Published July 24, 2012
Word Count 21224 words
Reading Time 100 min read

Body: Council Type: Agenda Meeting: Regular Date: July 24, 2012 Collection: Council Agendas Municipality: Frontenac County

[View Document (PDF)](/docs/frontenac-county/Published Agendas/Regular Council/2012/Regular Council - 24 Jul 2012.pdf)

Document Text

County Council Meeting – Regular Meeting July 24, 2012 – 9:00 a.m. County Boardroom, 2069 Battersea Road, Glenburnie, On

AGENDA Page 1.

CALL TO ORDER

ADOPTION OF THE AGENDA

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

DEPUTATIONS AND/OR PRESENTATIONS

4-5

a) Liz Savill, CAO Re: Leadership Excellence Advancement Pilot Project (LEAPP)

6-7

b) Liz Savill, CAO Re: Eastern Ontario Regional Network (EORN) Annual Update

CLOSED MEETING As Authorized under Section 239 of The Municipal Act, to consider: Adoption of Closed Meeting Minutes a) County Council 1st and 2nd Closed Meeting Minutes - June 20, 2012

ADOPTION OF MINUTES

8-21

a) County Council Regular Meeting Minutes - June 20, 2012

BUSINESS ARISING FROM THE MINUTES

COMMUNICATIONS FOR INFORMATION

22-27

Communications of Interest to Council

COMMUNICATIONS FOR ACTION

REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

10.1. Administrative Services 10.1.1.Administration 28-36

a) 2012 2nd Quarter Activity Update

Page 1 of 87

Page 10.1.1.Administration 37-39 40-41

b) 2012 Local Government Week October 14-20 c) Green Energy Act Compliance Update

10.1.2.Sustainability 42-43 44-47 48-49 50-53

a) County Official Plan Project Update No. 2012-02 b) Endangered Species Act Amendments c) Source Water Protection Plans Consultation d) Community Infrastructure Improvement Fund (CIIF)

10.1.3.Human Resources 10.2. Financial Services 54-55

a)

Procurement Policy Update

10.3. Emergency and Transportation Services 56-57 58-62 63-64 65-67

a)

2012 2nd Quarter Activity Report

b)

North Frontenac Joint Land Ambulance Fire Station Development Update No. 2012-03

c)

Ambulance Dispatch Reporting System (ADRS)

d)

Proposed Temporary Logistics Support Location

10.4. Fairmount Home 68-70 71-72

a)

2012 2nd Quarter Activity Report

b)

Auditorium Renovation Project - RFP for Architectural Services

c)

Fairmount Grapevine Gazette - July 2012 Edition

ACCOUNTS

73-80

a) Accounts Listing for the Period of: June 12, 2012 - July 10, 2012

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN

GIVING NOTICE OF MOTION

OTHER BUSINESS

14.1. External Boards and Committees a)

Kingston Frontenac Library Board Update - Councillor Purdon

b)

KFL&A Public Health Board Update - Councillor Clayton

c)

RULAC, LSR and Other Updates - Susan Beckel

Page 2 of 87

Page 14.1. External Boards and Committees d)

Algonquin Land Claim Update - Councillor Inglis

e)

Frontenac County Youth Justice Advisory Committee Update - Councillor Davison

f)

Affordable Housing Development Committee Update - Councillor McDougall

g)

Rideau Corridor Landscape Steering Committee Update - Councillor Jones

14.2. Advisory Committees of County Council a)

Sustainability Advisory Committee

b)

Green Energy Task Force

c)

150th Anniversary of County Advisory Committee

d)

Trails Advisory Committee

e)

Accessibility Advisory Committee

14.3. Other Updates a)

2012 Key Projects Update

b)

Association of Municipalities of Ontario (AMO) Representation on County Caucus - Liz Savill

c)

Council Consideration to Cancel the August 15, 2012 Council Meeting

PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW

81-83 84-85 86-87

a) By-law No. 2012-0021 - To Establish a Finance Committee b) By-Law No. 2012-0022 - To Amend the 2012 Budget By-law No. 2012-0010 c) By-law No. 2012-0023 - Confirmation of Proceedings

ADJOURNMENT Confirmation of time, date and location for upcoming County Council Meetings:

Page 3 of 87

a) Liz Savill, CAO Re: Leadership Excellence

Leadership Excellence Advancement Pilot Project (LEAPP) Joint Provincial – Municipal effort got underway early in 2011 and completed in May 2012 Initiated and supported by the Ministry of Municipal Affairs and Housing • 9 LEAPP Roundtable Members from the municipal sector • Ministry brought together panels of expert consultants and academics to support the work Mandate: To assess the needs and challenges of administrative leadership in the municipal sector AgendaItem#4

Page 4 of 87

a) Liz Savill, CAO Re: Leadership Excellence

Leadership Excellence Advancement Pilot Project (LEAPP) LEAPP Summary Report and Actionable Strategies released May 2012

AgendaItem#4

Page 5 of 87

Key Findings: Emerging demographic and economic trends are compounding increased retirements and skills shortages, creating a leadership gap; Leadership Development is key Next Steps: Engage key municipal associations as we move forward with Actionable Strategies • Engage key industry players • AMO session in August • Other presentations over the next period of time

b) Liz Savill, CAO Re: Eastern Ontario Regional

Eastern Ontario Regional Network (EORN) EORN includes: 5,500-km network of new and existing fibre optic cable 160 new access points for Internet Service Providers High-speed Internet services for residents and businesses through wired, wireless or satellite technology, depending on the best fit for the area EORN is negotiating with Internet service providers to increase coverage area, bandwidth and speed, while bridging the urban-rural price gap AgendaItem#4

Page 6 of 87

b) Liz Savill, CAO Re: Eastern Ontario Regional

Eastern Ontario Regional Network (EORN) Progress: Project is rolling out on schedule All 22 Access Contracts have been signed 143 POPs in service as of the end of June Municipal and business park information has been gathered AgendaItem#4

Page 7 of 87

AgendaItem#6•

MINUTES OF THE REGULAR MEETING OF COUNCIL

June 20, 2012 A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, June 20, 2012 at 9:00 a.m.

PRESENT:

Warden Janet Gutowski, Deputy W Warden arden Denis Doyle, Councillors Gary Davison, David Jones, John Purdon, John McDougall and Bud Clayton

REGRETS:

Councillor John Inglis

ALSO PRESENT:

County: Liz Savill, CAO/Clerk; Marian VanBruinessen, Treasurer; Paul Charbonneau, Director of Emergency & Transportation Services; Julie Shillington, Administrator of Fairmount; Anne Marie Young, Manager of Economic Sustainability; Joe Gallivan, Manager of Sustainability Planning; Alison Vandervelde, Communications Officer; Angelique Tamblyn, Executive Assistant (Recording Secretary)

CALL TO ORDER

Warden Gutowski called the meeting to order at 9:14 a.m.

ADOPTION OF THE AGENDA

Motion #: 169-12

Moved By: Seconded By:

Councillor Purdon Deputy Warden Doyle

RESOLVED THAT the agenda for the June 20, 2012 meeting of the Council of the County of Frontenac, be adopted as amended:

To Add: Under Agenda Item #4 - Deputations and/or Presentations d) Don Ross, Sustainability Advisory Committee Re: Creating the Frontenac Green House Gas (GHG) Baseline CARRIED 3.

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

The Warden requested that the Clerk record that, in accordance with the Municipal Conflict Regular Meeting of Council Minutes June 20, 2012

a) County Council Regular Meeting Minutes - June 20,

Page 1 of 14

Page 8 of 87

AgendaItem#6•

of Interest Act, no member of Council declared a pecuniary interest. 4.

DEPUTATIONS AND/OR PRESENTATIONS a) Limestone District School Board Acknowledgement of Appreciation Plaque presented to Frontenac Paramedic Services Re: Involvement in the Development of the Community Threat Assessment Protocol

Paul Charbonneau presented the plaque to Warden Gutowski advising that the Community Threat Assessment Protocol is a program to prevent violence and bullying in the Limestone District School Board schools. Motion #: 170-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac receive the presentation of an Acknowledgment of Appreciation Plaque from the Limestone District School Board to Frontenac Paramedic Services for their involvement in the development of the Community Threat Assessment. CARRIED b) Lanie Hurdle, Commissioner of Community Services and Adele LaFrance, Director of Community and Family Services, City of Kingston Re: Community and Family Services Overview A comprehensive PowerPoint presentation (copy attached to the agenda) was provided that reviewed the Ontario Works and Child Care Programs offered to the residents of the County. Discussion ensued concerning the current issues and upcoming initiatives described. • Maintaining current levels of discretionary benefits at 100% municipal cost will increase the County’s commitment to Ontario Works by approximately $20-25,000 from July 1st to the end of the year and by more than $100,000 for 2013. Acceptance of these additional costs would represent a reinvestment of the cost savings currently being realized. Ms. Hurdle shared that City Council had grappled with this issue at its meeting the night before and concluded that it would maintain benefit levels to the end of 2012 with further consideration of the implications of the changes undertaken as part of the 2013 budget process. • The child centre in Sharbot Lake has had 10 spots dedicated to it to try to meet the needs of the rural residents. • The Warden raised the ongoing concern that the County is not invited to participate in the working committees established by the City. • City staff has raised concerns through a presentation to the provincial standing committee and followed up with a written submission. • Collaborative efforts through AMO, other associations, EOWC, etc. help to bring these messages to the Province with greater impact. City staff were thanked by the Warden for information shared. Motion #: 171-12

Moved By:

Regular Meeting of Council Minutes June 20, 2012

a) County Council Regular Meeting Minutes - June 20,

Councillor Purdon Page 2 of 14

Page 9 of 87

AgendaItem#6•

Seconded By:

Deputy Warden Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Lanie Hurdle, Commissioner of Community Services and Adele LaFrance, Director of Community and Family Services, City of Kingston, regarding an overview of Community and Family Services. CARRIED c) Julie Shillington, Administrator, and Lynda Laird, Volunteer and Special Events Coordinator Re: Fairmount Home Auditorium Fundraising Campaign Julie Shillington presented the Fairmount Home Auditorium Fundraising Campaign. The presentation is supported by the Auditorium Fundraising Committee of which Councillor Purdon is a member. Brochures are being prepared and will be distributed to Council at its July meeting. Motion #: 172-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Julie Shillington, Administrator - Fairmount Home and Lynda Laird, Volunteer and Special Events Coordinator regarding the Fairmount Home Auditorium Fundraising Campaign. CARRIED d) Don Ross, Sustainability Advisory Committee Re: Creating the Frontenac Green House Gas (GHG) Baseline Don Ross spoke to Council about an academic project he shared with the Sustainability Advisory Committee (SAC). SAC, in turn, suggested that Mr. Ross share it County Council. A professor from the University of Prince Edward Island intends to quantify the green house gas emissions throughout the region, offer some explanations of the levels recorded, and offer solutions through a comprehensive study and is inviting the municipalities in the area to participate. The project hopes to also include the Cities of Kingston and Brockville, the United Counties of Leeds and Grenville, the Towns of Prescott and Gananoque. Following discussions, both St. Lawrence College and Queen’s University have expressed interest in the project and, while some municipal staff time will be needed, a lot of data collection will be undertaken by students. In addition to the municipal data, the students will be collecting vehicular, rail, air, shipping and boating transportation etc., within the region. Mr. Ross is also aware that most of the municipalities in the area have passed by-laws committing themselves to the Partners for Climate Protection (PCP) program with FCM. Frontenac engaged in 2008 and both the Townships of South Frontenac and Frontenac Islands have also signed up. This work will contribute to meeting the obligations of this agreement also. Deputy Warden Doyle shared that the Green Energy Task Force would be interested in this project also. Councillor McDougall suggested this could present an opportunity to move Regular Meeting of Council Minutes June 20, 2012

a) County Council Regular Meeting Minutes - June 20,

Page 3 of 14

Page 10 of 87

AgendaItem#6•

sustainability to a higher level of awareness. The Warden expressed her appreciation of the work the members of both the GETF and the SAC are doing on behalf of the County. Motion #: 173-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Don Ross, Sustainability Advisory Committee regarding creating the Frontenac Green House Gas (GHG) Baseline. CARRIED e) Elizabeth Savill, CAO, County of Frontenac Re: EOWC Financial Sustainability - Prepared for Eastern Ontario Federal Caucus Elizabeth Savill shared the presentation made to the Eastern Ontario MPs and Senators in Ottawa by the EOWC on June 8th. Highlights of the Eastern Ontario region findings included: • • • • • • • • • •

unemployment levels are high the number of employers is small many residents need to travel outside of their municipalities to find work reliance on residential assessment continues to grow only one quarter of lands can be developed at full assessment debt levels have increased by 300% over past decade value of the municipal assets are declining EOWC will continue to update and expand this work; considering water, sewer and solid waste issues City presentation taken in the context of this report underlines the challenges we face EOWC efforts will continue at AMO in August

Motion #: 174-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Elizabeth Savill, CAO, regarding the Eastern Ontario Wardens’ Caucus Financial Sustainability prepared for the Eastern Ontario Federal Caucus. CARRIED 5.

CLOSED MEETING

Motion #: 175-12

Moved By: Seconded By:

Councillor Jones Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac enter into a closed meeting as authorized under Section 239 of The Municipal Act, to consider: a) Adoption of Closed Meeting Minutes dated May 16, 2012; and b) Land Acquisition. CARRIED

Regular Meeting of Council Minutes June 20, 2012

a) County Council Regular Meeting Minutes - June 20,

Page 4 of 14

Page 11 of 87

AgendaItem#6•

Motion #: 176-12

Moved By: Seconded By:

Councillor McDougall Councillor Clayton

RESOLVED THAT Council of the County of Frontenac rise from the closed meeting and confirm the direction provided to staff within the closed meeting. CARRIED 6.

ADOPTION OF MINUTES •

Adoption of Regular Meeting Minutes dated May 16, 2012

Motion #: 177-12

Moved By: Seconded By:

Councillor Clayton Councillor McDougall

RESOLVED THAT the minutes of the regular meeting of County Council held May 16, 2012 be adopted as circulated. CARRIED 7.

BUSINESS ARISING FROM THE MINUTES – Nil

COMMUNICATIONS FOR INFORMATION

Motion #: 178-12

Moved By: Seconded By:

Councillor McDougall Councillor Clayton

RESOLVED THAT the items listed in the Communications of Interest to County Council report dated June 20, 2012 be received and filed for information purposes, including Kingston Frontenac Public Library Board meeting minutes dated April 25, 2012. CARRIED 9.

COMMUNICATIONS FOR ACTION a) FCM - Infrastructure Resolution

Motion #: 179-12

Moved By: Seconded By:

Councillor Davison Councillor McDougall

Development of a new long-term federal plan for municipal infrastructure funding WHEREAS, The Building Canada Plan and a number of important federal-provincial transfer agreements vital to Canada’s cities and communities, will expire in March 2014; WHEREAS, Federal investments over the last few years have helped to slow the decline of our cities and communities, and the Government of Canada has committed to develop a new long-term plan for municipal infrastructure funding in consultation with municipal and provincial/territorial governments;

Regular Meeting of Council Minutes June 20, 2012

a) County Council Regular Meeting Minutes - June 20,

Page 5 of 14

Page 12 of 87

AgendaItem#6•

WHEREAS, a seamless transition from the Building Canada Plan to a new long term plan is necessary to ensure that municipalities can continue planning their capital spending effectively; WHEREAS, The Federation of Canadian Municipalities (FCM) has launched a campaign to ensure the new plan reflects municipal priorities across the country and asks its member municipalities to pass a Council resolution supporting the campaign; AND WHEREAS, the County of Frontenac and its constituent municipalities of the Townships of North, Central and South Frontenac and Frontenac Islands have continuing infrastructure needs, such as the its buildings, roads and bridges, water, waste water and solid waste, and recreation and culture, that can only be met with through the kind of long-term planning and investment made possible by a national plan; THEREFORE BE IT RESOLVED that Council endorse the FCM campaign and urges the Minister of Transport, Infrastructure and Communities to work with FCM to ensure the new long-term infrastructure plan meets the core infrastructure needs of cities and communities; BE IT FURTHER RESOLVED that Council urge the Minister of Transport, Infrastructure and Communities to ensure that the new long-term plan is fully in place when existing programs expire in 2014; and BE IT FURTHER RESOLVED that a copy of this resolution be sent to the Minister of Transport, Infrastructure and Communities, to the Minister of Municipal Affairs and Housing, to Ted Hsu, MP, Kingston & the Islands and Scott Reid, MP, Lanark-Frontenac-Lennox and Addington, to the Federation of Canadian Municipalities and to the Association of Municipalities of Ontario. CARRIED 10.

REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 10.1 Administrative Services 10.1.1 Administration – Nil 10.1.2 Sustainability a) Regional Local Food BR+E Update

Anne Marie Young presented highlights of the Regional Local Food BR+E work to date. Eight counties and the City of Belleville participated and through the course of the project, 363 businesses were surveyed. In Frontenac, of 34 businesses listed, 24 were surveyed by volunteers. The surveys took up to three hours to complete. The key findings of the survey dealing with Frontenac were shared. Motion #: 180-12

Moved By: Seconded By:

Councillor McDougall Councillor Davison

RESOLVED THAT Council of the County of Frontenac receive for information the Sustainability – Regional Local Food Update report and presentation. CARRIED Regular Meeting of Council Minutes June 20, 2012

a) County Council Regular Meeting Minutes - June 20,

Page 6 of 14

Page 13 of 87

AgendaItem#6•

b) New Energy Project Update Motion #: 181-12

Moved By: Seconded By:

Councillor Davison Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac receive for information the Sustainability – The New Energy Project Update report. CARRIED c) Frontenac K&P Trail Development Update Motion #: 182-12

Moved By: Seconded By:

Councillor McDougall Councillor Davison

RESOLVED THAT the Council of the County of Frontenac receive for information the Sustainability – Frontenac K&P Trail Development Update report. CARRIED d) County Official Plan Update Motion #: 183-12

Moved By: Seconded By:

Councillor Davison Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac receive for information the Sustainability – Official Plan Project Update 2012-01 report. CARRIED e) Community Improvement Plan Project #3 Motion #: 184-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Jones

RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Community Improvement Plan Project #3 report and the attached report for consideration and discussion; AND FURTHER that Council select the community of Marysville in the Township of Frontenac Islands as the community for the next Community Improvement Plan in the County, subject to the support of the Council of the Township of Frontenac Islands. CARRIED f) Valleyview Estates Plan of Subdivision Final Approval - County File No. 10T-2010/002 Motion #: 185-12

Moved By: Seconded By:

Regular Meeting of Council Minutes June 20, 2012

a) County Council Regular Meeting Minutes - June 20,

Councillor Purdon Deputy Warden Doyle

Page 7 of 14

Page 14 of 87

AgendaItem#6•

RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Valleyview Estates Plan of Subdivision Final Approval – County File No. 10T-2010/002 report; AND FURTHER the Council of the County of Frontenac grant final approval to the plan of subdivision submitted by AECOM (Owner: RKR Landholdings Corporation) for Part of Lots C & D, Block H, Part of Lot H Block E and Part of Block D Registered Plan No. 50, Village of Sydenham and Part of Lot 3, Concession 4, Geographic Township of Loughborough, Township of South Frontenac, in the County of Frontenac, being County File No. 10T2010/002; AND FINALLY that the Clerk be authorized to issue this final approval by executing the required documents. CARRIED 10.1.3 Human Resources – Nil 10.2

Financial Services a) Long Term Financial Plan

Motion #: 186-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Purdon

RESOLVED that the Council of the County of Frontenac receive the Financial Services Long Term Financial Plan report; AND FURTHER that Council instruct the CAO to arrange a convenient date in the fall of 2012 for Council to undertake a strategic planning exercise with appropriate resources to ensure its success. CARRIED b) Proposed Budget Format Motion #: 187-12

Moved By: Seconded By:

Councillor Purdon Deputy Warden Doyle

RESOLVED that the Council of the County of Frontenac receive the Financial Services – Proposed Budget Format report; AND FURTHER that Council direct staff to present the 2013/2014 budget in the format proposed. CARRIED 10.3

Emergency and Transportation Services a) North Frontenac Joint Land Ambulance Fire Station Development Update 2012-02

Motion #: 188-12

Moved By:

Regular Meeting of Council Minutes June 20, 2012

a) County Council Regular Meeting Minutes - June 20,

Councillor Jones Page 8 of 14

Page 15 of 87

AgendaItem#6•

Seconded By:

Deputy Warden Doyle

RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Development Update 2012-02 report for information only. CARRIED 10.4

Fairmount Home a) Fairmount Home Auditorium Fundraising Campaign Update

Councillor Jones questioned the campaign goal of $200,000 when the redevelopment project is estimated at $1.5 million. Ms. Shillington advised that reserves have been set aside over the years to augment the County’s contribution. Motion #: 189-12

Moved By: Seconded By:

Councillor Jones Deputy Warden Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the Fairmount Home – Auditorium Fundraising Campaign Update report; AND FURTHER that Council of the County of Frontenac approve the Fairmount Home Auditorium Fundraising campaign name to be “Building Change Together”. CARRIED b) Fairmount Grapevine Gazette - June Issue Motion #: 190-12

Moved By: Seconded By:

Councillor Jones Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac receive the June 2012 edition of the Fairmount Grapevine Gazette for information. CARRIED 11.

ACCOUNTS •

a) Accounts Listing for Period of: May 8, 2012 - June 11, 2012

Motion #: 191-12

Moved By: Seconded By:

Councillor Jones Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac receive for information the following accounts for the period of May 8 to June 11, 2012: • Payroll dated between April 23, 2012 and June 8, 2012 in the amount of $1,162,864.34; and • Cheque listing in the amount of $1,812,144.68 CARRIED 12.

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN

Regular Meeting of Council Minutes June 20, 2012

a) County Council Regular Meeting Minutes - June 20,

Page 9 of 14

Page 16 of 87

AgendaItem#6•

GIVING NOTICE OF MOTION

OTHER BUSINESS

14.1

External Boards and Committees a) Kingston Frontenac Library Board Update - Councillor Purdon

The library branding project for is moving forward. A tour of some of the branches is being planned in August for board members. b) KFL&A Public Health Board Update - Councillor Clayton - Nil c) RULAC, LSR and Other Updates - Susan Beckel Motion #: 192-12

Moved By: Seconded By:

Councillor McDougall Councillor Davison

WHEREAS the Province of Ontario’s 2012 budget includes a change to the funding formula for discretionary benefits provided to Ontario Works recipients beginning on July 1, 2012; AND WHEREAS the change to the funding of discretionary benefits will leave a shortfall of approximately $20,000 to $25,000 for the remainder of 2012 for the County of Frontenac; AND WHEREAS the announcement of the change to this funding formula, through the passing of the 2012 provincial budget, was subsequent to the County’s 2012 budget being passed; NOW THEREFORE BE IT RESOLVED THAT the Council of the County of Frontenac authorize bridge funding of the discretionary benefits program for County of Frontenac Ontario Works recipients for the remainder of 2012 beginning July 1, 2012 in order to provide the same level of service; AND FURTHER THAT the Council instruct the Treasurer to finance the bridge funding through the County Stabilization Reserve; AND FURTHER THAT the County advise the City of Kingston, as the County’s Consolidated Municipal Service Manager, of this decision and work with the City of Kingston for a long term funding solution for 2013 and beyond; AND FURTHER THAT a copy of this resolution be circulated to AMO, EOWC, local MPPs, the Minister of Finance and the Premier of Ontario. CARRIED d) Algonquin Land Claim Update - Councillor Inglis In the absence of Councillor Inglis, Ms Savill reported that the provincial negotiating team continues to work with municipal staff to ensure that the land selection process has as much information and awareness as possible. A number of municipal council members attended a meeting in Perth on May 9th. Regular Meeting of Council Minutes June 20, 2012

a) County Council Regular Meeting Minutes - June 20,

Page 10 of 14

Page 17 of 87

AgendaItem#6•

e) Frontenac County Youth Justice Advisory Committee Update - Councillor Davison Councillor Davison reported that he will be unable to attend the July meeting. f) Affordable McDougall

Housing

Development

Committee

Update

Councillor

Councillor McDougall spoke to declining federal and provincial support and the need to consider other options including the community`s evolving roles. The RAPP report addressing the distribution of funds will be shared with staff. g) Rideau Corridor Landscape Steering Committee Update - Councillor Jones Councillor Jones advised that the next meeting is scheduled for August 9, 2012. Councillor Davison advised that he had attended meetings dealing with the implications of the Federal budget on the operations of the Rideau Canal. 14.2

Advisory Committees of County Council a) Sustainability Advisory Committee

Motion #: 193-12

Moved By: Seconded By:

Councillor Jones Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac accept the Sustainability Advisory Committee meeting minutes dated April 4, 2012. CARRIED b) Green Energy Task Force - Nil c) 150th Anniversary of County Advisory Committee - Nil d) Trails Advisory Committee Motion #: 194-12

Moved By: Seconded By:

Councillor Clayton Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac accept the Trails Advisory Committee meeting minutes dated April 5, 2012. CARRIED e) Accessibility Advisory Committee Motion #: 195-12

Moved By: Seconded By:

Regular Meeting of Council Minutes June 20, 2012

a) County Council Regular Meeting Minutes - June 20,

Councillor McDougall Councillor Clayton

Page 11 of 14

Page 18 of 87

AgendaItem#6•

RESOLVED THAT the Council of the County of Frontenac accept the Accessibility Advisory Committee meeting minutes dated February 17, 2012. CARRIED 14.3

Other Updates a) 2012 Key Projects Update - Nil b) Working Group Re: Finance Committee

Motion #: 196-12

Moved By: Seconded By:

Councillor Jones Councillor Davison

RESOLVED THAT the Council of the County of Frontenac receive for information the Working Group Update regarding a Finance Committee dated June 13, 2012. CARRIED Motion #: 197-12

Moved By: Seconded By:

Councillor Davison Councillor Jones

RESOLVED THAT the Council of the County of Frontenac approve the draft Terms of Reference for a Finance Committee as presented; AND FURTHER THAT Council instruct the Clerk to draft the required by-law to establish a Finance Committee to be brought forward at the next regular meeting of Council. CARRIED 15.

PUBLIC QUESTION PERIOD - Nil

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW a) By-law No. 2012-0019 – To Authorize an Application to Approve the Expropriation of Land b) By-law No. 2012-0020 - Confirmation of Council Proceedings on June 20, 2012

Deputy Warden Doyle expressed his concern with the expropriation by-law. ensued. Motion #: 198-12

Moved By: Seconded By:

Discussion

Deputy Warden Doyle Councillor Jones

RESOLVED THAT By-law No. 2012-0020 – Confirmation of Council Proceedings on June 20 2012 be separated out and considered after consideration of By-law No. 2012-0019. CARRIED Motion #: 199-12

Moved By: Seconded By:

Regular Meeting of Council Minutes June 20, 2012

a) County Council Regular Meeting Minutes - June 20,

Deputy Warden Doyle Councillor Clayton Page 12 of 14

Page 19 of 87

AgendaItem#6•

RESOLVED THAT consideration of By-law 2012-0019 be deferred until the regular meeting of County Council in September 2012 to allow time to continue the negotiations with the landowner outside of the expropriation process. Before the vote was taken, Council members required further discussion of matters to be discussed in closed session. Motion #: 200-12

Moved By: Seconded By:

Councillor McDougall Councillor Jones

RESOLVED THAT the Council of the County of Frontenac enter into a closed meeting as authorized under Section 239 of The Municipal Act to consider Land Acquisition. CARRIED Motion #: 201-12

Moved By: Seconded By:

Councillor Davison Councillor McDougall

RESOLVED THAT Council of the County of Frontenac rise from the closed meeting and confirm the direction provided to staff within the closed meeting. CARRIED The Warden requested that the deferral motion be reread: Motion #: 199-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Clayton

RESOLVED THAT consideration of By-law 2012-0019 be deferred until the regular meeting of County Council in September 2012 to allow time to continue the negotiations with the landowner outside of the expropriation process. On a recorded vote: Davison

No(x2)

Gutowski

No

Clayton

No

Doyle

Yes

Total Yes

2

McDougall

No

Purdon

No

Inglis

Absent Jones

Yes

Total No

6

The Motion was ……………………………………………………………………………..LOST Motion #: 202-12

Moved By: Seconded By:

Councillor Davison Councillor Clayton

RESOLVED THAT the following by-law be read a first, second and third time, signed, sealed and finally passed: •

By-law No. 2012-0019 – To Authorize an Application to Approve the Expropriation of Land

On a recorded vote: Regular Meeting of Council Minutes June 20, 2012

a) County Council Regular Meeting Minutes - June 20,

Page 13 of 14

Page 20 of 87

AgendaItem#6•

Davison

Yes(x2)

Gutowski

Yes

Clayton

Yes

Doyle

No

Total Yes

7

McDougall

Yes

Purdon

Yes

Inglis

Absent Jones

Yes

Total No

1

The Motion was ……………………………………………………………………………CARRIED Motion #: 203-12

Moved By: Seconded By:

Councillor Davison Councillor Clayton

RESOLVED THAT the following by-law be read a first, second and third time, signed, sealed and finally passed: •

By-law No. 2012-0020 – Confirmation of Council Proceedings on June 20, 2012 CARRIED ADJOURNMENT Confirmation of time, date and location for upcoming County Council Meetings

Motion #: 204-12

Moved By: Seconded By:

Councillor Jones Councillor Davison

RESOLVED THAT the meeting hereby adjourn at 12:47 p.m. CARRIED

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

Regular Meeting of Council Minutes June 20, 2012

a) County Council Regular Meeting Minutes - June 20,

Page 14 of 14

Page 21 of 87

AgendaItem#8•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Angelique Tamblyn Executive Assistant

Date Prepared:

July 11, 2012

Date of Meeting:

July 24, 2012

Re:

Communications of Interest to County Council

It is recommended that the following communications of interest to the County listed under the headings A, B, and C be received and filed (copies are available upon request). A

Ministries, Other Municipalities, etc:

  1. Labour Market and Socio-economic Information Directorate, Service Canada, June 14, 2012 – Correspondence providing the May 2012 Labour Market Monitor (LMM) for the Kingston-Pembroke Economic Region available at: http://www.workingincanada.gc.ca/LMI_bulletin.do?cid=3373&PROVCD=ON
  2. Approval of Eleven Habitat Regulations under the Endangered Species Act, July 3, 2012 – Correspondence from A/Manager, Protection Section, Species at Risk Branch, Ministry of Natural Resources. Habitat regulations have now been finalized. A decision notice is posted on the Environmental Registry at www.ebr.gov.on.ca (Registry # 011-5306 for the Gray Ratsnake (Frontenac Axis population), and Registry # 011-5625 for the Pale-bellied Frost Lichen)
  3. Minister of State (Science and Technology) (Federal Economic Development Agency for Southern Ontario), July 5, 2012 – Correspondence received from The Honourable Gary Goodyear, P.C., M.P. announcing the launch of the new Community Infrastructure Improvement Fund (CIIF), which will provide $49.6 million over two years to support repairs and improvements to existing small public infrastructure throughout Ontario. The Federal Economic Development Agency for Southern Ontario will be administering this program. Application deadline is August 24, 2012. Other Correspondence:
  4. Notice of Project Commencement of the Detail Design for Highway 41, Highway 7 to Cloyne, June 18, 2012 - Correspondence from Principal, Transportation Ontario that the Ministry of Transportation has initiated a detail design project for the replacement

Administrative Report Communications of Interest to County Council July 24, 2012

Communications of Interest to Council

Page 1 of 3

Page 22 of 87

AgendaItem#8•

of ten culverts and resurfacing all within the section north of Kaladar to 1.5 km north of the intersection of Highway 41 and Highway 7 to Highway 506, a total of 19.3 km. The project is being undertaken in partnership with GENIVAR Inc. 2. ReNew Canada - How to Move People in Small, Rural Communities, June 29, 2012In small communities, what alternatives are available for effectively spending the allocation of transit dollars? A creative, multi-pronged approach, tailored to each community’s unique needs is discussed. 3. 211 Annual Report for 2011, June 26, 2012 - Making Connections and Building Partnerships http://www.cominfo-ottawa.org/reports/211%20AR%202011%20EN%20web.pdf 4. AMESCO Name Change, July 3, 2012 - Correspondence from the President, OAPC advising that the Association of Municipal Emergency Medical Services of Ontario (AMEMSO) has undertaken an intensive review of its mission/vision statements and terminology and concluded it must focus on the very core of what they do – paramedicine. One outcome is the immediate change of its name to the Ontario Association of Paramedic Chiefs (OAPC). 5. Information & Privacy Commission Summer 2012 e-Newsletter July 11, 2012 http://www.ipc.on.ca/english/Resources/Newsletters/Newsletters-Summary/?id=1202 AMO Member Communications:

  1. News Releases: nil
  2. AMO Breaking News & Policy News • Consolidated Municipal Hazardous or Special Waste (CMHSW) program – June 7, 2012
  3. Watch Files • July 2012 FCM Communications:
  4. News Releases: • FCM opens CARILED program office in Trinidad and Tobago (June 20, 2012) • FCM to deliver municipal campaign training workshop for women, July 14 and 15 in Yellowknife, NT (June 21, 2012)
  5. PCP News - June Greenhouse Gas Reduction Initiative of the Month online reports the success of the District of Mission’s “Rot Pot” Curbside Food-Waste Program. Previous case studies are available online www.fcm.ca/pcp (June 14, 2012)
  6. PCP News - A market research survey has been developed by the charity DreamRider Productions, youth engagement experts in environmental behaviour change, to design classroom based environmental programs (June 14, 2012)
  7. PCP News - Invitation to participate in the ICLEI Canada`s Adaptation Initiative Adaptation Initiative which is currently assisting about twenty municipalities of all sizes in the development of local climate change adaptation plans; a new guide is Administrative Report Communications of Interest to County Council July 24, 2012

Communications of Interest to Council

Page 2 of 3

Page 23 of 87

AgendaItem#8•

also available: Having the Climate Conversation: Strategies for Local Governments, downloadable here (June 15, 2012) 5. PCP News - FCM Sustainable Communities Awards Nominations reminder: the awards offers national recognition for initiatives that demonstrate environmental responsibility and excellence and are granted in 6 categories: brownfields, energy, neighbourhood development, transportation, waste and water (July 3, 2012) 6. PCP News - Webinar …and the survey says - a review of municipal climate research scheduled for July 19 (July 3, 2012) 7. PCP News - Passing Go: Moving Beyond the Plan, a new resource which aims to help Canadian municipalities engage their communities and turn their sustainable community plans into action (July 5, 2012) 8. PCP News - July Greenhouse Gas Reduction of the Month focuses on Saskatoon’s Solar Hot Water Installations. As a result of its 2005 energy and emissions inventory, the City of Saskatoon prepared an action plan which recommended the use of solar hot water at the city’s two public swimming pools. Case studies www.fcm.ca/pcp (July 9, 2012) 9. PCP News - Livable Cities Forum 2012 will be in Hamilton from November 29-30. The theme will be Creating Adaptive and Resilient Communities. The event provides a forum for municipal practitioners and elected officials to discuss the importance of urban climate change adaptation and will provide a platform to explore adaptation and its vital role at the local level (July 9, 2012) B

Eastern Ontario Wardens’ Caucus (EOWC) Meeting Minutes/News Releases: Nil

C

Agency/Board Minutes:

  1. Kingston Frontenac Public Library Board Minutes – May 23, 2012

D

The following items of correspondence require action: Nil

E

County of Frontenac Outgoing Communications:

  1. News Releases • United Counties of Stormont, Dundas & Glengarry and Lanark EORN Update (June

• Wolfe Island Ambulance Accommodation Building Grand Opening (June 18) • Ottawa Valley, Renfrew County, Halliburton County and Hastings County EORN Updates (June 19) • Federal Funding Improves County’s Communications during Emergency Situations (June 19) • EORN Public Meetings June 27 & 27 (June 19) • Wolfe Island Ambulance Accommodation Building Grand Opening (June 22) • Sharbot Lake Community Improvement Plan (CIP) Public Meeting (July 4) 2. E-Newsletters Click here for the June edition of Frontenac County Bytes

Administrative Report Communications of Interest to County Council July 24, 2012

Communications of Interest to Council

Page 3 of 3

Page 24 of 87

AgendaItem#8•

Communications of Interest to Council

Page 25 of 87

AgendaItem#8•

Communications of Interest to Council

Page 26 of 87

AgendaItem#8•

Communications of Interest to Council

Page 27 of 87

AgendaItem# 101011011•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Input from:

Administrative and Financial Services Management and Supervisory Staff

Date prepared:

July 6, 2012

Date of meeting:

July 24, 2012

Re:

Administrative and Financial Services – 2012 2nd Quarter Activity Update

Background This report is presented to Council to provide an update on the various new and ongoing activities and special projects undertaken during April, May and June 2012.

Comment Ongoing Activities 

Council Meetings – supported by Administrative and Financial Services staff at all levels through contributions to the content and preparation of agendas  Regular meetings: April 18, May 16, June 20  Special meeting: April 4 (2012 budget)

Council‟s Advisory Committees  Sustainability:  Trails:  150th Anniversary:  Green Energy:  Accessibility:

RULAC  

RULAC: Joint Management:

April 4, June 6 April 5, June 1 April 25, June 27 May 2 May 25 (the committee continues to seek a NF and FI member)

June 11 (hosted by the County) May 30

Eastern Ontario Wardens‟ Caucus  Board April 19-20 (UCLG) June 7-8 (Parliament Hill to present to MPs and Senators)

Administrative Report nd Administrative and Financial Services – 2012 2 Quarter Activity Update July 24, 2012

a) 2012 2nd Quarter Activity Update

Page 1 of 9

Page 28 of 87

AgendaItem# 101011011• 

May 4 (with Deputy Minister of Transportation) May 25 (Renfrew County) June 26 (with Deputy Minister of Municipal Affairs and Housing) Financial Sustainability Project (CAO and Treasurer): April 10; April 30; June 7 (conference call); June 25 

CAOs:

Eastern Ontario Regional Network: Councillor Davison, CAO  Board Meetings: April 19 (UCLG) May 17 (Hastings County) June 1 (cancelled)  ISP meeting: May 22

Conferences, Training and Seminars 

AMCTO Executive Diploma Municipal Management: The second cohort of staff is working on the courses. The first cohort is completing (completed) final research papers.

Annual CAMA and FCM Conferences hosted by Saskatoon, May 27-June 4: CAO

Financial Information Return Presentation (potential for comparative analysis) by MFOA / MMAH on June 28: Treasurer

Financial Sustainability Webinar, June 26: Treasurer

OMERS Training: Deputy Treasurer and payroll staff

Return to Work, Invisible Illnesses (Mental Health) by Hicks Morley, April 11: Occupational Health Nurse and CAO

Clostridium Difficile by KFLA Public Health: Occupational Health Nurse

Hicks Morley Client Conference, May 17: CAO, Human Resources Specialist

Association of Municipal Managers, Clerks & Treasurers of Ontario (AMCTO) Conference in Ottawa, June 17-20: Deputy Clerk  Concurrent sessions attended included: developing an implementation plan, processing freedom of information requests, Council and staff codes of conduct; Municipal Act review

Municipal Information System Association Workshop on Cloud Computing in Waterloo, April 11: Manager of Information Systems

Cloud Computing information session at the Frontenac Community Futures Development Corporation office, May 9: Manager of Information Systems

Municipal Information Systems Association Conference in Hamilton, May 28-30: Manager of Information Systems

Administrative Report nd Administrative and Financial Services – 2012 2 Quarter Activity Update July 24, 2012

a) 2012 2nd Quarter Activity Update

Page 2 of 9

Page 29 of 87

AgendaItem# 101011011• 

“BeSpatial” Conference hosted by URISA in North York on May 9: GIS Specialist

County Planning Directors Conference hosted by Lambton County in Sarnia, May 23-25: Manager of Sustainability Planning

7th Annual Town + Rural Workshop sponsored by the Ontario Professional Planners Institute: Manager of Sustainability Planning and Community Planner, May 30  Hosted by Frontenac County at the Inverary Golf Club, welcome provided by the Warden, over 50 planners in attendance. The theme of the workshop was „Managing Rurally‟. The Manager of Sustainability Planning was one of the speakers and gave a presentation entitled, „Frontenac County – Managing to Survive and Thrive‟.

Sustainable Economies, Sustainable Communities by the Monieson Centre - Queens‟ School of Business: Warden and Manager of Economic Sustainability, April 11  A high impact event connecting academics, policymakers, community leaders, and business people around pressing rural economic development issues

Biosphere Trails Strategy (final stage development) hosted by the Frontenac Arch Biosphere in Elgin on May 3: Deputy Warden and Manager of Economic Sustainability http://www.fabr.ca/pdfs%202012/Biosphere%20Trails%20Strategy_final%20version.pdf

GIS Training:

Committee Activities 

AMCTO Zone 6 Executive: Deputy Clerk (Zone 6 Director at Large)  Spring zone meeting held in the City of Brockville on April 26 - presentation topics included: municipal roads issues and liability (Rusty Russell); MMAH update; retirement life planning; social media and a presentation of the City of Toronto meeting management program  Zone executive met at the AMCTO conference to begin planning the fall meeting which will be held in Calabogie, County of Renfrew

KFL&A Children and Youth Services Steering Committee: Deputy Clerk  Hosted a meeting on June 1

LHIN Regional Transportation Committee: CAO  e-reviews of materials

AMO Long Term Care Committee: CAO  No meetings this period

OANHSS Municipal Group: CAO  Meeting on April 3

Administrative Report nd Administrative and Financial Services – 2012 2 Quarter Activity Update July 24, 2012

a) 2012 2nd Quarter Activity Update

Page 3 of 9

Page 30 of 87

AgendaItem# 101011011• 

Kingston & Renfrew Central Ambulance Communications Centre Advisory Committee: CAO (Co-Chair)  No meeting this period

Municipal Finance Officers Association Finance Policy Committee: Treasurer  Teleconference meetings on April 11, 27 and a meeting on May 17 in Toronto

Eastern Ontario Treasurers Association: Treasurer and Deputy Treasurer  Meeting in Quinte West on May 25

Eastern Ontario County Treasurers: Treasurer  Meeting in Brockville on May 4

Community and Hospital Infection Control Association (CHICA) Eastern Ontario: OHN  Regional meeting  Ongoing participation on the two national groups - Standards & Guidelines & PreHospital Responders; S & G Committee have drafted a new position statement on Surveillance and Screening for VRE

Thousand Islands Occupational Health Nurses Association: OHN  Accepted position of Education Coordinator

Rideau Corridor Landscape Strategy Steering Committee: Community Planner  Planners Group meeting on May 3 (public consultation for the next stage in August)

Algonquin Land Claim: Council and CAO  Meeting for elected members in Perth on May 9  CAOs meeting on May 24

Special Projects and Key Activities 

Wellness Fair by the Wellness Team on June 7  A number of exhibitors from some of the chronic illness sector this year – Diabetes Association, Osteoporosis Society etc; CF has advised of interest from some of its organizations for 2013

Municipal Management Internship Program  Jenny Liu completed her term; she agreed to stay on for a few additional weeks to complete specific projects  Kieran Williams began on June 17

e-Agenda Electronic Meeting Management System  Action Tracking module offers a more systematic method of following up on items – rolling out now  Agenda Notes allows electronic notes to be made on the agenda – to be rolled out in the 3rd quarter

Administrative Report nd Administrative and Financial Services – 2012 2 Quarter Activity Update July 24, 2012

a) 2012 2nd Quarter Activity Update

Page 4 of 9

Page 31 of 87

AgendaItem# 101011011• 

Proposed Changes to MicroFIT program, May 30: Manager of Sustainability Planning and the Community Planner  Teleconference with the Ministry of Municipal Affairs and Housing and the Ministry of Environment to review possible changes to the draft regulation affecting the construction of ground-mounted solar panels in „rural‟ areas of Ontario; invitation was based on the staff report prepared by Sustainability Planning that was approved by County Council at its May 16th meeting in which staff raised concerns of a potential elimination of solar panel installation in most rural zones across the County

Leadership Excellence Advancement Pilot Project Leadership Roundtable (LEAPP): CAO  Meetings in Toronto on May 4, June 29 (missed)  Conference calls on May 9, June 14  The final report has been released and the Roundtable members have been asked to continue to address implementation opportunities

Integrated Community Sustainability Plan Implementation: CAO, Managers of Economic Sustainability and Sustainable Planning, Communications Officer, Municipal Intern

Community Futures Development Corporation (CFDC): Manager of Economic Sustainability  Meeting in Harrowsmith on June 26

Administrative Report nd Administrative and Financial Services – 2012 2 Quarter Activity Update July 24, 2012

a) 2012 2nd Quarter Activity Update

Page 5 of 9

Page 32 of 87

AgendaItem# 101011011• 

LOLTA: Manager of Economic Sustainability ( board member)  Regular Meetings – in Tweed on April 10; in Kaladar on June 12  AGM in Northbrook on May 1

Natural Heritage Study: Manager of Sustainable Planning, Community Planner  2nd steering committee meeting on April 26  Public meetings on May 15 and 16  Next stage – finalize the methodology, put together draft mapping and policies

Deputy Clerk

a) 2012 2nd Quarter Activity Update

Page 6 of 9

Page 33 of 87

AgendaItem# 101011011•

Meeting with Land of Lakes Tourist Association, Community Futures Development Corporation, Manager of Economic Development of Lennox & Addington in Tamworth on April 5

Projects:   

Joint Land Ambulance Fire Station project in North Frontenac Waste and Recycle for Fairmount Home Well Drilling

Contract service to Frontenac Islands – monthly financials, payroll, process tax certificates, supplementary and omitted tax assessment and ownership changes. Assist

Administrative Report nd Administrative and Financial Services – 2012 2 Quarter Activity Update July 24, 2012

a) 2012 2nd Quarter Activity Update

Page 7 of 9

Page 34 of 87

AgendaItem# 101011011• with budget process (meetings April 17, May 2, May 14) and preparation of year end financials for audit week of June 4 Human Resources

a) 2012 2nd Quarter Activity Update

Page 8 of 9

Page 35 of 87

AgendaItem# 101011011•

Website redevelopment team created a terms of reference for a RFP to be released in the third quarter Installed a new satellite internet service at the Snow Road ambulance station Work orders #s: April 160 May 161 June 158

Communications

The CAO continues as a member of the United Way‟s Success by 6 Council of Partners. On April 17 the CAO attended the National Volunteer Week Volunteer Appreciation and Awards Breakfast and presented an award on behalf of the County. A meeting was attended on May 1.

The Deputy Clerk attended the AGM of the Northern Frontenac Community Services Corporation in Ompah. Warden Gutowski and Councillors Clayton and Inglis were also in attendance. The guest speaker was Pam Giroux who spoke about the importance of instilling heritage in children concentrating on First Nations.

Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Administrative and Financial Services – 2012 2nd Quarter Activity Update report for information only.

Administrative Report nd Administrative and Financial Services – 2012 2 Quarter Activity Update July 24, 2012

a) 2012 2nd Quarter Activity Update

Page 9 of 9

Page 36 of 87

AgendaItem# 101011011•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Alison Vandervelde Communications Officer

Date prepared:

July 5, 2012

Date of meeting:

July 24, 2012

Re:

Administrative Services 2012 Local Government Week October 14-20

Background The Province of Ontario, AMCTO (Association of Municipal Managers, Clerks and Treasurers of Ontario) and the Association of Municipalities of Ontario (AMO) have partnered to develop Local Government Week as a way to celebrate the key role that Ontario local governments play in helping to define the character, priorities, amenities and physical make-up of communities. Local Government Week promotes a better understanding and awareness about the operations and services of local municipalities, and foster in children and youth responsible citizenship and stewardship of their local communities. Comment Local Government Week will be especially important throughout Frontenac County in 2012, as it will serve as an opportunity to work towards one of County Council’s top strategic priorities – implementing an active program of communications with taxpayers, stakeholders, townships and other partners. The success of the activities developed for local schools will rely on the collaboration of elected officials, Township Staff, County Staff, Non-Government Organizations (NGOs) and community members. The activities, though designed to promote improved awareness of local government for students, will also increase interactions among and improve relationships across all organizations involved. Some initial ideas have been developed and shared both internally and with Townships’ staffs.

Administrative Report Administrative Services – 2012 Local Government Week October 14-20

b) 2012 Local Government Week October 14-20

Page 1 of 3

Page 37 of 87

AgendaItem# 101011011• Proposed Schedule of Activities Mon, Oct 15

Tues, Oct 16

Wed, Oct 17

Local elementary school students tour Township facilities

Elected Officials visit local elementary schools

Students observe County Council and tour County facilities

TWP staff to lead

TWP staff to lead

County staff to lead – CO, FRC, FPS & FMT

Thurs, Oct 18 Municipal staff visits local secondary schools (may take Friday too) County staff to lead – CO, Plg and IS staff

Fri, Oct 19 Survivor Challenge & Paramedic / Ambulance Q&A FPS

  1. Official proclamation of Local Government Week at September 19 County Council
  2. Local elementary school students tour Township facilities on Monday, October 15 Morning and afternoon (?) sessions at each Township Facility – staff, vehicles and equipment from Public Works, Fire & Rescue and Frontenac Paramedic Services will be on hand to speak with students and provide information on services and equipment.
  3. Elected Officials visit local elementary schools on Tuesday, October 16 Mayors of each Township visit an elementary school in their Township and present a short AMCTO program to a grade 5 class – plan for an hour long visit.
  4. Local students are invited to observe County Council and complete tours of County facilities (incl. ambulance and SimTruck) on Wednesday, October 17 Students from all secondary schools are invited to observe County Council in session. After sitting in on a portion of the session, students will tour County facilities – Fairmount, Finance & Admin and FPS (an ambulance and SimTruck should be available as well).
  5. Municipal staff visit local secondary schools on October 18 and 19 Peter Young, Kevin Farrell and Alison Vandervelde to visit grade 10 Civics and Geography classes at Sydenham High School, Sharbot Lake High School and North Addington Education Centre. Peter and Alison will present a short background on local government and engage students in some discussion on the Official Plan. Kevin to visit geography classes and engage them in discussions on GIS and provide “tours” of FrontenacMaps.ca.
  6. Secondary school students complete Survivor Challenge on Friday, October 19 Frontenac County’s Emergency Management Coordinator, Mark Podgers, will work with Sydenham High School’s Principal Jessica Silver and a teacher to organize the Survivor Challenge, where 15-25 grade 11/12 students will stay overnight (4 p.m. - 9 a.m.) in the high school gymnasium. This exercise is an opportunity for students to learn about the organizations that exist to serve their community in the case of a community emergency. Leading up to the exercise, South Frontenac Fire Chief Rick Chesebrough and Mark Podgers will present to the participating students and help them assemble the 72 hour “Preparedness Kit” that will sustain them during the exercise. During the exercise, presentations will be given by Non-Government Organizations like the KFL&A Public Health, the Kingston Police Department, and the Red Cross. Administrative Report Administrative Services – 2012 Local Government Week October 14-20

b) 2012 Local Government Week October 14-20

Page 2 of 3

Page 38 of 87

AgendaItem# 101011011•

  1. Paramedics are on hand at the beginning of the Survivor Challenge for a Question & Answer period and provide tours of the ambulance on Friday, October 19 Financial Implications Undetermined at this time. Possible costs could include promotion of activities, preparation of materials for activities and transportation of students. Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Administrative Services – 2012 Local Government Week October 14-20 report for information only. Organizations, Departments and Individuals Consulted and/or Affected Staff of Township of North Frontenac, Township of Central Frontenac, Township of South Frontenac and Township of Frontenac Islands Representatives of Limestone District School Board and the Algonquin Lakeshore Catholic School Board

Administrative Report Administrative Services – 2012 Local Government Week October 14-20

b) 2012 Local Government Week October 14-20

Page 3 of 3

Page 39 of 87

AgendaItem# 101011011•

ADMINISTRATIVE REPORT To:

Warden and Council Members Council

From:

Elizabeth Savill CAO

Prepared by:

Kieran Williams Municipal Management Intern

Date prepared:

July 10, 2012

Date of meeting:

July 24, 2012

Re:

Administrative Services – Green Energy Act Compliance Update

Background Ontario Regulation 397/11 of the Green Energy Act, 2009 requires public agencies to prepare energy conservation and demand management plans. These plans are required to consist of two parts: 1) A summary of the public agency’s annual energy consumption and greenhouse gas emissions of its operations and, 2) a description of previous, current and proposed measures for conserving, managing and reducing the amount of energy consumed, as well as forecasts of the expected results of the measures currently used and proposed. Further to this requirement, on or before July 1, 2013, every public agency is required to submit to the Minister of Energy an “Energy Consumption and Greenhouse Gas Emissions Template” that will detail the type and amount of energy used by all of the public agency’s operations. The Template submitted by July 1, 2013, must cover operations in 2011 and 2012, and is subsequently updated on an annual basis. The Template must also be made available of the public agency’s website and be held in printed form at the agency’s head office. Comment County staff is reviewing the County’s obligations under O. Reg. 387/11, and are preparing a work plan for completing the Energy Consumption and Greenhouse Gas Emission Template ahead of the July 1, 2013 deadline. Initial tasks shall include compiling a database of the County’s operations and the past utility invoices that apply to each. Previous energy audit exercises have been completed by the County in recent years, and may feed into this process. Regulation 387/11 permits the joint completion of conservation and demand management plans by two or more public agencies. Collaboration between the County and the Townships in meeting the requirements of this regulation is therefore a possibility. Sustainability Implications Administrative Report Administrative Services – Green Energy Act Compliance Update July 24, 2012

c) Green Energy Act Compliance Update

Page 1 of 2

Page 40 of 87

AgendaItem# 101011011• This project supports the energy focus area adopted in Directions for Our Future, and directly relates to the Sustainable Actions 2011 project 3.24 – County-Wide Municipal Energy Conservation Plan. Financial Implications None at this time. Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Administrative Services – Green Energy Act Compliance Update report for information only. Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac Sustainability Advisory Committee Green Energy Task Force Township of North Frontenac Township of Central Frontenac Township of South Frontenac Township of Frontenac Islands Ministry of Energy

Administrative Report Administrative Services – Green Energy Act Compliance Update July 24, 2012

c) Green Energy Act Compliance Update

Page 2 of 2

Page 41 of 87

AgendaItem# 101011012•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Joe Gallivan Manager of Sustainability Planning

Date prepared:

July 17, 2012

Date of meeting:

July 24, 2012

Re:

Sustainability – Official Plan Project Update 2012-#02

Background County Council endorsed the initiation of a County Official Plan process on December 14, 2011. At its meeting on May 16th, Council approved the Basis Document which serves as the platform for information to provide to the public at the start of the consultation process that will take place during the remainder of 2012. The purpose of this report is to provide information on some of the work done since the May 16th Council meeting. Comment As a continuation of the a Provincial ‘One Window’ pre-consultation meeting held June 13th, an additional meeting was held on June 19th with planners from the Ministry of Municipal Affairs and Housing (MMAH). Discussions focussed on growth and settlement policies and the key policies for the Frontenacs in creating a regional plan. Work began on preparing the Official Plan survey. This survey is expected to be placed on-line on the County’s web site by the beginning of August and will represent a key component of the public consultation process. The County’s web site, www.frontenaccounty.ca, has also been updated to include a single page that houses all background reports, staff reports, and other information to help share information on the Official Plan process. As of the date of this report, three Public Open House dates and locations have been confirmed:

Administrative Report Sustainability – Official Plan Project Update 2012-#02 July 24, 2012

a) County Official Plan Project Update No. 2012-02

Page 1 of 2

Page 42 of 87

AgendaItem# 101011012•

  1. Central Frontenac – Thursday, August 16th from 6:30 p.m. to 8:30 p.m. at the Memorial Hall in Sharbot Lake
  2. North Frontenac – Saturday, August 18th from 9:00 a.m. to noon at the community hall in Ompah
  3. South Frontenac – Thursday, August 23rd from 6:30 p.m. to 8:00 p.m. at the Sydenham Library Sustainability Implications This project is specifically highlighted in the County’s Sustainability Plan. It touches on all four pillars of the plan: social, cultural, economic, and environmental. The development of a County Official Plan should be considered as one of the cornerstone efforts in the implementation of Directions for Our Future. It will serve as the County´s land use planning document that can be used to implement a number of regional studies such as the Municipal Housing Strategy, the Natural Heritage Study, Community Improvement Planning, Population Projections, the Seniors Housing initiative, and a number of economic development programs. Also, it will promote local decision-making and ‘Made in the Frontenacs’ solutions as County Council will become the approval authority for local Official Plan Amendments and five year updates to Official Plans. Financial Implications The 2012 budget includes an allocation for the preparation of a County Official Plan. The budget has been developed to cover meeting costs and the possible need for help in public consultation. Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Official Plan Project Update 2012-#02 report for information purposes. Organizations, Departments and Individuals Consulted and/or Affected All four Townships Ministry of Municipal Affairs & Housing

Administrative Report Sustainability – Official Plan Project Update 2012-#02 July 24, 2012

a) County Official Plan Project Update No. 2012-02

Page 2 of 2

Page 43 of 87

AgendaItem# 101011012•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Joe Gallivan Manager of Sustainability Planning

Date prepared:

July 6, 2012

Date of meeting:

July 24, 2012

Re:

Sustainability – Endangered Species Act Amendments

Background In the winter of 2011-2012, the County of Frontenac was one of a large number of municipalities and agencies contacted by the Ministry of Natural Resources (MNR) regarding proposed habitat regulations for the Gray Ratsnake (also commonly known as the Black Ratsnake). On June 15, 2012, MNR wrote to the County to advise that the habitat regulations had been finalized following public consultation. The purpose of this report is to provide Council with information on the new regulations. Comment The amendments to the Endangered Species Act to create regulations to protect the Gray Ratsnake cover the “Frontenac Axis” area which includes all of Central Frontenac, South Frontenac, and Frontenac Islands Townships, as well as the City of Kingston. Ontario Regulation 122/12 has placed an entire new section (Section 27.2) in the Endangered Species Act to protect the Gray Ratsnake in the Frontenac Axis region. The Frontenac Axis region not only includes part of the Frontenacs and the City of Kingston, but also all of Leeds and Grenville County and parts of Lanark County. Prior to the regulations being enacted, MNR held an information sharing session on the Ratsnake at Tay Valley Township offices on March 15, 2012, with Councillor Purdon and the Manager of Sustainability Planning in attendance. Councillors and staff from Rideau Lakes and Tay Valley Townships in Lanark County were also in attendance. MNR provided the following information at that meeting:

Administrative Report Sustainability – Endangered Species Act Amendments July 24, 2012

b) Endangered Species Act Amendments

Page 1 of 4

Page 44 of 87

AgendaItem# 101011012• •

• • •

•

•

•

The timelines set out under the Endangered Species Act require MNR to create regulations in a relatively short period (e.g., one to two years), and the Ratsnake was listed as “threatened” on September 10, 2009. The main goal of the legislation is to make the rules for habitat protection much clearer. In MNR’s opinion the regulations for the Ratsnake are built on good information and scientific study. MNR has determined that Ratsnakes can live 20 to 30 years and that they use the same hibernaculum site every year. In other words, the hibernation sites are not replaceable and are therefore critical to the local snake population and must be protected. The two areas for priority protection for Ratsnakes are hibernating areas and egg laying areas. As a result, the new regulations establish a 150 metre (500 feet) buffer zone around a hibernaculum and a 30 metre (100 feet) buffer zone around a known egg laying area. The regulations also consider Ratsnake habitat to include “any part of a rock barren, forest, hedge row, shoreline, old field, wetland or similar area” that is being used by a Ratsnake “or on which a Ratsnake directly depends to carry on its life processes” as well as any areas within 1 ,000 metres that provide “suitable foraging, thermoregulation, or hibernation conditions”. MNR staff advised that this 1,000 metre buffer is to be used as a screening tool for planning applications, and not a prohibited development area. MNR emphasized that a common sense approach should predominate when complying with these new rules.

An excerpt of the new regulations that deal with the Ratsnake is attached as an Appendix to this report. Sustainability Implications One of the focus areas of Directions for Our Future is ‘Protection of Natural Areas’, which supports the protection of species at risk. Financial Implications None. Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Endangered Species Act Amendments report for information purposes. Organizations, Departments and Individuals Consulted and/or Affected Central, South, and Frontenac Island Townships Ministry of Natural Resources

Administrative Report Sustainability – Endangered Species Act Amendments July 24, 2012

b) Endangered Species Act Amendments

Page 2 of 4

Page 45 of 87

AgendaItem# 101011012• EXCERPT

ONTARIO REGULATION 122/12 made under the ENDANGERED SPECIES ACT, 2007 Made: May 30, 2012 Filed: June 1, 2012 Published on e-Laws: June 1, 2012 Printed in The Ontario Gazette: June 16, 2012 Amending O. Reg. 242/08

Gray ratsnake (Frontenac Axis population) habitat 27.2 (1) For the purpose of clause (a) of the definition of “habitat” in subsection 2 (1) of the Act, the areas described in subsection (2) that are located in the following geographic areas and parts of geographic areas are prescribed as the habitat of gray ratsnake (Frontenac Axis population):

  1. The geographic area of Leeds and Grenville.
  2. The parts of the geographic area of Frontenac composed of the lower-tier municipalities of Central Frontenac, Frontenac Islands and South Frontenac and the single-tier municipality of Kingston.
  3. The parts of the geographic area of Lanark composed of the lower-tier municipalities of Drummond-North Elmsley and Tay Valley. (2) Subsection (1) applies to the following areas:
  4. A gray ratsnake (Frontenac Axis population) hibernaculum.
  5. The area within 150 metres of the area described in paragraph 1.
  6. A naturally occurring gray ratsnake (Frontenac Axis population) egg laying site that is being used, or has been used at any time in the previous three years, by a gray ratsnake (Frontenac Axis population).
  7. A gray ratsnake (Frontenac Axis population) egg laying site, other than a naturally occurring egg laying site, being used by a gray ratsnake (Frontenac Axis population) from the time it is used until the following November 30.
  8. A naturally occurring gray ratsnake (Frontenac Axis population) shedding or basking site that is being used, or has been used at any time in the previous three years, by two or more gray ratsnake (Frontenac Axis population).
  9. A gray ratsnake (Frontenac Axis population) shedding or basking site, other than a naturally occurring shedding or basking site, that is being used by two or more eastern gray ratsnake (Frontenac Axis population) from the time it is used until the following November 30.
  10. The area within 30 metres of an area described in paragraph 3, 4, 5 or 6.
  11. Any part of a rock barren, forest, hedge row, shoreline, old field, wetland or similar area that is being used by a gray ratsnake (Frontenac Axis population) or on which a Administrative Report Sustainability – Endangered Species Act Amendments July 24, 2012

b) Endangered Species Act Amendments

Page 3 of 4

Page 46 of 87

AgendaItem# 101011012• gray ratsnake (Frontenac Axis population) directly depends to carry on its life processes. 9. An area that provides suitable foraging, thermoregulation, or hibernation conditions for gray ratsnake (Frontenac Axis population) that is within 1,000 metres of an area described in paragraph 8. 10. An area that provides suitable conditions for gray ratsnake (Frontenac Axis population) to move between areas described in paragraphs 1 through 9. (3) Subsection (1) does not apply to, (a) an area that is part of a lake or river below the historical low water mark; or (b) an area that was used to grow corn, potatoes, soya beans, wheat or any other row crop in the previous 12 months.

More information from the Ontario Government available at these links:

http://www.e-laws.gov.on.ca/html/source/regs/english/2012/elaws_src_regs_r12122_e.htm http://www.ebr.gov.on.ca/ERS-WEBExternal/displaynoticecontent.do?noticeId=MTE1MDkx&statusId=MTc0NzE5&language=en

Administrative Report Sustainability – Endangered Species Act Amendments July 24, 2012

b) Endangered Species Act Amendments

Page 4 of 4

Page 47 of 87

AgendaItem# 101011012•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Joe Gallivan Manager of Sustainability Planning

Date prepared:

July 9, 2012

Date of meeting:

July 24, 2012

Re:

Sustainability – Source Protection Plans Consultation

Background In 2000, the Walkerton tragedy illustrated how vulnerable Ontario’s drinking water can be when it is not managed properly. The Walkerton Report called for many changes to how drinking water is managed in Ontario. A number of the recommendations emphasized the need for source water protection. The report also recommended that this be done on a watershed basis by Conservation Authorities. The Province of Ontario passed the Clean Water Act in October 2006. The new Act allowed the Province to initiate the Source Water Protection Program in 2007 with the goal of developing policies to protect existing and future sources of drinking water. Source water is defined as untreated surface water (streams, lakes) and groundwater (aquifers) that people use to supply drinking water systems. Thirty eight (38) Source Protection Areas were established across the Province with nineteen (19) committees set up to allow for development, review, and public consultation. Comment Frontenac County is covered by three of these source protection plans: Mississippi-Rideau (affecting North, Central, and a small part of South); Quinte (South, Central, and a small portion of North); and Cataraqui (Frontenac Islands, South, and Central). All three source protection plans were released in draft this spring and all final plans have now been posted on the Ontario Environmental Bill of Rights website for final comment. Deadline dates for comments are as follows: • Mississippi-Rideau Region: July 23rd; Administrative Report Sustainability – Source Protection Plans Consultation July 24, 2012

c) Source Water Protection Plans Consultation

Page 1 of 2

Page 48 of 87

AgendaItem# 101011012• • •

Quinte Region: July 30th Cataraqui Region: July 31st

The primary focus of this work is the protection of source water areas affecting municipal drinking water systems. In Frontenac County, only the village of Sydenham is affected. South Frontenac Township Council has been providing comments on the Cataraqui Source Plan during this process. Implementation of these plans will be at the Township level so there is little impact on the County as a whole. At this stage, it is recommended that the County provide written comment to each of the three source protection regions to state that the County has initiated work on a new Official Plan and intends to draft policies to formally recognize these source protection plans and their regional nature. Sustainability Implications One of the focus areas of Directions for Our Future is ‘Water’, which recognizes that healthy and protected water is a main element that attracts new residents to the area and is also a source of pride to people who live in the Frontenacs. One of the key indicators used to measure the health of our water systems is the source water protection initiatives. Financial Implications None. Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Source Protection Plans Consultation report; AND FURTHER that staff be instructed to comment on all three source protection plans and advise that the County of Frontenac has no detailed comments to offer on the plans at this time but that it is expected that the plans will be recognized in the new County Official Plan as part of any water protection policies that are drafted. Organizations, Departments and Individuals Consulted and/or Affected All four Townships Sustainability Planning Mississippi Valley Conservation Authority Quinte Region Conservation Authority Rideau Conservation Authority Cataraqui Region Conservation Authority

Administrative Report Sustainability – Source Protection Plans Consultation July 24, 2012

c) Source Water Protection Plans Consultation

Page 2 of 2

Page 49 of 87

AgendaItem# 101011012•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Anne Marie Young Manager of Economic Sustainability

Date prepared:

July 13, 2012

Date of meeting:

July 24, 2012

Re:

Sustainability – Community Infrastructure Improvement Fund

Background The Government of Canada is committed to strengthening public infrastructure. Economic Action Plan 2012 announced $150 million nationally over two years for a new Community Infrastructure Improvement Fund (CIIF). The new Fund will support the rehabilitation and improvement, including expansion, of existing community infrastructure facilities such as community centres, recreational buildings, local arenas, cultural facilities and other community facilities. This will improve the quality of community facilities and provide economic benefits, including support for job creation, in communities across Canada. The Federal Economic Development Agency for Southern Ontario (FedDev Ontario) is delivering this program in Ontario. FedNor, the Federal Economic Development Initiative for Northern Ontario, will provide support to FedDev Ontario by promoting and launching the fund in Northern Ontario. The CIIF allocation for Ontario is $49.6 million over two years.

Comment The CIIF is for the rehabilitation or improvement, including expansion, of existing community infrastructure that is non-commercial in nature. Expansions such as adding ramps to improve accessibility to a facility, adding a roof to an outdoor rink or extending a trail or bike path are all eligible activities. Ineligible expansion activities are those that would result in new infrastructure or a significant increase (i.e. 50 per cent or more in square footage) in the footprint of the facility. Construction of new infrastructure is ineligible. The facility needs to be open for use to the public and not limited to a private membership. Eligible projects must: • fall under an eligible category and be proposed by an eligible recipient; Administrative Report Sustainability - Community Infrastructure Improvement Fund July 24, 2012

d) Community Infrastructure Improvement Fund (CIIF)

Page 1 of 4

Page 50 of 87

AgendaItem# 101011012• • • •

be for the rehabilitation or improvement, including expansion, of existing community infrastructure assets; leverage a minimum of 50 per cent of funding from other sources. Priority may be given to projects that leverage 66.6 per cent or more; and be substantially completed by March 31, 2014.

Projects must fall within the following project categories to be eligible for funding under the CIIF: • community centres • cultural centres • parks, recreational trails such as fitness trails, bike paths and other types of trails • libraries • recreational facilities including local arenas, gymnasia, swimming pools, sports fields, tennis, basketball, volleyball or other sport-specific courts, golf courses, ski hills or other types of recreational facilities • tourism facilities • docks; and • other existing community infrastructure assets that have a local community impact, such as local roads, drinking water treatment and distribution systems, connectivity and broadband, local airports, solid waste management and wastewater infrastructure. Priority will be given to projects that can demonstrate anticipated economic benefits to their community, including the potential for job creation and the use of new technologies and innovation. Frontenac K&P Trail: Staff has identified that both the County’s Frontenac K&P Trail project and the Fairmount Auditorium Redevelopment fit the eligibility requirements. Frontenac K&P at 66.6% leverage REVENUE SOURCE County Leverage CIIF Contribution at 33.3% TOTAL REVENUE

2012 (Year 1) **$260,000 130,000 $390,000

2013 (Year 2) $260,000 130,000 390,000

$210,000 60,000 20,000

$200,000 10,000 20,000

ESTIMATED EXPENDITURES Development (surfacing, etc) Signage Engineering/Project Management Culverts & Drainage Fencing Bridge TOTAL EXPENDITURES

70,000 30,000 $390,000

150,000 $390,000

** Approved budget for 2012 Fairmount Auditorium Redevelopment: In 2009 the Fairmount Auditorium Redevelopment project, which includes a small expansion to the north-west side of the auditorium, was estimated at $1.5 million. An update on the design and costs will be undertaken upon approval by Council of the Architect Report. Should this not Administrative Report Sustainability - Community Infrastructure Improvement Fund July 24, 2012

d) Community Infrastructure Improvement Fund (CIIF)

Page 2 of 4

Page 51 of 87

AgendaItem# 101011012• be complete by the application deadline, the figure of $2 million will be used on the application for the total project costs. Fairmount Auditorium Redevelopment at 50% leverage REVENUE SOURCE Fundraising Municipal Leverage (Frontenac, City of Kingston) CIIF Contribution at 50% TOTAL REVENUE

2013

ESTIMATED EXPENDITURES Redevelopment & Expansion of Auditorium

$

200,000 800,000 1,000,000 $2,000,000

$2,000,000

Sustainability Implications The Frontenac K&P Trail project supports a number of focus areas adopted in Directions for Our Future and is directly identified in Sustainable Actions 2011 as recommended project 3.13 – Trail Network Development. The project supports the development of a network of trails in the County facilitating recreation and transportation networks and promoting active lifestyles. The Fairmount Auditorium Redevelopment project supports a number of focus areas adopted in Directions for Our Future. The project will ensure that our residents, staff, volunteers and community members have access to a safe, accessible, modern, spacious, bright and inviting resource. Financial Implications In accordance to the Trails Master Plan: Trail management for the County of Frontenac will maximise opportunities by seeking government funding at the Provincial and federal levels as well as funding offered by other organizations. The amount anticipated for leverage for year one is approved in the 2012 budget. The amount estimated for leverage in year two falls in the 2013 budget for approval. If we are successful in the application for the Fairmount Auditorium Redevelopment project, the anticipated project costs will be offset by 50%. Based on an estimate of $2 million, with $1 million being provided by the CIIF, the County share would be $320,000 and would be offset by the fundraising revenue (anticipated to be $200,000) and reserve allocations. Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Community Infrastructure Improvement Fund report for information purposes. AND FURTHER instruct staff to submit an application by August 24, 2012 to the Community Infrastructure Improvement Fund. Organizations, Departments and Individuals Consulted and/or Affected Townships of the County of Frontenac Administrative Report Sustainability - Community Infrastructure Improvement Fund July 24, 2012

d) Community Infrastructure Improvement Fund (CIIF)

Page 3 of 4

Page 52 of 87

AgendaItem# 101011012• Trails Advisory Committee Cataraqui Region Conservation Authority Residents Staff Volunteers

Administrative Report Sustainability - Community Infrastructure Improvement Fund July 24, 2012

d) Community Infrastructure Improvement Fund (CIIF)

Page 4 of 4

Page 53 of 87

AgendaItem#10102a)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Marian VanBruinessen Treasurer

Date prepared:

July 4, 2012

Date of meeting:

July 24, 2012

Re:

Financial Services – Procurement Policy Update

Background Under the Municipal Act, 2001 S.O. 2001, CHAPTER 25, Section 271 (1), a municipality and a local board shall adopt policies with respect to its procurement of goods and services including policies with respect to: a) b) c) d) e) f) g) h) i)

the types of procurement processes that shall be used; the goals to be achieved by using each type of procurement process; the circumstances under which each type of procurement process shall be used; the circumstances under which a tendering process is not required; the circumstances under which in-house bids will be encouraged as part of a tendering process; how the integrity of each procurement process will be maintained; how the interests of the municipality, the public and persons participating in a procurement process will be protected; how and when the procurement processes will be reviewed to evaluate their effectiveness; and any other prescribed manner.

The primary goal of this legislation is to ensure that municipalities are undertaking procurement in a transparent, accountable and fair manner, a goal which the County of Frontenac has always sought to ensure through its procurement activities. In preparation for the development of a new procurement policy, a number of discussions were held with the townships of the County of Frontenac and the County of Lennox and Addington. A document was prepared and submitted for legal review. Within the Procurement Policy the processes to be used by the County are clearly delineated.

Administrative Report Financial Services – Procurement Policy Update July 24, 2012

Procurement Policy Update

Page 1 of 2

Page 54 of 87

AgendaItem#10102a)

Comment The management letter provided by the auditors for 2011 indicated that the process of cheque review is not required as the County’s procurement policy delegates authority for purchasing up to $50,000 to staff. If amounts exceeding $50,000 were anticipated in the budget, Council approval is not required. Council’s responsibility is to set out the annual budget requirements and the staff responsibility is to act on that direction. Doing some research the following Eastern Ontario Counties do not provide cheque listings to Council as a standing agenda item: County of Lanark United Counties of Leeds and Grenville County of Renfrew County of Northumberland County of Hastings County of Lennox and Addington United Counties of Stormont, Dundas, Glengarry The auditor indicated that none of the municipalities it is involved with requires a Council review of all cheques. These municipalities which do not provide cheque listings to Council include: Town of Carleton Place Town of Smiths Falls Town of Gananoque Town of Perth Town of Mississippi Mills Township of Drummond North Elmsley Township of Lanark Highlands Township of Tay Valley Township of Beckwith Township of Leeds and the Thousand Islands Municipality of North Grenville Some variations were identified and include:   

Provide the detailed cheque listing as part of the Council package, but not as part of the agenda. The detailed cheque listing is provided at the committee level. Council members have the opportunity to review the detailed cheque listing.

Recommendation WHEREAS Allan Chartered Accountant Professional Corporation, the County of Frontenac`s Auditor of Record, has advised that the monthly detailed cheque listing need not be reviewed by Council; THEREFORE BE IT RESOLVED that the Council of the County of Frontenac receive the Financial Services – Procurement Policy Update report; AND FURTHER that Council instruct the Clerk to no longer include the detailed cheque listing in the agenda package of the regular meetings of the Council of the County of Frontenac. Organizations, Departments and Individuals Consulted and/or Affected Administrative Report Financial Services – Procurement Policy Update July 24, 2012

Procurement Policy Update

Page 2 of 2

Page 55 of 87

AgendaItem#10103a)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

July 6, 2012

Date of meeting:

July 24, 2012

Re:

Emergency and Transportation Services 2012 2nd Quarter Activity Update

Background This report is presented to Council to provide an update on the various ongoing activities and special projects during the 2nd quarter of 2012. Comment Meetings Attended County Council – Regular Meeting County Council – Special Meeting County Council – Joint Council Joint Management and RULAC County Emergency Management Program Committee City of Kingston Emergency Management Program CACC Advisory Regional Paramedic Program of Eastern Ontario (RPPEO) Fire/Paramedic Labour Relations Committee OPSEU Local 462 Labour Management Committee CUPE Local 109 Labour Management Committee County Health & Safety Committee EMO Loyalist Sector Meeting Regional Acute Care Stroke Protocol Committee LHIN - Cardiovascular Roadmap Project

Dates April 16, May 16, June 20 April 4, May 9 May 30 June 5 April 12 April 11

May 29 May 21

Committee Activities

  1. Association of Emergency Medical Services of Ontario (AMEMSO) Board: April 19, May 14 Administrative Report nd Emergency and Transportation Services – 2012 2 Quarter Activity Update July 24, 2012

2012 2nd Quarter Activity Report

Page 1 of 2

Page 56 of 87

AgendaItem#10103a)

  1. AMEMSO - Eastern Ontario Chiefs: April 12/13
  2. Emergency Medical Services Chiefs of Canada (Executive/Board): April 2/9; May 7/14 and June 16/17 Special Projects/Other Activities
  3. The 2012 ZOLL Summit (May 2-4) I attended the ZOLL Summit in Denver, Colorado. This conference was important in that the new backend reporting system that Ontario Users of the RescueNET ePCR solution have been waiting some time for was finally launched and demonstrated. Although our current ePCR solution is robust it lacks a similarly robust report service.
  4. Emergency Preparedness (EP) Week (May 6-12) We celebrated EP Week at the County with a display in the Fairmount lobby where residents, staff and visitors could gather information on preparing their family for an emergency. We also posted a link to Emergency Management Ontario’s website on www.frontenaccounty.ca where individuals could go and prepare emergency plans, based on the top possible emergencies identified by County concerns.
  5. AMEMSO Spring Conference/Human Resources Day (April 16-17) I attended this year’s conference in conjunction with a Board meeting. The annual Human Resources Day was very successful with nearly double the HR professionals attending, including Colleen Hickey. AMEMSO covers the costs of this important information sharing day that is lead by the law firm of Hicks Morley.
  6. EMS Week (May 20-26) FPS celebrated EMS Week with a display at the Cataraqui Town Centre; over 5000 people stopping by to learn about what our paramedics in their day-to-day, have their blood pressure reading taken, tour the ambulance and see a demonstration of the equipment.
  7. Special Olympics (May 31-June 2) As approved by County Council, FPS participated in the 2012 Spring Special Olympics. This is the first time that EMS coverage has been provided by professional paramedics to all venues. The Opening Ceremonies were attended by Warden Janet Gatowski and I, to witness the spectacle of 1000 athletes march in for their very special games.
  8. Wolfe Island Accommodations Building Grand Opening (June 22) MP Gord Brown, Warden Janet Gatowski, Deputy Warden Denis Doyle and I cut the ribbon to officially open the Wolfe Island Accommodations Building. This facility will assist us to sustain the volunteer service on Wolfe Island for some time to come.
  9. Ottawa River Electric Ferry Visit (June 28) MTO arranged a visit to see the MV ECOLOS on the Ottawa River. Several County and Township councillors and staff attended to see this fully electric vessel in operation. Recommendation That the Council of the County of Frontenac accept this Emergency and Transportation Services – 2012 2nd Quarter Activity Update report for information only. Organizations, Departments and Individuals Consulted and/or Affected Administrative Report nd Emergency and Transportation Services – 2012 2 Quarter Activity Update July 24, 2012

2012 2nd Quarter Activity Report

Page 2 of 2

Page 57 of 87

AgendaItem#10103b)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared: Date of update:

July 6, 2012 July 19, 2012

Date of meeting:

July 24, 2012

Re:

Emergency and Transportation Services North Frontenac Joint Land Ambulance/Fire Station Development Update 2012-#03

Construction Update The report prepared by our Project Manager, Patrick Thompson of TCMS, for the period is attached. Change Orders – No change orders are being brought forward. Other Matters – See attached. Update – At the regular meeting of Council of the Township of North Frontenac held on July 16, 2012, several resolutions were passed. The first resolution addresses the receipt of the Malroz Engineering Phase 1 Environmental Site Assessment. The second resolution, seeking confirmation that “Council agrees to continue with the Ompah Ambulance Base/Fire Hall proposed project, including the required environmental assessments” was lost. The final resolution, seeking approval to proceed with the “preliminary testing and reporting as recommended in the Phase 1 Environmental Assessment by Malroz Engineering Inc at an estimate of $27,900.00” was also lost. Evolving from this series of decisions, staff members at the County and Township have discussed the necessary next steps to be taken recognizing in particular that there are open bids for the construction project waiting to be addressed. Staff has concluded that the agreement between the County and the Township must be terminated. The agreement, executed on January 23, 2012, contains the following provisions:

North Frontenac Joint Land Ambulance Fire Station

Page 58 of 87

AgendaItem#10103b)

TERM OF AGREEMENT 9.

This Agreement shall come into force and effect upon the date first noted above and shall continue until terminated by mutual agreement of the parties or in accordance with its terms.

  1. Notwithstanding any termination of this Agreement, each party shall have a continuing financial obligation to the other to pay its proportionate share of any financial obligation properly incurred in accordance with this Agreement and outstanding at the date of termination. It is proposed that a Letter of Termination be considered by each Council to exercise the right of termination by mutual agreement. Once this Letter of Termination is executed by each party, the bidders can be formally advised that the project will not be proceeding. Recommendation RESOLVED THAT the Council of the County of Frontenac accept this Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Development Update 2012-#03 report for information; AND FURTHER THAT the Council of the County of Frontenac authorize the Warden to execute a Letter of Termination as contemplated under clauses 9 and 10 of the Agreement made between The Corporation of the County of Frontenac and The Corporation of the Township of North Frontenac dated the 23rd day of January, 2012 effective immediately. Organizations, Departments and Individuals Consulted and/or Affected Cheryl Robson, CAO, Township of North Frontenac Patrick Thompson, Project Manager, TCMS Marian VanBruinessen, County Treasurer

North Frontenac Joint Land Ambulance Fire Station

Page 59 of 87

AgendaItem#10103b)

CONSTRUCTION OF A NEW NORTH FRONTENAC JOINT LAND AMBULANCE / FIRE STATION THE COUNTY OF FRONTENAC / THE TOWNSHIP OF NORTH FRONTENAC

PROGRESS REPORT NO. 3

Prepared by TCMS

North Frontenac Joint Land Ambulance Fire Station

July 13, 2012

Page 60 of 87

AgendaItem#10103b)

NEW NORTH FRONTENAC JOINT LAND AMBULANCE / FIRE STATION PROGRESS REPORT NO. 3

INDEX

PROGRESS SUMMARY…………………………………………………………….…………………………….1 CONTRACT CHANGE SUMMARY…………………………….…………………nothing to report PROPOSED AND ACTUAL CASHFLOW – CONSTRUCTION ONLY………….nothing to report PROPOSED AND ACTUAL CASHFLOW – TOTAL PROJECT…………….……nothing to report

North Frontenac Joint Land Ambulance Fire Station

Page 61 of 87

AgendaItem#10103b)

NEW NORTH FRONTENAC JOINT LAND AMBULANCE / FIRE STATION PROGRESS SUMMARY

The following activities have been completed during the current report period. ● The proposed building site in Ompah is currently under review to determine suitability with respect to potential environmental liabilities. ● The Township of North Frontenac has engaged Malroz Engineering to complete a Phase I Environmental Site Assessment. Results are pending.

North Frontenac Joint Land Ambulance Fire Station

Page 62 of 87

AgendaItem#10103c)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

July 6, 2012

Date of meeting:

July 24, 2012

Re:

Emergency and Transportation Services Ambulance Dispatch Reporting System (ADRS)

Background Since 1996, the Ministry of Health and Long Term Care has maintained the ADDAS database as the provincial repository of all land ambulance activity. We utilize the data to produce various reports that analyze our system performance that become the basis of information reports to County Council and of improvement recommendations. The ADDAS system has not been without challenges over the years, as reported to County Council previously. Some of the logistical issues have involved access challenges to the data through secure VPNs and delays in the provision of encrypted USB data sticks (keys). Both have resulted in timing issues for reports, Cross Border Billing activity and a general frustration with the lack of accurate and complete data. Comment In an effort to improve the way that stakeholders such as the County of Frontenac have access to ambulance dispatch data (ADDAS data), the Emergency Health Services Branch has been working with the Health Services Cluster to create the Ambulance Dispatch Reporting System (ADRS). Highlights of New ADRS Service • 24x7 access • Secure web-based solution • Existing ADDAS reports will be accessible through the new ADRS service • Leveraging an industry leading Business Intelligence tool (IBM Cognos) ADRS presents users with the means of obtaining pertinent ambulance service call data through a web-based portal. This information will be obtained in either report or data extract form. Administrative Report Emergency and Transportation Services – Ambulance Dispatch Reporting System (ADRS) July 24, 2012

Ambulance Dispatch Reporting System (ADRS)

Page 1 of 2

Page 63 of 87

AgendaItem#10103c)

Further details on the functionality of ADRS will be delivered in the near future by the Health Services Cluster. The Branch has asked the UTMs and DDAs to review and sign the ADRS Access Agreements (AA). Attached to each AA is an Authorized User Agreement & Acceptable Use Policy (AUA). Each employee that needs access to ADRS is required to complete an AUA, while only one AA is required per municipality/designated delivery agent. The second part of the registration process concerns the User Registration Form (URF). Also attached, the URF is to be completed for each employee who requires access to ADRS. The Ministry of Health and Long Term Care has launched the new web-based Ambulance Dispatch Reporting System (ADRS) which replaces the existing ADDAS application service. This application will provide a user friendly, secure access, “ready when you are” service. This will eliminated the wait for delivery of USB data sticks (keys), the need to log onto the VPN and more. Sustainability Implications Good stewardship of the resources made available to the County will assist us to provide the most appropriate use of land ambulance resources and care of our residents and visitors when in need of paramedic services. Financial Implications None Recommendation That the Council of the County of Frontenac accept this Emergency and Transportation Services – Ambulance Dispatch Reporting System (ADRS) report for information only. Organizations, Departments and Individuals Consulted and/or Affected Dave Millard, Manager of Information Services Marian VanBruinessen, Treasurer

Administrative Report Emergency and Transportation Services – Ambulance Dispatch Reporting System (ADRS) July 24, 2012

Ambulance Dispatch Reporting System (ADRS)

Page 2 of 2

Page 64 of 87

AgendaItem#10103d)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

July 6, 2012

Date of meeting:

July 24, 2012

Re:

Emergency and Transportation Services Proposed Temporary Logistics Support Location

Background It has increasingly become a challenge over the past two (2) years to fulfill the logistical needs of Frontenac Paramedic Services (FPS), in providing adequate space for supplies and specialized fleet vehicles. Several influencing factors can be identified.

  1. The redevelopment of the Palace Road station ensured the provision of adequate crew room at the cost of garage space (a reduction of one (1) bay). As a result, the Emergency Support Unit (ESU) had to be relocated and is currently rotated to various base locations on a temporary stay basis. One of the base locations includes a contractor’s facility, where the county paramedic vehicle has stayed at their good will.
  2. The addition of the Patient Simulation Lab (SIM Lab) and its storage requirements has added to these challenges. With the kind support of Township of South Frontenac Fire and Rescue (SFFR), we have been fortunate enough to house the SIM Lab on its premises. Unfortunately, this arrangement is coming to an end as SFFR requires the space. The distance to this location has not been ideal in allowing the optimization of the SimLab program. Access issues have also arisen over the last two (2) months for the ESU. We have temporarily been permitted to use an outside space at Kingston General Hospital however this arrangement must be resolved before the colder winter weather arrives. Budgeted fuel costs have also increased due to these support vehicles not being located in the area where they are most utilized.

Administrative Report Emergency and Transportation Services – Proposed Temporary Logistics Support Location July 24, 2012

Proposed Temporary Logistics Support Location

Page 1 of 3

Page 65 of 87

AgendaItem#10103d)

We have explored options with Kingston Fire and Rescue (KFR), however it has not resulted in a location that can be provided on a temporary basis, in order to allow time for us to secure an appropriate long term facility. We have also had to resort to renting commercial storage space to house medical/surgical supplies that are not required on a daily basis. We are legislated to ensure a three (3) month supply is available in the event of a supply chain disruption. The 2006 IBI report entitled “Strategic Review of Ambulance Station Options in the City of Kingston” made several recommendations regarding the future direction of facilities in Kingston. The timeline acknowledged in that report is now upon us. Comment Notwithstanding the ongoing relevance of the 2006 IBI report and its recommendations, several outside influences will continue to affect our further review and the implementation recommendations being brought forward for Council`s consideration. They include:     

The establishment of a new land ambulance station in Amherstview by the County of Lennox and Addington, which will reduce our response responsibilities to that area by an estimated one thousand (1000) calls when fully operational on a 24/7 basis. The KFR Master Fire Plan recommendations regarding the replacement of the Railway Street Fire Hall have been put on hold, which was critical to our discussion regarding the need for a fourth (4th) land ambulance station within the area of Division/Elliot. The timing of the development of a third crossing of the Cataraqui River and how we might serve the eastern portion of the City of Kingston. The discussion surrounding the end of the current lease (2015) at our land ambulance station on Hwy 15, and whether to continue to lease from the new owners or to attempt to purchase the location. Opportunities to expand the land ambulance station on Justus Drive by assuming the remaining 5000 square feet (the current tenant has a five (5) year lease

In light of the numerous challenges noted above and the uncertainty regarding current opportunities, we have sought a positive temporary solution to our logistics requirements to store and house our supplies and specialized fleet vehicles. A suitable building located at 706 Fortune Crescent, in Kingston’s west end, has come available for lease. The five thousand (5,000) square foot facility is move-in ready with office and storage space for the logistics supplies and three (3) garage bays for the ESU, SimLab and logistics van. The location is also ideally situated in our busiest operational areas and closer to the stations to facilitate simulation training. It also offers a private office space for the Operations Supervisors to coach and counsel paramedics, and to resolve issues of a confidential nature. It is recommended that a three (3) year lease with two (2), one (1) year renewal options be considered as a temporary solution that addresses the issues that persist today while allowing time for the issues mentioned above to unfold before Council makes a permanent decision. Sustainability Implications Good stewardship of the resources made available to the County will assist us to provide the most appropriate use of land ambulance resources and care of our residents and visitors when in need of paramedic services. Administrative Report Emergency and Transportation Services – Proposed Temporary Logistics Support Location July 24, 2012

Proposed Temporary Logistics Support Location

Page 2 of 3

Page 66 of 87

AgendaItem#10103d)

Financial Implications The monthly lease payment would be $4,377.40. The utility costs per year are estimated at $5,730. The 2012 land ambulance grant confirmation has been received (included in the Communications Report) at a higher level than was originally budgeted. The full costs for 2013 would increase the total municipal contribution for operating by 0.73% which is completely covered by the grant increase. Recommendation That the Council of the County of Frontenac accept this Emergency and Transportation Services – Proposed Temporary Logistics Support Location report for information; AND FURTHER THAT the Council of the County of Frontenac hereby authorize the Warden and Clerk to execute a three (3) year lease agreement with two (2), one (1) year renewal options to commence on October 1, 2012 with Chris Peters Crane, for a building located at 706 Fortune Crescent, Kingston at a cost of $4,377 per month in the first year. Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Treasurer

Administrative Report Emergency and Transportation Services – Proposed Temporary Logistics Support Location July 24, 2012

Proposed Temporary Logistics Support Location

Page 3 of 3

Page 67 of 87

AgendaItem#10104a)

ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared By:

Julie Shillington Administrator of Fairmount

Date Prepared:

June 27, 2012

Date of Meeting:

July 24, 2012

Re:

Fairmount Home – 2012 2nd Quarter Activity Update

Background The following are some of the highlights from April 1 to June 30, 2012 of which County Council should be aware. Comment Lobby Elevator The elevator repairs were completed the last week of May. Managers have expressed their thanks to staff, residents, volunteers and family members for their patience. Behavioural Supports Ontario Initiative As previously reported to Council, this initiative involves Mobile Behavioural Teams of health professionals (RNs, RPNs, PSWs), employed by Providence Care, as part of the Behavioural Support Services (BSS) program in the South East LHIN. When the BSS project is fully implemented, long-term care homes will be able to access additional staff support 24-hours a day when a resident is experiencing behavioural challenges related to dementia or other neurological conditions. A cooperation agreement has been developed by Providence Care in collaboration with the LTC sector and it was recommended that legal advice be sought by each long-term care home prior to signature as the agreement does make reference to hands-on care being provided by members of the team and allowing this may contravene the collective agreements of some homes. I contacted our solicitors and was advised that we should not sign the agreement given the layoff of staff at the home in 2011 and the component of hands-on care in the agreement. Arbitration An arbitrated settlement relating to the CUPE 2290 collective agreement was released the end of June.

Administrative Report nd Fairmount Home – 2012 2 Quarter Activity Update July 24, 2012

2012 2nd Quarter Activity Report

Page 1 of 3

Page 68 of 87

AgendaItem#10104a)

Pandemic Planning An interdisciplinary group of staff met to review the home’s pandemic plan. The group will meet again in the fall to work through areas identified for improvement. Code White Task Force The task force met in April to start to develop Code White procedures. During that meeting the members conducted risk assessments and toured the building to identify possible security risks and safe zones. In June the members met again to start drafting the policy and procedures. Another meeting will be scheduled for September. Strategic Planning Fairmount’s strategic plan was approved by Council and both managers and staff are now working on an operational plan for Council’s review. Grievance Mediation I attended a grievance mediation session where several grievances were settled. Volunteer Appreciation Dinner I attended the Volunteer Appreciation Dinner and presented a slide show called “Behind the Scenes at Fairmount”. This presentation provided information on the home’s programs, policies and quality improvement activities. Rotary Appreciation Event I attended an appreciation event hosted by the Rotary Club of Cataraqui-Kingston. Fairmount had a display at the event showcasing the Volunteer Training Day that was hosted at Fairmount and funded by the Club. The purpose of the evening was to allow donors to see the projects that their donations supported. OANHSS Conference I attended the annual OANHSS conference in Toronto. Some of the concurrent sessions I attended included “Quality of Life Correlates and Predictors for Long Term Care Residents”, “Using OHRS/MIS Data” and “Getting Results with a Governance Quality Framework”. Nurses’ Week Nurses’ Week at Fairmount is a time when we celebrate all staff. Activities this year included The 7 Old Ladies Tea, Ice Cream Sundae Day, a staff BBQ, Leave Your Mark (a staff painting activity) and King and Queen for a Day. Other activities included Name That Animal, Name That Song and Write Us a Poem about Fairmount. Annual Education Day Another annual education day was held with nursing specific education in the morning and general education in the afternoon. The content of this education day is in line with legislated training requirements. ALSETS I am attending a six-session Health Quality Ontario ALSET program via teleconference. The purpose of this program is to allow participants to identify an issue in their home and use quality improvement tools to make changes. It is a great opportunity to hear what others are doing also. Family Information Session Our semi-annual Family Information Session was held with three family members attending. Topics included the strategic plan, upcoming budget, food donations policy, resident/family survey results, elevator update, social work services and a presentation from our Nurse Administrative Report nd Fairmount Home – 2012 2 Quarter Activity Update July 24, 2012

2012 2nd Quarter Activity Report

Page 2 of 3

Page 69 of 87

AgendaItem#10104a)

Practitioner entitled “Oh no… Mom and Dad are on Drugs – Understanding Opioid Analgesic Use in the Elderly”. Sodexo Expectations As Council is aware, we contract the management of our dietary and environmental service departments as well as our dietitian services through Sodexo. Our annual expectation meeting was held with the Sodexo District Manager in attendance. This session includes a review of last year’s expectations and a discussion and agreement of the expectations of the Sodexo Managers for the coming year. Well Project The well has been drilled and we are awaiting the results of the pump test which was conducted on June 17th. e-Waste Fundraiser The total funds raised from the e-Waste fundraiser for the Auditorium sponsored by Sodexo and Scott’s Environmental was $512.45. Through this event 4,589 kg of e-waste was diverted from landfill. Sodexo donated $244 worth of food and drink for the BBQ. Ontario Volunteer Service Awards I attended the Ontario Volunteer Service Awards where volunteers, including one youth volunteer, received service awards from the province. Our 2012 Fairmount Ontario Volunteer Service Award recipients are: Bruce Kivell Alexis Girling Connie Girling Paul Erikson Sue McDonald Lucille Crowe Darby Flynn (youth volunteer)

Recommendation RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – 2012 2nd Quarter Activity Update report for information only. Organizations, Departments and Individuals Consulted and/or Affected Residents Staff Volunteers Sodexo Scott’s Environmental

Administrative Report nd Fairmount Home – 2012 2 Quarter Activity Update July 24, 2012

2012 2nd Quarter Activity Report

Page 3 of 3

Page 70 of 87

AgendaItem#10104b)

ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared by:

Julie Shillington Administrator of Fairmount

Date Prepared:

July 3, 2012

Date of Meeting:

July 24, 2012

Re:

Fairmount Home – Auditorium Renovation Project – RFP for Architectural Services

Background In 2009 County Council approved a feasibility study for the redevelopment of the Fairmount auditorium. Included in the study were initial concept drawings and cost estimates. Comment The fundraising campaign for the Auditorium Renovation Project is now underway. At the County Council meeting in June 2012, staff was advised that an update to the cost estimate is required. We anticipate that to do so will require the review and update of the concept drawings. Staff would like to issue a Request for Proposals for Architectural Services to update the concept drawings and provide an updated cost estimate for the Auditorium Renovation Project. To ensure consistency in architectural services, we would like to extend the Request to include, as a second phase that would proceed only upon direction, the final drawings and costing to be undertaken next year as the project moves forward. Sustainability The Fairmount Auditorium Renovation project supports a number of focus areas adopted in Directions for Our Future. The project will ensure that our residents, staff, volunteers and community members have access to a safe, accessible, modern, spacious, bright and inviting resource.

Administrative Report Fairmount Home – Auditorium Renovation Project – RFP for Architectural Services July 24, 2012

Auditorium Renovation Project

Page 1 of 2

Page 71 of 87

AgendaItem#10104b)

Financial It is estimated that the review and update of the concept drawings may require up to $15,000 which can be taken from Fairmount’s small contingency fund. It is estimated that the final drawings and costing will be up to 8% of the final project costs, a common industry rate. Recommendation RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – Auditorium Renovation Project – RFP for Architectural Services report; AND FURTHER THAT Council authorize the Clerk to release a Request for Proposals for Architectural Services for the Auditorium Renovation Project and to contract with the successful bidder to prepare revised concept drawings and cost estimates in 2012 at a cost not to exceed $20,000 to be drawn from the existing contingency expense line within the 2012 Fairmount Administrative budget and to provide further services, upon authorization of the Auditorium Renovation Project, including final drawings and construction-related services at a rate not to exceed 8% of the construction value. Organizations, Departments and Individuals Consulted and/or Affected Residents Staff Volunteers Community

Administrative Report Fairmount Home – Auditorium Renovation Project – RFP for Architectural Services July 24, 2012

Auditorium Renovation Project

Page 2 of 2

Page 72 of 87

AgendaItem#11•

a) Accounts Listing for the Period of: June 12, 2012 - July

Page 73 of 87

AgendaItem#11•

a) Accounts Listing for the Period of: June 12, 2012 - July

Page 74 of 87

AgendaItem#11•

a) Accounts Listing for the Period of: June 12, 2012 - July

Page 75 of 87

AgendaItem#11•

a) Accounts Listing for the Period of: June 12, 2012 - July

Page 76 of 87

AgendaItem#11•

a) Accounts Listing for the Period of: June 12, 2012 - July

Page 77 of 87

AgendaItem#11•

a) Accounts Listing for the Period of: June 12, 2012 - July

Page 78 of 87

AgendaItem#11•

a) Accounts Listing for the Period of: June 12, 2012 - July

Page 79 of 87

AgendaItem#11•

a) Accounts Listing for the Period of: June 12, 2012 - July

Page 80 of 87

AgendaItem#16•

BY-LAW NO. 2012-0021 of THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to establish a Finance Committee WHEREAS County of Frontenac By-law No. 2010-0028 authorizes County Council from time to time to appoint special purpose committees; AND WHEREAS the Council of the County of Frontenac deems it expedient to establish a Finance Committee that would report directly to County Council; NOW THEREFORE the Council of the County of Frontenac hereby establishes a County of Frontenac Finance Committee as follows: 1.

ESTABLISHMENT OF THE COMMITTEE (i) The County of Frontenac Finance Committee shall be comprised of three (3) members of County Council appointed by County Council. (ii) The members of the County of Frontenac Finance Committee shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council and who shall be named in Schedule “A” to this By-law. (iii) That the Committee shall meet as required. (iv) The County of Frontenac Finance Committee shall adhere to the County’s Procedural By-law No. 2010-0028 and any amendments thereto, specifically Section 25 – Committees for the conduct of all meetings.

TERMS OF REFERENCE (i)

Goal/Vision The vision of the County of Frontenac stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places. Within the context of the Values and Principles detailed, the County of Frontenac Finance Committee will endeavour to assist the Frontenacs reach sustainability.

(ii)

Mandate: a) To provide pre-budget input for consideration during the budget process (core services and capital projects). b) To review and provide input into County’s annual budget prior to presentation to Council for adoption. c) To review the quarterly budget to actual financial statements.

County of Frontenac By-law No. 2012-0021 To Establish a Finance Committee July 24, 2012

a) By-law No. 2012-0021 - To Establish a Finance

Page 1 of 3

Page 81 of 87

AgendaItem#16•

d) Other duties as directed or delegated by County Council.

EFFECTIVE DATE OF THE BY-LAW

This by-law shall take effect on the date of its final passing.

Read a first and second time this 24th day of July, 2012. Read a third time, finally passed, signed and sealed the 24th day of July, 2012.

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

County of Frontenac By-law No. 2012-0021 To Establish a Finance Committee July 24, 2012

a) By-law No. 2012-0021 - To Establish a Finance

Page 2 of 3

Page 82 of 87

AgendaItem#16•

SCHEDULE “A” TO BY-LAW NO. 2012-0021

The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Finance Committee: Three (3) Members of County Council:   

This is Schedule “A” to By-law No. 2012-0021 passed by the Council of the County of Frontenac th this 24 day of July, 2012.

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

County of Frontenac By-law No. 2012-0021 To Establish a Finance Committee July 24, 2012

a) By-law No. 2012-0021 - To Establish a Finance

Page 3 of 3

Page 83 of 87

AgendaItem#16•

BY-LAW NO. 2012-0022 OF THE CORPORATION OF THE COUNTY OF FRONTENAC Being a by-law to amend By-law No. 2012-0010 (A by-law to adopt the estimates for the sums required during the year 2012 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac) WHEREAS on April 4, 2012, the Council of the County of Frontenac adopted By-law No. 20120010, being a by-law to adopt the estimates for the sums required during the year 2012 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac; AND WHEREAS at the regular meeting of County Council held on June 20, 2012, Council adopted Resolution No.192-12 as follows resulting in an amendment to the 2012 County Budget: WHEREAS the Province of Ontario’s 2012 budget includes a change to the funding formula for discretionary benefits provided to Ontario Works recipients beginning on July 1, 2012; AND WHEREAS the change to the funding of discretionary benefits will leave a shortfall of approximately $20,000 to $25,000 for the remainder of 2012 for the County of Frontenac; AND WHEREAS the announcement of the change to this funding formula, through the passing of the 2012 provincial budget, was subsequent to the County’s 2012 budget being passed; NOW THEREFORE BE IT RESOLVED THAT the Council of the County of Frontenac authorize bridge funding of the discretionary benefits program for County of Frontenac Ontario Works recipients for the remainder of 2012 beginning July 1, 2012 in order to provide the same level of service; AND FURTHER THAT the Council instruct the Treasurer to finance the bridge funding through the County Stabilization Reserve; AND FURTHER THAT the County advise the City of Kingston, as the County’s Consolidated Municipal Service Manager, of this decision and work with the City of Kingston for a long term funding solution for 2013 and beyond; AND FURTHER THAT a copy of this resolution be circulated to AMO, EOWC, local MPPs, the Minister of Finance and the Premier of Ontario.

NOW THEREFORE, the Council of The Corporation of the County of Frontenac deems it expedient to enact the following amendment to the 2012 County of Frontenac budget as follows: 1.

That a transfer from reserves be included in the 2012 budget as follows:

Expenditure: Ontario Works Discretionary Benefits

$25,000

County of Frontenac By-law No. 2012-0022 - To Amend By-law No. 2012-0010 (2012 Budget) July 24, 2012 Page 1 of 2

b) By-Law No. 2012-0022 - To Amend the 2012 Budget By-

Page 84 of 87

AgendaItem#16•

Revenue: Transfer from Frontenac Stabilization Reserve 2.

$25,000

That this By-law shall come into force and take effect as of the date of final passing thereof.

Read a First and Second Time this 24th day of July, 2012. Read a Third Time and Finally Passed, Signed and Sealed this 24th day of July, 2012.

THE COUNTY OF FRONTENAC

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

County of Frontenac By-law No. 2012-0022 - To Amend By-law No. 2012-0010 (2012 Budget) July 24, 2012 Page 2 of 2

b) By-Law No. 2012-0022 - To Amend the 2012 Budget By-

Page 85 of 87

AgendaItem#16•

BY-LAW NO. 2012-0023 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on July 24, 2012

WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF FRONTENAC hereby enacts as follows:

  1. THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on July 24, 2012 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
  2. THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on July 24, 2012 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
  3. THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on July 24, 2012 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
  4. THAT this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 24th day of July, 2012. Read a Third Time and Finally Passed, Signed and Sealed this 24th day of July, 2012.

By-law No. 2012-0023 – To confirm all actions and proceedings of County Council on July 24, 2012 Page 1 of 2

c) By-law No. 2012-0023 Confirmation of Proceedings

Page 86 of 87

AgendaItem#16•

The Corporation of the County of Frontenac

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

By-law No. 2012-0023 – To confirm all actions and proceedings of County Council on July 24, 2012 Page 2 of 2

c) By-law No. 2012-0023 Confirmation of Proceedings

Page 87 of 87

Help support independent journalism
If NFNM’s reporting matters to you, Buy Me a Coffee is a simple way to help keep local watchdog coverage going.
Buy Me a Coffee