Body: Council Type: Agenda Meeting: Regular Date: June 3, 2013 Collection: Council Agendas Municipality: Frontenac County
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SUSTAINABILITY ADVISORY COMMITTEE AGENDA
Date and Time
Monday, June 3, 2013 at 10:00 a.m.
Place
County of Frontenac Administrative Boardroom 2069 Battersea Road, Glenburnie
Members: Geoff Sandiford, Chair Ron Hipfner, Vice Chair John McDougall, County Councillor
Don Ross, Community Member Denis Doyle, County Councillor
Page 1.
Call to order
Adoption of the agenda
Disclosure of pecuniary interest and general nature thereof
Adoption of minutes
2-7
•
Minutes of Meeting held April 3, 2013.
Deputations and/or presentations
Reports/Topics for Discussion
8-20
•
2013-103 Sustainability Advisory Committee – 2013 Work Plan Update
21-45
•
2013-104 Support to Small Scale Community Sustainability Initiatives (SSS SCI)
Other business
Next meeting date
Adjournment
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Minutes of the Sustainability Advisory Committee Meeting April 3, 2013 A meeting of the Sustainability Advisory Committee (SAC) was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, April 3, 2013 at 1:30 PM In attendance: Geoff Sandiford, Chair Ron Hipfner, Vice Chair John McDougall, County Councillor Denis Doyle, County Councillor Don Ross, Community Member Warden Janet Gutowski, Ex-Officio Staff: Elizabeth Savill, CAO/Clerk Alison Vandervelde, Communications Officer Jannette Amini, Deputy Clerk, Recording Secretary Kieran Williams, Municipal Intern Anne Marie Young, Manager of Economic Sustainability Peter Young, Community Planner 1.
Call to order
Mr. Sandiford, Chair, called the meeting to order at 1:32 p.m. 2.
Adoption of the agenda
Moved By: Seconded By:
Mr. Hipfner Councillor McDougall
THAT the agenda for the April 3, 2013 Sustainability Advisory Committee be adopted. CARRIED 3.
Disclosure of pecuniary interest and general nature thereof
The Chair requested the Recording Secretary to make note in the minutes that no members of the committee declared any disclosures of pecuniary interest. 4.
Deputations and/or presentations
Ms. Rachelle Hardesty, General Manager, Land O’ Lakes Tourist Association addressed the Sustainability Advisory Committee regarding recent and upcoming activities of the Land O’ Lakes Tourist Association. She distributed a copy of the 2012 highlights and provided an overview on same. A copy of the presentation is attached to the minutes. Sustainability Advisory Committee Meeting Minutes April 3, 2013 Received by County Council April 17, 2013
Minutes of Meeting held April 3, 2013.
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When asked what the largest gap is with respect to servicing new visitors, Ms. Hardesty advised that this would be in the area of expansion. She is hoping to receive additional funding in order to focus on workshops; however additional boat rentals and resources for businesses are needed in order to help businesses expand. There is also a lack of year round accommodations which makes it difficult to promote the area all year and local business cannot afford to winterize existing cottages. It was suggested that the Land O’ Lakes Tourist Association approach W.A. Robinson Asset Management Limited for potential loans which Ms. Hardesty will take back to the Board. With respect to the County of Frontenac, the Loughborough Lake, Kashwakamak Lake and Desert Lake are very popular with tourists as well as a few smaller lakes in the north that provide excellent fishing. It was noted that the majority of activity takes place south of Highway 7 and they would like to see more activity in the north. Accommodations are also an issue and concerns were expressed that existing “mom and pop” run cottages are being sold and turned into private development. Ms. Hardesty noted that the Land O’ Lakes Tourist Association is trying to encourage homeowners to start opening bed and breakfast operations as an option and welcomed any additional suggestions the Committee might have. One issue that was noted is that many of the smaller businesses cannot absorb the cost of new regulations imposed by the Province. 5.
Adoption of Minutes
Moved By: Seconded By:
Councillor Doyle Warden Gutowski
THAT the minutes of the Sustainability Advisory Committee meeting held February 6, 2013 be adopted. CARRIED 6.
Business arising from the minutes
Communications i.
Property-Assessed Payments for Energy Retrofits PAPER Report Update
Councillor Doyle provided the Committee with a report from the SWITCH Green Profit Conference that he recently attended and provided an overview on same. He did have the opportunity at the conference to speak with City of Kingston Mayor Mark Gerretsen who felt that this was something that his staff at the City could get involved with. Mr. Young will follow up. Councillor Doyle noted that the County is the only county involved in the PAPER project and the City would like to partner with it. He also had the opportunity to speak with M.P.P. John Gerretsen and update him on this project. The County information booth at the conference received a lot of positive feedback and he personally thanked Mr. Young for all of his work on this project. The CHEERIO group has now taken over the PAPER project and he feels that the County will have an active role in this as it will bring a rural perspective as all other participants are from larger cities. The Committee was informed the Energy Retrofit Program is structured along the same lines as local improvement charges projects where residents are able to secure a long term low cost loan that is paid back through municipal property taxes. A source of loan funds is required Sustainability Advisory Committee Meeting Minutes April 3, 2013 Received by County Council April 17, 2013
Minutes of Meeting held April 3, 2013.
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either from another level of government, financial institutions or internal resources. The County does have reserve funds that could potentially be used for this; however if this program proves successful it could require a significant allocation to meet demand. Councillor Doyle advised that the funding issue is being discussed by the CHEERIO group but no decisions have yet been made; however he suspects a subcommittee will be formed to look at this issue. Mr. Young provided an overview of the program indicating it is administered like the local improvement charges where loans are repaid through municipal tax levies. The CHEERIO group is trying to develop a pilot project by reviewing case studies and lessons learned. This review will take into consideration: the target audience, building type and age (residential/commercial); however he feels the pilot will be for single family residential homes although Toronto is also looking at industrial, municipal funding (taxation that is set aside or reserves) or external (financial institutions) as this can be administered through the municipality or an external organization, municipal resources to asses applications, interest rates based on risks as the eligibility criteria needs to be a balance between risk and ease of submitting an application, and other programs that may currently be available to homeowners such as energy retrofits through local PUCs, utility companies etc. Municipalities can also look at using contractors as a marketing tool. This is a three month project and he suspects that more information will be available sometime in April. The Committee talked about other potential partners the County could get involved with such as AMO or the EOWC. Moved By: Seconded By:
Mr. Hipfner Councillor Doyle
THAT the Council of the County of Frontenac authorize staff to enter into discussions with the City of Kingston and other partners such as AMO and the EOWC on a possible collaboration for a PAPER Program and to report back to the Sustainability Advisory Committee on possible further steps. CARRIED ii.
Correspondence received from the Town of Halton Hills “Caught You Green Handed” - Recognizing employees who act sustainably in the workplace
Moved By: Seconded By:
Councillor Doyle Warden Gutowski
THAT Council authorize staff to investigate ways in which a recognition program for employees who act sustainably in the workplace might be implemented at the County of Frontenac, including any associated costs; AND FURTHER THAT a copy of the correspondence from the Town of Halton Hills on recognizing employees who act sustainably in the workplace be forwarded to the Townships and included in the County newsletter. CARRIED Sustainability Advisory Committee Meeting Minutes April 3, 2013 Received by County Council April 17, 2013
Minutes of Meeting held April 3, 2013.
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Reports/Topics for Discussion i.
2013-060 Solar Power Production – April 2013 Update
Moved By: Seconded By:
Mr. Hipfner Councillor Doyle
THAT the Sustainability Advisory Committee receive this Sustainability – April 2013 Solar Power Production Update report for information only. CARRIED Warden Gutowski noted that concerns have been expressed to her that the Sydenham solar panels are not working properly. Mr. Young advised that staff is looking into this. It was questioned if this type of report should be going to County Council and it was agreed that the revenues earned information be provided to County Council through the Quarterly Financial Reports. ii.
2013-061 Sustainability Advisory Committee – 2013 Work Plan Update
Moved By: Seconded By:
Mr. Doyle Mr. McDougall
THAT the Sustainability Advisory Committee receives this 2013 Work Plan Update report for information only. CARRIED It was suggested that the Big Sandy Bay Stewardship Committee be added under Partnership Opportunities. Mr. Ross and Mr. Sandiford were thanked by the Council members for their presentations to the Township Councils of South and Central Frontenac. Mr. Sandiford overviewed for the Committee the presentations that were made. Warden Gutowski noted that there were no negative comments by the Council of Central Frontenac and felt the presentation was very well made. The presentation to North Frontenac will take place next Monday (April 8th) and Frontenac Islands will be made on May 13th. The Committee suggested that the following topics be added to the survey: lake management plans alternatives to septic systems community development and encouraging volunteerism energy retrofits
Sustainability Advisory Committee Meeting Minutes April 3, 2013 Received by County Council April 17, 2013
Minutes of Meeting held April 3, 2013.
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Moved By: Seconded By:
Mr. Ross Councillor McDougall
THAT Frontenac County Council authorize the Sustainability Advisory Committee to hold the Annual Integrated Sustainability Planning Celebration Breakfast on May 24, 2013 at an approximate cost of $1,000. CARRIED Committee discussed a possible awards program around sustainability and questioned if such an award could make some feel excluded, noting that the Community Partnership provides more of an inclusive program. The Committee made no further indication to staff to pursue a Sustainability Award. Ms. Vandervelde advised the Committee on discussions that she has had with two individuals around encouraging volunteers which centered on improving awareness around volunteer opportunities. What was noted to her in those conversations was that there needs to be a clear statement of duties for volunteer positions, cross promotion of events, training as the difficulty is more in finding volunteers to organize events as opposed to finding volunteers to come for the day to volunteer at the event, mentorship programs, recognition (especially youth and high school students who are required to do 40 hours of volunteer work), and family opportunities to volunteer. The Committee suggested that Ms. Vandervelde also speak with South Frontenac Community Services, the Northern Adult Learning Centre, the United Way and the Girl Guides who all have an excellent track record of volunteers. It was noted that the issue around the lack of volunteers was raised originally as a result of the Committee’s desire to encourage employers to allow employees time off work to volunteer. It was acknowledged that the limited total number of and lack of any large employers challenge this concept. As well, many of those who live in the County work in the City which in turn raised the question of whether Kingston employers would support this. iii.
2013-074 Community Improvement Plans – Future Directions
Moved By: Seconded By:
Mr. Hipfner Councillor McDougall
RESOLVED THAT the Sustainability Advisory Committee receive the Sustainability – Community Improvement Plan – Future Directions report and the attached report. CARRIED As part of the next steps, Councillor McDougall would like to see broader topics included in the CIPs such as accessibility or seniors housing. The Committee discussed the positive aspects that have come from Community Improvement Plans. Councillor McDougall noted that the Township of South Frontenac is working with the Frontenac Community Futures Development Corporation to create streetscape renderings and produce custom renderings for businesses applying for the façade improvement programs.
Sustainability Advisory Committee Meeting Minutes April 3, 2013 Received by County Council April 17, 2013
Minutes of Meeting held April 3, 2013.
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Other business
Next meeting date
The next regular meeting of the Sustainability Advisory Committee is scheduled for Wednesday, June 5, 2013 at 1:30 p.m. 11.
Adjournment
The meeting adjourned at 3:33 p.m.
Sustainability Advisory Committee Meeting Minutes April 3, 2013 Received by County Council April 17, 2013
Minutes of Meeting held April 3, 2013.
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Report 2013-103
COMMITTEE REPORT To:
Chair and Members of the Sustainability Advisory Committee
From:
Elizabeth Savill CAO
Prepared by:
Alison Vandervelde Communications Officer
Date prepared:
May 27, 2013
Date of meeting:
June 3, 2013
Re:
Sustainability Advisory Committee – 2013 Work Plan Update
Committee Recommendation THAT the Sustainability Advisory Committee receive this 2013 Work Plan Update report for information only.
Background Action has been taken on a number of 2013 work plan items. An update of progress made to date follows here. Comment The following are updates and discussion points relevant to the 2013 work plan.
- Maintain expertise in sustainability to ensure valuable advice can be offered to Council as required (strategically support webinars, workshops and conferences) including input into the annual budgeting process The Manager of Economic Sustainability, Manager of Sustainability Planning, and Community Planner attended The Fundamental Elements of a Stewardship Plan Workshop, organized by the Frontenac Stewardship Foundation. Presentations were made by speakers from across North America on key elements and best practices that could be used for the foundation of a stewardship plan for Frontenac County. The Manager of Sustainability Planning and Community Planner presented on the County Official Plan and Natural Heritage Study and outlined how they would work with a potential stewardship plan. A County-wide Stewardship Plan was identified as a priority opportunity for 2013 in Sustainable Actions 2012.
Sustainability Advisory Committee Report – 2013 Work Plan Update June 3, 2013
2013-103 Sustainability Advisory Committee
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- Consider opportunities to further engage and educate communities including: a. Community Sessions and Events The survey to gather feedback on Community Information and Discussion Sessions was included in the April e-newsletter and has received 35 online responses to date. The survey was distributed at the May 24th ICSP Breakfast to the 53 community members in attendance and 25 completed surveys were returned. A summary of all results is included at the end of this report as Exhibit A. b. Annual Breakfast The Annual Sustainability Celebration Breakfast was held on Friday, May 24, 2013. Of the 222 people who were invited, 70 RSVP‟d and 61 attended. During the time reserved for open sharing from community members, 18 people took advantage of the opportunity to update the group on current community activities:
- Dianne Dowling: Health Food Initiatives and KASSI
- Howard Smith: New Leaf Link
- David Townsend: South Frontenac Community Services
- Dan Hendry: City of Kingston Climate Action Plan
- Sue Leslie: Hinchinbrooke Public School Revitalization
- Louise Dignum: Proud to be part of sustainability community
- Wilma Kenney: KFPL
- Anne Marie Young: Small Scale Community Sustainability Initiatives Funding
- Ron Vandewal: Desire for proof (i.e., photos, statistics) of project success
- Gord Rodgers: Stewardship Council
- Pat Furlong-Brownlee: Support for young farmers
- Betty Hunter: Dark Skies initiative and North Frontenac Community Profile
- Janet Gutowski: WIFI at Oso Beach
- John Williamson: Frontenac Federation of Agriculture, SWITCH and Source Water
- Mike Sewell: Apprenticeships for youth, outstanding video/animation students
- Don Ross: Frontenac Arch Biosphere
- Rachelle Hardesty: Hook „Em, Hook „Em Big Fishing Tournament
- Gray Merriam: Lake Stewardship A Satisfaction Survey will be sent out by May 31st. Ms. Vandervelde will provide a verbal report at the June 3rd meeting, and a complete summary will be brought forward at the August SAC meeting. c. Partnership Opportunities Community Partnership Agreements were formalized with the following organizations; plaques recognizing these partnerships were presented at the May 24th breakfast. Sharbot Lake Farmer‟s Market Friends of Arden Verona Lions Club Land O‟ Lakes Tourist Association Desert Lake Organic Gardens The KFL&A Board of Health has signed a Community Partnership Agreement, which will be formally presented at the annual fall workshop. An invitation for suggestions of potential community partnerships was extended at the breakfast and any suggestions received will be brought forward to the Committee for consideration. Staff is continuing to pursue Community Partnership Agreements with the following organizations, as previously directed by the SAC: Sustainability Advisory Committee Report – 2013 Work Plan Update June 3, 2013
2013-103 Sustainability Advisory Committee
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Limestone District School Board Canonto Lake Land Owners Association Big Sandy Bay Stewardship Committee New Leaf Link has forwarded its Annual Report to the County. The report will be included in County Council‟s June agenda package for its receipt and can be viewed at that time. Staff will ensure the report is brought forward on the August SAC agenda. d. Volunteer Encouragement Program Further research is being conducted into potential needs and opportunities that exist. Staff will be in contact with South Frontenac Community Services, the Northern Adult Learning Centre, the United Way and the Girl Guides and bring more information back to the August SAC meeting. e. Youth Retention and Attraction Working Group Staff arranged a brainstorming session on April 24th to discuss youth in Frontenac County. The discussion resulted in a list of potential opportunities that could be developed to attract/retain youth in the County. Notes from the meeting are included at the end of this report as Exhibit B. The following people were present at the meeting: Joanne Sortberg, SF resident and returnee post-secondary, Occasional Teacher Eric Williams, Patchwork Gardens, FI resident Miguel Hahn, New Farm Project, Career Counselor at Queen‟s University, CF resident Louise Dignum, CF resident, recent returnee Laurie Watson, Northern Connections Adult Learning Centre, CF resident Elizabeth Bigelow, SL Family Health Team, CF resident and returnee post-secondary Joyce Bigelow, Northern Connections Adult Learning Centre employee, CF resident Anne Marie Young, Manager of Economic Sustainability Alison Vandervelde, Communications Officer At the Sustainability Breakfast on May 24th, the topic of youth attraction and retention once again came up in discussion as a priority for our area. A few attendees approached staff to express their interest in being involved in an initiative. The Committee is asked to provide input with respect to next steps. 3. Liaise with other like-minded groups to gain insights and share expertise CHEERIO Advisory Group More information was expected in mid-April but has not been released at this point. Staff will bring an update to the August SAC meeting if more information is available. 4. Stimulate relationships and synergies with the Townships by presenting at Council meetings and through other meeting opportunities Chair Geoff Sandiford and Committee Member Don Ross have presented highlights of the FCM Conference to the councils of South Frontenac, Central Frontenac and North Frontenac Township Councils as approved by the Committee. They will present to Frontenac Islands Township on June 10th. 5. Assist with the preparations for the Annual Workshop The Annual Workshop will be hosted in the fall – staff suggests Friday, September 20th. To ensure the workshop is productive, staff appreciates suggestions the Committee can offer regarding goals for the workshop. Sustainability Advisory Committee Report – 2013 Work Plan Update June 3, 2013
2013-103 Sustainability Advisory Committee
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- Contribute to the development and presentation of the annual Sustainable Actions report to Council Staff will begin drafting Sustainable Actions 2013 in the fall, following the annual workshop.
Comment on the draft Communications Plan being developed for Council’s approval in 2013
A Communications Plan is being developed. The Executive Summary is included at the end of this report as Exhibit C. Updated Statistics on Current Communications Initiatives: Facebook 54 Likes (up from 51 at April Meeting) 1 person “talking about” the page Weekly Total Reach: As high as 170 in the week of May 9-15. Twitter Following 122 (up from 119 at April Meeting) 399 Followers (up from 347 at April Meeting) 152 Tweets (In total) E-Newsletter Date Sent
Email Name 03/28/2013 March 2013 04/22/2013 April 2013 04/26/2013 ICSP Breakfast Invitation
Sent
Bounces Opt-outs
Opens
Clicks
Forwards
624
22
3
271
41
0
625 222
19 20
1 0
262 89
67 10
0 0
Financial Implications None.
Sustainability Advisory Committee Report – 2013 Work Plan Update June 3, 2013
2013-103 Sustainability Advisory Committee
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Exhibit A
Sustainability Advisory Committee Community Speaker Series Survey The County of Frontenac’s Sustainability Advisory Committee (SAC) is looking for ways to engage with you, the residents of the Frontenacs on subjects that matter to you. The committee has suggested that regular gatherings to learn about and discuss topics that impact the sustainability of our life in this region would offer valuable opportunities for making progress. Please take a few minutes now to answer the following six questions and help us determine what shape these gatherings might take.
- Topics. Effective learning and discussion only occur when the audience is interested in the topic. Please tell us how interested you would be in the following subjects.
Seed Banks & Heritage Foods Eating Locally in the Winter Wild Law Car Share Programs Solar Hot Water Heaters & Your Home Local Medicinal Plants A history of Local Hunting and Trapping The Frontenac Arch Biosphere Greening for Local Businesses Movie Nights - Environmentally Conscience Movies Mining Healthy Homes (cleaning products, building materials, etc) Local Recreational Opportunities Lake Management Plans Septic System Alternatives Community Development Encouraging Volunteerism Energy Retrofits
Very Interested 13 19 8 10 25 18 9 18 17 11 6 17 22 21 30 37 18 28
Somewhat Interested 25 27 18 18 26 21 13 19 23 18 18 33 28 17 17 14 27 24
Not at all Interested 13 6 17 21 5 12 25 12 11 21 23 4 5 11 7 4 7 2
- What else? If you have other sustainability topics you would be interested in learning more about or discussing with your neighbours, please share them with us here. Senior Housing; Homelessness; Police report on drugs grown in Frontenac County; Report on beavers “Living by water” sustainably
COUNTY OF FRONTENAC 2069 Battersea Road, Glenburnie, Ontario, Canada K0H 1S0 t. 613.548.9400 f. 613.548.8460 www.frontenaccounty.ca
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FGT money more available for eco-tourism projects Seniors apartment complexes in Central Frontenac Think outside the box. Have a look at Frontenac County 50 years from now – what change we anticipate and how we plan for it. Dar Skies; Protecting our existing natural environment; Responsible growth Apprenticeship as youth retention strategy Entrepreneurship; Keeping the complete value chain in the Frontenacs; Helping centralize (marketing knowledge of local guilds) i.e., Seed to Sausage, beekeeping, pottery Plastics & Health Sustaining local community vitality; Ensuring the concept of support for local goes beyond food to community in the face of the trend to centralize most community services (i.e., education, libraries). Sustainability for people – keeping the young and old vibrant and living in our community. What are volunteer groups of the County? Encouraging Volunteerism… there are retired people who have paying jobs for “something to do” – they don’t need the money, but we have unemployment. If these retirees had meaningful volunteer work available, perhaps paying jobs would open up for those who need the jobs. Some of these people are retired teachers who are taking low paying/unskilled jobs. I’m sure they would be happier with challenging volunteer work. So many people think volunteer work is at a hospital or nursing home. There are lots of other volunteer opportunities. Land and Water Stewardship Solar Space Heating for residential use. The adverse affects of Line 9 from Enbridge; The adverse affects of Industrial solar in the community; Adding new concerns to the Ministry of Environment; Threats to Drinking Water; Out-migration of youth in the county; Putting the Hospitality to work in Tourism These sound like great starters! House hold energy management; heating and air conditioning; KES energy management Conservation measures; hiring the right contractor; available grants for home owners; the value of supporting local businesses Property Standards throughout the County; Young Family engagement in community development; Recreation activities in rural communities for teens Preservation of County history and historical sites/assets Keeping our lakes clean and healthy and controlling future development around and near our lakes so that environmental sustainability is not jeopardized; Maintaining and improving fish and wildlife habitats; Fair and reasonable market value property assessments for taxation purposes (current valuations from MPAC far exceed what one might expect to realize in the open market, especially for waterfront properties); Aboriginal land claims and their impact in North Frontenac. Planning for the future when gasoline prices raise to a degree that we will not be able to travel around our County.
COUNTY OF FRONTENAC 2069 Battersea Road, Glenburnie, Ontario, Canada K0H 1S0 t. 613.548.9400 f. 613.548.8460 www.frontenaccounty.ca
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Community energy plans Weekly bus service between Frontenac communities & Kingston Encouraging people to WANT to eat locally (for sustainability of the food system), and improve access to local food. Supporting and promoting local small business and accessible transportation for residents in North, Central and South Frontenac Township 3. Your time is valuable. How often would you attend an informational/discussion session of this nature? Bi-Monthly Quarterly Semi-Annually Annually
12 27 14 3
- Reinventing the wheel is not a good use of resources. If you know of a group or individual who is knowledgeable in a potential session topic, and might be interested in presenting information or leading a discussion, please share contact information here. Don’t forget to indicate their subject area of interest. Gray Merriam – Landscape Ecology; Resilience Planning Mike Proctur – Hunting History; Rec Committee Chairs – Local Recreation & NRYP; Joyce Bigelow – Encouraging Volunteerism Dan Hendry – Sustainability; Sustainable initiatives re: LDSB Ross Elliott – Energy Auditor (Housing) Eco-Perth – Home Energy Retrofits; SWITCH – Energy issues Gord Rodgers – Lake Stewardship Planning Mike Sewell – Out-migration of Youth; Drinking water threats; Industrial Solar; Hospitality Keith Didychuk (KES Energy Management) – Heating, Air Conditioning, Ventilation, Energy Conservation, Energy Management Solutions, Energy Auditing, Incentives available. KES is able to provide the energy costs for the different heating sources. Matt Mertins – Registered Professional Forester Professor Brian Osborne – County history Steve Lapp – Decreasing energy use; Alternate power sources Dianne Dowling, National Farmer’s Union and Kim Perry, Local Family Farms – Local Food System
- If you have any other comments or suggestions regarding this initiative, please share them with us here. Great event – great food. More discussion on recycling – hazardous waste and less dependency on landfills and easier options Ensure sessions are held throughout the County
COUNTY OF FRONTENAC 2069 Battersea Road, Glenburnie, Ontario, Canada K0H 1S0 t. 613.548.9400 f. 613.548.8460 www.frontenaccounty.ca
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Remain aware of the huge range of “sustainability” issues: climate change, health (obesity / active lifestyle), income distribution, local food, community land ownership, social housing, etc. The Stewardship Foundation has a seminar series where we might partner with the ICSP on mutually relevant topics. Good idea. Do we have a youth retention specialist in the county? Do we have a youth retention business development strategy in the county? It is cheaper to conserve energy than it is to produce. Maybe you could have given the option of monthly in you quarter bimonthly option I am not sure that a speaker’s series is the highest priority for the County’s efforts at this time. Frequency of meetings ties in with their location. As a seasonal resident of North Frontenac my permanent residence is not in the County. On an overall basis the ratio of permanent to seasonal residents in North Frontenac is 1:4.33. How do you engage them as they have a major impact on the environment? Possibly by biasing the timing of events into the ‘cottage season’. Taxes for seasonal residents who own lakefront property are high and the services we receive in return are minimal. The costs of fighting harmful insect infestations (hemlock looper, tent caterpillars, ash borers, pine borers, gypsy moths etc.) and invasive species are usually met by cottage associations. Help from the municipality in controlling destructive insects and harmful species would be appreciated. Must be cost effective, delivered within budget and with no hidden or unsustainable future costs. We all have to live within our means, not just inventing projects to spend money. NEED is what is important.
COUNTY OF FRONTENAC 2069 Battersea Road, Glenburnie, Ontario, Canada K0H 1S0 t. 613.548.9400 f. 613.548.8460 www.frontenaccounty.ca
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Exhibit B
April 24, 2013 Youth Attraction and Retention in Frontenac County In attendance: Joanne Sortberg, SF resident and returnee post-secondary, Occasional Teacher Eric Williams, Patchwork Gardens, FI resident Miguel Hahn, New Farm Project, Career Counselor at Queen’s University, CF resident Louise Dignum, CF resident, recent returnee Laurie Watson, Northern Connections Adult Learning Centre, CF resident Elizabeth Bigelow, SL Family Health Team, CF resident and returnee postsecondary Joyce Bigelow, Northern Connections Adult Learning Centre employee, CF resident Anne Marie Young, Manager of Economic Sustainability Alison Vandervelde, Communications Officer Defining “Youth” The group discussed three separate age ranges that comprise the “youth” demographic: Age range: 15-19 years These youth haven’t left yet. Their needs must be met or they will not stay/return to the area. Unfortunately, other than apprenticeships (which are limited) the County doesn’t offer many job opportunities as this age range looks ahead to their future. Age range: 19-25 years These youth are pursuing post-secondary education. Outreach to colleges and universities in the area could help students form connections with the County. Distance education is also being offered by many post secondary institutions. More awareness and encouragement of that path could keep these youth in the area. Age range: 25-35 years These youth might return to raise families and for the healthy communities that the County provides. However, there is a lack of attractants for this group. If the Youth Attraction & Retention In Frontenac Meeting April 24, 2013
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population of this group doesn’t increase soon, in 20 years, the County will see a lack of residents in the 45-55 age range. What does the County have to offer youth? Outdoor recreation opportunities Relatively inexpensive land prices Naturally beautiful area Many trades businesses established in North Frontenac Some established annual events (i.e., North Frontenac ATV Run, Blue Skies Festival, Wolfe Island Music Festival) What does the County lack for youth? Not many jobs in the area; no real established industries The vast size of the County could make for a long commute No public transportation options Entertainment, night life Organized recreational/social opportunities – leads to feelings of isolation Existing Programs specifically focused on youth in the County Programming drops off after youth reach age 18 The New Farm Project was great for building farm capacity through a bit of funding, training programs, opportunities to meet people through workshops and dinners. Frontenac Community Services – for youth up to grade 9 Farm group called CRAFT meets five times a year for training. It connects youth, and is funded internally. Opportunities for Attracting/Retaining Youth Through Support Create a supportive, engaging community for children in order to build lasting connections Partner with local school boards to: o Expose students to careers available in the area, and to role models who work in those industries through co-op placements or by bringing people into the classroom (i.e., through the mandatory Careers class) o Offer high school students up-to-date information on jobs available in the area, educational requirements, wages, etc. o Engage and listen to youth to find out what they need – would likely be most successful if done during school time Offer a mentorship program for youth around the post-secondary age range Youth Attraction & Retention In Frontenac Meeting April 24, 2013
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Get youth involved in local politics so they can impact the decisions made about their communities Through Economic Development Find and support opportunities to change the faces of our small towns (i.e., transforming the old corner store into a restaurant, café, art gallery, etc). It’s hard to move to a town if it has remained stagnant over the last 20 years The Hinchinbrooke School could become a social gather place for youth with laser tag, a pool hall, etc Leverage the local terrain to attract youth interested in extreme activities A festival specifically aimed at youth that would also showcase the County’s assets (i.e., Grande Cache, Alberta’s “Death Fest”; Havelock Jamboree; Boots & Hearts Music Festival, etc) Through Employment Increase supports for starting a small business Encourage local farming and food production With increasing access to high-speed internet throughout the County, encourage working from home or virtual work opportunities Connect with business owners who are looking at succession planning and developing ways of including the next generation Build a Business Hub – a small building that offers rentable shared office space including regular office amenities… a reception area, small meeting room, photocopier, computers, high speed internet, etc. Perhaps there is an opportunity for space at the Hinchinbrooke School. Through Marketing Compile a package to market the area to post-secondary students (i.e., at the Live and Work in Kingston Fair – SLC and KEDCO in February). Use the area’s positives to attract youth and be specific… “get your local food / sustainability career started in the County” Find a way to differentiate the County from other areas… tell a story that offers an easy way for people to interpret the County. As the baby boomers age, we need to compete to attract and retain youth in order to maintain and grow our population Create a welcome package for youth moving into the area including information on what’s happening in the area An online directory specifically aimed at youth – with regular email updates on services available, upcoming events, new clubs and organizations, etc.
Youth Attraction & Retention In Frontenac Meeting April 24, 2013
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Exhibit C
Communications: 2013-2017 Executive Summary In the County of Frontenac, the Communications Officer operates under the direction of the CAO’s Office and supports all departments in the delivery of effective communications. Mission Assist and guide County Council and staff in internal and external communications leading to well coordinated decisions and actions, which supports County Council’s mission to deliver effective, efficient sustainable services to citizens. Vision A connected community of residents, stakeholders, elected officials and staff who value and strive for a high level of awareness, understanding and clear communication in everything they do, which supports County Council’s vision of strong, resilient, diverse rural communities. Strengths County Councillors and Advisory Committee members offer years of experience and community connections, providing a wealth of local knowledge. Dedicated Communications Officer is available and flexible to support the various needs of County Council, Advisory committees and staff across the organization. Innovative Information Services (IS) department allows the County to take advantage of new technologies as appropriate and available. Staff members throughout the organization are subject matter experts, in tune with departmental operations, requirements and goals. On-site staff offer support in a timely manner and posses valuable local knowledge. Weaknesses Differing disciplines of practice lead to disconnected staff across the organization. Communications goals vary between departments, causing fragmented approaches and messages. Limited staff resources increase pressure across all departments. Departmental Plan Communications 2013-2017: Executive Summary
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Last minute, unanticipated requests for assistance from departments weaken the communications department’s ability to provide support across the organization. County Councillors and Advisory Committee members often have limited time as they frequently wear many hats in their dedication to their community. Lack of high-level direction from County Council. Opportunities Improved community awareness as a result of well-informed County staff, Councillors and Committee members who champion the County and are encouraged to engage with the public. Improved relationships throughout the region lead to mutually beneficial opportunities (increased buying power, expanded funding opportunities, efficient use of resources). Improved access to highspeed internet as the EORN Broadband project launches improved service areas throughout the County Threats An unengaged community can lead to an out-of-touch governing organization. Ineffective relationships can cause duplication of efforts and missed opportunities. Priorities Public awareness of County profile, activities and services Public participation and engagement in County-led initiatives and projects Communications with near-by municipalities, community organizations, regional NGOs and other government agencies, etc. County-Townships communications creating an effective local government Internal communications among staff ensuring a coordinated, effective and efficient team Communications between County staff, Council and Advisory Committees Ensure continued compliance with all legislated requirements
Departmental Plan Communications 2013-2017: Executive Summary
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Report 2013-104 ADMINISTRATIVE REPORT To:
Chair and Members of Sustainability Advisory Committee
From:
Elizabeth Savill CAO
Prepared by:
Anne Marie Young Manager of Economic Sustainability
Date prepared:
May 29, 2013
Date of meeting:
June 3, 2013
Re:
Sustainability – Support for Small Scale Community Sustainability Initiatives
Recommendation RESOLVED THAT the Sustainability Advisory Committee receive the Sustainability – Support for Small Scale Community Sustainability Initiatives (SSS SCI) Report for information; AND FURTHER THAT the Sustainability Advisory Committee acknowledge that the program as it has operated over the last four years is both accountable and transparent; AND FINALLY THAT has Sustainability Advisory Committee recommend to Council of the County of Frontenac that it approve the program, including the funding criteria and the authority of staff to make final funding decisions based solely on merit, assuring the community that the program operates solely on a merit basis free from any influence. Background Support for Smaller Scale Community Sustainability Initiatives (SSS CSI) is an approved project in the County’s Integrated Community Sustainability Plan (ICSP) that supports building community capacity and covers all four pillars of sustainability: social, cultural, economic and environmental. It is recognized that a number of community projects contribute towards sustainability. Each year new projects emerge which build community capacity and could benefit from funding. Small contributions, under the County’s SSS CSI program, are offered to support those important projects that further our sustainability goals.
Comment County Council, at its special meeting held March 8, 2013 passed the following resolution:
Sustainability Advisory Committee – Support for Smaller Scale Community Sustainability Initiatives June 3, 2013
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Motion #: 109-13
Moved By: Seconded By:
Councillor McDougall Deputy Warden Clayton
BE IT RESOLVED THAT a process be developed, including criteria, and approved by Council prior to funds being dispersed through the Small Scale Sustainability budget. Since the inception of the program, the process for approving SSS CSI projects has been fully documented. The screening process and detailed information was included in the very first Sustainable Actions 2009. Information is now posted on both the County’s main web site www.frontenaccounty.ca and its sustainability web site at www.directionsforourfuture.ca. The screening, evaluation criteria and scoring methodology have all been developed to ensure compliance with the requirements of the Federal Gas Tax agreement, a condition of using Federal Gas Tax Funds to support these projects. County staff undertakes the following steps:
Once budget is approved the program is opened for applications – This is advertised on our website; by emails to CAOs of the Townships; to a list of organizations and committees; and it is also informally discussed at public meetings and events as opportunities arise Applicants are encouraged to contact the economic development office to discuss eligibility and the application process (Appendix A) Manager of Economic Development completes the first screening (Appendix B) and evaluation (Appendix C). The evaluation continues with at least 2 of the three following staff also complete the evaluation: CAO, Treasurer and Manager of Sustainability Planning. The scoring is totaled and averaged and if the average is over 50%, the application is approved Successful applicants are first notified, usually by telephone Two copies of a Letter of Offer (Appendix D) are drawn up for signature first by the applicant then by the CAO and Treasurer to complete its execution; one copy is then kept on file and the other returned to the applicant A transaction claim form must be completed as outlined in the Letter of Offer for the applicant to receive the approved funding (Appendix E) A final reporting form is required to complete the requirements of the Letter of Offer (Appendix F)
An example from a closed file will be shared with the Committee at the meeting to further detail the process. Financial Implications The budget for SSS CSI for 2013 is $50,000.
Organizations, Departments and Individuals Consulted and/or Affected Township of North Frontenac Township of Central Frontenac Township of South Frontenac Township of Frontenac Islands
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Application for Funds from Federal Gas Tax Agreement
Guidelines and Application Purpose: To provide Federal Gas Tax funds for eligible Smaller Scale Community Sustainability Initiatives: a project included in the County of Frontenac’s Integrated Community Sustainability Plan – Sustainable Actions November 2012 Mail application to: County of Frontenac, 2069 Battersea Road, Glenburnie ON K0H 1S0 Attention: Anne Marie Young, Manager of Economic Sustainability OR email to: ayoung@frontenaccounty.ca
Eligible Recipients Non profit organizations, including municipalities, municipal organizations and aboriginal organizations. Eligible Projects To be eligible for project funding, a project must fit into one of the following categories.
Public transit (rapid transit; transit buses; intelligent transport system or technologies; capital investments in support of public transit; para transit; active transportation infrastructure)
Water (drinking water supply; drinking water purification and treatment systems; drinking water distribution systems; water metering systems)
Wastewater (wastewater systems including sanitary and combined sewer systems; separate storm water systems)
Solid Waste (waste diversion; material recovery facilities; organics management; collection depots; waste disposal landfills; thermal treatment and landfill gas recuperation)
Community Energy Systems (cogeneration; district heating and cooling)
Roads and Bridges (local roads, bridges and tunnels; active transportation infrastructure that enhance sustainability outcomes)
Capacity Building Project (projects and activities that strengthen the ability of municipalities to develop and implement integrated community sustainability plans)
Eligible Costs Eligible costs may include only the following:
the capital costs of acquiring, constructing, renovating or rehabilitating a tangible capital asset and any debt financing charges related thereto;
the fees paid to professionals, technical personnel, consultants and contractors specifically engaged to undertake the surveying, design, engineering, manufacturing or construction of a project infrastructure asset and related facilities and structures;
Application for Funds from the FGT Agreement County of Frontenac Updated: March 20, 2013 Page 1 of 7
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Application for Funds from Federal Gas Tax Agreement
Guidelines and Application
the costs of environmental assessments, monitoring, and follow-up programs as required by the Canadian Environmental Assessment Act; or a provincial equivalent;
Costs which are not eligible
Services or works that are normally provided by the Applicant or a related party;
Salaries and other employment benefits of any employees of the applicant or related party.
An applicant’s overhead costs, its direct or indirect operating or administrative costs, and, more specifically, its costs related to planning, engineering, architecture, supervision, management and other activities normally carried out by its applicant’s staff;
Costs of feasibility and planning studies for individual Eligible Projects;
Costs of land or any interest therein, and related costs;
Cost of leasing of equipment by the municipality
Routine repair and maintenance costs;
Legal fees;
HST
Administrative costs incurred by the municipality as a result of implementing a funding agreement, subject to 1.2; and
Audit and evaluation costs.
Please include supplementary information with your application and return in electronic format to: ayoung@frontenaccounty.ca. Any questions regarding the application process or the Support for Smaller Scale Community Sustainability Initiatives program may be directed to Anne Marie Young, Manager of Sustainability, 613-548-9400 ext. 330. Email: ayoung@frontenaccounty.ca If the application is approved The County of Frontenac will prepare a letter of offer with terms and conditions. Funds will be released after completion of the invoice forms with proper invoice documentation on a monthly basis, and/or subject to hold back until applicant, after completing the project, has met all project requirements as laid out in the letter of offer and/or until a final report and budget is received.
Application for Funds from the FGT Agreement County of Frontenac Updated: March 20, 2013 Page 2 of 7
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Application for Funds from Federal Gas Tax Agreement
Guidelines and Application
PROJECT INFORMATION Project Title Project Proponent Mailing Address Contact Person Telephone Number Email Address Funding Request
Facsimile # $
Total Project Cost
$
PLEASE PROVIDE A BRIEF DESCRIPTION OF YOUR PROJECT (approximately 150 WORDS OR LESS):
If your project is a Capacity Building Project, please answer questions 1 through 3 and also 8 through 10; If your project is not a Capacity Building Project not please omit 1, 2, and 3 and answer 4 through 10.
Does the project foster collaboration (i.e. building partnerships and strategic alliances; participation; and consultation and outreach)? Please provide details:
Does the project build knowledge (i.e. use of new technology; research; and monitoring and evaluation)? Please provide details:
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Application for Funds from Federal Gas Tax Agreement
Guidelines and Application
- Does the project take an integrated approach (i.e. planning, policy development and implementation; environmental management systems; and life cycle assessment)? Please provide details:
Eligible projects that are not Capacity Building Projects are considered environmentally sustainable municipal infrastructure (ESMI) projects. For your ESMI project, please answer the following questions. (4 through 7 and 8 through 10) 4. Does the project contribute to improving the quality of the environment? Please provide details:
Does the project contribute to reduced greenhouse gas emissions? Please provide details:
Does the project contribute to clean water? Please provide details:
Does the project contribute to clean air? Please provide details:
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Application for Funds from Federal Gas Tax Agreement
Guidelines and Application
Projects funded by the County of Frontenac must be aligned with the County ICSP. Please answer the following questions. Refer to www.directionsforourfuture for our Sustainability Plans 8. To what degree will this project benefit each Municipality? Please provide details:
Which pillars of sustainability are supported by this project? The pillars are economic, environmental, social and cultural Please provide details:
Which Focus Area will this project support, and does this project support the desired future state for that Focus Area? Please provide details:
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Application for Funds from Federal Gas Tax Agreement
Guidelines and Application
Project Budget PROJECT EXPENSES (Please list)
AMOUNT $ $ $ $ $ $ $
TOTAL PROJECT EXPENSES $ Recipient Contribution $ Request to the County of Frontenac
PAYMENT OF COUNTY OF FRONTENAC CONTRIBUTIONS In order to receive payment, applications must file a claim. The claim must include a listing of all the costs incurred for the project. Copies of all invoices must accompany the claim. The approved County contribution will be released following completion of the invoice forms with proper invoice documentation on a monthly basis, and/or upon submission of the required final report and claim documentation. Applicants are required to maintain proper books and records of the costs of the project, including invoices and cancelled cheques to provide the County auditors with access to these records when requested. DISCLOSURE AND RELEASE STATEMENT I understand and consent to the County of Frontenac collecting, using, retaining and disclosing the information contained in this application for the limited purpose of determining our eligibility for funding as is required by law and by the County of Frontenac. I understand that the County of Frontenac will handle personal information in strict confidence in accordance with Federal privacy law. This application form must be signed by the proper authority of the organization to be eligible for processing. The undersigned certifies that all information provided to the County of Frontenac in support of this application is true and complete and undertakes to provide any further information that may be required for the County of Frontenac to render a decision. The undersigned also herewith provides consent for the County of Frontenac to make sufficient credit and other enquiries that may be necessary in the evaluation of this application.
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Application for Funds from Federal Gas Tax Agreement
Guidelines and Application
Application Submitted By:
Name of Authorized Official of Applicant
Title
Signature
Date
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Application for Funds from Federal Gas Tax Agreement
Screening Criteria Purpose: To provide Federal Gas Tax funds for eligible Smaller Scale Community Sustainability Initiatives: a project included in the County of Frontenac’s Integrated Community Sustainability Plan – Sustainable Actions November 2012
Eligible Recipients Non profit organizations, including municipalities, municipal organizations and aboriginal organizations.
S1. To be eligible for project funding, a project must fit into one of the following categories.
Public transit (rapid transit; transit buses; intelligent transport system or technologies; capital investments in support of public transit; para transit; active transportation infrastructure)
Water (drinking water supply; drinking water purification and treatment systems; drinking water distribution systems; water metering systems)
Wastewater (wastewater systems including sanitary and combined sewer systems; separate storm water systems)
Solid Waste (waste diversion; material recovery facilities; organics management; collection depots; waste disposal landfills; thermal treatment and landfill gas recuperation)
Community Energy Systems (cogeneration; district heating and cooling)
Roads and Bridges (local roads, bridges and tunnels; active transportation infrastructure that enhance sustainability outcomes)
Capacity Building Project (projects and activities that strengthen the ability of municipalities to develop and implement integrated community sustainability plans)
S2. Are the project costs eligible? Eligible costs may include only the following:
the capital costs of acquiring, constructing, renovating or rehabilitating a tangible capital asset and any debt financing charges related thereto;
the fees paid to professionals, technical personnel, consultants and contractors specifically engaged to undertake the surveying, design, engineering, manufacturing or construction of a project infrastructure asset and related facilities and structures;
the costs of environmental assessments, monitoring, and follow-up programs as required by the Canadian Environmental Assessment Act; or a provincial equivalent;
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Application for Funds from Federal Gas Tax Agreement
Screening Criteria
Costs which are not eligible:
Services or works that are normally provided by the Applicant or a related party;
Salaries and other employment benefits of any employees of the applicant or related party.
An applicant’s overhead costs, its direct or indirect operating or administrative costs, and, more specifically, its costs related to planning, engineering, architecture, supervision, management and other activities normally carried out by its applicant’s staff;
Costs of feasibility and planning studies for individual Eligible Projects;
Costs of land or any interest therein, and related costs;
Cost of leasing of equipment by the municipality
Routine repair and maintenance costs;
Legal fees;
HST
Administrative costs incurred by the municipality as a result of implementing a funding agreement, subject to 1.2; and
Audit and evaluation costs.
Screening Criteria for Applying for Funds from the FGT Agreement County of Frontenac Updated: May 1, 2013 Page 2 of 2
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Application for Funds from Federal Gas Tax Agreement
2013-104 Support to Small Scale
Reviewer Evaluation Form
• Screening Criteria: to make sure the project meets the minimum requirements of the FGT; and • Evaluation Criteria: to establish how well it would achieve the goals or desired outcomes in the County of Frontenac’s Directions for Our Future. Projects that are not screened out will be evaluated based on the response of proponents to two sets of questions. The evaluation form includes a column to allow for a reviewer to assign a score to each criterion. Projects will either be evaluated as capacity building projects or as environmentally sustainable municipal infrastructure (ESMI) projects. Application for Funds from the Federal Gas Tax Agreement Evaluation is a Two-step Process The evaluation of projects seeking Federal Gas Tax funds from the County of Frontenac will need to be evaluated against:
- Screening Criteria to make sure the project meets the minimum requirements of the Federal Gas Tax; and
- Evaluation Criteria to establish how well it would achieve the goals or desired outcomes in the County of Frontenac ICSP.
Applicant Name _ _____________________________
Date Received: _____
1st Time Applicant Mandatory Screening Criteria Met Supplementary Criteria Met
Yes or No Yes or No Yes or No
Comments:
Date: Date: Date: Date:
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Reviewer: Anne Marie Young Reviewer: Liz Savill Reviewer : Marian VanBruinessen Reviewer : Joe Gallivan
2013-104 Support to Small Scale
Somewhat (1); More than somewhat (3); Completely (5) Capacity Building Project:
- Does the project foster collaboration (i.e. building partnerships and strategic alliances; participation; and consultation and outreach)?
Score
0
0
0
0
Comments:
- Does the project build knowledge (i.e. use of new technology; research; and monitoring and evaluation)?
Score
0
0
0
0
0
0
0
0
Comments:
- Does the project take an integrated approach (i.e. planning, policy development and implementation; environmental management systems; and life cycle assessment)?
Score
Comments:
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Reviewer Evaluation Form – Application for FGT County of Frontenac Updated: May 1, 2013
2013-104 Support to Small Scale
Alignment with the County ICSP
One Municipality (1); Two or Three Municipalities (3) All Municipalities = 5
- To what degree will this project benefit each Municipality?
Score
0
0
0
0
Comments:
Pillars of Sustainability 9. Which pillars of sustainability are supported by this project? The pillars are economic, environmental, social and cultural
One Pillar (2); Two or more (5) Score
0
0
0
0
0
0
Comments:
Focus Area Supported 10. Which Focus Area will this project support, and does this project support the desired future state for that Focus Area?
Somewhat (3); Completely (5) Score
0
0
Comments:
Total possible score is 30 = 100%
Total Score _________= ______% Total Score _________= ______% Total Score _________= ______% 3 of 2
Reviewer Evaluation Form – Application for FGT County of Frontenac Updated: May 1, 2013
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Total Score _________= ______%
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LETTER OF OFFER (hereinafter known as the Agreement) BETWEEN: THE CORPORATION OF THE COUNTY OF FRONTENAC (hereinafter referred to as the “County”) AND: (Recipient) (Recipient address) (hereinafter referred to as the “Recipient”)
In response to your request dated__________, the County of Frontenac offers to make a contribution of up to _________ (the “contribution”) to the recipient for the purposes described in Annex1 – The Project Statement of Work (the “Project”), upon the following terms and conditions. The approved proposal, referred to herein as Schedule A, shall be considered an integral part of this agreement. CONDITIONS OF THE AGREEMENT: Subject to all other provisions of the Agreement dated ____the County will make a nonrepayable contribution to the Recipient for Eligible Costs of the Project up to a maximum of _____. The Project will commence on ________ and be fully expensed on or before __. This Agreement may be terminated by the County or the Recipient upon giving 30 days written notice to the other party. INELIGIBLE COSTS Ineligible Costs include, but are not limited to, the following: a) Costs of capital acquisitions (land, building and related construction); b) Depreciation or amortization expenses; c) (HST) GST and PST tax; d) Fines or penalties; and e) Entertainment/food costs, unless directly related to the intent of the Project. During the period of this Agreement, the County shall not make any payment of the Contribution in respect of costs for which the Recipient has entered into a legal commitment prior to. The County contributions may be subject to a 10% hold back until the
1
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Recipient has completed the project and met all project requirements as laid out in the letter of offer and/or until a final report is received by the County.
DEFAULT The Recipient shall inform the County immediately should the Recipient be unable to meet any of the obligations of the Agreement for any reason. Should the Recipient fail to meet or satisfy any of the obligations of the Agreement, the County reserves the right to withdraw this Agreement immediately and to recover any funds advanced and not utilized. REPORTING During the Period of the Agreement, the Recipient shall provide the County with financial statements, invoices and progress reports as requested. The Recipient shall assist the County in completing any evaluation of the outcomes and impacts that result from the Project. The Recipient shall provide to the County a final Project report, satisfactory to the County in scope and detail, within 10 business days of the end of the Funding Period. If the Final Report is not received within that time frame, the Recipient will forfeit the 10% holdback.
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This offer is open for acceptance for THIRTY (30) days from the date that appears on its face after which time it will become null and void. Yours truly,
Elizabeth Savill CAO, County of Frontenac
Marian Van Bruinessen Treasurer, County of Frontenac
Name: (NAME OF RECEIPENT)
Per:
Signature of Recipient’s Representative I have the authority to bind the Corporation.
Print Name, Title or Position
The foregoing is hereby accepted at _______________, on this _____ day of ____, 2013.
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Annex 2 THE PROJECT - STATEMENT OF WORK Recipient: Project Location: Purpose: (enter brief description of the project activities and expected outcomes /impacts) Timing:
End Date
Program and Financing: Project Costs:
Financing:
County of Frontenac Contribution Recipient Contribution
Eligible Costs Total Project Costs
TOTAL FINANCING
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Schedule A THE APPROVED PROPOSAL:
•
The Project will consist of: see Recipient’s application dated
.
Eligible Costs: See Annex 1
Reporting:
•
As required by County
Report Name Detailed Transaction Listing Recipient Activity Report and Interim Activity Report Recipient Final Report
Frequency (i.e. monthly) As set out
Due Dates
Upon completion of the Project
Notes:
- As part of this amended agreement, the County reserves the right to request and receive additional information relevant to the project as may be required.
- The County contributions will be disbursed to the Recipient once the Recipient has provided, to the County Treasurer, all supporting receipts and met all project requirements as laid out in the Letter of Offer.
- The Recipient will permit the County reasonable access to the business and other premises to verify any costs claimed as part of the funding agreement.
- The Recipient will permit the County to promote this sustainable project by means of the use of the media and the use of educational materials, if applicable.
- The Recipient agrees to recognize the County of Frontenac as project funder in all literature, advertisements, media releases and any other means of promotion and to include the County of Frontenac logo. The County agrees to provide to the Recipient its logo for this purpose.
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Detailed Listing Of Transactions Name of Project Proponent: Mailing Address Phone # Period Covered: Is this a Final Claim? Eligible Supported Cost Category: (as per Annex 1 - Statement of Work) Date of Invoice (dd/mm/yy)
Name of Supplier
Description of Item or Service Purchased
Please attach copies of your invoices with this claim
Date:
Signature:
Amount (NO HST)
TOTAL
$
AMT PAID
$
Payment Reference (Cheque #)
For Official Use only
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County of Frontenac Contribution
Invoice Number
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FEDERAL GAS TAX FUND
RECIPIENT’S FINAL REPORT
SSS CSI PROGRAM
PROJECT TITLE RECIPIENT /ORGANIZATION ADDRESS Signature:
CONTACT PERSON
Classification of Organization: Not for profit First Nations
Municipal Government Other ___________________________
Description of Organization or Group: include activities and purpose
How many employees do you have? If applicable
TOTAL #:
Did your project utilize leveraged funds (from other sources)?
YES __
Part time
NO __
Full time
value of those leveraged $:
Were the key objectives (as set out in your application) of the project met? (Please list and describe how).
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What Focus Area(s) benefited from this project? Protection of Natural Resources
Land use Planning and Management
Economic Development & Communications
Energy
Water
Solid Waste Management
Transportation
Infrastructure
Health & Social Services
Housing
Recreation & Leisure
Culture and Heritage
Capacity Building
(Please complete Appendix A)
How did these sector(s) benefit?
Do you have any other comments (ie. positive project experience, negative project experience, any suggested changes)?
Prepared by: Name,
Title
) )
Date
2
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APPENDIX “A” Please complete indicator quantities where applicable. Indicators for Protection of Natural Areas Hectares of natural areas protected Number of stewardship initiatives underway Number of species at risk Number of lake management plans Hectares of wetlands Hectares of parks/green space Opportunities to discover the outdoors
- Other
Indicators for Land Use Planning and Management Hectares of Frontenacs mapped through GIS Number of layers of GIS mapping Densification of new developments Increased land stewardship initiatives Land claims and settlements Hectares of protected agricultural land Number of brownfield site redevelopments Community character is reflected in the development of local hamlets Policies arising from the development of the sustainability plan and ongoing community consultations are developed and incorporated into Official Plans and Zoning By-laws
- Other
Indicators for Economic Development and Communications Number of new knowledge-based businesses Number of new home-based businesses Number of new agriculture-related businesses Number of new tourism-related businesses Number of new green-energy businesses New investments in broadband and cellular infrastructure Number of internet service providers Investment in new skills and higher learning
- Other
Indicators for Energy Reduced energy consumption per capita residential Reduced energy consumption per capita industrial Reduced energy consumption per capita commercial Reduced energy consumption per capita institutional Increased energy generation from renewable sources in the Frontenacs Number of energy efficiency/conservation programs used Number of energy education/awareness programs offered Number of LEED-certified projects
- Other
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Indicators for Water Number of source water protection initiatives Increased septic system inspections Number of water education programs Reduced domestic water consumption per capita Number of source water protection plans developed and implemented 37. Number of lake management plans developed and implemented
- Other
Indicators for Solid Waste Management Reduced production of solid waste Reduced production of hazardous waste Increased resident and business participation in recycling and composting Number of waste minimization/education initiatives Expanded waste and recycling collection route Number of school initiatives Bags of highway litter gathered annually Change in expected life of landfill site Development of a County-wide integrated waste management plan
- Other
Indicators for Transportation Investment in well-maintained roads and bridges Investment in ferry services Increased public transportation services Kilometres of bicycle lanes established Kilometres of multi-use trails developed Pedestrian friendly streets Reduced tonnage of road salt per kilometre Reduction in number of commuters driving alone
- Other
Indicators for Infrastructure Increased collaboration between municipalities Number of project announcements and approvals Number of signed agreements with partners Value ($) of infrastructure funding commitments secured Reduction in costs to municipalities due to integrated planning
- Other
Indicators for Health and Social Services Number of social assistance recipients Number of ambulance calls Ratio of residents to family physicians Improved access to healthcare services Population growth (in percent) Educational attainment Number of gainful employment opportunities Number of children in subsidized day care
- Other
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AgendaItem#6•
Indicators for Housing Average annual vacancy rate Waiting time for affordable housing units Number of applicants for subsidized housing Housing prices as price to income ratio Number of dwellings in need of major repair Annual applicants for subsidized housing Number of people using homeless shelters Waiting time for long-term care beds Number of low income renters paying more than 30% of income on rent
- Other
Indicators for Recreation and Leisure Number of organized extra-curricular opportunities for residents Participation levels in recreation programs Number of community facilities for recreation use Number of users of recreational facilities Membership levels in community clubs and service groups Number of kilometres of recreational trails Number of trail users
- Other
Indicators for Culture and Heritage Number of local festivals Number of local fundraising events Attendance at community events Number of public libraries Number of public library materials in circulation Number of heritage sites Spending on cultural activities per capita Number of farmers/garden markets
- Other
Indicators for Capacity Building and Governance Completion of community sustainability plan Number of community sustainability education programs Participation levels in Frontenac sustainability planning Percentage of organizations that adopt sustainability goals Number of collaborative projects developed and implemented with two or more municipalities
- Other
5
2013-104 Support to Small Scale
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