Body: Council
Type: Minutes
Meeting: Regular
Date: January 12, 2024
Collection: Council Minutes
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Document Text
North Frontenac Regular Council Minutes January 12, 2024
Regular Council Minutes 9:00 AM - Friday, January 12, 2024 Council Chambers
Present:
Mayor Gerry Lichty; Councillor Wayne Good (Electronic Participation)
and Councillor Stephanie Regent - Ward 1; Councillor Roy Huetl and
Councillor Vernon Hermer - Ward 2; Deputy Mayor John Inglis and
Councillor Fred Fowler - Ward 3
Also Present:
Corey Klatt, Chief Administrative Officer (CAO); Kelly Watkins,
Treasurer (CAO Back-up); Tara Mieske, Clerk/Planning Manager
(CPM); Brooke Ross, Manager of Community Development (MCD);
Darwyn Sproule, Public Works Manager (PWM) (Electronic
Participation); Eric Korhonen, Director of Emergency Services/Fire
Chief (DESFC); and Don Reed, Chief Building Official
Call to Order
a) The Mayor called the meeting to order at 9:00 a.m.
Approval of Agenda
a) January 12, 2024 5-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Fred Fowler
Be It Resolved That Council approves the Agenda for the Regular Meeting of Council dated January 12, 2024, as circulated. Carried
Disclosure of Pecuniary Interest and General Nature Thereof None declared.
Business Profile None.
Presentations
a) 2023 Septic Re-Inspection Program and Proposed Program for 2024 6-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Fred Fowler
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North Frontenac Regular Council Minutes January 12, 2024
Be It Resolved That Council receives for information the Public Works Managers Administrative Report entitled “2023 Septic Re-Inspection Program and Proposed Program for 2024”; And That Council approves the continuation of a voluntary Septic Re-Inspection Program, in partnership with the Mississippi Rideau Septic System Office (MRSSO) for the 2024 season; And That Township staff will assist MRSSO to arrange presentations regarding septic system operation and maintenance, for Lake Associations participating in the 2024 program; And That Council approves the Public Works Manager (PWM) signing the 2024 Agreement with MRSSO for septic re-inspection services on behalf of the Township; And That Council instructs the PWM to place a copy of the 2023 Sewage System Re-inspection Program Report on the Township’s Website. And That if an Environmental Task Force is created in accordance with the proposed Strategic Plan, the mandate will include reviewing the feasibility of a potential limited mandatory inspection program for consideration by Council. Carried
Delegations
a) Rural Frontenac Community Services: Enabling Youth to Live Rural Life to its Fullest 7-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Fred Fowler
Be It Resolved That Council receives for information the presentation from Sarah
McCullough, Youth Program Coordinator regarding Rural Frontenac Community
Services (RFCS) – Programs for Rural Youth; and thanks her for her time spent
today;
And That Council defers a decision to provide $6,000 in funding to the Youth
Program until 2024 budget deliberations.
Carried
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council 8-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Fred Fowler
Be It Resolved That Council adopts the Minutes as circulated, of:
- A Public Meeting of Council held December 15, 2023;
- A Regular Meeting of Council held December 15, 2023; and
- A Meeting of the Personnel and Audit Committee held December 12, 2023. Carried
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North Frontenac Regular Council Minutes January 12, 2024
Business Arising Out of Minutes None.
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section 9-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Fred Fowler
Be It Resolved That Council receives for information Section ‘A’ Items of the
Clerk’s Administrative Report entitled “Communications of Interest.”
Carried
b) Communications ‘B’ Section - Action Items None.
Council, CAO, and Managers’ Administrative Reports
a) Chief Administrative Officer: Confidential Complaint Files - 2023 Annual Report 10-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Fred Fowler
Be It Resolved That Council receives the Chief Administrative Officer’s Administrative Report entitled “Confidential Complaint Files - 2023 Annual Report” for information purposes. Carried
b) Chief Building Official: Building Department Annual Activity - 2023 11-24 Moved by Deputy Mayor John Inglis, Seconded by Councillor Roy Huetl
Be It Resolved That Council receives for information the Chief Building Official’s Administrative Report entitled “Building Department Annual Construction Activity 2023”. Carried
Note: The CBO left the meeting at this time.
c) Clerk/Planning Manager: Amendment to the Sale of Land Policy - Road Closings 12-24 Moved by Deputy Mayor John Inglis, Seconded by Councillor Roy Huetl
Be It Resolved That Council receives for information the Clerk/Planning Page 3 of 8
North Frontenac Regular Council Minutes January 12, 2024
Manager’s Administrative Report entitled “Amendments to the Sale of Land Policy
- Road Closings”; And That Council will consider a By-law to amend the Sale of Land Policy later in the Meeting. Carried
d) Clerk/Planning Manager: Planning Department Year End Report 13-24 Moved by Deputy Mayor John Inglis, Seconded by Councillor Roy Huetl
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Planning Department Year End Report". Carried
e) Clerk/Planning Manager: Boundary Road Closing between North Frontenac and Lanark Highlands - Road Closing By-law 14-24 Moved by Deputy Mayor John Inglis, Seconded by Councillor Roy Huetl
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Boundary Road Closing between North Frontenac and Lanark Highlands – Road Closing By-law”; And That, as required by By-law #20-23, All Those Parts of the Road Allowance between the geographic Township of North Sherbrooke and the geographic Township of Palmerston designated as Part 2 on Plan 13R-22024 and Part 1 on 27R-11946 be declared as surplus and conveyed to the adjoining owner and the Township of Lanark Highlands respectively; And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell a Portion of the Boundary Road Allowance. Carried
f) Clerk/Planning Manager: Proposed Amendments to the Notice Requirement Policy 15-24 Moved by Deputy Mayor John Inglis, Seconded by Councillor Roy Huetl
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed Amendments to the Notice Requirement Policy”; And That Council will consider a By-law later in the meeting adopting the updated Notice Requirement Policy. Carried
Note: Matt Walker, Economics Development Officer (EDO) joined the Page 4 of 8
North Frontenac Regular Council Minutes January 12, 2024
meeting at this time.
g) Economic Development Task Force Proposed Potential Municipal Campground 16-24 Moved by Deputy Mayor John Inglis, Seconded by Councillor Roy Huetl
Be It Resolved That as recommended by the Economic Development Task Force (EDTF) Council receives for information the Manager of Community Development’s Administrative Report entitled “Economic Development Task Force Proposed Municipal Campground”; And That Council instructs the MCD to draft a business plan for a potential municipal campground in North Frontenac to be presented at a future meeting date for Council’s consideration.
For: Mayor Gerry Lichty, Councillor Stephanie Regent, Councillor Roy Huetl, Deputy Mayor John Inglis, and Councillor Fred Fowler Against: Councillor Wayne Good and Councillor Vernon Hermer Carried 5-2 on a recorded vote
Note: The EDO left the meeting at this time.
h) Manager of Community Development: Community Grants Policy 17-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Community Grants Policy”; And That as per Community Grants Policy Clarendon Central School will be provided funding annually for $1,000 and directs the MCD to respond; And That Council agrees with the proposed amendments to the Community Grants Policy By-law and will consider an amended By-law later in the meeting; And That Council will review the amount provided for grants at the budget meeting and potentially reduce the amount to $9000. Carried
i) Manager of Community Development: 2024 Renewal of Annual Township Agreement with By-Town Motorcycle Association (BMA) 18-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “2024 Renewal of Township Agreement with the By-Town Motorcycle Association (BMA)”; And That Council instructs the Manager of Community Development to renegotiate with By-Town Motorcycle Association for a fee of $6500 and report Page 5 of 8
North Frontenac Regular Council Minutes January 12, 2024
back to Council. Carried
j) Public Works Manager: Speed Limit By-law Update 19-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Speed Limit By-law Update”; And That Council approves the proposed updated Speed Limits, including:
- North Shore Road (revise existing 60 km/hr to 40 km/hr).
- Head Road (revise existing 60 km/hr to 40 km/hr).
- Smith Road (revise existing 60 km/hr to 40 km/hr, commencing 4.7 km from the intersection with Ardoch Road to the end). And That Council will consider a By-law at the next Meeting to adopt an updated Speed By-law. Carried
k) Public Works Manager: Road Needs Study Report - 2022 / 2023 20-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be It Resolved ThatCouncil receives for information the Public Works Manager’s Administrative Report dated January 12, 2024 entitled “Road Needs Study Report
- 2022 / 2023”;
And That the financial requirements and proposed constrained 5 (five) year capital plan from the Road Needs Study will be reviewed during 2024 budget discussions; And That once approved by Council the Road Needs Study Report - 2022 will be placed on the Township’s website. Carried
l) Public Works Manager: Rebuild of Hammer Used on the Excavator 21-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Rebuild of Hammer Used on the Excavator”; And That Council instructs the Treasurer to transfer the proposed $28,500 cost of the rebuild from the Infrastructure Sustainability Reserve Fund. Carried
External Committees/Local Boards/Task Force Notes and Reports
a) Committee of Adjustment/Planning Advisory Committee Page 6 of 8
North Frontenac Regular Council Minutes January 12, 2024
22-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be It Resolved That Council receives for information the Minutes of the Committee of Adjustment/Planning Advisory Committee dated November 27, 2023. Carried
b) Economic Development Task Force 23-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That Council receives for information the Notes of the Economic Development Task Force dated December 18, 2023. Carried
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda) None.
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting) None.
Council Portfolio Verbal Reports
a) Each Council member has a portfolio for which they are responsible and provided a verbal report for information purposes.
Introduction and Reading of By-laws
a) By-law(s) to be Considered: 24-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be It Resolved That leave be given the Mover to introduce the following By-law(s)
that have been circulated to all members of Council:
By-law #2024-03 Community Grants Policy
By-law #2024-05 Borrowing By-law
By-law #2024-06 Public Notice Policy
By-law #2024-07 Amendment to Sale of Land Policy
By-law #2024-08 Road Closing
And That these By-law(s) be read a first, second and third time and finally passed.
Carried
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North Frontenac Regular Council Minutes January 12, 2024
Public Forum
Closed Session None.
Rise and Report (Overview of the Closed Session by the Presiding Officer) None.
Confirmatory By-law
a) Confirming By-law #2024-09 25-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That By-law #2024-09, being a By-law to confirm all actions and
proceedings of Council for its Regular Meeting held January 12, 2024 be read a
first, second, and third time and finally passed.
Carried
Adjournment
a) Adjournment of Meeting 26-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be It Resolved That Council adjourns the Meeting at 11:20 a.m. until February 2, 2024 or at the call of the Chair. Carried
Mayor Clerk
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