Body: Council Type: Agenda Meeting: Regular Date: October 7, 2013 Collection: Council Agendas Municipality: Frontenac County
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SUSTAINABILITY ADVISORY COMMITTEE AGENDA
Date and Time
Monday, October 7, 2013 at 10:00 a.m.
Place
County of Frontenac Administrative Boardroom 2069 Battersea Road, Glenburnie
Members: Geoff Sandiford, Chair Ron Hipfner, Vice Chair John McDougall, County Councillor
Denis Doyle, County Councillor Don Ross, Community Member Janet Gutowski, Warden, Ex-Officio
Page 1.
Call to order
Adoption of the agenda
Disclosure of pecuniary interest and general nature thereof
Adoption of minutes
2-6
•
Minutes of Meeting held August 12, 2013
Deputations and/or presentations
Communications
Reports/Topics for Discussion
7-16
•
2013-175 2013 Work Plan Update
Other business
Next meeting date •
The next regular meeting of the Sustainability Advisory Committee is scheduled for Monday, December 2, 2013 at 10 a.m. at the County Administrative Building.
- Adjournment
Page 1 of 16
AgendaItem#4•
Minutes of the Sustainability Advisory Committee Meeting August 12, 2013 A meeting of the Sustainability Advisory Committee (SAC) was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie on Monday, August 12, 2013 at 10:00 a.m. In attendance: • Geoff Sandiford, Chair • Ron Hipfner, Vice Chair • John McDougall, County Councillor • Denis Doyle, County Councillor • Don Ross, Community Member Staff: • Elizabeth Savill, CAO/Clerk • Kristin Mullin, Communications Officer, Recording Secretary • Peter Young, Community Planner • Anne Marie Young, Manager of Economic Sustainability 1. Call to order The Chair called the meeting to order at 10: a.m. 2.
Adoption of the agenda
Moved By: Seconded By:
Councillor Doyle Councillor McDougall
THAT the agenda be confirmed. CARRIED 3. Disclosure of pecuniary interest and general nature thereof The Chair requested the Recording Secretary to make note in the minutes that no members of the committee declared any disclosures of pecuniary interest. 4.
Adoption of minutes
Moved By: Seconded By:
Mr. Hipfner Councillor Doyle
THAT the minutes of the Sustainability Advisory Committee meeting held June 3, 2013 be approved as circulated. Sustainability Advisory Committee Meeting Minutes August 12, 2013 Received by County Council September 18, 2013
Minutes of Meeting held August 12, 2013
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AgendaItem#4•
CARRIED 5.
Deputations and/or presentations – Nil
Communications – Nil
Reports/Topics for Discussion a)
2013-145 Sustainability Advisory Committee – Recycling Impact Report
Moved By: Seconded By:
Councillor Doyle Mr. Ross
THAT the Sustainability Advisory Committee receive this Sustainability - Recycling Impact Report for information only. CARRIED It was suggested that a similar recycling report also be done for the ambulance bases, and that updates be provided to the City of Kingston. b)
2013-156 Sustainability Advisory Committee – PAPER/CHEERIO Update Report
Moved By: Seconded By:
Councillor Doyle Councillor McDougall
THAT the Sustainability Advisory Committee receive PAPER/CHEERIO Update Report for information purposes;
this
Sustainability
AND FURTHER THAT staff be directed to review actions of other municipalities involved with the CHEERIO project with the intent to develop a business plan to present to council by the end of 2013. CARRIED Mr. Young provided an overview of the CHEERIO project. Ms. Savill described the risks involved in such a program. Councillor Doyle suggested that Frontenac County should take the lead on this project and noted his previous conversations with the Kingston Mayor regarding the CHEERIO project. City of Kingston Staff has been alerted to the project; however no action has been taken to date. Ms. Savill will be attending the Community Energy Network Summer Retreat in Ottawa on August 22 that will include discussion of the CHEERIO project. Mr. McDougall suggested that the committee work with “Hearthmakers”. Sustainability Advisory Committee Meeting Minutes August 12, 2013 Received by County Council September 18, 2013
Minutes of Meeting held August 12, 2013
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AgendaItem#4•
Motion to Amend – To Add a Clause Moved by: Councillor Doyle Seconded by: Mr Ross THAT staff be directed to review actions of other municipalities involved with the CHEERIO project with the intent to develop a business plan to present to Council by the end of 2013. CARRIED c)
2013-157 Sustainability Advisory Committee – Support Community Sustainability Initiatives Update
Moved By: Seconded By:
to
Small
Scale
Councillor Doyle Councillor McDougall
THAT the Sustainability Advisory Committee receive the Sustainability – Support for Smaller Scale Community Sustainability Initiatives Update report for information. CARRIED Ms. Young provided an overview of the report and discussed the value of the volunteer hours being added to the value of projects. d)
2013-148 Sustainability Advisory Committee – 2013 Work Plan Update
Moved By: Seconded By:
Councillor Doyle Mr. Ross
THAT the Sustainability Advisory Committee receive this Sustainability - 2013 Work Plan Update report for information only. AND FURTHER THAT the Sustainability Advisory Committee recommend a Sustainability Speaker Series that would take place every quarter (one in each township) at an approximate cost of $200 per event. AND FURTHER THAT the Sustainability Advisory Committee recommend an ICSP Workshop to be planned for September 20, 2013 (location to be confirmed) that would include a keynote speaker, catered lunch, and venue rental at an approximate cost of $1,400. CARRIED
Sustainability Advisory Committee Meeting Minutes August 12, 2013 Received by County Council September 18, 2013
Minutes of Meeting held August 12, 2013
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AgendaItem#4• 2.a. – Volunteer Encouragement Program Mr. Sandiford reported that the County may not need to manage volunteerism throughout the County but may need to support the organizations that require assistance in recruiting volunteers. Mr. McDougall suggested that the County help organizations to recruit volunteers by providing guidance in volunteer retention. Mr. Sandiford suggested that the County add navigation for organizations to find resources to assist in volunteer retention ACTION Staff to research the opportunity to provide leadership to local organizations in need of volunteers and provide a location to post volunteer opportunities. Staff to report back at the next meeting. Staff were asked to share the invitation list to the committee members so that they can suggest other invitees. 2.d. – Speaker Series Mr. Sandiford discussed results of the survey indicating that energy retrofits and solar hot water were the top choices of topic in the survey. The committee discussed presenting the Cheerio project at the fist speaker series. Hearthmakers was suggested as the top speaker choice for the first speaker series. Mr. Ross suggested that the series be used as an outreach group or recruitment for support of the CHEERIO project. Mr. Sandiford suggested that logistically we send out a slide show for the speaker series and create the meeting over the phone line as audio only. The committee discussed the first date for the series be in the latter part of the 4th quarter of this year. ACTION Mr. Sandiford will send out a draft agenda to committee members. 4 – Stimulate relationships and synergies with the Townships by presenting at Council meetings and through other meeting opportunities Mr. Sandiford reported that the presentation to the Township of Frontenac Islands did not take place as both parties decided it was not worth their time. The speaker series may be a better venue for this update.
Sustainability Advisory Committee Meeting Minutes August 12, 2013 Received by County Council September 18, 2013
Minutes of Meeting held August 12, 2013
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AgendaItem#4•
6 – Assist with the preparations for the Annual Workshop Ms. Young reported that she will connect with Don Grant to confirm his interest in assisting with the 2013 Workshop. The committee suggested the Verona Methodist Church as a venue for the event and agreed that starting early and trying to wrap up around 3pm was successful last year and should be continued. The committee also suggested touching on the speaker series sessions to advertise the opportunity, as well as the possibility of introducing CHEERIO, & Official Plan Observations. Mr. Ross suggested that we use the workshop to affirm priorities of separate townships within the County with the possibility of creating discussion groups by township, where councillors would listen to community ideas as opposed to driving the conversation. The committee discussed the creation of a heritage and culture plan for the County and it was noted that the loss of the monarch butterfly and bat populations in the County should be discussed at the workshop. ACTION Ms. Young to send details of conversation with Don Grant to the committee. 7 – Comment on the draft Communications Plan being developed for Council’s approval in 2013 The draft communications plan has gone out to all committees and will be presented to County Council by the end of 2013. 8.
Other business – Nil
Next meeting date The next regular meeting of the Sustainability Advisory Committee is scheduled for Monday, October 7, 2013 at 10:00 a.m. at the County Administrative Building. 10.
Adjournment
Moved By: Seconded By:
Councillor Doyle Councillor McDougall
THAT the meeting hereby adjourn at 11:28 a.m. CARRIED
Sustainability Advisory Committee Meeting Minutes August 12, 2013 Received by County Council September 18, 2013
Minutes of Meeting held August 12, 2013
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AgendaItem#7•
Report 2013-175 COMMITTEE REPORT To:
Chair and Members of the Sustainability Advisory Committee
From:
Elizabeth Savill CAO
Prepared by:
Kristin Mullin Communications Officer
Date prepared:
September 25, 2013
Date of meeting:
October 7, 2013
Re:
Sustainability – 2013 Work Plan Update
Committee Recommendations THAT the Sustainability Advisory Committee receive this Sustainability - 2013 Work Plan Update report for information; AND FURTHER THAT the Sustainability Advisory Committee recommend to the Council of the County of Frontenac the approval of the Sustainability Advisory Committee 2014 Work Plan; AND FURTHER THAT the proposed 2014 Draft Sustainability Advisory Committee budget be forwarded to staff for inclusion in the 2014 Budget presentation to County Council.
Background Action has been taken on a number of 2013 work plan items. An update of progress made to date follows here.
Comment The following are updates and discussion points relevant to the 2013 work plan.
Sustainability Advisory Committee Report – 2013 Work Plan Update October 7, 2013
2013-175 2013 Work Plan Update
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AgendaItem#7•
- Maintain expertise in sustainability to ensure valuable advice can be offered to Council as required (strategically support webinars, workshops and conferences) including input into the annual budgeting process The Annual Integrated Community Sustainability Planning Workshop was held on September 20, 2013 at the Verona Free Methodist Church. A summary of the activities/projects that were captured by participants is attached to the end of this report as Appendix A. A survey of participants has also been circulated and results will be reported at the next meeting of the SAC.
- Consider opportunities to further engage and educate communities including: a. Volunteer Encouragement Program During the August SAC meeting, staff members were tasked to research the opportunity to provide local organizations a location to post volunteer opportunities. Staff recommends that a listing of non-profit and charitable organizations in need of volunteers be added to the website instead of the actual volunteer opportunities. This listing could provide potential volunteers with the contact information they need to pursue volunteer positions in the County. b. Speaker Series Chair Sandiford will lead the discussion on what actions need to be taken for the speaker series.
- Liaise with other like-minded groups to gain insights and share expertise The 2013 ICSP Workshop provided a venue to share expertise and ideas with a variety of leaders in sustainability.
- Stimulate relationships and synergies with the Townships by presenting at Council meetings and through other meeting opportunities No updates.
- Contribute to the development and presentation of the annual Sustainable Actions report to Council Sustainable Actions 2013 is now being drafted using the insights gained at the 2013 ICSP Workshop. Committee comments will be anticipated at the table. Comments have been provided by Councillor MacDougall who has offered his regrets.
- Assist with the preparations for the Annual Workshop
Sustainability Advisory Committee Report – 2013 Work Plan Update October 7, 2013
2013-175 2013 Work Plan Update
Page 2 of 3
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AgendaItem#7•
The ICSP Workshop, held on September 20, 2013 at the Verona Free Methodist Church, was by initial accounts a success. 7. Comment on the draft Communications Plan being developed for Council’s approval in 2013 The draft communications plan has gone out to all committees and will be presented to County Council by the end of 2013. •
Updated Statistics on Current Communications Initiatives:
Facebook • 74 Likes • Weekly Total Reach: As high as 224 during the first week of September Twitter • 471 Followers (up from 399 at June Meeting) • 183 Tweets (In total) E-Newsletter Date Sent 03/28/2013 04/22/2013 04/26/2013 06/28/2013 07/29/2013 08/30/2013
Email Name
Sent
Bounces
Opens
Clicks
Forwards
22 19 20
Opt outs 3 1 0
March 2013 April 2013 ICSP Breakfast Invitation June 2013 July 2013 August 2013
624 625 222
271 262 89
41 67 10
0 0 0
677 678 703
16 18 19
1 1 0
259 232 260
60 62 49
0 1 0
Proposed 2014 Work Plan A proposed work plan and budget for 2014 has been attached to this report as Appendix B.
Sustainability Advisory Committee Report – 2013 Work Plan Update October 7, 2013
2013-175 2013 Work Plan Update
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2013-175 2013 Work Plan Update
APPENDIX A 2013 ICSP Workshop Environmental Pillar Group Project Focus Group 1
Group 2
Group 3
Group 5
AgendaItem#7•
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Lead bullet by-laws Septic Systems Plan - “pilot programs”, compulsory inspections Bulk insecticide and program Fertilizer by-laws - algae blooms and environemental impact of blooms Unemployed youth could contribute to comstruction of community facilities, or environemental projects Innovative technologies to to maange forests and water systems Fish monitering and screening programs Road salt alternatives along lakeshore roads Advertising of natural resources with signage and branding Co-op projects with lake associations and first nations Tourism based on natural resources Sharing of information through lake associations Lake planning Applied groundwater research Waste management plan Community workshops on preserving the environment Septics - inspection programs Community educaton on preserving natrual resources and waterfront development Increase seniors housing Septic Systems - compulsory inspection/ planning for the future Preserve waterfronts Education for residents Farmland preservation strategy Protect the environment by-law enforcement Groundwater and quifer study tree cutting bylaw Alternative Land use ervices - Explore Norfolk County example.
2013-175 2013 Work Plan Update
Group 6
Group 7
Group 8
Social Pillar Group Group 1
Group 2
Group 5
Project Focus Seniors Housing should be a major priority in the short term - Cooperative model Community Paramedicine - Use Robertsville location for North , get KFL&A involved Rural Transit - use North Hastings model, allow people to stay in the community. Especially aging and young residents. Paramedicine clinics in other townships, could it be extended to home visits? Build mentoring programs between youth and retiree’s Housing stock - Settlements areas, innovative Seniors Housing - community living, multi-unit dwellings Ride Share website Community paramedicine - on down time between calls healthy building materials and recommendations Seniors Housing - private/public partnerships need to be made, community funding Community paramedicine or nurse practitioner options Seniors associations in every community
AgendaItem#7•
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Group 3
Work with existing agencies to ensure habitat and corridors are maintained and improved - land-use regulations set representation in official plan of stewardship efforts and lake association plans Protection of species at risk - education at public buildings and libraries Signage on trail to include education about species at risk. Volunteer centre - engaging people and highlighting volunteer opportunitites available Invasive species/species at risk awareness, education and action plan Protecting farmland - at risk of using best farmable land for solar farms Pipeline reversal impact Supporting stewardship foundation, outreach events, education Contamination of alfalfa Increase biodiversity Programs to encourage farming Promote organic farming , outlets to sell product Lobby government for funding for environmental issues Solutions to beaver issues Engage youth in volunteerism Financial support for FAB, Stewardship Foundatino etc. Financial assistance for septic infrastructure
2013-175 2013 Work Plan Update Group 6
Group 7
Group 8
Economic Pillar Group Group 1
Project Focus Regional Signage - attractive and consistent signage throughout the county. Involve youth to reduce graffiti Business Park - Township/County should invest in the and help draw businesses to the area How can we build on local sucesses like FAB? Community Improvement plans a success Innovative and progressive land-use rules to promote business development Support to allow businesses to have debit/credit machines Divert infrastructure funding into income generating projects K & P trail - add signage to local attractions Appeal to businesses - high speed, land, quality of life
AgendaItem#7•
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Group 2
Home Health - Mobile Doctors in aboriginal communities Access to ATM’s Community Carpooling Long term care facilities - safe and funded buildings Affordable housing - Multi-family units, higher density, 2nd suites Re-use stores Increase erntal market Transportation - bus service, ride share programs Seniors housing - co-op style living Home health care services Accessible Transportation - funding for individuals Public transportation and car share programs- example hastings Expand community paramedicine projects Seniors housing Local community improvement plans - through property taes Home owner energy audits re-use stores Encourage immigration - discourage emigration Assisted living for seniors - push from councils Car-share programs / public transportation investigate other opportunities for transportation
2013-175 2013 Work Plan Update
Group 3
Group 5
Group 6
Group 7
Group 8
Group 1
Project Focus Community organized transit - on demand St. lawrence pre-construction programs to assist in green building
AgendaItem#7•
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Cultural Pillar Group
Community improvement plans Re-purposing oler building (eg. Engineering firm using old church building in Harrowsmith) Increase rental space Partnerships with Queens University County support for ICSP - Ec Dev plan for the County with targets. Confidence ICSP will continue in the future Broad spectrum of community interests Increase in c ell phone coverage Tourism Strategy Development - partnerships, communications plan, fuding Sscale - great bang for the buck, advertise multiplier CIP’s - Continued support Finisht he trail - take us through renfrew New Res. Build - Must all support green Energy, mangdate Solar, Hot water Green Business park - incentives to build green, support Local Food - Food chapter support, word of mouth, advertising what’s available Firming relationship with CFDC - reporting and resources, indicators for proof of success, quantifiable measurables Natural gas expansion - offer options for North of 7, Could County play a role? CIP’s - Continued support Public transportation to business areas - subsidized by businesses (ie. Verona Foodland) Small scale community grants CIP’s - Continued support Endorse Community-wide energy plans focusing on renewable energy, conservation and community ownership Build local food systems - encourage co-ops, poultry and egg grading stations Offer tax incentives to start up or continue business Tax incentives for business start ups Awareness and celebration of the local food system, continue building ie. Winter food festival Niche festive of events Cottage rental assosciation or agency tax reductions for not-for-profits
2013-175 2013 Work Plan Update
Group 2 Group 3
Group 5
Group 6 Group 7
AgendaItem#7•
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Group 8
Identify cottage associations, groups, grassroot groups - possibly student project No input Financial and Planning support Volunteerisn strategy Festivals and events - funding for small businesses to participate Use county newsletter to distribute information Include 1st nations in heritage displays, events, etc. Official Plan - sort out differences in county and township plans, they should overlap New residents changing the community structure Create a culture of volunteering, engage new residents, Community centres, greenhouses etc. Agriculture - neighbours helping neighbours Support of festival and events through funding and marketing Multi-use public faciltiies Volunteer training Investment in the community goes both ways CIP’s Infrastructure and municipal asset maangement Web-based volunteer board, applications for volunteerism on web Youth - encourage and engage Documentation of land uses over the years - locations of schools,, churches etc. maintain artifacts/ preserve heritage (museums, cemetaries, need to collect and store artifacts) Libraries, music, arts Maintaining culture, small feel stores, Merged with Group 1 due to lack of participants Sites of area history - mines Museum for first nations Tourist Centre Support for local events Advertise Rideau canal opportunities Carry forward community improvement plans Arts need to be brought into the forefront off season festivals Cultural workshops/training learning about other lifestyles
AgendaItem#7•
Sustainability Advisory Committee 2014 Proposed Work Plan
Goal/Vision The vision of the County of Frontenac stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places. Within the context of the Values and Principles detailed, SAC will endeavour to assist the Frontenacs reach sustainability overall and ensure strong community engagement. Mandate To provide input and suggestions regarding the implementation of Directions for Our Future, in particular to help meet the “Commitment Towards a Sustainable Future” and the “Community Input” elements. To report periodically to County Council and to produce an annual work plan for adoption by Council. Proposed Planning Activities for 2014
- Maintain expertise in sustainability to ensure valuable guidance can be offered for current and future municipal decision making (strategically support webinars, workshops and conferences).
- Enhance awareness of community sustainability and encourage the adoption of more sustainable choices through venues such as: a. Community sessions and events b. Annual breakfast c. Awards events
- Liaise with other like-minded groups to gain insights and share expertise.
- Stimulate relationships and synergies with the Townships by presenting at Council meetings and through other meeting opportunities.
- Assist with the preparations for the 2014 Annual ICSP Workshop.
- Contribute to the development and presentation of the 2014 Sustainable Actions report to Council.
Raise awareness and solicit contributions through Community Partnerships and Citizen Commitments.
2013-175 2013 Work Plan Update
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AgendaItem#7•
Proposed Schedule of Meetings
Proposed 2014 Budget Meeting expenses Activities – Annual Breakfast and First Monday of the months of Workshop; educational workshops, etc February, April, June, October Sustainability Conference (4 members) and December Miscellaneous webinars etc. First Tuesday of August Total
2013-175 2013 Work Plan Update
$2,000 12,000 6,000 500 $20,500
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