Body: Council
Type: Agenda
Meeting: Regular
Date: January 12, 2024
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2024/January 12, 2024 - Regular Council Agenda - Agenda.pdf)
Document Text
Regular Council Agenda 9:00 AM - Friday, January 12, 2024 Council Chambers Zoom Meeting Registration
Page
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 7
Approval of Agenda
a) January 12, 2024
Be It Resolved That Council approves the Agenda for the Regular Meeting of Council dated January 12, 2024, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
None.
Presentations
a) 2023 Septic Re-Inspection Program and Proposed Program for 2024
Be It Resolved That Council receives for information the Public Works Managers Administrative Report entitled “2023 Septic Re-Inspection Program and Proposed Program for 2024”; And That Council approves the continuation of a voluntary Septic Re- Inspection Program, in partnership with the Mississippi Rideau Septic System Office (MRSSO) for the 2024 season; And That Township staff will assist MRSSO to arrange presentations regarding septic system operation and maintenance, for Lake Associations participating in the 2024 program; And That Council approves the Public Works Manager (PWM) signing the 2024 Agreement with MRSSO for septic re-inspection services on behalf of the Township; And That Council instructs the PWM to place a copy of the 2023 Sewage System Re-inspection Program Report on the Township’s Website. And That if an Environmental Task Force is created in accordance with the proposed Strategic Plan, the mandate will include reviewing the feasibility of a potential limited mandatory inspection program for consideration by Council.
MRSSO Presentation Public Works Manager - Administrative Report 8 - 39
Delegations
Page 1 of 263
a) Rural Frontenac Community Services: Enabling Youth to Live Rural Life to its Fullest
Be It Resolved That Council receives for information the presentation
from Sarah McCullough, Youth Program Coordinator regarding Rural
Frontenac Community Services (RFCS) – Programs for Rural Youth;
and thanks her for her time spent today;
And That Council defers a decision to provide $6,000 in funding to the
Youth Program until 2024 budget deliberations.
2023 North Frontenac Youth Presentation Final 40 - 46
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council
Be It Resolved That Council adopts the Minutes as circulated, of:
- A Public Meeting of Council held December 15, 2023;
- A Regular Meeting of Council held December 15, 2023; and
- A Meeting of the Personnel and Audit Committee held December 12, 2023.
December 15, 2023 - Council Agenda (Public) - Minutes December 15, 2023 - Regular Council Agenda - Minutes December 12, 2023 - Personnel and Audit Committee - Minutes 47 - 59
Business Arising Out of Minutes
None.
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
Communications A 60
b) Communications ‘B’ Section - Action Items None.
Council, CAO, and Managers’ Administrative Reports
a) Chief Administrative Officer: Confidential Complaint Files - 2023 Annual Report
Be It Resolved That Council receives the Chief Administrative Officer’s Administrative Report entitled “Confidential Complaint Files - 2023 Annual Report” for information purposes.
Confidential Complaint Files - 2023 Annual Report 61 - 62
b) Chief Building Official: Building Department Annual Activity - 2023
Be It Resolved That Council receives for information the Chief Building Official’s Administrative Report entitled “Building Department Annual 63 - 65 Page 2 of 263
Construction Activity 2023”.
Building Department Annual Activity - 2023 - Pdf
c) Clerk/Planning Manager: Amendment to the Sale of Land Policy - Road Closings
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Amendments to the Sale of Land Policy - Road Closings”; And That Council will consider a By-law to amend the Sale of Land Policy later in the Meeting.
Amendment to the Sale of Land Policy - Road Closings 66 - 67
d) Clerk/Planning Manager: Planning Department Year End Report
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Planning Department Year End Report".
Planning Department Year End Report 68 - 71
e) Clerk/Planning Manager: Boundary Road Closing between North Frontenac and Lanark Highlands - Road Closing By-law
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Boundary Road Closing between North Frontenac and Lanark Highlands – Road Closing By- law”; And That, as required by By-law #20-23, All Those Parts of the Road Allowance between the geographic Township of North Sherbrooke and the geographic Township of Palmerston designated as Part 2 on Plan 13R-22024 and Part 1 on 27R-11946 be declared as surplus and conveyed to the adjoining owner and the Township of Lanark Highlands respectively; And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell a Portion of the Boundary Road Allowance.
Boundary Road Closing between North Frontenac and Lanark Highlands - Road Closing By-law 72 - 74
f) Clerk/Planning Manager: Proposed Amendments to the Notice Requirement Policy
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed Amendments to the Notice Requirement Policy”; And That Council will consider a By-law later in the meeting adopting the updated Notice Requirement Policy.
Proposed Amendments to the Notice Requirement Policy 75 - 81
g) Economic Development Task Force Proposed Potential Municipal Campground 82 - 100 Page 3 of 263
Be It Resolved That as recommended by the Economic Development Task Force (EDTF) Council receives for information the Manager of Community Development’s Administrative Report entitled “Economic Development Task Force Proposed Municipal Campground”;
And That Council instructs the MCD to draft a business plan for a potential municipal campground in North Frontenac to be presented at a future meeting date for Council’s consideration.
Municipal Campground - Pdf Presentation
h) Manager of Community Development: Community Grants Policy
Be It Resolved That Council receives for information the Manager of Community Developments Administrative Report entitled “Community Grants Policy”; And That based on the current Community Grants Policy Clarendon Central School will be required to submit an Application for funding annually for up to $1,000 and directs the MCD to respond; And That Council agrees with the proposed amendments to the Community Grants Policy By-law and will consider an amended By-law later in the meeting.
Community Grants Policy 101 - 125
i) Manager of Community Development: 2024 Renewal of Annual Township Agreement with By-Town Motorcycle Association (BMA)
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “2024 Renewal of Township Agreement with the By-Town Motorcycle Association (BMA)”; And That Council will consider a By-law later in the meeting to sign the 2024 Agreement with the BMA to honour their trail permit on the Crown Roads within the North Frontenac Parklands.
2024 Renewal of Annual Township Agreement with BMA 126 - 130
j) Public Works Manager: Speed Limit By-law Update
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Speed Limit By-law Update”; And That Council approves the proposed updated Speed Limits, including:
- North Shore Road (revise existing 60 km/hr to 50 km/hr).
- Head Road (revise existing 60 km/hr to 50 km/hr).
- Smith Road (revise existing 60 km/hr to 50 km/hr, commencing 4.7 km from the intersection with Ardoch Road to the End). And That Council will consider a By-law later in the Meeting to adopt an updated Speed By-law.
Speed Limit By-law Update 131 - 132
Page 4 of 263
k) Public Works Manager: Road Needs Study Report - 2022 / 2023
Be It Resolved That Councilreceives for information the Public Works
Manager’s Administrative Report dated January 12, 2024 entitled “Road
Needs Study Report - 2022 / 2023”.
And That the financial requirements and proposed constrained 5 year
capital plan from the Road Needs Study will be reviewed during 2024
budget discussions.
And Thatonce approved by Council the Road Needs Study Report -
2022 will be placed on the Township’s website.
Road Needs Study Report - 2022 / 2023 133 - 221
l) Public Works Manager: Rebuild of Hammer Used on the Excavator
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Rebuild of Hammer Used on the Excavator”; And That Council instructs the Treasurer to transfer the proposed $28,500 cost of the rebuild from the Infrastructure Sustainability Reserve Fund.
Rebuild of Hammer Used on the Excavator - Pdf 222 - 223
External Committees/Local Boards/Task Force Notes and Reports
a) Committee of Adjustment/Planning Advisory Committee
Be It Resolved That Council receives for information the Minutes of the Committee of Adjustment/Planning Advisory Committee dated November 27, 2023.
November 27, 2023 - Committee of Adjustment - Minutes 224 - 231
b) Economic Development Task Force
Be It Resolved That Council receives for information the Notes of the Economic Development Task Force dated December 18, 2023.
December 18, 2023 - Economic Development Task Force Notes 232 - 234
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
None.
Council Portfolio Verbal Reports
a) Each Council member has a portfolio for which they are responsible. The Councillor may provide a verbal report for information purposes.
Council Portfolios 2022-2026 235 - 236
Introduction and Reading of By-laws
a) By-law(s) to be Considered: 237 - 262 Page 5 of 263
Be It Resolved That leave be given the Mover to introduce the following By-law(s) that have been circulated to all members of Council: By-law #2024-02 By-law #2024-03 By-law #2024-04 By-law #2024-05 By-law #2024-06 By-law #2024-07 By-law #2024-08 And That these By-law(s) be read a first, second and third time and finally passed.
2024-02 - Agreement with By-Town Motorcycle Association - Pdf 2024-03 - Community Grants Policy - Pdf #2024-04 2024-05 - Borrowing By-law - Pdf 2024-06 - Public Notice Policy - Pdf 2024-07 - Amendment to Sale of Land Policy - Pdf 2024-08 - Road Closing - Pdf
Public Forum
Closed Session
None.
Rise and Report (Overview of the Closed Session by the Presiding Officer)
None.
Confirmatory By-law
a) Confirming By-law #2024-09
Be It Resolved That By-law #2024-09, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held January 12, 2024 be read a first, second, and third time and finally passed.
2024-09 - Confirming By-law - Pdf 263
Adjournment
a) Adjournment of Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until February 2, 2024 or at the call of the Chair.
Page 6 of 263
Please be advised North Frontenac Council Meetings are recorded. By attending a
public meeting of Council, you are consenting to your image, voice and comments being
recorded.
The Chair and/or the Clerk have the discretion and authority at any time to direct the
termination or interruption of the recording. Such direction will only be given in
exceptional circumstances where deemed relevant. Circumstances may include
instances where the content of debate is considered misleading, defamatory or
potentially inappropriate to be published.
The Township shall not be responsible should technical difficulties prevent the recording
of any meeting, or a portion thereof. Technical issues may include but are not limited to
the availability of the internet connection, device failure or malfunction, unavailability of
social media platforms or power outages. It should be noted that no protection is
afforded to Council Members, Employees or the public for comments made during
Meetings which are subsequently challenged in a court of law and/or determined to be
defamatory.
Notice is hereby provided that under the authority of the Municipal Act, 2001 and in
accordance with the Municipal Freedom of Information and Privacy Act (MFIPPA), that
all information provided for at a public meeting or other public process are considered a
public record.
Members of Council, Staff, Delegates and attendees should be mindful of using names
of individuals or entities when discussing matters in public. Attendees are advised that
they may be subject to legal action if their actions result in inappropriate and/or
unacceptable behaviour or comments.
Public Notice regarding Recording of Meetings
Page 7 of 263
1/4/2024
1
2023 Re-
Inspection
Results
Participation
35 re-inspections were conducted on 4 lakes – Canonto,
Kashwakamak, Palmerston, Redhorse
60% of waterfront property owners were on-site to receive
information regarding the maintenance and operation of
their sewage system;
12 systems were identified as having no concern, 22 systems
requiring remedial work and 1 systems required
replacement.
25 Inspections Completed on weekends
Lake
Canonto 2 Kashwakamak 23 Palmerston 9 Redhorse 1 Total 35 2023 Septic Re-Inspection Program and Proposed Program for 2024 Page 8 of 263 1/4/2024 2 Fiberglass Tank – Under Cottage Types of Systems Class 1 • 8 Class 2 • 1 Class 4 • 35 0 5 10 15 20 25 Canonto Kashwakamak Palmerston Redhorse Class 1 Class 2 Class 4 2023 Septic Re-Inspection Program and Proposed Program for 2024 Page 9 of 263 1/4/2024 3 Separation Distance <15 m 0% 15 m - 30 m 40%
30 m 60% Distribution pipe to surface water <15 m 15 m - 30 m 30 m <15 m 0% 15 m - 30 m 46% 30 m 54% Tank to surface water Tank Inspection concrete 86% plastic 14% Effluent Filter • 2 (5%) Corrosion • 8 (27%) Pump out • 6 (17%) 2023 Septic Re-Inspection Program and Proposed Program for 2024 Page 10 of 263 1/4/2024 4 SystemStatus – at the time of In
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