Body: Council
Type: Minutes
Meeting: Regular
Date: December 10, 2021
Collection: Council Minutes
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Document Text
Regular Meeting of Council Minutes December 10, 2021
Minutes of a Regular Meeting of Council for The Corporation of the Township of North Frontenac Held December 10, 2021 in the Council Chambers, 6648 Road 506, Plevna, Ontario
Present:
Mayor Ron Higgins and Councillor Wayne Good – Ward 1; Deputy Mayor Gerry Martin and Councillor Vernon Hermer – Ward 2; Councillor John Inglis and Councillor Fred Fowler – Ward 3 Absent with Regret: Councillor Fred Perry – Ward 1
Also Present:
Cheryl Robson, Chief Administrative Officer (CAO); Tara Mieske, Clerk/ Planning Manager (CPM); Corey Klatt, Manager of Community; Development/CAO Back-up (MCD); Darwyn Sproule, Public Works Manager (PWM); Eric Korhonen, Director of Emergency Services/Fire Chief (DESFC); and Kelly Watkins, Treasurer
Call to Order The Mayor called the meeting to order at 9:00 a.m.
Approval of Agenda
a. December 10, 2021
Resolution #: 520-21
Moved By:
Seconded By:
Deputy Mayor Martin
Councillor Fowler
Be It Resolved That Council approves the Agenda for the Regular Meeting of Council
dated December 10, 2021 as circulated.
Carried
Disclosure of Pecuniary Interest and General Nature Thereof None Declared.
Business Profile
a. The Tweet Boutique
Resolution #: 521-21 Moved By: Seconded By: Councillor Fowler Deputy Mayor Martin Page 1 of 13
Regular Meeting of Council Minutes December 10, 2021 Be It Resolved That Council receives for information the Business Profile of The Tweet Boutique provided by Councillor Inglis, Chair, and Paul Thiel, Member, of the Economic Development Task Force (EDTF). Carried
Presentations
a. Sarah McCullough, Youth Program Supervisor, Rural Frontenac Community Services (RFCS):Programs for Rural Youth
Resolution #: 522-21 Moved By: Seconded By: Deputy Mayor Martin Councillor Fowler Be It Resolved That Council receives for information the presentation regarding Rural Frontenac Community Services (RFCS) – Programs for Rural Youth from Sarah McCullough, Youth Program Coordinator; and thanks her for her time spent today; And That Council defers a decision to provide $5,400 in funding to the Youth Program until Budget Deliberations in 2022. Carried
b. Jane Mizanski, Gallagher: Compensation and Benefits Review Final Report
Resolution #: 523-21 Moved By: Seconded By: Councillor Fowler Deputy Mayor Martin Be It Resolved That Council receives for information the presentation regarding the Final Report for Compensation and Benefits for North Frontenac Programs from Jane Mizanski, Gallagher; and thanks her for her time spent today. Carried
c. Employee/Volunteer Long Service Awards - 2021
Resolution #: 524-21 Moved By: Seconded By: Deputy Mayor Martin Councillor Fowler Be It Resolved That Council presents the Long Services Awards for 2021 to the following employees:
Fire Beth Webster 15 Years Matt Wheeler 10 Years Alex Ross 10 years
Staff Jonathan Tooley 15 years (Roads) Dale Wise 15 years (Roads) Teegan Wise 10 years (Roads) (2020)
Kelly Watkins 15 years (Administration)
And That Council thanks these employees for their dedication and years of service. Page 2 of 13
Regular Meeting of Council Minutes December 10, 2021 Carried
d. 2021 North Frontenac Song Writing Contest - Winning Entry: “I Can’t Wait to Get Back” - Tom Bishop
Resolution #: 525-21 Moved By: Seconded By: Councillor Fowler Deputy Mayor Martin Be It Resolved That Council receives for information the winning song from the 2021 North Frontenac Song Writing Contest entitled “I Can’t Wait to Get Back” by Tom Bishop. Carried
Delegations None.
Adoption of Minutes
a. Minutes of Meeting(s) to be Adopted by Council
Resolution #: 526-21 Moved By: Seconded By: Councillor Inglis Councillor Hermer Be It Resolved That Council adopts the Minutes as circulated, of:
- A Regular Meeting of Council dated November 19, 2021. Carried
b.i.
Personnel and Audit Committee Minutes Proposed Amendment
Resolution #: 527-21 Moved By: Seconded By: Councillor Inglis Councillor Hermer Be It Resolved That Council adopts the Minutes as circulated of a meeting of the Personnel and Audit Committee dated November 23, 2021’ And That Council amends the motion #18-21, of the P&A Minutes not be a percentage but to be an amount based on the median with the equal dollar amount increase applied to everyone on the average salary.
This was a recorded vote: MEMBER OF COUNCIL YES NO Councillor Fowler
No Councillor Good
No Councillor Hermer Yes
Councillor Inglis Yes
Councillor Perry
Absent
Deputy Mayor Martin
No Mayor Higgins
No Lost By: 2 4 Defeated
Page 3 of 13
Regular Meeting of Council Minutes December 10, 2021 b.ii. Personnel and Audit Committee Minutes
Resolution #: 528-21 Moved By: Seconded By: Councillor Fowler Councillor Good Be It Resolved That Council adopts the Minutes as circulated of a Meeting of the Personnel and Audit Committee dated November 23, 2021. Carried
Business Arising from the Minutes
a. Resolution #490-21 - Letter from Mayor Higgins to Minister Piccini, Ministry of Envirnment, Conservation and Parks
Resolution #: 529-21 Moved By: Seconded By: Councillor Fowler Deputy Mayor Martin Whereas Council passed Resolution #490-21 at their meeting on November 19, 2021 objection to the reduction of the level of service at the 506 Waste Site due to the refusal by the Electronic Products Recycling Association (EPRA) to place a bin at the 506 Waste Site, and the heavy duty Sacs provided in lieu of a bin, and the requirement for the Township to load the Sacs for pickup; and that Council requested the Mayor send a letter to the Minister regarding the changes resulting from the program, the associated reduction in the level of service, and request that the future transition of other programs maintain the existing levels of service; Therefore Be It Resolved That Council receives for information the letter from Mayor Higgins to David Piccini, Minister of Environment, Conservation and Parks. Carried
b. Resolution #453-21 - Communal Services Governance Model Study
Resolution #: 530-21 Moved By: Seconded By: Deputy Mayor Martin Councillor Fowler Whereas Council passed Resolution #453-21 at their meeting on October 22, 2021 advising they have no comments on the report entitled “Frontenac Municipal Services Corporation – Business Case Study – Final Draft” prior to public consultation; and that the Business Case Study will be posted on the Frontenac Public Engagement site for a period of 30 days to allow the public to provide written comments and a virtual public meeting will be held; Therefore Be It Resolved Council receives for information communications between the Mayor from Kathy Smith regarding the Business Case Study and consultation process; And That Council receives for information the memo from Deputy Mayor Martin regarding the Business Case Study; And That Council requests the County hold a public meeting regarding this. Carried
Communications
a. Clerk’s Administrative Report - Communications ‘A’ Section
Resolution #: 531-21 Moved By: Councillor Inglis Page 4 of 13
Regular Meeting of Council Minutes December 10, 2021 Seconded By: Councillor Good Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.” Carried
b. Communications ‘B’ Section - Action Items
B1. Quinte Conservation: Transition Plan
Resolution #: 532-21
Moved By:
Seconded By:
Councillor Inglis
Councillor Good
Whereas Ontario Regulation 687/21 Section 3 states that every authority shall, on or
before December 31, 2021:
(a) develop a transition plan that includes a timeline for the authority to meet the
requirements for the first and second phases of the transition period, as set out in the
Regulation;
(b) send a copy of the transition plan to each participating municipality in the authority’s
area of jurisdiction and to the Ministry of the Environment, Conservation and Parks; and
(c) publish a copy of the transition plan on the authority’s website or make the transition
plan available to the public by such other means as the authority considers advisable;
And Whereas the Quinte Conservation Executive Board approved the Transition Plan
at the regular meeting held on November 18, 2021;
Therefore Be It Resolved That Council receives for information the Quinte
Conservation Authority’s (QCA) Transition Plan and instructs the Clerk to provide a
copy of this Resolution to the QCA.
Carried
Council, CAO, and Managers’ Administrative Reports
a. Clerk/Planning Manager: Appointment of Deputy Mayor - 2022
Resolution #: 533-21 Moved By: Seconded By: Councillor Inglis Councillor Good Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Appointment of Deputy Mayor”; And That Council receives for information the presentation(s) from: Deputy Mayor Martin; and Councillor Fowler; And That Council appoints Gerry Martin as the Deputy Mayor for a one year term; And That Council will consider an Appointing By-law later in the Meeting.
This was a Recorded Vote:
MEMBER OF COUNCIL
YES
NO
Councillor Fowler
No Councillor Good Yes
Councillor Hermer Yes
Councillor Inglis Yes
Page 5 of 13
Regular Meeting of Council Minutes December 10, 2021 Councillor Perry
Absent
Deputy Mayor Martin
Yes
Mayor Higgins Yes
Carried By: 5 1
Carried
b. Clerk/Planning Manager: Three (3) Shore Road Allowance Closures and Sale By-law - Foran, Grindrod and Volpe
Resolution #: 534-21
Moved By:
Seconded By:
Councillor Inglis
Councillor Good
Be It Resolved That Council receives for information the Clerk/Planning Manager’s
Administrative Report entitled “Three (3) Shore Road Allowance Closures and Sale By-
law – Foran, Grindrod and Volpe”;
And That, as required by By-law #22-15,
• All That Part of the Shoreline Road Allowance lying in front of Lot 23,
Concession 7, geographic Township of Clarendon, being Part 14 on Registered
Plan 13R-11448 Mississippi River (Farm Lake));
• All Those Parts of the Shore Road Allowance lying in front of Lots 18 & 19,
Concession 7, geographic Township of Barrie, being Parts 1 to 5 on Registered
Plan 13R-22535 (Mississagagon Lake);
• All That Part of the Shore Road Allowance lying in front of Lots 14 & 15,
Concession 5, geographic Township of Miller, being Part 1 on Registered Plan
13R-22450 (Brule (Wensley) Lake).
be declared as surplus and sold to the adjoining owners. Appraisals of these properties
are not necessary as these are Shore Road Allowances;
And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell
a Portion of these Shore Road Allowances.
Carried
c. Clerk/Planning Manager: Two (2) Shore Road Allowance Applications for Approval in Principle - Rhodes and Agic
Resolution #: 535-21 Moved By: Seconded By: Councillor Inglis Councillor Good Be It Resolved ThatCouncil receives for information the Clerk/Planning Manager’s Administrative Report entitled “Two (2) Shore Road Allowance Applications for Approval in Principle – Rhodes and Agic”; And That Council approves in principle the Application(s) to close, stop up and sell the Shore Road Allowance(s) as describes below: • Part of the Shore Road Allowance lying adjacent to Lot 1 and Lot 1A, Plan 1115, geographic Township of Barrie (Mazinaw Lake); • Part of the Shore Road Allowance lying adjacent to Lots 16 and 17, Concession 7, geographic Township of Barrie (Kashwakamak Lake). Carried
Page 6 of 13
Regular Meeting of Council Minutes December 10, 2021 d. Clerk/Planning Manager: Road Allowance Closure between Lot 30 and 31 for Approval in Principle - Cuddy
Resolution #: 536-21 Moved By: Seconded By: Councillor Good Councillor Inglis Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Road AllowanceClosure between Lot 30 and Lot 31for Approval in Principle – Cuddy”; And That Council approves in principle the Application to close, stop up and sell the Road Allowance as described below: • Part of the Road Allowance between Lot 30 and Lot 31, Concession 1, geographic Township of Barrie, adjacent to the Cuddy property. And That Council instructs the Clerk to contact the adjacent property owners to determine if they are interested in purchasing 33’ of the Road Allowance. Carried
e. Clerk/Planning Manager: Road Allowance Closure between South West Range and North East Range, Lot 40, geographic Township of Clarendon - Nasager
Resolution #: 537-21 Moved By: Seconded By: Councillor Good Councillor Inglis Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Road AllowanceClosure between South West Range and North East Range, Lot 40, geographic Township of Clarendon – Nasager”; And That based on the Road Closing Policies not to sell Road Allowances which lead to water or access to private property; Council will not close the Road Allowance; And That the Clerk/Planning Manager advise the Applicants of Council’s decision. Carried
f. Clerk/Planning Manager: Licence Agreement Application for Use of a Township Shore Road Allowance Located on Marble Lake Road
Resolution #: 538-21 Moved By: Seconded By: Councillor Inglis Councillor Good Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Licence Agreement Application for Use of Township Shore Road Allowance”; And That, due tothe proximity of the Public Beach; the narrow width of Marble Lake Road; the relatively small distance between the Marble Lake Road and Marble Lake; Council denies the Application; And That Council instructs the Clerk to contact the Applicant advising their Application has been denied. Carried
g. Clerk/Planning Manager: Confirmation of Arcol Road - Morey Request for Reconsideration
Resolution #: 539-21 Moved By: Councillor Inglis Page 7 of 13
Regular Meeting of Council Minutes December 10, 2021 Seconded By: Councillor Good Be It Resolved That Council receives for information the Clerk/Planning Manager and Public Works Manager’s Administrative Report entitled “Confirmation of Arcol Road – Morey Request for Reconsideration”; And That Council approves in principle the Moreys maintaining ownership of Part 1, subject to:
- The Road Allowance running through Lot 22, Concession 3 and between Lots 22 and
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