Body: Council
Type: Minutes
Meeting: Regular
Date: February 23, 2024
Collection: Council Minutes
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Document Text
North Frontenac Regular Council Minutes February 23, 2024
Regular Council Minutes 9:00 AM - Friday, February 23, 2024 Council Chambers
Present:
Councillor Wayne Good and Councillor Stephanie Regent - Ward 1;
Councillor Roy Huetl and Councillor Vernon Hermer - Ward 2; Deputy
Mayor John Inglis and Councillor Fred Fowler - Ward 3
Absent with Regret:
Mayor Gerry Lichty
Also Present:
Corey Klatt, Chief Administrative Officer (CAO); Kelly Watkins,
Treasurer (CAO Back-up); Brooke Drechsler, Deputy Clerk/Assistant to
the Planning Manager (CPM); Brooke Ross, Manager of Community
Development (MCD); and Darwyn Sproule, Public Works Manager
(PWM)
Call to Order
a) The Deputy Mayor called the meeting to order at 9:00 a.m.
Approval of Agenda
a) February 23, 2024 73-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That Council approves the Agenda dated February 23, 2024, as circulated. Carried
Disclosure of Pecuniary Interest and General Nature Thereof
a) Disclosure - Councillor Huetl
Councillor Huetl declared a Pecuniary Interest in Agenda Item 10 j) Public Works Manager: Blue Box Transition to Full Producer Responsibility Update.
Business Profile
a) Ross Ranch 74-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be It Resolved That Council receives for information the Business Profile of Ross Ranch Contracting provided by the Economic Development Task Force (EDTF). Page 1 of 9
North Frontenac Regular Council Minutes February 23, 2024
Carried
Presentations None.
Delegations
a) Staff Sargeant Scott Underhill, Detachment Commander, Ontario Provincial Police: Summary Reports 75-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That Council receives for information the presentation from Staff Sargeant Scott Underhill, Detachment Commander, OPP, regarding the 2023-2025 Strategic Plan and the Billing Summary for North Frontenac; and thanks him for his time spent today. Carried
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council 76-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be It Resolved That Council adopts the Minutes dated February 2, 2024, as circulated. Carried
Business Arising Out of Minutes
a) Strategic Plan 77-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Whereas at the meeting held on January 8, 2024 Council passed Resolution #02-24 receiving for information the presentation by Steve Lichty, Capital Park Consulting Inc. regarding the Draft Strategic Plan; and Council requested Capital Park Consulting Inc. make changes to the Strategic Plan and provide another draft at the February 23, 2024 meeting; Therefore Be It Resolved That Council receives for information the updated Strategic Plan from Capital Park Consulting Inc.; And That Council approves the Strategic Plan; and instructs the CAO to provide a report to Council, including a workplan, for consideration at a future Council meeting. Carried
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section 78-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl Page 2 of 9
North Frontenac Regular Council Minutes February 23, 2024
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s
Administrative Report entitled “Communications of Interest.”
Carried
b) Communications ‘B’ Section - Action Items
B1. Mississippi-Rideau Source Protection Region re: Source Protection Committee Reappointment or Appointment 79-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That Council receives for information a letter dated December 13, 2023 from Mississippi-Rideau Source Protection Region, advising the appointments to the Mississippi-Rideau Source Protection Committee (SPC) in 2018 and 2019 were for a maximum term of 5 years, per Ontario Regulation 288/07; And That the term for the SPC member, Elaine Renaud, representing municipalities with no drinking water systems expires in 2024; and Ms. Renaud has expressed interest in renewing her term on the SPC; And That Council supports the appointment of Ms. Renaud to the SPC; and instructs the Clerk to provide a copy of this Resolution to the Mississippi-Rideau Source Protection Region. Carried
Council, CAO, and Managers’ Administrative Reports
a) CAO: Update re: Frontenac O.P.P. Detachment Board and Proposed Appointment of Representatives. 80-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That, in the event of the No Majority vote for the appointment of a member to the OPP Detachment Board, the CAO will draw one name from a hat; and the name drawn will be appointed to fill the vacancy, similar to Section 15.14 in the Procedural Policy By-law. Carried 81-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be it Resolved That Council receives for Information the Chief Administrative Officer’s (CAO) Administrative Report entitled “Update re: Frontenac O.P.P. Detachment Board and Proposed Appointment of Representatives”; And That Council appoints Councillor Regent to the Frontenac O.P.P. Detachment Board; And That the CAO is directed to work with the Township of Central Frontenac’s CAO to advertise and interview for the Shared Community Representative position (North and Central Frontenac) on the Board and is directed to bring back recommendations at a future Council Meeting; Page 3 of 9
North Frontenac Regular Council Minutes February 23, 2024
And That the CAO will provide an update once known regarding potential costs to the municipality for participation of members on the Board. Carried
b) CAO: Update re: North Frontenac Township Agreement with Canadian Radiocommunications Information and Notifications Services (CRINS-SINRC). 82-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be it Resolved That Council receives for information the Chief Administrative Officer’s (CAO) Administrative Report entitled “Update re: North Frontenac Township Agreement with Canadian Radiocommunications Information and Notifications Services (CRINS- SINRC)”; And That Council rescinds By-law #35-19 appointing Canadian Radiocommunications Information and Notification Services (CRINS-SINRC) to receive and process Applications for Communication facilities on behalf of the Township of North Frontenac in their capacity as the Land Use Authority, effective February 26, 2024; And That CRINS is to stop work on all current Applications within the jurisdiction of the municipality and is to return said back to the municipality; And That Council instructs the CAO to notify CRINS that the appointment has been rescinded; And That Council adopts Industry Canada’s RadioCommunication and Broadcasting Antenna Systems (CPC-2-0-03) updated effective July 2022, as the process for reviewing and approving land use issues associated with Antenna Systems siting proposals; And That Council instructs the Clerk to amend Schedule E of the Fees and Charges By- law to remove the wording under Radio Communications Facility “fee collected by CRINS and transferred to the Township”. Carried
c) Clerk/Planning Manager: Shore Road Allowance Closure and Sale By-law – Indagate Engineering Corporation 83-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be It Resolved That Council receives for information the Clerk/Planning Manager’s
Administrative Report entitled “Shore Road Allowance Closure and Sale By-law –
Indagate Engineering Corporation";
And That, as required by By-law #20-23,
All That Part of the Shore Road Allowance in front of Part of Lot 10, Northeasterly
Range geographic Township of Miller, Township of North Frontenac, County of
Frontenac being Part 2 on Registered Plan 13R-23059 (Shaws Lake) be declared
as surplus and sold to the adjoining owners. Appraisals of the properties are not
necessary as these are Shore Road Allowances;
And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell a
Portion of the Shore Road Allowance.
Carried
Page 4 of 9
North Frontenac Regular Council Minutes February 23, 2024
d) Clerk/Planning Manager: Traditional Land Acknowledgement 84-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Fred Fowler
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Traditional Land Acknowledgement”; And That Council adopts the following Land Acknowledgment: “We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.”; And That the Land Acknowledgement shall be read at the beginning of Council, Committee and Task Force Meetings and may be used at Township events/gatherings. Carried
e) Clerk/Planning Manager: Assumption of a Portion of Roads - River Road and Addington Road 85-24 Moved by Councillor Fred Fowler, Seconded by Councillor Vernon Hermer
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Assumption of a Portion of Roads – River Road and Addington Road”; And That Council will consider a By-law later in the meeting to dedicate and assume a portion of the Roads as noted in the report; And That Council instructs the Clerk to have the Municipal Solicitor register the By-law against each of the properties. Carried
f) Clerk/Planning Manager: Amendment to Shore Road Allowance Closure By-law #2023-81 86-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Fred Fowler
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Amendment to Shore Road Allowance Closure By-law #2023-81”; And That Council will consider a By-law to amend Shore Road Allowance Closure By- law #2023-81 later in the meeting. Carried
Note: Mandy Mitchell, Clerical and CLSP Assistant, and Laura Manion, Public Works Administrative Assistant, joined the meeting at this time.
g) Manager of Community Development: North Frontenac Parklands - 25 Years of Operation. Page 5 of 9
North Frontenac Regular Council Minutes February 23, 2024
87-24 Moved by Councillor Fred Fowler, Seconded by Councillor Vernon Hermer
Be It Resolved That Council receives for information the Manager of Community Developments Administrative Report entitled “North Frontenac Parklands - 25 Years of Operation”. Carried
h) Manager of Community Development: Ontario Trillium Capital Grant - Snow Road Community Hall - Commercial Dishwasher & Stove 88-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Fred Fowler
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Ontario Trillium Capital Grant - Snow Road Community Hall - Commercial Dishwasher & Stove”; And That Council approves the MCD’s Application to the 2024 Ontario Trillium Capital Grant for 100% project funding; And That Council directs the CAO to enter into a Funding Agreement with Ontario Trillium Capital Grant upon the Township’s successful Application for 100% project funding; And That Council directs the MCD to have the dishwasher, stove and counter top installed at the Snow Road Community Hall if the Application for Funding is successful. Carried
i) Manager of Community Development: Crown Land Stewardship Program Annual Report 2023 89-24 Moved by Councillor Fred Fowler, Seconded by Councillor Vernon Hermer
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report and Presentation entitled “Crown Land Stewardship Program Annual Report 2023”. Carried
Note: Mandy Mitchell left the meeting at this time.
j) Public Works Manager: Blue Box Transition to Full Producer Responsibility Update 90-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Fred Fowler
Be It Resolved That Council receives for information the Public Works Manager’s
(PWM) Administrative Report entitled “Blue Box Transition to Full Producer Responsibility
Update”;
And That Council approves the Public Works Manager or designate contacting local
businesses and sources of blue box materials that are considered non-eligible, to assess
the need for service and report to Council regarding options at a future meeting;
And That the Public Works Manager will pursue negotiations with Circular Materials as
the Producer Responsible Organization or their agents, summarize options available
Page 6 of 9
North Frontenac Regular Council Minutes February 23, 2024
considering level of service implications and costing, and report back to Council for direction.
Carried
Note: Laura Manion left the meeting at this time.
k) Treasurer: Tax Sale – Proposed Advertising of Lands for Public Sale March 2024 91-24 Moved by Councillor Fred Fowler, Seconded by Councillor Vernon Hermer
Be it Resolved That Council receives the Treasurer’s Administrative Report regarding Tax Sale – Advertising of Lands for Public Sale March 2024 for information purposes; And That Council instructs the Deputy Treasurer / Administrative – Financial Coordinator (Tax Collector) to advertise for sale the one (1) property ready for Tax Sale as of February 2024. Carried
External Committees/Local Boards/Task Force Notes and Reports
a)
Joint Health and Safety Committee
92-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Fred Fowler
Be It Resolved That Council receives the Minutes of the Joint Health and Safety Committee dated February 7, 2024 for information purposes. Carried
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
a) Councillor Hermer - Reimbursement of Tax Dollars for Doctor Recruitment 93-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Fred Fowler
Be It Resolved That Councillor Hermer serves Notice of Motion to discuss reimbursement of tax dollars from the Province of Ontario towards doctor recruitment for all municipalities who have done so at the March 15, 2024 Meeting. Carried
Motions, Writte
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