Body: Council
Type: Agenda
Meeting: Regular
Date: February 3, 2023
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2023/February 3, 2023 - Regular Agenda.pdf)
Document Text
Regular Council Agenda - Amended February 3, 2023 - 9:00 a.m. Municipal Office - Council Chambers 6648 Road 506, Plevna Zoom Meeting Registration
Page
Call to Order
Approval of Agenda
a) February 3, 2023
Be It Resolved That Council approves the Agenda for the Regular Meeting dated February 3, 2023, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Introductions
None.
Presentations
a) County of Frontenac - Planning Department
8 - 21
i. Joe Gallivan, Director of Planning and Economic Development, County of Frontenac: Community Planning Permit System Presentation
Be It Resolved That Council receives the presentation from Joe Gallivan, Director of Planning and Economic Development, regarding the Community Planning Permit System (CPPS) Implementation in North Frontenac and the proposal for a joint project with the four Frontenac Townships to implement a CPPS; And That Council supports the proposal for a joint project to implement a CPPS; And That Council will consider the estimated cost of $25,000 during Budget deliberations in 2023.
22 - 38
ii. Dmitry Kurylovich, Community Planner, Planning And Economic Development: Summary of Legislative Changes from Bill 23
Page 1 of 154 Page Be It Resolved That Council receives for information the presentation and Administrative Report from Dmitry Kurylovich, Community Planner, County of Frontenac, providing a Summary of Legislative Changes from Bill 23 and thanks him for his time spent today.
39 - 66
b) Sally McIntyre, General Manager, Mississippi Valley Conservation Authority - 2023 Draft Budget for MVCA
Be It Resolved That Council receives for information the presentation from Sally McIntyre, General Manager, Mississippi Valley Conservation Authority (MVCA), regarding the 2023 Draft Budget for MVCA; and thanks her for her time spent today.
Delegations
67 - 78
a) Deborah Krause, Executive Director, Sharbot Lake Family Health Team: Physician Recruitment in North Frontenac
Be It Resolved That Council receives for information the presentation from Deborah Krause, Executive Director, Sharbot Lake Family Health Team and thanks her for her time spent today.
Adoption of Minutes
79 - 99
a) Minutes of Meeting(s) to be Adopted by Council
Be It Resolved That Council adopts the Minutes as circulated, of: • January 13, 2023 - Public Meeting for Official Plan and Zoning By-law Amendment Applications; • January 13, 2023 - Regular Meeting.
Business Arising from the Minutes
100 - 101
a) Resolution #02/23: Official Plan Amendment #OP01/22 and Zoning By- law Amendment #Z08/22
Whereas at their Council meeting on January 13, 2023, Council passed Resolution #02/23 receiving for information the County Planner’s report regarding Official Plan Amendment Application #OP01/22 and Zoning By-law Amendment Application #Z08/22; and the comments from the public regarding the proposed development; and that County Planning Staff will review the comments received and provide a detailed analysis and recommendation in a final report to Council at a future meeting date; Therefore Be It Resolved That, when further details regarding the application have been provided by the applicants to Township staff in response to public comments; agency comments; etc. Council requests the Committee of Adjustment/Planning Advisory Committee review the application and supporting documents at a Committee meeting; Page 2 of 154 Page And That the Committee will not receive public comments on this application as they are only reviewing material and providing recommendations and all public comments will be provided to Council; And That the recommendations of the Committee be provided to Council at a future meeting.
102 - 103
b) Resolution #407-22: Transfer of a Portion of Arcol Road to the Township
Whereas at their meeting on October 14, 2022, Council passed Resolution #402-22 approving accepting the transfer of a portion of the Arcol Road more specifically described as Part 3 on 13R-22538 and instructed the Clerk to prepare a By-law to assume this portion of Arcol Road for Council’s consideration once the Transfer was complete; Therefore Be It Resolved That Council receives for information an email dated January 25, 2023 from the Clerk/Planning Manager advising this portion of the road is not maintained by the Township; therefore the By-law establishes the land as a road but does not include the assumption of the road as it is not maintained as part of the Township Road network; And That Council will consider a By-law later in the meeting to establish Part 3 on Registered Plan 13R-22538 as a portion of Arcol Road.
104
c) Kaladar Barrie Joint Fire Committee Resolution #09/23: Amendment to Appointing By-law for Kaladar Barrie Fire Chief - Increase in Working Hours
Whereas at their meeting on January 12, 2023, the Kaladar Barrie Joint Fire Committee passed Resolution #09-23, the Committee approvedan additional five working hours be added to the Kaladar Barrie Fire Chief’s working hours (previously approved by both Councils); and the Committee instructed the Addington Highlands CAO/Clerk-Treasurer and the North Frontenac Clerk/Planning Manager to amend the Appointing By-law for the Kaladar Barrie Fire Chief with the increase in approved working hours; Therefore Be It Resolved That Council will consider an amending By- law later in the meeting.
105 - 114
d) Res. #253-21 - Ontario Provincial Police (OPP) Detachment Boards re: Update
Whereas on May 28, 2021 Council passed Resolution #253-21 instructing the Mayor to contact Heads of Council within Lennox and Addington OPP Detachment to determine if a single proposal outlining all of our individual needs, or multiple proposals to the Solicitor General makes sense and provide recommendations to Council; And Whereas the Township advised the Ministry of the Solicitor General, as the Township receives services from two OPP Detachments, and may be interested in sitting on both the Lennox and Addington Detachment Board and the Frontenac Detachment Board; Page 3 of 154 Page Therefore Be It Resolved That Council receives for information the email from the CAO advising Marty McConnell Detachment Commander, Staff Sergeant, Frontenac County Ontario Provincial Police on January 31, 2023 confirmed he will be our contact for all three Wards and the boundaries officially changed to Frontenac Detachment policing all three Wards in June, 2022; And That Council instructs the CAO to respond to the the Ministry of the Solicitor General advising that as the Frontenac OPP will now be servicing all three Wards of the Township there is no longer an interest, or need, for North Frontenac to participate on the Lennox & Addington Detachment Board.
Communications
115 - 116
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
b) Communications ‘B’ Section - Action Items
117 - 118
B1. Fernleigh Hall: Donation of Pulpit
Be It Resolved That Council receives for information an email dated January 11, 2023 from the Fernleigh Community Hall Committee, advising they would like to donate a pulpit (lecturn) from the Fernleigh Community Hall to the Clar Mill Community Hall in memory of Gerry Martin, long-time resident and former Ward 2 Councillor; And That Council is agreeable to this donation and instructs the Manager of Community Development to arrange for the donation; And That Council would like to express their appreciation to the Fernleigh Community Hall for the thoughtful donation in memory of Gerry Martin.
- Council, CAO, and Managers’ Administrative Reports
119 - 120
a) Chief Administrative Officer: Confidential Complaint Files - 2022 Annual Report
Be It Resolved That Council receives the Chief Administrative Officer’s Administrative Report entitled “Confidential Complaint Files – 2022 Annual Report” for information purposes.
121 - 124
b) Chief Building Official: Building Department Annual Construction Activity
- 2022
Be It Resolved That Council receives for information the Chief Building Official’s Administrative Report entitled “Building Department Annual Construction Activity 2022”.
Page 4 of 154 Page 125 - 128
c) Clerk/Planning Manager: Follow-up – Barton Road Allowance Closure – Whitton
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Follow-up re: Barton Lot Road Allowance Closure – Whitton”; And That further to the CAO and Clerk’s site visit to the property and the construction of a new driveway to access the neighbouring property directly from Grindstone Lake Road, the closure of this Road Allowance will not deny access to the adjacent property owner; And That Council amends Resolution # 193-21 to no longer require an easement be granted in favour of the Taylor/Cousineau; And That Council instructs the Clerk to provide this information to the Applicant and Taylor/Cousineau.
129 - 131
d) Director of Emergency Services / Fire Chief: Fire Marshal Public Safety Council Firefighter Certification Grant
Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chief’s Administrative Report entitled “Fire Marshal Public Fire Safety Council Firefighter Certification Grant”; And That Council instructs the Director of Emergency Services, Fire Chief to make application for the Fire Marshal’s Public Fire Safety Council Certification Grant in year two and three to enhance the Certification of North Frontenac’s Firefighters; And That Council instructs the Director of Emergency Services, Fire Chief to continue to investigate opportunities and grants to enhance the Certification of North Frontenac’s Firefighters.
132 - 133
e) Manager of Community Development: Potential Donation of Wi-Fi Extender for Barrie Community Hall
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Potential Donation of Wi-Fi Extender for Barrie Community Hall”; And That Council accepts the donation of a Wi-Fi Extender from the Cloyne and District Historical Society (CDHS) and instructs the MCD to have this installed at the Barrie Community Hall; And That Council directs the MCD to send a thank you letter to the CDHS for the donation.
- External Committees/Local Boards/Task Force Notes and Reports
134 - 136
a) Minutes of a Meeting of the Kaladar Barrie Joint Fire Committee October 28, 2022
Be It Resolved That Council receives for information the Minutes of the Kaladar Barrie Joint Fire Committee dated October 28, 2022.
137 - 141
b) Minutes of a Meeting of the Committee of Adjustment/Planning Advisory Committee dated December 19, 2022
Page 5 of 154 Page Be It Resolved That Council receives for information the Minutes of the Committee of Adjustment/Planning Advisory Committee dated December 19, 2022.
142 - 147
c) Notes of an Economic Development Task Force Meeting dated January 16, 2023
Be It Resolved That Council receives for information the Notes of the
Economic Development Task Force dated January 16, 2023;
And That Council approves the 2023-2026 EDTF Terms of Reference
as recommended by the EDTF;
And That Council receives the request for $5,000 from the EDTF for a
North Frontenac Summer Event;
And That Council will consider the request at the 2023 draft Budget
deliberations.
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
None.
- Council Portfolios
148 - 149
a)
Each Council member has a portfolio for which they are responsible.
The Councillor may provide a verbal report for information purposes.
- Introduction and Reading of By-laws
150 - 153
a) By-law(s) to be Considered:
i) First and Second Reading
Be It Resolved That leave be given the Mover to introduce the following By-law(s) that have been circulated to all members of Council and that these By-law(s) be read a first and second time: • #09-23 - To Establish a Portion of Arcol Road as a Highway; • #10-23 - To Amend By-law #63-13 - Appointing By-law for KB Fire Chief; • #11-23 - Interim Tax Rate By-law.
ii) Third Reading
Be It Resolved That these By-laws be read a third time, signed, sealed and finally passed.
Public Forum
Closed Session
Page 6 of 154 Page
a) Closed Meeting of Council
Be It Resolved That Council retires to Closed Session at ____. .m. to: Adopt Minutes of a Meeting dated January 13, 2023; a. Consider personal matters about an identifiable individual, including municipal or local board employees, more specifically with regards to: i. A confidential complaint regarding structures on Township Property; and ii. The appointment of an Alternate Committee of Adjustment Member.
Return to Open Session
Be It Resolved That Council returns to Open Session at __________ .
Rise and Report (Overview of the Closed Session by the Presiding Officer)
Confirmatory By-law
154
a) Confirming By-law #13-23
Be It Resolved That By-law #13-23, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held February 3, 2023 be read a first, second, and third time and finally passed.
- Adjournment
a) Adjournment of Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until February 16, 2023 or at the call of the Chair.
“Accessible formats and communication support are available upon request.
The Township of North Frontenac is committed to accessibility for persons
with disabilities. Please contact Eric Korhonen, Accessibility Coordinator at
firechief@northfrontenac.ca if you have an Accessible accommodation
request.”
Page 7 of 154
Community Planning Permit System Implementation in Frontenac 2023 BUDGET PROPOSAL NORTH FRONTENAC TOWNSHIP i. Joe Gallivan, Director of Planning and Economic Development, County o… Page 8 of 154
What Is a Community Planning Permit System? • Relatively new planning tool in Ontario • Combines and replaces zoning, minor variances, and site plan ap
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