Body: Council
Type: Agenda
Meeting: Special Draft 2022 Budget
Date: February 18, 2022
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2022/February 18, 2022 - Special Council Agenda - Draft 2022 Budget.pdf)
Document Text
Special Council Agenda February 18, 2022 – 9:00 AM Municipal Office - Council Chambers 6648 Road 506, Plevna Zoom Registration
Page
Call to Order and Purpose of Meeting
Chair’s Opening Remarks
Approval of Agenda
a) Approval of the Agenda for February 18, 2022 Special Meeting of Council regarding the 2022 Special Operating Budget.
Be It Resolved That Council approves the Agenda for the Special Meeting of Council dated February 18, 2022, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Presentation
a) Treasurer - 2022 Draft Budget Overview (PowerPoint at meeting)
Be It Resolved ThatCouncil receives the Presentation from the Treasurer regarding the 2022 Draft Budget Overview and thanks her for the presentation.
Business Arising
5
a) Resolution #522-21: Rural Frontenac Community Services (RFCS) - Request for Youth Program Funding
Whereas Council passed Resolution #522-21 at their meeting on December 10, 2021 receiving for information the presentation regarding Rural Frontenac Community Services (RFCS) – Programs for Rural Youth and deferred a decision to provide $5400 in funding to the Youth Program until Budget Deliberations in 2022; Therefore Be It Resolved that Council approves providing $5400 to RFCS for the Programs for Rural Youth in 2022.
Page 1 of 276 Page 6 - 9
b) Resolution #434-21: Electric Vehicle Charging Station for North Frontenac
Whereas Council passed Resolution #434-21 at their meeting on October 1, 2021 receiving for information an administrative report from Councillor Inglis entitled “Electric Vehicle Charging Stations”; and deferred a decision until Budget Deliberations in 2022; Therefore Be It ResolvedThat Council instructs the Manager of Community Development to monitor for upcoming funding opportunities for electric vehicle charging stations and bring back feasible opportunities to Council at that time.
Communications
10 - 126
a) Treasurer: Communications of Interest
Be It Resolved That Council receives for information Section ‘A’ Items of the Treasurer’s Administrative Report entitled “Communications of Interest.”
Administrative Reports
127 - 133
a) Kaladar Barrie Joint Fire Department: Draft Budget
Be It Resolved That Council approves the Kaladar Barrie Fire Department Proposed Budget for 2022.
134 - 136
b) CAO/Managers: Growth and Pressures
Be It Resolved That Council receives the Chief Administrative Officer’s
(CAO) and Manager’s Administrative Report entitled “Growth and
pressures” for information purposes;
And That, based on growth data; the Township being successful in
applying for and receiving Provincial/Federal funding for new initiatives
and improvements; and new legislation requirements, Council instructs
the CAO to add the new position of Clerical Assistant / Crown Land
Stewardship Program (CLSP) to the Organization Chart.
137 - 138
c) Clerk/Planning Manager: Committee of Adjustment/Planning Advisory Committee Renumeration
Be It Resolved That Council receives for information the Clerk/Planning
Manager’s Administrative Report entitled “Committee of
Adjustment/Planning Advisory Committee Remuneration”;
And That Council approves Committee Members being paid $113.21
per Meeting; $40 to complete a site inspection for 2022 and continuing
in 2023 to apply cost of living to the rate annually at the same rate used
for Employee rates;
And That Council approves an increase to office supplies expense
being $250 for 2022 and returning to $125 in 2023.
Page 2 of 276 Page 139 - 141
d) Director of Emergency Services/Fire Chief: Dry Hydrant Program
Be It Resolved That Council receives for information the Director of Emergency Service, Fire Chief’s (DESFC) Administrative Report entitled “Dry Hydrant Program”; And That Council instructs the (DESFC) to continue the installation of Dry Hydrants in Wards two and three at a rate of one hydrant per year, until all locations meeting the installation parameters as outlined are exhausted.
142 - 144
e) Manager of Community Development: Community Improvement Plan (CIP) - Update
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “North Frontenac Community Improvement Plan (CIP) – Update”; And That Council approves $13,000 in the Economic Development Budget in 2022 to be used for CIP Applications from our local Businesses, topping the amount available for new Applications to $30,000 for 2022; And That Council will consider top ups to $30,000 annually for the CIP at our annual Budget Meetings beyond 2022 and throughout the future.
145 - 147
f) Manager of Community Development: Helen Lane Boat Launch - Big Gull Lake, Coxvale Area
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Helen Lane Boat Launch – Big Gull Lake, Coxvale Area”; And That Council directs the MCD to submit a request in writing to the Ministry of Northern Development, Mines, Natural Resources and Forestry (MNDMNRF) for permission to expand the parking area at the Helen Lane Boat Launch on Big Gull Lake; And That Council approves the estimated expense of approximately $40,000 from the MNR Parks Reserve Fund for this potential project.
148 - 149
g) Manager of Community Development: 2023 Ontario Ice Fishing Challenge
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “2022 Ontario Ice Fishing Challenge”; And That Council directs the Economic Development Officer (EDO) to enter the Township into a ‘Community Sponsor’ agreement with Angler’s Atlas for the 2023 Ontario Ice Fishing Challenge at a cost of $1,000 + HST. And That Council directs the EDO to solicit suitable prize sponsorships from North Frontenac businesses for the following tournament categories; Longest Yellow Perch, Longest Northern Pike, Longest Page 3 of 276 Page Walleye, Longest Lake Trout, Longest Brook (Speckled) Trout and Most Species Caught (legal in season species).
150 - 153
h) Treasurer and Public Works Manager: Update - LiDAR and Risk Assessment Project
Be It Resolved That Council receives for information the Public Works Manager’s (PWM) Administrative Report entitled, “Update – LiDAR and Risk Assessment Project”.
CAO and Managers
154 - 275
a) Draft Budget - 2022
Be It Resolved That Council receives for information the 2022 Draft Budget.
- Closed meeting
None.
Rise and Report
Confirmatory By-law
276
a) Confirming By-law #07-22
Be It Resolved That By-law #07-22, being a By-law to confirm all actions and proceedings of Council for its Special Meeting held February 18, 2022 be read a first and second time.
- Adjournment
a) Adjournment of Council Meeting
Be It Resolved That Council adjourns the Meeting at _______ .m. until February 25, 2022 or at the call of the Chair.
“Accessible formats and communication support are available upon request.
The Township of North Frontenac is committed to accessibility for persons
with disabilities. Please contact Eric Korhonen, Accessibility Coordinator at
firechief@northfrontenac.ca if you have an Accessible accommodation
request.”
Page 4 of 276
Date December 10, 2021
Resolution # 522-21
Resolution of the Council of the Corporation of the Township of North Frontenac
Moved By:
Seconded By:
Be It Resolved ThatCouncil receives for information the presentation regarding Rural Frontenac Community Services (RFCS) – Programs for Rural Youth from Sarah McCullough, Youth Program Coordinator; and thanks her for her time spent today; And ThatCouncil defers a decision to provide $5,400 in funding to the Youth Program until Budget Deliberations in 2022. Carried Mayor Resolution #522-21: Rural Frontenac Community Services (RFCS) - Request … Page 5 of 276 ‘bKiy.ske Date October 1, 2021 Resolution # 434-21 Resolution of the Council of the Corporation of the Township of North Frontenac Moved By: Councillor Fowler Seconded By: Councillor Hermer Be It Resolved That Council receives for information Councillor Inglis’ Administrative Report entitled “Electric Vehicle Charging Station for North Frontenac”; And That Council defers this discussion to be included in 2022 Strategic Plan and Budget discussions. Carried Mayor Resolution #434-21: Electric Vehicle Charging Station for North Frontena… Page 6 of 276 Councillor Inglis Administrative Report Electric Vehicle Charging Station for North Frontenac October 1, 2021 Page 1 of 3 Administrative Report To: Mayor and Members of Council From: Councillor John Inglis Date of Meeting: October 1, 2021 Re: Electric Vehicle Charging Station for North Frontenac Background A shift is happening around the world, from gas powered vehicles to battery- electric vehicles. This is not yet particularly evident in rural Eastern Ontario. Even in Canada as a whole, electric vehicle sales are currently just 3.3% (about 52,000 per year) of all passenger vehicle sales, but they are increasing very quickly. Most major auto manufacturers are now building or have promised battery-electric vehicles in the next couple of years. For example, GM has stated it will be 100% electric by 2035. It has produced the Bolt for 5 years and is now planning to release a Cadillac SUV and a Hummer in 2022. The Carlton Place GM dealer is sold out of their Hummer allotment already. The fact is that the industrial sector as a whole has recognized the reality of a climate crisis and is responding in the most rational way possible in order to remain profitable. Changes such as this do not occur gradually, they occur with exponential increase, and we will all be surprised in the coming few years about the speed of change. The point of the request in this administrative report is primarily to demonstrate forward thinking in a small rural township. Public fast chargers, also called Level 3 chargers, simply do not yet exist in rural locations. Kingston has one, Peterborough has a few, and Ottawa has a few. Perth has 6 Tesla chargers, but they will only charge a Tesla vehicle and they are part of a massive marketing effort paid for by Tesla. Given the fact that many battery-electric vehicles have a range of 300 to 400 kilometers, an available fast charger in Plevna makes a round trip from Toronto possible. Given the additional fact that electric vehicles are currently more expensive than many gas powered vehicles, the demographic of the owners means that they often have discretionary spending ability. Charging time would be 20 to 40 minutes, enough for an extended coffee break or a meal. Resolution #434-21: Electric Vehicle Charging Station for North Frontena… Page 7 of 276 Councillor Inglis Administrative Report Electric Vehicle Charging Station for North Frontenac October 1, 2021 Page 2 of 3 Researched By Councillor John Inglis Comments There is no ‘partway’ option with this proposed fast charger purchase. A Level 3 charger is a major electrical installation, rated at 50 kilowatts or higher. A 200 amp house service is slightly smaller than 50 kilowatts. It involves the purchase of the equipment and then the hiring of a qualified electrical firm to install, in addition to an agreement with the landowner at the location. It also requires adequate electrical service to the location, which is the case for the suggested Plevna site. The installed cost (based on one estimate from a Quebec supplier) is about $80,000. Users would pay a charge using a credit or debit card, or a smartphone application. The transaction would be handled by the equipment supplier, who would remit to the township with usage reports on a regular basis. There is currently an opportunity for 50% federal funding of a public fast charger, available until early 2022. In the future, electric car charging will likely be taken over by the private sector much as gasoline stations are now. In fact, most gas stations will become car charging stations and will have to develop attractions for users who must wait longer than it currently takes to pump gas. A municipally owned charging station in Plevna will be unique in the area. It will not be made obsolete even as the infrastructure grows in urban areas around us. What must be considered is a likely slow first few years of income. We have seen other examples in North Frontenac of projects which start very slowly and then become successful features of our community. Crown land camping is an example, the dark sky site is another. Resolution #434-21: Electric Vehicle Charging Station for North Frontena… Page 8 of 276 Councillor Inglis Administrative Report Electric Vehicle Charging Station for North Frontenac October 1, 2021 Page 3 of 3 A public fast charger in Plevna sponsored by the township will (a) demonstrate progressive action in dealing with a climate crisis, (b) provide income in the future which will offset the capital cost, and (c) attract visitors who have discretionary spending ability. Recommendation Be it Resolved That Council receives for information Councillor Inglis’ Administrative Report entitled “Electric Vehicle Charging Station for North Frontenac”, And That Council agrees in principle to spending up to $90,000 to install a Level 3, 50 kilowatt or larger charging station, subject to receiving a 50% grant from the Federal Enercan program, And That this charging station be located in Plevna or Cloyne, subject to a satisfactory agreement being reached with the property owner at the selected location, and involving a duration of at least 6 years, And That the EDTF, in association with the Manager of Community Development, be responsible for developing the Request for Quotation documents and in securing the location, subject to agreement by members of the EDTF And That the EDTF recommend a successful bidder for Council’s approval, And That the Economic Development Officer be responsible for marketing this township feature with the intent of attracting day visitors and cottagers with electric vehicles, And That the township portion of the cost be paid from a reserve fund, and that revenue from the charging station be returned to the reserve fund each year. Resolution #434-21: Electric Vehicle Charging Station for North Frontena… Page 9 of 276 No TowvIship ofAir rth Frontenac Administrative Report To: Mayor and Members of Council From: Kelly Watkins, Dipl.M.A., M.M. Recommended by: Cheryl Robson, AMCT, Chief Administrative Officer Date of Meeting: February 18, 2022 — Special Budget Meeting Re: Treasurer
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