Body: Council Type: Agenda Meeting: Special Date: May 2, 2013 Collection: Council Agendas Municipality: Frontenac County

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Document Text

County Council Meeting – Special Meeting May 2, 2013 – 9:00 a.m. The Frontenac Room, 2069 Battersea Road, Glenburnie, ON

AGENDA Page 1.

CALL TO ORDER

ADOPTION OF THE AGENDA

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

DEPUTATIONS AND/OR PRESENTATIONS

COMMUNICATIONS

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Correspondence received from the Township of Central Frontenac requesting that the County of Frontenac finalize its budget as soon as possible so that County tax rates may to be incorporated in the next tax bill.

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REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 2013-065 Financial Services – 2013 Draft Budget (Deferred from the April 17, 2013 Regular County Council Meeting)

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN a) Referred from the April 17, 2013 Regular County Council Meeting Moved by: Councillor McDougall Seconded by: Councillor Inglis WHEREAS the Council of the County of Frontenac, at its meeting held January 16, 2013 passed the following Mission and Vision Statements: Mission Statement “The County of Frontenac’s mission is the effective, efficient and sustainable delivery of services to citizens” Vision Statement “The County of Frontenac is recognized for its unique pristine natural environment and lifestyle choices and commitment to - and promotion of - strong, resilient, diverse, rural communities”

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MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN AND WHEREAS the County of Frontenac and its Townships have a goal to provide safe, sustainable and fully accessible senior friendly communities; AND WHEREAS this goal would see a much higher success rate if there were collaboration between the County of Frontenac, its Townships and potentially the provincial and federal governments as well as the CFDC; AND WHEREAS the County of Frontenac currently has sufficient funds in its Federal Gas Tax Reserve and its Working Fund Reserve: THEREFORE BE IT RESOLVE THAT $1,500,000 of the Federal Gas Tax or Working Fund Reserves be earmarked over five years to support the development and implementation of a plan done collaboratively between the County of Frontenac and its Townships that would see the County of Frontenac supporting seniors and their continued independent living by providing safe, sustainable, fully accessible senior friendly communities, to include but not limited to: •The support of one new Seniors Housing development in each Township; •Fulfil the County’s responsibilities as noted in the Municipal Housing Strategy and the Ten Year Homelessness Plan; •Increase community consultation on accessibility and how to better create barrier free communities; •Make better use of Community Improvement Plans to better assist local business and promote pedestrian friendly community development; •Support local health care support services; •Improve rural transportation; AND FURTHER THAT this plan be incorporated into the draft proposed Sustainable Actions Directions for our Future 2013.

GIVING NOTICE OF MOTION

PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW

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By-law No. 2013-0017 - To Adopt the 2013 Budget By-law No. 2013-0018 - To Confirm the Proceedings of County Council

ADJOURNMENT

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Correspondence received from the Township of Central Frontenac

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Report 2013-065

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Marian VanBruinessen Treasurer

Date prepared:

April 5, 2013

Date of meeting:

April 17, 2013

Re:

Financial Services – 2013 Draft Budget

Recommendation RESOLVED THAT County Council accept the Financial Services – 2013 Draft Budget report; AND FINALLY THAT the Council of the County of Frontenac pass a by-law later in the meeting approving the 2013 Budget as amended.

Background A draft budget was presented in November 2012 to the Finance Committee members, Councillors Clayton, Jones, McDougall and Warden Gutowski. Staff provided detailed presentations on each department to the committee outlining issues, mitigation strategies and implications. After a number of lengthy meetings, the Finance Committee provided its recommendations on the draft budget to Council in January. Council met and considered the draft budget in detail on January 17, February 20, March 8 and March 20. The tax levy at the end of the March 20 meeting was $8,201,429 a 0.34% reduction over the 2012 budget. The budget was not supported at that meeting.

Comment The new draft budget, appended to this document incorporates all the Council discussions to date.

Administrative Report Financial Services – 2013 Draft Budget April 17, 2013

2013-065 Financial Services – 2013 Draft

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There is an urgency to complete the County budget process to facilitate finalizing lower tier budgets and the release of tax bills in May. Further, senior staff from our funding partner, the City of Kingston, had scheduled a report to City Council on April 23 with respect to its tax levy for 2013 prior to issuing tax bills. For this meeting, City representatives require an understanding of the County’s budgets related to the shared services of Fairmount Home and Land Ambulance. Concern has been expressed with respect to the review and realignment of the County reserves. A report related to this discussion was deferred to a Committee of the Whole, and it is anticipated that a fair amount of time is required to facilitate a comprehensive reserve review in light of the long term implications of the decisions.

Sustainability Implications Sustainability is dependent on good governance and stewardship of County resources.

Financial Implications The budget as presented proposes a levy of $8,201,429 or a 0.34% reduction over the 2012 budget.

Organizations, Departments and Individuals Consulted and/or Affected Gerard Hunt, CAO, City of Kingston Desiree Kennedy, Director of Financial Services and Treasurer, City of Kingston Louise Fragnito, Treasurer, Township of South Frontenac Michael McGovern, Treasurer, Township of Central Frontenac Angela Millar, Treasurer, Township of North Frontenac Carol Dwyre, Treasurer, Township of Frontenac Islands

Administrative Report Financial Services – 2013 Draft Budget April 17, 2013

2013-065 Financial Services – 2013 Draft

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BY-LAW NO. 2013-0017 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to adopt the estimates for the sums required during the year 2013 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac WHEREAS pursuant to Section 289 of the Municipal Act, S.O. 2001, Chapter 25, and amendments thereto (‘the Municipal Act’), the County of Frontenac shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the County of Frontenac; AND WHEREAS it is necessary for the County of Frontenac to raise for the year 2013 certain sums; AND WHEREAS all property assessment rolls on which the 2013 taxes are to be levied have been returned and revised pursuant to the provisions of the Assessment Act, R.S.O. 1990, Chapter A.31 and amendments thereto, subject to appeals at present before the Assessment Review Board, the Ontario Municipal Board and the District Court; AND WHEREAS the “Residential/Farm Assessment”, “Multi-Residential Assessment”, “Commercial Assessment”, “Industrial Assessment”, “Pipe Line Assessment”, “Farmlands Assessment” and “Managed Forests Assessment” and the applicable subclasses pursuant to Section 7 of the Assessment Act have been determined on the basis of the aforementioned property assessment rolls; AND WHEREAS pursuant to Section 311(2) of the Municipal Act, for purposes of raising the general upper-tier levy, the sums required by taxation in the year 2013 are to be levied by separate rates by the Townships for the estimated current annual expenditures for County of Frontenac purposes after deduction of other revenue as directed by County of Frontenac bylaw; AND WHEREAS the tax ratios and tax rate reductions for prescribed property subclasses on the aforementioned property for the 2013 taxation year have been set out in County of Frontenac By-law Number 2011-0036 passed by Council on the 16th day of November, 2011; AND WHEREAS the tax rates on the aforementioned “Residential/Farm Assessment”, “MultiResidential Assessment”, “Commercial Assessment”, “Industrial Assessment”, “Pipe Line Assessment” (where applicable), “Farmlands Assessment” and “Managed Forests Assessment” and the applicable subclasses have been calculated pursuant to the provisions of the Municipal Act, in the manner set out herein; NOW THEREFORE, the Council of the Corporation of the County of Frontenac enacts as follows: 1.

THAT the 2013 budget of the County of Frontenac, which is set out as Schedule A attached hereto and forming part of this by-law and which incorporates estimates for revenue and

By-law No. 2013-0017 – To Adopt the 2013 Budget May 2, 2013

By-law No. 2013-0017 - To Adopt the 2013 Budget

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reserve transfers in the amount of $__________ and estimates for expenditures in the amount of $__________ be approved and adopted by the Council of the County of Frontenac. 2.

THAT having duly adopted the gross estimates set out in Schedule A to this by-law and having deducted there from the estimated revenue from sources other than property taxes for the year 2013, the County of Frontenac hereby adopts the sum of $__________ as per the line titled “From Taxation” on Page 4 of Schedule A to this by-law as its estimate of the Property Tax Levy required during the year 2013 for the purposes of the County of Frontenac.

THAT for the year 2013 in the area coming under the jurisdiction of the County of Frontenac, the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac shall levy upon the Residential/Farm Assessment, Multi-Residential Assessment, Commercial Assessment, Industrial Assessment, Pipe Line Assessment (if applicable), Farmlands Assessment and Managed Forests Assessment and applicable subclasses, the tax rates for County of Frontenac purposes as determined in accordance with the calculations as detailed on Page 35 of Schedule A to this by-law.

THAT the County of Frontenac hereby directs that the Council of each Township levy the general rates as specified herein and more particularly detailed on Page 35 of Schedule A to this by-law.

THAT the County of Frontenac hereby directs that the property tax levy for general purposes as levied against each Township be paid to the Treasurer of the County of Frontenac in the installments set out in the agreement dated the 22nd day of April, 1998 attached hereto as Schedule B and forming part of this by-law.

THAT the County of Frontenac hereby directs that the County’s portion of Right-of-Way Acreage payments and the County’s portion of Payments in Lieu of Taxation be paid to the Treasurer of the County of Frontenac in the installments set out in the agreement dated the 22nd day of April, 1998 attached hereto as Schedule B to this by-law.

THAT this by-law shall come into force and take effect as of the date of final passing. Read a First and Second Time this 2nd day of May, 2013. Read a Third Time and Finally Passed, Signed and Sealed this 2nd day of May, 2013.

THE CORPORATION OF THE COUNTY OF FRONTENAC

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

By-law No. 2013-0017 – To Adopt the 2013 Budget May 2, 2013

By-law No. 2013-0017 - To Adopt the 2013 Budget

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BY-LAW NO. 2013-0018 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on May 2, 2013 WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF FRONTENAC hereby enacts as follows:

  1. THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on May 2, 2013 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
  2. THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on May 2, 2013 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
  3. THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on May 2, 2013 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
  4. THAT this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 2nd day of May, 2013. Read a Third Time and Finally Passed, Signed and Sealed this 2nd day of May, 2013.

By-law No. 2013-0018 – To confirm all actions and proceedings of County Council on May 2, 2013

By-law No. 2013-0018 - To Confirm the Proceedings of

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THE CORPORATION OF THE COUNTY OF FRONTENAC


Janet Gutowski, Warden


K. Elizabeth Savill, Clerk

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