Body: Council
Type: Agenda
Meeting: Special re 2024 Draft Budget
Date: February 16, 2024
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2024/February 16, 2024 - Special Council re- 2024 Draft Budget - Agenda.pdf)
Document Text
Special Council Agenda - Amended [12:00 p.m.] - Friday, February 16, 2024 Council Chambers Zoom Meeting Registration
Page
Call to Order and Purpose of Meeting
Approval of Agenda
a) February 16, 2024
Be It Resolved That Council approves the Agenda dated February 16, 2024, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes
a) February 6
February 6, 2024 - Special Council Agenda - Minutes - Pdf 4 - 26
Business Arising Out of Minutes
a) Council Discussion: Draft 2024 Budget
Be It Resolved That Council receives the 2024 Draft Budget for consideration.
2024 Draft Budget for February 6, 2024 DM Inglis - Table of Actual Operating Expenses 27 - 141
b) Public Works Manager: Capital Plan
Be It Resolved That Council receives for information an email from the Public Works Manager regarding the capital plan submitted for hard surfaces roads included Buckshot Lake Road, Sand Lake Road and Lookout Road; and proposing additional projects to Harlowe Road and Snider Road.
Hard Top Roads 142
Consideration of Draft 2024 Budget
a) Manager of Community Development: Increase to One (1) CLSP Staff Hours
Be It Resolved That Council approves the Seasonal CLSP Staff Position increase in hours from 32 to 40 hours weekly for the months of June, July, August and September; And That this position shall continue to be funded by the Crown Land Stewardship Program’s operating budget on an annual basis.
Page 1 of 143
b) Manager of Community Development: Community Improvement Plan (CIP) - 2023 Annual Report
Be It Resolved That Council approves including $28,378.69 in additional CIP funding in the 2024 Budget in 2024 topping up the unallocated funding to $30,000.
c) Manager of Community Development: Proposed Modernization to Community Halls Booking System
Be It Resolved That Council approves the Manager of Community Development purchasing software for Community Hall Bookings at a cost of approximately $5,000 coming from the Special Parks Reserve Fund; And That the MCD will report back to Council with recommended updates to By-law #53-22 Community Halls Rental By-law.
d) Manager of Economic Development: Economic Development Officer (EDO) – Temporary Position
Be It Resolved That Council approves the hiring of the EDO position on a permanent full–time Basis for 37.5 hours per week, effective July 14, 2024 (current contract expiration date) and the EDO shall continue to report to the Manager of Community Development.
e) Director of Emergency Services/Fire Chief: Firefighter Group Benefits
Be It Resolved That Council approves providing North Frontenac
eligible Firefighters Group Benefits starting 2024 at an estimated cost of
approximately $24,000;
And That Council instructs the Director of Emergency Services / Fire
Chief to draft a policy defining the implementation and parameters of
Firefighter Group Benefits for the CAO’s consideration.
f) Public Works Manager: Purchase of Diagnostic Software for Heavy-Duty Equipment Analysis
Be It Resolved That Council approves the PWM purchasing the Heavy- Duty Scanner at a cost of approximately $9,100 and the annual subscription for software and repair updates for $2,500.
g) Treasurer: Consideration of 2024 Draft Budget
Be It Resolved That Council approves in principle the 2024 Draft Budget with the following amendments:
Confirmatory By-law
a) Confirming By-law #_ 143 Page 2 of 143
Be It Resolved That By-law #2024-16, being a By-law to confirm all actions and proceedings of Council for its Special Meeting held February 16, 2024 be read a first, second, and third time and finally passed.
Confirming By-law #2024-16
Adjournment
a) Adjournment of the Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until February 23, 2024 or at the call of the Chair.
Page 3 of 143
North Frontenac Special Council Minutes February 6, 2024
Special Council Minutes 9:00 AM - Tuesday, February 6, 2024 Council Chambers
The North Frontenac Council met in Special Council on Tuesday, February 6, 2024 at 9:00 AM in the Council Chambers.
Present:
Mayor Gerry Lichty; Councillor Wayne Good and Councillor Stephanie
Regent - Ward 1; Councillor Roy Huetl and Councillor Vernon Hermer -
Ward 2; Deputy Mayor John Inglis and Councillor Fred Fowler - Ward 3
Also Present:
Corey Klatt, Chief Administrative Officer (CAO); Kelly Watkins,
Treasurer (Treasurer/CAO Back-up); Tara Mieske, Clerk/Planning
Manager (CPM); Brooke Ross, Manager of Community Development
(MCD); Darwyn Sproule, Public Works Manager (PWM) (Electronic
Participation); Eric Korhonen, Director of Emergency Services/Fire
Chief (DESFC); and Sandra Lessard, Deputy Treasurer
Call to Order and Purpose of Meeting
The Mayor called the meeting to order at 9:00 a.m. The purpose of the meeting is to consider the 2024 Draft Budget.
Approval of Agenda
a) February 6, 2024 45-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Wayne Good
Be It Resolved That Council approves the Agenda dated February 6, 2024, as circulated. Carried
Disclosure of Pecuniary Interest and General Nature Thereof
None declared.
Presentations
a) Treasurer: 2024 Draft Budget Overview (PowerPoint attached)
2024 Budget Presentation
Communications
Page 1 of 23 Page 4 of 143
North Frontenac Special Council Minutes February 6, 2024
a) Treasurer’s Communications of Interest to Council Re: 2024 Draft Budget 46-24 Moved by Councillor Wayne Good, Seconded by Councillor Stephanie Regent
Be It Resolved That Council receives for information Section ‘A’ Items of the Treasurer’s Administrative Report entitled “Communications of Interest”. Carried
Council, CAO, and Managers’ Administrative Reports
a) Manager of Community Development: Increase to One (1) CLSP Staff Hours 47-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Wayne Good
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Increase to One (1) CLSP Staff Hours”.
Carried
b) Manager of Community Development: Community Improvement Plan (CIP) - 2023 Annual Report 48-24 Moved by Councillor Wayne Good, Seconded by Councillor Stephanie Regent
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Community Improvement Plan (CIP) - 2023 Annual Report”. Carried
c) Manager of Community Development: Proposed Modernization to Community Halls Booking System 49-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Wayne Good
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Proposed Modernization to Community Halls Booking System”. Carried
d) Manager of Economic Development: Economic Development Officer (EDO) – Temporary Position 50-24 Moved by Councillor Wayne Good, Seconded by Councillor Stephanie Regent
Page 2 of 23 Page 5 of 143
North Frontenac Special Council Minutes February 6, 2024
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Economic Development Officer (EDO) – Temporary Position”. Carried
e) Director of Emergency Services/Fire Chief: Firefighter Group Benefits 51-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Wayne Good
Be It Resolved That Council receives the Director of Emergency Services / Fire Chiefs Administrative Report entitled, “Firefighter Group Benefits” for information purposes. Carried
f) Public Works Manager: Purchase of Diagnostic Software for Heavy-Duty Equipment Analysis 52-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Fred Fowler
Be It Resolved ThatCouncil receives for information the Public Works Manager’s (PWM) Administrative Report entitled “Purchase of Diagnostic Software for Heavy- Duty Equipment Analysis”. Carried
g) Treasurer: 2024 Summary of the Ten (10) Year Capital Plan 2024-2033; Tangible Capital Asset (TCA) Replacement Schedules (planned spending) as amended 53-24 Moved by Councillor Wayne Good, Seconded by Councillor Stephanie Regent
Be It Resolved That Council receives the Treasurer’s Administrative Report entitled “2024 Summary of the Ten (10) Year Capital Plan 2024-2033; TCA Replacement Schedules (planned spending) as amended” for information purposes. Carried
h) 2024 Draft Budget 54-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Fred Fowler
Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “2024 Draft Budget” Carried
Council Discussion
Page 3 of 23 Page 6 of 143
North Frontenac Special Council Minutes February 6, 2024
a) Council Discussion: 2024 Draft Budget
Note: Councillor Wayne Good left the meeting during the budget discussion at 1:00 p.m.
Public Forum
None.
Consideration of Budget
a) Treasurer: 2024 Summary of the Ten (10) Year Capital Plan 2024-2033; Tangible Capital Asset (TCA) Replacement Schedules (planned spending) as amended 55-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be It Resolved That Council approves the 2024 Summary of the 10 Year Capital Plan (2024 – 2033) Tangible Capital Asset (TCA) Replacement Schedules (planned spending); And That Council authorizes the CAO and Managers to proceed with the applicable 2024 TCA Capital Purchases/Tenders (in accordance with these Schedules and the Procurement By-law). Carried
Deferral of Decisions 56-24 Moved by Deputy Mayor John Inglis, Seconded by Councillor Roy Huetl
Be It Resolved That Council defers the decisions regarding the operating budget until the Special Meeting on February 16, 2024 at 12:00 p.m. Carried
Confirmatory By-law
a) Confirming By-law 57-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be It Resolved That By-law #2024-15, being a By-law to confirm all actions and
proceedings of Council for its Special Meeting regarding the 2024 Draft Budget
held February 6, 2024 be read a first, second, and third time and finally passed.
Carried
Adjournment
a) Adjournment Page 4 of 23 Page 7 of 143
North Frontenac Special Council Minutes February 6, 2024
58-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That Council adjourns the Meeting at 2:39 p.m. until February 16, 2024 or at the call of the Chair. Carried
Mayor Clerk
Page 5 of 23
Page 8 of 143
2024
DRAFT
BUDGET
February 6, 2024
Page 6 of 23
Page 9 of 143
SLIDE | 2
2024 DRAFT BUDGET
Proposed Increase in
Total Municipal Dollars
$432,912 or 6.3%
(As presented in the Council Agenda for February 6, 2024)
Page 7 of 23
Page 10 of 143
SLIDE | 3
2024 DRAFT BUDGET - Summary of the Increases Affecting Levy
Payroll – increase $189,612
2.32%
Insurance – increase $21,804
.40%
Police – increase of $23,137
.34%
OMPF – decrease in funding - $13,700
.21%
Bridge Mandatory bi-annual inspection (OSIM) – added $15,000
.22%
Communication towers (inspections/annual maintenance and repairs (4
.22%
towers) – added $15,000
General operating changes
1.30%
General Operating increases Total
5.01%
Page 8 of 23
Page 11 of 143
SLIDE | 4
2024 DRAFT BUDGET – Council’s Consideration for Increases Affecting Levy
Council Conferences
$8,000
Economic Development – Annual contribution to Economic Development
$2,500
Reserve Fund
Economic Development – CIP Program (previously funded from Reserve
$28,380
Funds) – see Admin Report 6b
Economic Development – Replace Funds to Reserve Fund for approved
$6,000
Summer Fest (for consideration per Res #463-23)
Sundry – Increase in Community Grants (for consideration per Res #17-24)
$3,000
Sundry – Donation request from Perth & Smith Falls Hospital for MRI
$5,000
Campaign (for consideration per Res #469-23)
Page 9 of 23
Page 12 of 143
SLIDE | 5
2024 DRAFT BUDGET – Council’s Consideration for Increases Affecting Levy
Fire – Benefits (life/dental/medical) for Volunteer Fire Fighters – see Admin Report
6e
$24,000
Roads – Diagnostic Equipment – see Admin Report 6f
$9,100
Volunteer Appreciation Dinner
$1,000
Total
$86,980
Percentage of Levy Increase
1.29%
General Operating Increase of 5.01% plus Councils Consideration affecting levy
1.29%
Increase of 6.3%
Page 10 of 23
Page 13 of 143
SLIDE | 6
2024 DRAFT BUDGET – What’s not been incorporated
Kaladar Barrie Fire Department –
No increase has been added for the KB Fire Department. Currently, we have a
Joint service 50% share
Policy within the budget document if we pass our budget before the KB Budget is
known, the additional funds would come from the Contingency Reserve Fund.
Additional Funding into Reserve
Other than the recommendations on the previous slide for Economic Development
Funds
there is no additional recommendations for additional contributions for Reserve
Funds that have a shortfall per the draft Policy.
Additional Cost of Living (COLA)
Per Resolution #488-23, Council would consider increasing the approved COLA
Employees, Council, Volunteer
from 3.5% to 3.8% during budget deliberations
Fire Fighters and Committee of
Adjustment members
Municipal Services Corporation –
Resolution #285-23 approved North Frontenac to be a member of the Municipal
Services Corporation with the Funds coming from the Contingency Reserve Fund.
The Resolution says, “with a plan to replenish funds through the budget process
during 2024 budget deliberations”.
Page 11 of 23
Page 14 of 143
SLIDE | 7
2024 DRAFT BUDGET – Expenses
Impacts to all Departments:
Hydro/Heat
Carried budget numbers forward from 2023 with a few small adjustments
Fuel
Carried budget numbers forward from 2023 with a few small adjustments
Telephone (land lines and cell phones) –
Carried budget numbers forward from 2023 with a few small adjustments
Insurance
Applied 10% increase to budget from 2023
Page 12 of 23
Page 15 of 143
SLIDE | 8
2024 DRAFT BUDGET – Expense Impacts
Impacts to all Departments:
• Payroll/Benefits
• Cost of Living Allowance (3.5%) – per Res #488-23
• Clerical Assistant/CLSP – funded partially in 2022 & 2023 from Covid 19 Reserve Fund,
recommend $25,000 in 2024
• Increase in Waste Site staffing hours due to continued increase in demand
• Changes to CPP and increase in Benefit
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