Body: Council
Type: Agenda
Meeting: Regular
Date: February 2, 2024
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2024/February 2, 2024 - Regular Council Agenda - Agenda.pdf)
Document Text
Regular Council Agenda 9:00 AM - Friday, February 2, 2024 Council Chambers
Page
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 8
Approval of Agenda
a) February 2, 2024
Be It Resolved That Council approves the Agenda dated February 2, 2024 as amended.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
None.
Presentations
None.
Delegations
None.
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council
Be It Resolved That Council adopts the Minutes as circulated, of:
- A Special Meeting of Council held January 8, 2024; and
- A Regular Meeting of Council held January 12, 2024.
January 8, 2024 - Special Council Minutes January 12, 2024 - Regular Council Minutes 9 - 18
Business Arising Out of Minutes
None.
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
Communications A 19
b) Communications ‘B’ Section - Action Items
Page 1 of 130
B1.
Association of Ontario Road Supervisors re: Potential Municipal
Equipment Operator Course
Whereas municipal public works departments from across the Province of Ontario provide invaluable services to our communities ensuring the health and safety of all residents; And Whereas, if it was not for our municipal public works employees from across the Province of Ontario maintaining our public roads systems, our communities would not be able to function as emergency personnel could not respond to calls, school buses could not get our children to school, residents would not be able to get to work, school or appointments and many more basic functions would not be able to happen; And Whereas municipal public works departments are already feeling the impacts of a labour shortage, which will only be exasperated over the next three to five years, which will cause levels of service municipalities are able to provide to ensure the health and safety of our residents to decrease; And Whereas, there is currently no provincial-wide course that properly trains potential municipal public works employees, specifically relating to municipal heavy equipment. Therefore Be It Resolved That the Council of the Township of North Frontenac supports the work of the Association of Ontario Road Supervisors to develop a Municipal Equipment Operator Course to address this issue; And That the Township calls on the Province of Ontario’s Ministry of Labour, Training, Immigration and Skilled Trades to fully fund the Municipal Equipment Operator Course in 2024 through the Skills Development Fund; And That a copy of this resolution be sent to the Minister of Labour, Training, Immigration and Skilled Trades David Piccini; John Jordan, MPP for Lanark-Frontenac-Kingston; and the Association of Ontario Road Supervisors.
B1 20 - 23
B2. Township of Georgian Bluffs re: Request for Support - Provincial Cemetery Management Support
Be It Resolved That Council receives for information a Resolution from Tay Township advising that under the Funeral, Burial and Cremation Services Act, 2002 (the Act), a local municipality becomes the owner of a cemetery declared abandoned with all the right and obligations in respect of the cemetery and the assets, trust funds and trust accounts related to it; And That there has been an increase in the number of churches and local cemetery boards initiating the process to transfer ownership or abandon their cemeteries to the local municipality due to high operating costs; inaccuracy of records; lack of financial and human resources; and increased regulatory processes; And That municipalities experience the same issues and pressures as 24 - 27 Page 2 of 130
churches and local boards with the operation and maintenance of cemeteries within its jurisdiction; and that the cost for internments rights, burials, monument foundations, corner stones and administration does not support the general operation; And That the Township of North Frontenac supports Tay Township’s request to the Province through the Ministry of Public and Business Service Delivery and the Bereavement Authority of Ontario (BAO) to consider the following to assist municipalities: Amending the Act to have the Province, through the BAO, identified as the default owner and operator of a cemetery when it is abandoned; Provide annual funding (based on the number of cemeteries a municipality owns and operates) to municipalities to assist with the maintenance of inactive and active cemeteries; Provide free training opportunities for municipalities regarding cemetery administration; and Investigate and support the design of universal cemetery software for use by municipal cemetery operators that can be offered at a reasonable cost. And That this Resolution be circulated to the Minister of Public and Business Service Delivery; Jim Cassimatis, BAO Interim CEO/Registrar; John Jordan, MPP; and Tay Township.
B2
Council, CAO, and Managers’ Administrative Reports
a) Clerk/Planning Manager: Draft Site Visit Policy for Members of Council and Committee of Adjustment/Planning Advisory Committee with respect to Planning Applications
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Draft Site Visit Policy for Members of Council and Committee of Adjustment/Planning Advisory Committee with respect to Planning Applications”; And That Council will consider a By-law later in the meeting to adopt the Site Visit Policy.
Draft Site Visit Policy for Members of Council and Committee of Adjustment/Planning Advisory Committee with respect to Planning Applications - Pdf 28 - 29
b) Clerk/Planning Manager: Delegated Authority for Undisputed Consents - Site Inspection by Committee of Adjustment/Planning Advisory Committee Member (Committee Member)
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Delegated Authority for Undisputed Consents - Site Inspection by Committee of Adjustment/Planning Advisory Committee Member “; And That Council will consider a By-law to Delegate Authority for Undisputed Consents later in the meeting.
Delegated Authority for Undisputed Consents - Site Inspection by 30 - 33 Page 3 of 130
Committee of Adjustment/Planning Advisory Committee Member (Committee Member) - Pdf
c) Clerk/Planning Manager: Senior of the Year Award - 2024 Nominations
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Senior of the Year Award – 2024 Nominations”; And That this award gives the Municipality the opportunity to honour one of our outstanding local seniors for the contributions they’ve made to enrich the social, cultural and civic life of our community; And That Council nominates _____________________ as Senior of the Year; and instructs the Clerk to submit the Application prior to the April 30, 2024 deadline.
Senior of the Year Award - 2024 Nominations - Pdf 34 - 35
d) Director of Emergency Services/Fire Chief: Emergency Response Plan Annual Compliance Report - 2023
Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chiefs Administrative Report entitled “Emergency Response Plan Annual Compliance Report - 2023”.
Emergency Response Plan Annual Compliance Report - 2023 - Pdf 36 - 37
e) Manager of Community Development: North Frontenac Township Song with Picture Slide Show Included
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “North Frontenac Township Song with Picture Slide Show Added”.
Township Song with Picture Slide Show Added - Pdf 38
f) Manager of Community Development: Hydro One 2024 Energizing Life Community Fund - Outdoor Fitness Zone
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Hydro One 2024 Energizing Life Community Fund - Outdoor Fitness Zone”; And That Council supports the MCDs Application to the 2024 Hydro One Energizing Life Community Fund for 100% project funding; And That Council directs the CAO to enter into a funding agreement with Hydro One upon the Township’s successful application to the Energizing Life Community Fund for 100% project funding; And That Council directs the MCD to install an ‘Outdoor Fitness Zone’ at the Clarendon Miller Community Hall if the Township is successful with its application to the Energizing Life Community Fund for 100% project funding.
Hydro One 2024 Energizing Life Community Fund - Outdoor Fitness Zone - Pdf 39 - 40
g) Manager of Community Development: 2024 Renewal of Annual 41 - 45 Page 4 of 130
Township Agreement with Ottawa Valley ATV Club (OVATVC)
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “2024 Renewal of Township Agreement with the Ottawa Valley ATV Club (OVATVC)”;
And That Council will consider a By-law later in the meeting to sign the 2024 Agreement with the OVATVC to honour their trail permit on the Crown Roads within the North Frontenac Parklands.
2024 Renewal of Annual Township Agreement with Ottawa Valley ATV Club (OVATVC) - Pdf
h) Public Works Manager: 2023 Annual Waste Management/Recycling Statistics and Year-End
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “2023 Annual Waste Management/Recycling Statistics and Year-End”.
2023 Annual Waste Management/Recycling Statistics and Year-End - Pdf 46 - 53
i) Treasurer - Reserve and Reserve Fund Draft Policy
Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “Reserve and Reserve Fund Draft Policy”;
And That Council approves in principle the draft Reserve and Reserve Fund Policy and instructs the Treasurer to bring a Bylaw to the next regular scheduled Council Meeting for the Reserve and Reserve Fund Policy, for consideration.
Reserve and Reserve Fund Draft Policy - Pdf Presentation 54 - 97
j) Manager of Community Development: Partnership Opportunity for the Rural Economic Development (RED) Program
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Partnership Opportunity for the Rural Economic Development (RED) Program”; And That Council approves the Township of North Frontenac being a Co-Applicant on the County of Frontenac’s Application for Funding to the RED Program for Rehabilitation of 8 km of the Frontenac K&P Trail between Clarendon Station and the Mississippi River to meet the established standard of development on 90 kilometres of existing trail and instructs the MCD to submit the Co-Applicant Form to the County of Frontenac; And That Council instructs the Treasurer to provide a $5,000 contribution towards this project payable to the County of Frontenac funded from the Special Parks Reserve Fund, should the Application be 98 - 109 Page 5 of 130
successful; And That Council directs the CAO to enter into a funding agreement with the RED Program as a Co-Applicant, if successful in receiving funding.
Partnership Opportunity for the Rural Economic Development (RED) Program - Pdf
External Committees/Local Boards/Task Force Notes and Reports
None.
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
None.
Council Portfolio Verbal Reports
a) Each Council member has a portfolio for which they are responsible. The Councillor may provide a verbal report for information purposes.
Council Portfolios 2022-2026 (May 2023) 110 - 111
Introduction and Reading of By-laws
a) By-law(s) to be Considered:
Be It Resolved That leave be given the Mover to introduce the following By-law(s) that have been circulated to all members of Council: By-law #2024-04 - Speed Limit By-law; By-law #2024-10 - Delegated Authority for Site Plan and Consents; By-law #2024-11 - Site Visit Policy; By-law #2024-12 - Interim Tax Rate By-law; By-law #2024-13 - To Sign Agreement with OVATVC. And That these By-law(s) be read a first, second and third time and finally passed.
#2024-04 #2024-10 #2024-11 #2024-12 #2024-13 112 - 129
Public Forum
Closed Session
None.
Rise and Report (Overview of the Closed Session by the Presiding Officer)
None.
Confirmatory By-law
a) Confirming By-law #2024-14 130 Page 6 of 130
Be It Resolved That By-law #2024-14, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held February 2, 2024 be read a first, second, and third time and finally passed.
2024-14 - Confirming By-law - Pdf
Adjournment
a) Adjournment of the Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until February 6, 2024 or at the call of the Chair.
Page 7 of 130
Please be advised North Frontenac Council Meetings are recorded. By attending a
public meeting of Council, you are consenting to your image, voice and comments being
recorded.
The Chair and/or the Clerk have the discretion and authority at any time to direct the
termination or interruption of the recording. Such direction will only be given in
exceptional circumstances where deemed relevant. Circumstances may include
instances where the content of debate is considered misleading, defamatory or
potentially inappropriate to be published.
The Township shall not be responsible should technical difficulties prevent the recording
of any meeting, or a portion thereof. Technical issues may include but are not limited to
the availability of the internet connection, device failure or malfunction, unavailability of
social media platforms or power outages. It should be noted that no protection is
afforded to Council Members, Employees or the public for comments made during
Meetings which are subsequently challenged in a court of law and/or determined to be
defamatory.
Notice is hereby provided that under the authority of the Municipal Act, 2001 and in
accordance with the Municip
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