Trails Advisory Committee - 11 May 2015 - Agenda

Published May 11, 2015

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Reading Time 16 min read

Body: Council Type: Agenda Meeting: Regular Date: May 11, 2015 Collection: Council Agendas Municipality: Frontenac County

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Document Text

Trails Advisory Committee Meeting May 11, 2015 - 10 a.m. County of Frontenac Administration Building 2069 Battersea Road, Glenburnie, ON

AGENDA Page 1.

Call to order

Adoption of the agenda a) THAT the agenda for the May 11, 2015 Trails Advisory Committee meeting be adopted.

Disclosure of pecuniary interest and general nature thereof

Adoption of minutes a) Minutes of Meeting held March 16, 2015

2-4

THAT the minutes of the Trails Advisory Committee meeting held March 16, 2015 be adopted as circulated. 5.

Deputations and/or presentations

5 - 14

Reports/Topics for Discussion a) 2015-049 Advisory Committee Structure

15 - 22

2015-054 Trails Advisory Committee 2015 Work Plan Update

Communications

Other business

Next meeting date

Adjournment

Page 1 of 22

AGENDA ITEM #a)

TRAILS ADVISORY COMMITTEE MINUTES March 16, 2015 A meeting of the Trails Advisory Committee (TAC) was held in the South Frontenac Council chambers at in Sydenham on Monday, March 16, 2015 at 1:00 pm. Present: Joan Hollywood Dieter Eberhardt Gary Davison Councillor John McDougall, Council Liaison Councillor Denis Doyle Councillor Tom Dewey Robert Clinton Ross Sutherland Lucas Wales Staff Present: Anne Marie Young, Manager of Economic Development 1.

Call to order In the absence of a chair, Ms. Young called the meeting to order at 1:04 pm and called for nominations for Chair.

Election of Officers Election of Chair

Moved By: Seconded By:

Councillor Tom Dewey Councillor John McDougall

THAT Gary Davison be elected Chair of the Trails Advisory Committee for 2015. CARRIED Moved By: Seconded By:

Mr. Ross Sutherland Mr. Dieter Eberhardt

THAT nominations for Chair be closed. CARRIED Election of Vice-Chair Page 1 of 3

Minutes of Meeting held March 16, 2015

Page 2 of 22

AGENDA ITEM #a)

Moved By: Seconded By:

Mr. Dennis Doyle Mr. Tom Dewey

THAT Dieter Eberhardt be elected Vice-Chair of the Trails Advisory Committee for 2015. CARRIED Moved By: Seconded By:

Councillor John McDougall Mr. Gary Davison

THAT nominations for Vice-Chair be closed. CARRIED Gary Davison assumed the Chair. 3.

Adoption of the agenda

Moved By: Seconded By:

Mr. Sutherland Mrs. Hollywood

THAT the agenda for the March 16, 2015 Trails Advisory Committee meeting be adopted noting that Committee Orientation under item 7 will be postponed until next meeting. CARRIED 4.

Disclosure of pecuniary interest and general nature thereof

The Chair requested the recording secretary to record that in accordance with the Municipal Conflict of Interest Act no disclosures of pecuniary interest were declared. 5.

Adoption of minutes Minutes of Meeting held December 4, 2014

Moved By: Seconded By:

Warden Doyle Mr. Eberhardt

THAT the minutes of the Trails Advisory Committee meeting held December 4, 2014 be adopted as circulated. CARRIED 6.

Deputations and/or presentations

Reports/Topics for Discussion Committee Orientation

County of Frontenac Procedural By-law (Meeting Management)
Code of Conduct for Members of County Council and Committees

Trails Advisory Committee Meeting Minutes March 16, 2015 – 1:00 pm

Minutes of Meeting held March 16, 2015

Page 3 of 22

AGENDA ITEM #a)

To be presented by Jannette Amini, Manager of Legislative Services/Clerk Postponed. 2015-034 Trails Advisory Committee 2015 Work Plan Update Ms. Young reviewed the work plan to date and gave the committee the background and current status of the development of the K&P to Fish Creek Road. Councillor McDougall asked about any marketing efforts and perhaps it could be added to the work plan for the committee to work on and suggested a working committee. Mr. Wales felt it would be good to create packages for the K&P and other trails in Frontenac. This report is for information purposes only and is attached as Appendix A. 8.

Communications

Other business

Discussion ensued around what other trails in the County could benefit through partnerships. The committee felt the enhancements such as gravel and stone dust to the Cataraqui Trail was an important factor to pursue. Moved By: Seconded By:

Warden Doyle Mr. Eberhardt

THAT staff contact the CRCA to inquire if there are plans to upgrade the Cataraqui Trail between Sydenham and Harrowsmith and how the County could partner to assist in furthering possible redevelopment. CARRIED

Next meeting date The next Trails Advisory Committee meeting will be held Monday, May 11 at 10 am at the County office.

Adjournment

Moved By: Seconded By:

Warden Doyle Mr. Clinton

THAT the meeting hereby adjourn at 2 pm. CARRIED

Trails Advisory Committee Meeting Minutes March 16, 2015 – 1:00 pm

Minutes of Meeting held March 16, 2015

Page 4 of 22

2015-049 Advisory Committee Structure

Advisory Committee Structure At the County of Frontenac

AGENDA ITEM #a)

Page 5 of 22

2015-049 Advisory Committee Structure

Current Committees Trails

Sustainability

Accessibility

Seniors Housing

•To assist County Council with the provision of suitable communitywide celebrations of the County’s 150th Anniversary. •To report periodically to County Council and to produce an annual work plan for adoption by Council.

•To provide input and suggestions regarding the execution of the Implementation Plan for the Frontenac K&P Trail, •To provide input and suggestions regarding other trails initiatives throughout the County including the Townships of North, Central, South Frontenac and Frontenac Islands, and, •To report periodically to County Council on progress on the committee’s work.

•To provide input and suggestions regarding the implementation of Directions for Our Future, in particular to help meet the “Commitment Towards a Sustainable Future” and the “Community Input” elements.

•To assist the County and Township Councils in the County of Frontenac in enabling persons with disabilities to have equal access to all opportunities within the County, including, •Advise Council in each year on preparation, implementation and effectiveness of its Accessibility Plan •Review selected Site Plans and drawings described in section 41 of the Planning Act in a timely fashion in terms of how they address the accessibility needs of the disabled •Work with Council and the community at large to identify and address the needs of the disabled community •Perform such other functions as specified by Council or through legislation

•To engage and consult with the local citizens to ensure local issues are brought forward to the Task Force; •Provide information and advice to Council on seniors housing; •Provide advice regarding the implementation of the Municipal Housing Strategy for the City of Kingston and the County of Frontenac with respect to the need for more affordable housing options for seniors living in the Frontenacs; •Provide advice regarding the Seniors Housing Pilot Project Study carried out by the County of Frontenac in 2012 which provided detailed research and background information to assist in developing seniors housing pilot projects; •Provide advice regarding the draft County Official Plan regarding the regional housing policies that support new seniors housing projects;

AGENDA ITEM #a)

Page 6 of 22

150th

2015-049 Advisory Committee Structure





Trails

Sustainability

Accessibility

Seniors Housing

AGENDA ITEM #a)

Page 7 of 22

150th

2015-049 Advisory Committee Structure

Sustainability Trails

AGENDA ITEM #a)

Page 8 of 22

2015-049 Advisory Committee Structure

Economic Development Sustainability Trails

AGENDA ITEM #a)

Page 9 of 22

2015-049 Advisory Committee Structure

Possible Reorganization

Trails

Sustainability

Economic Development

AGENDA ITEM #a)

Page 10 of 22

Community Development Committee

2015-049 Advisory Committee Structure

Community Development Committee Economic

Environmental

Cultural

Social

AGENDA ITEM #a)

Page 11 of 22

Four Councillors; one to represent each Township Four Community Members; one to represent each pillar

2015-049 Advisory Committee Structure

Community Development Committee Economic

Environmental

Cultural

Social

Draft Mandate: •

Set priorities for sustainability in the Frontenacs, implementing the visions outlined in Directions for Our Future, the Economic Development Charter & Implementation Plan, and the Trails Master Plan

Approach: Create short-term project teams for focused development within priorities

•

Evaluate project team recommendations through sustainability lens

•

Proactively advise and inform Council to ensure decisions account for regional and long-term implications

•

Improve community engagement in the activities that will lead to a sustainable future for the Frontenacs

AGENDA ITEM #a)

Page 12 of 22

•

AGENDA ITEM #a)

Report 2015-049 SUSTAINABILITY ADVISORY COMMITTEE REPORT To:

Chair and Members of the Sustainability Advisory Committee

From:

Anne Marie Young Manager of Economic Development

Prepared by:

Alison Vandervelde Communications Officer

Date prepared:

April 10, 2015

Date of meeting:

April 17, 2015

Re:

Advisory Committee Structure

Background At its meeting of March 9, 2015, the Sustainability Advisory Committee observed that the relationships between County Council’s Advisory Committees, and with community partners, are becoming interconnected to the point of a potential duplication of efforts and indistinguishable responsibilities. In addition to the ICSP, and the Official Plan which is expected to receive final approval this year, the next steps coming out of the Economic Development Days adds a layer of complexity to the collaborative implementation efforts. Taking into account long-term, regional implications, some committee members suggested that clarification of roles and responsibilities is required, and perhaps even a reorganization of Advisory Committees is in order. Staff suggested that this will likely come out of County Council’s discussion of the Economic Development Report at its April meeting. The committee agreed to park this discussion until after that meeting when Council’s direction will be more clearly defined. Comment County Council will consider a report on the March 4th & 5th Economic Development Days at its April 15th meeting. Staff will present the outcomes of that discussion to the committee on April 17th. While Council’s ensuing direction is unknown at this time, staff believe it is unlikely that Council will address the organization of the Advisory Committees as a result of this report. Sustainability Advisory Committee Report – Advisory Committee Structure April 17, 2015

2015-049 Advisory Committee Structure

Page 1 of 2

Page 13 of 22

AGENDA ITEM #a)

Given the SAC’s desire to discuss its role moving forward, staff developed the attached PowerPoint presentation that offers one possible scenario for reorganizing the County’s Advisory Committees. A decision of this nature is ultimately for County Council to make. This is staff’s preliminary response to the concerns expressed by a number of committee members. It is expected that after a thoughtful discussion, the Sustainability Advisory Committee might develop a recommendation for County Council regarding the future structure of its Advisory Committees.

Sustainability Advisory Committee Report – Advisory Committee Structure April 17, 2015

2015-049 Advisory Committee Structure

Page 2 of 2

Page 14 of 22

AGENDA ITEM #b)

Report 2015-054 TRAILS ADVISORY COMMITTEE REPORT To:

Chair and Members of the Trails Advisory Committee

From:

Anne Marie Young Manager of Economic Development

Date prepared:

May 6, 2015

Date of meeting:

May 11, 2015

Re:

Trails Advisory Committee – 2015 Work Plan Update

Committee Recommendation This report is for information purposes only.

Background Goal/Vision The vision of the County of Frontenac as stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places. Within the context, the Vision shared in the Frontenac Trails Master Plan can be read: Trails in the County of Frontenac promote sustainable and healthy communities by encouraging residents and visitors to get active while appreciating the natural beauty and rich heritage of Frontenac County.

Mandate 

To provide input and suggestions regarding the execution of Implementation Plan for the Frontenac K&P Trail.



To provide input and suggestions regarding other trails initiatives throughout the County including the Townships of North, Central, South Frontenac and Frontenac Islands.



To report periodically to County Council on progress on the committee’s work.

2015-054 Trails Advisory Committee 2015 Work Plan Update

Page 15 of 22

AGENDA ITEM #b)

Comment Work Plan activities realized to date:

Provide input and suggestions to recognize and realize actions relative to the County of Frontenac Trails Master Plan.
Target to fully open the Frontenac K&P Trail section in Central Frontenac from Fish Creek Road to the village of Tichborne and continue where possible to Sharbot Lake 

The bridges at Fish Creek and Elbow Creek have been substantially completed. There a few deficiencies outstanding and the 10% holdback will not be released until these are addressed to the satisfaction of the engineer representing the County. This was the last of the bridges to be constructed.



The Request for Quotation is slated to be issued this month for the 2.5 km of trail remaining to Tichbourne. The completion date is anticipated for August 31st.

Work with adjacent landowners and private property owners (in the areas of discontinuity) to establish the trail route in preparation for phasing as outlined the 2013 Frontenac K&P Implementation Plan (Tichborne-Sharbot Lake) – Phase 2 

A detailed listing of landowners located on the K&P Trail route has been identified and is attached as Appendix A. Our community planner Peter Young will address this in more detail at our meeting.

Communicate with other trail organizations and invite them to committee meetings to share best practices and possible partnerships 

Possible organizations to invite: Eastern Ontario Trails Alliance, Cataraqui Trail Management Board, Trans Canada Trail, South Frontenac Rides, R&A Ridge Runners Snowmobile Association, Share the Road, and the Waterfront Trail Group

Provide input and suggestions to facilitate the development and/or marketing of other trail systems as identified in the Draft 2014 Trails Concept Plan for the County of Frontenac. 

Steve Knechtel, Manager of Cataraqui Conservation Authority was contacted to discuss the future development plans for the Cat Trail. Steve is going to provide a list and he also suggested that we resurrect the Harrowsmith Junction Concept Plan. It was done in partnership with CRCA, South Frontenac and the County. For your reference the conceptual drawing is attached as Appendix B.

Trails Advisory Committee – 2015 Work Plan Update May 11, 2015

2015-054 Trails Advisory Committee 2015 Work Plan Update

Page 2 of 4

Page 16 of 22

AGENDA ITEM #b)

Financial Implication Provisions for trail related expenses have been included in the 2015 budget. The County has also received additional funding of $30,021 from Community Futures Development Corporation and $22,800 in holdback is being released from Trans Canada Trail for the Harrowsmith to Verona phase.

Trails Advisory Committee – 2015 Work Plan Update May 11, 2015

2015-054 Trails Advisory Committee 2015 Work Plan Update

Page 3 of 4

Page 17 of 22

AGENDA ITEM #b)

Organizations, Departments and Individuals Consulted and/or Affected Township of North Frontenac Township of Central Frontenac Township of South Frontenac Township of Frontenac Islands Trans Canada Trail Cataraqui Region Conservation Authority Quinte Region Conservation Authority Rideau Region Conservation Authority Eastern Ontario Trails Alliance Adjacent landowners to the K&P Trail Tri-County Trails Committee Land O Lakes Tourist Association Frontenac Arch Biosphere

Trails Advisory Committee – 2015 Work Plan Update May 11, 2015

2015-054 Trails Advisory Committee 2015 Work Plan Update

Page 4 of 4

Page 18 of 22

2015-054 Trails Advisory Committee 2015 Work Plan Update

Tichborne-Sharbot Lake K&P Trail Parcel Ownership Components Required ARN

Trail Length (M)

Davis Donald Wayne

232.87

Davis Donald Wayne

266.46

Gore Debra Duggan Stephen Gregory

85.14 31.87

Morsani Ugo

220.47

Morsani Ugo

1243.22

Morsani Ugo Frontenac County Frontenac County

221.71 605.76 365.61

Bell Canada Colby Barry Melvin

94.83 211.07

Frontenac County

747.53

Canadian Pacific Rail

241.72

Thompson George Howard Bell Canada Canadian Pacific Rail Climie Mary Louise

7.67 356.09 611.05 53.02

Surfacing (km)

Culverts

Bridges

Fencing (km)

Intersections

AGENDA ITEM #b)

Page 19 of 22

103904006004201 103904006004201 103904006006100 103904006004300 102901002000901 102901002000901 102901002000901 102901002017450 102901002017620 102901005032650 102901002002010 102901002002250 103907002025300 103908003000100 103907002025350 103907002025300 103908003000910

Owner

2015-054 Trails Advisory Committee 2015 Work Plan Update

Tichborne-Sharbot Lake K&P Trail Parcel Ownership 103908003000900 103908003000800 103908003001200 103908003001500 103908003002600 103908003002410 103908003002500 103908003002510 103907002023601 103907002024400 103907002024300 130907002024500 103908004002305 103908004002310 103908004002301 103908004002320 103909001099750

175.21 74.53 303.08

Cormia Gary Irwin Joyce Elizabeth

610.30 646.30

Barker-Godfrey Lillian P Young John Elgin Hollywood Kenneth

43.95 56.06 128.23

Howitt Keith Allan Lee Clement

299.55 334.88

Donahue-Perrault Elsie May C Gable Gregory Clarke

296.85 868.74

Wilby Susan Joy Walker John Angus Howes Anne Howes Anne

47.29 786.90 234.24 253.75

Canadian Pacific Rail

476.68 Total: 11,232.63m (11.23km) = Trail is partially or entirely covered, is not visible, or runs through a waterbody or wetland = Parcels are separated by a road or other type of right-of-way

AGENDA ITEM #b)

Page 20 of 22

Welch Joseph James Macpherson Peter Robert Vinkle Lendon/Cota

2015-054 Trails Advisory Committee 2015 Work Plan Update

Tichborne-Sharbot Lake K&P Trail Parcel Ownership Major Landowners Owner

Meters of Trail

% of Trail 1718.9 1685.4 1329.5 868.74 786.9 646.3 610.3 499.35 488.00 450.9 334.9 303.1 299.6 296.9 211.1 175.2 128.2 85.1 74.5 56.1 53.0 47.3 44.0 31.9 7.7

15.3 15.0 11.8 7.7 7.0 5.8 5.4 4.4 4.3 4.0 3.0 2.7 2.7 2.6 1.9 1.6 1.1 0.8 0.7 0.5 0.5 0.4 0.4 0.3 0.1

AGENDA ITEM #b)

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Frontenac County Morsani Ugo Canadian Pacific Rail Gable Gregory Clarke Walker John Angus Irwin Joyce Elizabeth Cormia Gary Davis Donald Wayne Howes Anne Bell Canada Lee Clement Vinkle Lendon/Cota Howitt Keith Allan Donahue-Perrault Elsie May C Colby Barry Melvin Welch Joseph James Hollywood Kenneth Gore Debra Macpherson Peter Robert Young John Elgin Climie Mary Louise Wilby Susan Joy Barker-Godfrey Lillian P Duggan Stephen Gregory Thompson George Howard

2015-054 Trails Advisory Committee 2015 Work Plan Update

AGENDA ITEM #b)

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