Body: Council Type: Agenda Meeting: Regular Date: June 6, 2012 Collection: Council Agendas Municipality: Frontenac County
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Document Text
SUSTAINABILITY ADVISORY COMMITTEE AGENDA
Date and Time
Wednesday, June 6, 2012 at 1:30 p.m.
Place
County of Frontenac Administrative Boardroom 2069 Battersea Road, Glenburnie
Members: Geoff Sandiford, Chair Ron Hipfner, Vice Chair John McDougall, County Councillor
Don Ross, Community Member John Kittle, Community Member Warden Janet Gutowski, Ex-Officio
Page 1.
Call to order
Adoption of the agenda
Disclosure of pecuniary interest and general nature thereof
Closed meeting
Adoption of minutes
3-7
•
8-15
April 4, 2012 Minutes
Business arising from the minutes •
April 4, 2012 Minutes
•
ICSP Breakfast Satisfaction Survey Results
•
Chair’s Visit to Wolfe Island
•
Indicators Review update
•
New Leaf Link update
•
Green House Gas Workshop follow up
•
Calendar of Community Events
•
Discussion Forum Tool
Deputations and/or presentations
Communications
Reports/Topics for Discussion
- Other business •
Social Media update
•
FCM Conference update
•
Support for Small Scale Community Sustainability Initiatives update
Page 1 of 15
Page 11. Next meeting date •
August 1, 2012 at 1:30 p.m.
- Adjournment
Page 2 of 15
Agenda Item # 5•
Minutes of the Sustainability Advisory Committee Meeting April 4, 2012
A meeting of the Sustainability Advisory Committee was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie, on Wednesday, April 4, 2012 at 1:30 p.m. In attendance: Geoff Sandiford, Chair Ron Hipfner, Vice Chair Warden Janet Gutowski Councillor John McDougall Don Ross Regrets: John Kittle Staff: Elizabeth Savill, CAO/Clerk; Alison Vandervelde, Communications Officer; Jenny Liu, Municipal Intern; Lisa Goodberry, Executive Assistant Temp (Recording Secretary) 1.
Call to order The Chair called the meeting to order at 1:38 p.m.
Adoption of the agenda
The agenda was amended to include Greenhouse Gas Workshop under #9 Reports/Topics for Discussion. CARRIED 3.
Disclosure of pecuniary interest and general nature thereof
The Chair requested that it be noted that no member of the Committee declared a pecuniary interest. 4.
Closed meeting – nil
Adoption of minutes
Committee Recommendation: THAT the minutes of the meeting of March 1, 2012 be adopted as presented. CARRIED Sustainability Advisory Committee Meeting Minutes April 4, 2012
April 4, 2012 Minutes
Page 1 of 5
Page 3 of 15
Agenda Item # 5•
Business arising from the minutes Chair’s Meeting with Deputy Warden Doyle
Geoff shared details of his meeting with the Deputy Warden. A number of project ideas were discussed:
Opening the old canal: This significant project could provide a link to the Frontenac K&P Trail Big Sandy Bay area: 200 feet of boardwalk is required to connect two areas and it is anticipated this addition would create more attraction Bike lanes: All agreed the development of a bike plan should be promoted (Janet suggested purchasing bikes or implementing a bike rental program for the Townships) Solar hot water project: Halifax´s program involves the installation of rooftop solar panels with the costs are added to the property owners´ taxes. The payback is between 3-5 years with the costs offset by savings. Kingston is offering a similar program.
Liz asked if all Townships would be included in these discussions. Geoff advised he would touch base with all. He is looking for ways to engage the entire County in initiatives. He reiterated that Marysville is set to be the next community to start a CIP. There was some discussion around the possibility of adding another councillor to the committee, but John M advised that perhaps there should be more community members rather than councillors on this committee and all agreed. Geoff is planning to meet with the Deputy Warden for a tour around Wolfe Island. suggestion was made that a future SAC meeting could be held on the Island.
The
Action Items: Liz will share the Big Sandy Bay discussion with Anne Marie Young, Manager of Economic Sustainability Geoff will follow up with the Deputy Warden informally and express the committee’s interest in continuing the conservation around Frontenac Islands’ increased involvement in sustainability. Indicators Review Update Ron read through his Sustainability Pillars document that was circulated with the agenda. Janet expressed appreciation of the work completed by Ron. Liz reminded the committee that indicators are identified in Directions for Our Future. Rather than move to amend that document at this time, the committee might consider establishing a list of priority indicators for this year. All will look over Ron’s document and discuss further. In the discussion forum, Don posted a link to work done by Queen’s University students. By reviewing those projects, committee members will get a good understanding of the type of work the students can do. Alison, John M John K have had some discussion on the presentation of projects – perhaps projects could be linked more directly to the pillars of sustainability, allowing County Council to better understand how projects support the big picture. A sophisticated communications tool Sustainability Advisory Committee Meeting Minutes April 4, 2012
April 4, 2012 Minutes
Page 2 of 5
Page 4 of 15
Agenda Item # 5•
may be required. All agreed we need to start at a Township level. Janet advised we need to be visible in communities with projects from start to finish. Communities need to be a part of the accomplishments. Action Item: John K, John M and Alison will work on indicator reorganization by pillar/communication vehicle for easy presentation of priority projects. New Leaf Link Update Members discussed the Alison’s draft response to the correspondence received. Liz advised that the delivery of social programs within the County’s is provided by Kingston. Action Items: Geoff and Janet will arrange a meeting with Howard Smith, President of New Leaf Link, to discuss collaboration opportunities in lieu of a response to his letter Liz will contact the City of Kingston on possible connections for New Leaf Link Alison will connect Frontenac Transportation Services with New Leaf Link Partners for Climate Protection Update/Greenhouse Gas Workshop Don and Ron attended Dr. Adam Fenech’s Greenhouse Gas Workshop on March 29, 2012 at Queen’s University. The group at the workshop discussed a framework for the project that will involve the Brockville, Gananoque, Perth, Kingston, and the Counties of Frontenac and Lennox & Addington, the universities of PEI and Queen’s, and St. Lawrence College. The goal of the project is to quantify greenhouse gas productions from every source, create a baseline of information and then a model for remediation. This is a huge opportunity for the County because: (1) it is one of the first of its kind in Canada; (2) the County will incur very minimal cost for the completion of the project, which would normally cost hundreds of thousands of dollars; and (3) once carbon trading comes on the market, this could become an income stream for the County. Funding opportunities continue to be explored. Don discussed preliminary expectations for the County’s involvement – i.e. covering the cost of a vehicle rental and providing students with access to data they require. Liz advised we need to share this with Council. Action Items: Staff will schedule a presentation on the GHG Workshop at a future County Council meeting (May will be attempted). Don will organize, Ron will attend also and a Queen’s University representative will be invited. 2012 Sustainability Advisory Committee Work Plan Action Items: Lisa will post the work plan to the agenda’s web page Staff will put together a working calendar of community events and post to the forum and members will be asked to sign up for events they are able to attend 2012 Sustainability Budget Update Sustainability Advisory Committee Meeting Minutes April 4, 2012
April 4, 2012 Minutes
Page 3 of 5
Page 5 of 15
Agenda Item # 5•
Liz confirmed that the 2012 County Budget was passed this morning. continue to be explored to address strategic issues. 7.
Deputations and/or presentations: nil
Communications: nil
Reports/Topics for Discussion
Opportunities will
Discussion Forum Tool Alison opened the floor for discussion on the forum and asked members if they had encountered any problems or concerns. Action Items: Alison will: o Adjust the settings in the forum to highlight new posts and send email alerts of new posts o Explore options for organizing attachments in a single location o Upload the following documents: Ron’s indicators document New Leaf Link letter Committee’s work plan Townships’ strategic plans AMO award application forms ICSP Breakfast The Committee agreed to the following: Date – May 11, 2012 Food – “local food” Format – Basic format of previous years Focus – Smaller Scale Sustainability Projects Suggested projects – A short presentation on the Verona CIP with comment an applicant’s viewpoint; Seniors Housing project; Natural Heritage project; EORN Action Items: Liz will send out an email to all County Councillors for suggestions for the invitee list with last year’s invitee list provided for reference Lisa will book caterers Township Strategic Plans Action Item: Alison will post these to the forum. AMO Gas Tax Award Opportunity
Sustainability Advisory Committee Meeting Minutes April 4, 2012
April 4, 2012 Minutes
Page 4 of 5
Page 6 of 15
Agenda Item # 5•
AMO provides 3 awards annually for infrastructure projects and 1 for capacity building. Staff will explore a submission based on the Sydenham Land Ambulance Base. 10.
Other business
Alison shared a brief update on online communications efforts: Twitter account has 89 followers; e-newsletter distribution lists reach (to date) 433; Facebook page liked by 19 A summary of the Regional Trails Strategy will be given on the morning of May 3, 2012 at the Elgin Community Hall Monieson Centre’s Economic Revitalization Conference is being held on April 11, 2012 at the Radisson Hotel Kingston Harbourfront Next meeting date
Wednesday, June 6, 2012, 1:30 p.m. 12.
Adjournment
Committee Recommendation: THAT the meeting be adjourned at 3:41 p.m. CARRIED
Sustainability Advisory Committee Meeting Minutes April 4, 2012
April 4, 2012 Minutes
Page 5 of 5
Page 7 of 15
Agenda Item # 6•
ICSP Breakfast Feedback
- Please rate how you felt about the following.
disappointed
Meal
0.0% (0)
somewhat satisfied 10.0% (2)
satisfied
delighted
45.0% (9)
45.0% (9)
Rating
Response
Average
Count
3.35
20
Comments Hall Setup
3 0.0% (0)
0.0% (0)
45.0% (9)
55.0% (11)
3.55
20
Comments RSVP Process
1 0.0% (0)
5.0% (1)
55.0% (11)
40.0% (8)
3.35
20
Comments Registration Process
1 0.0% (0)
0.0% (0)
55.0% (11)
45.0% (9)
3.45
20
Comments
0
answered question
20
skipped question
0
Response
Response
Percent
Count
- Were you happy with the length of the morning’s session?
Yes, it was just right
75.0%
15
No, it was too long
25.0%
5
No, it was too short
0.0%
0
Comments
answered question
20
skipped question
0
1 of 8
ICSP Breakfast Satisfaction Survey Results
3
Page 8 of 15
Agenda Item # 6•
- The session started at 7:30 a.m. and wrapped up by 10:00 a.m. Does that time frame work well for you? Response
Response
Percent
Count
Yes, the timing is great
75.0%
15
No, I’d prefer to start earlier
10.0%
2
No, I’d prefer to start later
15.0%
3
Comments
2
answered question
20
skipped question
0
- Does Friday work well for you, or would you prefer a different day of the week? Response
Response
Percent
Count
Yes, usually Friday is a good day for me to be out of the office for a
40.0%
8
50.0%
10
10.0%
2
bit As long as I have about a month’s notice the day of the week doesn’t really matter Fridays are tough for me and I would prefer a different day of the week If you said Fridays are tough, which day works better for you?
answered question
20
skipped question
0
2 of 8
ICSP Breakfast Satisfaction Survey Results
2
Page 9 of 15
Agenda Item # 6•
- Is Verona the best place to host the annual breakfast session?
Yes, it’s easy to get to and fairly central for most people No, I would prefer a location farther north No, I would prefer a location farther south
Response
Response
Percent
Count
85.0%
17
10.0%
2
5.0%
1
If you said no, please suggest a more suitable location
3
answered question
20
skipped question
0
Response
Response
Percent
Count
- How does the Lion’s Hall rate as a venue for this gathering?
It’s a great space and seems to suit our needs well I think another hall would work better for the breakfast
100.0%
20
0.0%
0
If you said another hall would work better, please make a suggestion
answered question
20
skipped question
0
3 of 8
ICSP Breakfast Satisfaction Survey Results
1
Page 10 of 15
Agenda Item # 6•
- We heard updates from almost a dozen community members, with some pre-arranged presentations (those with PowerPoint slides) and some impromptu sharing throughout the morning. Did we allow enough time for updates from the community?
Not enough time
Pre-arranged presentations from
Right on the mark
Too much time
Rating
Response
Average
Count
0.0% (0)
80.0% (16)
20.0% (4)
2.20
20
Impromptu sharing
30.0% (6)
70.0% (14)
0.0% (0)
1.70
20
Time for networking
25.0% (5)
75.0% (15)
0.0% (0)
1.75
20
community members
Comments
2
answered question
20
skipped question
0
- In addition to community news, we heard from a number of County staff. Did you get enough of this information? Response
Response
Percent
Count
Yes, the brief update was great it’s always good to know what’s
100.0%
20
0.0%
0
Comments
0
answered question
20
skipped question
0
happening at the County No, I would like more information on projects being led by the County
4 of 8
ICSP Breakfast Satisfaction Survey Results
Page 11 of 15
Agenda Item # 6•
- Is there anyone in particular that you would like to hear from next year? Response Count 5 answered question
5
skipped question
15
- If there is anything else you would like to share with us, we welcome all comments and suggestions. Response Count 7 answered question
7
skipped question
13
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ICSP Breakfast Satisfaction Survey Results
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Agenda Item # 6•
Page 2, Q1. Please rate how you felt about the following.
Comments 1
great but could have had a bit more bacon
May 23, 2012 10:50 AM
2
like the local aspect… keep doing this!
May 23, 2012 8:31 AM
3
Great local food
May 23, 2012 4:45 AM Comments
2
Good that the chairs all faced the front; it’s amazing how often people forget this!!!
May 23, 2012 8:31 AM
Comments 2
Not sure it was necessary to hold the agenda back until confirmation; not sure I have ever had that experience before!
May 23, 2012 8:31 AM
Comments
Page 3, Q2. Were you happy with the length of the morning’s session?
1
ending by 9 would be preferable
May 23, 2012 10:51 AM
2
Followed the agenda nicely
May 23, 2012 4:46 AM
3
introductions of indivdauls
May 23, 2012 3:10 AM
Page 3, Q3. The session started at 7:30 a.m. and wrapped up by 10:00 a.m. Does that time frame work well for you?
1
8:00AM
May 24, 2012 6:45 PM
2
should start 7:30 sharp until 9AM
May 23, 2012 10:51 AM
Page 3, Q4. Does Friday work well for you, or would you prefer a different day of the week?
1
Mon, Wed
May 28, 2012 5:51 AM
2
Tuesday
May 23, 2012 4:25 AM
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ICSP Breakfast Satisfaction Survey Results
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Agenda Item # 6•
Page 4, Q5. Is Verona the best place to host the annual breakfast session?
1
could you move the hall to Sharbot Lake?
May 28, 2012 5:52 AM
2
Should go North at least once
May 23, 2012 10:52 AM
3
The Grace Hall, SFCSC in Sydenham
May 23, 2012 7:10 AM
Page 4, Q6. How does the Lion’s Hall rate as a venue for this gathering?
1
It was quite full this year
May 23, 2012 4:56 AM
Page 5, Q7. We heard updates from almost a dozen community members, with some pre-arranged presentations (those with PowerPoint slides) and some impromptu sharing throughout the morning. Did we allow enough time for updates from the community?
1
the broadban was to long
May 28, 2012 3:32 AM
2
Many were perfect in time, a couple were lengthy.
May 23, 2012 4:58 AM
Page 5, Q9. Is there anyone in particular that you would like to hear from next year?
1
more from North Frontenac
May 23, 2012 10:52 AM
2
Anne Marie Young on local initiatives re: economic development Local food sector; interested in whether there is any more infrastructure likely to be put in place Seeds to Sausage… I think Mike has a great attitude and is marketsavvy… would love a little profile on his business and “lessons learned” from his perspective
May 23, 2012 8:34 AM
3
Nope
May 23, 2012 4:58 AM
4
KFL&A Food Charter
May 23, 2012 3:39 AM
5
Update on what is happening with Municipal websites - it appears that it take too long to get changes made.
May 22, 2012 7:08 PM
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ICSP Breakfast Satisfaction Survey Results
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Agenda Item # 6•
Page 6, Q10. If there is anything else you would like to share with us, we welcome all comments and suggestions.
1
I was engaged from start to finish
May 23, 2012 10:53 AM
2
It was good to hear from the many public sector initiatives and it would be nice if there were a few more reports from private businesses and what they are doing to make our products and our communities more sustainable. For instance, I think there is someone using environmentally-friendly paints and stains. And someone who could talk about energy conservation and environmentally-friendly insulation would be good. I seem to recall that the hardware/building supply store in Sharbot Lake put on a training program for about 50 builders on new/more energy conscious building materials. I would be very interested in hearing their stories — might encourage other local businesses to look for opportunities to green their businesses and their products.
May 23, 2012 8:38 AM
3
All around great job. Venue, food, presenters were all great.
May 23, 2012 4:59 AM
4
thank you, great updates
May 23, 2012 4:56 AM
5
Thank you for the great breakfast!
May 23, 2012 3:40 AM
6
When asking folks to introduce themselves - give them some guides. name, township, position (paid or volunteer) and current interest/project. I was the first person asked to introduce myself and I was unsure of what was expected. The responses from the attendees seemed to grow organically - which was good and interesting.
May 22, 2012 7:11 PM
7
This is Alison
May 22, 2012 1:24 PM
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ICSP Breakfast Satisfaction Survey Results
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