Body: Council
Type: Agenda
Meeting: Regular
Date: February 23, 2024
Collection: Council Agendas
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Document Text
Regular Council Agenda 9:00 AM - Friday, February 23, 2024 Council Chambers Zoom Meeting Registration
Page
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 8
Approval of Agenda
a) February 23, 2024
Be It Resolved That Council approves the Agenda dated February 23, 2024, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
a) Ross Ranch
Be It Resolved That Council receives for information the Business Profile of Ross Ranch Contracting provided by the Economic Development Task Force (EDTF).
Ross Ranch Contracting 9 - 10
Presentations
None.
Delegations
a) Staff Sargeant Scott Underhill, Detachment Commander, Ontario Provincial Police: Summary Reports
Be It Resolved That Council receives for information the presentation from Staff Sargeant Scott Underhill, Detachment Commander, OPP, regarding the 2023-2025 Strategic Plan and the Billing Summary for North Frontenac; and thanks him for his time spent today.
2023-2025 Strategic Plan Billing Summary 11 - 25
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council
Be It Resolved That Council adopts the Minutes dated February 2, 2024, as circulated.
26 - 33 Page 1 of 240
February 2, 2024 - Minutes
Business Arising Out of Minutes
a) Strategic Plan
Whereas at the meeting held on January 8, 2024 Council passed Resolution #02-24 receiving for information the presentation by Steve Lichty, Capital Park Consulting Inc. regarding the Draft Strategic Plan; and Council requested Capital Park Consulting Inc. make changes to the Strategic Plan and provide another draft at the February 23, 2024 meeting; Therefore Be It Resolved That Council receives for information the updated Strategic Plan from Capital Park Consulting Inc.
Resolution #02-24 North Frontenac Strat Plan - Final Report North Frontenac Strategic Plan 34 - 127
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
Communications ‘A’ 128
b) Communications ‘B’ Section - Action Items
B1. Mississippi-Rideau Source Protection Region re: Source Protection Committee Reappointment or Appointment
Be It Resolved That Council receives for information a letter dated December 13, 2023 from Mississippi-Rideau Source Protection Region, advising the appointments to the Mississippi-Rideau Source Protection Committee (SPC) in 2018 and 2019 were for a maximum term of 5 years, per Ontario Regulation 288/07; And That the term for the SPC member, Elaine Renaud, representing municipalities with no drinking water systems expires in 2024; and Ms. Renaud has expressed interest in renewing her term on the SPC; And That Council supports the appointment of Ms. Renaud to the SPC; and instructs the Clerk to provide a copy of this Resolution to the Mississippi-Rideau Source Protection Region.
B1 129 - 131
Council, CAO, and Managers’ Administrative Reports
a) CAO: Update re: Frontenac O.P.P. Detachment Board and Proposed Appointment of Representatives.
Be it Resolved That Council receives for Information the Chief Administrative Officer’s (CAO) Administrative Report entitled “Update re: Frontenac O.P.P. Detachment Board and Proposed Appointment of 132 - 135 Page 2 of 240
Representatives”; And That Council appoints Councillor ______________________ to the Frontenac O.P.P. Detachment Board; And That the CAO is directed to work with the Township of Central Frontenac’s CAO to advertise and interview for the Shared Community Representative position (North and Central Frontenac) on the Board and is directed to bring back recommendations at a future Council Meeting; And That the CAO will provide an update once known regarding potential costs to the municipality for participation of members on the Board.
Update re: Frontenac O.P.P. Detachment Board and Proposed Appointment of Representatives
b) CAO: Update re: North Frontenac Township Agreement with Canadian Radiocommunications Information and Notifications Services (CRINS- SINRC).
Be it Resolved That Council receives for information the Chief Administrative Officer’s (CAO) Administrative Report entitled “Update re: North Frontenac Township Agreement with Canadian Radiocommunications Information and Notifications Services (CRINS- SINRC)”; And That Council rescinds By-law #35-19 appointing Canadian Radiocommunications Information and Notification Services (CRINS- SINRC) to receive and process Applications for Communication facilities on behalf of the Township of North Frontenac in their capacity as the Land Use Authority, effective February 26, 2024; And That CRINS is to stop work on all current Applications within the jurisdiction of the municipality and is to return said back to the municipality; And That Council instructs the CAO to notify CRINS that the appointment has been rescinded; And That Council adopts Industry Canada’s RadioCommunication and Broadcasting Antenna Systems (CPC-2-0-03) updated effective July 2022, as the process for reviewing and approving land use issues associated with Antenna Systems siting proposals; And That Council instructs the Clerk to amend Schedule E of the Fees and Charges By-law to remove the wording under Radio Communications Facility “fee collected by CRINS and transferred to the Township”.
Update re: North Frontenac Township Agreement with Canadian Radiocommunications Information and Notifications Services (CRINS- SINRC) Attachment 1 136 - 182
c) Clerk/Planning Manager: Shore Road Allowance Closure and Sale By- law – Indagate Engineering Corporation
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance 183 - 184 Page 3 of 240
Closure and Sale By-law –Indagate Engineering Corporation"; And That, as required by By-law #20-23, All That Part of the Shore Road Allowance in front of Part of Lot 10, Northeasterly Range geographic Township of Miller, Township of North Frontenac, County of Frontenac being Part 2 on Registered Plan 13R-23059 (Shaws Lake) be declared as surplus and sold to the adjoining owners. Appraisals of the properties are not necessary as these are Shore Road Allowances; And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell a Portion of the Shore Road Allowance.
Shore Road Allowance Closure and Sale By-law – Indagate Engineering Corporation
d) Clerk/Planning Manager: Traditional Land Acknowledgement
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Traditional Land Acknowledgement”; And That Council adopts the following Land Acknowledgment: “We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.”; And That the Land Acknowledgement shall be read at the beginning of Council, Committee and Task Force Meetings and may be used at Township events/gatherings.
Traditional Land Acknowledgement 185 - 186
e) Clerk/Planning Manager: Assumption of a Portion of Roads - River Road and Addington Road
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Assumption of a Portion of Roads – River Road and Addington Road”; And That Council will consider a By-law later in the meeting to dedicate and assume a portion of the Roads as noted in the report; And That Council instructs the Clerk to have the Municipal Solicitor register the By-law against each of the properties.
Assumption of a Portion of Roads - River Road and Addington Road 187 - 189
f) Clerk/Planning Manager: Amendment to Shore Road Allowance Closure By-law #2023-81
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Amendment to Shore Road Allowance Closure By-law #2023-81”; 190 Page 4 of 240
And That Council will consider a By-law to amend Shore Road Allowance Closure By-law #2023-81 later in the meeting.
Amendment to Shore Road Allowance Closure By-law #2023-81
g) Manager of Community Development: North Frontenac Parklands - 25 Years of Operation.
Be It Resolved That Council receives for information the Manager of Community Developments Administrative Report entitled “North Frontenac Parklands - 25 Years of Operation”.
North Frontenac Parklands - 25 Years March 22, 2024 191
h) Manager of Community Development: Ontario Trillium Capital Grant - Snow Road Community Hall - Commercial Dishwasher & Stove
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Ontario Trillium Capital Grant - Snow Road Community Hall - Commercial Dishwasher & Stove”; And That Council approves the MCD’s Application to the 2024 Ontario Trillium Capital Grant for 100% project funding; And That Council directs the CAO to enter into a Funding Agreement with Ontario Trillium Capital Grant upon the Township’s successful Application for 100% project funding; And That Council directs the MCD to have the dishwasher and stove installed at the Snow Road Community Hall if the Application for Funding is successful.
Ontario Trillium Capital Grant - Snow Road Community Hall - Commercial Dishwasher & Stove 192 - 193
i) Manager of Community Development: Crown Land Stewardship Program Annual Report 2023
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report and Presentation entitled “Crown Land Stewardship Program Annual Report 2023”.
Crown Land Stewardship Program Annual Report 2023 194 - 214
j) Public Works Manager: Blue Box Transition to Full Producer Responsibility Update
Be It Resolved That Council receives for information the Public Works Manager’s (PWM) Administrative Report entitled “Blue Box Transition to Full Producer Responsibility Update”; And That Council approves the Public Works Manager or designate contacting local businesses and sources of blue box materials that are considered non-eligible, to assess the need for service and report to Council regarding options at a future meeting; And That the Public Works Manager will pursue negotiations with Circular Materials as the Producer Responsible Organization or their agents, summarize options available considering level of service 215 - 218 Page 5 of 240
implications and costing, and report back to Council for direction.
Blue Box Transition to Full Producer Responsibility Update
k) Treasurer: Tax Sale – Proposed Advertising of Lands for Public Sale March 2024
Be it Resolved That Council receives the Treasurer’s Administrative Report regarding Tax Sale – Advertising of Lands for Public Sale March 2024 for information purposes; And That Council instructs the Deputy Treasurer / Administrative – Financial Coordinator (Tax Collector) to advertise for sale the one (1) property ready for Tax Sale as of February 2024.
Tax Sale – Proposed Advertising of Lands for Public Sale March 2024 219 - 220
External Committees/Local Boards/Task Force Notes and Reports
a) Joint Health and Safety Committee
Be It Resolved That Council receives the Minutes of the Joint Health and Safety Committee dated February 7, 2024 for information purposes.
February 7, 2024 - JHSC Minutes 221 - 230
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
None.
Council Portfolio Verbal Reports
a) Each Council member has a portfolio for which they are responsible. The Councillor may provide a verbal report for information purposes.
Council Portfolios 2022-2026 231 - 232
Introduction and Reading of By-laws
a) By-law(s) to be Considered:
Be It Resolved That leave be given the Mover to introduce the following
By-law(s) that have been circulated to all members of Council:
By-law #2024-17 To Close, Stop up and Sell Shore Road
Allowance
By-law #2024-18 To Assume Portion of River Road and
Addington Road
By-law #2024-19 To Close, Stop up and Sell Shore Road
Allowance
And That these By-law(s) be read a first, second and third time and
finally passed.
Road Closing - Indagate Engineering Corporation #2024-17 - Pdf To Assume Portion of River Road and Addington Road #2024-18 Road Closing - Rothfels, Eustace, Sosnovsky #2024-19 233 - 239
Page 6 of 240
Public Forum
Closed Session
a) Closed Meeting of Council
Be It Resolved That Council retires to Closed Session at ____. .m. to:
a. Adopt Minutes of a Closed Meeting dated November 24, 2023;
b. Review Requests under the Municipal Freedom of Information
and Protection of Privacy Act (MFIPPA);
c. Discuss Personal Matters about an Identifiable Individual,
including Municipal or Local Board Employees, specifically
appointment of a Committee Member; and
d. Discuss Advice that is Subject to Solicitor-Client Privilege,
including Communications Necessary for that Purpose,
specifically a Confidential Complaint.
Rise and Report (Overview of the Closed Session by the Presiding Officer)
Confirmatory By-law
a) Confirming By-law #2024-20
Be It Resolved That By-law #2024-20 Regular Meeting held February 23, 2024 be read a first, second, and third time and finally passed.
Confirming By-law #2024-20 240
Adjournment
a) Adjournment of the Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until March 15, 2024 or at the call of the Chair.
Page 7 of 240
Please be advised North Frontenac Council Meetings are recorded. By attending a public meeting of Council, you are consenting to your image, voice and comments being recorded. The Chair and/or the Clerk have the discretion and authority at any time to direct the termination or interruption of the recording. Such direction wi
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