Seniors Housing Task Force - 14 Aug 2014 - Agenda

Published August 14, 2014

Word Count 51942 words

Reading Time 244 min read

Body: Council Type: Agenda Meeting: Regular Date: August 14, 2014 Collection: Council Agendas Municipality: Frontenac County

[View Document (PDF)](/docs/frontenac-county/Published Agendas/Advisory Committees of Council/Seniors Housing Task Force/Seniors Housing Task Force - 14 Aug 2014 - Agenda.pdf)

Document Text

SENIORS HOUSING TASK FORCE AGENDA

Date and Time

Thursday, August 14, 2014 at 11:30 a.m.

Place

The Frontenac Room, 2069 Battersea Road, Glenburnie, ON

Committee Composition - 3 Members of County Council and 1 Township Representative County Council: Councillor McDougall - County Housing and Homelessness Advisory Committee Representative Councillor John Purdon - County Council Member Councillors Denis Doyle (Mayor, Frontenac Islands, (A)), Bud Clayton (Mayor, North Frontenac, (A)), Gary Davison (Mayor, South Frontenac, (A)), and Janet Gutowski (Mayor, Central Frontenac, (A)) Township Representatives: Councillors Wayne Grant (Frontenac Islands, (A)), Betty Hunter (North Frontenac, (A)), Pat Barr (South Frontenac, (A)), and Frances Smith (Central Frontenac, (A))

Page 1.

Call to order

Adoption of the agenda

Disclosure of pecuniary interest and general nature thereof

Adoption of minutes

2-4

•

Minutes of Meeting held May 26, 2014 THAT the minutes of the meeting held May 26, 2014 be adopted as circulated.

Deputations and/or presentations

Reports

5-33

•

2014-127 SHS Consulting – Senior’s Housing Business Plan Proposal This report is for information purposes only.

Communications

Other business

Next meeting date •

At the call of the Chair.

Adjournment

Page 1 of 33

AgendaItem#4•

Minutes of the Sustainability Advisory Committee Meeting May 26, 2014 A meeting of the Seniors Housing Task Force was held at the Wolfe Island Township Office, 1191 Road 96, Wolfe Island, on Monday, May 26, 2014 at 9:00 AM Present:

Deputy Warden Denis Doyle, Chair Councillor John McDougall, Vice-Chair Councillor John Purdon Frontenac Islands Councillor Wayne Grant

Staff:

Kelly Pender/C.A.O. Frontenac County Joe Gallivan/Manager of Sustainability Planning/Frontenac County Peter Young/Community Planner/Frontenac County Darlene Plumley/C.A.O./Clerk/Treasurer – Frontenac Islands

Others:

Judy Greenwood-Spears, Margaret Knot, Walter Knot, Kathy Horton, Clara Lovatt

Call to order

The Chair called the meeting to order at 9:00 am 2.

Adoption of the agenda

Moved By: Seconded By:

Mr. Grant Councillor McDougall

THAT the agenda be adopted as circulated. CARRIED 3.

Disclosure of pecuniary interest and general nature thereof

The Chair requested the Recording Secretary to make note in the minutes that no members of the committee disclosed any pecuniary interests.

Seniors Housing Task Force Meeting Minutes May 26, 2014

Minutes of Meeting held May 26, 2014

Page 1 of 3

Page 2 of 33

AgendaItem#4•

Adoption of minutes

Moved By: Seconded By:

Mr. Grant Councillor Purdon

THAT the minutes of the meeting held April 30, 2014 be adopted as circulated. CARRIED 5.

Deputations and/or presentations Deputy Warden Doyle invited C.A.O. Pender and Planner Gallivan to address the Committee concerning the proposed Scope of Work considerations to be used when developing the Business Plan for affordable seniors housing. Discussion took place concerning; • affordable housing grants that may be available; • possible partnerships that may be of assistance; • planning processes to be put in place; • have the project shovel ready in case funding becomes available; • develop a new Not for Profit Community Organization • the more money received from outside sources equals less control for the municipality

Reports/Topics for Discussion i.

Reflections and Lessons learned from the site visit in Sharbot Lake • Have planning and zoning issues identified and addressed prior to commencement of the project • Suggest Air conditioned units and a common hallway • Keep community control if possible • Offer the opportunity to those who currently live on the Island

ii.

Planning matters to be addressed • A Countywide RFP would allow for a consistent vision which would assist developers. • The Business Plan will go to the County in June with the RFP estimated closing date for late fall. • The document will be circulated for Committee Members for information.

iii.

Contributions expected from the County of Frontenac • Assistance in developing a Business Plan • Money allocation/seed money/would be the same for each five unit

Seniors Housing Task Force Meeting Minutes May 26, 2014

Minutes of Meeting held May 26, 2014

Page 2 of 3

Page 3 of 33

AgendaItem#4•

development Moved By: Seconded By:

Councillor Purdon Councillor McDougall

THAT staff be directed to proceed with developing a generic Request for Proposals for a Business Plan to develop Seniors Housing; AND FURTHER THAT awarding of the RPF be brought forward to County Council for approval, including funding sources and required budget amendments for this expenditure. CARRIED iv.

Proposed Unit Types: • Rent Geared to Income • Affordable Units • Mixed Units (combination of affordable and market value rents)

Involvement with and by the City of Kingston • C.A.O. Pender is to meet with a representative within the Housing Department to determine whether it would be beneficial for them to attend the next meeting.

vi.

Next steps for the Marysville Housing Project • identify where, how many, how to manage septic demands and water supply • work on land use and site plan for Zoning consideration

Communications

Other business

Next meeting date

At the call of the Chair. 10.

Adjournment

Moved By: Seconded By:

Councillor Purdon Councillor McDougall

THAT the meeting hereby adjourn at 9:55 am. CARRIED Seniors Housing Task Force Meeting Minutes May 26, 2014

Minutes of Meeting held May 26, 2014

Page 3 of 3

Page 4 of 33

AgendaItem#6•

Report 2014-127 COMMITTEE REPORT To:

Chair and Members of the Seniors Housing Task Force

From:

Joe Gallivan Manager of Sustainability Planning

Date prepared:

August 11, 2014

Date of meeting:

August 14, 2014

Re:

SHS Consulting – Senior’s Housing Business Plan Proposal

Recommendation This report is for information purposes only. Background At the June 18, 2014 County Council meeting, Council authorized the following resolution: c)

2014-102 Senior’s Housing Task Force (Wolfe Island) – Request for Proposals and Preliminary Pro Forma Cash Flow Motion #: 149-14

Moved By: Seconded By:

Councillor Purdon Councillor Gutowski

RESOLVED THAT the Council of the County of Frontenac receive report 2014-103 - Senior’s Housing Task Force (Wolfe Island) – Request for Proposals and Preliminary Pro-Forma Cash Flow; AND FURTHER THAT staff be directed to issue a Request for Proposals for a Business Plan for the Frontenac Islands Senior’s Housing Business Plan, (to a maximum upset of $25,000) plus costing for second and subsequent iterations and that the Warden and Clerk be authorized to sign a contract with the successful consultant;

Seniors Housing Task Force SHS Consulting – Senior’s Housing Business Plan Proposal August 14 2014

2014-127 SHS Consulting – Senior’s

Page 1 of 2

Page 5 of 33

AgendaItem#6•

AND FURTHER THAT funding for the business plan be taken from monies allocated by County Council for Senior’s projects based upon the formula noted in the report; AND FINALLY THAT the successful Consultant report back to County Council on the project by October 15, 2014. CARRIED A Request for Proposals for a Business Plan for the Frontenac Islands Senior’s Housing Business Plan was issued on June 25, 20014 and closed on July 17, 2014, with SHS Consulting being the successful proponent. Comment The SHS Consulting Senior’s Housing Business Plan Proposal is attached to this report as Appendix A. Sustainability Implications As noted in Directions for our Future, Government decision-making processes are clear, transparent, forward thinking and focused on the longer term.

Financial Implications Further to the resolution that was passed at the June 18, 2014 County Council meeting, Council authorized the creation of a Seniors Issues Reserve in the amount of $1.5M. $25,000 of this was allocated in 2014 to cover the cost of initiating the Senior’s Housing Business Plan.

Organizations, Departments and Individuals Consulted and/or Affected Kelly Pender, Chief Administrative Officer Marian VanBruinessen, Director of Corporate Services/Treasurer SHS Consulting

Attachments Appendix A SHS Consulting – Seniors Housing Business Plan Proposal

Seniors Housing Task Force SHS Consulting – Senior’s Housing Business Plan Proposal August 14 2014

2014-127 SHS Consulting – Senior’s

Page 2 of 2

Page 6 of 33

AgendaItem#6•

A Response to the County of Frontenac RFP for a:

July 17, 2014

Submitted by

In association with

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1.1

Background ………………………………………………………………………………………………………………………………… 2

1.2

Project Goals and Objectives ………………………………………………………………………………………………….. 2

1.3 Ñ

The Work Plan …………………………………………………………………………………………………………………………… 3 É

2.1

Contact Information ………………………………………………………………………………………………………………….. 6

2.2

Company Profiles ………………………………………………………………………………………………………………………. 6

2.3

Members of the Project Team……………………………………………………………………………………………….. 8

2.4

Recent Relevant Experience…………………………………………………………………………………………………. 10

2.5

References ………………………………………………………………………………………………………………………………. 22

3.1

Project Budget ………………………………………………………………………………………………………………………… 24

3.2 Ú

Project Schedule …………………………………………………………………………………………………………………….. 25 Ê

Detailed Resumes of Members of the Project Team …………………………………………………………………. 26

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Size, scope and scale of the project Community input and Frontenac Islands Council input Engagement with the Housing Service Manager (City of Kingston) Identification of the target market Definition of Roles and Responsibilities Site location options Site servicing considerations Planning considerations Delivery options and identification of preferred option Funding and pro forma analysis External funding and grant opportunities Recommendations o

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Review/confirm scope of work with project authority Review work to date/progress with Task Force Confirm working assumptions with regards to concept, governance, management, follow-on projects, etc. Gather background material/studies Set out administrative protocols – primary contacts, communications, billing, contract documents

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Gather available data on need/demand via existing documentation and updated population profiles (2014) Quantify and validate project needs through community focus group session Expand validation process via individual survey (only if needed, due to project time line) Confirm target market for project based on established need profile Establish working project concept in terms of size, form, tenure and affordability

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Identify potential costs, funding sources and financing parameters for both initial capital and ongoing operations Establish sustainability element costs as component of overall budget on a cost/benefit basis Undertake preliminary financial work-up of prospective option(s) including base assumptions for revenues and expenses to gauge initial project viability and on-going project sustainability Confirm the preferred seniors project option(s) for Marysville

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Identify prospective project sites/buildings and assess development parameters associated with each (i.e. planning, servicing constraints/options and related technical requirements) Review needs, options and funding opportunities with Service Manager (City of Kingston) Identify prospective sustainability principles and potential project elements Identify potential sponsors and partnerships Identify potential project development options for achieving project concept Review and confirm findings with project authority and Task Force

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Roll-up findings from each step into a formal business plan report with a formal recommendation on project feasibility Confirm in the business plan the proposed project configuration with regards to: a. Demonstrated project need b. Size, scale, tenure and affordability c. Development site(s) and technical parameters d. Preliminary financial viability e. Fit with sustainability principles f. Governance and on-going management/operations g. Prospective partners Define a clear ‘go/no go’ recommendation based on established assumptions and findings Present draft business plan to project authority and Task Force

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Narmadha Rajakumar, Research Analyst, SHS Consulting

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Edward Starr - $165/hr. Ken Foulds - $150/hr. Narmadha Rajakumar – $75/hr. Disbursements – reimbursed at cost

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