Body: Council Type: Minutes Meeting: Regular Date: September 21, 2022 Collection: Council Minutes Municipality: Frontenac County
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Document Text
MINUTES OF THE REGULAR MEETING OF COUNCIL September 21, 2022
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, September 21, 2022 at 9:30 AM
Present:
Warden Fran Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Denis Doyle, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Susan Brant, Administrator-Fairmount Home Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM
Closed Session
Motion #: 151-22
Moved By:
Councillor MacDonald
Seconded By:
Councillor Higgs
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held July 20, 2022
- A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to property acquisition for the K&P Trail Carried
Motion #: 152-22
Moved By:
Councillor Smith
Seconded By:
Deputy Warden Higgins
Resolved That Council rise from Committee of the Whole closed session without reporting Carried
Approval of Addendum
Disclosure of Pecuniary Interest and General Nature Thereof
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 2 of 21
Adoption of Minutes
a)
Minutes of Meeting held July 20, 2022
Motion #: 153-22
Moved By:
Councillor Vandewal
Seconded By:
Councillor Fowler
Resolved That the minutes of the regular Council meeting held July 20, 2022 be adopted. Carried
b)
Minutes of Special Meeting held August 3, 2022
Motion #: 154-22
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
Resolved That the minutes of the special Council meeting held August 3, 2022 be adopted. Carried
Deputations and/or Presentations
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 3 of 21
Proclamations
Move into Committee of the Whole
Motion #: 155-22
Moved By:
Councillor Higgs
Seconded By:
Councillor Smith
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried
Briefings
a)
Mr. Kevin Farrell, Manager of Continuous Improvement, introduced Ms. Lydia Morrow, GIS Summer Student, who provided County Council with a briefing on the Climate Change Adaptation and Mitigation Strategy [See Information Report from the Chief Administrative Officer, clause c)]
b)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing.
Unfinished Business
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 4 of 21
Recommend Reports from the Chief Administrative Officer
a)
2022-097 Corporate Services Establishment of a By-law to Regulate the Howe Island Ferry
Motion #: 156-22
Moved By:
Councillor Vandewal
Seconded By:
Councillor Fowler
Resolved Thatthe Council of the County of Frontenac pass a By-law later in the meeting to Regulate the Use of the Frontenac-Howe Islander Ferry, as per Appendix A to this report; And Further That the Council of the County of Frontenac pass a by-law later in the meeting to amend By-law 2021-0018, being “A By-Law to Establish a Process for Administrative Penalties,” to designate proposed By-law to Regulate the Use of the Frontenac-Howe Islander Ferry as a by-law for which Administrative Penalties can be issued and to set out penalty amounts. Carried
b)
2022-098 Office of the Chief Administrative Officer Approval of an RFP for Consulting Services for the 2023-2026 Council Strategic Plan
Motion #: 157-22
Moved By:
Councillor Revill
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 5 of 21
Seconded By:
Councillor MacDonald
Resolved Thatthe Council of the County of Frontenac accept the Office of the Chief Administrative Officer – Approval of an RFP for Consulting Services for the 2023-2026 Council Strategic Plan report for information; And FurtherThat the Council of the County of Frontenac approves as follows:
- That staff proceed with the issuance of a Request for Proposals (RFP) for a facilitator for the 2023-2026 County strategic plan attached to this report as Appendix A; and
- That the selection process of a consultant to undertake a County Strategic Plan be delegated to the Chief Administrative Officer Performance Appraisal Review Panel; Carried
c)
2022-101 Corporate Services Establishment of a By-law to Regulate the Frontenac K&P Trail
Motion #: 158-22
Moved By:
Councillor Higgs
Seconded By:
Councillor Smith
Resolved That the Council of the County of Frontenac pass a By-law later in the meeting to Regulate the Use of the Frontenac K&P Trail, as per Appendix A to this report; And Further That the Council of the County of Frontenac pass a by-law later in the meeting to amend By-law 2021-0018, being “A By-Law to Establish a Process for Administrative Penalties,” to designate proposed By-law to Regulate the Use of the Frontenac K&P Trail as a by-law for which Administrative Penalties can be issued and to set out penalty amounts. Carried
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 6 of 21
d)
2022-102 Corporate Services Use of Administrative Monetary Penalties (AMPs) for the Enforcement of the Parking By-law
Motion #: 159-22
Moved By:
Councillor MacDonald
Seconded By:
Councillor Revill
Resolved That the Council of the County of Frontenac pass a by-law later in the meeting to amend By-law 2021-0018, being “A By-Law to Establish a Process for Administrative Penalties,” to designate By-law 2018-0027 “A by-law to regulate and control the parking of vehicles in the County of Frontenac on County owned lands, as a by-law for which Administrative Penalties can be issued; And Further That Council pass a by-law later in the meeting, to amend By-Law Number 2018-0027 “A by-law to regulate and control the parking of vehicles in the County of Frontenac on County owned lands,” to permit enforcement of the Parking ByLaw through the use of Administrative Penalties. Carried
e)
2022-103 Corporate Services Warden’s Reception 2022
Motion #: 160-22
Moved By:
Councillor Fowler
Seconded By:
Councillor Vandewal
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 7 of 21
Be It Resolved That the Corporate Services report – Warden’s Reception 2022 be received; And Further That the Council of the County of Frontenac confirm that for 2022, the budget for Warden’s Reception be increased to $10,000, composed of $5,000 from the existing Warden’s Reception budget line and the balance from the Stabilization Reserve; And Further That the issue be referred to the 2023 budget for further consideration moving forward. Lost
f)
2022-104 Office of the CAO Authorization to Proceed with Abatement of Asbestos in Old House Renovation
Motion #: 161-22
Moved By:
Councillor Smith
Seconded By:
Councillor Higgs
Be It Resolved That the Council of the County of Frontenac authorize the change order to proceed with the abatement of asbestos of the plaster ceiling as part of the Old House Renovation; And Further That the Council of the County of Frontenac authorize the change orders to proceed with the abatement of asbestos in the basement of the Old House and the Bud Clayton Room; And Finally That County Council authorize the use of $187,210 from the Capital Replacement Reserve to offset the cost of the asbestos abatement. Carried
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 8 of 21
g)
2022-105 Planning and Economic Development Authorization for use of the Accessibility Reserve to fund the 2022 County Contribution to the Investing in Canada Infrastructure Program (ICIP)
Motion #: 162-22
Moved By:
Councillor Vandewal
Seconded By:
Councillor Fowler
Whereas the County of Frontenac is in the second year of a four year funding agreement with the Investing in Canada Infrastructure Program (ICIP) for making improvements to the K&P Trail; and Whereas the county portion of funding for the first year (2021-22) included a total of $66,253.38 from the Accessibility Reserve Be It Resolved that $94,677.65 from the accessibility reserve be allocated for the County 2022-23 contribution to this project. Carried
h)
2022-107 Corporate Services Change in Time and Location of the Inaugural County Council Meeting
Motion #: 163-22
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 9 of 21
Be it Resolved That the November 30, 2022 Inaugural Meeting of County Council be held in the Kingston Frontenac County Court House, 5 Court St, Kingston; And Further That the start time of November 30, 2022 Inaugural Meeting of County Council be changed from 9:30 a.m. to 7:30 p.m. Carried
i)
2022-108 Planning and Economic Development Request to Declare Lands as Surplus for the Purpose of a Right-ofWay over the Frontenac K&P Trail at PT LT 16-17 CON 1 and PT LT 16 CON 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac
Motion #: 164-22
Moved By:
Councillor Higgs
Seconded By:
Councillor Smith
Be It Resolved That in accordance with By-law Number 17-1995, the Council of the County of Frontenac pass a by-law to declare PT LT 16-17 CON 1 and PT LT 16 CON 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac as noted on Parts 2 and 4 of the attached reference plan (pending Registration No.) surplus for the purpose of granting a right-of-way over part of the K&P Trail right-of-way for the purpose of accessing this newly created lot. Carried
Information Reports from the Chief Administrative Officer
a)
2022-099
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 10 of 21
Corporate Services History of County of Frontenac Seniors Housing Reserve Funds and Conditions of Funding
b)
2022-100 Corporate Services 2022 Second Quarter Financial Summary and Outlook
c)
2022-109 Office of the Chief Administrative Officer Climate Change Adaptation and Mitigation Strategy
Reports from Council Liaison Appointees
a)
Fairmount Home Liaison Report - Councillor Martin
Reports from External Boards and Committees
a)
Warden Doyle provided an update from KFL&A Public Health regarding COVID 19 vaccinations.
Reports from Advisory Committees of County Council
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 11 of 21
Return to Council
Motion #: 165-22
Moved By:
Councillor Vandewal
Seconded By:
Warden Doyle
That Council revert from Committee of the Whole Council, to Council.
Carried
Adoption of the Report of the Committee of the Whole Council
Motion #: 166-22
Moved By:
Deptuty Warden Higgins
Seconded By:
Councillor Fowler
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
Motions, Notice of Which has Been Given
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 12 of 21
a)
Request by the Township of North Frontenac Re-allocation of Seniors Housing Funds
The below motion was postponed from the July 20, 2022 regular meeting of County Council pending a report from staff on the history of the seniors housing funds and the conditions of the funding.
[See Information Reports from the Chief Administrative Officer, clause a)]
Motion #: 167-22
Moved By:
Deputy Warden Higgins
Seconded By:
Councillor Fowler
That the County transfer the $337.5K which was previously allocated to a senior housing facility to North Frontenac’s Seniors Reserve Fund. Postponed
Motion #: 168-22
Moved By:
Deputy Warden Higgins
Seconded By:
Councillor Revill
That the motion be postponed to the next meeting of Council to allow further options to be brought forward for consideration by Deputy Warden Higgins. Carried
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 13 of 21
b)
Re-allocation of North Frontenac Seniors Housing Funding to MSC Related Start Up Costs
[The below motion will be withdrawn should Motions, Notice of Which has Been Given, clause a) be approved by Council]
Motion #: 169-22
Moved By:
Councillor Smith
Seconded By:
Councillor Vandewal
Whereas in 2014 the County of Frontenac established a reserve of $1,400,000 to further the strategic purpose of “addressing the existing gap in seniors affordable housing stock by leveraging and/or funding the construction of a project in each of the four Frontenac townships”. More particularly, five new affordable seniors units in each Township; And Whereas all 4 Townships, through the Seniors Housing Task Force, developed Business Plans for a seniors housing development in their respective Townships, all of which were approved by Council; And Whereas the Township of Frontenac Islands constructed a five-unit seniors housing project on Wolfe Island and recently approved a secondary plan for the community of Marysville; And Whereas the Township of South Frontenac is planning to develop a seniors housing project in the community of Verona and has completed the necessary background work, including a community master plan; And Whereas the Township of Central Frontenac is planning to develop a seniors housing project in the community of Sharbot Lake and has completed the necessary background work, including a feasibility study; And Whereas the three initiatives noted above will be enhanced by the addition of communal services, thereby providing improved access to all seniors in Frontenac County; And Whereas the Township of North Frontenac has decided not to construct a seniors housing project;
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 14 of 21
And Whereas the Council of the County of Frontenac has approved a business case study for the incorporation of a Municipal Service Corporation (MSC) owned by the participating municipalities and the County for the purpose of facilitating and coordinating communal services which will greatly enhance housing stock, including affordable seniors housing in the County; Now Therefore Be It Resolved That the Council of the County of Frontenac allocate the North Frontenac share of the 2014 Seniors Housing reserve (approximately $337,500) to the start up cost related to the MSC, with the specific intent to provide a full range of housing options for County citizens, including seniors. Postponed
Motion #: 170-22
Moved By:
Councillor Smith
Seconded By:
Councillor MacDonald
That the motion be postponed to the next meeting of Council. Carried
c)
Resolution to Waive the Procedural By-law Consideration of Motion regarding the Federal Electoral Boundaries Re-alignment
Motion #: 171-22
Moved By:
Councillor Revill
Seconded By:
Councillor Vandewal
That Procedural By-law 2013-0020 be waived to consider a notice of motion by Councillor Revill regarding the Federal Electoral Boundaries re-alignment. Carried
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 15 of 21
Motion #: 172-22
Moved By:
Councillor Revill
Seconded By:
Councillor Smith
That staff be directed to indicate to the Commission regarding the Redistribution of Federal Electoral Districts the County of Frontenac wishes to make a submission on the proposed boundary changes, such indication being required by September 25, 2022. Carried
Giving Notice of Motion
Communications
That Council consent to the following communications of interest to Council listed below be received and filed:
a)
From the Township of Dubreuilville regarding a resolution of support for Frontenac’s Community Schools Alliance Action Plan [Distributed to Members of County Council July 22, 2022]
b)
From the Township of North Middlesex regarding a resolution of support for Frontenac’s Community Schools Alliance Action Plan [Distributed to Members of County Council July 22, 2022]
c)
From Deputy Warden Higgins providing correspondence the EOTA regarding a OFATV EOTA proposal
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 16 of 21
[Distributed to Members of County Council August 5, 2022]
d)
From Deputy Warden Higgins providing correspondence the EOTA [Distributed to Members of County Council August 5, 2022]
e)
From the City of Brantford regarding a resolution on Seeking Prosperity and Partnership with Indigenous Nations and land dispute [Distributed to Members of County Council August 5, 2022]
f)
From the City of Brantford regarding a resolution on the Potential threat to residential home ownership [Distributed to Members of County Council August 5, 2022]
g)
From the Town of Aurora regarding a Resolution in support of Private Members Bill C-233, Keiras Law [Distributed to Members of County Council August 5, 2022]
h)
From Southern Frontenac Community Services providing its quarterly transportation report [Distributed to Members of County Council August 12, 2022]
i)
From the Town of Englehart regarding a Resolution supporting Frontenac County’s Community Schools Alliance resolution [Distributed to Members of County Council August 12, 2022]
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 17 of 21
j)
From Kelly Pender regarding Use of Corporate Resources for Elections Purposes [Distributed to Members of County Council August 12, 2022]
k)
From the Economic Development Office providing an Open Farms 2022 Poster & Map [Distributed to Members of County Council August 19, 2022]
l)
Letter to Township Councils regarding Open Farms 2022 [Distributed to Members of County Council August 19, 2022]
m)
Postcard carding improvements to the Frontenac County Campus [Distributed to Members of County Council August 19, 2022]
n)
From Tay Valley Township regarding a resolution on the OMAFRA Ontario Wildlife Damage Compensation Program Administrative Fee [Distributed to Members of County Council September 2, 2022]
o)
From the Township of McGarry regarding a resolution on the removal of councillors under prescribed circumstances [Distributed to Members of County Council September 16, 2022]
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 18 of 21
Other Business
Public Question Period
By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 173-22
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
Resolved That leave be given the mover to introduce by-laws b) through g) that have been circulated to all Members of County Council and that by-laws b) through g) be read a first and second time. Carried
b)
Third Reading
Motion #: 174-22
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
Resolved That by-laws a) through e) and g) be read a third time, signed, sealed and finally passed.
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 19 of 21
Carried
By-Laws
a)
To declare lands Legally Described number 11344 of instrument number FR204629 (subject to confirmation by legal), Part of Lot 5, Concession 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac Surplus for the Purposes of Correcting a discrepancy in title [Proposed By-law No. 2022-0024]
b)
To Regulate the Use of the Frontenac-Howe Islander Ferry [Proposed By-law No. 2022-0032]
c)
To Regulate and Govern the Use of the Frontenac K&P Trail [Proposed By-law No. 2022-0033]
d)
To amend Parking By-law No. 2018-0027 to include Administrative Monetary Penalties (AMPs) [Proposed By-law No. 2022-0034]
e)
To Amend By-law No. 2021-0018, “A By-law to Establish a Process for Administrative Penalties” as it relates to designating By-laws [Proposed By-law No. 2022-0035]
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 20 of 21
f)
To declare lands Legally Described as PT LT 16-17 CON 1 and PT LT 16 CON 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac, for the purpose of providing a right of way over the K&P Trail [Proposed By-law No. 2022-0036]
g)
To confirm all actions and proceedings of County Council on September 21, 2022 [Proposed By-law No. 2022-0037]
Adjournment
Motion #: 175-22
Moved By:
Councillor Higgs
Seconded By:
Councillor Fowler
That the meeting hereby adjourn at 11:48 a.m. Carried
Regular Meeting of Council Minutes September 21, 2022 -9:30 AM Page 21 of 21
