Published February 19, 2021
Word Count 2275 words
Reading Time 11 min read

Body: Council
Type: Minutes
Meeting: Special 2021 Draft Budget
Date: February 19, 2021
Collection: Council Minutes

[View Document (PDF)](/docs/north-frontenac/Council Minutes/2021/February 19, 2021 - Special Council Minutes - 2021 Draft Budget.pdf)

Document Text

Minutes of a Special Meeting of Council regarding the 2021 Draft Budget for The Corporation of the Township of North Frontenac, held February 19, 2021 in the Council Chambers, 6648 Road 506, Plevna, Ontario. Present: Mayor Ron Higgins; Councillor Fred Perry and Councillor Wayne Good (Electronic Participation) - Ward 1; Deputy Mayor Gerry Martin and Councillor Vernon Hermer (Electronic Participation) — Ward 2; Councillor John Inglis and Councillor Fred Fowler — Ward 3. Also Present: Cheryl Robson, Chief Administrative Officer (CA0); Tara Mieske, Clerk/ Planning Manager (CPM); Corey Klatt, Manager of Community Development/CAO Back-up (MCD); Darwyn Sproule, Public Works Manager (PWM); Eric Korhonen, Director of Emergency Services/Fire Chief (DESFC); Casey Cuddy, Kaladar/Barrie Fire Chief; Kelly Watkins, Treasurer; and Sandra Lessard, Deputy Treasurer.

  1. Call to Order and Purpose of Meeting The Mayor called the Meeting to Order at 9:51 a.m.
  2. Chair’s Opening Remarks See attached.
  3. Approval of the Agenda Moved by Councillor Perry, Seconded by Councillor Fowler #72-21 Be It Resolved That Council approves the Agenda for the Special Meeting of Council regarding the 2021 Draft Budget dated February 19, 2021, as circulated. Carried
  4. Disclosures of Pecuniary Interest and General Nature Thereof None declared.
  5. Presentation a) Treasurer — 2021 Draft Budget Overview (See attached)
  6. Business Arising a) Resolution #275-20 — Clerk/Planning Manager Administrative Report - Licencing and Regulating Short-Term Accommodations/Rentals Moved by Councillor Perry, Seconded by Councillor Fowler #73-21 Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Short-term Accommodation Rentals - Update”; And That Council chooses Option #3 and instructs staff to increase communications with respect to Short-term Accommodations. Carried This was a recorded vote. Special Meeting re: 2021 Draft Budget February 19, 2021 Page 1 of 8 -,:jir , I i vEntwl!!!) of‘14 c) iorth I, rontenac RECORDED VOTE YES/ NAME OF MEMBER OF COUNCIL NOV V Councillor Fowler V Councillor Good V Councillor Hermer v Councillor Inglis V Deputy Mayor Martin V Councillor Perry V Mayor Higgins 7 0 b) Resolution #29-21 — Use of Donated Funds to Purchase Canadian Made Products for Township Promotions Moved by Councillor Fowler, Seconded by Councillor Perry #74-21 Whereas Council passed Resolution #29-21 at their meeting on January 15, 2021 receiving for information the Treasurer’s Administrative Report entitled ‘‘Anonymous Proposed Donation — Township Hats" and instructed the Treasurer to contact the Anonymous Donor to ask if the additional funds could be used for other Canadian made products; Therefore Be It Resolved That Council receives for information an email dated February 9, 2021 from the Treasurer advising “I contacted the Anonymous Donor on January 21, 2021 with the following email request; “For North Frontenac to order 100 Canadian made hats rather than the current hats we are selling, there would be an additional cost estimated at $615.00. Your donation would allow us to continue to sell our hats at the current rate of $8.95 plus tax. Council has asked if you were donating the full $2,000 or just the amount required to change the hats to Canadian made. If you provide the full $2,000 donation we would use the funds to purchase other Canadian made promotional items or additional hats if needed.” And That the Donor responded; “Thank you Kelly. I will send you a cheque for $ 2,000 within the next 10 days and ask that you use the excess to purchase anything needed from a Canadian supplier or in any other way you deem compatible with the background thinking behind this donation”; And That payment has been received from the Donor and the Treasurer will proceed with ordering baseball hats, with the remaining funds to be placed in the Promotions/Marketing Reserve Fund for future purchases in line with the Donor’s request. Carried Special Meeting re: 2021 Draft Budget February 19, 2021 Page 2 of 8 c) Resolution #06-21 — Request from Rural Frontenac Community Services for $5,400 Funding for Programs for Rural Youths Moved by Councillor Perry, Seconded by Councillor Hermer #75-21 Whereas Council passed Resolution #06-21 at their meeting on January 15, 2021 receiving for information the presentation regarding Rural Frontenac Community Services (RFCS) — Programs for Rural Youth and deferred a decision to provide $5400 in funding to the Youth Program until Budget Deliberations in 2021; Therefore Be It Resolved that Council approves providing $5400 to RFCS for the Programs for Rural Youth. Carried d) Resolution #405-20 — Application for Funding to the Ontario Highlands Tourism Organization (Unsuccessful) Moved by Councillor Good, Seconded by Councillor Perry #76-21 Whereas Council passed Resolution #405-20 at their meeting on October 23, 2020 receiving for information the Manager of Community Development’s (MCD) Administrative Report entitled “Proposed Funding Application to the Ontario Highlands Tourism Organization (OHTO) — Tourism Recovery and Innovation Program”; and instructing the Economic Development Officer to submit an application for funding up to $30,000 to the OHTO; Therefore Be It Resolved That Council receives for information an email dated February 10, 2021 from the MCD advising the application for funding was not approved. Carried
  7. Communications a) Treasurer’s Administrative Report — Communications of Interest re: 2021 Budget Moved by Councillor Fowler, Seconded by Councillor Perry #77-21 Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled Communications of Interest to Council regarding the 2021 Budget, as set out below:

2020 Year to Date Statement — Unaudited — pending Year End 2021 Total Taxable Assessment Comparison 2021 Taxable Assessment — Ward Breakdown 2021 Taxation Year — Municipal Levy Comparison (Using 2021 Assessments and 2020 Tax Rates) MPAC 2021 Municipal Partnership Report and Assessment Change Summary 2005 — 2021 Federal Gas Tax Allocation 2021 Ontario Municipal Partnership Fund (OMPF) a. b. 2021 OMPF — Letter to Heads of Council 2021 OMPF Workbook — North Frontenac 2021 Quinte Conservation Authority Budget 2021 Mississippi Valley Conservation Authority Draft Budget 2021 Education Levy 2021 County Levy Special Meeting re: 2021 Draft Budget February 19, 2021 Page 3 of 8 a. 2020-109 Schedule A Tax Rate Report b. By-law no. 2020-0046 - To Set Tax Ratios c. By-Law No. 2020-0047 - To Establish the 2021 Tax Rates 12.2021 Ontario Provincial Police (O.P.P.) Billing Statement Summary 13.2020 Financial Indicator Results based on 2019 14. COVID Financial Update as of February 8, 2021 Carried b) Clerk/Planning Manager’s Administrative Report - Communications of Interest Moved by Deputy Mayor Martin, Seconded by Councillor Inglis #78-21 Be It Resolved That Council receives Section A Items of the Clerk’s Administrative Report entitled Communications of Interest, as set out below, for information: Short-term Accommodation Rentals Concerns; 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. Don McLaren - Resident; Mazinaw Property Owners Association (MPOA); Keith Eva - Resident; Robert Gray - Resident; Donald Moulds - Resident; David Campbell - Resident; John Campbell - Resident; Keith Eva - Resident; Mary Johnson - Resident; Robert Reid - Resident; John Blakeman - Resident; Richard Colden - Resident; Kip VanKempen - Resident; Vern Haggerty - Resident; Alison Gibson - Resident; Dave Woodruff - Resident; Lisa Johnson - Resident; Dan Sood and Cheryl Hunchak - Resident; Tyler Wood - Resident; Stuart and Elaine Boardman - Resident; Michael and Kimberly Kelly - Resident; Derek and Jane Hamilton - Resident; Tom and Loretta Farraway - Resident; Ian Dobson and Marsha Donald - Resident; Liz Russell - Resident; Keith Simpkin - Resident; Shabmokea Lake Association Brenda Martin - Resident; Ruth Cooper - Resident; Kelly Townshend - Resident; Maureen Napier - Resident; Darlene Reilly - Resident; Stephen Yantzi - Resident; Special Meeting re: 2021 Draft Budget February 19, 2021 Page 4 of 8 34. 35. 36. 37. 38. 39. 40. Bruce Gibson - Resident; Taylor Family - Resident; Eydie and Rick Phillips - Residents; Brian Fletcher - Resident; Euan and Joan Ferguson - Resident; Donna VanKempen - Resident; David Sharp - Resident. Other Communications A Items: 1. 2. Manager of Community Development - Starlink Now Available; Manager of Community Development - Community Improvement Plan Open House Update. Carried 8. Council, CAO and Managers’ Administrative Reports a) Treasurer - Kaladar/Barrie Fire Department (KBFD) and North Frontenac Fire Department (NFFD) Financial Comparison Moved by Councillor Inglis, Seconded by Deputy Mayor Martin #79-21 Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “Kaladar-Barrie Fire Department (KBFD) and North Frontenac Fire Department (NFFD) Financial Comparison”. Carried b) Fire Chief Cuddy - Kaladar/Barrie Joint Fire Department - 2021 Draft Budget Moved by Deputy Mayor Martin, Seconded by Councillor Inglis #80-21 Be It Resolved That Council approves the Kaladar Barrie Fire Department Proposed Budget for 2021. Carried c) Treasurer- Next Generation 9-1-1 - Proposed GIS Specialist Moved by Councillor Inglis, Seconded by Deputy Mayor Martin #81-21 Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “Next Generation 9-1-1 - Proposed GIS Specialist”; And That Council supports the hiring of a GIS Specialist at the County of Frontenac for the purpose of completing the Next Generation 9-1-1 requirements and that the position be reviewed after the implementation phase of the project. Carried d) Director of Emergency Services/Fire Chief - Drone Recommendations Moved by Deputy Mayor Martin, Seconded by Councillor Inglis #82-21 Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chief’s Administrative Report entitled “Drone Recommendations”; And That Council will consider the purchase of an Unmanned Aerial Vehicle, Drone, during the Modernization discussions at the Special Meeting; And That Council instructs the Director of Emergency Services, Fire Chief, Community Emergency Management Coordinator and the Kaladar Barrie Fire Chief to document and track emergency response in 2021, where a drone may have provided a benefit to Special Meeting re: 2021 Draft Budget February 19, 2021 Page 5 of 8 response in protecting life and property, while ensuring Firefighter safety, to determine the feasibility of purchasing a Drone for North Frontenac. Carried e) Director of Emergency Services/Fire Chief — Clarendon Miller Pumper 531, ULC Standards, Pump Rebuild Required Moved by Councillor Inglis, Seconded by Deputy Mayor Martin #83-21 Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chief’s Administrative Report entitled “Clarendon Miller Pumper 531, ULC Standards, Pump Rebuild Required”; And That Council approves the cost of repairs to Pumper 531 and the cost has been included in the 2021 Draft Budget; And That the Chief shall make alternate arrangements through Mutual Aid, standby, or with other neighbouring Departments, to back fill Pumper 531 while it undergoes repairs to ensure the Municipality is protected. Carried f) Director of Emergency Services/Fire Chief — LifePak CR2 vs LifePak 1000 Moved by Deputy Mayor Martin, Seconded by Councillor Inglis #84-21 Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chief’s Administrative Report entitled “Community Defibrillators — CR2 vs Life Pak 1000”; And That Council approves the cost of purchase two (2) LifePak CR2 Automated External Defibrillators, and the cost has been included in the 2021 Draft Budget Defeated This was a Recorded Vote: (:.: T0(.0.,,,(4.4„, RECORDED VOTE

orth Froiltcnac YES,/ NAME OF MEMBER OF COUNCIL NO/ Councillor Fowler Councillor Good v Councillor Hermer v Councillor Inglis Deputy Mayor Martin v Special Meeting re: 2021 Draft Budget February 19, 2021 Page 6 of 8 Councillor Perry V Mayor Higgins .7 1 6 g) Manager of Community Development — Proposed Expansion of Parking Lot at Crotch Lake (Crotch Lake Access Road) Moved by Councillor Inglis, Seconded by Deputy Mayor Martin #85-21 Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Proposed Expansion of Parking lot at Crotch Lake (Crotch Lake Access Road)”; And That Council directs the MCD to submit a request in writing to the Ministry of Natural Resources and Forestry (MNRF) for permission to expand the Parking Lot at the Crotch Lake Access Road; And That Council approves the estimated expense of approximately $40,000 ($30,000 to the Public Works Department to construct the Parking Lot (including the cost of fill and gravel) and an estimated $10,000 for a private contractor for site preparation), from the MNR Parks Reserve Fund. Carried 9. CAO and Managers — Draft 2021 Budget Moved by Councillor Inglis, Seconded by Deputy Mayor Martin #86-21 Be It Resolved That Council receives for information the 2021 draft Budget; And That Council approves in principle the 2021 draft Budget as amended, as follows:

  1. Add $1000 to Economic Development for Short-term Accommodations Education;
  2. Remove $5500 from Protection for defibrillators;
  3. Add $4200 to Council for personal internet expense and instruct the Treasurer to take these funds from the COVID-19 Reserve Fund;
  4. Remove $500 from Sundry for SALT grant;
  5. Remove $1000 from Recreation — hotspot Clar Mill Hall (duplicate — see Community Halls); And That Council instructs the Treasurer to advertise the Public Meeting regarding the 2021 Budget Meeting for March 19, 2021 at 9:00 a.m. prior to the Regular Council Meeting. Carried 10.Confirming By-law Moved by Deputy Mayor Martin, Seconded by Councillor Inglis #87-21 Be It Resolved That By-law #12-21, being a by-law to confirm all actions and proceedings of Council for its Special Meeting regarding the 2021 Budget held February 19, 2021 be read a first and second time. Carried Special Meeting re: 2021 Draft Budget February 19, 2021 Page 7 of 8 Moved by Councillor Inglis, Seconded by Deputy Mayor Martin #88-21 Be It Resolved That By-law #12-21 be read a third time and finally passed.

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