Body: Council
Type: Minutes
Meeting: Regular
Date: December 16, 2022
Collection: Council Minutes
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Document Text
Township of North Frontenac Regular Council Agenda Minutes December 16, 2022
Minutes of a Regular Meeting of Council for The Corporation of the Township of North Frontenac Held December 16, 2022 in the Council Chambers, 6648 Road 506, Plevna, Ontario
Present: Mayor Gerry Lichty; Councillor Stephanie Regent - Ward 1 (Electronic Participation); Councillor Roy Huetl - Ward 2; Councillor John Inglis and Councillor Fred Fowler - Ward 3 Absent with Regret: Councillor Wayne Good - Ward 1 Also Present: Corey Klatt, Chief Administrative Officer (CAO); Tara Mieske, Clerk/ Planning Manager (CPM); Brooke Hawley, Manager of Community Development (MCD); Darwyn Sproule, Public Works Manager (PWM); Eric Korhonen, Director of Emergency Services/Fire Chief (DESFC) and Kelly Watkins, Treasurer/CAO Backup
Call to Order The Mayor called the meeting to order at 9:00 a.m.
A moment of silence was held in remembrance of Gerry Martin, former long time Councillor for Ward 2, who passed away on December 15, 2022.
Approval of Agenda
a. December 16, 2022
Resolution #: 454-22
Moved By:
Seconded By:
Councillor Huetl
Councillor Fowler
Be It Resolved That Council approves the Agenda for the Regular Meeting dated
December 16, 2022, as circulated.
Carried
Disclosure of Pecuniary Interest and General Nature Thereof None declared.
Business Introductions None.
Presentations
Page 1 of 14
Township of North Frontenac Regular Council Agenda Minutes December 16, 2022 a. Employee/Volunteer Long Service Awards - 2022
Resolution #: 455-22 Moved By: Seconded By: Councillor Huetl Councillor Fowler Be It Resolved That Council recognizes the following Employees and Volunteer Firefighters receiving Long Service Awards for 2022:
Township Staff
Judy Tooley, Building Support Clerk - 40 years
Jane Young, Casual Employee - 15 years
North Frontenac Fire Department Randy Schonauer, Public Works and Volunteer Firefighter - 30 years Ken Gould, Volunteer Firefighter - 20 years George Ross, Volunteer Firefighter - 15 years
Kaladar Barrie Fire Department Mike Snider, Volunteer Firefighter - 20 years Bill Irving, Volunteer Firefighter - 15 years Chris Stapley, Volunteer Firefighter - 15 years Carried
Delegations None.
Adoption of Minutes
a. Minutes of Meeting(s) to be Adopted by Council
Resolution #: 456-22 Moved By: Seconded By: Councillor Huetl Councillor Fowler Be It Resolved That Council adopts the Minutes of the Inaugural Meeting of Council dated November 21, 2022 as circulated. Carried
Business Arising from the Minutes
a. Procedural Policy 10.2 - Appointment of Deputy Mayor
Resolution #: 457-22 Moved By: Seconded By: Councillor Huetl Councillor Fowler Whereas Council deferred the nominations for Deputy Mayor at their Inaugural Meeting until the December 16, 2022 Meeting; Therefore Be It Resolved That Council receives for information the presentation(s) from: Councillor John Inglis and Councillor Roy Huetl; And That Council appoints Councillor John Inglis as the Deputy Mayor for a one year term; And That Council will consider an Appointing By-law later in the Meeting. Carried Page 2 of 14
Township of North Frontenac Regular Council Agenda Minutes December 16, 2022
b. Resolution #435-22: Appointment of Mississippi Valley Conservation Authority (MVCA) Board Member
Resolution #: 458-22 Moved By: Seconded By: Councillor Huetl Councillor Fowler Whereas Council deferred the appointment of a Council Member to the Mississippi Valley Conservation Authority (MVCA) Board at their Inaugural Meeting until the December 16, 2022 Meeting; Therefore Be It Resolved That Council appoints Councillor Roy Huetl to the MVCA Board. Carried
c. Resolution #435-22: Appointment to Lakelands Family Health Team Board
Resolution #: 459-22
Moved By:
Seconded By:
Councillor Huetl
Councillor Fowler
Whereas Council passed Resolution #435-22 appoint Councillor Regent as Lakelands
Family Health Team Representative at their Inaugural Meeting;
And Whereas Janice Powell, Executive Director, Lakelands Family Health Team
(LFHT), advised the Board is in the midst of their 2023-2025 Strategic Plan, including a
review of their governing documents; and that as per Section 3.04 (3) of their governing
By-law, the Township is to provide a maximum of three names to the Board; and that
the Board will chose one representative to be recommended for appointment:
Therefore Be It Resolved That the Clerk shall provide the LFHT the following Council
Members for consideration for appointment to the Board:
• Stephanie Regent
Carried
d. Resolution #437-22: Appointment of Members to the Joint Fire Committee
Resolution #: 460-22
Moved By:
Seconded By:
Councillor Roy Huetl
Councillor Fowler
Whereas Council deferred the appointment of Members to the Joint Fire Committee for
the Kaladar Barrie Fire Department at the Inaugural Meeting until the December 16,
2022 Council Meeting;
Therefore Be It Resolved That Council appoints the following Members:
• Wayne Good
• Roy Huetl
• Fred Fowler (Alternate)
And That Council will consider an Appointing By-law later in the Meeting.
Carried
e. Resolution #439-22: Appointment of Members to Economic Development Task Force (EDTF)
Resolution #: 461-22 Moved By: Councillor Huetl Page 3 of 14
Township of North Frontenac Regular Council Agenda Minutes
December 16, 2022
Seconded By:
Councillor Fowler
Whereas Council passed Resolution #439-22 at the November 21, 2022 Council
Meeting appointing Councillor Inglis as Chair and Councillor Huetl and Councillor
Regent as members of the Economic Development Task Force (EDTF); and that per
Section 3 of Appendix A of the Procedural Policy, the Chair shall bring back suggested
individual names for voluntary sector participants as representative of the Task Force
for approval by Council Resolution prior to holding the Task Force Inaugural Meeting in
accordance with the Procedural Policy with the assistance of the Manager of
Community Development;
Therefore Be It Resolved That as recommend by Councillor Inglis as Chair of the
EDTF, the Procedural Policy be waived regarding advertisement of volunteer members
as currently there are four (4) volunteer members who currently possess an interest in
continuing as members of the Task Force and have valued expertise; and that the
following individuals be appointed by Council as representatives of the 2022-2026
EDTF:
• Betty Hunter
• Cyndy Bonello
• Paul Thiel
• Daniel Vaillancourt
And That the Clerk will prepare a letter to each of the voluntary sector participants to be
signed by John Inglis, Chair of the EDTF thanking them and advising them of their
appointment;
And That Council instructs the MCD to prepare an advertisement for additional
voluntary members for consideration at the February EDTF meeting for potential
membership on the Task Force.
Carried
f. Personnel and Audit Committee Resolution #18-22: Cost of Living Allowance/Consumer Price Index
Resolution #: 462-22 Moved By: Seconded By: Councillor Huetl Councillor Fowler Whereas the Personnel and Audit Committee passed Resolution #18-22 at their meeting on September 27, 2022 receiving for information the Treasurer’s Administrative Report entitled “Cost of Living Adjustment (COLA) methodology”; and the Committee recommended the Treasurer continue to monitor what our comparator municipalities are considering for COLA in 2023 and bring a report back to Council for the last meeting of 2022; Therefore Be It Resolved That Council receives for information an email from the Treasurer dated September 27, 2022 advising neighbouring Municipalities (Addington Highlands, South Frontenac, Frontenac Islands and the County of Frontenac) are providing a 2% Cost of Living Increase (COLA); And That, to remain comparable to the market, Council approves North Frontenac Employees/Council/Committee/Volunteer Fire Fighters receiving a 2.5% COLA increase for 2023; And That Council revisit COLA for 2024 in late 2023. Carried
Page 4 of 14
Township of North Frontenac Regular Council Agenda Minutes December 16, 2022 g. Personnel and Audit Committee Resolution #17-22: Ontario Municipal Employees Retirement System (OMERS) Changes for Non-Full Time (NFT) Employees
Resolution #: 463-22 Moved By: Seconded By: Councillor Huetl Councillor Fowler Whereas, at their meeting on September 27, 2022, the Personnel and Audit Committee passed Resolution #17-22 receiving for information the Treasurer’s Administrative Report entitled “Ontario Municipal Employees Retirement System (OMERS) Changes for Non-Full Time (NFT) Employees”; and that Personnel & Audit Committee instructed the Treasurer to bring back a By-Law for Councils’ consideration prior to January 1, 2023 that reflects the mandatory changes to the OMERS plan and repeal the two (2) existing By-Laws regarding OMERS (By-law 18-98 and By-law 12-06); Therefore Be It Resolved That Council will consider a By-law later in the meeting reflecting the mandatory changes to the OMERS plan and repealing By-laws #18-98 and 12-06. Carried
Communications
a. Clerk’s Administrative Report - Communications ‘A’ Section
Resolution #: 464-22
Moved By:
Seconded By:
Councillor Huetl
Councillor Fowler
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s
Administrative Report entitled “Communications of Interest.”
Carried
Communications ‘B’ Section - Action Items
B1. Day of Bulgaria and Plevna - Clar Mill Hall - January 28, 2023
Resolution #: 465-22
Moved By:
Seconded By:
Councillor Fowler
Councillor Huetl
Be It Resolved That Council receives for information an email dated November 24,
2022 from the Manager of Community Development (MCD) advising Velislava Panova,
Consul General of the Republic of Bulgaria contacted the Township to arrange a “Day of
Bulgaria and Romania” on January 28, 2023 at the Clar-Mill Hall in Plevna;
And That the Consul General requested the Township’s assistance in advertising the
event once the details are confirmed (i.e. email, social media, website, etc.);
And That Council supports this event and instructs the MCD to advertise the event on
the Township’s Website and Social media and provide the advertisement to the Cloyne
and District Historical Society and the North Frontenac Historical Society and Archives.
Carried
B2. Mazinaw Property Owners Association re: Invasive Weed Control Measures
Resolution #: 466-22 Moved By: Councillor Huetl Page 5 of 14
Township of North Frontenac Regular Council Agenda Minutes
December 16, 2022
Seconded By:
Councillor Fowler
Be It Resolved That Council receives for information an email dated November 30,
2022, from Hilary Vaillancourt, Lake Steward, Mazinaw Property Owners Association
(MPOA), advising there is a very invasive weed in Mazinaw Lake that can have
devastating ecological and recreational damages if control measures are not
implemented immediately;
And That the MPOA is requesting a meeting with each political representative covering
the Lake to understand what actions and/or funding are available in order to launch
control measures in the spring;
And That Council requests Councillor Regent meet with the MPOA to discuss the
invasive weed and report back to Council.
Carried
Council, CAO, and Managers’ Administrative Reports
a. Clerk/Planning Manager: Declaration of Vacant Position - Ward 2 Councillor
Resolution #: 467-22 Moved By: Seconded By: Councillor Fowler Councillor Huetl Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Declaration of Vacant Position – Ward 2 Councillor”; And That Council declares the Ward 2 Councillor position vacant; And That per the Procedural Policy, Council instructs the Clerk to offer the position of Ward 2 Councillor to Vernon Hermer; And That Vernon Hermer shall be invited to the January 13, 2023 Council meeting to take the Oath of Office. Carried
b. Clerk/Planning Manager: Proposed 2023 Council Meeting Dates
Resolution #: 468-22 Moved By: Seconded By: Councillor Huetl Councillor Fowler Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed 2023 Council Meeting Dates”; And That Council approves the following meeting schedule: • Friday, January 13, 2023 at 9:00 a.m. • Friday, February 3, 2023 at 9:00 a.m. • Friday, February 24, 2023 at 9:00 a.m. • Friday, March 17, 2023 at 9:00 a.m. • Thursday, April 6, 2023 at 9:00 a.m. (Good Friday being April 7, 2023) • Friday, April 28, 2023 at 9:00 a.m. • Friday, May 19, 2023 at 9:00 a.m. And That the Meetings will be held in the Council Chambers: And That the Clerk shall provide Notice as set out in Section 4.10 of the Procedural Policy; Page 6 of 14
Township of North Frontenac Regular Council Agenda Minutes December 16, 2022 And That the Clerk shall provide a report at the March meeting of Council, with the meeting dates for the remainder of 2023, including options for evening meetings, for Council’s consideration. Carried
Note: Don Reid, Chief Building Official (CBO) attended the Meeting at this time.
c. Clerk/Planning Manager: Proposed Amendments to By-law #66-22 - To Licence, Regulate and Govern Shipping Containers
Resolution #: 469-22 Moved By: Seconded By: Councillor Fowler Councillor Huetl Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed Amendments to By-law #66-22 - To Licence, Regulate and Govern Shipping Containers”; And That Council approves the recommended amendments noted in the Administrative Report; And That Council will consider a By-law later in the meeting To Licence, Regulate and Govern Shipping Containers and Repeal By-law #66-22. Carried
d. Clerk/Planning Manager: Proposed Amendments to By-law #28-22 - To Regulate and Licence Recreational Vehicles
Resolution #: 470-22 Moved By: Seconded By: Councillor Huetl Councillor Fowler Be It Resolved That Council receives for information the Clerk/Planning Manager and Chief Administrative Officer’s Administrative Report entitled “Proposed Amendments to By-law #28-22 - To Regulate and Licence Recreational Vehicles”; And That Council approves amending the Recreational Vehicle By-law to permit one shipping container up to 15 square metres on a lot with an Recreational Vehicle Licence or one built shed and approves an increase to the permitted size of a deck; gazebo; viewing platform and storage shed to 15 square metres (an increase of 5 square metres); And That Council approves of removing the requirement for a li
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