Body: Council
Type: Minutes
Meeting: Special 2023 Draft Operating Budget
Date: February 16, 2023
Collection: Council Minutes
[View Document (PDF)](/docs/north-frontenac/Council Minutes/2023/February 16, 2023 - Special Council Minutes - 2023 Draft Operating Budget.pdf)
Document Text
Township of North Frontenac Regular Council Agenda Minutes February 16, 2023
Minutes of a Special Meeting of Council for The Corporation of the Township of North Frontenac Held February 16, 2023 in the Council Chambers, 6648 Road 506, Plevna, Ontario
Present: Mayor Gerry Lichty; Councillor Wayne Good and Councillor Stephanie Regent - Ward 1; Councillor Roy Huetl and Councillor Vernon Hermer (Electronic Participation) - Ward 2; Deputy Mayor John Inglis and Councillor Fred Fowler - Ward 3 Also Present: Corey Klatt, Chief Administrative Officer (CAO); Kelly Watkins, CAO Back-up / Treasurer; Tara Mieske, Clerk/ Planning Manager (CPM); Brooke Hawley, Manager of Community Development (MCD); Darwyn Sproule, Public Works Manager (PWM); Eric Korhonen, Director of Emergency Services/Fire Chief (DESFC) and Sandra Lessard, Deputy Treasurer
Call to Order and Purpose of Meeting The Mayor called the meeting to order at 9:00 a.m. The purpose of the meeting is to discuss the 2023 Draft Operating Budget.
Chair’s Opening Remarks
Approval of Agenda
a. February 16, 2023
Resolution #: 75-23
Moved By:
Seconded By:
Councillor Fowler
Councillor Huetl
Be It Resolved That Council approves the Agenda for the Special Meeting of Council
datedFebruary 16, 2023 re: 2023 Draft Operating Budget , as circulated.
Carried
Disclosure of Pecuniary Interest and General Nature Thereof None declared.
Presentations
a. Treasurer: 2023 Draft Budget Overview (PowerPoint at meeting)
Resolution #: 76-23 Moved By: Councillor Fowler Page 1 of 6
Township of North Frontenac Regular Council Agenda Minutes February 16, 2023 Seconded By: Councillor Huetl Be It Resolved That Council receives for information the Presentation from the Treasurer regarding the 2023 Draft Budget Overview; and thanks her for her time spent today. Carried
Business Arising
a. Resolution #07-23: Sarah McCullough, Youth Program Coordinator, Rural Frontenac Community Services (RFCS) - Request for funding for Rural Youth Programs
Resolution #: 77-23 Moved By: Seconded By: Councillor Fowler Councillor Huetl Whereas, at their meeting on January 13, 2023, Council passed Resolution #07-23 receiving for information the presentation regarding Rural Frontenac Community Services (RFCS) – Programs for Rural Youth; and deferred a decision to provide $6,000 in funding to the Youth Program until 2023 Budget deliberations; Therefore Be It Resolved That Council approves providing $6,000 to the RFCS for the Programs for Rural Youth in 2023. Carried
b. Resolution #44-23: Joe Gallivan, Director of Planning and Economic Development, County of Frontenac - Request for funding to implement a Community Planning Permit System (CPPS)
Resolution #: 78-23
Moved By:
Seconded By:
Councillor Fowler
Councillor Huetl
Whereas, at their meeting on February 3, 2023, Council passed Resolution #44-23,
receiving for information the presentation from Joe Gallivan, Director of Planning and
Economic Development, County of Frontenac, regarding the proposal for a joint project
with the four Frontenac Townships to implement a Community Planning Permit System
(CPPS); and that Council deferred a decision to provide $25,000 towards the project
until 2023 Budget deliberations;
Therefore Be It Resolved That Council approves providing $25,000 to the joint project.
Carried
c. Resolution #47-23: Deborah Krause, Executive Director, Sharbot Lake Family Health Team - Request for funding to assist with physician recruitment
Resolution #: 79-23 Moved By: Seconded By: Councillor Huetl Councillor Fowler Whereas, at their meeting on February 3, 2023, Council passed Resolution #47-23 receiving for information the presentation regarding Physician Recruitment in Frontenac County from Deborah Krause, Executive Director, Sharbot Lake Family Health Team; and advised they will consider potential funding during the 2023 Budget deliberations; Page 2 of 6
Township of North Frontenac Regular Council Agenda Minutes February 16, 2023 Therefore Be It ResolvedCouncil approves providing $5,000 to assist in recruitment booth costs from the Medical Services Reserve Fund, which has a current balance of $34, 561; And That Council requests they report back at the end of 2023 on their recruitment efforts. Carried
d. Resolution #62-23: Economic Development Task Force (EDTF) - Request for funding for North Frontenac Summer Event
Resolution #: 80-23 Moved By: Seconded By: Councillor Huetl Councillor Fowler Whereas, at their meeting on February 3, 2023, Council passed Resolution #62-23 receiving the request from the Economic Development Task Force for $5,000 for a North Frontenac Summer Event; and that Council deferred a decision until the 2023 Budget deliberations; Therefore Be It Resolved That Council approves $5,000 for a Summer Event, as requested by the EDTF; And That Council approves this request be taken from the E.D. Reserve Fund. Carried
Communications
a. Treasurer: Communication of Interest to Council re: 2023 Budget
Resolution #: 81-23 Moved By: Seconded By: Councillor Huetl Councillor Fowler Be It Resolved That Council receives for information Section ‘A’ Items of the Treasurer’s Administrative Report entitled “Communications of Interest”. Carried
Council, CAO, and Managers’ Administrative Reports
a. Director of Emergency Services/Fire Chief: Essential Services Fair
Resolution #: 82-23 Moved By: Seconded By: Councillor Huetl Councillor Fowler Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chief’s Administrative Report entitled “Essential Services Fair”; And That the Director of Emergency Services, Fire Chief (DESFC), Economic Development Officer, and the Chief Administrative Officers Executive Assistant shall organize the 2023 Essential Services Fair; And that Council approves the 2023 budget amount of $1,000 for expenses. Carried
b. Manager of Community Development and Public Works Manager: Boat Launches and Parking Challenges
Resolution #: 83-23 Moved By: Seconded By: Councillor Fowler Councillor Huetl Page 3 of 6
Township of North Frontenac Regular Council Agenda Minutes
February 16, 2023
Be It Resolved That Council receives for information the Manager of Community
Development and Public Works Manager’s Administrative Report entitled “Boat
Launches and Parking Challenges”;
And That Council approves winter plowing by the Public Works Department on a
permanent basis (after regular operations are completed) at the following locations to
come out of the Recreation annual Budget, at an estimated $8,000:
• Shabomeka Lake Boat Launch
• Arcol Road Parking Area
• Mountain Road Location
• Mosque Lake Road Location
• Malcolm Lake Boat Launch
And That Council approves the expansion of the following locations, and instructs the
PWM and MCD to tender the work together to have the expansion of these locations
completed in 2023 and instructs the Treasurer to transfer the funds for these projects
from the Canada Community Building Fund:
• Mountain Road - $20,000
• Mosque Lake Road Location - $25,000
• Marble Lake Boat Launch - $25,000
• Mackie Lake South Launch - $40,000
• Palmerston Boat Launch (Martelock) - $6,000
For a combined total of $116,000;
And That Council approves the following signage being purchased and installed in
2023 and instructs the Treasurer to transfer the funds for these projects from the
Canada Community Building Fund:
• Accessible Parking Signs & Posts - $2,800
• New Parking By-law requirements Signs & Posts - $5,000
And That Council instructs the Clerk/Planning Manager to bring back the draft Parking
By-law to an upcoming Council meeting with the inclusion of regulations regarding boats
or trailers parked on Municipal property in parking areas for Councils consideration;
And That Council instructs the MCD and PWM to bring back potential
recommendations for a parking area for the new K&P trail at a future date once more
details are known.
Carried
c. Public Works Manager: Tower Lane Request and Private Lane Upgrade Program Review
Resolution #: 84-23
Moved By:
Seconded By:
Councillor Regent
Councillor Good
Be It Resolved That Council receives for information the Public Works Manager’s
(PWM) Administrative Report entitled “Tower Lane Request and Private Lane Upgrade
Program Review”;
And That Council denies the request from the Tower Lane Association for sign posts
and a load of sand-salt mix on the private lane;
And That Council considered a Private Lane Upgrade Assistance Program for the 2023
Operating Budget and directs that no further action be taken by staff at this time.
Carried
Page 4 of 6
Township of North Frontenac Regular Council Agenda Minutes February 16, 2023
Council Discussion
a. Council Discussion: 2023 Draft Budget
Public Forum
Consideration of Budget
Council Health Care Spending
Resolution #: 85-23 Moved By: Seconded By: Councillor Huetl Councillor Good Be It Resolved That Council instructs the Treasurer to remove the Council Health Care Spending Account from the budget. Carried
Health Care Spending for Part Time Staff
Resolution #: 86-23 Moved By: Seconded By: Councillor Regent Councillor Huetl Be It Resolved That Council instructs the Treasurer to prepare a report to look at providing Health Care Spending to part time staff for the 2024 Budget. Defeated
Budget for Christmas Party
Resolution #: 87-23 Moved By: Seconded By: Councillor Huetl Deputy Mayor Inglis Be It Resolved That Council instructs the Treasurer to remove the $4,000 for the Christmas Party and add a Christmas Luncheon for $1,000. Carried
Winter Hours at Mississippi Waste Site
Resolution #: 88-23 Moved By: Seconded By: Councillor Fowler Deputy Mayor Inglis Be It Resolved That Council instructs the Public Works Manager to re-instate the winter hours on Tuesdays at the Mississippi Waste Site. Defeated
2023 Draft Budget
Resolution #: 89-23 Moved By: Seconded By: Councillor Fowler Councillor Huetl Be It Resolved That Council instructs staff to revisit the draft Budget and reduce the Budget by $68,000 if it is feasible. Carried
Closed Session Page 5 of 6
Township of North Frontenac Regular Council Agenda Minutes February 16, 2023 None.
Rise and Report (Overview of the Closed Session by the Presiding Officer) None.
Confirmatory By-law
a. Confirming By-law #15-23
Resolution #: 90-23
Moved By:
Seconded By:
Councillor Regent
Councillor Good
Be It Resolved That By-law #15-23, being a By-law to confirm all actions and
proceedings of Council for its Special Meeting held February 16, 2023 be read a first,
second, and third time and finally passed.
Carried
Adjournment
a. Adjournment of Council Meeting
Resolution #: 91-23 Moved By: Seconded By: Councillor Regent Councillor Good Be It Resolved That Council adjourns the Meeting at 2:42 p.m. until February 24, 2023 or at the call of the Chair. Carried
Mayor Clerk
Page 6 of 6
