ferry.

642018 of 77 2018-131 Corporate Page Services Third Quarter Financial Summary

AGENDA ITEM #b)

Provincial/Federal Funding •

•

•

Funding for a paramedic research project has resulted in $293,200 in unbudgeted revenue. The County acts as a flow-through between the federal government and the research organization for this project, and there is an associated $293,200 unbudgeted expense. Frontenac Paramedic Services Provincial funding is over the budgeted amount as 2018 ministry funding has come in higher than expected. It is anticipated that the funding from the Ministry of Health will be $58,000 higher than budgeted for 2018. An Ontario Community Infrastructure Fund grant resulted in $50,000 in unbudgeted revenue as well as $120,177 from the Ontario Municipal Commuter Cycling Program.

Other Income • •

•

Provincial offences net revenue is currently under budget by $19,972, but will be reconciled at year end with the City of Kingston. Investment income is over budget by $64,048. The higher than anticipated returns have been the result of the County diversifying its holdings with CIBC and Investment One, as well as an increase in interest rates. Unbudgeted funding from the Ministry of Health was received as a nominal reimbursement of $29,192 for prior year PTSD costs.

City of Kingston Contribution •

City of Kingston contributions will be reconciled at year end.

Expenses Salaries and Benefits •

•

•

Fairmount Home is $197,104 over budget for salaries and benefits through the This can can mostly mostly be be attributed attributed by by an an increase increase in sick leave and the third quarter. This increase with staffing costs, overtime, and associated benefits to maintain service levels. Frontenac Paramedic Services is $346,368 over budget in salaries and benefits. Of that amount, $123,245 relates to costs incurred due to WSIB Schedule 2 claims which will be offset by a reserve transfer at year end. The remaining amount mostly relates to sick time being over budget ($118,399) and overtime premium ($102,314). Marine Services is $84,247 over budget in salaries and benefits which is attributed to sick leave and modified work.

Information Report to Council Services – Finance Finance — – Third Corporate Services Third Quarter Quarter Financial Financial Summary November 21, 2018

652018 of 77 2018-131 Corporate Page Services Third Quarter Financial Summary

Page 2 of 6

AGENDA ITEM #b)

Materials •

Timing for purchases account for most of the variances.

Contracted Service •

•

The unbudgeted revenue of $293,200 for the paramedic research project discussed above is included as an unbudgeted expense for $293,200 under Contracted Services. Most other contracted services are tracking near budget.

Rents and Financing •

In April 2018 we received a refund for taxes and operating costs charged as part of the 2017 rent for Base 02. This is usually an extra charge each year and was budgeted as such for 2018.

Net Capital Expense •

• • •

The over budget variance for both the Capital Revenue and Capital Expense is primarily due to the replacement and trade-in of all defibrillators in FPS. In June, Council approved that $565,112 be transferred from the Equipment Replacement Reserve to fund the purchase. Frontenac Paramedic Services has sold two vehicles and realized a gain on sale of $68,711, resulting in a decrease to their budgeted net capital expense. Frontenac Paramedic Services incurred an unbudgeted $22,396 expense for replacement wheels to stretchers. These new wheels allow the stretchers to be maneuvered by one paramedic. Fairmount has spent $95,561 of the $238,882 budgeted on capital expenses through September. It is anticipated that Fairmount will spend their budgeted amount on capital by the end of the year except for the parking lot repairs budgeted at $25,000 to be deferred.

Sustainability Implications Within Directions for Our Future, the vision statement associated with Capacity Building and Governance Governance states states that that “Government “Government decision-making and decision-making processes are clear, forward thinking and By reviewing reviewing quarterly quarterly financial financial statements, thinking and focused focused on on the the longer longer term”. term”. By Council can assure itself that the direction given through the 2018 budget is being carried Atthe the same same time, time, this this information information is being shared publicly out. At Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team Alex Lemieux, Deputy Treasurer Kathie Shaw, Senior Financial Analyst

Information Report to Council Services – Finance Finance — – Third Corporate Services Third Quarter Quarter Financial Financial Summary November 21, 2018

662018 of 77 2018-131 Corporate Page Services Third Quarter Financial Summary

Page 3 of 6

AGENDA ITEM #b)

County of Frontenac County of Frontenac

FRONTENAC

For period ending September 30, 2011] 7

2018

2018

September

YTD

Total Annual

Budget

YTD YTDBudget Budget

YTD Actual YTD Actual

Variance

Spent

$ $

$ $

$ $

$ $

%

v.

Operating Revenue Taxation from Other Governments User Charges

in Lieu Lieu of of Taxes Taxes Payments in Federal and Provincial

70,000

3,388,988

2,620,776

2,719,334

98,558 IP

80.24%

42,897 15,703,109

11,582,984

12,082,520

499,536

76.94%

Other Municipalities

21,667

21,667

3,334

(18,333)

15.39%

Provincial Offences Net Revenue

127,195

95,400

75,428

(19,972)

59.30%

Investment Income Income Investment

140,000 140,()00

104,999 104,999

169,047 169,047

64,048

120.75% 120.75%

Other

582,373

425,684

433,066

7,382

Reserve Transfers from from Obligatory Obligatory Reserve

801,884

Transfers from from Reserve

74.36% P

421,761 421,761

289,448

201,444

(88,004)

47.76%

21,299,874

15,140,958

15,684,173

543,215

(73.64%)

Salaries & Salaries & Benefits Benefits

27,019,294

19,822,577

20,481,657

659,080

75.80%

Materials

3,115,870

1,784,857

1,731,222

-53,635

55.56%

Contracted Services Contracted

7,778,803

5,911,232

6,178,631 6,178,631

267,399

79.43%

Rents & Financing

233,426

184,320

157,227

-27,093

67.36%

External Transfers

181,361 181,361

94,500

94,500 94,5(30

Operating Revenue Total Operating Operating Expense Operating

Other

300 3(30

52.11% 300 7

#DIV/0! #DIV/01

Depreciation

1,452,373

1,089,279

1,171,688

82,409

80.67%

Reserve Transfers

1,505,204

179,379

167,461 167,461

-11,918

11.13%

41,286,331 41,286,331

29,066,144

29,982,686

916,542

72.62%

Unapproved Projects

Operating Expense Expense Total Operating

#DIV/0! #DIV/01

Net Municipal Contribution Contribution

19,986,457

13,925,186

14,298,513

373,327

71.54%

LESS: Depreciation LESS: Depreciation

(1,452,373)

(1,089,279)

(1,171,688)

(82,409)

(80.67%)

Net Municipal Municipal Contribution ContributionLESS LESS Depreciation Net Depreciation

18,534,084

12,835,907

13,126,825

290,918

70.83%

City of Kingston

-9,007,538

-6,738,110

-6,755,653

-17,543

75.00%

County Contribution - Operating

9,526,546

6,097,797

6,371,172

273,375

66.88%

Capital Revenue

1,341,292

1,269,266

1,216,588

(52,678)

90.70%

Capital Expense

1,561,346

1,491,149

1,456,693

-34,456

93.30%

Net Capital Capital Expense Net

220,054

221,883

240,105

18,222

109.11%

• Capital City of of Kingston Kingston-Capital

-191,871 -191,871

-177,752

-143,903

33,849 7

(75.00%)

County Contribution - Capital

28,183

44,131 44,131

96,202

52,071 52,071

341.35%

County Contribution Contribution - Debenture

210,295

250,858

251,480

622

119.58%

9,765,024

6,392,786

6,718,854

326,068

68.81%

Total Requisition

Information Report to Council Third Quarter Quarter Financial Summary Corporate Services - Finance Finance –- Third November 21, 2018

672018 of 77 2018-131 Corporate Page Services Third Quarter Financial Summary

Page 4 of 6

AGENDA ITEM #b)

County of Frontenac Fairmount - County FRONTEN4C

For period ending September 30, 201B

r

2018

r

2018

September

YTD

Total Annual

Budget Budget

YTD YTDBudget Budget

YTD Actual YTD Actual

Variance Variance

Spent Spent

$

$

$

$

%

Operating Revenue Operating User Charges

3,120,586

2,330,589

2,392,458

61,869

76.67%

Federal and Provincial

6,012,360

4,499,148

4,523,983

24,835

75.24%

Other

198,838

149,895

125,353

(24,542)

63.04%

Transfers from from Reserve

81,923

70,523

39,556

(30,967)

48.28%

9,413,707

7,050,155

7,081,350

31,195

(75.22%)

Salaries & Salaries & Benefits Benefits

9,896,287

7,132,173

7,329,277

197,104

74.06%

Materials

1,064,399

804,304

791,909

-12,395

74.40%

Contracted Services Contracted

1,349,084

1,016,200

934,553

-81,647

69.27%

Depreciation

545,199

408,897

423,724

14,827

77.72%

Reserve Transfers

122,941 122,941

105,908

30,000

-75,908

Operating Revenue Total Operating Operating Expense Operating

24.40% r

Unapproved Projects

41,981 41,981

#DIV/0! #DIV/01

Operating Expense Expense Total Operating

12,977,910

9,467,482

9,509,463

73.27%

Net Municipal Contribution Contribution

3,564,203

2,417,327

2,428,113

10,786

68.12%

LESS: Depreciation LESS: Depreciation

(545,199)

(408,897)

(423,724)

(14,827)

(77.72%)

Net Municipal Municipal Contribution ContributionLESS LESS Depreciation Net Depreciation

3,019,004

2,008,430

2,004,389

-4,041 -4,041

66.39%

City of Kingston

-2,007,207

-1,505,403

-1,505,405

-2

75.00%

County Contribution - Operating County

1,011,797 1,011,797

503,027

498,984 498,984

-4,043 -4,043

49.32% 49.32%

Capital Revenue

66,163

62,980

14,744

(48,236)

22.28%

Capital Expense

238,882

228,685

95,561 95,561

-133,124

40.00%

Net Capital Capital Expense Net

172,719

165,705

80,817

-84,888

46.79%

Kingston - Capital City of Kingston

-162,440

-155,675

-121,830

33,845 P

(75.00%)

County Contribution - Capital

10,279

10,030

-41,013

-51,043

399.00%

County Contribution Contribution - Debenture

210,295

250,858

251,480

622

119.58%

1,232,371 1,232,371

763,915

709,451 709,451

-54,464

57.57%

Total Requisition

Information Report to Council Third Quarter Quarter Financial Summary Corporate Services - Finance Finance –- Third November 21, 2018

682018 of 77 2018-131 Corporate Page Services Third Quarter Financial Summary

Page 5 of 6

AGENDA ITEM #b)

County of Frontenac FPS - County FRONTEN4C

For period ending September 30, 201B

r

2018

r

2018

September

YTD

Total Annual

Budget

YTD YTDBudget Budget

YTD Actual YTD Actual

Variance

Spent

$

$

$

$

%

Operating Revenue Operating User Charges Federal and Provincial

8,722,429

6,351,623

17,105

17,105 r

#DIV/0! #DIV/01

6,756,098

404,475 r

77.46%

Investment Income Investment

9,641 9,641

9,641 r 9,641

#DIV/0! #DIV/01

Other

32,002

32,002 r

#DIV/0! #DIV/01

Transfers from from Reserve

2,950

2,950

8,725,379

6,354,573

6,814,846

460,273

(78.10%)

14,332,305

10,648,780

10,995,193

346,413

76.72%

901,565

675,521 675,521

743,678

68,157

82.49%

Contracted Services Contracted

1,352,771 1,352,771

1,024,528

1,315,302

290,774

97.23%

Rents & Financing

233,176

184,133

156,979

-27,154

67.32%

Depreciation

611,163

458,370

499,877

41,507

81.79%

Reserve Transfers

847,175

68,711 68,711

68,711 68,711

Total Operating Operating Revenue

(2,950)

Operating Expense Operating Salaries & Salaries & Benefits Benefits Materials

Unapproved Projects

8.11%

#DIV/0! #DIV/01

Operating Expense Expense Total Operating

18,278,155

12,991,332

13,779,740

788,408

75.39%

Net Municipal Contribution Contribution

9,552,776

6,636,759

6,964,894

328,135

72.91%

LESS: Depreciation LESS: Depreciation

(611,163)

(458,370)

(499,877)

(41,507)

(81.79%)

Net Municipal Municipal Contribution ContributionLESS LESS Depreciation Net Depreciation

8,941,613

6,178,389

6,465,017

286,628

72.30%

City of Kingston

-7,000,331 -7,000,331

-5,232,707

-5,250,248

-17,541 -17,541

75.00%

County Contribution - Operating

1,941,282

945,682

1,214,769

269,087

62.58%

Capital Revenue

666,829

597,986

1,201,844

603,858

180.23%

Capital Expense

711,536

651,536

1,226,150

574,614

172.32%

Net Capital Capital Expense Net

44,707

53,550

24,306

-29,244

Kingston - Capital City of Kingston

-29,431 -29,431

-22,077

-22,073

County Contribution - Capital

15,276

31,473

2,233

4r -29,240

County Contribution Contribution - Debenture

Total Requisition

54.37% (75.00%)

14.62% #DIV/0! #DIV/01

1,956,558

Information Report to Council Third Quarter Quarter Financial Summary Corporate Services - Finance Finance –- Third November 21, 2018

692018 of 77 2018-131 Corporate Page Services Third Quarter Financial Summary

977,155

1,217,002

239,847

62.20%

Page 6 of 6

AGENDA ITEM #a)

Committee Report To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

November 21, 2018

Re:

Chief Administrative Officer Performance Appraisal Review Panel – Report to Council

The Chief Administrative Officer Performance Appraisal Review Panel reports and recommends as follows: 1.

Review of Proposals for 2019-2022 Council Strategic Plan That the Chief Administrative Officer Performance Appraisal Review Panel be responsible for providing direction and feedback to the consultants during the 2019-2022 development process.

Page 70 of 77 Report of the Chief Administrative Officer Performance Appraisal Review …

AGENDA ITEM #a)

Minutes of the Chief Administrative Officer Performance Appraisal Review Panel Meeting October 29, 2018 A meeting of the Chief Administrative Officer Performance Appraisal Review Panel was held in the Bud Clayton Memorial Room of the County Administrative Offices, 2069 Battersea Road, Glenburnie on Monday, October 29, 2018 and was called to order at 10:30 a.m. Present:

Warden Ron Higgins, Deputy Warden Denis Doyle, Councillors Ron Vandewal and Frances Smith

Also Present:

Kelly Pender, Chief Administrative Officer Jannette Amini, Manager of Legislative Services/Clerk Susan Brant, Director of Corporate Services/Treasurer Kevin Farrell, Manager of Continuous Improvement/GIS

Call to order

The Chair called the meeting to order at 10:30 a.m. 2.

Adoption of the agenda

Moved By: Seconded By:

Deputy Warden Doyle Councillor Smith

That the agenda for the October 29, 2018 meeting of the Chief Administrative Officer Performance Appraisal Review Panel be adopted. Carried 3.

Disclosure of pecuniary interest and general nature thereof

There were none.

Page 71 of 77 Report of the Chief Administrative Officer Performance Appraisal Review …

AGENDA ITEM #a)

Adoption of minutes Minutes of Meeting held October 17, 2018

Moved By: Seconded By:

Councillor Smith Councillor Vandewal

That the minutes of the October 17, 2018 meeting of the CAO Performance Appraisal Review Committee be adopted. Carried 5.

Closed meeting

Moved By: Seconded By:

Deputy Warden Doyle Councillor Vandewal

Resolved That the Chief Administrative Officer Performance Appraisal Review Panel resolve itself into closed session as authorized under Section 239 of The Municipal Act, to consider:

1. A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization - as it relates to conducting interviews for the 2019-2022 Council Strategic Plan Carried Moved By: Seconded By:

Councillor Smith Councillor Vandewal

Resolved That the Chief Administrative Officer Performance Appraisal Review Panel rise from closed session and report. Carried Moved By: Seconded By:

Deputy Warden Doyle Councillor Smith

That 8020 Info Inc. be retained to lead the 2019-2022 Council Strategic Plan; And Further That the Chief Administrative Officer Performance Appraisal Review Panel be responsible for providing direction and feedback to the consultants during the 2019-2022 development process. Carried

Chief Administrative Officer Performance Appraisal Review Panel Meeting Minutes October 29, 2018

Page 72 of 77 Report of the Chief Administrative Officer Performance Appraisal Review …

Page 2 of 3

AGENDA ITEM #a)

Next meeting date

The next meeting of the Chief Administrative Officer Performance Appraisal Review Panel will be held on Wednesday, November 21, 2018 at 11:00 a.m. or immediately following the County Council meeting. 7.

Adjournment

Moved By: Seconded By:

Councillor Smith Councillor Vandewal

That the meeting hereby adjourn at 1:20 p.m. Carried

Chief Administrative Officer Performance Appraisal Review Panel Meeting Minutes October 29, 2018

Page 73 of 77 Report of the Chief Administrative Officer Performance Appraisal Review …

Page 3 of 3

AGENDA ITEM #a)

By-Law No. 2018-0036 of The Corporation of the County of Frontenac being a by-law to authorize the execution of an Agreement with the Canadian Union of Employees, Local Local 109 109— – Ferry Public Employees, Ferry Operators Operators

Whereas the Canadian Union of Public Employees has been designated by the Labour Relations Board as the bargaining agent to represent the unionized ferry operators of the County of Frontenac; and, Whereas the negotiating committees of the Union and the County of Frontenac have signed a Memorandum of Settlement and the said Memorandum has been ratified by both the union and the County of Frontenac; and, Whereas a contract has been created to reflect the contents of the Memorandum of Settlement; and, Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides provides that that a a municipal municipal power, power, including including a a municipality’s municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise: Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

1. That the Warden and Clerk are hereby authorized to execute a Collective

the Canadian Canadian Union Union of of Public Public Employees, Employees,Local Local109 109— – Ferry Agreement with the Operators. 2. That the agreement shall be attached to and form part of this by-law. 3. 3. That this By-law shall come into force and take effect as of the final passing thereof. st day of November, 2018. Read a first and second time this 21 21st st day of November, 2018. Read a third time and finally passed this 21 21st

The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

Page of 74anofAgreement 77 To authorize the execution with the Canadian Union of Pu…

AGENDA ITEM #b)

By-Law Number 2018-0037 of The Corporation of the County of Frontenac being a by-law to authorize the Warden and Clerk to enter into an agreement with 8020 Info Inc. for the development of the 2019-2022 County Strategic Plan Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise: Whereas the County of Frontenac wishes to enter into an Agreement with 8020 Info Inc. for the development of the 2014-2019 County Strategic Plan: Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.

That the Warden and Clerk are hereby authorized to execute an Agreement with 8020 Info Inc. for the development of the 2019-2022 County Strategic Plan.

That this By-law shall come into force and take effect upon the date of final passing.

Read a First and Second Time this 21st day of November, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 21st day of November, 2018. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

Pageand 75Clerk of 77to enter into an agreement with 8020 … T o authorize the Warden

AGENDA ITEM #c)

By-Law No. 2018-0038 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on November November 21st, 21st, 2018

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Act; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides capacity, rights, rights, powers provides that that a a municipal municipal power, power, including including a a municipality’s municipality’s capacity, powers and and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.

1. That all actions and proceedings of the Council of the County of Frontenac taken at st its regular meeting held on, November 21 21st 2018 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
2. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on, November November 21st 21st ,, 2018 2018 be be confirmed confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
4. That all actions and proceedings of the Council of the Corporation of the County of meeting held held on on November November 21st, 21st, 2018 except those Frontenac taken at its regular meeting taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Page 76 of 77 of County Council on November 21… T o confirm all actions and proceedings

AGENDA ITEM #c)

4. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Second Time Time this this 21st 21st day of November 2018. Passed, Signed Signed and and Sealed Sealed this this 21st 21st day of November Read a Third Time and Finally Passed,

The Corporation of the County Of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

2018-0038 — – To By-Law No. 2018-0038 ToConfirm Confirm all all Actions Actions and and Proceedings Proceedings of County Council November 21, 2018

Page 77 of 77 of County Council on November 21… T o confirm all actions and proceedings

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