Body: Council
Type: Agenda
Meeting: Special 2023 Draft Budget
Date: February 16, 2023
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2023/February 16, 2023 - Special Agenda - 2023 Draft Budget.pdf)
Document Text
AMENDED - Special Council Agenda re: 2023 Draft Operating Budget Thursday, February 16, 2023 - 9:00 a.m. Municipal Office - Council Chambers 6648 Road 506, Plevna Zoom Meeting Registration
Page
Call to Order and Purpose of Meeting
Chair’s Opening Remarks
Approval of Agenda
a) February 16, 2023
Be It Resolved That Council approves the Agenda dated February 16, 2023, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Presentations
6 - 147
a) Treasurer: 2023 Draft Budget Overview (PowerPoint at meeting)
Be It Resolved That Council receives for information the Presentation from the Treasurer regarding the 2023 Draft Budget Overview; and thanks her for her time spent today.
Business Arising
148
a) Resolution #07-23: Sarah McCullough, Youth Program Coordinator, Rural Frontenac Community Services (RFCS) - Request for funding for Rural Youth Programs
Whereas, at their meeting on January 13, 2023, Council passed Resolution #07-23 receiving for information the presentation regarding Rural Frontenac Community Services (RFCS) – Programs for Rural Youth; and deferred a decision to provide $6,000 in funding to the Youth Program until 2023 Budget deliberations; Page 1 of 255 Page Therefore Be It Resolved That Council approves providing $6,000 to the RFCS for the Programs for Rural Youth in 2023.
149
b) Resolution #44-23: Joe Gallivan, Director of Planning and Economic Development, County of Frontenac - Request for funding to implement a Community Planning Permit System (CPPS)
Whereas, at their meeting on February 3, 2023, Council passed
Resolution #44-23, receiving for information the presentation from Joe
Gallivan, Director of Planning and Economic Development, County of
Frontenac, regarding the proposal for a joint project with the four
Frontenac Townships to implement a Community Planning Permit
System (CPPS); and that Council deferred a decision to provide
$25,000 towards the project until 2023 Budget deliberations;
Therefore Be It Resolved That Council approves providing $25,000 to
the County of Frontenac for the joint project.
150
c) Resolution #47-23: Deborah Krause, Executive Director, Sharbot Lake Family Health Team - Request for funding to assist with physician recruitment
Whereas, at their meeting on February 3, 2023, Council passed Resolution #47-23 receiving for information the presentation regarding Physician Recruitment in Frontenac County from Deborah Krause, Executive Director, Sharbot Lake Family Health Team; and advised they will consider potential funding during the 2023 Budget deliberations; Therefore Be It Resolved Council approves providing $5,000 to assist in recruitment booth costs from the Medical Services Reserve Fund, which has a current balance of $34, 561.
151
d) Resolution #62-23: Economic Development Task Force (EDTF) - Request for funding for North Frontenac Summer Event
Whereas, at their meeting on February 3, 2023, Council passed Resolution #62-23 receiving the request from the Economic Development Task Force for $5,000 for a North Frontenac Summer Event; and that Council deferred a decision until the 2023 Budget deliberations; Therefore Be It Resolved That Council approves $5,000 for a Summer Event, as requested by the EDTF.
Communications
152 - 242
a) Treasurer: Communication of Interest to Council re: 2023 Budget
Be It Resolved That Council receives for information Section ‘A’ Items of the Treasurer’s Administrative Report entitled “Communications of Interest”.
Council, CAO, and Managers’ Administrative Reports
243 - 244
a) Director of Emergency Services/Fire Chief: Essential Services Fair Page 2 of 255 Page
Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chief’s Administrative Report entitled “Essential Services Fair”; And That the Director of Emergency Services, Fire Chief (DESFC), Economic Development Officer, and the Chief Administrative Officers Executive Assistant shall organize the 2023 Essential Services Fair; And that Council approves the 2023 budget amount of $1,000 for expenses.
245 - 250
b) Manager of Community Development and Public Works Manager: Boat Launches and Parking Challenges
Be It Resolved That Council receives for information the Manager of
Community Development and Public Works Manager’s Administrative
Report entitled “Boat Launches and Parking Challenges”;
And That Council approves winter plowing by the Public Works
Department on a permanent basis (after regular operations are
completed) at the following locations to come out of the Recreation
annual Budget, at an estimated $8,000:
• Shabomeka Lake Boat Launch
• Arcol Road Parking Area
• Mountain Road Location
• Mosque Lake Road Location
• Malcolm Lake Boat Launch
And That Council approves the expansion of the following locations,
and instructs the PWM and MCD to tender the work together to have the
expansion of these locations completed in 2023 and instructs the
Treasurer to transfer the funds for these projects from the Canada
Community Building Fund:
• Mountain Road - $20,000
• Mosque Lake Road Location - $25,000
• Marble Lake Boat Launch - $25,000
• Mackie Lake South Launch - $40,000
• Palmerston Boat Launch (Martelock) - $6,000
For a combined total of $116,000;
And That Council approves the following signage being purchased and
installed in 2023 and instructs the Treasurer to transfer the funds for
these projects from the Canada Community Building Fund:
• Accessible Parking Signs & Posts - $2,800
• New Parking By-law requirements Signs & Posts - $5,000
And That Council instructs the Clerk/Planning Manager to bring back
the draft Parking By-law to an upcoming Council meeting with the
inclusion of regulations regarding boats or trailers parked on Municipal
property in parking areas for Councils consideration;
Page 3 of 255
Page
And That Council instructs the MCD and PWM to bring back potential
recommendations for a parking area for the new K&P trail at a future
date once more details are known.
251 - 254
c) Public Works Manager: Tower Lane Request and Private Lane Upgrade Program Review
Be It Resolved That Council receives for information the Public Works Manager’s (PWM) Administrative Report entitled “Tower Lane Request and Private Lane Upgrade Program Review”; And That Council denies the request from the Tower Lane Association for sign posts and a load of sand-salt mix on the private lane; And That Council considered a Private Lane Upgrade Assistance Program for the 2023 Operating Budget and directs that no further action be taken by staff at this time.
Council Discussion
a) Council Discussion: 2023 Draft Budget
Public Forum
Consideration of Budget
a) Consideration of 2023 Draft Budget
Be It Resolved That Council approves in principle the 2023 Draft Budget with the following amendments:
And That Council instructs the Treasurer to advertise the Public Meeting regarding the 2023 Budget for March 17, 2023 at 9:00 a.m. prior to the Regular Council Meeting.
- Closed Session
None.
Rise and Report (Overview of the Closed Session by the Presiding Officer)
Confirmatory By-law
255
a) Confirming By-law #15-23
Be It Resolved That By-law #15-23, being a By-law to confirm all actions and proceedings of Council for its Special Meeting held February 16, 2023 be read a first, second, and third time and finally passed.
Page 4 of 255 Page
- Adjournment
a) Adjournment of Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until February 24, 2023 or at the call of the Chair.
“Accessible formats and communication support are available upon request.
The Township of North Frontenac is committed to accessibility for persons
with disabilities. Please contact Eric Korhonen, Accessibility Coordinator at
firechief@northfrontenac.ca if you have an Accessible accommodation
request.”
Page 5 of 255 2022 2023 2023 2023 Total Budget Draft Budget Increase/(decrease) in percentage to be raised through taxation Increase/(decrease) in percentage to be raised through taxation 000 Default -1,502,324 -1,505,329 -3,005 (0.2%) 100 Council 183,050 202,480 19,430 10.6% 110 Administration 1,006,430 1,051,014 44,584 4.4% 170 Economic Development 175,048 188,510 13,462 7.7% 190 Sundry 35,875 36,026 151 0.4% 200 Fire 981,015 1,041,192 60,177 6.1% 220 Police 814,462 810,347 4,115 0.5% 230 Livestock Loss 365 365 240 Conservation Authorities 32,666 34,863 2,197 6.7% 250 Building Department 255 By-law Enforcement 24,650 34,518 9,868 40.0% 260 Protection & Emergency Services 58,794 61,440 2,646 4.5% 270 Animal Control 7,400 9,200 1,800 24.3% 280 Streetlights 14,100 14,574 474 3.4% 300 Roads 3,592,102 3,709,440 117,338 3.3% 400 Waste Disposal 406,847 451,532 44,685 11.0% 450 Recycling 166,560 131,826 -34,734 (20.9%) 500 Cemeteries 610 Community Halls 128,305 115,289 -13,016 (10.1%) 615 Recreation 100,832 121,478 20,646 20.5% 620 MNR Parks 660 Libraries 3,400 4,393 993 29.2% 700 Planning 197,100 249,194 52,094 26.4% 750 Property/Bldg Mtce (Grass/Cleaning/Snow Removal) 296,065 283,017 -13,048 (4.4%) 810 Municipal - Taxes -6,586,642 -6,907,569 320,927 4.9% 830 County 850 Education Property Tax Dollars to be Raised 2023 Surplus / Deficit Summary Treasurer: 2023 Draft Budget Overview (PowerPoint at meeting) Page 6 of 255 890 Property Taxation -136,100 -137,800 1,700 1.2% Total Township of North Frontenac Treasurer: 2023 Draft Budget Overview (PowerPoint at meeting) Page 7 of 255 2022 2022 2023 Unaudited Draft Budget Actuals Budget R Revenues 000 Default -2,168,029 -2,172,351 -2,179,746 100 Council -36,350 -29,142 -25,000 110 Administration -243,240 -285,722 -108,195 170 Economic Development -129,095 -83,999 -105,964 190 Sundry -4,700 -4,953 -9,500 200 Fire -67,927 -297,686 -152,584 240 Conservation Authorities -7,650 250 Building Department -175,860 -192,694 -209,528 255 By-law Enforcement -31,000 -55,994 -40,000 260 Protection & Emergency Services -219,700 -68,597 -273,429 270 Animal Control -3,500 -4,135 -4,000 280 Streetlights -500 -1,394 -500 300 Roads -5,060,920 -4,770,838 -4,669,591 400 Waste Disposal -139,715 -75,080 -132,000 450 Recycling -395,000 -458,510 -248,000 500 Cemeteries -10,100 -12,550 -13,100 610 Community Halls -74,487 -62,731 -63,450 615 Recreation -128,275 -125,461 -150,275 620 MNR Parks -428,695 -437,351 -451,209 660 Libraries -7,200 700 Planning -62,500 -65,195 -88,300 750 Property/Bldg Mtce (Grass/Cleaning/Snow Rem -595,240 -117,481 -39,995 810 Municipal - Taxes -6,648,642 -6,631,190 -6,954,069 830 County -1,807,708 -1,832,931 -1,807,708 850 Education -1,477,161 -1,495,082 -1,477,161 890 Property Taxation -155,000 -160,964 -160,000 Total R Revenues -20,070,994 -19,442,031 -19,370,504 E Expenses 2023 Budget Summary Treasurer: 2023 Draft Budget Overview (PowerPoint at meeting) Page 8 of 255 000 Default 665,705 670,137 674,417 100 Council 219,400 199,277 227,480 110 Administration 1,249,670 1,248,073 1,159,209 170 Economic Development 305,243 238,743 294,474 190 Sundry 40,575 28,973 45,526 200 Fire 1,048,942 1,239,278 1,193,776 220 Police 814,462 809,802 810,347 230 Livestock Loss 365 365 240 Conservation Authorities 40,316 32,666 34,863 250 Building Department 175,860 192,769 209,528 255 By-law Enforcement 54,550 71,278 74,518 260 Protection & Emergency Services 278,494 109,849 334,869 270 Animal Control 10,900 13,361 13,200 280 Streetlights 14,600 12,900 15,074 300 Roads 8,653,022 8,458,620 8,379,031 400 Waste Disposal 546,562 514,503 583,532 450 Recycling 561,560 590,650 379,826 500 Cemeteries 10,100 6,382 13,100 610 Community Halls 202,792 183,146 178,739 615 Recreation 229,107 190,777 271,753 620 MNR Parks 428,695 437,353 451,209 660 Libraries 3,400 3,109 11,593 700 Planning 259,600 236,462 337,494 750 Property/Bldg Mtce (Grass/Cleaning/Snow Rem 891,305 385,367 323,012 810 Municipal - Taxes 62,000 46,882 46,500 830 County 1,807,708 1,832,931 1,807,708 850 Education 1,477,161 1,495,083 1,477,161 890 Property Taxation 18,900 25,167 22,200 Total E Expenses 20,070,994 19,273,538 19,370,504 Total -168,493 Treasurer: 2023 Draft Budget Overview (PowerPoint at meeting) Page 9 of 255 Township of North Frontenac 2023 2022 Year End 2023 Budget 2023 Budget 2023 Year End 2022 Unaudited Year End Balances - Reserves / Reserve Funds Unaudited Year End Contributions TO Contributions FROM Reserve Funds Balances Reserve Funds Reserve Funds Based on 2023 Draft Budget RESERVES: Reserve Account # Working capital 01-000-0-24100 $150,000.00 $150,000 -$150,000 $150,000.00 RESERVE FUND TOTALS: $150,000.00 $150,000.00 -$150,000.00 $150,000.00 TANGIBLE CAPITAL ASSET (TCA) RESERVE FUNDS: Reserve Fund Account # PROTECTION TCA: Fire Sustainablility - TCA 01-200-0-24800 $136,120.93 $164,875 -$148,000 $152,995.93 Contribution to $164,875 Hoses, nozzles, machinery, misc general equipment -$10,000 Protective Clothing (bunker gear) -$9,000 SCBA -$12,000 NFC531 Fire Chief Truck - Replace 2015 F150 4x4 -$65,000 Ompah Fire Hall - Replacement of Roof (BCA) -$40,000 Clar Mill Fire Hall Fire Escape Exterior Stairs (BCA) -$12,000 Protection - Equipment TCA (Communication Tower) 01-260-0-24800 $18,103.30 $2,030 $0 $20,133.30 Contribution to $2,030 PROTECTION TCA SUB TOTAL: $154,224.23 $166,905.00 -$148,000.00 $173,129.23 ROADS: Road Sustainability TCA 01-300-0-24800 $1,561,699.68 $2,126,789 -$3,218,572 $469,916.68 OMPF contribution $250,000 $748,294 Contribution to $1,128,495 Hard Top Maintenance -$662,000 2023 International Tandem HV613 -$380,000 Gravel Road Maintenance - OCIF Grant -$296,000 Ardoch Road Bridge -$426,000 2023 Mack Tandem -$380,000 Arcol Rd. Bridge -$350,000 Guiderail Program -$80,000 Backhoe Caterpillar -$180,000 Wood Chipper -$75,000 Fuel Tank and Spreader for P22-1 PWF Truck -$15,000 12 Ton Float Trailer -$25,000 Tractor and Attachments -$240,000 Generator - Ward 3 Garage -$20,000 Garage Doors - Ward 1 Garage -$5,000 Sand Dome - Slab on Grade - Ward 1 Garage -$6,072 Removal of Underground Tanks -$25,000 Ompah Sand Shed -$43,500 Small Equipment & machinery -$10,000 ROADS TCA SUB TOTAL: $1,561,699.68 $2,126,789.00 -$3,218,572.00 $469,916.68 Treasurer: 2023 Draft Budget Overview (PowerPoint at meeting) Page 10 of 255 WASTE / RECYCLING: Waste Sustainability TCA 01-400-0-24800 $24,970.12 $10,500 -$20,000 $15,470.12 Contribution to $10,500 Retrofit Seacans -$15,000 Misc Equipment -$5,000 Recycling Sustainability TCA 01-450-0-24800 $8,729.86 $20,200 -$85,000 -$56,070.14 Contribution to $20,200 Contribution from Infras
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