Body: Council Type: Document Meeting: Regular Date: 2019 Collection: Agenda Attachments Municipality: Frontenac County
[View Document (PDF)](/docs/frontenac-county/Item Attachments/Agenda Item/2019/April/Shared Facility Next Steps - Determining Partners Mr. Rob Wood, 8020 Info Inc. will take the Task Force through the Shared Facility Next Steps Discuss/Shared Facility Next Steps Discussion Guide.pdf)
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CRCA – County of Frontenac Facility Planning
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Shared Facilities Planning Session: April 17th, 2019 Date: 11am-1pm, April 17, 2019 Location: Frontenac County, Bud Clayton Room Facilitator: Rob Wood
Discussion Guide: The goal for this session will be to confirm how many and which partners are willing to commit to the next stage of exploring a shared option, or not, to meet their future needs for administrative offices and facilities. 11:00am
Welcome and Overview of the Agenda
11:10am
Recap of the results/implications of the architectural assessment
11:15am
Updates from partners on due diligence work & future intentions Since the last milestone meeting, each partner exploring the joint project has taken time to compare the costs and benefits for the shared option against their own stand-alone options, which vary from partner to partner. Each partner will be asked to report on the results of their due diligence work and whether they intend to proceed further with project development, or not. ▪ Township of South Frontenac update ▪ CRCA update ▪ County of Frontenac update
11:50pm
Determining the partners (or not) for next stage of project work
12:30pm
Confirming Next Steps (for those partners intending to proceed) ▪ Agenda for next meeting: governance options and financing models ▪ Site options and potential development approaches ▪ Risk, change management and communications issues ▪ Critical timelines
12:50pm
Wrap-up/Next Steps & Takeaways
The purpose of the working group to this point has been to investigate, consider options and make final recommendations on whether or not the CRCA and County of Frontenac (and potentially South Frontenac) should pursue a joint partnership arrangement and co-location at a site close to the 401. The most recent milestone was commissioning architectural services to validate initial assessments of the costs and options. This work was undertaken to enable the partners to make a decision on whether or not to pursue the next stage of a shared development project.
For Use of CRCA/County of Frontenac ONLY © 2019, 8020Info Rights reserved. help@8020info.com – www.8020info.com
CRCA – County of Frontenac Facility Planning
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Background Information for Reference: Shortlist of specific partners / sharing options to be explored further: •
Three-way sharing (CRCA, Frontenac County and South Frontenac)
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Frontentac County and CRCA (South Frontenac on its own)
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Frontenac County with South Frontenac (CRCA on its own)
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All three potential partners go on their own.
Timelines/Milestone Dates: •
Commitment decisions on whether to proceed together or not will likely be required sooner than later (e.g. June 2019).
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Proposed timelines if a shared project were to proceed: — 2019: sort out the governance and financing arrangements/budget issues — 2020: complete the design work — 2021: start the construction build, for completion perhaps in 2022
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Any delays in moving forward will probably mean increased construction costs.
Parameters for potential location of a shared site: The question of how many and which partners are willing to pursue a shared option must be resolved before more specific criteria for a site search can be determined. Location preferences, site size, building size and service requirements, brand implications and other strategic considerations will all depend on the priorities of the particular partners involved. Area of potential search: In past discussions with all parties, the boundaries of a potential area of search had been narrowed to:
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North of 401, south of Rutledge Road, east of Hwy 38 and west of Hwy10
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South Frontenac (e.g. Harrowsmith, Inverary, Sydenham)
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North part of Kingston close to the 401
Proximity to natural or other assets, services and infrastructure will no doubt be factors in selection of any final site.
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