Body: Council
Type: Agenda
Meeting: Special
Date: February 6, 2024
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2024/February 6, 2024 - Special Council Agenda - Agenda.pdf)
Document Text
Special Council Agenda 9:00 AM - Tuesday, February 6, 2024 Council Chambers
Page
Call to Order; Purpose of Meeting; and Chair’s Opening Remarks
Approval of Agenda
a) February 6, 2024
Be It Resolved That Council approves the Agenda dated February 6, 2024, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Presentations
a) Treasurer: 2024 Draft Budget Overview (PowerPoint at meeting)
Communications
a) Treasurer’s Communications of Interest to Council Re: 2024 Draft Budget
Be It Resolved That Council receives for information Section ‘A’ Items of the Treasurer’s Administrative Report entitled “Communications of Interest”.
Treasurer’s Communications of Interest to Council Re: 2024 Draft Budget Communications of Interest ‘Attachments’ 5 - 226
Council, CAO, and Managers’ Administrative Reports
a) Manager of Community Development: Increase to One (1) CLSP Staff Hours
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Increase to One (1) CLSP Staff Hours”.
Increase to One (1) CLSP Staff Hours - Pdf 227 - 228
b) Manager of Community Development: Community Improvement Plan (CIP) - 2023 Annual Report
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Community Improvement Plan (CIP) - 2023 Annual Report”.
Community Improvement Plan (CIP) - 2023 Annual Report - Pdf 229 - 231
Page 1 of 385
c) Manager of Community Development: Proposed Modernization to Community Halls Booking System
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Proposed Modernization to Community Halls Booking System”.
Proposed Modernization to Community Halls Booking System - Pdf 232 - 233
d) Manager of Economic Development: Economic Development Officer (EDO) – Temporary Position
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Economic Development Officer (EDO) – Temporary Position”.
Economic Development Officer (EDO) – Temporary Position - Pdf 234 - 236
e) Director of Emergency Services/Fire Chief: Firefighter Group Benefits
Be It Resolved That Council receives the Director of Emergency Services / Fire Chiefs Administrative Report entitled, “Firefighter Group Benefits” for information purposes.
Firefighter Group Benefits - Pdf 237 - 239
f) Public Works Manager: Purchase of Diagnostic Software for Heavy-Duty Equipment Analysis
Be It Resolved ThatCouncil receives for information the Public Works Manager’s (PWM) Administrative Report entitled “Purchase of Diagnostic Software for Heavy-Duty Equipment Analysis”.
Purchase of Diagnostic Software for Heavy-Duty Equipment Analysis - Pdf 240 - 241
g) Treasurer: 2024 Summary of the Ten (10) Year Capital Plan 2024-2033; Tangible Capital Asset (TCA) Replacement Schedules (planned spending) as amended
Be It Resolved That Council receives the Treasurer’s Administrative Report entitled “2024 Summary of the Ten (10) Year Capital Plan 2024- 2033; TCA Replacement Schedules (planned spending) as amended” for information purposes.
2024 Summary of the Ten (10) Year Capital Plan 2024-2033; Tangible Capital Asset (TCA) Replacement Schedules (planned spending) as amended. - Pdf 242 - 260
h) 2024 Draft Budget
Motion #1 Be It Resolved That Council receives the information the Treasurer’s Administrative Report entitled “2024 Draft Budget”.
2024 Draft Budget - Pdf 261 - 384
Page 2 of 385
Council Discussion
a) Council Discussion: 2024 Draft Budget
Public Forum
Consideration of Budget
a) Manager of Community Development: Increase to One (1) CLSP Staff Hours
Be It Resolved That Council approves the Seasonal CLSP Staff Position increase in hours from 32 to 40 hours weekly for the months of June, July, August and September; And That this position shall continue to be funded by the Crown Land Stewardship Program’s operating budget on an annual basis.
b) Manager of Community Development: Community Improvement Plan (CIP) - 2023 Annual Report
Be It Resolved That Council approves including $28,378.69 in additional CIP funding in the 2024 Budget in 2024 topping up the unallocated funding to $30,000.
c) Manager of Community Development: Proposed Modernization to Community Halls Booking System
Be It Resolved That Council approves the Manager of Community Development purchasing software for Community Hall Bookings at a cost of approximately $5,000 coming from the Special Parks Reserve Fund; And That the MCD will report back to Council with recommended updates to By-law #53-22 Community Halls Rental By-law.
d) Manager of Economic Development: Economic Development Officer (EDO) – Temporary Position
Be It Resolved That Council approves the hiring of the EDO position on a permanent full–time Basis for 37.5 hours per week, effective July 14, 2024 (current contract expiration date) and the EDO shall continue to report to the Manager of Community Development.
e) Director of Emergency Services/Fire Chief: Firefighter Group Benefits
Be It Resolved That Council approves providing North Frontenac
eligible Firefighters Group Benefits starting 2024 at an estimated cost of
approximately $24,000;
And That Council instructs the Director of Emergency Services / Fire
Chief to draft a policy defining the implementation and parameters of
Firefighter Group Benefits for the CAO’s consideration.
f) Public Works Manager: Purchase of Diagnostic Software for Heavy-Duty Equipment Analysis
Page 3 of 385
Be It Resolved That Council approves the PWM purchasing the Heavy- Duty Scanner at a cost of approximately $9,100 and the annual subscription for software and repair updates for $2,500.
g) Treasurer: 2024 Summary of the Ten (10) Year Capital Plan 2024-2033; Tangible Capital Asset (TCA) Replacement Schedules (planned spending) as amended
Be It Resolved That Council approves the 2024 Summary of the 10 Year Capital Plan (2024 – 2033) Tangible Capital Asset (TCA) Replacement Schedules (planned spending); And That Council authorizes the CAO and Managers to proceed with the applicable 2024 TCA Capital Purchases/Tenders (in accordance with these Schedules and the Procurement By-law).
h) Treasurer: Consideration of 2024 Draft Budget
Be It Resolved That Council approves in principle the 2024 Draft Budget with the following amendments:
Confirmatory By-law
a) Confirming By-law
Be It Resolved That By-law #2024-15, being a By-law to confirm all actions and proceedings of Council for its Special Meeting regarding the 2024 Draft Budget held February 6, 2024 be read a first, second, and third time and finally passed.
2024-15 - Confirming By-law - Pdf 385
Adjournment
a) Adjournment
Be It Resolved That Council adjourns the Meeting at ___ .m. until February 23, 2024 or at the call of the Chair.
Page 4 of 385
To:
Mayor and Members of Council
From:
Kelly Watkins, Treasurer, Dipl. M.A., M.M,
Approved by:
Corey Klatt, Chief Administrative Officer
Date of Meeting:
06 Feb 2024
Re:
Treasurer’s Communications of Interest to Council Re: 2024 Draft Budget Treasurer’s Communications of Interest to Council Re: 2024 Draft Budget
Recommendation: Be It Resolved That Council receives for information Section ‘A’ Items of the Treasurer’s Administrative Report entitled “Communications of Interest”.
Recommendation: Be It Resolved That Council receives for information Section ‘A’ Items of the Treasurer’s Administrative Report entitled “Communications of Interest”. Recommendation: Be It Resolved That Council receives for information Section ‘A’ Items of the Treasurer’s Administrative Report entitled “Communications of Interest”. Recommendation: Be It Resolved That Council receives for information Section ‘A’ Items of the Treasurer’s Administrative Report entitled “Communications of Interest”.
A. It is recommended that the following communication of interest to the Township be received for Council’s information and filed. A. It is recommended that the following communication of interest to the Township be received for Council’s information and filed.
2023 Year to Date Statement - Unaudited - pending Year End
2023 Year to Date Statement - Unaudited - pending Year End
2023 Year to Date Statement - Unaudited - pending Year End2024 Total Taxable Assessment Comparison
2024 Total Taxable Assessment Comparison
2024 Total Taxable Assessment Comparison2024 Taxable Assessment - Ward Breakdown
2024 Taxable Assessment - Ward Breakdown
2024 Taxable Assessment - Ward Breakdown2024 Taxation Year - Municipal Levy Comparison
2024 Taxation Year - Municipal Levy Comparison
2024 Taxation Year - Municipal Levy Comparison2005 - 2024 Canada Community Building Fund
2005 - 2024 Canada Community Building Fund
2005 - 2024 Canada Community Building Fund2024 Ontario Municipal Partnership Fund (OMPF)
2024 Ontario Municipal Partnership Fund (OMPF)
2024 Ontario Municipal Partnership Fund (OMPF)2024 Quinte Conservation Authority Budget
2024 Quinte Conservation Authority Budget
2024 Quinte Conservation Authority Budget2024 Mississippi Valley Conservation Authority Draft Budget
2024 Mississippi Valley Conservation Authority Draft Budget
2024 Mississippi Valley Conservation Authority Draft Budget2024 Education Levy
2024 County Levy
2024 Ontario Provincial Police (O.P.P.) Billing Statement Summary
2022 Financial Indicator Results based on 2022
Resolution #17-24: Amendment to Community Grants Policy
Resolution #7-24: Request from Rural Frontenac Community Services (RFCS)
Resolution #503-23: Request from Lakelands Family Health Team for Incentive for Physician Recruitment
Resolution #488-23: Cost of Living Adjustment (COLA)
Resolution #469-23: Request from Perth & Smiths Falls District Hospital Foundation for Close to Home Campaign
Resolution #463-23: Economic Development Reserve Fund
Resolution #285-23: Contingency Reserve Fund
2024 Education Levy
2024 County Levy
2024 Ontario Provincial Police (O.P.P.) Billing Statement Summary
2022 Financial Indicator Results based on 2022
Resolution #17-24: Amendment to Community Grants Policy
Resolution #7-24: Request from Rural Frontenac Community Services (RFCS)
Resolution #503-23: Request from Lakelands Family Health Team for Incentive for Physician Recruitment
Resolution #488-23: Cost of Living Adjustment (COLA)
Resolution #469-23: Request from Perth & Smiths Falls District Hospital Foundation for Close to Home Campaign
Resolution #463-23: Economic Development Reserve Fund
Resolution #285-23: Contingency Reserve Fund
2024 Education Levy2024 County Levy
2024 Ontario Provincial Police (O.P.P.) Billing Statement Summary
2022 Financial Indicator Results based on 2022
Resolution #17-24: Amendment to Community Grants Policy
Resolution #7-24: Request from Rural Frontenac Community Services (RFCS)
Resolution #503-23: Request from Lakelands Family Health Team for Incentive for Physician Recruitment
Resolution #488-23: Cost of Living Adjustment (COLA)
Resolution #469-23: Request from Perth & Smiths Falls District Hospital Foundation for Close to Home Campaign
Resolution #463-23: Economic Development Reserve Fund
Resolution #285-23: Contingency Reserve Fund
2024 Education Levy
2024 County Levy
2024 Ontario Provincial Police (O.P.P.) Billing Statement Summary
2022 Financial Indicator Results based on 2022
Resolution #17-24: Amendment to Community Grants Policy
Resolution #7-24: Request from Rural Frontenac Community Services (RFCS)
Resolution #503-23: Request from Lakelands Family Health Team for Incentive for Physician Recruitment
Resolution #488-23: Cost of Living Adjustment (COLA)
Resolution #469-23: Request from Perth & Smiths Falls District Hospital Foundation for Close to Home Campaign
Resolution #463-23: Economic Development Reserve Fund
Resolution #285-23: Contingency Reserve Fund
2024 Education Levy
2024 County Levy
2024 Ontario Provincial Police (O.P.P.) Billing Statement Summary
2022 Financial Indicator Results based on 2022
Resolution #17-24: Amendment to Community Grants Policy
Resolution #7-24: Request from Rural Frontenac Community Services (RFCS)
Resolution #503-23: Request from Lakelands Family Health Team for Incentive for Physician Recruitment
Resolution #488-23: Cost of Living Adjustment (COLA)
Resolution #469-23: Request from Perth & Smiths Falls District Hospital Foundation for Close to Home Campaign
Resolution #463-23: Economic Development Reserve Fund
Resolution #285-23: Contingency Reserve Fund
2024 Education Levy
2024 County Levy
2024 Ontario Provincial Police (O.P.P.) Billing Statement Summary
2022 Financial Indicator Results based on 2022
Resolution #17-24: Amendment to Community Grants Policy
Resolution #7-24: Request from Rural Frontenac Community Services (RFCS)
Resolution #503-23: Request from Lakelands Family Health Team for Incentive for Physician Recruitment
Resolution #488-23: Cost of Living Adjustment (COLA)
Resolution #469-23: Request from Perth & Smiths Falls District Hospital Foundation for Close to Home Campaign
Resolution #463-23: Economic Development Reserve Fund
Resolution #285-23: Contingency Reserve Fund
2024 Education Levy
2024 County Levy
2024 Ontario Provincial Police (O.P.P.) Billing Statement Summary
2022 Financial Indicator Results based on 2022
Resolution #17-24: Amendment to Community Grants Policy
Resolution #7-24: Request from Rural Frontenac Community Services (RFCS)
Resolution #503-23: Request from Lakelands Family Health Team for Incentive for Physician Recruitment
Resolution #488-23: Cost of Living Adjustment (COLA)
Resolution #469-23: Request from Perth & Smiths Falls District Hospital Foundation for Close to Home Campaign
Resolution #463-23: Economic Development Reserve Fund
Resolution #285-23: Contingency Reserve Fund
2024 Education Levy
2024
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